CENTRAL MARIN FIRE COUNCIL
Charles Lee, Corte Madera – Chair Rosa Thomas, Corte Madera Catherine Way, Larkspur – Vice Chair Scot Candell, Larkspur
REGULAR MEETING TO BE HELD AT
CENTRAL MARIN POLICE AUTHORITY COMMUNITY ROOM
250 DOHERTY DRIVE, LARKSPUR, CA 94939
THURSDAY, MAY 9, 2024
AT 6:30PM
or upon conclusion of the CMPA Police Council meeting, whichever is later.
The Central Marin Fire Council will meet in person. Members of the public may attend the meeting in person.
You may submit public comment remotely by:
1. Emailing [email protected] prior to 4:00PM on the day of the meeting. (Comments received prior to that time on the day of the meeting will be distributed to the Fire Council).
2. Attending the meeting in-person at the Central Marin Police Authority Community Room, 250 Doherty Drive, Larkspur, CA 94939.
AGENDA
I. CALL TO ORDER AND ROLL CALL
II. OPEN TIME FOR PUBLIC EXPRESSION
Please confine your comments during this portion of the agenda to matters not already on this agenda. The public will be given an opportunity to speak on each agenda item at the time it is called.
III. PRESENTATIONS: None
IV. REPORTS AND COMMENTS
A. COUNCIL MEMBERS
B. MANAGEMENT COMMITTEE
C. CHIEF’S COMMENTS
V. CONSENT CALENDAR
A. Approve Minutes of February 8, 2024 Regular Fire Council Meeting B. Accept the General Fund Revenue and Expenditure Report Through April 30, 2024 C. Acknowledge and File Accounts Payable Checks, January 27, 2024 through April 27, 2024, Transfers to Payroll Account, January 27, 2024 through April 27, 2024, and electronic payments to CalPERS
D. Adopt Resolution No. 2024/04 Amending the Fire Council Regular Meeting Schedule for 2024
VI. BUSINESS ITEMS
A. Consideration and Possible Adoption of Resolution No. 2024/05 Approving the Fiscal Year 2024-2025 Budget
Recommendation: that Council adopt the resolution as requested VII. ADJOURNMENT
The next regular meeting of the Central Marin Fire Council is scheduled for Thursday, August 8, 2024.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Clerk of the Central Marin Fire Authority at (415) 927-5050 or via email at [email protected]. Notification at least 72 hours prior to the meeting will enable the Authority to make reasonable accommodations to help ensure accessibility to this meeting.
Any writings or documents provided to a majority of the Central Marin Fire Council regarding any item on this Agenda are available during normal business hours, for public inspection at Corte Madera Town Hall, 240 Tamal Vista Boulevard, Suite 110, Corte Madera, CA. Any reports that are provided after the posting of this Agenda and prior to the meeting will be made available at this same location simultaneously as it is provided to the Fire Council.
I certify that this agenda was posted on or before May 6, 2024, in full public view and access at least 72 hours prior to the Fire Council meeting time in accordance with the Brown Act.
Lorena Barrera, Authority Clerk
Central Marin Fire Authority
1 MINUTES OF THE REGULAR MEETING
2 OF THE
3 FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY
4 250 DOHERTY DRIVE, LARKSPUR, CA 94939
5 WITH A VIDEOCONFERENCE OPTION FOR MEMBERS OF THE PUBLIC 6 THURSDAY, FEBRUARY 8, 2024
7 AT 6:30 P.M.
8 Or upon conclusion of the CMPA Police Council meeting, whichever is later. 9 10 The Central Marin Fire Council will meet in person. Members of the public may attend 11 the meeting in person, or view and participate in the meeting remotely through the 12 following link: https://us06web.zoom.us/j/99034310040 13 (No Pre-Registration Needed- Click on Link at Meeting Start Time) 14 You may call in using: 1 (408) 638-0968 (Zoom webinar ID: 990 3431 0040) 15 Or iPhone one-tap: +14086380968,,99034310040#
16 17 How to submit public comment remotely:
18 1. Email [email protected] prior to 4:00 P.M. on the day of the meeting 19 or during the meeting (Comments received prior to that time on the day of the 20 meeting will be distributed to the Fire Council and made available in the online 21 agenda packet).
22 2. Attending the meeting in-person at the Central Marin Police Authority Community 23 Room, 250 Doherty Drive, Larkspur, CA 94939.
24 3. Selecting the “Raise Hand” icon during the meeting, or dialing *9 if calling in to 25 the meeting.
26 27 Please be advised that those participating in the meeting remotely via Zoom do so at 28 their own risk. The Fire Council meeting will not be cancelled if any technical problems 29 occur during the meeting.
30 31 Anyone with a disability needing further assistance with public comment should contact 32 the Clerk at least 2 business days before the beginning of the meeting to make 33 alternative arrangements at [email protected] or 415-927-5050. Click here to 34 view or download the full agenda packet.
35 36
37 I. CALL TO ORDER, ROLL CALL
38 39 The Regular Meeting of the Fire Council of the Central Marin Fire Authority (CMFA) was 40 called to order at 8:30PM by Vice Chair Charles Lee. 41 42 COUNCIL MEMBERS PRESENT:
43 44 Charles Lee, Council Vice Chair, Town of Corte Madera 45 Rosa Thomas, Council Member, Town of Corte Madera
46 Scot Candell, Council Member, City of Larkspur
V.A.
February 8, 2024 Regular Meeting Minutes
2 1 Catherine Way, Council Member, City of Larkspur
2 3
4 COUNCIL MEMBERS ABSENT:
5 6 None
7 8 STAFF PRESENT:
9 10 Ruben Martin, Fire Chief
11 Adam Wolff, Corte Madera Town Manager
12 Dan Schwarz, Larkspur City Manager
13 Daria Carrillo, Director of Finance, Town of Corte Madera 14 Tom Bertrand, Authority Counsel
15 Ezra Coleman, Battalion Chief
16 Lorena Barrera, Authority Clerk
17 18 II. OPEN TIME FOR PUBLIC EXPRESSION
19 20 Vice Chair Lee opened up the item for public comment. 21 22 No public comments were received from attendees or via email on this item. 23 24 Vice Chair Lee closed public comment and moved on to the next item. 25 26 III. PRESENTATIONS – None
27 28 IV. REPORTS AND COMMENTS
29 The item concerning the Chief’s comments was heard before members of the 30 Management Committee presented reports.
31 32 A. COUNCIL MEMBERS
33 No reports were provided.
34 35 B. MANAGEMENT COMMITTEE
36 No report was provided.
37 38 C. CHIEF’S COMMENTS
39 40 Chief Ruben Martin announced that during the Christmas Drive that CMFA 41 participates in with CMPA, they were able to collect $6,850 to assist the children 42 in the community. He provided updates from the Marin Wildfire Prevention 43 Authority stating that they are beginning to work on the FY 24-25 work plan. He 44 was also voted in as Chair of the advisory committee for report time. He also 45 mentioned some of the projects that they are planning for in the defensible space 46 program for the next year. He also provided an update on the facilities master plan February 8, 2024 Regular Meeting Minutes
3 1 study that had been conducted and mentioned that they are now in phase 2 of the 2 work.
3 4
5 V. CONSENT CALENDAR
6 Vice Chair Lee asked if there were public comments or requests from Council or 7 the public for removal of items from the Consent Calendar. 8 9 There were no comments received from online attendees and no comments 10 received by email, and no requests were received from the Council or the public 11 to remove items from the Consent Calendar.
12 13 Vice Chair Lee then called for a vote on the Consent Calendar. 14 15 MOTION: It was M/S/C (Candell/Way) to approve Consent Calendar items V A-D. 16 ROLL CALL VOTE: 4-0 in favor of the motion.
17 18 The approved Consent Calendar consisted of the following items:
19 20 A. Approve Minutes of November 9, 2023 Regular Fire Council Meeting 21 22 B. Accept the General Fund Revenue and Expenditure Report Through January 23 31, 2024
24 25 C. Acknowledge and File Accounts Payable Checks, October 28, 2023 to 26 January 26, 2024, two checks dated October 26, 2023 and Transfers to 27 Payroll Account, October 28, 2023 through January 26, 2024, and electronic 28 payments to CalPERS
29 30
31 VI. BUSINESS ITEMS
32 33 A. Presentation Consideration and Possible Adoption of Resolution No. 2024/01 34 Authorizing the Executive Manager to Execute the Lease Purchase Option for 35 a New Pierce Fire Engine from Golden State Fire Apparatus for a Total 36 Estimated Cost of $984,109
37 38 Fire Chief Ruben introduced the item and presented the staff report. He stated that in 39 2018, CMFA began to look at the age and condition of all of the vehicles in the fleet 40 to determine when they needed to be replaced to be in compliance with nationally 41 recognized standards. A component of the analysis also included which apparatus 42 needed to be replaced first, which is based on the Recommended Fleet Replacement 43 Schedule.
February 8, 2024 Regular Meeting Minutes
4 1
2 With the assistance of Battalion Chief Ezra Coleman, CMFA has been working to 3 develop a plan that would replace the appropriate engines every 3 to 5 years and 4 would keep the funding mechanism for the purchases of the engines in a manageable 5 way for both member agencies. The initial plan was that every fiscal year staff would 6 try to replace each engine. However, in 2020, the industry shut down and this led to a 7 backlog in the replacement plan. Due to the shutdown, CMFA postponed some of the 8 orders as they did not know how the pandemic would impact the authority financially. 9 Now that the industry is back, manufacturers are reporting delays of 36-40 months in 10 getting an order completed. This issue is industry wide. Unfortunately, due to the 11 backlogs, that leads to the agency having to keep certain engines on the road while a 12 replacement comes in.
13 14 Council Member Way asked if we know whether there are other additional federal or 15 state regulations coming in. Chief Martin said a lot of the regulations come from the 16 Department of Transportation and the others are from the National Park Protection 17 Association.
18 19 Council Member Way asked if we required to do competitive bidding for these types 20 of purchases. He stated the CMFA uses a cooperative where there are already pre21 disposed bids that agencies can use. He added that there are several lists in existence 22 that have been sanctioned by the State of California. 23 24 Chief Martin concluded the presentation by noting the two options on this item: either 25 to execute the lease purchase option for a new Pierce Fire Engine or to execute the 26 complete purchase cash option. Staff is recommending the lease for this engine 27 because it makes the payments more manageable for the agency. 28 29 Council Member Candell asked if that next year the agency is not going to need a new 30 engine. Chief Martin said he thinks we will need an ambulance but does not anticipate 31 needing a fire engine.
32 33 Vice Chair Lee asked if ultimately inflation gets to a certain point, is there a major 34 rehab reconditioning that can be completed to reserve the valuable parts of the engine 35 to allow for longer longevity. Chief Martin said that is the other component of it. You 36 can break everything down and have to basically rebuild the new engine with the 37 existing chassis and that lands up being almost the same cost. 38 39 Council Members continued with questions regarding the schedule that is being used 40 to determine the proper timing for the replacement of vehicles and at what point fiscal 41 decisions would need to be made. City Manager Dan Schwarz jumped in and said 42 that the best way to explain this using the chart is to understand that the Chiefs are 43 trying to create a predictable contribution every year. The effort is to try to create a 44 capital fund, so, equipment fund. That has a predictable amount of money and the 45 challenge for the chief is the managers can hold him to it. Therefore, the Chief is 46 allowed to build an escalator because he will know that the managers are going to February 8, 2024 Regular Meeting Minutes
5 1 budget to that number. Then the management committee will have to figure out how 2 to schedule payments in a way that they feel comfortable with because they will use 3 the schedule that gets agreed to.
4 5 Vice Chair Lee opened up the discussion for public comment. 6 7 No public comment was received from attendees or via email regarding this item. 8 9 Vice Chair Lee closed public comment.
10 11 Following further deliberation, Vice Chair Lee called for a motion. 12 13 MOTION: It was M/S/C (Way/Candell) to adopt Resolution No. 2024/01, 14 ROLL CALL VOTE: 4-0 in favor of the motion.
15 16
17 B. Consideration and Possible Adoption of Resolution No. 2024/02 Authorizing the 18 Executive Manager to Execute the Complete Purchase of a New Battalion Chief 19 Command Vehicle from Watsonville Fleet Group for a Total Estimated Cost of 20 $67,908
21 22 Chief Ruben Martin introduced the item and presented the staff report. He stated that 23 CMFA currently maintains our fleet of fire command vehicles (4x4 pick-up trucks) at a 24 7-year front-line and 8 years in reserve (back-up) status for a total life span of 15-years. 25 Based on the Recommended Fleet Replacement Schedule, it was determined that we 26 needed to purchase a new Battalion Chief command vehicle within the 2022-2023 27 fiscal year; similar to the previous Business Item, because of the COVID-19 Pandemic 28 several capitol purchases were delayed. The command vehicle that was determined to 29 be replaced, per the Fleet Replacement Schedule is Battalion 14s command vehicle, 30 which is currently in service. The current command vehicle will be placed in reserve 31 (back-up) status for the remainder of its serviceable life. Reserve vehicles are utilized 32 for staff that is assigned as a single resource on any emergency incident. 33 34 Council Member Way asked if this item also required a wait of 40 months. Battalion 35 Chief Ezra Coleman said it could be about two years. 36 37 Vice Chair Lee opened up the item for public comment. 38 39 No public comments were received from attendees or via email on this item. 40 41 Vice Chair Lee closed the public comment and brought back the item for discussion 42 and a possible motion.
43 44 MOTION: It was M/S/C (Candell/Way) to adopt resolution No. 2024/02 45 ROLL CALL VOTE: 4-0 in favor of the motion.
46 February 8, 2024 Regular Meeting Minutes
6 1 C. Consideration and Possible Adoption of Resolution No. 2024/03 Approving 2 Revisions to the Fiscal Year 2023-2024 Budget
3 4 Daria Carillo, Director of Finance, Town of Corte Madera, introduced the item. Ms. 5 Carillo stated that the items included in the proposed budget revision relate to the 6 budget for the current year, and she confirmed that there will be no fiscal impact 7 on the ending balance of the General Fund as a result of the proposed budget 8 revision. The changes to revenue and expenditures are of equal amount. 9 10 Vice Chair Lee opened up the item for public comment. 11 12 No public comments were received from attendees or via email on this item. 13 14 Vice Chair Lee closed the public comment and brought back the item for 15 discussion and a possible motion.
16 17 MOTION: It was M/S/C (Way/Candell) to adopt Resolution No. 2024/03 18 ROLL CALL VOTE: 4-0 in favor of the motion.
19 20 D. Appointment of the Central Marin Fire Council Officers 21 22 Fire Chief Ruben Martin provided background information on the appointment of 23 the Fire Council Chair and Vice-Chair.
24 25 Vice Chair Lee asked for questions from the Council. No questions were given. 26 27 Vice Chair Lee opened up the item for public comment. 28 29 No public comments were received from attendees or via email on this item. 30 31 Vice Chair Lee closed public comment and brought back the item for discussion 32 and a possible motion.
33 34 MOTION: It was M/S/C (Candell/Thomas) to appoint Vice Chair Lee as Chair and 35 Catherine Way as Vice Chair.
36 ROLL CALL VOTE: 4-0 in favor of the motion.
37 38
39 V. ADJOURNMENT
40 41 Chair Lee adjourned the Council Meeting at 9:37PM to the next regular meeting 42 scheduled for May 9, 2024.
43 1
V.B.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 27, 2024
MEETING DATE: May 9, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: April 2024 General Fund Revenue and Expenditure Report
RECOMMENDED ACTION:
That the Fire Council accept the Revenue and Expenditure Report for the period ending April 30, 2024.
BACKGROUND/DISCUSSION:
The attached revenue and expenditure report is as of April, and reflects financial activity transacted during 83% of the budget year. The report was prepared on April 27, 2024, but no additional transactions are expected for the remainder of the month of April. This report includes the General Fund and the Measure C Fire Tax Fund.
This reports shows revenue and expenditures by major category. Total activity for the previous year and the activity through April 2024 as well as the budget and activity through April 2024. The numbers for the previous year are the audited actuals for 2022-2023.
GENERAL FUND
Revenue:
The General Fund receives nearly all of its revenue from contributions from the two member agencies, the City of Larkspur and the Town of Corte Madera. Each member agency pays 50% of the member contributions and makes payments on a quarterly basis. Payments are made in advance of each quarter. As expected, revenue from member contributions is at 100%.
Total revenue is $322,203, or 2.8% more than last year at this time. Total revenue is at 98% of 2 budgeted, the same percentage as last year. Please note the following:
• State revenue is $264,534, or 50%, less than last year at this time. The State reimburses the Fire Authority for out of county response. The Fire Authority responded to fewer out of county incidents in the current year than in the previous year. • Permits and Fee revenue is $28,470, or 35%, greater than last year at this time. Permit revenue is collected as permits are issued.
• Member contributions are $434,988, or 4%, greater than the amount received last year at the same time due to the increase in the required member contributions as compared to the previous year
• Other revenue is $127,333 more than last year at this time, due mainly to a timing difference in revenue received from Ross Valley Paramedic Authority (RVPA) for engine reimbursement.
Expenditures:
Total expenditures are $35,058, or less than on one half of one percent, less than last year at this time, and are at 72% of the budgeted amount compared to 76% last year at the same time. Please notice the following:
Salaries are $261,813 or 4.3%, less than last year at this time Included in this total is overtime pay, which is $175,945 less than last year at this time, but is $36,957 over the budgeted amount for the year. Salaries overall are at 81%, the approximate amount expected at this time during the year, Retirement expenditures are $10,218, or 14%, less than the amount at the same time last year. The decrease is partially due to no unfunded liability payment to CalPERS being required in the current year. In the previous year, a payment of $64,291 for Two Years Additional Service Credit granted to a former employee was made. Not including the unfunded liability payment, retirement costs have increased by $54,073 due to increases in salaries and the increase in the CalPERS rate for current employees.
Other benefits have increased by $58,823, or 6.6%, compared to last year, largely as a result of increased medical insurance costs.
Training has increased by $21,350. The budget was increased due to anticipated training needs.
Training is at 83% of the budgeted amount, the approximate amount expected at this time of the year.
Retiree Benefits are $45,324, or 86%, more than last year at this time. There are currently 5 retirees eligible for retiree benefits in the current year. Last year, there were 2 retirees eligible for benefits for the entire year and 2 additional retirees eligible for benefits for part of the year.
Outside Services are $52,366, or 9.2%, more than last year at this time. Approximately $46,700 of the increase is due to an increase in legal services, mainly due to personnel matters.
Building Maintenance has increased by $20,129 and is $2,545 over the budgeted amount. The Fire Authority is now responsible for maintaining the fire stations. Previously the member agencies had been responsible for the maintenance.
Vehicle maintenance has decreased by $29,523. Last year’s vehicle maintenance needs were greater than in previous years.
3 Supplies have increased by $84,676, or 32% due to purchases of hydrants, hoses and protective uniforms and equipment. The Adopted Budget was increased in anticipation of these purchases. The supplies budget is at 71% of budget.
Other Expenditures have decreased by $13,626,. This represents payment to Kentfield Fire District for shared services.
Overall, expenditures are as expected.
MEASURE C FIRE TAX
Revenue:
The Measure C Fire Tax Fund was established to record revenue and expenditures associated with the Marin Wildfire Prevention Authority parcel tax approved by the voters in 2020.
Nearly all of this fund’s revenue is Measure C tax revenue, which is collected through property tax payments. Measure C tax revenue received is $16,142 greater than the amount received last year at this time.
Expenditures:
Total expenditures to date are $2,215 less than last year at this time and are at 73% of the annual budget. The ending balance in this fund as of June 30, 2023 was $191,482. Some of this balance has been spent this year on fire mitigation projects.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Accept the report as presented.
2. Take no action at this time and provide further direction to staff.
ATTACHMENTS:
1. Budget Comparison Report For the Period Ending April 30, 2024, Fund 70, General Fund
2. Budget Comparison Report For The Period Ending April 30, 2024, Fund 75, Measure C Fund THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 4 ATTACHMENT 1
Budget Report Fund 70, General Fund
Budget Comparison Report
2022-2023
Total Activity
2022-2023
YTD Activity
Through April
2023
Percent
Received /
Expended
2023-2024
Revised
Budget
2023-2024
YTD Activity
Through April
2024
Percent
Received /
Expended
SubCategory
Fund: 70 - CENTRAL MARIN FIRE AUTHORITY GENERAL FUND
Revenue
430 - PERMITS AND FEES 145,962 81,539 55.86% 154,000 110,009 71.43% 431 - COST RECOVERY 4,748 4,748 100.00% 03,522
452 - INTEREST 41,916 25,521 60.89% 20,000 12,221 61.11% 460 - STATE REVENUE 524,750 524,750 100.00% 275,341 260,216 94.51% 470 - FEDERAL REVENUE 0 0 0.00% 0 10,472 0.00%
10,912,992 10,882,992 99.73% 11,317,980 11,317,980 100.00% 490 - OTHER REVENUE 201,884 67,798 33.58% 334,482 195,131 58.34% Total Revenue: 11,832,252 11,587,348 97.93% 12,101,803 11,909,551 98.41% Expense
600 - SALARIES 7,591,940 6,018,328 79.27% 7,107,945 5,756,516 80.99% 601 - RETIREMENT 913,786 743,464 81.36% 999,041 733,246 73.39% 602 - OTHER BENEFITS 1,069,775 880,734 82.33% 1,134,543 939,557 82.81% 603 - RETIREE BENEFITS 59,870 52,409 87.54% 102,720 97,733 95.15% 611 - OUTSIDE SERVICES 716,017 566,292 79.09% 1,009,316 618,659 61.29% 34,748 15,961 45.94% 45,000 37,311 82.91%
8,435 5,931 70.31% 9,000 6,545 72.72%
33,473 20,612 61.58% 49,100 22,121 45.05%
18,063 17,416 96.42% 35,000 37,545 107.27%
119,465 88,563 74.13% 100,000 59,040 59.04%
620 - UTILITIES 112,124 86,868 77.47% 95,180 82,301 86.47% 630 - SUPPLIES 343,180 261,468 76.19% 488,425 346,144 70.87% 651 - EQUIPMENT 105 105 100.00% 7,000 0 0.00%
670 - TRANSFERS OUT 428,802 0 0.00% 919,533 0 0.00%
680 - OTHER EXPENDITURES 77,354 30,687 39.67% 0 17,061
Total Expense: 11,527,133 8,788,838 76.24% 12,101,803 8,753,780 72.33% Total Fund: 70 - CENTRAL 305,119 2,798,510 0 3,155,772
MARIN FIRE AUTHORITY
481 - MEMBER
CONTRIBUTIONS
612 - TRAINING, EDUCATION,
MEETINGS
613 - DUES AND
SUBSCRIPTIONS
614 - EQUIPMENT
MAINTENANCE
615 - BUILDING AND
GROUNDS MAINTENANCE
616 - VEHICLE
MAINTENANCE
5 ATTACHMENT 2
Fund 75, Measure C Fund
Budget Comparison Report
2022-2023
Total
Activity
2022-2023
YTD
Activity
Through
April 2023
Percent
Received /
Expended
2023-2024
Revised
Budget
2023-2024
YTD
Activity
Through
April 30,
2024
Percent
Received /
Expended
SubCategory
Fund: 75 - MEASURE C FIRE TAX FUND
Revenue
400 - PROPERTY TAX 766,669 419,901 54.77% 774,145 436,043 56.33% 91,828 0 0.00% 89,707 0 0.00%
490 - OTHER REVENUE 407,062 0 0.00% 0 0 0.00%
Total Revenue:1,265,560 419,901 33.18% 863,852436,043 50.48% Expense
600 - SALARIES 161,729 126,168 78.01% 170,988 147,427 86.22% 601 - RETIREMENT 11,207 8,672 77.38% 13,680 10,834 79.19% 602 - OTHER BENEFITS 27,030 21,668 80.16% 34,560 26,756 77.42% 611 - OUTSIDE SERVICES 916,752 458,759 50.04% 630,000 438,562 69.61% 630 - SUPPLIES 41,696 12,012 28.81% 7,565 1,486 19.64%
Total Expense:1,158,414 627,279 54.15% 856,793 625,064 72.95% Total Fund: 75 - MEASURE C FIRE TAX FUN 107,146 -207,378 7,059 -189,020 481 - MEMBER
CONTRIBUTIONS
1 V.C.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 27, 2024
MEETING DATE: May 9, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: Accounts Payable Checks, January 27, 2024 to April 27 2024, transfers to Payroll Account, January 27 through April 27, 2024, and electronic payments to CalPERS
RECOMMENDED ACTION:
Acknowledge and file: 1) checks numbers 23169 to 23300 for a total of $440,818.72, 2) transfers to the payroll account in the amount of $2,174,452.72, and 3) electronic payments to CalPERS for health benefits in the amount of $4,453.92.
BACKGROUND/DISCUSSION:
The attached Check Report was produced from the Town of Corte Madera’s financial system. It includes all checks issued from the Town’s Bank of Marin operating account during the period January 27, 2024 through April 27, 2024 on behalf of Central Marin Fire Authority.
The Bank of Marin operating account is a pooled account for the day-to-day operations of both the Town of Corte Madera and the Central Marin Fire Authority. The finances of the two separate entities are segregated within the Town’s financial system. Checks issued on behalf of Central Marin Fire Authority include the Central Marin Fire Authority’s name and logo and have a separate numbering system from that of the Town. On occasion, a check will be written for services or goods incurred by both the Town and Central Marin Fire Authority on the Town’s check stock, resulting in checks with a different numbering system appearing on the check report.
In addition to the operating account, the Town maintains a payroll account at Bank of Marin. This account is for payroll transactions only. All payroll items are paid through the payroll account, 2 including direct deposit payments to employees, state and federal tax payments, CalPERS payments for retirement and medical insurance and other payroll related items. Many of the payments are made electronically.
For the period January 27, 2024 through April 27, 2024, $2,174,452.72 was transferred from the operating account to the payroll account for payroll related expenditures.
Payments to CalPERS health benefits for items not paid through the payroll account in the amount of $4,453.92 were made via electronic debit.
FISCAL IMPACT:
There is no fiscal impact associated with this report.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Accept the check listing as presented.
2. Take no action at this time and provide further direction to staff ATTACHMENTS:
1. Check Report, check numbers 23169 through 23300
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 3 ATTACHMENT 1
Check Report, check numbers 23169 through 23300
Check Report
·-
Corte Madera, CA By Check Number
Date Range: 01/27/2024 - 04/27/2024
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·-·· .. , .... Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount Bank Code: AP Bank-AP Bank
al200cm ALLSTAR FIRE EQUIPMENT, INC. 02/08/2024 Regular 0.00 79.88 23169 253191 Invoice 02/08/2024 CLOTHING/DAILY UNIFORMS 0.00 79.88 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 02/08/2024 Regular 0.00 12.00 23170 27673 Invoice 02/08/2024 BUILDING SUPPLIES 0.00 12.00
ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 02/08/2024 Regular 0.00 4,720.58 23171 BCJPIA-00061-20 Invoice 02/08/2024 WORKERS COMPENSATION CLAIMS 0.00 4,720.58 beOOlcm BENEFIT TRUST COMPANY 02/08/2024 Regular 0.00 553.80 23172 INV020624 Invoice 02/08/2024 FIRE DEPT OPEB 0.00 S53.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 02/08/2024 Regular 0.00 1,845.00 23173 INV02Q224 Invoice 02/08/2024 GENERAL LEGAL COUNSEL 0.00 1,845.00 bo105cm BOUND TREE MEDICAL, LLC 02/08/2024 Regular 0.00 2,620.52 23174 85218380 Invoice 02/08/2024 MEDICAL SUPPLIES 0.00 2,356.24 85223172 Invoice 02/08/2024 MEDICAL SUPPLIES 0.00 101.14 85235689 Invoice 02/08/2024 MEDICAL SUPPLIES 0.00 163.14 bu005cm BUCK'S SAW SERVICE, INC. 02/08/2024 Regular 0.00 114.45 23175 98906 Invoice 02/08/2024 TOOLS 0.00 114.45
co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030; 02/08/2024 Regular 0.00 761.86 23176 0199613 011324 Invoice 02/08/2024 UTILITIES - INTENET 0.00 761.86 coOOlcm CORPORATE PAYMENT SYSTEMS 02/08/2024 Regular 0.00 8,593.10 23177 0:1,L2024STMT Invoice 02/08/2024 01/2024 STMT 0.00 8,593.10 diOOlcm DIEGO TRUCK REPAIR, INC. 02/08/2024 Regular 0.00 5,270.06 23178 68186 Invoice 02/08/2024 VEH ICLE MAINTENANCE AND REPAIRS 0.00 88.46 68213 Invoice 02/08/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 966.13 68280 Invoice 02/08/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 3,962.72 68330 Invoice 02/08/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 252.75 dn002cm DNG ENTERPRISES, INC. 02/08/2024 Regular 0.00 21.07 23179 841686 Invoice 02/08/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 21.07 fi003cm FIRE INNOVATIONS 02/08/2024 Regular 0.00 1,007.55 23180 24-64781 Invoice 02/08/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 1,007.55 pr068cm HEATHER PRICE FAIR 02/08/2024 Regular 0.00 2,500.00 23181 INV013124 Invoice 02/08/2024 OTHER CONTRACT SERVICES 0.00 2,500.00 jilOlcm JIM CORBET'S ACE HARDWARE 02/08/2024 Regular 0.00 90.21 23182 700651 Invoice 02/08/2024 BUILDING SUPPLIES 0.00 90.21
ma002cm MARIN COUNTY FIRE DEPARTMENT 02/08/2024 Regular 0.00 5,466.25 23183 20240102CMFD Invoice 02/08/2024 OTHER CONTRACT SERVICES 0.00 5,466.25 ma345cm MARIN COUNTY TAX COLLECTOR- 02/08/2024 Regular 0.00 213.75 23184 1048388 Invoice 02/08/2024 RADIO MAINTENANCE/REPAIR 0.00 213.75 ma550cm MARIN MUNICIPAL WATER DISTRICT 02/08/2024 Regular 0.00 824.39 23185 131645 012324 Invoice 02/08/2024 UTILITIES - WATER 0.00 471.51 169024 012224 Invoice 02/08/2024 UTILITIES - WATER 0.00 257.22 443790 012324 Invoice 02/08/2024 UTILITIES - WATER 0.00 95.66 4/27/2024 4:49:18 PM Page 1 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount no045cm NICK BARBIERI TRUCKING, LLC 02/08/2024 Regular 0.00 4,421:48 23186 0087118-IN Invoice 02/08/2024 FIRE DEPT FUEL 0.00 4,421.48 no095cm NOVATO FIRE DISTRICT 02/08/2024 Regular 0.00 2,700.00 23187 361 Invoice 02/08/2024 TRAINING AND EDUCATION 0.00 2,700.00 of029cm OFFICE DEPOT-FIRE-89507905 FILE #81901 02/08/2024 Regular 0.00 3.68 23188 3502605 ~1QQ1 Invoice 02/08/2024 OFFICE SUPPLIES 0.00 3.68 pa176cm PACIFIC GAS & ELECTRIC 02/08/2024 Regular 0.00 3,595.78 23189 19392773Ql-!;i 01 Invoice 02/08/2024 UTILITIES - ELECTRICITY 0.00 3,595.78 ri042c RICOH USA, INC. (FIRE) 02/08/2024 Regular 0.00 212.18 23190 107954265 Invoice 02/08/2024 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 so005cm SOUTHERN MARIN FIRE PROTECTION DISTRICT 02/08/2024 Regular 0.00 1,SS8.61 23191 23-24-49 Invoice 02/08/2024 PRIVATE CONTRACTUAL SERVICES 0.00 867.95 23-24-50 Invoice 02/08/2024 VEGETATION MGMT SPECALISTS 0.00 690.66 st039cm STRYKER SALES CORPORATION 02/08/2024 Regular 0.00 521.88 23192 9205422852 Invoice 02/08/2024 MEDICAL SUPPLIES 0.00 521.88 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 02/08/2024 Regular 0.00 415.00 23193 FEB 2024 Invoice 02/08/2024 OTHER EMPLOYEE BENEFITS 0.00 415.00 ai560cm AIRGAS 02/22/2024 Regular 0.00 453.02 23194
5505742636 Invoice 02/22/2024 MEDICAL SUPPLIES 0.00 453.02 at07Scm AT & T-CALNET3 02/22/2024 Regular 0.00 1,798.44 23195 000021205774 Invoice 02/22/2024 UTILITIES - TELEPHONE 0.00 177.15 000021206122 Invoice 02/22/2024 UTILITIES - TELEPHONE 0.00 1,621.29 at004cm AT&T MOBILITY- 287293876016 02/22/2024 Regular 0.00 948.41 23196 293876016X0210 Invoice 02/22/2024 UTILITIES - TELEPHONE 0.00 948.41 beOOlcm BENEFIT TRUST COMPANY 02/22/2024 Regular 0.00 553.80 23197 INV022024 Invoice 02/22/2024 FIRE DEPT OPEB 0.00 553.80 bo105cm BOUND TREE MEDICAL, LLC 02/22/2024 Regular 0.00 3,S92.10 23198 85233881 Invoice 02/22/2024 MEDICAL SUPPLIES 0.00 3,140.61 85238335 Invoice 02/22/2024 MEDICAL SUPPLIES 0.00 326.99 85239973 Invoice 02/22/2024 MEDICAL SUPPLIES 0.00 124.50 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 02/22/2024 Regular 0.00 126.92 23199 0055313 020224 Invoice 02/22/2024 UTILITIES - INTENET 0.00 126.92 co655cm COMPUTER COURAGE INC 02/22/2024 Regular 0.00 1,241.25 23200 55476 Invoice 02/22/2024 MANANGEMENT INFO SYSTEMS/COM PU 0.00 1,241.25 dn002cm DNG ENTERPRISES, INC. 02/22/2024 Regular 0.00 69.66 23201 837931 Invoice 02/22/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 69.66 em989cm EMPLOYMENT DEVELOPMENT DEPARTMENT 02/22/2024 Regular 0.00 124.00 23202 L1933920592 Invoice 02/22/2024 UNEMPLOYMENT INSURANCE 0.00 124.00 ma600cm MARIN COUNTY SHERIFF'S OFFICE 02/22/2024 Regular 0.00 21,731.75 23203 12445 Invoice 02/22/2024 DISPATCH SERVICES 0.00 21,731.75 in880cm PAUL HENRY 02/22/2024 Regular 0.00 20,760.50 23204 ll:Q1 Invoice 02/22/2024 OTHER CONTRACT SERVICES 0.00 20,760.50 ra002cm RACHEL KERTZ CONSULTING, LLC 02/22/2024 Regular 0.00 5,400.00 23205 02122024 Invoice 02/22/2024 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 02/22/2024 Regular 0.00 11.58 23206 5068854329 Invoice 02/22/2024 PRIVATE CONTRACTUAL SERVICES 0.00 11.58 4/27/2024 4:49:18 PM Page 2 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount th003cm THE PERMANENTE MEDICAL GROUP, ICN. 02/22/2024 Regular 0.00 115.00 23207 320900248576 0 Invoice 02/22/2024 HIRING AND RECRUITMENT EXPENSES 0.00 115.00 ve002cm VERIZON WIRELESS - 670722771-00004 02/22/2024 Regular 0.00 1,002.39 23208 9955877906 Invoice 02/22/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,002.39 ail0lc AIR TECHNOLOGY WEST 02/29/2024 Regular 0.00 842.27 23209 9932 Invoice 02/29/2024 OTHER EQUIPMENT/MAINTENANCE REP 0.00 483.52 9933 Invoice 02/29/2024 OTHER EQUIPMENT/MAINTENANCE REP 0.00 3S8.75 ai560cm AIRGAS 02/29/2024 Regular 0.00 1,231.59 23210
9146619006 Invoice 02/29/2024 MEDICAL SUPPLIES 0.00 1,231.59 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 02/29/2024 Regular 0.00 761.86 23211 0199613 021324 Invoice 02/29/2024 UTILITIES - INTENET 0.00 761.86 di00lcm DIEGO TRUCK REPAIR, INC. 02/29/2024 Regular 0.00 3,402.39 23212 68382 Invoice 02/29/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 3,402.39 fi00lcm FITNESS SF MARIN 02/29/2024 Regular 0.00 10,500.00 23213 350 Invoice 02/29/2024 OTHER EMPLOYEE BENEFITS 0.00 10,500.00 fo002cm FORSTER & KROEGER LANDSCAPE MAINTENAN 02/29/2024 Regular 0.00 23,380.00 23214 8881 Invoice 02/29/2024 PRIVATE CONTRACTUAL SERVICES 0.00 17,500.00 9209 Invoice 02/29/2024 VEGETATION MGMT SPECALISTS 0.00 5,880.00 no045cm NICK BARBIERI TRUCKING, LLC 02/29/2024 Regular 0.00 3,707.78 23215 0092105-IN Invoice 02/29/2024 FIRE DEPT FUEL 0.00 3,707.78 pa176cm PACIFIC GAS & ELECTRIC 02/29/2024 Regular 0.00 4,065.65 23216 1939277301-6 02 Invoice 02/29/2024 UTILITIES - ELECTRICITY 0.00 4,065.65 ri003cm RICOH USA, INC. 02/29/2024 Regular 0.00 212.18 23217 108045276 Invoice 02/29/2024 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 ch250cm WEX BANK 02/29/2024 Regular 0.00 2,018.33 23218 95216675 Invoice 02/29/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/O 0.00 2,018.33 ms00lcm MSA DENTAL POOL 02/29/2024 Regular 0.00 483.16 23219 CMFA BENEFITS 0 Invoice 02/27/2024 CMFA BENEFITS 0324 0.00 483.16 ha00lcm THE HARTFORD 02/29/2024 Regular 0.00 430.20 23220 47906196!l147 Invoice 02/27/2024 CMFA BENEFITS 0324 0.00 430.20 vi099cm VISION SERVICE PLAN (CA) 02/29/2024 Regular 0.00 44.49 23221 CMFA BENEFIT~ 0 Invoice 02/27/2024 CMFA BENEFITS 0324 0.00 44.49 al200cm ALLSTAR FIRE EQUIPMENT, INC. 03/07/2024 Regular 0.00 1,033.56 23222 253974 Invoice 03/07/2024 CLOTHING/DAILY UNIFORMS 0.00 1,033.56 al00lcm ALPINE SPRINGS WATER DISTRIBUTION 03/07/2024 Regular 0.00 12.00 23223 28677 Invoice 03/07/2024 BUILDING SUPPLIES 0.00 12.00
ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 03/07/2024 Regular 0.00 4,863.35 23224 BCJPIA-00Q!l0-Q2 Invoice 03/07/2024 WORKERS COMPENSATION CLAIMS 0.00 4,863.35 be00lcm BENEFIT TRUST COMPANY 03/07/2024 Regular 0.00 553.80 23225 INV030524 Invoice 03/07/2024 FIRE DEPT OPEB 0.00 553.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 03/07/2024 Regular 0.00 2,418.75 23226 10097 Invoice 03/07/2024 GENERAL LEGAL COUNSEL 0.00 2,418.75 bol05cm BOUND TREE MEDICAL, LLC 03/07/2024 Regular 0.00 2,397.31 23227 85253022 Invoice 03/07/2024 MEDICAL SUPPLIES 0.00 2,397.31 co00lcm CORPORATE PAYMENT SYSTEMS 03/07/2024 Regular 0.00 9,493.63 23228 4/27/2024 4:49:18 PM Page 3 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 02L14L2024 SIM Invoice 03/07/2024 02/14/2024 STMT 0.00 9,493.63 da02Scm D & K AUTO SERVICE 03/07/2024 Regular 0.00 174.11 23229 77193 Invoice 03/07/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 174.11 ea220cm EAST BAY TIRE CO 03/07/2024 Regular 0.00 1,165.86 23230 2008856 Invoice 03/07/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 1,165.86 go031cm GOLDEN STATE EMERGENCY 03/07/2024 Regular 0.00 1,117.83 23231 CI042856 Invoice 03/07/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 410.52 CI043007 Invoice 03/07/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 497.42 CI043788 Invoice 03/07/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 209.89 ma013cm MARIN COUNTY HAZARDOUS MATERIALSJPA 03/07/2024 Regular 0.00 7,872.00 23232 ill Invoice 03/07/2024 OTHERJPAS- Hazmat 0.00 7,872.00
ma550cm MARIN MUNICIPAL WATER DISTRICT 03/07/2024 Regular 0.00 1,028.14 23233 107103 020924 Invoice 03/07/2024 UTILITIES - WATER 0.00 79.54 146154 021224 Invoice 03/07/2024 UTILITIES- WATER 0.00 470.63 177547 021324 Invoice 03/07/2024 UTILITIES- WATER 0.00 95.66 179110 021324 Invoice 03/07/2024 UTILITIES- WATER 0.00 333.02 347913 021224 Invoice 03/07/2024 UTILITIES- WATER 0.00 49.29 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 03/07/2024 Regular 0.00 415.00 23234 MAR 2024 Invoice 03/07/2024 OTHER EMPLOYEE BENEFITS 0.00 415.00 ai560cm AIRGAS 03/13/2024 Regular 0.00 429.83 23235
5506466270 Invoice 03/13/2024 MEDICAL SUPPLIES 0.00 429.83 bo105cm BOUND TREE MEDICAL, LLC 03/13/2024 Regular 0.00 4,686.49 23236 85263041 Invoice 03/13/2024 MEDICAL SUPPLIES 0.00 4,686.49 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 03/13/2024 Regular 0.00 126.92 23237 0055313 030224 Invoice 03/13/2024 UTILITIES - INTENET 0.00 126.92 co655cm COMPUTER COURAGE INC 03/13/2024 Regular 0.00 1,777.50 23238 55627 Invoice 03/13/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 1,200.00 55687 Invoice 03/13/2024 MANANGEMENT INFO SYSTEMS/COMPU 0.00 577.50 cr057cm CREAM'S DISMANTLING, INC 03/13/2024 Regular 0.00 450.00 23239 LARKSPUR FD #1 Invoice 03/13/2024 TRAINING AND EDUCATION 0.00 450.00 em121cm EMERGENCY EQUIPMENT 03/13/2024 Regular 0.00 2,133.30 23240 illll Invoice 03/13/2024 CLOTHING/DAILY UNIFORMS 0.00 2,133.30 jilOlcm JIM CORBET'S ACE HARDWARE 03/13/2024 Regular 0.00 26.63 23241 700820 Invoice 03/13/2024 BUILDING SUPPLIES 0.00 26.63
joOOlcm JONES GARAGE DOOR CO., INC. 03/13/2024 Regular 0.00 8,740.00 23242 50380 Invoice 03/13/2024 BUILDING MAINTENANCE - OTHER 0.00 8,740.00 ri003cm RICOH USA, INC. 03/13/2024 Regular 0.00 141.53 23243 5069Q79263 Invoice 03/13/2024 PRIVATE CONTRACTUAL SERVICES 0.00 11.58 5069084279 Invoice 03/13/2024 PRIVATE CONTRACTUAL SERVICES 0.00 129.95 we106cm WESTERN EXTRICATION SPECIALISTS, INC 03/13/2024 Regular 0.00 1,852.38 23244 2600 Invoice 03/13/2024 TOOLS 0.00 1,852.38
at07Scm AT & T -CALNET3 03/21/2024 Regular 0.00 2,414.31 23245 000021363133 Invoice 03/21/2024 UTILITIES - TELEPHONE 0.00 177.06 00002136381 Invoice 03/21/2024 UTILITIES - TELEPHONE 0.00 2,237.25 beOOlcm BENEFIT TRUST COMPANY 03/21/2024 Regular 0.00 553.80 23246 INV031824 Invoice 03/21/2024 FIRE DEPT OPEB 0.00 553.80 bu444cm BURKE, WILLIAMS & SORENSEN LLP 03/21/2024 Regular 0.00 7,144.00 23247 4/27/2024 4:49:18 PM Page 4 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 316952 Invoice 03/21/2024 OTHER CONTRACT SERVICES 0.00 874.00 317391 Invoice 03/21/2024 GENERAL LEGAL COUNSEL 0.00 6,270.00 wa550cm WCAF. LLC 03/21/2024 Regular 0.00 67,907.50 23248 INV032024 Invoice 03/21/2024 FIRE VEHICLES 0.00 67,907.50 msOOlcm MSA DENTAL POOL 03/27/2024 Regular 0.00 483.16 23249 BENEFITS Q4a Q2 Invoice 03/27/2024 BENEFITS 04/2024 0.00 483.16 vi099cm VISION SERVICE PLAN (CA) 03/27/2024 Regular 0.00 44.49 23250 BENEFITS Q4l2Q2 Invoice 03/27/2024 BENEFITS 04/2024 0.00 44.49 abOOlcm ABLE TIRE & BRAKE 04/04/2024 Regular 0.00 5,345.17 23251 678613 Invoice 04/04/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 5,345.17 alOOlcm ALPINE SPRINGS WATER DISTRIBUTION 04/04/2024 Regular 0.00 12.00 23252 29236 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 12.00
at004cm AT&T MOBILITY - 287293876016 04/04/2024 Regular 0.00 948.41 23253 293876016X0310 Invoice 04/04/2024 UTILITIES - TELEPHONE 0.00 948.41 bo105cm BOUND TREE MEDICAL, LLC 04/04/2024 Regular 0.00 2,122.39 23254 85276001 Invoice 04/04/2024 MEDICAL SUPPLIES 0.00 29.16 85277634 Invoice 04/04/2024 MEDICAL SUPPLIES 0.00 2,093.23 CA067CM CA DEPT OF TAX AND FEE ADMIN #217-018496 04/04/2024 Regular 0.00 735.00 23255 217018496 1231 Invoice 04/04/2024 USE TAX 2023 0.00 735.00 co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030L 04/04/2024 Regular 0.00 761.86 23256 0199613 Q31~24 Invoice 04/04/2024 UTILITIES - INTENET 0.00 761.86 coOOlcm CORPORATE PAYMENT SYSTEMS 04/04/2024 Regular 0.00 10,847.04 23257 03L14L20Z4 SIM Invoice 04/04/2024 03/14/2024 STMT 0.00 10,847.04 da025cm D & K AUTO SERVICE 04/04/2024 Regular 0.00 212.18 23258 76477 Invoice 04/04/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 212.18 deOOlcm DEPT. OF JUSTICE 04/04/2024 Regular 0.00 49.00 23259 720346 Invoice 04/04/2024 HIRING AND RECRUITMENT EXPENSES 0.00 49.00 diOOlcm DIEGO TRUCK REPAIR, INC. 04/04/2024 Regular 0.00 2,042.00 23260 68558 Invoice 04/04/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 1,045.10 68566 Invoice 04/04/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 996.90 co992c EMS AGENCY COUNTY OF MARIN 04/04/2024 Regular 0.00 250.00 23261 INV031824 Invoice 04/04/2024 TRAINING AND EDUCATION 0.00 250.00 go031cm GOLDEN STATE EMERGENCY 04/04/2024 Regular 0.00 620.18 23262 ( 1044060 Invoice 04/04/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/0 0.00 620.18 pr068cm HEATHER PRICE FAIR 04/04/2024 Regular 0.00 2,661.75 23263 INV022924 Invoice 04/04/2024 0TH ER CONTRACT SERVICES 0.00 2,500.00 R37388 Invoice 04/04/2024 OTHER CONTRACT SERVICES 0.00 161.75 jilOlcm JIM CORBET'S ACE HARDWARE 04/04/2024 Regular 0.00 502.42 23264 694254 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 156.21 695565 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 11.31
695672 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 11.31
696313 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 5.13
697199 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 9.80
698040 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 7.62
698245 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 38.22
698796 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 27.29
699140 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 77.00
699817 Invoice 04/04/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 10.03 4/27/2024 4:49:18 PM Page 5 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount 700782 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 48.05
701019 Invoice 04/04/2024 BUILDING MAINTENANCE - OTHER 0.00 28.38 701024 Invoice 04/04/2024 BUILDING SUPPLIES 0.00 34.9S
Zfil.fil..2 Invoice 04/04/2024 BUILDING MAINTENANCE - OTHER 0.00 31.67 701037 Invoice 04/04/2024 BUILDING MAINTENANCE - OTHER 0.00 5.45 ln075cm L.N. CURTIS & SONS 04/04/2024 Regular 0.00 16,685.77 23265 CM40125 Credit Memo 04/04/2024 TECHNICAL RESCUE SUPPLIES 0.00 -1,664.43 INV693011 Invoice 04/04/2024 CLOTHING/DAILY UNIFORMS 0.00 214.56 INV772019 Invoice 04/04/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 18,135.64 ma600cm MARIN COUNTY SHERIFF'S OFFICE 04/04/2024 Regular 0.00 21,731.7S 23266 12454 Invoice 04/04/2024 DISPATCH SERVICES 0.00 21,731.75 ma550cm MARIN MUNICIPAL WATER DISTRICT 04/04/2024 Regular 0.00 797.30 23267 131645 032124 Invoice 04/04/2024 UTILITIES - WATER 0.00 471.51 169024 031924 Invoice 04/04/2024 UTILITIES- WATER 0.00 230.13 443790 032124 Invoice 04/04/2024 UTILITIES - WATER 0.00 95.66 mu856cm MUNICIPALEMERGENCY SERVICES, INC 04/04/2024 Regular 0.00 372.57 23268 IN2024562 Invoice 04/04/2024 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 372.57 no045cm NICK BARBIERI TRUCKING, LLC 04/04/2024 Regular 0.00 3,224.66 23269 0099843-IN Invoice 04/04/2024 FIRE DEPT FUEL 0.00 3,224.66 of029cm OFFICE DEPOT-FIRE-89507905 FILE #81901 04/04/2024 Regular 0.00 536.24 23270 358130481001 Invoice 04/04/2024 OFFICE SUPPLIES 0.00 276.06 ;J5813105Z001 Invoice 04/04/2024 OFFICE SUPPLIES 0.00 260.18 pa176cm PACIFIC GAS & ELECTRIC 04/04/2024 Regular 0.00 4,051.21 23271 19392ZZ301-6 03 Invoice 04/04/2024 UTILITIES - ELECTRICITY 0.00 4,051.21 pr027cm PREFERRED ALLIANCE, I NC 04/04/2024 Regular 0.00 42.00 23272 0194512-IN Invoice 04/04/2024 HIRING AND RECRUITMENT EXPENSES 0.00 42.00 ra002cm RACHEL KERTZ CONSULTING, LLC 04/04/2024 Regular 0.00 5,400.00 23273 03182024 Invoice 04/04/2024 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 04/04/ 2024 Regular 0.00 212.18 23274 10~131296 Invoice 04/04/2024 PRIVATE CONTRACTUAL SERVICES 0.00 212.18 ve002cm VERIZON WIRELESS - 670722771-00004 04/04/2024 Regular 0.00 1,002.39 23275 9958337624 Invoice 04/04/2024 UTILITIES - TELEPHONE 0.00 1,002.39 ch250cm WEX BANK 04/04/2024 Regular 0.00 1,426.03 23276 95854858 Invoice 04/04/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 1,426.03 wilOlcm WITMER PUBLIC GROUP, INC 04/04/2024 Regular 0.00 778.21 23277 INV432977 Invoice 04/04/2024 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 778.21 beOOlcm BENEFIT TRUST COMPANY 04/11/2024 Regular 0.00 553.80 23278 INV040424 Invoice 04/11/2024 FIRE DEPT OPEB 0.00 553.80 be053cm BERTRAND, FOX, ELLIOT, OSMAN & WENZEL 04/11/2024 Regular 0.00 12,228.75 23279 10450 Invoice 04/11/2024 GENERAL LEGAL COUNSEL 0.00 12,228.75 bo105cm BOUND TREE MEDICAL, LLC 04/11/2024 Regular 0.00 1,547.42 23280 85298159 Invoice 04/11/2024 MEDICAL SUPPLIES 0.00 267.90 85298160 Invoice 04/11/2024 MEDICAL SUPPLIES 0.00 1,279.52 br705cm BRADY INDUSTRIES NORCAL, LLC 04/11/2024 Regular 0.00 226.46 23281 Fl412209 Invoice 04/11/2024 JANITORIAL SUPPLIES 0.00 226.46 ci600cm CITYGATE ASSOCIATES, LLC 04/11/2024 Regular 0.00 6,446.59 23282 31503 Invoice 04/11/2024 OTHER CONTRACT SERVICES 0.00 6,446.59 4/27/2024 4:49:18 PM Page 6 of 9
Check Report Date Range: 01/27/2024 - 04/27/2024
Vendor Number Vendor Name Payment Date Payment Type Discount Amount Payment Amount Number Payable# Payable Type Post Date Payable Description Discount Amount Payable Amount co165cm COMCAST - FIRE DEPT 0208565, 0055313, 030' 04/11/2024 Regular 0.00 126.92 23283 0055313 040224 Invoice 04/11/2024 UTILITIES - INTENET 0.00 126.92 co655cm COMPUTER COURAGE INC 04/11/2024 Regular 0.00 1,200.00 23284 55892 Invoice 04/11/2024 MANANGEMENT INFO SYSTEMS/COM PU 0.00 1,200.00 diOOlcm DIEGO TRUCK REPAIR, INC. 04/11/2024 Regular 0.00 2,516.93 23285 68597 Invoice 04/11/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 2,516.93 dn002cm DNG ENTERPRISES, INC. 04/11/2024 Regular 0.00 21.03 23286 852355 Invoice 04/11/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 21.03 go031cm GOLDEN STATE EMERGENCY 04/11/2024 Regular 0.00 914.55 23287 10WI000174 Invoice 04/11/2024 VEHICLE MAINTENANCE AND REPAIRS 0.00 914.55 pr068cm HEATHER PRICE FAIR 04/11/2024 Regular 0.00 3,175.00 23288 INV033124 Invoice 04/11/2024 OTHER CONTRACT SERVICES 0.00 2,500.00 R37387 Invoice 04/11/2024 OTHER CONTRACT SERVICES 0.00 675.00 jilOlcm JIM CORBET'S ACE HARDWARE 04/11/2024 Regular 0.00 116.86 23289 695278 Invoice 04/11/2024 MISCELLANEOUS SUPPLIES 0.00 5.83 695453 Invoice 04/11/2024 BUILDING SUPPLIES 0.00 21.74
698965 Invoice 04/11/2024 BUILDING SUPPLIES 0.00 12.21
700996 Invoice 04/11/2024 JANITORIAL SUPPLIES 0.00 10.91 701083 Invoice 04/11/2024 BUILDING SUPPLIES 0.00 66.17
joOOlcm JONES GARAGE DOOR CO., INC. 04/11/2024 Regular 0.00 6,950.00 23290 50398 Invoice 04/11/2024 BUILDING MAINTENANCE - OTHER 0.00 6,950.00 ln075cm L.N. CURTIS & SONS 04/11/2024 Regular 0.00 12,442.72 23291 INV772019ADJ Invoice 04/11/2024 TECHNICAL RESCUE SUPPLIES 0.00 1,664.43 INV782003 Invoice 04/11/2024 CLOTHING/DAILY UNIFORMS 0.00 236.49 INV784313 Invoice 04/11/2024 CLOTHING/DAILY UNIFORMS 0.00 218.53 INV789083 Invoice 04/11/2024 CLOTHING/DAILY UNIFORMS 0.00 423.67 INV789573 Invoice 04/11/2024 PROTECTIVE UNIFORMS AND EQUIPMEN 0.00 9,026.94 INV791347 Invoice 04/11/2024 CLOTHING/DAILY UNIFORMS 0.00 388.27 INV791886 Invoice 04/11/2024 CLOTHING/DAILY UNIFORMS 0.00 388.27 INV794957 Invoice 04/11/2024 PROTECTIVE UNIFORMS AND EQUIPMENT 0.00 96.12 le115c LEHR AUTO ELECTRIC 04/11/2024 Regular 0.00 514.69 23292 51101196 Invoice 04/11/2024 VEHICLE SUPPLIES, PARTS/ EQUIP, FUEL/ 0.00 461.42 Sl101531 Invoice 04/11/2024 RADIO MAINTENANCE/REPAIR 0.00 53.27 ra002cm RACHEL KERTZ CONSULTING, LLC 04/11/2024 Regular 0.00 5,400.00 23293 04092024 Invoice 04/11/2024 NEIGHBORHOOD RESPONSE GROUP 0.00 5,400.00 ri003cm RICOH USA, INC. 04/11/2024 Regular 0.00 141.34 23294 5068341020 Invoice 04/11/2024 PRIVATE CONTRACTUAL SERVICES 0.00 129.76 5069264794 Invoice 04/11/2024 PRIVATE CONTRACTUAL SERVICES 0.00 11.58 usOOlcm US BEHAVIORAL HEALTH PLAN, CA 04/11/2024 Regular 0.00 415.00 23295 APR 2024 Invoice 04/11/2024 OTHER EMPLOYEE BENEFITS 0.00 415.00 ba002cm BAY CITIES JOINT POWER INSURANCE AUTHOR 04/18/2024 Regular 0.00 6,273.22 23296 BCJPIA-00108-20 Invoice 04/18/2024 WORKERS COMPENSATION CLAIMS 0.00 6,273.22 beOOlcm BENEFIT TRUST COMPANY 04/18/2024 Regular 0.00 553.80 23297 INV041524 Invoice 04/18/2024 FIRE DEPT OPEB 0.00 553.80 at075cm AT & T -CALNET3 04/25/2024 Regular 0.00 2,200.00 23298 000021510498 Invoice 04/25/2024 UTILITIES - TELEPHONE 0.00 177.06 000021510846 Invoice 04/25/2024 UTILITIES - TELEPHONE 0.00 2,022.94 bu444cm BURKE, WILLIAMS & SORENSEN LLP 04/25/2024 Regular 0.00 3,956.95 23299 4/27/2024 4:49:18 PM Page 7 of 9
Check Report
Vendor Number
Payable#
319969
th003cm
1000106986
4/27/2024 4:49:18 PM
Vendor Name
Payable Type
Invoice
Post Date
04/25/2024
THE PERMANENTE MEDICAL GROUP, ICN.
Invoice 04/25/2024
Payment Date Payment Type
Payable Description
GENERAL LEGAL COUNSEL
04/25/2024 Regular
HIRING AND RECRUITMENT EXPENSES
Bank Code AP Bank Summary
Payable Payment
Payment Type Count Count Discount
Regular Checks 193 132 0.00
Manual Checks 0 0 0.00
Voided Checks 0 0 0.00
Bank Drafts 0 0 0.00
EFT's 0 0 0.00
193 132 0.00
Date Range: 01/27/2024 - 04/27/2024
Discount Amount Payment Amount Number
Discount Amount Payable Amount
0.00 3,956.95
0.00 Payment
440,818.72
0.00 0.00
0.00 0.00
440,818.72
0.00 938.00 23300
938.00
Check Report
4/27/2024 4:49:18 PM
Fund
99 99
99 All Bank Codes Check Summary
Payment Type
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
Payable
Count
193
0 0
0 0
193
Payment
Count
132
0 0
0 0
132
Fund Summary
Name
POOLED CASH - OPERATING
POOLED CASH - OPERATING
POOLED CASH - OPERATING
Period
2/2024
3/2024
4/2024
Discount
0.00 0.00
0.00 0.00
0 .00
0.00 Payment
440,818.72
0.00 0.00
0.00 0.00
440,818.72
Amount
157,131.80
131,457.18
152,229.74
440,818.72
Date Range: 01/27/2024 - 04/27/2024
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
1 V.D.
REPORT DATE: April 29, 2024
MEETING DATE: May 09, 2024
TO: Central Marin Fire Authority Council
FROM: Ruben Martin, Fire Chief
SUBJECT: Amendments to the 2024 Dates of the Central Marin Fire Authority Fire Council Regular Meeting Schedule
RECOMMENDED ACTION:
That the Central Marin Fire Authority Council adopt Resolution No. 2024/04.
BACKGROUND/DISCUSSION:
At the direction of the Fire Council, the regular meeting schedule for the Central Marin Fire Council was established at the November 9, 2023, Regular Meeting of the Fire Council through the adoption of Resolution No. 2023/11 (refer to attachment A).
Staff is recommending amending Resolution No. 2023/11 to include two (2) additional Regular Fire Council Meetings. These two meetings would occur on June 13, 2024, and July 11, 2024.
Staff is recommending these meetings be scheduled in anticipation of an upcoming resolution regarding the negotiations of the Memorandum of Understanding between the Central Marin Firefighters Association, IAFF Local 1775 and the Central Marin Fire Authority. One or both of these Regular Meetings may be canceled should there be no agenda items to discuss.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines). 2 FISCAL IMPACT:
There is no fiscal impact associated with the approval of this item.
ATTACHMENTS:
1. Resolution No. 2023/11
2. Draft Resolution No. 2024/04
3 ATTACHMENT 1
Resolution No. 2023/11
RESOLUTION NO. 2023/11
A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE CENTRAL
MARIN FIRE AUTHORITY ESTABLISHING DATES AND TIMES FOR REGULAR
MEETINGS OF THE CENTRAL MARIN FIRE COUNCIL
FOR 2024
WHEREAS, the Central Marin Fire Authority wishes to set regular meetings and start times for the year 2024 as follows: the second Thursday in February, the second Thursday in May, the second Thursday in August, and the second Thursday in November; and
WHEREAS, these regular meetings will be held at 6:30 p.m., or upon conclusion of the meeting of the Central Marin Police Authority Police Council, whichever is later, in the community room of the Central Marin Police Authority main station located at 250 Doherty Drive in Larkspur, or via a publicly accessible Zoom Videoconference should inperson meetings be unable to be held; and WHEREAS, Fire Council meeting agendas will be posted on the Central Marin Fire Authority website and will be noticed 72 hours prior to the start time in accordance with the Brown Act.
NOW, THEREFORE BE IT RESOLVED, that the Central Marin Fire Council approves of the regular meeting schedule for the year 2024.
***********************
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Fire Council of the Central Marin Fire Authority at a Regular Meeting thereof held this 9th day of November 2023 by the following vote, to wit:
AYES:
NOES:
ABSENT:
Councilmembers: E. Beckman, S. Candell, C. Lee
Councilmembers: - None -
Councilmembers: C. Way
ATTEST:
4 ATTACHMENT 2
Draft Resolution No. 2024/04
RESOLUTION NO. 2024/04
A RESOLUTION OF THE CENTRAL MARIN FIRE COUNCIL OF THE
CENTRAL MARIN FIRE AUTHORITY AMENDING THE 2024 CENTRAL
MARIN FIRE COUNCIL REGULAR MEETING SCHEDULE
WHEREAS, the Central Marin Fire Authority wishes to amend the regular meeting schedule for the year 2024 by adding the following dates: Thursday June 13, 2024, and Thursday July 11, 2024; and
WHEREAS, these regular meetings will be held at 6:30 p.m., or upon conclusion of the meeting of the Central Marin Police Authority Police Council, whichever is later, in the community room of the Central Marin Police Authority main station located at 250 Doherty Drive in Larkspur; and WHEREAS, Fire Council meeting agendas will be posted on the Central Marin Fire Authority website and will be noticed 72 hours prior to the start time in accordance with the Brown Act.
NOW, THEREFORE BE IT RESOLVED, that the Central Marin Fire Council approves of the amended regular meeting schedule for the year 2024. ********
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly passed and adopted by the Fire Council of the Central Marin Fire Authority at a Regular Meeting thereof held this 9th day of May 2024 by the following vote, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
Charles Lee, Authority Chair
Central Marin Fire Authority
ATTEST:
Lorena Barrera, Authority Clerk
Central Marin Fire Authority
1 VI.A.
CENTRAL MARIN FIRE COUNCIL
STAFF REPORT
REPORT DATE: April 25, 2024
MEETING DATE: May 9, 2024
TO: Central Marin Fire Authority Council
FROM: Daria Carrillo, Finance Director
SUBJECT: 2024-2025 Proposed Budget
RECOMMENDED ACTION:
Staff recommends that the Central Marin Fire Authority Council adopt the proposed Resolution to approve the fiscal year 2024-2025 budget.
BACKGROUND:
Central Marin Fire Authority’s fiscal year begins on July 1 and ends on the following June 30. Staff has prepared a proposed budget to recommend expenditures and member contributions for the General Fund. Staff has also prepared proposed budgets for the Measure C Wildfire JPA Tax Fund, the Equipment Fund and the Insurance Fund.
The General Fund contains the operating budget and is where the day-to-day transactions related to the operations and administration of the Fire Authority are recorded.
The Measure C Wildfire JPA Tax Fund is a fund that was established during the 2020-2021 fiscal year to record the revenues and expenditures related to the Measure C Wildfire JPA Tax. A separate fund was established in order to track expenditures related to this tax. A Hazard Mitigation Specialist and outside services related to vegetation management are paid from this fund.
The Equipment Fund contains information related to the purchase and replacement of equipment such as fire vehicles. The revenue in this fund is received primarily from the General Fund as the 2 Equipment Fund does not generate revenue.
The Insurance Fund includes revenues and expenditures mainly related to payments to its workers’ compensation and liability self-insurance programs. The source of revenue is primarily a transfer from the General Fund.
2024-2025 Proposed Budget
General Fund
Total budgeted proposed expenditures for 2024-2025 have increased by $655,217 or 5.4%, compared with budgeted expenditures for 2023-2024. Included in the current fiscal year budget is $275,341 in overtime costs which were or will be reimbursed by the State. Not including the expenditures for the reimbursed overtime, the expenditures in the Proposed Budget have increased by $930,558 or 7.9% compared to expenditures in the current year.
Total budgeted revenue has also increased by $655,217. Excluding the $275,341 payment for overtime reimbursed by the State in the 2023-2024 budget, revenue has increased $930,558, or 7.9%.
Budgeted member contributions have increased by $485,561 per member, an increase of 8.6%.
Revenue
The Fire Authority’s primary source of revenue is from contributions from the JPA members: the City of Larkspur and Town of Corte Madera. Each member agency is responsible for paying 50% of the cost of the Fire Authority. As noted above, member contributions have increased 8.6% compared to the previous year’s budgeted amount. Member contributions account for approximately 96% of the total budgeted revenue. Permits, interest income, and reimbursements from Ross Valley Paramedic Authority each comprise smaller amounts of budgeted revenue.
Expenditures
Total expenditures have increased by $655,217, or 5.4%, when compared to the current year budget. • Labor Costs have increased by $234,101, or 2.5%, compared to the budgeted expenditures for the current fiscal year. The 2023-2024 budget includes $275,341 in overtime reimbursed by the State for out-of-county response. Overtime reimbursed by the State is not included in the 2024-2025 proposed budget. Not including the overtime reimbursed by the State, labor costs have increased by 3.9%. The following factors affect labor costs:
o Salaries have increased by $110,761, compared to the current year budget. Regular salaries and associated pay such as holiday pay, paramedic incentive and leave buyout, but not including additional overtime, has increased by $228,879, or 4%. Collective bargaining for all employees except for the Battalion Chiefs are in progress. The current contracts for employees except for Battalion Chiefs end as of the 2023-2024 fiscal year. A 3.5% pay increase, plus previously approved step increases, is included for all employees except for Battalion Chiefs. This increase has not yet been agreed to or approved but is included as an estimate. Each 1% pay increase for the employee groups currently involved in collective bargaining will result in approximately $65,000 in additional expenditures. $100,000 has been added to a separate category, Contingency, to allow for additional salary and/or benefit expenses, if necessary. The 3 Battalion Chiefs contract is in effect until the end of the 2024-2025 fiscal year and the 2% pay increase included in that contract is included in the proposed budget. Not included in the proposed budget is the Hazard Mitigation Specialist who is paid by the Measure C parcel tax and is included in a separate fund. o Step increases previously agreed to are included in the budget. o Turnover of staff has led to more employees at the entry-level than budgeted in the current fiscal year. For this reason, the increase in salaries including step increases and a potential 3.5% increase to the salary schedule is 4% as noted above. o Overtime has decreased by $118,119 or 8.3%, due to the removal of the overtime pay reimbursed by the State included in the current year budget. Step increases and assumed adjustments to the salary schedule as noted above are included. o The increase to the CalPERS normal cost rate is estimated to be $28,513, or 2.9%.
This is the cost of the annual service accrual for current employees. The increase is mostly a result of salary increases included in the proposed budget. o The Fire Authority will be required to make a payment to CalPERS of $32,870 for its unfunded pension liability. Strong investment returns in the 2020-2021 fiscal year resulted in an unfunded liability payment in the current fiscal year being unnecessary.
However, investment returns in the 2021-2022 fiscal year were less than the discount rate resulting in a total unfunded liability of $940,501, the vast majority of which is for the classic safety plan. The unfunded liability payments are amortized over 20 years.
o Health benefits have increased by $53,547, or 6%. This is an estimate as actual 2025 rates are not available at this time.
o Payroll Taxes and Other Benefits have increased by $8,500, or 3.4%. This includes payroll taxes, the Authority’s contribution to Retiree Health Savings Accounts, employee gym memberships and Employee Assistance Program. • Outside Services have increased by $36,406 or 3.6%, as compared to the previous fiscal year’s budget. Some of the items included in this category are the following:
o Legal costs have been decreased by $7,000 compared to the current year budget. The current year legal costs are expected to exceed the budget and have been unusually high compared with previous years, primarily due to personnel matters. o Management information systems have increased by $40,000 due to the necessary implementation of a new Records Management System.
o Dispatch Services have decreased by $27,097 based on the most recent information received. Please note that current year costs are expected to be nearly $274,000 less than budgeted. The current year budget included costs associated with a new dispatch center which will not be paid in the current year.
o Hiring and recruitment expenses have increased by $21,000 in connection with the paramedic training payments approved by the Fire Council at a previous meeting. o The Neighborhood Response Group payment has been increased by $17,200 as a result of an hourly rate increase to the Neighborhood Response Group Coordinator’s pay from $45 to $50. The increase will bring the pay in line with the amount other agencies are paying for this position.
o Payments for Human Resources services have decreased by $25,000 due to an expected retirement in December 2024. This $25,000 has been added to the Contingency line item to allow for payment for Human Resources for the remainder of the 2024-2025 fiscal year once a new contract is entered into. 4 o Other contract services have been reduced by $10,000. This reduction is offset by an increase in Transfers to Other funds for fire vehicles. o An increase of $5,506 for Marin Emergency Radio Authority (MERA) is included.
This is an estimate based on increases in previous year. • Retiree Benefits have increased by $8,850. There are currently 5 retirees for whom the Fire Authority is paying medical benefits.
• Training is reduced by $20,000 based on anticipated needs. The savings are offset by an increase in Transfers to Other Funds for fire vehicles. • Equipment Maintenance is increased by $10,000 for Mobile Data Transport system. No costs were budgeted in the current year.
• Building Maintenance is increased by $75,000. The Fire Authority is now responsible for maintenance of its 4 fire stations. Previously the member agencies were responsible for maintenance.
• Utilities have been increased by $11,320, or 12%. Utility costs are expected to exceed the budget in the current year.
• Supplies have decreased by $30,000, or 6.1%. The savings are offset by an increase in Transfers to Other Funds for fire vehicles.
• Transfers to Other Funds have increased by $209,810, or 23%. The increase is due an additional fire engine lease payment of $130,256 in addition to the $153,314 fire engine lease payment in the current budget, and to an increase of $85,000 for fire vehicles. The transfer to the Insurance fund has decreased by $5,446, mainly due to a change in the way that insurance premiums are calculated by the Fire Authority’s risk manager. • A Contingency Line item of $125,000 has been added as discussed above under Salaries and Outside Services.
Measure C Wildfire JPA Tax Fund
This fund is financed by the Measure C Wildfire tax. Each member agency will receive 40% of the revenue that the communities generate through Measure C. The Town of Corte Madera will contribute an estimated additional amount of $97,747 so that each agency contributes an equal amount to this fund. The 2024-2025 budget includes a 3% increase in parcel tax revenue. The salary and benefits for a Hazard Mitigation Specialist, as well as outside contracts for vegetation management are included in this fund. A 3.5% pay increase is included in salaries, although no salary increase has been approved.
Insurance Fund
The Insurance Fund is financed by the General Fund and has no other source of revenue. A transfer of $680,773 is included to pay claims and premiums and maintain sufficient reserves. As noted above, this is primarily due to an expected decrease in liability insurance premiums. A slight decrease in 5 workers’ compensation insurance premiums is also expected, based on the most recent information from Bay Cities Joint Insurance Authority (BCJPIA). The current claims actuarial report is not available. Payments for claims are estimated based on the current year payments.
Equipment Fund
Expenditures include a lease payment for two fire engines, and $165,000 for additional fire vehicles.
This fund is funded by the General Fund transfer. The proposed amount for 2023-2024 is $488,570.
FISCAL IMPACT:
The JPA agreement states that the Town of Corte Madera and City of Larkspur will share Central Marin Fire Authority expenditures equally. As mentioned above, each agency’s contribution to the General Fund will increase by $485,613.
The current year budget anticipates a small operating deficit of $16,760. Overtime costs, legal expenditures and utilities are expected to exceed budgeted amounts. Estimated savings associated with dispatch costs explained above are expected to offset most of the overages. This is an estimate.
The actual revenue and expenditures for the year ending June 30, 2024, will not be known until after the books are closed.
ENVIRONMENTAL IMPACT:
This activity is not defined as a project under CEQA (Section 15378 CEQA Guidelines).
OPTIONS:
1. Adopt the proposed Resolution as presented.
2. Take no action at this time and provide further direction to staff.
ATTACHMENTS
1. Proposed Resolution No. 2024/05
2. Central Marin Fire Authority General Fund
3. Central Marin Fire Authority Measure C Tax Fund
4. Central Marin Fire Authority Insurance Fund
5. Central Marin Fire Authority Equipment Fund
THIS ITEM HAS BEEN REVIEWED AND APPROVED BY THE EXECUTIVE MANAGER. 6 ATTACHMENT 1
Proposed Resolution No. 2024/05
RESOLUTION NO. 2024/05
A RESOLUTION OF THE FIRE COUNCIL OF THE CENTRAL MARIN FIRE AUTHORITY APPROVING THE FISCAL YEAR 2023-2024 BUDGET
WHEREAS, the governing body of the Central Marin Fire Authority held a public meeting on the Proposed 2024-2025 Budget on May 9, 2024; and WHEREAS, the governing body of the Central Marin Fire Authority has determined that the 2024-2025 Proposed Budget will allow for the continuation of fire protection and prevention services.
NOW, THEREFORE, IT IS HEREBY RESOLVED, by the Fire Council of the Central Marin Fire Authority, that the Central Marin Fire Authority approves the fiscal year 2024-2025 Budgeted Expenditures and Transfers Out to Other Funds as follows:
General Fund $ 12,757,020
Measure C Wildfire JPA Tax Fund $ 878,816
Equipment Fund $ 448,570
Insurance Fund $ 680,773
IT IS HEREBY CERTIFIED that the foregoing Resolution was duly and regularly adopted by the Fire Council of the Central Marin Fire Authority at a regular meeting thereof held on May 9, 2024, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
APPROVED:
________________________
Charles Lee, Authority Chair
ATTEST:
____________________________
Lorena Barrera, Authority Clerk
7 ATTACHMENT 2
Central Marin Fire Authority General Fund
CENTRAL MARIN FIRE AUTHORITY
GENERAL FUND
Description 2022-2023 2023-2024 2023-2024 2025
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE (305,119) 0 0 (16,760)
REVENUE
Larkspur Contribution 5,184,011 5,658,990 5,658,990 6,144,603 Corte Madera Contribution 5,184,011 5,658,990 5,658,990 6,144,603 Member Contribution for prior year deficit 514,970 0 0
Larkspur payment for Finance and Admin 30,000 0 0 0
Interest Earnings 41,916 20,000 16,300 15,000
State Fire Reimbursement 524,750 275,341 275,341 0
Other Revenue 352,594 488,482 500,294 452,814
TOTAL: REVENUE 11,832,253 12,101,803 12,109,915 12,757,020 TOTAL RESOURCES 11,527,133 12,101,803 12,109,915 12,740,260
EXPENDITURES
Labor Costs 9,575,500 9,241,528 9,389,730 9,475,629
Services, Supplies and Equipment 1,522,832 1,940,742 1,817,412 2,152,048 Transfers to Other Funds 428,802 919,533 919,533 1,129,343 12,101,803 11,527,134 12,126,675 12,757,020
Net Increase/(Decrease) 305,119
ENDING BALANCE 0 0 (16,760) (16,760)
TOTAL: EXPENDITURES AND TRANSFERS
OUT
GENERAL FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2022-2023 2023-2024 2023-2024 2024-2025
Audited Actuals Revised Budget
Estimated
Actuals
Proposed
Budget
Larkspur Contribution 5,184,011 5,658,990 5,658,990 6,144,603 Corte Madera Contribution 5,184,011 5,658,990 5,658,990 6,144,603 514,970
Larkspur payment for Finance/Admin contract 30,000
State Fire Reimbursement 524,750 275,341 275,341
FEMA Revenue 10,472
Permits and Fees 145,962 154,000 150,000 150,000
Interest Earnings 41,916 20,000 16,300 15,000
175,433 334,482 334,482 302,814
Other Revenue 31,199 5,340
REVENUE 11,832,253 12,101,803 12,109,915 12,757,020
EXPENDITURES
2022-2023 2023-2024 2023-2024 2024-2025
Audited Actuals Revised Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 7,591,940 7,107,944 7,286,730 7,218,705
RETIREMENT - NORMAL COST 847,154 999,041 940,000 1,027,554 RETIREMENT - UNFUNDED LIABIlITY 64,291 0 0 32,870
HEALTH BENEFITS 842,485 891,543 925,000 945,000
PAYROLL TAXES AND OTHER BENEFITS 229,630 243,000 238,000 251,500 LABOR COSTS 9,575,500 9,241,528 9,389,730 9,475,629
Services , Supplies and Equipment
OUTSIDE SERVICES 716,017 1,009,316 896,266 1,045,722
RETIREE BENEFITS 59,870 102,720 102,720 111,300
TRAINING AND EDUCATION 34,748 45,000 4,500 20,000
DUES AND MEMBERSHIPS 8,435 9,000 8,500 9,000
EQUIPMENT MAINTENANCE 33,473 49,100 45,000 59,100
18,063 35,000 45,000 110,000
VEHICLE MAINTENANCE AND REPAIRS 119,465 100,000 85,000 100,000 UTILITIES 112,124 95,180 100,000 106,500
SUPPLIES 343,180 488,425 488,425 458,425
TECHNOLOGY AND EQUIPMENT 105 7,000 7,000 7,000
SHARED SERVICES 77,354 35,000 0
CONTINGENCY 125,000
TRANSFERS TO OTHER FUNDS 428,802 919,533 919,533 1,129,343 SERVICES & SUPPLIES 1,951,633 2,860,274 2,736,944 3,281,390 TOTAL BUDGET 11,527,133 12,101,802 12,126,674 12,757,020 Member Contributions for prior year deficit
Ross Valley Paramedic Authority Revenue
BUILDING AND GROUNDS MAINTENANCE
8 ATTACHMENT 3
Central Marin Fire Authority Measure C Tax Fund
CENTRAL MARIN FIRE AUTHORITY
MEASURE C WILDFIRE JPA TAX FUND
Description 2022-2023 2023-2024 2023-2024 2024-2025
Audited
Actuals
Revised
Budget Estimated Actual Proposed Budget
BEGINNING BALANCE 84,336 191,482 191,482 219,589
REVENUE
Measure C Tax 766,669 774,145 790,000 813,700
Corte Madera Contribution 91,828 89,707 94,900 97,747
MWPA Core Projects
Reimbursement 407,062 0 0 0
TOTAL: REVENUE 1,265,560 863,852 884,900 911,447
TOTAL RESOURCES 1,349,896 1,055,334 1,076,382 1,131,036
EXPENDITURES
Labor Costs 199,966 219,228 219,228 241,251
Services, Supplies and Equipment 958,448 637,565 637,565 637,565 856,793 1,158,414 856,793 878,816
Net Increase/(Decrease) 107,146 7,059 28,107 32,631
ENDING BALANCE 191,482 198,541 219,589 252,220
TOTAL: EXPENDITURES AND
TRANSFERS OUT
MEASURE C
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2022-2023 2023-2024 2023-2024 2024-2025
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Measure C Revenue 766,669 774,145 790,000 813,700
Corte Madera Contribution 91,828 89,707 94,900 97,747
MWPA Core Projects Reimbursement 407,062
REVENUE 1,265,560 863,852 884,900 911,447
EXPENDITURES
2022-2023 2023-2024 2023-2024 2024-2025
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
Labor Costs
SALARIES 161,729 170,988 170,988 189,821
RETIREMENT - NORMAL COST 11,207 13,680 13,680 15,330
HEALTH BENEFITS 22,217 25,460 25,460 27,000
PAYROLL TAXES AND OTHER BENEFITS 4,813 9,100 9,100 9,100 LABOR COSTS 199,966 219,228 219,228 241,251
Services , Supplies and Equipment
VEGETATION MANAGEMENT 910,002 630,000 630,000 630,000
DEPARTMENT SUPPLIES 12,012 7,565 7,565 7,565
EQUIPMENT 29,684
OTHER 6,750
SERVICES & SUPPLIES 958,448 637,565 637,565 637,565
TOTAL BUDGET 1,158,414 856,793 856,793 878,816
9 ATTACHMENT 4
Central Marin Fire Authority Insurance Fund
CENTRAL MARIN FIRE AUTHORITY
INSURANCE FUND
Description 2022-2023 2023-2024 2023-2024 2024-2025
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 618,402 358,166 358,166 343,551
REVENUE
TRANSFERS IN FROM OTHER FUNDS 295,488 686,219 686,219 680,773 TOTAL: REVENUE 295,488 686,219 686,219 680,773
TOTAL RESOURCES 913,890 1,044,385 1,044,385 1,024,324
EXPENDITURES
WORKERS' COMPENSATION INSURANCE 184,188 192,000 206,824 186,844 PROPERTY AND LIABILTY INSURANCE 339,375 424,219 406,510 385,429 UNEMPLOYMENT INSURANCE 3,989 4,500 4,500
WORKERS' COMPENSATION CLAIMS 23,083 50,000 73,000 84,000 PROPERTY AND LIABILTY CLAIMS 5,088 20,000 10,000 20,000 TOTAL: EXPENDITURES AND TRANSFERS OUT 555,723 686,219 700,834 680,773 Net Increase/(Decrease) (260,236) - (14,615) -
ENDING BALANCE 358,166 358,166 343,551 343,551
INSURANCE FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2022-2023 2023-2024 2023-2024 2024-20025
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
TRANSFERS IN FROM OTHER FUNDS 295,488 686,219 686,219 680,773 REVENUE 295,488 686,219 686,219 680,773
EXPENDITURES
2022-2023 2023-2024 2023-2024 2023-2024
Audited
Actuals
Revised
Budget
Estimated
Actuals
Estimated
Actuals
WORKERS' COMPENSATION INSURANCE 184,188 192,000 206,824 186,844 PROPERTY AND LIABILTY INSURANCE 339,375 424,219 406,510 385,429 UNEMPLOYMENT INSURANCE 3,989 4,500 4,500
WORKERS' COMPENSATION CLAIMS 23,083 50,000 73,000 84,000 PROPERTY AND LIABILTY CLAIMS 5,088 20,000 10,000 20,000 EXPENDITURES 555,723 686,219 700,834 680,773
TOTAL BUDGET 555,723 686,219 700,834 680,773
10 ATTACHMENT 5
Central Marin Fire Authority Equipment Fund
CENTRAL MARIN FIRE AUTHORITY
EQUIPMENT FUND
Description 2022-2023 2023-2024 2023-2024 2024-2025
Audited Actuals Revised Budget Estimated Actual Proposed Budget BEGINNING BALANCE 89,133 37,120 37,120 43,843
REVENUE
GRANTS 0 0 18,106
TRANSFERS IN FROM OTHER FUNDS 133,314 233,314 233,314 448,570 TOTAL: REVENUE 133,314 233,314 251,420 448,570
TOTAL RESOURCES 222,447 270,434 288,540 492,413
EXPENDITURES
EQUIPMENT 185,327 233,314 244,697 448,570
TOTAL: EXPENDITURES AND TRANSFERS OUT 185,327 233,314 244,697 448,570 Net Increase/(Decrease) (52,013) - 6,723 -
ENDING BALANCE 37,120 37,120 43,843 43,843
EQUIPMENT FUND
CENTRAL MARIN FIRE DEPARTMENT
REVENUE
2022-2023 2023-2024 2023-2024 2024-2025
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
GRANTS 18,106
TRANSFERS IN FROM OTHER FUNDS 133,314 233,314 233,314 448,570 REVENUE 133,314 233,314 251,420 448,570
EXPENDITURES
2022-2023 2023-2024 2023-2024 2024-2025
Audited
Actuals
Revised
Budget
Estimated
Actuals
Proposed
Budget
RADIOS
WASHING MACHINE
LEASE PAYMENT FOR FIRE ENGINE 153,314 153,314 153,314 283,570
ENGINE EQUIPMENT
MEDICAL EQUIPMENT 2,013 19,476
HYDRANTS AND HOSES
PROTECTIVE EQUIPMENT 30,000
VEHICLES 80,000 71,908 165,000
EXPENDITURES 185,327 233,314 244,697 448,570
TOTAL BUDGET 185,327 233,314 244,697 448,570