AWARD CONTRACT FOR CITYWIDE
LANDSCAPE MAINTENANCE SERVICES
Public Services Department
City Council Meeting
April 19, 2022
Background
• The City is responsible for the maintenance of over
226 acres of landscape, which include:
• Parks and parkways
• Sports fields
• City facilities
• Bike trails and medians
3 Twenty-nine (29) City Parks
4 Five (5) Sports Fields
5 Thirteen (13) City Facilities
6 Parkways, bike trails, and medians throughout the City
7 Maintenance Service Contract
• General Scope of Work
includes:
• Complete turf maintenance
• Trimming of shrubs and
groundcover
• Weed control and prevention
• Cleaning of hardscape surfaces
and playgrounds
• Litter pickup and disposal
8 Maintenance Service Contract (cont.)
• Specialty services include:
• Playground sand maintenance
• Mulching and weed control
• The maintenance of Skate Park
• The maintenance and restocking of the Mutt Mitt dispensers
9 Maintenance Service Contract (cont.)
• Specialty services include:
• Field preparations for
baseball and softball groups
• Infield grooming and
maintenance
• Annual sports field and other
turf renovations
10 • The City has contracted with Brightview Landscape Services since July 2017, for a 3-year contract with 2 additional one-year extensions
• The final one-year extension ends on June 30, 2022
• Current contract highlights with Brightview Landscape Services:
Background
Added over 25 new & redesigned maintenance areas
Worked with the City to institute a new Integrated Pest Management Program Partnered with the City in order to reduce monthly maintenance costs during the COVID-19 pandemic without reducing or
eliminating vital maintenance services
• Eliminated the use of glyphosate (RoundUp) Citywide
• Focused on an organics first approach to weed and pest control • Increased the use of mulch and instituted other cultural practices which reduced or eliminated the use of any pesticides
11 •November 10, 2021: Purchasing Division advertised a Request for Proposal (RFP) No. 22-10 for Parks and
Landscape Maintenance as required by City of Costa
Mesa Municipal Code.
•Brightview Landscape Services, Inc. was
determined most qualified among 6 bidders and
submitted the highest rated proposal.
• References for Brightview confirmed their high quality work, and successful performance of similar services to other agencies.
Requests for Proposals
Recommendations
Staff recommends that the City Council:
•Approve the proposed Maintenance Services Agreement
(MSA) with Brightview Landscape Services, Inc. in an amount not to exceed $2,364,061 annually, for an initial term of three (3) years with two (2) optional one-year extensions.
•Approve a 10% contingency annually for irrigation and
landscape repairs and other unforeseen costs.
•Authorize the City Manager and City Clerk to execute the MSA and future amendments to the agreement
April 19, 2022
Bridge Shelter Commercial
Kitchen Operation
THE VISION
• Warming vs. Commercial
• Community Engagement
• Training & Workforce Development
• In-Community Events
• Surplus Food Rescue
3 Bridge Shelter Opens with City staff operating kitchen (volunteers unable to be onsite to assist due to COVID-19 restrictions) Mercy House re-contracts with former catering
company from temporary Lighthouse shelter
City contracts for emergency temporary meal delivery with Bracken’s Kitchen
City Issues RFP for Commercial Kitchen Operator
TIMELINE
4 CONSIDERATIONS
•This partnership includes
the option of having the
Bracken’s Kitchen food
truck at citywide events.
•Onsite culinary training program provides
food safety education, knife skills, and
hands-on work experience to help prepare
participants for careers in the food service
industry.
•Robust volunteer program creates
opportunities for community engagement
at the shelter.
5 ADDITIONAL CONSIDERATIONS
• Bracken’s Kitchen is a 501(c)(3) organization based in Orange County.
• Billing for this contract will be based on weekly census numbers. (shelter occupancy averages 60)
• A commercial kitchen operator can maximize opportunities for surplus food recovery and organic waste diversion to ensure compliance with SB 1383 requirements.
• Restaurant donors and community volunteers reduce overall costs.
6 COMMUNITY PARTNERS
RECOMMENDATIONS
1. Award a Professional Services Agreement (PSA) to
Bracken’s Kitchen, for a term of 1 year with 3 one-year renewal options, in an amount not to exceed $327,600
annually for commercial kitchen operation and meal
services for the Costa Mesa Bridge Shelter.
2. Authorize the City Manager and the City Clerk to
execute the agreement and any future amendments to
the agreement.