Harbor Soaring Society Update
June 7, 2022
Presented by: Mat Garcia
April - HSS Continues to Support Imaginology
“I have had the pleasure of partnering with the Harbor Soaring Society for over 10 years.
They have been one of our best and a long-time supporter of the OC Fair’s annual educational youth S.T.E.A.M. event, IMAGINOLOGY (formerly Youth Expo).” “I greatly value Harbor Soaring Society’s participation and commitment to the youth who attend our event. This group goes above and beyond to make Imaginology a meaningful and fun event.”
Christine Gunst
Event Coordinator
[email protected]
HSS Participates in Fairview Park
Restoration Events – Feb, Mar, May
Harbor Soaring Society Supports Engineering
at Estancia High School
May 26, 2022
HSS Collaborates with Newport-Mesa Unified
School District to Promote Engineering Education
• Five HSS members participated in Estancia High
School’s end-of-year design review day on May26
HSS Supporting Estancia High School
Industry Summer Internships
• HSS is actively working with high school seniors to find them paid internships in the summer between graduation and their first year of college.
HSS Creates Curriculum for Community
Educational Courses
• HSS members have been building curriculum for multiple educational courses
• Aeronautics 101
• Getting Started in R/C Modeling
• Aerial Photography with Drones
• Working with Costa Mesa Parks & Community Services Department’s Jason Minter to offer educational courses to the community soon HSS is Excited to be Part of the Costa Mesa
Community Since 1964
• Please visit www.harborsoaringsociety.org for information about the organization
• AMA's Oldest Radio-Controlled Soaring Club
• Harbor Soaring Society is a 501(c)(3) non-profit
Fairview Park
Second Saturday of the Month Restoration
June 11th from 9:00-11:00am
Volunteers make the difference!
Please join us this Saturday, June 11th
from 9:00-11:00am
www.fairviewparkalliance.org
Photo by Sharon Hurd
June 7, 2022
City Council
FY 2022-23
Proposed Operating and Capital
Improvement Program Budget
3 FY 2022-23 Proposed Budget Overview
• FY 2022-23 Proposed Budget Recap
• FY 2022-23 All Funds Highlights
• FY 2022-23 General Fund Highlights
• FY 2022-23 Housing Authority
• General Fund Five-Year Forecast
4 GUIDING PRINCIPLES
FY 2022-23 Proposed Budget was inspired by the
five Strategic Plan Goals:
• Strengthen the Public’s Safety and Improve the Quality of Life • Achieve Long-Term Fiscal Sustainability
• Recruit and Retain High Quality Staff
• Diversify, Stabilize, and Increase Housing to Reflect Community Needs
• Advance Environmental Sustainability and Climate Resiliency.
6 Paving a Brighter Future Together
The theme of the Fiscal Year 2022-23 Proposed Budget is “Paving a Brighter Future Together” through the following:
• Fully balanced General Fund budget without the use of American Rescue Plan funds or Reserves;
• Strengthening the City’s commitment to public safety by dedicating 53% of General Fund resources;
• Investing into the City’s parks, streets, active transportation network, facilities, and other infrastructure;
• Correcting the historical deficit in the City’s Equipment Replacement Fund ensuring our public safety, public works, and other teams have modern equipment to serve the community; and
• Investing $2.5 million in our City’s Technology to better serve our residents, businesses, and visitors.
8 FISCAL YEAR 2022/23 ALL FUNDS
$206.1 MILLION
GENERAL FUND,
$163.6 Million or 80%
SPECIAL REVENUE FUNDS,
$12.8 Million or 6%
CAPITAL PROJECTS FUNDS,
$17.0 Million or 8%
INTERNAL SERVICE FUNDS,
$12.7 Million or 6%
9 FY 2022-23 ALL FUNDS
PROPOSED BUDGET
Appropriations FY 2021/22
Adopted
FY 2022/23
Proposed
School
Resource
Officer
FY 2022/23
Adjusted
Proposed
Adjusted vs Adopted
Increase/(Decrease)
Amount Percent
Operating Budget $163,522,932 $170,095,673 $120,000 $170,215,673 $6,692,741 4.1% Transfers Out 9,841,585 10,627,990 - 10,627,990 786,405 8.0% Capital Budget 24,566,362 25,312,023 - 25,312,023 745,661 3.0% Total $197,930,879 $206,035,686 $120,000 $206,155,686 $8,224,807 4.2% 10 FY 2022-23 PROPOSED BUDGET
• Transfers out of $10.6 million are from the General Fund to support the Capital Asset Needs (CAN) Ordinance and the replacement of the City’s aging fleet and ongoing fleet maintenance costs:
• Capital Improvement Fund ($5.4 million): to fund
capital improvement projects;
• Information Technology Fund ($2.4 million): to fund the replacement of aging technology and software
systems;
• Equipment Replacement Fund ($2.8 million): to
annually fund the fleet maintenance and replacement
program.
11 EQUIPMENT REPLACEMENT FUND
A Brighter Future with a Greener Fleet
Adds ongoing funding of $2.8M to support the replacement and maintenance of the City’s fleet for a total of $5.5M. Below are highlights of proposed items:
Replaces a 1985 Armored Vehicle for a new BearCat G2 Armored Vehicle for Police Field Operations ($350,000) via the City's Master Lease;
Replacement of ambulances and a Silverado Trail Boss for Fire and Rescue;
The City is aggressively shifting its extensive fleet to hybrid and electric options as available;
$572K for nine new hybrid vehicles and $180K for four electric vehicles; Also installing two EV charging stations at the corporation yard. 12 INFORMATION TECHNOLOGY
REPLACEMENT FUND
Fully funds Year 3 of the Information Technology Strategic Plan (ITSP) for $2.5 million, including:
Adds 1.0 Senior Programmer Analyst;
Adds 1.0 Programmer Analyst II;
Funds the Budget and Human Resources Modules for the
upcoming Enterprise Resources Planning (ERP);
Enterprise GIS Master Plan;
Print Management Services; and
Police Department telephone system upgrade to Voice Over Internet Protocols (VOIP).
13 CAPITAL
IMPROVEMENT
PROGRAM
AREAS
$25.3M
Streets,
$9,842,782
Facilities,
$8,813,125
Transportation,
$3,156,116
Parks, Parkways & Medians,
and Energy & Sustainabiltiy,
$3,500,000
14 PROMOTING A VIBRANT COMMUNITY
Parks and Community Services
• Increased funding for the Recreation on Campus for Kids (R.O.C.K.S) program that focuses on educational activities, youth sports, recreation, and arts and crafts by $250K;
• Proposed CIP ($2.6 million):
• Ketchum-Libolt Park expansion;
• Shalimar Park expansion;
• Two additional butterfly gardens;
• Brentwood Park improvements;
• Park repairs upgrades.
15 ADVANCE ENVIRONMENTAL SUSTAINABILITY
AND CLIMATE RESILIENCY
Public Works
Energy and Sustainability:
• Adds new EV Charging Stations at the Corporate Yard for $195k; • Funds one new Associate Engineer paid for from non General Fund to address storm water quality
• Initiate a Climate Action and Adaptation Plan (CAAP) with community engagement;
• Commits funds for replacement of aged vehicles with greener options 16 FY 2022-23 PROPOSED BUDGET
• Adds one School Resource Officer (Police Officer) to
enhance school security with a shared cost of 50/50 with NMUSD.
• Creates a Cannabis Traffic Impact Fee (TIF) Fund to
finance active transportation and traffic mitigation efforts within the respective commercial corridor.
• Proposes to return to City Council at a later time with recommended First-Time Homebuyers Program
Guidelines.
17 AB481 OVERVIEW
• Effective January 1, 2022, AB 481 mandates all California law enforcement agencies must:
• Write an AB 481 equipment policy
• Compile an inventory list
• Ensure both are available to public on local webpage
• Notify local governing body 30-days prior to approval • Obtain formal approval by governing body through ordinance of both the policy and equipment list
• Review/approve annually by local governing body (approval more often if changes are made)
18 FY 2021-22 / 2022-23 SPECIAL EVENT RATES
• Costa Mesa offers community celebrations, festivals, and parades that provide opportunities for social activity, cultural experience, and engagement in public life.
• These events need the assistance of City personnel.
• Every year, City Council approves updated special event rates.
• Staff is requesting the approval of the FY 2021-22 / 2022/23 Rate Determination Schedule that has been realigned with the rates of our neighboring cities.
19 FY 2021-22 / 2022-23 SPECIAL EVENT RATES
Straight
Time 1
Special Event
OT Rate 2
Newport
Beach 3
Huntington
Beach 4
Orange
County Sheriff
5 Santa
Ana 6
Fire/Police Positions
Battalion Chief $112 $161 $98
Fire Captain $87 $125 $67
Fire Engineer $75 $108 $57
Fire Fighter - Paramedic $73 $104
Fire Fighter $65 $93 $73
Police Lieutenant $112 $160 $124
Police Sergeant (Motorcycle) $88 $126
Police Sergeant $84 $120 $105 $146 $139
Sr Police Officer (Motorcycle) $79 $113
Sr Police Officer $76 $108
Police Officer (K9) $70 $101 $118
Police Officer (Motorcycle) $72 $103
Police Officer $69 $98 $78 $111 $113
Police Reserve Officer $43 $48 $52 $65
Police Recruit $34 $38
Police Support Svcs Reserve $18 $20
Police Aide $17 $19
Community Risk Reduction Team
Positions Straight OT
Assistant Fire Marshal $69 $85
Fire Marshal $68 $84
Fire Protection Specialist $54 $67
Code Enforcement Officer $45 $56 $47
20 Straight
Time
1 Special Event
Overtime Rate
2 Newport Beach3
Huntington
Beach
4 Orange County
Sheriff
5 Santa
Ana
6 Other City Positions Straight OT
Animal Control Officer $46 $57 $57
Assistant Engineer $58 $72
Associate Engineer $73 $90 $89
Chief Plans Examiner $82 $102
Code Enforcement Officer $45 $56
Combination Building Inspector $63 $78
Communications Officer $52 $64
Communications Supervisor $60 $74
Community Services Specialist $39 $48 $46 $57
Construction Inspector $49 $61
Crime Prevention Specialist $46 $56 $57
Crime Scene Specialist $47 $58
Equipment Mechanic II $41 $51
Equipment Mechanic III $44 $55
Facilities Maintenance Tech $40 $49 $58
Lead Equipment Mechanic $50 $62
Lead Maintenance Worker $47 $58
Maintenance Assistant $32 $40
Maintenance Services Manager $74 $92
Maintenance Supervisor $55 $68 $69
Maintenance Worker $35 $44 $43
Office Specialist I $31 $38
Office Specialist II $33 $41 $51
Plan Check Engineer $75 $93
Plan Checker $66 $81
21 FY 2021-22 / 2022-23 SPECIAL EVENT RATES
Straight
Time 1
Special Event
Overtime Rate 2
Newport
Beach 3
Huntington
Beach 4
Orange County
Sheriff 5
Santa
Ana 6
Other City Positions
Senior Maintenance Worker $39 $48
Park Ranger $43 $53
Property/Evidence
Specialist $44 $54
Sworn $220
Non-Sworn $109
Community Services $112
1 Includes annual salary at top step, other compensation and benefits, divided by 2,080 hours/annually. 2 Includes straight time hourly rate plus 1/2 of the basic hourly rate divided by 2,080 hours. Other benefits are excluded from this portion of the calculations.
3 Includes positions from the City of Newport Beach's Special Events - FY22 Hourly Rates 4 The City of Huntington Beach's Master Fee & Charges Schedule states that for services requested of City staff which have no fee listed in this fee schedule, the City Manager or his/her designee shall determine the appropriate fee based on the established hourly rates for the department. The City normally charges the actual overtime rate for the position working the event(s). 5 The Orange County Sheriff's Department provided the rates for the deputies. 6 The City of Santa Ana's FY2022-23 Proposed Miscellaneous Fee Schedule only includes police services rates.
NOTE: The cities of Anaheim and Irvine charge the actual overtime costs incurred of the position(s) working the events.
23 FY 2022-23 PROPOSED
GENERAL FUND OVERVIEW
• Fully balanced budget with no use of General Fund Reserves; • No use of American Rescue Plan (ARPA) funds;
• Fixed costs increases, such as PERS and election costs; • An additional 6.45 Full Time Equivalents are added to FY 2022-23, with only 1.65 FTEs funded by the General Fund;
• Over 53 percent, approximately $90M of the General Fund Proposed budget is designated for Public Safety;
• Addition of one Police Officer (School Resources Officer) to enhance school safety; • Salary and benefit adjustments resulting from negotiated agreements during the COVID19 cost mitigation strategies; and • Continuation of the $4.0M vacancy factor (negative appropriation) adopted in FY 2019-20 General Fund Budget.
24 General Fund Overview
Category FY 2021/22
Adopted
FY 2022/23
Proposed
School
Resource
Officer
Adjusted
Proposed
Incr. /
Amount
(Decr.)
Percent
Estimated
Revenues $144,622,060 $163,507,538 $120,000 $163,627,538 $19,005,478 13.1% Transfers In 6,561,529 - - - (6,561,529) (100%)
Use of Fund
Balance 3,219,091 - - - (3,219,091) (100%)
Total
Resources $154,402,680 $163,507,538 $120,000 $163,627,538 $9,224,858 6.0% Operating
Budget $145,421,745 $152,879,548 $120,000 $152,999,548 $7,577,803 5.2% Transfers Out 8,980,935 10,627,990 - 10,627,990 1,647,055 18.3% Total
Appropriations $154,402,680 $163,507,538 $120,000 $163,627,538 $9,224,858 6.0% 25 FISCAL YEAR 2022-23 PROPOSED
GENERAL FUND REVENUE
Property Tax
31.8%
Sales Tax
44.4%
Hotel Tax
4.5%
Other Taxes
Licenses& 5.5%
Permits
3.0%
Fines&
Forfeitures
0.7%
Use of Money
&Property
2.9%
Other Gov't Agencies
0.4%
Fees&Charges
5.1%
Other Revenues
1.8%
$163.6M
26 Strengthen the Public’s Safety
Public Safety Represents more than 53% of
General Fund
City Council
1% City Manager
5%
City Attorney
1% Finance
3%
Parks and Comm Svcs
5%
Information
Technology
3%
Police
33%
Fire and Rescue
20%
Development Svcs
5%
Public Works
12%
Non Departmental
12%
27 RECRUIT AND RETAIN HIGH QUALITY STAFF
PUBLIC SAFETY
• Highest Level of Police sworn staffing since the Great Recession • Increases Police sworn staffing levels to 141 positions, including:
• An additional Police Officer position funded by the County Auto Theft Task Force; • An additional School Resource Officer (Police Officer) position; and • Funds Police Sergeant added at mid-year.
• Other annualized staffing enhancements approved at mid-year:
• Upgrade Emergency Services Administrator to Emergency Services Manager; • Upgrade Records Administrator to Property & Evidence Manager; • Reassign Police Lieutenant to Sworn activities;
• Convert a part-time Crime Scene Specialist to full-time; and • Convert two part-time Records Technician to one full-time Community Services Specialist. • Includes debt payment for mobile command unit and the BearCat SWAT vehicle. 28 RECRUIT AND RETAIN HIGH QUALITY STAFF
PUBLIC SAFETY
• Highest Level of Fire sworn staffing since the Great Recession • Increases Fire and Rescue Sworn to 85 positions, including:
• Annualizes funding for the new Emergency Medical Services Fire Captain added at mid-year;
• Includes funding for the new 9-1-1 Telecommunications Manager shared with Police Department;
• Includes upgrade from Fire Protection Specialist to Assistant Fire Marshal; • Includes debt payments for ladder truck and a pumper truck; • Includes the purchase of two ambulances.
FY 2022-23 PROPOSED
HOUSING AUTHORITY BUDGET
• The Housing Authority’s objective is to grant
decent, safe, sanitary, and affordable dwelling
accommodations in the City to persons of low
income.
• As “Housing Successor,” the Housing Authority
assumed the functions of the former Costa
Mesa Redevelopment Agency which included
covenant monitoring, homelessness
prevention and rapid rehousing.
FY 2022-23 PROPOSED
HOUSING AUTHORITY BUDGET
FY 2021/22
Adopted
FY 2022/23
Proposed
Incr. /
Amount
(Decr.)
Percent
Total Resources $4,060,211 $4,192,863 $132,652 3.3%
Total Appropriations $4,060,211 $4,192,863 $132,652 3.3% • The Housing Authority’s FY 2022-23 budget consists of funding from a variety of resources with distinct purposes.
This includes rental income, loan repayments, grants,
General Fund subsidies and contributions/donations.
33 General Fund Reserves
Fund Balance Category FY 2018/19
Audited
FY 2019/20
Audited
FY 2020/21
Audited
FY 2021/22
Estimate
Committed
Declared Disasters $14,125 $14,125 $14,125 $14,125
Self-Insurance 2,000 2,000 2,000 2,000
Economic Reserves 7,500 9,000 9,000 9,000
Assigned
Compensated Absences 4,892 5,036 5,920 5,920
Police Retirement 1% Suppl. 2,297 2,365 2,275 2,275
Section 115 Trust - 1,750 - -
Restricted
Pension and OPEB - - 1,778 1,778
Non-spendable 280 362 965 965
Unassigned 20,451 18,825 17,429 17,429
Total Fund Balance $51,545 $53,463 $53,492 $53,492
34 FY 2022-23 Proposed Operating and Capital
Improvement Budget Calendar
FY 2022-23 Proposed CIP Budget Study Session City Council April 26, 2022 FY 2022-23 Proposed CIP Budget Review Planning Commission May 9, 2022 FY 2022-23 Proposed Budget Study Session City Council May 10, 2022 FY 2022-23 Proposed Budget and CIP Review
Finance and Pension
Advisory Committee May 11, 2022
FY 2022-23 Proposed CIP Budget Review
Parks, Arts and Community
Services Commission May 26, 2022
FY 2022-23 Proposed Operating & CIP Budget
Public Hearing City Council June 7, 2022
FY 2022-23 Proposed Operating & CIP Budget
Special Meeting/Study Session #2, if necessary City Council June 14, 2022 FY 2022-23 Proposed Budget Adoption, if necessary City Council June 21, 2022 35 THANK YOU
June 7, 2022
FY 2022-23
APPROPRIATIONS LIMIT
2 California Constitutional Requirement
• Article XIIIB of the Constitution of the State of California provides a formula that places annual limits (or ceilings) on the appropriation of tax proceeds that can be made by the state, school districts, and local governments in California.
• Article XIIIB requires state and local governments to return any funds to taxpayers in excess of the amount (appropriation limit) for a given fiscal year.
3 FY 2022-23 Appropriations Limit Calculation
• Multiplies the following data points:
• California Per Capital Income Percentage Change of 7.55%; • Orange County Population Growth of -0.23%; and
• Fiscal Year 2021-22 Appropriations Limit of $267,363,952; and • Appropriations Limit of $286,881,520.
4 FY 2022-23 Appropriations Limit
• Established FY 2022-23 Appropriations Limit is: $286.9 million. • Estimated revenues generated from general tax proceeds for FY 2022-23 is $141.2 million:
Property Tax: $52.2 million
Sales Tax: $72.6 million
Transient Occupancy Tax (TOT): $7.4 million
Other Taxes (Franchise Fees): $6.1 million
Cannabis Tax (Measure Q): $2.9 million
• The above estimate is $145.7 million or 50.8% below the Appropriations Limit for FY 21-22 of $267.4 million.
5 FY 2022-23 Appropriations Limit
Professional Service Agreements for On-Call
Plan Review, Inspections & Staffing Services
2 • The Building Safety Division
coordinates plan review, building
permit issuance and inspections
for new construction Citywide
• Plan review & inspections are a
shared responsibility among the
Development Services, Fire
Department, and Public Services
Department.
BACKGROUND
3 • The City already has a 5-year oncall services agreements. • The City’s existing 5-year on-call
services agreements expire on
June 30, 2022
• March 1, 2022 – RFP released
• 20 Proposals were received on
March 31, 2022
RFP PROCESS
4 Based on the RFP’s selection criteria, the
City’s evaluation committee recommended
awarding agreements to the following
firms:
• 4 Leaf, Inc.
• Bureau Veritas, North America, Inc.
• CSG Consultants, Inc.
• Dennis Grubb & Associates, LLC
• Interwest Consulting Group
• Melad & Associates, Inc.
• Scott Fazekas & Associates, Inc.
• The Code Group, Inc. (VCA)
SELECTED CONSULTANTS
5 SERVICES
• Provide Quality Plan Review
• Provide Highly Skilled Inspection Services
• Supplement In House Staff with Staffing Services
Some of the Benefits the Consultants will bring:
• Ensures Plan Review Done In Timely Manner
• Offers Accelerated Plan check
• Provides Specialized Expertise When Necessary
• Improves Responsiveness & Timelines
• Improves Customer Service Satisfaction
6 RECOMMENDATION
Based on the work load we are experiencing – on call Consulting Services are required in addition to the in-house staff Staff recommends the City Council:
1) Approve Five-Year Professional Services Agreements with the recommended firms for on-call plan review, inspections, and staffing services; and
2) Authorize the City Manager to execute any future
amendments due to increase in compensations so long as
such amendments are within the annual budget.
Professional Service Agreements for On-Call
Plan Review, Inspections & Staffing Services