Agenda packet — Costa Mesa City Council, February 15, 2022 (part 1 of 2)

City of Costa Mesa

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, February 15, 2022
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar. Pursuant to the State of California Assembly Bill 361(Gov. Code §54953(b)(3)) the City Council Members and staff may choose to participate in person or by video conference.

You may participate via the following options:

1. Attending in person: All attendees are required to wear a face covering at all times while in the Council Chambers or City Hall. Please maximize spacing by utilizing all seating in the Chambers.

2. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

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Agenda February 15, 2022

3. Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

4. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected]. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

5. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting.

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Agenda February 15, 2022
Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing.

The City of Costa Mesa aims to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is currently provided, the Clerks office will attempt to accommodate in a reasonable manner. Please contact the City Clerk’s office 24 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible 714-754-5225 or at [email protected].

El objetivo de la Ciudad de Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si como asistente o participante en esta junta, usted necesita asistencia especial, más allá de lo que actualmente se proporciona, la oficina del Secretario de la Ciudad intentara de complacer en una forma razonable. Favor de comunicarse con la oficina del Secretario de la Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar si alojamiento es realizable al 714-754-5225 o [email protected].

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Agenda February 15, 2022
CLOSED SESSION 4:00 P.M.

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Costa Mesa v. Newport Mesa Unified School District, Orange County Superior Court Case No. 30-2021-01179397-CU-WM-CXC.

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. Ohio House, LLC, a California limited liability corporation; Richard Perlin, Nancy Perlin, Dolores Perlin, and Brandon Stump as individuals, Orange County Superior Court
Case No. 30-2018-01006173-CU-OR-NJC.

3. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Casa Capri Recovery, Inc. v. City of Costa Mesa, United States District Court, Central District of California – Southern Division, Case No . 8:18-cv-00329-JVS-(PJWx).

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: SoCal Recovery, LLC, a California limited liability company v .

City of Costa Mesa, United States District Court, Central District of California, Case No. 8:18-cv-01304-JVS-PJW.

5. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa, U.S. District Court, Central District of California, Case No. 8:20 cv 00504 JVS JDE

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6. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: National Therapeutic Services, Inc. dba Northbound Treatment Services, a Nevada corporation; RAW Recovery LLC, a California limited liability company v. City of Costa Mesa, United States District Court, Central District of California, Case No. 8:18-cv-01080-JVS-PJW, Ninth Cir No. 20-55870.

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5 REGULAR CITY COUNCIL AND

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Agenda February 15, 2022

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY
FEBRUARY 15, 2022 – 6:00 P.M.

JOHN STEPHENS
Mayor

MANUEL CHAVEZ ANDREA MARR
Council Member - District 4 Mayor Pro Tem - District 3

JEFFREY HARLAN LOREN GAMEROS
Council Member - District 6 Council Member - District 2

ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
Pastor Phil Eyskens, Lighthouse Church.

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

PRESENTATIONS

1. Proclamation: Hank Lloyd Retirement 21-572
Proclamation: Hank Lloyd RetirementAttachments:

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2. Proclamation: Teen Dating Violence Awareness and Prevention Month
21-573
Proclamation: Teen Dating Violence Awareness and Prevention Month
Attachments:

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.

Comments on Consent Calendar items may also be heard at this time.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Gameros

2. Council Member Harlan

3. Council Member Harper

4. Council Member Reynolds

5. Council Member Chavez

6. Mayor Pro Tem Marr

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR (Items 1-11)
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY

OF ALL ORDINANCES AND RESOLUTIONS
21-564
RECOMMENDATION:

City Council and Agency Board approve the reading by title only and waive full reading of Ordinances and Resolutions.

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2. READING FOLDER 21-565
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Ed Eyerman, Ryan Kneubuhl, Mary McDorman, Ivan Mood, Michelle Niles, Aida Peper, Pedro Ramirez, Robert Ranes, Misha Stotlar, Mauricio Tamayo, Balbino Villalpando.

3. ADOPTION OF WARRANT RESOLUTION 21-567
RECOMMENDATION:

City Council approve Warrant Resolution No. 2674
Week of Jan.24.2022 Summary Check Register
Week of Jan.31.2022 Summary Check Register
Attachments:

4. MINUTES 21-568
RECOMMENDATION:

City Council approve the Minutes of the Regular meeting of February 1, 2022. 02-01-2022 Draft MinutesAttachments:

5. ADOPTION OF A RESOLUTION TO CONTINUE CONDUCTING

MEETINGS OF THE CITY COUNCIL, COMMISSIONS AND

COMMITTEES REMOTELY AS NEEDED DUE TO HEALTH AND

SAFETY CONCERNS FOR THE PUBLIC
21-566
RECOMMENDATION:

Staff recommends the City Council adopt Resolution 2022-xx to allow the City to continue conducting City Council, Commission, and Committee meetings remotely as needed via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City ’s legislative bodies to meet safely in person; and
· Federal, State and /or local officials continue to impose or recommend measures to promote social distancing.

Draft Resolution No. 2022-xxAttachments:

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6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND

OBJECTIVES
21-569
RECOMMENDATION:

Staff recommends that the City Council approve the February 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.

February Update 021522Attachments:

7. DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA

CITY EMPLOYEES ASSOCIATION (CMCEA) MEET AND CONFER

AND AUTHORIZATION TO PROCEED WITH THE FINANCIAL

ANALYSIS OF THE CURRENT MOU PER THE TRANSPARENCY IN

LABOR NEGOTIATIONS COUNCIL POLICY
21-571
RECOMMENDATION:

Staff recommends the City Council:

1. Designate Liebert Cassidy Whitmore Partner Peter Brown as the Principal Negotiator and City Manager Lori Ann Farrell Harrison, Assistant City Manager Susan Price, Assistant to the City Manager Alma Reyes, Human Resources Manager Kasama Lee, and Finance Director Carol Molina as the City’s representatives in negotiations with the CMCEA.

2. Authorize staff to have the independent fiscal analysis of the current CMCEA 2016-2022 Memorandum of Understanding (MOU) completed per the requirements of the Transparency In Labor Negotiations Council Policy (hereinafter policy).

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8. BAKER-PLACENTIA-VICTORIA-19TH STREET REGIONAL TRAFFIC

SIGNAL SYNCHRONIZATION PROJECT
21-517
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to Architectural Engineering Technology, Inc. for the design and implementation of the Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Project in the amount of $2,211,405.23 (Attachment 1), in substantially the form as attached and in such final form as approved by the City Attorney.

2. Authorize a five ( 5) percent contingency in the amount of $110,570 for any additional services that may be required for the project.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.
1 Professional Services Agreement

2. Project Corridor
Attachments:

9. HAMILTON STREET AND SANTA ANA AVENUE IMPROVEMENT
PROJECT, CITY PROJECT NO. 20-16
21-550
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc ., for the Hamilton Street and Santa Ana Avenue Improvement Project, City Project No. 20-16 , and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the Labor and Material Bond seven ( 7) months after the filing date and release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies thirty-five ( 35) days after the Notice of Completion filing date.

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10. CAL FIRE URBAN FOREST AND COMMUNITY GRANT PROGRAM
(CFR 2.0) AUTHORIZATION
21-556
RECOMMENDATION:

Staff recommends the City Council adopt Resolution No. 2022-xx (Attachment 1), authorizing the Public Services Director to submit an application, and the City Manager or designee to execute the necessary Memorandum of Understanding (Attachment 2) to participate in the CAL FIRE Urban Forest and Community Grant Program (CFR 2.0).

1. City Forest Renewal 2.0 Program Resolution

2. CFR 2.0 MOU - Costa Mesa
Attachments:

11. PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION NO. 2
21-560
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to PBK-WLC Architects, 8163 Rochester Avenue, Suite 100, Rancho Cucamonga, California, in an amount not to exceed $730,000 for architectural and engineering design services.

2. Authorize contingency allocation in the amount of $73,000 for work beyond the Scope of Services.

3. Authorize the City Manager and the City Clerk to execute the PSA (Attachment 1) and any future amendments to the agreement within Council authorized limits.

1. PSA with PBK-WLC ArchitectsAttachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------END OF CONSENT CALENDAR------------------------

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PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. THIRD PUBLIC HEARING REGARDING THE REDISTRICTING
PROCESS USING THE OFFICIAL 2020 CENSUS DATA
21-563
RECOMMENDATION:

Staff recommends the City Council:

1. Conduct the third public hearing to receive additional public input on communities of interest, district boundaries, and draft maps.

2. Consider and discuss draft maps submitted to the City by the public and by NDC.

3. Select a draft map to be considered for first reading at the March 1, 2022 City Council meeting and second reading and adoption at the March 15, 2022 meeting.

1. Public Map 102

2. Public Map 103

3. Public Map 104

4. Public Map 105

5. Public Map 106

6. Public Map 107

7. NDC Map 108

8. NDC Map 109

9. NDC Map 110

10. Public Map 111

11. Public Map 112

12. Public Map 113

13. Public Map 114

14. NDC Map 115
Attachments:

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Agenda February 15, 2022

2. MINOR CONDITIONAL USE PERMIT (MCUP) ZA- 21-48 TO AMEND

PREVIOUSLY-APPROVED CONDITIONAL USE PERMIT (CUP)
PA-91-102 FOR THE COSTA MESA VILLAGE AFFORDABLE

HOUSING DEVELOPMENT, AND A REQUEST TO APPROVE A

REGULATORY AGREEMENT AND THE TRANSFER OF OWNERSHIP
OF THE COSTA MESA VILLAGE PROPERTY, LOCATED AT 2450

NEWPORT BOULEVARD
21-562
RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2022-XX to approve MCUP ZA-21-48 to amend previously-approved CUP PA-91-102 to modify certain conditions of approval. Staff also recommends that the Housing Authority Board approve the Termination of Original Regulatory Agreement, Adoption of New Regulatory Agreement, transfer of property ownership from Costa Mesa Village, Ltd. to Century Affordable Development, Inc. (CADI) and authorize the Executive Director to execute these agreements and related documents to approve CADI as the new owner and operator of Costa Mesa Village (CMV).

1. City Council Draft Resolution

2. Planning Commission Resolution

3. Applicant Letter

4. Termination of Regulatory Agreement

5. Regulatory Agreement (New)

6. Management Plan

7. Council Policy No. 500-05

8. Original CUP Staff Report for PA-91-102
Attachments:

OLD BUSINESS:

NONE.

NEW BUSINESS:

NONE.

ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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13 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-572 Meeting Date: 2/15/2022
TITLE:

Proclamation: Hank Lloyd Retirement
DEPARTMENT: City Manager’s Office

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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-573 Meeting Date: 2/15/2022
TITLE:

Proclamation: Teen Dating Violence Awareness and Prevention Month DEPARTMENT: City Manager’s Office

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18 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-564 Meeting Date: 2/15/2022
TITLE:

PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council and Agency Board approve the reading by title only and waive full reading of Ordinances and Resolutions.

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19 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-565 Meeting Date: 2/15/2022
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

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20 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-567 Meeting Date: 2/15/2022
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5036
RECOMMENDATION:

City Council approve Warrant Resolution No. 2674
BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 22-02 “A”for $946.83 and 22-03 for $2,745,944.36 and City operating expenses for $1,802,260.34.

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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-568 Meeting Date: 2/15/2022
TITLE:

MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council approve the Minutes of the Regular meeting of February 1, 2022.

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97 Minutes – Regular Meeting – February 1, 2022 Page 1 of 12 City of Costa Mesa
Meeting Minutes
Tuesday, February 1, 2022
6:00 PM
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
Via Zoom

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO

THE REDEVELOPMENT AGENCY AND HOUSING

AUTHORITY
98 Minutes – Regular Meeting – February 1, 2022 Page 2 of 12 4:00 P.M. Closed Session
CALL TO ORDER - The Closed Session meeting was called to order by Mayor Stephens at 4:08 p.m.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr (Arrived 4:16 p.m.) and Mayor Stephens.

Absent: None.

PUBLIC COMMENTS
Alisha Patterson, Attorney with Rutan & Tucker, spoke regarding Closed Session item 3, Insight Psychology and Addiction, Inc v. City of costa Mesa.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Costa Mesa v. Newport Mesa Unified School District, Orange County Superior Court Case No. 30-2021-01179397-CU-WM-CXC.

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa, U.S. District Court, Central District of California, Case No. 8:20-cv-00504-JVS-JDE City Attorney Ms. Hall Barlow requested to add an item to the agenda as it was brought to the City’s attention after the distribution of the agenda and needs to be considered prior to the next regular city council meeting.

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code Name of Case: Casa Capri Recovery, Inc. v. City of Costa Mesa, United States District Court, Central District of California – Southern Division, Case No. 8:18-cv-00329-JVS-(PJWx).
99 Minutes – Regular Meeting – February 1, 2022 Page 3 of 12 MOVED/SECOND: Mayor Stephens/Council Member Reynolds
MOTION: Add Conference with Legal Counsel – Existing Litigation Pursuant to Subdivision (d)(1) of Section 54956.9, California Government Code Name of Case: Casa Capri Recovery, Inc. v. City of Costa Mesa, United States District Court, Central District of California – Southern Division, Case No. 8:18-cv-00329-JVS-PJW.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, and Mayor Stephens.

Nays: None

Absent: Council Member Harper and Mayor Pro Tem Marr.

Motion carried: 5-0
City Council recessed at 4:16 p.m. for Closed Session.

Closed Session adjourned at 5:54 p.m.

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
February 1, 2022 – 6:00 P.M.

CALL TO ORDER - The Regular City Council and Successor Agency to the Redevelopment Agency meeting was called to order by Mayor Stephens at 6:00 p.m.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
National Anthem by Costa Mesa High school Madrigal Choir and Council Member Harlan led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION
Led by Pastor David Manne, Calvary Chapel, Costa Mesa

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper (excused at 10:30 p.m.), Council Member Reynolds, Mayor Pro Tem Marr and Mayor Stephens.

Absent: None.

CITY ATTORNEY CLOSED SESSION REPORT – Direction was given, no reportable action.

PRESENTATIONS:

Mayor Stephens presented a proclamation for Lunar New Year 2022 – Year of the Tiger.

Mayor Stephens presented a proclamation for Black History Month 2022 – Health & Wellness. 100
Minutes – Regular Meeting – February 1, 2022 Page 4 of 12 PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Jimmy Vivar, Costa Mesa, spoke about a police incident at his place of business and that police need to serve with the highest degree of integrity and fairness.

Speaker, requested council meetings to be held in person, spoke against Sacramento local zoning laws, and spoke on Ourneighborhoodvoices.com.

Kim Hendricks, Costa Mesa, spoke on the Fairview Park Alliance restoration project, spoke on a drone flying at the park, spoke on additional efforts needed for removing old signage, and spoke on grassland restoration.

Wendy Leece, Costa Mesa, spoke on street safety on the Westside at 19 th street and an individual that was injured, requested efforts to slow down speeders on 19 th street, 17th street, and Whittier Avenue, spoke on safety issues on paths at Fairview Park because trees are too thick, and requested more patrols by park rangers.

Marc Vukcevich, Costa Mesa, spoke on a pedestrian death on Newport Boulevard, traffic safety, spoke on the Housing Element process, and spoke in support of meetings being on Zoom for the short term.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Chavez wished all a Happy Lunar New Year, and spoke on addressing street safety concerns.

Council Member Gameros spoke in support of youth sports.

Council Member Harper spoke on security camera issues and full participation in neighborhood safety program, spoke in hope of Covid numbers reducing, and on the mask mandate.

Council Member Reynolds thanked the Fairview Park Alliance, requested updated signage at Fairview Park, spoke on the Bikeway and Walkability Committee meeting on February 2 nd, spoke on traffic safety, spoke on the US Department of Transportation and roadway safety trends, and safe streets grant for local schools.

Mayor Pro Tem Marr responded to Mr. Vivar’s police concerns and requested a response from the Police Chief, spoke on updating the Fairview Park signage, spoke on the mask mandate, spoke on veterans running and walking for the Taji 100 in February, and expressed condolences to the City Manager for the loss of Abe Jenkins and to the Mayor for the loss of his mother.

Mayor Stephens spoke on the Tet Festival Saturday and Sunday at the Orange County Fairgrounds, spoke in remembrance of Dave Gardner, spoke in remembrance of his mother, and expressed adjourning the meeting in honor and memory of Abe Jenkins, MaryAnn Stephens, and Dave Gardner.
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Minutes – Regular Meeting – February 1, 2022 Page 5 of 12 REPORT – CITY MANAGER – Ms. Farrell Harrison spoke in memory of Abe Jenkins, spoke on Black History Month, spoke on the redistricting process, spoke on City Hall is open by appointment only, spoke on the Neighborhood Improvement Task Force efforts on homeless housing issues, will be following up on Mr. Vivar’s issue, following up on safety concerns and signage at Fairview Park, and on street safety issues.

REPORT – CITY ATTORNEY – Ms. Hall Barlow extended condolences to the Mayor’s and City Manager’s families.

CONSENT CALENDAR (Items 1-6)
MOVED/SECOND: Council Member Chavez/Mayor Pro Tem Marr
MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 6 except for item 5.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.

Nays: None

Absent: None
Abstain: Council Member Gameros recused himself only on CC-3 the Warrant Resolution because of a conflict of interest as his wife works at Priceless Pet Rescue.

Motion carried: 7-0

1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL

ORDINANCES AND RESOLUTIONS
ACTION:

City Council and Agency Board approved the reading by title only and waived full reading of Ordinances and Resolutions.

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk: Michael Artiglio, Charles Bonner, Nathan Favela, ATM Global, Nghia Ho, Mercury Insurance, Joshua Mantle, Bibo Song, Ray Taylor.

3. ADOPTION OF WARRANT RESOLUTION
ACTION:

City Council approved Warrant Resolution No. 2673

4. MINUTES
ACTION:

City Council approved the Minutes of the Regular meeting of January 18, 2022. 102
Minutes – Regular Meeting – February 1, 2022 Page 6 of 12

6. POLICE DEPARTMENT RANGE REMODEL AND UPGRADES PROJECT ACTION:

1. City Council approved Amendment No. 1 to Gillis & Panichapan Architects (GPa) in order to authorize an additional $38,413 for architectural design services related to Americans with Disabilities Act (ADA) upgrades for the Police Department Range Remodel and Upgrades Project; and

2. Authorized the City Manager and City Clerk to execute Amendment No. 1 to the original Professional Services Agreement (PSA) for GPa and future amendments to the PSA within Council authorized limits.

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR

5. CITYWIDE PARKWAY MAINTENANCE, STREET REHABILITATION, AND SLURRY SEAL PROJECT, CITY PROJECT NO. 21-03
Public Comments:

David Martinez, Costa Mesa, appreciated rehabilitating all of Placentia, requested a buffered bike plan and requested bollards for the protection of cyclists.

Cynthia McDonald, Costa Mesa, requested bikeways on all streets and requested bollards.

Mark Vukcevich, requested a buffered bike plan and requested bollards for the protection of cyclists and commended City Council and staff for their efforts.

MOVED/SECOND: Council Member Chavez/Council Member Reynolds MOTION: Approve recommended actions.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.

Nays: None

Absent: None.

Motion carried: 7-0
ACTION:

1. City Council adopted plans, specifications, and working details for the Citywide Parkway Maintenance, Street Rehabilitation, and Slurry Seal Project, City Project No. 21-03.

2. Awarded a Public Works Agreement (PWA) for construction to All American Asphalt, 400 East Sixth Street, Corona, California 92879 in the amount of $2,828,000 (Base Bid including Additive Bid).
103
Minutes – Regular Meeting – February 1, 2022 Page 7 of 12

3. Awarded a Professional Services Agreement (PSA) for construction management services to Z&K Consultants, 473 E. Carnegie Drive, San Bernardino, California 92408 in the amount of $299,608.

4. Authorized the City Manager and City Clerk to execute the PWA (Attachment 1) for All American Asphalt and PSA (Attachment 2) for Z&K Consultants and future amendments to the agreements within Council authorized limits.

5. Authorized an additional ten percent (10%) contingency in the amount of $282,800 for construction and also an additional (10%) contingency in the amount of $29,961 for construction management, as needed for any unforeseen costs related to this project.
----------------------------------------END OF CONSENT CALENDAR---------------------------------------- PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. CITY OF COSTA MESA 2021-2029 (SIXTH CYCLE) HOUSING ELEMENT (GP-21-01) Presentation by Ms. Le, Economic and Development Services Director.

Public Comments:

Written comments were received from Mary Helen Beatificato with Nsight Psychology and Addiction, Zeenat Hassan with Disability Rights California, Lea Choum with Airport Land Use Commission for Orange County, and Sherry Daley with California Consortium of Addiction Programs and Professionals.

Christine Nolf, Costa Mesa Affordable Housing Coalition, thanked staff for the process and mentioned some items to consider, in program 2L to target income 60% AMI or lower, next is in program 3B language regarding Fairview Developmental Center leaves door open for the state to do nothing and would like to see the city negotiate an agreement within 2-years, next is in program 3F for the city to go beyond State and Federal laws for resident protection against displacement.

Speaker, expressed concerns on the process and environmental issues, requested a full EIR, spoke on local control and citizens supporting Measure Y.

Cynthia McDonald, Costa Mesa, spoke on the protection of Banning Ranch, spoke on State Legislation affecting local governments, environmental documents, spoke on the developmental impacts, an inclusionary housing ordinance, and affordable housing.

Rich Gomez, South West Region Counsel of Carpenters, spoke on utilizing a local workforce.

Mark Vukcevich, Costa Mesa, spoke on levels of government and following the law, spoke on opening up areas for development and density, and more walkable neighborhoods.
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Minutes – Regular Meeting – February 1, 2022 Page 8 of 12 Cassius Rutherford, Costa Mesa, spoke in support of the Housing Element.

Speaker, spoke on listening to the voice of the people and the initiative process, and spoke on percentage of people who voted for Measure Y.

MOVED/SECOND: Mayor Pro Tem Marr/Council Member Harlan
MOTION: Approve recommended actions.

Council Member Harper spoke on the EIR documents, Measure Y, local control, and not supporting the motion.

MOVED/SECOND: Mayor Pro Tem Marr/Council Member Harlan
MOTION: Approve recommended actions.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.

Nays: Council Member Harper

Absent: None.

Motion carried: 6-1
ACTION:

City Council adopted Resolution No. 2022-06 that approves and adopts the Initial Study/Mitigated Negative Declaration (IS/MND) including the Mitigation Monitoring and Reporting Program, and approved General Plan Amendment 21-01 for the City of Costa Mesa 2021-2029 (Sixth Cycle) Housing Element update.

City Council recessed into a break at 7:50 p.m.

City Council reconvened at 8:05 p.m.

OLD BUSINESS:

1. COMMUNITY WORKFORCE AGREEMENT
Presentation by Mr. Yang, City Engineer.

Public Comments:

Written comments were received from Luis Miramontes with Boilermakers Local 92, Paul Moreno with Ironworkers Local 433, Joseph Hallgren, Mora Juanita, International Associates of Heat and Frost Local 5, Lupe Aldaco with Bricklayers & Allied Craftworkers Local 4, Nick Garcia with Boilermakers Local 92, Mary Beth Dorish, Dana Miranda, Eric Glover, Andre Ramirez with ABC Low-Voltage Apprentice, Luis Aleman with Orange County Labor Federation, Ali Naqvi, Matthew Cocanig with Tradesmen International, John Knapp, Tim Steed with Orange County Employees Association, Russell Johnson with ABC Southern California, Robert James with Plumbers & Steamfitter Local 582 South, Henry Hillebrecht with Plumbers & Steamfitter Local 582 North, Ernesto Medrano with LA/OC Building Construction Trade Council, Norma Lopez with Local Union 952, Randy Wetmur with Ironworkers Local 416, Mel Smith, Andrew Gonzales with SMART Sheet Metal Workers Local 105, Anthony Novello with Plumbers 105
Minutes – Regular Meeting – February 1, 2022 Page 9 of 12 & Steamfitter Local 582, Dave Everett with Western Electrical Contractors Association, Tony DeTrinidad, and Robert Smith with Direct Council 36 – Painter & Allied Trades.

Ray Baca, Engineering Contractors Association, spoke in support of the Community Workforce Agreement.

Luis Aleman, Orange County Labor Federation, spoke in support of the Community Workforce Agreement.

Eric Christian, Coalition for Fair Employment and Construction, spoke in opposition of the Community Workforce Agreement.

Russell Johnson, spoke on including all apprentices.

Michael Vetter, ABC SoCal chapter, spoke in opposition of the Community Workforce Agreement.

Paul Moreno, spoke in support of the Community Workforce Agreement.

Wendy Leece, spoke in opposition of the Community Workforce Agreement.

Kim Hendricks, spoke on removing the three Fairview Park projects from the list.

Doug Mangione, spoke in support of the Community Workforce Agreement.

Alex Rounaghi, Supervisor Foley’s Office, spoke in support of the Community Workforce Agreement.

Natalie Rubalcava Garcia, spoke in support of the Community Workforce Agreement.

Tim Steed, Orange County Employees Association, spoke in support of the Community Workforce Agreement.

Randy Wetmur, spoke in support of the Community Workforce Agreement.

Tony DeTrinidad, spoke in support of the Community Workforce Agreement.

Dave Everett, Western Electrical Contractors Association, spoke in opposition of the Community Workforce Agreement.

Ernesto Medrano, spoke in support of the Community Workforce Agreement.

Fred Flores, spoke in support of the Community Workforce Agreement.

Speaker, spoke in opposition of the Community Workforce Agreement.

Adam Thornton, spoke in opposition of the Community Workforce Agreement.

Sergio Gonzalez, spoke in opposition of the Community Workforce Agreement. 106
Minutes – Regular Meeting – February 1, 2022 Page 10 of 12 Haltham Awaineh, Ironworkers Local 433, spoke in support of the Community Workforce Agreement.

Edward Ramirez, spoke in opposition of the Community Workforce Agreement.

Aaron Viveros, spoke in opposition of the Community Workforce Agreement.

Andre Ivan Ramirez, spoke in opposition of the Community Workforce Agreement.

Robert Smith, spoke in support of the Community Workforce Agreement.

Sam Hurtado, spoke in support of the Community Workforce Agreement.

John Hannah, Southwest Regional Counsel of Carpenters, spoke in support of the Community Workforce Agreement.

Rich Gomez, spoke in support of the Community Workforce Agreement.

MOVED/SECOND: Council Member Gameros/Council Member Chavez MOTION: Approve recommended actions.

Council Member Reynolds requested to remove the three Fairview Park projects from the list.

Council Members Gameros (1st) and Chavez (2nd) agreed to the change.

Council Member Harper spoke on excluding non-union workers and not supporting the motion.

MOVED/SECOND: Council Member Gameros/Council Member Chavez MOTION: Approve recommended actions with the exception of removing the 3 Fairview Park projects from the list.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.

Nays: Council Member Harper

Absent: None.

Motion carried: 6-1
ACTION:

1. City Council approved on the Community Workforce Agreement (CWA) for a five-year term between the City of Costa Mesa (City) and the Los Angeles/Orange Counties Building and Construction Trades Council (Trades Council).

2. Authorized the City Manager or designee to execute the agreement and accept any minor modifications to the agreement during the CWA term.

Council Member Harper left the meeting at 10:33 p.m. after voting on Old Business item 1. 107
Minutes – Regular Meeting – February 1, 2022 Page 11 of 12 NEW BUSINESS:

1. PROFESSIONAL SERVICES AGREEMENT FOR BIOLOGICAL MANAGEMENT AND

HABITAT REHABILITATION SERVICES AT FAIRVIEW PARK
Presentation by Mr. Dalton, Fairview Park Administrator.

Public Comments:

Written comments were received from Kim Hendricks.

Wendy Leece, Costa Mesa, spoke on working on the issue with the Fairview Park Alliance.

Kim Hendricks, Costa Mesa, spoke on the number of hours in the contract and on proper reporting.

MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Approve recommended actions.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.

Nays: None.

Absent: Council Member Harper
Motion carried: 6-0
ACTION:

1. City Council awarded a Professional Services Agreement to Endemic Environmental Services, Inc., in an annual amount not-to-exceed $322,595 for professional biological management and habitat rehabilitation services at Fairview Park for a term of two years, with three one-year extension options, with the option to provide Consumer Price Index (CPI) increases during each one-year extension period, plus a five-percent (5%) annual contingency for unforeseen costs, if needed.

2. Authorized the City Manager and the City Clerk to execute the Professional Services Agreement and future amendments to the agreement, including any amendments to extend the term and increase Endemic’s compensation based on CPI or to utilize the contingency authorized herein.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.

ADJOURNMENT – The Mayor Adjourned the meeting at 11:03 p.m. in honor and memory of Abe Jenkins, MaryAnn Stephens, and Dave Gardner.
108
Minutes – Regular Meeting – February 1, 2022 Page 12 of 12 Minutes adopted on this 15th day of February, 2022.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
109
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-566 Meeting Date: 2/15/2022
TITLE:

ADOPTION OF A RESOLUTION TO CONTINUE CONDUCTING MEETINGS OF THE CITY

COUNCIL, COMMISSIONS AND COMMITTEES REMOTELY AS NEEDED DUE TO HEALTH AND

SAFETY CONCERNS FOR THE PUBLIC
DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN
CONTACT INFORMATION: BRENDA GREEN, (714) 754-5221
RECOMMENDATION:

Staff recommends the City Council adopt Resolution 2022-xx to allow the City to continue conducting City Council, Commission, and Committee meetings remotely as needed via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.

BACKGROUND:

Pursuant to AB 361, the City Council will need to declare every 30 days that the City’slegislative bodies continue to meet remotely as needed in order to ensure the health and safety of the public.

On September 17, 2021 the Governor signed into law AB 361 which allows local legislative bodies to continue to meet remotely after the October 1, 2021 deadline. A local agency will be allowed to continue to meet remotely when:
· The local agency holds a meeting during a declared state of emergency; · State or local health officials have imposed or recommended measures to promote social distancing; and
· Legislative bodies declare the need to meet remotely due to present risks to the health or safety of attendees.

ANALYSIS:

The City meets the requirements of AB 361 to continue holding meetings remotely in order to ensure the health and safety of the public and its employees. Both the California Department of Public Health and the County of Orange Public Health Officer have issued recommendations that members of vulnerable populations (such as older adults and those persons with an elevated risk due to certain medical conditions) continue to practice social distancing. The City cannot ensure social distancing

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File #: 21-566 Meeting Date: 2/15/2022
medical conditions) continue to practice social distancing. The City cannot ensure social distancing requirements are always met inside the Council Chambers and/or Conference Rooms where the City Council, Commissions, and Committees meet, making it difficult for members of these bodies, City staff, and members of the public to consistently socially distance from each other with absolute certainty.

Staff recommends that the City Council adopt the proposed resolution making the required findings that the City Council, Commission and Committee meetings can continue to meet remotely as needed pursuant to the requirements of AB 361.

ALTERNATIVES:

City Council may choose to not hold City Council, Commission and Committee meetings remotely via Zoom. The City would then be required to hold all public meetings in-person.

FISCAL REVIEW:

There is no fiscal impact associated with this item.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report, has prepared the proposed Resolution, and approves them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life.

CONCLUSION:

Staff recommends the City Council adopt Resolution 2022-xx to allow the City to continue conducting City Council, Commission, and Committee meetings remotely as needed via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.

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Resolution No. 2022-XX
RESOLUTION NO. 2022-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA MAKING

THE LEGALLY REQUIRED FINDINGS TO CONTINUE TO AUTHORIZE THE CONDUCT OF REMOTE “TELEPHONIC” MEETINGS DURING THE STATE OF

EMERGENCY

THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:

WHEREAS, on March 4, 2020, pursuant to California Gov. Code Section 8625, the Governor declared a state of emergency;
WHEREAS, on September 17, 2021, Governor Newsom signed AB 361, which bill went into immediate effect as urgency legislation;
WHEREAS, AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes speci fied findings;
WHEREAS, as of September 19, 2021, the COVID -19 pandemic has killed more than 67,612 Californians;
WHEREAS, social distancing measures decrease the chance of spread of COVID- 19;
WHEREAS, this legislative body previously adopted a resolution to authorize this legislative body to conduct remote “telephonic” meetings; WHEREAS, Government Code 54953(e)(3) authorizes this legislative body to continue to conduct remote “telephonic” meetings provided that it has timely made the findings specified therein.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Costa Mesa does hereby declare that it has reconsidered the circumstances of the state of emergency declared by the Governor and at least one of the following is true: (a) the state of emergency, continues to directly impact the ability of the members of this legislative body to meet safely in person; and/or (2) state or local officials continue to impose or recommend measures to promote social distancing.

112
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-569 Meeting Date: 2/15/2022
TITLE:

MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND OBJECTIVES
DEPARTMENT: CITY MANAGER’S OFFICE
PRESENTED BY: LORI ANN FARRELL HARRISON, CITY MANAGER
CONTACT INFORMATION: ALMA REYES, ASSISTANT TO CITY MANAGER RECOMMENDATION:

Staff recommends that the City Council approve the February 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.

BACKGROUND:

On October 16, 2021, the City Council adopted new Goals and Objectives for the 2021-2024 Three Year Strategic Plan and created a new six-month work plan covering the October 2021 through March 2022 period. The new Six Month Objectives (Attachment 1) were developed at the September 27, 2021 Strategic Planning retreat. During the workshop, the City Council developed key priorities and objectives for the next six months with staff input. Staff will continue to provide status updates to the City Council via the detailed work plan attached to this report, which is updated on a monthly basis.

ANALYSIS:

The September 27, 2021 Strategic Planning Retreat included breakout groups where each of the five City Council Goals were discussed individually. Additionally, each breakout group developed key objectives for the next six-month period for each Goal, covering the October 2021 through March 2022 period. The matrix provides a detailed work plan with specific deliverables for each Goal including timeframes for project completion that will be updated and monitored monthly.

THREE-YEAR GOALS AND PRIORITIES:

The Three Year Goals approved by the City Council are as follows (in no priority order):
· Recruit and Retain High Quality Staff
· Achieve Long-Term Fiscal Sustainability

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File #: 21-569 Meeting Date: 2/15/2022
· Strengthen the Public’s Safety and Improve the Quality of Life · Diversify, Stabilize and Increase Housing to Reflect Community Needs · Advance Environmental Sustainability and Climate Resiliency ALTERNATIVES:

The City Council can provide alternate direction to staff regarding the Strategic Plan update.

FISCAL REVIEW:

Many of the stated priorities and action steps are already funded within the FY 21-22 Adopted Budget, and if needed, will be included in the Proposed Budget for FY 22-23.

LEGAL REVIEW:

The City Attorney reviewed and approved this report as to form.

CONCLUSION:

The City Council in collaboration with the City’s leadership team revised the Three Year Goals at the September 2021 retreat, and established new objectives for the next six months. Staff recommends that the City Council approve the February update to the Strategic Plan.

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A1

C I T Y O F C O S T A M E S A

SIX -MONTH STRATEGIC OBJECTIVES

O c t o b e r 1 6, 2 0 2 1 t h r o u g h M a r c h 1 5 , 2 0 22

THREE-YEAR GOAL: RECRUIT AND RETAIN HIGH QUALITY STAFF

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON
TARGET

REVISED

1. Dec. 1, 2021

HR Manager

Initiate the process to map and evaluate the employee recruitment process to innovate and modernize recruitment and commence development of the succession plan and present to the City Manager.

Succession Plan Contract
awarded to CPS Consulting
Services for the development of
the Citywide Succession Plan
and modernization of
recruitment and hiring
practices. Consultant meetings
have occurred with all
Departments and work is
underway.

2. Dec. 1, 2021

City Manager

Present to the City Council for consideration the first phase of hard- to-fill positions requiring a market adjustment based on current data.

12/7/21- City Council approved
Phase 1 of the hard-to-fill and
hard-to-retain compensation
adjustments.

Phase 2 is scheduled to be
presented to the City Council in
March 2022.

3. Jan. 1, 2022

City Clerk

Perform a market analysis of City Council compensation for comparable agencies and special districts within the county and report results to the City Manager.

1/4/21 – Preliminary Council
Compensation Survey has
been provided to the City
Manager. City Manager review
is currently underway. Results
will be presented to the City
Council in March/April for its
consideration.
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A2

4. Jan. 15, 2022
Feb. 15, 2022

HR Manager

Launch the Costa Mesa University Wellness, Leadership, Training and Mentorship Program for all city employees.

Wellness webinars are
scheduled monthly.

Supervisory training through
Liebert Cassidy Whitmore
being offered.

Finalizing additional training
offerings for Costa Mesa “U” in
conjunction with
implementation of Neogov
“Learn” module.

5. Jan. 15, 2022
March 15, 2022

HR Manager

Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration.

Staffing recommendations to
be presented to City Council for
approval in March.

6. March 1, 2022

HR Manager, in
concert with the IT
Director

Update and begin implementation of the online employee onboarding, training and evaluation processes by updating the NeoGov System.

NeoGov contract signed.

Implementation process
initiated for new NEOGOV
“Onboard”, “Learn” (Training)
and “Perform” (Evaluation)
modules.

“Learn” module in
implementation process to be
followed by Onboard and
Perform.
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B1

THREE-YEAR GOAL: ACHIEVE LONG-TERM FISCAL SUSTAINABILITY

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON
TARGET

REVISED

1. Dec. 15, 2021

Finance Director

Develop and define a quarterly report format, including financial metrics, to improve fiscal transparency and
report to the City Council and FIPAC

Distributed the FY 2021/2022
1st and 2nd Quarter Financial
Reports to the City Council
and FiPAC, and posted to the
City’s website.

2. March 1, 2022

Economic and
Development Services
Director, working with the
City Attorney

Secure a consultant for the Economic Development
Strategic Plan.

The Request for Proposals
has been prepared for release
in coordination with City
Attorney and Finance staff.

Consultant selection is
anticipated in April.

3. March 15, 2022

IT Director, working with
the Police Chief and
Finance Director

Procure and implement an upgrade of the public safety
systems, subject to Dept. of Justice approval, and
citywide database servers.

Working with PD to procure
and implement MDCs. DOJ
approval for MDCs and PCs
was approved. PD placed
order for MDCs.

Obtaining quotes for Phase 3
of PC Refresh. PCs on order
for Phase 3 install.

2/8/22 - PCs received for
Phase 3 install. Installation to
begin in February.

4. March 15, 2022

Finance Director working
with the Development
Services Director

Provide an update to the City Council regarding the state of retail cannabis implementation, including revised
revenue projections.

Mid-Year Budget Study
Session to provide Council
with an update on all General
Fund revenues including
Retail Cannabis for current
year budget and for the fiscal
year starting July 1, 2022.
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C1

THREE-YEAR GOAL: STRENGTHEN THE PUBLIC’S SAFETY AND IMPROVE THE QUALITY OF LIFE

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON
TARGET

REVISED

1. Weekly

Asst. City Manager (lead),
working with the
Communications Team

Enhance the Communications and Engagement Plan to
support the public’s health, safety and quality of life and present results to the City Manager.

Weekly communication plan
presented to City Manager.

Additional contract resources
may be acquired in order to
expand existing communications
during pandemic.

2. March 15, 2022

Public Services Dir., working
with the Police Chief and a
consultant

Present a plan to reduce collisions and injuries on
roadways, including providing 3-5 options for City Council direction.

11/2/21 - Third (3rd) Stakeholder
working group held to review
safety countermeasures for case
study locations, counter
measure toolbox, and best
practices.

11/17/21 -Public outreach
meeting scheduled.

Consultant preparing draft Local
Road Safety Plan with traffic
safety countermeasures and
applications to reduce collisions
and injuries on roadways.

1/5/22 - Draft report is under
review by City staff.

2/7/22 – Comments provided to
consultant and consultant to
submit revised report .Final
report to be completed in March
2022.
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C2

3. March 15, 2022
April 15, 2022

Police Chief – lead, Asst.

City Manager, Parks and
Community Services Dir.,
and Fire Chief

Engage the community to obtain feedback on the
community’s sense of safety and well-being and present
results to the City Council

I/P: Police Dept. developing a
community survey and potential
platforms and channels of
distribution.

1/5/22- Survey draft has been
completed and shared with
department directors for
feedback and finalization.

Numerous Meet and Greet
opportunities have been held for
new Police Chief to discuss
public safety goals and
measures with community
groups with additional potential
meetings underway.

2/8/22 – Survey questions have
been completed and undergoing
review and seeking input for City
Departments. Upon review from
City Departments, the survey will
be provided to City Manager’s
Office.

4. March 15, 2022
July 15, 2022

Parks and Community
Services Director

Update the City Council on the Open Space Master Plan,
with a focus on access to parks.

12/7/21 - City Council approved
an agreement with RJM Design
Group to complete the Open
Space Master Plan (not-to-
exceed $56,600).
2/8/22 – Staff met with RJM for a
kickoff meeting in early January.

A game plan has been created
and staff are working with
consultant on stakeholder list
and the meeting schedule.
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C3

5. March 15, 2022

Asst. City Manager

Present options to the City Council for a behavioral health response model.

Reviewing best practices and
conducting outreach to potential
providers.

Made contact with 3 cities for
potential opportunities to
collaborate.

6. FUTURE OBJECTIVE

_______, 2022

Asst. City Manager, working
with the Communications
Team

Identify, develop and implement a measurement tool(s) to determine the effectiveness of the City’s communications and public engagement with all segments of the
community.

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D1

THREE-YEAR GOAL: DIVERSIFY, STABILIZE AND INCREASE HOUSING TO REFLECT COMMUNITY NEEDS

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON
TARGET

REVISED

1. Dec. 1, 2021

Asst. City Manager – lead,
Development Services Dir.,
City Attorney

Present to the City Council opportunity sites for potential motel conversions with site control options.

11/16/21- Two proposed sites
approved by the City Council.

12/14/21 – County Board of
Supervisors approved one site
(Motel 6) for submission to the
State by the deadline of 1/31/22.

1/31/22 – Application was
submitted to the State before the
deadline.

2. Dec. 15, 2021

City Attorney and the
Development Services Dir.

Present to the City Council for action necessary code
amendments to address SB 8, 9, and 10.

12/7/21 - City Council adopted
an urgency ordinance adopting
changes to Title 13 (Zoning)
relating to the implantation of
Senate Bill 9 for the creation of
two residential units per lot and
urban lot splits in single family
residential zones; and declaring
the ordinance an urgency
measure to take effect
immediately upon adoption.

3. Dec. 15, 2021

City Manager, working with
the City Council

Initiate and convene a Citizens Advisory Group to discuss Measure Y and Housing Element compliance.

10/19/21 – The City Council
approved formation of a Housing
Ad Hoc Committee to lead
community outreach efforts and
deliberations regarding Housing
Element Compliance and
Measure Y.

1/11/22 – Community Forum
was held by Ad Hoc Committee
to seek input from the public.
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4. Feb. 1, 2022

Development Services Dir.

Present to the City Council for action the Housing Element.

11/8/21 - The initial Housing
Element presentation and public
hearing with the Planning
Commission took place.

11/22/21 - The second
presentation and public hearing
with the Planning Commission
took place.

12/13/21- The Planning
Commission held a public
hearing and recommended
approval to the City Council.

1/18/22 – The City Council held
an initial public hearing.

2/1/22 - The City Council held its
second public hearing and
adopted the Housing Element.

The document was submitted to
the State for review and
certification.

5. March 15, 2022

Development Services Dir.
and City Attorney

Present to the Planning Commission a draft Inclusionary Housing Ordinance.

Keyser Marston Associates, the
City’s inclusionary housing
consultant, has completed the
first draft of the required
technical report.

Timing was modified for this
priority item to accommodate
completion of the Housing
Element Update and initial work
on the Senior Center housing
project concept community
outreach and stakeholders
meetings are anticipated in
March/April.
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D3

6. FUTURE OBJECTIVE

_______, 2022

Development Services Dir.
and City Attorney

Initiate a draft STR Ordinance and an evaluation of
program implementation options.

11/2/21 – City Council approved
an urgency ordinance prohibiting
STR’s (except for home
sharing). Staff will investigate
opportunities for a permitting
system and return to Council in
2022.

7. FUTURE OBJECTIVE

_______, 2022

Development Services Dir.
and the City Attorney,
working with Jamboree
Housing

Present to the City Council for consideration a development plan and land use documentation for affordable senior
housing at the Senior Center site.

Jamboree Housing has initiated
meetings with staff to move
forward with an application for a
senior housing project on the
City Senior Center site.

Jamboree Housing submitted an
application on November 22,
2021. Staff has revised the due
dates for other City Council
priorities to accommodate
negotiating agreements and
processing an application in
2022.

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E1

THREE-YEAR GOAL: ADVANCE ENVIRONMENTAL SUSTAINABILITY AND CLIMATE RESILIENCY

WHEN

WHO

WHAT

STATUS

COMMENTS

DONE ON
TARGET

REVISED

1. Feb. 15, 2022
Apr. 15, 2022

Public Services Director

Present the Pedestrian Master Plan update to the City
Council for direction.

10/6/21 – 2nd Public Outreach
meeting held.

12/1/21 - Draft
recommendations and draft
Pedestrian Master Plan
recommendations presented to
the Bikeway and Walkability
Committee.

1/5/22 – A special meeting of
the Bike and Walkability
Committee was held on
January 19th to focus on the
Pedestrian Master Plan.

2/7/22 - Consultant to submit
draft report based on
comments received. Public
outreach meeting to be
scheduled in March/April to
review draft plan.
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E2

2. Feb. 15, 2022
March 15, 2022

Public Services Director,
working with the City
Manager

Develop a scope of work for the Climate Action and
Adaptation Plan and present to the City Council for action.

Staff is currently conducting
research on best practices in
CAAP development, including
detailed review of climate
action plans of several cities in
California.

Staff has also developed a draft
community survey titled
“Climate Ready Costa Mesa:

Community Survey” to gauge
Costa Mesa residents’
concerns and priorities in
climate change. The survey is
expected to be launched in
early 2022.

1/5/22 – Staff has completed
research on best practices and
lessons learned, and is
currently working on developing
a draft scope of work for Costa
Mesa.

2/8/22 – Draft scope of work is
near completion and will start
going through internal review
process starting next week. On
track for City Council review by
March 15, 2022.

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E3

3. March 1, 2022
March 15, 2022

Public Services Director

Provide an update of the Stormwater Management Master
Plan to the City Council.

Existing Conditions
Assessment Phase:

Data Collection _ Record
Information: completed

Site Assessment and
Inspection: Ongoing

Base maps Development:

Ongoing

Existing Hydrologic/Hydraulic
Analysis (EHH): Completed

Draft Existing Conditions
Assessment Report (ECAR) is
under review.

Next Phase: Development of
Storm Drain System Master
Plan Update.

Memorandum with Existing
Conditions Assessment Report
to be provided by March 15,
2022.

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E4

4. March 15, 2022

Public Services Director,
working with the
Development Services Dir.

Re-evaluate the existing Municipal Sustainable Policy,
including landscape, organic waste and infrastructure
planning and present the results to the City Council for action.

Staff has mobilized a Costa
Mesa Green Team
(representatives from Public
Services and Development
Services) to review existing
policy developed in 2007 and
conduct research on ways to
advance sustainability at City
owned facilities and
infrastructure.

Staff is recruiting members of
‘Sustainability Working Group’,
representatives from all City
Departments to provide
suggestions to improve the
Sustainable Municipal Green
Policy.

1/5/22 – The Costa Mesa
Green Team has conducted
research on best practices in
municipal sustainability and has
developed preliminary goals.

The Sustainability Working
Group members, representing
all City Departments, have
been identified and the first
internal workshop to review the
policy will be held in early
January.

2/8/22 – Draft Sustainable
Municipal Green Policy update
has been shared with
Sustainability Working Group
and staff is currently
consolidating comments and
edits received into one master
document. The next step is to
have a smaller meeting with all
City Department
representatives to discuss
recommendations.

On track for City Council review
and input by March 15, 2022.

127
E5

128
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-571 Meeting Date: 2/15/2022
TITLE:

DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA CITY EMPLOYEES

ASSOCIATION (CMCEA) MEET AND CONFER AND AUTHORIZATION TO PROCEED WITH THE

FINANCIAL ANALYSIS OF THE CURRENT MOU PER THE TRANSPARENCY IN LABOR

NEGOTIATIONS COUNCIL POLICY
DEPARTMENT: CITY MANAGER’S OFFICE- HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER (714) 754-5169 RECOMMENDATION:

Staff recommends the City Council:

BACKGROUND:

Per the policy, the City Council must designate a Principal Negotiator who “shallhave extensive prior experience in negotiating public employee collective bargaining agreements and shall be free from any actual or potential conflict of interest with respect to the bargaining unit.” The City Council may also designate one or more employees to be present during negotiations and to assist the Principal Negotiator as the City Council and/or Principal Negotiator deem appropriate.

ANALYSIS:

Staff recommends that the City Council designate Liebert Cassidy Whitmore Partner Peter Brown as the Principal Negotiator and City Manager Lori Ann Farrell Harrison, Assistant City Manager Susan Price, Assistant to the City Manager Alma Reyes, Human Resources Manager Kasama Lee, and Finance Director Carol Molina as the City’s representatives in negotiations with the CMCEA.

Furthermore, Section 2, Economic Analysis of the policy, requires that the Finance Director prepare an economic analysis that must be verified by an independent auditor. Staff recommends that the City Council authorize staff to have the independent fiscal analysis of the current CMCEA MOU

Page 1 of 2 ends

129
File #: 21-571 Meeting Date: 2/15/2022
City Council authorize staff to have the independent fiscal analysis of the current CMCEA MOU completed per the requirements of the policy.

In January 2022, the CMCEA contacted the City to enter into negotiations given the expiration of the current Memorandum of Understanding with the association on June 30, 2022.

ALTERNATIVES:

An alternative is to propose other designated representative(s).

FISCAL REVIEW:

The funds are budgeted in the General Fund in the Human Resources Division budget for outside legal counsel for negotiations.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the report and approved as to form.

CITY COUNCIL GOALS AND OBJECTIVES
This item works toward achieving the following City Council goal:
· Recruit and Retain High Quality Staff.

CONCLUSION:

Staff recommends the City Council:

Page 2 of 2 ends

130
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-517 Meeting Date: 2/15/2022
TITLE:

BAKER-PLACENTIA-VICTORIA-19TH STREET REGIONAL TRAFFIC SIGNAL

SYNCHRONIZATION PROJECT
DEPARTMENT: PUBLIC SERVICES DEPARTMENT / TRANSPORTATION

SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER (714) 754-5343
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize a five (5) percent contingency in the amount of $110,570 for any additional services that may be required for the project.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.

BACKGROUND:

The Orange County Transportation Authority (OCTA) Measure M2 Program, half-cent sales tax for transportation improvements, includes funding for cooperative Traffic Signal Synchronization (TSS) projects spanning multiple jurisdictions within Orange County. OCTA issued a “callfor projects”under the TSS Program soliciting projects for potential grant funding in 2019.

In July 2020, OCTA approved the City’sgrant funding request for the Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Project. OCTA awarded the City $1,773,000 in grant funds for the engineering and implementation of traffic signal equipment and timing improvements for this corridor with a match share requirement of $443,000 by the City of Costa Mesa, resulting in a total project cost of $2,216,000.

The Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Project will result in

Page 1 of 3 ends

131
File #: 21-517 Meeting Date: 2/15/2022
The Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Project will result in a comprehensive review of traffic signal coordination along the entire length of the corridors (Attachment 2). The City of Costa Mesa will administer this project, and Caltrans will be a participating agency. Thirty-nine (39) intersections under jurisdiction of the City of Costa Mesa and two (2) intersections of Caltrans will be improved and coordinated as part of this project. The project includes the preparation of detailed “beforeand after”studies to document efficiencies achieved with proposed timing changes. Additionally, the project will replace outdated traffic signal controllers at thirty-three (33) signalized intersections within the City of Costa Mesa’sjurisdiction and include the installation of upgraded traffic signal communication equipment such as video detection for bicycles, pedestrian countdown heads, accessible pedestrian push buttons (audible), GPS Emergency Vehicle Preemption (EVP) units, and Traffic Management Center (TMC) upgrades.

The scope of work for the RTSS Project includes:
• Development of optimized traffic signal synchronization timing plans; • Installation of traffic signal upgrades;
• Communication upgrades;
• Implementation of enhanced pedestrian timing;
• Implementation of updated bicycle timing;
• Preparation of “before and after” studies; and
• Two years of signal timing maintenance.

This project will improve pedestrian crossing timing, implement leading pedestrian intervals as appropriate, improve bicycle timing including bicycle detection and green extension timing for bicycles using video detection, and improve safety and mobility for all modes of transportation.

ANALYSIS:

In August 2021, the City issued a Request for Proposals (RFP) for the design and implementation of the project. Five (5) proposals were received to provide the professional engineering services for the project. Proposals were reviewed for compliance with the City’sRFP, and consultants were evaluated based on project understanding, depth of experience, technical expertise, and associated evaluation criteria. The highest ranked consultant teams were selected to interview for further evaluation. After careful review of all proposals and interview responses, Architectural Engineering Technology, Inc. was selected for the design and implementation of the project. The consultant team, Architectural Engineering Technology, Inc., successfully demonstrated a thorough understanding of the project, technical ability and experience, and completed several projects of similar scope and size for cities throughout Orange and Los Angeles Counties.

The City of Costa Mesa will manage the project, provide a match share for the improvements, and implement the timing plans in the City’sjurisdiction. Caltrans will implement the timing plans for the two intersections within its jurisdiction. Each agency is responsible for maintenance of the improvements within their jurisdiction. OCTA, as a grantor agency, will fund, monitor, and audit the project in accordance with previously approved funding agreements.

ALTERNATIVES:

One alternative would be not to approve the Professional Services Agreement and conduct the project using in-house resources. However, the technical expertise and volume of work associated with the project exceeds staff’savailable resources and time. This would result in the loss of grant

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File #: 21-517 Meeting Date: 2/15/2022
with the project exceeds staff’savailable resources and time. This would result in the loss of grant funding for traffic signal equipment and timing upgrades for these corridors within the City.

FISCAL REVIEW:

Funding for the Professional Services Agreement with Architectural Engineering Technology, Inc. is available in the FY 2021-22 Approved Capital Improvement Project (CIP) Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Budgets, in Fund 203 (Air Quality Management District Fund), Fund 214 (Traffic Impact Fee Fund), and Fund 416 (Measure “M2” Fairshare Fund).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report, prepared the proposed Professional Services Agreement and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the public’s safety and improve the quality of life.

CONCLUSION:

Staff recommends the City Council:

2. Authorize a five (5) percent contingency in the amount of $110,570 for any additional services that may be required for the project.

3. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.

Page 3 of 3 ends

133
1 Architectural Engineering Technology Inc.

Rev. 11-2020

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
ARCHITECTURAL ENGINEERING TECHNOLOGY INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 15th day of February, 2022 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and ARCHITECTURAL ENGINEERING TECHNOLOGY INC., a California corporation (“Contractor”).

W I T N E S S E T H :

A. WHEREAS, City proposes to utilize the services of Contractor as an independent contractor to develop and implement traffic signal infrastructure and coordination improvements in connection with the Baker -Placentia-Victoria-19th Regional Traffic Signal Synchronization Project, as more fully described herein; and

B. WHEREAS, Contractor represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. WHEREAS, City and Contractor desire to contract for the specific services described in Exhibit s “A” and “B” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants an d conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Contractor shall provide the profess ional services described in the Scope of Services , attached hereto as Exhibit “A,” and Contractor’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Prevailing Wage Requirements . Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), whic h require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Contractor shall comply with all applicable Prevailing Wage Laws in connection with the services provided pursuant to thi s Agreement. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

1.3. Professional Practices. All professional services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields ATTACHMENT 1
134
2 Architectural Engineering Technology Inc. Rev. 11-2020 and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional contractors in similar fields and circumstances in accordance with sound professional practices. Contractor also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor’s performance of this Agreement. 1.4. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to: (a) Meet with Contractor to review the quality of the work and resolve the matters of concern; (b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or (c) Terminate the Agreement as hereinafter set forth. 1.5. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement. 1.6. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code. 1.7. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement. 1.8. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense. 1.9. Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed 135
3 Architectural Engineering Technology Inc. Rev. 11-2020 confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement. 2.0. COMPENSATION AND BILLING 2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and incorporated herein (the “Fee Schedule”). Contractor’s total compensation shall not exceed Two Million Two Hundred Eleven Thousand Four Hundred Five Dollars and Twenty-Three Cents ($2,211,405.23). 2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the scope of services specified in the Contractor’s Proposal unless the City Manager or designee, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. 2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices. 2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement. 3.0. TIME OF PERFORMANCE 3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the project schedule agreed upon by City and Contractor. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated 136
4 Architectural Engineering Technology Inc. Rev. 11-2020 to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination. 4.0. TERM AND TERMINATION 4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three (3) years, ending on February 14, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. 4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. 4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor. 4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Contractor, at no cost to City. Any use of uncompleted documents without specific written authorization from Contractor shall be at City’s sole risk and without liability or legal expense to Contractor. 5.0. INSURANCE 5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City: (a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket 137
5 Architectural Engineering Technology Inc. Rev. 11-2020 contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers’ compensation insurance as required by the State of California. Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies. (d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Contractor shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder. 5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions: (a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.” (b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.” (c) Other insurance: “The Contractor’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy.” (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, 138
6 Architectural Engineering Technology Inc. Rev. 11-2020 agents, employees, and volunteers. (e) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. 5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention. 5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. 5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property. 6.0. GENERAL PROVISIONS 6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement. 6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement. Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement. 6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement. Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City. 6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such 139
7 Architectural Engineering Technology Inc. Rev. 11-2020 communication is sent through regular United States mail. IF TO CONTRACTOR: IF TO CITY: Architectural Engineering Technology Inc. 18340 Yorba Linda Blvd., Suite 107 Yorba Linda, CA 92886 City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Tel: (714) 982-0398 Tel: (714) 754-5298 Attn: Kenny Chao Attn: Noel Casil Courtesy copy to: City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 Attn: Finance Dept. | Purchasing 6.5. Drug-Free Workplace Policy. Contractor shall provide a drug-free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “D” and incorporated herein by reference. Contractor’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City. 6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. 6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. 6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement. 6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Contractor, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance 140
8 Architectural Engineering Technology Inc. Rev. 11-2020 showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Contractor exceed Contractor’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Contractor shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect. 6.10. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph. 6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City. Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to 141
9 Architectural Engineering Technology Inc. Rev. 11-2020 any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits. 6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require. 6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. 6.14. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court. 6.15. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and subcontractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute. 6.16. Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the 142
10 Architectural Engineering Technology Inc. Rev. 11-2020 correction. 6.17. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect. 6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. 6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein. 6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns. 6.21. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement. 6.22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. 6.23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. 6.24. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement. 6.25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. 6.26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending 143
11 Architectural Engineering Technology Inc. Rev. 11-2020 provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 6.27. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. 6.28. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. [Signatures appear on following page.] 144
12 Architectural Engineering Technology Inc. Rev. 11-2020 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CONTRACTOR __________________________________ Date: __________________________ Signature __________________________________ [Name and Title] CITY OF COSTA MESA __________________________________ Date: __________________________ Lori Ann Farrell Harrison City Manager ATTEST: __________________________________ Brenda Green City Clerk APPROVED AS TO FORM: __________________________________ Date: __________________________ Kimberly Hall Barlow City Attorney APPROVED AS TO INSURANCE: __________________________________ Date: __________________________ Ruth Wang Risk Management 145
13 Architectural Engineering Technology Inc. Rev. 11-2020 APPROVED AS TO CONTENT: __________________________________ Date: __________________________ Noel Casil Project Manager DEPARTMENTAL APPROVAL: __________________________________ Date: __________________________ Raja Sethuraman Public Services Director APPROVED AS TO PURCHASING: __________________________________ Date: __________________________ Carol Molina Finance Director 146

EXHIBIT A

SCOPE OF SERVICES
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SCOPE OF SERVICES
The City of Costa Mesa is requesting proposals to develop traffic signal infrastructure and coordination improvements that will synchronize the traffic signals along three (3) continuous/contiguous corridors, namely; (1) Baker Street/Placentia Avenue, (2) Victoria Street, and (3) West 19th Street. The project includes a total forty-one (41) signals over 10.2 miles within the City of Costa Mesa. The project contains thirty-nine (39) traffic signals owned by the City of Costa Mesa and two (2) traffic signals owned by Caltrans. Table 1 lists and Exhibit 1 depicts the traffic signal locations.

All the project corridors are funded in part by the Orange County Transportation Authority (OCTA) Project P Regional Traffic Signal Synchronization Project (RTSSP) grant funds and matching funds from the City of Costa Mesa.

General Work Program
Signal timing along the three (3) continuous/contiguous project corridors requires updating to meet current traffic demands and patterns. The goals of the project are to update timing, coordinate the roadway between the jurisdictions and also to integrate the traffic signals, communication, and ITS components optimally at City’s TMC. The scope of work is developed to improve these conditions.

Improvements at the Caltrans signals will primarily be updating timing and coordination.

Existing field conditions and signal timing plans for intersection and corridor operations shall be evaluated and conditions documented. The consultant shall model, analyze and optimize individual intersection conditions and submit for review by the City, prior to analysis of arterial coordination studies. The Consultant shall use the latest version of Synchro 11 for the analysis. The intersection and arterial signal analysis and optimization approach and all software programs to be utilized by the Consultant shall be described in the proposal. New timings shall be developed, implemented, tested and refined to optimize signal coordination and vehicle progression. A minimum of five separate timing plans per intersection shall be prepared covering the AM peak period, PM peak period, midday, evening (if needed), and weekend. Full scale “draft” Time-Space Diagrams (500’ per inch horizontal/50 second per inch vertical) shall be prepared for each timing pattern and presented to the City for each corridor for review, with final diagrams prepared documenting final coordination timings. The timing study shall account for the network-wide coordination system and respective impact/benefits to cross street progression. Network traffic flow shall not be compromised.

The professional services scope of work is intended as a "Turnkey" project. All tasks shall be coordinated to effectively develop interrelated project elements and tasks shall not be advanced until preliminary requirements are addressed and clear direction established. The consultant shall have total responsibility for the accuracy and completeness of all work and services required for this project.

Quality Control shall be consistently and thoroughly applied throughout project development. Assigned QA/QC staff shall be technically well qualified to conduct the appropriate level of oversight, and demonstrate a concerted commitment to provide a high quality product.

Project development meetings shall be held monthly with concise written records prepared on all meetings and activities. The consultant will be responsible for all coordination, preparing meeting agendas, minutes and presentation materials. A project schedule shall be prepared itemizing all activities and subtasks to support project milestones. The schedule shall be in the form of a bar chart 148

and show deliverables and other relevant data needed for the control of work. A copy of the schedule and monthly updates shall be furnished to the City Project Manager. The proposed scope of work is based on a Measure M2 Program P grant award received from OCTA. The consultant shall retain detailed accounting records to fully meet OCTA accounting and audit oversight.

Consultants proposing on this project shall clearly demonstrate the ability and commitment to accelerate project completion with promptness and efficiency. Accordingly, the consultant shall commit all necessary resources to achieve expeditious completion. Firms considering proposal submittals are requested to have in-house technical expertise to fully and professionally address and facilitate all aspects of the project. The selected consulting firm shall maintain the same project manager throughout the duration of the project, as specified in the proposal and approved by the City.

The description of work defines the general project requirements. Associated tasks and provisions not specifically defined herein are requested to be fully addressed in the proposal.

The tasks and fee shall reflect the mandatory combined elements for the overall project; route assessment, signal coordination, before and after studies, and address the equipment identified needs.

All tasks shall be undertaken and complete within the proposed “Not to Exceed” contract fee.

Presentation to Stakeholders
The consultant will be required to present the results of the study for City Council Study Sessions and at the ITS Roundtable meetings at OCTA.

The following scope of services include Phase 1 - Primary Implementation (PI) and Phase 2 – Ongoing Maintenance and Operations (O&M) as described in the OCTA RTSSP Project P Supplemental Application dated February 25, 2020 (2nd revision).

Phase 1 - Primary Implementation (PI)
Task 1 – Project Administration
The consultant shall attend a project kick-off meeting with key City staff to initiate the project, review the project scope of work plan goals, review project schedule and key milestones, and develop a list of documents/data needed to assist in the successful completion of the project.

The City of Costa Mesa will perform normal day-to-day project administration. Project budget will include time for OCTA coordination, cooperative agreement development and execution of matching funds required of and by the City. The consultant will be responsible for all aspects of the project along with City of Costa Mesa staff.

Project progress meetings shall be held once a month every month for the duration of the contract.

The consultant shall be responsible for preparing meeting agendas, minutes, and presentation materials. A Critical Path Method (CPM) network, based on activities to support all project milestones and subtasks shall be prepared. The information will be in the form of a bar chart and will show a deliverables schedule and other relevant data needed for the control of work, for City’s review of the work status and accomplishments occurring each month. Monthly updates shall be furnished to the City’s Project Manager.
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Task 2 – Data Collection
The consultant will be responsible for performing data collection in house or using a qualified traffic data collection subconsultant. Data such as Average Daily Traffic (ADT), Speed (85 th percentile), Turning Movement Counts (TMC), etc. shall be collected. All existing traffic patterns, flows, and conditions will also be taken into account The consultant will use the data collected to develop updated base timing and synchronized time-of-day timing plans for AM Peak, PM Peak, Mid-day Peak, evening (if-needed), and Weekend Peak.

Task 3 – Field Review and Plans Specifications and Estimates (PS&E) Consultant will review the geometric layout, existing traffic signal equipment, and signal synchronization related infrastructure to identify any deficiencies for each intersection and along the corridor/route. The review shall include an assessment of the existing intersection geometry, traffic conditions, traffic signal control equipment, and telemetry/interconnect facilities along the corridor and at each intersection using observations, available as-built plans, and consultation with City staff.

With permission from the City of Costa Mesa and Caltrans, the CONSULTANT shall inspect the interior of each traffic signal cabinet, inspect the existing ITS and communication systems, determine their respective condition, and make recommendations for equipment upgrades. The consultant shall also obtain the existing signal timing in the field.

This phase consists of the preparation of design plans, specifications, and estimates (PS&E). PS&E and utility coordination shall conform to the latest editions (including errata) of: California Manual on Uniform Traffic Control Devices (CA MUTCD), state and federal standards, and City of Costa Mesa standards. Plans shall be electronically plotted at 1" = 20’ on standard 24" x 36" sheets. The latest version of AutoCAD shall be utilized.

Plans, specifications, and estimates shall be submitted at 60%, 90%, and 100% milestones. All PS&E submittals shall be submitted electronically (.docx, .xlsx, .pdf, .dwg etc.). The City will provide comments at each milestone for consultant revision of the PS&E.

The PS&E shall develop Project record drawings for the purchase of necessary fiber optic cable and accessories, traffic signal controllers, traffic signal improvements, communications equipment, Closed Circuit Television Cameras (CCTV), Video Detection, Emergency Vehicle Preemption and Intelligent Transportation System (ITS) equipment and elements. The work to be performed includes all necessary integration to the City of Costa Mesa Traffic Management Center (TMC) VMS and CENTRACS System.

1. Utilities - Perform all necessary research to establish precise location of all utilities and utility easements. Coordinate with all utility companies to determine the nature and location of all possible relocations and associated costs. Determine where interfaces with existing facilities will occur as a result of the construction of this project. Consult with affected utility companies requiring relocations, and resolve any conflicts, keeping City staff informed in writing, including the possibility of undergrounding utilities presently on poles along the project area. Comply with Caltrans “Manual on High and Low Risk Underground Facilities within Highway Rights-of-Way.”

2. If needed, prepare a Water Pollution Control Plan meeting recent City and State standards.

3. Traffic control plans are required and must provide continuous driveway and pedestrian access 150
at all times during the construction phase of the project. Traffic control plans shall identify each construction stage and sequence; provide adequate details on alternate detour routes, developed to minimize impacts to residents. It is intended that only one lane may be closed from 8:30am to 3:00pm during daytime hours.

4. For budgeting purposes, submit to the City preliminary construction estimates and a monthly update of the estimates as design work progresses. Prepare final detailed construction quantity and cost estimate.

5. Obtain final design approval from the City, and comply with all applicable requirements.

6. Complete project contract documents and special provisions in a format consistent with current City projects and in conformance with OCTA’s Project P, State, and Federal guidelines.

7. Prepare and submit two Resident Engineers files, containing at a minimum, final construction quantities and cost estimates with background calculation work sheets; Caltrans permit material and relative information.

8. The Consultant will be requested to review and approve addenda and provide clarification to plans and specifications. Consultant shall attend the pre-construction meeting, and shall be available for consultation and assistance during construction of the project to clarify or explain items relating to the design. The consultant will also be responsible for preparation of final as-built plans which will be developed using the latest AutoCAD software and by updating the final plans.

9. The selected consultant shall include all additional items necessary to achieve completion and approval of the final design plans and specifications.

Task 4 – Corridor “Before Study”
The consultant will conduct "before" floating car travel runs prior to timing implementation. The Consultant will develop a ‘Before’ field study report representative of the times and days for which synchronization plans will be developed. The report shall identify Measures of Effectiveness (MOE) to evaluate the effects of the synchronization plans. MOE’s will likely include traffic flow, travel time, average speed, number of stops per mile, number of intersections traversed on green vs. stopped by red (Greens per Red), Corridor Synchronization Performance Index (CSPI), fuel consumption reduction, pollution reduction, and other pertinent items. The draft report will be submitted to the City for review. The City will provide comments which will be incorporated into the final “before study” report.

Task 5 – Signal Timing Optimization and Implementation Synchronization will be inter-jurisdictional in nature, if applicable. All existing traffic patterns, flows, and conditions will be taken into account. The consultant will update the base timing plan elements which will affect the coordination plans such as pedestrian walk and clearance intervals, minimum green time, bicycle minimum green time, yellow clearance, all-red clearance, etc. Synchronized timing will be developed for the AM Peak, PM Peak, Mid-day Peak, evening (if-needed), and Weekend Peak. Special generators such as schools and businesses along with cross street traffic will be considered as part of the project.
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Task 6 – Corridor “After” Study
The consultant will conduct "after" floating car travel runs after timing implementation. The Consultant will conduct an ‘After’ field study representative of the times and days for which synchronization plans will be developed. The ‘After’ study must be conducted in the same manner and contain the same MOE’s as the ‘Before’ study in order to evaluate the improvements of the synchronization plans. The draft report will be submitted to the City for review. The City will provide comments which will be incorporated into the final “before study” report. This is task shall commence after installation and integration of controllers and video detection from Task 7.

Task 7 – Synchronization System Construction
The consultant and consultant’s contractor will design, procure, and install equipment upgrades. All installations and upgrades will be per City of Costa Mesa, OCTA Project P, state, and federal standards. Details of proposed equipment upgrades are tabulated in the OCTA RTSSP Project P Supplemental Application dated February 25, 2020 (2nd revision). The consultant and consultant’s contractor shall submit traffic control plans to the City for review and approval. The City will work to expedite an encroachment permit for the consultant’s contractor prior to the start of construction.

Task 8 – Project Report
The contracted consultant will develop a final report for the project using the OCTA Final Report Template. This report will be completed after the Primary Implementation is completed and will include the following elements:
 Introduction/project description: a summary of the project including the purpose, background, and objectives of the project.
 Data collection: a summary of the data collected as part of the effort including the traffic counts, phasing, lane configurations, etc.
 Traffic signal systems improvements: a summary of the implemented traffic signal systems improvements.
 Signal timing optimization: a summary of the development and implementation of updated signal timing including the models, selected cycle lengths, intersection groupings, etc.  Results: the study will contain directional AM, mid-day, PM, evening, and weekend peak periods using travel times, average speeds, green lights to red lights, stops per mile, and the derived corridor synchronization performance index (CSPI) metric. This information shall be collected both before and after any signal timing changes have been made. Additional details based on the Final Report Template will also be included.  Benefits to cost analysis: project benefits resulting from signal synchronization will be evaluated based on the before and after study results. Savings will be calculated for travel time, fuel consumptions, vehicle maintenance, Greenhouse Gas (GHG) reduction, and a final Benefit Cost Ratio (BCR).
 Future signal corridor improvements: recommendations for system and equipment enhancements to improve traffic flow and signal synchronization will be provided. 152
 Conclusion: a summary of the before and after study and its findings.

Phase 2 – Ongoing Operations & Maintenance (O&M)
The ongoing maintenance and operation period will start after signal timing is implemented and last for a period of two (2) years. It will consist of (1) monitoring and improving optimized signal timing and (2) communications and detection support.

Task 9 – On-going Operations and Maintenance (O&M)
a. Monitoring and improving optimized signal timing
The corridor will be driven monthly from end to end in order to monitor and regularly improve the signal synchronization timing and parameters. Improvements and corrections will be implemented as necessary. These reviews will begin upon the completion of the primary implementation phase and will continue until the end of the two-year O&M period. The results of the monthly survey will be submitted to the City.

Any signal timing issues or adjustments needed to the coordination signal timing will be made with notification and approval by the City.

Any updates to the signal timing should be accompanied with the consultant updating the signal timing files and the consultant shall then leave the most updated set of timing sheets in the Signal Cabinet. The consultant shall coordinate with the City in order to back-up the existing and proposed signal timings on the City’s CENTRAC system, prior to implementation and saving of timing on the controller data key/SD card. b. Communications and detection support
Regularly scheduled communication and detection support will be provided along the synchronized corridor at the intersections identified in Table 1 to ensure the necessary conditions for signal synchronization. The primary focus will be on the monitoring and reporting of communications and detection issues. As issues are identified, they will be reported to the City and potential repairs will be identified. These reviews will begin upon the completion of the primary implementation phase and will continue until the end of the two- year O&M period. This support can be implemented using a variety of tools including monthly drives along the corridor, analysis of central system report output, and discussion with City staff.
c. O&M Final Memorandum
The O&M Final memorandum will summarize the execution and results of the O&M phase of the Project, including details on when and where the travel runs were conducted; identify issues encountered, and solutions developed and implemented throughout the O&M phase; and provide detailed and feasible recommendations for future improvements. 153
Table 1: Project Traffic Signals for the Signal Synchronization Project No INTERSECTIONS
1 Baker Street Red Hill Avenue
2 Baker Street Pullman Street
3 Baker Street Bristol Street
4 Baker Street Randolph Avenue
5 Baker Street Fire Signal
6 Baker Street Bear Street
7 Baker Street Milbro Street
8 Baker Street Babb Street
9 Baker Street Mendoza Drive
10 Baker Street Coolidge Avenue
11 Baker Street Fairview Road
12 Baker Street College Avenue
13 Baker Street Harbor Boulevard
14 Baker Street Royal Palm Drive
15 Placentia Avenue Adams Avenue
16 Placentia Avenue Bicycle Trail Crossing
17 Placentia Avenue Fairview Park
18 Placentia Avenue Estancia North
19 Placentia Avenue Estancia South
20 Placentia Avenue Wilson Street
21 Placentia Avenue Victoria Street
22 Placentia Avenue W 19th Street
23 Placentia Avenue W 18th Street
24 Placentia Avenue W 17th Street
25 Placentia Avenue W 16th Street
26 Victoria Street Newport Boulevard NB
27 Victoria Street Newport Boulevard SB
28 Victoria Street Harbor Boulevard
29 Victoria Street Maple Street
30 Victoria Street Pomona Avenue
31 Victoria Street National Avenue
32 Victoria Street American Avenue
33 Victoria Street Canyon Drive
34 Victoria Street Valley Road
35 W 19th Street Pomona Avenue
36 W 19th Street Meyer Place
37 W 19th Street Anaheim Avenue
38 W 19th Street Park Avenue
39 W 19th Street Harbor Boulevard
40 Baker Street SR-55 NB [1]
41 Baker Street SR-55 SB [1]
[1] – Caltrans locations
154
Exhibit 1: Project Traffic Signals Locations
155

EXHIBIT B

CONSULTANT’S PROPOSAL

156

A S S O C I A T E S
COLLABORATE | INNOVATE | DELIVER
Prepared by:In Association With

BAKER-PLACENTIA-VICTORIA-BAKER-PLACENTIA-VICTORIA-
19TH RTSSP 19TH RTSSP
RFP NO. 082721
City of Costa MesaCity of Costa Mesa
157
18340 YORBA LINDA BOULEVARD, SUITE 107 | YORBA LINDA, CALIFORNIA 92886 T 714.982.0398 AETANDASSOCIATES.COM City of Costa Mesa September 27, 2021
Attention: Mr. Noel Casil, PE
Public Services Department, Transportation Services Division 77 Fair Drive, 4
th Floor
Costa Mesa, CA 92626
Subject: Architectural Engineering Technology, Inc. (AET & Associates) Proposal Submittal for City of Costa Mesa, Baker-Placentia-Victoria-19th RTSSP , RFP No. 082721 Dear Mr. Casil and Members of the Evaluation Committee:

The City of Costa Mesa (the City), along with California Department of Transportation (Caltrans) District 12, is committed to serving Central Orange County residents by providing an efficient traffic signal system and transportation network. This network consists of freeways, arterials, complete streets, and a signal system that is adapted to facilitate essential mobility in the City. The regional Traffic Signal Synchronization Project (TSSP) is funded to improve the flow of traffic by developing and implementing regional signal coordination that crosses agencies’ boundaries and maintains coordination through major intersections. This TSSP project will improve safety operation and traffic flow by installing new advanced signal control equipment and by implementing updated traffic signal coordination plans by time-of-day (TOD) to provide reduced travel times for all motorists. The AET team has the expertise and availability to provide high-quality consulting services to the City in the implementation of this project.

The AET team consists of professionals and specialists that are experienced, knowledgeable, objective, and forward- thinking. Our team will work together with the City staff, as well as Caltrans, to reach consensus on a path forward to implement this TSSP . AET, along with our project partners, will support the City in developing a state-of-the-art traffic signal safety operational system that allows you to future proof the transportation network and will provide pedestrian, bicyclist, and motorist benefits beyond the three-year shelf life of traffic signal timings.

Building Blocks for a Successful TSSP. The AET team was assembled with your vision for this TSSP in mind, and we can offer the City of Costa Mesa and its project partners the following benefits:
• A Proven Leader. Our Project Manager, Kenny Chao, IMSA, is an Orange County resident and has worked in the County on TSSP projects since 2008 and other traffic/ITS related projects. His project experience includes numerous ITS improvement projects, traffic operations, and traffic signal design/timing improvements. Kenny has proven his project management capabilities working for Orange County Transportation Authority (OCTA). Many of the projects he has managed have included traffic signal coordination and system design elements. Over the past 19 years, he has managed and led the design of traffic signal system improvement projects similar to this project. Kenny is committed, available, and our Yorba Linda office is located within 20 minutes from the City’s office. • An Experienced Team. We have built this team with key team members, including Kelvin Nguyen, EE; Doug Smith, PE (HDR); Rohit Itadkar, PE, TE (HDR); Kent Ko, PE, TE (HDR); and Felipe Ortega (LLG), based on expertise combined with knowledge of the City of Costa Mesa and Caltrans District 12. Our established relationships will help navigate the complexities introduced to our work in this post-Covid19 world. We have adapted to the virtual environment and will help facilitate collaborative decisions to keep the project on schedule and within budget. Our team consists of staff who have worked on this type of project with OCTA and other agencies in the past, and are experienced in delivering on all the tasks ranging from signal coordination to system design and integration on this project. • An Innovative Technical Approach. Our team’s approach leverages big data and utilizes state-of-the-art technology to develop the ideal signal timing is key to project success. We will achieve this through our knowledge of ii
158
Signal Timing
Implementation
and Fine-T uning
Design
Plans and
Standards
System
Construction
and Integration
Data Collection
and Field Review Base Network
and Basic Signal
Timing Review
Coordinated
Signal Timing
Project
Report
Continuing
Support

PROJECT MANAGEMENT
City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

18340 YORBA LINDA BOULEVARD, SUITE 107 | YORBA LINDA, CALIFORNIA 92886 T 714.982.0398 AETANDASSOCIATES.COM big data analytics and Signal Performance Measures (SPMs), and visualization of the connected arterial system using such tools as street light data and INRIX. These solutions are cloud-based and accessible from any computer, allowing users to quickly see the status of their network with the detail that engineers appreciate to quickly adjust, monitor, or report on their network level of service. This provides the City with corridor-level insights, expediting our decision-making process. • A Personal Client Service Approach. Our goal is to provide the City with personal day-to-day service in completing this project since this will be our only TSSP project in Orange County. Our six key staff members will be available to the City at any time to address any issues and concerns that may arise. Many of the firms that provide these services are very busy with other RTSSP contracts in Orange County. Because the AET team is not working on any other OCTA-funded projects currently, we can provide an extensive amount of attention to the City of Costa Mesa and this project. This attention will result in a superior project with extensive benefits. We will support City staff in achieving the goals you set for this and other intelligent transportation system (ITS) improvements in the City.

Together as a team, we understand the requirements for this project and best practices for achieving your goals successfully.

We are committed to applying our team’s knowledge and expertise to help you successfully develop the corridor TSSP . Our proposal further explains why these benefits are critical for successful project implementation.

In addition to the technical capabilities of the AET team, we have also included the following subconsultant teaming partners to bolster our ability to provide the right expertise and depth of resources necessary to provide services for this contract.

Although there is not a specific Small Business Enterprise (SBE) requirement for this RFP , AET as a committed SBE firm, has partnered with LLG, a fellow SBE firm for this contract.

Table 1. List of AET’s Subconsultant Teaming Partners

SUBCONSULTANT NAME ROLE WORKING RELATIONSHIP
HDR Engineering, Inc. (HDR) Traffic Signal Operations AET and HDR have a strong working relationship; we are currently working together on the Adaptive, Responsive Signal Timing Project for City of San Gabriel.

Linscott, Law & Greenspan
Engineers (LLG) SBE
System Integration AET and LLG staff have a strong working relationship; we have worked together on TSSP crossing corridor projects and completed systems integrations.

This team will provide all technical aspects of the project scope and will work with the City staff to provide you with the high level of service we are known to provide. Our 20 page proposal provides an approach to the detailed scope of work shown in the RFP and is focused on four major elements of the scope including Project Management, System Design/ plans, specifications, and estimates (PS&E), Traffic Signal Coordination and Timing plans and the implementation of the hardware/ software in the field. Our intent is to deliver the scope of work as illustrated in the work flow diagram shown below:

Figure 1. Project Management Workflow
iii
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City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

18340 YORBA LINDA BOULEVARD, SUITE 107 | YORBA LINDA, CALIFORNIA 92886 T 714.982.0398 AETANDASSOCIATES.COM Company Details

OFFICE FROM

WHICH THE

PROJECT WILL

BE MANAGED
18340 Yorba Linda Blvd., Ste 107, Yorba Linda, CA 92886 p: 714.982.0398

CONTRACTUAL

RESPONSIBILITY
Uyen Pham, Principal
18340 Yorba Linda Blvd., Ste 107, Yorba Linda, CA 92886 p: 714.982.0398 | m: 714.837.2177
e: [email protected]

PROPOSAL

CONTACT
Kenny Chao, Principal
18340 Yorba Linda Blvd., Ste 107, Yorba Linda, CA 92886 p: 714.982.0398 | m: 424.392.9188
e: [email protected]
Acknowledgments

This proposal shall remain valid for a period of not less than 180 days from the date of submittal September 27,
2021.

This proposal is signed by Kenny Chao, Principal of AET, and he is authorized to bind the firm to the terms of
the proposal.

AET acknowledges receipt of No Addendum, but Q & A
and Grant Application.

All information submitted with this proposal, to the best of our knowledge, is true and correct.

We welcome the opportunity to meet with you and further discuss our qualifications, expertise, and approach. Please feel free to contact our Project Manager and your main point of contact, Kenny Chao, IMSA, at [email protected] or 424.392.9188 to discuss this proposal.

Sincerely,
AET & Associates
Kenny Chao, IMSA
Project Manager

iv
160

1. PROGRAM UNDERSTANDING

CITY OF COSTA MESA
OCTA provides funding and assistance to implement multi- agency signal synchronization as part of the Measure M2 (M2) Regional Traffic Signal Synchronization Program (Project P). Annually, OCTA provides competitive capital grants
specifically dedicated to the coordination of traffic signals across jurisdictional boundaries. The goal of Project P is to improve the flow of traffic by developing and implementing regional signal coordination that crosses local agencies’ boundaries and maintains coordination through freeway interchanges, where possible.

The completed projects have reduced average travel time by 13 percent and the average number of stops by 29 percent.

Average speed improved by 14 percent. Consumers will save approximately $160.7M (at $3.90 per gallon in today’s dollars) on fuel costs and reduce GHG emissions by approximately 826.2M pounds over the 3-year project cycle. The reduction of GHG emissions is made possible by reducing the number of stops, smoothing the flow of traffic, and reducing the amount of acceleration and deceleration of vehicles.

In December 2020 the City along with support from Caltrans District 12 (D12) submitted a revised RTSSP application for the proposed arterial corridor. The proposal requested a total of $2.216M to replace signal control equipment, improve safety operation, and provide traffic signal coordination across the four arterials within the City as a signal synchronization network.

WORK TO BE DONE
The Baker-Placentia-Victoria-19th Street Corridor (the Corridor) is a 10.2-mile, 4-6-lane Master Plan of Arterial Highways (MPAH) facility with intermittent bike lanes along some of the arterial.

There are 41 signals on this corridor under Costa Mesa (39) and (2) Caltrans D12 jurisdiction. The corridor starts at Superior Avenue and traverses Adams, Harbor Boulevard, Fairview Road, SR-73, and SR-55 along the way, all of which will impact signal coordination. Our field analysis indicates that it is in need of updated new signal timings in order to improve efficiency and safety operation. The facility provides access to an area of residential, commercial, and industrial land uses to the west of the SR-55 freeway system. The corridor serves both commuter, recreational and residential traffic volumes.

The work effort on this project can be broken down into four basic elements:
• Project and Contract Management. AET PM will provide leadership in not only how to complete the critical elements of this scope of work but also how to coordinate with
Caltrans and OCTA to complete the project successfully
• Corridor-wide Traffic Signal Coordination. The AET
team knows how to use the data collection efforts and our traffic operations analysis tools to provide TOD plans that work for each segment of the corridor.
• Traffic & TMC Design Improvements. Our designers
have worked with OCTA to complete numerous TSSP projects and know exactly what level of design is required to get the most out of the contractors in the field.
• Implementation. AET and LLG staff has extensive TSSP
Design/Build and Turnkey expertise which allows us to work with contractors to successfully to complete this work.

OBJECTIVES TO ACCOMPLISH
The objective of the Corridor RTSSP Project is to develop inter- jurisdictional signal synchronization plans and install updated traffic signal hardware modifications to run these timing plans more efficiently. The purpose of the project is to develop design plans and signal timings that provide improved safety operation and travel times across city boundaries and decrease congestion in this corridor in the heart of Orange County. At the completion of the project, as part of the contract, there will be 24 months of operation and maintenance support provided. At the city’s discretion, the AET team can provide 6 months of additional O&M to the city at no cost. Costa Mesa needs a consultant team that has the stability and resources to see this project from start to completion and can manage all aspects of this program.

The purpose of this work effort is to develop the final timing plans deployed in the field and address issues encountered during the implementation and fine-tuning process along the corridor. The project will summarize and include the following:
• Design plans identifying the hardware and improvements needed at 41 traffic signals
• Final fine-tuned electronic Synchro 10 & Tru-Traffic data files • Final time-space diagrams
• Implementation and O&M for the corridor
• Travel time and delay summaries, MOEs, and
benefit-cost comparisons
01City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Background and Project Summary
A. BACKGROUND AND PROJECT SUMMARY
161

1. PROJECT UNDERSTANDING

BAKER STREET
This corridor travels east-west which is approximately 2.8 miles long. There are a total of 16 signalized intersections along this corridor. There are three lanes in each direction from Red Hill Avenue to Babb Street which pass through
primarily residential and retail areas. There are two lanes in each direction from Babb Street to Mesa Verde Drive which pass through residential areas. This entire section of roadway has experienced Road Diet improvements and there is a Class II bike lane in both directions.

The City has recently upgraded its timing parameters and introduced a standard 120 second cycle length at most of its intersections. Also, corridors such as Red Hill Avenue, Bristol Street, Bear Street, Fairview Road and Harbor Boulevard have already been coordinated in the north-south direction as part of the similar TSSP projects from OCTA. During the development of proposed timing plans, the AET team will coordinate with the City to determine the traffic flow priority along these corridors to see if they prefer the traffic flow in north-south direction to be coordinated or if they want to override that coordination and have the east-west direction coordinated along Baker Street.

This corridor provides access to SR-73 and SR-55 freeways and therefore experiences heavy traffic flow during AM and PM peak periods.

PLACENTIA AVENUE
This corridor travels north-south which is approximately 3.8 miles long. There are a total of 11 signalized intersections along this corridor. There are two lanes in each direction which passes through primarily recreational (Fairview Park, Costa Mesa Golf Course), residential and retail areas. This entire section of roadway has experienced Road Diet improvements and there is a Class II bike lane in both directions. Placentia at Adams is a heavily congested intersection due to school AM traffic (Estancia High School). AM and PM East / West heavy Huntington Beach area commuter traffic. Coordination timing is critical. The traffic flow along this corridor is relatively less congested when compared to the other three corridors where ADT is between 12,000 and 24,000.

VICTORIA STREET
This corridor travels east-west which is approximately 2.28 miles long. There are a total of 9 signalized intersections along this corridor. There are two lanes in each direction which passes through primarily residential and retail areas. This entire section of roadway has experienced Road Diet improvements and there is a Class II bike lane in both directions.

The City has recently upgraded its timing parameters and introduced a standard 120 second cycle length at most of its intersections. Also, Harbor Boulevard have already been coordinated in the north-south direction as part of the similar TSSP projects from OCTA. We understand, east-west is and will always the priority on Victoria due to Huntington Beach area access. Similar to Adams Ave. These 2 corridors are the only access to Huntington Beach area. This corridor provides the western parts of Costa Mesa the access to SR-55 freeway and therefore experiences heavy traffic flow towards SR-55 and away from SR-55 during AM and PM peak periods respectively. Victoria suffers from high-speed accidents on the west end near Victoria/ Canyon, Victoria/American. Nearby school will be considered during the timing evaluation.
19TH STREET
This corridor travels east-west which is approximately 0.75 mile long. There are a total of 5 signalized intersections along this corridor. There are two lanes in each direction which passes through primarily residential and retail areas. Our sub consultant LLG is currently designing a new signal at 19th St/Wallace and is aware of the existing 19th street conditions and City concerns.

This should make a seamless design/timing development.

Harbor Boulevard has already been coordinated in the north- south direction as part of the similar TSSP projects from OCTA.

During the development of proposed timing plans, the AET team will coordinate with the City to determine the traffic flow priority along these corridors to see if they prefer the traffic flow in north- south direction to be coordinated or if they want to override that coordination and have the east-west direction coordinated along Victoria Street. This corridor provides the western parts of Costa Mesa the access to SR-55 freeway and therefore experiences heavy traffic flow towards SR-55 and away from SR-55 during AM and PM peak periods respectively.
02City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach
B. METHOD OF APPROACH
162
Evaluation Of Complex Traffic
Operations Conditions
The corridor passes through a variety of land uses such as residential, industrial, recreational, office, and retail. Each land use is characterized by its own unique traffic demand and driver behavior. Additionally, specific traffic generators such as schools, hospitals, shopping centers, and emergency services require different sets of traffic measures. This is further compounded by numerous major arterial cross streets which have already been coordinated in the north-south direction as part of OCTA’s recent RTSSP projects. One of the challenges of this project will be to cater to the individual traffic needs of a specific section of a roadway while obtaining a corridor-wide optimum traffic flow.

The variety and complexity of the transportation issues affecting the corridor necessitates the evaluation of a wide- ranging traffic operational issues and development of solutions as part of this project to achieve corridor-wide coordinated traffic operations. The AET team has extensive knowledge of the corridor traffic issues and constraints, see Issues Table on the following page. This information will allow us to address technical constraints about the overall corridor, while focusing on the local intersection issues. We will coordinate with the City to understand the issues and constraints and will provide feasible solutions in terms of safety traffic operations. For cross streets which have already been synchronized in the north- south direction, the AET team will work with all agencies to determine if it is important to maintain the coordination or if the coordination along this corridor takes precedence. The AET team will also give special attention to intersections in the vicinity of schools, where pedestrian operations and safety will be a priority along with achieving optimum traffic flow along the corridor and intersections near the freeway which would require unique strategies to handle high traffic volumes accessing the freeway.

Special Concerns
One of the challenges on this corridor will be the collection of adequate traffic data for turning movement volumes at intersections and roadway segment data to perform the needed studies and time intersections. There are three factors that we need to consider during our data collection phase:
• The I-405 Freeway design/build is under construction
as part of a major OC Go initiative. This construction has impacted traffic at major intersections adjacent to the freeway as well as along this corridor. In addition, it has an effect on the traffic progression and volumes along
Placentia/Baker in each direction.
• We do not yet know how the COVID-19 crisis will impact traffic volumes moving forward. There is a possibility that by the time we receive NTP and begin to collect data, life will be back to normal, but we do not know if there will be long-term effects to traffic conditions or an extended recession as a result of the shut downs. This will be a challenge in determining time-of-day plans and actual
signal timings for the corridor. We will need to work with the City to determine how best to address this matter
in our data collection and development of TOD plans for projected conditions.
• There is also the need to determine what hardware needs to be provided in the TMC in order to give the City the required functionality to actively manage traffic conditions along the corridor and beyond.

The project characteristics and issues are presented in Table 2 Project Area and Issues Table and in Figure 2 Project Area Map on the following page.

2. APPROACH TO TASKS NECESSARY

FOR SUCCESSFUL PROJECT

COMPLETION

PROJECT ADMINISTRATION
The purpose of this task is to ensure the timely and cost- effective delivery of the City of Costa Mesa TSSP Project for the City, OCTA, and its partners. Key elements include managing the consultant team’s activities, resources, and schedule adherence; participating in and supporting the public outreach efforts; participating in and documenting project meetings; developing required project documentation; and preparing monthly invoices.

Kenny Chao, IMSA, will ensure the timely and integrated production of all tasks in a professional, quality, and timely manner. Kenny will commit the majority of his time to the management and successful completion of this study within the 36-month schedule. He will also be ready to make
presentations regarding the study to advisory groups, the OCTA Board of Directors and its committees, and other parties as directed by Costa Mesa. Supporting Kenny will be his core team, including Doug Smith, PE; Rohit Itadkar, PE, TE; Kent Ko, PE, TE; Felipe Ortega, and Kelvin Nguyen, EE, as well as staff who have been carefully selected from our subconsultant partners to best meet the needs of the project. Our staffing plan is presented in Section G. Key Personnel.
03City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 163
City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

Table 2: Project Area and Issues Table
NO. INTERSECTION TRAFFIC OPERATION ISSUES/CHARACTERISTICS LIST 1 Baker Street and Red Hill Avenue NB Dual Left Turn. High NB traffic during peak periods. Split phasing in east-west direction. Heavy SB RT.

Coordination timing sync critical with Baker/Pullman and SR-73 2 Baker Street and Pullman Street High EBR & NBLT turn volume 3 Baker Street and Bristol Street Dual Left Turn All Directions. High traffic volumes in north-south and east-west direction during peak periods.

Bristol Street is co-ordinated in North-South direction. El Polo Loco Drive-through Queue conflicts with traffic at the intersection.
4 Baker Street and Randolph Avenue Stop Control Intersection. New traffic signal being designed and contructed at this location. 5 Baker Street and Fire Signal Entrance/Exit to Fire Station 6 Baker Street and Bear Street Dual Left Turn in WB and SB Directions. High traffic volumes in north-south and east-west direction during peak periods. Bear Street is co-ordinated in North-South direction. Crossing coordination timing critical. 7 Baker Street and Milbro Street Moderate pedestrian activity. 8 Baker Street and Babb Street Near the School crossing. High pedestrian activity. Church commuter traffic on weekends. 9 Baker Street and Mendoza Drive Near the School crossing. High pedestrian activity. 10 Baker Street and Coolidge Avenue High pedestrian activity. 11 Baker Street and Fairview Road Dual Left Turn All Directions. High traffic volumes in north-south and east-west direction during peak periods.

Fairview Road is co-ordinated in North-South direction. NBR turn overlap. Constant timing changes due to Fairview/405 FWY bridge construction.
12 Baker Street and College Avenue High traffic during weekends. Provides access to major retail center Costa Mesa square. High speed issues. 13 Baker Street and Harbor Boulevard Dual Left Turn All Directions. High traffic volumes in north-south and east-west direction during peak periods.

Harbor Boulevard is coordinated in North-South direction. NBR turn overlap. 14 Baker Street and Royal Palm Drive NB/SB Cut thru traffic and speeding a concern to local residents. Commuters using Royal Palm to bypass Harbor Blvd.
15 Placentia Ave and Adams Avenue High East-West through and WBL Volumes during Peak Hours. NB Dual Left Turn lanes. Heavy School AM traffic WBLT.
16 Placentia Ave and Bike Xing -
17 Placentia Ave and Fairview Park High pedestrian activity. 18 Placentia Ave and Estancia N Provides access to High school. High pedestrian activity. 19 Placentia Ave and Estancia S Provides access to High school. High pedestrian activity. 20 Placentia Ave and Wilson Street Provides access to Elementary school. High pedestrian activity. Wilson is a major WB PM cut thru route from SR-55. 21 Placentia Ave and Victoria Street Dual NB Left Turn Lane. High east-west through traffic. Crossing coordination critical. 22 Placentia Ave and W 19th Street Dual EB-WB Left Turn Lane. High east-west through traffic. Heavy pedestrian activity. 23 Placentia Ave and W 18th Street High north-south traffic volumes during peak period. Heavy pedestrian activity. 24 Placentia Ave and W 17th Street High north-south traffic volumes during peak period. Heavy pedestrian activity. 25 Placentia Ave and W 16th Street High north-south traffic volumes during peak period. Heavy pedestrian activity. 26 Victoria Street and Newport Blvd NB High traffic volumes heading to and from SR-55 during peak periods. Sync with frontage signals very critical. 27 Victoria Street and Newport Blvd SB High traffic volumes heading to and from SR-55 during peak periods. Sync with frontage signals very critical. 28 Victoria Street and Harbor Blvd Dual Left Turn in east-west Directions. High traffic volumes in north-south and east-west direction during peak periods. Harbor Boulevard is co-ordinated in North-South direction. SBR turn overlap. Heavy pedestrian activity. 29 Victoria Street and Maple Street High East-West Volume during peak periods. 30 Victoria Street and Pomona Avenue High East-West Volume during peak periods. 31 Victoria Street and National Avenue High WB Right Turn Volume During Peak Hours NO. INTERSECTION TRAFFIC OPERATION ISSUES/CHARACTERISTICS LIST 32 Victoria Street and American Avenue Provides access to Elementary school. High pedestrian activity. 33 Victoria Street and Canyon Drive High speed accidents in recent years. 34 Victoria Street and Valley Road High speed accidents in recent years. 35 W 19th Street and Pomona Avenue Dual Eastbound Left Turn lane. High east-west volumes during peak periods 36 W 19th St and Meyer Place DMV access and heavy pedestrian activity. 37 W 19th St and Anaheim Avenue High East-West Volume during peak periods. Heavy pedestrian activity. In n Out heavy drive thru backup a major concern.
38 W 19th St and Park Ave Dual NBL Turn Lane. High NBL Turn Volume. Heavy pedestrian activity.

Figure 2. Project Area Map
0404
Method of Approach 164

TRAFFIC SIGNAL SYNCHRONIZATION
Data Collection and Field Review
The AET team will collect the 24-hour machine counts along all four corridors. The 24-hour counts serve two purposes: (1) to help identify the peak hour turn movement count collection periods; and (2) to program the time-of-day schedule (start and end times of the coordination plans). Therefore, the AET team will collect 7-day, 24-hour machine counts along each roadway segment (every 1 mile) along the corridor. The AET team will collect 24-hour machine count data at a minimum of 9 locations (3 along Baker Street, 4 along Placentia Avenue, 2 along Victoria Street and 1 along 19th Street) to get a good sampling of the traffic flow along the corridor. Additionally, the AET team will conduct 24-hour vehicle classification counts at 6 locations to determine the percentage of heavy vehicles such as trucks and buses.

The AET team will analyze the above collected data and
determine the most appropriate 2-hour peak periods during weekday AM, midday, and PM and weekend. Upon approval of the peaks, the AET team will conduct peak hour counts for all 41 signalized intersections along the corridor. The counts will also include pedestrian and bicycle data. Additionally, speed surveys will be conducted along all four corridors to determine the 85
th percentile speeds.

The AET team will coordinate with the City and Caltrans to obtain all necessary data such as As-built plans, CAD base maps, specifications, signal timing plans, and synchro model if available. The AET team will review and archive the data and use this information throughout the course of the project.

The AET team will perform a detailed field review along all corridors. The field review task has three primary purposes:
1) provide the necessary field data to calibrate the Synchro network model; 2) identify potential operational deficiencies which may or may not impact the ultimate recommendations; and 3) assess the existing field equipment to verify the required traffic signal and communication upgrades.

The field review will consist of a thorough review of lane geometry, traffic signal equipment, ITS and communications infrastructure, traffic flow patterns and bottlenecks.
‘Before’ and ‘After’ Travel Time Studies
The AET team will use the floating car technique, a GPS receiver connected to the laptop and Tru-Traffic (Version 10) software, to conduct ‘before’ study travel runs at the beginning of the project and ‘after’ travel time runs once the proposed signal timings are implemented. The AET team will travel the length of all four corridors a minimum of five runs in each direction to collect segment travel times to serve as a base and help determine potential subsystems. The travel time runs will be collected for AM, midday, and PM peak periods during weekdays and Saturday peak period on weekends.

Special care will be taken to perform the travel time studies when typical conditions exists. The data will be used to evaluate the effects of the synchronization plan improvements. The MOEs will include OCTA-established Corridor Synchronization Performance Index (CSPI) metrics such as average speed, number of stops per mile, and green light to red light ratio.

The Synchro model will also provide additional metrics, such as average travel time, average delay, number of total stops, fuel consumption, and vehicle pollutant and greenhouse
gas emissions.

Signal Timing and Optimization
This task has been divided into five subtasks:

1. Base Network;

2. Local Timing Review;

3. Proposed Corridor Operation

4. Coordinated Optimized Traffic Signal Timing;

5. Signal Timing Implementation and Fine-Tuning.

1. Base Synchro Network
The AET team will meet with all agency stakeholders to discuss signal timing parameter standards and preferences, corridor issues, and operational objectives (what will make the signals operate “better”). We will develop, code, and calibrate the Synchro 10 model (AM, Midday, PM, weekend peak) to actual field conditions based on data collection efforts and field review of the corridor and submit to local agencies for review. We will use the Countywide Synchro Network as the base of the project Synchro models and confirm geometry, phasing, and signal timings.

2. Local Timing Review
The AET team will document the existing local timing
parameters (Minimum Green, Walk, Flashing Don’t Walk,
Yellow, Red) in a table and develop updated local timings to conform with current agency standards and preferences such as CAMUTCD. We will meet with each agency to discuss the timing standards and guidelines prior to updating the basic timings.

3. Proposed Corridor Operations
We will work with the City staff to understand the specific 05City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 165
issues regarding traffic flow and signal timing limitations and develop proposed corridor operations which will be tailormade for City for all four corridors during all peak periods. The proposed operations will provide operations procedures, plans and strategies on how the traffic should flow optimally for all directions, providing as many successive greens as possible to the motorist whether on the primary coordinated band or traversing from a primary coordinated band to another coordinated band or vice versa. Special trip generators such as shopping centers, schools, and offices along with congestion points such as freeway interchange will be identified and analyzed for local circulation and queue mitigation (flush) operations. The AET team will present at least 2-3 timing plan operational scenarios based on coordination of major cross- arterials. These timing plans will have proposed groupings and cycle lengths within the groupings for all peak hours.

4. Coordinated Optimized Traffic Signal Timing
Timing plan development will include evaluating various cycle lengths for each time period and developing sub-groupings of signals to be optimized for the different time periods, which may be constrained by the cycle length(s) of crossing corridors where existing coordination is in place.

Once the cycle lengths are determined, we will develop phase split times, phase sequencing, and offsets. All timings will accommodate the minimum pedestrian and bicycle times, while providing the maximized throughput. We will evaluate phase sequencing and phase re-service options to provide improved efficiency. Coordinated crossing arterials will be maintained or adjusted with minimal disruption to the entire system.

The AET team will use Synchro Version 10.0, Sim-Traffic, and Tru-Traffic Version 10 software to develop the optimized traffic signal timings. The AET team will develop optimized timing plans for weekday AM, Midday, PM, weekend peak, with the final number of timing plans based on traffic volume data and field conditions analyses. The 24-hour counts will be analyzed to determine the start and stop times for each coordination timing plan. We will identify any similarities between various peak periods with the understanding that segments of Baker- Placentia-Victoria-19th Street may have different peak times.

5. Signal Timing Implementation and Fine-Tuning
Upon the approval of the Synchro based traffic signal timing plans for each timing period, implementation-ready timing sheets will be developed in controller-specific formats preferred by the City and Caltrans. We have developed signal timing tables to help with implementation. The tables include all relevant signal timing parameters in one place and will be tailored to Centracs data entry formatting. We will work with the City to deploy the new signal timings in the field. This may involve the agency entering the data or the AET team assisting with this task (in TMC or at each controller). We understand some agencies will play greater roles in the implementation phase and we will define roles and responsibilities at the kickoff meeting to avoid duplication of effort and allow our work to complement agency efforts. The new signal timing plans for 2 Caltrans intersections will be provided to Caltrans for its implementation.

Once the proposed signal timing plans have been implemented, the AET team will work with the City to conduct field reviews of the new timing plans along all corridors. Field observation and fine-tuning of the plans under live conditions are crucial to achieving the best possible coordinated flows along the corridor.

We will spend significant time watching traffic operations along the corridor—both from a central location via CCTV, where available, and by driving the corridor.

Upon completion of the field fine-tuning, the AET team will revise the signal timing sheets and deliver final timing plan sheets to each agency for its records and use. All traffic signal synchronization files from Synchro and Tru-Traffic will be provided to relevant agencies, in their accepted formats, and will ensure consistency and full compatibility with OCTA’s ROADS database.

PS&E DESIGN
Based on the data collected and field review conducted, the AET team will develop a Design Report Memorandum
discussing suggested ITS elements such as CCTV surveillance camera installations, signal systems, communication network and functionality of the City’s signal interconnect system. This Report will direct the PS&E as required for the installation of new and/or upgraded traffic signal control and communication equipment and various other ITS elements as detailed in the RFP . In addition to preparing the Design Report for the proposed system improvements for the Baker-Placentia-Victoria-19th Street corridor, we will also provide an update the developed “City of Costa Mesa Traffic Signal System Master Plan.” The Master Plan update will allow for better planning and integration of various corridor project components for future 10 gigabit network. Full PS&E for all proposed improvements will be prepared by the AET team in accordance with
City requirements.

The AET team will work with the City at the outset of the 06City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 166
project to discuss our approach to provide plans that are both constructable and detailed enough to achieve the City’s objectives. Once the details of the project elements have been identified and agreed upon by the City, we will begin the detailed design phase, led by Kenny Chao, IMSA, for the 60%, 90%, and 100% submittals.

Full traffic signal modification plans at a scale of 1” = 20’ will be prepared for locations where new traffic signal cabinets, foundation, and phasing modifications are being proposed.

For proposed improvements such as video detection systems, communication equipment installations, ped countdown, APS push button, and CCTV camera installations, plans will be prepared at a 1” = 40’ scale.

SYSTEM INTEGRATION
Together, our teams with the City’s input will be leading the Systems Construction and Integration task on this project. The deployment of the various ITS elements into one integrated system will be based on best practices. The sequence of activities that will integrate ITS components into sub-systems, and sub-systems into entire systems will be defined. Integration and verification are closely linked processes in which one follows the other until the entire system is ready for operational deployment. We will work hand-in- hand with our contractor, Crosstown Electrical & Data (Crosstown), and system vendors in configuring IP devices and TMC integration. We will test and verify the connectivity from a TMC to field equipment for proper bandwidth and latency requirements for the ITS network. This is essential for a robust and reliable network to meet the needs of integration of future projects.

The AET team will make sure that new controllers have
configured set IP Address, VLAN, programmed with existing basic timing and integrated into the Centracs ATMS system prior to the time of turn-on. This process will be similar for other ITS elements such as HD CCTV cameras, advanced Video Detection and other ITS systems integration.

TMC DESIGN APPROACH
Task 1 Preliminary Engineering and
Conceptual Design
The focus of this task is to completely document existing conditions of the TMC including hardware/software systems employed today. This will facilitate the process of determining how/if these systems can be employed or if they need
upgrading for the new proposed TMC design. Operations
Center Site visits and technology vendor meetings are planned to help City staff and the AET team evaluate current available technologies that can be used for the upgraded TMC. All of this will be used to develop conceptual designs for the TMC software and hardware systems to be deployed and the floor plan spaces affected.

Task 2 TMC Systems and Existing
Condition Documentation
The AET team (to include an Architect as needed) will complete a detailed survey of the existing TMC, affected areas, and related subsystem conditions. A detailed listing of all existing TMC systems including communications, network equipment, ITS software, and hardware, will be documented and evaluated for existing and future use. An existing TMC System Diagram will be developed to document existing system conditions for future use and evaluation. The existing TMC floor space and other affected areas will be documented.

Task 3 Control Center and Vendor Site
Visits
Where feasible and as needed by City and the AET team (to include an Architect as needed), visits to other surrounding area TMCs and/or control centers will be conducted. Up to three visits in a three-day session are planned. These visits are intended to identify technologies and systems that are employed in other TMCs, and to provide ideas to the team on how other TMCs are operated and designed. Visits will also help with review of subsystems and software they employ, to fully exploit and learn about available system capabilities. Findings from these meetings, surveys and site visits will be documented and presented to City staff for review.

Task 4 Conceptual TMC System Design
Employing lessons learned from Tasks 2 and 3, the AET team will develop an Initial Conceptual TMC System Design. A one- day planning session with City staff and other potential users of Figure 3. The existing TMC will be modified
under this contract
07City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 167
the TMC is planned for review of these documents to evaluate the Conceptual TMC System Design. These diagrams will be based on existing conditions and initial discussions with City staff during Tasks 2 and 3. They are intended to facilitate future technical discussions and reviews of the TMC System Designs.

Based on results of these discussions a Conceptual TMC System Design be developed and submitted.

Task 5 AV Installation Contractor
The AET team will use information from previous tasks to finalize the project and TMC system implementation with Audio Video (AV) system installers to begin the installation and built out of the TMC.

SYNCHRONIZATION SYSTEM CONSTRUCTION
The AET team will facilitate the acquisition and construction of the recommended equipment per the final approved design plans. The construction would begin only after the design plans, specifications, and estimates are approved by the City and have provided a written approval to proceed with the construction.

The AET team will be responsible for coordination of acquiring, scheduling, constructing, and inspecting of the proposed equipment for this project. The AET team will coordinate with equipment vendors to order the equipment for installation.

All equipment procured will be in accordance with the current City standards, OCTA Project P , and Caltrans Standard Plans.

The AET team will coordinate with the City, OCTA, and other agencies such as Caltrans to schedule the installation of the equipment throughout the corridor.

The AET team will be responsible for documentation of
any changes that are encountered by the contractor during construction. The AET team will be responsible for ensuring that all the warranties and guaranties associated with the newly acquired equipment is transferred to the City. On completion of construction, the AET team will conduct the field visit to document the final improvements along the corridor. All the deviation during construction will also be reflected in the final as-built plans which will be submitted to the City.

PROJECT REPORT
The AET team will use the technical memoranda developed in earlier tasks to prepare a Final Timings and Evaluation Technical Report. The report shall provide complete documentation of the entire project. The report will also summarize the comparison of MOEs between the existing signal timings and optimized signal timings, and present the project benefits achieved including Cost/Benefit Analysis (Caltrans Cost/Benefit Model).

The report will summarize all planned and programmed
improvements along the study corridor, as well as identify the recommendations for further infrastructure improvements that would provide added benefits to the operation of the signal coordination along the corridor. The findings and conclusions in the draft final report will be presented to the City councils, as requested.

ONGOING OPERATIONS & MAINTENANCE
Monitoring & Improvement of Optimized
Signal Timing
We will continue to optimize signal timing and phasing
operation of all the intersections on a given project for a period of 24 months. The traditional approach of driving the corridors once a month during peak hours with GPS has been, and will be, utilized by our team to make fine-tuning adjustments on a monthly basis. We will review condition and make adjustments when long queues are observed or reported by residents. We will also use automated traffic signal performance measures and/or Bluetooth data to supplement our corridor monitoring.

Communications & Detection Support Timing
We will provide on-going support efforts that are required to operate and maintain the traffic signal hardware and maintain the signal timings that have been installed in the field for a 24 months period. The AET team, led by Felipe Ortega, will maintain efficient operations and close out the project at the end of the 2 year period.

On-Going Operations & Maintenance (O&M)
Support
We will provide documentation of the on-going O&M efforts and resulting procedures over the final two (2) years of the contract. After the implementation of the optimized signal timing plans and fine tuning along the corridor, the AET team will not only conduct a corridor “after” study for each traffic signal coordination timing plans, but will provide O&M support to the City.

3. IMPLEMENTATION PLAN

PROJECT MANAGEMENT

CONTROLS
Our project management approach is built on trust, a clear definition of shared goals, and the mutual understanding of the necessary steps to achieve those goals and exceed your expectations. We have assembled a team that is custom-fit to your project and bound together by a commitment to be a true partner to the City of Costa Mesa on this project and beyond.

Our communication tools integrate Scope of Work activities 08City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 168
with schedule, resources, and budget details.

PROJECT MANAGEMENT PLAN
The method we will use to manage the project is our proven Project Management Plan (PMP), comprising four key areas:

Operations Plan, Communication Plan, Quality Management Plan and Production Plan.

1. Operations Plan. The Operations Plan includes
appropriate staff assignments with clear direction on
deliverables, scope, process, schedule, budget, and priorities.

2. Communication Plan. The Communication Plan will
establish the communication protocol to verify that project concerns, issues, and directions will be handled promptly and effectively, resulting in minimized delays and revisions.

3. Quality Management Plan. The Quality Management
Plan (QMP) will verify that the project deliverables meet AET’s and municipal standards quality assurance (QA)
oversight of design consultants.

4. Production Plan. The Production Plan will outline each team member’s responsibilities, procedures for initiating and advancing the work, and timing of preparation of products.

SCHEDULE & MONITOR PROJECT QUALITY

ACTIVITY
The AET team uses a Quality Management System (QMS) to
schedule and monitor project QA and QC reviews. This system aids project managers and AET leadership with organizing scheduled reviews, notifying reviewers, and tracking completed reviews. One method that will be employed by the AET team to manage the schedule is development of a detailed and realistic schedule at the beginning of the project. We will monitor that schedule via weekly team meetings so that the project meets the critical milestones. The AET team has developed the project schedule shown on page 10, Figure 4.

STAKEHOLDER METHODOLOGY
The AET team will work with all project stakeholders such as the City, Caltrans, and OCTA. Our team members have extensive working relationships and history that will aid in delivery a successful project on time and within budget.

4. APPROACH TO THE SCOPE OF

WORK AND CLIENT SERVICE
The AET team focuses on collaborating, innovating, and
delivering a product to meet and exceed client expectations.

Our goal and focus will be to provide outstanding and high- quality services to the City working in a partnership and performing as much of the work for the City as possible. We will provide all deliverables listed in the RFP within the work plan and will minimize the amount of work that City staff has to self-perform. Our quality work products will reduce the number of reviews and allow the City to focus on managing the contract and coordinating with OCTA.

5. INNOVATIVE SOLUTIONS
The AET team proposes to take a detailed review at the
intersection/corridor groupings during a Concept of Operations effort that we will undertake. This would result in updating coordinated timings that are not on the corridor proper, but the on-street operations should benefit. Dilemma zone detection and safety evaluations, review and consult with the current LRSP project consultant to evaluate implementable timing parameters. Leading Ped Interval (LPI) in signal timing evaluation. We would propose to evaluate the signal groupings (project limits) for all corridors together to provide better traffic flow.

Automated Traffic Signal
Performance Measures
Floating car surveys of the entire corridor have historically been the primary metric used to measure the impacts of the updated traffic signal timings. We have found this method does not tell the entire story. End-to-end travel time of a 10.2-mile- long arterial corridor most likely does not match with the actual travel patterns and the proposed timing improvements.

This can be illustrated by looking at different time periods of INRIX data. The AET team may use the floating car technique to conduct ‘before’ study travel runs as prescribed in the RFP , using a GPS receiver interfaced with Tru-Traffic Version

10. We propose to supplement the travel time surveys with Bluetooth data to obtain a dramatically larger data set, which can corroborate the actual travel time runs and provide a clearer picture of the benefits of signal timing. ATSPMs can be used to measure corridor progression, side street delay, and phase failure (to name a few), providing a more complete evaluation of the signal timings. The performance metrics will be linked to the operational objectives to ensure the signals are operating as planned.

The deployment of Signal Performance Measures along the Corridors can also help in the overall monitoring and operations of the corridor and assist with identification of critical issues affecting operations. In order to effectively ensure the 09City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Method of Approach 169
Table 3: Sequence of Activities and Responsible Staff
TASK # DESCRIPTION DELIVERABLES FIRM RESPONSIBLE STAFF

PROJECT IMPLEMENTATION (PI) PHASE
1 Project Administration PMP with communication plan; meeting scheduling, agendas, handouts, minutes; progress documents; project master
schedule
AET Kenny Chao / Doug Smith
2 Data Collection Data Collection Report, Count Excel Spreadsheets AET Uyen Pham 3 Field Review and PS&E Traffic Signal Modification Plans, Field Review Report AET / HDR
Kenny Chao / Kent Ko
4 Corridor ‘Before’ Study Corridor ‘Before’ Study Report, Travel Time Run Files HDR Rohit Itadkar 5 Signal Timing Optimization and
Implementation
• Synchro Base Network
• Excel Files of Existing Pedestrian and Vehicles Clearance Intervals
• Proposed Corridor Operations Memorandum
• Signal Timing Optimization and Implementation
Memorandum, Final Synchro Files
• Updated Signal Timing Plans
HDR /
LLG
Rohit Itadkar / Felipe
Ortega
6 Corridor 'After' Study 'After' Travel Time Study Memorandum, Presentation HDR Rohit Itadkar 7 Synchronization System Construction Installation, Implementation, and Integration of all equipment procured.

AET /
LLG
Kelvin Nguyen / Felipe
Ortega
8 Project Report Final Project Report, Cost-Benefit Analysis Spreadsheet HDR Doug Smith

ONGOING OPERATIONS AND MAINTENANCE (O&M) PHASE
9 Ongoing Operations and Maintenance -
O&M Phase
9A Monitoring and Improving Optimized Signal
Timing
Updated Signal Timing Plans, Travel Time Run files HDR Doug Smith / Rohit Itadkar 9B Communications and Detection Support AET /
LLG
Kelvin Nguyen / Felipe
Ortega
9C Ongoing O&M Final Memorandum Monthly Memorandum, Updated Signal Timing Plans AET / HDR
Kenny Chao / Doug Smith
City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

performance of arterials the intersections will need to maintain a lane-by-lane detection, with each lane reserving it’s own unique detection channel. A software such as Centracs SPM is a powerful, easy-to-use cloud-based solution that measures and assesses factors that impact traffic signal coordination. Centracs SPM can integrate with any inductive loop or 3rd party video detection hardware, as long as the detection data is adequately sent back to the traffic signal controller. Before-and-after charts and reports allow engineers to know how timing and other changes affect traffic flow. The new controllers installed under this contract will have these capabilities.

Measuring Performance Based on Operational Objectives
In order to develop operational improvements, we need to truly understand the existing conditions and operational issues. To measure benefits, the metrics need to align with the operational objectives. While the TSSP program has historically focused on progression along corridors, more and more corridors have operational constraints that may not align with the traditional corridor timing metrics (i.e,. end-to-end travel time). We have developed new timings that improved operations based on the operational objectives only to measure higher end-to-end travel times in the after condition, which doesn’t tell the right story. It would be more appropriate if the performance metric linked to the operational objective (smooth flow - along a certain segment, minimize delay, reduce phase failures, etc.).

Crossing Corridors
We know there will be multiple signals along any project corridor where cross coordination will limit the traffic signal timing options. Any changes to the cycle lengths would impact the existing coordination on the cross streets. Our approach is to evaluate different intersection groupings that would tie into the existing cross coordinated cycle lengths, resulting in multiple breaks in the coordination along the corridor. We then review the operational objectives to determine if the proposed intersection/cycle length groupings provide an appropriate solution. Finally, we will sit down and discuss the different options with the City to make sure everyone understands the constraints, benefits, and drawbacks of the solution.

6. CITY STAFF ROLES
The AET team understands that the City of Costa Mesa Transportation Services Division has a very small staff and significant responsibilities within the City. We expect the involvement from City staff on this project to be limited to the following activities in order to make efficient use of staff time and energy:
• Provide background, existing counts, data, timing plans and as-builts as appropriate to complete the work tasks • Attend and provide input at regular progress meetings and technical discussions • Review and comment on quality-controlled deliverables in order to provide clear direction to the consultant team and insure the AET team is meeting the objectives of the project
• Coordinate with OCTA, Caltrans and internal departments in order to provide the AET team with the necessary information and direction to progress the project to completion

7. DETAILED PROJECT SCHEDULE

SEQUENCE OF ACTIVITIES
Based on the Scope of Work provided in the RFP , we have provided a detailed list of required activities and the staff members responsible to successfully carry out these tasks, as summarized in Table 3 Sequence of Activities and Responsible Staff to the right.

Project Schedule
We have developed this high-level project schedule based on the critical path tasks necessary to meet the City’s timeline for project completion in 12 months for Implementation and 24 months for Operation and Maintenance, for a total of 36 months. It is further based on the activities described in our Work Plan and the Sequence of Activities indicated in Table 3 to the right. We estimate that with an NTP of 12/01/2021, the technical work will need to be completed in 12 months. The design plans, specifications and cost estimates of the proposed improvements will be completed by the end of 2022. The critical path, therefore, intends that activities be conducted in a concurrent and overlapping manner, as well as undergo expedited re-views by the City and Caltrans. In order to effectively address the outlined scope within the time frames allowed, the AET team will maximize efficiency in Tasks 3, 5 and 7 which are the critical path tasks included in the contract.

Figure 4. Schedule
1010
Method of Approach 170

1. CORPORATION DETAILS

CORPORATION DETAILS
Name of Corporation Architectural Engineering Technology, Inc.

Office Address 18340 Yorba Linda Blvd., Ste 107
Yorba Linda, CA 92886
Incorporation State/
Date
California, 2018

2. PARTNERSHIP DETAILS
AET & Associates (AET), is an S-Corporation. See details above.

3. YEARS IN BUSINESS
AET has been in business for 3+ years.

4. CURRENT AND PREVIOUS

CONTRACTS
Refer to Table 4 Relevant Project Experience and the AET Team Expertise, page 12.

5. QUALIFICATIONS, EXPERIENCE, AND

ABILITIES TO COMPLETE THE SCOPE

OF WORK

ABOUT AET & ASSOCIATES (AET)
Since 2008, AET principal, Kenny Chao, has been providing services to the Cities of Orange County for almost two
decades with a wide range of traffic engineering, Intelligent Transportation Systems design, system engineering, network communication, and signal timing services. This partnership has allowed AET to assist City’s bridge the gap of legacy system and building Nexgen infrastructure for years to come.

AET’s wide breath of transportation experience provides our clients a unique blend of strategy, design, concepts, engineering, construction management, and system & network engineering integration.

AET bridges the gap by offering specialized plans, designs, builds next generation ITS Fiber Optic Communication network that connects cities to regional and smart network. Our engineering knowledge comes from our full range of services for transportation projects. They are recognized locally for ITS planning, design, implementation, and integration expertise.

AET engineers and planners have extensive expertise in traffic signal design, traffic signal timing, traffic management center (TMC) operation, systems planning, traffic management,
network engineering, systems engineering, system
implementation, and event operation.

Our staff has worked with multi-jurisdictional agencies, traffic and planning commissions, city and councils, and other groups to develop sound transportation solutions. We stay abreast of continuing changes to capacity analysis through professional societies and technical committees.

AET staff has been a trusted partner providing professional services to local agencies throughout Souther California for the past 19 years. We have demonstrated our understanding of the City’s needs, preferences, and processes. Projects AET staff have completed in Orange County are shown in Section D. Work History on the following page.

The AET team provides support services to many agencies to implement a range of operational improvements along arterials.

We have worked on projects from planning and analyzing
arterial improvements through implementation. The team
proposed for this project has experience with:
• Analysis of time-of-day signal timing and improving timing for optimal operations
• Systems engineering for adaptive signal projects
• Implementation, verification, and validation of adaptive traffic signal systems
• Transit signal priority (TSP) analysis and implementation for first time corridors through complex corridors with predictive TSP
• Multi-modal analysis and design
• Intelligent Transportation Systems (ITS) solutions
from advanced traffic signal controllers with advanced
functionality to queue-detection systems
Our experience in Orange County and working relationships with many of the cities allows us to provide value-added services and additional solutions to the challenges of the Baker-Placentia-Victoria-19th RTSSP .
11City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Qualifications & Experience of the Firm
C. QUALIFICATIONS & EXPERIENCE OF THE FIRM
171

TSSP PROJECTS FOR

CITIES AND OCTA
13+
525+

INTERSECTIONS/COMMUNICATIONS/

DESIGN & NETWORK INTEGRATION

PROJECTS WITHIN ORANGE COUNTY
City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

1. SIMILAR PROJECT EXPERIENCE
As transportation professionals, you care about what you create and want it to improve mobility, enhance safety, and create economic vitality. We use our experience and broad expertise to help you accomplish your vision. Table 4 and the project descriptions that follow have been selected to highlight the diverse array of relevant project experience that the AET team brings to this assignment, including extensive experience providing the components necessary to improve and enhance signal timing, synchronization, and coordinated operations for signalized intersections.

Table 4: Relevant Project Experience and the AET Team Expertise

EXPERTISE

RELEVANT PROJECTS
Project Management
Data Collection
Counts and Field Review
‘Before’ and ‘After’ Travel
Time Studies
System Construction and
Integration
Design Plans and Standards
Signal Timing Optimization
Concept of Operations
Signal Timing
Implementation and Fine
Project Report and Technical
Memorandum
Continuing Support
City of San Gabriel, Adaptive Traffic Responsive Signal Project • • • • • • • • • • • LACMTA, I-105 Integrated Corridor Management (ICM) Concept of Operations, Requirements, and Design • • • • • •
City of Torrance, Transportation Communication Management System Improvements
• • • • • • • •
Q Goldenwest Street TSSP • • • • • • • • • • • Q State College Boulevard TSSP • • • • • • • • • • • Q Anaheim Boulevard TSSP • • • • • • • • • • •
Q Magnolia Street TSSP • • • • • • • • • • •
Q Westminster Avenue/17th Street TSSP • • • • • • • • • • • Q Olympiad Road/Felipe Road TSSP • • • • • • • • • • • Q Avenida Pico TSSP • • • • • • • • • • •
Q El Camino Real TSSP • • • • • • • • • • •
s Los Angeles World Airports (LAWA), Traffic Design for Automated People Mover (APM) Landside Access
Modernization Program
• • • • • • • •
s Los Angeles County Metropolitan Transportation Authority (Metro), I-605 Corridor Improvement Project PA/ED Traffic Signal Analysis
• • • • •
s City of Rancho Cucamonga, 8th Street/Hellman Avenue
At-Grade Crossing and Traffic Signal PS&E • • • • • • • • s OC Public Works (OCPW), OC Loop Pedestrian and Bikeway Improvements, Traffic Signal Modification Project • • •

EXPERTISE

RELEVANT PROJECTS
Project Management
Data Collection
Counts and Field Review
‘Before’ and ‘After’ Travel
Time Studies
System Construction and
Integration
Design Plans and Standards
Signal Timing Optimization
Concept of Operations
Signal Timing
Implementation and Fine
Project Report and
Technical Memorandum
Continuing Support
s Metropolitan Transportation Commission (MTC), Program for Arterial System Synchronization (PASS) • • • • • • • •
s FDOT D5, Volusia County TSM&O Retiming • • • • • • • • • s MetroPlan Orlando, Conroy Road Retiming • • • • • • • • • s City of Albuquerque, Albuquerque Bus Rapid Transit (BRT) • • • • • • • • • • s FDOT D5, City of Ocala TSM&O Retiming • • • • • • • • s Kentucky Transportation Cabinet, US 23 & KY 1426 Traffic Signal System Timing Upgrade • • • • • • • •
s Kentucky Transportation Cabinet, US 60 & US 45x Traffic Signal System Timing Upgrade • • • • • • • •
C Adams RTSSP • • • • • • • • • • •
C Sunflower RTSSP • • • • • • • • • • •
C Placentia-Baker RTSSP • • • • • • • • • • •
C Bear RTSSP • • • • • • • • • • •
C Malvern-Chapman RTSSP • • • • • • • • • • •
C Gilbert-Idaho RTSSP • • • • • • • • • • •
Q Projects where AET Staff as PM or Task Lead working for another firm C Projects where Felipe has completed working for another firm s HDR Projects
A ET Staff History on TSSP Projects in Orange County
1212
Qualifications & Experience of the Firm 172
FIRM INVOLVED: AET, HDR
YEAR COMPLETED: Ongoing
COST: $288k
REFERENCE: Alan Mai, PE
Senior Civil Engineer
p: 626.308.2825 | e: [email protected]
VALUE ADDED: The AET and HDR team
will delivered traffic signal synchronization
operations and 10 gigabit ITS communication
city wide.

AET with HDR as a major subconsultant, provided engineering services to preparing plans, specification, and estimates (PS&E) and responsive signal timing for the City of San Gabriel. This project consists of traffic signal improvements to optimize traffic flow along major arterials within the City by installing fiber optics that connects traffic signals along San Gabriel Blvd., Valley Blvd, Del Mar Ave., and Las Tunas Dr. providing the city with a 10 gig core system. The project improvements include new 2070 ATC controllers, fiber optic communication network equipment, communication hubs, ethernet switches, video detection systems, CCTV cameras, and ATC cabinet upgrade. The signal timing enhancements will provide public safety and more efficient traffic movement pattern at this congested location.

Adaptive Traffic Responsive Signal Project
City of San Gabriel | San Gabriel, CA
AET is completing a citywide network communication improvement for the City of Torrance. The city current network consists of a mix of mostly copper interconnect, some fiber optic interconnect, and some Ethernet radio systems connected to traffic signal controllers via unmanaged Ethernet switches. The network is a flat network and suffers from data congestion (data storms) causing traffic signal communications to be inconsistent.

The project consists of upgrading the Ethernet switches at each traffic signal controller cabinet and implementation a new revised internet protocol (IP) address scheme that will allow communication through multiple layers within the network.

This will increase the capacity of the City’s interconnect network and provide more consistent communication between the City’s traffic signal control room and each traffic signal. The enhanced communication would assure that City staff can monitor the system to verify proper function.

Transportation Communication Mgmt. System Improvements
City of Torrance | Torrance, CA
FIRM INVOLVED: AET
YEAR COMPLETED: Ongoing
COST: $370k
REFERENCE: Jessamine Que, PE
Associate Engineer
p: 310.618.3066 | e: [email protected]
VALUE ADDED: AET provide the city with a
more robust network communication system
as well as a transition plan from their current
legacy communication to the NextGen
communication network.
13City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Work History 173
FIRM INVOLVED: AET
YEAR COMPLETED: Ongoing
COST: $225k
REFERENCE: Ed Alegre, PTP
Senior Director, Highway ITS at LA Metro
p: 213.418.3287 | e: [email protected]
VALUE ADDED: Demonstrates our
understanding of Intelligent Transportation
System (ITS) strategy to manage the
capacity of a corridor utilizing existing and
new technologies with a high-level system
requirement and system architecture.

AET is a subconsultant that is currently under contract with Los Angeles County Transportation Authority (LACMTA) to develop a High-Level Communications Architecture, Systems Engineering Management Plan, Concept of Operations and Performance Measurement Plan, and High-Level Design Document for the ICM system. As part of the first phase, AET assisted the team in existing conditions assessments of the project area (on/off ramps, intersections, transit, rail, bicycle, and pedestrian), existing infrastructure and assets on arterials, communications network, existing traffic conditions, and existing traffic incident management.

AdaptiveI-105 Integrated Corridor Management (ICM)
Concept of Operations, And Requirements, And Design
LACMTA | South Bay, CA
AET is providing on-call services to the city and the services includes:
• Provide reviews construction of plans including traffic signal, street lighting, communication, signing and striping, and traffic control plans. • Traffic signal modification design at various intersections • Signing and striping design at various roadways
• Communication and network Develop new IP Scheme and devices on the network.
• Perform a network analysis to identify areas of improvement (Layer 3 Core configuration, documentation, and video optimization) and provide network redundancy.
• Upgrade existing network communication infrastructure to allow for interdepartmental use of fiber throughout the city.
• Traffic Signal Synchronization Plan for OCTA
On-Call As-Needed Engineering Services
City of Westminster | Westminster, CA
FIRM INVOLVED: AET
YEAR COMPLETED: Ongoing
COST: $50k
REFERENCE: Adolfo Ozaeta, PE, TE
City Traffic Engineer
p: 714.548.3462 | e: [email protected]
VALUE ADDED: AET developed a network
analysis to identify areas of improvement
with Layer 3 Core config uration and provide
network redundancy. Transitioning the city
to upgrade existing network communication
infrastructure to 10 gigabit core and 1 gigabit
edge (intersection location).
14City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Work History 174
FIRM INVOLVED: HDR
YEAR COMPLETED: 2021
COST: $22M
REFERENCE: Saly Heng, PE
Strategic Operations Transportation Specialist
p: 424.646.7584 | e: [email protected]
VALUE ADDED: HDR has produced more
than 200 traffic design plan sheets,
including signal modifications and timing
at 24 intersections. We are also involved in
implementation/installation.

HDR is the lead designer of the Los Angeles International Airport (LAX) APM as a member of the LAX Integrated Express Solutions (LINXS) Public –Private Partnership
(P3) team. HDR is leading the design for fixed facilities for the APM system, with an estimated design and construction value of $1.95B.

HDR’s scope of work includes final design of 2.25 miles of elevated guideway and five APM stations with associated elevators and escalators, elevated passenger walkway structures with moving walkways between stations and terminals, parking garages, roadway and landscape improvements, and a maintenance and storage facility for the system’s electric trains.

Technical design innovations introduced by the HDR team include engineering the guideway to avoid two existing parking structures, which eliminates the time and cost of demolishing and rebuilding them, and placing the vehicle maintenance and storage facility at ground level instead of at the elevated guideway level, which reduces construction time and cost and simplifies future facility expansion.

Traffic Design for APM Landside Access Modernization Program Los Angeles World Airports (LAWA) | Los Angeles, CA
Caltrans, Metro, Gateway Cities Council of Governments (GCCOG), and San Gabriel Valley Council of Governments (SGVCOG) are proposing highway improvements along the I-605 corridor, including improvements to SR-60 and I-5, which would help to reduce congestion, improve freeway operations, improve and enhance safety, and improve local and system interchange operations.

HDR’s scope of work initially included improvements to I-605 from Slauson Avenue to I-10 and east of Turnbull Canyon Road on SR-60 to Santa Anita Road. Subsequent to execution of our contract with Metro, HDR has been directed to prepare one Environmental Document for the I-605 Corridor extending south to I-105 and consider improvements on I-5 from Florence Avenue to Paramount Boulevard in cooperation with another designer.

This region is projected to experience substantial growth in the goods movement industry. Reconstruction of the system interchange and widening of the mainline facility will address existing deficiencies and accommodate projected growth.

Based on the results of the Project Study Report - Project Development Support (PSR- PDS), the HDR team will prepare the Project Approval/Environmental Document (PA/ ED), which is the next step in moving forward with improvements to the interchange and adjacent freeway segments, as conceptually identified in the Feasibility Study.

I-605 Corridor Improvement PA/ED Traffic Signal Analysis LA Metro | Los Angeles, CA
FIRM INVOLVED: HDR
YEAR COMPLETED: 2021
COST: $32M
REFERENCE: Isidro Panuco, Manager
Transportation Planning Highway Program
p: 213.922.7343 | e: [email protected]
VALUE ADDED: We provided a range of
services from multi-modal planning to
Complete Street treatment for this 28-
mile corridor and delivered an alternatives
analysis in less than 3 years. The effort
included Synchro modeling at 158 signalized
intersections.
15City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Work History 175
FIRM INVOLVED: HDR
YEAR COMPLETED: 2020
COST: $78K
REFERENCE: Bobby Maddox
p: 386.736.5968 | e: [email protected]
Tricia Labud
p: 321.257.7244 | e: [email protected]
VALUE ADDED: This project highlights our
signal coordination experience.

This retiming project corridor consisted of 11 intersections with Econolite ASC/3-2100 controllers. HDR was tasked to analyze and implement new coordination timings to improve corridor performance. Supplementary task for “before” and “after” travel time studies were undertaken. A GPS receiver unit and Tru-Traffic was used to collect REAL TIME travel time studies and to verify field programmed offsets operating as intended. Prior to implementation, the corridor was known to have significant queuing, mainline and delays, pedestrian traffic, and inefficient traffic flow. Through the newly developed coordination plan, along with split, offset, and multi-pattern adjustments, specifically tuned to control minor movement behaviors, significant reductions in queuing and travel delay were observed. The before and after study verified significant savings in cost as well as fuel consumption as result of the retiming efforts.

Volusia County TSM&O Retiming
FDOT 5 | Volusia County, FL
OC Loop is a project headed by County of Orange, Department of Public Works which involves design of 66 miles of active transportation improvements such as pedestrian and bicycle facilities improvements within County of Orange. As part of the project, 5 intersections were modified by adding pedestrian crossings, Americans with Disabilities Act (ADA) ramps, bike lanes/path, countdown pedestrian signal heads, signage and striping. HDR prepared traffic signal modification plans to incorporate these design changes. HDR coordinated between City of Yorba Linda, City of Anaheim, and County of Orange for timely review and update of the plans The plans were prepared for 35 percent, 95 percent, and 100 percent submittals. The plan set included title sheets, key maps, sheet index and general notes. HDR participated in two meetings with the County during the course of the project.

OC Loop Pedestrian and Bikeway Improvements,
Traffic Signal Modification Project
Orange County Public Works | Orange County, CA
FIRM INVOLVED: HDR
YEAR COMPLETED: 2019
COST: $34K
REFERENCE: Melissa Pasa, OCPW
p: 714.647.3977
e: [email protected]
VALUE ADDED: This project is an
example of our ability to prepare PS&E in
critical schedules and work with multiple
stakeholders. The bid came within 3% of the
Engineer’s Estimate.
16City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Work History 176

SCHEDULE
Please reference the schedule previously provided on page 11.

FINANCIAL CAPACITY
Our firm has the financial stability, capacity, and resources to successfully deliver this Project. AET has not been acquired by or merged with any other companies. No financial, litigation, or business conditions exist that will impede our ability to perform the required Scope of Work (SOW).

CONTRACT AGREEMENT (ADDITIONAL REQUIREMENTS)
AET confirms that the proposal terms shall remain in effect for ninety (90) days following the date proposal submittals are due.

FINANCIAL RESPONSIBILITY
AET affirms that we and our subconsultant partners have strong financial management and accounting systems in place.

Cost Proposal
Per the Answers to Questions Received posted on September 10, 2021, we have submitted our cost proposal electronically as a separate attachment in a pdf.

Disclosures
AET does not have any business or personal relationships to disclose.

Sample Professional Service Agreement
No exceptions.
17City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Schedule
E. SCHEDULE, FINANCIAL CAPACITY, CONTRACT

AGREEMENT, & FINANCIAL RESPONSIBILITY
F. COST PROPOSAL, DISCLOSURES, & SAMPLE

PROFESSIONAL SERVICES AGREEMENT
177

1. PROJECT TEAM
We have tailored a team of talented, skilled, and experienced professionals to deliver this project for the City efficiently and effectively. Bringing industry-leading expertise, delivered locally, our team includes experts in Signal Timing Operation. AET has assembled a team for this project with one goal in mind – to
provide the City of Costa Mesa with the best talent possessing value-added experience and local knowledge.

The depth and range of AET’s experience in managing similar projects are proven by the successful completion and delivery of projects. We have structured our team with the optimal staffing levels needed to deliver this project, including our subconsultant partners HDR and LLG, that possess relevant experience. Each of our key personnel has been hand selected for this project based on their specific experience and capabilities to deliver.

The AET team is uniquely qualified to lead the Baker-Placentia- Victoria-19th RTSSP . Our key personnel will leverage our direct knowledge, expertise, and history working together on similar projects to reduce the learning curve, identify streamlined solutions, and mitigate risks.

We have designated Kenny Chao, IMSA, as our proposed Project Manager. Kenny brings 19 years of experience to this project.

He has managed many corridor projects in Orange County and knows how to manage work to the satisfaction of the agencies involved in this project. He is an expert in ITS/signal design and system integration, and has completed many projects with similar tasks and deliverables. Kenny is fully available to manage this contract and will be supported by the following key discipline leads.

Doug Smith, PE, has 40 years experience in the management and development of ITS with 25 years of experience in
providing traffic operations improvement projects to public agencies in Orange County. He has specific experience in the development of final design plans for City and Caltrans projects.

He has directed the preparation of numerous Traffic signal synchronization studies for arterial highway projects and has worked in the City of Costa Mesa and surrounding cities.

Rohit Itadkar, PE, TE, Signal Timing Lead, has 12 years of Traffic and ITS design experience. He has worked on five RTSSP
projects for OCTA and cities in Orange County. He has detailed knowledge of how to cost estimate, scope, and complete
deliverables for this contract. He knows the design effort for each city and how to develop the signal coordination plans and complete the final report for this TSSP project. Rohit will be involved in day-to-day management of both the design and signal coordination efforts. He has working relationships with all of the members of the proposed team.

Kent Ko, PE, TE, Corridor Task Lead Designer, is an excellent design lead who has experience preparing traffic and ITS design plans for many agencies in the counties of Orange and Los Angeles. Kent has design/build and system integration expertise and knows the equipment being installed in all three cities.

Felipe Ortega, System Integration Lead, provides expertise in systems integration. He trains engineering and maintenance staff in the use of system hardware and software. He also provides essential support for clients, both onsite and remotely, in design implementation, purchasing consultation, and last-mile integration of signal systems, controllers and TMC hardware.

His areas of expertise include communications design, signal modification design review, network management and
operations, traffic management systems, and troubleshooting traffic related equipment.

Kelvin Nguyen, EE, System Construction Lead, has 34 years of experience in Transportation Electrical Engineering with extensive knowledge of Electrical Engineering principles and practices. He has solid knowledge of various phases in transportation electrical engineering, system planning, methods, materials and equipment used in designing, constructing, maintaining and operating highway electrical systems.

These key personnel are complemented and supported by staff members leading stakeholder coordination, support services, and value-added services.

2. PROJECT MANAGER
As mentioned above, Kenny Chao, IMSA, will serve as Proposed Project Manager. He will lead our team and serve as your primary point of contact. Kenny’s full resume is included in the Resumes Section of the proposal.
18City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Key Personnel
G. KEY PERSONNEL
178
City of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721)

Kenny Chao, IMSA
Project Manager
Doug Smith, PE (HDR)
Deputy Project Manager
Uyen Pham
Task Lead

CONTRACT MANAGER
Uyen Pham

CITY PROJECT MANAGER
Noel Casil, PE

QA/QC MANAGER
Doug Smith, PE (HDR)
Data Collection Design
Traffic Signal
Timing/Before/After
Project Report
System Integration
System
Procurement &
Construction
Kenny Chao, IMSA
Task Lead
Kent Ko, PE, TE
(HDR) Corridor Lead
Rohit Itadkar, PE, TE
(HDR) Task Lead
Felipe Ortega (LLG)
Task Lead
Kelvin Nguyen, EE
Task Lead
Key StaffHDR H DR Engineering, Inc.

LLG L inscott, Law & Greenspan Engineers
Subconsultant Partners

4. STAFFING PLAN
Table 5: Staffing Plan
NAME/
ROLE

RESPONSIBILITIES/

TASKS INVOLVED

SIMILAR PROJECT EXPERIENCE
Kenny Chao, IMSA
PM & Design Lead
Oversee contract and manage schedule, scope and
budget and design task leader.
• OCTA TSSP , Goldenwest Street, Orange County, CA
• OCTA TSSP , State College Boulevard Orange County, CA • OCTA TSSP , Westminster/17th Street, Orange County, CA • OCTA TSSP , Magnolia Street, Orange County, CA
• Anaheim Boulevard Traffic Signal Synchronization Project, Anaheim, CA
Doug Smith, PE (HDR)
Deputy PM &
QA/QC Manager
Support schedule, scope and budget. • MTC/City of Fremont, Program for Arterial System Synchronization (PASS Project)
• OCPW, OC Loop Pedestrian and Bikeway Improvements
• City of Irvine, Culver Drive Traffic Signal System and Communications Design Project
• City of Santa Clarita ITMS/TSI PS&E Project
• Metro, TSM Program Evaluation Project
Rohit Itadkar, PE, TE
(HDR)
Signal Timing Lead
Signal timing task leader. • Westminster/17th Street TSSP , Orange County, CA • Anaheim Boulevard TSSP , Anaheim, CA
• State College Boulevard TSSP , Orange County, CA
• OCTA TSSP , Goldenwest Street, Orange County, CA
Kent Ko, PE, TE (HDR)
Corridor Design Task Lead
One corridor PS&E. • Los Angeles World Airports (LAWA), Traffic Design for Automated People Mover (APM) Landside Access Modernization Program • City of Los Angeles, On-Call Engineering, Traffic Signal Improvements Project
• County of Los Angeles, Inglewood Avenue, Amar Road, Carson Street, & Normandie Avenue Traffic Signal Improvements Project Felipe Ortega (LLG)
System Integration Lead
System integration, TMC improvements and
coordination with city staff.
• Adams RTSSP , Costa Mesa, CA
• Sunflower RTSSP , Costa Mesa, CA
• Placentia-Baker RTSSP , Costa Mesa, CA
• Bear RTSSP , Costa Mesa, CA
• Imperial HWY RTSSP , Orange County, CA
Kelvin Nguyen, EE
System Construction Lead
Construction integration, controller deployment,
and TMC improvements.

Assisted Cities and OCTA in reviewing and providing technical support for more than 40 ongoing traffic signal synchronization projects between State and Cities.

5. RESUMES
Full resumes for our key personnel follow. Resumes for all non-key personnel are also available upon request.

6. PROJECT MANAGER AND AUTHORIZED CONTACT
Kenny Chao, IMSA, will serve as Proposed Project Manager. His full resume is included on the following page. He has signed this proposal and has contractual responsibility. He is authorized to negotiate the contract on behalf of AET.

7. STAFF AVAILABILITY
We have tailored a team of talented, skilled, and experienced professionals to deliver this project for the City efficiently and effectively.

We have structured our team with the breadth and depth of resources necessary to support the City in the achieving project completion within the proposal timeframes. Our key team will be available to the extent proposed for the duration of the Project. We acknowledge that no person designated as “key” to the project will be removed or replaced without the prior written concurrence of the City.

3. ORGANIZATION CHART
The proposed team, as shown in the organization chart below, provides the breadth to support the Baker-Placentia-Victoria-19th RTSSP .

We have structured the team with the depth of resources necessary to properly deliver this project.

Our leader and your primary point of contact for the project is Kenny Chao, IMSA, Project Manager and Design Lead. He will be supported by key discipline leaders Doug Smith, PE (HDR) Deputy Project Manager; Rohit Itadkar, PE, TE, (HDR) Signal Timing; Kent Ko, PE, TE, (HDR) Design; and Felipe Ortega (LLG), System Integration. Each discipline is structured with a deep bench of qualified staff members that have worked on similar RTSSPs in Orange County and surrounding areas. They are further complemented by staff members leading stakeholder coordination, support services, and value-added services.

Figure 5: Organization Chart

PROJECT MANAGEMENT

SUPPORT STAFF
Robert Korman June Duan, PE, PhD (HDR) Shawn Pope (HDR) Sunny Ng, EIT David Petree, EIT (HDR) * Counts Unlimited Kim Preap, P.E. (LLG) B alraj More, EIT (HDR) ** Crosstown Electrical M ark Harper, PE, SE (Structural Lead-TMC) Vincent Fung, PE (HDR) B rett Bandle, AIA (Architectural Lead-TMC) Brenda Elias Zarate, EIT (HDR)

* Traffic Counts
** Contractor
1919
Key Personnel 179
FIRM | AET & ASSOCIATES

EDUCATION
Executive Master in Business
Administration (EMBA), Chapman
University
BS, Civil Engineering, California State
Polytechnic University, Pomona

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
International Municipal Signal
Association (IMSA) Certified No. AA
111992 & ZZ 111992

PROFESSIONAL MEMBERSHIPS
Co-Chair of Work Area Temporary
Traffic Control Handbook Committee
(WATCH BOOK)
Intelligent Transportation Society of
California – ITSCA (Board of Directors)
APWA GREENBOOK Standard Plan
Committee Member
Institute of Transportation Engineers
(ITE)
INDUSTRY TENURE | 19 YEARS
Kenny has managed projects for various local and state agencies in the design of traffic signals, roadway lighting, fiber optic communications networks, CCTV systems, signing, striping, construction staging, and temporary traffic control. He has designed more than 500 traffic signal 100 miles of fiber optic, and 100 roadway lighting systems. Kenny has experience with design standards used by the local, state and national jurisdictions and has been involved in the review and development of traffic signal, fiber optic, and roadway lighting standards.

Kenny has worked with numerous cities throughout California. Kenny also has a good understanding of the local needs. Kenny is a highly effective traffic and ITS engineer who skillfully meets challenges and creates positive change. Kenny is a creative and detail- oriented professional with a record of success in project management, on-time and on-budget project delivery, and a proven ability to foster strong positive client relations.

He is an accomplished leader with a solid technical foundation and has a reputation for consistently developing teams and leading them to achieve outstanding results in fast- paced, dynamic environments. Kenny’s project portfolio encompasses a full range of projects starting from planning and design, through construction.

RELEVANT PROJECT EXPERIENCE
OCTA Regional Traffic Signal Synchronization Program (TSSP) Program, CA | Various Roles. Kenny has served in various roles, such as Principal in Charge, Contract Manager, Project Manager, Task Leads, Technical Advisor, and QA/QC official throughout the past 13 plus years. The following are list of projects that Kenny has completed for OCTA and/or Orange County Cities:
• OCTA, Westminster/17th T S S P, C A | Deputy Project Manager, Technical Advisor, and Task leads. Traffic signal synchronization project along 16 miles of Westminster Avenue/17th Street. The project consists of the preparation of signal timing plans, coordination plans, traffic signal modification plans, and conducting before and after studies for 63 intersections along the corridor. • OCTA, Magnolia Street TSSP , CA | Principal-in-Charge, Task Lead for PS&E and Construction & System Integration. The project provided professional engineering services for the traffic signal synchronization project along 16 miles of Magnolia Street. The project consists of the preparation of signal timing plans, coordination plans, traffic signal modification plans, and conducting before and after studies for 59 intersections along the corridor.
• Olympiad/Felipe TSSP , CA | Principal-in-Charge, Task Lead, and Technical Advisor. The project provided traffic and transportation engineering services to improve traffic flow through an optimized traffic signal design system. In addition, Kenny assisted in performing data collection and analysis to develop and implement optimized traffic signal synchronization.
• OCTA, State College Boulevard TSSP , CA | Project Manager. The project was to performed an operations and timing analysis to develop and implement optimized traffic signal synchronization timing, which included the development and implementation of timing plans at all signalized intersections. The project developed Kenny Chao, IMSA

PROJECT MANAGER &

DESIGN LEAD
ACity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Key Personnel Resumes 180
KENNY CHAO | PROJECT MANAGER & DESIGN LEAD CONTD.
new coordinated signal timings for 33 traffic signals along State College Boulevard.
• Fairview Road, Costa Mesa, CA. Kenny served as task
lead for PS&E and system integration for the design and implementation of various ITS elements, including fiber optic, CCTV, Bluetooth, wireless interconnect, and signal equipment upgrades for the cities of Costa Mesa and Santa Ana and for Caltrans. Kenny designed and directed the contractor to implement the various ITS equipment upgrades to integrate the existing infrastructure to create a more robust system. • Anaheim Boulevard TSSP , Anaheim, CA | Project
Manager. Kenny was the lead engineer in the development of the design of ITS, traffic signals, and communication plans for the corridor.
• San Clemente Avenida Pico and El Camino Real
Traffic Signal Synchronization Project, CA. Kenny
served as design engineer for this ITS Master Plan vision that helped the City develop its traffic signal communications infrastructure through various equipment and system
integration upgrades. Through careful analysis of current construction costs, Kenny proposed pragmatic solutions to allow the City to build the communications infrastructure for the Avenida Pico and the El Camino Real corridors while staying within the Project P grant budget.
• Irvine Barranca Parkway, Von Karman Avenue,
Irvine Center Drive, MacArthur Boulevard Signal
Coordination Projects, CA | Project Engineer. Kenny
designed CCTV camera systems and communications
equipment for four different projects, totaling 20+
intersections along four different corridors in Irvine. The design included fiber optic interconnect in new and existing conduits to work with the existing copper/interconnect within the project limits. Kenny also performed field checks at all 20+ intersections, including evaluation of pull boxes and conduits for the possibility of pulling additional CCTV power and transmission cables through existing conduit runs. He prepared traffic signal base plans and designed the CCTV system using the City of Irvine’s design manual, which required him to understand and apply the specific requirements of all of the equipment that was installed or modified.
• Irvine/Caltrans District 12 CCTV and Fiber-
optic Design, CA | Project Manager. Kenny was
responsible for the design of a CCTV camera system and
ITS communications equipment for five different projects, totaling 43 intersections along five corridors in Irvine. The ITS equipment, including CCTV, Ethernet switches, fiber optic cable, and installation details, provides a redundant communication paths to ITRAC.
• Beach Boulevard Traffic Light Synchonization
Project (TLSP), CA | Lead Designer. Kenny served
as the lead designer for the design, implementation, and system integration of ITS components for this traffic signal synchronization project. Based on recommendations,
Caltrans agreed to use the existing copper interconnect cable to connect all 72 intersections along Beach Boulevard via Ethernet-over- copper communications and to transmit data and video to Caltrans District 12 TMC via single-mode fiber optic cable. The recommendation saved about $1.5M in conduits/pull boxes and fiber optic cabling costs. This project was the first Ethernet over copper project conducted by Caltrans; it was so successful that other districts referenced it as a prototype to implement along other corridors.
• Anaheim CCTV, ITS, AND Fiber-Optic
Communications System Design, CA. Kenny served
as project manager and lead designer for six separate
traffic and ITS PS&E design projects, involving over 20 intersections. The project included the preparation of ITS infrastructure to implement a CCTV camera systems, fiber optic communications trunk lines, 2070 controller upgrades, split cycle offset optimization technique detectors for adaptive traffic signal control, and other signal upgrades.

Kenny evaluated existing infrastructure and recommended improvements along the corridors to ensure that the City’s needs were met and the project met the latest City, APWA Greenbook, and Caltrans’ standards.

OCTA, Communications Study, CA | Traffic Engineer.

Kenny addressed the transportation infrastructure that was operated and maintained by OCTA, Caltrans, the County of Orange, as well as the 34 municipalities. The purpose of the study was to explore options for interconnecting the regional data collection systems, identify projects needed to facilitate regional data and video sharing, and determine data standards needed to support the regional vision.

Ontario Municipal Fiber Optic Network, Ontario,
CA | Project Manager. Kenny is responsible for the PS&E for the City of Ontario Municipal Fiber OpticNetwork. The project consists of installing approximately 74 miles of fiber optic cable andcommunications to 149 traffic signals, 25 City Buildings, four well sites, retrofitting an existing city building into a communication facility on the southeast side of the City, and designing a new building to house the communications equipment on the northeast side of the City. Coordination was also provided with Caltrans District 8, San Bernardino Flood Control District and Union Pacific Railroad Company to process and obtain encroachment permits for several crossings.

BCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Key Personnel Resumes 181
FIRM | AET

EDUCATION
BS, Electrical Engineering, California
State University, Fullerton
AS Engineering, Fullerton College

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
Professional Engineer - Electrical, CA,
No. E14883

PROFESSIONAL MEMBERSHIPS
Member of Institute of Transportation
Engineers, ITE
INDUSTRY TENURE | 35 YEARS
Kelvin is experienced in Transportation Electrical Engineering, Signal System Design, Signal Timing, Lighting and Sign Illumination, Fiber Optic Communication Systems, Closed Circuit Television Systems, Ramp Metering Systems, Census Systems, Changeable Message Signs, Construction, Inspection, Trouble shooting, Operations and Maintenance.

Kelvin has 34 years of experience in Transportation Electrical Engineering with extensive knowledge of Electrical Engineering principles and practices. Knowledge of various phases in transportation electrical engineering and system planning. Knowledge of the methods, materials and equipment used in designing, constructing, maintaining and operating highway electrical systems. Knowledge of Caltrans Standard Plans, Standard Specifications, Caltrans Construction Manual, and Traffic Control Manual.

Solid design knowledge of Traffic Signals (TS), Video Detection System (VDS), Traffic Monitoring Systems (TMS), Changeable Message Sign (CMS), Closed Circuit Television (CCTV), Lighting and Sign Illumination, Census Systems, Fiber Optic (F/O) Communication Systems and Ramp Metering Systems (RMS). Knowledge of construction and inspection of highway electrical systems and. Abilities and skills in quick problem solving during the Design
– Build phases and temporary construction.

RELEVANT PROJECT EXPERIENCE
California Department of Transportation – District 12
Traffic Electrical Operating Engineer | Electrical Systems/Traffic Signal Timing Branch
• Responsible for signal timing and monitoring of all State traffic signals on State Routes 5, 39, 57, 72, 91 and 142 to maintain efficient operation and safety for motorists.

Activated and operated hundreds of traffic signals on numerous constructions projects in Orange County.
• Responsible for maintaining the efficient operation of Battery Backup System (BBS) for all traffic signal locations during a Public Safety Power Shutoff (PSPS) • Reviewed and approved Plans, Specifications and Estimate (PS&E) for in-house and consultant projects to ensure the compliance with State Standards and Practices • Designed C&I (Condition and Improvement) Diagram for installation of traffic signals.

Provided technical support for traffic operation activities and pilot projects. • Assisted Public Information Office (PIO) in response to traffic signal complaints and inquiries from highway users, media and elected officials. • Reviewed and approved proposed electrical systems in encroachment permit projects. • Inspected, activated and operated new and modified traffic signal locations during staging and final construction phases.
• Provided technical expertise to the Caltrans Planning Department in reviewing traffic environmental impacts due to proposed development from local agencies. • Assisted Cities and Orange County Transportation Authority (OCTA) in reviewing and providing technical support for more than 40 on-going traffic signal synchronization projects between State and Cities.

Kelvin Nguyen, EE
SYSTEM

CONSTRUCTION LEAD
CCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Key Personnel Resumes 182
KELVIN NGUYEN, EE | SYSTEM CONSTRUCTION LEAD CONTD.
• Assisted Senior Resident Engineer in Construction to
inspect, activate and operate all traffic signal locations during construction staging and final construction of the major freeway widening I-5 Gateway Project in Orange
County from Beach Blvd to Artesia Blvd. Duties also
included traffic control and detour of routes due to major freeway closure during construction.
• Assisted the Maintenance Department in traffic
signal software and hardware installations for 2070
controllers and provided technical support for daily
maintenance activities.
• Assisted Caltrans Legal in Tort Liability Defense.

California Department of Transportation – District 7
Electrical Engineering Inspector | Division of Construction • Responsible for the inspection of all electrical elements in the contract plans to ensure the Contractor complied with State Standard plans, State specifications and the special provisions
• Route 405 from Orange County line to Route 110: Project consisted of the installation of Fiber Optic Communication main trunk line, Closed Circuit Television Vision System (CCTV), Ramp Metering Systems, Changeable Message
Sign (CMS), and Highway Advisory Radio (HAR).
• Route 110 widening from Route 10 to Pasadena Road:

Project consisted of the installation of Fiber Optic
Communication main trunk line and branched to electrical elements such as CCTV, TMS and RMS. Responsible
for writing Time & Material tickets based on approved
Contract Change Order (CCO).
• Route 30 widening from Route 210 to Base Line Road:

Coordinated with utility companies to establish power
services for electrical elements for CCTV, Lighting and Sign illumination, CMS, Ramp Metering Systems and Traffic
signals locations. Inspected electrical work of temporary construction staging and permanent installation.
• Acted as Resident Engineer (R.E.) for minor electrical contracts. Duties included utility coordination, reviewed and approved contractor submittals, payment to the
contractor, R.E daily report and performed Contract
administration work.

California Department of Transportation
– District 1
Electrical Design Engineer | Division of Design
• Responsible for the design and preparation of plans,
specification and estimates (PS&E) for Traffic Signals (TS), Traffic Monitoring Station (TMS), Lighting and
Sign Illumination, High Mast Lighting, Closed Circuit
Television systems (CCTV), Ramp Metering systems
(RMS), Changeable Message Sign (CMS) and Fiber Optic
Communication systems (F/O). Projects included the I-5
widening from 5/91 interchange to Los Angeles County
line (1991-1996), the Route 5/55 widening and interchange reconstruction (1989-1991), the Route 5 widening from Route 55 to Route 405 (1989-1994), and the Route 55 widening
from Route 91 to Route 405 (1990-1995)
• Provided electrical design oversight to Engineering
Consultants on major freeway widening and reconstruction projects in Orange County such as Routes 5/57/22
Interchange, Route 91 widening from Route 57 to Riverside County line, Route 55 widening from SR-73 to Costa Mesa, Routes 55/405 Interchange, Route 405 widening, and the
Route 57 widening.
• Provided support and consultation to all District functions in Planning, Permits, Project Management, Design,
Construction, and Maintenance.

California Department of Transportation
– District 7
Electrical Engineering Inspector | Division of Construction • Responsible for the inspection of all electrical elements in the contract plans to ensure the Contractor complied with State Standard Plans, State Standard Specifications and the Special Provisions. Projects included traffic signal installations on Route 1, Route 55 and multiple traffic signal installations on Route 39 from Route 91 to Route

72. Assisted the Resident Engineer to inspect and write daily construction reports for installation of traffic signals and safety lighting, poles, conduits, pull boxes and signal conductors, Signal Interconnect cables, controllers, and power service cabinets. Duties included inspection of traffic lane closures set by contractor and coordination with the Traffic Management Center (TMC) for construction projects. • Designed traffic signals on I-5 at Ball Road in Orange County and designed CCTV installations at various location on Route 101 in Los Angeles.

DCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) Key Personnel Resumes 183
FIRM | HDR

EDUCATION
BS in Civil and Environmental
Engineering, University of Rhode Island
Graduate courses in Transportation
Engineering, University of Rhode Island
Certificate in Management for
Engineering and Tech, University of
California, Irvine
Certificate, Engineering (Traffic
Engineering Short Course), Georgia
Institute of Technology

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
Professional Engineer - Civil, CA, No.
43549
INDUSTRY TENURE | 40 YEARS
Doug has over 40 years of broad experience in the management and development of ITS, transportation and traffic engineering projects. He is a registered engineer in California and has over 25 years of experience in providing traffic operations improvement projects to public agencies in Orange County. His project experience includes numerous arterial street improvement traffic operations, traffic/electrical design and intersection improvements and complex traffic signal timing projects. He has directed ITS and traffic operations improvements and design of more than 1,000 traffic signals and systems.

He has specific experience in the development of final design plans for City and Caltrans projects. He has directed the preparation of numerous Traffic signal synchronization studies for arterial highway projects and has worked in the City of Costa Mesa and surrounding cities of Huntington Beach, Fountain Valley and Santa Ana numerous times over the years.

RELEVANT PROJECT EXPERIENCE
MTC/City of Fremont, Program for Arterial System Synchronization (PASS) Project, Fremont, CA | Traffic Lead. Doug provided technical expertise, coordinated with stakeholders, and provided technical expertise to staff developing data collection, existing conditions analysis, Synchro model calibration, before travel time studies, and the development of optimized signal timing plans that incorporate the latest California Manual on Uniform Traffic Control Devices (CA MUTCD) signal timing parameter revisions. The City of Fremont received a grant from the MTC PASS to conduct a signal timing study and develop optimized timing plans for 13 intersections along Decoto Road, Fremont Boulevard, and Paseo Padre Parkway. Eleven of the 13 intersections were maintained and operated by the City of Fremont, and two intersections were maintained and operated by Caltrans.

LA Metro, I-605 Corridor Improvement Project PA/ED Traffic Signal Analysis, Los Angeles, CA | Traffic Operations Lead. Doug managed the development of a corridor- wide improvement study for alternative improvements associated with the freeway/ arterial corridor within a region bounded by I-105 and I-10. The project included extensive analysis of arterial traffic operations along the corridor. Doug supported preparation on the Draft and Final Traffic Operations Analysis Report (TOAR) and an Intersection Control Evaluation Report.

San Bernardino County Transportation Authority (SBCTA), I-215 at University Parkway Interchange PA/ED & PS&E, San Bernardino, CA | Traffic Engineering Manager. HDR has developed the geometry to reconfigure the I-215 University Parkway Interchange into a DDI. This interchange reconfiguration concept will be carried through PA/ED and immediately into PS&E for SBCTA and Caltrans District 8. The project includes the analysis and development of traffic signal operations including complex timing plans.

Doug Smith, PE

DEPUTY PROJECT DEPUTY PM &

QA / QC MANAGER
Key Personnel Resumes
ECity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 184
DOUG SMITH, PE | DEPUTY PM & QA/QC MANAGER CONTD.

City of Irvine, Culver Drive Traffic Signal System and
Communications Design Project, Irvine, CA | Project
Manager. Doug was responsible for the development of traffic signal systems upgrades at 20 intersections on Culver Drive in Irvine, includING signal coordination plans. He was also the Project Manager for concept development of the Irvine TMSOS, which included concept design of TMS elements, assistance in preparation of a concept design report, plans, specifications and estimate (PS&E) of CMS locations and preparation of a Signal Coordination Policies and Practices Report.

City of Santa Clarita, Intelligent Traffic Management
System (ITMS)/TSI PS&E Project, Santa Clarita, CA |
Project Manager. Doug served as the Project Manager for the Communications Master Plan, TOS, and electrical design elements of the ITMS for the City through a grant funded through MTA. It included development of citywide signal coordination plans by time of day.

LA Metro, TSM Program Evaluation Project, Los Angeles
County, CA | Project Manager. Doug served as the
project manager on the TSM Program (also konwn as, Signal Synchronization and Bus Speed Improvement Program)
Evaluation project. This included the analysis and evaluation of 20 TSM projects in the County of LA, including TSM/Signal Synchronization, BSP and Rapid Bus projects implemented in the region.

City of Santa Ana, I-5/SR-55 Congestion Relief Corridor Project, Santa Ana, CA | Assistant Project Manager. Doug analyzed and designed a full TOS for the arterial corridors running adjacent to SR-55 and I-5, including CCTV, CMS, HAR, Video Detection Systems and citywide fiber optic/copper wire communications. The project required an ITS Master Plan that provided a concept design of the Santa Ana TMC and traffic signal timing plans for five arterial corridors.

City of Fountain Valley, Citywide Traffic Signal
Coordination Project | Project Manager. Doug oversaw the development of traffic signal timing plans for AM, Mid Day and PM peak hours for the city wide signal system that utilized the VMS 330 central control system.

Key Personnel Resumes
FCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 185
FIRM | HDR

EDUCATION
MS, Civil (Transportation) Engineering,
University of Southern California
BS, Civil Engineering, University of
Mumbai

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
Professional Engineer - Civil, CA, No.
92404
Professional Engineer - Traffic, CA, No.
2754

PROFESSIONAL MEMBERSHIPS
Member of Institute of Transportation
Engineers (ITE)
Board Member of Intelligent
Transportation Society of California
Young Professionals Group (ITSCA
YPG)
INDUSTRY TENURE | 12 YEARS
Rohit has more than 12 years of experience in all facets of the transportation industry.

He brings a strong project management capability through technical expertise, fine- tuned communication and inter-personal skills. Rohit has a comprehensive knowledge of transportation engineering guidelines and practices including California Environmental Quality Act (CEQA)/ National Environmental Policy Act (NEPA), ITE, Caltrans Standard Plans and Manual on Uniform Traffic Control Devices (MUTCD).

RELEVANT PROJECT EXPERIENCE
OCTA, Westminster Avenue-17
th Street Traffic Signal Synchronization Project,
Orange County, CA | Deputy Project Manager. Rohit served as deputy project manager for a $3.2M project in preparing synchro modeling during the weekday and weekend peak hours for 63 intersections along a 16-mile corridor of Westminster Ave-17 th
Street. He coordinated with OCTA, Caltrans and the Cities of Seal Beach, Westminster, Garden Grove, Santa Ana, and Tustin and the County for data collection and executing the cooperative agreement between Caltrans and OCTA for the transfer of project budget allotted to Caltrans to perform tasks on Caltrans ROW. Rohit prepared technical documents such as data collection report, field review report, signal timing report, and before study report for OCTA. Additionally, he supervised field verification of conduit runs and geometric features of the corridor for use in design plans and synchro analysis and prepared new synchronized signal timing plans for all the intersections. He conducted monthly status meetings with all the agencies and presented findings and status update.

He scheduled, organized monthly meetings and documented meeting minutes. He also managed the before and after travel time study during the peak hours along the corridor using Tru-Traffic and presented the results to the Cities.

City of Anaheim, Anaheim Boulevard Traffic Signal Synchronization Project, Anaheim, CA | Project Manager. Rohit served as project manager for a traffic signal synchronization project for the City of Anaheim. His responsibilities included managing all aspects of the project such as signal timing, fiber optic design, before and after travel time studies, field review of existing conditions, delegating responsibilities, tracking progress and budget, setting up status meetings with the City, providing status updates to client, invoicing, and ordering equipment. Rohit was responsible for preparing technical reports such as data collection reports, field review reports, before study report, after study report, and monthly project status reports.

OCTA, State College Boulevard Traffic Signal Synchronization Project, Anaheim- Orange, CA | Analyst. Rohit served as an analyst in preparing synchro modeling during the weekday and weekend peak hours for 35 intersections along State College Boulevard.

He coordinated with OCTA, Caltrans and Cities of Anaheim and Orange for data collection and executed the cooperative agreement between Caltrans and OCTA for the transfer of project budget allotted to Caltrans to perform tasks on Caltrans ROW. He also prepared technical documents such as data collection report, field review report, signal timing report, before study report for OCTA. Rohit assisted in field verification of conduit runs and geometric features of the corridor for use in design plans and synchro analysis and prepared design plans for the City of Anaheim and EVP design plans for the City of Rohit Itadkar, PE, TE

SIGNAL TIMING LEAD
Key Personnel Resumes
GCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 186
ROHIT ITADKAR, PE, TE | SIGNAL TIMING LEAD CONTD.

Orange as part of the project. He also performed before and after travel time study during the peak hours along the corridor using Tru-Traffic.

City of Rafael, MTC PASS, Traffic Signal Synchronization Project, San Rafael, CA | Project Manager. Rohit served as project manager for a traffic signal synchronization project along 5 corridors located in downtown of City of San Rafael.

His responsibilities included managing all aspects of the project such as signal timing, before and after travel time studies, field review of existing conditions, delegating responsibilities, tracking progress and budget, setting up status meetings with the City, providing status updates to client, invoicing, and ordering equipment. Rohit was responsible for preparing technical reports such as data collection reports, field review reports, before study report, after study report, and monthly project status reports.

SCORE Traffic Operations at Railroad Crossings, Simi
Valley and Orange County, CA | Project Engineer. The
project involves upgradation of 4 at-grade railroad crossing to improve safety of vehicles. Rohit served as a project lead/engineer which involved evaluation of most feasible improvement measures to ensure safety of vehicular queue at the crossing. Rohit also developed railroad pre-emption signal parameters along with updating signal timing of the adjacent city controlled intersection. Rohit coordinated with City, OCTA, Design consultants, SCRRA, and Metrolink for timely review and update of signal timing sheets based on comments from these agencies. Rohit validated the updated timings in a Sim-traffic micro-simulation model to ensure that the railroad crossing would remain clear of vehicular queue at all times and the overall operation is synchronized during peak hours.

City of Banning, Signal Timing Plans on Highland Springs Road, Banning, CA | Analyst. Rohit assisted in developing signal timing plans for six intersections along Highland Springs Road during the AM and PM peak hour using Synchro. He
synchronized signal timings by optimizing the splits and offsets along the roadway corridor for improved traffic flow during peak hours. He also supervised the installation of the timing plans in to the controller along with the City traffic engineer and Caltrans. Rohit conducted before and after travel time study to record the improvement in the traffic flow and delay along the roadway corridor during the peak hours.

OCTA, Anaheim Canyon Station Traffic Operations,
Anaheim, CA | Project Engineer. The project involves
upgradation of at-grade railroad crossing to improve safety of vehicles. Rohit served as a project lead/engineer which involved evaluation of most feasible improvement measures to ensure safety of vehicular queue at the crossing. Rohit recommended queue-cutter traffic signal along with Video Detection to ensure that vehicular queue formation would remain clear of the railroad crossing at all times. Rohit also developed railroad pre-emption signal parameters along with updating signal timing of the adjacent city controlled intersection. Rohit coordinated with City of Anaheim, OCTA, Design consultants, SCRRA, and Metrolink for timely review and update of signal timing sheets based on comments from these agencies. Rohit validated the updated timings in a Sim-traffic micro-simulation model to ensure that the railroad crossing would remain clear of vehicular queue at all times and the overall operation between queue- cutter traffic signal and city intersection is synchronized during peak hours.

Los Angeles County Public Works, Traffic Signal
Modification Plans, Los Angeles County, CA | Project
Engineer. Rohit served as a project engineer for developing PS&E for traffic signal modification at 5 intersections. The modification included ADA compliant ramps, new controller and cabinet, traffic poles, mast arms, vehicle heads, countdown pedestrian heads, detectors. Rohit coordinated with County for data request, field investigation, review and update of plans.

The plans were prepared 35%, 90% and 100% submittals. Plans also included title sheet, general notes sheet, cost estimates and specifications.

Orange County Public Works, OC Loop, Traffic Signal
Modification Plans, Orange County, CA | Project Engineer.

OC Loop is a project headed by County of Orange Department of Public Works which involve design of 66 miles of active transportation improvements. Rohit served as a project
engineer for developing PS&E for traffic signal modification at 5 intersections. The modification included ADA compliant ramps, bike lanes/paths, countdown pedestrian heads, signage and striping. Rohit coordinated with City of Yorba Linda, Anaheim and County for data request, field investigation, review and update of plans. The plans were prepared 35%, 95% and 100% submittals. Plans also included title sheet, general notes sheet, cost estimates and specifications.

Key Personnel Resumes
HCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 187
FIRM | HDR

EDUCATION
BS, Civil Engineering, University of
California, Irvine

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
Professional Engineer - Civil, CA, No.
83872
Professional Engineer - Traffic, CA, No.

TR2644

PROFESSIONAL MEMBERSHIPS
American Society of Civil Engineers
(ASCE), Member
Institute of Transportation Engineers
(ITE), Member
Orange County Traffic Engineering
Council (OCTEC), Member
Toastmaster International Club #6724,
Toxic Toastmaster, Member
INDUSTRY TENURE | 19 YEARS
Kent is a registered Civil and Traffic Engineer with specialized technical experience in traffic and transportation engineering and planning, ITS planning and design, traffic signal and transit-related traffic engineering design. Kent has professional experience in ITS, traffic, and transportation engineering and design. He has conducted traffic analyses and studies and provided traffic design services on intersection and street improvement projects throughout the Counties of Orange, Los Angeles, San Bernardino, and Riverside. Specific transportation engineering experience includes intersection capacity analyses and design of conceptual intersection improvements; highway and street improvements design; traffic engineering including signing, striping, traffic signal, and traffic control plan design. Specific traffic and electrical engineering experience includes signing, striping, stage construction/ traffic control, traffic signals, communication systems, ITS, lighting plans, specifications and estimates for city, county and Caltrans highway facilities. Kent has strong management and communications skills coordinating with multiple project team members and stakeholders.

He is proficient in traffic design using MicroStation and AutoCAD, Highway Capacity Manual 2010, Traffix/Vistro, and Synchro software systems.

RELEVANT PROJECT EXPERIENCE
Los Angeles World Airports (LAWA), Automated People Mover (APM) Landside Access Modernization Project, Los Angeles, CA | Traffic Design Discipline Lead. Kent is responsible for traffic and electrical design, including signing, striping, traffic signal, street lighting and ITS elements within LAX and City of Los Angeles. This project is a design-build contract to implement an APM system for LAWA. The goal of this modernization program is to provide quick, reliable access to terminals, the Metro Rail station, and rental car sites for passengers and users at Los Angeles International Airport. The 2.25-mile-long elevated guideway will feature six stations, and each car will accommodate 50 passengers with luggage. HDR is the lead designer for the APM system as a member of the LAX Integrated Express Solutions (LINXS) Public –Private Partnership
(P3) team. The estimated design and construction value of this project is about $1.95B.

OCTA, Northbound SR-57 Phase I (PR/ED) and Phase II (PS&E), Anaheim & Orange, CA | Senior Traffic Engineer. Kent was responsible for the development of the TMP , PS&E for stage construction/traffic handling, construction area signs, and detours. HDR provided OCTA with professional and technical consulting services for developing an approved Project Report and Environmental Document (PR/ED) in Phase I of the project and the Plans Specifications and Estimates (PS&E) in Phase II of the project for proposed widening improvements to the segment of Northbound State Route 57 (SR-57) in Orange County California between Katella Avenue and Lincoln Avenue.

City of Manhattan Beach, SR-1/Sepulveda Bridge Widening PA/ED and PS&E, Manhattan Beach, CA | Senior Traffic Engineer. Kent was responsible for QC for lighting, temporary and final communication system (ITS), and traffic signal plans. The Sepulveda Boulevard (SR-1) Bridge Widening Project consists of widening Sepulveda Boulevard between 33rd Street and Rosecrans Avenue, within the City of Manhattan Beach. Built in 1930, the existing bridge is a five-span, 165-foot-long and 106-foot-wide structure. The project includes upgrading the existing bridge sidewalks to comply with new Kent Ko, PE, TE

CORRIDOR DESIGN

TASK LEAD
Key Personnel Resumes
ICity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 188
KENT KO | CORRIDOR DESIGN TASK LEAD CONTD.

ADA requirements.

Riverside County Transportation Commission
(RCTC), SR-91 Corridor Improvement Project (Design
and Construction, PM/ Oversight), Riverside & Corona,
CA | Senior Traffic Engineer. Kent was responsible for the development of the Traffic Operations and Incident
Management Plan, and experimental/non-standard striping work plan for CTCDC and FHWA approval. This project entailed providing PCM services to SR-91 Corridor Improvement
Project to increase capacity and reduce congestion for a 14-mile segment of SR-91 and a 3-mile segment along I-15.

The project was delivered through a DB contract that includes improvements to accommodate the conversion to/addition of tolled express lanes.

City of Los Angeles, On-Call Engineering, Los Angeles, CA | Project Engineer. Kent provided electrical design services for upgrading traffic signal controller and cabinet and installation of Adaptive Traffic Control System (ATCS) loops, left turn phasing, audible pedestrian signals, and emergency vehicle preemption at 105 locations within the West Los Angeles Transportation Improvement and Mitigation Specific Plan Project. Specific roles included field work/preliminary engineering, development of accurate base plans, and final traffic signal modification plans.

Caltrans District 12, SR-22 HOV Design-Build, Orange/
Santa Ana/Garden Grove, CA | Project Engineer. Kent
provided signal modification design as well as maintenance of traffic handling plans during the construction phase. This included the addition of an HOV lane to SR-22 for a span of 13 miles. Scope included modifications to surface street intersections at on/off ramps that were approximately 32 intersections. This $41M project also called for connection into existing Caltrans TMC for ITS elements. ITS elements included ramp metering, DMS, and highway cameras.

Caltrans District 8, I-15/I-215 Devore Interchange
Improvement, San Bernardino County, CA | Project
Engineer. Kent prepared plans for traffic and electrical design, including stage construction, detours, signing, striping, and lighting. Assisted in preparation of the Transportation Management Plan (TMP); detail check traffic handling, detour, lighting and ITS, and pavement delineation and sign plans; coordination with contractor. The project included reconfiguring the I-15/Kenwood Avenue Interchange, reconnect Cajon
Boulevard through the I 15/I-215 Interchange, reconstructing the intersection at Cajon Boulevard and Kenwood Avenue, reconfiguring the I-215/Devore Road Interchange, and realigning of local streets to accommodate project improvements.

Port of Long Beach (POLB), SR-47 Schuyler Heim Bridge
Replacement, Long Beach, CA | Project Engineer. Kent
provided ACTA PS&E design to replace of the lift Schuyler Heim Bridge with a new fixed-span bridge across the Cerritos Channel. Responsible for preparing Caltrans format PS&E traffic and electrical design, including stage construction, detours, signing, striping, lighting, traffic signals, communication system, and various ITS elements including RMS, WIM, EMS, and CCTV systems for the proposed bridge replacement.

County of Los Angeles, Inglewood Avenue Traffic
Signal Improvement Plan Services, Los Angeles County,
CA | Design Engineer. Kent conducted field inventory and documented intersection geometrics and traffic signal facilities at 24 intersections along Inglewood Avenue in the Cities of Inglewood, Hawthorne, Lawndale and Redondo Beach and
the County of Los Angeles. Specific roles include preparing final plans and exhibits for roadway, striping and traffic signal improvements.

County of Los Angeles, Amar Road et al. Traffic Signal
Improvement Plan Services, Los Angeles County, CA |
Design Engineer. Kent conducted field inventory and
documented intersection geometrics and traffic signal facilities at 50 intersections along Amar Road, Francisquito Avenue, Workman Mill Road, Puente Avenue, and Grand Avenue in the Cities of Puente, Industry, Baldwin Park and West Covina and the County of Los Angeles. Specific roles include preparing final plans and exhibits for roadway, striping, and traffic signal improvements.

County of Los Angeles, Carson Street Traffic Signal
Improvement Plan Services, Los Angeles County, CA |
Design Engineer. Kent conducted field inventory and
documented intersection geometrics and traffic signal facilities at intersections along Carson Street in the Cities of Long Beach, Lakewood, Hawaiian Gardens and the County of Los Angeles. Specific roles include preparing final plans for traffic signal improvements.

County of Los Angeles, Normandie Avenue Traffic
Signal Improvement Plan Services, Los Angeles County,
CA | Design Engineer. Kent conducted field inventory and documented intersection geometrics and traffic signal facilities at intersections along Normandie Avenue in City of Gardena and the County of Los Angeles. Specific roles include preparing final plans for traffic signal improvements.

Key Personnel Resumes
JCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 189
FIRM | LLG

PROFESSIONAL REGISTRATIONS/

CERTIFICATIONS
IMSA Transportation Center System
Specialist Level I
IMSA Traffic Signal Senior Field
Technician, Level III

PROFESSIONAL MEMBERSHIPS
ITE
IMSA
OCTEC
INDUSTRY TENURE | 25 YEARS
Felipe is a Senior Signal Systems Specialist at Linscott Law & Greenspan. He provides expertise in systems integration and serves as a valuable link to city and agency staff.

He trains engineering and maintenance staff in the use of system hardware and software (including newly installed traffic systems and TMC equipment). He also provides essential support for clients, both onsite and remotely, in design implementation, purchasing consultation, and last-mile integration of signal systems, controllers and TMC hardware.

His areas of expertise include communications design, signal modification design review, coordination timing implementation, TMC network management and operations, interagency communications, traffic management systems (Centracs, QuicNet, Tactics, Intelight, Transuite, TrafficWare), and troubleshooting traffic related equipment (network, controllers, and timing).

Felipe’s expertise in all facets of communications infrastructure, as well as his background in the installation and configuration of software and hardware for nearly every type of communications system in use throughout Orange County means his clients have a reliable asset when it comes to installation, configuration, advising and training staff in the use of these systems.

Felipe is extremely familiar with the existing Costa Mesa traffic signal system. Over the past 25 years our staff has worked extensively with City engineers and technical staff to maintain, expand, troubleshoot, and repair traffic signal communications and control systems for the City. Felipe is trained to identify traffic control system issues and flow problems and recommend improvements and adjustments accordingly. Typically, he is engaged to integrate and repair systems when other consultants and contractors cannot make things work. Felipe has worked hand-in-hand with Caltrans District 12 engineering and operations staff for many years and developed master plans where Caltrans- controlled intersections were key components in the development of multi-jurisdictional coordination timing within the City. He has also designed and installed various ITS elements, including CCTV cameras, fiber optic communication systems, wireless interconnect systems, and serial or Ethernet based systems, as well as upgraded multiple central systems in the past, present and future in the City.

RELEVANT PROJECT EXPERIENCE
City of Costa Mesa Relevant Projects:
• On-Call ITS Support Services
• Adams RTSSP
• Sunflower RTSSP
• Placentia-Baker RTSSP
• Bear RTSSP
City of Fullerton, California
• On-Call ITS Support Services
• Malvern-Chapman RTSSP
• Gilbert-Idaho RTSSP
Felipe Ortega, IMSA

SYSTEM INTEGRATION
LEAD
Key Personnel Resumes
KCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 190
FELIPE ORTEGA | SYSTEM INTEGRATION LEAD CONTD.
• Orangethorpe RTSSP
• Brea RTSSP
• Commonwealth RTSSP
• Lemon RTSSP
• Placentia RTSSP
City of La Habra, California
• On-Call ITS Support Services
• La Habra Blvd-Central Ave-State College Blvd RTSSP
• Lambert RTSSP
• Imperial HWY RTSSP
City of Brea, California
• On-Call ITS Support Services
• Birch RTSSP
• Lambert Traffic Control Technology Upgrade RTSSP (TMC & Fiber Project)
• Imperial HWY RTSSP
Felipe provided the System Integration, design, signal timing support and implementation. Signal hardware and software components installed by various RTSSP tasks included upgraded signal controllers & assemblies. Integration with the respective agency central systems to improve the infrastructure and signal timing and Ethernet network. Tasks included on-going support and maintenance of traffic signal communications along the project corridor and to central systems in the member cities. Key Personnel Resumes LCity of Costa Mesa | Baker-Placentia-Victoria-19th RTSSP (RFP 082721) 191

EXHIBIT C

FEE SCHEDULE

192

Page 44 of 44 ends

Phase Task
Costs
City of Costa
Mesa
Total

Primary
Implementation
(1 Year
Project Administration
Develop and Implement
Before and After Study
Sub-Total
Design
System Improvements
Contingency
Construction Engineering
Sub-Total
Phase Total
On-Going
Maintenance &
Operation (2
Years)
Ongoing Maintenance
Monitoring
Ongoing Maintenance
Communication & Detection
Support

Phase Total
Project Total

Cost Proposal Template

$34,320.00
$233,278.48 $233,278.48
$34,320.00
$36,816.10 $36,816.10
$304,414.58 $304,414.58
$140,507.00 $140,507.00
$1,129,031.54 $1,129,031.54
$21,170.69 $21,170.69
$391,641.42 $391,641.42
$1,682,350.65 $1,682,350.65
$1,986,765.23 $1,986,765.23
$74,880.00
$37,440.00
$112,320.00
$149,760.00
$74,880.00
$224,640.00*
$2,099,085.23 $2,211,405.23
All originals of plans, field notes, data and calculations, reports, electronic files, etc., will be turned over t
o t
he C
ity u
pon co
mpletion o
f w
ork. S
pecific t
ask l
ine ite
ms m
ay b
e a
dded a
ccording t
o
proposers work plan.
*AET during the O&M phase the with additional budget, if avaiable, our team will provide additional training, soft
ware, communication equipment upgrade, and enhanced safety operational features. 193

EXHIBIT D

CITY COUNCIL POLICY 100-5

194

CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug -free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

1 of 3

195

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

2 of 3

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees f or drug abuse violations occurring in the workplace;

C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

196

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

3 of 3

G. Making a good faith effort to maintain a drug- free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:

a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;

b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;

c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub-grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall b e ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

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ATTACHMENT 2

Baker-Placentia-Victoria-19th Street Corridor

198
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-550 Meeting Date: 2/15/2022
TITLE:

HAMILTON STREET AND SANTA ANA AVENUE IMPROVEMENT PROJECT, CITY PROJECT NO. 20-16
DEPARTMENT: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., for the Hamilton Street and Santa Ana Avenue Improvement Project, City Project No. 20-16, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies thirty-five (35) days after the Notice of Completion filing date.

BACKGROUND:

Hamilton Street (from Pomona Avenue to Harbor Boulevard) provides access to REA and Pomona Elementary Schools, as well as adjacent residential and business communities. Santa Ana Avenue (from 22nd Street to 23rd Street) is a residential street serving the Eastside neighborhood. Over the years, these streets have undergone extensive deterioration and required repair and rehabilitation.

On September 15, 2020, the City Council awarded a construction contract to All American Asphalt, Inc., for the Hamilton Street and Santa Ana Avenue Improvement Project.

ANALYSIS:

The improvements include reconstruction of curb and gutter, sidewalks, accessible curb ramps, and new sidewalks. Other enhancements consist of newly installed bicycle lanes, street striping, and markings in accordance to project plans and specifications, as well as the adopted Active Transportation Plan (ATP). Moreover, modifications and upgrades were completed to the traffic signal system at the intersection of Hamilton Street and Harbor Boulevard.

The work required by the contract documents was completed on January 24, 2022 to the satisfaction of the City Engineer. The final construction cost amount was $1,294,659, which came under the

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File #: 21-550 Meeting Date: 2/15/2022
original construction budget of $1,360,022.

As of this date, there are no Stop Notices filed against the monies due to All American Asphalt, Inc.

Hamilton Street Santa Ana Avenue
ALTERNATIVES:

This item is administrative in nature, and there are no alternatives to be considered.

FISCAL REVIEW:

The project was completed from available Measure “M2”Fairshare Fund, Gas Tax Fund, and Capital Improvement Fund.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

Strengthen the public’s safety and improve the quality of life.

CONCLUSION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., for the Hamilton Street and Santa Ana Avenue Improvement Project, City Project No. 20-16, and authorize the City Clerk to file the Notice of Completion.

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File #: 21-550 Meeting Date: 2/15/2022

2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond one (1) year after the filing date; and release the retention monies thirty-five (35) days after the Notice of Completion filing date.

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201
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-556 Meeting Date: 2/15/2022
TITLE:

CAL FIRE URBAN FOREST AND COMMUNITY GRANT PROGRAM (CFR 2.0) AUTHORIZATION DEPARTMENT: PUBLIC SERVICES DEPARTMENT/MAINTENANCE SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:

BACKGROUND:

The City of Costa Mesa’sUrban Forest contains approximately 24,000 trees located on city property.

This includes city facilities, parks, parkways, sports complexes, streets and medians. The City is divided into thirty (30) maintenance districts. The City’stree inventory has an estimated value of $79,320,710 and has a diversity of over 270 different tree species.

Trees provide energy conservation, reduction of storm-water runoff, extend the life of surface streets, improve local air, soil and water quality, reduce atmospheric carbon dioxide, improve public health, provide wildlife habitat and increase property values. In short, they improve the quality of life in our urban environment.

Trees located in city parks are currently trimmed every other year, and the City Arborist inspects all twenty-nine (29) parks on a monthly basis. The Public Services Department’sgoal is to have all other City maintained trees trimmed on a three (3) to five (5) year trim cycle; and to have the over 2,000 City owned palm trees trimmed on an annual basis. This will reduce liability, improve the health of the urban forest and decrease the number of service requests and the higher costs associated with those requests.

The maintenance of the City’s Urban Forest is currently contracted out to West Coast Arborists.

Maintenance practices include tree trimmings, tree removals, tree plantings, root pruning, inventorying of trees and supplemental Arborist support services. West Coast Arborists has been in business for over forty-seven (47) years and is the primary tree maintenance contractor for several

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File #: 21-556 Meeting Date: 2/15/2022
Public Agencies in Southern California.

The City’sUrban Forest is inspected by the City Arborist on a regular basis. The trees are also inspected by the City’s tree maintenance contractor while performing the trimming and other maintenance services. Assessments and recommendations are provided for the overall health of the palms and trees after they are trimmed.

The previous five (5) years of drought along with State mandated watering restrictions has negatively affected the overall health and vitality of some of the trees within the City’sUrban Forest. Drought constitutes the largest concern for maintaining a healthy and vigorous Urban Forest.

In addition to the annual Capital Improvement Projects, which include the addition of new trees to landscape improvement projects, the City has several programs for the planting and reforestation of its urban forest. The first is the Parkway Tree Planting program where Costa Mesa residents can request to have a tree planted in the parkway in front of their home at no cost to the resident. The resident is only responsible for ensuring that the newly planted tree receives the proper amount of irrigation to establish and sustain the tree. The second program is the replacement of trees in parks and parkways that are vacant sites. These are locations where the original tree failed due to pests, disease, accidents or acts of nature such as storms or severe winds.

The City also holds two annual community tree planting events, Love Costa Mesa Day and Arbor Day. Members of the community gather at a selected park on the day of these events to plant trees provided by the City. These events provide an opportunity for the volunteers to gather and learn the important role that trees play in the environment as well as in their neighborhoods.

ANALYSIS:

Under the authority of the Urban Forestry Act (PRC 4799.06 - 4799.12) <https://leginfo.legislature.ca.gov/faces/codes_displayText.xhtml? lawCode=PRC&division=4.&title=&part=2.5.&chapter=2.&article> CAL FIRE’s Urban & Community Forestry Program (UCF) works to expand and improve the management of trees and related vegetation in communities throughout California.

The program advances the development of sustainable urban and community forests to improve the quality of life in urban environments, which are where Californians live, work, and play. The program administers grants throughout California communities to advance urban forestry efforts.

One of the aforementioned grants administered by the UFC is the City Forest Renewal 2.0 Grant.

The sole eligibility requirement is that the services be provided to a non-profit organization or public agency. Through the CFR 2.0 grant, the City would receive the following deliverables through the City’s tree maintenance contractor, West Coast Arborists:
· CALFIRE CFR 2.0 Grant Funded Items:
o $90,000 budget for dying and deceased tree and stump removal (at $45 per inch with an estimated average DSH of 20 in.)
o $2,500 budget for ISA Certified Arborists Final Inspections o $8,000 budget for Urban Wood Products to be donated to City o $550 budget for WCISA volunteer and project consultation

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File #: 21-556 Meeting Date: 2/15/2022
o $1,000 budget for Urban Forestry and Maintenance Policy Workshops/Webinars o $1,000 budget for Urban Wood Site Open House
o $4,550 budget for consultations for public agencies to adopt improvement plans and policies
· TOTAL: $107,600 grant funded benefits to City
The City would be responsible for the following Cal Fire CFR 2.0 Match Items:
· CALFIRE CFR 2.0 Grant Match Items:
o $29,000 15 gallon tree replanting at 2:1 ratio using WCA Contract prices at $145 per tree
o $10,000 Estimated City staff time in completing grant deliverables (reviewing MOU, internal discussions, etc.)
· TOTAL: Estimated $39,000 grant match
As a part of the City’sUrban Forestry Management program, an average of 175 trees annually that are deemed by the City Arborist to be dead, diseased or dying; or posing a potential liability to the City are removed. The removal and replacement of trees costs the City a little over $103,000 annually, which is approximately 18% of the City’sannual budget for all tree maintenance related services.

The City is eligible to receive up to $92,500 in tree inspection and removal services. The grant benefits for the removal services would allow the City to focus a majority of its annual budget on tree planting and tree maintenance operations, which could potentially double the number of trees planted through the City’s tree planting programs.

In addition, the City is eligible to receive grant services in urban forestry workshops and community outreach programs that will help educate and engage the community in preserving and improving the City’s urban forest.

While the grant benefits/services will increase the City’sability to improve the urban forest city-wide, the tree planting efforts and community outreach would focus on expanding the percentage of tree canopy coverage in pollution burdened communities such as West Side Costa Mesa.

All services will be provided by West Coast Arborists, which will request direct reimbursement from the California Urban Forests Council through the Cal Fire Grant.

The City Manager or designee will be the designated signature authority to execute all documents necessary to implement the program.

ALTERNATIVES:

The City may forego the opportunity to apply for the funding through the Cal Fire City Forest Renewal Grant program. In lieu of the grant funded benefits, the City would be required to rely on internal budget resources or grant opportunities from other sources to implement such urban reforestation

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Costa Mesa City CouncilFebruary 15, 2022

Costa Mesa City Council
February 15, 2022