City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-917 Meeting Date: 11/15/2022
TITLE:
SUB-RECIPIENT AGREEMENT FOR THE 2021 URBAN AREA SECURITY INITIATIVE GRANT DEPARTMENT: POLICE DEPARTMENT AND FIRE AND RESCUE
DEPARTMENT
PRESENTED BY: BRENDA EMRICK, ACTING EMERGENCY SERVICES
MANAGER
CONTACT INFORMATION: BRENDA EMRICK, ACTING EMERGENCY SERVICES MANAGER, (714) 327-7406
RECOMMENDATION:
Staff recommends the City Council authorize the City Manager and City Clerk to execute the Sub- Recipient Agreement (Attachment 1) with the City of Santa Ana for the FY 2021 Urban Areas Security Initiative (UASI) Grant Program.
BACKGROUND:
In 2005, the cities of Anaheim and Santa Ana were selected as administrators of the Urban Area Security Initiative (UASI) Grant for the Anaheim/Santa Ana Urban Area jurisdiction. Each year, Anaheim and Santa Ana trade off being the lead agency responsible for the program cycle. Santa Ana, through the Santa Ana Police Department, is the lead agency for the FY 2021 UASI Grant. The City of Costa Mesa is within the Anaheim/Santa Ana Urban Area jurisdiction. As part of this Urban Area, the City of Costa Mesa is eligible to receive equipment or services purchased with grant funds or to receive reimbursement for purchases of authorized equipment, services, joint training exercises, and expenses related to overtime for training evolutions, upon prior written approval from Santa Ana.
The UASI Grant is a reimbursement grant, meaning cities must expend their own funds for eligible expenditures, and then apply for reimbursement of these expenditures. In an effort to ensure each city does not expend funds for equipment, services, or training costs that are not allowable under the UASI Grant, each city is required to obtain prior written approval from the Emergency Management Bureau of the Santa Ana Police Department for expenditures it plans to submit for reimbursement.
Historically, the City received UASI grants to fund equipment purchases and training costs associated with the instruction and delivery of approved UASI courses. For FY 2019, the City did not receive a UASI allocation. However, Santa Ana recommended that the City enter into the Sub-Recipient Agreement with Santa Ana so that the City would be eligible to receive reimbursement in the event the City incurs eligible expenses during the grant period.
File #: 22-917 Meeting Date: 11/15/2022
ANALYSIS:
The City did not receive a FY 2019 UASI grant. However, pursuant to Santa Ana’srecommendation, staff recommends that the City Council authorize the City Manager to enter into the Sub-Recipient Agreement, so the City can be eligible to receive reimbursement in the event the City incurs eligible expenses during the grant period.
If the City Council authorizes the City Manager to enter into the Sub-Recipient Agreement, Police Department Training Bureau staff, with assistance from the Finance Department, will continue to track City expenditures associated within the grant parameters. If approved, the Police Department would process reimbursement requests with UASI grant staff on behalf of the City.
ALTERNATIVES:
The City Council could reject City participation in the UASI Grant Program. This approach would cause those expenses to be paid from the City’s budget with no potential for reimbursement from the UASI Grant funds.
FISCAL REVIEW:
No fiscal impact.
LEGAL REVIEW:
The City Attorney’sOffice has reviewed this report and the agreement between the City of Santa Ana and the City of Costa Mesa and has approved them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item supports the following City Council Goals:
· Strengthen the Public’s Safety and Improve the Quality of Life · Advance Environmental Sustainability and Climate Resiliency CONCLUSION:
Staff recommends the City Council authorize the City Manager and City Clerk to execute the Sub- Recipient Agreement (Attachment 1) with the City of Santa Ana for the FY 2021 Urban Areas Security Initiative (UASI) Grant Program.