City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-793 Meeting Date: 7/19/2022
TITLE:
ACCEPTANCE OF THE CITYWIDE STREET REHABILITATION PROJECT - MAINTENANCE ZONES 6 AND 7, CITY PROJECT NO. 20-18
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by R.J. Noble Company, Inc. (“R.J. Noble”), for the Citywide Street Rehabilitation Project - Maintenance Zones 6 and 7, City Project No. 20-18, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.
BACKGROUND:
On October 20, 2020, the City Council awarded a construction contract to R.J. Noble for the Citywide Street Rehabilitation Project - Maintenance Zones 6 and 7.
The City conducts an annual capital improvement program repairing, improving, and installing existing and new asphalt concrete pavement. The scope of work for the Citywide Street Rehabilitation Project (“Project”) consists of general asphalt concrete rehabilitation, needed replacement of crushed miscellaneous base, grind & overlay, and any additional work needed to complete the Project in accordance with the project specifications.
In addition, certain concrete improvements, such as sidewalks and driveways, located along the City’s streets required repair due to age, soil conditions, and water intrusion.
The street rehabilitation improvements are citywide, but the project focused on Maintenance Zones 6 and 7, which comprise of the City’sWestside neighborhoods, south of West 19th Street and west of Newport Boulevard (Attachment 1).
In addition, Bristol Street from Randolph Avenue to northbound Newport Boulevard was newly striped
File #: 22-793 Meeting Date: 7/19/2022
In addition, Bristol Street from Randolph Avenue to northbound Newport Boulevard was newly striped and marked according to the City’sActive Transportation Plan (ATP) with new bicycle facilities, green conflict zones, and K71 bollards.
ANALYSIS:
The work required by the contract documents was completed on June 1, 2022 to the satisfaction of the City Engineer. The final contract cost amounted to $2,543,339.23. A report of the final costs is included as Attachment 2.
A summary of the costs is as follows:
Original Contract Amount: $2,624,860.00
Final Quantity and Unit Cost Adjustments: ($ 81,520.77) Final Contract Cost: $2,543,339.23
The final contract cost reflects a 3.1% decrease to the final contract amount due to quantity adjustments.
As of this date, there are no Stop Notices filed against the monies due to R.J. Noble.
West 16th Street Bristol Street
ALTERNATIVES:
This item is administrative in nature, and there are no alternatives to be considered.
File #: 22-793 Meeting Date: 7/19/2022
FISCAL REVIEW:
The project was completed from available Measure “M2” Fairshare Fund and Gas Tax Fund.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by R.J. Noble Company, Inc. (“R.J. Noble”), for the Citywide Street Rehabilitation Project - Maintenance Zones 6 and 7, City Project No. 20-18, and authorize the City Clerk to file the Notice of Completion
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.