City of Costa Mesa
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
Agenda - Final Amended
City Council Chambers
77 Fair Drive
6:00 PMTuesday, March 15, 2022
*Note: All agency memberships are reflected in the title "Council Member" Public Hearing Item 1 has been withdrawn from the agenda.
The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar. Pursuant to the State of California Assembly Bill 361(Gov. Code §54953(b)(3)) the City Council Members and staff may choose to participate in person or by video conference.
You may participate via the following options:
1. Attending in person: If you are not fully vaccinated you are required to wear a mask while indoors at City Hall or the Council Chambers.
2. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.
1 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
3. Zoom Webinar:
Please click the link below to join the webinar:
https://zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Participate via telephone:
Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
4. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected]. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.
5. Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.
2 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.
Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.
A minimum number of hard copies of the agenda will be available in the Council Chambers.
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing.
The City of Costa Mesa aims to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is currently provided, the Clerks office will attempt to accommodate in a reasonable manner. Please contact the City Clerk’s office 24 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible 714-754-5225 or at [email protected].
El objetivo de la Ciudad de Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si como asistente o participante en esta junta, usted necesita asistencia especial, más allá de lo que actualmente se proporciona, la oficina del Secretario de la Ciudad intentara de complacer en una forma razonable. Favor de comunicarse con la oficina del Secretario de la Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar si alojamiento es realizable al 714-754-5225 o [email protected].
3 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
MARCH 15, 2022 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member - District 4 Mayor Pro Tem - District 3
JEFFREY HARLAN LOREN GAMEROS
Council Member - District 6 Council Member - District 2
ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1
KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Led by Brendan Ford
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
Led by Pastor Christine Wallington, Seventh Day Adventist Church.
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS
1. Nowrūz- Persian New Year 2022 Proclamation 22-618
Nowrūz- Persian New Year 2022Attachments:
4 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
2. Police Chief six-month update
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
Comments on Consent Calendar items may also be heard at this time.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS (Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting)
1. Council Member Harper
2. Council Member Reynolds
3. Council Member Chavez
4. Council Member Gameros
5. Council Member Harlan
6. Mayor Pro Tem Marr
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR (Items 1-12)
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY
OF ALL ORDINANCES AND RESOLUTIONS
22-596
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.
5 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
2. READING FOLDER 22-600
RECOMMENDATION:
City Council receive and file Claims received by the City Clerk: Zachary McCready, Maxine Oshiro, and Charles Pate.
3. ADOPTION OF WARRANT RESOLUTION 22-613
RECOMMENDATION:
City Council approve Warrant Resolution No. 2676
Summary Check Register week of 2.14.2022 & 2.21.2022
Summary Check Register week of 2.28.2022
Attachments:
4. MINUTES 22-602
RECOMMENDATION:
City Council approve the Minutes of the Regular meeting of March 1, 2022 and the Study Session meeting of March 8, 2022.
1. 03-01-2022 Draft Minutes
2. 03-08-2022 Draft Minutes
Attachments:
5. ADOPTION OF A RESOLUTION TO ALLOW MEMBERS OF THE CITY
COUNCIL, COMMISSIONS AND COMMITTEES TO PARTICIPATE IN
THE MEETINGS REMOTELY, AS NEEDED, DUE TO HEALTH AND
SAFETY CONCERNS FOR THE MEMBERS AND THE PUBLIC
22-603
RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City ’s legislative bodies to meet safely in person; and
· Federal, State and /or local officials continue to impose or recommend measures to promote social distancing.
1. Resolution No. 2022-xxAttachments:
6 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
6. SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT
A COUNCIL DISTRICT MAP
22-595
RECOMMENDATION:
Staff recommends the City Council:
Give second reading by title only, and adopt Ordinance No. 22-xx of the City Council of the City of Costa Mesa, California, adopting Council District Map 115.
1. Ordinance
2. Map 115
Attachments:
7. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND
OBJECTIVES
22-612
RECOMMENDATION:
Staff recommends that the City Council approve the March 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.
1. Strategic Plan Objectives - UPDATE March 2022Attachments:
8. ACCEPTANCE OF COMPLETED CITYWIDE STREET SLURRY SEAL
PROJECT, CITY PROJECT NO. 21-02
22-586
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by American Asphalt South, Inc. for the Citywide Street Slurry Seal Project, City Project No. 21-02, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven ( 7) months after the filing date and release the Faithful Performance Bond one (1) year after the conclusion of the one-year warranty period; and release the retention monies thirty-five ( 35) days after the Notice of Completion filing date.
1. Location MapAttachments:
7 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
9. RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2022
ORANGE COUNTY MARATHON RUNNING FESTIVAL
22-592
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 2022-xx, designating event routes for the 2022 Orange County (OC) Marathon Running Festival, and approving the temporary street closures for April 30, 2022 and May 1, 2022, as requested for the 2022 OC Marathon Running Festival.
1. Resolution No. 2022-xx - Including Exhibits
2. OC Marathon application 2022
3. OC Marathon Full Route
4. OC Half Marathon Route
5. OC Marathon 5K Fun Run,Walk
6. Special Event Resolution No. 04-38
7. OC Marathon Affected Streets List
8. OC Marathon - Major Intersections Affected
Attachments:
10. ACCEPTANCE OF PROPOSITION 69 FUNDS 22-589
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt Resolution 2022-xx, authorizing the acceptance of the 2021 Proposition 69 funds and authorizing the City Manager or designee to accept the funds in the amount of $101,361.
2. Authorize revenue and expense appropriations in the amount of $101,361 respectively, for the 2021 Proposition 69 funds.
Agenda Report
1. Resolution Authorizing Acceptance of Proposition 69 Funds Attachments:
8 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
11. APPROVAL FOR THE HIGH FREQUENCY COMMUNICATIONS
EQUIPMENT PROGRAM APPLICATION
22-590
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City Manager, or designee, to apply for High Frequency Communications Equipment Program grant funding through the California Governor’s Office of Emergency Services (Cal OES); and
2. Upon grant approval, authorize revenue and expense appropriations in amounts not to exceed $60,000 respectively, for High Frequency Communications Equipment.
1. HF Communications Grant SubmissionAttachments:
12. ADOPT A RESOLUTION TO ELIMINATE THE THREAT OF FENTANYL IN OUR COMMUNITIES.
22-591
RECOMMENDATION:
Staff recommends City Council adopt Resolution 2022-xx joining the County of Orange and Orange County Law Enforcement’s effort to eliminate the threat of fentanyl in our communities.
1. Resolution Supporting Elimination of FentanylAttachments:
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
------------------------END OF CONSENT CALENDAR------------------------
9 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda - Final Amended March 15, 2022
PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) Public Hearing Item 1 has been withdrawn from the agenda.
OLD BUSINESS:
NEW BUSINESS:
1. APPROVAL OF MID-YEAR STAFFING PLAN AND SALARY
SCHEDULE REVISIONS TO ADDRESS RECRUITMENT AND
RETENTION CHALLENGES
21-576
RECOMMENDATION:
Staff recommends the City Council adopt Resolution Numbers 2022-XX, 2022-XX, 2022-XX, 2022-XX and 2022-XX revising the Compensation Plans and Salary Schedules of designated classifications to address Phase 2 of the City’s hard-to-fill and/or hard-to-retain positions, corresponding supervisory classifications to adjust for compression, adding new classifications, and updating the Citywide Table of Organization (Attach. I-VII).
1. CMCEA Salary Resolution
2. Confidential Resolution
3. CMDMA Salary Resolution
4. Confidential Management Resolution
5. Executive Resolution
6. Staffing Updates Summary
7. Adjustment Summary
Attachments:
ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT
10 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-618 Meeting Date: 3/15/2022
TITLE:
Nowrūz- Persian New Year 2022 Proclamation
DEPARTMENT: City Manager’s Office
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13 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-596 Meeting Date: 3/15/2022
TITLE:
PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND
RESOLUTIONS
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.
14 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-600 Meeting Date: 3/15/2022
TITLE:
READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:
City Council receive and file Claims received by the City Clerk: Zachary McCready, Maxine Oshiro, and Charles Pate.
15 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-613 Meeting Date: 3/15/2022
TITLE:
ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5243
RECOMMENDATION:
City Council approve Warrant Resolution No. 2676
BACKGROUND:
In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.
FISCAL REVIEW:
Funding Payroll Register No. 22-05 On Cycle for $ 2,746,806.58 and and City operating expenses for $2,841,315.63
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-602 Meeting Date: 3/15/2022
TITLE:
MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:
City Council approve the Minutes of the Regular meeting of March 1, 2022 and the Study Session meeting of March 8, 2022.
70 Minutes – Regular Meeting – March 1, 2022 Page 1 of 8 City of Costa Mesa
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
Minutes
MARCH 1, 2022 – 6:00 P.M.
CALL TO ORDER- The Closed Session meeting was called to order by Mayor Stephens at 6:00 p.m.
ROLL CALL
Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr (Via Teleconference), and Mayor Stephens.
Absent: None.
PUBLIC COMMENTS – NONE.
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Costa Mesa v. Newport Mesa Unified School District, Orange County Superior Court Case No. 30-2021-01179397-CU-WM-CXC.
City Council adjourned the Closed Session until after the regular meeting. 71 Minutes – Regular Meeting – March 1, 2022 Page 2 of 8
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
MARCH 1, 2022 – 6:00 P.M.
CALL TO ORDER - The Regular City Council and Successor Agency to the Redevelopment Agency and Housing Authority meeting was called to order by Mayor Stephens at 6:02 p.m.
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
A video was played for the National Anthem and Council Member Reynolds led the Pledge of Allegiance.
MOMENT OF SOLEMN EXPRESSION
Led by Pastor Christine Nolf, Redemption Church.
ROLL CALL
Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr (Via Zoom Webinar) and Mayor Stephens.
Absent: None.
PRESENTATIONS:
Recognition of Costa Mesa Fire Captain Mike Kreza and the Mike Kreza Memorial Highway.
Mayor Stephens presented a proclamation for Women’s History Month.
Mayor Stephens presented a proclamation for the 80th Year Day of Remembrance of Japanese Internment Camps.
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Jen Tanaka, Costa Mesa, expressed gratitude for recognizing the remembrance of the Japanese Internment Camps and spoke on her family history.
Matt Garcia, Costa Mesa, President of Harbor Soaring Society, thanked the Council for allowing gliders to fly again at Fairview Park, and spoke on the timeline and requested a resolution on the agreement.
Chris Collum, Costa Mesa, spoke on a fire at his residence on November 23, 2021, and problems associated with the fire response and processes.
Hank Castignetti, Secretary of the Harbor Soaring Society, thanked the City for the donation to the Harbor Soaring Society.
72 Minutes – Regular Meeting – March 1, 2022 Page 3 of 8 Kim Hendricks, spoke on flying at Fairview Park, and presented pictures of Fairview Park.
Speaker, thanked the City for the Remembrance of Japanese Internment Camps and spoke on her family history.
PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. FOURTH PUBLIC HEARING REGARDING THE REDISTRICTING PROCESS AND
FIRST READING AND INTRODUCTION OF AN ORDINANCE TO ADOPT A
COUNCIL DISTRICT MAP
Presentation by Ms. Green, City Clerk.
Public Comments: None.
MOVED/SECOND: Council Member Chavez/Mayor Pro Tem Marr
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.
Nays: None
Absent: None.
Motion: carried 7-0
ACTION:
1. City Council conducted the fourth public hearing to receive additional public input on district boundaries and draft map.
2. Introduced for first reading Ordinance No. 2022-01, to adopt a Council District Map.
3. Scheduled March 15, 2022 for the second reading and adoption of Ordinance No. 2022-01.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Harlan spoke on the war in Ukraine.
Council Member Harper requested an update on Harbor Soaring Society, and an update on the fire incident from public comment.
Council Member Reynolds spoke on the war in Ukraine, spoke on the TCA Board and restoration efforts on a site in Trabuco Canyon, spoke on a meeting with Wendy Leece regarding safety issues, spoke on parking study efforts, spoke on Walk to School Day, and spoke on Women’s History Month and acknowledged the women on city staff.
Council Member Chavez spoke on the homeless Point in Time count, and on Fat Tuesday and Lent.
73 Minutes – Regular Meeting – March 1, 2022 Page 4 of 8 Council Member Gameros recognized the Police and Fire Departments, spoke in remembrance of Officer Vella, and spoke on Pony Baseball opening day.
Mayor Stephens spoke on adjourning the meeting in memory of Officer Vella and Gladys Refakes, spoke on Little League and Pony Baseball opening day, thanked the Police Department, spoke on Fat Tuesday and Lent, and showed a video of Council Member Harlan and his golf hole in one.
REPORT – CITY MANAGER – Ms. Farrell Harrison provided a homelessness update and the work being done by the team, spoke on the Point in Time count, introduced new Neighborhood Improvement Manager Nate Robbins, and Grant Administrator, Mikelle Daily, recognized Engineers for Engineer Week, and expressed condolences for Officer Vella.
REPORT – CITY ATTORNEY – Ms. Hall Barlow spoke on events around the world, expressed condolence for Ann Thomas, and expects no reportable action out of closed session.
CONSENT CALENDAR (Items 1-4)
MOVED/SECOND: Council Member Chavez/Council Member Gameros MOTION: Approve recommended actions for Consent Calendar Item Nos. 1 through 4 The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.
Nays: None
Absent: None
Abstain: None
Motion carried: 7-0
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL
ORDINANCES AND RESOLUTIONS
ACTION:
City Council, Agency Board, and Housing Authority approved the reading by title only and waived full reading of Ordinances and Resolutions.
2. ADOPTION OF WARRANT RESOLUTION
ACTION:
City Council approved Warrant Resolution No. 2675.
3. MINUTES
ACTION:
City Council approved the Minutes of the Regular meeting of February 15, 2022. 74 Minutes – Regular Meeting – March 1, 2022 Page 5 of 8
4. DESIGNATION OF VOTING DELEGATE FOR THE SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG) 2022 REGIONAL CONFERENCE AND
GENERAL ASSEMBLY
ACTION:
City Council designated Council Member Arlis Reynolds as the delegate for the upcoming 2022 Annual Southern California Association of Governments (SCAG) Regional Conference & General Assembly.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
-----------------------------------------END OF CONSENT CALENDAR---------------------------------------- OLD BUSINESS: NONE.
NEW BUSINESS:
1. INTERIM LEASE AGREEMENT FOR THE TEMPORARY OPERATION OF THE
COSTA MESA TENNIS CENTER
Presentation by Mr. Minter, Parks and Community Services Director.
Public Comments:
Amy Pazahanick, Agape Tennis Facility, expressed concern on how the interim operator was selected.
Steve McAvoy, President of Top Seed Tennis Academy, spoke on their experience on running and operating the academy.
Cameron Ball, currently affiliated with the Costa Mesa Tennis Center, spoke in support of Top Seed Tennis Academy as the interim operator.
Mr. Ball, spoke on the Costa Mesa Tennis Center and the process and spoke in support of Top Seed Tennis Academy.
Janine Nguyen, spoke on attending the tennis center, and spoke in support of Top Seed Tennis Academy.
Eduardo Alvarez, teaches at the Tennis Center, spoke on the process, and spoke in support of Top Seed Tennis Academy.
Barbara Hinshaw, Costa Mesa, opposed the lease agreement with Top Seed Tennis Academy, and supports considering a local operator.
Speaker, praised Eduardo Alvarez and recommended him to run the Tennis Center.
Speaker, spoke on keeping the Tennis Center the same.
75 Minutes – Regular Meeting – March 1, 2022 Page 6 of 8 Liz Tenney, spoke in support of Top Seed Tennis Academy, and spoke on the process.
Cynthia McDonald, Costa Mesa, praised the Tennis Center operations, the pro shop, supports Top Seed Tennis Academy, and to consider an additional extension period.
Deborah Nguyen, spoke on using a local operator, spoke in support of Eduardo Alvarez, spoke on transparency, and expressed concern on the selection process.
Lauren Weinstein, Costa Mesa, spoke on continuity and transparency in the operations and process, and spoke in support of Eduardo Alvarez.
Speaker, spoke on a seamless transition and spoke in support of Top Seed Tennis Academy.
Patrick Heath, spoke in support of Top Seed Tennis Academy.
MOVED/SECOND: Council Member Harlan/Mayor Pro Tem Marr
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.
Nays: None
Absent: None.
Motion: carried 7-0
ACTION:
City Council approved the Assignment and Assumption of the Costa Mesa Tennis Center’s Lease Agreement for the temporary operation of the center to Top Seed Tennis Academy, Inc., effective March 1, 2022 for a period of four months with the option of two, two-month extensions.
2. ACCEPTANCE OF OCTA GRANT AND AWARD OF CONTRACT FOR
BAKER-PLACENTIA-VICTORIA-19TH STREET REGIONAL TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
Presentation by Mr. Sethuraman, Public Services Director and Ms. Rosales, Transportation Services Manager.
Public Comments:
Jimmy Vivar, Costa Mesa, spoke on traffic synchronization, looking at phasing around schools and the Senior Center, and more Accessible Pedestrian Signals on 19th street around the Senior Center.
Cynthia McDonald, Costa Mesa, spoke on infrastructure preventing pedestrian death and injuries, and encouraged reducing speed limits.
Marc Vukcevich, Costa Mesa, spoke in support of the project. 76 Minutes – Regular Meeting – March 1, 2022 Page 7 of 8 MOVED/SECOND: Mayor Stephens/Council Member Reynolds
MOTION: Approve recommended actions.
The motion carried by the following roll call vote:
Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Harlan, Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.
Nays: None
Absent: None.
Motion: carried 7-0
ACTION:
1. City Council accepted OCTA competitive grant award of $1.77 million and awarded a Professional Services Agreement (PSA) to Architectural Engineering Technology, Inc. for the design and implementation of the Baker-Placentia-Victoria 19th Street Regional Traffic Signal Synchronization Project in the amount of $2,211,405.23, including a local match requirement of $443,000, in substantially the form as attached and in such final form as approved by the City Attorney.
2. Authorized a five (5) percent contingency in the amount of $110,570 for any additional services that may be required for the project.
3. Authorized the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.
ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT – The Mayor adjourned the meeting to Closed Session at 9:23 p.m. in memory of Officer Vella, Gladys Refakes, and Ann Thomas. 77 Minutes – Regular Meeting – March 1, 2022 Page 8 of 8 Minutes adopted on this 15th day of March, 2022.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
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City of Costa Mesa
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
MINUTES
MARCH 8, 2022 – 5:00 P.M.
CALL TO ORDER - The Study Session meeting was called to order by Mayor Stephens at 5:00 p.m.
PLEDGE OF ALLEGIANCE – Mayor Stephens led the Pledge of Allegiance.
ROLL CALL
Present: Council Member Chavez, Council Member Gameros, Council Member Harlan, Council Member Harper (Via Zoom), Council Member Reynolds, Mayor Pro Tem Marr, and Mayor Stephens.
Absent: None.
STUDY SESSION ITEM:
1. FISCAL YEAR 2021-2022 MID-YEAR BUDGET UPDATE
Presentation by Ms. Molina, Finance Director, Mr. Lawrence, Police Chief, Mr. Stefano, Fire Chief, and Ms. Farrell Harrison, City Manager.
Public Comments:
Ralph Taboada, Costa Mesa, spoke on reserves, employee counts, salaries, pension costs and requested a five-year forecast.
Aaron McCall, spoke on prioritizing changes and investments to reflect those changes, climate crisis, access to water, and access to parks and community programs.
Discussion ensued on the FY 2021-22 mid-year budget update including discussion on dispatch operations and shared governance model, technology challenges, a five-year forecast, inflation, and diversified revenues.
79
ADJOURNMENT – The Mayor adjourned the Study Session at 6:35 p.m.
Minutes adopted on this 15th day of March, 2022.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
80 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-603 Meeting Date: 3/15/2022
TITLE:
ADOPTION OF A RESOLUTION TO ALLOW MEMBERS OF THE CITY COUNCIL, COMMISSIONS
AND COMMITTEES TO PARTICIPATE IN THE MEETINGS REMOTELY, AS NEEDED, DUE TO
HEALTH AND SAFETY CONCERNS FOR THE MEMBERS AND THE PUBLIC DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK (714) 754-5221 RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.
BACKGROUND:
Pursuant to AB 361, the City Council will need to declare every 30 days that the City’slegislative bodies and individual members can continue to meet remotely, as needed, in order to ensure the health and safety of the members and the public.
On September 17, 2021 the Governor signed into law AB 361, which allows local legislative bodies to continue to meet remotely, and waive certain posting requirements if:
· The local agency holds a meeting during a declared state of emergency; · State or local health officials have imposed or recommended measures to promote social distancing; and
· Legislative bodies declare the need to meet remotely due to present risks to the health or safety of all attendees.
ANALYSIS:
The City meets the requirements of AB 361 to continue holding meetings remotely in order to ensure the health and safety of the members, public and its employees. Both the California Department of Public Health and the County of Orange Public Health Officer have issued recommendations that
81 File #: 22-603 Meeting Date: 3/15/2022
Public Health and the County of Orange Public Health Officer have issued recommendations that members of vulnerable populations (such as older adults and those persons with an elevated risk due to certain medical conditions) continue to practice social distancing. The City cannot ensure social distancing requirements are always met inside the Council Chambers and/or Conference Rooms where the City Council, Commissions, and Committees meet, making it difficult for members of these bodies, City staff, and members of the public to consistently socially distance from each other with absolute certainty.
Staff recommends that the City Council adopt the proposed resolution making the required findings that the City Council, Commission and Committee meetings can continue to meet remotely, as needed, pursuant to the requirements of AB 361.
ALTERNATIVES:
City Council may choose to not hold City Council, Commission and Committee meetings remotely via Zoom. The City would then be required to hold all public meetings in-person.
FISCAL REVIEW:
There is no fiscal impact associated with this item.
LEGAL REVIEW:
The City Attorney’sOffice has reviewed this agenda report, has prepared the proposed Resolution, and approves them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.
82 Resolution No. 2022-xx Page 1 of 2
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA MAKING
THE LEGALLY REQUIRED FINDINGS TO CONTINUE TO AUTHORIZE THE CONDUCT OF REMOTE “TELEPHONIC” MEETINGS DURING THE STATE OF
EMERGENCY
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:
WHEREAS, on March 4, 2020, pursuant to California Gov. Code Section 8625, the Governor declared a state of emergency;
WHEREAS, on September 17, 2021, Governor Newsom signed AB 361, which bill went into immediate effect as urgency legislation;
WHEREAS, AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes speci fied findings;
WHEREAS, as of September 19, 2021, the COVID -19 pandemic has killed more than 67,612 Californians;
WHEREAS, social distancing measures decrease the chance of spread of COVID- 19;
WHEREAS, this legislative body previously adopted a resolution to authorize this legislative body to conduct remote “telephonic” meetings; WHEREAS, Government Code 54953(e)(3) authorizes this legislative body to continue to conduct remote “telephonic” meetings provided that it has timely made the findings specified therein.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Costa Mesa does hereby declare that it has reconsidered the circumstances of the state of emergency declared by the Governor and at least one of the following is true: (a) the state of emergency, continues to directly impact the ability of the members of this legislative body to meet safely in person; and/or (2) state or local officials continue to impose or recommend measures to promote social distancing.
83 Resolution No. 2022-xx Page 2 of 2
PASSED AND ADOPTED this __ day of ___, 2022.
___________________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
________________________ ___________________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the ___ day of ___, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this __ day of __, 2022.
_________________________________
BRENDA GREEN, CITY CLERK
84 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-595 Meeting Date: 3/15/2022
TITLE:
SECOND READING AND ADOPTION OF AN ORDINANCE TO ADOPT A COUNCIL DISTRICT MAP DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK (714) 754-5221 RECOMMENDATION:
Staff recommends the City Council:
Give second reading by title only, and adopt Ordinance No. 22-xx of the City Council of the City of Costa Mesa, California, adopting Council District Map 115.
BACKGROUND:
Every ten years, cities with by-district election systems must use new census data to review and, if needed, redraw district lines to reflect how local populations have changed. This process, called redistricting, ensures all districts have nearly equal populations. The redistricting process for the City of Costa Mesa must be completed by April 17, 2022.
On April 6, 2021, the City Council selected National Demographics Corporation (NDC) for the demographics analysis of census data and engage the public in the redistricting process.
In November 2016, Ordinance 16-05 was approved by the voters, which amended the City’smethod of electing members to the City Council, commencing in November 2018. Pursuant to the approved Ordinance, the City is divided into 6 geographic districts, with a Mayor elected by voters citywide. The districts must now be evaluated using the 2020 census data, and in compliance with the Fair Maps Act, which was adopted by the California Legislature as AB 849 and took effect January 1, 2020.
Under the Act, the Council shall draw and adopt boundaries using the following criteria in the listed order of priority (Elections Code 21601(c) for General Law cities):
1. Comply with the Federal requirements of equal population and the Federal Voting Rights Act.
2. Geographically contiguous.
3. Undivided neighborhoods and “communities of interest” (socio-economic geographic areas that should be kept together).
4. Easily identifiable boundaries.
5. Compact (do not bypass one group of people to get to a more distant group of people).
6. Shall not favor or discriminate against a political party.
Once the prioritized criteria are met, other traditional districting principles may be considered, such
85 File #: 22-595 Meeting Date: 3/15/2022
Once the prioritized criteria are met, other traditional districting principles may be considered, such as:
1. Minimize the number of voters delayed from voting due to a change of their district.
2. Respect voters’ choices/continuity in office.
3. Future population growth.
By law, the City must hold at least four public hearings that enable community members to provide input on the redistricting process. The process involves the following requirements:
· One hearing must occur before the City draws draft maps (10/19/2021). · Two hearings must happen after the drawing of draft maps (11/16/21 & 02/15/22). · Third Public Hearing to discuss and select final map (02/15/2022). · Fourth Public Hearing and Introduction of Ordinance for final map selected (03/1/2022). · Second reading and adoption of Ordinance approving final map (03/15/2022).
Public workshops were conducted to seek public input on suggested criteria for consideration on drafting district maps. Workshops were held on the following dates:
· Saturday, October 23, 2021, 10:00 a.m. at the Norma Hertzog Community Center · Wednesday, December 1, 2021, 6:00 p.m. at the City Hall Community Room · Saturday, January 8, 2022, 10:00 a.m. via Zoom Webinar.
In addition, the City has a dedicated webpage that includes online mapping tools and an Interactive Review Map. The draft district maps are posted on the webpage at:
Redistrict Costa Mesa <https://redistrictcostamesa.org/> ANALYSIS:
Draft Maps
The first set of draft district maps were presented to the City Council at the Public Hearing of November 16, 2021. The first set of maps included seven (7) public submittals and three (3) prepared by the City’sdemographer, based on the legal criteria outlined in previous public hearings and communities of interest as provided by the community. Prior to the January 8, 2022 workshop an additional three public maps were submitted by the public. After the workshop, one additional map (Map 115) was prepared by NDC for consideration.
86 File #: 22-595 Meeting Date: 3/15/2022
Map Submittals
Map Number Submitter Population Balanced Note
Current No (11.5%)
101 David Martinez No (10.5%) Replaced by #111
102 Andy Godinez Yes
103 Anonymous No (32.7%)
104 Matt Eimers No (12.7%)
105 Matt Eimers Yes
106 Matt Eimers Yes
107 Anonymous Yes Correction of #103
108 NDC Yes
109 NDC Yes
110 NDC Yes
111 David Martinez Yes Replaced #101
112 David Martinez Yes
113 David Martinez Yes
114 David Martinez Yes
115 NDC Yes
Maps 101, 103, and 104 are not population balanced and Maps 104, 105, 106, 113, and 114 lack a majority Latino district.
All presentation materials and public testimony received, as well as audio recording of each community meeting, are posted to the City’sredistricting website. Outreach and engagement efforts continued throughout the process to encourage community input and participation, announcement of community meetings/public hearing opportunities, and accessibility to mapping tools.
On February 15, 2022 the third Public Hearing was held to receive public input on all draft maps, receive and file oral and written testimony from the prior community meetings and public hearings.
The City Council selected Map 115 on a 7-0 vote for Introduction and First Reading at the March 1, 2022 City Council meeting and second reading and adoption of the Ordinance at the March 15, 2022 City Council meeting.
On March 1, 2022, the City Council conducted the fourth public hearing, introduced and gave first reading to Ordinance No. 2022-xx that would adopt the proposed Council District Map 115.
Pursuant to California Election Code, the process must be completed and the adoption of the new boundary map must occur by April 17, 2022, which will be utilized in the November 2022 General Municipal Election.
87 File #: 22-595 Meeting Date: 3/15/2022
ALTERNATIVES:
Staff does not recommend an alternative because a map must be adopted prior to the final deadline of April 17, 2022.
FISCAL REVIEW:
The City Clerk’s budget includes sufficient funding to cover the estimated redistricting cost of $80,000.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item is administrative in nature.
CONCLUSION:
Staff recommends the City Council:
Give second reading by title only, and adopt Ordinance No. 22-xx of the City Council of the City of Costa Mesa, California, adopting Council District Map 115.
88 1
ORDINANCE NO. 2022-xx
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA
MESA ADOPTING A COUNCIL DISTRICT MAP.
WHEREAS, every ten years, the City of Costa Mesa (City) is required to use new census data to review and, if needed, redraw district lines to reflect how local populations have changed, otherwise known as redistricting; and
WHEREAS, the City must redistrict using this process by April 17, 2022; and WHEREAS, Ordinance 16-05, passed in November 2016, divided the City into six geographic districts with an elected mayor; and
WHEREAS, the City evaluated the existing districts using data from the 2020 census, comments of the public and analysis by an expert demographer; and WHEREAS, the City considered the following criteria and interests while drawing and adopting these boundaries: the federal Voting Rights Act, the Fair Maps Act, geographically contiguous boundaries, undivided neighborhoods and “communities of interest,” easily identifiable boundaries, compact districts, and non-discrimination relating to political parties; and
WHEREAS, the City also considered any delay in voting due to a change in district, respecting voters’ choices and continuity in office, and future population growth; and WHEREAS, the City conducted outreach to the public by hosting three public workshops to seek input on criteria considered when drafting district maps, dedicating a webpage with online mapping tools, and creating an interactive review map for members of the public to engage and provide feedback throughout the redistricting process; and WHEREAS, the City held one hearing before the maps were drawn on October 19, 2021 and two hearings after the maps were drawn on November 16, 2021 and February 15, 2022; and
WHEREAS, the City conducted a public hearing on March 1, 2022 at which this ordinance was introduced and given its first reading; and WHEREAS, the City of Costa Mesa, pursuant to the provisions of the California Environmental Quality Act (“CEQA”) (California Public Resources Code Sections 21000 et seq.) and State CEQA guidelines (Sections 15000 et seq.) has determined that the ordinance is not a "project" and further, that it is exempt from the provisions of CEQA pursuant to CEAQ Guidelines Section 15061(b)(3) (because it can be seen with certainty that the adoption of this Ordinance will not have an effect on the environment) such that 89 2
no environmental review under CEQA is required. In addition, the Ordinances is exempt pursuant to CEQA Guidelines Section 15308 (Class 8, Actions by Regulatory Agencies for the Protection of the Environment) because the adoption of this Ordinance is required to comply with state law in order to protect the environment; and WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.
NOW, THEREFORE, THE COSTA MESA CITY COUNCIL DOES HEREBY ORDAIN AS FOLLOWS:
Section 1 . Section 2-20.5 (District Boundaries) of Chapter II (City Council Generally) of Title 2 (Administration) of the Costa Mesa Municipal Code is hereby amended to read as follows:
2-20.5 District Boundaries.
The council member districts of the city shall have the following legal boundaries:
District 1
Beginning at the intersection of Bear Street and Sunflower Avenue on the northern border of the City of Costa Mesa, proceeding southerly along Bear Street until the 405 Freeway; thence proceeding westerly along the 405 Freeway until Harbor Blvd; thence proceeding southerly along Harbor Blvd until Merrimac Way, which is the northern border of Census Block 060590638071003; thence proceeding counterclockwise along the border of Census Block 060590638071003 until Harbor Blvd at Fair Drive; thence proceeding southerly along Harbor Blvd until the southern border of the Costa Mesa Golf Course; thence proceeding westerly along the southern border of the Costa Mesa Golf Course until Placentia Avenue; thence proceeding northerly along Placentia Avenue until the Fairview Channel; thence proceeding westerly along the Fairview Channel until the border of the City of Costa Mesa; thence proceeding clockwise along the border of the City of Costa Mesa until the point of origin.
District 2
Beginning at the intersection of Bear Street and Sunflower Avenue on the northern border of the City of Costa Mesa, proceeding southerly along Bear Street until the 405 Freeway; thence proceeding westerly along the 405 Freeway until Harbor Blvd; thence proceeding southerly along Harbor Blvd until Adams Avenue; thence proceeding easterly along Adams Avenue until Fairview Rd; thence proceeding northerly along Fairview Rd until the Paularino Channel; thence proceeding easterly along the Paularino Channel until California Highway 73; thence proceeding easterly along Highway 73 until the border of the City of Costa Mesa; thence proceeding counter- clockwise along the border of the City of Costa Mesa until the point of origin. 90 3
District 3
Beginning at the intersection of Mesa Drive and Orange Avenue on the eastern border of the City of Costa Mesa, proceeding southerly along Orange Avenue until 22nd Street; thence proceeding westerly along 22nd Street until California Highway 55; thence proceeding northerly along California Highway 55 until Fairview Road; thence proceeding northerly along Fairview Road until Wilson Street; thence proceeding westerly along Wilson Street until Harbor Blvd; thence proceeding northerly along Harbor Blvd until Fair Drive, which is the southern border of Census Block 060590638071003; thence proceeding clockwise along the border of Census Block 060590638071003 until Harbor Blvd at Merrimac Way; thence proceeding northerly along Harbor Blvd until Adams Avenue; thence proceeding easterly along Adams Avenue until Fairview Rd; thence proceeding northerly along Fairview Rd until the Paularino Channel; thence proceeding easterly along the Paularino Channel until California Highway 73; thence proceeding easterly along Highway 73 until the border of the City of Costa Mesa; thence proceeding clockwise along the border of the City of Costa Mesa until the point of origin.
District 4
Beginning at the intersection of Harbor Blvd and the southern border of the Costa Mesa Golf Course, proceeding southerly along Harbor Blvd until 19th Street; thence proceeding westerly along 19th Street until Pomona Avenue; thence proceeding southerly along Pomona Avenue until 17th Street; thence proceeding westerly along 17th Street until Placentia Avenue; thence proceeding northerly along Placentia Avenue until Towne Street; thence proceeding westerly along Towne Street until Monrovia Avenue; thence proceeding northerly along Monrovia Avenue until 19th Street; thence proceeding easterly along 19th Street until Placentia Avenue; thence proceeding northerly along the southern border of the Costa Mesa Golf Course; thence proceeding easterly along the southern border of the Costa Mesa Golf Course until Harbor Blvd, which is the point of origin.
District 5
Beginning at the intersection of 15th Street and California Highway 55 on the southern border of the City of Costa Mesa, proceeding northerly along California Highway 55 until Fairview Road; thence proceeding northerly along Fairview Road until Wilson Street; thence proceeding westerly along Wilson Street until Harbor Blvd; thence proceeding southerly along Harbor Blvd until 19th Street; thence proceeding westerly along 19th Street until Pomona Avenue; thence proceeding southerly along Pomona Avenue until 17th Street; thence proceeding westerly along 17th Street until Placentia Avenue; thence proceeding northerly along Placentia Avenue until Towne Street; thence proceeding westerly along Towne Street until Monrovia Avenue; thence proceeding northerly along Monrovia Avenue until 19th Street; thence proceeding easterly along 19th Street until 91 4
Placentia Avenue; thence proceeding northerly along Placentia Avenue until the Fairview Channel; thence proceeding westerly along the Fairview Channel until the border of the City of Costa Mesa; thence proceeding counter-clockwise along the border of the City of Costa Mesa until the point of origin.
District 6
Beginning at the intersection of Mesa Drive and Orange Avenue on the eastern border of the City of Costa Mesa, proceeding southerly along Orange Avenue until 22nd Street; thence proceeding westerly along 22nd Street until California Highway 55; thence proceeding southerly along California Highway 55 until 15th Street, on the southern border of the City of Costa Mesa; thence proceeding counter-clockwise along the border of the City of Costa Mesa until the point of origin.
These district boundaries are depicted on a boundary map attached hereto as Exhibit A.
These boundaries will remain in effect until amended by ordinance as provided in section 2-20.D.
Section 2. Council District Map Implementation. The City Clerk is authorized to make technical adjustments to the district boundaries that do not substantively affect the populations in the districts, the eligibility of candidates, or the residence of elected officials within any district. The City Clerk must consult with the City Manager and City Attorney concerning any technical adjustments deemed necessary and advise the City Council of any such adjustments required in the implementation of the districts.
Section 3. Environmental Compliance. Pursuant to the provisions of the California Environmental Quality Act (“CEQA”) (California Public Resources Code Sections 21000 et seq.) and State CEQA guidelines (Sections 15000 et seq.) the ordinance is not a “project” and further, that it can be seen with certainty that there is no possibility that the ordinance in question may have a significant effect on the environment, either directly or indirectly, and that therefore no environmental review under the CEQA is required, pursuant to CEQA Guidelines Section 15061(b)(3). In addition, the Ordinances is exempt pursuant to CEQA Guidelines Section 15308 (Class 8, Actions by Regulatory Agencies for the Protection of the Environment) because the adoption of this Ordinance is required to comply with state law in order to protect the environment.
Section 4. Inconsistencies. Any provision of the Costa Mesa Municipal Code or appendices thereto inconsistent with the provisions of the Ordinance, to the extent of such inconsistencies and no further, are repealed or modified to that extent necessary to affect the provisions of this Ordinance.
Section 5. Severability. If any chapter, article, section, subsection, subdivision, sentence, clause, phrase, word, or portion of this Ordinance, or the application thereof to any person, is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining 92 5
portion of this Ordinance or its application to other persons. The City Council hereby declares that it would have adopted this Ordinance and each chapter, article, section, subsection, subdivision, sentence, clause, phrase, word, or portion thereof, irrespective of the fact that any one or more subsections, subdivisions, sentences, clauses, phrases, or portions of the application thereof to any person, be declared invalid or unconstitutional.
No portion of this Ordinance shall supersede any local, State, or Federal law, regulation, or codes dealing with life safety factors.
Section 6. Certification. After this ordinance is approved by a majority vote of the City Council, the Mayor and City Clerk shall certify that the ordinance was approved by a majority vote. The City Clerk shall file one copy of the approved ordinance with the Orange County Clerk-Recorder's office, one copy with the Orange County Registrar of Voters and keep one copy in the City's archive. The City Clerk shall certify to the passage and adoption of this ordinance and shall cause the same to be published in the manner required by law.
Section 7. Effective Date. This Ordinance shall become effective immediately upon its adoption.
PASSED, APPROVED AND ADOPTED this 15 day of March, 2022.
_____________________________
John Stephens, Mayor
ATTEST:
______________________________
Brenda Green, City Clerk
APPROVED AS TO FORM:
______________________________
Kimberly Hall Barlow, City Attorney
93 6
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing Ordinance No. 2022-xx was duly introduced and given first reading at a regular meeting of the City Council held on March 1, 2022 and adopted at a regular meeting of the City Council held on the 15 day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this _____ day of __________, 2022.
________________________________
BRENDA GREEN, CITY CLERK
(SEAL)
94 1
2 5
3 6
4 Costa Mesa Golf Course
Orange Coast Colg
Mesa Verde Golf Course
Vanguard Univ.
Whittier Law Schl
John Wayne Airp
405
405
55 55
73 55
Sakioka Dr
W Wilson St
College Dr
Bristol St
Baker St
Smalley Rd
Gibraltar Ave
Mesa Verde Dr E
Carlton Pl
Fair Dr
23rd S
t
Junipero Dr
Arlington Dr
Monte Vista Ave
E 21st St
22nd St
Orange Ave
Victoria St
Tanager Dr
M
aple St
M
eyer Pl
Placent
ia Ave
Pomona Ave
Adams Ave
Clubhouse Rd
W
hittier Ave
Swan Dr
M
onrovia Ave
W 17th St
E 20th St
W Bay St
E 16th St
E 19th St
Tustin Ave
Santa An
a Av
e
E 18th St
Royal Pa
lm Dr
Harbor Blvd
Bear St
S Coast Dr
California St
Iowa St
Fairview Rd
Anton Blvd
South Coast
Plaza
OC Fairgrounds
Talbert Reg. Park
Costa Mesa
Redistricting 2021 NDC Map 115
©2021 CALIPER
95 NDC Map 115
District 1
Total Pop 18,524
Deviation from ideal -166
% Deviation -0.89%
% Hisp 22.4%
% NH White 58%
% NH Black 2%
% Asian-American 14%
Total 13,660
% Hisp 16%
% NH White 70%
% NH Black 2%
% Asian/Pac.Isl. 11%
Total 12,337
% Latino est. 14%
% Spanish-Surnamed 13%
% Asian-Surnamed 7%
% Filipino-Surnamed 1%
% NH White est. 77%
% NH Black 2%
Total 10,955
% Latino est. 13%
% Spanish-Surnamed 12%
% Asian-Surnamed 7%
% Filipino-Surnamed 1%
% NH White est. 78%
% NH Black 2%
Total 8,210
% Latino est. 11%
% Spanish-Surnamed 10%
% Asian-Surnamed 6%
% Filipino-Surnamed 1%
% NH White est. 81%
% NH Black est. 2%
ACS Pop. Est. Total 18,780
age0-19 23%
age20-60 56%
age60plus 22%
immigrants 20%
naturalized 56%
english 73%
spanish 14%
asian-lang 8%
other lang 5%
Language Fluency Speaks Eng. "Less than Very Well" 9%
hs-grad 38%
bachelor 31%
graduatedegree 16%
Child in Household child-under18 29%
Pct of Pop. Age 16+ employed 66%
income 0-25k 11%
income 25-50k 14%
income 50-75k 14%
income 75-200k 44%
income 200k-plus 18%
single family 62%
multi-family 38%
rented 45%
owned 55%
Total population data from the 2020 Decennial Census.
Surname-based Voter Registration and Turnout data from the California Statewide Database.
Latino voter registration and turnout data are Spanish-surname counts adjusted using Census Population Department undercount estimates. NH White and NH Black registration and turnout counts estimated by NDC. Citizen Voting Age Pop., Age, Immigration, and other demographics from the 2015-2019 American Community Survey and Special Tabulation 5-year data. 2 19,209
519
2.78%
31%
44%
2%
18%
14,200
21%
51%
5%
21%
10,733
22%
20%
11%
1%
62%
6%
9,032
21%
19%
10%
1%
63%
6%
5,982
18%
17%
9%
1%
67%
5%
19,050
17%
71%
12%
26%
60%
61%
18%
13%
8%
12%
37%
32%
14%
22%
79%
10%
11%
17%
54%
9%
31%
69%
75%
25%
3 18,526
-164
-0.88%
32%
52%
2%
10%
12,961
19%
67%
2%
11%
10,442
19%
18%
5%
1%
74%
2%
8,935
18%
17%
5%
1%
75%
2%
6,259
16%
15%
4%
1%
78%
2%
18,259
22%
59%
19%
23%
54%
67%
23%
6%
5%
12%
40%
28%
12%
27%
72%
12%
19%
15%
42%
12%
52%
48%
61%
39%
4 18,907
217
1.16%
77%
16%
1%
5%
8,213
56%
34%
1%
7%
6,184
53%
48%
4%
2%
44%
1%
4,846
50%
45%
5%
2%
47%
1%
3,118
49%
45%
4%
2%
47%
1%
20,612
32%
59%
9%
39%
25%
25%
70%
3%
2%
34%
40%
13%
5%
49%
71%
19%
22%
22%
32%
5%
36%
64%
80%
20%
5 18,479
-211
-1.13%
40%
48%
2%
7%
11,769
28%
62%
2%
8%
10,419
24%
22%
4%
1%
69%
3%
8,830
22%
20%
4%
1%
70%
3%
6,131
21%
20%
3%
1%
71%
3%
17,591
21%
63%
16%
30%
35%
59%
35%
3%
3%
18%
41%
23%
12%
28%
73%
14%
17%
16%
42%
10%
52%
48%
58%
42%
6 18,492
-198
-1.06%
16%
73%
1%
6%
14,149
11%
80%
1%
6%
12,482
9%
9%
3%
1%
86%
1%
11,136
9%
9%
3%
1%
86%
1%
8,057
8%
8%
3%
1%
87%
1%
18,932
22%
61%
18%
11%
59%
85%
10%
3%
3%
4%
34%
37%
17%
28%
75%
11%
12%
13%
45%
19%
64%
36%
55%
45%
Total
112,137
730
3.91%
36%
48%
2%
10%
74,953
23%
63%
2%
11%
62,597
21%
19%
6%
1%
71%
2%
53,734
19%
18%
6%
1%
73%
2%
37,757
17%
16%
5%
1%
75%
2%
113,224
23%
61%
16%
25%
44%
61%
29%
6%
4%
15%
38%
28%
13%
30%
73%
12%
15%
16%
44%
12%
50%
50%
62%
38%
02/09/2022 16:12 Page 1 of 1
Total Pop
Citizen Voting Age Pop
Voter Registration
(Nov 2020)
Voter Turnout
(Nov 2020)
Voter Turnout
(Nov 2018)
Age
Immigration
Language spoken at home
Education
(among those age 25+)
Household Income
Housing Stats
96 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-612 Meeting Date: 3/15/2022
TITLE:
MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND OBJECTIVES
DEPARTMENT: CITY MANAGER’S OFFICE
PRESENTED BY: LORI ANN FARRELL HARRISON, CITY MANAGER
CONTACT INFORMATION: ALMA REYES, ASSISTANT TO CITY MANAGER RECOMMENDATION:
Staff recommends that the City Council approve the March 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.
BACKGROUND:
On October 16, 2021, the City Council adopted new Goals and Objectives for the 2021-2024 Three Year Strategic Plan and created a new six-month work plan covering the October 2021 through March 2022 period. The new Six Month Objectives (Attachment 1) were developed at the September 27, 2021 Strategic Planning retreat. During the workshop, the City Council developed key priorities and objectives for the next six months with staff input. Staff will continue to provide status updates to the City Council via the detailed work plan attached to this report, which is updated on a monthly basis.
ANALYSIS:
The September 27, 2021 Strategic Planning Retreat included breakout groups where each of the five City Council Goals were discussed individually. Additionally, each breakout group developed key objectives for the next six-month period for each Goal, covering the October 2021 through March 2022 period. The matrix provides a detailed work plan with specific deliverables for each Goal including timeframes for project completion that will be updated and monitored monthly.
THREE-YEAR GOALS AND PRIORITIES:
The Three Year Goals approved by the City Council are as follows (in no priority order):
· Recruit and Retain High Quality Staff
· Achieve Long-Term Fiscal Sustainability
97 File #: 22-612 Meeting Date: 3/15/2022
· Strengthen the Public’s Safety and Improve the Quality of Life · Diversify, Stabilize and Increase Housing to Reflect Community Needs · Advance Environmental Sustainability and Climate Resiliency ALTERNATIVES:
The City Council can provide alternate direction to staff regarding the Strategic Plan update.
FISCAL REVIEW:
Many of the stated priorities and action steps are already funded within the FY 21-22 Adopted Budget, and if needed, will be included in the Proposed Budget for FY 22-23.
LEGAL REVIEW:
The City Attorney reviewed and approved this report as to form.
CONCLUSION:
The City Council in collaboration with the City’sleadership team revised the Three Year Goals at the September 2021 retreat, and established new objectives for the next six months. Staff recommends that the City Council approve the March update to the Strategic Plan.
98 A1
C I T Y O F C O S T A M E S A
SIX-MONTH STRATEGIC OBJECTIVES
THREE-YEAR GOAL: RECRUIT AND RETAIN HIGH QUALITY STAFF
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 1, 2021
HR Manager
Initiate the process to map and evaluate the employee recruitment process to innovate and modernize recruitment and commence development of the succession plan and present to the City Manager.
X
Succession Plan Contract awarded
to CPS Consulting Services for the
development of the Citywide
Succession Plan and
modernization of recruitment and
hiring practices. Work is underway.
2. Dec. 1, 2021
City Manager
Present to the City Council for consideration the first phase of hard- to-fill positions requiring a market adjustment based on current data.
X
12/7/21- City Council approved
Phase 1 of the hard-to-fill and
hard-to-retain compensation
adjustments.
Phase 2 will be presented to the
City Council on March 15, 2022.
3. June 1, 2022
City Clerk
Perform a market analysis of City Council compensation for comparable agencies and special districts within the county and report results to the City Manager.
X
Preliminary Council Compensation
Survey has been provided to the
City Manager and due diligence
review is in progress. Results will
be presented to the City Council
during the FY 2022-23 Budget
making process.
4. May 1, 2022
HR Manager
Launch the Costa Mesa University Wellness, Leadership, Training and Mentorship Program for all city employees.
X
Finalizing initial phase of training
offerings for Costa Mesa “U” in
conjunction with implementation of
Neogov “Learn” module.
5. March 15, 2022
HR Manager
Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration.
X
3/8/22 - Staffing recommendations
finalized and presented to the City
Council for consideration during
the Mid-Year Budget Study
Session. Agenda report with
recommended changes will be
presented on March 15, 2022.
99 A2
6. June 1, 2022
HR Manager, in
concert with the IT
Director
Update and begin implementation of the online employee onboarding, training and evaluation processes by updating the NeoGov System.
X
NeoGov contract signed.
Implementation process initiated
for NEOGOV “Onboard”, “Learn”
(Training) and “Perform”
(Evaluation) modules.
“Learn” module in implementation
process and scheduled to go “live”
in April 2022.
“Onboard” implementation in
progress to be followed by
“Perform.”
100
B1
THREE-YEAR GOAL: ACHIEVE LONG-TERM FISCAL SUSTAINABILITY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 15, 2021
Finance Director
Develop and define a quarterly report format, including financial metrics, to improve fiscal transparency and
report to the City Council and FIPAC
X
Distributed the FY 2021/2022 1st
and 2nd Quarter Financial Reports
to the City Council and FiPAC,
and posted to the City’s website.
2. March 1, 2022
Economic and
Development Services
Director, working with the
City Attorney
Secure a consultant for the Economic Development
Strategic Plan.
X
The Request for Proposals has
been prepared. On target for
consultant selection in
March/April.
3. March 15, 2022
IT Director, working with
the Police Chief and
Finance Director
Procure and implement an upgrade of the public safety
systems, subject to Dept. of Justice approval, and
citywide database servers.
X
Working with PD to implement
MDCs. DOJ approval for MDCs
and PCs was approved.
PCs received for Phase 3 (PD,
Fire, PS) of PC Refresh,
beginning install.
4. March 15, 2022
Finance Dir., working with
the Development Services
Director
Provide an update to the City Council regarding the state of retail cannabis implementation, including revised
revenue projections.
X
Mid-Year Budget Study Session
provided to City Council with an
update on all General Fund
revenues including Retail
Cannabis for current year budget.
Additional updates to be provided
in context of FY 2022-23 Budget.
101
C1
THREE-YEAR GOAL: STRENGTHEN THE PUBLIC’S SAFETY AND IMPROVE THE QUALITY OF LIFE
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Weekly
Asst. City Manager (lead),
working with the
Communications Team
Enhance the Communications and Engagement Plan to
support the public’s health, safety and quality of life and present results to the City Manager.
X
Weekly communication plan
presented to City Manager.
Additional contract resources may
be acquired in order to expand
existing communications during
pandemic
2. March 15, 2022
Public Services Dir., working
with the Police Chief and a
consultant
Present a plan to reduce collisions and injuries on
roadways, including providing 3-5 options for City Council direction.
X
11/2/21 - Third (3rd) Stakeholder
working group held to review safety
countermeasures for case study
locations, counter measure toolbox,
and best practices.
11/17/21 -Public outreach
meeting scheduled.
Consultant preparing draft Local
Road Safety Plan with traffic safety
countermeasures and applications
to reduce collisions and injuries on
roadways.
1/5/22 - Draft report is under review
by City staff.
3/8/22- Revised report sent to
Stakeholder Working Group for
review in February and comments
due on March 15. Consultant to
incorporate Stakeholder Working
Group comments and submit Local
Road Safety Plan by March 31.
102
C2
3. March 15, 2022
Police Chief – lead, Asst.
City Manager, Parks and
Community Services Dir.,
and Fire Chief
Engage the community to obtain feedback on the
community’s sense of safety and well-being and present
results to the City Council
X
I/P: Police Dept. developing a
community survey and potential
platforms and channels of
distribution.
1/5/22- Survey draft has been
completed and shared with
department directors for feedback
and finalization. Numerous Meet
and Greet opportunities have been
held for new Police Chief to discuss
public safety goals and measures
with community groups with
additional potential meetings
underway.
3/2/22 – Finalized draft community
survey submitted to City Manager.
Currently, the Office of the Mayor
and City Council and the Police
Department are working on
scheduling of a series of community
Listening Tours with Police Chief for
all Costa Mesa Districts.
4. March 15, 2022
Parks and Community
Services Director
Update the City Council on the Open Space Master Plan,
with a focus on access to parks.
X
12/7/21 - City Council approved an
agreement with RJM Design Group
to complete the Open Space Master
Plan (not-to-exceed $56,600).
Staff had a kickoff meeting with the
consultant in January. The
Consultant is preparing documents
to send out to the Stakeholders, as
well as preparing for community
phone surveys. The update process
is expected to be complete in fall
2022.
5. March 15, 2022
Asst. City Manager
Present options to the City Council for a behavioral health response model.
X
Reviewing best practices and
conducting outreach to potential
providers. Made contact with 3 cities
for potential opportunities to
collaborate and exploring available
funding streams.
103
C3
6. FUTURE OBJECTIVE
_______, 2022
Asst. City Manager, working
with the Communications
Team
Identify, develop and implement a measurement tool(s) to determine the effectiveness of the City’s communications and public engagement with all segments of the
community.
104
D1
THREE-YEAR GOAL: DIVERSIFY, STABILIZE AND INCREASE HOUSING TO REFLECT COMMUNITY NEEDS
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 1, 2021
Asst. City Manager – lead,
Development Services Dir.,
City Attorney
Present to the City Council opportunity sites for potential motel conversions with site control options.
X
11/16/21- Two proposed sites
approved by the City Council.
12/14/21 – County Board of
Supervisors approved one site
(Motel 6) for submission to the State
by the deadline of 1/31/22.
2. Dec. 15, 2021
City Attorney and the
Development Services Dir.
Present to the City Council for action necessary code
amendments to address SB 8, 9, and 10.
X
12/7/21 - City Council adopted an
urgency ordinance adopting
changes to Title 13 (Zoning) relating
to the implantation of Senate Bill 9
for the creation of two residential
units per lot and urban lot splits in
single family residential zones; and
declaring the ordinance an urgency
measure to take effect immediately
upon adoption.
3. Dec. 15, 2021
City Manager, working with
the City Council
Initiate and convene a Citizens Advisory Group to discuss Measure Y and Housing Element compliance.
X
10/19/21 – The City Council
approved formation of a Housing Ad
Hoc Committee to lead community
outreach efforts and deliberations
regarding Housing Element
Compliance and Measure Y.
1/11/22 – Community Forum was
held by Ad Hoc Committee to seek
input from the public.
105
D2
4. Feb. 1, 2022
Development Services Dir.
Present to the City Council for action the Housing Element.
X
11/8/21 - The initial Housing
Element presentation to the
Planning Commission took place.
On target for City Council discussion
in January 2022 and final adoption
on February 1st
2/1/22- The City Council adopted a
Resolution approving the City of
Costa Mesa’s 2021-2029 (Sixth-
Cycle) Housing Element.
5. March 15, 2022
Development Services Dir.
and City Attorney
Present to the Planning Commission a draft Inclusionary Housing Ordinance.
X
Keyser Marston Associates, the
City’s inclusionary housing
consultant, has completed the first
draft of the required technical report.
On target for presentation of an
Ordinance to the Planning
Commission in April/May 2022.
6. FUTURE OBJECTIVE
_______, 2022
Development Services Dir.
and City Attorney
Initiate a draft STR Ordinance and an evaluation of
program implementation options.
X
11/2/21 – City Council approved an
urgency ordinance prohibiting STR’s
(except for home sharing). Staff will
investigate opportunities for a
permitting system and return to
Council in 2022
7. FUTURE OBJECTIVE
_______, 2022
Development Services Dir.
and the City Attorney,
working with Jamboree
Housing
Present to the City Council for consideration a development plan and land use documentation for affordable senior
housing at the Senior Center site.
X
Jamboree Housing has initiated
meetings with staff to move forward
with an application for a senior
housing project on the City Senior
Center site in mid-2022. The City
Manager has approved an extension
of the ENA to that effect.
106
E1
THREE-YEAR GOAL: ADVANCE ENVIRONMENTAL SUSTAINABILITY AND CLIMATE RESILIENCY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. May 15, 2022
Public Services Director
Present the Pedestrian Master Plan update to the City
Council for direction.
X
10/6/21 – 2nd Public Outreach
meeting held.
12/1/21 – Draft recommendations
and draft Pedestrian Master Plan
recommendations presented to the
Bikeway and Walkability
Committee.
1/5/22 – A special meeting of the
Bike and Walkability Committee is
scheduled for January 19th to
focus on the Pedestrian Master
Plan.
Public outreach meeting
planned for February.
3/8/22 - Draft recommendations
and plan being revised to
incorporate and address
comments. Public outreach to be
scheduled for late April to review
draft plan.
107
E2
2. Feb. 15, 2022
Public Services Director,
working with the City
Manager
Develop a scope of work for the Climate Action and
Adaptation Plan and present to the City Council for action.
X
Staff is currently conducting
research on best practices in
CAAP development, including
detailed review of climate action
plans of several cities in California.
Staff has also developed a draft
community survey titled “Climate
Ready Costa Mesa: Community
Survey” to gauge Costa Mesa
residents’ concerns and priorities
in climate change. The survey is
expected to be launched in early
2022.
1/5/22 – Staff has completed
research on best practices and
lessons learned, and is currently
working on developing a draft
scope of work for Costa
Mesa.
3/8/22 - City staff has developed a
draft Climate Action and
Adaptation Plan (CAAP) and it is
currently being reviewed by the
City Manager.
The CAAP will be submitted to
Council in April/May 2022.
108
E3
3. March 1, 2022
Public Services Director
Provide an update of the Stormwater Management Master
Plan to the City Council.
X
Existing Conditions Assessment
Phase:
Data Collection _ Record
Information: completed
Site Assessment and Inspection:
Ongoing
Base maps Development: Ongoing
Existing Hydrologic/Hydraulic
Analysis (EHH): Near completion
I/P: Draft Existing Conditions
Assessment Report (ECAR)
Analysis (EHH): Completed
Comments from City Attorney and
staff are being incorporated by
consultant
Next phase: Development of Storm
Drain System Master Plan Update.
Memo with Existing Conditions
Assessment Report to be provided
by April 15, 2022.
109
E4
4. May 1, 2022
Public Services Director,
working with the
Development Services Dir.
Re-evaluate the existing Municipal Sustainable Policy,
including landscape, organic waste and infrastructure
planning and present the results to the City Council for action.
X
Staff has mobilized a Costa Mesa
Green Team (representatives from
Public Services and Development
Services) to review existing policy
developed in 2007 and conduct
research on ways to advance
sustainability at City owned
facilities and infrastructure.
Staff is recruiting members of
‘Sustainability Working Group’,
representatives from all City
Departments to provide
suggestions to improve the
Sustainable Municipal Green
Policy.
1/5/22 – The Costa Mesa Green
Team has conducted research on
best practices in municipal
sustainability and has developed
preliminary goals.
The Sustainability Working Group
members, representing all City
Departments, have been identified
and the first internal workshop to
review the policy will be held in
early January.
3/8/22 - City staff has completed
the draft Sustainable Municipal
Green Policy (SMGP) update and
it is currently being reviewed by the
City Manager and other
Departments.
The SGMP update will be
transmitted to Council by April/May
2022.
110
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-586 Meeting Date: 3/15/2022
TITLE:
ACCEPTANCE OF COMPLETED CITYWIDE STREET SLURRY SEAL PROJECT, CITY PROJECT NO. 21-02
DEPARTMENT: PUBLIC SERVICES DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5633 RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by American Asphalt South, Inc. for the Citywide Street Slurry Seal Project, City Project No. 21-02, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond one (1) year after the conclusion of the one- year warranty period; and release the retention monies thirty-five (35) days after the Notice of Completion filing date.
BACKGROUND:
On August 3, 2021, a construction contract in the amount of $617,048 was awarded to American Asphalt South, Inc. for the Citywide Street Slurry Seal Project, Project No. 21-02.
This project improved pavement conditions throughout the city by re-surfacing roadways and improving preventative maintenance. The new slurry provides a protective seal to help extend the service life of the pavement and improve overall drivability.
The original scope of this contract consisted of the application of slurry seal pavement coatings and replacement of traffic markings, striping, and other incidental work needed to complete the project in accordance with the contract documents. In addition, at the request of the City Council at the August 3, 2021 meeting, staff successfully negotiated the inclusion of several active transportation improvements to the project including new bicycle lanes and sharrows, consistent with the City’s Active Transportation Plan.
The streets under the annual Street Slurry Maintenance Project are located Citywide (Attachment 1) and includes the following maintenance zones and neighborhoods:
· Maintenance Zones 6 and 7: Bounded by 19th Street to the north, Newport Boulevard and
111
File #: 22-586 Meeting Date: 3/15/2022
· Maintenance Zones 6 and 7: Bounded by 19th Street to the north, Newport Boulevard and Harbor Boulevard to the east, and toward the City boundary to the south and west. · Neighborhoods: Downtown West, Freedom Homes, Halecrest, Mesa Del Mar, Mesa Verde, College Park, and Bristol West.
Several streets including Baker Street (from Harbor Boulevard to Mesa Verde Drive), El Camino Drive (from Monterey Avenue to Mendoza Drive), and Country Club Drive (from Mesa Verde Drive to Gisler Avenue) received updated striping and signage improvements, as well as the slurry seal. The active transportation improvements provide more visibility to bicycle infrastructure. The newly added thermoplastic markings and signage will highlight the potential presence of bicyclists to motorists and promote more bicycling activity.
ANALYSIS:
The work required by the contract documents was completed on February 7, 2022 to the satisfaction of the City Engineer. The final construction amount is $600,508. A summary of the costs is as follows:
Original Contract Amount: $617,048
Final Quantity and Unit Cost Adjustment: ($ 16,540)
Final Contract Cost: $600,508
We are pleased to report that the project came in under the original approved contract amount by $16,540 or almost 3 percent, even after inclusion of the requested active transportation elements.
As of this date, there are no Stop Notices filed against American Asphalt South, Inc.
Baker Street (Before) Baker Street (After)
112
File #: 22-586 Meeting Date: 3/15/2022
ALTERNATIVES:
This project has been completed and is administrative in nature; hence, there are no other alternatives to be considered.
FISCAL REVIEW:
The project was completed utilizing restricted Gas Tax Funds. The project came in under budget.
The remaining funds of $16,540 will be returned to the Gas Tax Fund Balance.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project works toward achieving the following City Council goal: Strengthen the public’ssafety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by American Asphalt South, Inc. for the Citywide Street Slurry Seal Project, City Project No. 21-02, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the Labor and Material Bond seven (7) months after the filing date and release the Faithful Performance Bond one (1) year after the conclusion of the one-year warranty period; and release the retention monies thirty-five (35) days after the Notice of Completion filing date.
113
ATTACHMENT 1
114
ATTACHMENT 1
115
ATTACHMENT 1
116
ATTACHMENT 1
117
ATTACHMENT 1
118
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-592 Meeting Date: 3/15/2022
TITLE:
RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2022 ORANGE COUNTY
MARATHON RUNNING FESTIVAL
DEPARTMENT: PUBLIC SERVICES DEPARTMENT/ TRANSPORTATION
SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC SERVICES DIRECTOR CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER (714) 754-5343
RECOMMENDATION:
Staff recommends the City Council adopt Resolution No. 2022-xx, designating event routes for the 2022 Orange County (OC) Marathon Running Festival, and approving the temporary street closures for April 30, 2022 and May 1, 2022, as requested for the 2022 OC Marathon Running Festival.
BACKGROUND:
A Special Event Permit application was submitted to the City on January 13, 2022 (Attachment 2), requesting permission to close certain streets to conduct the 2022 OC Marathon Running Festival.
The application is currently being reviewed by the City’sSpecial Event Committee, comprised of representatives from various City departments.
This is the thirteenth year the City of Costa Mesa will participate in the OC Marathon, which has been an annual event in the Orange County area since 2004. Similar to the previous marathons, the proposed route for the 2022 OC Marathon Running Festival begins at Fashion Island in the City of Newport Beach and finishes at the Orange County Fair and Event Center in Costa Mesa. This year’s OC Marathon Running Festival is comprised of three (3) sub-events:
1. Full Marathon (26.2 miles) on Sunday, May 1, 2022
2. Half Marathon (13.1 miles) on Sunday, May 1, 2022
3. 5K Fun Run/Walk (3.1 miles) on Saturday, April 30, 2022 The routes within Costa Mesa for the 2022 full and half-marathon events are shown on Attachments 3 and 4, respectively. A map depicting the route for the 2022 5K Fun Run/Walk is shown on Attachment 5. There are no changes to the proposed routes on public streets for the above events from the 2019 OC Marathon Running Festival.
Within Costa Mesa, the streets affected by the Full Marathon include portions of Santa Ana Avenue, Bristol Street, Red Hill Avenue, Main Street, Sunflower Avenue, Anton Boulevard, Avenue of the Arts,
119
File #: 22-592 Meeting Date: 3/15/2022
Bristol Street, Red Hill Avenue, Main Street, Sunflower Avenue, Anton Boulevard, Avenue of the Arts, Bear Street, Gisler Avenue, Country Club Drive, Mesa Verde Drive West, Adams Avenue, Placentia Avenue, Oriole Drive, Canary Drive, Tanager Drive, Golf Course Drive, Harbor Boulevard, Merrimac Way, and Fairview Road. The streets affected by the Half Marathon include portions of Santa Ana Avenue, Mesa Drive, and Newport Boulevard Southbound Frontage Road. The affected streets for the 5K Fun Run/Walk are Arlington Drive, Fairview Road, and Merrimac Way.
The Half Marathon event is proposed to start in the City of Newport Beach at 6:15 a.m. For the Half Marathon event, street closures in Costa Mesa begin at 7:00 a.m. and the last affected road segments reopen no later than 10:30 a.m.
The 5K Fun Run/Walk event will begin and end at the Orange County Fair and Event Center. For the 5K Fun Run/Walk, street closures will begin at 4:00 p.m. on Saturday and the last affected road segment will reopen no later than 6:00 p.m.
Since the proposed routes for all three (3) events are not among the previously approved Special Event street areas in the currently approved resolution (Attachment 6), City Council approval is required for these new street closures.
ANALYSIS:
Prior years’marathon events have enjoyed success due to the efforts of organizers, as well as City staff. Similar to prior Marathon events, the organizers will be required to conduct an extensive outreach to churches and businesses that are open during the time of the street closures and detours. In addition, residential areas affected by closures will be notified in advance.
On the weekend of the 2021 OC Marathon, police management personnel, sworn officers, civilian officers, and explorers (from Costa Mesa and other agencies) provided support for the events. The Fire Department had personnel stationed at the Emergency Medical Services (EMS) tent for the event. As a result of close coordination between various City departments and event organizers, and implementation of traffic control, impacts on many residential and commercial areas as well as arterial streets have been minimized.
Street Closures:
A number of minor and major arterial streets will require full closure, while some other streets will require either half-closure (one direction), or partial closure (only the closure of one or two lanes in one direction). In order to minimize impacts to the public, the closure of streets will be phased to occur as the fastest runners approach, and will be reopened as the last of the runners and the official sweep vehicle passes by. The fastest marathon runners are expected to finish in approximately two (2) hours and 20 minutes. The overall length of time for the slowest runners of the marathon with traffic control will be limited to a maximum of seven (7) hours. The marathon begins at 5:30 a.m.; therefore, the last runner permitted on the course with traffic control would finish no later than 12:30 p.m. A sweep vehicle will circulate through the course in time with the slowest paced runner to ensure the course is clear and that streets can be reopened as soon as possible.
Attachment 7 presents a brief summary of the arterials affected by the proposed Full Marathon, Half- Marathon, and 5K Fun Run/Walk routes through Costa Mesa. The Mesa Verde Community, Inc.
Board and the Mesa Verde Country Club will, as years past, be notified of the event and the street closures. Additional information to assist the patrons of the Mesa Verde Country Club and to navigate
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closures. Additional information to assist the patrons of the Mesa Verde Country Club and to navigate the proposed closures will be provided to the Mesa Verde Country Club as the event date approaches.
Impacts to traffic flow will occur at various intersections as marathon participants move along the route, beginning as early as 6:30 a.m. and ending at approximately 1:00 p.m. Attachment 8 identifies the major intersections where traffic detours are necessary to provide for the safety of runners while crossing intersections. As shown in the attachment, traffic control on Harbor Boulevard and Fairview Road will be conducted as “soft closures,” whereby vehicles will be allowed through as gaps in runners permit. Adams Avenue will be subject to full closure for approximately two (2) hours followed by soft closures for up to four (4) hours. Advance warning signs will be positioned to advise drivers of possible delays during this time. Traffic control will be actively managed by Costa Mesa Police Officers, allowing traffic to pass through the closed area as much as possible. With the proposed closure of the Adams Avenue at Placentia Avenue/Mesa Verde Drive West intersection, there will be coordination with City of Huntington Beach staff for the placement of advance warning signs within their City limits to minimize congestion and delays.
Staff has also reviewed planned street improvement projects within the City for any conflicts with the 2022 OC Marathon Running Festival and confirms that no projects are scheduled on streets that would impact the proposed route for this event. Close monitoring of project schedules will continue as the date of the marathon approaches.
Traffic Control:
OC Marathon Running Festival representatives estimate up to 10,000 participants and approximately 10,000 spectators along the 26-mile route. Due to the large scale of the event and magnitude of street closures, lane closures, and detours, the Transportation Services Division will require that the applicant be responsible for the preparation and submittal of detailed traffic control plans prepared by a Registered Traffic Engineer. Additionally, the applicant will be responsible for furnishing all traffic control devices such as cones, signs, and barricades required for the event. The overall traffic control at intersections and driveways will be directed by Costa Mesa Police Department Officers and Explorers.
The Police Department will staff this event similarly to prior years’events making any necessary adjustments based on actual field conditions. Since the OC Marathon is being held on a Sunday, it will not affect weekday peak rush-hour traffic. Therefore, during the hours in which the event occurs in Costa Mesa, it is expected to have a lesser impact on traffic flow. With traffic control at all locations monitored and managed by the City’s Police Department, emergency access to all properties is assured at all times.
Fire Department personnel on the Special Event Committee are involved in reviewing the Special Event Permit application and will include any necessary conditions and implement appropriate measures to ensure emergency response is not adversely affected.
Public Information:
The applicant will be conditioned to provide written notification prior to the event to all property owners and tenants affected by the street closures. Some samples of correspondence are included with the Special Event Application (Attachment 2). The applicant is engaged in discussion with the Orange County Fair and Event Center, for approval to utilize the property for the event and
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File #: 22-592 Meeting Date: 3/15/2022
Orange County Fair and Event Center, for approval to utilize the property for the event and anticipates their approval.
Similar to prior years, staff will work with the applicant to identify and be certain that all properties directly affected by the event receive adequate notice of the time and period of closure, as well as proper detour information. Additionally, as part of the traffic control requirements, the Public Services Department staff will require the placement of changeable message signs at key locations in advance of the event to give adequate notice of the planned street closures.
OC Market Place:
In previous years, the traffic restrictions on Fairview Road, southbound Newport Boulevard Frontage Road, and Harbor Boulevard created long delays to visitors to the OC Market Place. The OC Fair and Event Center cancelled the OC Market Place on Sunday of the prior OC Marathon events. This eliminated a major traffic issue that was experienced by the OC Market Place vendors and visitors alike.
For the 2022 OC Marathon event also, the OC Market Place is expected to be closed for the entire weekend. The cancellation of the OC Market Place for the 2022 event will reduce the amount of traffic on those roadways and will result in significantly fewer impacts. Parking for the OC Marathon event will be significantly improved due to the cancellation of the OC Market Place.
Areas of Improvement:
The following are some of the observations and areas for improvement identified for earlier OC Marathon events and continue to apply for the 2022 OC Marathon Running Festival:
· Event start times should be maintained as close to schedule as possible. · Field-review all water stations and band locations, particularly near residential areas. · No music or loud noises near residential areas before 8:00 a.m. · Address traffic issues related to vehicles exiting the Fairgrounds parking lot and on Fair Drive. · Improve course signage for all events.
ALTERNATIVES:
The City Council may choose to not approve the requested route as submitted and direct the applicant to revise the route to use other streets. This alternative, however, would not be preferred by the organization as it will potentially have significant impacts on the planned event.
The City Council may also choose to not approve the resolution and the requested street closures.
This may result in cancellation of the 2022 OC Marathon Running Festival.
FISCAL REVIEW:
The applicant will reimburse the City for the cost of Police and Fire support during the event per the Special Event Permit application.
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LEGAL REVIEW:
As part of the Special Event Permit application, the applicant will be required to provide the City with indemnity and insurance per the City’srequirements. The City Attorney’sOffice has reviewed this report and the proposed Resolution and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goals:
· Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
A Special Event Permit application has been submitted to the City requesting closure of certain streets on April 30, 2022 and May 1, 2022, to conduct the 2022 OC Marathon Running Festival. Staff requests City Council’s approval to close the identified streets for this event. In addition, staff requests adoption of the Resolution, designating the event routes in compliance with Costa Mesa Municipal Code, Section 9-208.9.
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ATTACHMENT 1
Resolution No. 2022-xx Page 1 of 6
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, DESIGNATING THE EVENT ROUTES AND STREET CLOSURES FOR THE 2022 ORANGE COUNTY MARATHON RUNNING FESTIVAL
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA DOES HEREBY FIND AND DECLARE AS FOLLOWS:
WHEREAS, because of the impact that special events have on City streets and traffic when a full or partial street closure is required for such special event s, the City Council of the City of Costa Mesa finds that it is crucial that any such routes be thoroughly reviewed and analyzed to enable careful planning of such special events in order to minimize impacts to the general public where such street closures are permitted; and WHEREAS, in accordance with Section 9 -208.9 of the Costa Mesa Municipal Code, Event Routes, after thorough review, analysis, and planning, the City Council does hereby establish the following routes and necessary full and partial street closures for the 2022 Orange County Marathon Running Festival.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:
Section 1. The 20 22 Orange County Marathon event route is hereby established as shown by the map attached hereto as Exhibit “A” and incorporated herein.
Section 2. The 2022 5K Run/Walk event route is hereby established as shown by the map attached hereto as Exhibit “B” and incorporated herein Section 3. The streets listed in Exhibit “C,” attached hereto and incorporated herein, will be subject to full and partial street closures for the 2022 Orange County Marathon Running Festival. Said closures will be as set forth in Exhibit C.
PASSED AND ADOPTED this 15th day of March, 2022.
_______________________________
John Stephens, Mayor
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ATTACHMENT 1
Resolution No. 2022-xx Page 2 of 6
ATTEST: APPROVED AS TO FORM:
_______________________________ _______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 15th day of March 2022.
_______________________________
BRENDA GREEN, CITY CLERK (SEAL)
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ATTACHMENT 1
Resolution No. 2022-xx Page 3 of 6
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Resolution No. 2022-xx Page 4 of 6
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Resolution No. 2022-xx Page 5 of 6
EXHIBIT C
FULL MARATHON – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Santa Ana Avenue Mesa Drive Bristol Street Half West
Red Hill Avenue Bristol Street Main Street Half West
Main Street Red Hill Avenue Sunflower Avenue Half South/West Sunflower Avenue Main Street Avenue Of Arts Partial South Anton Boulevard Sunflower Avenue Enclave Driveway Full --- Avenue Of Arts Sunflower Avenue Town Center Drive Full --- Bear Street South Coast Plaza Sunflower Avenue Partial East Sunflower Avenue Bear Street Raitt Street Partial North Gisler Avenue Santa Ana River Country Club Drive Partial South Country Club Drive Gisler Avenue Mesa Verde Dr. W Partial West Mesa Verde Dr. W Country Club Drive Adams Avenue Partial South/East Placentia Avenue Adams Avenue Oriole Drive Partial East Oriole Drive Placentia Avenue Canary Drive Partial South Canary Drive Oriole Drive Tanager Drive Partial South
Tanager Drive Canary Drive Golf Course Drive Partial South Merrimac Way Harbor Boulevard Fairview Road Full South
Fairview Road Merrimac Way Fair Drive Partial East
HALF MARATHON – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Mesa Drive Santa Ana Avenue Newport Boulevard Half North SB Newport Frontage Mesa Drive Fair Drive Full ---
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ATTACHMENT 1
Resolution No. 2022-xx Page 6 of 6
5K FUN RUN/WALK – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Fairview Road Fair Drive Arlington Drive Full ---
Fairview Road Arlington Drive Pirate Way /
Mustang Way Half West
Merrimac Way Fairview Road 500’ E/O Harbor Bl. Half North 129
130
131
132
133
134
135
136
137
138
Basic Timeline Page 1 of 1
EVENT SCHEDULE OVERVIEW Wednesday, April 27, 2022 Load In/Set UP Location: Storage, OC Marathon Office, OC Fair Campground area Time: 8:00pm – 5:00pm Thursday, April 28, 2022 Load In/Set UP Location: OC Fair & Event Center Time: 8:00pm – 5:00pm Friday, April 29, 2022 OC Lifestyle & Fitness Expo Location: OC Fair & Event Center, Costa Mesa Building, Building #10 Time: 4:00pm – 8:00pm Saturday, April 30, 2022 Kids Run the OC (6,000 participants) Location: OC Fair & Event Center, Park Plaza Time: 8:00am – 12:00pm OC Lifestyle & Fitness Expo Location: OC Fair & Event Center, Costa Mesa Building, Building #10 Time: 10:00am – 5:00pm 5K Run/Walk (2,800 participants) Location: Costa Mesa City Streets/Orange Coast College Start/Finish Line: OC Fair & Event Center Start Time: 5:00 pm Sunday, May 1, 2022 Full Marathon (1,600 participants) Location: Newport Beach, Costa Mesa, Santa Ana, Irvine City Streets Start Line: Newport Center Dr – Fashion Island, Newport Beach Start Time: 5:30 am start Finish Line: OC Fair & Event Center Half Marathon (8,000 participants) Location: Newport Beach, Costa Mesa, Santa Ana, Irvine City Streets Start Line: Newport Center Dr – Fashion Island, Newport Beach Start Time: 6:15 am start Finish Line: OC Fair & Event Center 139
NEWPORT CENTER DR
12 10
w
w
9 11
1 2
6 7
8 5
w
w
w
3 4
w
w
25 26
15 w w
ww
w
w
w
w
20 23
22 w16
14 13
17 18
19 w
21 24
w
w
TALBERT
REGIONAL
PARK
JOHN WAYNE
AIRPORT
UPPER
NEWPORT
BAY
LOWER
NEWPORT
BAY
NEWPORT
CENTER
START
FAIRVIEW
SOUTH COAST
PLAZA
PARK
NEWPORT BEACH
CORONA
DEL MAR
COSTA MESA
FOUNTAIN VALLEY
IRVINE
405
405
73 73
55 1
1 1
55 405
HARBOR BLVD
FAIRVIEW ROAD
WILSON ST
FAIR DR
SANTA ANA RIVER TRAIL
GISLER AVE
TANAGER
MESA DRIVE
BRISTOL STREETSANTA ANA AVE
IRVINE AVE
SUNFLOWER
MACARTHUR BLVD
SEGERSTROM AVE
SEGERSTROM
HIGHSCHOOL
ANTON
BAKER
BEAR BRISTOL STRAITT
MAIN
RED HILL
ORCHID
MACARTHUR BLVD
SAN JOAQUIN HILLS ROAD
JAMBOREE ROAD
BAYSIDE DRIVE
M
ESA VERDE DR E
GALAXY DR
COUNTRY CLUB DR
140
Lead Runners Pace Chart
DistanceMarathon DistanceHalfRace Start5:30:00 Race Start6:15:00Lead Pace0:05:30 Lead Pace0:04:45Balloon Pace0:16:00 Balloon Pace0:16:00Last Pace0:18:00 Last Pace0:22:00Wave Time0:05:00 Wave Time0:30:00 Turns MileLead Time Ful Balloon FullPost-Cut Full.Mile #Lead Time HalfBalloon HalfPost-Cut HalfStart 05:30:005:35:00 06:15:006:45:00Left on San Nicolas Dr0.85:34:245:47:485:49:240.86:18:486:57:487:02:36Left on Avocado Ave0.95:34:575:49:245:51:120.96:19:176:59:247:04:48Right on San Joaquin Hills Rd15:35:305:51:005:53:00 16:19:457:01:007:07:00Right on MacArthur Blvd1.15:36:035:52:365:54:481.16:20:147:02:367:09:12Left on Pacific Coast Highway25:41:006:07:006:11:00 26:24:307:17:007:29:002.55:43:456:15:006:20:002.56:26:527:25:007:40:00Right on Orchid 2.75:44:516:18:126:23:362.76:27:497:28:127:44:24Right on Orcean Blvd2.95:45:576:21:246:27:122.96:28:467:31:247:48:4835:46:306:23:006:29:00 36:29:157:33:007:51:00Right on Carnation Ave3.65:49:486:32:366:39:483.66:32:067:42:368:04:12Right on Seaview Ave3.75:50:216:34:126:41:363.76:32:357:44:128:06:2445:52:006:39:006:47:00 46:34:007:49:008:13:00Left on Marguerite Ave4.15:52:336:40:366:48:484.16:34:297:50:368:15:12Left on Bayside Dr 4.25:53:066:42:126:50:364.26:34:577:52:128:17:244.65:55:186:48:366:57:484.66:36:517:58:368:26:125.35:59:096:59:487:10:245.36:40:118:09:488:41:365.76:01:217:06:127:17:365.76:42:058:16:128:50:24Reopen intersection by 7:45A5.86:01:547:07:487:19:245.86:42:338:17:488:52:366.36:04:397:15:487:28:246.36:44:558:25:489:03:366.56:05:457:19:007:32:006.56:45:538:29:009:08:00Left on Pacific Coast Highway6.66:06:187:20:367:33:486.66:46:218:30:369:10:12Left U-turn onto bike path6.86:07:247:23:487:37:246.86:47:188:33:489:14:36Under Bridge 6.96:07:577:25:247:39:126.96:47:478:35:249:16:48Transition off path onto Dover Dr76:08:307:27:007:41:00 76:48:158:37:009:19:00Right on Castaways7.46:10:427:33:247:48:127.46:50:098:43:249:27:48Right into Parking Lot7.56:11:157:35:007:50:007.56:50:378:45:009:30:00Onto Castaways Bike Path7.66:11:487:36:367:51:487.66:51:068:46:369:32:1286:14:007:43:007:59:00 86:53:008:53:009:41:00Right onto Dover Dr sidewalk8.56:16:457:51:008:08:008.56:55:229:01:009:52:00Right on Westcliff Dr8.66:17:187:52:368:09:488.66:55:519:02:369:54:12Right on Westcliff Dr8.76:17:517:54:128:11:368.76:56:199:04:129:56:2496:19:307:59:008:17:00 96:57:459:09:0010:03:00Right on Galaxy Dr9.26:20:368:02:128:20:369.26:58:429:12:1210:07:24106:25:008:15:008:35:00107:02:309:25:0010:25:00Right on Santiago 10.56:27:458:23:008:44:0010.57:04:529:33:0010:36:0010.66:28:188:24:368:45:4810.67:05:219:34:3610:38:12Right on Irvine 10.76:28:518:26:128:47:3610.77:05:509:36:1210:40:2410.96:29:578:29:248:51:1210.97:06:479:39:2410:44:48116:30:308:31:008:53:00117:07:159:41:0010:47:0011.26:31:368:34:128:56:3611.27:08:129:44:1210:51:24Left on University Dr11.76:34:218:42:129:05:3611.77:10:359:52:1211:02:24Right on Santa Ana Ave11.96:35:278:45:249:09:1211.97:11:329:55:2411:06:48126:36:008:47:009:11:00127:12:009:57:0011:09:00SPLIT (Half Left/Full Straight)12.26:37:068:50:129:14:3612.27:12:5710:00:1211:13:24Road becomes Red Hill Ave12.76:39:518:58:129:23:3612.77:15:1910:08:1211:24:24136:41:309:03:009:29:00137:16:4510:13:0011:31:0013.16:42:039:04:369:30:4813.17:17:1310:14:3611:33:1213.76:45:219:14:129:41:36146:47:009:19:009:47:0014.16:47:339:20:369:48:4814.26:48:069:22:129:50:36Left on Main St 14.66:50:189:28:369:57:48Left on Sunflower Ave156:52:309:35:0010:05:0015.16:53:039:36:3610:06:48Left on Anton Blvd15.26:53:369:38:1210:08:36U-Turn 15.36:54:099:39:4810:10:24Left on Sunflower Ave15.46:54:429:41:2410:12:1215.56:55:159:43:0010:14:00Left on Ave of the Arts15.86:56:549:47:4810:19:24Left into Plaza 166:58:009:51:0010:23:00Over footbridge 16.36:59:399:55:4810:28:24Right on Mall Sidewalk16.47:00:129:57:2410:30:12Left on Town Center Dr16.57:00:459:59:0010:32:00Right on Bear St 16.77:01:5110:02:1210:35:36Left on Sunflower Ave16.97:02:5710:05:2410:39:12177:03:3010:07:0010:41:00 141
Lead Runners Pace Chart
DistanceMarathon DistanceHalfRace Start5:30:00 Race Start6:15:00Lead Pace0:05:30 Lead Pace0:04:45Balloon Pace0:16:00 Balloon Pace0:16:00Last Pace0:18:00 Last Pace0:22:00Wave Time0:05:00 Wave Time0:30:00 Turns MileLead Time Ful Balloon FullPost-Cut Full.Mile #Lead Time HalfBalloon HalfPost-Cut HalfRight on S. Raitt St17.27:04:3610:10:1210:44:36Left into Segerstrom High Stadium17.57:06:1510:15:0010:50:0017.97:08:2710:21:2410:57:12187:09:0010:23:0010:59:0018.17:09:3310:24:3611:00:48Left on S. Raitt St 18.27:10:0610:26:1211:02:36Left on W Segerstrom Ave18.37:10:3910:27:4811:04:24197:14:3010:39:0011:17:0019.17:15:0310:40:3611:18:4819.27:15:3610:42:1211:20:3619.87:18:5410:51:4811:31:2419.97:19:2710:53:2411:33:12Left onto San Ana River Trail207:20:0010:55:0011:35:00217:25:3011:11:0011:53:00Left off trail onto Gisler Ave21.67:28:4811:20:3612:03:4821.77:29:2111:22:1212:05:36227:31:0011:27:0012:11:00Right on Country Club Dr22.17:31:3311:28:3612:12:48Right on Mesa Verde Dr 22.67:34:1811:36:3612:21:4822.97:35:5711:41:2412:27:12237:36:3011:43:0012:29:0023.37:38:0911:47:4812:34:24Left on Oriole Dr 23.47:38:4211:49:2412:36:12Right on Canary Dr23.57:39:1511:51:0012:38:00Left on Tanager Dr23.67:39:4811:52:3612:39:48Enter bike path @ Golf Course Dr247:42:0011:59:0012:47:00Cross onto Merrimac Way24.57:44:4512:07:0012:56:00257:47:3012:15:0013:05:00Enter OC Fairgrounds West Plaza25.37:49:0912:19:4813:10:24Right into parking lot25.97:52:2712:29:2413:21:12Right into Finish Chute267:53:0012:31:0013:23:00FULL FINISH 26.27:54:0612:34:1213:26:36 142
OC Marathon – Turn by Turn Directions
OC Marathon Turn by Turn - Page 1 of 2
Start Line 1. Northbound on Newport Center Drive (inner loop only) 2. L on San Nicolas 3. L on Avocado 4. R on San Joaquin Hills Rd. 5. R on MacArthur Blvd. 6. L on Coast Highway (PCH) Corona del Mar, Balboa Island, Promontory Point, Linda Island and Harbor Island 7. R on Orchid Ave. 8. R on Ocean Blvd. 9. R on Carnation Ave. 10. R on Seaview Way 11. L on Marguerite Ave. 12. L on Bayside Dr. Dover Shores / Irvine Avenue 13. L on PCH (Stay on south side of bridge and follow coning pattern) 14. On the west side of the bridge, L onto sidewalk and follow path under the bridge 15. Come up on the north side of the bridge and onto Dover going north 16. R on Castaways Ln 17. R into Castaways/Back Bay Trail Parking lot 18. Straight on Castaways/Back Bay Trail to Dover Dr. 19. Left on Castaways/Back Bay Trail to Dover Dr. (the final turn, where there is a "look out" to the right) 20. Keep on Castaways/Back Bay Trail to Dover St 21. R on Dover Dr.(Runners stay on sidewalk) 22. R on Westcliff Dr. 23. R on Westcliff/Dover 24. L on Santiago Dr. 25. R on Galaxy Dr. 26. R on Santiago Dr. Eastside Costa Mesa 27. R on Irvine Ave. 28. L on University Dr. 29. R on Santa Ana Ave. 30. Half Marathon Splits 31. L on Mesa Dr. (Half Marathon ONLY) 32. Straight through Newport Blvd NB and SB to Gate 10 143
OC Marathon – Turn by Turn Directions
OC Marathon Turn by Turn - Page 2 of 2
Red Hill Area 33. Straight on to Red Hill (Full Marathon ONLY) 34. L on Main St. South Coast Plaza/Performing Arts Center 35. L on Sunflower 36. L on Anton (U-Turn on the same side of street, NOT like 2013) 37. L on Sunflower 38. L on Avenue of the Arts 39. R through the Performing Arts Center (follow coning pattern) 40. Straight over South Coast Plaza Foot Bridge (watch for sidewalk poles on either side of the bridge). 41. Through South Coast Plaza 42. R on Bear St. Santa Ana 43. L on Sunflower Ave 44. R on Raitt St 45. Through Segerstrom High School (around the football field and down ramp towards Alton) 46. R on Alton Ave 47. L on Raitt St 48. L on Segerstrom 49. L onto the Santa Ana River Trail (follow cones!) Mesa Verde & Bird Streets (Costa Mesa) 50. At Gisler, L over the wooden bridge, then straight on Gisler Ave 51. R on Country Club Dr 52. R on Mesa Verde Dr West 53. Cross Adams Ave onto Placentia Ave 54. L on Oriole Dr 55. R on Canary 56. L on Tanager 57. Straight on bike path near golf course OC Fair & Event Center (Costa Mesa) 58. Exit bike path, cross Harbor, and go straight on Merrimac Way 59. At Fairvew, continue straight to enter Gate 3 of OCFEC 60. Runners will go straight past Equipment Zone, The Hangar (Finish Line Festival) and Lot I. 61. Turn right at Lot I 62. Turn right at Gate 10 Lane to the finish line 63. Finish Line – OC Fair & Event Center, Costa Mesa 144
Water Station Listing/Summary Page 1 of 2
WATER STATION LISTING
145
Water Station Listing/Summary Page 2 of 2
Includes: - 20-40 volunteers, 1 Captain - 6 foot tables - Water (enough for each runner to take 2 cups) - Cups - Radio for communication Clean Up - Each Water Station Captain is responsible for insuring the clean-up in-and-around their site. Once clean-up is complete, water station trucks will return to OC Fair and Event Center. 146
Waste Management Page 1 of 1
WASTE MANAGEMENT Ware Disposal will provide waste management and recycling for the event. Almost all dumpsters will be located at the OC Fair & Event Center and will be located on the Festival Field. (north of the Staging/Equipment Zone) Athens Street Services Will provide street sweeping around Fashion Island and through half marathon route Start line 1. (3) 3-yard dumpsters located in the Marriott back parking lot 2. 25 cardboard trash only boxes 3. 25 cardboard recycle only boxes 4. Salvation Army will pick up discarded clothing. On the Course Each on course water station will be equipped with: 1. Water Station Captain 2. 20-40 volunteers 3. 1 truck 4. 15-20 cardboard trash only boxes will be deployed at each water station 5. All waste from the on-course water stations will be cleaned up by volunteers and brought back to the OC Fair & Event Center. 6. A commercial sweeping machine truck that sweeps the course. (Athens Services) In the Expo: 1. OC Marathon crew and volunteers should keep boxes and other items flattened and avoid trash accumulation. 2. OC Fair & Event Center crew will come through the expo on Friday night and remove trash, as well as empty out the containers throughout the expo during the day. Kids Run the OC 1. OC Marathon staff & volunteers should be sure to flatten t-shirt boxes. 2. Help and encourage all volunteers to help pick up miscellaneous rubbish At the Finish Line 1. (4) 40-yard roll-off dumpsters (Festival Field) 2. Help and encourage all volunteers to help pick up miscellaneous rubbish 3. OC Fair & Event staff will be replacing full containers. 147
OC Marathon
Road Closure Re-Opening Times
Road Closure Times Page 1 of 3
Street Direction From To Closed*
Newport Center Dr Loop Both Anacapa Dr. San Nicolas Dr 2 am - 8:30 AM Santa Barbara Dr. EB / WB Jamboree Rd NewportCenter Dr2 am - 8:30 AM Santa Rosa Dr. Both Newport Center Loop San Joaquin Hills Rd4:00 - 7:00 AM San Joaquin Hills Rd EB Santa Rosa Dr MacArthur Blvd 4:00 - 8:30 AM San Nicolas Dr BOTH Newport Center Loop Avocado Avenue 2 am - 8:30 AM Avocado Ave BOTH San Miguel Drive San Joaquin Hills Rd2 am - 8:30 AM Newport Center Drive* BOTH Newport Center Loop Civic Center 2 am - 8:30 AM Street Direction From To Closed*
MacArthur Blvd. SB San Joaquin Hills Rd. East Coast Hwy 4:00 - 7:20 AM Coast Hwy WB MacArthur Blvd Avocado Ave 4:00 - 7:45 AM
Coast Hwy No Parking EB Avocado Orchid Ave 4:00 - 7:30 AM Orchid Ave No Parking Both East Coast Hwy Ocean Blvd 4:00 - 7:45 AM Ocean Blvd No Parking Both Orchid Ave Carnation Ave 4:00 - 7:45 AM Seaview Ave No Parking Both Carnation Ave Marguerite Ave 4:00 - 8:00 AM Carnation Ave No Parking Both Ocean Blvd Seaview Ave 4:00 - 8:00 AM Marguerite Ave No Parking Both Seaview Ave Bayside Dr 4:00 - 8:00 AM Bayside Dr Both Marguerite Ave Jamboree Rd 4:00 - 8:00 AM Jamboree Rd NB N. Bay Front E. Coast Hwy 4:00 - 8:00 AM Bayside Dr EB Jamboree Rd. East Coast Hwy 4:00 - 8:45 AM Street Direction From To Closed*
Dover Dr NB Coast Hwy Castaways Ln/16th St5:00 - 8:50 AM Westcliff Dr No Parking Both Dover Dr. Santiago Dr 5:00 - 9:30 AM Santiago Dr No Parking Both Westcliff Dr. Antigua Way 5:00 - 9:30 AM Galaxy Dr. No Parking Both Santiago Dr South Santiago Dr. North5:00 - 9:45 AM Santiago Dr No Parking Both Galaxy Dr. North Irvine Ave. 5:00 - 9:45 AM Irvine Ave NB Santiago Dr. University Dr. 5:00 - 10:30 AM University Dr. WB Irvine Ave Santa Ana Ave 5:00 - 10:30 AM Street Direction From To Closed*
Irvine Ave NB Santiago Dr. University Dr. 5:00 - 10:30 AM University Dr. WB Irvine Ave Santa Ana Ave 5:00 - 10:30 AM Santa Ana Ave NB University Dr Mesa Dr 5:00 - 10:00 AM
Newport Blvd NB Del Mar (access biz only. Forced right on Mesa & Right on Santa Ana)Mesa Dr 5:00 - 10:00 AM Newport Blvd SB Mesa Dr *Can Only Turn left on Mesa)Fair Dr. 5:00 - 10:00 AM Fair Dr. exit from 55 SB 55 Costa Mesa Fwy Fair Dr. 5:00 - 10:00 AM Newport Center, Fashion Island Area
*Fashion Island Retail Access - Please access Fashion Island retail from San Miguel and Avocado. (From EB Coast Hwy, turn on Avocado and turn left on San Miguel)
Eastside Costa Mesa
Corona del Mar, Balboa Island, Promontory Point, Linda Island and Harbor Island
Dover Shores / Irvine Avenue
148
OC Marathon
Road Closure Re-Opening Times
Road Closure Times Page 2 of 3
Mesa Dr WB Santa Ana Ave OC Fair & Event Center5:00 - 10:00 AM Santa Ana Ave SB Mesa Dr Bristol St 5:00 - 9:35 AM
Street Direction From To Closed*
Bristol St.** BOTH at Santa Ana Avenue/Red Hill
Red Hill Ave SB Bristol St Baker St 5 - 9:30 am
Red Hill Ave SB Baker St Main St 5 - 9:40 am
Street Direction From To Closed*
Main St (Irvine) EB Red Hill Ave Sunflower Ave 5 - 9:55 AM Sunflower Ave EB Main St (Irvine) Bristol St 5 - 10:10 AM Anton Blvd NB Sunflower Ave 405 Freeway Entrance5 - 10:10 AM Ave of the Arts SB Sunflower Ave Anton 5 - 10:15 AM
Bear St NB South Coast Dr Sunflower Ave 5 - 10:40AM
Sunflower Ave WB Bear St Raitt St 5 - 11:55 AM
Street Direction From To Closed*
MacArthur Blvd Both at Raitt Street 5 - 11:35 AM
Raitt St NB Sunflower Ave Segerstrom Ave 5 - 11:55 AM
Alton Ave BOTH Greenville Bear 5 - 11:55 AM
Segerstrom Ave EB Raitt St Fairview St 5 - 11:20 AM
Greenville St NB MacArthur Blvd Segerstrom Ave 5 - 11:35 AM Segerstrom Ave EB Fairview St Harbor Blvd 5 - 11:30 AM
Segerstrom Ave EB Harbor Blvd Santa Ana River Trail5 - 11:35 AM Street Direction From To Closed*
Gisler Ave EB & WB Santa Ana River Trail Country Club Dr 5 - 11:55 AM Country Club Dr SB Gisler Ave Mesa Verde Dr W 5 - 11:55 AM Mesa Verde Dr West NB Country Club Dr Adams Ave 5 - 11:55 AM Adams Ave EB Mesa Verde Dr E Placentia 8:30 - 11:30 AM
Placentia Ave NB Estancia High School Oriole Dr 5 - 11:55 AM**** Oriole Dr EB Placentia Ave Canary Dr 5 - 11:55 AM
Canary Dr SB Oriole Dr Tanager Dr 5 - 11:55 AM
Tanager Dr EB Canary Dr Golf Course Dr 5 - 11:55 AM
Merrimac Way EB Harbor Blvd OC Fair & Event Center (Fairview)5 - 12:10 PM Fairview Rd NB Fair Dr Merrimac Way 5 - 12:30 PM
Both Sides of Traffic Both * Estimated time the street is open East Bound Traffic EB ** Soft Close @ Police Discretion West Bound Traffic WB *** Fair Drive will be open East Bound to One Lane South Bound Traffic SB **** Bird Street residents can travel NB on North Bound Traffic NB Placentia Ave and turn right onto Swan Cir No Parking On This Street NP
Santa Ana
Mesa Verde & Bird Streets
Legend
Red Hill Area
South Coast Plaza/Performing Arts Center
149
Finish Line Overview
May 1, 2022
150
Finish Line Close Up
May 1, 2022
151
Kids Run / Expo Overview
Saturday, April 30, 2022
152
153
Start Line
May 1, 2022
154
JustOne_Jodi_OCMTraffic.indd 1JustOne_Jodi_OCMTraffic.indd 1 10/5/21 4:46 PM10/5/21 4:46 PM 155
JustOne_Jodi_OCMTraffic.indd 2JustOne_Jodi_OCMTraffic.indd 2 10/5/21 4:46 PM10/5/21 4:46 PM 156
OC Fair & Events Center Area
This area will be impacted on Saturday from
4:30 - 6:30 pm and Sunday from 4am - 12
noon. Please see road closure list on the
reverse side for the list of closures.
Casa Granada Apartments
SATURDAY EVENING:
You will be able to exit anytime. To enter, you
will need to enter the OCC parking lot and walk
to your home. This is for a short duration!
SUNDAY MORNING:
To Exit – Turn right on Merrimac and right on
Harbor Blvd.
To Enter – Arrive by coming south on Fairview
and turning right on Merrimac.
Atwater Cove Apartments
SATURDAY EVENING:
You will be able to enter/exit anytime. To enter,
arrive from Harbor Blvd and turn right.
SUNDAY MORNING:
If you need to enter/exit between 5 am - 12
noon, plese plan on parking at OCC the night
before.
ROAD CLOSURE NOTICE
COSTA MESA & SANTA ANA
Santa Ana Residents
Oriole, Canary Dr. and Tanager Dr:
- To Enter - arrive from Mesa Verde (E) to Golf Course Dr turning right on Tanager
- To Exit - If you need to leave between 5 am - 12
noon, please park on the appropriate side of the
street and exit to Placentia:
• Oriole Dr. - park on WB side
• Canary Dr. - park on the NB side
• Tanager Dr. - park on the WB side
Swan Drive, Swan Cir and Cardinal Drive:
- Enter by taking Placentia NB from Wilson St. Turn
right on Swan Cir or left on Swan Dr.
- Exit to Placentia from Swan Cir and turn left
Longwood Court:
- Enter and Exit from Adams
Tern Circle:
- Enter by taking Placentia NB from Wilson Street.
Turn left on Tern Circle
- Exit to Placentia and turn right.
Sunday
May 1, 2022
Bird Streets Mesa Verde | State Streets
State Streets:
- To Enter and Exit, use Gisler and turn on California
Street .
Country Club Drive:
- To Exit - between 5 am - 12 noon, please plan on
parking on the north bound side of Country Club Drive
exiting north with police supervision.
To Enter - Arrive from Adams Ave and turn right on
Mesa Verde East, and right on Country Club Dr.
Mesa Verde Drive:
- To Exit - residents on the west of Mesa Verde Dr
will be able to exit going South on Mesa Verde Dr
West to Adams Ave.
- To Enter - residents and golfers can enter from
Adams Ave and turn on Mesa Verde E. Police will
allow vehicles through at their discretion at the
intersection of Mesa Verde Dr/Country Club Dr.
Segerstrom Ave:
To Enter/Exit
- Residents North of Segerstrom Ave – take
Warner Ave to the 405 Freeway or 55 Freeway.
Return the same way.
- Residents South of Segerstrom Ave – take
Harbor Blvd, Fairview Dr or Bristol St to the 405
freeway. Return the same way.
Aspen Village
- To Exit – Exit to Raitt St. Must turn right
- To Enter – Coming from Bristol St and
MacArthur, turn south (left) on Raitt.
Sante Fe Village
- To Exit – The Raitt St exit will be closed. Exit to
Sunflower Avenue.
- To Enter – Enter from Fairview, and head E on
Sunflower.
Contact Us
e: [email protected] p: (949) 393-9580
Area Specific Maps
Visit ocmarathon.com and click on Race
Weekend and Road Clsoures for interactive
maps and more detailed information.
Road Closure Information
The OC Marathon and Half Marathon will take place in the cities of Newport Beach, Costa Mesa, Irvine and Santa Ana. Road closures will take place on Sunday, May 1, from approximately 5:00 am – 12 noon. The roads will be closed and reopened in a rolling method, so the closure won’t be exactly at 5 am - 12 noon. It depends on where you are, where runners are on the course, etc. If you would like specific directions from point A to Point B, please email us at [email protected] and include your starting point, ending point and approxiate time and we will email alternate routes! !
Adams Ave and Placentia Ave/Mesa Verde Dr West Intersection:
- Will be heavily impacted and is subject to full closures from 8:30 am – 11:30 am. Vehicles will be allowed through at police discretion, but expect delays. - Traffic traveling east on Adams Ave (from Huntington Beach) will be forced south bound on Placentia Ave.
157
Street Direction From To Sunday* Saturday*
Eastside Costa Mesa
• Irvine Ave NB Santiago Dr University Dr 5- 9:50 am
• University Dr. WB Irvine Blvd Santa Ana Ave 5- 9:50 am • Santa Ana Ave NB University Dr Mesa Dr 5-10:00 am
• Newport Blvd NB Del Mar Mesa Dr 5-10:00 am
• Newport Blvd SB Bristol St Fair Dr. 5-10:00 am
• Fair Dr. exit from 55 SB 55 Costa Mesa Fwy Fair Dr. 5-10:00 am • Mesa Dr WB Santa Ana Ave OC Fair & Event Center 5-10:00 am • Santa Ana Ave SB Mesa Dr Bristol St 5-9:35 am
Red Hill
• Bristol St. BOTH at Santa Ana Ave/Red Hill
• Red Hill Ave SB Bristol St Baker St 5-9:30 am
• Red Hill Ave SB Baker St Main St 5-9:40 am
South Coast Plaza/Performing Arts Center
• Main St EB Red Hill Ave Sunflower Ave 5-9:55 am
• Sunflower Ave EB Main St Bristol St 5-10:10 am
• Anton Blvd Both Sunflower Ave 405 Freeway Entrance 5-10:10 am • Ave of the Arts SB Sunflower Ave Anton 5-10:15 am
• Bear St NB South Coast Dr Sunflower Ave 5-10:40 am
• Sunflower Ave WB Bear St Raitt St 5-11:55 am
Santa Ana
• Raitt St NB Sunflower Ave Segerstrom Ave 5-11:55 am
• Alton Ave Both Greenville Bear 5-11:55 am
• Segerstrom Ave EB Raitt St Fairview St 5-11:20 am
• Segerstrom Ave EB Fairview St Santa Ana River Trail 5-11:30 am • Segerstrom Ave EB Newhope St Santa Ana River Trail 5-11:35 am • MacArthur Blvd Both at Raitt Street
• Greenville St NB MacArthur Blvd Segerstrom Ave 5-11:35 am • Fairview St @ Segerstrom Both Traffic will be allowed through at police discretion. Expect Delays. 5-11:35 am • Harbor Blvd @ Segerstrom Both Traffic will be allowed through at police discretion. Expect Delays. 5-11:35 am Mesa Verde & Bird Streets
• Gisler Ave EB Santa Ana River Trail Country Club Dr 5-11:55 am • Country Club Dr SB Gisler Ave Mesa Verde Dr W 5-11:55 am • Mesa Verde Dr West NB Country Club Dr Adams Ave 5-11:55 am • Adams Ave WB Mesa Verde Drive East Placentia Ave 8:30-11:30 am • Placentia Ave NB Estancia High School Oriole Dr 5-11:55 am • Oriole Dr EB Placentia Ave Canary Dr 5-11:55 am
• Canary Dr SB Oriole Dr Tanager Dr 5-11:55 am
• Tanager Dr EB Canary Dr Golf Course Dr 5-11:55 am
• Harbor Blvd @ Merrimac BOTH Traffic will be allowed through at police discretion. Expect Delays. 5-12:15 pm OC Fair & Events Center
• Harbor Blvd @ Merrimac BOTH Traffic will be allowed through at police discretion. Expect delays! 5-12:15 pm n/a • • Merrimac Way WB Harbor Blvd Fairview Dr 5-8:30 am 4:30 - 6:30 pm • • Merrimac Way EB Harbor Blvd Fairview Dr 5-12:10 pm 4:30 - 6:30 pm • • Fairview Rd NB Fair Dr Arlington Dr 5-12:30 pm 4:30 - 6:30 pm • • Fairview Rd SB Mustang Way/Pirate Way Arlington Dr 5-8:30 am 4:30 - 6:30 pm Contact Us
e: [email protected] p: 949-228-9532
Red Hill Area
Bristol Street will be closed at Santa Ana/Red
Hill Ave.
Red Hill All south bound lanes will be closed
at all intersections, therefore, vehicles will not be
able to cross over Red Hill Ave.
Businesess E of Red Hill Ave. (Airway Ave
side)
TO ENTER – Take the 73 to Campus/Irvine. Head
north on Bristol. Turn right on Red Hill Ave (North
bound lanes will be open)
TO EXIT –You will be forced to turn right on Red
Hill (heading north bound). Take Red Hill to Main
St (Irvine) and turn left for 55, or right for 405.
Businesses W. of Red Hill Ave. (Pullman
side)
TO ENTER – Take 55 and exit Baker or Paularino.
Access your business from Pullman Street.
TO EXIT – Exit the same way, from Pullman.
* The above reopening times are calculated on the last runner passing that location. The reopening for vehicle traffic may require an additional 15 minutes to remove barricades and cones.
DIRECTION:
WB - West Bound Traffic
SB - South Bound Traffic
EB - East Bound Traffic
NB - North Bound Traffic
Eastside Costa Mesa
University Dr. (between Santa Ana & Irvine)
TO EXIT:
- Residents on the north side of University are advised to park on the south side, exiting to Irvine Ave. - Residents on the south side of University will be able to turn right on Universityright on Irvine Ave.
TO ENTER:
- The best way to return is from Victoria/22nd, turning left on 22nd, left on Santa Ana Ave.
Santa Ana Ave (NB closed from University to Mesa)
TO EXIT:
- Residents on the East side of Santa Ana Ave are advised to park west of Santa Ana Ave. - Residents on the West side of Santa Ana Ave can turn right on Santa Ana and proceed south Santa Ana Ave/Red Hill (SB closed from Mesa Dr to Main St (Irvine) TO EXIT:
- Residents on the East side of Santa Ana Ave will be able to turn right on Santa Ana Ave to Bristol St.
TO ENTER:
- To return to the area, you can arrive on Mesa Dr from Irvine Ave.
Mesa Drive (between Newport Blvd & Santa Ana Ave)
TO EXIT - Turn right on Mesa, turn right on Santa Ana Ave TO ENTER - Arrive from Elden & turn right on Mesa (Newport Blvd @ Mesa Drive is closed until 10 am.
Mesa Drive: (Between Santa Ana Ave & Irvine Ave)
Both EB and WB lanes will be open, allowing residents to exit by going towards Irvine Ave, or by turning right on Santa Ana Ave and heading towards Bristol.
South Coast Plaza/Performing Arts
Performing Arts Center
Enter by taking Bristol St. to Town Center Drive,
turn left on Park Center Drive into parking
structure. The box office will remain open at
regular hours. The foot bridge over Bristol St will
also be impacted. Pedestrians are urged to use
cross walk at Bristol St and Sunflower Ave.
3400 Ave of the Arts
TO EXIT – The Ave of the Arts Exit will be closed.
Exit Sakioka and turn right. Turn right on Anton.
TO ENTER – Enter through Sakioka, or by heading
north on Ave of the Arts and turn right into the
complex.
The Enclave
TO EXIT – Exit Vista Way and head South on
Sakioka Drive, or exit Enclave Way and turn right
on Anton.
LEGEND:
No Parking, please refer to parking alternatives.
• Saturday Closures
• Sunday Closures
158
DEL MARMESASANTA ANAAVE OF THE ARTSTOWN CENTERPLAZABEAR FAIRVIEWCHANNELTANAGERORIOLECANARYSANTA ANA RIVERBIKE-TRAILBIKE TRAILFINISHPEDESTRIANBRIDGECITY OFSANTA ANACITY OFCOSTA MESAMERRIMACENTER FROMCITY OF NEWPORT BEACH
TO CITY OFSANTA ANAFROM CITY OFSANTA ANA
2022 OC MARATHONFULL MARATHON ROUTE
GISLERCOUNTRYCLUBMESAVERDE DR.FUSCHIARAITT
159
DEL MARMESASANTA ANAAVE OF THE ARTSTOWN CENTERPLAZABEAR FAIRVIEWCHANNELTANAGERORIOLECANARYSANTA ANA RIVERBIKE-TRAILBIKE TRAILFINISHCITY OFSANTA ANACITY OFCOSTA MESAMERRIMACENTER FROMCITY OF NEWPORT BEACH
TO CITY OFSANTA ANAFROM CITY OFSANTA ANA
2022 OC MARATHONHALF MARATHON ROUTE
GISLERCOUNTRYCLUBMESAVERDE DR.
= FINISH @ OC FAIRGROUNDS
160
2022 OC MARATHON5K FUN RUN/WALK
STARTFINISH
161
Attachment 6
162
163
164
SPECIAL EVENT AREA 1
HARBOR GATEWAY
FULL STREET CLOSURES
STREET CLOSURES PERMITTED
WITHIN THIS BOUNDARY
STREET CLOSURES PERMITTED
WITHIN THIS BOUNDARY
FREEWAY ACCESS
165
SPECIAL EVENT AREA 2
AIRPORT AREA
FULL STREET CLOSURES
EXCLUDES RED HILL AVENUE, BAKER STREET & PAULARINO AVENUE
SR-73
FREEWAY
AREA
3 B
AREA
3 A
AREA
3 C
SR-55
FREEWAY
I-405
FREEWAY
STREET CLOSURES
PERMITTED WITHIN
THE DASHED
BOUNDARY LINES
166
SPECIAL EVENT - PARADE ROUTE - AREA 3
FAIRGROUNDS AREA
ROLLING PARTIAL 1/2 STREET CLOSURE
ORANGE COUNTY
FAIRGROUNDS
COSTA MESA
HIGH SCHOOL
ORANGE
COAST
COLLEGE
TEWINKLE PARK
(STAGING & DISBANDING AREA)
SPECIAL EVENT ROUTE
SPECIAL EVENT ROUTE
CITY HALL
167
ATTACHMENT 7
FULL MARATHON – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Santa Ana Avenue Mesa Drive Bristol Street Half West
Red Hill Avenue Bristol Street Main Street Half West
Main Street Red Hill Avenue Sunflower Avenue Half South/West Sunflower Avenue Main Street Avenue Of Arts Partial South Anton Boulevard Sunflower Avenue Enclave Driveway Full --- Avenue Of Arts Sunflower Avenue Town Center Drive Full --- Bear Street South Coast Plaza Sunflower Avenue Partial East Sunflower Avenue Bear Street Raitt Street Partial North Gisler Avenue Santa Ana River Country Club Drive Partial South Country Club Drive Gisler Avenue Mesa Verde Dr. W Partial West Mesa Verde Dr. W Country Club Drive Adams Avenue Partial South/East Placentia Avenue Adams Avenue Oriole Drive Partial East Oriole Drive Placentia Avenue Canary Drive Partial South Canary Drive Oriole Drive Tanager Drive Partial South
Tanager Drive Canary Drive Golf Course Drive Partial South Merrimac Way Harbor Boulevard Fairview Road Full South
Fairview Road Merrimac Way Fair Drive Partial East
HALF MARATHON – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Mesa Drive Santa Ana Avenue Newport Boulevard Half North SB Newport Frontage Mesa Drive Fair Drive Full ---
5K FUN RUN/WALK – AFFECTED STREETS ON ROUTE
STREET FROM TO CLOSURE
TYPE
SIDE OF
STREET
Fairview Road Fair Drive Arlington Drive Full ---
Fairview Road Arlington Drive Pirate Way /
Mustang Way Half West
Merrimac Way Fairview Road 500’ E/O Harbor Bl. Half North
168
169
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-589 Meeting Date: 3/15/2022
TITLE:
ACCEPTANCE OF PROPOSITION 69 FUNDS
DEPARTMENT: Police Department
PRESENTED BY: Ed Everett, Lieutenant
CONTACT INFORMATION: Ed Everett (714) 754-5395
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt Resolution 2022-xx, authorizing the acceptance of the 2021 Proposition 69 funds and authorizing the City Manager or designee to accept the funds in the amount of $101,361.
2. Authorize revenue and expense appropriations in the amount of $101,361 respectively, for the 2021 Proposition 69 funds.
BACKGROUND:
In November 2004, California voters passed Proposition (Prop) 69, the “DNA Fingerprint, Unsolved Crime and Innocence Protection Act,” to expand and modify state law regarding the collection and use of criminal offender DNA samples and palm print impressions. As a result, Government Code 76104.6 was enacted, which levied additional penalty upon every fine, penalty, or forfeiture imposed and collected by the courts for criminal offenses. The additional penalty is deposited into the DNA Identification Fund.
Prop 69 established a guaranteed funding source for costs associated with the collection, verification, and/or management of DNA evidence and/or samples. In addition, the statute provided for each County to determine the methodology or eligibility criteria for the disbursement of their funds. An established Prop 69 Committee administers the Prop 69 funding received by the County. The Committee is comprised of two local Chiefs of Police, members from the County Executive Office, District Attorney’sOffice, Probation Department, Sheriff’sDepartment, and the Orange County Crime Lab. Collectively, the Committee recognizes the funding is limited and has chosen to utilize the funds to promote innovation to enhance or strengthen DNA programs in Orange County with its public safety partners. The committee voted to allocate one-time funding requests to enhance the DNA programs for local law enforcement entities and county departments.
170
File #: 22-589 Meeting Date: 3/15/2022
ANALYSIS:
In November of 2021, the Costa Mesa Police Department (CMPD) submitted a funding request for $252,095 to fund equipment for the Crime Scene and Property Units. The Committee approved $101,361 in funding for the purchase of a mobile storage system for cold case evidence ($61,125) and Crime-lite AUTO camera ($40,236).
On January 25, 2022, the Orange County Board of Supervisors authorized the allocation of the Prop 69 funds to local and county agencies.
The Prop 69 allocation approved for the City of Costa Mesa will allow the Police Department to purchase the above named equipment, which will improve and enhance CMPD’sability to identify, collect, process, and store DNA evidence.
ALTERNATIVES:
The alternative consideration is not to accept the Prop 69 funds. However, the Department does not recommend this alternative because alternative funding sources, such as the City’sGeneral Fund, would need to be used to purchase the required equipment.
FISCAL REVIEW:
Upon acceptance of the 2021 Proposition 69 funds, revenue and expense appropriations in the amount of $101,361 respectively, will be established.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the City Council Goal: Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends City Council:
1. Adopt Resolution 2022-xx, which authorizes the acceptance of the 2021 Proposition 69 funds and authorizes the City Manager or designee to accept the funds in the amount of $101,361.
2. Authorize revenue and expense appropriations in the amount of $101,361, respectively, for the 2021 Proposition 69 funds.
171
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-589 Meeting Date: 3/15/2022
TITLE:
ACCEPTANCE OF PROPOSITION 69 FUNDS
DEPARTMENT: Police Department
PRESENTED BY: Ed Everett, Lieutenant
CONTACT INFORMATION: Ed Everett (714) 754-5395
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt Resolution 2022-xx, authorizing the acceptance of the 2021 Proposition 69 funds and authorizing the City Manager or designee to accept the funds in the amount of $101,361.
2. Authorize revenue and expense appropriations in the amount of $101,361 respectively, for the 2021 Proposition 69 funds.
BACKGROUND:
In November 2004, California voters passed Proposition (Prop) 69, the “DNA Fingerprint, Unsolved Crime and Innocence Protection Act,” to expand and modify state law regarding the collection and use of criminal offender DNA samples and palm print impressions. As a result, Government Code 76104.6 was enacted, which levied additional penalty upon every fine, penalty, or forfeiture imposed and collected by the courts for criminal offenses. The additional penalty is deposited into the DNA Identification Fund.
Prop 69 established a guaranteed funding source for costs associated with the collection, verification, and/or management of DNA evidence and/or samples. In addition, the statute provided for each County to determine the methodology or eligibility criteria for the disbursement of their funds. An established Prop 69 Committee administers the Prop 69 funding received by the County. The Committee is comprised of two local Chiefs of Police, members from the County Executive Office, District Attorney’sOffice, Probation Department, Sheriff’sDepartment, and the Orange County Crime Lab. Collectively, the Committee recognizes the funding is limited and has chosen to utilize the funds to promote innovation to enhance or strengthen DNA programs in Orange County with its public safety partners. The committee voted to allocate one-time funding requests to enhance the DNA programs for local law enforcement entities and county departments.
172
File #: 22-589 Meeting Date: 3/15/2022
ANALYSIS:
In November of 2021, the Costa Mesa Police Department (CMPD) submitted a funding request for $252,095 to fund equipment for the Crime Scene and Property Units. The Committee approved $101,361 in funding for the purchase of a mobile storage system for cold case evidence ($61,125) and Crime-lite AUTO camera ($40,236).
On January 25, 2022, the Orange County Board of Supervisors authorized the allocation of the Prop 69 funds to local and county agencies.
The Prop 69 allocation approved for the City of Costa Mesa will allow the Police Department to purchase the above named equipment, which will improve and enhance CMPD’sability to identify, collect, process, and store DNA evidence.
ALTERNATIVES:
The alternative consideration is not to accept the Prop 69 funds. However, the Department does not recommend this alternative because alternative funding sources, such as the City’sGeneral Fund, would need to be used to purchase the required equipment.
FISCAL REVIEW:
Upon acceptance of the 2021 Proposition 69 funds, revenue and expense appropriations in the amount of $101,361 respectively, will be established.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the City Council Goal: Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends City Council:
1. Adopt Resolution 2022-xx, which authorizes the acceptance of the 2021 Proposition 69 funds and authorizes the City Manager or designee to accept the funds in the amount of $101,361.
2. Authorize revenue and expense appropriations in the amount of $101,361, respectively, for the 2021 Proposition 69 funds.
173
Attachment - 1
Resolution No. 20-xx Page 1 of 3
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AUTHORIZING ACCEPTANCE OF PROPOSITION 69 FUNDS AND
AUTHORIZING THE CITY MANAGER OR DESIGNEE TO TAKE ANY STEPS
NECESSARY TO ACCEPT THE FUNDS
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA DOES HEREBY FIND AND DECLARE AS FOLLOWS:
WHEREAS, in November 2004, California voters passed Proposition 69 (“Prop 69”), known as the “DNA Fingerprint, Unsolved Crime and Innocence Protection Act,” to expand and modify state law regarding the collection and use of criminal offender DNA samples and palm print impressions; and
WHEREAS, Prop 69 added Section 76104.6 to the California Government Code (“Section 76104.6”), which requires that an additional penalty be levied upon every fine, penalty, or forfeiture imposed and collected by the courts for criminal offenses; and WHEREAS, pursuant to Section 76104.6, the additional penalty is deposited into the DNA Identification Fund established in each county’s treasury; and WHEREAS, Section 76104.6 establishes how the money in a county’s DNA Identification Fund shall be allocated, including a provision that provides for reimbursement to local law enforcement agencies for the collection of DNA specimens, samples, and print impressions, and for expenditures and administrative costs made or incurred in connection with the processing, analysis, tracking, and storage of DNA crime scene samples from cases in which DNA evidence would be useful in identifying or prosecuting suspects, including the procurement of equipment and software for the processing, analysis, tracking, and storage of DNA crime sc ene samples from unsolved cases; and
WHEREAS, the County of Orange (“County”) has established the Orange County Prop 69 Committee (“Committee”), which administers the Prop 69 funding received by the County; and
WHEREAS, the Committee approved allocating $101,361.00 to Costa Mesa in 2021 Prop 69 funds; and
174
Resolution No. 2022-xx Page 2 of 3
WHEREAS, the City Council desires to authorize the acceptance of the 2021 Prop 69 funds and to authorize the City Manager to take any steps necessary to accept the funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa hereby authorizes the acceptance of 2021 Prop 69 funds and authorizes the City Manager, or designee, to take any steps necessary to accept the funds.
PASSED AND ADOPTED this 15th day of March, 2022.
________________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
________________________________ ________________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
175
Resolution No. 2022-xx Page 3 of 3
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is t he original of Resolution No. 20 22-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 15th day of March, 2022.
________________________________
Brenda Green, City Clerk (SEAL)
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-590 Meeting Date: 3/15/2022
TITLE:
APPROVAL FOR THE HIGH FREQUENCY COMMUNICATIONS EQUIPMENT PROGRAM
APPLICATION
DEPARTMENT: Police Department
PRESENTED BY: Jason Dempsey, Emergency Services Administrator CONTACT INFORMATION: Jason Dempsey, Emergency Services Administrator (714) 754- 5333
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City Manager, or designee, to apply for High Frequency Communications Equipment Program grant funding through the California Governor’s Office of Emergency Services (Cal OES); and
2. Upon grant approval, authorize revenue and expense appropriations in amounts not to exceed $60,000 respectively, for High Frequency Communications Equipment.
BACKGROUND:
Cal OES administers the High Frequency Communications Equipment (HF) Program. The purpose of the HF Program is to provide funding to Alerting Authorities and Emergency Operation Centers (EOC), for equipment that will enable participation in an integrated high frequency radio network service. This equipment utilizes frequencies authorized by the Federal Communications Commission (FCC) intended for communications with state, local, and federal agencies in support of emergency management.
Applicants may apply for up to $60,000 to establish or maintain an HF communications system capable of communicating with local, regional, state, or federal partners.
The City of Costa Mesa has not previously participated in this grant.
Cal OES has tentatively accepted the submission from Costa Mesa, pending receipt of formal written authority granted by the City Council.
This grant requires specific Proof of Authority from the applicant:
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File #: 22-590 Meeting Date: 3/15/2022
Proof of Authority - SRH 1.055
The Subrecipient certifies they have written authority by the governing board (e.g., County Board of Supervisors, City Council, or Governing Board) granting authority for the Subrecipient/Official Designee (see Section 3.030) to enter into a specific Grant Subaward (indicated by the Cal OES Program name and initial Grant Subaward performance period) and applicable Grant Subaward Amendments with Cal OES. The authorization includes naming of an Official Designee (e.g., Executive Director, District Attorney, Police Chief) for the agency/organization who is granted permission to sign Grant Subaward documents on behalf of the Subrecipient. Written proof of authority includes one of the following: signed Board Resolution or approved Board Meeting minutes.
ANALYSIS:
The High Frequency Communications Equipment Program will establish the Costa Mesa HF radio program. The Costa Mesa HF radio program will serve as a redundancy/ continuity/complementary measure for other City communication systems including:
· landline telephone
· cellular telephone and internet
· encrypted public safety radio
· landline internet
· satellite phone and internet
The Costa Mesa HF radio program will enable the City to communicate with local, regional, state, and federal partners via HF voice communications using HF radios installed in the EOC radio room and the combined Police/Fire dispatch center in the same public safety complex. Some of these radios will be paired with computers supporting a data capability. A goal of this program is to establish maximum interoperability with all local, regional, state, and federal partners while using HF.
In the event of a disaster or other interruption in the communications infrastructure, Costa Mesa may use the HF radio system to share information, coordinate, plan, and deploy in conjunction with the Orange County Operational Area, other jurisdictions including neighboring cities and John Wayne Airport, local infrastructure partners including water and power, as well as complement the re- establishment of other public radio systems. The Costa Mesa HF radio program will also have complete interoperability with the City’s public safety command vehicle.
HF frequencies will enable the City to communicate over longer distances than other public safety and amateur radio frequencies, without dependence on repeaters or other additional infrastructure.
The procured HF radio capability is used as a supplemental continuity measure in the event cellular and internet systems are non-functional, such as in the aftermath of a major earthquake or cyber- attack. The value of this HF radio capability is compounded if the same disaster causes a loss of functionality in the public safety radio system used by agencies such as Costa Mesa Police and Costa Mesa Fire and Rescue. For instance, in the aftermath of an incident, the City may begin to coordinate information, mutual aid, and purchases from organizations in neighboring counties or states.
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File #: 22-590 Meeting Date: 3/15/2022
ALTERNATIVES:
The City Council may decide not to grant this authority and finalize its application; however, this is not recommended as Costa Mesa currently lacks this capability, and, thus, would not have the increased resiliency in the aftermath of a disaster that impacts communications infrastructure.
FISCAL REVIEW:
There is no fiscal impact to applying for the High Frequency Communications Equipment Program Grant through the State’s Office of Emergency Services (CalOES).
Upon grant approval revenue and expense appropriations in amounts not to exceed $60,000 respectively, for High Frequency Communications Equipment.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
· Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends City Council:
1. Approve the City Manager, or designee, to apply for High Frequency Communications Equipment Program grant funding through California Governor’s Office of Emergency Services (Cal OES); and
2. Upon grant approval, authorize revenue and expense appropriations in amounts not to exceed $60,000 respectively, for High Frequency Communications Equipment.
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(Col OES Use Only)
Cal OES #FIPS#VS#Subaward #
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD FACE SHEET
The California Governor's Office of Emergency Services (Col OES) hereby mokes a Granf Subaward of funds fo fhe following:
1. Subrecipient: Cify of Cosfa Meso la. DUNS#: 066148016
2. Implementing Agency:Cify of Cosfa Mesa
3. Implementing Agency Address: 99 Fair Dr
4. Locotlon of Project: Cosfa Mesa
(Sfreef)
2a. DUNS#:
Cosfa fvfesd
066148016
92626-6520
(Cify)
Orange
(Zip+4)
92626-6520
(City)
S. Disaster/Program Title: Select
7. Indirect Cost Rate: 10% de minimis
(County)
6. Performance/ 4/,/2022
- Budget Period: ,start Date)
Federally Approved ICR (if applicable):
to
(Zip+4)
10/31/2023
(End Date)
%
Item
Number
Gront
Yeor
Fund
Source
A. StoleB. FederolC. TotolD. Cosh AAotchE. In-Kind MotchF. Totol MotchG. Totol Cost
8.2022PSCl$60,000$60,000
9.SelectSelect
10.SelectSelect
11.Select Select
12.Select Select
Total Project Cost$60,000$60,000$60,000
13. Certification - This Grant Subaward consists of this title page, fhe application for fhe grant, which is attached and made a part hereof, and fhe Assurances/Cerfificdfions. I hereby certify I am vested with fhe authority fo enter into this Grant Subaward, and have the approval of fhe Cify/Counfy financial Officer, Cify Manager, County Administrator, Governing Board Chair, or other Approving Body, The Subrecipient certifies that all funds received pursuant fo this agreement will be spent exclusively on the purposes specified in the Grant Subaward. The Subrecipient accepts this Grant Subaward and agrees to administer the grant project in accordance with the Grant Subaward as well as all applicable state and federal laws, audit requirements, federal program guidelines, and Cal OES policy and program guidance. The Subrecipient further agrees that the allocation of funds may be contingent on the enactment of the State Budget.
14. CA Public Records Act - Grant applications are subject to the California Public Records Act, Government Code section 6250 et seq. Do not put any personally identifiable information or private information on this application. If you believe that any of the information you ore putting on this application is exempt from the Public Records Act, please attach a statement that indicates what portions of the application and the basis tor the exemption. Your statement that the information is not subject to the Public Records Act will not guarantee that the information will not be disclosed.
15. Official Authorized to Sign tor Subrecipient:
Name; Jason S. DempseyTitle: Emergency Services Administrator Payment Mailing Address: 99 Fair Drive-
Signature:
16.Federoi Employer ID Number:
City: Costa MesaZip Code+4: 92626-6520
Date:
956005030
(FOR Col OES USE ONIY)
I hereby certify upon my personal knowledge that budgeted funds are available tor the period and purposes of this expenditure stated above. (Col OES Fiscol Officer)(Dote)(Col OES Director or Designee)(Dote) Grant Subaward Face Sheet Cal OES 2-101 (Revised 12/2021) Attachment - 1
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Grant Subaward Contact Information
Grant Subaward #: _______________________________________________________________ Subrecipient: ______________________________________________________________________
1. Grant Subaward Director:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
2. Financial Officer:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
3. Programmatic Point of Contact:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
4. Financial Point of Contact:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
5. Executive Director of a Non-Governmental Organization or the Chief Executive Officer (i.e., chief of police, superintendent of schools) of the implementing agency:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
6. Official Designee, as stated in Section 15 of the Grant Subaward Face Sheet:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________
7. Chair of the Governing Body of the Subrecipient:
Name: _______________________________ Title: ___________________________________ Telephone #: _______________ Email Address: ___________________________________ Address/City/ Zip Code (9-digit): _________________________________________________ Grant Subaward Contact Information – Cal OES 2-102 (Revised 10/2020) 181
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
IV. Drug-Free Workplace Act of 1990 - SRH Section 2.030 The Subrecipient certifies it will comply with the Drug-Free Workplace Act of 1990 and all other requirements of this section of the SRH.
V. California Environmental Quality Act (CEQA) - SRH Section 2.035 The Subrecipient certifies that, if the activities of the Grant Subaward meet the definition of a "project" pursuant to the CEQA, Section 20165, it will comply with all requirements ofCEQA and this section of the SRH.
VI. Lobbying - SRH Sections 2.040 and 4.105
The Subrecipient certifies it will not use Grant Subaward funds, property, or funded positions for any lobbying activities and will comply with all requirements of this section of the SRH.
All appropriate documentation must be maintained on file by the Subrecipient and available for Cal OES upon request. Failure to comply with these requirements may result In suspension of payments under the Grant Subaward{s), termination ot the Grant Subaward(s), and/or Ineliglbility for future Grant Subawards If Cal OES determines that any of the following has occurred: (1) the Subrecipient has made false certification, or (2) the Subrecipient violated the certification by falling to carry out the requirements as noted above.
CERTIFICATION
I, the official named below, am the same individual authorized to sign the Grant Subaward [Section 15 on Grant Subaward Face Sheet], and hereby affirm that I am duly authorized legally to bind the Subrecipient to the above-described certification. I am fully aware that this certification, executed on the date, is made under penalty of perjury under the laws of the State of California.
Official Designee's Signature:
Official Designee's Typed Name: Jason s. o^psey
Official Designee's Title; Emergency Services Administrator Date Executed: 02/03/2022
AUTHORIZED BY:
I grant authority for the Subrecipient/Official Designee to enter into the specific Grant Subaward (s) (indicated by the Cal OES Program name and initial Grant Subaward performance period identified above] and applicable Grant Subaward Amendments with Cal OES.
|~| City Financial Officer Q County Financial Officer
0 City Manager f Q County Manager
□ Governing
Signature: L- '
Typed Name: lori Ann Farrell Harrison
City Manager
Date Executed: 02/03/2022
Grant Subaward Certification of Assurance of Compliance - Cal OES 2-104 (Revised 12/2021) 183
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185
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Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Suboword Budget Narrative
Grant Subaword #: HF Communications Eauipment Proarom
Subrecipient: City of Costa Mesa
The High Frequency Communications Equipment Program ys^ill be used to establish the Costa Mesa High Frequency (HF) HF radio program. The Costa Mesa High Frequency (HF) HF radio program will serye as a redundancy / continuity / complementary measure for other communication systems in use in the City of Costa Mesa including:
landline telephone,
cellular,
encrypted public safety radio,
internet/email,
satellite phone
The Costa Mesa HF radio program will enable the City to communicate with local, regional, state, and federal partners yia HF yoice communications using HF radios installed in the Emergency Operations Center (EOC) radio room and the combined Police/Fire dispatch center in the same public safety complex.
Some of these radios will be paired with computers supporting a data capability. A goal of this program is maximum interoperability with all local, regional, state, and federal partners while using HF.
HF communications will be planned and implemented in accordance with guidance from the Col OES Auxiliary Communications Seryice, Orange County Operational Area (OA), FCC Public Safety and Homeland Security Bureau, DHS SHAred RESources (SHARES) HF Radio Program, and the current yersion of the DHS National Interoperability Field Operations Guide.
The full grant amount of $60,000 is needed to enable the City to establish and operate redundant HF radios allowing radio operators to communicate with selected stations and communicate using yoice and data. This critical communication capability will proyide the City with the ability to address the need for specific assistance in the aftermath of a disaster, yersus the inability to communicate externally. The inability to communicate effectiyely may lead to delays in crucial assistance deployed to the areas most in need.
The Costa Mesa HF radio program will enable the City to maintain critical communications with the Orange County OA, local, state, and federal partners.
As a signatory of the County Operational Agreement, Costa Mesa may also use Grant Subaward Budget Narratiye - Cal OES 2-107 (Reyised 4/2021) 187
Ca/OES
GOVERNOR S OFFICE
OF EMERGENCY SERVICES
Grant Suboward Budget Narrative
Grant Suboward #: HF Comnnunications Eauionnent Proaram Subrecipient: City of Costa Mesa
its HF radio capability to facilitate communication and liaison between critical infrastructure partners, such as Mesa Water District, which services Costa Mesa, the Water Emergency Response Organization of Orange County (WEROC), and other regional partners.
The system will not be solely dependent on shore-based electricity, haying a redundant backup power system and the ability to supplement with small scale solar.
Expenditures for this effort will include the procurement of HF tronsceiyer radios, anfennas, computers, chairs, and supporting infrastructure equipment.
Appropriate antennas and cabling will be procured and emplaced to maximize propagation, reliability, and receipt of fransmitfed signals on operofing frequencies wifh local/regional partners including the County of Orange as well as state and federal partners. The communications capability achieyed with the purchased equipment will directly support the City's ability to operate an interoperable HF communications system capable of yoice / dofo independent of disaster impacted infrastructure.
HF radios selected will facilitate maximum interoperability oyer HF, particularly when coupled with the laptop computers for ofher methods of communication, such as Winlink. Software licensing will ensure basic software is ayailable as necessary. Training will be facilitated to ensure all system operators gain the leyel of familiarity and proficiency necessary fo operafe fhe HF communicafions sysfems. Chairs will enable radio operafors fo sif down in the radio room. Backup power supplies will be procured to allow the HF radio systems to continue operation in the eyent of exfended power loss. These backup systems will be supplemented with existing emergency fixed and portable generators, solar panels, and solar chargers. With redundant back up power, the Costa Mesa HF radio program will continue to hoye the means necessary to exchange critical communications with local, regional, state, and federal partners when other means of communication are adyersely impacted. Costa Mesa is also prepared to relay communications taking place oyer HF, to other local and regional partners that may lack the same communications capability.
Grant Subaward Budget Narratiye - Cal OES 2-107 (Reyised 4/2021) 188
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Subov/ard Programmatic Narrative
Grant Suboward #: HF Communications Eauipment Proaronn
Subrecipient: City of Costa Mesa
The High Frequency Communications Equipment Program will be used to establish the Costa Mesa High Frequency (HF) HF radio program. The Costa Mesa High Frequency (HF) HF radio program will serve as a redundancy / continuity / complementary measure for other communication systems in use in the City of Costa Mesa including:
landline telephone,
cellular,
encrypted public safety radio,
internet/email,
satellite phone
The Costa Mesa HF radio program will enable the City to communicate with local, regional, state, and federal partners via HF voice communications using HF radios installed in the Emergency Operations Center (EOC) radio room and the combined Police/Fire dispatch center in the same public safety complex.
Some of these radios will be paired with computers supporting a data capability. A goal of this program is maximum interoperability with all local, regional, state, and federal partners while using HF.
HF communications will be planned and implemented in accordance with guidance from the Cal OES Auxiliary Communications Service, Orange County Operational Area (OA), FCC Public Safety and Homeland Security Bureau, DHS SHAred RESources (SHARES) HF Radio Program, and the current version of the DHS Notional Interoperability Field Operations Guide.
The full grant amount of $60,000 is needed to enable the City to establish and operate redundant HF radios allowing radio operators to communicate with selected stations and communicate using voice and data. This critical communication capability will provide the City with the ability to address the need for specific assistance in the aftermath of a disaster, versus the inability to communicate externally. The inability to communicate effectively may lead to delays in crucial assistance deployed to the areas most in need.
The Costa Mesa HF radio program will enable the City to maintain critical communications with the Orange County OA, local, state, and federal partners.
As a signatory of the County Operational Agreement, Costa Mesa may also use Grant Subaward Programmatic Narrative - Cal OES 2-108 (Revised 4/2021) 189
Cal OES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Suboword Programmatic Narrative
Grant Suboward #: HF Communications Eauipment Proarom
Subrecipient: City of Costo Mesa
its HF rodio copobility to focilitote communicotlon ond lioison between criticol infrostructure portners, such os Meso Woter District, which services Costo Meso, the Woter Emergency Response Orgonizotion of Oronge County (WEROC), ond other regionol portners.
The system will not be solely dependent on shore-bosed electricity, hoving o redundont bockup power system ond the obility to supplement with smoll scole solor.
Costo Meso hos o populotion of opproximotely 111,918 per the 2020 Census. Of this group, more thon 35% ore Hisponic or Lotino, ond 25% ore foreign born. With o poverty rote of 11.9%, Costo Meso hos less individuol ond household resilience in the oftermoth of o disoster, thus necessitoting the need for o robust HF communicotions progrom.
When possible, the equipment to be purchosed will primorily be through vendors including Hom Rodio Outlet ond DX Engineering. Equipment to be procured will be provided per Costo Meso specificotion ond in occordonce with the ogreed upon time for delivery. Any substitutions or moditicotions in the order must be explicitly opproved by Costo Meso's HF rodio progrom monoger. Instollotion of coox ond ontennos will be done in portnership with the City of Costo Meso Communicotions Division, which olso monoges public sofety rodio equipment ond instollotion for the Fire Deportment, Police Deportment, ond combined Police/Fire dispotch center.
Once opproved tor the gront, the detoils will be finolized with the confirmed loyout of the equipment ond specific runs of odditionol coox coble. Antenno plocement hos olreody been identified. Some HF equipment will be instolled in on existing rodio room currently locking interoperobility copobility. Some HF equipment will be instolled in the combined Police/Fire dispotch center in the some public sofety complex.
Once the equipment is received from the vendors, the timeline for the instollotion is onticipoted to be less thon 90 doys. Much of this time is due to scheduling requirements ond sofety preporotions for ontenno ond coox instollotion.
Cront Suboword Progrommotic Norrotive - Col OES 2-108 (Revised 4/2021) 190
CcdOES
GOVERNOR'S OFFICE
OF EMERGENCY SERVICES
Grant Suboward Programmatic Narrative
Grant Suboward #: HF Communications Eauipment Progrann
Subrecipient: City of Costa Mesa
In tine event of a disaster or other interruption in the communications infrastructure, Costa Mesa will use the HF radio system to shore information, coordinate, plan, and deploy with the Orange County Operational Area, other jurisdictions including neighboring cities and John Wayne Airport, local infrastructure partners including water and power, as well as complement the re-establishment of ofher public radio systems. The Costa Mesa HF radio program will have complete interoperability with the City's public safety command vehicle.
HF frequencies will enable the City to communicate over longer distances than VHF without dependence on additional infrastructure in the form of repeaters.
The procured HF radio capability will be used as a supplemental continuity measure in the event cellular and internet systems are non-functional, such as in the aftermath of a major earfhquoke. The value of this HF radio capability will be compounded if the same disaster causes a loss of functionolify in fhe public safety radio system used by agencies such as Costa Mesa Police and Costa Mesa Fire Rescue. For instance, in the aftermath of an incident, the City may begin to coordinate some contract purchases from organizations in neighboring counties or states without being solely dependent on the aid provided by state and federal partners. Costa Mesa is also prepared to relay communications taking place over HF, to other local and regional partners that may lack the same communications capability.
Costa Mesa will support testing through a combination of public safety dispatchers from the combined Police/Fire dispatch center in the same public safety complex, and the auxiliary communication unit of fhe Costa Mesa Police Department, an affiliated amateur radio organization known as Mesa Emergency Service Amateur Communications (MESAC). Costa Mesa High Frequency (HF) HF radio program is under the purview of the Costa Mesa Office of Emergency Managemenf.
Grant Suboward Programmatic Narrative - Col OES 2-108 (Revised 4/2021) 3 191
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CITY OF COSTA MESA
P.O. BOX 1200 CALIFORNIA 92628-1200
OFFICE OF EMERGENCY MANAGEMENT
February 7,2022
From: Jason Dempsey, Emergency Services Administrator
To: Califomia Governor's Office of Emergency Services, Grants Management Section Subject: REQUEST FOR EXTENSION, SUBRECIPIENT AUTHORITY
I am requesting acceptance and approval of the City of Costa Mesa's submission in response to the High Frequency Communications Equipment Program grant as identified in the Califomia Office of Emergency Services (Cal OES) Request for Application of January 12,2022.
The Request for Application from Cal OES dated January 12, 2022, lists the requirement for a grant specific resolution or proof of authority to apply and indicates the forms of proof accepted.
The limited window provided by Cal OES to get this item before a local jurisdiction's City Council was improbable as many local jurisdictions require at least 30 days to coordinate non- emergency agenda items.
The City Manager of Costa Mesa already has the authority to apply for grants and other financing necessary as a part of their role. This is identified in Chapter 6 of the City Mimicipal Code, amended in 2020:
6-5. Director of emergency services—^Assistant director. (a) There is hereby created the office of director of emergency services. The city manager shall be the director of emergency services.
(b) There is hereby created the office of assistant director of emergency services.
The emergency services manager shall be the assistant director of emergency services. (Ord.No. 80-20, § 3,11-3-80; Ord. No. 20-10, § 2,4-7-20) 6-6. Powers and duties of the director of emergency services, (in part) (a) The director and assistant director of emergency services are hereby empowered to:
(6) In the event of the proclamation of a local emergency as herein provided, or by the board of supervisors or operational area coordinator of the County of Orange for an area including this city, the proclamation of a state of emergency by the govemor or the director of the state office of emergency services, or the existence of a state of war emergency, the director is hereby empowered:
a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council;
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b. To obtain vital supplies, equipment and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use. In so acquiring such property, the city waives no immunities and incurs no liabilities other than those at common law or those liabilities created by applicable state or federal law;
c. To require emergency services of any city officer or employee and to command the aid of as many citizens of this community as he or she deems necessary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits and immunities as are provided by state law for registered disaster service workers;
d. To requisition necessary personnel or material of any city department or agency;
e. To execute all of the special powers conferred upon him or her by this title or by resolution or emergency plan pursuant hereto adopted by the city council, all powers conferred upon him or her by any statute, by any agreement approved by the city council, and by any other lawful authority.
Additionally, I have attached a letter from the City Clerk validating the City Manager has the authority to request financial assistance, such as that from the HF Communications Equipment Program.
I am requesting this letter, and the attached substantiating evidence of authority to apply for this grant be accepted until such time as this item can go before City Council. It is expected to go before City Council in late February, early March.
If you have any questions, please reach me [email protected] or 714-754-5333 V/R
Jason Dempsey
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Costa Mesa Municipal Code
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TITLE 6 DISASTER RELIEF AND CIVIL DEFENSE
CHAPTER I. IN GENERAL
6-1. Purposes.
The purposes of this title are to provide for the preparedness, response, recovery and the protection of persons and property within this city in the event of an emergency; the direction of the emergency management organization; and the coordination of the emergency functions of this city with all other public agencies, corporations, organizations, and affected private persons. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-2. Definition.
As used in this title, emergency means the actual or threatened existence of conditions of disaster or of extreme peril to the safety of persons and property within this city caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, drought, sudden and severe energy shortage or earthquake or other conditions, including conditions resulting from war or imminent threat of war, but other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment and facilities of this city, requiring the combined forces of other political subdivisions to combat or with respect to regulated utilities, a sudden and severe energy shortage requiring extraordinary measures beyond the authority vested in the California Public Utilities Commission. (Ord. No. 80- 20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-3. Disaster council membership.
The Costa Mesa disaster council is hereby created and shall consist of the following:
(a) The mayor, or his/her appointee, who shall be an ex officio member. (b) The director of emergency services, who shall be chair. (c) The assistant director of emergency services, who shall be vice-chair. (d) Department directors.
(e) Such representatives of civic, business, labor, veterans, professional or other organizations having an official emergency responsibility as may be appointed by the director or assistant director or city council. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-4. Disaster council powers and duties.
It shall be the duty of the Costa Mesa disaster council, and it is hereby empowered, to develop and recommend for adoption by the city council, emergency and mutual aid plans and agreements and such ordinances and resolutions and rules and regulations as are necessary to implement such plans and agreements. The disaster council shall meet upon call of the chair, or in his or her absence from the city or inability to call such meeting, upon call of the vice-chair. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-5. Director of emergency services—Assistant director. (a) There is hereby created the office of director of emergency services. The city manager shall be the director of emergency services.
(b) There is hereby created the office of assistant director of emergency services. The emergency services manager shall be the assistant director of emergency services. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
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6-6. Powers and duties of the director of emergency services. (a) The director and assistant director of emergency services are hereby empowered to:
(1) Request the city council to proclaim the existence of a local emergency if the city council is in session, or to issue such proclamation if the city council is not in session. If the city council is not in session, the proclamation may be issued by the director of emergency services. If the city council is not in session and the director of emergency services is not available, then the assistant director of emergency services may issue the proclamation. Whenever a local emergency is proclaimed by the director or assistant director of emergency services, the city council shall take action to ratify the proclamation within seven (7) days thereafter, or the proclamation shall have no further force or effect. The city council shall review the need for continuing the emergency as required by Government Code section 8630 until such local emergency is terminated and shall proclaim the termination of such local emergency at the earliest possible date that conditions warrant. (2) Request the governor to proclaim a state of emergency when, in the opinion of the director, the locally available resources are inadequate to cope with the emergency. (3) Control and direct the effort of the emergency management organization of this city for the accomplishment of the purposes of this title.
(4) Direct cooperation and coordination of services and staff of the emergency management organization of this city, and resolve questions of authority and responsibility that may arise between them. (5) Represent this city in all dealings with public or private agencies on matters pertaining to emergencies as defined herein.
(6)
In the event of the proclamation of a local emergency as herein provided, or by the board of supervisors or operational area coordinator of the County of Orange for an area including this city, the proclamation of a state of emergency by the governor or the director of the state office of emergency services, or the existence of a state of war emergency, the director is hereby empowered:
a. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest practicable time by the city council; b. To obtain vital supplies, equipment and such other properties found lacking and needed for the protection of life and property and to bind the city for the fair value thereof and, if required immediately, to commandeer the same for public use. In so acquiring such property, the city waives no immunities and incurs no liabilities other than those at common law or those liabilities created by applicable state or federal law;
c.
To require emergency services of any city officer or employee and to command the aid of as many citizens of this community as he or she deems necessary in the execution of his or her duties; such persons shall be entitled to all privileges, benefits and immunities as are provided by state law for registered disaster service workers;
d. To requisition necessary personnel or material of any city department or agency; e. To execute all of the special powers conferred upon him or her by this title or by resolution or emergency plan pursuant hereto adopted by the city council, all powers conferred upon him or her by any statute, by any agreement approved by the city council, and by any other lawful authority. (b) The director of emergency services shall designate the order of succession to that office to take effect in the event the director and assistant director are unavailable to attend meetings and otherwise perform his or her duties during an emergency. Such order of succession shall be approved by the city council. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-7. Emergency management organization.
All officers and employees of this city, together with those volunteer forces enrolled to aid them during an emergency, and all groups, organizations and persons who may by agreement or operation of law, including persons impressed into 199
service under the provisions of this title, be charged with duties incident to the protection of life and property in this city during such emergency, shall constitute the emergency management organization of the City of Costa Mesa. (Ord. No. 80- 20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-8. Emergency plan.
The Costa Mesa disaster council shall be responsible for the development of the City of Costa Mesa Emergency Plan, which plan shall provide for the effective mobilization of all of the resources of this city, both public and private, to meet any condition constituting a local emergency, state of emergency or state of war emergency; and shall provide for the organization, powers and duties, services and staff of the emergency management organization. Such plan shall take effect upon adoption by resolution of the city council. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-9. Punishment of violations.
It is a misdemeanor for any persons during an emergency to:
(a) Willfully obstruct, hinder or delay any member of the emergency management organization in the enforcement of any lawful rule or regulation issued pursuant to this title or in the performance of any duty imposed upon such member by virtue of this title.
(b) Do any act forbidden by any lawful rule or regulation issued pursuant to this title, if such act is of such a nature as to give or be likely to give assistance to the enemy or to imperil the lives or property of inhabitants of this city, or to prevent, hinder or delay the defense or protection thereof. (c) Wear, carry or display, without authority, any means of identification specified by the emergency agency of the state. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-10. Expenditures.
Any expenditures made in connection with emergency activities, including mutual aid activities, shall be deemed conclusively to be for the direct protection and benefit of the inhabitants and property of the City of Costa Mesa. (Ord.
No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-11. Repeal of conflicting ordinances.
Any ordinance or portion thereof in conflict herewith is hereby repealed to the extent of such conflict and no further.
Provided that it is the intent of the city council in enacting this title that it shall be considered a revision and continuation of the title repealed by this title, and the status of volunteers shall not be affected by such repeal; nor shall plans and agreements, rules and regulations or resolutions adopted pursuant to such repealed title be affected by such repeal until amended, modified, or superseded as provided in this title. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
6-12. Severability.
If any provision of this title is found to be invalid or unconstitutional by interpretation or application to any person or circumstances, such invalidity or unconstitutionality shall not affect the other provisions or applications thereof which can be given valid effect. (Ord. No. 80-20, § 3, 11-3-80; Ord. No. 20-10, § 2, 4-7-20)
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-591 Meeting Date: 3/15/2022
TITLE:
ADOPT A RESOLUTION TO ELIMINATE THE THREAT OF FENTANYL IN OUR COMMUNITIES.
DEPARTMENT: Police Department
PRESENTED BY: Ronald Lawrence, Chief of Police
CONTACT INFORMATION: Ronald Lawrence 714-754-5117
RECOMMENDATION:
Staff recommends City Council adopt Resolution 2022-xx joining the County of Orange and Orange County Law Enforcement’s effort to eliminate the threat of fentanyl in our communities.
BACKGROUND:
On January 25, 2022, the Orange County Board of Supervisors adopted a Resolution joining Orange County Law Enforcement in the commitment to eliminate the threat of fentanyl in Orange County.
Fentanyl continues to pose a serious public health and safety risk to local communities. From 2016 through 2020, fentanyl-related deaths in Orange County increased at an alarming rate of 1100%.
Through the adoption of this Resolution, the City of Costa Mesa, and the Costa Mesa Police Department affirms its commitment to support the County of Orange and Orange County Law Enforcement’s effort to eliminate the deadly impacts of fentanyl in our communities.
ANALYSIS:
Between 2018-2022, the Costa Mesa Police Department seized over 267 pounds of fentanyl and 15,000 fentanyl laced pills, which potentially contained over a million lethal doses and had a total street value in $2.5 million. The Costa Mesa Police Department and other police agencies have begun issuing advisements to anyone identified as distributing fentanyl to others. The advisement explains that fentanyl use is extremely dangerous to human life and if the individual continues to distribute fentanyl to others and its use causes the death of a person, the individual can be charged with homicide. The Orange County District Attorney’sOffice has adopted a similar policy advising offenders who distribute fentanyl.
The Costa Mesa Police Department has partnered with the Drug Enforcement Agency public awareness campaign, “OnePill Can Kill,”to raise awareness that pills obtained outside of a licensed pharmacy are illegal, dangerous, and potentially lethal. The Police Department has adopted the same awareness campaign to inform our local community of the dangers fentanyl poses to residents.
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ALTERNATIVES:
The City Council has the options to adopt the Resolution or provide alternative direction.
FISCAL REVIEW:
No fiscal impact.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approved it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the City Council Goal: Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends City Council adopt Resolution 2022-xx joining the County of Orange and Orange County Law Enforcement’s effort to eliminate the threat of fentanyl in our communities.
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Resolution No. 2022-XX Page 1 of 3
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, EXPRESSING SUPPORT FOR EFFORT S BY THE COSTA MESA
POLICE DEPARTMENT AND ORANGE COUNTY LAW ENFORCEMENT AGENCIES
TO ELIMINATE THE THREAT OF FENTANYL IN THE COMMUNITY
THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:
WHEREAS, the increasing prevalence of fentanyl poses a significant public health and safety risk to Costa Mesa residents and Orange County communities; and WHEREAS, nationwide drug -related deaths exceeded 100,000 between April 2020 and April 2021. Fentanyl is a significant contributing factor to this alarming statistic; and
WHEREAS, Orange County fentanyl-related deaths increased from 37 in 2016 to 432 in 2020, an 1100% increase. In that same period, statewide fentanyl related deaths increased from 239 to 3,857, an increase of over 1600%; and WHEREAS, many of these deaths are the result of individuals and drug dealers furnishing counterfeit pills containing illicit fentanyl. The person consuming is unaware of the fentanyl presence; and
WHEREAS, the Costa Me sa Police Department continues its efforts to interdict and seize illegal narcotics. During the period of 2018 to 2022, the Costa Mesa Police Department’s Special Investigation Unit seized 267.5 pounds of fentanyl and over 15,000 fentanyl-laced pills, and arrested numerous suspects identified in the manufacturing of fentanyl pills. The total street value was approximately $2.5 million. These seizures contained millions of potentially lethal doses and saved countless lives; and WHEREAS, the Costa Mesa Police Department and other Orange County law enforcement agencies have begun issuing advisements to anyone identified as furnishing fentanyl to others. The advisement explains that fentanyl use is extreme ly dangerous to human life and if the individual continues to furnish fentanyl to others and its use causes the death of a person, the individual can be charged with homicide. The Orange County District Attorney’s Office has adopted a similar policy advising offenders convicted of 214
Resolution No. 2022-XX Page 2 of 3
certain drug-related charges that if the y commit an additional drug-related crime again and someone dies as a result, they can be charged with murder; and WHEREAS, the Costa Mesa Police Department has partnered with the Drug Enforcement Agency on its public awareness campaign, “One Pill Can Kill,” to raise awareness that pills obtained outside of a licensed pharmacy are illegal, dangerous, and potentially deadly. This message is reiterated on the Costa Mesa Police Department ’s social media pages. The Costa Mesa Police Department has also adopted a campaign to inform local motels of the dangers fentanyl poses to their customers.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY RESOLVES that the City Council joins the Costa Mesa Police Department and Orange County law enforcement agencies in committing to eliminate the threat of fentanyl to our community. The City of Costa Mesa commits to devoting resources to the interdiction of narcotics, holding drug traffickers accountable, and raising public awareness about the dangers of drug use.
PASSED AND ADOPTED this 15th day of March, 2022.
____________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
____________________________ ____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 215
Resolution No. 2022-XX Page 3 of 3
THIS PAGE IS RESERVED FOR CITY CLERK’S OFFICE
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Reso lution No. 2022- __ and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 15th day of March, 2022.
________________________
Brenda Green, City Clerk
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 21-576 Meeting Date: 3/15/2022
TITLE:
APPROVAL OF MID-YEAR STAFFING PLAN AND SALARY SCHEDULE REVISIONS TO ADDRESS
RECRUITMENT AND RETENTION CHALLENGES
DEPARTMENT: CITY MANAGER’S OFFICE- HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER (714) 754- 5169
RECOMMENDATION:
Staff recommends the City Council adopt Resolution Numbers 2022-XX, 2022-XX, 2022-XX, 2022- XX and 2022-XX revising the Compensation Plans and Salary Schedules of designated classifications to address Phase 2 of the City’s hard-to-fill and/or hard-to-retain positions, corresponding supervisory classifications to adjust for compression, adding new classifications, and updating the Citywide Table of Organization (Attach. I-VII).
BACKGROUND:
In January 2021, the City Council and City leadership team attended a workshop and identified their Three Year Goals and certain key priorities for the next six months through July 2021. One of the City Council’s Goals is to “Recruit and Retain High Quality Staff”. Strategic Objectives were identified over the next six months to assist the Human Resources Division in meeting this goal. This included developing a framework for a market analysis of employee compensation for hard-to-fill and/or hard-to retain positions and to present the results to the City Manager.
On September 27, 2021, the City Council and City leadership team conducted a second workshop to revisit the Three Year Goals and identify the key priorities for the next six months through March 2022. The Three Year Goal to “Recruitand Retain High Quality Staff”was re-affirmed. In addition, new six-month objectives were created to better achieve this goal. One of these new objectives was to “Present to the City Council for consideration hard-to-fill positions requiring a market adjustment based on current data” and to “Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration” to reduce vacancies Citywide.
The Fiscal Year 2021-2022 budget includes a total of 530 full-time employees. During the Great Recession, the City lost 146 full-time positions. While the number of full-time staff at the City has grown, the workload attributed to the pandemic, implementation of Measure Q and major development projects across the City, in addition to an increased workload overall, has magnified the need to both stabilize and enhance the workforce commensurately.
Over the last several years, the City has conducted numerous recruitments at all levels within the
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Over the last several years, the City has conducted numerous recruitments at all levels within the organization that have required multiple application periods and/or multiple rounds of interviews before a final candidate is selected. In some cases, despite multiple attempts, certain positions remain vacant. In other cases, positions are filled, but become vacant shortly thereafter due to higher compensation offered by competing cities.
Prior to the Great Recession, the City would annually conduct a market analysis and adjust salary ranges to meet the average or median total compensation of the contiguous cities. As a result, salary ranges were consistently at market year after year. As the City did not continue reviewing market data on a regular basis since the Great Recession, the compensation packages for many classifications have fallen significantly below market. In 2017, the City did conduct a market analysis for management employees (whose salaries had not been adjusted since 2008). At that time, management salary ranges were updated and set at 5% below market. Even with the adjustments, the City has struggled to recruit qualified individuals for management level positions, as this level of compensation still falls below the average provided by competing cities.
Staff has learned that the City’scurrent compensation package in many classifications, ranging all the way from part-time positions (e.g., Community Services Leaders) to management level positions (including even executive/management classifications) is significantly below neighboring and other local agencies. This makes it difficult to attract and retain high quality and experienced applicants to fill key leadership positions within the City. With the increased rate of retirements across all Departments, significant discrepancies in compensation levels for many positions will become a greater challenge. In addition, the City is experiencing turnover for employees in certain classifications who are leaving for higher salary and benefit packages with other local agencies.
The current market analysis conducted for the hard-to-fill and/or hard-to-retain positions included in this recommendation includes an assessment of the average total compensation of comparable positions in the five cities that border the City of Costa Mesa. These cities include the Cities of Fountain Valley, Huntington Beach, Irvine, Santa Ana and Newport Beach. The total compensation for each classification includes: the classification’sbase salary, PERS retirement benefit formulas, employee retirement contributions, and City contribution(s) to medical and dental plans or cafeteria plans. This framework is similar to the framework that has been used for the City’s market compensation studies in the past.
ANALYSIS:
To continue the implementation of the Council approved Strategic Plan Goal of recruiting and retaining high quality employees, staff is requesting that the City Council approve the following staffing changes.
Public Safety
Police Department
The Police Department is requesting to upgrade the existing Emergency Services Administrator to a newly established Emergency Services Manager, upgrade the existing Police Records Administrator to a newly established Records, Property & Evidence Manager, and to reestablish one (1) civilian 9-1 -1 Telecommunications Manager. These new Division Managers will supplement the Police Department’smanagement team by adding additional technical expertise and knowledge to each individual bureau and complement the department as a whole. Moreover, it would allow for a
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individual bureau and complement the department as a whole. Moreover, it would allow for a Lieutenant position to return to performing sworn law enforcement duties in the field.
The Emergency Services Manager will administer all aspects of the City’semergency preparedness program. This position currently serves as an Authorized Agent to the California Office of Emergency Services for emergency and disaster relief funds; manages a range of emergency preparedness, hazard mitigation, and homeland security grants; partners with and advises executive leadership on homeland security intelligence, crisis management, and emergency preparedness; interacts directly with the City Manager, Chief of Police, Fire Chief, and other Directors to provide briefings, guidance, interpretation, and recommendations on topics pertaining to emergency management such as alert and warning, cyber vulnerabilities, continuity of operations, resilience, and emerging threats. Due to the additional management responsibilities, the department is requesting to upgrade the position from an Emergency Services Administrator to an Emergency Services Manager.
The Records, Property & Evidence Manager will manage both the Records and Property and Evidence Bureau. The Records and Property and Evidence Bureaus consists of approximately 23 personnel combined. Due to the nature of its management responsibility of more than one unit, one of which has multiple shifts, this position is better aligned as a management position.
The 9-1-1 Telecommunications Manager will improve management of both police and fire dispatching and complement recruitment and retention efforts, which have historically been very challenging.
The Telecommunications Bureau consists of approximately 20 personnel. With a professional in management of a Public Safety Access Point (PSAP) with experience in emergency call-taking and emergency dispatch, along with needed management and technical skills, it will improve management to both police and fire dispatching allowing better input and access, help retain and hold employees accountable to work standards, and provide expertise in communications dispatching.
Currently, both the Records, Property & Evidence and Communications Bureaus are overseen by a Police Lieutenant. By creating the Records and Property & Evidence Manager and the Telecommunications Manager, this would deploy the Police Lieutenant to be better utilized in other capacities and to function in a sworn manager role.
The Police Department is also requesting to add one (1) Police Sergeant. The addition of a Police Sergeant will reestablish a dedicated supervisor to manage retail crime and enhance the Police Department’spresence at prime retail locations. This dedicated position was eliminated during the economic downturn and the current responsibilities have been assigned to a Police Sergeant who oversees Area 2, the largest patrol area in the City. The addition of a dedicated Police Sergeant will improve span-of-control and increase proactive crime fighting in these areas.
The Police Department is also requesting to convert one (1) part-time Crime Scene Specialist to one (1) full-time Crime Scene Specialist and two (2) part-time Police Records Technicians to one (1) full- time Community Services Specialist.
Converting one (1) part-time Crime Scene Specialist to full-time will allow an expert to conduct crime scene investigations and provide enhanced community services. This will relieve patrol officers from having to conduct crime scene investigations and return to patrol field operations quickly.
Subsequently, it will improve productivity in patrol services due to enhanced patrol response time and
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coverage for each of the current patrol shifts.
In addition, converting the Police Records Technicians to a Community Services Specialist will alleviate the increased workload in the Crime Scene Unit associated with discovery requests. The workload of gathering and producing the information has been challenging under the time constraints requested/required by the judicial system. This reclassification will create a position that is more in line with the current operational needs of the Department.
Fire Department
The Fire Department is requesting to add one (1) full-time administrative Fire Captain to oversee Emergency Medical Services (EMS). The Administrative EMS Captain is needed to provide more substantive management and oversight of the City’sEMS section and programs, which includes, but is not limited to managing our Electronic Patient Care Reports (ePCR), providing more support to the ambulance transportation program and actively developing opportunities to explore innovative service delivery options, all of which are complex and have evolved significantly in recent years.
Additionally, the position will provide a field perspective for all EMS related functions, tasks and activities while enhancing EMS supervisory oversight and building much stronger regional partnerships with hospitals, public safety partners, the county public health department and capacity for critical community issues. This is also inclusive of incorporating higher levels of EMS quality assurance, risk management and service to the community, supported through improving our specialized continuing education and training for the department’s Firefighters, EMT’s, and Paramedics.
City Manager’s Office
The City Manager’sOffice is requesting to add one (1) full-time Human Resources Administrator and one (1) full-time Human Resources Analyst. Currently, the Human Resources Division has six employees working on recruitment and selection efforts, but only one of these employees works on recruitments as their sole assignment. The other five employees work on recruitments concurrently with other assignments. With the addition of these new positions, the Human Resources Division will create a new team focused exclusively on recruitment and retention. The new Human Resources Administrator will oversee and supervise all recruitment efforts including implementing new plans to innovate and modernize the recruitment process, improve outreach to diversify and expand the applicant pool, develop partnerships with local colleges and universities to assist with the development of the next generation of public sector employees and implement new electronic onboarding processes. The new Human Resources Analyst will function as an additional recruiter to supplement the City’srecruitment team. The recruitment team will consist of four employees solely assigned to recruitment and selection efforts and an additional three employees who will assist the recruitment team on a half-time basis.
The City Manager’s Office is also requesting to convert one (1) part-time Community Outreach worker and one (1) part-time Management Aide to one (1) newly established full-time Community Outreach Supervisor. This new full-time position will supervise Community Outreach efforts and staff, lead the Network for Homeless Solutions and oversee Bridge Shelter operations including coordination with and oversight of the shelter and kitchen operators.
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Finance Department
The Finance Department is requesting to add one (1) newly established full-time Senior Accountant- Confidential.
Currently, the Finance Department only has one Accountant position. This position is responsible for bank and account reconciliations for the City, the Costa Mesa Community Foundation, and the Costa Mesa Housing Authority, which includes the balancing of cash and accounts payable transactions. In addition, this position prepares the monthly journal entries, quarterly reimbursement grant claim forms, and aids the Accounting Supervisor with researching and identifying accounting issues that need to be resolved within specified time constraints.
The department is requesting this Senior Accountant (Confidential) position to review and upload the payroll transactions into the City’sfinancial system (PeopleSoft), prepare reports for payroll related adjustments for CalPERS retirement, assist in the preparation of financial reports including the tracking of capital projects funded by restricted funding sources and grants, prepare the schedules and financial reports for the annual audits, and prepare the Federal Single Audit documents.
Currently, these tasks are being performed by either consultants or retired annuitants, depending on their availability, at times leaving gaps in the completion of some tasks. Hiring a full-time employee will ensure smooth completion of the above-mentioned tasks and ability to properly plan for year-end closure and publishing of the City’sAnnual Comprehensive Financial Report (ACFR). The Finance Department is also requesting to upgrade two (2) full-time Budget Analyst positions to two (2) newly established full-time Senior Budget Analysts.
The Budget Analysts in the Finance Department assist the Budget and Purchasing Manager in the preparation and development of the City’sAnnual Operating and Capital Improvement Budget, which involves complex cost and statistical analysis. In addition, these positions also serve as liaisons to other City departments during the development and implementation stages of the budget process. They also maintain continuing reviews of budget expenditures and recommend appropriate action in response to budget variances and research, analyze and prepare reports.
Neighboring cities such as Huntington Beach and Santa Ana, with similar responsibilities are assigned to Senior Budget Analysts. In the last three years, the Finance Department has experienced complete turnover in the Budget Analyst positions two separate times. In order to recruit and retain budgeting personnel, staff is recommending upgrading the Budget Analyst positions to Senior Budget Analysts.
Information Technology Department
The Information Technology Department is requesting to convert one (1) part-time Management Analyst to one (1) full-time Management Analyst. The department’sworkload has increased due to the growth of the City’sworkforce, technology tools and established Information Technology Strategic Plan (ITSP). Converting the part-time Management Analyst position to full-time status will provide additional analytical and administrative support to the department.
Parks and Community Services
The Parks and Community Services Department is requesting to convert one (1) part-time Senior Community Services Leader, one (1) part-time Community Services Leader III and one (1) part-time Community Services Leader II to one (1) full-time Recreation Coordinator. The Recreation
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Community Services Leader II to one (1) full-time Recreation Coordinator. The Recreation Coordinator will be responsible for coordinating the facility rental and reservation program.
Converting these part-time positions to a full-time Recreation Coordinator would allow for more available and consistent support in scheduling and renting facilities which would maximize the potential revenue benefit of the facility rental program, specifically, with the newly constructed Community Center.
In sum, the total net increase to the Citywide Table of Organization of all these changes within all departments including the new positions, upgrades to higher classifications and part-time to full-time conversions is 6.5 FTE for all Departments including Police and Fire. A summary of all proposed changes is shown under Attachment VI.
Compensation Adjustments: “Hard-to-Fill” Phase 2
The Human Resources Division makes recommendations to the City Manager that may require adjustments based on input from City departments and labor associations along with recruitment and retention trends. Hard-to-fill positions include positions that are currently vacant, positions that are not currently vacant but are traditionally hard to fill, and positions which are currently filled but are expected to be difficult to fill in the future or retain for long term due to their relative position in the marketplace as being well under market compensation. Further, certain positions would adversely impact City operations if the position were to become vacant, and would be difficult to fill at current salaries.
Several positions were identified as hard-to-fill and/or hard-to-retain and the Human Resources Division will be presenting recommendations for adjustments in phases. Some adjustments will also be recommended to maintain internal alignment or to address compaction issues with supervisory classifications. The first phase of adjustments was presented to the City Council for approval at the December 7, 2021 City Council meeting.
In this second phase, classifications in the Planning, Fire Prevention, IT Programming, Accounting and Administrative/Secretarial Support series along with the City Clerk classifications are recommended for salary adjustments. A summary of the proposed updates and resultant costs is contained in Attachment VII.
ALTERNATIVES:
Do not approve the recommended action(s) and direct staff accordingly.
FISCAL REVIEW:
There are sufficient vacant positions citywide that departments can absorb the proposed staffing changes within their FY2021-22 Adopted Budget appropriations. The costs are estimated at $275,905 in the current fiscal year for all departments combined. The full annual costs are $606,400 for the public safety department changes; and $497,200 for all other departments.
For the Hard-to-Fill and Hard-to-Retain classification adjustments, the current fiscal year cost is approximately $175,000 with a full annual cost of $711,000. Based on the City’smid-year budget review, the current year is expected to end with a $2.8 million positive balance that is recurring that can accommodate these costs. Given current projections, Staff anticipates these costs will be viable in the next fiscal year as the economy is improving. The Proposed Budget for the Fiscal Year starting July 1, 2022 will incorporate these changes if approved by the City Council, with additional revenue
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July 1, 2022 will incorporate these changes if approved by the City Council, with additional revenue still available for other Council priorities. Given the City’sfiscal prudence to date, Staff is confident that these modest adjustments and staffing changes will help to stabilize the workforce and enhance the provision of high quality services to all residents, businesses and visitors.
Moreover, these are eligible expenses under the Federal American Rescue Plan Act (ARPA). The City still has $13.5 million in ARPA funds available to expend through December 31, 2024 for all eligible expenses. While the City will not need to utilize these funds for this purpose, the ARPA funds provide an additional safety net, if needed.
LEGAL REVIEW:
The City Attorney’s Office has reviewed the resolutions and this report and approved them as to form.
CITY COUNCIL GOALS AND OBJECTIVES
This agenda item works towards achieving the following City Council goals:
· Recruit and Retain High Quality Staff
· Strengthen the Public’s Safety and Improve the Quality of Life · Achieve Long Term Fiscal Sustainability
· Diversify, Stabilize and Increase Housing to Reflect Community Needs CONCLUSION:
In order to support the City’s Strategic Plan Goals to recruit and retain high quality staff and to achieve the City Council’s goals, priorities and objectives, Staff recommends that the City Council:
Adopt Resolution Numbers 2022-XX, 2022-XX, 2022-XX, 2022-XX and 2022-XX revising the Compensation Plans and Salary Schedules of designated classifications to address Phase 2 of the City’s hard-to-fill and/or hard-to-retain positions, corresponding supervisory classifications to adjust for compression, adding new classifications, and updating the Citywide Table of Organization (Attach. I-VII).
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Attachment I
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 17 -14 TO ADD A NEW
CLASSIFICATION AND REVISE THE PAY RANGE S FOR VARIOUS
CLASSIFICATIONS OF EMPLOYEES REPRESENTED BY COSTA MESA CITY
EMPLOYEES ASSOCIATION
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:
WHEREAS, on March 7, 2017, the City Council adopted Resolution No. 17 -14, revising the pay ranges for job classifications represented by the Costa Mesa City Employees Association, effective July 7, 2019; and
WHEREAS, the City Council desires to amend Resolution No. 17-14 to revise the pay ranges for the classifications specified herein; and WHEREAS, the City Council further desires to rename the existing “Administrative Secretary” job classification as the “Administrative Assistant” classification and rename the existing “Executive Secretary” job classification as “Executive Assistant” and to revise the pay ranges for said classifications; and
WHEREAS, the City Council further desires to add a new classification of Community Outreach Supervisor.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:
SECTION 1. Section 1 of Resolution No. 17-14 is hereby amended to reflect the revised salary ranges and monthly rates of pay specified below for the following classifications, effective March 27, 2022.
Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0062 Accountant CMC 644 $6,384 $6,703 $7,038 $7,390 $7,759 $8,147 $8,554 Monthly $76,608 $80,436 $84,456 $88,680 $93,108 $97,764 $102,648 Annual $36.83 $38.67 $40.60 $42.63 $44.76 $47.00 $49.35 Hourly
0151 Assistant Planner CMC 889 $6,093 $6,398 $6,718 $7,054 $7,407 $7,777 $8,166 Monthly $73,116 $76,776 $80,616 $84,648 $88,884 $93,324 $97,992 Annual $35.15 $36.91 $38.76 $40.70 $42.73 $44.87 $47.11 Hourly
0152 Associate Planner CMC 649 $7,008 $7,358 $7,726 $8,112 $8,518 $8,944 $9,391 Monthly $84,096 $88,296 $92,712 $97,344 $102,216 $107,328 $112,692 Annual $40.43 $42.45 $44.57 $46.80 $49.14 $51.60 $54.18 Hourly
224
Attachment I
0149 Economic Development CMC 898 $9,269 $9,732 $10,219 $10,730 $11,266 $11,829 $12,420 Monthly Administrator $111,228 $116,784 $122,628 $128,760 $135,192 $141,948 $149,040 Annual $53.48 $56.15 $58.96 $61.90 $65.00 $68.24 $71.65 Hourly
0215 Fire Protection Specialist CMC 861 $6,197 $6,507 $6,832 $7,174 $7,533 $7,910 $8,305 Monthly $74,364 $78,084 $81,984 $86,088 $90,396 $94,920 $99,660 Annual $35.75 $37.54 $39.42 $41.39 $43.46 $45.63 $47.91 Hourly
0154 Principal Planner CMC 704 $9,269 $9,732 $10,219 $10,730 $11,266 $11,829 $12,420 Monthly $111,228 $116,784 $122,628 $128,760 $135,192 $141,948 $149,040 Annual $53.48 $56.15 $58.96 $61.90 $65.00 $68.24 $71.65 Hourly
0043 Programmer Analyst I CMC 870 $6,731 $7,068 $7,421 $7,792 $8,182 $8,591 $9,021 Monthly $80,772 $84,816 $89,052 $93,504 $98,184 $103,092 $108,252 Annual $38.83 $40.78 $42.81 $44.95 $47.20 $49.56 $52.04 Hourly
0044 Programmer Analyst II CMC 692 $8,078 $8,482 $8,906 $9,351 $9,819 $10,310 $10,825 Monthly $96,936 $101,784 $106,872 $112,212 $117,828 $123,720 $129,900 Annual $46.60 $48.93 $51.38 $53.95 $56.65 $59.48 $62.45 Hourly
0067 Senior Accountant CMC 663 $7,021 $7,372 $7,741 $8,128 $8,534 $8,961 $9,409 Monthly $84,252 $88,464 $92,892 $97,536 $102,408 $107,532 $112,908 Annual $40.51 $42.53 $44.66 $46.89 $49.23 $51.70 $54.28 Hourly
0153 Senior Planner CMC 878 $8,060 $8,463 $8,886 $9,330 $9,796 $10,286 $10,800 Monthly $96,720 $101,556 $106,632 $111,960 $117,552 $123,432 $129,600 Annual $46.50 $48.83 $51.27 $53.83 $56.52 $59.34 $62.31 Hourly
0048 Senior Programmer Analyst CMC 710 $8,846 $9,288 $9,752 $10,240 $10,752 $11,290 $11,854 Monthly $106,152 $111,456 $117,024 $122,880 $129,024 $135,480 $142,248 Annual $51.03 $53.58 $56.26 $59.08 $62.03 $65.13 $68.39 Hourly
SECTION 2 . The existing “ Administrative Secretary ” classification is hereby renamed as the “ Administrative Assistant ” classification and the existing “ Executive Secretary” classification is hereby renamed as the “Executive Assistant” classification.
SECTION 3. Section 1 of Resolution No. 17-14 is hereby amended to reflect the renamed title classification and to revise salary ranges and monthly rates of pay specified below for Administrative Assistant and Executive Assistant classifications, effective March 27, 2022.
Class Title Salary Grade Step
225
Attachment I
Code Plan 1 2 3 4 5 6 7
0013 Administrative Assistant CMC 590 $4,738 $4,975 $5,224 $5,485 $5,759 $6,047 $6,349 Monthly $56,856 $59,700 $62,688 $65,820 $69,108 $72,564 $76,188 Annual $27.33 $28.70 $30.14 $31.64 $33.23 $34.89 $36.63 Hourly
0014 Executive Assistant CMC 609 $5,210 $5,471 $5,745 $6,032 $6,334 $6,651 $6,984 Monthly $62,520 $65,652 $68,940 $72,384 $76,008 $79,812 $83,808 Annual $30.06 $31.56 $33.14 $34.80 $36.54 $38.37 $40.29 Hourly
SECTION 4. The Costa Mesa City Council hereby amends Resolution No. 17-14 to establish the new job classification of Community Outreach Supervisor and to establish the pay ranges for the new job classification as set forth herein.
SECTION 5. Section 1 of Resolution No. 17 -14 is hereby amended to add the Community Outreach Supervisor job classification at the salary ranges and monthly rates of pay specified below effective March 27, 2022.
Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0611 Community Outreach CMC 900 $6,386 $6,705 $7,040 $7,392 $7,762 $8,150 $8,558 Monthly Supervisor $76,632 $80,460 $84,480 $88,704 $93,144 $97,800 $102,696 Annual $36.84 $38.68 $40.62 $42.65 $44.78 $47.02 $49.37 Hourly
SECTION 6. Except as expressly provided herein, the terms of Resolution No. 17- 14, as modified by Resolutions No. 17 -46, 18-47, 19-32, 19-70, 2021-04, 2021-27 and 2021-49 shall remain in full force and effect as provided therein.
PASSED AND ADOPTED this 15th day of March, 2022.
______________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
226
Attachment I
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16th day of March, 2022.
__________________________
Brenda Green, City Clerk
(SEAL)
227
Attachment II
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 17-18 TO REVISE THE PAY RANGES
FOR VARIOUS CLASSIFICATIONS IN THE CONFIDENTIAL EMPLOYEES UNIT
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:
WHEREAS, on March 7, 2017, the City Coun cil adopted Resolution No. 17 -18, revising the pay ranges for job classifications within the Confidential Employees Unit, effective July 7, 2019; and
WHEREAS, the City Council desires to amend Resolution No. 17-18 to revise the pay ranges for the Executive Assistant to the City Manager classification; and WHEREAS, the City Council further desires to rename the existing “Administrative Secretary (Confidential)” job classification as the “Administrative Assistant (Confidential)” classification, rename the “Human Resources Secretary” job classification as the “Human Resources Assistant” classification and rename the existing “Executive Secretary - Administration” job classification as “Executive Assistant (Confidential)” and to revise the pay ranges for said classifications; and
WHEREAS, the City Council further desires to add a new classification of Senior Accountant (Confidential) and Senior Budget Analyst.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:
SECTION 1. Section 2 of Resolution No. 17-18 is hereby amended to reflect the revised salary ranges and monthly rates of pay specified below for the Executive Assistant to the City Manager, effective March 27, 2022.
0016 Executive Assistant to the CON 648 $6,452 $6,775 $7,114 $7,470 $7,844 $8,236 $8,648 Monthly City Manager $77,424 $81,300 $85,368 $89,640 $94,128 $98,832 $103,776 Annual $37.22 $39.09 $41.04 $43.10 $45.25 $47.52 $49.89 Hourly
228
Attachment II
SECTION 2. The existing “Administrative Secretary (Confidential)” classification is hereby renamed as the “Administrative Assistant (Confidential)” classification, the existing “Human Resources Secretary” is hereby renamed as the “Human Resources Assistant” classif ication and the existing “Executive Secretary - Administration” classification is hereby renamed as the “Executive Assistant (Confidential)” classification.
SECTION 3. Section 2 of Resolution No. 17-18 is hereby amended to reflect the renamed title classification s and to revise salary ranges and monthly rates of pay specified below for Administrative Assistant (Confidential), Human Resources Assistant and Executive Assistant (Confidential), effective March 27, 2022.
Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0026 Administrative Assistant CON 593 $4,810 $5,050 $5,302 $5,567 $5,845 $6,137 $6,444 Monthly (Confidential) $57,720 $60,600 $63,624 $66,804 $70,140 $73,644 $77,328 Annual $27.75 $29.13 $30.59 $32.12 $33.72 $35.41 $37.18 Hourly
0019 Executive Assistant CON 609 $5,290 $5,554 $5,832 $6,124 $6,430 $6,751 $7,089 Monthly (Confidential) $63,480 $66,648 $69,984 $73,488 $77,160 $81,012 $85,068 Annual $30.52 $32.04 $33.65 $35.33 $37.10 $38.95 $40.90 Hourly
0017 Human Resources CON 590 $4,810 $5,050 $5,302 $5,567 $5,845 $6,137 $6,444 Monthly Assistant $57,720 $60,600 $63,624 $66,804 $70,140 $73,644 $77,328 Annual $27.75 $29.13 $30.59 $32.12 $33.72 $35.41 $37.18 Hourly
SECTION 4. The Costa Mesa City Council hereby amends Resolution No. 17-18 to establish the new job classification of Senior Budget Analyst and to establish the pay ranges for the new job classification as set forth herein.
SECTION 5. Section 1 of Resolution No. 17 -18 is hereby amended to add the Senior Budget Analyst job classification at the salary ranges and monthly rates of pay specified below effective March 27, 2022.
0054 Senior Budget Analyst CON 680 $7,607 $7,987 $8,386 $8,805 $9,245 $9,707 $10,192 Monthly $91,284 $95,844 $100,632 $105,660 $110,940 $116,484 $122,304 Annual $43.89 $46.08 $48.38 $50.80 $53.34 $56.00 $58.80 Hourly
229
Attachment II
SECTION 4. Except as expressly provided herein, Resolution No. 17 -18 as modified by Resolutions No. 19-71, 2020-53, 2020-39, 2021-05, 2021-14 shall remain in full force and effect as provided therein.
PASSED AND ADOPTED this 15th day of March, 2022.
______________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
230
Attachment II
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16th day of March, 2022.
______________________________
Brenda Green, City Clerk
(SEAL)
231
Attachment III
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 17 -26 TO ADD NEW
CLASSIFICATIONS AND REVISE THE PAY RANGES FOR THE FIRE MARSHAL AND
TELCOMMUNICATIONS MANAGER CLASSIFICATIONS
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:
WHEREAS, on April 18, 2017 , the City Coun cil adopted Resolution No. 17 -26, revising the pay ranges for job classifications represented by the Costa Mesa Division Managers Association, effective April 16, 2017; and
WHEREAS, the City Council desires to amend Resolution No. 17-26 to revise the pay ranges for the Fire Marshal and Telecommunications Manager classifications; and WHEREAS, the City Council further desires to add new classifications of Emergency Services Manager and Records, Property and Evidence Manager.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the C ity of Costa Mesa as follows:
SECTION 1. Section 1 of Resolution No. 17-26 is hereby amended to reflect the revised salary ranges and monthly rates of pay specified below for the following classifications, effective March 27, 2022.
Class Title Grade Step
Code 1 2 3 4 5 6 7
0216 Fire Marshal 898 $10,756 $11,294 $11,859 $12,452 $13,075 $13,729 $14,415 Monthly $129,072 $135,528 $142,308 $149,424 $156,900 $164,748 $172,980 Annual $62.05 $65.16 $68.42 $71.84 $75.43 $79.21 $83.16 Hourly
0236 Telecommunications Manager 894 $9,495 $9,970 $10,468 $10,991 $11,541 $12,118 $12,724 Monthly $113,940 $119,640 $125,616 $131,892 $138,492 $145,416 $152,684 Annual $54.78 $57.52 $60.39 $63.41 $66.58 $69.91 $73.41 Hourly
SECTION 2. The Costa Mesa City Council hereby amends Resolution No. 17-26 to establish the new job classifications of Emergency Services Manager and Records, Property and Evidence Manager and to establish the pay ranges for the new job classification as set forth herein.
SECTION 3. Section 1 of Resolution No. 17 -26 is hereby amended to add the Emergency Services Manager and Records, Property and Evidence Manager job 232
Attachment III
classifications at the salary ranges and monthly rates of pay specified below effective March 27, 2022.
Class Title Grade Step
Code 1 2 3 4 5 6 7
0239 Emergency Services Manager 855 $8,630 $9,062 $9,515 $9,991 $10,491 $11,016 $11,567 Monthly $103,560 $108,744 $114,180 $119,892 $125,892 $132,192 $138,804 Annual $49.79 $52.28 $54.89 $57.64 $60.53 $63.55 $66.73 Hourly
0464 Police Records, 899 $8,630 $9,062 $9,515 $9,991 $10,491 $11,016 $11,567 Monthly Property & Evidence Manager $103,560 $108,744 $114,180 $119,892 $125,892 $132,192 $138,804 Annual $49.79 $52.28 $54.89 $57.64 $60.53 $63.55 $66.73 Hourly
SECTION 4. Except as expressly provided herein, the terms of Resolution No. 17- 26, as modified by Resolutions No. 17-47, 19-30,19-36, 2021-50 shall remain in full force and effect as provided therein.
PASSED AND ADOPTED this 15th day of March, 2022.
______________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
233
Attachment III
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16th day of March, 2022.
__________________________
Brenda Green, City Clerk
(SEAL)
234
Attachment IV
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 17-27 TO REVISE THE PAY RANGES
FOR THE ASSISTANT FINANCE DIRECTOR, CITY CLERK AND INFORMATION
TECHNOLOGY MANAGER CLASSIFICATIONS
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:
WHEREAS, on April 18, 2017, the City Coun cil adopted Resolution No. 17 -27, revising the pay ranges for job classifications within the Confidential Management Unit, effective April 16, 2017; and
WHEREAS, the City Council desires to amend Resolution No. 17-27 to revise the pay ranges for the City Clerk and Assistant Finance Director classifications.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:
SECTION 1. Section 2 of Resolution No. 17-27 is hereby amended to reflect the revised salary ranges and monthly rates of pay specified below for the Assistant Finance Director, City Clerk and Information Technology Manager classifications, effective March 27, 2022.
Class Title Grade Step
Code 1 2 3 4 5 6 7
0068 Assistant Finance 750 $11,476 $12,050 $12,653 $13,286 $13,950 $14,647 $15,379 Monthly Director $137,712 $144,600 $151,836 $159,432 $167,400 $175,764 $184,548 Annual $66.21 $69.52 $73.00 $76.65 $80.48 $84.50 $88.73 Hourly
0023 City Clerk 892 $10,054 $10,557 $11,085 $11,639 $12,221 $12,832 $13,474 Monthly $120,648 $126,684 $133,020 $139,668 $146,652 $153,984 $161,688 Annual $58.00 $60.91 $63.95 $67.15 $70.51 $74.03 $77.73 Hourly
0047 Information Technology 741 $10,912 $11,458 $12,031 $12,633 $13,265 $13,928 $14,624 Monthly Manager $130,944 $137,496 $144,372 $151,596 $159,180 $167,136 $175,488 Annual $62.95 $66.10 $69.41 $72.88 $76.53 $80.35 $84.37 Hourly
SECTION 2. Except as expressly provided herein, Resolution No. 17 -27 as modified by Resolutions No. 19-31, 19-72, 2020-38, 2021-06 and 2021-13 shall remain in full force and effect as provided therein.
235
Attachment IV
PASSED AND ADOPTED this 15th day of March, 2022.
______________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16th day of March, 2022.
______________________________
Brenda Green, City Clerk
(SEAL)
236
Attachment V
RESOLUTION NO. 2022-XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA
MESA, CALIFORNIA, REVISING THE EXECUTIVE
COMPENSATION PLAN AND EXECUTIVE SALARY SCHEDULE
The City Council of the City of Costa Mesa does hereby resolve, determine and order as follows:
SECTION 1. The Costa Mesa City Council previously established the Executive Compensation Plan to: 1) promote maximum commitment by City executives to objectives and standards of the City Council and City Manager; 2) establish a system in which compensation serves as an effective device for promoting better job performance; 3) foster the identification of an executive employee group and recognize the distinct char acter of executive jobs; and, 4) improve the City’s ability to attract and retain outstanding executives. The Executive Compensation Plan and Executive Salary Schedule was passed and adopted by the City Council of the City of Costa Mesa on April 18, 2017 as Resolution No. 17-25 and sets forth terms and conditions of employment for covered classifications.
SECTION 2. Resolution No. 19 -19 modified Resolution No. 17 -25 to update the City Manager’s salary schedule. Resolution No. 2020 -37 modified Resolution No. 17 -25 to update the Fire Chief’s salary and retirement contributions, among other things. Resolution No. 17-25 was further modified in certain respects by Resolution No. 2021 -12. Resolution No. 2021 -33 modified Resolution No. 17-25 to update the Police Chief and Fire Chief’s salary. Resolution No. 2021-51 modified Resolution No. 17 -25 to update the Economic and Development Services Director and Public Services Director salaries. Resolution No. 2021-53 modified Resolution No. 17-25 to update the salary schedules and benefits for the City Manager position.
SECTION 3. Resolution No. 17 -25, as modified by section 8 of Resolution No. 2020 - 37,2021-33, 2021-51 and 2021-53 is further amended as to salary ranges in the following respects only:
Effective on March 27 , 2022 , the salary ranges for the Finance Director and Information Technology Director shall be as follows:
237
Class Title Grade Step
Code 1 2 3 4 5 6 7
0069 Finance Director 772 $13,254 $13,917 $14,613 $15,344 $16,111 $16,917 $17,763 Monthly $159,048 $167,004 $175,356 $184,128 $193,332 $203,004 $213,156 Annual $76.47 $80.29 $84.31 $88.52 $92.95 $97.60 $102.48 Hourly
0049 Information Technology 851 $12,550 $13,177 $13,836 $14,528 $15,254 $16,017 $16,818 Monthly Director $150,600 $158,124 $166,032 $174,336 $183,048 $192,204 $201,816 Annual $72.40 $76.02 $79.82 $83.82 $88.00 $92.41 $97.03 Hourly
SECTION 4. Except as expressly provided herein, the terms of Resolution No. 17-25, as modified by Resolutions No. 19 -19, 2020-37 and 2021-12, 2021-33, 2021-51 and 2021-53 shall remain in full force and effect as provided therein.
PASSED AND ADOPTED this 15th day of March 2022.
____________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
__
Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
238
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, Brenda Green, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022- XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 15th day of March, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 16th day of March, 2022.
__________________________
BRENDA GREEN, CITY CLERK
(SEAL)
239
POLICE DEPARTMENT
Challenge Solution Net FTE Current Year
$ Impact
Annual
$ Amount
Need to better address crime and enhance
presence at prime retail locations
Add a new Police Sergeant
(sworn) 1.0 $40,975 $163,900
Need to strengthen the emergency
management team and functions
Upgrade Emergency Svcs
Admin to Emergency Svcs Mgr 0.0 4,900 19,600
To relieve sworn Police Lieutenant from
Records/Evidence Management to align to
sworn duties
Upgrade Records
Administrator to Records,
Property & Evidence Mgr
0.0 3,525 14,100
Reduce crime scene investigations
performed by sworn Police Officers to better
provide patrol services
Convert P/T Crime Scene
Specialist to F/T 0.5 12,625 50,500
To alleviate the heavy workload in the Crime
Scene Unit associated with discovery
requests
Convert 2 P/T Records Tech to
1 F/T Community Svcs
Specialist
0.0 6,700 26,800
Subtotal 1.5 $68,725 $274,900
1 Attachment VI
240
FIRE AND RESCUE DEPARTMENT
Challenge Solution Net
FTE
Current Year
$ Impact
Annual
$ Amount
Need more substantive management
and oversight of the Emergency
Medical Services (EMS) program
EMS Fire Captain 1.0 $43,625 $174,500
Currently, no direct Fire and Rescue
governance within the chain of
command
9-1-1
Telecommunications
Manager*
1.0 39,250 157,000
Subtotal 2.0 $82,875 $331,500
2 *Position will be reporting to a unified command structure from both Police Department and Fire and Rescue Department 241
OTHER DEPARTMENTS
3 Challenge Solution FTE Current Year
$ Impact
Annualized
$ Amount
Need to create a recruitment team with a
dedicated supervisor to oversee recruitment
and retention efforts.
Create new HR Administrator for
recruitment 1.0 $33,600 $134,400
Need to create a recruitment team with
dedicated recruiters to fill vacancies. Add new HR Analyst for recruitment 1.0 28,600 114,400 Need to enhance internal controls to ensure
timely and accurate accounting and financial
reporting.
Add a Senior Accountant
(Confidential) 1.0 27,900 111,600
Subtotal 3.0 $90,100 $360,400
To alleviate heavy workload due to growth of
City's workforce and technology tools and
resources made available to the public.
Convert One P/T Management
Analyst to F/T 0.5 15,150 60,600
To coordinate facility rental and reservation
program which is revenue generating.
Utilize Three P/T Community
Services Leaders to add a F/T
Recreation Coordinator
(0.5) $3,100 12,400
To supervise homelessness efforts and staff
and oversee Bridge Shelter operations.
Convert One P/T Mgt Aide and One
P/T Community Outreach Worker to
One F/T Supv
0.0 10,825 43,300
Need to adjust compensation to reduce
turnover in this critical operation.
Upgrade Two F/T Budget Analyst
positions to Senior Budget Analysts 0.0 5,130 20,520
Total Request 3.0 $124,305 $497,220
242
ATTACHMENT VII
SUMMARY OF PROPOSED COMPENSATION UPDATES
Classification
Current
Monthly
Max Salary
% Below
Market/
Adjustment
Proposed
Monthly Max
Salary1
Planning
Assistant Planner 6,708 -16.70% 8,166
Associate Planner 7,869 -17.58% 9,391
Senior Planner 9,228 -16.82% 10,800
Principal Planner / Economic Development Administrator 10,350 -20.00% 12,420 Fire Prevention
Fire Protection Specialist 7,060 -19.02% 8,3052
Fire Marshal 13,068 -10.30%3 14,4153
Programming
Programmer Analyst I 8,191 Internal alignment 9,0215
Programmer Analyst II 9,853 9.87% 10,8255
Sr Programmer Anlyst / Sr Programmer Anlyst (Conf) 4 10,776 /10,936 10.00% 11,854 / 12,0315 Systems & Programming Supervisor 12,083 10.00% 13,295 Information Technology Manager 13,243 -2.09% 14,624
Information Technology Director 14,921 -8.72% 16,818
Accounting
Accountant / Accountant (Confidential) 4 7,780 / 7,897 -6.26% 8,554 / 8,682 Senior Accountant / Senior Accountant (Confidential) 4 8,554 / new -9.63% 9,409 / 9,550 Assistant Finance Director 13,243 -14.15% 15,379
Finance Director 15,313 -15.91% 17,763
Administrative Support
Admin Asst / Admin Asst (Conf) & HR Asst4 5,841 / 5,929 -5.25% 6,349 / 6,444 Executive Assistant / Executive Assistant (Conf)4 6,422 / 6,519 -8.62% 6,984 / 7,089 Executive Assistant to the City Manager 7,918 -9.06% 8.648 City Clerk
City Clerk 11,691 -15.25% 13,474
1Proposed monthly salary based on combination market survey results and internal alignment within classification series.
2Based on internal alignment with Building Inspection series. 3Based on internal alignment with Building Official
4Confidential classifications salary based on 1.5% differential 5Based on estimated increases needed to fill vacant positions. 243