City of Costa Mesa
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, June 21, 2022
*Note: All agency memberships are reflected in the title "Council Member" 5:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar. Pursuant to the State of California Assembly Bill 361(Gov. Code §54953(b)(3)) the City Council Members and staff may choose to participate in person or by video conference.
You may participate via the following options:
1. Attending in person: Attendees are encouraged to wear masks at their discretion.
2. Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.
1 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
3. Zoom Webinar: (For both 5:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Participate via telephone: (For both 5:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
4. Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected]. Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.
5. Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.
2 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting.
Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.
Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.
A minimum number of hard copies of the agenda will be available in the Council Chambers.
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing.
The City of Costa Mesa aims to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is currently provided, the Clerks office will attempt to accommodate in a reasonable manner. Note, Closed Captioning is available via the Zoom application. Please contact the City Clerk’s office 24 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible 714-754-5225 or at [email protected].
El objetivo de la Ciudad de Costa Mesa es cumplir con la ley de Estadounidenses con Discapacidades (ADA) en todos los aspectos. Si como asistente o participante en esta junta, usted necesita asistencia especial, más allá de lo que actualmente se proporciona, la oficina del Secretario de la Ciudad intentara de complacer en una forma razonable. Favor de comunicarse con la oficina del Secretario de la Ciudad con 24 horas de anticipación para informarnos de sus necesidades y determinar si alojamiento es realizable al 714-754-5225 o [email protected].
3 REGULAR CITY COUNCIL AND
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REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
CLOSED SESSION - 5:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION – ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Costa Mesa v. Newport Mesa Unified School District, Orange County Superior Court Case No. 30-2021-01179397-CU-WM-CXC.
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa City Employees Association (CMCEA).
4 REGULAR CITY COUNCIL AND
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Agenda June 21, 2022
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY AND HOUSING AUTHORITY
JUNE 21, 2022 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR
Council Member - District 4 Mayor Pro Tem - District 3
JEFFREY HARLAN LOREN GAMEROS
Council Member - District 6 Council Member - District 2
ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1
KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
Jimmy Vivar
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
Pastor Christine Nolf, Redemption Church
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Certificates of Recognition to Newport Harbor High School Girls’ Lacrosse Team CIF Champions
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Agenda June 21, 2022
2. Certificates of Recognition to Newport Harbor High School Girls’ Water Polo Team CIF Champions
3. Certificates of Recognition to Newport Harbor High School Boys’ Water Polo CIF SS Open Division Champions
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments are limited to 3 minutes, or as otherwise directed.
Comments on Consent Calendar items may also be heard at this time.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting.
1. Council Member Reynolds
2. Council Member Chavez
3. Council Member Gameros
4. Council Member Harlan
5. Council Member Harper
6. Mayor Pro Tem Marr
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR (Items 1-11)
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY
OF ALL ORDINANCES AND RESOLUTIONS
22-736
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.
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2. READING FOLDER 22-740
RECOMMENDATION:
City Council receive and file Claims received by the City Clerk: Robert Becker, Jeffrey Pham, Mari Shimizu.
3. ADOPTION OF WARRANT RESOLUTION 22-760
RECOMMENDATION:
City Council approve Warrant Resolution No. 2682
1. 6.3.22 Summary Check Register.pdf
2. 6.10.22 Summary Check Register.pdf
Attachments:
4. ADOPTION OF A RESOLUTION TO ALLOW MEMBERS OF THE CITY
COUNCIL, COMMISSIONS AND COMMITTEES TO PARTICIPATE IN
THE MEETINGS REMOTELY, AS NEEDED, DUE TO HEALTH AND
SAFETY CONCERNS FOR THE MEMBERS AND THE PUBLIC
22-741
RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City ’s legislative bodies to meet safely in person; and
· Federal, State and /or local officials continue to impose or recommend measures to promote social distancing.
1. Draft Resolution No. 2022-XXAttachments:
5. BIENNIAL REVIEW OF CITY’S CONFLICT OF INTEREST CODE 22-734 RECOMMENDATION:
Staff recommends the City Council approve Resolution No. 2022-xx revising the list of designated positions in the City’s Conflict of Interest Code.
1. Designated Positions
2. Resolution 2022-xx
3. 2022 Local Agency Biennial Notice
Attachments:
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HOUSING AUTHORITY
Agenda June 21, 2022
6. MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND
OBJECTIVES
22-761
RECOMMENDATION:
Staff recommends the City Council approve the June 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.
Strategic Objectives - Update - June 2022Attachments:
7. AGREEMENT FOR DIESEL FUEL PROCUREMENT AND DELIVERY
SERVICES WITH MERRIMAC PETROLEUM, INC.
22-709
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the proposed Agreement with Merrimac Petroleum, Inc ., DBA Merrimac Energy Group, 1240 Wardlow Road, Long Beach, CA 90807, for the purchase and delivery of diesel fuel in an annual amount not to exceed $360,000 based upon pricing through an Agreement with the City of Torrance, Bid No. B2019-07, for an initial term of two ( 2) years effective July 1, 2022.
2. Authorize the City Manager and the City Clerk to execute the agreement and future authorized amendments to the agreement.
1. Agreement for Diesel Fuel Services
2. City of Torrance Bid
Attachments:
8 REGULAR CITY COUNCIL AND
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REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
8. AMENDMENT FOR UNLEADED FUEL PROCUREMENT AND
DELIVERY SERVICES WITH PINNACLE PETROLEUM, INC.
22-743
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Amendment No. 1 to the agreement with Pinnacle Petroleum, Inc ., increasing Fiscal Year 2021-2022 ’s annual amount by $120,000 and increasing the annual not to exceed amount for subsequent years by $400,000, resulting in annual allocation of $800,000.
2. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the agreement.
1. Amendment No. 1
2. County of Orange Contract
Attachments:
9. ACCEPTANCE OF THE FAIRVIEW ROAD HIGHWAY SAFETY
IMPROVEMENT PROJECT, FEDERAL PROJECT NO .
HSIPL-5312(102), CITY PROJECT NO. 19-10
22-742
RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc ., for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312( 102), City Project No. 19-10, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five ( 35) days after the Notice of Completion filing date; release the Labor Material Bond seven ( 7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.
1. Cost SummaryAttachments:
9 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
10. RENEWED MEASURE M (M2) ELIGIBILITY 22-744
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City ’s Maintenance of Effort (MOE) for Fiscal Year (FY) 2022-
23. 2. Approve the M2 Seven-Year Capital Improvement Program (CIP) comprised of the City’s Five-Year and future year CIP for FY 2022-23 through FY 2028-
29. 3. Adopt Resolution No. 2022-xx, for the Update of the Pavement Management Plan.
4. Authorize staff to submit documents to meet M2 Eligibility requirements.
1. MOE Certification
2. M2 Seven-Year Capital Improvement Program
3. Proposed 2022 PMP Resolution
Attachments:
11. ACCEPTANCE OF CALRECYCLE SB 1383 LOCAL ASSISTANCE
GRANT
22-757
RECOMMENDATION:
Staff recommends the City Council:
1. Accept $159,969 CalRecycle ’s SB 1383 Local Assistance Grant Program that was recently awarded to the City.
2. Authorize the City Manager or designee with signature authority to execute all documents necessary to implement the grant and all grant-related reports to CalRecycle.
3. Authorize revenue and expense appropriations in the amounts of $159,969, respectively, to account for the SB 1383 grant award in the City ’s FY2021-22 State Grant Fund (Fund 231).
1. SB 1383 Local Assistance Grant Program Awards
2. Exhibit A Terms & Conditions
3. Exhibit B Procedures & Requirements
Attachments:
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
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Agenda June 21, 2022
------------------------------END OF CONSENT CALENDAR-------------------------------
11 REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY AND
HOUSING AUTHORITY
Agenda June 21, 2022
PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. BUSINESS IMPROVEMENT AREA (BIA) REAUTHORIZATION,
RESOLUTION TO LEVY ANNUAL ASSESSMENT
22-762
RECOMMENDATION:
Staff recommends that the City Council:
1. Conduct a public hearing regarding the Business Improvement Area (BIA) reauthorization and levy of the annual assessment for Fiscal Year 2022- 2023.
2. Adopt Resolution No. 2022-XX, confirming the annual report filed by Travel Costa Mesa and levying an annual assessment for Fiscal Year 2022-23 for the Business Improvement Area (BIA) covering certain Costa Mesa hotels and motels (Attachment 1).
3. Approve the use of $164,000 in Federal American Rescue Plan Funds as revenue recovery for City activities, programs and events, until annual hotel tax and BIA revenues are restored to normal levels.
1. Costa Mesa 2022-23 BIA Reso Levying AssessmentAttachments:
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Agenda June 21, 2022
2. INTRODUCTION OF AN ORDINANCE TO APPROVE CODE
AMENDMENT CO-2022-XX, AMENDING PORTIONS OF TITLE 10 OF
THE COSTA MESA MUNICIPAL CODE PERTAINING TO PARKING
BY PERMIT ONLY AND TO AUTHORIZE RELATED FEES
22-758
RECOMMENDATION:
Staff recommends the City Council:
1. Introduce for first reading, by title only, Ordinance No. 2022-xx, to approve Code Amendment CO-2022-xx, amending portions of Title 10 of the Costa Mesa Municipal Code (CMMC) pertaining to parking by permit only and to authorize related fees.
2. Approve proposed Amendment No. 3 to the Professional Services Agreement with Dixon Resources Unlimited increasing the maximum compensation by $60,950 for Residential Permit Parking Support Services, for a total not-to-exceed amount of $192,950.
3. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the agreement.
1. Ordinance RPP - Redline and Clean Versions
2. Amendment No. 3 to PSA
3. Revised RPP Guidelines and Policies
Attachments:
OLD BUSINESS:
NONE.
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Agenda June 21, 2022
NEW BUSINESS:
1. APPROVAL OF AMENDMENTS TO CITYWIDE RENTAL ASSISTANCE PROGRAMS FUNDED BY THE U .S. DEPARTMENT OF HOUSING
AND URBAN DEVELOPMENT
22-698
RECOMMENDATION:
Staff recommends the City Council:
1. Approve proposed Amendment No. 2 (Attachment 1) to the Subrecipient Agreement (SRA) with Mercy House Living Centers increasing the compensation by $62,312, for a total Not-To-Exceed amount of $392,633 for program administration for the City ’s CDBG-CV Rental Assistance Program for lower-income households without children.
2. Appropriate an allocation of $500,000 in American Rescue Plan Act (ARPA) funds to augment the HUD funded Rental Assistance Program for Costa Mesa renters, and required ancillary services, if eligible, from this or any other Federal or City available and eligible Fund, as needed.
3. Authorize the City Manager and the City Clerk to execute any new agreements and any and all amendments to existing agreements for the augmented ARPA funding for the Rental Assistance Program to assist Costa Mesa renters to overcome housing instability.
1. Rental Assistance Amend. No 2.
2. MercyHouse $180k
3. MercyHouse Amendment No. 1
Attachments:
14 REGULAR CITY COUNCIL AND
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Agenda June 21, 2022
2. FIRST READING OF AN ORDINANCE REVISING CHAPTER III OF TITLE 12 REGARDING THE PARKS, ARTS AND COMMUNITY
SERVICES COMMISSION TO REMOVE ARTS FUNCTIONS, FIRST
READING OF AN ORDINANCE ADDING CHAPTER IV OF TITLE 12
ESTABLISHING AN ARTS COMMISSION, AND RESULTING
DISSOLUTION OF THE CULTURAL ARTS COMMITTEE
22-755
RECOMMENDATION:
Staff recommends City Council:
1. Read by title only, waive further reading and introduce Ordinance 2022-xx to rename the Parks, Arts and Community Services Commission to Parks and Community Services Commission and remove arts related language (Attachment 1).
2. Read by title only, waive further reading and introduce Ordinance 2022-xx to establish an Arts Commission that would serve as an advisory commission to the City Council in matters related to the City ’s Arts and Culture Master Plan (Attachment 2), and dissolve the Cultural Arts Committee accordingly.
3. Authorize a $100.00 per month stipend for the Arts Commissioners.
1. ORDINANCE No. 22-23 Draft PACS Commission
2. ORDINANCE No. 22-24 Draft ARTS Commission
3. Arts Committee creation (Minutes)
4. Arts & Culture Master Plan Excerpt. Page 45
5. Example Arts Commission Application Questions
Attachments:
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SUCCESSOR AGENCY TO THE
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HOUSING AUTHORITY
Agenda June 21, 2022
3. PROFESSIONAL SERVICES AGREEMENT WITH TCCG TECH
COAST CONSULTING GROUP LLC TO PREPARE AN ECONOMIC
DEVELOPMENT STRATEGIC PLAN FOR THE CITY OF COSTA MESA
22-759
RECOMMENDATION:
Staff recommends the City Council:
1. Approve and authorize the City Manager and City Clerk to execute an agreement with TCCG Tech Coast Consulting Group LLC (TCCG), for a not-to-exceed amount of $200,000 for the term of one year with an additional four one-year renewal options, in substantially the form as attached, and in such final form as approved by the City Attorney.
2. Authorize the City Manager and City Clerk to approve future amendments to the agreement with TCCG including potential increases in compensation so long as such amendments are within the annual budget.
1. TCCG Tech Coast Consulting Group LLC PSAAttachments:
ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT
16 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-736 Meeting Date: 6/21/2022
TITLE:
PROCEDURAL WAIVER: APPROVE THE READING BY TITLE ONLY OF ALL ORDINANCES AND
RESOLUTIONS
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.
17 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-740 Meeting Date: 6/21/2022
TITLE:
READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:
City Council receive and file Claims received by the City Clerk: Robert Becker, Jeffrey Pham, Mari Shimizu.
18 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-760 Meeting Date: 6/21/2022
TITLE:
ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5243
RECOMMENDATION:
City Council approve Warrant Resolution No. 2682
BACKGROUND:
In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.
FISCAL REVIEW:
Funding Payroll Register No. 22-12 On Cycle for $ 2,939,437.42; 22 and City operating expenses for $ 3,290,361.33
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-741 Meeting Date: 6/21/2022
TITLE:
ADOPTION OF A RESOLUTION TO ALLOW MEMBERS OF THE CITY COUNCIL, COMMISSIONS
AND COMMITTEES TO PARTICIPATE IN THE MEETINGS REMOTELY, AS NEEDED, DUE TO
HEALTH AND SAFETY CONCERNS FOR THE MEMBERS AND THE PUBLIC DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely in person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.
BACKGROUND:
Pursuant to AB 361, the City Council will need to declare every 30 days that the City’slegislative bodies and individual members can continue to meet remotely, as needed, in order to ensure the health and safety of the members and the public.
On September 17, 2021 the Governor signed into law AB 361, which allows local legislative bodies to continue to meet remotely, and waive certain posting requirements if:
· The local agency holds a meeting during a declared state of emergency; · State or local health officials have imposed or recommended measures to promote social distancing; and
· Legislative bodies declare the need to meet remotely due to present risks to the health or safety of all attendees.
69 File #: 22-741 Meeting Date: 6/21/2022
ANALYSIS:
The City meets the requirements of AB 361 to continue holding meetings remotely in order to ensure the health and safety of the members, public and its employees. Both the California Department of Public Health and the County of Orange Public Health Officer have issued recommendations that members of vulnerable populations (such as older adults and those persons with an elevated risk due to certain medical conditions) continue to practice social distancing. The City cannot ensure social distancing requirements are always met inside the Council Chambers and/or Conference Rooms where the City Council, Commissions, and Committees meet, making it difficult for members of these bodies, City staff, and members of the public to consistently socially distance from each other with absolute certainty.
Staff recommends that the City Council adopt the proposed resolution making the required findings that the City Council, Commission and Committee meetings can continue to meet remotely, as needed, pursuant to the requirements of AB 361.
ALTERNATIVES:
City Council may choose not to hold City Council, Commission and Committee meetings remotely via Zoom. The City would then be required to hold all public meetings in-person.
FISCAL REVIEW:
There is no fiscal impact associated with this item.
LEGAL REVIEW:
The City Attorney’sOffice has reviewed this agenda report, has prepared the proposed Resolution, and approves them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council adopt Resolution 2022-xx to allow the members of the City Council, Commission, and Committees to participate in the meetings remotely, as needed, via Zoom due to:
· The current State of Emergency and global pandemic, which continues to directly impact the ability of the members of the City’s legislative bodies to meet safely inb person; and · Federal, State and/or local officials continue to impose or recommend measures to promote social distancing.
70 ATTACHMENT 1
Resolution No. 2022-xx Page 1 of 2
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA MAKING
THE LEGALLY REQUIRED FINDINGS TO CONTINUE TO AUTHORIZE THE CONDUCT OF REMOTE “TELEPHONIC” MEETINGS DURING THE STATE OF
EMERGENCY
THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:
WHEREAS, on March 4, 2020, pursuant to California Gov. Code Section 8625, the Governor declared a state of emergency;
WHEREAS, on September 17, 2021, Governor Newsom signed AB 361, which bill went into immediate effect as urgency legislation;
WHEREAS, AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes speci fied findings;
WHEREAS, as of June 10, 2022 , the COVID -19 pandemic has killed more than 91,006 Californians;
WHEREAS, social distancing measures decrease the chance of spread of COVID- 19;
WHEREAS, this legislative body previously adopted a resolution to au thorize this legislative body to conduct remote “telephonic” meetings; WHEREAS, Government Code 54953(e)(3) authorizes this legislative body to continue to conduct remote “telephonic” meetings provided that it has timely made the findings specified therein.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Costa Mesa does hereby declare that it has reconsidered the circumstances of the state of emergency declared by the Governor and at least one of the following is true: (a) the state of emergency, continues to directly impact the ability of the members of this legislative body to meet safely in person; and/or (2) state or local officials continue to impose or recommend measures to promote social distancing.
71 ATTACHMENT 1
Resolution No. 2022-xx Page 2 of 2
PASSED AND ADOPTED this __ day of ___, 2022.
___________________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
________________________ ___________________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the ___ day of ___, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this __ day of __, 2022.
_________________________________
BRENDA GREEN, CITY CLERK
72 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-734 Meeting Date: 6/21/2022
TITLE:
BIENNIAL REVIEW OF CITY’SCONFLICT OF INTEREST CODE
DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:
Staff recommends the City Council approve Resolution No. 2022-xx revising the list of designated positions in the City’s Conflict of Interest Code.
BACKGROUND:
The Political Reform Act in Government Code Section 87303 requires the City to adopt a Conflict of Interest Code and for the Code to be reviewed biennially. The City’sConflict of Interest Code was last amended on September 1, 2020, by Resolution No. 22-48.
ANALYSIS:
Government Code Section 87200 designates the officials required to file statement of economic interests. The Costa Mesa officials include, City Councilmembers, City Manager, City Attorney, Planning Commissioners, and Finance Director. Additionally, the City’sConflict of Interest Code must designate the positions within the City that involve the making or participation in the making of decisions that may have a material effect on any financial interest. This year, the "designated positions”(Attachment 1) have been updated to reflect positions which have been added, deleted, or undergone a title change. Resolution 22-xx adopts the City’sConflict of Interest Code and repeals the previous code.
ALTERNATIVES:
No alternatives have been considered as it is mandated by state code that the Conflict of Interest Code be reviewed biennially.
FISCAL REVIEW:
The Finance Department has reviewed and verified there is no fiscal impact.
LEGAL REVIEW:
The City Attorney has reviewed the report and resolution and approved them as to form.
73 File #: 22-734 Meeting Date: 6/21/2022
CITY COUNCIL GOALS AND PRIORITIES:
This item is administrative in nature.
CONCLUSION:
Staff recommends the City Council approve Resolution No. 2022-xx revising the list of designated positions in the City’s Conflict of Interest Code.
74 ATTACHMENT 1
1 APPENDIX A
The term “Designated” refers to employees or officials, set forth by position or job classifications. A designated employee or official, for the purpose of this resolution, and in compliance with the City’s Conflict of Interest Code (Costa Mesa Municipal C ode Section 2-401, et al.3) shall include a spouse and immediate members of the family.
Any person hired or promoted into a job classification included in this resolution shall become a designated employee for the purpose of the City’s Conflict of Interest Code without further action of the City Council. Added positions are highlighted.
DEPARTMENT/POSITION TITLES REPORTING CATEGORY
City Manager’s Office
Administrative Services Director All
Assistant City Manager All
Assistant Recreation Supervisor All
Assistant to the City Manager All
Central Services Supervisor All
Chief of Staff All
City Clerk All
Community Outreach Supervisor All
Deputy City Clerk All
Human Resources Administrator All
Human Resources Analyst All
Human Resources Manager All
Management Aide All
Management Analyst All
Neighborhood Improvement Manager All
Principal Human Resources Analyst All
Public Affairs Manager All
Public Information Officer All
Real Property Manager All
Senior Code Enforcement Officer All
Senior Management Analyst All
City Attorney’s Office
Assistant City Attorney All
Deputy City Attorney All
Development Services Department
Assistant Development Services Director All
Assistant Planner All
Associate Planner All
Building Inspector All
Building Official All
75 ATTACHMENT 1
2 Building Technician I & II All
CDBG/HOME Coordinator All
Chief of Inspection All
Chief Plans Examiner All
Code Enforcement Officer All
Combination Building Inspector All
Community Improvement Manager All
Economic & Development Services Director All
Economic Development Administrator All
Grant Administrator All Plan Check Engineer All
Plan Checker (Consultant) All
Plan Checker All
Plan Review Consultants All
Principal Planner All
Senior Code Enforcement Officer All
Senior Combo Inspector All
Senior Electrical Inspector All
Senior Management Analyst All
Senior Planner All
Senior Plumbing/Mechanical Inspector All
Zoning Administrator All
Finance Department
Accounting Supervisor All
Assistant Finance Director All
Budget & Purchasing Manager All
Budget Analyst All
Buyer All
Finance Analyst All
Finance Director All
Finance Manager All
Management Analyst All
Payroll Supervisor All
Purchasing Supervisor All
Revenue Supervisor All
Senior Budget Analyst All
Senior Management Analyst All
Parks and Community Services Department
Assistant Recreation Supervisor All
Fairview Park Administrator All
Management Analyst All
Parks and Community Services Director All
Recreation Manager All
76 ATTACHMENT 1
3 Recreation Supervisor All
Senior Center Program Administrator All
Police Department
Emergency Services Manager All
Management Analyst All
Office of Emergency Services Administrator All
Police Administrative Services Commander All
Police Captain All
Police Chief All
Public Affairs Manager All
Telecommunications Manager All
Fire Department
Administrative Captain/PIO All
Assistant Fire Marshall All
Battalion Chief All
Code Enforcement Officer All
Deputy Chief All
Division Chief All
Fire Chief All
Fire Marshall All
Fire Protection Analyst All
Fire Protection Specialist All
Management Analyst All
Telecommunications Manager All
Information Technology Department
I.T. Manager All Information Technology Director All
Management Analyst All
Supervisor All
Public Services
Active Transportation Coordinator All Assistant Engineer All
Associate Engineer All
City Engineer All
Construction Inspector All
Contract Administrator All
Director of Public Services All
Energy & Sustainability Services Manager All
Maintenance Services Manager All
Maintenance Superintendent All
Maintenance Supervisor All
77 ATTACHMENT 1
4 Management Analyst All
Manager All
Principal Civil Engineer All
Senior Engineer All Supervisor All
Commissions
Parks, Arts, & Community Services Commission All
Planning Commission All
78 ATTACHMENT 2
Resolution No. 2022-xx Page 1 of 2
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,
CALIFORNIA, REVISING THE LIST OF DESIGNATED POSITIONS FOR THE
CITY'S CONFLICT OF INTEREST CODE
THE CITY CO UNCIL OF T HE CITY OF COSTA MESA DOES HEREBY RESOLVE AS FOLLOWS:
WHEREAS, pursuant to the California Political Reform Act of 1974 every city is required to adopt a conflict of interest code and Costa Mesa has adopted its conflicts code, which appears in Costa Mesa Municipal Code Title 2 , Chapter X; and
WHEREAS, the Conflict of Interest Code contains a list of City officials and employees called "designated employees" whose positions involve the making or participation in the making of decisions that may foreseeably have a material financial effect on an economic interest of the employee; and WHEREAS, the Conflict of Inte rest Code is required to be amended from time to time to incorporate new state law requirements and update the list of positions of designated employees; and
WHEREAS, the City's Conflict of Interest Code now needs to be amended to update the list of designated positions.
BE IT RESOLVED that the Costa Mesa City Council hereby amends the list of designated positions shown on Appendix "A" with the new, revised Appendix "A" that is attached hereto and incorporated herein.
79 ATTACHMENT 2
Resolution No. 2022-xx Page 2 of 2
PASSED AND ADOPTED this _____ day of ______________, 2022
_______________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________ _______________________ __
Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2022 -xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21st day of June, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of June, 2022.
__________________________
Brenda Green, City Clerk
80 www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
2022 Local Agency Biennial Notice
Name of Agency:
Mailing Address:
Contact Person: Phone No.
Email: Alternate Email:
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
q An amendment is required. The following amendments are necessary:
(Check all that apply.)
¡ Include new positions
¡ Revise disclosure categories
¡ Revise the titles of existing positions
¡ Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
¡ Other (describe)
q The code is currently under review by the code reviewing body. q No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 3, 2022, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
81 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-761 Meeting Date: 6/21/2022
TITLE:
MONTHLY UPDATE OF STRATEGIC PLAN GOALS AND OBJECTIVES
DEPARTMENT: CITY MANAGER’S OFFICE
PRESENTED BY: LORI ANN FARRELL HARRISON, CITY MANAGER
CONTACT INFORMATION: ALMA REYES, ASSISTANT TO CITY MANAGER RECOMMENDATION:
Staff recommends the City Council approve the June 2022 update to the City of Costa Mesa’s Strategic Plan Goals and Objectives.
BACKGROUND:
On October 16, 2021, the City Council adopted new Goals and Objectives for the 2021-2024 Three Year Strategic Plan and created a new six-month work plan covering the October 2021 through March 2022 period. The new Six Month Objectives (Attachment 1) were developed at the September 27, 2021 Strategic Planning retreat. During the workshop, the City Council developed key priorities and objectives for the next six months with staff input. Staff will continue to provide status updates to the City Council via the detailed work plan attached to this report, which is updated on a monthly basis.
A future Strategic Planning session will be scheduled where the current goals and objectives will be evaluated and the City Council and City leadership will identify new key priorities as well as new objectives for the following six months.
ANALYSIS:
The September 27, 2021 Strategic Planning Retreat included breakout groups where each of the five City Council Goals were discussed individually. Additionally, each breakout group developed key objectives for the next six-month period for each Goal, covering the October 2021 through March 2022 period. The matrix provides a detailed work plan with specific deliverables for each Goal including timeframes for project completion that will be updated and monitored monthly. It is important to note, deadlines may be extended for the completion of objectives due to internal and/or external factors.
82 File #: 22-761 Meeting Date: 6/21/2022
THREE-YEAR GOALS AND PRIORITIES:
The Three Year Goals approved by the City Council are as follows (in no priority order):
· Recruit and Retain High Quality Staff
· Achieve Long-Term Fiscal Sustainability
· Strengthen the Public’s Safety and Improve the Quality of Life · Diversify, Stabilize and Increase Housing to Reflect Community Needs · Advance Environmental Sustainability and Climate Resiliency ALTERNATIVES:
The City Council can provide alternate direction to staff regarding the Strategic Plan update.
FISCAL REVIEW:
Many of the stated priorities and action steps are already funded within the FY 21-22 Adopted Budget, and are also included in the Adopted Budget for FY 22-23.
LEGAL REVIEW:
The City Attorney reviewed and approved this report as to form.
CONCLUSION:
The City Council in collaboration with the City’sleadership team revised the Three Year Goals at the September 2021 retreat, and established new objectives for the next six months. Staff is currently working on scheduling the 2022 Strategic Planning Retreat. Staff recommends that the City Council approve the June 2022 update to the Strategic Plan.
83 A1
C I T Y O F C O S T A M E S A
SIX -MONTH STRATEGIC OBJECTIVES
THREE-YEAR GOAL: RECRUIT AND RETAIN HIGH QUALITY STAFF
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 1, 2021
HR Manager
Initiate the process to map and evaluate the employee recruitment process to innovate and modernize recruitment and commence development of the succession plan and present to the City Manager.
X
Succession Plan Contract awarded
to CPS Consulting Services for the
development of the Citywide
Succession Plan and
modernization of recruitment and
hiring practices. Work is underway
2. Dec. 1, 2021
City Manager
Present to the City Council for consideration the first phase of hard- to-fill positions requiring a market adjustment based on current data.
X
City Council approved Phase 1
and Phase 2 of the hard-to-fill and
hard-to-retain compensation
adjustments.
3. June 1, 2022
City Clerk
Perform a market analysis of City Council compensation for comparable agencies and special districts within the county and report results to the City Manager.
X
Preliminary Council Compensation
Survey has been provided to the
City Manager and due diligence
review is in progress. Results will
be presented to the City Council
during the FY 2022-23 Budget
making process.
4. July 15, 2022
HR Manager
Launch the Costa Mesa University Wellness, Leadership, Training and Mentorship Program for all city employees.
X
Finalizing initial phase of training
offerings for Costa Mesa “U” in
conjunction with implementation of
Neogov Learn module
5. March 15, 2022
HR Manager
Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration.
X
Staffing recommendations finalized
and presented to the City Council
for consideration during the Mid-
Year Budget Study Session.
84 A2
6. July 15, 2022
HR Manager, in
concert with the IT
Director
Update and begin implementation of the online employee onboarding, training and evaluation processes by updating the NeoGov System.
X
NeoGov contract signed.
Implementation process initiated
for NEOGOV “Onboard”, “Learn”
(Training) and “Perform”
(Evaluation) modules.
“Learn” module in implementation
process and scheduled to go “live”
in July 2022.
“Onboard” implementation in
progress to be followed by
“Perform.”
85 B1
THREE-YEAR GOAL: ACHIEVE LONG-TERM FISCAL SUSTAINABILITY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 15, 2021
Finance Director
Develop and define a quarterly report format, including financial metrics, to improve fiscal transparency and
report to the City Council and FIPAC
X
Distributed the FY 2021/2022 1st
and 2nd Quarter Financial
Reports to the City Council and
FiPAC, and posted to the City’s
website.
2. June 1, 2022
Economic and
Development Services
Director, working with the
City Attorney
Secure a consultant for the Economic Development
Strategic Plan.
X
The Request for Proposals has
been prepared.
6/21/22 –PSA for consultant
agendized for Council approval.
3. March 15, 2022
IT Director, working with
the Police Chief and
Finance Director
Procure and implement an upgrade of the public safety
systems, subject to Dept. of Justice approval, and
citywide database servers.
X
Working with PD to implement
MDCs.
Began installation of Phase 3 PC
Refresh for PD, Fire and PS.
4. March 15, 2022
Finance Dir., working with
the Development Services
Director
Provide an update to the City Council regarding the state of retail cannabis implementation, including revised
revenue projections.
X
Mid-Year Budget Study Session
provided to City Council with an
update on all General Fund
revenues including Retail
Cannabis for current year budget.
Additional updates to be provided
in context of FY 2022-23 Budget.
86 C1
THREE-YEAR GOAL: STRENGTHEN THE PUBLIC’S SAFETY AND IMPROVE THE QUALITY OF LIFE
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Weekly
Asst. City Manager (lead),
working with the
Communications Team
Enhance the Communications and Engagement Plan to
support the public’s health, safety and quality of life and present results to the City Manager.
X
Weekly communication plan
presented to City Manager.
Additional contract resources may
be acquired in order to expand
existing communications during
pandemic; Ongoing efforts.
2. June 30, 2022
Public Services Dir., working
with the Police Chief and a
consultant
Present a plan to reduce collisions and injuries on
roadways, including providing 3-5 options for City Council direction.
X
11/2/21 - Third stakeholder working
group held to review safety
countermeasures for case study
locations, counter measure toolbox,
and best practices.
11/17/21 -Public outreach meeting
scheduled. Consultant prepared
draft Local Road Safety Plan with
traffic safety countermeasures and
applications to reduce collisions and
injuries on roadways.
3/8/22- Revised report sent to
Stakeholder Working Group for
review. Consultant incorporated
Stakeholder Working Group
comments.
4/6/22 - Stakeholder comments
received on March 18. Consultant
incorporated comments and
submitted Local Road Safety Plan
(LRSP) on April 4.
5/4/22 - Presentation of LRSP to
Active Transportation Committee.
6/6/22: LRSP revised based on
comments received and submitted
in May. A memo with the final LRSP
report will be sent to City Council to
be to be sent in June 2022.
87 C2
3. March 15, 2022
Police Chief – lead, Asst.
City Manager, Parks and
Community Services Dir.,
and Fire Chief
Engage the community to obtain feedback on the
community’s sense of safety and well-being and present
results to the City Council
X
I/P: Police Dept. developing a
community survey and potential
platforms and channels of
distribution.
1/5/22 - Survey draft has been
completed and shared with
department directors for feedback
and finalization. Numerous Meet
and Greet opportunities have been
held for new Police Chief to discuss
public safety goals and measures
with community groups with
additional potential meetings
underway.
3/2/22 – Finalized draft community
survey submitted to City Manager.
4/25/22 – After completing a very
successful five-year CMFR strategic
plan, the Fire & Rescue Department
recently initiated a new five-year
CMFR strategic planning process,
which will result in a new
Community Driven CMFR Strategic
Plan (2022-2027), in alignment with
the City Council’s strategic goals
and objectives. The process
included obtaining feedback related
to safety and services from a range
of community stakeholders, as well
as input from internal stakeholders.
A draft report is currently being
worked on and will be shared with
the City Council for review and input
in the coming months.
6/2/22 – Received and made edits
from City Manager. Sent to PD, Fire
and Parks for review. Once that is
complete, will get it back to City
Manager for one last review and
then create and circulate survey.
Currently, staff is scheduling of a
series of community Listening Tours
with Police Chief for all Costa Mesa
Districts with Mayor and Council
Members.
88 C3
4. March 15, 2022
Parks and Community
Services Director
Update the City Council on the Open Space Master Plan,
with a focus on access to parks.
X
12/7/21 - City Council approved an
agreement with RJM Design Group
to complete the Open Space Master
Plan (not-to-exceed $56,600).
The Master Plan review is
underway, with stakeholder
interviews and phone surveys in
progress. Community meetings will
be next, with publicity to go out in
the coming weeks. The update
process is expected to be complete
in fall 2022.
5. March 15, 2022
Asst. City Manager
Present options to the City Council for a behavioral health response model.
X
Reviewing best practices and
conducting outreach to potential
providers. Made contact with 3 cities
for potential opportunities to
collaborate and exploring available
funding streams.
Seeking sustainable funding to
develop a pilot program.
6. FUTURE OBJECTIVE
_______, 2022
Asst. City Manager, working
with the Communications
Team
Identify, develop and implement a measurement tool(s) to determine the effectiveness of the City’s communications and public engagement with all segments of the
community.
89 D1
THREE-YEAR GOAL: DIVERSIFY, STABILIZE AND INCREASE HOUSING TO REFLECT COMMUNITY NEEDS
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. Dec. 1, 2021
Asst. City Manager – lead,
Development Services Dir.,
City Attorney
Present to the City Council opportunity sites for potential motel conversions with site control options.
X
11/16/21- Two proposed sites
approved by the City Council.
12/14/21 – County Board of
Supervisors approved one site
(Motel 6) for submission to the State
by the deadline of 1/31/22.
4/27/22 – City announced State
HCD approval of $10.7 million for
motel conversion in Costa Mesa
(Project Homekey).
2. Dec. 15, 2021
City Attorney and the
Development Services Dir.
Present to the City Council for action necessary code
amendments to address SB 8, 9, and 10.
X
12/7/21 - City Council adopted an
urgency ordinance adopting
changes to Title 13 (Zoning) relating
to the implementation of Senate Bill
9 for the creation of two residential
units per lot and urban lot splits in
single family residential zones; and
declaring the ordinance an urgency
measure to take effect immediately.
3. Dec. 15, 2021
City Manager, working with
the City Council
Initiate and convene a Citizens Advisory Group to discuss Measure Y and Housing Element compliance.
X
10/19/21 – The City Council
approved formation of a Housing Ad
Hoc Committee to lead community
outreach efforts and deliberations
regarding Housing Element
Compliance and Measure Y.
1/11/22 – Community Forum was
held by Ad Hoc Committee to seek
input from the public.
90 D2
4. Feb. 1, 2022
Development Services Dir.
Present to the City Council for action the Housing Element.
X
11/8/21 - The initial Housing
Element presentation to the
Planning Commission took place.
On target for City Council discussion
in January 2022 and final adoption
on February 1st
2/1/22- The City Council adopted a
Resolution approving the City of
Costa Mesa’s 2021-2029 (Sixth-
Cycle) Housing Element.
5. June 1, 2022
Development Services Dir.
and City Attorney
Present to the Planning Commission a draft Inclusionary Housing Ordinance.
X
Keyser Marston Associates, the
City’s inclusionary housing
consultant, has completed the first
draft of the required technical report.
On target for presentation of options
to the City Council and Planning
Commission in 2022
6. FUTURE OBJECTIVE
_______, 2022
Development Services Dir.
and City Attorney
Initiate a draft STR Ordinance and an evaluation of
program implementation options.
X
11/2/21 – City Council approved an
urgency ordinance prohibiting STR’s
(except for home sharing). Staff will
investigate opportunities for a
permitting system and return to
Council in 2022.
7. FUTURE OBJECTIVE
_______, 2022
Development Services Dir.
and the City Attorney,
working with Jamboree
Housing
Present to the City Council for consideration a development plan and land use documentation for affordable senior
housing at the Senior Center site.
X
Jamboree Housing has initiated
meetings with staff to move forward
with an application for a senior
housing project on the City Senior
Center site in mid-2022. The City
Manager has approved an extension
of the ENA to that effect.
91 E1
THREE-YEAR GOAL: ADVANCE ENVIRONMENTAL SUSTAINABILITY AND CLIMATE RESILIENCY
WHEN
WHO
WHAT
STATUS
COMMENTS
DONE ON
TARGET
REVISED
1. May. 15, 2022
Public Services Director
Present the Pedestrian Master Plan update to the City
Council for direction.
X
10/6/21 – 2nd Public Outreach
meeting held.
12/1/21 – Draft recommendations
and draft Pedestrian Master Plan
recommendations presented to the
Bikeway and Walkability Committee.
1/5/22 – A special meeting of the
Bike and Walkability Committee on
January 19th to focused on the
Pedestrian Master Plan.
3/8/22 - Draft recommendations and
plan revised to incorporate and
address comments.
4/6/22 - Draft plan submitted on
April 6. Public outreach conduced
April 27 to review draft plan. Draft
Plan uploaded to City website.
5/4/22 – Draft plan posted to City
website on 4/14. Public outreach
meeting held on 4/27.
6/6/22: Comment matrix with
responses sent to Active
Transportation Committee on 5/6.
Special meeting of Active
Transportation Committee to be
scheduled on June 22, 2022
focused on the Pedestrian Master
Plan.
92 E2
2. June 15, 2022
Public Services Director,
working with the City
Manager
Develop a scope of work for the Climate Action and
Adaptation Plan and present to the City Council for action.
X
Staff is currently conducting
research on best practices in
CAAP development, including
detailed review of climate action
plans of several cities in California.
Staff has also developed a draft
community survey titled “Climate
Ready Costa Mesa: Community
Survey” to gauge Costa Mesa
residents’ concerns and priorities
in climate change. The survey is
expected to be launched in early
2022.
1/5/22 – Staff has completed
research on best practices and
lessons learned, and is currently
working on developing a draft
scope of work for Costa
Mesa.
3/8/22 - City staff has developed a
draft Climate Action and
Adaptation Plan (CAAP) and it is
currently being reviewed by the
City Manager.
93 E3
3. March 1, 2022
Public Services Director
Provide an update of the Stormwater Management Master
Plan to the City Council.
X
Phase 1 - Existing Conditions
Assessment Review (ECAR):
Data Collection of Record
Information: Completed
Site Assessment and
Inspection: Completed
Base maps Development:
Ongoing
Existing Hydrologic/
Hydraulic Analysis (EHH):
Near completion
Public Workshop # 1 to review
Draft ECAR scheduled for June 16,
2022.
Final ECAR and completion of
Phase 1 anticipated in July 2022.
Phase 2 - Storm Drain Master
Plan (SDMP) Update:
Starts July 2022: Proposed Storm
Water Alternatives Improvement
Map (SWAIM) to incorporate public
workshop #1 comments.
Phase 2 to be completed at the
end of 2022 with public workshop
#2 with the Final Storm Drain
Master Plan (SDMP) Update.
Phase 3 - Drainage System
Upgrade Fees and Financing
Study: Begins January 2023 upon
completion of the SDMP Update.
Phase 4 - Westside Storm Drain
Improvements: Projected July
2023
94 E4
4. May 1, 2022
Public Services Director,
working with the
Development Services Dir.
Re-evaluate the existing Municipal Sustainable Policy,
including landscape, organic waste and infrastructure
planning and present the results to the City Council for action.
X
Staff mobilized Costa Mesa Green
Team (representatives from Public
Services & Development Services)
to review existing policy developed
in 2007 and conduct research on
ways to advance sustainability at
City owned facilities and
infrastructure.
Staff recruited members of
‘Sustainability Working Group’,
representatives from all City
Departments to provide
suggestions to improve the
Sustainable Municipal Green
Policy.
1/5/22 – The Costa Mesa Green
Team has conducted research on
best practices in municipal
sustainability and has developed
preliminary goals.
The Sustainability Working Group
members, representing all City
Departments, have been identified
and the first internal workshop to
review the policy will be held in
early January.
3/8/22 - City staff completed the
draft Sustainable Municipal Green
Policy (SMGP) update and it is
currently being reviewed by the
City Manager and other
Departments.
The Green Team celebrated Earth
Day and Arbor Day while
implementing the tentative policies
of the SMGP.
The SGMP update will be
transmitted to Council.
95 City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-709 Meeting Date: 6/21/2022
TITLE:
AGREEMENT FOR DIESEL FUEL PROCUREMENT AND DELIVERY SERVICES WITH MERRIMAC PETROLEUM, INC.
DEPARTMENT: PUBLIC WORKS/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the proposed Agreement with Merrimac Petroleum, Inc., DBA Merrimac Energy Group, 1240 Wardlow Road, Long Beach, CA 90807, for the purchase and delivery of diesel fuel in an annual amount not to exceed $360,000 based upon pricing through an Agreement with the City of Torrance, Bid No. B2019-07, for an initial term of two (2) years effective July 1, 2022.
2. Authorize the City Manager and the City Clerk to execute the agreement and future authorized amendments to the agreement.
BACKGROUND:
The City’sPublic Services Department, Equipment Maintenance Section maintains a total of twelve (12) storage tanks for fuels, lubricants and hazardous waste. These tanks provide fuel storage and dispensing at Fire Stations 1, 2, 5, and 6; the Police Department and the City’sCorporation Yard. The City also has ten (10) emergency generators located at various sites that require diesel fuel. The Equipment Maintenance Section maintains, monitors, coordinates fuel deliveries and oversees fueling operations in compliance with Federal, States and County regulations. The goal is to provide uninterrupted service to the City and to minimize delays in daily operations.
The City has purchased fuel from Merrimac Energy Group for diesel and delivery services since July 1, 2019, utilizing pricing provided by a cooperative agreement with the County of Orange. As the agreement term is ending on June 30, 2022, a new agreement is needed in order to provide continuity of service.
96 File #: 22-709 Meeting Date: 6/21/2022
ANALYSIS:
The City will utilize the City of Torrance’sagreement with Merrimac Petroleum, Inc., DBA Merrimac Energy Group (PO#2019-00000522) for the procurement of diesel fuel delivery. The agreement meets all of the City’spurchasing requirements and all requirements set forth by the City of Torrance regarding piggyback purchasing. The agreement was competitively bid by the City of Torrance through a formal bid process, assuring the lowest prices are obtained.
In FY 2021-2022, approximately 35,000 gallons of diesel fuel was used by the City. The average prices paid per gallon for diesel fuel in FY 2021-2022 was $4.21. Staff estimates that in FY 2022- 2023, the total purchase of diesel fuel will be approximately $360,000 after accounting for increases in diesel prices based on Oil Price Information Services (OPIS) rates, a service that monitors and sets daily prices of wholesale fuel.
ALTERNATIVES:
The City Council may direct staff to conduct an independent formal bid to acquire fuel procurement and delivery services. However, this process is unlikely to obtain pricing below that of the City of Torrance’s agreement, due to the low volume of fuel purchased by the City.
FISCAL REVIEW:
Funding for diesel fuel purchase is appropriated as part of the budget adoption in the Equipment Replacement Fund’s Fuel Inventory account.
LEGAL REVIEW:
The City Attorney’soffice has reviewed this agenda report, prepared the agreement, and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council goals:
· Strengthen Public Safety and Keep the Community Safe. · Maintain and Enhance the City’s Infrastructure, Facilities, Equipment, and Technology.
CONCLUSION:
The use of the City of Torrance’sagreement is a cost effective method of procuring fuel and delivery services from an established fuel vendor that will secure the City’sability to purchase fuel while meeting all procurement provisions set forth by the City’s procurement policies.
Therefore, staff recommends the City Council:
1. Approve the proposed Agreement (Attachment 1) with Merrimac Petroleum, Inc., DBA Merrimac Energy Group, 1240 Wardlow Road, Long Beach, CA 90807, for the purchase and delivery of diesel fuel in an annual amount not to exceed $360,000 based upon pricing through an agreement with the City of Torrance, Bid No. B2019-07, for an initial term of two (2) years effective July 1, 2022.
2. Authorize the City Manager and the City Clerk to execute the agreement and future authorized
97 File #: 22-709 Meeting Date: 6/21/2022
2. Authorize the City Manager and the City Clerk to execute the agreement and future authorized amendments to the agreement.
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Merrimac Petroleum Inc., dba Merrimac Energy Group
CITY OF COSTA MESA
AGREEMENT FOR DIESEL FUEL DELIVERY SERVICES
WITH
MERRIMAC PETROLEUM INC., DBA MERRIMAC ENERGY GROUP
THIS AGREEMENT FOR DIESEL FUEL SERVICES (“Agreement”) is made and entered into this 21st day of June, 2022 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and MERRIMAC PETROLEUM INC., a California corporation DBA MERRIMAC ENERGY GROUP (“Contractor”).
RECITALS
A. City proposes to utilize the services of Contractor as an independent contractor to provide diesel fuel delivery services, as more fully described herein; and
B. Section 2-165 of the Costa Mesa Municipal Code permits the City to purchase services through competitively awarded agreements of other local, state or federal government agencies, a process known as “piggybacking”; and
C. The City of Torrance competitively awarded to Contractor a Purchase Order for furnishing fuel to the City of Torrance, Purchase Order No. 2019-00000522 (“Torrance Contract”); and
D. Pursuant to the Torrance Contract, Contractor has agreed to extend the same pricing to the City; and
E. The City desires to “piggyback” onto the pricing set forth in the Torrance Contract, and Contractor consents to such “piggybacking”; and
F. City and Contractor desire to contract for diesel fuel delivery services and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
G. Contractor represents that it has the experience and expertise to properly perform such services and holds all necessary licenses to practice and perform the services; and
H. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. Contractor shall provide the services described in the Scope of Services, attached hereto as Exhibit “A” and incorporated herein (the “Services”). Contractor shall provide the Services in accordance with the requirements set forth in Exhibit A.
1.2. Performance to Satisfaction of City . Contractor agrees to perform all Services to the complete satisfaction of City. Evaluations of the wor k will be done by City’s Maintenance Services Manager or his or her designee. If the quality of work is not satisfactory, City in its 1 ATTACHMENT 1
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discretion has the right to:
(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;
(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.3. Compliance with Applicable Law . Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable federal and state employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers ’ compensation insurance and safet y in employment; and all other applicable federal, s tate and local laws and ordinances applicable to the services required under this Agreement . Contractor shall indemnify and ho ld harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys ’ fees and costs, presented, brought, or recovered against City for, or on account of any liabili ty under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.
1.4. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, mari tal status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the California Government Code.
1.5. Non-Exclusive Agreement . Contractor acknowledges that City may enter into agreements with other contractors for services similar to the S ervices in this Agreement or may have its own employees per form services similar to those S ervices contemplated by this Agreement.
1.6. Delegation and Assignment . Contractor may not delegate or assign this Agreement, in whole or in part, to any person or entity without the prior written consent of City.
Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor’s sole cost and expense.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit B . Contractor’s annual compensation shall not exceed Three Hundred Sixty Thousand Dollars ($360,000.00).
2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the Scope of Services set forth in this Agreement without amending this Agreement as provided herein. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing . Contractor may submit invoices to the City for approval on a 2 ATTACHMENT 1
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progress basis, but no more often than two times a month. Each invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the Services performed, the date of performance, itemized prices, extended totals and such other information as may be requested by the City.
2.4. Records and Audits . Records of Contractor’s S ervices shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutual ly convenient times throughout the term of this Agreement through three (3) years after its termination.
3.0. TIME OF PERFORMANCE
3.1. Commencement of Work. Contractor shall commence providing the Services on July 1, 2022 (“ Service Commencement Date ”). The S ervices shall be performed in strict compliance with Exhibit A.
3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years from the Service Commencement Date, ending on June 30, 2024, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination.
4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and S ervices satisfactorily performed up to and including t he date of City’s written notice of termination.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance . Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best ’s Key Insurance Rating Guide, and approved b y City:
(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than O ne Million Dollars ($1,000,000.00), combined single limits, per occurrence . If such insurance contains a 3 ATTACHMENT 1
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general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business a utomobile liability fo r owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California.
Contractor agrees to waive, and to obtain endorsements from its workers ’ compensation insurer waiving subrogation rights under its workers ’ compensation insurance policy against the City , its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of Contractor pursuant to its contra ct with City; products and completed operations of Contractor; premises owned, occupied or used by Contractor; automobiles owned, leased, hired, or borrowed by Contractor.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “ Contractor’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance 4 ATTACHMENT 1
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showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.
5.5. Non-limiting. The insurance provisions contained in this Agreement shall not be construed as limiting in any way, the indemnification provision s contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to p ersons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark i f such communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
Merrimac Energy Group
1240 E. Wardlow Road
Long Beach, CA 90807
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (562) 427-6565 Tel: (714) 327-7499
Attn: Mary Hazelrigg Attn: Robert Ryan
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Courtesy copy to:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
6.5. Drug-free Workplace Policy . Contractor shall provide a drug -free workplace by complying with all provisions set forth in City ’s Council Policy 100-5, attached hereto as Exhibit “C” and incorporated herein. Contractor’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6.6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enfo rce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City ’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the services undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized s ubcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions 6 ATTACHMENT 1
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contained either in the City ’s specifications or Contractor’s Proposal, which shall be of no force and effect.
6.10. Independent Contractor . Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by th is Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.12. Cooperation. In the event any claim or a ction is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.
6.13. Conflict of Interest . Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this Agreement, including, but not limited to, the Political Reform Act (California Government Code Sections 81000, et seq.) and California Government Code Section 1090. During the term of this Agreement, Contractor and its officers, employees, associates and sub contractors shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or 7 ATTACHMENT 1
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subcontractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.14. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.
6.15. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.16. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.17. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
6.18. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.19. Headings. Headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.20. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.21. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.22. Waiver. The delay or failure of either party at any time to require perform ance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.23. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending 8 ATTACHMENT 1
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provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any part y, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.24. Counterparts. This Agre ement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.25. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONTRACTOR
__________________________________ Date: __________________________ Signature
__________________________________
[Name and Title]
CITY OF COSTA MESA
__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
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APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Ruth Wang
Risk Management
APPROVED AS TO CONTENT:
__________________________________ Date: __________________________ Mike Tucker
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Raja Sethuraman
Public Services Director
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Carol Molina
Finance Director
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EXHIBIT A
SCOPE OF SERVICES
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Scope of Services
1. Introduction
1.1 Contractor is to provide Diesel Fuel to various City facilities.
1.2 Service locations are detailed in Attachment 1. Service locations may be added or deleted and service hours modified at any time. Usage is not guaranteed. Usage figures, if provided, are approximations. Contractor is required to provide Diesel Fuel upon request by the City.
2. Fuel Specifications
2.1 CARB #2 Diesel – Red: The same specifications as CARB #2 Diesel – Clear (2.2) except for the red dye & dying process to denote usage for tax-exempt purposes.
2.2 CARB #2 Diesel – Clear: All diesel fuel sold for vehicular use in California must meet a 15 ppm maximum sulfur limit (Ultra Low), in addition to meeting all of the current low aromatics CARB diesel specifications. The definition of “vehicular use” in California includes on -highway vehicles and non -road vehicles such as agriculture and construction equipment.
CARB #2 Diesel – Clear may contain up to 5% bio.
3. Contractor Responsibilities
3.1 Contractor shall possess all Federal, State and Local permits, licenses and approvals necessary to provide goods/services set forth in this Scope of Services.
Any associated fees shall be the responsibility of the Contractor.
3.2 Contractor shall provide all transitional interfacing and continual uninterrupted services at the Effective Date.
3.3 Contractor shall provide current, applicable, and required Material Safety Data Sheet (MSDS) prior to award of the Agreement , or at any time during the Agreement as requested by City.
3.4 Contractor shall be held liable for any damage or criminal/civil citations which may occur as a result of any spills and/or accidents.
3.5 Contractor shall perform all deliveries and act in a safe and professional manner, adhering to all required Federal, State, & Local regulations for the handling and supply of Diesel Fuel.
3.6 Diesel Fuel must meet current fuel industry laws of Federal, State & local codes, requirements, standards and guidelines, including South Coast Ai r Quality Management District (SCAQMD); American Society of Testing and Materials (ASTM) laws; Department of Transportation (DOT); Air Resources Board (ARB) regulations, Reid Vapor Pressure (RVP) requirements & regulations for the handling and supply of Diesel Fuel.
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3.7 Contractor must commit to delivery as requested, at time stated on accepted orders.
3.8 Contractor’s delivery trucks must comply with the California Air Resources Board approved/certified Phase II Vapor Recovery Equipment Requirements. Proof of compliance shall be provided to the City upon request.
3.9 All drivers/delivery personnel shall be HAZMAT trained and certified in safety measures to prevent accidents endangering C ity personnel and property.
Hazardous Materials shall be clearly marked with the proper shipping name and identification number as required by the Department of Transportation.
3.10 Contractor shall be responsible for obtaining fuel reading and managing load inventory as requested by City.
3.11 Contractor shall provide, at Contractor’s cost, a 24-hour, toll free customer support telephone number and services for responding to all requests/orders for fuel, including telephone coverage on weekdays during normal business hours as well as 24-hour access phone number for emergency situations.
3.12 Contractor shall be responsible for all freight/delivery charges.
3.13 All deliveries of 4000+ gallons shall have temperature correction adjustments to sixty (60) degrees Fahrenheit based on refinery bill of lading.
3.14 Contractor shall perform full delivery of fuel within 48 hours after receipt of City’s order. Contractor shall provide a delivery metered ticket for each delivery of fuel; and the metered ticket must be signed and dated, and provided to the City at delivery.
3.15 Delivery truck driver shall stick each tank with a fuel tank gauge stick prior to offloading to ensure that adequate fuel storage is available to accept the entire shipment without spillage. Readings shall be taken by the driver prior to unloading fuel and after unloading fuel and shall be recorded on the delivery receipts. Each delivery truck must be equipped with a stick. Driver shall sign the delivery ticket at the time and place of delivery. One copy of each delivery ticket is to be mailed to the City at Costa Mesa Public Services Department -Equipment Maintenance, 77 Fair Drive, Costa Mesa, CA 92626, Attn: Katherine Rivas.
3.16 Spillage: The C ity requires “zero leakage” standard for fuel transfer operations.
Contractor shall provide neces sary equipment and proper training of delivery personnel to prevent spillage or minimize the chance of spillage during connection and disconnection of hoses and during the transfer of fuel. Contractor will likewise ensure that all equipment, tools and proc edures used are in compliance with all applicable specifications and regulations governing such operations. In the event of leakage or spillage, it shall be the responsibility of the Contractor to perform immediate containment, clean up, disposal and restoration activities as necessary in accordance with applicable State of California laws and regulations and to the City’s satisfaction. All material associated with such clean up shall be removed by the Contractor.
3.17 Contractor shall itemize applicable Federal and California fuel surcharges, Federal 13 ATTACHMENT 1
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and State Excise Tax, and California State Sales Tax as separate line items when invoicing.
3.18 Contractor shall adhere to each City facility/location set delivery hours.
3.19 Usage Report: Contractor shall submit usage reports as requested by C ity within fourteen (14) days of such request. The usage report shall include all information requested by City, in a format specified by City.
4. City Responsibilities
4.1 Ordering departments or will coordinate delivery schedules with Contractor and specify details of each delivery location’s physical surroundings and/or limitations (i.e. secured & remote locations; no loading dock; narrow, winding or unpaved roads). Depending on the agreed schedule with the department, the Contractor is requested to deliver during off peak hours between 7:00 am and 4:00 pm.
4.2 City will work with Contractor on security clearance procedures that may be required for delivery drivers on high security facilities/locations.
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ATTACHMENT 1
SERVICE LOCATIONS
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FACILITY TANK ID # ADDRESS POSITION CONTENTS
CAPACITY
(GALLONS)
ANNUAL
USAGE
(GALLONS)
MONITORING
SYSTEM
1 CITY CORPORATION
YARD 1 2310 PLACENTIA AVE UNDERGROUND RED DYE DIESEL 2,500 500 VEEDER ROOT TLS 350
2 CITY CORPORATION
YARD 2 2310 PLACENTIA AVE UNDERGROUND DIESEL 8,000 19,000 VEEDER ROOT TLS 350
3 POLICE GENERATOR 8 99 FAIR DRIVE ABOVE GROUND DIESEL 4,000 1,500 4 FIRE STATION 2 12 800 BAKER STREET UNDERGROUND DIESEL 1,000 4,800 TLS 300C 5 FIRE STATION 1 13 2803 Royal Palm ABOVE GROUND DIESEL 2,000 10,000 VEEDER ROOT TLS 350R
6 FIRE STATION 5 14 2450 VANGUARD WAY ABOVE GROUND DIESEL 1,000 12,500 VEEDER ROOT 7 FIRE STATION 6 15 3350 SAKIOKA DRIVE UNDERGROUND DIESEL 1,000 3,000 VEEDER ROOT TLS 300C
8 COMMUNICATIONS
GENERATOR 16 99 FAIR DRIVE ABOVE GROUND DIESEL 1,000 1,000 9 CITY HALL
GENERATOR 17 77 FAIR DRIVE ABOVE GROUND DIESEL 2,000 2,000 54,300
THE CITY OF COSTA MESA DIESEL FUEL TANKS
Total Annual Usage =
4/27/2022
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EXHIBIT B
FEE SCHEDULE
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Fee Schedule
Brand Price + or – Daily Oil Price Information
Service (OPIS) Newsletter Average Price
for the Los Angeles Area
CARB Ultra Low Sulfur Diesel
(Clear) – Bulk Deliveries
- $0.0299
CARB Ultra Low Sulfur Diesel
(Clear) – Non-Bulk Deliveries
- $0.0290
CARB Renewable Diesel – Bulk
Deliveries
+ $0.0491
CARB Renewable Diesel – Non-
Bulk Deliveries
+ $0.0290
The prices set forth herein shall be inclusive of all delivery/unloading/handling charges to all City fuel fill locations.
“Bulk Deliveries” refers to deliveries of >7,600 gallons.
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EXHIBIT C
CITY COUNCIL POLICY 100-5
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BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub -grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug -free community. This policy is in tended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
1 of 3
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SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
2 of 3
b. Establishing a Drug-Free Awareness Program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;
d. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;
e. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;
f. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;
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SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
g. Making a good faith effort to maintain a drug -free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.
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City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-743 Meeting Date: 6/21/2022
TITLE:
AMENDMENT FOR UNLEADED FUEL PROCUREMENT AND DELIVERY SERVICES WITH PINNACLE PETROLEUM, INC.
DEPARTMENT: PUBLIC WORKS/MAINTENANCE SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:
Staff recommends that the City Council:
1. Approve Amendment No. 1 to the agreement with Pinnacle Petroleum, Inc., increasing Fiscal Year 2021-2022’sannual amount by $120,000 and increasing the annual not to exceed amount for subsequent years by $400,000, resulting in annual allocation of $800,000.
2. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the agreement.
BACKGROUND:
The City’s Public Services Department, Equipment Maintenance Section, is responsible for maintaining a total of twelve (12) fuel storage tanks and ensuring that the City has an adequate and uninterrupted supply of fuel. This includes five (5) above ground storage tanks and seven (7) underground storage tanks. These tanks provide fuel storage and dispensing at the City’s Corporation Yard, Police Department and Fire Stations 1, 2, 3, 5, and 6. The City also has ten (10) emergency generators located at various sites with storage tanks. The Equipment Maintenance Section maintains, monitors, coordinates fuel deliveries, and oversees fueling operations in compliance with Federal, State and County regulations.
ANALYSIS:
The City is currently purchasing unleaded fuel utilizing pricing provided by Cooperative Agreement RCA-017-21010021 with the County of Orange (Attachment 2). Using the County’s Cooperative Agreement has proven to be an effective means of purchasing fuel and ensures that the City receives the best possible prices.
Due to unprecedented rising fuel costs, the current $400,000 allotment provided under the original agreement has been expended. Based on projected demand and fuel costs, an additional $120,000
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File #: 22-743 Meeting Date: 6/21/2022
is needed to cover recent orders to supply unleaded fuel for the remainder of Fiscal Year 2021-2022.
In addition, based on current fuel costs and anticipated increases in the near future, the annual not-to -exceed amount of the agreement of $400,000 will need to be increased by $400,000 annually, resulting in an allocation of $800,000 annually for the remainder of the agreement through Fiscal Year 2025-2026. The increases to the annual contract amounts are necessary to ensure the supply of unleaded fuel to support City operations including Emergency Police and Fire services for the remainder of Fiscal Year 2021-2022 and subsequent years of the agreement.
ALTERNATIVES:
The City Council may reject Amendment No. 1 to the agreement with Pinnacle Petroleum, Inc.
However, this action would negatively impact public safety and the daily operations and services rendered by City Staff.
FISCAL REVIEW:
The amendment will be funded from the Equipment Replacement Fund’sFuel Inventory account.
Based on City Council approval, fuel purchasing and delivery services will continue to be budgeted in subsequent fiscal years.
LEGAL REVIEW:
The City Attorney’s office has reviewed this agenda report, prepared Amendment No. 1 to the agreement and approves them both as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goal:
· Maintain and enhance the City’s infrastructure, facilities, equipment, and technology.
CONCLUSION:
Fuel costs have risen dramatically over the past few months. Therefore, increases to the annual contract amount are necessary to ensure the supply of unleaded fuel to support City operations, including Emergency Police and Fire services, for the remainder of Fiscal Year 2021-2022 and subsequent years of the agreement.
Staff recommends the City Council:
1. Approve Amendment No. 1 to the agreement with Pinnacle Petroleum, Inc., increasing Fiscal Year 2021-2022’sannual amount by $120,000 and increasing the annual not-to-exceed amount for subsequent years by $400,000, resulting in an annual allocation of $800,000.
2. Authorize the City Manager and the City Clerk to execute the amendment and authorize future amendments to the agreement.
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1 Pinnacle Petroleum, Inc.
Amendment One
Rev. 05-20
AMENDMENT NUMBER ONE
TO AGREEMENT FOR UNLEADED FUEL SERVICES
WITH
PINNACLE PETROLEUM, INC.
THIS AMENDMENT NUMBER ONE (“Amendment”) is made and entered into this 21st day of June, 2022 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and PINNACLE PETROLEUM, INC., a California corporation (“Contractor”).
WHEREAS, City and Contractor entered into an agreement dated August 1, 2021 for Contractor to provide unleaded fuel services (the “Agreement”); and
WHEREAS, Section 4(b) of the Agre ement provides that Contractor ’s annual compensation shall not exceed Four Hundred Thousand Dollars ($400,000.00); and
WHEREAS, City desires to increase Contractor’s maximum annual compensation due to rising fuel costs.
NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
1. Section 4(b) of the Agreement shall be amended to read as follows:
Article CC (Expenditure Limit) of the Ge neral Terms and Cond itions sh all be amended to read as follows: “Expenditure Limit: Contractor’s compensation for the period commencing August 1, 2021 and ending June 30, 2022 shall not exceed Five Hundred Twenty Thousand Dollars ($520,000.00) . Thereafter, Contractor’s annual compensation shall not exceed Eight Hundr ed Thous and Dollars ($800,000.00). Contractor shall notify the City in writing when the expenditures against the Contract reach 75 percent of the annual compensation limit on t he Contract. The City will not be responsible for any expenditure overruns and will not pay for work exceeding the annual compensation limit on the C ontract unless a change order to cover those costs has been issued.”
2. All terms not defined herein shall have the same meaning and use as set forth in the Agreement.
3. All other terms, conditions, and provisions of the Agreement not in conflict with this Amendment shall remain in full force and effect.
4. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
[Signature page follows.]
ATTACHMENT 1
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2 Pinnacle Petroleum, Inc.
Amendment One
Rev. 05-20
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first written above.
CITY OF COSTA MESA
________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager
CONTRACTOR
________________________________ Date: __________________________ Signature
________________________________
Name and Title
ATTEST:
________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
________________________________ Date: __________________________ Ruth Wang
Risk Management
ATTACHMENT 1
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3 Pinnacle Petroleum, Inc.
Amendment One
Rev. 05-20
APPROVED AS TO CONTENT:
________________________________ Date: __________________________ Robert Ryan
Project Manager
DEPARTMENTAL APPROVAL:
________________________________ Date: __________________________ Raja Sethuraman
Public Services Director
APPROVED AS TO PURCHASING:
________________________________ Date: __________________________ Carol Molina
Finance Director
ATTACHMENT 1
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County of Orange Page 1 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc.
REGIONAL COOPERATIVE AGREEMENT
CONTRACT RCA-017-210100021
BETWEEN
THE COUNTY OF ORANGE
AND
PINNACLE PETROLEUM INC
FOR
UNLEADED FUEL AND RELATED SUPPLIES AND SERVICES
This Contract RCA-017-21010021, hereinafter referred to as “Contract”, is made and entered into upon execution of all necessary signatures between the County of Ora nge, he reinafter “Co unty” and Pinnacle Petroleum Inc. with a place of business at 16651 Gemini Lane, Huntington Beach, CA 92647, hereinafter referred to as “Contractor”, which are s ometimes individually referred to as “Party” or collectively referred to as “Parties”;
RECITALS
WHEREAS Contractor responded to Invitation for Bid: IFB-C028830-JM, for unleaded fuel, and related supplies and services, and represented that its proposed products and services shall meet or exceed the requirements and specifications as specified in Attachment A, Scope of Work, and WHEREAS Contractor ag rees to provide unleaded fuel s and related supplies and services as further set forth in Attachment A, Scope of Work, attached hereto and incorporated herein; and WHEREAS Contractor agrees to accept the compen sation as further set forth in Attachment B, Payment and Compensation, attached hereto as and incorporated herein.
NOW THEREFORE the Parties mutually agree as follows:
ARTICLES
General Terms and Conditions:
A. Governing Law and Venue : This Contract has been negotiated and executed in the state of California and shall be governed by and construed under the laws of the state of California. In the event of any le gal action to enforce or int erpret this Contract, the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California, and the pa rties hereto agree to and do hereby sub mit to the jurisdiction of such court, notwiths tanding Code of Civil Procedure Section 394. Fu rthermore, the parties specifically agree to waive any and all rights to request that an action be transferred for adjudication to another county.
B. Entire Contract: This Contract contains the entire Contract between the parties with res pect to the matters herein, and there are no restrictions, promises, warranties or undertakings other th an those set forth herein or referred to herein. No excep tions, alternatives, substitutes or revisi ons are valid or binding on County unless authorized by County in writing. Electronic acceptance of any additional terms, conditions or supplemental Contra cts by any County employee or agent, including but not limited to installers of software, shall not be valid or binding on C ounty unless accepted in writing by County’s Purchasing Agent or designee.
C. Amendments: No alteration or variation of the terms of t his Contract shall be valid unless made in writing and sig ned by the parties; no oral understanding or agreement not incorpo rated herein shall be bindin g on either of the p arties; and no exceptions, alternatives, substitutes or revisions are valid or binding on County unless authorized by County in writing.
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County of Orange Page 2 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc.
D. Taxes: Unless otherwise provided herein or by law, price quoted does n ot include California state sales or use tax. O ut-of-state Contractors shall indicate California Board of Equalization permit numbe r and sales permit number on invoices, if California sales tax is added and collectable. If no perm it numbers are shown, sa les tax will be deducted fro m payment. The Auditor-Controller will then pay use tax directly to the State of California in lieu of payment of sales tax to the Contractor.
E. Delivery: Time of delivery of goods or services is of the e ssence in this Contract. County reserves the right to refuse any goods or services and to cancel all or any part of the goods not conforming to applicable specifications, drawings, samples or descriptions or services that do not conform to the prescribed statement of work. Acceptance of any part of the order for goods shall not b ind County to accept future shipments nor deprive it of the right to return goo ds already accepted at Contractor’s expense. Over shipments and under shipments of goods shall be only as agreed to in writ ing by County. Delivery sha ll not be deemed to be complete until all goods or services have actually been received and accepted in writing by County.
F. Acceptance/Payment: Unless otherwise agreed to in writing by County: 1) acceptance shall not be deemed c omplete unless in writing an d until all the serv ices have actually been rendered, inspected, and tested to the satisfaction of Count y, and 2) payment shall be made after satisfactory acceptance.
G. Warranty: Contractor expressly warrants that the goods cover ed by this Contract are 1) f ree of liens or encu mbrances, 2) merchantable and good for the ordinary purposes for which they are used, and 3) fit for the particular purpos e for which they are intended. Acceptance of this order shall constitute an agreement upon Contractor’s part to i ndemnify, defend and hold County and its indemnities as identified in paragraph “Z” below, and as more f ully described in paragraph “Z,” harml ess from liability, loss, damage and ex pense, including reason able counsel fees, incurred or sustained by County by reason of the failure of the goods/services to conform to such warranties, faulty work performance, ne gligent or unlawful acts, and non -compliance with any applicable state or fed eral codes, ordinances, orders, or statutes, in cluding the Occupational Safety and Health Act ( OSHA) and the California Industrial Safety Act. Such remedies shall be in addition to any other remedies provided by law.
H. Patent/Copyright Materials/Proprietary Infringement: Unless otherwise expressly prov ided in this Contract, Contractor shall be solely responsible for clearing the right to use any patented or copyrighted materials in the performance of this Contract. Co ntractor warrants that any software as modified through servic es provided hereunder wi ll not infringe upon or viol ate any patent, proprietary right, or trade secret right of any third party. Contractor agrees that, in accordance with the more specific req uirement contained in paragraph “Z” below, it shall indemnify, defend and hold County and County Indemnitees harml ess from any and all such claims and be responsible for payment of all costs, damages, penalties and exp enses related to or arising from such claim(s), including, costs and expenses but not including attorney’s fees.
I. Assignment: The terms, covenants, and conditions contained herein shall apply to and bind the heirs, successors, executors, administrators and assigns of the parties. Furthermore, neither the performance of this Contra ct nor any portion ther eof may be assigned by C ontractor without the express written consent of County. Any attempt by Contractor to assign the performance or any portion thereof of this Contract without the express written consent of County shall be invalid and shall constitute a breach of this Contract.
J. Non-Discrimination: In the performance of this Contract, Contractor agrees that it will comply with the requirements of Sectio n 1735 of the California Labor Code an d not engage nor per mit any subcontractors to engage in discri mination in employment o f p ersons because of the rac e, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons. Contractor acknowledges that a violation of this ATTACHMENT 2
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County of Orange Page 3 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. provision shall subject C ontractor to penalties pursuant to Section 1741 of the California Labor Code.
K. Termination: In addition to any other remedies or rig hts it may have by law, County has the right to immediatel y terminate this Co ntract without penalty for cause or after 30 da ys’ written notice without c ause, unless otherwi se specified. Cause shall be defined as any material breach of contract, any misrep resentation or fraud on the part of th e Contractor. Exerc ise by County of its right to terminate the Contract shall relieve County of all further obligations.
L. Consent to Breach Not Waiver: No term or provision of this Contract shall be deemed waived and no breach excused, unless such waiver or consent shall be in writing and signed by the party claimed to have waived or consented. Any consent by any party to, or waiver of, a breach by the other, whether express or implied, shall not constitute consent to , waiver of, or excuse for any other different or subsequent breach.
M. Independent Contractor: Contractor shall be considered an independent contractor and neither Contractor, its employees, nor anyone working under Contractor shall be considered an agent o r an employee of County. Neither Contractor, its employees nor anyone working under Contractor shall qualify for workers’ compensation or other fringe benefits of any kind through County.
N. Performance Warranty: Contractor shall warrant all work under this Contract, taking necessary steps and precautions to perfo rm the work to Coun ty’s satisfaction . Contractor shall be responsible for the professional qu ality, technical assurance, timely completion and coordination of all documentation and other goods/serv ices furnished by the Contractor under this Contract.
Contractor shall perfo rm all work diligently, carefully, and in a goo d and workmanlike manner; shall furnish all necessary labor, supervision, machinery, equipment, materials, and supplies, shall at it s sole expense obtain and maintain all permits and license s required by publi c authorities, including those of County requir ed in its governmental capacity, in connection with performance of the work. If permitted to subcontract, Contractor shall be fully responsible for all work performed by subcontractors.
O. Insurance Provisions: Prior to the provision of services under this Contract, the Contractor agrees to purchase all re quired insurance at Contractor’s expense, including all endorsements required herei n, necessary to satisfy the County tha t the insurance prov isions of this Cont ract have been complied with. Contractor agrees to keep such insurance coverage, Certificates of Insurance, and endorsements on deposit with the County during the entire term of this Contract.
Contractor shall ensure that all subcontractors performing work on behalf of Contractor pursuant to this Contract shall be covered under Contractor’s insurance as an Additional Insured or maintain insurance subject to the same terms and condi tions as set forth herein for Contract or. Contractor shall not allow subcontr actors to work if subcon tractors have less than the level of coverage required by County from Co ntractor under this Contract. It is the obligation of Contractor to provide notice of the insurance requirements to every subcontractor and t o receive proof of insurance prior to allowing any subcontractor to begin work. Such proof of insurance must be maintained by Contractor through the entirety of this Contract for inspection by Count y representative(s) at any reasonable time.
All self-insured retentions (SIRs) shall be clearly state d on the Certificate of Insurance. Any SIR in an amount in excess of Fifty Thousand Dollars ($50,000) shall specifically be approved by the County’s Risk Manager, or designee, upon review of Contractor’s current audited financial report.
If Contractor’s SI R is approved, Contracto r, in addition to, and witho ut limitation of, an y other indemnity provision(s) in this Contract, agrees to all of the following:
1) In addition to the duty to indemnify and hold the County harmless against any and all liability, claim, demand or suit resultin g from Contractor’s, its age nts, employee’s or s ubcontractor’s ATTACHMENT 2
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County of Orange Page 4 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. performance of this Contract, Contractor shall defend the County at its sole cost and expense with counsel approved by Board of Supervisors against same; and 2) Contractor’s duty to defend, as stated above, shall be absolute and irrespective of any duty to indemnify or hold harmless; and
3) The provisions of California Civil Code Section 2860 shall apply to any and all actions to which the duty to defend stated above applies, and the Contractor’s SIR provision shall be interpreted as though the Contractor was an insurer and the County was the insured.
If the Contractor fails to m aintain insurance acceptable to the Co unty for the full te rm of this Contract, the County may terminate this Contract.
Qualified Insurer
The policy or po licies of insurance must be issued by an insurer with a minimum rating of A - (Secure A.M. Best's Rating) and VIII (Financial Size Category as determined by the most current edition of the Best's Key Rating Guide/Property-Casualty/United States or ambest.com). It is preferred, but not mandatory, that the insurer be licensed to do business in the state of Cal ifornia (California Admitted Carrier).
If the insurance ca rrier does not have an A.M. Best Rating of A-/VIII, the CEO/Office of Risk Management retains t he right to approve or r eject a carrier after a review of the company's performance and financial ratings.
The policy or policies of insuranc e maintained by the Contractor shall pr ovide the minimum limits and coverage as set forth below:
Coverage Minimum Limits
Commercial General Liability $1,000,000 per occurrence
$2,000,000 aggregate
Automobile Liabilit y including coverage for
owned, non-owned and hired vehicles $1,000,000 per occurrence Workers Compensation Statutory
Employers Liability Insurance $1,000,000 per occurrence Pollution Liability Insurance $1,000,000 per occurrence Required Coverage Forms
The Commercial General Liability cov erage shall be writt en on Insurance Ser vices Office (ISO) form CG 00 01, or a substitute form providing liability coverage at least as broad.
The Business Auto Liability coverage shall be written on ISO form CA 00 01, CA 00 05, CA 0012, CA 00 20, or a substitute form providing coverage at least as broad.
Required Endorsements
The Commercial G eneral Liability polic y shall contain the following endorsements, which sh all accompany the Certificate of Insurance:
1) An Additional Insured endorsement using ISO form CG 20 26 04 13or a form at least as broad naming the County of Orange its elected and app ointed officials, offi cers, agents an d employees as Additional Insureds, o r provide blanket coverage, which will state AS REQUIRED BY WRITTEN CONTRACT.
2) A primary non-contributing endorsement using ISO form CG 20 01 04 13, or a form at least as broad evidencing that the Contractor’s insurance is primary and any insurance or self-insurance maintained by the County of Orange shall be excess and non-contributing.
ATTACHMENT 2
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County of Orange Page 5 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc.
The Workers’ Compensation policy shall contain a waiver of subrogation endorsement waiving all rights of subrogation against the County of Orange, its elected and app ointed officials, officers, agents and employees or provide bl anket coverage, which will state AS RE QUIRED BY WRITTEN CONTRACT.
All insurance policies required by this Contract shall waive all rights of subrogat ion against the County of Orange, its elected and appointed officials, officers, agents and employees when acting within the scope of their appointment or employment.
Contractor shall notify County in writing within thirty (30) calendar days of any policy cancellation and ten (10) calendar days for n on-payment of premium and provide a copy of the cancellation notice to County. Failure to provide wr itten notice of canc ellation may consti tute a material breach of the Contract, upon which the County may suspend or terminate this Contract.
The Commercial General Liability policy shall contain a severability of interest clause also known as a “separation of insureds” clause (standard in the ISO CG 0001 Policy).
If Contractor’s Pollution Liab ility policy is a clai ms-made policy, Contract or s hall agree to maintain coverage for two (2) years following completion of contract.
Insurance certificates should be emailed to [email protected].
If email is not possible, then Insurance certificates should specifically be forwarded to:
County of Orange
c/o: CEO/County Procurement Office
Attn: Insurance
1300 S. Grand Ave.,
Ste. A, 2nd Floor Santa
Ana, CA 92705-4434
Any insurance documents not addressed as shown above will be “Return to Sender”.
If the Contractor fails to provide the insurance certificates and endorsements within seven (7) calendar days of notification by CEO/Purchasing or the Agency/Department purchasing division, award may be made to the next qualified vendor.
County expressly retains the right to require Contractor to increase or decrease insurance of any of the above insurance types throughout t he term of this Cont ract. Any increase or decrease in insurance will be as deemed by Coun ty of Orange Risk Mana ger as appropriate to ad equately protect County.
County shall notify Contractor in writing of changes in th e insurance requirements. If Contractor does not deposit c opies of acceptable Certificates of Insurance and endorsements with C ounty incorporating su ch changes within thirty (30) calendar days o f recei pt of such notice, this Contract may be in breach without further notice to Contractor, and County shall be entitled to all legal remedies.
The procuring of such required policy or p olicies of insurance s hall not be construed to limit Contractor's liability hereunder nor to fulfill the indemnification provisio ns and requirements of this Contract, nor act in any way to reduce the policy coverage and limits available from the insurer.
P. Changes: Contractor shall make no changes in the work or perform any additional work without the County’s specific written approval.
Q. Change of Ownership : Contractor agrees that if there is a change or tran sfer in ownership of Contractor’s business prior t o completion of this C ontract, and the County agrees to an assignment of t he Contract, the new owners shall be required under the terms of sale or other ATTACHMENT 2
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County of Orange Page 6 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. instruments of transfer to assume Contractor’s duties and obligations contained in this Contract and complete them to the satisfaction of the County.
County reserves the right t o immediately terminate the Contract in the event the C ounty determines that the assignee is not qualified or is otherwise unacceptable to the County for the provision of services under the Contract.
In addition, Contractor has the duty to notify t he Coun ty in writing of any change in the Contractor’s status with respect to name changes that do n ot require an assign ment of the Contract. The Contractor is also obligated to notify the County in writing if the Contractor becomes a party to any litigat ion against the County, or a party to litigation that may reas onably affect the Contractor’s perform ance under the Contr act, as well as any potential conflicts of interest between Contracto r and County that may arise prior to or during the period of Contra ct performance. While Contractor will be required to provide t his information without prompting from the County any time there is a change in Contractor’s name, conflict of interest or liti gation status, Contractor must also provide an update to the County of its status in these areas whenever requested by the County.
The Contractor shall exercise reas onable care and dili gence to prevent an y actions or conditions that could result in a con flict with County interests. In addition to the Contractor, this obligation shall apply to the Contractor’s employees, agents, a nd subcontractors associated with the provision of goods a nd services provide d under this Contract. The Contractor’s efforts s hall include, but not be limited to establishing rules and procedures preventing its employees, agents, and subcontractors from providing or offering gifts, entertain ment, payments, loan s or other considerations which could be deemed to influence or appea r to influence County staff or elected officers in the performance of their County.
R. Force Majeure : Contractor shall not be assess ed with liquidated damages or unsatisf actory performance p enalties during any delay beyond the time named for the performance o f this Contract caused by any act of God, war, civil disorder, employment strike or other cause beyond its reasonable control, pr ovided Contractor gives written notice of the cause of the delay to County within 36 hours of the start of the delay and Contra ctor avails himself of any available remedies.
S. Confidentiality: Con tractor agrees to maintain the confidentiality of all County a nd County - related records and informat ion pursuant to all statutory laws rela ting to privacy and confidentiality that currently exist or exist at any time during the term of this Contract. All such records and information shall be considered confidential and kept confidential by Contractor an d Contractor’s staff, agents and employees.
T. Compliance with Laws : Contractor represents and warrants that serv ices to be provided unde r this Contract shall fully comply, at Contractor’s expense, with all standards, la ws, statutes, restrictions, ordinances , requirements, and regulations (collec tively “laws”), including, but not limited to those issued by County in its governmental capacity and all other laws applicable to the services at the time services are provided t o and accepted by County. Contractor acknowledges that County is relying on Contractor to ensure such compliance, and pursuant to the requirements of paragraph “Z” below, C ontractor agrees that it shall defend, indemnify and hold County and County INDEMNITEES harmless from all liability, dama ges, costs and expenses arising from or related to a violation of such laws.
U. Freight (F.O.B. Destination): Intentional omitted.
V. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or u nenforceable, the r emainder of the provisions hereof shall remain in full force and effect and shall in no way be a ffected, impaired or invalidated thereby.
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W. Attorney Fees: In any action or proceeding to enforce or interpret any provision of this Contract, each party shall bear their own attorney’s fees, costs and expenses.
X. Interpretation: This C ontract has been negotia ted at arm’s length a nd betw een persons sophisticated and knowledgeable in the matt ers dealt with in this Contract. In a ddition, each party had been represented by experienced and knowledgeable independent leg al counsel of their own choosing or has knowin gly declined to seek such co unsel despite being encouraged and given the opportunit y to do so. Each party further acknow ledges that they hav e not been influenced to any extent whatsoever in executing this Cont ract by any other part y hereto or by any person representing them, or both. Accordingly, any rule or law (including California C ivil Code Section 1654) or legal decis ion that would requi re interpretation of any ambiguities in this Contract against the par ty that has drafted it is not applicable and i s waived. The provis ions of this Contract shall be interpreted in a reasonable man ner to effect the purpose of the parti es and this Contract.
Y. Employee Eligibility Verification: Contractor warrants that it ful ly complies with all F ederal and State statute s and regulations reg arding the employment of aliens and others and that all its employees performing work under this Con tract meet the citiz enship or alien sta tus requirement set forth in Federal statutes and regulations. The Cont ractor shall obtain, fro m al l employees performing work hereunder, all verification and other documentation of employment eligibility status requ ired by Federal or S tate statutes and r egulations including, but not limited to, the Immigration Reform and Control Act of 1986, 8 U.S.C. §1324 et seq., as they currently exist and as they may be hereafter amended. Th e Contractor shall retain all such doc umentation for all covered employees for the period prescribed by the law. The Contractor shall indemnify, defend with counsel approved in writing by County, and hold harmless, the County, its agents, officers, and employees from employer sanctions and any other liability which may be assessed against the Contractor or the County or both in co nnection with any alleged violation of any Federal or State statutes or re gulations pertaining to the eligibility for employment of any persons performing work under this Contract.
Z. Indemnification Provisions: Contractor agrees to indemnify, defend with co unsel approved in writing by County, and hold County, its elected a nd appo inted officials, officers, employees, agents and those special districts and agencies which C ounty’s Board of Sup ervisors acts as th e governing Board (“County Indemnitees”) harmless from any claims, deman ds or liability of any kind or nature, includ ing but not limited to personal injury or property damage, ari sing from or related to the services, products or other pe rformance provided by Contractor pursuant to this Contract. If judgm ent is entered against Contractor and County b y a court of competen t jurisdiction because of the concurrent active negligence of County or County Indemnitees, Contractor and County agree that liability will be apportioned as determined by the court.
Neither party shall request a jury apportionment.
AA. Audits/Inspections: Contractor agrees to permit the County’s Auditor -Controller or the Auditor- Controller’s authorized re presentative (including auditors from a private auditing firm hired by the County) access during normal working hours to all books, acc ounts, records, repor ts, files, financial records, supporting documentation, includ ing payroll and accounts payable/recei vable records, and other papers or prop erty of Contractor for the purpose of auditing or inspecting any aspect of performance under this Contract. The inspection and/or audit will be confined to those matters connected with the performance of the Contract including, but not limited to, the costs of administering the Contract. The County will provide reasonable no tice of such an audit or inspection.
BB. Contingency of Funds: Contractor acknowledges that funding or portions of funding for this Contract may be c ontingent upon state budget approval; receipt of funds from, and/or obligation of funds by, the state of Califo rnia to County; and inclusion of sufficient funding for the services ATTACHMENT 2
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County of Orange Page 8 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. hereunder in the budget approved by Co unty’s Board of Supervisors for each f iscal year covered by this Contract. I f such approval, funding or appropriations are not forthcoming, or are otherwise limited, County may immediately terminate or modify this Contract without penalty.
CC. Expenditure Limit: Contractor shall notify the County of Orange assigned Deputy Purchasing Agent in writing when the expenditures against the Contract reach 75 perc ent of the dollar limit on the Contract. The County will not be responsible for any expenditure overruns a nd will not pay for work exceeding the dollar limit on the Contract unless a change order to cover those costs has been issued.
Additional Terms and Conditions:
1. Scope of Contrac t: This Contract specifies the contractual terms and conditions by which the County will procure goods/services from Contractor as further detailed in the Scope of Services, identified and incorporated herein by this reference as Attachment A.
2. Contract Term: The term of this Con tract shall commence on July 1, 2021 and continue for a term of five (5) years from that date to June 30, 2026, unless otherwise ter minated by County.
This Contract is non-renewable.
3. Adjustments – Scope of Work: No adjustments made to the Scope of Work will be author ized without prior written approval of the County assigned Deputy Purchasing Agent.
4. Americans with D isabilities Act (ADA ): Section 504 of t he Rehabilitation Act of 197 3 as amended; Title VI and VII of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulation s, Title 2, Title 22: California Government Code, Sections 11135, et seq; and other federal and state law s and executive orders prohibit discrimination. All programs, activities, employment oppo rtunities, and services must be made available to all persons, including persons with disabilities
5. Authorization Warranty: The Contractor r epresents and warrants that the person executing this Contract on behalf of and for the Contractor is an authorized agent who has actual authority to bind the Contractor to each a nd every term, condition and obligatio n of this Contract a nd that all requirements of the Contractor have been fulfilled to provide such actual authority
6. Breach of Contract: The failure of the Contractor to comply with any of the provisions, covenants or conditions of this Contract shall be a material breach of this Contract. In such event the County may, a nd in addition to any other reme dies available at l aw, in equity, or otherwise specified in this Contract:
a) Terminate the Contract immediately, pursuant to Section K herein; b) Afford the Contr actor written notice of the breach and ten calendar days or such sh orter time that may be specified in this Contract within which to cure the breach; c) Discontinue payment to the Contactor for and during the period in wh ich the Contractor is in breach; and
d) Offset against any mo nies billed by the Contractor but yet unpaid by the County those monies disallowed pursuant to the above.
7. Conditions Affecting Work: Contractor shall be responsible for taking all steps reasonably necessary to ascertain the nature and location of the work to be performed under this Contract and to know the general conditions, which can affect the work or the cost thereof. Any failure by the Contractor to do so will not relieve Contractor from responsibility for successfully performing the work without addi tional cost to the County. The County assum es no responsibility for any understanding or representations concerning the nature, location(s) or general conditions made by any of its officers or agen ts prior to the execution of this Cont ract, unless such un derstanding or representations by the County are expressly stated in the Contract.
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8. Conflict of Int erest – Contractor’s Personnel: The Contractor shall exercise reasonable care and diligence to prev ent any actions or conditions that cou ld result in a confl ict with the best interests of the County. This obligation shall apply to the Contractor; the Con tractor’s employees, agents, and subcontractors associated with accomplishing work and services hereunder. The Contractor’s efforts shall include, but not be limited to establishing precautions to prevent its employees, agents, and subcontractors from providing or offering gifts, entertainment, payments, loans or other considerations which could be dee med to influence or appear to influence County staff or elected officers from acting in the best interests of the County.
9. Conflict of Int erest – County Personnel: The County of Orange Board of Supervisors policy prohibits its employees from engaging in ac tivities involving a conflict of inter est. The Contractor shall not, during the period of this Contra ct, employ any County employee for any purpose.
10. Contractor’s Project Manager and Key Personnel: Contractor shall appoint a Project Manager to direct the C ontractor’s efforts in fulfilling Cont ractor’s obligations under this Contrac t. This Project Manager shall be subject to approval by the County and shall not be changed without the written consent of the County’s Project Manager, which consent shall not b e unreasonably withheld.
The Contractor’s Project Manager shall be assigned to this project for the duration of the Contract and shall di ligently pursue all work and services to meet the project time lines. The County’s Project Manager shall have the righ t to require the removal and replaceme nt of the Contractor ’s Project Manager from providing services t o t he County under this Contract. The County’s Project ma nager shall notify the Contractor in writing of such action. The Contractor shall accomplish th e removal within three (3) business da ys after written not ice by the County’s Project Manager. The Co unty’s Project Manager shall review and approve the ap pointment of the replacement for the Contractor’s Project Manager. The County is not required to pr ovide any additional information, reas on or rationale in t he event it require s the removal of Contract or’s Project Manager from providing further services under the Contract.
11. Contractor Personnel-Reference Check: The Contractor warrants that all persons employed to provide service under this Contract have satisfactory past work re cords indicating their ab ility to adequately perform the work under this Contract. Contractor’s employees assigned to this project must meet character standards as demonstrated b y background investigation and referen ce checks, coordinated by the Agency/Department issuing this Contract.
12. Contractor Personnel- Uniforms/Badges/Identification: The Contractor warrants that all persons employed to provide service under this Contract hav e satisfactory past work records indicating their ability to adequately perform the work under this Contract.
All Contractor’s employee s shall be required to wear uniforms, badges or other means of identification which are to be furnished by the contract or and must be worn at all times while working on County p roperty. The assig ned Deputy Purchasing Age nt must be notified in writing, wit hin seven days of n otification of award of Contract, of the uniform and/or badges and/or other identification to be wor n by employees prior to beginning work and notified in writing seven days prior to any changes in this procedure.
13. Contractor’s Records: The Contractor shall ke ep true and accurate accounts, records, books and data which shall correctly reflect the business transacted by the Contractor in accordance with generally accepted accounti ng principles. These rec ords shall be stored in Orange Coun ty for a period of three (3) years after final payment is received from the County. Storage of records in another coun ty will require written approval from the County of Orange assigned Deputy Purchasing DPA.
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14. Cooperative Contract: The provisions and prici ng of this Contract will be extended to other California local or state governmental entities. Governmental entities w ishing to use this Contract will be re sponsible for issuin g their own purchas e documents/price agreeme nts, providing for their own accept ance, and making an y subsequent payments. Contractor shall be required to include in any Contract entered into with an other agency or entity that is entered into as an extensio n of this Contract a Contract clause that wi ll hold harmless the County of Oran ge from all claims, demands, actions or causes of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with the us e of this contract. Failure to do so will be considered a mate rial breach of this Contract and gr ounds for immediate Contract termination. The cooperative entities are responsible for obtaining all certificates of insurance and bonds required. The Contractor is responsible for providing each cooperative entity a copy of the Contract upon request by t he cooperative enti ty. The County of Orange makes no guarantee of usage by other users of this Contract.
Contractor shall be required to maintain a list of the cooperative entities using this Contract. The list shall re port dollar volumes spent annually and shall be provid ed on an annual basis to the County, at the County’s request.
15. Data – Title To: All materials, documents, data or information obtained from the Cou nty data files or any County medium fu rnished to the Contr actor in the perfor mance of this Contract wi ll at all times remain the property of the County. Su ch data or information may not be used or copied for direct or indirect use by the Contractor after completion or termination of this Contract without the express written consent of the County. All materials, documents, data or information, including copies, must be returned to the County at the end of this Contract.
16. Debarment: Contractor shall certify that neither Contractor nor its princi ples are presently debarred, proposed for debarment, declared in eligible or voluntarily excluded fr om participation in the transaction by any Federal department or agency. Where Contractor as the recipient of federal funds, in unable to certify to any of the statements in th e certification, Contractor must include an explanation with the bid/proposal. Debarment pending debarment, declared ineligibility or voluntary exclusion from participation by any Federal departmen t of agency may result in the bid/proposal being deemed non-responsible.
17. Default: In case of default by Contractor, the County of Orange may procure the se rvices from other sources. If the cost for those goods and/or services is higher than under the ter ms of the existing Contract, Contracto r will be responsibl e f or paying the Co unty the difference betwe en the Contract cost and the price paid, and the Count y ma y deduct this cost from any unpaid balance due the Contractor. The price paid by the County sha ll be the prevailing market price at the time such purchas e is made. This is in addition to any other remedies available under this Contract and under law.
18. Disputes – Contract:
a. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute concernin g a question of fact arising under the terms of this Contract is not disposed of in a reasonable pe riod of time by the Contractor’s Project Manager and the County‘s Project Manager, such matter shall be brought to the attention of the County Deputy Purchasing Agent by way of the following process:
1) Contractor shall submit to the Agency/Department assigned Deputy Purchasing Agent a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or in volving this Contract, unless the County, on its own initiative, has already rendered such a final decision. 2) Contractor’s written demand shall be fully supported by factual information, and, if such demand involves a c ost adjustment to the Contract, the Co ntractor shall include with the demand a written statement signe d b y a senior official indicating t hat the ATTACHMENT 2
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County of Orange Page 11 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. demand is made in good faith, that the supporting data are accurate and complete, and that the amount requested accurately reflects the Contract adju stment for which the Contractor believes the County is liable.
b. Pending the final resolution of any dispute arising und er, related to, or involving this Contract, the Contractor agrees to diligently proceed with the pro vision of services under this Contract. The Contractor’s failure to diligently proceed shall be consi dered a material breach of this Contract.
Any final decision of the County shall be expressly identified as such, shall be in writing, and shall be signed by the County Deputy Purchasing Agent or his designee. If the County fails to render a decision within 90 days after receipt of the Contractor’s demand, it shall be deemed a final decision adverse to the Contractor’s contentions. Nothing in this section shall be construed as affecting the C ounty’s right to ter minate the Contract for cause or termination for convenience as stated in section K herein.
19. Drug-Free Workplace: The Contractor hereby certifies compliance with Government Code Section 8355 in matters relating to providing a drug-free workplace. The Contractor will:
1. Publish a statement notifying emp loyees that unlawful manufacture, d istribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be take n against employees for violations, as required by Governm ent Code Section 8355(a).
2. Establish a drug -free awareness program as required b y Government Code S ection 8355(b) to inform employees about all of the following:
a) The dangers of drug abuse in the workplace;
b) The organization’s policy of maintaining a drug-free workplace; c) Any available counseling, rehabilitation and employee assistance programs; and d) Penalties that may be imposed upon employees for drug abuse violations.
3. Provide as required by Government Code Section 8355(c) that every employ ee who works under this Contract:
a) Will receive a copy of the company’s drug-free policy statement; and b) Will agree to abide by the terms of the company’s statement as a condition of employment under this Contract.
4. Failure to comply with these requirements may result in suspension of payments under the Contract or termination of the Contract or both, and the Contractor may be ineligible for award of any future County Contracts if the County determines that any of the following has occurred:
5. Contractor has made false certification, or
6. Contractor violates the certification by failing to carry out the requirements as noted above.
20. Emergency/Declared Disaster Requirements: In the event of an emergency or if Orange County is declared a disaster area by the County, state or federal gov ernment, this Contract may be subjec ted to unus ual usage. The Contract or shall service the Co unty during such an emergency or declared disaster under the same terms and conditions that apply during non- emergency/disaster conditions. T he pricing quoted by the Contractor sha ll apply to servi ng the County’s needs regardless of the cir cumstances. If the Contractor is unable to supply the goods/services under the terms of the Contract, then the Contrac tor shall provide proof of such disruption and a copy of t he invoice for the goods/services fr om the Cont ractor’s supplier(s).
Additional profit margin as a res ult of supplying goods/services during an emergency or a declared disaster shall not be permitt ed. In the event of an emergency or d eclared disaster, ATTACHMENT 2
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County of Orange Page 12 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. emergency purchase order numbers will be assigned. All applicable invoices from the Contractor shall show both the emergency purchase order number and the Contract number.
21. Equal Employment Opportunit y: Contractor shall comply with U.S. Executive Order 1124 6 entitled, “Equal Employment Opport unity” as a mended by Executive Orde r 11375 and as supplemented in D epartment of Labor regulations (41 CFR, Part 60) and applicable state of California regulations as may now exist or be amended in the future. The Contra ctor shall not discriminate against any employe e or applicant for emplo yment on the basis of r ace, color, national origin, ancestry, religion, sex, marital status, political affiliation or physical or mental condition.
Regarding handica pped persons, the Co ntractor will not d iscriminate again st any empl oyee or applicant for em ployment because of phy sical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to provide equal opportunity to handicappe d persons in empl oyment or i n advancement in employm ent or otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicaps i n all employment practices such as the following: employm ent, upgrading, promotions, transfers, recruitments, advertising, layof fs, terminations, rate of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to comply with the provisi ons of Sections 503 and 504 of the Reha bilitation Act of 1973, as amended, pertaining to pr ohibition of discrimination against qualified handicapped persons in all programs and/or activities as detailed in regulations signed by the Secretary of the Department of Health and Human Services effective June 3, 1977, and found in the Federal Register, Volume 42, No. 68 dated May 4, 1977, as may now exist or be amended in the future.
Regarding Americans with disabilities, Contractor agrees to comply with applicable provisions of Title 1 of the Americans with Disabilities Act enacted in 1990 as may now exist or be amended in the future.
22. Gratuities: Contractor warrants that no gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the Contractor or any a gent or rep resentative of the Contractor to any officer or employee of the County with a view toward securing the Contract or securing favorable treatment with respect to any determinations concerni ng the performance of the Contract. F or breach or violati on of this warranty, the County shall have the right to terminate the Contract, either in whole or in part, and any loss or damage sustained by the County in procuring on the open market any goods o r services which the Contractor agreed to supply shall be borne and paid for by the Contractor. The rights and remedies of the County provided in the clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under the Contract.
23. Hazardous Conditions: Whenever the Contractor’s operations create a condition ha zardous to traffic or to the public, the Contractor shall provide flagmen and furnish, erect and maintain control devices as are necessary to prevent accidents or damage or injury to the public at Contractor’s expense and without cos t to the County. The Contractor shall comply wi th County directives regarding potential hazards.
Emergency lights and traffic cones must also be readily available at all times and must be used in any hazardous condition. Emergency traffic cones must be placed in front of and behind vehicles to warn oncoming traffic.
Signs, lights, f lags, and other warning and safety devices shall conform to the requirements set forth in Chapter 5 of the current traffic manual, Traffic Control for Construction and Maintenance Work Zones, published by the state of California Department of Transportation
24. Interpretation: This Contract has been negotiated a t arm’s length and between persons sophisticated and knowled geable i n the matters d ealt with in this Con tract. In addition , each ATTACHMENT 2
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County of Orange Page 13 of 26 Contract #RCA-017-21010021 County Procurement Office File No: C028830 Pinnacle Petroleum, Inc. party had been represented by experienced and knowledgeable independent legal counsel of their own choosing or has knowingly d eclined to seek such counsel despite being enc ouraged and given the opportunity to do so. E ach party fu rther acknowledges that they have not been influenced to any extent whatsoever in executin g this C ontract by any other party hereto or by any person representing them, or both. Accordingly, any rul e or law (incl uding California Civil Code Section 1654) or legal decision that would require interpretati on of any ambiguities in this Contract against the party that has drafted it is not applicable and is wai ved. The provisions of this Contract shall be interpreted in a reasonable manner to affect the purpose of the parties and this Contract.
25. Lobbying: On the best information and belief, Contractor certifies no federal appropriated funds have been paid or wi ll be paid by, or on behalf of, the Contractor to any person influencing or attempting to in fluence an o fficer or employee of Congress; or an employee of a member of Congress in connection with the awar ding of any federal contract, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
26. News/Information Release: Contractor agrees that it will not issue any news releases in connection with either the award of this Contract or any subsequent amendment of or effort under this Contract without first obtaining review and written approval of said news releases from the County through the County’s Project manager.
27. Nondiscrimination – Statement of Compliance: The Contractor’s signature affixed hereon and dated shall constitute a certifica tion under pena lty of perjury under the laws of the s tate of California t hat the Contr actor has, unless exempted, compli ed with the nondiscrimination program requirements of Government Code Section 12900 (a -f) and Title 2, California Code of Regulations, Section 8103.
28. Notices: Any and all notices, re quests demands and other communications contemplated, called for, permitted, or required to be given hereunder shall be in writing, except through the course of the parties’ project managers’ routine exchange of information a nd cooperation during the terms of the work and services. Any written communications shall be deemed to have been duly given upon actual in-person delivery, if delivery is by direct hand, or upon delivery on the actual day of receipt or no greater than four calendar days after being mailed by US certified or registered mail, return receipt requested, postage prepaid, whichever occurs first. The date of m ailing shall count as the first day. All communications shall be addressed to the appropriate party at the address stated herein or such other address as the parties hereto may designate by written notice from time to time in the manner aforesaid.
Contractor: Pinnacle Petroleum, Inc.
Attn: Kristen Tavares
16651 Gemini Lane
Huntington Beach, CA 92647
For County: County of Orange, County Procurement Office Attn: Yarida Guzman, Deputy Purchasing Agent
1300 S. Grand Avenue
Building A-2nd Floor
Santa Ana, CA 92705
29. Precedence: The Contract documents consist of this Contract and it s exhibits and attachments.
In the event of a conflict between or among the Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in the recitals and articles of this Contract, and then the exhibits and attachments.
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30. Orders: The Contractor shall receive written or verbal requests from individual County agencies/ departments on an as-needed basis for items on this Contract, subject to the terms, conditions, and pricing listed herein.
31. Order Confirmation by Contractor: The Contractor shall be responsible for confirming specifications, quantities, and pricing with t he contract ing Agency/Department contact person prior to order entry/delivery.
32. Order Dates: Orders may be placed during the term of the Contract even if delivery may not be made until after the term of the C ontract. Order dates take precedence over deliv ery dates. The Contractor must clearly identify the order date on all invoices to County.
33. Parking for Delivery Services: The County of Orange will not provide free parking for delivery services.
34. Payment Authorization – Partial: Partial payments are auth orized for partial sh ipments with signature approval from the receiving Agency/Department.
35. Precedence: The Contract do cuments consist of this Contract and its att achments and exhibits.
In the event of a conflict between or among the Contract documents, the order of precedence shall be the provisions of the main body of this Contract, i.e., those provisions set forth in t he articles of this Contract, and then the exhibits and attachments.
36. Price Increase/Decrease: No price increases will be permitted during the first year of the contract. The County requires documented proof of cost increases on Contracts prior to any price adjustment. A minimum of 30 -days advance notice in wri ting is required to secure such adjustment. No retroactive price adjustments w ill be considered. A ll price decreases will automatically be extended to the County of Orange. The County may enforce , nego tiate, or cancel escalating price Contracts or take any other action it deems appropriate, as it sees fit. The net dollar amount o f profit will remain firm during the per iod of the Contract. Adjustments increasing the Contractor’s profit will not be allowed.
37. Project Manager, County: The County shall appoint a project manager to act as liaison between the County and the Contractor du ring the term of this Contract. The Cou nty’s project manager shall coordinate the activities of the County staff assigned to work with the Contractor.
The County’s project manager shall have the right to require the removal and replacement of the Contractor’s project manager and key personnel. The County’s project manager shall notify the Contractor in writing of such ac tion. The Contractor shal l accomplish the r emoval within three (3) business days after writt en notice from the County’s project manager. The County’s project manager shall rev iew and approve the appointment of the replacement for the Contracto r’s project manager and key personnel . Said approval s hall no t be un reasonably withheld. The County is not required to provide any additional infor mation, reason or rat ionale in the event it requires the removal of Contractor’s Project Manager from provid ing further services under the Contract.
38. Reports/Meetings: The Contractor shall develop reports and any other r elevant documents necessary to comple te the services and r equirements as set forth in this contract. The County’s project manager and the Contra ctor’s project manager will meet on r easonable notice t o discuss the Contractor’s performance and progre ss unde r this contract. If requested, the C ontractor’s project m anager and other pr oject personnel shall attend all meetings. The Contractor shall provide such information that is request ed by the County for the purpose of monitoring progress under this Contract.
39. State Funds – Audits: When and if state funds are used in whole or part t o pay for the goods and/or s ervices under this Contract, the Contr actor agrees to all ow the Contractor’s financial records to be audited by auditors from the sta te of California, the County of Orange, or a private ATTACHMENT 2
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40. Sub-Contracting: No performance of this Contract or any portion thereof may be subcontracted by t he Cont ractor without the express written co nsent of the County. Any attempt by the Contractor to subcontract any performance of this Contract without the express written consent of the County shall be invalid and shall constitute a breach of this Contract.
In the event that the Contractor is autho rized by the County t o subcontract, this Contract shall take precedence over the terms of the Contract between Co ntractor and subcontractor and shall incorporate by reference the terms of this Contract. The Coun ty shall look to the Contractor for performance and indemnificati on and not deal dir ectly with any subcontractor. All work performed by a subcontractor must meet the approval of the County of Orange.
41. Termination Orderly : After receipt of a termination not ice fro m the County of Orange, the Contractor may submit to the C ounty a termination claim, if applicable. Such claim shall be submitted promptly, but in no event later than 60 days from the effective date of the terminat ion, unless one or more extensions in writing are granted by the County upon w ritten request of the Contractor. Upon termination County agrees to pay the Contractor for all services performed prior to t ermination which meet the requirements of the Contract, provided, however, that such compensation combined with previously paid com pensation shall not e xceed the total compensation set forth in the Contract. Up on termination or other e xpiration of t his Contract, each party shall promptly return to the other party all papers, materials, and other properties of the other held by each for purposes of performance of the Contract.
42. Transportation Charges: Prices quoted shall include transportation charges governed by the minimum rate tariff e stablished by the Public Utilities Commission (PUC) of the sta te of California. Should the prices be affected by any ac tion of t he PUC, th e County of Orange will, with 30 -day notice and submission of proper evidence t hereof by the C ontractor, make the necessary price adjustment during the term of this Contract.
43. Usage: No guarantee is gi ven by the Count y to the Contractor r egarding usage of t his Contract.
Usage figures, if provided, are approximations. The Contractor agrees to supply services and/or commodities requested, as needed by the County of Orange , at rates/prices listed in the Contract, regardless of quantity requested.
44. Usage Report s: The Contractor shall s ubmit usage reports on an annual basis to the assigned Deputy Purchasing Agent of the County of Orange us er Agency/Department. The usage repor t shall be in a format s pecified by the user Agency/Department and sh all be submitted 90 days prior to the expiration date of the contract term, or any subsequent renewal term, if applicable.
45. Waivers - Contract: The failure of the County in any one or mor e instances to insist upon strict performance of any of the terms of this Contract or to exercise any option cont ained herein shall not be construed as a waiver or relinquishment to any extent of the right to assert or rely upon any such terms or option on any future occasion.
- SIGNATURE PAGE TO FOLLOW -
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ATTACHMENT A
SCOPE OF WORK
1. GENERAL INFORMATION
The County of Orange is comprised of 21 Agencies and over 17,500 employees located throughout the County. The County’s core bu sinesses are public safety, public works, const ruction management, public health, envi ronmental protection, regional planning, public assistance, social services and aviation.
Contractor is to provide Unleaded Fuel and Related Supplies and Services to County owned tanks located throughout the County of Orange various facilities on an as needed basis and usage is not guaranteed. Service locations may be added or deleted, and service hours modified at any given time. Contractor is required to provide this service upon request by any County Agency/Department and participating government entity.
2. FUEL SPECIFICATIONS:
2.1. Fuel provi ded m ust meet Air Resources Board ( ARB), “ The California Reformulated Gasoline Regulations” Title 13, California Code of Regulations Sections 2250 -2273.5 latest version / sub articles, and all-inclusive amendments.
2.2. Fuel provided must mee t Reid Vapor Pressu re (R VP) Requirements as required under California’s Phase 2 Reformulated Gasoline (CaRFG2) & Pha se 3 Reformulated Gasoline (CaRFG2).
2.3. Fuel provided must comply with the r equirements o f American So ciety of Testing and Materials (ASTM) D4815 standard or lat est version as verified by an independent lab of the County’s choosing.
2.4. Regular Unleaded Gasoline shall have Minimum Octane Rating of 87 which shall be determined by using the R+M/2 method.
2.5. Unleaded-Plus Gasoline shall have Minimum Octane Rating of 89 which shall be determined by using the R+M/2 method.
2.6. Unleaded Premium Gasoline shall have Minimum Oct ane Rating of 9 1 which shall be determined by using the R+M/2 method.
2.7. Only products of new manufacture or distillation w ill be acce pted. No refined or reclaime d products will be accepted. All fuel/gasoline shall have a minimum shelf life of one (1) year.
2.8. All products furnished shall conform to all Federal, State, Local, American Society of Testing & Materials (ASTM), Department of Transportation (DOT) and Air Resources Board (ARB) regulations for the handling and supply of unleaded fuel/gasoline.
3. CONTRACTOR RESPONSIBILITIES
3.1. Contractor shall possess all Federal, State and Local pe rmits, l icenses and approv als necessary to provide goods/services required in the Scope of Work. Any associated fees shall be the responsibility of the Contractor.
3.2. Contractor shall p rovide all transitional interfacing and continual uninterrupted services a t Contract date.
3.3. Contractor shall provide Safety Data Sheet (SDS) at time of fuel delivery as required by law.
3.4. Contractor shall be held liable for any damage or criminal/civil citati ons which may occur as a result of any spills and/or accidents.
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3.5. Contractor’s delivered product pricing shall be inclusive of all freight/unloading/handling and delivery charges.
3.6. Contractor shall perform all deliveries and to act in a safe and professional manner, adhering to all applicable Federal, State, Local, American Society of Test ing & Materials (A STM), Department of Transportation (DOT) , Air Resource Boar d (AR B) and any other new law, regulations for the handling and supply of unleaded fuel/gasoline.
3.7. Contractor must commit to delivery as requested, at time stated on accept ed and confirmed orders.
3.8. Contractor shal l own or have available a fleet of trucks adequate to handle County delivery needs that shall meet or exceed all industry standards. All vehicles utilized to service County needs must be minimally equipped with a radio disp atch system or mobile telephone access and have t he capabi lity to provide a printed metered tick et at time of delivery. Awarded vendor shall be fully responsible to meet all County needs/requirements, including insurance requirements.
3.9. Contractor’s delivery vehicles/trucks must comply wit h the California Air Resources Board approved/certified Phase II Vapor Recovery Equipment Requirement s and any other applicable regulations. Proof of compliance shall be provided to the County upon request.
3.10. Contractor’s drivers/delivery crew shall be HAZMAT trained and certified in safety measures to prevent accidents endangering County personnel and property.
3.11. Contractor shall be responsible f or obtaining fuel reading s and managing load inventory as requested by County to meet or exceed all State and local applicable laws and regulations.
3.12. All fuel delivered to the Cou nty shall be temperature corrected to 60 degrees Fahrenheit and or as at the adequate and required temperature set by Federal, State, Local, American Society of Testing & Materials (ASTM), Department of Transportation (DOT), Air Resources Board (ARB) and/or any other mandated laws, regulations and ordinances.
3.13. Contractor shall perfor m full delivery of fuel within two ( 2) business days after receipt of Agency/Department’s order. Contractor shall provide a delive ry metere d ticket for each delivery of fuel; and the metered ticket must be signed and dated and provided to the ordering agency at delivery.
3.14. Contractor shall itemize all applicable Federal and California fu el su rcharges, Federal and State Excis e Tax, Cali fornia St ate Sales Tax and/or any other applic able tax and fee s as separate line items when invoicing.
4. ORDERING PROCESS AND EMERGENCY DELIVERY
4.1. Ordering Process
4.1.1. Contractor shall not request minimum orders or pattern of use ; orders shall be placed as needed and at t he convenience of t he using Agency/Department. Usage quantities are approximate and shall not be interpreted as quantities ordered.
4.1.2. Contractor shall maintain , at Contractor’s expense, a telephone answering system, which, at a minimum, provides eight (8) hours per day, five (5) days per week live coverage from the hours of 8:00 a.m. to 5: 00 p.m. and an e-mail address to place all requests/orders, as well as a contact name and number for 24-hour acces s pho ne number for emergency situations.
4.1.3. Contractor shall deliver all fuel orders in full and within two (2) calendar days after confirmation of receipt of Agency/Department’s order (e.g. Any orders submitted on Fridays shall be scheduled for Tuesday delivery, unless other arrangements are ATTACHMENT 2
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4.1.4. If a partial order is deliver ed and a ccepted, Contractor shall bill only for the fuel delivered and Contractor shall be responsible to schedule the order ba lance within 24 hours or next business day. If next business day falls on a weekend or Holiday, Contractor shall be responsible to make a delivery, if req uired by County, over the weekend or holiday at no extra cost to County.
4.1.5. County may place an order for more than 8,500 gal lons to accommodate 10,000 Gallon tanks or larger. T his order may require more than one (1) truck load and shall be coordinated with the ordering Agency/Department and billed accordingly.
4.1.6. Contractor shall provide a delivery metered ticket for each fuel delivery, listing fuel order amount in gallons, location of facility and a brief description of product delivered. A delivery manual ticket will be accepted only when metered ticket is not available.
4.1.7. Contractor shall perform all work in accordance with accepted industry practice.
4.1.8. Standing Time: Contractor shall be responsible for all the time it takes Contract or to offload/transfer fuel from Contractor’s fuel trucks to County tanks at the various locations. The County will not be charged any additional fees for standing time.
4.2. Emergency Deliveries:
4.2.1. County may place emergency orders , which is defined as outside of the r egular delivery ho urs of 8:00 a.m. and 5:00 p.m. (PST), weekends and County observ ed holidays.
4.2.2. Emergency Service requests must be requested/classified as an “ Emergency” by County Site Coor dinator and must be approved in writing prio r to providing the service. This rate will be in addition to hourly rate as set forth in Attachm ent C- Fees and Compensation. A copy of the wri tten authorization may be required for payment of invoice.
4.2.3. Emergency deliveries shall be orders that required delivery within one (1) bu siness day from order confirmation.
4.2.4. Contractor shall be entitled to an emer gency delivery flat fee an d a separate “Emergency Deliv ery” invo ice must accompany the regu lar fuel invoice for payment of the fee. Emergency delivery fees shall be billed at the rate set for th in Attachment B, Payment and Compensation.
4.2.5. The Intent of this Contract is for daily operations; however, in an Emergency Event or Declared Disaster by the County /State or Federal entit y, Contractor shall service the County during such a n emergency under the same terms and conditions that apply during regular standar d non-emergency/disaster conditions. An emergency fee shall be billed at the rate set forth in Attachment B-Fees and Compensation. This Contract may be subject to unusual usage.
Emergency Events or Declared Disasters may be rare occurrences. Please refer to provision 21 for further information.
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5. SPILLAGE REQUIREMENT:
5.1. County requires “zero leakage” standard for fuel transfer operations.
5.2. Contractor shall provide necessary equipmen t and proper training of delivery personnel to prevent spillage or mini mize the ch ance of spillage during connection and disconnection of hoses and during the transfer of fuel to County tanks. Contr actor will ensure that all equipment, tools and procedures used are in compliance with all applicable regulations governing such operations and specifications of this Contract.
5.3. In the event of leaka ge or spillage, Con tractor shall be responsible to perform immediate containment, clean up, disposal and restoration activities as necessary in accordance with applicable State of California laws and regulations and subject to the County’s satisfaction, at no extra cost to County. All materials associated with such clean up shall be removed by the Contractor, at no additional cost to County.
6. REPAIRS ON COUNTY OWNED TANKS:
6.1. County owned tanks may requ ire repair services occasionally. Contractor shal l service County owned tanks only at County’s request at the rate s set forth in Attachment B. All repairs must be authorized and approved in writing by County staff.
6.2. Contractor shall perform a ll repairs during n ormal b usiness hours Monday thru Friday, unless other arrangements are m ade and approved by County staff. Rep airs after hours, weekends and holidays, are not authorize d unless a written authorization is received from County staff at the rates set forth in Attachment B.
6.3. Contractor repair services shall meet or exceed all Feder al, State, Local, American Society of Testing & Materials (ASTM), Department of Transportation (DOT), Air Resources Board (ARB) and/or any other California regulations/standards.
6.4. Contractor hourly rate shall include all costs fo r labor, tools, equipment, t ransportation, overhead, profit, trave l time, (excluding materials) and all other costs related t o providing the services described in the scope of work; Hourly service rates shall be prorated and billed to the nearest hour, no minimum.
6.5. Contractor shall provide a quote for any repair services to equipment, as per the rate set forth in Attachment B. The quote process shall be as follows:
6.5.1. Quotes for repair services must be provided to each County Project M anager and shall be spe cific to the repairs requested. Quote request must be provided withi n two (2) business days.
6.5.2. Invoices shall be submitted for reimbursement, plus material mark-up.
6.5.3. Agencies/Departments are not required to pos t quotes on BidSync or oth er online bidding systems.
6.5.4. Agencies/Departments sha ll request quotes via e -mail and Contrac tor shall provide a breakdown of tim e and materials for e ach project as per the rates set forth in Attachment B.
6.5.5. Quotes shall be coordinate d and approved by each ind ividual depa rtment. No further approval from CPO i s required. All Agencies/Departments sh all follow County Procurement Guidelines.
7. COUNTY RESPONSIBILITIES:
7.1. County agencies/departments shall provide Contractor a Facilities Fuel L og th at will include, but not limited to, the following information:
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7.1.1. Agency/ Department Name
7.1.2. Agency /Department Location
7.1.3. Agency Contact’s Name & Number
7.1.4. Number of fuel tanks; capacity/sizes; unit of measure & fuel site /delivery location, delivery date, amount delivered, and amount left in tank.
7.2. County Agency/Departments are require d to track all deliveries on the Facili ties Fuel Log and maintain logs throughout the term of the Contract.
7.3. County shall appoint a County Project Manager for each department project to serve as the point of contact.
7.4. County Project Manager shall ensure Cont ractor has necessary access to s ervice locations and facilities.
7.5. County Agencies/Departments shall be responsible to create their own subordinates against this RCA and for amendin g the ir subordinate Cont racts as facil ities may be added o r deleted and servi ce hours may be increased or decreased at a given location at any time during the term of the Contract.
7.6. Regarding delivery, each Subordinate C ontract against this RCA will list e ach Agency’s project manager, delivery and billing addresses directly with the Contractor.
7.7. County agencies/departmen ts shall be responsible to keep a fu el record log that always tracks fuel tanks.
7.8. The County reserves the right to obtain competitive bids on any material or service and to utilize the data provided under this Contract relative to necessary materials and services.
7.9. County shall be respon sible to upgrade their respe ctive Agency/Departments tanks with a meter reader sensor to be able to sign up for the automatic refill service program.
8. SECURITY REQUIREMENTS
The County oper ates several secured facilities: most notable are several Probation, Sheriff and Airport operated sites. Contractors and their employees who perform services in these facilities will be required to strict operation po licies and may be re quired to pass a ba ckground check prior to their emp loyment due to security requirements for certain facilities cove red under this Contract.
During performance of the work, especially at detention facilities, workers shall closely monitor all tools, equipment and other materials at all times. Workers shall have no contact verbal or physical, with any inmate of these f acilities. These policies have been designed with the primary purpose of ensuring a safe and secure environment for all involved.
A. The Contractor will provide a list of all personnel/employees who will be directly performing tasks associated with the Contra ct. Contractor’s personnel/employees providing service in a secured detention facility, a Probation facility or a Sherif f’s facility, will be expected to pass two (2) separate background check s performed by the Orange County She riff’s Department and the Or ange County Probation Department. No changes shall be authorized to the approved list without a requ est in writing subm itted by th e Contractor and approved by the County Site Coordinator. At no time will unauthorized Contracto r employees perform any task associated with this Contract. If this occurs, the Contractor will be notified t hat they have not c omplied with the te rms of this Contract and are subject to Contract termination.
The list of all Personnel/Employees working o n County projects shall be s ubmitted prior to award of this Contract.
B. Contractor shall prepare and submit a Security Clearance form to the County Site Coordinator for all persons who will be working on or who will need access to secured facilities.
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C. Security Clearance forms shall be submitted at least five (5) working days prior to the start of work or prior to the use of any person subsequent to the start of work.
D. Said Security Clearance f orms shall be thoroughly and accu rately complete. Omissions or false statements, regardless of t he nature or magnitude, may be grounds for denying clearance.
E. No person shall be e mployed on this wor k who has not recei ved prior clearance from the Probation Department, Sheriff’s Department or John Wayne Airport.
F. The County, John Wayne Airport, the Probation Department and the Sheriff’s Department are not under any obligation to give a reason clearance is denied.
G. The Contractor shall be responsible to sign in with the County Site Coordinator or designee, as required. Upon arri val at any secure facility ( e.g., JWA, Probation) the Contractor shall report to the Central Control Center (C ontrol). Contracto r personnel shall h ave no contact, either verbal or physical, with internees in secured detention facilities.
Specifically:
1. Do not give names or addresses to internees.
2. Do not receive any names or addresses from internees.
3. Do not disclose the identity of any internee to anyone outside the facility.
4. Do not give any materials to internees.
5. Do not receive any materials from internees (including materials to be passed to another individual or internee).
*Failure to comply with these requirements is a criminal act and can result in prosecution.
H. Any C ontractor personnel /employee(s) engaged in the perfo rmance of work under this Contract shall be expected to pass the screening requirements and abide by all of the security requirements set forth by the Federal Aviati on Ad ministration ( FAA) and th e County of Orange.
“The Fed eral Aviation Administration (FAA ) approved security program for John Wayne Airport requires that each person issued a John Wayne Airport security badge is made aware of his/her responsibilities regarding the privilege of access to restricted areas of the airport”.
All persons within the restricted air operation areas of th e airport are required to di splay, on their person, a John Wayne Airport security badge, unless they are speci fically exempted for reasons or they a re under escort by a properly badge ind ividual. Each airport employee o r airport tenant employee who has be en issued a John Wayne Airpo rt security badge is responsible for challenging any individual who is not properl y displaying an airport issued or approved and valid identification badge. A ny person who is not properly dis playing or who cannot produce a vali d John Wayne Airport securit y badge must immediately be referred to the Sheriff’s Department Airport Detail Office for proper handling.
The John Wayne Airport security badge is the property of the County of Orange and mu st be returned upon termination of e mployment at John Wayne Airp ort. The loss of a badge shall be reported within twenty -four (24) hours to the S heriff’s Department Airport Dispatch Center (949) 252-5000. A report shall be made before a replacement badge will be issued.
I. All vehicles parked on-site shall be locked and thoroughly secured at all times.
J. All equipment and materials shall remain in the Contractor possession at all times and shall never be left unattended. All l ost or misplaced equipment or mat erials shall be reported immediately to the (a) security staff or Control in secured detention facilities or (b) the escort or Control in Sheriff’s facilities.
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K. Personnel shall not smoke or use profanity or other inappropriate language while on-site.
L. Personnel shall not enter the facility whi le under the influence of al cohol, drugs or other intoxicants and shall not have such materials in their possession.
M. Personnel shall plan their activities to minimize the number of times they must enter and exit a facility, i.e., transport all equipment an d materials needed for the d ay at the start of work and restrict all breaks to the absolute minimum.
N. Contractor emp loyee(s) shall be w ell-disposed t o th e publi c and Cou nty staff utilizing the facilities but shall be resp onsive only to the requests of the C ounty Site Coordinator unles s otherwise directed and shall direct all inquiries or requests to the County Site Coordinator.
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ATTACHMENT B
COMPENSATION AND FEES
I. COMPENSATION: Price is b ased on the price published in OPIS (Oil Price Information Services) for unbranded f uel under PAD D 5 (Petroleum Administration for Defense District) Los Angeles Regional Rack Pric e Rep ort for the type/grade of fu el re quested as provided in this Contract. The Contractor agrees to accept the specified compensation as set forth in this Cont ract as full remuneration for performing all services and furnishing all staffing and materials required, for any reasonably unf oreseen difficulties which may arise or be e ncountered in the execution of the services until acceptance, for risks connected wi th the servic es, and for performance by the Contractor of all its duties and obligations hereunder.
II. FEES: Prices shall “not” include Federal and California fuel surcharges, Federal and State excise Tax and California State Sales Tax or any tax imposed by any regulator y agency. However , all other fees/charges shall be inclusive in the “Adjustment +/- Differential” III. Fuel Prices and Other Fees: The prices under “adjustment +/- differential” shall be inclusive of all freight/unloading/handling and delivery charges to all County locations or participating government entity locations, excluding all applicable Federal, State, Local and/or other applicable taxes.
The adjustment +/- differential (difference between the price and the daily OPIS price Los Angeles Rack Price without CAR cost reported by OPIS for Unbranded Fuel) shall remain firm for the entire term of the Contract.
Item Delivery Size
Up to 1,999 Gallons
UNLEADED
REGULAR GASOLINE
MINIMUM OCTANE
RATING 87
UNLEADED PLUS
GASOLINE
MINIMUM OCTANE
RATING 89
UNLEADED
PREMIUM GASOLINE
MINIMUM OCTANE
RATING 91
1 Adjustment +/- differential 0.0625 0.0089 -0.0638
Item Delivery Size
2,000-3,999 Gallons
UNLEADED
REGULAR GASOLINE
MINIMUM OCTANE
RATING 87
UNLEADED PLUS
GASOLINE
MINIMUM OCTANE
RATING 89
UNLEADED
PREMIUM GASOLINE
MINIMUM OCTANE
RATING 91
2 Adjustment +/- differential -0.1507 -0.0342 -0.1145
Item Delivery Size
4,000-8,500 Gallons
UNLEADED
REGULAR GASOLINE
MINIMUM OCTANE
RATING 87
UNLEADED PLUS
GASOLINE
MINIMUM OCTANE
RATING 89
UNLEADED
PREMIUM GASOLINE
MINIMUM OCTANE
RATING 91
3 Adjustment +/- differential -0.1078 -0.0496 -0.1299
Item Delivery Size
8,501+ Gallons
UNLEADED
REGULAR GASOLINE
MINIMUM OCTANE
RATING 87
UNLEADED PLUS
GASOLINE
MINIMUM OCTANE
RATING 89
UNLEADED
PREMIUM GASOLINE
MINIMUM OCTANE
RATING 91
4 Adjustment +/- differential -0.1165 -0.0723 -0.1525
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ITEM
NO ADDITIONAL FEES/CHARGES PRICE
5 Urgent Delivery Fee – Fixed fee per Delivery $ 150.00 6 Emergency Declared Event Fee – Fixed fee per Delivery $ 350.00 7 Hourly Service Repair - Regular Business Hours 8:00AM to 5:00PM - PT $ 125.00 8 Hourly Service Repair - After Hours 5:01PM to 7:59AM - PT $ 225.00 9 Hourly Service Repair - After Hours 5:01PM to 7:59AM - PT $ 225.00 10 Hourly Service Repair - Weekends $ 250.00
* Service rates he rein shall include all c osts for labor, tools, equipment, t ransportation, overhead, profit, travel time, and all other costs re lated to providing the s ervices described in the scope of work. Hourly service r ates shall be prorated and billed to t he nearest ¼ hour; no minimum requirement is allowed.
IV. ADDITIONAL MATERIALS/PARTS /PRODUCTS
Additional Materials/Parts/Products (i.e. valves, gages, etc.) cost wi ll be reimbursed on the basi s of actual in voice cost to t he Contractor plus the percentage mark -up. A co py of the actual material purchase invoice for all items sh all be included as an attachme nt with e ach invoice submitted to County.
Item
No Item Description Percentage (%)
11 Materials/Parts/Products - Percentage Mark Up 5%
V. OPIS REPORT INSTRUCTIONS:
Contractor shall submit a legible copy of the price published in OPIS (Oil Price Information Services) - Los Ang eles Unbranded Rac k Pr ice without CAR Cost report. Please highlight the unbranded rack average price on the OPIS Report.
VI. INVOICE/PAYMENT INSTRUCTIONS:
A. Invoicing Instructions: The Contractor will provide an invoice on the Contractor’s letterhead for services rendered . Invoices must be submitte d to address indicated on the Subordinate Contract created by the individual Agency/Department. The invoice must have a unique number and must include the following information:
a) Contractor’s name and address
b) Contractor’s remittance address
c) Contractor’s Federal Tax I.D. Number
d) Name of County Agency/Department serviced
e) Service address
f) Contract Number (MA)
g) Date of services rendered
h) Service description
i) Fuel charges
j) Additional Fee charges
k) Sales Tax, if applicable
l) Total
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County from thereafter disputing any items or services involved or billed under the Subordinate Contracts and shall not be construed as acceptance of any part of the services.
B. Payment Process: For purposes of payment proce ssing, invoiced prices are to be the daily unbranded “average” price published in the OPIS PAD District 5 Report for the Los Angeles, California Area +/ - Contractor’s quoted adjustment/differential. All invoices must s how the Contract pricing formula:
OPIS PAD District 5 Los Angeles Regional Rack Price +/ - Adjustment/Differential = Total Price per Gallon.
C. Contractor is al so required to atta ch a copy of the OPIS Report in each fuel invoice for the County to verify legitimacy of the per gallon price on the fueling date.
D. Contractor shall send invoices according to respective Department instructions VII. PAYMENT TERMS: Invoices are to be submi tted to the user department to the ship -to address, unless otherwise directed in each respective Subordinate Contract. Vendor shall reference Contract number on invoice. Payment will be made after receipt of an invoice in a format acceptable to the County of Orange and v erified and approved by the department and subject to routine pr ocessing requirements. The responsibility for providing an acceptable invoice rests with the Contractor.
Billing shall cover serv ices and/ or go ods not previously invoi ced. C ontractor shall r eimburse County of Orange for any monies paid to the Contractor for goods or services not provided or when goods or services do not meet the Contract requirements.
Payments made by the County sh all not preclude the right of the Coun ty from thereafter disputing any items or services involved or billed under this Contrac t and shall not be construed as acceptance of any part of the goods or services.
VIII. FIRM DISCOUNT AND PRICING STRUCTURE: Contractor guarantees that prices quoted are equal to or less tha n prices quoted to any other local, State or Federal governm ent entity f or services of equal or lesser scope. Contractor agrees that no price increases shall be passed along to the County du ring the term of th is Contract not otherwise specified and provided for within this Contract.
IX. CONTRACTOR’S EXPENSE: The Contractor will be responsible for all costs related to photo copying, telephone communications and fax c ommunications while on C ounty sites during the performance of work and services under this Contract.
X. TAXPAYER ID NUMBER: Contractor shall include its tax payer ID num ber on all invoices submitted to the C ounty for payment to ensure compliance with IRS requ irements and to expedite payment processing.
XI. ELECTRONIC FUNDS TRANSFER (EFT): County of Orange offers Contractors the option of receiving payment directl y to their b ank account via an Electronic Fund Tra nsfer (EFT) process in lieu of a check payment. Pay ment made via EFT will also receive an Electronic Remittance Advice with the payment details via e-mail. An e-mail address will need to be provided to the County via an EFT Aut horization Form. To reques t an EFT form, please contact County of Or ange, Audito r- Controller-Compliance Vendor Administration via e-mail at [email protected] ATTACHMENT 2
175
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-742 Meeting Date: 6/21/2022
TITLE:
ACCEPTANCE OF THE FAIRVIEW ROAD HIGHWAY SAFETY IMPROVEMENT PROJECT, FEDERAL PROJECT NO. HSIPL-5312(102), CITY PROJECT NO. 19-10 DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312(102), City Project No. 19-10, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one-year warranty period.
BACKGROUND:
On September 15, 2020, a construction contract in the amount of $1,230,000 was awarded to Hardy & Harper, Inc. for the Fairview Road Highway Safety Improvement Project, Federal Project No.
HSIPL-5312(102), City Project No. 19-10. This Highway Safety Improvement Project (HSIP), partially funded by federal funds, seeks to improve traffic and pedestrian safety, and the project scope consists of parkway maintenance, street rehabilitation, and traffic improvements along Fairview Road between Adams Avenue to Baker Street.
These improvements included the following:
· Installation of a new traffic signal and pedestrian crossing at Village Way along Fairview Road. · Installation of a median island along 1175 Fairview Road, near Baker Street at the Stater Bros. driveway, to prevent left-turns exiting the retail center. · Parkway maintenance that reconstructed concrete curb and gutter, sidewalks, accessible curb ramps, and new sidewalks.
· Street rehabilitation that removed and reconstructed damaged pavement sections. · Bicycle facilities consistent with the City’sActive Transportation Plan (ATP) to facilitate the
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File #: 22-742 Meeting Date: 6/21/2022
· Bicycle facilities consistent with the City’sActive Transportation Plan (ATP) to facilitate the efficient movement of both bicycle and pedestrian traffic. · Green conflict zones, and improved markings and striping.
ANALYSIS:
The work required by the contract documents was completed on May 2, 2022 to the satisfaction of the City Engineer. The final construction amount is $1,177,847.10. A report of the final costs is included as Attachment 1.
A summary of the costs is as follows:
Original Contract Amount: $1,230,000.00
Final Quantity and Unit Cost Adjustment: ($ 52,152.90) Final Contract Cost: $1,177,847.10
The final contract price reflects a 4.2% decrease to the original contract as a result of final quantity adjustments.
As of this date, there are no Stop Notices filed against the monies due to Hardy & Harper, Inc.
Green Conflict Zone Crosswalk at Village Way
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File #: 22-742 Meeting Date: 6/21/2022
ALTERNATIVES:
This item is administrative in nature and there are no alternatives to be considered.
FISCAL REVIEW:
The project was completed utilizing the Federal Grant Fund, Gas Tax Fund and the Capital Improvement Fund. The remaining balance of $52,152.90 will be returned to Gas Tax Fund balance.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project supports the following City Council Goal:
· Strengthen the public’s safety and improve the quality of life.
CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by Hardy & Harper, Inc., for the Fairview Road Highway Safety Improvement Project, Federal Project No. HSIPL-5312(102), City Project No. 19-10, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond, if appropriate, at the conclusion of the one -year warranty period.
178
CITY OF COSTA MESA
ACCOUNT HARDY & HARPER, INC.
SUMMARY 32 RANCHO CIRCLE, LAKE FOREST, CA 92630
PROJECT: Fairview Rd. HSIP Improvement Project
CITY PROJECT 19-10 [FEDERAL HSIPL-5312(102)]
BASE BID SCHEDULE
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE 1 1 LS Mobilization $46,198.00 95.00 LS 5.00 % 100.00 % $43,888.10 $2,309.90 $46,198.00 $46,198.00 2 1 LS Traffic Control $30,000.00 95.00 % 5.00 % 100.00 % $28,500.00 $1,500.00 $30,000.00 $30,000.00 3 1 LS Clearing and Grubbing $10,000.00 95.00 % 5.00 % 100.00 % $9,500.00 $500.00 $10,000.00 $10,000.00 4 1 EA Remove Tree $2,500.00 1.0 EA 0.00 EA 1.00 EA $2,500.00 $0.00 $2,500.00 $2,500.00 5 1,400 LF Remove PCC Curb $15.00 1311.0 LF 0.00 LF 1,311.00 LF $19,665.00 $0.00 $19,665.00 $21,000.00 6 265 LF Remove PCC Curb and Gutter $20.00 265.0 LF 0.00 LF 265.00 LF $5,300.00 $0.00 $5,300.00 $5,300.00 7 1,750 SF Remove PCC Sidewalk $4.00 1750.0 SF 0.00 SF 1,750.00 SF $7,000.00 $0.00 $7,000.00 $7,000.00 8 395 SF Remove PCC Driveway $6.00 395.0 SF 0.00 SF 395.00 SF $2,370.00 $0.00 $2,370.00 $2,370.00 9 2,600 SF Remove PCC Median Hardscape $4.00 2567.0 SF 0.00 SF 2,567.00 SF $10,268.00 $0.00 $10,268.00 $10,400.00 10 2 EA Remove Existing Parkway Drain $800.00 2.0 EA 0.00 EA 2.00 EA $1,600.00 $0.00 $1,600.00 $1,600.00 11 0 N/A (Moved to Non-Participating Items) $0.00 0 N/A 0.00 N/A 0.00 N/A $0.00 $0.00 $0.00 $0.00 12 620 CY Unclassified Excavation $160.00 440.84 CY 0.00 CY 440.84 CY $70,534.40 $0.00 $70,534.40 $99,200.00 13 25,400 SF Cold Mill Existing Pavement 0.20' in Depth $0.33 25400.0 SF 0.00 SF 25,400.00 SF $8,382.00 $0.00 $8,382.00 $8,382.00 14 500 TON Construct Asphalt Rubber Hot Mix $92.00 500 TON 0.00 TON 500.00 TON $46,000.00 $0.00 $46,000.00 $46,000.00 15 580 TON Construct Hot Mix Asphalt $130.00 385.65 TON 0.00 TON 385.65 TON $50,134.50 $0.00 $50,134.50 $75,400.00 16 25 LF Construct 6-inch PCC Curb over 6-Inch Crushed
Miscellaneous Base $28.00 0.0 LF 0.00 LF 0.00 LF $0.00 $0.00 $0.00 $700.00 17 1,450 LF Construct 8-inch PCC Curb over 6-Inch Crushed Miscellaneous Base $28.00 1342.0 LF 0.00 LF 1,342.00 LF $37,576.00 $0.00 $37,576.00 $40,600.00 18 20 LF Construct Transition PCC Curb (6-Inch to Existing) over 6-Inch Crushed Miscellaneous Base $28.00 22.0 LF 0.00 LF 22.00 LF $616.00 $0.00 $616.00 $560.00 19 255 LF Construct 8-inch PCC Curb and Gutter over 6-Inch Crushed Miscellaneous Base $50.00 255.0 LF 0.00 LF 255.00 LF $12,750.00 $0.00 $12,750.00 $12,750.00 20 15 LF Construct Transition PCC Curb (8-Inch to Existing) over 6-Inch Crushed Miscellaneous Base $50.00 0.0 LF 0.00 LF 0.00 LF $0.00 $0.00 $0.00 $750.00 21 7 EA Construct Solid PCC Median Nose $500.00 7.0 EA 0.00 EA 7.00 EA $3,500.00 $0.00 $3,500.00 $3,500.00 22 40 LF Construct Variable Height Retaining Curb (6-Inch Wide) $50.00 39 LF 0.00 LF 39.00 LF $1,950.00 $0.00 $1,950.00 $2,000.00 23 2,460 SF Construct 4-Inch PCC over 4-Inch CMB Sidewalk $12.00 2460.0 SF 0.00 SF 2,460.00 SF $29,520.00 $0.00 $29,520.00 $29,520.00 24 840 SF Construct Decorative Median Pavement $14.00 856.7 SF 0.00 SF 856.65 SF $11,993.10 $0.00 $11,993.10 $11,760.00
PART A - ITEMS PARTICIPATING FOR FEDERAL REIMBURSEMENT
ATTACHMENT 1
1 179
CITY OF COSTA MESA
ACCOUNT HARDY & HARPER, INC.
SUMMARY 32 RANCHO CIRCLE, LAKE FOREST, CA 92630
PROJECT: Fairview Rd. HSIP Improvement Project
CITY PROJECT 19-10 [FEDERAL HSIPL-5312(102)]
BASE BID SCHEDULE
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
PART A - ITEMS PARTICIPATING FOR FEDERAL REIMBURSEMENT
25 870 SF Construct 6-Inch PCC over 6-Inch CMB Commercial Driveway $20.00 805.0 SF 0.00 SF 805.00 SF $16,100.00 $0.00 $16,100.00 $17,400.00 26 530 SF
Construct 4-Inch PCC Curb Ramp and Median
Passageway with Retaining Curbs and Detectable
Warning Surface (Construction Notes 11 and 13)
$27.00 698.5 SF 0.00 SF 698.50 SF $18,859.50 $0.00 $18,859.50 $14,310.00 27 1 EA Construct Parkway Drain No. 1 $1,600.00 1.0 EA 0.00 EA 1.00 EA $1,600.00 $0.00 $1,600.00 $1,600.00 28 1 EA Construct Parkway Drain No. 2 and Connect to
Catch Basin $4,800.00 1.0 EA 0.00 EA 1.00 EA $4,800.00 $0.00 $4,800.00 $4,800.00 29 1 EA Construct Local Depression $2,000.00 1.0 EA 0.00 EA 1.00 EA $2,000.00 $0.00 $2,000.00 $2,000.00 30 0 N/A (Moved to Non-Participating Items) $0.00 0.0 N/A 0.00 N/A 0.00 N/A $0.00 $0.00 $0.00 $0.00 31 2 EA Root Prune Existing Tree and Install Root Barrier $700.00 0.0 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $1,400.00 32 1 LS Landscaping and Irrigation Improvements $25,000.00 100.0 % 0.00 % 100.00 % $25,000.00 $0.00 $25,000.00 $25,000.00 33 1 LS
Signing and Striping (Including Traffic Rated Pull
Box, and Advanced Loops for Fairview Rd. / Adams
Ave. and Fairview Rd. / Baker St.)
$41,000.00 85.00 % 15.00 % 100.00 % $34,850.00 $6,150.00 $41,000.00 $41,000.00 34 1 LS Traffic Signal Installation $265,000.00 96.00 % 4.00 % 100.00 % $253,399.91 $11,600.09 $265,000.00 $265,000.00 $760,156.51 $22,059.99 $782,216.50 $840,000.00PART A - ITEMS PARTICIPATING FOR FEDERAL REIMBURSEMENT SUB-TOTAL:
ATTACHMENT 1
2 180
CITY OF COSTA MESA
ACCOUNT HARDY & HARPER, INC.
SUMMARY 32 RANCHO CIRCLE, LAKE FOREST, CA 92630
PROJECT: Fairview Rd. HSIP Improvement Project
CITY PROJECT 19-10 [FEDERAL HSIPL-5312(102)]
BASE BID SCHEDULE
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE 11 1 LS Remove Catch Basin and Interfering Portions of RCP $4,125.00 100.0 % % 100.00 % $4,125.00 $0.00 $4,125.00 $4,125.00 30 1 LS Construct Catch Basin (W=7') with Trash Enclosure $5,500.00 100.0 % % 100.00 % $5,500.00 $0.00 $5,500.00 $5,500.00 35 15 LF Remove PCC Curb $15.00 0.0 LF LF 0.00 LF $0.00 $0.00 $0.00 $225.00 36 265 LF Remove PCC Curb and Gutter $20.00 259.0 LF LF 259.00 LF $5,180.00 $0.00 $5,180.00 $5,300.00 37 2,140 SF Remove PCC Sidewalk $4.00 2691.0 SF SF 2,691.00 SF $10,764.00 $0.00 $10,764.00 $8,560.00 38 145 SF Remove PCC Driveway $6.00 235.0 SF SF 235.00 SF $1,410.00 $0.00 $1,410.00 $870.00 39 25 CY Unclassified Excavation $160.00 0.0 CY CY 0.00 CY $0.00 $0.00 $0.00 $4,000.00 40 160,000 SF Cold Mill Existing Pavement 0.20' in Depth $0.33 121635.5 SF SF 121,635.50 SF $40,139.72 $0.00 $40,139.72 $52,800.00 41 2,000 TON Construct Asphalt Rubber Hot Mix $92.00 1385.3 TON TON 1,385.31 TON $127,448.52 $0.00 $127,448.52 $184,000.00 42 45 TON Construct Hot Mix Asphalt $130.00 0.0 TON TON 0.00 TON $0.00 $0.00 $0.00 $5,850.00 43 265 LF Construct 8-inch PCC Curb and Gutter over 6-Inch Crushed Miscellaneous Base $50.00 265.0 LF LF 265.00 LF $13,250.00 $0.00 $13,250.00 $13,250.00 44 15 LF Construct Variable Height Retaining Curb (1-Foot Wide) $50.00 0.0 LF LF 0.00 LF $0.00 $0.00 $0.00 $750.00 45 2,110 SF Construct 4-Inch PCC over 4-Inch CMB Sidewalk $12.00 1676.0 SF SF 1,676.00 SF $20,112.00 $0.00 $20,112.00 $25,320.00 46 175 SF Construct 6-Inch PCC over 6-Inch CMB Residential Driveway $20.00 170.0 SF SF 170.00 SF $3,400.00 $0.00 $3,400.00 $3,500.00 47 15 EA Install Surface Mounted Detectable Warning Surface $700.00 15.0 EA EA 15.00 EA $10,500.00 $0.00 $10,500.00 $10,500.00 48 2 EA Adjust Existing Water Valve to Grade $950.00 2.0 EA EA 2.00 EA $1,900.00 $0.00 $1,900.00 $1,900.00 49 1 EA Adjust Existing Water Meter to Grade $800.00 1.0 EA EA 1.00 EA $800.00 $0.00 $800.00 $800.00 50 1 EA Remove and Salvage Existing Fire Hydrant, and
Install New Fire Hydrant $12,500.00 1.0 EA EA 1.00 EA $12,500.00 $0.00 $12,500.00 $12,500.00 51 8 EA Root Prune Existing Tree and Install Root Barrier $700.00 0.0 EA EA 0.00 EA $0.00 $0.00 $0.00 $5,600.00 52 115 CY Construct Class A Topsoil $85.00 40.0 CY CY 40.00 CY $3,400.00 $0.00 $3,400.00 $9,775.00 53 19 EA Adjust Manhole to Grade (per City of Costa Mesa Plan Sheets) $1,025.00 6.0 EA EA 6.00 EA $6,150.00 $0.00 $6,150.00 $19,475.00 54 14 EA Adjust Valve to Grade (per City of Cost Mesa Plan Sheets) $950.00 21.0 EA EA 21.00 EA $19,950.00 $0.00 $19,950.00 $13,300.00 55 3 EA Reset Survey Monument $700.00 0.0 EA 1.00 EA 1.00 EA $0.00 $700.00 $700.00 $2,100.00 $286,529.24 $700.00 $287,229.24 $390,000.00
PART B - ITEMS NON-PARTICIPATING FOR FEDERAL REIMBURSEMENT PART B - ITEMS NON-PARTICIPATING FOR FEDERAL REIMBURSEMENT SUB-TOTAL:
ATTACHMENT 1
3 181
CITY OF COSTA MESA
ACCOUNT HARDY & HARPER, INC.
SUMMARY 32 RANCHO CIRCLE, LAKE FOREST, CA 92630
PROJECT: Fairview Rd. HSIP Improvement Project
CITY PROJECT 19-10 [FEDERAL HSIPL-5312(102)]
BASE BID SCHEDULE
ITEM BID UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT
NO QUANTITY DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE
PART B - ITEMS NON-PARTICIPATING FOR FEDERAL REIMBURSEMENT COR 04 1 LS Revised Striping Plans Revision 1 $6,956.25 100.0 % 0.00 % 100.00 % $6,956.25 $0.00 $6,956.25 $6,956.25 COR 05 1 LS Additional Cost for SCE Plans $8,185.95 100.0 % 0.00 % 100.00 % $8,185.95 $0.00 $8,185.95 $8,185.95 COR 06 1 LS TS Changes at Fairview Rd. & Village Way $39,716.30 100.0 % 0.00 % 100.00 % $39,716.30 $0.00 $39,716.30 $39,716.30 COR 07 1 LS Furnish & Install Shrub $3,507.27 100.0 % 0.00 % 100.00 % $3,507.25 $0.00 $3,507.25 $3,507.27 COR 09 1 LS Revised Striping Plans Revision 2 $12,757.50 100.0 % 0.00 % 100.00 % $12,757.50 $0.00 $12,757.50 $12,757.50 COR 10 1 LS Adjust OCSD Manholes $38,793.09 100.0 % 0.00 LS 100.00 % $38,793.09 $0.00 $38,793.09 $38,793.09 COR 11 1 LS Additional Striping $4,924.50 0.0 % 100.00 LS 100.00 % $0.00 $4,924.50 $4,924.50 $4,924.50 COR 12 1 LS Adjust OCSD Manholes Credit ($6,439.50) 0.0 % 100.00 LS 100.00 % $0.00 ($6,439.50) ($6,439.50) ($6,439.50) $109,916.34 ($1,515.00) $108,401.36
$1,156,602.09 $21,244.99 $1,177,847.10 $1,230,000.00PART A+ B+ CHANGE ORDERS TOTAL:
ATTACHMENT 1
4 182
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-744 Meeting Date: 6/21/2022
TITLE:
RENEWED MEASURE M (M2) ELIGIBILITY
DEPARTMENT: PUBLIC WORKS DEPARTMENT /TRANSPORTATION
SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER, (714) 754-5343
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City’s Maintenance of Effort (MOE) for Fiscal Year (FY) 2022-23.
2. Approve the M2 Seven-Year Capital Improvement Program (CIP) comprised of the City’sFive- Year and future year CIP for FY 2022-23 through FY 2028-29.
3. Adopt Resolution No. 2022-xx, for the Update of the Pavement Management Plan.
4. Authorize staff to submit documents to meet M2 Eligibility requirements.
BACKGROUND:
In November 1990, the Orange County voters passed Measure M, the Revised Traffic Improvement and Growth Management Ordinance. The Ordinance provided for the establishment and implementation of a one-half percent retail transaction and use tax to fund transportation improvements for a period of 20 years. The County of Orange Board of Supervisors designated the Orange County Transportation Authority (OCTA) as the local transportation authority responsible for administering the revenue from Measure M that ended in 2011.
Renewed Measure M (M2) is a 30-year extension of the original program, approved by voters in 2006. Like its predecessor, Renewed Measure M net revenues are generated from the retail transaction and use tax of one-half percent. Net revenues contribute to two (2) types of Renewed Measure M funding: Fair Share and Competitive.
All Orange County cities are eligible for Fair Share funding, based on population, number of existing Master Plan of Arterial Highways centerline miles, and taxable sales. For FY 2022-23, Costa Mesa is estimated to receive approximately $2.9 million in Fair Share funds once OCTA eligibility requirements are met. Fulfilling these requirements will also allow the City to qualify for competitive
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File #: 22-744 Meeting Date: 6/21/2022
requirements are met. Fulfilling these requirements will also allow the City to qualify for competitive funding allocations.
ANALYSIS:
Every year, the OCTA determines if a local jurisdiction is eligible to receive Renewed Measure M Fair Share funding. To qualify for funding through the OCTA, the City must submit the following eligibility requirements established for FY 2022-23, prior to the submittal deadline of June 30, 2022.
Maintenance of Effort (MOE) - The City is required to document and assure that it is maintaining a minimum level of funding for annual street and road expenditures from sources other than Renewed Measure M funds. This is to ensure that Renewed Measure M funds are used to supplement, and not replace or supplant, the existing general funds or other revenues used for street and road improvements. Failure to meet the MOE requirement may jeopardize the City’seligibility and receipt of Fair Share funding while also triggering an additional audit in order to get back into compliance the subsequent year.
In the two previous years due to the financial impacts from the COVID-19 pandemic, the OCTA allowed modification options for the City’scompliance with MOE requirements. For FY 2022-23 and thereafter, the COVID-19 modification is no longer in effect. The City is required to meet the traditional MOE benchmark dollar amount.
Seven-Year Capital Improvement Program (CIP) - Each jurisdiction is required to prepare an M2 Seven-Year CIP. The CIP is an extensive list of projects anticipated to meet and maintain the adopted traffic Level of Service (LOS) and Performance Standards, as well as to maintain a satisfactory driving surface. A project must also be on the Seven-Year CIP list in order for it to be eligible for Renewed Measure M competitive grant funds, or other types of State or Federal funds, should they become available. The M2 Seven-Year CIP is comprised of the City’sFive-Year and the future year CIP.
Pavement Management Program (PMP) - The City must adopt and update the PMP biennially and submit a copy of the PMP with a certification form and a resolution certifying compliance with the County guidelines. The PMP is the City’s strategic plan to manage the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining alternative strategies and costs necessary to improve paved roads. The updated PMP is available for review on the City’s website and can be accessed by the following link: FINAL REPORT (costamesaca.gov)
<https://www.costamesaca.gov/home/showpublisheddocument/51368> Traffic Forums - The City is required to participate in Traffic Forums. City staff participated in various working group sessions hosted by the OCTA and met this requirement.
With the approval and submittal of the above-listed documents to the OCTA, the City meets the eligibility requirements for Measure M2 Fairshare funding, estimated at approximately $2.9 million, from the County’sRenewed Measure M one-half percent sales tax initiative for Fiscal Year 2022-23.
Elimination of any projects from the M2 Seven-Year CIP may jeopardize possible future grant funding for that particular project, should grant funding become available. Staff requests City Council
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File #: 22-744 Meeting Date: 6/21/2022
approval of the recommended actions.
ALTERNATIVES:
The City Council may elect to not approve or modify the submittals. This may result in the City not being in compliance with the eligibility requirements and the potential risk of losing Measure M2 grant funding. Failure to meet such requirements may also result in an additional audit to bring the City back into compliance the subsequent year.
FISCAL REVIEW:
The Finance Department has reviewed and signed the Maintenance of Effort (MOE) form certifying that the City has budgeted and will meet the MOE minimum level of funding requirement for FY 2022-
23. LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and the resolution for the Pavement Management Plan and approves them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council goals:
· Achieve long-term fiscal sustainability
· Strengthen public safety and keep the community safe
CONCLUSION:
The City of Costa Mesa, like other Orange County cities, is required to annually adopt and/or approve certain items in order to remain eligible for grant funds from the Renewed Measure M program.
Accordingly, staff recommends the City Council approve the proposed Maintenance of Effort (MOE), approve the M2 Seven-Year Capital Improvement Program (CIP) consisting of the City’sFive-Year CIP and future year CIP, adopt the resolution for the Pavement Management Plan and authorize staff to submit documents to meet M2 Eligibility requirements.
185
186
Orange County Transportation Authority
FY 2022/23 - FY 2028/29 Capital Improvement Program
TIP ID CP-10467 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: 17th St. Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on 17th St. from Irvine Avenue to Westerly City Limits. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Irvine Avenue to Westerly City Limits
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $0 $0 $1,200,000 $0 $1,200,000 $1,350,611 Totals: $0 $0 $1,200,000 $0 $1,200,000 $1,350,611
Last Revised: 22-00 - In Progress Total Programmed: $1,200,000 TIP ID CP-10469 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: 18th St. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on 18th St. from Irvine Avenue to Westerly City Limits. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Newport Blvd. to Westerly City Limits
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $86,000 $0 $0 $0 $86,000 $86,000
2027 Unfunded/Unknown $0 $0 $774,000 $0 $774,000 $897,278 Totals: $86,000 $0 $774,000 $0 $860,000 $983,278
Last Revised: 22-00 - In Progress Total Programmed: $860,000 TIP ID CP-10471 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: 19th St. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on 19th St. from Irvine Ave. to westerly city limits. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Irvine Ave. to W'ly City Limits
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $140,000 $0 $1,260,000 $0 $1,400,000 $1,516,836 Totals: $140,000 $0 $1,260,000 $0 $1,400,000 $1,516,836 Last Revised: 22-00 - In Progress Total Programmed: $1,400,000 TIP ID CP-10472 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: 22nd St. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on 22nd St. from Newport Blvd. to Santa Ana Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Newport Blvd. to Santa Ana Ave
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $30,000 $0 $300,000 $0 $330,000 $377,782 Totals: $30,000 $0 $300,000 $0 $330,000 $377,782
Last Revised: 22-00 - In Progress Total Programmed: $330,000 1 187
TIP ID CP-10475 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Adams Ave. Reconstruction
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Reconstruction of roadway
This project consists of total reconstruction of pavement structural section on Adams Ave. from Harbor Blvd. to Santa Ana River. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Royal Palm Dr. To Santa Ana River
Project Notes
2022/23: RMRA Unfunded: RMRA
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Other $0 $0 $2,278,862 $0 $2,278,862 $2,347,228
2024 Unfunded/Unknown $0 $0 $1,250,000 $0 $1,250,000 $1,326,125 2025 Unfunded/Unknown $0 $0 $1,250,000 $0 $1,250,000 $1,365,909 Totals: $0 $0 $4,778,862 $0 $4,778,862 $5,039,262
Last Revised: 22-00 - In Progress Total Programmed: $4,778,862 TIP ID CP-10477 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Adams Avenue (Fairview Road to Harbor Boulevard) Bike Facility Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route Construction of bike lanes on Adams Avenue to improve bicycle connectivity Limits
Fairview Rd to Harbor Blvd
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2024 Unfunded/Unknown $0 $0 $1,500,000 $0 $1,500,000 $1,591,350 Totals: $0 $0 $1,500,000 $0 $1,500,000 $1,591,350
Last Revised: 22-00 - In Progress Total Programmed: $1,500,000 TIP ID CP-10482 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Adams Avenue Multipurpose Trail Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Widening
of existing bike route The project adds a multipurpose trail on Adams Ave. between Santa Ana River and Royal Palm Drive.
Limits
Adams Ave. between Santa Ana River and Royal
Palm Drive
Project Notes
Unfunded: Caltrans ATP, BCIP, Capital
Improvement Funds, City Funds. General Fund:
Capital Improvement Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 General Fund $0 $0 $1,250,000 $0 $1,250,000 $1,287,500 2024 Unfunded/Unknown $0 $0 $1,250,000 $0 $1,250,000 $1,326,125 2025 Unfunded/Unknown $0 $0 $2,000,000 $0 $2,000,000 $2,185,454 Totals: $0 $0 $4,500,000 $0 $4,500,000 $4,799,079
Last Revised: 22-00 - In Progress Total Programmed: $4,500,000 2 188
TIP ID CP-10479 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Adams Avenue at Pinecreek Drive Improvements Type of Work: Safety Project Description
Type of Work Description: Safety - Other Reconfiguration of the intersection to eliminate eastbound free flow right turn lane, addition of pedestrian crosswalks and bicycle facilities.
Limits
Adams Ave. at Pinecreek Dr
Project Notes
Measure M2 Fairshare Fund ($99,664), Traffic
Impact Fee ($100,000), OCC Contribution
($250,000). BCIP: $620,336. Carryover for
FY22/23. Funds budgeted in prior year(s).
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 General Fund $14,400 $0 $0 $0 $14,400 $14,400
2023 Congestion Management
Air Quality $105,600 $0 $0 $0 $105,600 $105,600
2024 Congestion Management
Air Quality $0 $514,736 $0 $0 $514,736 $546,083
2024 General Fund $0 $302,259 $0 $0 $302,259 $320,667
Totals: $120,000 $816,995 $0 $0 $936,995 $986,750
Last Revised: 22-00 - In Progress Total Programmed: $936,995 TIP ID CP-10483 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Anaheim Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Anaheim Ave. from Superior Ave. to 19th St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Superior Ave. to 19th St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $18,000 $0 $0 $0 $18,000 $18,000
2027 Unfunded/Unknown $0 $0 $500,000 $0 $500,000 $579,637 Totals: $18,000 $0 $500,000 $0 $518,000 $597,637
Last Revised: 22-00 - In Progress Total Programmed: $518,000 TIP ID CP-10485 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Anton Blvd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Anton Blvd. from Sakioka Dr. to Sunflower Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Sakioka Dr. to Sunflower Ave
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $50,600 $0 $455,400 $0 $506,000 $578,533 Totals: $50,600 $0 $455,400 $0 $506,000 $578,533
Last Revised: 22-00 - In Progress Total Programmed: $506,000 TIP ID CP-10487 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Anton Blvd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Anton Blvd. from Avenue of the Arts to Bristol St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Avenue of the Arts to Bristol St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $25,200 $0 $226,800 $0 $252,000 $288,123 Totals: $25,200 $0 $226,800 $0 $252,000 $288,123
Last Revised: 22-00 - In Progress Total Programmed: $252,000 3 189
TIP ID CP-10490 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Baker St. Improvement
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement on Baker St. from Newport Blvd. to Red Hill Ave.
Some damaged curb and gutter, sidewalk, access ramps, and driveway will be removed and reconstructed.
Limits
Red Hill Ave. to Newport Blvd.
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $28,000 $0 $252,000 $0 $280,000 $320,137 Totals: $28,000 $0 $252,000 $0 $280,000 $320,137
Last Revised: 22-00 - In Progress Total Programmed: $280,000 TIP ID CP-10491 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Baker St. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Baker St. from Bear St. to Bristol St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Bear St to Bristol St.
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $100,000 $0 $1,000,000 $0 $1,100,000 $1,259,274 Totals: $100,000 $0 $1,000,000 $0 $1,100,000 $1,259,274 Last Revised: 22-00 - In Progress Total Programmed: $1,100,000 TIP ID CP-10492 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Baker St. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Baker St. from Bristol St. to Newport Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Bristol St. to Newport Blvd
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $53,000 $0 $485,040 $0 $538,040 $615,294 Totals: $53,000 $0 $485,040 $0 $538,040 $615,294
Last Revised: 22-00 - In Progress Total Programmed: $538,040 TIP ID CP-10493 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Baker St. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Baker St. from Bear St. to Harbor Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Bear St. to Harbor Blvd.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $174,355 $0 $1,569,195 $0 $1,743,550 $1,993,482 Totals: $174,355 $0 $1,569,195 $0 $1,743,550 $1,993,482 Last Revised: 22-00 - In Progress Total Programmed: $1,743,550 4 190
TIP ID CP-11411 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Baker St/Randolph Ave Intersection Traffic Signal Installation Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Replace and upgrade traffic signals and equipment
This project is to construct a new traffic signal at the intersection of Baker St and Randolph Ave to mitigate current operational issues
Limits
Baker St at Randolph Ave
Project Notes
Measure M2 Fairshare. Carryover for FY22/23.
Funds budgeted in a prior year.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Measure M2 Local
Fairshare $0 $0 $300,000 $0 $300,000 $309,000
Totals: $0 $0 $300,000 $0 $300,000 $309,000
Last Revised: 22-00 - In Progress Total Programmed: $300,000 TIP ID CP-11409 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Baker-Coolidge Ave Traffic Signal Modification Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Replace and upgrade traffic signals and equipment Modification of traffic signal at Baker St and Coolidge Ave to include PPLT for EB movement.
Limits
Baker St. and Coolidge Ave.
Project Notes
Unfunded: City Funds
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Unfunded/Unknown $0 $0 $40,000 $0 $40,000 $43,709
Totals: $0 $0 $40,000 $0 $40,000 $43,709
Last Revised: 22-00 - In Progress Total Programmed: $40,000 TIP ID CP-11410 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 20-CMSA-TSP-3966 Project Title
Additional Project IDs: Baker/Placentia, Victoria, W 19th Traffic Signal Synchronization Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Coordinate signals within project limits
Review and update of traffic signal coordination along Baker St/Placentia Av, Victoria St, and W 19th St which includes 41 signals. Will include signal timing improvements, detection upgrade, GPS EV preemption, CCTV, and controller replacements.
Limits
Baker St/Placentia Av, Victoria St and West 19th
St
Project Notes
In Kind Services - Caltrans
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 In Kind Services $0 $0 $29,720 $0 $29,720 $30,612
2023 Traffic Signal Sync
Program (TSSP) $0 $0 $1,593,244 $0 $1,593,244 $1,641,041 2023 Traffic Impact Fees $0 $0 $368,591 $0 $368,591 $379,649 2024 Traffic Impact Fees $0 $0 $0 $22,464 $22,464 $22,464 2024 Traffic Signal Sync
Program (TSSP) $0 $0 $0 $89,856 $89,856 $89,856
Totals: $0 $0 $1,991,555 $112,320 $2,103,875 $2,163,622 Last Revised: 22-00 - In Progress Total Programmed: $2,103,875 5 191
TIP ID CP-11800 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 17-CMSA-TSP-3873 Project Title
Additional Project IDs: Bear St. Signal Coordination Improvement Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Replace and upgrade traffic signals and equipment
Upgrade signal hardware, communications and coordination between Caltrans and City signals along Bear St. within the project limits. Update Bear St. & Baker St. traffic signal phasing.
Limits
Baker St. to Paularino Ave.
Project Notes
The project was added to reflect O&M funds
carried over from FY21/22 to FY23/23
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Air Quality Management
District $0 $0 $0 $2,024 $2,024 $2,024
2023 Another City $0 $0 $0 $1,044 $1,044 $1,044
2023 Traffic Signal Sync Program
(TSSP) $0 $0 $0 $13,733 $13,733 $13,733
Totals: $0 $0 $0 $16,800 $16,800 $16,800
Last Revised: 22-00 - In Progress Total Programmed: $16,800 TIP ID CP-10501 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bear St. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Baker St. from Baker St. to Bristol St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Baker St. to Bristol St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $20,000 $0 $180,000 $0 $200,000 $216,691 Totals: $20,000 $0 $180,000 $0 $200,000 $216,691
Last Revised: 22-00 - In Progress Total Programmed: $200,000 TIP ID CP-10503 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bear Street Improvement Project Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consist of mill and overlay of the existing roadway along Bear Street from Wakeham to I- 405. Some damaged curb/gutter, sidewalk, access ramps, and driveways will be removed and reconstructed within the limits.
Limits
Wakeham to I-405
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $60,000 $0 $540,000 $0 $600,000 $686,008 Totals: $60,000 $0 $540,000 $0 $600,000 $686,008
Last Revised: 22-00 - In Progress Total Programmed: $600,000 6 192
TIP ID CP-11608 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Bicycle & Pedestrian Infrastructure Improvements Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - Other Citywide pedestrian and bicycle projects to implement the Pedestrian Master Plan and Active Transportation Plan
Limits
Citywide
Project Notes
Funds budgeted in prior years.
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $250,000 $0 $250,000 $257,500
2024 General Fund $0 $0 $50,000 $0 $50,000 $53,045
2025 General Fund $0 $0 $50,000 $0 $50,000 $54,636
2026 General Fund $0 $0 $50,000 $0 $50,000 $56,275
2027 General Fund $0 $0 $50,000 $0 $50,000 $57,964
2028 General Fund $0 $0 $50,000 $0 $50,000 $59,703
Totals: $0 $0 $500,000 $0 $500,000 $539,123
Last Revised: 22-00 - In Progress Total Programmed: $500,000 TIP ID CP-10509 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bicycle Rack Improvements Citywide Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Benches,
fountains, lockers or other amenities for bicycles Bicycle Racks at various locations Citywide Limits
Citywide
Project Notes
Unfunded/Unknown: City General Fund, Traffic
Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact Fees $100,000 $0 $0 $0 $100,000 $100,000 2024 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
2025 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
2026 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
2027 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
Totals: $300,000 $0 $0 $0 $300,000 $300,000
Last Revised: 22-00 - In Progress Total Programmed: $300,000 TIP ID CP-10507 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bicycle Safety Education at 16 Schools Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Other Bicycle Safety Education at 16 Schools Limits
Citywide
Project Notes
General Fund: Capital Improvement Fund
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $150,000 $0 $0 $0 $150,000 $150,000
Totals: $150,000 $0 $0 $0 $150,000 $150,000
Last Revised: 22-00 - In Progress Total Programmed: $150,000 TIP ID CP-10510 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Brentwood Ave. Storm Drain System Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Eliminate flooding and trap particulate pollutants from entering the storm drain system. Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Watershed modeling & recommendations;
Limits
Brentwood Ave
Project Notes
Unfunded: Drainage Fees/ Measure M2,
Environmental Cleanup
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $70,000 $0 $723,040 $0 $793,040 $933,348 Totals: $70,000 $0 $723,040 $0 $793,040 $933,348
Last Revised: 22-00 - In Progress Total Programmed: $793,040 7 193
TIP ID CP-10532 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bristol St. & Baker St. Intersection Improvement Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through and left turn lanes to intersection
Add eastbound and westbound through lanes and an additional northbound left-turn lane at this intersection
Limits
Bristol St. & Baker St
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees,
General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $0 $770,000 $0 $0 $770,000 $919,420 2028 Developer $0 $192,500 $0 $0 $192,500 $229,855
Totals: $0 $962,500 $0 $0 $962,500 $1,149,275
Last Revised: 22-00 - In Progress Total Programmed: $962,500 TIP ID CP-10536 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bristol St. & Sunflower Ave. Intersection Improvement Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through and left turn lanes to intersection
This project adds a third northbound left-turn lane and a fourth westbound through lane in conformance with General Plan Circulation Element.
Limits
Bristol St. & Sunflower Ave
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees,
General Fund.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $115,000 $0 $1,015,000 $0 $1,130,000 $1,326,963 Totals: $115,000 $0 $1,015,000 $0 $1,130,000 $1,326,963 Last Revised: 22-00 - In Progress Total Programmed: $1,130,000 TIP ID CP-10537 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Bristol St. Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Bristol St. from I-405 to Sunflower Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
I-405 to Sunflower Ave.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $32,960 $0 $296,640 $0 $329,600 $376,847 Totals: $32,960 $0 $296,640 $0 $329,600 $376,847
Last Revised: 22-00 - In Progress Total Programmed: $329,600 TIP ID CP-10539 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bristol Street (Bear St. to Santa Ana Ave.) Bicycle Facility Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route New class IV bicycle facility on Bristol St. between Bear St. and Santa Ana Ave Limits
Bear St. to Santa Ana Ave.
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $75,000 $0 $0 $0 $75,000 $75,000
2026 Unfunded/Unknown $0 $0 $450,000 $0 $450,000 $506,479 Totals: $75,000 $0 $450,000 $0 $525,000 $581,479
Last Revised: 22-00 - In Progress Total Programmed: $525,000 8 194
TIP ID CP-10541 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bristol Street / I-405 NB Ramps Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection Intersection improvement project to improve traffic operations by adding a westbound right turn lane.
Limits
Bristol Street at i-405 NB Ramps
Project Notes
Unfunded: Measure M2, General Fund
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Unfunded/Unknown $0 $0 $90,000 $0 $90,000 $107,465 Totals: $0 $0 $90,000 $0 $90,000 $107,465
Last Revised: 22-00 - In Progress Total Programmed: $90,000 TIP ID CP-10543 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Bristol Street / Paularino Avenue (add 2nd westbound left turn lane) Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add left
turn lane(s) to intersection
Intersection improvement project to design and construct a 2nd WB left turn lane to improve traffic operations.
Limits
Bristol Street at Paularino Avenue
Project Notes
Unfunded: M2, Traffic Impact Fees, General Fund.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $85,000 $60,000 $155,210 $0 $300,210 $341,972 Totals: $85,000 $60,000 $155,210 $0 $300,210 $341,972
Last Revised: 22-00 - In Progress Total Programmed: $300,210 TIP ID CP-10550 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Cherry Lake Storm Drain Phase I, II, III Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Cherry Lake and Newport watershed modeling & recommendations; Coordination with numerous utility companies, gov't agencies, residents and busines Limits
Bounded by Westminster Ave, Sherwood Pl, 21st
St and Santa Ana Ave
Project Notes
Unfunded: Drainage Fees, Unfunded portion TBD
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $350,000 $0 $2,371,600 $0 $2,721,600 $3,181,814 Totals: $350,000 $0 $2,371,600 $0 $2,721,600 $3,181,814 Last Revised: 22-00 - In Progress Total Programmed: $2,721,600 TIP ID CP-10555 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Cherry Lake Storm Drain Phase IV, V Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Cherry Lake and Newport watershed modeling & recommendations; Coordination with numerous utility companies, gov't agencies, residents and busines Limits
Upstream of Cherry Lake
Project Notes
Unfunded: Drainage Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $350,000 $0 $1,659,360 $0 $2,009,360 $2,331,363 Totals: $350,000 $0 $1,659,360 $0 $2,009,360 $2,331,363 Last Revised: 22-00 - In Progress Total Programmed: $2,009,360 9 195
TIP ID CP-10799 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Citywide Catch Basin Insert & Water Quality Improvement Project Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Design, construction and/or installation of Structural Best Management Practices (BMP) required to improve water quality citywide, and meet the National Pollutant Discharge Elimination System (NPDES) permit and County program requirements
Limits
Citywide
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $30,000 $0 $30,000 $30,900
2024 General Fund $0 $0 $30,000 $0 $30,000 $31,827
2025 General Fund $0 $0 $30,000 $0 $30,000 $32,782
2026 General Fund $0 $0 $30,000 $0 $30,000 $33,765
2027 General Fund $0 $0 $30,000 $0 $30,000 $34,778
Totals: $0 $0 $150,000 $0 $150,000 $164,052
Last Revised: 22-00 - In Progress Total Programmed: $150,000 TIP ID CP-10673 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Citywide Neighborhood Traffic Calming Improvements Type of Work: Safety Project Description
Type of Work Description: Safety - Traffic
calming such as bulbout, chokers, speed hump, etc.
This project includes implementation of neighborhood traffic improvements including signs, speed humps, and landscaping to enhance neighborhoods.
Limits
Citywide
Project Notes
General Fund: Capital Improvement Fund,
Measure M2, Fairshare
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $75,000 $0 $75,000 $77,250
2024 General Fund $0 $0 $75,000 $0 $75,000 $79,568
2025 General Fund $0 $0 $75,000 $0 $75,000 $81,955
2026 General Fund $0 $0 $75,000 $0 $75,000 $84,413
2027 General Fund $0 $0 $75,000 $0 $75,000 $86,946
2028 General Fund $0 $0 $75,000 $0 $75,000 $89,554
Totals: $0 $0 $450,000 $0 $450,000 $499,686
Last Revised: 22-00 - In Progress Total Programmed: $450,000 TIP ID CP-11414 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Citywide Parking Study
Type of Work: Demand Management Project Description
Type of Work Description: Demand
Management - Parking management program for
public use
Parking study to identify and recommend solutions to parking impacted neighborhoods. Work includes stakeholder input, parking analysis of existing and future parking conditions, parking strategies and implementation plan.
Limits
Citywide
Project Notes
Capital Improvement Fund. Carryover for FY22/23
funds budgeted in the prior year.
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $135,000 $0 $135,000 $139,050
Totals: $0 $0 $135,000 $0 $135,000 $139,050
Last Revised: 22-00 - In Progress Total Programmed: $135,000 10 196
TIP ID CP-10562 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Citywide Storm Drain Improvements Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Eliminate flooding and trap particulate pollutants from entering the storm drain system. Installation of various storm drain pipes ranging from 24" to 105" RCP: concrete and asphalt improvements; watershed modeling and recommendations.
Limits
Citywide
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $0 $0 $15,000,000 $0 $15,000,000 $17,910,784 Totals: $0 $0 $15,000,000 $0 $15,000,000 $17,910,784
Last Revised: 22-00 - In Progress Total Programmed: $15,000,000 TIP ID CP-10565 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Citywide Street Improvement - Annual Program Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Reconstruction of roadway
Project consists of total structural pavement reconstruction of residential and collector streets citywide including damaged curb/gutter. The selection of residential and collector streets for maintenance is determined at the start of each fiscal yea
Limits
Citywide
Project Notes
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Measure M2 Local
Fairshare $0 $0 $2,500,000 $0 $2,500,000 $2,575,000
2023 General Fund $0 $0 $1,000,000 $0 $1,000,000 $1,030,000 2023 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,060,000
2024 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,121,800
2024 General Fund $0 $0 $1,000,000 $0 $1,000,000 $1,060,900 2024 Measure M2 Local
Fairshare $0 $0 $2,500,000 $0 $2,500,000 $2,652,250
2025 Gas Tax $0 $0 $2,000,000 $0 $2,000,000 $2,185,454
2025 Measure M2 Local
Fairshare $0 $0 $2,500,000 $0 $2,500,000 $2,731,818
2025 General Fund $0 $0 $1,000,000 $0 $1,000,000 $1,092,727 2026 Measure M2 Local
Fairshare $0 $0 $2,750,000 $0 $2,750,000 $3,095,149
2026 Gas Tax $0 $0 $2,250,000 $0 $2,250,000 $2,532,395
2026 General Fund $0 $0 $1,000,000 $0 $1,000,000 $1,125,509 2027 Measure M2 Local
Fairshare $0 $0 $3,000,000 $0 $3,000,000 $3,477,822
2027 General Fund $0 $0 $1,000,000 $0 $1,000,000 $1,159,274 2027 Gas Tax $0 $0 $2,500,000 $0 $2,500,000 $2,898,185
Totals: $0 $0 $29,000,000 $0 $29,000,000 $31,798,283
Last Revised: 22-00 - In Progress Total Programmed: $29,000,000 TIP ID CP-10570 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Citywide Traffic Signal Improvements Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Replace and upgrade traffic signals and equipment Citywide traffic signal improvements, replace antiquated cabinets and upgrade other hardware.
Limits
Citywide
Project Notes
Unfunded: Measure M2 TSSP
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $0 $0 $250,000 $0 $250,000 $273,182 2026 Unfunded/Unknown $0 $0 $250,000 $0 $250,000 $281,377 2027 Unfunded/Unknown $0 $0 $250,000 $0 $250,000 $289,819 2028 Unfunded/Unknown $0 $0 $250,000 $0 $250,000 $298,513 Totals: $0 $0 $1,000,000 $0 $1,000,000 $1,142,891
Last Revised: 22-00 - In Progress Total Programmed: $1,000,000 11 197
TIP ID CP-10571 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Citywide Wayfinding Signage (Street and Bicycle) Type of Work: Safety Project Description
Type of Work Description: Safety - Signage
installation and/or replacement Citywide study to identify, design, and install wayfinding signs throughout the city.
Limits
Citywide
Project Notes
Unfunded/Unknown: Street and Bicycle, Capital
Improvements Funds. Partial funds were budgeted
in prior years.
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2024 Unfunded/Unknown $0 $0 $50,000 $0 $50,000 $53,045
Totals: $0 $0 $50,000 $0 $50,000 $53,045
Last Revised: 22-00 - In Progress Total Programmed: $50,000 TIP ID CP-10575 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Class II, III, and IV Bicycle Projects Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route This project implements new Class II, Class III, and Class IV bicycle facilities throughout the City Limits
Citywide
Project Notes
Unfunded/Unknown: City Funds. Funds budgeted
in prior years.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact Fees $0 $0 $500,000 $0 $500,000 $515,000 2024 Unfunded/Unknown $0 $0 $200,000 $0 $200,000 $212,180 2025 Unfunded/Unknown $0 $0 $200,000 $0 $200,000 $218,545 2026 Unfunded/Unknown $0 $0 $100,000 $0 $100,000 $112,551 2027 Unfunded/Unknown $0 $0 $100,000 $0 $100,000 $115,927 2028 Unfunded/Unknown $0 $0 $100,000 $0 $100,000 $119,405 Totals: $0 $0 $1,200,000 $0 $1,200,000 $1,293,608
Last Revised: 22-00 - In Progress Total Programmed: $1,200,000 TIP ID CP-10579 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Costa Mesa ITS Improvements
Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Interconnect traffic signals to improve coordination
and communications
ITS Improvements along major corridors: Bristol, Fairview, Harbor, Adams, Newport and Victoria.
Project includes interagency interties and, CCTV camera installations, changeable message signs.
Budget is combination of planning and capital equipment.
Limits
Citywide
Project Notes
Unfunded: Measure M2 TSSP, General Fund.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $50,000 $0 $200,000 $0 $250,000 $268,545 2026 Unfunded/Unknown $50,000 $0 $200,000 $0 $250,000 $275,102 2027 Unfunded/Unknown $50,000 $0 $200,000 $0 $250,000 $281,855 2028 Unfunded/Unknown $50,000 $0 $200,000 $0 $250,000 $288,810 Totals: $200,000 $0 $800,000 $0 $1,000,000 $1,114,312
Last Revised: 22-00 - In Progress Total Programmed: $1,000,000 12 198
TIP ID CP-10581 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Del Mar Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Del Mar Ave. from NB Newport Blvd. to Santa Ana Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
NB Newport Blvd. to Santa Ana Ave.
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2026 Unfunded/Unknown $0 $0 $100,000 $0 $100,000 $112,551 Totals: $0 $0 $100,000 $0 $100,000 $112,551
Last Revised: 22-00 - In Progress Total Programmed: $100,000 TIP ID CP-10590 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: East 17th St. & Irvine Ave. Intersection Improvement Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection
Project constructs right-turn lane on the southbound and eastbound directions, right-turn lanes, bus turnouts, street lighting, and streetscape improvements.
Limits
East 17th St. & Irvine Ave
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fee,
General Fund.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $100,000 $0 $0 $0 $100,000 $100,000 2028 Unfunded/Unknown $0 $200,000 $500,000 $0 $700,000 $835,836 Totals: $100,000 $200,000 $500,000 $0 $800,000 $935,836 Last Revised: 22-00 - In Progress Total Programmed: $800,000 TIP ID CP-10593 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: East 17th St. Storm Drain System Type of Work: Safety Project Description
Type of Work Description: Safety - Improve
roadway drainage
Eliminate flooding and trap particulate pollutants from entering the storm drain system. Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Watershed modeling & recommendations;
Limits
Tustin Ave. to Irvine Ave.
Project Notes
Other: Drainage Fees, Environmental Cleanup
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Other $200,000 $0 $976,785 $0 $1,176,785 $1,366,332 Totals: $200,000 $0 $976,785 $0 $1,176,785 $1,366,332
Last Revised: 22-00 - In Progress Total Programmed: $1,176,785 TIP ID CP-10595 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Eastside Traffic Calming (Cabrillo Street, 18th Street, and 22nd Street) Type of Work: Safety Project Description
Type of Work Description: Safety - Traffic
calming such as bulbout, chokers, speed hump, etc.
Design and construction of traffic calming improvements in the Eastside area including Cabrillo Street, 18th Street, and 22nd Street.
Limits
Cabrillo Street, 18th Street, and 22nd Street
Project Notes
Unfunded: SRTS, City Funds.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $300,000 $0 $1,900,000 $0 $2,200,000 $2,568,699 Totals: $300,000 $0 $1,900,000 $0 $2,200,000 $2,568,699 Last Revised: 22-00 - In Progress Total Programmed: $2,200,000 13 199
TIP ID CP-10600 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Fair Dr. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Fair Dr. from Harbor Blvd. to Newport Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Harbor Blvd. to Newport Blvd.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $109,500 $0 $985,500 $0 $1,095,000 $1,218,689 Totals: $109,500 $0 $985,500 $0 $1,095,000 $1,218,689
Last Revised: 22-00 - In Progress Total Programmed: $1,095,000 TIP ID CP-10601 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Fairview Channel Trail
Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Project involves construction of pavement of structutral section of Fairview Channel along Placentia Avenue (north of park) to south of park.
Limits
Placentia Ave. north of park to south of park
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $100,000 $0 $0 $0 $100,000 $100,000 2028 Unfunded/Unknown $0 $0 $980,000 $0 $980,000 $1,170,171 Totals: $100,000 $0 $980,000 $0 $1,080,000 $1,270,171
Last Revised: 22-00 - In Progress Total Programmed: $1,080,000 TIP ID CP-10606 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 11-CMSA-ICE-3513 (Eng) Project Title Additional Project IDs: Fairview Rd & Wilson St. Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through lane(s) to intersection
This project adds EB and WB through lanes at Fairview Rd. & Wilson St. intersection and widens Wilson St. to 4 lanes between SR-55 to Fairview Rd. as required by General Plan Circulation Element.
Limits
Fairview Rd. and Wilson St
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $0 $415,286 $804,714 $0 $1,220,000 $1,456,744 2028 Developer $0 $103,821 $201,179 $0 $305,000 $364,186 Totals: $0 $519,107 $1,005,893 $0 $1,525,000 $1,820,930 Last Revised: 22-00 - In Progress Total Programmed: $1,525,000 TIP ID CP-10607 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Fairview Rd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Fairview Rd. from Adams Ave. to Fair Dr. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Adams Ave. to Fair Dr
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $207,285 $0 $1,865,561 $0 $2,072,846 $2,306,990 Totals: $207,285 $0 $1,865,561 $0 $2,072,846 $2,306,990 Last Revised: 22-00 - In Progress Total Programmed: $2,072,846 14 200
TIP ID CP-10610 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Fairview Rd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Fairview Rd. from Fair Dr. to Newport Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Fair Dr. to Newport Blvd.
Project Notes
Federal: PMRF
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Federal $0 $0 $331,116 $0 $331,116 $341,049
2023 Traffic Impact Fees $0 $0 $250,000 $0 $250,000 $257,500 Totals: $0 $0 $581,116 $0 $581,116 $598,549
Last Revised: 22-00 - In Progress Total Programmed: $581,116 TIP ID CP-10611 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Fairview Rd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Fairview Rd. from I-405 to Sunflower Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
I-405 to Sunflower Ave.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $87,000 $0 $783,000 $0 $870,000 $968,273 Totals: $87,000 $0 $783,000 $0 $870,000 $968,273
Last Revised: 22-00 - In Progress Total Programmed: $870,000 TIP ID CP-10619 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Fairview Road (Fair Dr. to Newport Blvd.) Bicycle Facility Improvement Project Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Widening
of existing bike route
Construction of a Class IV bicycle facility by eliminating existing travel lanes and pavement rehabilitation.
Limits
Fairview Rd between Fair Dr. and Newport Blvd.
Project Notes
FY23/24: Pavement Management Relief Funds
(PMRF) Unfunded: ATP, BCIP, General Fund,
Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact Fees $250,000 $0 $331,116 $0 $581,116 $591,049 2024 Other $0 $0 $300,000 $0 $300,000 $318,270
2025 Unfunded/Unknown $0 $0 $2,000,000 $0 $2,000,000 $2,185,454 Totals: $250,000 $0 $2,631,116 $0 $2,881,116 $3,094,773 Last Revised: 22-00 - In Progress Total Programmed: $2,881,116 TIP ID CP-10624 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 16-CMSA-TSP-3790 Project Title
Additional Project IDs: Fairview Road Traffic Signal Synchronization Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Coordinate signals within project limits
Review & update of traffic signal coordination along Fairview Rd. in Costa Mesa and Santa Ana.
Replace CCTV's at 1 location, new cabinets at 4 locations, installation of video detection at 4 locations, and traffic signal preemption at 13 locations.
Limits
Fairview Rd. between SR-55 and Sunflower Ave.
Project Notes
M2 TSSP: Measure M2, Traffic Impact Fees
Another Agency: City Santa Ana
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Another City $0 $0 $0 $4,574 $4,574 $4,574
2023 Traffic Signal Sync Program
(TSSP) $0 $0 $0 $32,640 $32,640 $32,640
2023 Traffic Impact Fees $0 $0 $0 $3,586 $3,586 $3,586
Totals: $0 $0 $0 $40,800 $40,800 $40,800
Last Revised: 22-00 - In Progress Total Programmed: $40,800 15 201
TIP ID CP-10628 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Gisler Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on two segments of Gisler Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
West End of Gisler to Nebraska Pl. and Harbor
Blvd. to College Ave.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $45,300 $0 $407,700 $0 $453,000 $504,170 Totals: $45,300 $0 $407,700 $0 $453,000 $504,170
Last Revised: 22-00 - In Progress Total Programmed: $453,000 TIP ID CP-10630 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Gisler Avenue Parkway Improvements Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -
Landscaping of roadway
This project consist of removal of existing trees and turf on the north side of Gisler Ave., minor sidewalk, curb, and gutter repairs, new electrical and water service to new drought tolerant landscaping and irrigation
Limits
California Street to Iowa Street East
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Unfunded/Unknown $0 $0 $350,000 $0 $350,000 $382,454 Totals: $0 $0 $350,000 $0 $350,000 $382,454
Last Revised: 22-00 - In Progress Total Programmed: $350,000 TIP ID CP-10631 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Gisler Avenue Street Improvements Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consist of mill and overlay of the existing roadway along Gisler Avenue within the project limits. Some damaged curb/gutter, sidewalk, access ramps, and driveways will be removed and reconstructed.
Limits
Harbor Blvd. to Nebraska Pl.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $14,000 $0 $186,000 $0 $200,000 $223,345 Totals: $14,000 $0 $186,000 $0 $200,000 $223,345
Last Revised: 22-00 - In Progress Total Programmed: $200,000 TIP ID CP-10634 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Greenville - Banning Channel Part 1 (Sunflower Ave. to South Coast Dr.) Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Design and construction of new off-site bicycle facility along Greenville Banning Channel from Sunflower Avenue to South Coast Drive
Limits
Sunflower Ave. to South Coast Dr.
Project Notes
Unfunded/Unknown: ATP, BCIP, General Fund,
Traffic Impact Fee.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $150,000 $0 $720,000 $0 $870,000 $1,009,718 Totals: $150,000 $0 $720,000 $0 $870,000 $1,009,718
Last Revised: 22-00 - In Progress Total Programmed: $870,000 16 202
TIP ID CP-10636 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Greenville - Banning Channel Part 2 (Santa Ana River Trail to South Coast Drive) Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
The planned off-street facility to be designed and constructed along the Greenville Banning Channel from Santa Ana River Trail to South Coast Drive.
Limits
Santa Ana River Trail to South Coast Drive
Project Notes
Unfunded: ATP, BCIP, General Fund, Traffic
Impact Fee.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $400,000 $0 $2,880,000 $0 $3,280,000 $3,838,871 Totals: $400,000 $0 $2,880,000 $0 $3,280,000 $3,838,871 Last Revised: 22-00 - In Progress Total Programmed: $3,280,000 TIP ID CP-10643 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd & Sunflower Ave Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection -
Upgrade traffic signal equipment at intersection
Harbor Blvd At Sunflower Ave Intersection Improvements- adding eastbound and westbound right turn lanes per General Plan.
Limits
Harbor Blvd & Sunflower Ave
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $150,000 $250,000 $520,000 $0 $920,000 $1,069,420 Totals: $150,000 $250,000 $520,000 $0 $920,000 $1,069,420 Last Revised: 22-00 - In Progress Total Programmed: $920,000 TIP ID CP-10642 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd - South Coast Drive Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through and right turn lanes to intersection
Widening of the west leg of the intersection to provide one left-turn lane, one through lane, and two right turn lanes. This will include the modifications to the OCFCD Greenville Banning Channel.
Limits
Harbor Blvd. at South Coast Dr.
Project Notes
General Fund: Traffic Impact Fees.
Unfunded/Unknown: Measure M
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 General Fund $117,040 $73,150 $1,326,850 $0 $1,517,040 $1,788,713 2028 Unfunded/Unknown $50,160 $31,350 $568,650 $0 $650,160 $766,592 Totals: $167,200 $104,500 $1,895,500 $0 $2,167,200 $2,555,305 Last Revised: 22-00 - In Progress Total Programmed: $2,167,200 TIP ID CP-10644 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. & Adams Ave. Intersection Improvement Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add left
turn and right turn lanes to intersection
This project adds northbound left-turn lane and a right-turn lane at this intersection in conformance with General Plan Circulation Element.
Limits
Harbor Blvd. & Adams Ave
Project Notes
Developer: Traffic Impact Fees
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Developer $200,000 $0 $5,800,000 $0 $6,000,000 $7,125,503 Totals: $200,000 $0 $5,800,000 $0 $6,000,000 $7,125,503 Last Revised: 22-00 - In Progress Total Programmed: $6,000,000 17 203
TIP ID CP-10646 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. & Gisler Ave. Intersection Improvement Phase II Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection
Add southbound right-tun lane and extend northbound right lane at the intersection per General Plan Circulation Element.
Limits
Harbor Blvd. & Gisler Ave
Project Notes
Unfunded: M2, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $500,000 $2,000,000 $2,395,000 $0 $4,895,000 $5,747,860 Totals: $500,000 $2,000,000 $2,395,000 $0 $4,895,000 $5,747,860 Last Revised: 22-00 - In Progress Total Programmed: $4,895,000 TIP ID CP-10647 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. Bus Turnouts
Type of Work: Road Widening Project Description
Type of Work Description: Road Widening -
Provide turnouts for buses
The project involves construction of bus turnouts on northbound Harbor Blvd. at Adams Ave. and MacArthur Blvd. This improvement is per Santa Ana River Crossing Memorandum of Understanding.
Limits
Northbound Harbor Blvd. at Adams Ave. and at
MacArthur Blvd
Project Notes
Unfunded: Measure M2 RCP, City Funds
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $66,000 $0 $330,000 $0 $396,000 $460,037 Totals: $66,000 $0 $330,000 $0 $396,000 $460,037
Last Revised: 22-00 - In Progress Total Programmed: $396,000 TIP ID CP-10648 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. Improvement Project Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
The project consists of the rehabilitation of pavement structural section of mill and overlay along Harbor Blvd. within the project limits. Some damaged curb/gutter, sidewalk, access ramps, and driveways will be removed and reconstructed.
Limits
Newport Blvd. to Wilson St
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $200,000 $0 $1,800,000 $0 $2,000,000 $2,286,693 Totals: $200,000 $0 $1,800,000 $0 $2,000,000 $2,286,693 Last Revised: 22-00 - In Progress Total Programmed: $2,000,000 TIP ID CP-10651 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Harbor Blvd. from South Coast Dr. to MacArthur Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
South Coast Dr. to MacArthur Blvd
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $82,000 $0 $828,000 $0 $910,000 $1,041,879 Totals: $82,000 $0 $828,000 $0 $910,000 $1,041,879
Last Revised: 22-00 - In Progress Total Programmed: $910,000 18 204
TIP ID CP-10652 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Harbor Blvd. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Harbor Blvd. from Wilson St. to Baker St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Wilson St. to Baker St
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $225,000 $0 $2,025,000 $0 $2,250,000 $2,504,155 Totals: $225,000 $0 $2,025,000 $0 $2,250,000 $2,504,155 Last Revised: 22-00 - In Progress Total Programmed: $2,250,000 TIP ID CP-10654 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Hyland Ave. & I-405 NB Ramp at South Coast Dr Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection
The project includes addition of westbound right turn lane from South Coast Dr. to northbound Hyland Ave. and associated traffic signal and striping modifications Limits
Hyland Ave. & I-405 NB Ramp at South Coast Dr.
Project Notes
Unfunded: Measure M2 RCP, AB2766, Traffic
Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
2028 Unfunded/Unknown $0 $100,000 $713,000 $0 $813,000 $970,764 Totals: $50,000 $100,000 $713,000 $0 $863,000 $1,020,764 Last Revised: 22-00 - In Progress Total Programmed: $863,000 TIP ID CP-10665 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Merrimac Way Multipurpose Trail and Cycle Tracks Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - Widening
of existing bike route Multipurpose class IV trail and cycle tracks on Merrimac Wy. between Harbor Blvd. and Fairview Rd Limits
Harbor Blvd. to Fairview Rd.
Project Notes
Carryover for FY22/23. Funds budgeted in the
prior year. General Fund: Capital Improvement
Funds
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 General Fund $0 $0 $1,105,000 $0 $1,105,000 $1,138,150 2023 State Sales Tax on Gas $0 $0 $730,000 $0 $730,000 $751,900 2023 Air Quality Management
District $0 $0 $195,000 $0 $195,000 $200,850
Totals: $0 $0 $2,030,000 $0 $2,030,000 $2,090,900
Last Revised: 22-00 - In Progress Total Programmed: $2,030,000 TIP ID CP-11419 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Mesa Del Mar Multi-Modal Access and Circulation Improvements Type of Work: Transportation Planning Project Description Type of Work Description: Transportation
Planning - Other
Study, design, and implementation of various multi modal circulation improvements in the Mission- Valencia area.
Limits
Mission-Valencia
Project Notes
This project is unfunded. Some funds budgeted in
prior years.
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2024 Unfunded/Unknown $0 $0 $500,000 $0 $500,000 $530,450 2025 Unfunded/Unknown $0 $0 $250,000 $0 $250,000 $273,182 Totals: $0 $0 $750,000 $0 $750,000 $803,632
Last Revised: 22-00 - In Progress Total Programmed: $750,000 19 205
TIP ID CP-10667 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Mesa Dr. Street Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Mesa Dr. from Newport Blvd. to Santa Ana Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Newport Blvd. to Santa Ana Ave.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $31,400 $0 $282,600 $0 $314,000 $349,469 Totals: $31,400 $0 $282,600 $0 $314,000 $349,469
Last Revised: 22-00 - In Progress Total Programmed: $314,000 TIP ID CP-11606 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Mesa Drive and Santa Ana Avenue Bicycle Facility Improvements Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Design and construct a off street class I bicycle facility/multi-use path along north side of Mesa Dr. and a class II or IV bicycle lane or cycletrack on the west side of Santa Ana Ave. adjacent to the golf course.
Limits
Mesa Dr. and Santa Ana Ave.
Project Notes
Unfunded: ATP, BCIP, General Fund. Some funds
were budgeted in prior years.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $0 $0 $1,200,000 $0 $1,200,000 $1,432,863 Totals: $0 $0 $1,200,000 $0 $1,200,000 $1,432,863
Last Revised: 22-00 - In Progress Total Programmed: $1,200,000 TIP ID CP-10668 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Mesa Verde Dr. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Mesa Verde Dr. from Adams Ave. (E) to Harbor Blvd.. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Adams Ave. (E) to Harbor Blvd
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $47,600 $0 $428,400 $0 $476,000 $529,768 Totals: $47,600 $0 $428,400 $0 $476,000 $529,768
Last Revised: 22-00 - In Progress Total Programmed: $476,000 TIP ID CP-10670 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Mesa Verde Drive E. (Adams Ave. to Harbor Blvd. and Peterson Pl.) Bicycle Facility Improvements Type of Work: Bikeways Project Description
Type of Work Description: Bikeways -
Reconstruction/rehabilitation of existing bike route
Improve bicycle facility on Mesa Verde Dr. E. between Adams Ave. and Harbor Blvd. and Peterson Pl. by improving signage, markings, and restriping of travel lanes.
Limits
Mesa Verde Drive E. bet Adams Ave. and Harbor
Blvd.
Project Notes
Unfunded: ATP, BCIP, General Fund, Traffic
Impact Fee
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact Fees $100,000 $0 $0 $0 $100,000 $100,000 2024 Unfunded/Unknown $0 $0 $225,000 $0 $225,000 $238,702 Totals: $100,000 $0 $225,000 $0 $325,000 $338,702
Last Revised: 22-00 - In Progress Total Programmed: $325,000 20 206
TIP ID CP-10675 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: New Sidewalk/Missing Link Program Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - New
sidewalk
New sidewalks will be constructed in the highest priority areas such as around schools, hospitals, convalescent homes, public facilities, bus routes, and arterial highways.
Limits
Citywide
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Gas Tax $0 $0 $100,000 $0 $100,000 $103,000
2024 Gas Tax $0 $0 $100,000 $0 $100,000 $106,090
2025 Gas Tax $0 $0 $100,000 $0 $100,000 $109,273
2026 Gas Tax $0 $0 $100,000 $0 $100,000 $112,551
2027 Gas Tax $0 $0 $100,000 $0 $100,000 $115,927
Totals: $0 $0 $500,000 $0 $500,000 $546,841
Last Revised: 22-00 - In Progress Total Programmed: $500,000 TIP ID CP-10677 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Blvd. / 17th St. Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection Add northbound right turn lane Limits
Newport Blvd. / 17th St.
Project Notes
Unfunded: Measure M2, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $50,000 $0 $0 $0 $50,000 $50,000
2026 Unfunded/Unknown $0 $0 $400,000 $0 $400,000 $450,204 Totals: $50,000 $0 $400,000 $0 $450,000 $500,204
Last Revised: 22-00 - In Progress Total Programmed: $450,000 TIP ID CP-11408 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Newport Blvd. Frontage Road
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway Rehabilitation of Roadway
Limits
19th Street to Bristol Street
Project Notes
Other: RMRA
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Other $432,797 $0 $4,842,023 $0 $5,274,820 $5,420,081 Totals: $432,797 $0 $4,842,023 $0 $5,274,820 $5,420,081 Last Revised: 22-00 - In Progress Total Programmed: $5,274,820 TIP ID CP-10794 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 16-CMSA-ACE-3803
(Eng.) Project Title
Additional Project IDs: Newport Blvd. Improvements - from 19th Street to 17th Street Type of Work: Road Widening Project Description
Type of Work Description: Road Widening -
Widen width of existing traffic lanes Widen Newport Blvd. to add a fourth southbound through lane between 19th St. and 17th St.
Limits
19th St. to 17th St
Project Notes
Project concept design is underway. Unfunded:
Measure M2, Traffic Impact Fees, M2 ACE
approved
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $0 $400,000 $0 $0 $400,000 $437,091 2026 Unfunded/Unknown $0 $600,000 $0 $0 $600,000 $675,305 2027 Unfunded/Unknown $0 $4,150,000 $0 $0 $4,150,000 $4,810,987 2028 Unfunded/Unknown $0 $0 $4,150,000 $0 $4,150,000 $4,955,317 Totals: $0 $5,150,000 $4,150,000 $0 $9,300,000 $10,878,700 Last Revised: 22-00 - In Progress Total Programmed: $9,300,000 21 207
TIP ID CP-10679 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Blvd. Landscaping Project Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -
Landscaping of roadway
The project includes installing landscape improvements along Newport Boulevard Frontage Rd. between Bristol St. and 19th St.
Limits
Newport Blvd. from 19th St. to Bristol Street
Project Notes
Unfunded: Federal/ State Grants
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $0 $0 $1,100,000 $0 $1,100,000 $1,275,201 Totals: $0 $0 $1,100,000 $0 $1,100,000 $1,275,201
Last Revised: 22-00 - In Progress Total Programmed: $1,100,000 TIP ID CP-10684 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Blvd. NB Frontage Rd. & Del Mar Ave.
Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection
The project involves widening the westbound approach to provide for one right-turn lane, one optional through and right-turn lane and two through lanes.
Limits
Newport Blvd. NB Frontage Rd. and Del Mar Ave
Project Notes
Unfunded: Measure M2 RCP
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $26,840 $0 $78,760 $0 $105,600 $120,884 2028 Traffic Impact Fees $6,710 $0 $19,690 $0 $26,400 $30,221 Totals: $33,550 $0 $98,450 $0 $132,000 $151,105
Last Revised: 22-00 - In Progress Total Programmed: $132,000 TIP ID CP-10685 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Blvd. Northbound/ 22nd St.
Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through and right turn lanes to intersection Add westbound through/right and convert northbound through to through /right Limits
Newport Blvd. / 22nd St
Project Notes
Unfunded: General Fund, Measure M2
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Unfunded/Unknown $0 $0 $15,000 $0 $15,000 $17,911
Totals: $0 $0 $15,000 $0 $15,000 $17,911
Last Revised: 22-00 - In Progress Total Programmed: $15,000 TIP ID CP-10792 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Blvd. SB Frontage Rd. & Fair Dr Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection The project adds a second right-turn lane at the above intersection.
Limits
Newport Blvd. SB Frontage Rd. and Fair Dr
Project Notes
Other: Fairgrounds Mitigation, AB2766. Unfunded:
Measure M2 RCP
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Other $13,750 $0 $0 $0 $13,750 $13,750
2026 Unfunded/Unknown $55,000 $0 $0 $0 $55,000 $55,000
2028 Unfunded/Unknown $0 $22,440 $534,160 $0 $556,600 $664,610 2028 Other $0 $5,610 $133,540 $0 $139,150 $166,153
Totals: $68,750 $28,050 $667,700 $0 $764,500 $899,513
Last Revised: 22-00 - In Progress Total Programmed: $764,500 22 208
TIP ID CP-10795 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport Boulevard Southbound (Bristol Street to Arlington Drive) Class I Bicycle Facility Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route Design and construction of a Class I bicycle facility from Bristol Street to Arlington Drive.
Limits
Bristol Street to Arlington Drive
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $75,000 $0 $0 $0 $75,000 $75,000
2028 Unfunded/Unknown $0 $0 $370,000 $0 $370,000 $441,799 Totals: $75,000 $0 $370,000 $0 $445,000 $516,799
Last Revised: 22-00 - In Progress Total Programmed: $445,000 TIP ID CP-10796 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Newport SB Frontage Rd. Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project involves reconstruction of pavement structural section on Newport Blvd. SB Frontage Rd. from 16th St. to Industrial. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the project limi
Limits
16th St. to Industrial Way
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $14,000 $0 $126,000 $0 $140,000 $160,069 Totals: $14,000 $0 $126,000 $0 $140,000 $160,069
Last Revised: 22-00 - In Progress Total Programmed: $140,000 TIP ID CP-10801 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Orange Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Orange Ave. from 22nd St. to 23rd St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
22nd St. to Del Mar Ave
Project Notes
Unfunded: M2 Fairshare, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $73,359 $0 $660,231 $0 $733,590 $838,748 Totals: $73,359 $0 $660,231 $0 $733,590 $838,748
Last Revised: 22-00 - In Progress Total Programmed: $733,590 TIP ID CP-10804 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Orange Coast College West Bicycle Trail Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Design and construction of a Class I bicycle facility on an alley in Orange Coast College area to provide bicycle connectivity.
Limits
Between Adams Avenue to Merrimac Way
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $100,000 $0 $660,000 $0 $760,000 $888,075 Totals: $100,000 $0 $660,000 $0 $760,000 $888,075
Last Revised: 22-00 - In Progress Total Programmed: $760,000 23 209
TIP ID CP-10805 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Parkway Improvement Program
Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian -
Reconstruction or rehabilitation of sidewalk
Remove and replace damaged curb, gutter, sidewalks, perform necessary parkway repairs, and construct ADA accessibility ramps.
Limits
Citywide
Project Notes
Other: M2
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Gas Tax $0 $0 $175,000 $0 $175,000 $180,250
2023 Other $0 $0 $175,000 $0 $175,000 $180,250
2023 General Fund $0 $0 $100,000 $0 $100,000 $103,000
2024 Gas Tax $0 $0 $450,000 $0 $450,000 $477,405
2025 Gas Tax $0 $0 $450,000 $0 $450,000 $491,727
2026 Gas Tax $0 $0 $450,000 $0 $450,000 $506,479
2027 Gas Tax $0 $0 $450,000 $0 $450,000 $521,673
Totals: $0 $0 $2,250,000 $0 $2,250,000 $2,460,784
Last Revised: 22-00 - In Progress Total Programmed: $2,250,000 TIP ID CP-10810 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Paularino Ave. Rehabilitation
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project involves reconstruction of pavement structural section on Paularino Ave. from Bear St. to Bristol St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the project limits.
Limits
Bear St. to Bristol St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $25,800 $0 $232,200 $0 $258,000 $294,983 Totals: $25,800 $0 $232,200 $0 $258,000 $294,983
Last Revised: 22-00 - In Progress Total Programmed: $258,000 TIP ID CP-10812 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Paularino Channel Multipurpose Trail Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route Project adds a multipurpose trail along the Paularino Channel over the existing maintenance road.
Limits
Paularino Channel between Fairview Rd. and
Bristol St.
Project Notes
Unfunded: ATP, BCIP, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2025 Unfunded/Unknown $500,000 $0 $0 $0 $500,000 $500,000 2026 Unfunded/Unknown $0 $0 $2,000,000 $0 $2,000,000 $2,251,018 2027 Unfunded/Unknown $0 $0 $2,000,000 $0 $2,000,000 $2,318,548 Totals: $500,000 $0 $4,000,000 $0 $4,500,000 $5,069,566 Last Revised: 22-00 - In Progress Total Programmed: $4,500,000 24 210
TIP ID CP-10505 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Pedestrian Master Plan
Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - Other Development of citywide pedestrian master plan Limits
Citywide
Project Notes
Other: SCAG Sustainability Planning Grant
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Other $125,000 $0 $0 $0 $125,000 $125,000
2023 Traffic Impact
Fees $75,000 $0 $0 $0 $75,000 $75,000
Totals: $200,000 $0 $0 $0 $200,000 $200,000
Last Revised: 22-00 - In Progress Total Programmed: $200,000 TIP ID CP-11416 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Placentia Av./20th St. HAWK Signal Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - Other Design and construction of HAWK signal at the intersection of Placentia/20th Ave.
Limits
Placentia Ave. at 20th St.
Project Notes
Unfunded/Unknown: City General Funds, Traffic
Impact Fees
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Unfunded/Unknown $0 $0 $175,000 $0 $175,000 $191,227 Totals: $0 $0 $175,000 $0 $175,000 $191,227
Last Revised: 22-00 - In Progress Total Programmed: $175,000 TIP ID CP-10813 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Placentia Ave. & 19th St. SB Right Turn Lane Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection The project includes adding a southbound right-turn lane at the intersection.
Limits
Placentia Ave. & 19th St.
Project Notes
Unfunded: Measure M2 RCP
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Traffic Impact Fees $0 $12,000 $65,200 $0 $77,200 $92,181 2028 Unfunded/Unknown $0 $48,000 $260,800 $0 $308,800 $368,724 Totals: $0 $60,000 $326,000 $0 $386,000 $460,905
Last Revised: 22-00 - In Progress Total Programmed: $386,000 TIP ID CP-11634 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 20-CMSA-ECP-3980 Project Title
Additional Project IDs: Placentia Avenue Storm Drain Quality Improvement Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Detention/Infiltration basins Storm water filtration system to be installed along Placentia Ave. between Joann St. and Estancia N.
Limits
Joann St. to Estancia N.
Project Notes
General Fund: Drainage Fees Other: Drainage
Fees and M2
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $49,604 $0 $0 $0 $49,604 $49,604
2024 Other $0 $0 $385,000 $0 $385,000 $408,446
Totals: $49,604 $0 $385,000 $0 $434,604 $458,050
Last Revised: 22-00 - In Progress Total Programmed: $434,604 25 211
TIP ID CP-10816 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Pomona Ave. Reconstruction
Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project involves reconstruction of pavement structural section on Pomona Ave. from 19th St. to 16th St. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the project limits
Limits
19th Street to 16th Street
Project Notes
Unfunded/Unknown: Gas Tax
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2027 Unfunded/Unknown $0 $0 $585,000 $0 $585,000 $678,175 Totals: $0 $0 $585,000 $0 $585,000 $678,175
Last Revised: 22-00 - In Progress Total Programmed: $585,000 TIP ID CP-10818 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Pomona Avenue Improvement Project Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of mill and overlay of the existing roadway along Pomona Ave. within the project limits. Some damaged curb/gutter, sidewalk, access ramps, and driveways will be removed and reconstructed.
Limits
Victoria St. to 19th St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $84,500 $0 $760,500 $0 $845,000 $966,128 Totals: $84,500 $0 $760,500 $0 $845,000 $966,128
Last Revised: 22-00 - In Progress Total Programmed: $845,000 TIP ID CP-10820 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Priority Sidewalk Repair
Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian -
Reconstruction or rehabilitation of sidewalk
Remove and replace damaged curb, gutter, sidewalks, perform necessary parkway repairs, and construct ADA accessibility ramps.
Limits
Citywide
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Gas Tax $0 $0 $50,000 $0 $50,000 $51,500
2024 Gas Tax $0 $0 $50,000 $0 $50,000 $53,045
2025 Gas Tax $0 $0 $50,000 $0 $50,000 $54,636
2026 Gas Tax $0 $0 $50,000 $0 $50,000 $56,275
2027 Gas Tax $0 $0 $50,000 $0 $50,000 $57,964
Totals: $0 $0 $250,000 $0 $250,000 $273,420
Last Revised: 22-00 - In Progress Total Programmed: $250,000 TIP ID CP-11417 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 19-CMSA-STS-3929 Project Title
Additional Project IDs: CP--3532 Project W - Transit Stop Improvements Type of Work: Bus Stops Project Description
Type of Work Description: Bus Stops -
Relocation or refurbishing of bus benches or
shelters
This project will construct improvements at three bus stops: Stop 1173 – Northbound Fairview Road at Arlington Drive; Stop 1293 – Northbound Placentia Avenue south of 19th Street; and Stop 1196 – Northbound Harbor Boulevard north of Wilson Street.
Limits
Fairview Rd at Arlington Dr, Placentia Ave at 19th
St, and Harbor Blvd at Wilson St
Project Notes
Carryover for FY22/23. Funds budgeted in prior
year.
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 PROJECT W - Safe Transit
Stops $0 $0 $74,500 $0 $74,500 $76,735
Totals: $0 $0 $74,500 $0 $74,500 $76,735
Last Revised: 22-00 - In Progress Total Programmed: $74,500 26 212
TIP ID CP-10822 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Randolph Avenue Parking and Pedestrian Improvements Type of Work: Safety Project Description
Type of Work Description: Safety - Traffic
calming such as bulbout, chokers, speed hump, etc.
Restriping of Randolph Ave. and Saint Clair St. to add new on-street parking spaces. Project includes a roundabout at the intersection of Randolph Ave. and Saint Clair St., speed cushions on Randolph Ave., and a raised midblock crosswalk.
Limits
Baker Street to Bristol Street
Project Notes
Unfunded: General Fund, Traffic Impact Fee.
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $250,000 $0 $250,000 $257,500
2023 Traffic Impact Fees $0 $0 $150,000 $0 $150,000 $154,500 Totals: $0 $0 $400,000 $0 $400,000 $412,000
Last Revised: 22-00 - In Progress Total Programmed: $400,000 TIP ID CP-10829 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 19-OCTA-TSP-3939 Project Title
Additional Project IDs: Red Hill Avenue Traffic Signal Synchronization Project Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Coordinate signals within project limits
Review and pdate of traffic signal coordination along Red Hill Avenue in Costa Mesa, Irvine, &Tustin.
Update controllers, conduit, fiber optic communication & interconnect. Upgrade includes 3 new controllers, 4 new GPS-EVP, 2 new video detection syst
Limits
Red Hill Avenue from CL to CL
Project Notes
Match 20% (TSSP requirement): Total Cost of
Project (Construction and O&M) = $330,400.00
O&M = $11,200 including TSSP+Match
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact Fees $0 $0 $0 $1,120 $1,120 $1,120
2023 Traffic Signal Sync Program
(TSSP) $0 $0 $0 $4,480 $4,480 $4,480
2024 Traffic Signal Sync Program
(TSSP) $0 $0 $0 $4,480 $4,480 $4,480
2024 Traffic Impact Fees $0 $0 $0 $1,120 $1,120 $1,120
Totals: $0 $0 $0 $11,200 $11,200 $11,200
Last Revised: 22-00 - In Progress Total Programmed: $11,200 TIP ID CP-10845 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: SR-55 NB & Baker St. Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add left
turn lane(s) to intersection
Project adds left-turn lanes on northbound and eastbound approaches in accordance with General Plan Circulation Element.
Limits
NB SR-55 & Baker St. Intersection
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $100,000 $0 $1,270,000 $0 $1,370,000 $1,616,446 Totals: $100,000 $0 $1,270,000 $0 $1,370,000 $1,616,446 Last Revised: 22-00 - In Progress Total Programmed: $1,370,000 TIP ID CP-10847 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: SR-55 NB & Paularino Ave. Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection This project adds a westbound right-turn lane in accordance with General Plan Circulation Element.
Limits
SR-55 NB/Paularino Ave. Intersection
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $75,000 $100,000 $467,750 $0 $642,750 $752,923 Totals: $75,000 $100,000 $467,750 $0 $642,750 $752,923
Last Revised: 22-00 - In Progress Total Programmed: $642,750 27 213
TIP ID CP-10848 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: SR-55 SB & Baker St. Intersection Improvement Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
through and right turn lanes to intersection
This project adds a southbound free-flow right-turn lane and converts westbound through to optional through+right turn lane in accordance with General Plan Circulation Element.
Limits
SB SR-55 & Baker St. Intersection
Project Notes
Unfunded/Unknown: Measure M2 RCP, Traffic
Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $75,000 $0 $550,350 $0 $625,350 $732,147 Totals: $75,000 $0 $550,350 $0 $625,350 $732,147
Last Revised: 22-00 - In Progress Total Programmed: $625,350 TIP ID CP-10850 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: SR-55 SB & Paularino Ave. Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add
right turn lane(s) to intersection This project adds a southbound right-turn lane in accordance with General Plan Circulation Element.
Limits
SB SR-55 & Paularino Ave. Intersection
Project Notes
Unfunded: Measure M2 RCP, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $75,000 $0 $338,730 $0 $413,730 $479,461 Totals: $75,000 $0 $338,730 $0 $413,730 $479,461
Last Revised: 22-00 - In Progress Total Programmed: $413,730 TIP ID CP-10833 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Sakioka Dr. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Sakioka Dr. from Sunflower Ave. to Anton Blvd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
Sunflower Ave. to Anton Blvd
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $73,000 $0 $657,000 $0 $730,000 $812,459 Totals: $73,000 $0 $657,000 $0 $730,000 $812,459
Last Revised: 22-00 - In Progress Total Programmed: $730,000 TIP ID CP-10842 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Signal System Upgrade - Paularino Avenue, Fair Drive, Wilson Street, Anton Avenue Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Replace and upgrade traffic signals and equipment
Review & update of traffic signal coordination along Paularino Avenue, Fair Drive, Wilson Street, Anton Avenue in Costa Mesa. Replace controllers, conduit upgrades, fiber optic comm., & interconnect cables, CCTVs, and cabinets at various locations.
Limits
Paularino Avenue, Fair Drive, Wilson Street, Anton
Avenue
Project Notes
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 General Fund $0 $0 $300,000 $0 $300,000 $327,818
2026 General Fund $0 $0 $300,000 $0 $300,000 $337,653
2027 General Fund $0 $0 $300,000 $0 $300,000 $347,782
Totals: $0 $0 $900,000 $0 $900,000 $1,013,253
Last Revised: 22-00 - In Progress Total Programmed: $900,000 28 214
TIP ID CP-10853 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Sunflower Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Sunflower Ave. from Cadillac Ave. to Hyland Ave. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits
Limits
Cadillac Ave. to Hyland Ave
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $65,000 $0 $585,000 $0 $650,000 $723,423 Totals: $65,000 $0 $585,000 $0 $650,000 $723,423
Last Revised: 22-00 - In Progress Total Programmed: $650,000 TIP ID CP-11892 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Sunflower Avenue from Harbor Boulevard to Bear Street Improvement Project Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway Street rehabilitation and parkway improvements Limits
Harbor Boulevard to Bear Street
Project Notes
Other: RMRA
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 Other $0 $0 $2,570,782 $0 $2,570,782 $2,647,905
Totals: $0 $0 $2,570,782 $0 $2,570,782 $2,647,905
Last Revised: 22-00 - In Progress Total Programmed: $2,570,782 TIP ID CP-10855 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Superior Ave. / 17th St. Intersection Improvements Type of Work: Intersection Project Description
Type of Work Description: Intersection - Add left
turn and right turn lanes to intersection Convert westbound through to westbound through/left turn lane and add northbound right turn lane.
Limits
Superior Ave. at 17th St
Project Notes
Unfunded: Measure M2, Traffic Impact Fees
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $100,000 $0 $0 $0 $100,000 $100,000 2028 Unfunded/Unknown $0 $0 $563,000 $0 $563,000 $672,251 Totals: $100,000 $0 $563,000 $0 $663,000 $772,251
Last Revised: 22-00 - In Progress Total Programmed: $663,000 TIP ID CP-10856 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Superior Ave. Street Rehabilitation Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of the rehabilitation of pavement structural section on Superior Ave. from E. 17th St to SB Newport Frontage Rd. Some damaged curb/gutter, sidewalk, access ramps and driveways will be removed and reconstructed within the limits.
Limits
E. 17th St. to 18th St.
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $33,769 $0 $303,915 $0 $337,684 $386,090 Totals: $33,769 $0 $303,915 $0 $337,684 $386,090
Last Revised: 22-00 - In Progress Total Programmed: $337,684 29 215
TIP ID CP-10857 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Vanguard Way / Santa Isabel Avenue (Fair Dr. to Irvine Ave.) Bicycle Facility Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Implement bicycle facility on Vanguard Way / Santa Isabel Avenue between Fair Drive and Irvine Avenue by signage and markings.
Limits
Vanguard Wy / Santa Isabel Ave. between Fair Dr.
and Irvine Ave.
Project Notes
Unfunded: ATP, BCIP, General Funds
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2025 Unfunded/Unknown $0 $0 $60,000 $0 $60,000 $65,564
Totals: $0 $0 $60,000 $0 $60,000 $65,564
Last Revised: 22-00 - In Progress Total Programmed: $60,000 TIP ID CP-10860 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Victoria Street Improvement Project Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway
This project consists of mill and overlay of the existing roadway along Victoria St. within the project limits. Some damaged curb/gutter, sidewalk, access ramps, and driveways will be removed and reconstructed.
Limits
Santa Ana River to Sr-55 FWY
Project Notes
Unfunded: Measure M Turnback, Gas Tax
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2027 Unfunded/Unknown $150,000 $0 $1,350,000 $0 $1,500,000 $1,715,020 Totals: $150,000 $0 $1,350,000 $0 $1,500,000 $1,715,020 Last Revised: 22-00 - In Progress Total Programmed: $1,500,000 TIP ID CP-10862 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: W. 17th St. Widening
Type of Work: Road Widening Project Description
Type of Work Description: Road Widening -
Widen width of existing traffic lanes
Widen W 17th Street to add capacity at intersections and add bicycle lanes between Newport Blvd and westerly city limits.
Limits
Newport Blvd. to westerly city limits
Project Notes
Unfunded: Measure M2, Traffic Impact Fees, ATP,
BCIP
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2026 Unfunded/Unknown $0 $40,000 $0 $0 $40,000 $45,020
2028 Unfunded/Unknown $0 $0 $1,200,000 $0 $1,200,000 $1,432,863 Totals: $0 $40,000 $1,200,000 $0 $1,240,000 $1,477,883
Last Revised: 22-00 - In Progress Total Programmed: $1,240,000 TIP ID CP-10863 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: W. 18th St. Storm Drain System
Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Other
Eliminate flooding and trap particulate pollutants from entering the storm drain system. Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Watershed modeling & recommendations
Limits
Monrovia Ave. to City Limits
Project Notes
Unfunded: Drainage Fees, Measure M2,
Environmental Cleanup
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $80,000 $0 $573,490 $0 $653,490 $764,777 Totals: $80,000 $0 $573,490 $0 $653,490 $764,777
Last Revised: 22-00 - In Progress Total Programmed: $653,490 30 216
TIP ID CP-11607 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: W. 18th St. and Wilson St. Crosswalks Type of Work: Pedestrian Project Description
Type of Work Description: Pedestrian - Other Design and construct new controlled crosswalks on W. 18th St. and Wilson St. top include high visibility pedestrian crossings and hybrid beacons.
Limits
W. 18th St. and Wilson St.
Project Notes
Carryover from FY21/22
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 Traffic Impact
Fees $100,000 $0 $0 $0 $100,000 $100,000
Totals: $100,000 $0 $0 $0 $100,000 $100,000
Last Revised: 22-00 - In Progress Total Programmed: $100,000 TIP ID CP-10864 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: W. 19th St. Storm Drain System
Type of Work: Environmental Cleanup Project Description Type of Work Description: Environmental
Cleanup - Automatic Retractable Screen and other
debris screens or inserts
Eliminate flooding and trap particulate pollutants from entering the storm drain system. Installation of various storm drain pipes ranging from 24" to 105" RCP; Concrete & asphalt improvements; Watershed modeling & recommendations
Limits
19th St.
Project Notes
Unfunded: Drainage Fees/ Measure M2,
Environmental Cleanup
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $90,000 $0 $733,390 $0 $823,390 $965,706 Totals: $90,000 $0 $733,390 $0 $823,390 $965,706
Last Revised: 22-00 - In Progress Total Programmed: $823,390 TIP ID CP-11418 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: West 19th St at Wallace Ave Traffic Signal Type of Work: Traffic Signals Project Description
Type of Work Description: Traffic Signals -
Install new traffic signals and equipment
The intent of the subject improvement project is to design and construct a new traffic signal at the intersection of West 19th Street at Wallace Avenue.
Limits
West 19th St at Wallace Ave
Project Notes
General Fund: Capital Improvement Fund
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $300,000 $0 $300,000 $309,000
Totals: $0 $0 $300,000 $0 $300,000 $309,000
Last Revised: 22-00 - In Progress Total Programmed: $300,000 TIP ID CP-10867 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Westside Improvements
Type of Work: Aesthetics Project Description
Type of Work Description: Aesthetics -
Landscaping of roadway
Provide streetscape improvements on 19th Street from Harbor to Westerly City Limits. Will include decorative crosswalks, decorative sidewalks, parkway landscaping, street furnishings such as benches, trash receptacles, news racks, etc.
Limits
19th St. from Harbor to Westerly City Limits
Project Notes
Other: Capital Improvement Plan
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2023 General Fund $0 $0 $250,000 $0 $250,000 $257,500
2024 Other $0 $0 $250,000 $0 $250,000 $265,225
2025 Other $0 $0 $250,000 $0 $250,000 $273,182
2026 Other $0 $0 $250,000 $0 $250,000 $281,377
2027 Other $0 $0 $250,000 $0 $250,000 $289,819
Totals: $0 $0 $1,250,000 $0 $1,250,000 $1,367,103
Last Revised: 22-00 - In Progress Total Programmed: $1,250,000 31 217
TIP ID CP-10868 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: N/A Project Title
Additional Project IDs: Wilson Street (Fairview Rd. to Santa Ana Ave.) Bicycle Facility Type of Work: Bikeways Project Description
Type of Work Description: Bikeways - New bike
route
Implement bicycle facility on Wilson Street between Fairview Road and Santa Ana Avenue by signage and markings.
Limits
Wilson St. between Fairview Rd. to Santa Ana Ave
Project Notes
Unfunded: ATP, BCIP, General Funds
FISCAL YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL ESCALATED 2028 Unfunded/Unknown $0 $0 $200,000 $0 $200,000 $238,810 Totals: $0 $0 $200,000 $0 $200,000 $238,810
Last Revised: 22-00 - In Progress Total Programmed: $200,000 TIP ID CP-11893 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: Project Title
Additional Project IDs: Wilson Street CDBG Westside Improvement Project from Placentia Avenue to Pacific Avenue Type of Work: Road Maintenance Project Description
Type of Work Description: Road Maintenance -
Rehabilitation of roadway Street rehabilitation and parkway improvements.
Limits
Placentia Avenue to Pacific Avenue, including
American Place and American Avenue
Project Notes
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2023 State Sales Tax on Gas $0 $0 $257,000 $0 $257,000 $264,710 2023 Community Development Block
Grant $0 $0 $600,000 $0 $600,000 $618,000
Totals: $0 $0 $857,000 $0 $857,000 $882,710
Last Revised: 22-00 - In Progress Total Programmed: $857,000 TIP ID CP-10872 IMPLEMENTING AGENCY Costa Mesa, City of Local Project Number: 16-CMSA-ACE-3804 Project Title
Additional Project IDs: Wilson Street Widening from College Ave to Fairview Rd Type of Work: Road Widening Project Description
Type of Work Description: Road Widening - Add
2 lanes to existing roadway in project limits
Widening for Wilson St. Develop design plans between College Ave and Fairview Rd. to increase capacity. This includes review of design alternatives.
Limits
Wilson St. between College Ave. and Fairview Rd
Project Notes
General Fund: M2 ACE approved - Could not
update database Unfunded: Measure M2, Traffic
Impact Fees, General Fund
FISCAL
YEAR FUND TYPE ENG ROW CON/IMP O&M TOTAL TOTAL
ESCALATED
2028 Unfunded/Unknown $0 $0 $19,642,289 $0 $19,642,289 $23,453,920 2028 General Fund $0 $0 $357,711 $0 $357,711 $427,126
Totals: $0 $0 $20,000,000 $0 $20,000,000 $23,881,046
Last Revised: 22-00 - In Progress Total Programmed: $20,000,000 32 218
ATTACHMENT 3
Resolution No. 2022-xx Page 1 of 2
RESOLUTION NO. 2022-xx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA ,
CALIFORNIA, APPROVING THE STATUS AND UPDATE OF THE PAVEMENT MANAGEMENT PLAN FOR THE MEASURE M2 (M2) PROGRAM
THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES AND DECLARES AS FOLLOWS:
WHEREAS, the City is required to meet eligibility requirements and submit eligibility verification packages to Orange County Transportation A uthority (OCTA) in order to remain eligible to receive M2 funds; and
WHEREAS, the City is required to adopt and update a Pavement Management Plan (PMP), using OCTA’s required format, regarding the status of road pavement conditions and implementation of the PMP on a biennial basis; and
WHEREAS, the City is required to provide a plan that manages the preservation, rehabilitation, and maintenance of paved roads by analyzing pavement life cycles, assessing overall system performance costs, and determining a lternative strategies and costs necessary to improve paved roads.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows: Section 1. The City Council hereby approves the PMP update.
Section 2. The City Council hereby informs OCTA that:
(a) The PMP is in conformance with the PMP Submittal Template provided in the Countywide Pavement Management Plan Guidelines.
(b) The City hereby adopts the PMP update and has provided an updated PMP report, using the required format, to OCTA.
(c) The Public Works Director, City Engineer or designee is authorized to sign the PMP certification form.
219
ATTACHMENT 3
Resolution No. 2022-xx Page 2 of 2
PASSED AND ADOPTED this 21st day of June, 2022.
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
___________________________________ ________________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
CITY OF COSTA MESA )
I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is t he original of Resolution No. 20 22-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21st day of June, 2022, by the following roll call vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 21st day of June, 2022.
___________________________
Brenda Green, City Clerk
220
City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-757 Meeting Date: 6/21/2022
TITLE:
ACCEPTANCE OF CALRECYCLE SB 1383 LOCAL ASSISTANCE GRANT DEPARTMENT: PUBLIC WORKS DEPARTMENT/ ADMINISTRATION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR, (714) 754- 5343
RECOMMENDATION:
Staff recommends the City Council:
1. Accept $159,969 CalRecycle’s SB 1383 Local Assistance Grant Program that was recently awarded to the City.
2. Authorize the City Manager or designee with signature authority to execute all documents necessary to implement the grant and all grant-related reports to CalRecycle.
3. Authorize revenue and expense appropriations in the amounts of $159,969, respectively, to account for the SB 1383 grant award in the City’s FY2021-22 State Grant Fund (Fund 231).
BACKGROUND:
In September 2016, Governor Edmund Brown Jr. set methane emissions reduction targets for California (SB 1383 Lara, Chapter 395, Statutes of 2016) in a statewide effort to reduce emissions of short-lived climate pollutants (SLCP). SB 1383 aims to reduce emissions of SLCP by 75% by 2025; and achieve 20% of edible food recovery by 2025. These regulations require jurisdictions to implement a variety of organic waste recovery programs including curbside collection, education and outreach, contamination monitoring, edible food recovery, procurement, and inspection and enforcement.
In January 2022, the California Department of Resources Recycling and Recovery (CalRecycle) announced the availability of the SB 1383 Local Assistance Grant Program intended to provide jurisdictions with a one-time grant to assist in implementing the various programs.
All jurisdictions will receive a minimum distribution of $20,000; the remaining allocation of $57 million will be split, based upon population, amongst the jurisdictions with approved applications. Eligible projects and initiative include: