1. PWA — Costa Mesa City Council, January 17, 2023 (part 2 of 2)

CITY OF COSTA MESA
P.O. BOX 12000 77 FAIR DRIVE CALIFORNIA 92628·1200

FROM THE PUBLIC WORKS DEPARTMENT / ENGINEERING DIVISION DATE: NOVEMBER 18, 2022
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: ADDENDUM NO. 1 – PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08
Please forward this addendum to the appropriate individual as soon as possible. To assist our office in confirming the delivery of this addendum, please sign acknowledging receipt herein and e-mail a copy of this sheet to [email protected]. A COPY WILL NOT BE SENT BY MAIL.

Received by: _______________________________________________________________ Company: _________________________________________________________________ All bidders shall register with PlanetBids.com in order to retrieve addenda. It is the responsibility of each prospective bidder to check the City’s PlanetBids.com portal at: https://www.planetbids.com/portal/portal.cfm?CompanyID=45476 on a DAILY basis through the close of bids for any applicable addenda or updates.

This addendum, effective on this date, addresses the following items:

BID OPENING DATE: CHANGE, TUESDAY, NOVEMBER 29, 2022
BID OPENING TIME: NO CHANGE, 2:00 P.M.

BID OPENING PLACE: NO CHANGE
Addendum No. 2 will be issued by November 22, 2022 that contains edits, addresses changes, and answers contractor Requests for Information (RFIs) to the Bid Contract Documents, Plans, and Specifications.

The contents of this addendum shall have precedence over all related provisions within the contract documents. It is the intent of the City of Costa Mesa to clarify the above-referenced items to all bidders.

Should it be necessary to request clarification on these matters, please send your request via e-mail at [email protected].

Please acknowledge receipt of this bid addendum by signing on page “P-4” of the proposal within the bid contract documents AND by filling out and signing within the rectangle on the first page of this bid addendum and e-mailing it to [email protected].

Failure to submit this acknowledgment form and/or signing page P-4 in the Bid Contract Documents and Specifications may cause your bid to be rejected.

Sincerely,
Seung Yang, P.E.

City Engineer
SY: Attachments

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CITY OF COSTA MESA
P.O. BOX 12000 77 FAIR DRIVE CALIFORNIA 92628·1200

FROM THE PUBLIC WORKS DEPARTMENT / ENGINEERING DIVISION DATE: NOVEMBER 22, 2022
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: ADDENDUM NO. 2 – PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08
Please forward this addendum to the appropriate individual as soon as possible. To assist our office in confirming the delivery of this addendum, please sign acknowledging receipt herein and e-mail a copy of this sheet to [email protected]. A COPY WILL NOT BE SENT BY MAIL.

This addendum, effective on this date, addresses the following items:

The following SHALL be replaced in its complete entirety:
 The complete 242-page document entitled: “NOTICE TO BIDDERS, PROPOSAL, CONTRACT, AND SPECIAL PROVISIONS FOR PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08.” Otherwise known as the “Bid Contract Documents and Specifications.” The following are Question and Answer (Q&A) responses to bidder questions:

1. Question: The specs include 21 pages of striping plans. Are there any plans that show the asphalt and slurry work?
Answer: No, the asphalt and slurry work will be restoring in kind. The street grades will not be changed.

2. Question: Bid item 19 covers “Digouts – Remove & Reconstruct Asphalt Concrete (AC) 6-inch Minimum Depth over 6-inch Crushed Miscellaneous Base (CMB), including Excavation (from Sundance Dr. to Placentia Ave.)” with a quantity/unit of 1,000 tons.
a. How will this item be measured: by the weight of the asphalt or both the asphalt and the CMB? b. Does this item include 1000 tons of AC and 1000 tons of CMB, OR does this item include 500 tons of AC and 500 tons of CMB?
Bid Addendum No. 2
Project and Specifications / Bid Contract Documents No. 22-08

Page 2 of 3 ends

Answer: This bid schedule proposal has been revised. The AC and CMB are now separate bid items.

Please see new bid item nos. 21A and 21B in the addendum.

3. Question: Item #16 covers 95 tons of asphalt for “Remove Existing Decorative (Stamped Concrete) Crosswalk At Placentia Ave. & W. 20th St. Protect-in- Place Existing In-Pavement Lights. Replace With 2-inch Asphalt Concrete (AC) Surface Course Pavement Mill & Overlay.” The existing stamped concrete (PCC) crosswalk is probably 8 inches thick.
a. Does the City want all of the concrete removed or just cold milled down 2 inches? b. 95 tons of AC at 2 inches thick is about 7,916 SF. It appears there is only one leg of a crosswalk at this location that measures 650 SF. Where is the rest of the asphalt work? c. Does this item include cold milling? If so, is it on either side of the crosswalk? Answer: This bid schedule proposal has been revised. The AC and cold milling are now separate bid items. Please see new bid item nos. 16A and 16B in the addendum. For Point “a.” above, just cold mill 2-inches. For “b.” above, just 2-inch AC mill & overlay. For “c.” above, includes cold milling.

4. Question: Item #17 covers 10 tons of asphalt for “Remove Existing Brick Paver Crosswalks at Placentia Ave. & W. 19th St. (all Four Legs of The Intersection). Replace With 4-inch Asphalt Concrete (AC) Surface Course Pavement Mill & Overlay.” The existing widths of the streets average 75 feet (each leg of the crosswalk) and are about 10 feet wide so the total area of the crosswalk work is about 3,000 SF. At four inches thick, the total asphalt is about 72 tons.
a. Can the City please confirm the bid quantity?
b. Do the existing concrete bands remain in place?
c. Does this item include cold milling?
Answer: This bid schedule proposal has been revised. Please see new bid item nos. 17A and 17B in the addendum. For Point “a.” above, see bid item no. 17A. For “b.” above, remove outer concrete band. For “c.” above, cold milling is now a separate bid item, no. 17B.

5. Question: Item #22 covers 110 tons of asphalt for “Intersection of Sundance Dr. & W. 19th St.: 2-inch Asphalt Concrete (AC) Surface Course Pavement Mill & Overlay.” The other bid schedules (A1 and C) include a separate cold mill item when there is an overlay item. Does item #22 include both the cold mill and overlay?
Answer: This bid schedule proposal has been revised. Please see new bid item nos. 24A and 24B in the addendum. The AC and cold milling are now separate bid items. Please see new bid item nos. 24A and 24B in the addendum.

6. Question: Schedules A2 and B include slurry, which requires the existing striping to be removed. Does the City want the striping removals paid in the striping items? Answer: Yes, removal of existing striping to be included in bid item nos. 13 and 22.

7. Question: Items 16-17, these bid items include removals of existing Decorative/Brick paver crosswalks, then also additional 2”-4” Cold mill and overlay, which will all be paid per TON? Answer: See revised bid item nos. 16A, 16B, 17A, and 17B.

8. Question: Item 19 – Digout calls out for a unit of 1000 tons, is this 1000 tons for 6” AC and 1000 tons for 6” CMB or a total of 1000 tons for both 6” AC over 6” CMB which both tonnage of new AC and CMB to be paid per ton?
Answer: This bid schedule proposal has been revised. The AC and CMB are now separate bid items.

Please see new bid item nos. 21A and 21B in the addendum.

Bid Addendum No. 2
Project and Specifications / Bid Contract Documents No. 22-08

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9. Question: Plan sheet 6 of 7 show new conduit and pull boxes to be installed at West 19th Street and Wallace Ave. What bid item covers this work?
Answer: Plan sheet 6 of 7 showing the conduit will be removed and is updated in the new project bid contract documents and specifications submitted in this bid addendum.

10. Question: Is there a plan sheet 7 of 7?
Answer: Plan sheet 7 of 7 was removed since it was the W. 19th Street / Sundance Drive ramps and the entire W 19th plan set will be renumbered to only be 5 sheets per the new project bid contract documents and specifications submitted in this bid addendum.

11. Question: “The Contractor is directed to Appendix ‘C’ - Caltrans Encroachment Permit and shall pay the permit fee, obtain the double permit rider, and comply with the conditions of said permit.” Can the City please provide this info or add a bid item for the permit (maybe an allowance)? Answer: The City will apply for the Caltrans permit. Contractor will only need to sign off on the doublerider permit.

The contents of this bid addendum shall have precedence over all related provisions within the contract documents. It is the intent of the City of Costa Mesa to clarify the above-referenced items to all bidders.

Should it be necessary to request clarification on these matters, please send your request via e-mail at [email protected].

Failure to submit this acknowledgment form and/or signing page P-4 in the Bid Contract Documents and Specifications may cause your bid to be rejected.

Sincerely,
Seung Yang, P.E.

City Engineer
SY: Attachments

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CITY OF COSTA MESA
P.O. BOX 12000 77 FAIR DRIVE CALIFORNIA 92628·1200

FROM THE PUBLIC WORKS DEPARTMENT / ENGINEERING DIVISION DATE: NOVEMBER 28, 2022
TO: ALL PROSPECTIVE BIDDERS
SUBJECT: ADDENDUM NO. 3 – PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08
Please forward this addendum to the appropriate individual as soon as possible. To assist our office in confirming the delivery of this addendum, please sign acknowledging receipt herein and e-mail a copy of this sheet to [email protected]. A COPY WILL NOT BE SENT BY MAIL.

This is the LAST addendum that will be issued for this project. NO further Requests for Information (RFIs) will be responded to.

This addendum, effective on this date, addresses the following items:

Section C – Bid Schedule of Items / Bid Proposal:

For Bid Item no. 16A, the quantity is now changed from 10 TONS to 26 TONS.

Revised bid schedule of items / bid proposal is attached to this Addendum No. 3.

Bid Addendum No. 3
Project and Specifications / Bid Contract Documents No. 22-08

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The following are Question and Answer (Q&A) responses to bidder questions:

Regarding Bid Items 16A and 16B in Section C – Bid Schedule Proposal:

1. Question: The existing decorative crosswalk at Placentia Ave. & W. 20th St. is concrete. Bid Item 16A states to remove and replace with 6” of Asphalt Concrete. This assumes that Bid Item 16A is a “Remove & Replace” type item? If this is in fact the case, what is the purpose of Bid Item 16B (Cold Mill 2”)? Answer: The decorative crosswalk is not being replaced in Bid Item 16A. The existing decorative crosswalk is being permanently removed and then replaced with 6-inches of asphalt concrete (AC). The 2-inches atop will be cold milled.

2. Question: Bid Item 16A states to place 6” of Asphalt Concrete. This equates to 28 tons of Asphalt Concrete. Please revisit the proposal quantity of 10 tons and revise.

Answer: Quantity has been updated and revised bid schedule is attached. Now 26 tons.

3. Question: Bid Items 16A and 16B say remove 2” but put back 6”. Tonnage is based off 2”, which is correct?
Answer: The existing decorative crosswalk is being permanently removed and then replaced with 6- inches of asphalt concrete (AC). The 2-inches atop will be cold milled.

Regarding Bid Items 17A and 17B in Section C – Bid Schedule Proposal:

4. Question: The existing brick paver crosswalk at Placentia Ave. & W. 19th St. is concrete. Bid Item 17A states to remove and replace with 4” of Asphalt Concrete. This assumes that Bid Item 17A is a “Remove & Replace” type item? If this is in fact the case, what is the purpose of Bid Item 17B (Cold Mill 4”)? Answer: The brick paver crosswalks are not being replaced in Bid Item 16A. The existing brick paver crosswalks are being permanently removed and then replaced with 6-inches of asphalt concrete (AC).

The 4-inches atop will be cold milled.

5. Question: Once the brick pavers (Red in Color) are removed, are we to leave the grey concrete bands in place and place the 4” Asphalt within the concrete bands? Answer: Yes, the concrete bands are to remain in place and the asphalt is placed within the concrete bands.

Regarding Bid Items 21A and 21B in Section C – Bid Schedule Proposal:

6. Question: Does the City have a SF for the Digouts contained on Bid Items 21A & 21B? Does the City have a list of measurements for the Digouts (Digout Tabulation Sheet)? Answer: Units of measurement for the digouts are in tons and cubic yards (C.Y.). There is no formal list of measurements for the digouts.

7. Question: How is the removal of the Digouts paid for? Both Bid Items 21A & 21B state “Remove” & “Excavation”, but the quantities stated on the Bid Schedule Proposal do not check out, seeing that the City did not provide measurements and/or overall depths for the CMB.

Answer: The digouts are paid for per the units described in the bid schedule. Digouts are 6-inch minimum depth.

Bid Addendum No. 3
Project and Specifications / Bid Contract Documents No. 22-08

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8. Question: City is encouraged to revisit Bid Items 21A & 21B in order for an accurate bid to be submitted by potential Contractors. The quantities, depths or lack of and overall verbiage stated within these bid items is very misleading and confusing.

Answer: In the past, the City has always presented digouts in this manner with units of tons and cubic yards (C.Y.). All bidders are equally bidding on the same information presented. Bidders are encouraged to use common sense best judgment in submitting unit bid prices.

Other Questions regarding the Bid Proposal Specifications:

9. Question: Page SP-23 includes a section for Mirafi 600X Subgrade Fabric. Is this required? If so, please update Bid Proposal to include an item for this material.

Answer: Mirafi 600X subgrade fabric is not required, but this is part of the specifications if in the event during construction, it becomes necessary.

10. Question: Page SP-29 states to Crack Seal after the Cold Mill operation. Is this required? Reason being, is the Bid Proposal includes Bid Items 14 & 23, which are Crack Seal items for the Slurry, but the proposal does not include Crack Seal items for the Cold Mill.

Answer: Crack sealing is required prior to slurry sealing. Crack sealing is not required after the cold mill operation unless specifically instructed by the Engineer.

Should it be necessary to request clarification on these matters, please send your request via e-mail at [email protected].

Failure to submit this acknowledgment form and/or signing page P-4 in the Bid Contract Documents and Specifications may cause your bid to be rejected.

Sincerely,
Seung Yang, P.E.

City Engineer
SY: Attachments
P-1 BID PROPOSAL

SECTION C

PROPOSAL

FOR THE
PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT

REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08
The Honorable City Council
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Dear Council Members:

In compliance with the NOTICE INVITING BIDS FOR THE PLACENTIA AVENUE, WEST 19TH STREET, AND EAST 17TH STREET PAVEMENT REHABILITATION, BICYCLE FACILITY, AND STRIPING IMPROVEMENTS PROJECT, CITY PROJECT NO. 22-08, a copy which is hereto attached, the undersigned has carefully examined the location of the proposed Work, the Plans, Specifications and other Contract Documents and is therefore satisfied as to the conditions to be encountered, as to the character, quality and quantity of work to be performed and materials to be furnished and as to the requirements of the specifications and the Contract. It is mutually agreed that the submission of a proposal shall be considered prima facie evidence that the BIDDER has made such examination.

If awarded the Contract, the undersigned agrees to commence the Work under the Contract WITHIN TEN (10) WORKING DAYS AFTER DATE OF CONTRACT, AND COMPLETE SAID WORK WITHIN FIFTY-FIVE (55) WORKING DAYS from the first day of commencement of such work unless legal extension is granted in accordance with the terms set forth in the specifications, and to perform and complete the Work as shown on the Plans and in accordance with the Specifications and other Contract Documents, and to furnish all labor, materials, tools and equipment necessary to complete the Work in-place therefor, in the manner and time herein prescribed at the following prices, to wit:
______________
Bidder's Initials
ADDENDUM NO. 3
P-1a BID PROPOSAL
______________
Bidder's Initials

BID SCHEDULE PROPOSAL
ITEM
# BID ITEM DECRIPTION APPROX.QTY. UNIT
UNIT
PRICE
(in figures)
ITEMS
TOTAL
(in figures)
1 Mobilization and Project Scheduling for
Projects “A1,” “A2,” “B,” and “C” below 1 L.S. $ $
2 Additional Work Items for Projects “A1,” “A2,”
“B,” and “C” below 1 F.A. $75,000 $75,000
3 Temporary Traffic Control for Projects “A1,”
“A2,” “B,” and “C” below 1 L.S. $ $
4 Adjust and Reset Existing Survey Monuments
and Ties per California Licensed Land
Surveyor for Projects “A1,” “A2,” “B,” and “C”
below
35 EA $ $
Project “A1”: Placentia Avenue (from Adams Ave. to Wilson St.):
5 Cold Mill (2-inch Minimum Depth) 424,500 S.F. $ $
6 2-inch Asphalt Rubber Hot Mix (ARHM)
Asphalt Concrete (AC) Pavement Overlay 5,350 TON $ $
7 Adjust Manhole Covers to Grade 8 EA $ $
8 Adjust Water Valves to Grade 15 EA $ $
9 Install Type “F” or modified Type “F” Traffic
Signal Loops 14 EA $ $
10 Install Type “E” Traffic Signal Loops 25 EA $ $
11A
Procure and Install Green K-71 Self Reerecting Flexible Marker Posts (includes All Appurtenant Parts and Equipment in Special
Provisions to Properly Install these K-71
Marker Posts)
[from Adams Ave. to Wilson St.]
221 EA $ $
11B
Procure Green K-71 Self Re-erecting Flexible
Marker Posts (includes All Appurtenant Parts
and Equipment) that will be Used as Spares
and Stored in the City’s Corporation Yard
45 EA $ $
12 Signing and Striping: Install Lane Markings,
Striping, Pavement Legends, Blue Raised
Pavement Markers (BRPMs), Raised
Pavement Markers (RPMs), and All
Thermoplastic Markings, including Green
Thermoplastic Markings as Shown on Signing
& Striping Plan
(from Adams Ave. to Wilson St.)
1 L.S. $ $
ADDENDUM NO. 3
P-1b BID PROPOSAL
______________
Bidder's Initials
BID SCHEDULE PROPOSAL (Continued)
ITEM # BID ITEM DECRIPTION EST.

QTY. UNIT
UNIT
PRICE
(in figures)
ITEMS
TOTAL
(in figures)
Project “A2”: Placentia Avenue (from Wilson St. to W. 16th St.):
13 Slurry Seal Type II with 2.5% Latex,
including Organic Weed Kill 450 E.L.T. $ $
14 Crack Seal 1 L.S. $ $
-- ITEM DELETED -- -- --- ---
16A
Remove Existing Decorative
Crosswalk at Placentia Ave. & W. 20th
St. Replace with 6-inch Asphalt
Concrete (AC) Surface Course
Pavement Mill & Overlay
26 TONS $ $
16B Cold Mill (2-inch Minimum Depth) 780 S.F.
17A
Remove Existing Brick Paver
Crosswalks at Placentia Ave. & W.
19th St. (all Four Legs of the
Intersection). Replace with 4-inch
Asphalt Concrete (AC) Surface
Course Pavement Mill & Overlay
95 TONS $ $
17B Cold Mill (4-inch Minimum Depth) 3,750 S.F.
18 Signing and Striping: Install Lane
Markings, Striping, Pavement
Legends, Blue Raised Pavement
Markers (BRPMs), Raised Pavement
Markers (RPMs), and All
Thermoplastic Markings, including
Green Thermoplastic Markings as
Shown on Signing & Striping Plan
(from Wilson St. to W. 16th St.)
1 L.S. $ $
19 Install modified Type “F” Traffic Signal
Loops 3 EA
20 Remove Existing and Install Flashing
In-Roadway Lights across Placentia
Ave. at W. 20th St., includes Street
Pavement Work around the InRoadway Lights
1 L.S.

ADDENDUM NO. 3
P-1c BID PROPOSAL
______________
Bidder's Initials
BID SCHEDULE PROPOSAL (Continued)
ITEM # BID ITEM DECRIPTION EST.

QTY. UNIT
UNIT
PRICE
(in figures)
ITEMS
TOTAL
(in figures)
Project “B”: West 19th Street (from Sundance Dr. to Park Ave.):
21A
Digouts – Remove & Reconstruct
Asphalt Concrete (AC) 6-inch
Minimum Depth (from Sundance Dr. to
Placentia Ave.)
1,000 TONS $ $
21B
Digouts – Crushed Miscellaneous
Base (CMB), including Excavation
(from Sundance Dr. to Placentia Ave.)
1,900 C.Y. $ $
22 Slurry Seal Type II with 2.5% Latex,
including Organic Weed Kill (from
Sundance Dr. to Pomona Ave.)
200 E.L.T. $ $
23 Crack Seal
(from Sundance Dr. to Pomona Ave.) 1 L.S. $ $
24A
Intersection of Sundance Dr. & W.
19th St.: 2-inch Asphalt Concrete (AC)
Surface Course Pavement Mill &
Overlay
110 TONS $ $
24B Cold Mill (2-inch Minimum Depth) 8,000 S.F. $ $
25 Signing and Striping: Install Lane
Markings, Striping, Pavement
Legends, Blue Raised Pavement
Markers (BRPMs), Raised Pavement
Markers (RPMs), and All
Thermoplastic Markings, including
Green Thermoplastic Markings as
Shown on Signing & Striping Plan
(from Sundance Dr. to Park Ave.)
1 L.S. $ $
26 Adjust Manhole Covers to Grade 1 EA $ $
27 Adjust Water Valves to Grade 9 EA $ $
ADDENDUM NO. 3
P-1c BID PROPOSAL
______________
Bidder's Initials
BID SCHEDULE PROPOSAL (Continued)
ITEM # BID ITEM DECRIPTION EST.

QTY. UNIT
UNIT
PRICE
(in figures)
ITEMS
TOTAL
(in figures)
Project “C”: East 17th Street (from Newport Blvd. to Fullerton Ave.):
28 Cold Mill (2-inch Minimum Depth) 37,400 S.F. $ $
29 2-inch Asphalt Rubber Hot Mix
(ARHM) Asphalt Concrete (AC)
Pavement Overlay
455 TON $ $
30 Adjust Water Valves to Grade 3 EA $ $
31 Install Type “F” Traffic Signal Loops 6 EA $ $
32 Install Type “E” Traffic Signal Loops 10 EA $ $
33 Signing and Striping: Install Lane
Markings, Striping, Pavement
Legends, Blue Raised Pavement
Markers (BRPMs), and Raised
Pavement Markers (RPMs) per
Existing Layout
1 L.S. $ $
TOTAL BID PROPOSAL FIGURES: $
TOTAL BID PROPOSAL (Words):

P-1d
ADDENDUM NO. 3
P-1d BID PROPOSAL

PROPOSAL BID SCHEDULE
(CONTINUED)
NOTES:

1. The accuracy of estimate quantities as shown is not guaranteed; the Bidder shall make his/her own estimate from the drawings and field review for verification. If the unit price and the total amount are different, the unit price will control the bid. Payment shall be based on actual work done and/or actual quantities used.

2. The City reserves the right to delete one or more bid items and/or to increase or decrease bid items’ quantities, at no additional cost to the City.

3. FA designates force account. Payment shall be made on a time and materials basis, only if directed by the ENGINEER.

4. (F) Designates Final Pay Item. When an item of work is designated as “FINAL PAY ITEM” in the Specifications, the estimated quantity for that item of work shall be the final pay quantity, unless the dimensions of any portion of that item are revised by the Engineer, or the item or any portion of the item is eliminated. If the dimensions of any portion of the item are revised, and the revisions result in an increase or decrease in the estimated quantity of that item of work, the final pay quantity for the item will be revised in the amount represented by the changes in the dimensions. If a final pay item is eliminated, the estimated quantity for the item will be eliminated. If a portion of a final pay item is eliminated, the final pay quantity will be revised in the amount represented by the eliminated portion of the item of work.

The estimated quantity for each item of work designated as “FINAL PAY ITEM” in the Specifications, shall be considered as approximate only, and no guarantee is made that the quantity which can be determined by computations, based on the details and dimensions shown on the plans, will equal the estimated quantity. No allowance will be made in the event that the quantity based on computations does not equal the estimated quantity.

In case of discrepancy between the quantity shown in the Engineer’s Estimate for a final pay item and the quantity or summation of quantities for the same item shown on the plans, payment will be based on the quantity shown in the Engineer’s Estimate.

5. Bidder declares that it has read and understands Items 14 & 15 of Information for Bidders (Page B-2 and B-3).

6. Bidder agrees to initial or notarize (if applicable) all pages on P-1, P-1a, P-1b, and P1-c and uploaded onto PlanetBids.
_____________
Bidder's Initials
P-1e
ADDENDUM NO. 3

EXHIBIT C
BONDS

EXHIBIT D

DRUG-FREE WORKPLACE POLICY

CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub-grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug-free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE
It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub-grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;
B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE
1 of 3

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE
2 of 3

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A; D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction; E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;
F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub-grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub-grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub-grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub-grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

Costa Mesa City CouncilJanuary 17, 2023

Costa Mesa City Council
January 17, 2023