CITY OF COSTA MESA
P.O. BOX 12000 77 FAIR DRIVE CALIFORNIA 92628·1200
FROM THE PUBLIC WORKS DEPARTMENT / ENGINEERING DIVISION DATE: NOVEMBER 3, 2022
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: ADDENDUM NO. 1 – CITYWIDE NEW TRAFFIC SIGNAL AND HAWK SIGNAL INSTALLATION PROJECT, CITY PROJECT NO. 22-07
Please forward this addendum to the appropriate individual as soon as possible. To assist our office in confirming the delivery of this addendum, please sign acknowledging receipt herein and e-mail a copy of this sheet to [email protected]. A COPY WILL NOT BE SENT BY MAIL.
Received by: _______________________________________________________________ Company: _________________________________________________________________ All bidders shall register with PlanetBids.com in order to retrieve addenda. It is the responsibility of each prospective bidder to check the City’s PlanetBids.com portal at:https://www.planetbids.com/portal/portal.cfm?CompanyID=45476 on a DAILY basis through the close of bids for any applicable addenda or updates.
This addendum, effective on this date, addresses the following items:
The following SHALL be added to the Notice to Bidders, Proposal, Contract, and Special Provisions (i.e., bid project documents):
Design plans from Southern California Edison (SCE) for all project locations. SCE design plans reflect power connections, conduit installations, hardware installations, etc.
The following SHALL be replaced in its complete entirety to the Notice to Bidders, Proposal, Contract, and Special Provisions (i.e., bid project documents):
Clearer traffic signal and HAWK signal plans for all the project locations. No edits to the plans were made. Revised Notice Inviting Bids (pages N-1 and N-2). Change made to Item No. 6: CONTRACTOR’S LICENSE. C-10 (Electrical) license added along with Class “A” (General Engineering Contractor) license. Revised SECTION C (i.e., Bid Proposal Schedule) [pages P-1a and P-1b]. Concrete curb extensions (i.e., “bulb-outs”) are now line itemized instead of lump sum. Revised SECTION E – SPECIAL PROVISIONS [pages SP-33 and SP-34]. Itemized requirements for the concrete curb extensions (i.e., “bulb-outs”).
Bid Addendum No. 1
Project and Specifications / Bid Contract Documents No. 22-07
The following are Question and Answer (Q&A) responses to bidder questions:
1. Question: Is a non-admitted surplus line carrier approved by the State of California Dept. of Insurance allowable to meet the City’s insurance requirement? If yes, please provide rating.
Answer: Please follow the instructions in Section “F” – Miscellaneous Contract Documents, in which there is a document titled “INSURANCE REQUIREMENT FOR CITY OF COSTA MESA.” Insurance company ratings must be at least B++, BBB, or Baa1.
2. Question: Refer to page “GP6” where the contractor is directed to Appendix “C” – Caltrans Encroachment Permit. Caltrans encroachment permit not found in appendix. Can you please provide and include fee for permit, double permit rider, etc. related to Caltrans? Answer: No Caltrans encroachment permit is necessary. Only City of Costa Mesa Public Works encroachment permit is necessary.
3. Question: Are there any SCE fees borne by the contractor? If yes, what are the fees? Answer: Only City-specific SCE fees will be borne by the City. All other SCE fees are considered project related and will be borne by the contractor. Actual fee amounts will be determined by SCE. Bidding proposers are advised to submit bids that reflect and cover these costs.
4. Question: Are there any specific SCE plans made available for this project? Answer: Yes, the SCE plans are attached to this bid addendum (see page 1 of this bid addendum).
The contents of this bid addendum shall have precedence over all related provisions within the contract documents. It is the intent of the City of Costa Mesa to clarify the above-referenced items to all bidders.
Should it be necessary to request clarification on these matters, please send your request via e-mail at [email protected].
Please acknowledge receipt of this bid addendum by signing on page “P-4” of the proposal within the bid contract documents AND by filling out and signing within the rectangle on the first page of this bid addendum and e-mailing it to [email protected].
Sincerely,
Seung Yang, P.E.
City Engineer
SY: Attachments
N-1
CITY OF COSTA MESA
ORANGE COUNTY, CALIFORNIA
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that the City of Costa Mesa (“City”) invites sealed bids, to be submitted electronically only, for the following project:
CITYWIDE NEW TRAFFIC SIGNAL AND HAWK SIGNAL INSTALLATION PROJECT, CITY PROJECT NO. 22-07
1. BID SUBMISSION AND OPENING: Bids must be submitted electronically via the City of Costa Mesa’s PlanetBids portal before the deadline of 2:00 P.M., Wednesday, November 9, 2022, at which time or shortly thereafter the City Clerk will open bids electronically. The bid results will be posted online via PlanetBids. No paper bids or any other form of submittal will be accepted. Any bid received after the scheduled closing time for the receipt of bids will be rejected. The City is not responsible for and accepts no liability in the event a response is late due to any network, internet, or any other technical difficulty or interruption. It shall be the sole responsibility of the bidder to ensure that his/her/its bid is received by the deadline.
To access the bid documents and bid on this project, potential vendors and bidders must first register through the City’s PlanetBids portal at:
https://www.planetbids.com/portal/portal.cfm?CompanyID=45476.
2. SCOPE OF WORK AND BID DOCUMENTS: The scope of work generally consists of mobilization, installation of a new traffic signal at the intersection of W. 19th Street & Wallace Avenue; installation of a new HAWK signal at W. 18th Street across from Lions Park; installation of a new HAWK signal at Wilson Street across from Wilson Park; concrete sidewalk and curb & gutter modifications; curb access ramp modifications; notifications to businesses and residents; traffic signing; striping and markings; installation of pavement markers; and implementing traffic control.
The plans, specifications, and bid documents for this project can be obtained via the City’s PlanetBids portal at: https://www.planetbids.com/portal/portal.cfm?CompanyID=45476.
It is the bidder’s responsibility to ensure that the most current version of the solicitation, including any addenda, has been downloaded. Bids received without the applicable addenda will be rejected as incomplete.
3. PRE-BID MEETING OR JOB WALK: None.
4. BID CONTENTS: All bids must be submitted on the proposal form included in the bid documents. No bid will be considered unless it is made on the proposal form furnished by the City and made in accordance with the provisions of the bid requirements.
5. BID SECURITY: Each bidder must submit a certified check, cashier’s check, or a bid bond, made payable to or in favor of the City of Costa Mesa, in an amount equal to at least ten percent (10%) of the total amount of the bid, to the Costa Mesa City Clerk PRIOR to the bid submission deadline. No bid will be considered unless such certified check, cashier's check, or bid bond is received by the City Clerk prior to the bid submission deadline.
6. CONTRACTOR’S LICENSE: A valid California Contractor's License Class “A” (General Engineering Contractor) OR “C-10” (Electrical) issued by the California Contractors State License Board is required at the time the contract is awarded pursuant to California Public Contract Code section 3300. Each bidder must also be qualified as required by law at the time of the bid opening.
N-2
7. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS: Pursuant to Labor Code sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work unless registered and qualified pursuant to Labor Code section 1725.5.
8. PREVAILING WAGES: This project is a “public work” subject to prevailing wage requirements.
Pursuant to provisions of Sections 1770 et seq. of the California Labor Code, all works employed on the project shall be paid not less than the general prevailing rate of per diem wages, as determined by the Director of the Department of Industrial Relations (DIR) for work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. Copies of the prevailing rate of per diem wages are on file with Costa Mesa Public Services Department and are available to any interested party upon request. The applicable State prevailing wages are also set forth on the Department of Industrial Relations’ website: http://www.dir.ca.gov; these rates are subject to predetermined increases. The prime contractor shall post a copy of the DIR’s determination of the prevailing rate of per diem wages at each job site. This project is subject to compliance monitoring and enforcement by the DIR.
9. PAYMENT BOND AND PERFORMANCE BOND: A Payment Bond and a Performance Bond, each in the amount of 100% of the contract amount, will be required of the successful bidder prior to award of the contract.
10. RETENTION: The City withholds five percent (5%) of each progress payment as retention. Pursuant to Public Contract Code section 22300, the successful bidder may substitute certain securities for money withheld by the City to ensure performance of the contract. At the request and expense of the contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to the contractor. Securities will be returned to the contractor upon satisfactory completion of the contract.
11. NON-DISCRIMINATION: The bidding process and contract are subject to State and Federal non- discrimination requirements, including but not limited to the requirement that no person or business shall discriminate on the basis of race, color, national origin, ancestry, religious creed, physical disability, mental disability, medical condition, marital status, sex, gender, gender expression, gender identity, sexual orientation, age, or military or veteran status in its solicitation, selection, hiring, or treatment of individuals or businesses in connection with the bidding process or work performed for the City in connection with the project.
12. CITY’S RIGHT TO REJECT BIDS: The City of Costa Mesa reserves the right, in its sole discretion, to reject any or all bids, or to waive any minor irregularities or informalities in any bid.
13. ADDITIONAL REQUIREMENTS: This project is subject to local, State, and Federal regulations and requirements, as detailed in the bid documents.
For all inquiries, please contact Administrative Secretary: Janet Zuazo, Public Works Department, via e- mail at [email protected].
Brenda Green, City Clerk
City of Costa Mesa
Dated: October 5, 2022
P-1 BID PROPOSAL
BID SCHEDULE PROPOSAL
ITEM
# BID ITEM DECRIPTION QTY. UNIT
UNIT
PRICE
(in figures)
ITEMS
TOTAL
(in figures)
Project “A”: NEW TRAFFIC SIGNAL AT W. 19TH STREET & WALLACE AVENUE 1A Mobilization and Demobilization 1 L.S.
2A
Implement Traffic Control, including all
Equipment, Material, Labor, and Set Up
(includes removal at the end of project)
1 L.S.
3A
Furnish and Install New Traffic Signal,
including all Appurtenant Material, Equipment,
Labor, and Construction to Produce a Full
Functioning Traffic Signal that is Connected
and Fully Communicates with the City’s Traffic
Management Center (TMC)
1 L.S.
4A Complete Signing, Striping, and Markings per
Plan 1 L.S.
5A
Implement Traffic Signal Interconnect and Full
Functionality with the City’s Traffic
Management Center (TMC)
1 L.S.
6 Construct Two (2) Intersection “Bulb-Outs” at the Northerly Intersection of West 19th St. and Wallace Ave., including All Demolition & Haul Away, Construction of Concrete Sidewalk (4- inch Concrete over 4-inch C.M.B.), A.D.A. Curb Ramps per Plan, Curb & Gutter per Plan, Asphalt Concrete (A.C.) Slot Pave, and All Other Ancillary Work Needed for Completion per Engineer’s Direction.
6A Asphalt Slot Paving (per Item #6 above) 25 TON
6B
Demolish Existing and Construct New C-6
Curb & Gutter [6-inch Portland Cement
Concrete (PCC) over 6-inch Crushed
Miscellaneous Base (CMB)] (per Item #6
above)
150 L.F.
6C
Demolish Existing and Construct New C-8
Curb & Gutter [6-inch Portland Cement
Concrete (PCC) over 6-inch Crushed
Miscellaneous Base (CMB)] (per Item #6
above)
40 L.F.
6D
Demolish Existing and Construct New
Sidewalk [4-inch Portland Cement Concrete
(PCC) over 4-inch Crushed Miscellaneous
Base (CMB)] (per Item #6 above)
1,600 S.F.
6E
Install New Truncated Domes (Federal Yellow)
at All Newly Constructed Curb Ramps (per
Item #6 above)
5 EA
6F
Demolish Existing and Construct New Cross-
Gutter [8-inch Portland Cement Concrete
(PCC) over 8-inch Crushed Miscellaneous
Base (CMB)] (per Item #6 above)
50 S.F.
P-1a _____________
Bidder's Initials
P-1c
___________________________________________________________________ ___________________________________________________________________ The award of the Contract shall be based on the lowest responsive Bid amount, and the City reserves the right to delete one or more bid items and/or to increase and/or to decrease bid items’ quantities.
The CITY also reserves the right to reject all Bids.
_____________
Bidder's Initials
Project “B”: NEW HAWK SIGNAL AT W. 18TH STREET ACROSS FROM LIONS PARK 1B Mobilization and Demobilization 1 L.S.
2B
Implement Traffic Control, including all
Equipment, Material, Labor, and Set Up
(includes removal at the end of project)
1 L.S.
3B
Furnish and Install New HAWK Signal,
including all Appurtenant Material, Equipment,
Labor, and Construction to Produce a Full
Functioning HAWK Signal
1 L.S.
4B Complete Signing, Striping, and Markings per
Plan 1 L.S.
Project “C”: NEW HAWK SIGNAL AT WILSON STREET ACROSS FROM WILSON PARK 1C Mobilization and Demobilization 1 L.S.
2C
Implement Traffic Control, including all
Equipment, Material, Labor, and Set Up
(includes removal at the end of project)
1 L.S.
3C
Furnish and Install New HAWK Signal,
including all Appurtenant Material, Equipment,
Labor, and Construction to Produce a Full
Functioning HAWK Signal
1 L.S.
4C Complete Signing, Striping, and Markings per
Plan 1 L.S.
TOTAL BID PROPOSAL FIGURES: $
TOTAL BID PROPOSAL (Words):
P-1b
Project and Specification No. 22-07
SP-33
BID ITEM NO. 6: CONSTRUCT TWO (2) INTERSECTION “BULB-OUTS” AT THE NORTHERLY INTERSECTION OF WEST 19TH ST. AND WALLACE AVE.,, INCLUDING ALL DEMOLITION & HAUL AWAY, CONSTRUCTION OF CONCRETE SIDEWALK (4- INCH CONCRTE OVER 4-INCH C.M.B.), A.D.A. CURB RAMPS PER PLAN, CURB & GUTTER PER PLAN, ASPHALT CONCRETE (A.C.) SLOT PAVE, AND ALL OTHER ANCILLAY WORK NEEDED FOR COMPLETION PER ENGINEER’S
DIRECTION
Bid item nos. 6A through 6F are described in i. through iv. below:
i. Remove Existing and Reconstruct Concrete Sidewalk [4” Portland Cement Concrete (P.C.C.) over 4” Crushed Miscellaneous Base (CMB)] Including ADA Ramps
Measurement and Payment for this task shall be per the unit price bid per Square Foot (S.F.) as constructed in accordance with these Special Provisions, Standard Specifications, and as shown on the Plans. The Work Limits is as shown on the Plans and shall include, but not limited to, the following Work:
1. Saw cutting, clearing and grubbing, unclassified excavation, furnishing, placement and compaction of 4” CMB, placement of concrete, removing tree roots encounter within the excavation limits, blocking out and/or widening existing tree wells.
2. Restoration of existing sprinkler systems including any reducers required for different pipe sizes, and from existing or new pipes to the sprinkler heads, connection points, all fittings, all tees and ells, backfill material for pipe trench, and all miscellaneous materials for proper installation and/or modification for construction of complete sprinkler system removed by sidewalk replacement operations.
3. Furnish and place Modified Class "A" Topsoil, landscaping, plants and new sod as disturbed by operations.
4. Re-grading the areas adjacent to the new sidewalk construction to transition to join new improvements.
5. Adjusting water meter boxes and water valves to grade within replacement area.
6. Replacement, or repair to the existing curb drains during construction operations.
7. At certain addresses, the Contractor will be directed to remove parkway concrete and/or other improvements in the right-of-way. Upon the completion of the removal of existing concrete improvements within the parkway, including the underlying aggregate base for which no replacement is required, the Contractor shall backfill the void with Modified Class "A" Topsoil for placing new sod or seed as directed in those respective bid items.
Payment shall be considered full compensation for furnishing all labor, materials, equipment, and disposal costs to complete the Work and no additional compensation will be allowed.
Project and Specification No. 22-07
SP-34
ii. Remove Existing and Reconstruct C-6 Curb & Gutter over 6” Crushed Miscellaneous Base (CMB) with 2’ Asphalt Concrete (A.C.) Slot Pave Measurement and Payment for this task shall be per the unit price bid per Lineal Foot (L.F.) as constructed in accordance with these Special Provisions, Standard Specifications, and as shown on the Plans. This bid item shall include the removal and disposal of existing curb and gutter, sawcutting, unclassified excavation, furnishing and placing CMB below curb and gutter, root removal, temporary AC pavement, repair of AC slot pavement adjacent to the proposed curb & gutter removal and construction, construction of variable curb height to meet existing sidewalk and existing improvements, depressed curb for driveway approach, curb drain removal and replacement, replacement of any damaged irrigation lines and sprinkler heads, replacement of any damaged grass, paint red curb, replacements of any survey monuments and/or ties; replacement of any damaged traffic signal home-run or wiring to the signal pull box, and other work as required to complete the work. No additional compensation shall be allowed. iii. Remove Existing and Reconstruct C-8 Curb & Gutter over 6” Crushed Miscellaneous Base (CMB) with 2’ Asphalt Concrete (A.C.) Slot Pave Measurement and Payment for this this task shall be per the unit price bid per Lineal Foot (L.F.) as constructed in accordance with these Special Provisions, Standard Specifications, and as shown on the Plans. This bid item shall include the removal and disposal of existing curb and gutter, sawcutting, unclassified excavation, furnishing and placing CMB below curb and gutter, root removal, temporary AC pavement, repair of AC slot pavement adjacent to the proposed curb & gutter removal and construction, construction of variable curb height to meet existing sidewalk and existing improvements, depressed curb for driveway approach, curb drain removal and replacement, replacement of any damaged irrigation lines and sprinkler heads, replacement of any damaged grass, paint red curb, replacements of any survey monuments and/or ties; replacement of any damaged traffic signal home-run or wiring to the signal pull box, and other work as required to complete the work. No additional compensation shall be allowed. iv. Remove & Reconstruct P.C.C. Cross-Gutter, Spandrel, Local Depression, and P.C.C. Pad with 3’ Asphalt Concrete (A.C.) Slot Pave
Measurement and Payment for this task shall be 8” Portland Cement Concrete (P.C.C.) over 8” Crushed Miscellaneous Base (C.M.B.) per the unit price bid per Square Foot (SF) and shall include sawcut, removal and disposal of existing P.C.C., asphalt and miscellaneous improvements, excavation and subgrade preparation, Crushed Miscellaneous Base, forms, steel reinforcement, steel plates, and all labor, materials, equipment and incidentals as required to complete the work. No other compensation will be allowed.
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W. 19TH STREET
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WALLACE AVENUE
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EXHIBIT C
BONDS
EXHIBIT D
DRUG-FREE WORKPLACE POLICY
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub- grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug- free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub- grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;
B. Establishing a Drug-Free Awareness Program to inform employees about:
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
1 of 3
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
2 of 3
1. The dangers of drug abuse in the workplace;
2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;
D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;
E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;
F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub- grantee has failed to make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub- grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.