CITY OF COSTA MESA
SIX-MONTH STRATEGIC OBJECTIVES
THREE-YEAR GOAL: RECRUIT AND RETAIN HIGH QUALITY STAFF
WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 1, 2021
HR Manager
Initiate the process to map and evaluate the employee recruitment process to innovate and modernize recruitment and commence development of the succession plan and present to the City Manager.
X
Succession Plan Contract awarded to CPS Consulting Services for the development of the Citywide Succession Plan and modernization of recruitment and hiring practices. Work is underway
2. Dec. 1, 2021
City Manager
Present to the City Council for consideration the first phase of hard-to-fill positions requiring a market adjustment based on current data.
X
City Council approved Phase 1 and Phase 2 of the hard-to-fill and hard-to-retain compensation adjustments.
3. June 1, 2022
City Clerk
Perform a market analysis of City Council compensation for comparable agencies and special districts within the county and report results to the City Manager.
X
Preliminary Council Compensation Survey has been provided to the City Manager and due diligence review is in progress.
4. November 1, 2022
HR Manager
Launch the Costa Mesa University Wellness, Leadership, Training and Mentorship Program for all city employees.
X
Finalizing initial phase of training offerings for Costa Mesa “U” in conjunction with implementation of Neogov Learn module.
5. March 15, 2022
HR Manager
Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration.
X
Staffing recommendations finalized and presented to the City Council for consideration during the Mid-Year Budget Study Session.
6. November 1, 2022
HR Manager, in concert with the IT Director
Update and begin implementation of the online employee onboarding, training and evaluation processes by updating the NeoGov System.
X
NeoGov contract signed.
Implementation process initiated for NEOGOV “Onboard”, “Learn” (Training) and “Perform” (Evaluation) modules.
“Learn” module in implementation process and scheduled to go “live” in fall 2022. “Onboard” implementation in progress to be followed by
“Perform.”
THREE-YEAR GOAL: ACHIEVE LONG-TERM FISCAL SUSTAINABILITY WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 15, 2021
Finance Director
Develop and define a quarterly report format, including financial metrics, to improve fiscal transparency and report to the City Council and FIPAC X
Distributed the FY 2021/2022 1st and 2nd Quarter Financial Reports to the City Council and FiPAC, and posted to the City’s website.
2. June 1, 2022
Economic and Development Services Director, working with the City Attorney Secure a consultant for the Economic Development Strategic Plan.
X
The Request for Proposals has been prepared.
6/21/22 –City Council approved PSA with Tech Coast Consulting Group (TCCG).
3. March 15, 2022
IT Director, working with the Police Chief and Finance Director Procure and implement an upgrade of the public safety systems, subject to Dept. of Justice approval, and citywide database servers.
X
PD MDCs completed. Fire MDCs will be ordered after Council approval.
Installation of Phase 3 PC Refresh for PD and PW completed. Fire PCs are being deployed.
4. March 15, 2022
Finance Dir., working with the Development Services Director Provide an update to the City Council regarding the state of retail cannabis implementation, including revised revenue projections.
X
Mid-Year Budget Study Session provided to City Council with an update on all General Fund revenues including Retail Cannabis for FY 21/22 budget. Additional updates provided in context of FY 2022-23 Budget.
THREE-YEAR GOAL: STRENGTHEN THE PUBLIC’S SAFETY AND IMPROVE THE QUALITY OF LIFE WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Weekly
Asst. City Manager (lead), working with the Communications Team Enhance the Communications and Engagement Plan to support the public’s health, safety and quality of life and present results to the City Manager.
X
Weekly communication plan presented to City Manager. Additional contract resources may be acquired in order to expand existing communications during pandemic; Ongoing efforts.
2. September 1, 2022
Public Services Dir., working with the Police Chief and a consultant Present a plan to reduce collisions and injuries on roadways, including providing 3-5 options for City Council direction.
X
11/2/21 - Third stakeholder working group held to review safety countermeasures for case study locations, counter measure toolbox, and best practices. 11/17/21 -Public outreach meeting scheduled. Consultant prepared draft Local Road Safety Plan with traffic safety countermeasures and applications to reduce collisions and injuries on roadways. 3/8/22- Revised report sent to Stakeholder Working Group for review. Consultant incorporated Stakeholder Working Group comments. 4/6/22 - Stakeholder comments received on March 18. Consultant incorporated comments and submitted Local Road Safety Plan (LRSP) on April 4. 5/4/22 - Presentation of LRSP to Active Transportation Committee. 6/6/22: LRSP revised based on comments received and submitted. 9/1/22: A memo with final LRSP report sent to City Council .3.
March 15, 2022
Police Chief – lead, Asst. City Manager, Parks and Community Services Dir., and Fire Chief Engage the community to obtain feedback on the community’s sense of safety and well-being and present results to the City Council X
Police Dept. developing a community survey and potential platforms and channels of distribution. 1/5/22 - Survey draft completed and shared with department directors for feedback and finalization. Numerous Meet and Greet opportunities have been held for new Police Chief to discuss public safety goals and measures with community groups with additional potential meetings underway. 3/2/22 – Finalized draft community survey submitted to City Manager. 4/25/22 – After completing a very successful five-year CMFR strategic plan, the Fire & Rescue Department recently initiated a new five-year CMFR strategic planning process, which will result in a new Community Driven CMFR Strategic Plan (2022-2027), in alignment with the City Council’s strategic goals and objectives. The process included obtaining feedback related to safety and services from a range of community stakeholders, as well as input from internal stakeholders. A draft report is currently being worked on and will be shared with the City Council. 6/2/22 – Received and made edits from City Manager. Sent to PD, Fire and Parks for review. Once that is complete, will get it back to City Manager for one last review and then create and circulate survey.
Chief Lawrence hosted Listening Tour events at several locations throughout Costa Mesa with the Mayor and/or the respective Councilmember who could attend these meetings:
8/3: District 3 at Vanguard University
8/17: District 1 at Mesa Verde United Methodist Church
8/22: District 2 at Newport Mesa Unified School District offices 8/24: District 6 at Boys and Girls Club
9/7: District 4 meeting to be held
9/21: District 5 meeting to be held
Each event has been attended by residents who have voiced concerns or given input. Some of the concerns that needed a follow-up were documented by staff and shared with the appropriate Unit. Two requests from the Listening Tours were handled by PAM Fyad.
4. March 15, 2022
Parks and Community Services Director
Update the City Council on the Open Space Master Plan, with a focus on access to parks.
X
12/7/21 - City Council approved an agreement with RJM Design Group to complete the Open Space Master Plan (not-to-exceed $56,600).
The Master Plan review is underway, with stakeholder interviews and phone surveys in progress. Community meetings will be next, with publicity to go out in the coming weeks. The update process is expected to be complete in fall 2022. 8/29/2022 - Draft report is being prepared for presentation to the Parks and Community Services Commission in October. After community input at the Commission, the draft will be presented to the City Council at a study session in November for review and public comment. 10/7/2022 – Staff are reviewing the draft master plan report, and preparing to schedule study sessions with the parks commission and the city council. 5.
March 15, 2022
Asst. City Manager
Present options to the City Council for a behavioral health response model.
X
Reviewing best practices and conducting outreach to potential providers. Made contact with 3 cities for potential opportunities to collaborate and exploring available funding streams.
Seeking sustainable funding to develop a pilot program.
6. FUTURE OBJECTIVE
_______, 2022
Asst. City Manager, working with the Communications Team Identify, develop and implement a measurement tool(s) to determine the effectiveness of the City’s communications and public engagement with all segments of the community.
THREE-YEAR GOAL: DIVERSIFY, STABILIZE AND INCREASE HOUSING TO REFLECT COMMUNITY NEEDS WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 1, 2021
Asst. City Manager – lead, Development Services Dir., City Attorney Present to the City Council opportunity sites for potential motel conversions with site control options.
X
11/16/21- Two proposed sites approved by the City Council. 12/14/21 – County Board of Supervisors approved one site (Motel 6) for submission to the State by the deadline of 1/31/22. 4/27/22 – City announced State HCD approval of $10.7 million for motel conversion in Costa Mesa (Project Homekey).
2. Dec. 15, 2021
City Attorney and the Development Services Dir.
Present to the City Council for action necessary code amendments to address SB 8, 9, and 10.
X
12/7/21 - City Council adopted an urgency ordinance adopting changes to Title 13 (Zoning) relating to the implementation of Senate Bill 9 for the creation of two residential units per lot and urban lot splits in single family residential zones; and declaring the ordinance an urgency measure to take effect immediately.
3. Dec. 15, 2021
City Manager, working with the City Council
Initiate and convene a Citizens Advisory Group to discuss Measure Y and Housing Element compliance.
X
10/19/21 – The City Council approved formation of a Housing Ad Hoc Committee to lead community outreach efforts and deliberations regarding Housing Element Compliance and Measure Y. 1/11/22 – Community Forum was held by Ad Hoc Committee to seek input from the public. 7/12/22 – Study Session conducted to consider the Ad Hoc Committee’s recommendations.
4. Feb. 1, 2022
Development Services Dir.
Present to the City Council for action the Housing Element.
X
11/8/21 - The initial Housing Element presentation to the Planning Commission took place. On target for City Council discussion in January 2022 and final adoption on February 1st 2/1/22- The City Council adopted a Resolution approving the City of Costa Mesa’s 2021-2029 (Sixth-Cycle) Housing Element.
5. June 1, 2022
Development Services Dir. and City Attorney
Present to the Planning Commission a draft Inclusionary Housing Ordinance.
X
Keyser Marston Associates, the City’s inclusionary housing consultant, has completed a draft of the required technical report. On target for presentation of options to the City Council and Planning Commission in late 2022.6.
FUTURE OBJECTIVE
_______, 2022
Development Services Dir. and City Attorney
Initiate a draft STR Ordinance and an evaluation of program implementation options.
X
11/2/21 – City Council approved an urgency ordinance prohibiting STR’s (except for home sharing). Staff will investigate opportunities for a permitting system and return to Council.
7. FUTURE OBJECTIVE
_______, 2022
Development Services Dir. and the City Attorney, working with Jamboree Housing Present to the City Council for consideration a development plan and land use documentation for affordable senior housing at the Senior Center site.
X
Jamboree Housing has initiated meetings with staff and submitted an application for a senior housing project on the City Senior Center site 2022. The City Manager approved an extension of the ENA in mid-2022 and site planning and technical analyses are underway.
THREE-YEAR GOAL: ADVANCE ENVIRONMENTAL SUSTAINABILITY AND CLIMATE RESILIENCY WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Early 2023
Public Services Director
Present the Pedestrian Master Plan update to the City Council for direction.
X
10/6/21 – 2nd Public Outreach meeting held.
12/1/21 – Draft recommendations and draft Pedestrian Master Plan recommendations presented to the Active Transportation Committee (ATC). 1/19/22 – A special meeting of the ATC focused on the Pedestrian Master Plan. 3/8/22 - Draft recommendations and plan revised to incorporate and address comments. 4/6/22 - Draft plan submitted on April 6. Public outreach conduced April 27 to review draft plan. Draft Plan uploaded to City website. 5/4/22 – Draft plan posted to City website on 4/14. Public outreach meeting held on 4/27. 6/6/22: Comment matrix with responses sent to ATC on 5/6. 6/22/22 – ATC voted unanimously to move the Pedestrian Master Plan forward to Planning Commission. 8/30/22: Pedestrian Master Plan to be scheduled for Planning Commission in Fall 2022
2. 2023
Public Services Director, working with the City Manager Develop a scope of work for the Climate Action and Adaptation Plan and present to the City Council for action.
X
Staff is currently conducting research on best practices in CAAP development, including detailed review of climate action plans of several cities in California.
Staff has also developed a draft community survey titled “Climate Ready Costa Mesa: Community Survey” to gauge Costa Mesa residents’ concerns and priorities in climate change. The survey is expected to be launched in early 2022.
1/5/22 – Staff has completed research on best practices and lessons learned, and is currently working on developing a draft scope of work for Costa Mesa.
3/8/22 - City staff has developed a draft Climate Action and Adaptation Plan (CAAP) and it is currently being reviewed by the City Manager.
Project on hold pending recruitment of Energy & Sustainability Manager
3. July 15, 2022
Public Services Director
Provide an update of the Stormwater Management Master Plan to the City Council.
X
Phase 1 - Existing Conditions Assessment Review (ECAR)
Data Collection of Record Information: Completed
Site Assessment and Inspection: Completed
Base maps Development: Ongoing
Existing and Proposed Hydrologic/ Hydraulic Analysis (EHH): Ongoing 6/16/22 - Public Workshop # 1 to review Draft ECAR conducted. 7/15/22 - ECAR & Phase 1 completed and sent to City Council.
Phase 2 - Storm Drain Master Plan (SDMP) Update
July 2022: Proposed Storm Water Alternatives Improvement Map (SWAIM) and hydraulic models to be incorporated.
Late 2022: Phase 2 expected to be completed.
January 2023: Public Workshop #2 to review Final SDMP.
Phase 3 - Drainage System Upgrade Fees and Financing Study September 2022: Draft fee upgrades & finance study begins.
Early 2023: City review of fee upgrades and finance study beings. FiPAC & Planning Commission meetings scheduled.
Phase 4 - Westside Storm Drain Improvements
Summer 2023: Final review of Plans Specs & Estimates (PS&E) scheduled to begin.
4. December 31, 2022
Public Services Director, working with the Development Services Dir.
Re-evaluate the existing Municipal Sustainable Policy, including landscape, organic waste and infrastructure planning and present the results to the City Council for action.
X
Staff mobilized Costa Mesa Green Team (representatives from Public Services & Development Services) to review existing policy developed in 2007 and conduct research on ways to advance sustainability at City owned facilities and infrastructure.
Staff recruited members of ‘Sustainability Working Group’, representatives from all City Departments to provide suggestions to improve the Sustainable Municipal Green Policy. 1/5/22 – The Costa Mesa Green Team has conducted research on best practices in municipal sustainability and has developed preliminary goals.
The Sustainability Working Group members, representing all City Departments, have been identified and the first internal workshop to review the policy will be held in early January. 3/8/22 - City staff completed the draft Sustainable Municipal Green Policy (SMGP) update and it is currently being reviewed by the City Manager and other Departments.
The Green Team celebrated Earth Day and Arbor Day while implementing the tentative policies of the SMGP.
The SGMP update will be transmitted to Council following City Manager approval.
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