1 TERAN, STACY
From: SETHURAMAN, RAJA
Sent: Tuesday, March 14, 2023 12:03 PM
To: GREEN, BRENDA; TERAN, STACY
Subject: FW: Questions for study session
Attachments: Public Works Org Chart.pdf; CIP Status - Ongoing projects.pdf From: SETHURAMAN, RAJA
Sent: Tuesday, March 14, 2023 12:01 PM
To: CITY COUNCIL <[email protected]>; BARLOW, KIMBERLY HALL <[email protected]>
Cc: FARRELL HARRISON, LORI ANN <[email protected]> Subject: Questions for study session
PLEASE DO NOT REPLY ALL!
Dear Mayor and City Council:
Please see below responses to questions from Council Member Reynolds. Please let me know if you have any questions.
Thank you.
Raja Sethuraman
Public Works Director
City of Costa Mesa
714‐754‐5343
From: "REYNOLDS, ARLIS" <[email protected]> Date: March 12, 2023 at 11:37:33 PM PDT
To: "SETHURAMAN, RAJA" <[email protected]> Cc: "FARRELL HARRISON, LORI ANN" <[email protected]>, "REYES, ALMA" <[email protected]>, Kimberly Hall Barlow ‐ City Attorney <khb@jones‐ mayer.com>
Subject: Questions for study session
Thanks!
Questions on the grant funds.
1. Looking at the options in Attachment 2.. Can you give rough estimates of payback for projects that have notable financial paybacks (e.g., energy cost savings from LED conversions; cost savings from reduced maintenance on projects with ongoing issues, etc.)
Based on information provided by vendor, following are estimated financial paybacks for the LED projects.
Jack Hammett – Over 25‐years, estimated $615,300 in ownership savings and 761 ton reduction in carbon output
2 TeWinkle Athletic Complex ‐ Over 25‐years, estimated $397,576 in ownership savings and 669 ton reduction in carbon output
2. Re: Fairview Park line items in Attachment 2 … are you suggesting we would only do a partial restoration, or would we need to supplement the rest of the $8m est. budget with other funds to complete these projects?
Staff estimates that Bluff Stabilization and Restoration and Mesa Restoration are major projects that will require substantial investment over time. There are two bluff areas that are significantly eroded. The focus of this project will be to stabilize those areas. With respect to Mesa Restoration, actual costs depend on the area to be restored. We estimate the cost of Mesa restoration to be approximately $250,000 per acre.
3. What is the $1m for Shalimar based on – do we have a design? Staff prepared a conceptual plan of improvements that include new rubberized surfacing, new concrete, play structures and other amenities. The cost estimate is based on that. However, staff will initiate community meetings to obtain input on project needs and initiate design.
4. We have discussed including project management costs to support the deployment of all these projects – are project management costs included in the estimates? Project Management costs are reimbursable according to grant agencies. For larger projects, the design and construction costs could be approximately 25 percent of construction costs.
5. I understand that the staff report focuses on priorities for the grant funds, but it will be important to understand how that impacts the rest of the CIP program and progress.. Could you please send the list of existing, funded CIP projects? I’d like to see which other projects have already been funded and status.
Previously approved Capital Improvement Program projects with project status are attached.
General Questions on Public Works
1. Did we ever announce the rebranding from Public Services to Public Works? I recall seeing old‐ looking public services uniforms recently and hope we can invest in a new suite of fresh jerseys and uniforms, especially for public facing staff.
Staff has changed the branding with any new item purchased. Old uniforms, shirts, hats, jackets, etc., if in good condition, are still in circulation.
Staff has reached out to Prudential to obtain a cost to change rented uniforms.
2. Can you send or point me to an org chart for Public Works?
Please see attached Organization Chart
3. Active Transportation Committee
3 1. What is the status of the NMUSD rep for committee? Ms. Kerrie Torres, Assistant Superintendent of Secondary Education, is working on appointing a NMUSD rep. Staff will send a follow‐up email to remind her.
2. What do we need to reduce staffing levels at committee meeting? The number and complexity of Committee agenda items require participation of key staff.
4. Can you send a list of the 23 city‐owned buildings? I’m trying to count and not sure I get to 23! Please see below list.
1. City Hall, Police HQ, 911 Call center? , Westside Substation
2. 6 Fire stations
3. 2 libraries, NH Community Center, Downtown Rec Center, Balearic Center
4. Shelter
5. Bathrooms at parks?
1. Norma Hertzog Community Center
2. Downtown Rec Center
3. DD Library
4. Mesa Verde Library
5. Westside Sub Station
6. Senior Center
7. Fire Station 1
8. Fire Station 2
9. Fire Station 3
10. Fire Station 4
11. Fire Station 5
12. Fire Station 6
13. City Hall
14. Communications
15. Police Department/EOC
16. Airway Shelter
17. Tennis Center
18. Corp Yard Building A
19. Corp Yard Building B
20. Old Corp Yard/Warehouse
21. Balearic Community Center
22. Estancia Adobe
23. Historical Society
This does not include the PD evidence building, park restrooms, snack stands or smaller ancillary buildings.
4 Arlis Reynolds (she/her/hers)
Costa Mesa City Council, District 5
[email protected]
714‐853‐2374 | @arlisreynoldscm
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Project Status
2 Fire Station 2 Reconstruction Design initiated
3 HVAC Replacement at Various Facilities Installation in progress 6 PD - Removal of Undergound Storage Tank In progress
7 Fire Station # 1 - Dehumidifier Installation In progress 10 City Hall Training Room Design initiated
11 IT Department Reconstruction Currently in bidding process 14 PD Range Remodel Under construction
16 Finance Security & Efficiency Reconfiguration Preliminary design completed; initiating final design 19 Citywide Parking Study In implementation phase
22 Fire Station 4 - Trainng Tower and Grounds Reconstruction Design to be awarded 23 Fire Station 6 Roof Replacement Bidding process underway 24 PD - Communications Building Getting quotes for carpet, paint 25 PD - Parking lot reconfiguration Design being finalized 26 PD - Structural Foundation Repair Design completed. Working with Building division 27 Adams Avenue Rehabilitation - RMRA Construction in summer 28 Wilson Street Improvements Finalizing construction
29 Project W Transit Stop Improvements (3 stops) In progress 31 I-405 Improvements In progress
34, 36 Newport Boulevard Rehabilitation (Bristol to Victoria/22nd) Design in progress 37 Adams at Pinecreek Finalizing design
40 Adams Avenue Active Transportation Project SCE Undergrounding Design in progress 42 Fairview Road Improvement Project Design in progress 43 Westside Restoration Project Project initiated
44 Citywide Bicycle Trail Wayfinding Signage Design in progress 45 Mesa Del Mar Multimodal Access Project initiated
47 Baker/Placentia/19th/Victoria TSSP Design completed. Implementation in progress 51 W. 19th/Wallace Traffic Signal Project awarded. Construction to be initiated 54 W. 19th Bicycle Lanes and Route Project awarded. Construction to be initiated 56 Adams Avenue Multi-Purpose Facility (Royal Palm to SA River) Design in progress 57 Adams Avenue Bicycle Facility Project (Fairview to Adams) Design in progress 59 Mesa/Santa Ana Bicycle Facility Improvements Project initiated 60 Mesa Verde/Peterson Pl Class II Bicycle Facility Project initiated 61 West 18th & Wilson Crosswalks Project awarded. Construction to be initiated 65 Citywide Catchbasin Insert and Water Quality Improvement Project initiated 67 Citywide Storm Drain Improvements In progress
70 Placentia Avenue Stormwater Quality Trash Capture System Design completed; construction bid to be initiated 72 Wilson and TeWinkle Park Bridge Repairs Design completed. Working with Building division 75 Park Security Lighting Replacement In progress
78 Various Parks Rehab Parking Lots In progress
87 TeWinkle Park Lakes Repairs Design in progress
92 Butterfly Gardens In progress
98 Senior Center Fire Alarm Panel Getting quotes from vendors 5 Building Maintenance Projects
18 Fire Stations - Minor projecdts at various Fire Stations 21 City Hall - Paint, Carpet & Miscellaneous Improvements 30 Citywide Bike Rack Improvements
32 Citywide Neighborhood Traffic Improvements
52 Citywide Alley Improvements
53 Citywide Street Improvements
55 Citywide Class II, III and IV Projects
58 Bicycle/Pedestrian Infrastructure Improvements
62 New Sidewalk/Missing Link Program
63 Parkway Maintenance Program Citywide
64 Priority Sidewalk Repair
76 Various Parks - Sidewalk Replacement
80 Park Sidewalk Accessibility Program
95 Various Projects - Playground Repair and Replacement
CAPITAL IMPROVEMENT PROGRAM PROJECTS
Projects in Progress
Annual Projects (Funded every year and ongoing)
4 Corp Yard Electric Security Gate
9 City Hall Exterior Paint
12 City Hall Elevator Modernization In final stages
13 Fire Suppression System & Fire Panel Upgrade
17 Fire Station 3 - Ground Water and Soil Assessment In final stages 46 Fairview Road Traffic Signal Synchronization Project (TSSP) 48 Fairview Road Improvements (Adams to Baker)
49 Bear Street TSSP
50 Red Hill TSSP
68 Bristol Street Storm Drain Divesion Project
71 Tanager Park Playground and Pickleball Courts
79 Jack Hammett Sports Complex ADA Improvements
86 Jordan Park Playground Equipment Replacement
96 Lions Park Projects - NCC & Library
73 TeWinkle Park - Skate Park Expansion
81 Shalimar Park Improvements
88 Ketchum-Libolt Park Expansion
93 Fairview Park Pump Station & Wetlands Recirculation System Fairview Park Mesa Restoration
Fairview Park Bluff Stablilization and Restoration
Lions Park Café
82 Fairview Park - Vernal Pool Restoration Ongoing
83 Canyon Park Inventory Management & Restoration
84 Fairview Park Fence Sign Trail
85 Fairview Park Master Plan Update Project initiated
1 Corp Yard Fleet Shop Epoxy Floor Cancel project
8 City Hall Cast Iron Drain Repipe Phase 1 completed; Phase 2 pending 15 Electric Vehicle Fleet and Infrastructure
20 Citywide Community Choice Energy Study
33 Fairview Road Improvements - I-405 to Baker Street
35 Pavement Mitigation - I-405 Project
38 CDBG Westside Improvements - Wilson Street
39 Sunflower Avenue Rehabilitation project
41 Bicycle Safety Education - 16 Schools
66 Citywide Storm Drain - Fairview Park Storm Drain
69 Westside Storm Drain Improvements
74 Westside Park Development
89 Costa Mesa Tennis Center Improvements
90 Costa Mesa Country Club Modernization
91 Brentwood Park Improvements
94 Shalimar Park Expansion
97 EOC Equipment Upgrade
99 Westside Police Substation Improvements
Projects Yet to Start
Other Parks Department Projects
Projects Completed
Parks Projects (Grants)