City of Costa Mesa
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 22-947 Meeting Date: 12/6/2022
TITLE:
ACCEPTANCE OF RANDOLPH AVENUE AND ST. CLAIR STREET PARKING AND PEDESTRIAN IMPROVEMENT PROJECT, CITY PROJECT NO. 21-07
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:
Staff recommends the City Council:
1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, CA 92879 for the Randolph Avenue and St. Clair Street Parking and Pedestrian Improvement Project, City Project No. 21-07, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.
BACKGROUND:
On October 5, 2021, the City Council awarded a construction contract to All American Asphalt for the Randolph Avenue and St. Clair Street Parking and Pedestrian Improvement Project, City Project No. 21-07.
The scope of work for the project consisted of street rehabilitation, installation of new parking stalls at the center of Randolph Avenue and St. Clair Street, a new roundabout with landscaping, raised pedestrian crosswalk, medians with landscaping, and new striping and markings.
In addition, new speed humps along both directions of Randolph Avenue have been installed to reduce speeds and enhance safety. Rectangular Rapid Flashing Beacons have also been installed at the newly constructed raised crosswalk to allow for safe crossings for pedestrians. The location map is included as Attachment 1.
File #: 22-947 Meeting Date: 12/6/2022
ANALYSIS:
The work required by the contract documents was completed on October 14, 2022 to the satisfaction of the City Engineer. The final contract cost amounted to $412,154.94. A summary of the final costs is included as Attachment 2.
A summary of the costs is as follows:
Original Contract Amount: $382,725.50
Final Quantity Adjustments: $ 29,429.44
Final Contract Cost: $412,154.94
Quantity adjustments in the amount of $29,429.44 were due to completing digouts at specified locations along Randolph Avenue and St. Clair Street and to perform additional slurry sealing along Randolph Avenue. A change order was issued using Gas Tax (Fund 201) monies in order to fund the aforementioned improvements.
The final contract cost reflects a 7.7% increase to the original contract amount as a result of the aforementioned final quantity adjustments.
As of this date, there are no stop notices filed against the monies due to All American Asphalt, Inc.
Roundabout at Randolph Ave. & St. Clair St. Improvements along Randolph Ave.
ALTERNATIVES:
This item is administrative in nature, and there are no alternatives to be considered.
FISCAL REVIEW:
This project was funded from the Traffic Impact Fees Fund (Fund 214 - $138,200), Capital
File #: 22-947 Meeting Date: 12/6/2022
Improvement Fund (Fund 401 - $257,126), and Gas Tax Fund (Fund 201 - $16,829).
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This project worked towards achieving the following City Council goals:
· Maintain and Enhance the City’s Infrastructures, Facilities, Equipment and Technology · Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:
Staff recommends the City Council:
1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, CA 92879 for the Randolph Avenue and St. Clair Street Parking and Pedestrian Improvement Project, City Project No. 21-07, and authorize the City Clerk to file the Notice of Completion.
2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.