CITY OF COSTA MESA
SIX-MONTH STRATEGIC OBJECTIVES
THREE-YEAR GOAL: RECRUIT AND RETAIN HIGH QUALITY STAFF
WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 1, 2021
HR Manager
Initiate the process to map and evaluate the employee recruitment process to innovate and modernize recruitment and commence development of the succession plan and present to the City Manager.
X
Succession Plan Contract awarded to CPS Consulting Services for the development of the Citywide Succession Plan and modernization of recruitment and hiring practices. Work is underway
2. Dec. 1, 2021
City Manager
Present to the City Council for consideration the first phase of hard-to-fill positions requiring a market adjustment based on current data.
X
City Council approved Phase 1 and Phase 2 of the hard-to-fill and hard-to-retain compensation adjustments.
3. June 1, 2022
City Clerk
Perform a market analysis of City Council compensation for comparable agencies and special districts within the county and report results to the City Manager.
X
Preliminary Council Compensation Survey has been provided to the City Manager.
4. Spring 2023
HR Manager
Launch the Costa Mesa University, Wellness, Leadership, Training and Mentorship Program for all city employees.
X
Wellness and Leadership Training has been implemented. Costa Mesa University to be launched in May/June 2023.
5. March 15, 2022
HR Manager
Develop HR staffing recommendations for inclusion in the mid-year budget to be presented to the City Council for consideration.
X
Staffing recommendations finalized and will be brought forward for City Council consideration during Mid-Year budget in March 2022.
6. Spring 2023
HR Manager, in concert with the IT Director
Update and begin implementation of the online employee onboarding, training and evaluation processes by updating the NeoGov System.
X
NeoGov contract signed.
“Onboarding” implementation completed and live.
“Learn” module in implementation process and scheduled to go “live” in February 2022. “Perform.” Module in implementation process.
THREE-YEAR GOAL: ACHIEVE LONG-TERM FISCAL SUSTAINABILITY WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 15, 2021
Finance Director
Develop and define a quarterly report format, including financial metrics, to improve fiscal transparency and report to the City Council and FIPAC X
Distributed the FY 2021/2022 1st 2nd, and 3rd Quarter Financial Reports, and FY 2022/23 1st Quarter Financial Report to the City Council and FiPAC, and posted to the City’s website.
2. June 1, 2022
Economic and Development Services Director, working with the City Attorney Secure a consultant for the Economic Development Strategic Plan.
X
The Request for Proposals has been prepared.
6/21/22 –City Council approved PSA with Tech Coast Consulting Group (TCCG).
3. March 15, 2022
IT Director, working with the Police Chief and Finance Director Procure and implement an upgrade of the public safety systems, subject to Dept. of Justice approval, and citywide database servers.
X
PD MDCs completed. Fire MDCs keyboards on order, shipping 02/2023.
Installation of Phase 3 PC Refresh for PD, PW, and Fire completed.
4. March 15, 2022
Finance Dir., working with the Development Services Director Provide an update to the City Council regarding the state of retail cannabis implementation, including revised revenue projections.
X
Mid-Year Budget Study Session provided to City Council with an update on all General Fund revenues including Retail Cannabis for FY 21/22 budget. Additional updates provided in context of FY 2022-23 Budget. Updates are included in the quarterly financial reports.
THREE-YEAR GOAL: STRENGTHEN THE PUBLIC’S SAFETY AND IMPROVE THE QUALITY OF LIFE WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Weekly
Asst. City Manager (lead), working with the Communications Team Enhance the Communications and Engagement Plan to support the public’s health, safety and quality of life and present results to the City Manager.
X
Weekly communication plan presented to City Manager.
2. September 1, 2022
Public Works Dir., working with the Police Chief and a consultant Present a plan to reduce collisions and injuries on roadways, including providing 3-5 options for City Council direction.
X
11/2/21 - Third stakeholder working group held to review safety countermeasures for case study locations, counter measure toolbox, and best practices. 11/17/21 -Public outreach meeting scheduled. Consultant prepared draft Local Road Safety Plan with traffic safety countermeasures and applications to reduce collisions and injuries on roadways. 3/8/22- Revised report sent to Stakeholder Working Group for review. Consultant incorporated Stakeholder Working Group comments. 4/6/22 - Stakeholder comments received on March 18. Consultant incorporated comments and submitted Local Road Safety Plan (LRSP) on April 4. 5/4/22 - Presentation of LRSP to Active Transportation Committee. 6/6/22: LRSP revised based on comments received and submitted. 9/1/22: A memo with final LRSP report sent to City Council .3.
March 15, 2022
Spring 2023
Police Chief – lead, City Manager, Parks and Community Services Dir., and Fire Chief Engage the community to obtain feedback on the community’s sense of safety and well-being and present results to the City Council X
4/25/22 – After completing a very successful five-year CMFR strategic plan, the Fire & Rescue Department recently initiated a new five-year CMFR strategic planning process, which resulted in a new Community Driven CMFR Strategic Plan (2022-2027), in alignment with the City Council’s strategic goals and objectives. The process included obtaining feedback related to safety and services from a range of community stakeholders, as well as input from internal stakeholders. 11/15/22 CMFR Strategic Plan 2022-2027 was approved by Council. Implementation to occur 1st quarter of 2023.
Chief Lawrence hosted Listening Tour events at several locations throughout Costa Mesa with the Mayor and/or the respective Councilmember who could attend these meetings:
8/3: District 3 at Vanguard University
8/17: District 1 at Mesa Verde United Methodist Church
8/22: District 2 at Newport Mesa Unified School District offices 8/24: District 6 at Boys and Girls Club
9/7: District 4 meeting held at Shalimar Park
9/21: District 5 meeting held at the Senior Center.
Each event was attended by residents. Some of the concerns that needed a follow-up were documented by staff and shared with the appropriate Unit. Two requests from the Listening Tours were handled by PAM Fyad.
In addition, the Police Department is planning additional meetings with certain Council Members in their Districts to enhance community relations, particularly in District 4 and will work with the City Manager and the Parks Director to enhance community engagement and active recreation opportunities.
4. Spring 2023
Parks and Community Services Director
Update the City Council on the Open Space Master Plan, with a focus on access to parks.
X12/7/21 - City Council approved an agreement with RJM Design Group to complete the Open Space Master Plan (not-to-exceed $56,600).
The Master Plan review is underway, with stakeholder interviews and phone surveys in progress. Community meetings will be next, with publicity to go out in the coming weeks. The update process is expected to be complete in fall 2022. 8/29/22 - Draft report is being prepared for presentation to the Parks and Community Services Commission in October. After community input at the Commission, the draft will be presented to the City Council at a study session in November for review and public comment. 10/7/22 – Staff are reviewing the draft master plan report, and preparing to schedule study sessions with the parks commission and the city council. 1/09/23- Staff are finalizing the draft master plan report and preparing to schedule a study session with the Parks Commission and City Council. 2/27/2023- Staff are making final adjustments to the draft and working to schedule a joint meeting between the PACS and City Council.5.
April 30, 2023
City Manager
Present options to the City Council for a behavioral health response model.
X
Reviewing best practices and conducting outreach to potential providers. Made contact with 3 cities for potential opportunities to collaborate and exploring available funding streams.
Seeking sustainable funding to develop a pilot program.
6. FUTURE OBJECTIVE
_______, 2023
Asst. to the City Manager, working with the Communications Team Identify, develop and implement a measurement tool(s) to determine the effectiveness of the City’s communications and public engagement with all segments of the community.
X
01/09/23 -- PIO and Assist. to the City Manager will enlist a consultant to determine next steps.
THREE-YEAR GOAL: DIVERSIFY, STABILIZE AND INCREASE HOUSING TO REFLECT COMMUNITY NEEDS WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
Dec. 1, 2021
Asst. City Manager – lead, Development Services Dir., City Attorney Present to the City Council opportunity sites for potential motel conversions with site control options.
X
11/16/21- Two proposed sites approved by the City Council. 12/14/21 – County Board of Supervisors approved one site (Motel 6) for submission to the State by the deadline of 1/31/22. 4/27/22 – City announced State HCD approval of $10.7 million for motel conversion in Costa Mesa (Project Homekey). 12/8/22 – Motel 6 financing closed and site acquired by the County. Permits approved and construction to begin Jan 2023. Phase 1 projected completion in October 2023. CDP to apply for Tax Credits for Phase 2 in March and July 2023.
2. Dec. 15, 2021
City Attorney and the Development Services Dir.
Present to the City Council for action necessary code amendments to address SB 8, 9, and 10.
X
12/7/21 - City Council adopted an urgency ordinance adopting changes to Title 13 (Zoning) relating to the implementation of Senate Bill 9 for the creation of two residential units per lot and urban lot splits in single family residential zones; and declaring the ordinance an urgency measure to take effect immediately.
3. Dec. 15, 2021
City Manager, working with the City Council
Initiate and convene a Citizens Advisory Group to discuss Measure Y and Housing Element compliance.
X
Measure K was adopted by the voters in the November 2022 elections.
4. Feb. 1, 2022
Development Services Dir.
Present to the City Council for action the Housing Element.
X
11/8/21 - The initial Housing Element presentation to the Planning Commission took place. On target for City Council discussion in January 2022 and final adoption on February 1st 2/1/22- The City Council adopted a Resolution approving the City of Costa Mesa’s 2021-2029 (Sixth-Cycle) Housing Element.
5. Spring 2023
Development Services Dir. and City Attorney
Present to the Planning Commission a draft Inclusionary Housing Ordinance.
X
Keyser Marston Associates, the City’s inclusionary housing consultant, has completed a draft of the required technical report. On target for presentation of options to the City Council and Planning Commission in a Joint Study Session in April 2023.6.
FUTURE OBJECTIVE
_______, 2023
Development Services Dir. and City Attorney
Initiate a draft STR Ordinance and an evaluation of program implementation options.
X
City Council approved an urgency ordinance prohibiting STR’s (except for home sharing). Staff will investigate opportunities for a permitting system and return to Council.
7. FUTURE OBJECTIVE
_______, 2022
Development Services Dir. and the City Attorney, working with Jamboree Housing Present to the City Council for consideration a development plan and land use documentation for affordable senior housing at the Senior Center site.
X
Jamboree Housing has initiated meetings with staff and submitted an application for a senior housing project on the City Senior Center site. The City Manager approved an extension of the ENA in mid-2022 and site planning and technical analyses are underway.
THREE-YEAR GOAL: ADVANCE ENVIRONMENTAL SUSTAINABILITY AND CLIMATE RESILIENCY WHEN
WHO
WHAT
STATUS
COMMENTS
DONEON
TARGETREVISED1.
2023
Public Works Director
Present the Pedestrian Master Plan update to the City Council for direction.
X
Pedestrian Master Plan to be scheduled for Planning Commission in 2023.
2. 2023
Public Works Director, working with the City Manager
Develop a scope of work for the Climate Action and Adaptation Plan and present to the City Council for action.
X
Staff is currently conducting research on best practices in CAAP development, including detailed review of climate action plans of several cities in California.
Project on hold pending recruitment of Energy & Sustainability Manager
3. July 15, 2022
Public Works Director
Provide an update of the Stormwater Management Master Plan to the City Council.
X
Phase 1 - Existing Conditions Assessment Review (ECAR)
Data Collection of Record Information: Completed
Site Assessment and Inspection: Completed
Base maps Development: Ongoing
Existing and Proposed Hydrologic/ Hydraulic Analysis (EHH): Ongoing 6/16/22 - Public Workshop # 1 to review Draft ECAR conducted. 7/15/22 - ECAR & Phase 1 completed and sent to City Council.
Phase 2 - Storm Drain Master Plan (SDMP) Update
April 2023: Proposed Storm Water Alternatives Improvement Map (SWAIM) and hydraulic models to be incorporated.
June 2023: Phase 2 expected to be completed.
May 2023: Public Workshop #2 to review Final SDMP.
Phase 3 - Drainage System Upgrade Fees and Financing Study March 2023: Draft fee upgrades & finance study begins.
July 2023: City review of fee upgrades and finance study beings. FiPAC & Planning Commission meetings scheduled.
Phase 4 - Westside Storm Drain Improvements
Winter 2023: Final review of Plans Specs & Estimates (PS&E) scheduled to begin.
4. 2023
Public Works Director, working with the Development Services Dir.
Re-evaluate the existing Municipal Sustainable Policy, including landscape, organic waste and infrastructure planning and present the results to the City Council for action.
X
Staff mobilized Costa Mesa Green Team (representatives from Public Services & Development Services) to review existing policy developed in 2007 and conduct research on ways to advance sustainability at City owned facilities and infrastructure.
Staff recruited members of ‘Sustainability Working Group’, representatives from all City Departments to provide suggestions to improve the Sustainable Municipal Green Policy. 1/5/22 – The Costa Mesa Green Team has conducted research on best practices in municipal sustainability and has developed preliminary goals.
The Sustainability Working Group members, representing all City Departments, have been identified and the first internal workshop to review the policy will be held in early January. 3/8/22 - City staff completed the draft Sustainable Municipal Green Policy (SMGP) update and a draft was transmitted to City Manager and other Departments.
The Green Team celebrated Earth Day and Arbor Day while implementing the tentative policies of the SMGP.
The SGMP update is on hold pending recruitment of Energy & Sustainability Manager.
The Green Team is in the planning stages of this year’s Earth Day, which will be held on April 22 PAGE
APAGE 2
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DPAGE 6
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