PUBLIC WORKS
DEPARTMENT OVERVIEW
City Council Study Session
Tuesday, March 14, 2023
2 The Public Works Department is
dedicated to delivering vital services
through efficient utilization and
allocation of resources to provide the
Costa Mesa Community with
opportunities to enjoy an unsurpassed
quality of life.
Mission
3 Staffing & Divisions
• The Public Works Department has 75 full-time staff members composed of 5 management, 6 clerical, and 64 professional / technical staff spread across 4 divisions. • The Department’s overall budget in FY 2022-2023 is $27.4 million in All Funds, with $20.2 million in General Funds.
Engineering
• Traffic Planning
• Traffic Operations
• Active
Transportation
Administration
Maintenance
Transportation
• Administration
• Energy &
Sustainability
• Water Quality
• Streets and Parkway
Improvements
• Storm Drain
Improvements
• Development
• Real Property
• Park Development
• Construction
Management
• Park and Parkway
Maintenance
• Facility Maintenance
• Fleet Maintenance
• Warehouse
Operations
• Street and Traffic
Operations
````
Department Operations
5 The Administration Division has 4
full-time and 1 part-time staff that:
• Oversees all four divisions of the
department covering 22 municipal
service functions.
• Develops and manages the
department’s Operating and Capital
Improvement Program.
• Tracks the department’s strategic
goals and objectives.
Administration About
6 • Key achievements include:
• Achieving LEED Gold Certification for City
• City Hall EV Charging Facility
• Earth Day – Annual Celebration
• Waste and Recycling Section
• Implementation of SB 1383 including Organics
recycling and diversion of landfill waste
• Administers City Waste Hauler Program
Administration Energy and
Sustainability Services
7 The Engineering Division is has a staffing of 23 FTE and 1.5 FTE part time staff, across 7 sections, with an operating budget of $4.14 million, responsible for:
Engineering
Water Quality
Streets and
Parkway
Improvements
Storm Drain
Improvements Development Real Property Park
Development
Construction
Management
• Design and construction of the City’s Capital Improvement Project. • Design and development of all parks and open space facilities. • Construction and management of public works improvements. • Development review and processing.
8 The Water Quality Section has 1 full-time staff
that is responsible for:
• Implementing and monitoring the City’s compliance with the National Pollutant Discharge Elimination System
(NPDES)
• Managing the Santa Ana Regional Water Quality Board
directives for compliance with the Clean Water Act
• Preparing Annual Program Effectiveness Assessment
(PEA)
• Coordinating compliance with Newport Bay Total
Maximum Daily Load (TMDL) regulations.
Engineering Water Quality
9 The Streets and Parkway Improvements
Section has 5 full-time staff that is
responsible for:
• The design and construction of street Capital
Improvement Projects.
• Managing the parkway maintenance program
including curbs, gutters and sidewalks.
• Administering the Pavement Management Program.
• Reviewing and approving engineering submittals,
including improvement plans, material reports, utility
work, engineering estimates, and Americans with
Disabilities Act (ADA) accessibility.
• Securing federal, state, and local competitive grant
funding for street improvement projects.
Engineering Streets and Parkway
Improvements
10 Roadways
rehabilitated
Curb and gutter
constructed
Driveways built
Curb ramps installed
New and improved
bicycle facilities
constructed
Pavement Condition
Index (PCI)
Engineering Streets and Parkway
Improvements
2022 Accomplishments
111,723
lineal feet
10,104
lineal feet
13,856
square feet
50 69,100
lineal feet
83.1 (Very
Good)
11 The Storm Drain Improvements Section has 2
full-time staff that is responsible for:
• The design and management of the construction of the
City’s Storm Drain System (approximately 65 miles of
storm drain).
• Drafting, implementing, and executing the Storm Drain System Master Plan.
Engineering Storm Drain
Improvements
12 Collected in
encroachment
permit fees
Development
reviews conducted
Encroachment
permits issued
The Development Section has 4 full-time
staff, responsible for:
• Reviewing private development submittals.
• Issuing encroachment permits for work in
the public rights-of-way.
• Identifying development conditions for
Planning Commission hearings.
• Administering the Subdivision Map Act
requirements.
Engineering Development
900
660
$978k
2022 Accomplishments
13 The Real Property Section is made up of 1
full-time staff who is responsible for
• Managing easements, vacation and
abandonment of public rights-of-way, and
agreements.
• Negotiating easements.
• Preparing real property documents.
• Administers consultant services related to
the acquisition and relinquishment of real
property as it relates to Public Works
projects.
Engineering Real Property
14 The Park Development Section consists of 2
full-time staff managing, responsible for:
• The development and renovation of park facilities.
• Administering the design and construction of new park projects and renovation of existing park facilities.
• Helping secure park and open space competitive grant
funding.
Engineering Park Development
15 The Construction Management Section
comprises 5 full-time staff, responsible for:
• Administering construction and executing
construction management contracts.
• Managing and inspecting construction activities
and projects in the public rights-of-way, facilities
and parks
• Overseeing the construction and implementation
of the City’s Capital Improvement Program (CIP).
• Administer compliance with federal and state
labor laws, including Prevailing Wage
Regulations, Disadvantaged Business
Participation, Equal Opportunity Employment
Practices, and Public Contract Laws.
Engineering Construction
Management
16 The Transportation Services Division is comprised of 7 full-time staff and 2 part- time staff across 4 sections, with an operating budget of $3 million, responsible for:
Transportation
Services
Traffic
Planning
Traffic
Operations
Active
Transportation
• Managing over 25 multi-modal
transportation CIP projects:
• Active transportation
• Traffic calming
• Street and traffic signal design
• Signing and striping
• Traffic signal synchronization
• Intersection improvements
• Safety planning studies
• Maintenance of the City’s traffic
operations infrastructure.
• Design of transportation projects.
• Active transportation.
• Transportation planning.
• Development review.
• Residential permit parking program.
17 The Traffic Planning Section has 3.5 FTEs
responsible for:
• Implementation of the Circulation Element of the General Plan and Local Road Safety Plan, which includes:
• Multi-Modal transportation planning and design
Activities
• Studies and implements short and long range
improvements
• Applies for grant funding
• Reviewing and monitors development projects.
• Administering the Traffic Impact Fee Program.
• Coordinating with other agencies on transportation related activities including OCTA, Caltrans, and SCAG.
• Managing contracts for 19 school crossing guards.
• Manages bus shelter contract, film permit applications, and oversize load permits.
Transportation Services Traffic Planning
18 Transportation Services Traffic Planning
Resident requests
responded199
Traffic calming pilot
projects implemented
and evaluated4
Planning development
reviews conducted150
Traffic control plans
reviewed for
encroachment permits300
Film permit applications
processed46
Oversize load permits
processed168
Building plan checks
conducted723
2022 Accomplishments
19 The Traffic Operations Section has 2.5 FTEs
responsible for:
• Maintaining, operating, and updating traffic signals, traffic control devices, and streets lights in the City. • Managing overall traffic flow through ITS elements
including:
• Traffic signal coordination
• Closed circuit television cameras (CCTV)
• Video detection for all users
• Emergency vehicle preemption system
• Centralized Traffic Management Center
• Planning, designing and implementing multi-modal
traffic operations improvements including:
• Radar speed feedback signs
• Bicycle timing
• Enhanced pedestrian crossing improvements
Transportation Services Traffic Operations
20 Transportation Services Traffic Operations
Traffic signals operated
and maintained130
HAWK traffic signals
operated and maintained3
Traffic speed devices
operated and maintained60 Intersections designed
for LPI and signal timing26
2022 Accomplishments
• Radar speed feedback signs
• Retro-reflective rapid flashing
beacons
• Part of Baker-Placentia-
Victoria-19th St Traffic Signal
Synchronization Project
21 The Active Transportation Section has 2
FTEs responsible for:
• Implementation of the Active Transportation Plan
component of the Circulation Element.
• Addressing bikeway and pedestrian issues and
requests.
• Planning, designing, and constructing bicycle and
pedestrian facility improvements and complete
street solutions
• Implementing the Citywide bicycle rack program.
Transportation Services Active Transportation
22 Transportation Services Active Transportation
Bicycle racks
installed15
Elementary schools
participated in Walk
to School events13
Elementary schools
participated in Bike
to School events9
Grant awarded to
develop a Safe Routes
to School Action Plan
$630k
2022 Accomplishments
Completed draft
Pedestrian Master Plan
Designed bicycle facilities
on Bristol, Wilson,
Placentia, and W 19th
23 Maintenance
Parks & Parkway
Maintenance
Facility
Maintenance
Fleet
Maintenance
Warehouse
Operations
Street & Traffic
Operations
The Maintenance Services Division is comprised of 38 full-time staff and 7 part- time field staff across 5 sections, with an operating budget of $12 million. This division is responsible for:
• Care, maintenance, repair, and alteration of City’s municipal facilities. • Maintenance of vehicles and equipment, parks and parkways, trees, traffic signs and markings, street sweeping, and more.
24 The Parks and Parkway Maintenance Section
has 7 full-time staff that is responsible for:
• Overseeing the contract for the maintenance of over
226 acres of landscape, which include:
• Parks and Playgrounds
• Sports fields, field preps and renovations
• Landscape around City facilities
• Bike trails
• Parkways and medians
• Maintaining and managing the City’s Urban Forest
containing nearly 24,000 trees.
• Providing support related to landscape, irrigation and playgrounds for all Capital Improvement Projects.
Maintenance Services Parks & Parkway
Maintenance
25 The Facility Maintenance Section has 9
full-time and 2 part-time staff and is
responsible for:
• Maintaining and repairing 23 City-owned
buildings, totaling 314,606 square feet including:
• 8 first responder buildings and 1 shelter that operate 24/7 • Buildings leased from and to outside agencies
• Responding to over 1,100 requests for service
or repair to City owned buildings annually.
• Administering and supervising all contract
services required for maintaining City owned
facilities.
• Providing support for all CIPs related to building
and facility improvements.
• Administering smaller Building Modification
Projects for building and facility projects under
$30K.
Maintenance Services Facility Maintenance
26 The Fleet and Equipment
Maintenance and Warehouse
Sections have 7 full-time and 3
part-time staff and is responsible for:
• Maintaining and repairing City’s fleet,
including:
• Fire apparatus
• Police vehicles
• Motorcycles
• Maintenance trucks
• Heavy equipment
• Emergency backup generators
• Monitoring all City fuel storage sites
according to County Regulations.
• Overseeing warehouse operations to
order, stock, and deliver essential
goods and materials for the City.
Maintenance Services Fleet and Equipment
Maintenance
Brake
services
conducted
520
Vehicles and
equipment
maintained
330
Preventative
maintenance
services
conducted
1,200
Oil
changes
performed
1,110
Fuel
storage
sites
monitored
14 27
The Streets Maintenance Sections has
12 full-time and 2 part-time staff and is
broken-down into the five subsections
teams below:
1. Street Cleaning
2. Street Maintenance
3. Signs and Markings
4. Storm Drain Maintenance
5. Graffiti Abatement
Maintenance Services Streets Maintenance
28 The Street Cleaning Team:
• Oversees the contracted services for street sweeping, of over 850 miles of residential, commercial and arterial
roadway lanes within the City.
• Operates a City owned sweeper to respond to
emergencies and to maintain a portion of the Santa Ana
River Bike Trial from Adams Avenue to Pacific Coast
Highway.
• Operates a mini-sweeper to maintain newly established bike lanes on Merrimac Way and Bristol Street.
• Removes over 1,500 tons of debris annually preventing it from entering waterways.
• Over 90% of that material is converted into compost.
Maintenance
Services
Street
Maintenance
Street
Cleaning
29 The Street Maintenance Team:
• Maintains approximately 525 lane miles of
streets
• Maintains 15 miles of City alleys and
miscellaneous easements.
• Removes over 6,000 bulky items and 500
abandoned mattresses from City parkways
annually.
• Responds to and repairs potholes within 24
hours of reporting.
• Since 2018, installed 93 bike racks throughout
the City.
Maintenance
Services
Street
Maintenance
Street
Maintenance
30 The Signs and Markings Team:
• Installs and maintains all street and traffic signage and pavement markings City wide.
• Responds and completes an average of 75 work
orders prepared by the Transportation Division
annually.
Maintenance
Services
Street
Maintenance
Signs and
Markings
Crosswalks
repainted9
Lane striping
repainted
1M
feet
Residential red
curb painting
70k+
linear
feet
31 The Storm Drain Maintenance Team:
• Maintains the City’s storm drain system.
• Cleans 1,165 catch basins.
• Performs inspections and clearing of storm drains
prior to rain events.
• Responds to spills and emergency cleanup on City
streets.
Maintenance
Services
Street
Maintenance
Storm Drain
Maintenance
32 The Graffiti Abatement Team:
• Removes graffiti in the public right-of-way, public
parks, City-owned facilities and on private
structures where it is visible from the public right-of- way.
• The team removes graffiti within 24-hours of
notification.
• Pressure washes playground equipment.
• Pressure washes high traffic bus stops and
sidewalks.
• Pressure washes walkways around City facilities.
Maintenance
Services
Street
Maintenance
Graffiti
Abatement
Calls for graffiti removal
received and responded.6,500
33 The Maintenance Services Division
also supports special projects and
events, including:
• Snoopy Event at City Hall
• LA Chargers Training Camp
• Love Costa Mesa Day
• Arbor Day
• Earth Day
Maintenance Services Special Events
34 Active Transportation
Committee
Meets once per month
Group of 20 individuals
• 11 voting members
• 2 alternate members
• 2 City Council liaisons
• 1 NMUSD representative
• 1 Chamber of Commerce
representative
• 3 department staff
Advisory body in matters related to
active transportation
Traffic Impact Fee (TIF)
Ad Hoc Committee
Meets annually
Group of 11 individuals
• 5 voting members:
• 1 Small Developers’
Representative
• 1 Major Developers’
Representative,
• 2 At-Large Representatives
• 1 Chamber of Commerce
Representative
• 2 City Council liaisons
• 1 Planning Commission liaison
• 3 department staff
Reviews annual accounting of TIF
program and revisions to TIF
calculations for recommendations
to Council
Planning Commission
Meets twice per month
City Engineer provides support at
each meeting
Provides Conditions of Approval for
Conditional Use Permits (CUPs)
and other development approvals
Provides staff support for
transportation section of
environmental documents
Processes General Plan
amendments related to Circulation
Element
Parks & Community
Services Commission
Meets once per month
Maintenance Services Manager
provides support at each meeting
Prepares and presents agenda
reports on tree removal and
memorial plaque requests
Solicits input on public works
projects as it relates to the
Commission
Provides updates on park
maintenance activities
Department-Led Committees Supported Commissions
Committees & Commissions
35 Collaboration:
Agency Partners
36 Awards
37 Department Challenges
• Staffing – Recruitment, Retention
• Large CIP – Number and complexity
of projects exceed available
resources
• Ageing Facilities – Need a Facilities
Master Plan and an Implementation
Program
• Rising construction and commodity
prices
• Increased workloads addressing
routine issues, projects and
community needs
Department Opportunities
• Support from elected officials, City
leadership and community for
Public Works projects and services
• Policies to maintain infrastructure
at high quality
• Council goals and priorities provide
a roadmap for the department and
will help direct resources
• Cooperation and Collaboration with
all City Departments
• Motivated, dedicated and
committed staff
Challenges & Opportunities
38 Questions?
PUBLIC WORKS
GRANT PROJECTS
City Council Study Session
Tuesday, March 14, 2023
2 Grants
• City secured $14.4 million in grant funds for various park improvements.
• Staff is seeking direction on specific grant-funded
parks projects to allow Department leadership to
schedule projects and plan for appropriate staff and
consultant resources.
3 State Senator
Dave Min$10 million
• LED Athletic Field Lighting – Jack Hammett Sports Complex • LED Athletic Field Lighting – TeWinkle Park and Athletic Complex • Fairview Park: Bluff Stabilization and Restoration & Mesa Restoration
• Shalimar Park Improvements
$1.2 million
• Ketchum-Libolt Park Expansion
State Assembly Member
Cottie Petrie-Norris
$3.2 million
• Lions Park Cafe
• Costa Mesa Skate Park Expansion
OC Supervisor
Katrina Foley
• Restricted by specified locations
• Have a predefined scope and
amount allocation
Grant Allocation
• Restricted by specified locations
• Amount allocation based on project
needs
• Other Improvements No restrictions;
seeking Council direction
4 • $1.8 million estimated project cost
• $1.2 million in grant funds
• Predefined Scope:
• Construction of the Café adjacent to
the lawn north of the Donald Dungan
Library
• Café will providing outdoor dining to
complement the event lawn and the
Lions Park campus
• Revitalize the area and improve
service to residents
$1.2 million Lions Park Cafe
OC Supervisor
Katrina Foley
5 • $2 million estimated project cost
• $2 million in grant funds
• Predefined Scope:
• Expansion of the existing Skate Park
at TeWinkle Park
• Provide dedicated area for
young/beginning skaters
• Provide new elements like pump track
• Develop designs in collaboration with
local skating community
$2 million Skate Park Expansion
OC Supervisor
Katrina Foley
6 • $1.5 million estimated project cost
• $1.5 million in grant funds
• Predefined Scope:
• Expand the park by incorporating the
parkway between the existing park
and Victoria Street sidewalk
• Provide more play elements
• Engage community during the design
of park expansion
$1.5 million Ketchum-Libolt ParkState Assembly Member
Cottie Petrie-Norris
7 $10 million Recommended AllocationState Senator
Dave Min
Project Description Option 1 Option 2 Option 3
Jack Hammett Sports Field LED Lighting $900,000 $900,000 $900,000 Tewinkle Park Athletic Complex Sports Field Lighting $850,000 $850,000 $850,000 Shalimar Park Improvements $1,000,000 $1,000,000 $1,000,000 Fairview Park
- Mesa Restoration (Partial) $2,500,000 $2,000,000 $2,000,000 - Bluff Stabilization and Restoration (Localized Improvements) $2,000,000 $1,750,000 $1,750,000 - Wetlands Improvements (Recirculation system, pump station) $1,000,000 $800,000 $800,000 Subtotal $5,500,000 $4,550,000 $4,550,000
Additional Improvements
- Tewinkle Amphitheater $850,000 $750,000 $500,000
- Enhanced Signage at TeWinkle Park $100,000 $100,000 $100,000 - Tennis Center Improvements $400,000
- Bark Park Turf Improvements $400,000 $400,000
- Tewinkle Lakes Renovation $1,000,000 $1,000,000
- Baseball Field Drainage, Netting, Batting Cage Improvements $300,000 $300,000 - Bark Park LED Lighting $130,000
- Tennis Center LED Lighting $420,000
- Pickleball Courts at Tennis Center $400,000
Subtotal $1,750,000 $2,700,000 $2,700,000
Total $10,000,000 $10,000,000 $10,000,000
• Restricted by specified
locations
• Amount allocation based on
project needs
No restrictions;
seeking Council direction
*Note: The costs listed are estimates only and not based on any formal design. Detailed cost estimates will be available during Project Design process. 8 • $1.75 million estimated project
cost
• Restricted to following locations:
• Jack Hammett Sports Complex
• TeWinkle Athletic Complex
• Predefined scope
• LED field lighting upgrades
• Energy efficient upgrades improve
reliability of field lighting as well as
reduce operating costs
Required LED Field LightingState Senator
Dave Min
9 • $1 million estimated project cost
• Restricted to Shalimar Park
• Predefined scope
• Engage community during the design
of park improvements
• Add more play elements
• Potentially increase park space
Required Shalimar ParkState Senator
Dave Min
10 • $3-6 million estimated project cost
• Restricted to Fairview Park
• Predefined scope
• Bluff Stabilization and Restoration
• Enhance slope stability, bluff trail safety
• Restore native coastal bluff scrub
habitat
• Mesa Restoration
• Remove deposited debris, install
protective cap, preserve cultural
resources
• Restore grassland and coastal bluff
scrub habitat
• Engage local & tribal community
• Wetlands Improvements
• Enhance water supply reliability, water
quality
• Recirculation, aeration,
communications & operational
improvements
Required Fairview ParkState Senator
Dave Min
11 TBD Other ImprovementsState Senator
Dave Min
$500,000 -
$850,000
TeWinkle
Amphitheater
Renovation
• Additional seating
• Concrete improvements
• Lighting and utilities
$100,000 TeWinkle Signage
Enhancement
• Wayfinding signage
• Modernize all signs in park
$400,000 Tennis Center
Improvements
• Restroom renovation
• Shade structure
• Concrete improvements
$400,000 Bark Park Turf
Improvements
• Renovation of turf
• Other amenities
$300,000
Baseball Field
Drainage, Netting
and Batting Cage
• Address ongoing drainage issues
• Improve field netting
• Add batting cages
$550,000
LED Upgrades:
TeWinkle,
Tennis Center, &
Bark Park
• Convert existing lighting to LED
• Improves reliability and reduces
maintenance and operating costs
$400,000 Pickleball Courts
• Construct new pickleball courts
adjacent to the Tennis Center
$1,000,000
TeWinkle Park Lakes
Renovation
• Lakes in need of repair – Eroded shoreline,
significant daily water loss due to damaged lake
membrane, outdated pumping and water
management system
• New water treatment system
• New lake flooring and shoreline
• Upgraded pump system
• Enhanced landscaping
Seeking Council direction on priority projects:
12 Questions?