1 TDG Engineering, Inc.
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CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
TDG ENGINEERING, INC.
THIS
PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 17th day of January, 2023 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and TDG ENGINEERING, INC., a California corporation (entity information) (“Consultant”).
RECI
TALS
A. Ci
ty proposes to utilize the services of Consultant as an independent contractor to provide project engineering design services for Fairview Road active transportation improvements, as more fully described herein; and
B. Cons
ultant represents that it has that degree of specialized expertise contemplated within California Government Code s ection 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. Ci
ty and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No offi
cial or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NO
W, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SER
VICES PROVIDED BY CONSULTANT
1.1. S cope of Services. Consultant shall provide the profess ional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.
1.2. P rofessional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.
1.3. P erformance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet w
ith Consultant to review the quality of the work and resolve the ATTACHMENT 1
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matters of concern;
(b) R
equire Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Ter
minate the Agreement as hereinafter set forth.
1.4. Warranty . Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws , including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant s
hall indemnify and hold harmless City
from and agains t all claims, demands, payments, suits, actions, proceedings, and judgments including reasonable attorneys’ fees and costs, presented, brought, or recov ered against City for, or on acc ount of any liability under any of the above-m entioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.
1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employ ment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sex ual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.
1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other cons ultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services c ontemplated by this Agreement.
1.7. Delegation and As signment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City which shall not be unreasonably withheld. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cos t and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, s tatistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed c onfidential and shall not be disclosed by Consultant without written authorization by City. City s hall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Cons ultant shall be paid in accordance with the fee s chedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”). Consultant’s total compens ation shall not exceed One Hundred and Thirty-S even Thousand Five-
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Hundred and Sixty-Six Dollars ($137,566).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s servic es which have been c ompleted to City ’s reasonable satisfaction.
City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice s hall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized acc ounting principles and shall be made av ailable to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work . Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party s hall be respons ible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics, material s hortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party ex periences a Force Majeure Event, the pa rty shall, within fiv e (5) business days of the occ urrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimiz e its effec t.
Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to inc ur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrenc e and such failure to perform would constitute a material breach of this Agreement in the abs ence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.
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4.0. TERM AND TERMINATION
4.1. Term . This Agreement shall commence on the Effective Date and continue for a period of two (2) years , ending on January 16, 2025 unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by two (2) additional one (1) year periods upon mutual written agreement of both parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the exec ution of all or any part of the work c ontemplated by this Agreement, with or without cause, at any time, by providing five (5) business day s' written notic e to Consultant. The termination of this Agreement shall be deemed effective upon the date stated in the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable c osts incurred and professional serv ices satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effec tive date of termination in accordance with the fees set forth herein. In ascertaining the professional servic es ac tually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the serv ices contemplated herein whether delivered to the City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and cons truction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City . Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole ris k and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant s hall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insuranc e company admitted to do busines s in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:
(a) C
ommercial general liability, including premises -operations, pr
oducts/completed operations, broad form property damage, blank et c
ontractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate. (b) B
usiness automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.
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(c)
Workers’ compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the C ity, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) P
rofessional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverag e
s
hall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insuranc e
dur
ing the life of this Agreement and for three years after completion of the w
ork hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premis es owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, until thirty (30) days after written notice is given to City.” Consultant shall provide thirty (30) days written notice of any material change in coverage.
(c) Other insurance: “The Consultant’s insurance c overage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, ex cept with respect to the limits of the insurer’s liability.
5.3 . Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City 6 TDG Engineering, Inc.
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is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5. 4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.
5. 5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
C
onsultant shall desi gnate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.
C
onsultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
TDG Engineering, Inc.
8484 Georgia Avenue, Suite 800
Silver Spring, MD 20910
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (301) 927-1900 Tel: (714) 754-5180
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Attn: Roswell Eldridge Attn: Jennifer Rosales
C
ourtesy copy to:
C
ity of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
6.5. Drug -Free Workplace Policy . Consultant shall provide a drug-f ree workplace by complying with all provisions set forth in City’s Council Policy 100-5 , attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6.6. Attorneys’ Fees . In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.7. Governing Law . This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s
prior written consent which shall not be unreasonably withheld. Any attempted assignment, transfer, s ubletting or encumbrance shall be v oid and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City , its elected officials, offic ers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected offic ials, officers, agents and employees to the extent arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors , in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omiss ions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, offic ers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, 8 TDG Engineering, Inc.
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and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Cons ultant exceed Consultant’s proportionate percentage of fault. This provision s hall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant s hall have no power to incur any debt, obligation, or liability on behalf of City or otherwise ac t on behalf of City as an agent. Neither City nor any of its agents s hall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Cons ultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be respons ible for any and all payment of Income Tax, Social Security , State Disability Ins urance Compensation, Unemployment Compensation, and other payroll deduc tions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reas on of the independent contractor relationship created by this Agreement.
Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnific ation arising under this paragraph.
6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant prov iding s ervices under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the pay ment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be t he responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require. 9 TDG Engineering, Inc.
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6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
6.1 4. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15 . Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code s ection 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.1 6. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.1 7. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
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6.1 8. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.1 9. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
6.21 . No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.22 . Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.23 . Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.2 4. Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.2 5. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.2 6. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party , is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations. 11 TDG Engineering, Inc.
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6.2 7. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.2 8. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[S
ignatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONSULTANT
__________________________________ Date: __________________________ Signature
__________________________________
[Name and Title]
CITY OF COSTA MESA
__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Ruth Wang
Risk Management
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APPROVED AS TO CONTENT:
__________________________________ Date: __________________________ Jennifer Rosales
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Carol Molina
Finance Director
EXHIBIT A
REQUEST FOR PROPOSALS
EXHIBIT B
CONSULTANT’S PROPOSAL
City of Costa Mesa
Engineering Design Services
FAIRVIEW ROAD
ACTIVE TRANSPORTATION
IMPROVEMENTS
RFP NO. 23-07
December 16, 2022
1 CO VER LETTER 1
2 B ACKGROUND AND PROJECT SUMMARY SECTION
Local Understanding 3
P roject Understanding 3
P roject Objectives 4
3 PR OJECT APPROACH AND METHODOLOGY
Pro ject Approach 5
C hallenges and Solutions Matrix * 8
4 Q UALIFICATIONS, ORGANIZATION, AND KEY STAFF
Relevant Experience 9
P roject Management 1 0
Key Staff Resumes 1 1
O rganizational Chart * 15
5 S COPE OF SERVICES 16
6 E XPERIENCE AND RECORD OF SUCCESS
ON SIMILAR PROJECTS
P roject Matrix * 22
F EE SCHEDULE
A ppendix B Fee Schedule has been submitted in a separate file. 7 F INANCIAL CAPACITY, DISCLOSURE, AND
P ROFESSIONAL SERVICES AGREEMENT
Financial Capacity 2 3
Disclosure 2 3
Exceptions and Conditions 2 3
8 FORMS
Vendor Application Form* 24
Ex Parte Communications Certfication* 2 6
Disqualifications Questionnaire* 2 7
Disclosure of Government Positions* 2 9
Company Profiles and References* 3 1
Bidder/Applicant/Contractor Campaign Contribution* 35 * Not included in page limit in accordance with the RFP
TABLE OF CONTENTS
ENVISIONING WHAT COULD BE, THEN BUILDING IT
527 W. 7 TH STREET, SUITE 701
LOS ANGELES, CA 90014
213.257.8680
TOOLEDESIGN.COM
December 16, 2022
City of Costa Mesa
Public Works Department
Attn: Stephanie Urueta
77 Fair Drive, 1
st Floor
Costa Mesa, CA 92626
Submitted online via PlanetBids
RE: R equest for Proposals for Engineering Design Services for F airview Road Active Transportation Improvements; RFP No. 23-07 Dear Stephanie Urueta and Members of the Selection Committee:
TDG Engineering, Inc. (TDG), an affiliate of Toole Design Group, LLC, has reviewed your Request for Proposals (RFP) and assembled a team specifically tailored to meet the City’s needs of safe, intentional, and accessible pedestrian and bicycle infrastructure that connects to the larger current and forthcoming regional network of the City of Costa Mesa. This proposal is valid for a minimum of 180 days following submission.
TDG recognizes the unique context in which the Fairview Road Active Transportation Improvement project enhances the vitality of the City’s active transportation commuters.
This project serves as a vital piece of the regional bicycle network by establishing the looped connection between Huntington Beach, Costa Mesa, and Newport Beach. In the midst of providing connectivity, it reinforces a safe multimodal experience by envisioning an environment where all types commuters can travel and interact with each other with minimal interruptions.
At TDG, ethics, empathy, and equity inspire and guide everything we do. These values compel us to design and build places and mobility networks that are safe, efficient, and sustainable.
We envisions environments where everyone—regardless of their race, abilities, economic status, or location—can walk, bike, wait, linger, and thrive. We are a mission driven full-service planning and design firm focused Complete Streets, multimobility, sustainable transportation, placemaking, and equitable engagement strategies.
TDG will serve as the prime consultant, and will provide project management, analysis, design, and engineering services for the project. We are pleased to partner with KDM Meridian . KDM Meridian will provide surveying and right-of-way documentation support in the preliminary and final design stages of the project. KDM Meridian has been at the forefront of providing quality surveying and field verification services throughout Southern California, including providing their services to the City of Costa Mesa.
ENVISIONING WHAT COULD BE, THEN BUILDING IT
TDG has assembled an expert team of transportation and civil engineers with unmatched experience in creating feasible, maintainable, and effective public realm improvements. Daniel David, Jr., PE will serve as the Project Manager. Daniel has over 12 years of engineering and project management expertise in Southern California, leading complex, multidisciplinary teams from preliminary design to construction. Gwen Shaw, PE will be Deputy Project Manager and will provide day-to-day support in preliminary design and community outreach. Adam Vest, PE, PTOE will serve as Principal-in-Charge. Adam has successfully overseen similar multimodal transportation projects and has extensive experience in developing planning and engineering solutions that support mobility, safety, and connectivity for all users. Amalia Leighton Cody, PE, AICP and Jeremy Chrzan, PE, PTOE, LEED AP® will serve as Civil Design Quality Assurance/ Quality Control (QA/QC) Lead and Active Transportation QA/QC Lead, respectively. Amalia and Jeremy have over 40 years of combined engineering experience and will provide quality control reviews throughout the design process to address issues of implementation and constructability.
Together with the community of Costa Mesa, the TDG Team is posed to take on the challenges and opportunities presented by the Fairview Road Active Transportation Improvements project.
If you have any questions, please contact Project Manager Daniel David at 213.257.8680 x410 or [email protected]. Thank you for the opportunity to submit this proposal for the Fairview Road Active Transportation Improvement project in the City of Costa Mesa.
Sincerely,
Roswell Eldridge
Executive Vice President | Chief Operating Officer
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.3
2 BACKGROUND AND
PROJECT SUMMARY
SECTION
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
3 PROJECT UNDERSTANDING
TDG understands that a “road diet” will
be required for the Fairview Road Active
Transportation Improvements Project. This
will provide the necessary space to develop
a safer, more comfortable environment for
people walking and biking, while improving
transit accessibility and bus stop amenities,
and maintaining motor vehicle flow along
the Fairview Road corridor. The work for the
project includes upgrading the existing Class
II bike lanes to Class IV separated one-way
bike lanes in the northbound and southbound
directions of Fairview Road from Newport
Boulevard to Fair Drive.
LOCAL UNDERSTANDING
Costa Mesa is a city that possesses a deep
interest in providing its community a robust
quality of life. This is palpable through its
commitment to public safety, the numerous
city-funded programs that highlight public
health, and the intensive investment made
in planning for the future of their active
transportation commuters through plans,
reports, studies, and successful grant
applications. The City keeps a close ear to its
vibrant active transportation community and
understands that the most powerful asset of a
community is the will of its constituents. Many
communities would serve well to take note
and emulate the City of Costa Mesa.
Fairview Road just north of Valley Forge where the
proposed bus boarding island, HAWK signal, high-visibility crosswalks, and Class IV bike lanes will be installed.
TDG ENGINEERING
4 TDG is looking forward to working with
the City to identify the most appropriate
and feasible treatment to separate the
bicycle facilities and adjacent travel lanes,
incorporating considerations for maintenance,
safety, cost efficiencies, sustainability, and
overall comfort for people biking along and
across Fairview Road.
TDG will provide the final design of floating
bus boarding islands just north of the Fairview
Road and Valley Forge T-Intersection. The
bus boarding islands will be accompanied
by high-visibility crosswalks, ADA-compliant
curb ramps, pedestrian refuges, and the
installation of a Pedestrian Hybrid Beacon
(HAWK) Signal. Throughout the project
limits, TDG will provide recommendations
for additional curb ramps that require
upgrade for ADA-compliance and commercial
driveways that can provide better access to
pedestrians with disabilities by reconstructing
them to the City’s driveway standards.
PROJECT OBJECTIVES
TDG is committed to creating spaces where
people can move freely and intuitively and
become a part of the community rather just
moving through it. Our design objectives
will be to optimize the experience of people
walking, biking, and taking transit on Fairview
Road within the project limits. We are
confident that the roadway width on Fairview
Road provides the capacity to reassign and
reclaim space to assist in improving existing
conditions. TDG recognizes this project as
a great opportunity to upgrade the current
infrastructure by installing the most current
curb ramps, driveways, traffic control devices,
and signals in the industry. Our experience
leading some of the industry’s most innovative
design guidelines (e.g., AASHTO 5
th Edition
Guide for the Development of Bicycle Facilities,
Los Angeles Supplemental Street Design Guide,
AC Transit Multimodal Corridor Guidelines) will
ensure that all proposed design treatments will
prioritize safety, comfort, and equity to best
serve the community.
The existing northwest Avocado Street/Fairview Road
intersection corner would benefit from ADA curb ramp
upgrade. The existing commercial driveway complies
with the current City standards and is an ideal
example of a commercial driveway that preserves
pedestrian access continuity through the driveway.
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
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3 PROJECT APPROACH
AND METHODOLOGY
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
5 pedestrian crossing visibility, and addressing
pedestrian safety issues at uncontrolled
crossing according to FHWA’s Safe
Transportation for Every Pedestrian (STEP)
Guide. It is expected to reduce the percentage
of crashes at this location up to 55% after
implementation of the HAWK Signal. TDG has
designed and developed final construction
plans for HAWK Signals on streamlined
implementation timelines across the nation
that both match the local preferences and
have had the privilege of being constructed.
Each HAWK Signal designed by TDG considers
the unique complexity that each intersection
and crossing presents and places pedestrian
safety at the forefront of the design’s core
objective. For the crossing on Fairview Road,
we have identified how vital it would be for
the HAWK Signal to harmoniously engage
with the surrounding proposed pedestrian
and bicycle infrastructure such as th e curb
ramps, bus boarding island, potential bike
ramps, and existing bus stops. Without the
proper advanced warning and education,
HAWK Signals can pose confusion amongst
motorists. Placing the appropriate signage
and pavement markings ahead of the crossing
will be imperative to increase safety and
visibility of pedestrians to motorists and
people on bikes and scooters.
REDUCED CROSSING DISTANCES
The existing cross section of Fairview Road
evolves in configuration with six lanes
between Fair Drive and Wilson Street at the
northern project limits and four lanes between
Wilson Street and Newport Boulevard to the
south near CA 55. Through the Costa Mesa
Pedestrian Master Plan, the community
has requested crossing improvements be a
priority when improving active transportation
infrastructure. TDG has identified locations
where curb extensions can be recommended
along the project corridor that would
effectively reduce crossing distance for
pedestrians, function as a traffic calming
PROJECT APPROACH
The following section provides details on how
the TDG Team will approach the Fairview Road
Active Transportation Improvement project.
SAFETY
Being a major arterial, Fairview Road was
designed to carry motor vehicles at relatively
high speeds efficiently while providing direct
access to limited access roadways such as the
Costa Mesa Freeway (CA 55) and Interstate
405. However, with only 15,000 vehicles per
day and six lanes of travel, the roadway is
significantly overbuilt and results in relatively
high speeds with minimal disruption for
motorists. This generally contradicts an
environment that is safe or comfortable for
people not in a motor vehicle. Fairview Road
serves multiple bus routes (i.e., OCTA bus
routes 47, 55, and 178), provides direct access
to several schools (i.e., Orange Coast College,
Costa Mesa Middle School), and is one of the
few longer distance north-south routes in the
City, and therefore safety and convenience is
paramount to all types of users, especially
the most vulnerable. By increasing safety for
the most vulnerable users, this will directly
correlate to increased safety for motorists,
while creating a comfortable environment
necessary for welcoming users of all ages
and abilities, and facilitating community and
economic productivity. Safety is primarily a
function of design and it is at the forefront
of all TDG projects. Our approach minimizes
the risk of a severe crashes for all modes
through safety countermeasures we regularly
design for clients across the country. We will
draw from our experiences as the national
leaders in Vision Zero planning and active
transportation design guidance.
PEDESTRIAN HYBRID BEACON
SIGNAL DESIGN
Pedestrian Hybrid Beacon (HAWK) Signals is
the strongest countermeasure for reducing
pedestrian-related crashes, increasing
TDG ENGINEERING
6 device for motorists, improve pedestrian
visibility, all while concurrently maintaining
comfort for bicyclists in their separated lane.
The intersections on Fairview Road that would
benefit from curb extensions are listed below:
Valley Forge at Fairview Road
Wilson Street at Fairview Road
Avocado Street at Fairview Road
TDG worked exclusively with the City of Los
Angeles to prepare the City of Los Angeles
Supplemental Street Design Guide that
includes several design recommendations
for floating curb extensions amongst other
pertinent street designs that a project such
the Fairview Road Active Transportation
Improvement project can benefit from. We will
use our in-depth multimodal expertise and this
guide to recommend curb extension treatments
to the City of Costa Mesa for locations such as
the HAWK Signal and bus boarding island at
the Fairview Road/Wilson Street intersection,
and various T-Intersection along the corridor.
HIGH-COMFORT BICYCLE FACILITIES
Separated bicycle lanes are a proven safety
countermeasure for all roadway users, not
just people biking. By providing dedicated
and well-defined space for people to bike,
expectations are clarified for all roadway
users. TDG is a recognized leader in the
planning, design, and implementation of
separated bicycle facilities, and we will
leverage that expertise to deliver high-quality,
comfortable, and safe facilities for all abilities
and ages. The context of Fairview Road
changes along the corridor (e.g., six lanes
to the north, four lanes to the south) and we
will work with the City to define trade-offs
and appropriate design criteria for selecting
the most appropriate design treatments to
accommodate the various user needs of
Fairview Road. There are several options to
create a separated bike lane, including painted
buffers with K-71 bollards, raised concrete
median buffers, or some combination of
both of those depending on roadway context.
There are safety, maintenance, and education
considerations for any treatment and we
will define those clearly through necessary
design memorandums For example, a
concrete barrier as a separation treatment
are generally the safer and more comfortable
option for bicyclists, however they may not
be the most cost effective and may introduce
TDG has prepared state-of-the-practice manuals for agencies that provide guidance for safety-focused multimodal designs with the presence of bicycle facilities.
60' TO 140'
BUS BULB
(SEE NOTE 2)
10'
FROM
CROSS-
WALK
≈ 2.0%
≈ 8.0%
1.5% TYP.
2% MAX
8' TO 10'
BUS BULB
(SEE NOTE 1)
DESIGN MAY VARY
BASED ON CURB
RAMP DESIGN
(SEE NOTE 16)
A
8 TYPE C (MODIFIED)
CURB (SEE NOTE 10)
EXISTING SIDEWALK
OR GROUND
1.5% TYP.
2% MAX
EXISTING SIDEWALK
OR GROUND
1.5% TYP.
2% MAX
REPAIR OR
RECONSTRUCT
STREET PAVING AS
NECESSARY
(SEE NOTE 4)
REPAIR OR
RECONSTRUCT
STREET PAVING AS
NECESSARY
(SEE NOTE 4)
5' x 8' MIN. BOARDING
AND ALIGHTING AREA
(SEE NOTE 1)
TYPICAL SECTIONS AT FLOATING BUS BULBA
8 SHALLOW ROAD CROSS SLOPES
STREET
STREET
SIDEWALK
2% MAX
BIKE LANE
5% TYP.
8.33% MAX
FLOATING BUS BULB
SIDEWALK ELEVATION BIKE LANE
2% MAX
5% TYP
8.33% MAX
BIKE LANE
1.5% TYP.
2% MAX
8' TO 10'
BUS BULB
(SEE NOTE 1)
TYPE C (MODIFIED)
CURB (SEE NOTE 10)
BIKE LANE
DEPRESSED CURB
TYPE G (MODIFIED)
BATTERED CURB
(SEE NOTE 12 AND SHEET 2)
EXISTING
ROADWAY TO
BE REMOVED
EXISTING
ROADWAY TO
BE REMOVED
C
9 SIDEWALK
ELEVATION BIKE
LANE (SEE NOTE 15)
RAISED,
UNWALKABLE
MEDIAN
PEDESTRIAN HANDRAIL
(SEE NOTE 13 AND S-463)
EXISTING CURB TO REMAIN
OR REPLACE WITH TYPE G
BATTERED CURB
EXISTING CURB TO REMAIN
OR REPLACE WITH
DEPRESSED CURB
SECOND CROSSING
IS PREFERABLE,
BUT NOT REQUIRED
(SEE NOTE 14)
E
9 SIDEWALK
ELEVATION BIKE
LANE (SEE NOTE 15)
SIDEWALK
PANEL
REPLACEMENT
AS NECESSARY
1.5% TYP.
2% MAX
SIDEWALK
PANEL
REPLACEMENT
AS NECESSARY
1.5% TYP.
2% MAX
UNWALKABLE/
VEGETATED
AREA (TYP)
SEE ALTERNATIVE A
ALTERNATIVE A
1 FT WIDE
DIRECTIONAL
INDICATOR STRIP
1 FT WIDE
SIDEWALK, 2%
MAX SLOPE
BIKE
RAMP
(TYP.)
ASSUMED
DRAINAGE FLOW
INSTALL INLET AND
CONNECTION TO
STORMWATER SYSTEM
(SEE NOTE 20)
TYPICAL SECTIONS AT FLOATING BUS BULBB
8 STEEP ROAD CROSS SLOPES B
8 D
9 OFSHEETSTANDARD PLAN NO. VAULT INDEX NUMBER:
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FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
7 maintenance issues in the future, whereas
paint and bollard separation does not provide
full protection for users but is more cost-
effective and may provide better access to
adjacent land uses by emergency vehicles.
BUS STOP DESIGN
The City has identified an opportunity to install
a bus boarding area with the HAWK signal just
north of the Fairview Road and Valley Forge
T-Intersection. Designing a safe and functional
bus stop in this transit corridor will be essential
to empower pedestrians to cross the street and
bike lanes to wait, board, and alight comfortably.
TDG is North America's leading expert in
designing bus stops with separated bike
lanes, including recent design guidelines and
design details for AC Transit and the City of Los
Angeles. We will use this expertise to provide
the City with intentional, feasible, and safety-
focused bus stop designs at this location.
HIGH-VISIBILITY CROSSWALKS
High-visibility crosswalks are an effective way
to improve pedestrian visibility at crossing
locations along the Fairview Road corridor.
Painting high-visibility crosswalk markings
is a countermeasure that addresses safety
issues such as inadequate conspicuity,
motorists not yielding to pedestrians in
crosswalks, and conflicts at crossing locations
that may be experienced by pedestrians
at the crossings along Fairview Road. TDG
recommends painting and updating crosswalk
markings in all crossing areas within the
project limits including crossings running in
the north-to-south direction, parallel with
Fairview Road.
UPGRADED PEDESTRIAN FACILITIES
According to the City’s Active Transportation
Plan and Pedestrian Master Plan, providing
pedestrians with ADA-compliant infrastructure
is a major component to successfully improve
the active transportation facilities throughout
the City. TDG will recommend and design
curb ramps that are suitable for upgrades
that conform to the latest ADA standards.
Commercial driveways along Fairview Road
will be identified to provide recommendations
for reconstruction to comply with the City’s
commercial driveway standard.
QUALITY ASSURANCE AND
QUALITY CONTROL
TDG has a reputation for high-quality work
and outstanding performance on design and
planning projects throughout North America.
We employ a rigorous Quality Assurance/
Quality Control (QA/QC) program to control the
quality of our work and that of our vendors. Our
utmost goal is to exceed client expectations.
Every TDG project is assigned a Principal-
in-Charge, a senior staff member who takes
personal responsibility for TDG’s performance
on the project. At the project outset, the
Project Manager and Principal-in-Charge
work with the project team to discuss the
appropriate QA/QC process. Even before
a project begins, the project manager has
considered the time required to appropriately
review and approve all project deliverables as
part of the proposed cost and schedule. TDG
keeps internal documentation of our rigorous
review process, providing our clients the
confidence that projects are backchecked to
ensure they meet the highest standards.
TDG has identified several locations that may currently pose difficulties in ADA access and be uncomfortable for pedestrians while crossing.
TDG ENGINEERING
8 CHALLENGES AND
SOLUTIONS
TDG has encountered common
challenges and lessons
learned while developing and
implementing multimodal
engineering design projects. As
practical problem-solvers, we are
motivated by these challenges
and inspired by each community’s
unique perspectives. You can
trust us to minimize risk and to
translate your challenges into
unique, context-sensitive solutions
for the City of Costa Mesa.
HIGH-RISK ITEM PROPOSED SOLUTION
Project Schedule:
Making design decisions early
enough in the process to
complete the design within 180
calendar days
To achieve alignment with the City and between the potential utility owners early in the process, we will facilitate a kickoff meeting to vision, educate, make initial design decisions, and set the direction for what can be explored through the course of the project. Subsequently, there will be monthly progress meetings and design focus meetings at every milestone to track decisions and avoid derailing the project schedule.
Project Process:
Setting expectations between
City departments, members
of the community, and other
stakeholders
We will be clear and transparent in project communications, letting people know how their input will fit into the projects decision-making process. We can support the City with any updates to internal and external communications including project updates and presentation of basis of design for the project.
Project Communications:
Navigating complex community
conversations about this project
relative to other citywide
concerns such as traffic safety,
gentrification, growth, property
values, and houselessness
We will honestly acknowledge such topics at project events and practice empathetic listening. As issues come up during the project, we will be flexible and respond accordingly. Our team includes experts in strategic communication with the public and have diverse experiences with public engagement. Key staff on this project have worked on projects with community engagement tasks in Costa Mesa.
Design: Designing safer
multimodal conflict zones,
especially for those with
disabilities
We will design for the safety of all users by providing a clear sight lines and slow operational speeds for those with visual acuity, while providing clear tactile design that is detectable through material contrast or vertical/horizontal changes for those with low or no vision. Designing for accessibility is a complex endeavor for multimodal and shared street spaces. TDG is the author of the forthcoming AASHTO
Bike Guide update, which includes
detailed new guidance for such situations, Los Angeles Supplemental Street Design Guide , AC Transit Multimodal Corridor Guide , and the FHWA Accessible Shared Streets Guide .
Design: Mitigating conflicts
between people bicycling/
walking and people driving
We will explore creative humane infrastructure solutions, including converting the Class II bike lane on Fairview Road to a Class IV to make modal interactions more intuitive and free up space for and people on bikes, scooters, and in wheelchairs.
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.5
4 QUALIFICATIONS,
ORGANIZATION, AND
KEY STAFF
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
9 conducting three engaging design workshops
with community stakeholders, as well as
creating supplementary outreach tools. The
workshops included updates regarding the
four-year project timeline, information about
design alternatives for topics such as drainage
treatments and landscaping options, and roll
plots of the corridors for targeted one-on-one
discussions. Toole Design prepared materials
about the project for the City’s website and for
an interactive WikiMap to gather input from
stakeholders and interested residents.
BERKELEY SOUTHSIDE COMPLETE STREETS
BERKELEY, CA
TDG is leading the alternative analysis, public
engagement, and final design of the Berkeley
Southside Complete Streets project to meet the
City’s goals of ensuring safety, improving transit
reliability, and supporting the economic and
cultural vitality of the Southside neighborhood
and includes Bancroft Way, Fulton Street, and
Dana Street. The project must develop different
Complete Streets configurations solutions
for each corridor due to changes in land use,
transit service, and connectivity to the City’s
bicycle network serving one of the most active
university campus is California. The designs for
all four corridors will culminate in a cohesive
$7.3M federally funded construction package
anticipated to be delivered in December 2022.
Each segment has multiple modes competing
for space within the confined urban right-of-
way. This Complete Streets project aims to
reallocate space to the modes that transport
the highest numbers of people throughout the
Southside: buses, bicycles, and pedestrians.
The project team is utilizing landscaping,
concrete medians, and quick-build materials
to create accessible bus boarding islands,
two-way bike facilities on one-way streets,
and flexible curbside space. The project
resulted in signal modifications and new
signal design to accommodate the active
transportation elements.
RELEVANT EXPERIENCE
In the pages that follow we have included
an overview of some of our team's most
relevant projects.
TDG ENGINEERING
PASADENA UNION STREET CYCLE TRACK
PASADENA, CA
TDG worked with the City of Pasadena in the
concept and final design of a two-way curb-
separated bike lane on one-way Union Street
in Pasadena. The project included design of
an adjacent bicycle boulevard along Holliston
Avenue between Union Street and Cordova
Street. TDG prepared the concept designs of the
corridors, creating design details and advising
in the final design phase, and planning and
conducting all public outreach.
The design for the two-way separated bike
lane included logical and safe transitions at
the endpoints of the bike lane where it meets
more conventional street configurations.
Accommodating pedestrians at separated bike
lane crossings, intersections, and in reference
to on-street parking was key to the design.
The corridor required new bicycle signals to
accommodate two-way bicycle travel.
Union Street has numerous residential
and commercial driveways, many of which
required unique treatments at the separated
bike lane crossing, where motorists who
have grown accustomed to one-way traffic on
Union Street will need to look both directions
for bicyclists. These driveway treatments
required considerations for adequate sight
distance and will likely include raised and
recessed crossings, as well as elements to
alert motorists to their surroundings. TDG
looked for opportunities to incorporate green
infrastructure and low-impact design into the
separated bike lane features.
Given the highly technical design context of
this new two-way separated bike lane, Toole
Design staff were responsible for planning and
TDG ENGINEERING
10 FIRST STREET CORRIDOR SEPARATED
BIKEWAY PROJECT
BURBANK, CA
TDG developed concepts for a pair of one-way
separated bikeways (Class IV) along both sides
of N First Street and S Ikea Way in Burbank.
We developed a two-phased implementation
process that included a rapid implementation
on-street facility with no curbline changes and
a long-term curb-separated design. The rapid
implementation phase and concept allowed the
City to test the design and make adjustments
to the permanent design. The two long-term
design concepts included a constrained design
and a preferred design with easements on
private property for public benefit.
TDG is developing full PS&E plans for the
corridor, implementing separated bike lanes
in each direction, upgrading all ADA ramps in
the corridor, modifying existing medians, and
completing signal modification plans for traffic,
pedestrian, and bicycle signal upgrades.
WESTSIDE MOBILITY PROJECTS
LOS ANGELES, CA
TDG is currently leading planning, analysis,
engagement, and design for four active
transportation corridors in Council District
11 on the Westside, each of which connects
valuable community destinations. The corridors,
totaling nearly 13 miles in length, include a
variety of investments to improve bicycling in
multiple neighborhoods, including separated
bike lanes, bicycle signals, ADA upgrades, traffic
calming treatments (e.g., mini-roundabouts
and traffic circles, diverters, speed cushions),
and wayfinding. Full design PS&E are being
prepared for two of the corridors where the City
has $12.8M in construction funding available.
The project includes an intense engagement
effort that includes pop-up meetings at
neighborhood events, virtual meetings, and in-
person workshops.
BURTON WAY BICYCLE LANE
UPGRADE PROJECT
BEVERLY HILLS, CA
As a part of the Beverly Hills on-call contract,
TDG developed 100% signing and striping
plans for the Burton Way Bicycle Lane Upgrade
Project. As a popular East-West commuter
street segment that connects residents to City
Hall, local parks, and small business, the Burton
Way project aimed to upgrade the existing
standard bike lanes to buffered bike lanes. Our
team conducted site visits to inventory existing
transit stops, utilities, and to verify existing
aerial imagery and travel lane dimensions.
Through several meetings with the City team,
we established and applied a series of design
elements for the Burton Way project, including
green conflict markings through intersections,
driveways, and conflict zones, bikeway
transition from Class III to Class II facilities, and
included segments of Class IV protected bicycle
facilities using delineators for specific high-
conflict areas.
SANTA MONICA TRANSPORTATION
PLANNING AND ENGINEERING DESIGN
SERVICES ON-CALL
SANTA MONICA, CA
TDG currently holds a transportation planning
and engineering design services on-call with
the City of Santa Monica. Over the past four
years task orders have included detailed
safety analysis and investigation of priority
Vision Zero intersection; conceptual and
preliminary engineering design plans for
protected bike lanes; PS&E packages for safety
and active transportation projects across the
country; public engagement; and recently the
development of the City’s Outdoors Parklet
Manual. Our work has included detailed field
investigations, assessment of infrastructure
and signal hardware, review of traffic signal and
timing plans to ensure they are up to date and
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
11 meet expectations for pedestrian and bicyclist
safety, and traffic operations analysis to assess
delay impacts for roadway modifications (i.e.,
road diets, protected bike lanes, dedicated bus
lanes, etc.). The TDG Team recently developed
100% design plans, costs, and specifications for
safety improvements on the 2.4-mile Wilshire
Boulevard, a result of a large-scale planning
study we also led. Some of the final construction
materials for various projects include cost-
effective quick-build materials such as signing,
striping, bollards, and parking curb stops.
KDM MERIDIAN
19TH STREET BIKE TRAIL
COSTA MESA, CA
A bike path was to be designed and constructed
along 19
th Street from Placentia Avenue to the
Santa Ana River (Greenville-Banning Bikeway).
KDM Meridian performed the necessary
topographic survey and base mapping required
to support the design of this improvements
for their client. Survey scope of work included:
researching existing records at Orange County
Surveyor’s Office; performance of aerial
mapping, topographic field survey and cross-
sections, generation of centerline and right-of-
way, plotted in AutoCAD drawing format with all
observed topographic features, and delivery of
a topographic base map, accompanying datum/
notes, and site photographs.
RANDOLPH AVENUE
CROSSWALKS IMPROVEMENT
COSTA MESA, CA
The City of Costa Mesa required the design
ramp/crosswalk improvements at the
intersection of Randolph Avenue and St. Clair
Street and at a midblock location to the north
of the intersection. KDM Meridian performed
a topographic survey to review the existing
elevations. Survey scope of work included:
researching and obtaining record maps and
pertinent data from City of Costa Mesa and
County of Orange; survey of monuments/ties
to centerline location; and field recovery of
centerline monumentation to orient record data
and set control points sufficient for topographic
survey. The topographic survey consisted
of collecting all features at the six specific
locations identified and included hardscape,
culture, back of walk, curb, flowline, gutter
edge, grade breaks, driveways, and all
pertinent vertical information.
PROJECT MANAGEMENT AND
PROJECT MANAGER RESUME
DANIEL DAVID, JR., PE
PROJECT MANAGER
13 Years of Experience | TDG: 2022-Present
Master of Business Administration, University of California, Irvine Bachelor of Science, Civil Engineering,
California State Polytechnic University, Pomona
Professional Engineer: CA
Daniel is a professional engineer with
comprehensive experience in delivering
transportation and public works projects
at the state, regional, and local levels.
His experience includes delivering active
transportation and capital improvement
projects through their planning, design, and
construction phases, preparation of final
construction documents, and design for ADA
required improvements and retrofittings that
focus on improving the walking experience
for pedestrians. Daniel uses his experience in
project delivery and roadway design to serve
various communities by enhancing the quality
of life for the people within them via viable
and user-focused engineering solutions.
For the Fairview Road Active Transportation
Improvement project, Daniel plans to utilize
his experience in delivering projects from
conceptual design through construction to
attentively guide this improvement through
completion. He has experience delivering
TDG ENGINEERING
12 projects from conceptual design through
construction and uses this experience to
successfully lead his projects. Daniel's
approach to project management involves
clear communication, supported by structured
and transparent project work plans tailored
to the needs of his clients. He leverages the
strengths of his integrated team and guides
the production high-quality devliverables.
Berkeley Southside Complete Streets,
Berkeley, CA
Daniel is leading the preparation and
development of the Technical Provisions for
the redesign of four corridors in Berkeley's
Southside neighborhood. This redesign of
the corridor promotes safe and connected
movement of pedestrians through transit
lanes and separated bikeways, and provides
improvements to pedestrian facilities.
Daniel is responsible for generating the
appropriate language within the technical
provisions for the corridor project to include
in the final construction bid package. Daniel
cross-coordinates with multiple disciplines
that are involved in the project to deliver a
comprehensive set of Technical Provisions to
be included in the final PS&E package that will
be used for construction.
Pedestrian ATP/ADA Required
Improvements, Pomona, CA
Daniel served as the Lead Design Engineer for
the Active Transportation Project and ADA-
compliant improvements for five intersections
on a major arterial street. His responsibiilities
included the civil/roadway design and
preparation of the final construction
documents of the improvements to increase
pedestrian safety and promote mobility in
selected areas in the community.
KEY STAFF RESUMES
Resumes of key staff are provided on the
following pages.
ADAM VEST, PE, PTOE
PRINCIPAL-IN-CHARGE
19 Years of Experience | TDG: 2019-Present
Master of Science, Civil Engineering, University of Kentucky Bachelor of Science, Civil Engineering, University of Kentucky Professional Engineer: DC, FL, MD, PA, VA
Professional Traffic Operations Engineer
For the past 19 years, Adam has led
complex urban transportation planning and
engineering projects for local and state
agencies, private developers, and academic
research institutions across North America.
Adam’s work incorporates a human-scaled,
Complete Streets approach to transportation
planning and engineering, and he develops
innovative solutions that support mobility,
safety, and connectivity for all users. Adam
understands how to effectively convey critical
project impacts and creative solutions to
community members and key stakeholders.
First Street Corridor Separated
Bikeway Project, Burbank, CA
Adam is serving as the Project Manager
for this final design project that includes
separated Class IV bike lanes, ADA ramp and
median upgrades, lane reduction, and signal
modifications at all corridor intersections.
Prior to the final design work, Adam led
development of a series of conceptual design
plans and worked closely with the City to
establish design standards for Class IV
facilities in the City. The conceptual design
work included traffic analysis to assess
impacts by lane reductions and narrowing,
signal modifications, and incorporation of the
bike facilities.
Giant Road Cycle Track Design, San Pablo, CA
Adam is serving as Project Manager for
this project. TDG is completing signing and
marking plans for a two-way separated
bike lane on Giant Road, including a signal
modification to incoporate bike signals.
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
13 AMALIA LEIGHTON CODY, PE, AICP
CIVIL DESIGN QA/QC LEAD
20 Years of Experience | TDG: 2017-Present
Bachelor of Science, Civil Engineering, University of Washington Professional Engineer: CA, WA
American Institute of Certified Planner s
Amalia is a civil engineer and planner who
brings significant experience in designing
roadway projects. Her projects often
include roadway and intersection design,
stormwater management (typically low-
impact development and green infrastructure
facilities), ADA requirements, traffic calming,
and utility infrastructure relocation. She
brings 20 years of experience delivering
projects of similar scales to public sector
clients on the West Coast.
Santa Monica Wilshire Boulevard Safety
Study, Santa Monica, CA
Amalia assisted the TDG Team on a detailed
safety study of the 2.4-mile stretch of Wilshire
Boulevard in the City of Santa Monica. The
team led a detailed quantitative and qualitative
safety and traffic analysis to understand
current conditions, including a full-day Road
Safety Audit. TDG oversaw the development
of 30% design plans and cost estimates
for systemic and hot-spot countermeasure
locations on the corridor, including detailed
designs at seven intersections.
Solano Avenue Complete Streets Plan,
Albany, CA
Amalia served as the Principal-in-Charge
for the development of a concept design
for the renovation of Solano Avenue. The
concept design incorporated existing transit
service, heavy vehicle movements, surface
drainage and rain gardens, landscaping and
placemaking elements, traffic calming features,
parking and access management, intersection
reconfigurations, and curbside management.
JEREMY CHRZAN, PE, PTOE, LEED AP®
ACTIVE TRANSPORTATION QA/QC LEAD
23 Years of Experience | TDG: 2014-Present
Bachelor and Master of Science, Civil Engineering,
Drexel University
Professional Engineer: CA, CO, CT, DC, DE, FL, GA,
IN, MD, MN, NJ, PA, TX, VA
Professional Traffic Operations Engineer
LEED® Accredited Professional
NACTO Certified Trainer
Jeremy is a Professional Engineer with
experience in transportation, municipal,
and site engineering projects. Jeremy uses
his technical knowledge of design standard
and quality control review to identify key
project issues and identify viable engineering
solutions. Jeremy combines years of design
experience to identify key project issues and
practical solutions for multiple modes of
transportation, including motor vehicles, mass
transit, pedestrians, and people on bicycles.
Union Street Cycle Track,
Pasadena, CA
Jeremy served as the Engineer of Record for
the signing and pavement markings for a two-
way cycle track along Union Street to provide
a low-stress bicycle route along the corridor.
He provided recommendations to address
universal design for pedestrians and for a
variety of design treatments at signalized
intersections and unsignalized driveways
to address conflicts between bicyclists,
motorists, and pedestrians.
Los Angeles Supplemental Street
Design Guide, Los Angeles, CA
Jeremy served as a senior engineer for the
development of the Los Angeles Supplemental
Street Design Guide and Los Angeles
Department of Transportation design details
to address safety issues and accommodations
for active transportation and traffic calming.
TDG ENGINEERING
14 GWEN SHAW, PE
DEPUTY PROJECT MANAGER
7 Years of Experience | TDG: 2017-Present
Bachelor of Science, Civil Engineering, Portland State University Professional Engineer: OR
Gwen is an engineer with experience in
both the public and private sector thinking
about and designing for people. Gwen’s
projects focus on multimodal transportation
environments, alternatives analysis, public
outreach, and geometric design of pedestrian
and bicycle infrastructure. Gwen has developed
conceptual cross-sections and plan views
for corridors and intersections on multiple
projects. She brings background in planning,
designing, and implementing temporary
demonstration projects for alternative uses of
the public space.
Cupertino Bike Boulevards, Cupertino, CA
Gwen assisted in preparing schematic designs
for a set of proposed Class III Bike Boulevards.
As one of the designers, she worked with the
team to provide a comprehensive network of
low volume, low stress corridors accessible
by users of all ages and abilities. Gwen
focused on providing a complete set of
recommendations so that barriers to riding or
walking in Cupertino are no longer a concern
on these newly designed corridors.
Outer Powell Transportation Safety Project,
Portland, OR
Gwen is assisting the project team in the
development of a concept-level design to
improve safety for all modes of travel along
the Outer Powell high crash corridor. The
team evaluated cross-section, intersection
treatment, and other multimodal features
to determine the preferred design. Gwen is
helping with the development of graphics
for both the technical memorandum and
the public outreach information to clearly
describe the concept to stakeholders.
TREVOR LIEN
ENGAGEMENT LEAD
7 Years of Experience | TDG: 2022-Present
Master of Urban and Regional Planning,
University of California, Irvine
Bachelor of Science, Kinesiology,
California Polytechnic State University, San Luis Obispo Federal Aviation Administration Part 107 Commercial Drone Pilot Trevor is a Project Planner with a strong
command of multimodal planning for first-/
last-mile, active transportation, and Safe
Routes to School plans. Trevor specializes in
corridor and network improvement planning
for pedestrian, bicycle, and transit users in a
way that translates fundamental needs into
implementable projects. Trevor is a current
resident of Huntington Beach.
Costa Mesa Pedestrian Master Plan,
Costa Mesa, CA
Trevor served as the Project Planner on this
project. Core outcomes included pedestrian
focused improvement planning at pre-
identified pedestrian opportunity zones
citywide. His responsibilities functioned to
weave together data analysis and mapping
with community outreach and engagement to
prepare mitigations to identified concerns.
OCTA Active Transportation Support
Services, Orange County, CA
Trevor served as the Project Planner in
charge of the successful submittal of ATP
Cycle 6 grant applications for the OCTA
participating agencies. Primary responsibility
included serving as the technical assistance
reviewer for applications composite value of
over $10M. Trevor coordinated with numerous
agencies to develop project scope and scale,
provide multiple detailed narrative review of
applications to increase competitiveness, and
filter needed technical submittal details for
critical modifications.
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
15 CITY OF COSTA MESA
T TDG Engineering
K KDM Meridian
*
Staff located in TDG's Los Angeles office, which is
only 90 miles from the City of Costa Mesa
PRINCIPAL-IN-CHARGE
Adam Vest, PE, PTOE * T
PROJECT MANAGER
Daniel David, Jr., PE * T
Daniel David, Jr., PE * T
Jesse Peoples, PE, TE T
Sofia Duran, PE * T
Yasmin Fuseini-Codjoe* T
DESIGN
Trevor Lien* T
Malia Schilling* T
Danielle Parnes* T
Gwen Shaw, PE T
ENGAGEMENT
QA/QC LEADS
Amalia Leighton Cody,
PE, AICP (Civil Design) T
Jeremy Chrzan,
PE, PTOE, LEED AP®
(Active Transportation) T
Richard Maher, PLS K
Patrick Earl, PLS K
Trevor Lien* T
DATA COLLECTION/SURVEYING
DEPUTY PROJECT MANAGER
Gwen Shaw, PE T
ORGANIZATIONAL CHART
The organizational chart below shows the
overall organization of the project team for
the Fairview Road Active Transportation
Improvements project.
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.6
5 SCOPE OF SERVICES
TDG ENGINEERING
16 primarily be surface-level construction
with a low-risk of underground utility
interference. The City has stated that the
non-compliant ADA curb ramps are scheduled
to be upgraded in another ongoing project,
which reduce the needs for 10' horizontal
and vertical control intervals that the RFP
requests throughout the entire project.
We believe this method provides the City a
significant cost saving, while still providing
the necessary detail required for quality
construction bid package.
A topographic base map will be developed
by aerial photogrammetric methods
between Newport Blvd and Fair Drive. This
photogrammetric mapping will include
vectorized CAD linework of improvements and
a geo-reference color orthophoto. A detailed
augmentation by ground survey at the midblock
HAWK signal between Loyola Road and Valley
Forge with a pedestrian refuge island, and
bus boarding islands will be performed. Aerial
mapping will include complete instersections
and the area within the City right-of-way. Aerial
mapping will be planimetric (no contours),
however elevations in the area of the ground
survey detail will be in terms of NAVD88 and
referenced to the nearest Orange County Bench
Mark. Existing survey monuments will be used
to establish record centerline and right-of-
way. Survey will include flow-lines top of curb,
driveways (width, X & Y), spandrels, pavement
striping, structures, walls, surface utilities,
poles, hydrants, catch basins, signs, valves,
and manholes. Mapping will be performed
using AutoCAD and plotted at 1” = 40’ scale
with one-foot interval contours.
PHASE 0: PROJECT MANAGEMENT
AND COORDINATION
Continuous communication with the City of
Costa Mesa and thorough organization will
be essential to meet the project final PS&E
target of completion within 180 calendar days
of the City’s Notice to Proceed. Our team will
use its expertise to ensure that this project
runs smoothly. TDG's Project Manager, Daniel
David, Jr., will be responsible for project
oversight and regular communication with
City and ATP Committee staff. He will be
supported by staff who advance phases
and provide regular updates on phase
status. A kickoff meeting, monthly progress
meetings, and reports will help maintain the
project schedule and strong communication
throughout the project.
PHASE 0 DELIVERABLES:
Kickoff meeting agenda and minutes
Virtual monthly meetings with City staff
Meeting agendas and minutes
Action Items Tracking Matrix
(updated biweekly)
Design Review Meetings (three in total)
Monthly progress reports and invoicing
PHASE 1: TOPOGRAPHIC SURVEY,
UTILITY RESEARCH, AND PROJECT
DATA COLLECTION
PHASE 1.1 TOPOGRAPHIC SURVEY
TDG's teaming partner, KDM Meridian, will
conduct the topographic survey to establish
the base files for the preliminary and final
PS&E designs. From our understanding of the
request scope of work and field observations
within the project limits, we recommend
that the design topographic base map be
developed using both aerial photogrammetric
methods and detailed augmentation by ground
survey at the proposed midblock pedestrian
crossing, bus boarding islands, and HAWK
signal location(s). This is recommended
because we understand this project to
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
17 PHASE 1.2 UTILITY RESEARCH
TDG proposes to utilize readily available utility
information (record drawings, topographic
survey, and field observations) for the
final design of the active transportation
improvement within the project. TDG will
prepare utility letters and coordinate with
relevant utility companies to collect record
drawings of the existing underground utilities
within the project limits to verify the utility
locations and identify conflicts should they
be present. Should there be an anticipated
conflict with utilities, TDG will utilize the
City-designated funds stated in the RFP to
pothole the areas of potential conflict to
receive additional information on the utility for
construction. Findings from the coordination
efforts will be plotted in an “Existing Utility
Base File” and submitted to the City to
reference and use in the final design plans.
PHASE 1.3 PROJECT DATA COLLECTION
TDG will deliver an Existing Conditions Data
Collection and Analysis Memo to specify
the team’s approach to data collection and
analysis. The memo will include the right-of-
way maps, assessor parcel maps, easement
information, available as-built plans, and
existing utility information to be requested
and used within the project limits to be
shown on the project plans. A site visit will
be conducted to verify existing physical
features such as roadway widths, signing and
pavement markings, pavement conditions, and
intersection operations including pedestrian
and bicycle operating conditions.
PHASE 1 DELIVERABLES:
Site Visit to confirm existing
data collection findings
Topography base map file
(in AutoCAD format)
The intersection of Wilson Street and Fairview Road would benefit form updated crosswalk markings and upgraded ADA ramps to improve pedestrian visibility and safety through the intersection.
TDG ENGINEERING
18 PHASE 2: PRELIMINARY DESIGN
PLANS AND COMMUNITY OUTREACH
PHASE 2.1 PRELIMINARY DESIGN
Using the existing plans and data retrieved
in the previous phase, we will assemble a
base map for the project intersections that
matches the existing conditions. This base map
will be used to generate the 30% Preliminary
Design and the corresponding final design
plans. TDG will prepare a Preliminary 30%
Design Plans that identify the proposed
pedestrian and bicycle infrastructure
improvements, traffic control devices, traffic
signals and modifications, pedestrian crossing
treatments, proposed high-visibility pavement
markings, and signage. TDG will highlight
pedestrian enhancements and traffic calming
opportunities such as curb ramp upgrades,
driveway reconstructions, curb extensions,
and road diet methods that supplement the
requested Class IV bike lane, HAWK signal, and
bus boarding islands being designed in this
project. While all improvements are expected
to be within existing City right-of-way, TDG
will identify any temporary construction or
permanent easements that may be needed
in the Preliminary Design Plans. One field
walk-through will be coordinated with City
staff at the City’s discretion to aid any design
discussions that warrant a site visit.
TDG assumes that the necessary traffic
studies have been completed by the City that
can provide documentation for the warrant
of the HAWK signal installation on Fairview
Road. However, in this phase, it would be
appropriate to explore conducting any
additional traffic studies or begin coordinating
any traffic signal modifications that are
required based on any of the approved
recommended preliminary designs. For
example, exploring removal of dedicated
right-turn lanes or channelized slip lanes
may needed to ensure the safest and most
comfortable bike facility is implemented
at locations with highest risk for conflict.
An optional phase will be shown in the fee
schedule outlining the estimated cost to
perform the traffic study, coordinate signal
modifications with the City, or coordinate any
service requirements with Edison should the
City request to proceed with these services.
Draft preliminary plans will be provided to
the City for comment with revisions occurring
in the 60% design plans. TDG will provide
draft responses to comments for the City's
consideration. TDG will prepare a preliminary
construction cost estimate based on the
items designed in the Preliminary 30% Design
Plans.
PHASE 2.2 COMMUNITY OUTREACH
We recognize community engagement and input
are vital for the success of this project. TDG
will provide support, prepare presentations,
and participate in one of the City’s Active
Transportation Committee meetings to present
the preliminary designs to the committee
members for input. Q&A and discussion is
expected following the presentation of the
committee meeting. Notes from this meeting
will be prepared and shared at the following
progress meeting for discussion.
TDG will plan, prepare, and conduct one
Public Workshop to identify and finalize the
preferred project design with the community.
TDG proposes the workshop to be up to two
hours in length with a combination of project
team presentations, Q&A, and discussions
surrounding any comments the community
may have. At the workshop, the project team
will present the revised Preliminary 30%
Design Plans that include any revisions made
from comments received from committee or
City staff in the previous phase. Notes will
be prepared and presented at the following
progress meeting for discussion.
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
19 TDG will provide support to City staff and
prepare a presentation to one City Council
meeting during the design process of the
project. This presentation is assumed to
be similar to the presentation given at the
Public Workshop and will include a summary
of any Active Transportation Committee
recommendations. Notes from this meeting
summarizing the engagement from all
community outreach phases will be prepared
and presented at a progress meeting for
discussion.
OPTIONAL PHASE – TRAFFIC SIGNAL AND
LIGHTING MODIFICATION COORDINATION
Coordinate with the City and Edison regarding
traffic signal modifications or streetlight and
power pole relocations.
PHASE 2 DELIVERABLES:
Preliminary 30% Design Plans
Preliminary Cost Estimate
Preliminary Design Review Meeting
One site visit with City staff to support
design discussion
Prepare, attend, and provide notes for
three community outreach meetings
PHASE 3: FINAL DESIGN PLANS,
SPECIFICATIONS, AND ESTIMATE
PHASE 3.1 FINAL 60% PS&E DESIGN
Acceptance of the Preliminary Design Plans
(with noted revisions) shall mean the design is
agreed upon and TDG will be notified in writing
to proceed to the 60% PS&E Design phase. TDG
will develop a plan set, technical specifications,
and detailed cost estimate that define the type,
location, size, and material of the proposed
bike lane separation treatments, curb ramps,
driveways, signals, traffic control devices,
bus boarding improvements, and crossing
improvements suitable for submission to the
City of Costa Mesa. The Package will consist of
the following information:
Title Sheet
General Notes and Legend Sheets
Street Improvement Plans
Signing and Marking Plans
Construction Details
Signal Plans
Construction Cost Estimate
Draft Technical Specifications
TDG prepares “turnkey” construction plans for Southern California cities with designs that balance the specific needs of the many different users of each community.
30'
12' 30'
8'
10'
6'
71'
FOOTHILL RD.
BURTON WAY
8' 6'
8'
RELOCATE BUS ZONE TO FAR SIDE
OF INTERSECTION
GREEN BICYCLE LANE
EXTENSION MARKING TYP.
CONCRETE BUS
BOARDING ISLAND
BURTON WAY
FOOTHILL RD.
R20'
BICYCLE LANE
SYMBOL TYP.
R25'
EXISTING LANDSCAPED MEDIAN
EXISTING LANDSCAPED MEDIAN
BB
BB
REMOVE RED CURB
ADD 1 PARKING SPACE
REMOVE RED CURB
ADD 1 PARKING SPACE
GREEN BICYCLE LANE
NEW CURB RAMP
PEDESTRIAN CROSSING
CONCRETE BUS
BOARDING ISLAND
OM1-3 TYPE 1 OBJECT
MARKER SIGN
K-71 FLEXIBLE
POST TYP.
OM1-3 TYPE 1
OBJECT MARKER
SIGN
R10'
CONCRETE BUS PAD
60'
12'6'
10'
CONCRETE BUS PAD
10'
60'
TDG ENGINEERING
20 Upon completion of the 60% PS&E package
and QA/QC review, TDG anticipates submitting
the package to the City and potentially
affected utility companies for review and
comments. We anticipate a timely review of
plans with comments provided by the City and
utility owners within three weeks of receipt.
We will streamline the review process by
meeting with the City and potential utility
stakeholders approximately one week after
comments have been received by the City
and utility stakeholders to discuss, request
clarification, and provide initial responses
to the comments that were submitted. A
comment matrix will be prepared by TDG to
record and respond to comments posed by
the City. This matrix will be submitted with the
final 90% PS&E package to ensure all the City
comments are addressed with the submittal.
TDG will conduct a field walk-through with
City staff to aid the 60% submittal’s design-
focused discussion at the City’s discretion.
OPTIONAL PHASE – PREPARATION OF
TRAFFIC SIGNAL MODIFICATION PLANS
Based on designs approved by the City,
modifications to the existing traffic signals may
be required to accommodate the crossings of
bicyclists and pedestrians at the intersections
of Fair Drive, Wilson Street, and Newport
Boulevard along Fairview Road. A common
signal modification when lanes are shifted and/
or removed is the realignment of signal heads
with new travel lane locations and relocation
of in-ground loop detection. Other potential
signal enhancements such as bicycle signals,
right-turn on red restrictions, protected left-
turn arrows, and leading pedestrian/bicycle
intervals can be considered.
PHASE 3.2 AND 3.3 FINAL 90% AND
100% PS&E DESIGN
The 90% and 100% PS&E submissions further
build and refine the previous 60% submission.
For the 90% and 100% PS&E submission,
we will:
Develop and refine plans, specifications,
and estimate to incorporate agreed upon
changes requested during prior design
reviews by the City and provide formal
written responses through a comment-
response matrix
Update cost estimates and quantity take-offs
Address comments made to the technical
provisions and develop special provisions
for items that are not included in the
standard specifications
Conduct a field walk-through with
City staff at 90% submittal to aid
design-focused discussions
Prepare a Resident Engineer’s file
containing the Final 100% PS&E package,
quantity take offs and backup calculations,
CAD base files, and all relevant
topographical information and files
Utility coordination efforts that were started
during the Phase I are completed during
the final design phase; however, efforts
shift from identifying conflicts to finalizing
solutions in collaboration with utility company
representatives. If the potholing mentioned in
Phase I is required based on our coordination
efforts with utility owners, they will be
performed during this phase. We anticipate
that the utility owners will address all utility
designs if utility relocation is needed to
accommodate the improvements.
Upon completion of the 90% PS&E package
and QA/QC review, we anticipate submitting
the package to the City and potential
affected utility companies for review with
any remaining comments anticipated to me
minimal in nature. TDG will streamline the
review process by meeting with the City and
potential utility stakeholders approximately
one week after comments have been
received by the City and utility stakeholders
to discuss, request clarification, and provide
initial responses to the comments that were
submitted. A table comment matrix will be
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
21 prepared by TDG to record and respond to
comments posed by the City. All comments
received from the 90% PS&E Package
Submittal will be addressed in the 100% PS&E
Package. A revised 90% submission will not
be required as the submitted 100% PS&E
Package will be considered and prepared as a
final bid-ready package.
PHASE 3 DELIVERABLES:
60% PS&E Package
60% Review Comment-Response Matrix
60% Design Review Meeting
90% PS&E Package
90% Review Comment-Response Matrix
90% Design Review Meeting
Two field meetings with City staff to
support design discussions
100% Final Bid-Ready PS&E Package
Resident Engineer’s file
PHASE 4: CONSTRUCTION
TECHNICAL SUPPORT
REQUEST FOR INFORMATION
TDG will log and respond to requests for
information (RFIs) to clarify the scope of work
received during the advertising phase of
the project. Once awarded, TDG will provide
responses to the Contractor’s RFIs regarding
the final construction documents during
construction as requested by the City.
PROJECT BID ADDENDA
TDG will review and approve bid addenda, if
needed, in a timely matter for construction
letting including advertising construction
documents and conducting a bid analysis.
PRE-CONSTRUCTION MEETING
TDG will attend and provide construction
support to the City by attending one pre-
construction meeting as requested by the City.
PHASE 4 DELIVERABLES:
RFI Log of Responses
Attendance at one Pre-Construction Meeting
TDG has seen a variety of projects through construction, and we are committed to retaining access and mobility through construction zones.
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.7
6 EXPERIENCE AND
RECORD OF SUCCESS
ON SIMILAR PROJECTS
TDG ENGINEERING
22 PROJECT MATRIX
The matrix below illustrates our team’s
experience with various scope elements.
PROJECT NAME
ADA Design
Alternatives Analyses
Best Practice Review
Bicycle Facility Design
Community/Stakeholder Engagement
Complete Streets
Concept Exhibits
Construction Support
Design Evaluation/Plan Review
Design Guidelines/Standards Development
Final Design
First-/Last-Mile Connections
Grant Writing
Landscape Architecture/Streetscape
Mobility Hubs
Multimodal Safety Best Practices
On-Call/Staff Augmentation Experience
Pedestrian Infrastructure Design
Policy Support
Program Evaluation
Quick-Build Multimodal Planning/Design
Safety Studies and Reports
Signal Design
Signs and Marking Design
Traffic Engineering
Trail Planning and Design
Transit Facility Design
Vision Zero Implementation
AASHTO
Bikeway Selection Guide==========
AASHTO
Guide for the Development of Bicycle Facilities===
Alameda Active Transportation Plan, Alameda, CA=======
Alameda CTC Countywide Active Transportation Plan===
Alameda On-Call: Engineering Technical Support, Alameda, CA============== Alameda Vision Zero Action Plan, Alameda, CA==
Austin Staff Augmentation Engineering Services for Street Design, Austin, TX=============== Berkeley Southside Complete Streets, Berkeley, CA================ Burton Way Bicycle Lane Upgrade Project, Beverly Hills, CA====== Center City Bicycle Network, Seattle, WA================ Cupertino On-Call Bikeway Design Services, Cupertino, CA============ Cross Alameda Trail, Alameda, CA========
Downtown West, San Jose, CA==============
FHWA
Achieving Multimodal Networks=========
FHWA
Innovative Street Design and Accessibility=======
First Street Corridor Separate Bikeway Project, Burbank, CA============== Giant Road, San Pablo, CA =========
MTC On-Call Contracts, Bay Area, CA========
Russell Boulevard Corridor Plan, Davis, CA=========
San Pablo Bicycle and Pedestrian Corridor Study, San Pablo, CA============= San Jose Complete Streets Design On-Call, San Jose, CA============== Santa Monica Transportation Planning and Engineering Design Services On-Call, Santa Monica, CA================
Travel by Trail, Fresno!, Fresno, CA=====
Unincorporated Alameda County Engineering On-Call, Alameda, CA===== Union Street Cycle Track, Pasadena, CA======
Vera Avenue Bicycle Boulevard, Redwood City, CA======== Westside Mobility Projects, Los Angeles, CA =================
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.8
7 FINANCIAL CAPACITY,
DISCLOSURE, AND
PROFESSIONAL
SERVICES AGREEMENT
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
23 FINANCIAL CAPACITY
TDG has the technical, financial, and
managerial competence to fulfill the consultant
requirements listed in the Fairview Road
Active Transportation Improvements project.
TDG can provide sufficient data to allow an
evaluation of our firm's financial capabilities if
requested by the City of Costa Mesa.
DISCLOSURE
TDG does not have any past or current
business and personal relationships with any
current Costa Mesa elected official, appointed
official, City employee, or family member
of any current Costa Mesa elected official,
appointed official, or City employee. TDG's
Dislcosure of Government Positions form is
located in Section 8 Forms.
EXCEPTIONS AND CONDITIONS
TDG has thoroughly reviewed the Request
for Proposals and supporting documents and
requests the following exceptions. However,
we are flexible, and can waive our exceptions
if necessary. We look forward to negotiation
with the City of Costa Mesa during the
contracting period.
6.9. INDEMNIFICATION AND HOLD HARMLESS.
Consultant agrees to defend
, indemnify,
hold free and harmless the City, its elected
officials, officers, agents and employees,
at Consultant's sole expense, from and
against any and all claims, actions, suits or
other legal proceedings brought against the
City, its elected officials, officers, agents
and employees to the extent arising out
of the performance of the Consultant, its
employees, and/or authorized subcontractors,
of the work undertaken pursuant to this
Agreement. The defense obligation provided
for hereunder shall apply without any advance
showing of negligence or wrongdoing by the
Consultant, its employees, and/or authorized
subcontractors, but shall be required
whenever any claim, action, complaint, or
suit asserts as its basis the negligence,
errors, omissions or misconduct of the
Consultant, its employees, and/or authorized
subcontractors, and/or whenever any claim,
action, complaint or suit asserts liability
against the City, its elected officials, officers,
agents and employees based upon the work
performed by the Consultant, its employees,
and/or authorized subcontractors under this
Agreement, whether or not the Consultant, its
employees, and/or authorized subcontractors
are specifically named or otherwise asserted
to be liable.Notwithstanding the foregoing, the
Consultant shall not be liable for the defense
or indemnification of the City for claims,
actions, complaints or suits to the extent
arising out of the sole active negligence or
willful misconduct of the City. This provision
shall supersede and replace all other
indemnity provisions contained either in the
City's specifications or Consultant's Proposal,
which shall be of no force and effect.
6.13. OWNERSHIP OF DOCUMENTS.
City shall indemnify and hold harmless
Consultant from all claims, damages, losses,
and expenses, including reasonable attorneys'
fees, to the extent arising out of or resulting
from City's use of such documents for other
projects not contemplated by this Agreement
or use of incomplete documents furnished by
Consultant. Consultant shall deliver to City
any findings, reports, documents, information,
data, in any form, including but not limited to,
computer tapes, discs, files audio tapes or
any other Project related items as requested
by City or its authorized representative, at
no additional cost to the City. Ownership
shall not extend to Consultant's underlying
means and methods used to create
work product. Additionally, any images,
graphics, photographs, etc. contained within
Consultant's deliverables thereto belonging
to Consultant shall remain the property of
Consultant unless otherwise indicated in the
scope of services.
CITY OF OTHELLO TRANSPORTATION PLANNING SERVICES
x.9
8 FORMS
TDG ENGINEERING
24 X
TDG Engineering, Inc.
Daniel David, Jr.
Roswell Eldridge
Executive Vice President |
Chief Operating Officer [email protected]
301.927.1900 301.927.2800
8484 Georgia Avenue, Suite 800
Silver Spring, MD 20910
Project Manager [email protected]
301.927.2800213.257.8680 x410
X
X
TDG ENGINEERING
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
25 301.927.2800
301.927.2800
85-3001491
TDG Engineering, Inc. will obtain a Costa Mesa
Business License upon award of contract.
N/A
Jennifer Toole
Roswell Eldridge
William Schultheiss
Nicholas Jackson
President
Executive Vice President |
Chief Operating Officer
Vice President |
Director of Design
Vice President | Director of Operations,
Northeastern U.S. and Canada
301.927.1900 x103
301.927.1900 x107
301.927.1900 x106
617.619.9910 x200
TDG ENGINEERING
Jeremy Chrzan Multimodal Design Practice Lead 301.927.1900 x155
TDG ENGINEERING
26 Roswell Eldridge
11/21/2022
TDG ENGINEERING
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
27 X
TDG ENGINEERING
TDG ENGINEERING
28 X
KDM MERIDIAN
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
29 None.
TDG ENGINEERING
TDG ENGINEERING
30 None.
KDM MERIDIAN
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
31 Corporation
N/A
527 W. 7th Street, Suite 701, Los Angeles, CA 90014
https://tooledesign.com/
213.257.8680 301.927.2800
[email protected]
20 years (2 years as TDG)
4 years
X
85-3001491
8am to 5pm on Monday to Friday
N/A
301.927.2800
Daniel David, Jr.
213.257.8680 x410
[email protected]
301.927.2800
Daniel David, Jr.
213.257.8680 x410
[email protected]
Roswell Eldridge
[email protected]
301.927.1900 x107 301.927.2800
TDG ENGINEERING
TDG ENGINEERING
32 City of Berkeley
510.981.7062
Eric Anderson
$614K
[email protected]
1947 Center Street, 4th Floor, Berkeley, CA 94704
TDG is leading the alternative analysis, public engagement, and final design of the Berkeley Southside Complete Streets project to meet the City’s goals of ensuring safety, improving transit reliability, and supporting the economic and cultural vitality of the Southside neighborhood.
Los Angeles Department of Transportation
213.972.8406
Christopher Rider
$1M
[email protected]
100 S. Main Street, 10th Floor, Los Angeles, CA 90012
Project intent is to develop conceptual plans with short, mid, and long-term infrastructure improvements along four corridors.
City of Burbank
818.238.5250
Hannah Woo
$59K
[email protected]
150 North Third Street, Burbank, CA 91502
TDG developed concepts for a pair of one-way separated
bikeways (Class IV) along both sides of N First Street and S Ikea Way in Burbank.
TDG ENGINEERING
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
33 Corporation
N/A
1340 Reynolds Avenue, Suite 110, Irvine, CA 92614
https://www.kdmmeridian.com/
949.768.0731 N/A
[email protected]
22 years
1 year
X
33-0897262
8am to 5pm on Monday to Friday
US Holidays, Weekends, 5pm to 8am
N/A
Richard C. Maher
949.738.0731
[email protected]
N/A
Kathleen Layaoen
949.768.0731
[email protected]
Carrie Smith
[email protected]
949.738.0731 N/A
KDM MERIDIAN
TDG ENGINEERING
34 KDM MERIDIAN
City of Fullerton
Stephen Bise, PE, TE
714.738.6300
On-Call Annually
[email protected]
303 W. Commonwealth Avenue, Fullerton, CA 92832
On-Call Surveying Services
City of Ontario
909.395.2137
Bryan Lirley, PE
On-Call Annually
[email protected]
13230 Penn Street, Whittier, CA 90602
On-Call Surveying Services
City of Whittier
562.567.9525
Raul Flore, PE
$25k
[email protected]
150 North Third Street, Burbank, CA 91502
sUAV mapping of 300ac for reservoir improvements
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
35 TDG Engineering, Inc.
11/21/2022
N/A
TDG ENGINEERING
527 W. 7th Street, Suite 701
Los Angeles, CA 90014
213.257.8680
www.tooledesign.com
EXHIBIT C
FEE SCHEDULE
ENVISIONING WHAT COULD BE, THEN BUILDING IT
527 W. 7 TH STREET, SUITE 701
LOS ANGELES, CA 90014
213.257.8680
TOOLEDESIGN.COM
December 20, 2022
City of Costa Mesa
Public Works Department
Attn: Stephanie Urueta
77 Fair Drive, 1st Floor
Costa Mesa, CA 92626
Submitted online via PlanetBids
RE: Request for Proposals for Engineering Design Services for Fairview Road Active Transportation Improvements; RFP No. 23-07
FEE SCHEDULE
Dear Stephanie Urueta and Members of the Selection Committee:
TDG Engineering, Inc. (TDG), an affiliate of Toole Design Group, LLC, is pleased to submit our fee schedule for the Fairview Road Active Transportation Improvements project. Appendix B Fee Schedule on the following page shows TDG's proposed budget. However, we are flexible and anticipate refining the fee in collaboration with the City of Costa Mesa. This proposal is valid for a minimum of 180 days following submission.
Together with the community of Costa Mesa, the TDG Team is posed to take on the challenges and opportunities presented by the Fairview Road Active Transportation Improvements project.
If you have any questions, please contact Project Manager Daniel David at 213.257.8680 x410 or [email protected]. Thank you for the opportunity to submit this proposal for the Fairview Road Active Transportation Improvement project in the City of Costa Mesa.
Sincerely,
Roswell Eldridge
Executive Vice President | Chief Operating Officer
TDG ENGINEERING
2 36,466
25,240
58,380
Phase IV: Construction Support $ 4,848
Phase 0: Project Management and Coordination $ 11,632
137,566
Direct Expenses $ 1,000
OPTIONAL FEES
Traffic Intersection Observation and Study $ 1,000
TDG ENGINEERING, INC.KDM MERIDIAN
Direct
Expenses
Total HoursTotal Fee
Principal-
in-Charge
Project
Manager
Civil QA/QC
Lead
Design QA/QC
Lead
Senior
Engineer
Project
Engineer
Project
Engineer
Project
PlannerEngineer II
Survey
Manager
Project
Surveyor
Survey
Technician
Field Crew
(2-Person)
Clerical
Aide
TASKS
Adam Vest
Daniel
David
Amalia
Leighton Cody
Jeremy
Chrzan
Jesse
PeoplesGwen ShawSofia DuranTrevor Lien
Yasmin
Fuseini-Codjoe
$298$226$273$271$267$121$159$143$135$210$195$157$330$90$4,550 0: PROJECT MANAGEMENT AND COORDINATION58$11,632
Kickoff Meeting14111211113$2,692
Progress Meetings281111822$4,174
Progress Reports and Invoices66$1,356
Design Review Meetings2335417$3,410
1: TOPOGRAPHY SURVEY, UTILITY RESEARCH, AND PROJECT COLLECTION 158$36,466
1.1 Topographic Survey (including Aerial Mapping and Direct Expenses)32128291183$23,331
1.2 Utility Research and Coordination2481226$4,412
1.3 Project Data Collection218101233$6,071
Project Site Visit444416$2,652
2: PRELIMINARY DESIGN PLANS AND COMMUNITY OUTREACH140$25,240
2.1 Preliminary Design268812418450112$20,176
2.2 Community Outreach1241228$5,064
3: FINAL DESIGN PLANS, SPECIFICATIONS, AND ESTIMATE328$58,380
3.1 60% PS&E Design6101010123258138$25,610
3.2 90% PS&E Design464483246104$18,158
3.3 100% PS&E Design24226203268$11,690
Project Site Visit(s)444618$2,922
4: CONSTRUCTION TECHNICAL SUPPORT20$4,848
Construction Support12820$4,848
Total Hours1983262563713926233321282911 621 -
Total Fee$5,662$18,758$7,098$6,775$16,821$847$22,101$3,718$31,455$630$4,095$4,396$9,570$90$4,550-$136,566 Direct Expenses (Travel, reproduction etc.)$1,000
TOTAL FEE$137,566
OPTIONAL Traffic Intersection Observation and Study $1,000
FAIRVIEW ROAD ACTIVE TRANSPORTATION IMPROVEMENTS
3 TDG ENGINEERING, INC.KDM MERIDIAN
Direct
Expenses
Total HoursTotal Fee
Principal-
in-Charge
Project
Manager
Civil QA/QC
Lead
Design QA/QC
Lead
Senior
Engineer
Project
Engineer
Project
Engineer
Project
PlannerEngineer II
Survey
Manager
Project
Surveyor
Survey
Technician
Field Crew
(2-Person)
Clerical
Aide
TASKS
Adam Vest
Daniel
David
Amalia
Leighton Cody
Jeremy
Chrzan
Jesse
PeoplesGwen ShawSofia DuranTrevor Lien
Yasmin
Fuseini-Codjoe
$298$226$273$271$267$121$159$143$135$210$195$157$330$90$4,550 0: PROJECT MANAGEMENT AND COORDINATION58$11,632
Kickoff Meeting14111211113$2,692
Progress Meetings281111822$4,174
Progress Reports and Invoices66$1,356
Design Review Meetings2335417$3,410
1: TOPOGRAPHY SURVEY, UTILITY RESEARCH, AND PROJECT COLLECTION 158$36,466
1.1 Topographic Survey (including Aerial Mapping and Direct Expenses)32128291183$23,331
1.2 Utility Research and Coordination2481226$4,412
1.3 Project Data Collection218101233$6,071
Project Site Visit444416$2,652
2: PRELIMINARY DESIGN PLANS AND COMMUNITY OUTREACH140$25,240
2.1 Preliminary Design268812418450112$20,176
2.2 Community Outreach1241228$5,064
3: FINAL DESIGN PLANS, SPECIFICATIONS, AND ESTIMATE328$58,380
3.1 60% PS&E Design6101010123258138$25,610
3.2 90% PS&E Design464483246104$18,158
3.3 100% PS&E Design24226203268$11,690
Project Site Visit(s)444618$2,922
4: CONSTRUCTION TECHNICAL SUPPORT20$4,848
Construction Support12820$4,848
Total Hours1983262563713926233321282911 621 -
Total Fee$5,662$18,758$7,098$6,775$16,821$847$22,101$3,718$31,455$630$4,095$4,396$9,570$90$4,550-$136,566 Direct Expenses (Travel, reproduction etc.)$1,000
TOTAL FEE$137,566
OPTIONAL Traffic Intersection Observation and Study $1,000
FEE SCHEDULE
The fee schedule below shows TDG's proposed budget. However, we are flexible and anticipate refining the fee in collaboration with the City of Costa Mesa.
EXHIBIT D
CITY COUNCIL POLICY 100-5
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub-grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub-grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;
B. Establishing a Drug-Free Awareness Program to inform employees about:
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
1 of 3
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
2 of 3
1. The dangers of drug abuse in the workplace;
2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;
D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;
E. Notifying the City of Costa Mesa within ten ( 10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;
F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub-grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub-grantee has failed to make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub-grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub-grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.