Agenda packet — Costa Mesa City Council, March 21, 2023 (part 2 of 2)

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File #: 23-1107 Meeting Date: 3/21/2023
Summary
In summary, the total net increase to the Citywide Table of Organization of all these changes within all departments including the new positions, reallocations of classifications and part-time to full-time conversion is 6.91 FTE for all Departments. A summary of the proposed updates and resultant costs is contained below.

Department Staff Update Net FTE Current Year
Prorated Impact
Annual Impact
City Manager Reallocate 1.0 Assistant City Manager
to 1.0 Deputy City Manager

0.0 $(2,573) $(15,438)
City Manager Convert 0.50 part-time Management
Aide (Confidential) to 1.0 full-time
Management Aide (Confidential)

0.50 7,900 47,400
City Manager Convert 1.13 part-time Office
Specialist IIs to 1.0 full-time
Administrative Secretary
(Confidential)
(-0.13) 3,842 23,052
Development
Services
Add 1.0 full time Senior Planner 1.0 25,098 150,588
Development
Services
Add 1.0 full-time Planning and
Sustainable Development Manager

1.0 28,349 170,094
Information
Technology
Add 1.0 full-time Office Specialist II 1.0 18,099 108,594 Parks and
Community Services
Convert 2.25 part-time Recreation
Specialists to 3.00 full-time
Recreation Specialists

0.75 20,391 122,346
Parks and
Community Services
Convert 0.75 part-time Recreation
Specialists and 0.46 part-time
Community Outreach Worker to 1.0
full-time Community Outreach Worker
(-0.21) 6,797 40,782
Police Add 1.0 full-time Deputy Police Chief 1.0 64,026 384,156 Public Works Add 1.0 full-time Deputy Director of
Public Works

1.0 40,300 218,580
Public Works Add 1.0 full-time Senior Engineer 1.0 36,430 241,800 TOTAL FTE 6.91 $248,65
9 $1,491,954
Compensation Adjustments
The Human Resources Division makes recommendations to the City Manager that may require adjustments based on input from City departments and labor associations along with recruitment and retention trends. Hard-to-fill positions include positions that are currently vacant, positions that are not currently vacant but are traditionally hard to fill, and positions which are currently filled but are expected to be difficult to fill in the future or retain for long term due to their relative position it the marketplace as being well under market compensation. Further, certain positions would adversely impact City operations if the position were to become vacant, and would be difficult to fill at current salaries. Some adjustments are also recommended to maintain internal alignment or to address compaction issues with supervisory classifications.

The Assistant City Manager compensation is recommended for a market adjustment and to address

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File #: 23-1107 Meeting Date: 3/21/2023
The Assistant City Manager compensation is recommended for a market adjustment and to address internal alignment among the executive staff. Adjusting the salary range for Assistant City Manager will allow the City to attract a higher qualified applicant pool for the current vacancy. The realignment along with the reclassification of an existing City Manager position to Deputy City Manager totals $26,451 annually.

The salary ranges for several Parks and Community Services classifications are recommended for adjustments. The Department experiences high turnover in the Community Services Leader and Lifeguard classifications due to the seasonal nature of the many programs and availability of staff, many of which are college students. While the salary ranges for the Community Services Leaders and Lifeguards were updated in 2021, they are not currently competitive with the labor market. In addition, adjustments are recommended for several full-time Parks and Community Services classifications as many of these classifications are 20-30% below market. The salary ranges are recommended for adjustments to hire and retain the staff necessary to accomplish the Department’s mission across multiple program areas. The projected salary adjustments for Parks and Community Services totals $98,337 for FY 2022-23, for an annual impact of $590,022.

ALTERNATIVES:

The alternative to the Council action would be to refrain from approving the requested items. Staff does not recommend this action as certain City services, programs, activities or projects may be delayed.

FISCAL REVIEW:

The Fiscal Year 2021-22 carryovers are detailed in Attachment 1. Costs related to the approval of position requests will be absorbed by each affected department in the current fiscal year.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this report and the attached resolutions and approves them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This staff report works toward achieving the following City Council goal of achieving long-term fiscal sustainability.

CONCLUSION:

Staff recommends that City Council approve the following:

1. Approve FY 2022-23 Budget Carryovers from the prior year in the General Fund and the various Capital Projects Funds (Attachment 1).

2. Approve FY 2022-23 Staffing Realignments and compensation adjustments in multiple departments citywide (Attachment 2).
a. Approve Resolution No. 2023-xx, approving the new classification and salary/pay ranges for a Deputy City Manager and Deputy Police Chief and compensation

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File #: 23-1107 Meeting Date: 3/21/2023
ranges for a Deputy City Manager and Deputy Police Chief and compensation adjustments for an Assistant City Manager.
b. Approve Resolution No. 2023-xx, approving new classifications and salary/pay ranges for the Planning and Sustainable Development Manager and a Deputy Director of Public Works.
c. Approve Resolution No. 2023-xx, approving compensation adjustments and title changes for Parks and Community Services classifications and a title change for the Principal Civil Engineer.
d. Approve Resolution No. 2023-xx, approving compensation adjustments and title changes for Community Services Leaders and Lifeguards.

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Attachment 1
FY 2021-22 CIP Rollovers into FY 2022-23
PROJECT / ACCOUNT FUND Rollover Amount
200009 - Corp Yard Fleet Shop Epoxy Fl 401 - Capital Improvements Fund 75,000 200013 - FS#2 Reconstruction 401 - Capital Improvements Fund 726,365 200040 - HVAC Replac Various Facilities 401 - Capital Improvements Fund 356,052 200060 - Corp Yard Electrc Securty Gate 401 - Capital Improvements Fund 69,660 200062 - Building Maintenance Projects 401 - Capital Improvements Fund 81,662 200066 - PD-Removal Undrg Fuel Tank 401 - Capital Improvements Fund 123,733 200072 - FS#1 Dehumidifier Install 401 - Capital Improvements Fund 250,000 200077 - Cty Hall Cast Iron Drain Repip 401 - Capital Improvements Fund 18,652 200079 - City Hall Exterior Paint 401 - Capital Improvements Fund 144,660 200080 - City Hall Training Room 401 - Capital Improvements Fund 31,580 200085 - IT Department Relocation 401 - Capital Improvements Fund 234,169 200086 - Land Management System 603 - IT Replacement Fund 1,257,580 200087 - ERP HR Finance Payroll 603 - IT Replacement Fund 4,741,190 200091 - City Hall Elevators Modern 401 - Capital Improvements Fund 291,181 200092 - Fire Suppression System 401 - Capital Improvements Fund 93,242 200094 - Range Remodel/Update 401 - Capital Improvements Fund 1,720,315 200097 - EV Fleet and Infrastructure 203 - Air Quality Improvement Fund 266,525 200099 - Finance Security/Eff. Remodel 401 - Capital Improvements Fund 251,359 210001 - Police L3 Car Video System 601 - Equipment Replacement Fund 456,450 210003 - FS 3 Groundwater Soil Assess 401 - Capital Improvements Fund 6,800 210004 - FS Minor Projects FS 2-6 401 - Capital Improvements Fund 59,497 210005 - Citywide Parking Study 401 - Capital Improvements Fund 15,582 210006 - ECMS Laserfch Entrprs Strategy 603 - IT Replacement Fund 450,000 210007 - Disastr Recv Bus Cntinuity Pln 603 - IT Replacement Fund 183,095 210008 - Phys/Cybr Security Assessm/Imp 603 - IT Replacement Fund 200,000 210009 - Police Vehicle Computers (MDC) 603 - IT Replacement Fund 15,011 210010 - Citywid Com Choice Enrgy Study 401 - Capital Improvements Fund 150,000 210018 - Citywide Security Camera Repl 603 - IT Replacement Fund 117,000 250001 - Code Enforcement Complaint App 603 - IT Replacement Fund 130,000 250002 - Parks Com Services Application 603 - IT Replacement Fund 110,000 250003 - Desktop Replacement Program 603 - IT Replacement Fund 62,455 250004 - Office 365 Assessmnt/Implemnt 603 - IT Replacement Fund 450,000 250005 - Fire Mobile Data Computers 603 - IT Replacement Fund 410,000 250006 - Enterprise GIS Master Plan 603 - IT Replacement Fund 50,000 250007 - Print Management Services 603 - IT Replacement Fund 116,000 300005 - Adams Ave Imp RMRA 251 - RMRA Fund 2,278,862
300008 - Wilson Street Imp 201 - Gas Tax Fund 435,000
300008 - Wilson Street Imp 207 - CDBG Fund 1,165,777
300008 - Wilson Street Imp 401 - Capital Improvements Fund 229,391 300063 - Proj W Transit Stop Imp 415 - Measure "M2" Fund 24,510 300148 - Bicycle Racks Citywide 214 - Traffic Impact Fees Fund 106,669 300162 - I-405 Improvement 401 - Capital Improvements Fund 108,084 300163 - Neighborhood Traffic Improveme 401 - Capital Improvements Fund 90,401 300163 - Neighborhood Traffic Improveme 416 - Measure "M2" Fairshare 24,208 300169 - Fairview Rd Imp 405/Adams RMRA 251 - RMRA Fund 1,119,985 300171 - SB Newp Bl Impr Mesa Victoria 251 - RMRA Fund 1,905,354 300172 - Pavement Mitigation I-405 Proj 232 - Grants - Other 661,980 300173 - Newp NB 22thBrist SB BristMesa 251 - RMRA Fund 2,075,621 300174 - Adams at Pinecreek Imp 214 - Traffic Impact Fees Fund 83,622 300174 - Adams at Pinecreek Imp 401 - Capital Improvements Fund 737,279 300174 - Adams at Pinecreek Imp 416 - Measure "M2" Fairshare 19,478 1 of 3 247
Attachment 1
FY 2021-22 CIP Rollovers into FY 2022-23
PROJECT / ACCOUNT FUND Rollover Amount
300176 - Local Road Safety Plan 401 - Capital Improvements Fund 2,935 350030 - Westside Restoration Project 401 - Capital Improvements Fund 380,760 360003 - Citywid Bicyc Trail Wayfnd Sig 401 - Capital Improvements Fund 75,000 370010 - Mesa Del Mar Multimodal Access 214 - Traffic Impact Fees Fund 100,000 370010 - Mesa Del Mar Multimodal Access 401 - Capital Improvements Fund 195,929 370034 - Fairview Traffic Signal Sync 214 - Traffic Impact Fees Fund 5,377 370034 - Fairview Traffic Signal Sync 415 - Measure "M2" Fund 47,106 370039 - Baker/Placntia/19th/Victr TSSP 203 - Air Quality Improvement Fund 195,691 370039 - Baker/Placntia/19th/Victr TSSP 214 - Traffic Impact Fees Fund 237,745 370039 - Baker/Placntia/19th/Victr TSSP 415 - Measure "M2" Fund 1,734,741 370051 - Fairview/Baker/Adams Impr 401 - Capital Improvements Fund 86,553 370052 - Newport Blvd Wide 19th to 17th 214 - Traffic Impact Fees Fund 290,927 370052 - Newport Blvd Wide 19th to 17th 415 - Measure "M2" Fund 181,889 370056 - Bear St Traffic Sig Synch Proj 203 - Air Quality Improvement Fund 2,680 370056 - Bear St Traffic Sig Synch Proj 214 - Traffic Impact Fees Fund 31,000 370056 - Bear St Traffic Sig Synch Proj 401 - Capital Improvements Fund 2,760 370056 - Bear St Traffic Sig Synch Proj 415 - Measure "M2" Fund 18,170 370057 - RedHill Ave TSSP 203 - Air Quality Improvement Fund 66,080 370058 - Citywide Traffic Signal Imp 416 - Measure "M2" Fairshare 17,964 370059 - W 19th St Wallace Av Traf Sig 401 - Capital Improvements Fund 292,750 370059 - W 19th St Wallace Av Traf Sig 416 - Measure "M2" Fairshare 11,496 400012 - Alley Improvements Citywide 201 - Gas Tax Fund 500,000 400012 - Alley Improvements Citywide 416 - Measure "M2" Fairshare 39,112 400015 - Street Maintenance Citywide 201 - Gas Tax Fund 4,237,604 400015 - Street Maintenance Citywide 401 - Capital Improvements Fund 745,097 400015 - Street Maintenance Citywide 416 - Measure "M2" Fairshare 2,230,024 450009 - West 19th Bike Trail 203 - Ai r Quality Improvement Fund 60,563 450010 - Class II and III Bicycle Proj 214 - Traffic Impact Fees Fund 485,433 450010 - Class II and III Bicycle Proj 401 - Capital Improvements Fund 11,896 450013 - Adams Ave Multi Purp Des Trail 201 - Gas Tax Fund 174,218 450014 - Adams Av Bicycle Facility Proj 401 - Capital Improvements Fund 3,735 450014 - Adams Av Bicycle Facility Proj 416 - Measure "M2" Fairshare 35,304 450015 - Bicycle/Pedestrian Infra Imp 214 - Traffic Impact Fees Fund 100,000 450015 - Bicycle/Pedestrian Infra Imp 416 - Measure "M2" Fairshare 50,000 450016 - Mesa/Santa Ana Bicycl Fac Imp 214 - Traffic Impact Fees Fund 100,000 450017 - MV/Peterson Pl Class II Bicycl 214 - Traffic Impact Fees Fund 100,000 470001 - Randolph Prkig & Pedestrin Imp 214 - Traffic Impact Fees Fund 124,209 470001 - Randolph Prkig & Pedestrin Imp 401 - Capital Improvements Fund 24,401 470002 - West 18th & Wilson Crosswalks 214 - Traffic Impact Fees Fund 290,675 500009 - New Sidewalks Citywide 201 - Gas Tax Fund 100,001 500010 - Parkway Maint Program Citywide 201 - Gas Tax Fund 353,372 500010 - Parkway Maint Program Citywide 401 - Capital Improvements Fund 125,000 500010 - Parkway Maint Program Citywide 416 - Measure "M2" Fairshare 338,328 500017 - Priority Sidewalk Repair 201 - Gas Tax Fund 103,733 550008 - Catch Basin Inserts-Var Locatn 209 - Drainage Fees Fund 25,883 550011 - Citywide Storm Drain Imprv 209 - Drainage Fees Fund 761,439 550011 - Citywide Storm Drain Imprv 401 - Capital Improvements Fund 965,780 550021 - Bristol St Storm Drain Divers 401 - Capital Improvements Fund 65,524 550022 - Westside Storm Drain Improve 209 - Drainage Fees Fund 1,589,630 700016 - Tenagr Pk Plygrd Equip Replace 208 - Park Development Fees Fund 51,739 700016 - Tenagr Pk Plygrd Equip Replace 401 - Capital Improvements Fund 75,000 2 of 3 248
Attachment 1
FY 2021-22 CIP Rollovers into FY 2022-23
PROJECT / ACCOUNT FUND Rollover Amount
700021 - Wilson TeWinkle Prk Bridg Rep 208 - Park Development Fees Fund 181,371 700027 - TeWinkle Skate Park Expansion 208 - Park Development Fees Fund 100,000 700027 - TeWinkle Skate Park Expansion 401 - Capital Improvements Fund 32,158 700054 - Westside Park Development 208 - Park Development Fees Fund 250,000 700080 - Pk SecurityLightingReplacement 208 - Park Development Fees Fund 164,501 700106 - Sidewalk Replacment -Var Parks 401 - Capital Improvements Fund 64,686 700110 - Open Space Master Plan Update 208 - Park Development Fees Fund 75,000 700110 - Open Space Master Plan Update 401 - Capital Improvements Fund 16,592 700111 - Various Parks Rehab 401 - Capital Improvements Fund 70,000 700115 - Jack Hammett Field Upgrade 208 - Park Development Fees Fund 513,843 700128 - Park Sidewalk Access Program 201 - Gas Tax Fund 40,000 700128 - Park Sidewalk Access Program 401 - Capital Improvements Fund 54,000 700129 - Shalimar Park Improvements 208 - Park Development Fees Fund 250,000 700132 - Fairview Park Vernal Pool Rest 231 - Grants - State 150,000 700132 - Fairview Park Vernal Pool Rest 401 - Capital Improvements Fund 98,361 700133 - Canyon Pk Invntr Mgmt Restore 208 - Park Development Fees Fund 60,000 700134 - Fairview Pk Fence Sign Trail 208 - Park Development Fees Fund 144,865 700135 - Fairview Pk Master Plan Update 208 - Park Development Fees Fund 250,000 700136 - Jordan Pk Playgrnd Equip Repl 208 - Park Development Fees Fund 78,616 700137 - TeWinkle Park Lakes Repairs 208 - Park Development Fees Fund 100,645 700139 - Ketchum-Libolt Park Expansion 208 - Park Development Fees Fund 50,000 700139 - Ketchum-Libolt Park Expansion 231 - Grants - State 247,520 800015 - NCC - Library Development 401 - Capital Improvements Fund 518,690 800029 - EOC Equipment Update 401 - Capital Improvements Fund 140,356 530200 - Consulting 101 - General Fund 61,000
590500 - Automotive Equipment 601 - Equipment Replacement Fund 3,744,454 590800 - Other Equipment 601 - Equipm ent Replacement Fund 1,235,465 599500 - Capital Replacement Reserve 601 - Equipment Replacement Fund 1,156,511 Grand Total 52,474,923
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ATTACHMENT 2
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, ESTABLISHING NEW JOB CLASSIFICATIONS AND REVISING THE EXECUTIVE COMPENSATION PLAN AND EXECUTIVE SALARY SCHEDULE.

THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on March 21, 2023, the City Cou ncil adopted Resolution No. 2023 - XX, revising the pay ranges for job classifications in the Executive Salary Schedule; and WHEREAS, the Ci ty Council desires to establish the new job classification s of Deputy City Manager and Deputy Police Chief and to establish the pay ranges for the new job classification; and
WHEREAS, the City Council desires to revise the pay ranges for the Assistant City Manager classification; and
WHEREAS, the City Council desires to repeal and replace Resolution No. 2023 - XX to revise the pay ranges and benefits for the classifications specified herein; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The Costa Mesa City Council previously established the Executive Compensation Plan to: 1) promote maximum commitment by City executives to objectives and standards of the City Council and City Manager; 2) establish a system in which compensation serves as an effective device for promoting better job performance; 3) foster the identification of an executive employee group and recognize the distinct character of executive jobs; and, 4) improve the City’s abil ity to attract and retain outstanding executives.

SECTION 2. The following new job classifications are hereby established: Deputy City Manager and Deputy Police Chief.

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SECTION 3. The following job classifications, placed under the Executive Salary Schedule, are hereby revised to reflect the salary ranges and monthly rates of pay specified, effective the pay period including January 1, 2023. The rate of pay for individual executives may be anywhere within the monthly minimum and maximum salary steps.

APPOINTED AT-WILL EXECUTIVES
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0075 Assistant City Manager 810 $13,782 $14,471 $15,195 $15,955 $16,753 $17,591 $18,471 Monthly $165,384 $173,652 $182,340 $191,460 $201,036 $211,092 $221,652 Annual $79.51 $83.49 $87.66 $92.05 $96.65 $101.49 $106.56 Hourly

APPOINTED AT-WILL SWORN DEPARTMENT DIRECTORS
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0223 Fire Chief 793 $15,527 $16,303 $17,118 $17,974 $18,873 $19,817 $20,808 Monthly $186,324 $195,636 $205,416 $215,688 $226,476 $237,804 $249,696 Annual $89.58 $94.06 $98.76 $103.70 $108.88 $114.33 $120.05 Hourly

0207 Police Chief 792 $15,527 $16,303 $17,118 $17,974 $18,873 $19,817 $20,808 Monthly $186,324 $195,636 $205,416 $215,688 $226,476 $237,804 $249,696 Annual $89.58 $94.06 $98.76 $103.70 $108.88 $114.33 $120.05 Hourly

APPOINTED AT-WILL DEPARTMENT DIRECTORS
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0091 Administrative Services Director 775 $10,867 $11,410 $11,980 $12,579 $13,208 $13,868 $14,561 Monthly $130,404 $136,920 $143,760 $150,948 $158,496 $166,416 $174,732 Annual $62.69 $65.83 $69.12 $72.57 $76.20 $80.01 $84.01 Hourly

0080 Economic and Development 850 $13,767 $14,455 $15,178 $15,937 $16,734 $17,571 $18,450 Monthly Development Services Director $165,204 $173,460 $182,136 $191,244 $200,808 $210,852 $221,400 Annual $79.43 $83.39 $87.57 $91.94 $96.54 $101.37 $106.44 Hourly

0069 Finance Director 772 $13,790 $14,480 $15,204 $15,964 $16,762 $17,600 $18,480 Monthly $165,480 $173,760 $182,448 $191,568 $201,144 $211,200 $221,760 Annual $79.56 $83.54 $87.72 $92.10 $96.70 $101.54 $106.62 Hourly

0049 Information Technology 851 $13,056 $13,709 $14,394 $15,114 $15,870 $16,664 $17,497 Monthly Director $156,672 $164,508 $172,728 $181,368 $190,440 $199,968 $209,964 Annual $75.32 $79.09 $83.04 $87.20 $91.56 $96.14 $100.94 Hourly

0306 Parks and Community 735 $11,584 $12,163 $12,771 $13,410 $14,080 $14,784 $15,523 Monthly Services Director $139,008 $145,956 $153,252 $160,920 $168,960 $177,408 $186,276 Annual $66.83 $70.17 $73.68 $77.37 $81.23 $85.29 $89.56 Hourly

0117 Public Works Director 791 $13,767 $14,455 $15,178 $15,937 $16,734 $17,571 $18,450 Monthly $165,204 $173,460 $182,136 $191,244 $200,808 $210,852 $221,400 Annual $79.43 $83.39 $87.57 $91.94 $96.54 $101.37 $106.44 Hourly

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SECTION 4. The following job classifications, placed under the Executive Salary Schedule, are hereby revised to reflect the salary ranges and monthly rates of pay specified, effective the pay period including March 26, 2023. The rate of pay for individual executives may be anywhere within the monthly minimum and maximum salary steps.

APPOINTED AT-WILL EXECUTIVES
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0075 Assistant City Manager 775 $15,866 $16,659 $17,492 $18,367 $19,285 $20,249 $21,261 Monthly $190,392 $199,908 $209,904 $220,404 $231,420 $242,988 $255,132 Annual $91.53 $96.11 $100.92 $105.96 $111.26 $116.82 $122.66 Hourly

APPOINTED AT-WILL EXECUTIVES
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0027 Deputy City Manager 853 $12,686 $13,320 $13,986 $14,685 $15,419 $16,190 $17,000 Monthly $152,232 $159,840 $167,832 $176,220 $185,028 $194,280 $204,000 Annual $73.19 $76.85 $80.69 $84.72 $88.96 $93.40 $98.08 Hourly

SWORN DIVISION MANAGERS IN THE CLASSIFIED SERVICE
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0209 Deputy Police Chief 857 $12,979 $13,628 $14,309 $15,024 $15,775 $16,564 $17,392 Monthly $155,748 $163,536 $171,708 $180,288 $189,300 $198,768 $208,704 Annual $75 $79 $83 $87 $91 $96 $100 Hourly

SECTION 5. The following job classifications, placed under the Executive Salary Schedule, are hereby revised to reflect the salary ranges and monthly rates of pay specified, effective the pay period including July 1, 2023 . The rate of pay for individual executives may be anywhere within the monthly minimum and maximum salary steps.

APPOINTED AT-WILL EXECUTIVES
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0075 Assistant City Manager 775 $16,659 $17,492 $18,367 $19,285 $20,249 $21,261 $22,324 Monthly $199,908 $209,904 $220,404 $231,420 $242,988 $255,132 $267,888 Annual $96.11 $100.92 $105.96 $111.26 $116.82 $122.66 $128.79 Hourly

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APPOINTED AT-WILL SWORN DEPARTMENT DIRECTORS
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0223 Fire Chief 793 $16,303 $17,118 $17,974 $18,873 $19,817 $20,808 $21,848 Monthly $195,636 $205,416 $215,688 $226,476 $237,804 $249,696 $262,176 Annual $94.06 $98.76 $103.70 $108.88 $114.33 $120.05 $126.05 Hourly

0207 Police Chief 792 $16,303 $17,118 $17,974 $18,873 $19,817 $20,808 $21,848 Monthly $195,636 $205,416 $215,688 $226,476 $237,804 $249,696 $262,176 Annual $94.06 $98.76 $103.70 $108.88 $114.33 $120.05 $126.05 Hourly

APPOINTED AT-WILL DEPARTMENT DIRECTORS
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0091 Administrative Services Director 775 $11,410 $11,980 $12,579 $13,208 $13,868 $14,561 $15,289 Monthly $136,920 $143,760 $150,948 $158,496 $166,416 $174,732 $183,468 Annual $65.83 $69.12 $72.57 $76.20 $80.01 $84.01 $88.21 Hourly

0027 Deputy City Manager 853 $13,320 $13,986 $14,685 $15,419 $16,190 $17,000 $17,850 Monthly $159,840 $167,832 $176,220 $185,028 $194,280 $204,000 $214,200 Annual $76.85 $80.69 $84.72 $88.96 $93.40 $98.08 $102.98 Hourly

0080 Economic and Development 850 $14,455 $15,178 $15,937 $16,734 $17,571 $18,450 $19,373 Monthly Development Services Director $173,460 $182,136 $191,244 $200,808 $210,852 $221,400 $232,476 Annual $83.39 $87.57 $91.94 $96.54 $101.37 $106.44 $111.77 Hourly

0069 Finance Director 772 $14,480 $15,204 $15,964 $16,762 $17,600 $18,480 $19,404 Monthly $173,760 $182,448 $191,568 $201,144 $211,200 $221,760 $232,848 Annual $83.54 $87.72 $92.10 $96.70 $101.54 $106.62 $111.95 Hourly

0049 Information Technology 851 $13,709 $14,394 $15,114 $15,870 $16,664 $17,497 $18,372 Monthly Director $164,508 $172,728 $181,368 $190,440 $199,968 $209,964 $220,464 Annual $79.09 $83.04 $87.20 $91.56 $96.14 $100.94 $105.99 Hourly

0306 Parks and Community 735 $12,163 $12,771 $13,410 $14,080 $14,784 $15,523 $16,299 Monthly Services Director $145,956 $153,252 $160,920 $168,960 $177,408 $186,276 $195,588 Annual $70.17 $73.68 $77.37 $81.23 $85.29 $89.56 $94.03 Hourly

0117 Public Works Director 791 $14,455 $15,178 $15,937 $16,734 $17,571 $18,450 $19,373 Monthly $173,460 $182,136 $191,244 $200,808 $210,852 $221,400 $232,476 Annual $83.39 $87.57 $91.94 $96.54 $101.37 $106.44 $111.77 Hourly

SWORN DIVISION MANAGERS IN THE CLASSIFIED SERVICE
Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0209 Deputy Police Chief 857 $13,628 $14,309 $15,024 $15,775 $16,564 $17,392 $18,262 Monthly $163,536 $171,708 $180,288 $189,300 $198,768 $208,704 $219,144 Annual $78.62 $82.55 $86.68 $91.01 $95.56 $100.34 $105.36 Hourly

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SECTION 6. Except as expressly provided in the City Manager’s Employment Agreement, the City Manager shall receive the same benefits as the other Executives.

SECTION 7. Effective the payroll period that includes January 1 of each year commencing on January 1, 2023, the City Manager is eligible to move to the next step in the salary range which equates to a three percent (3%) base salary increase, pursuant to the terms of her Employment Agreement.

SECTION 8. The City of Costa Mesa has contracted with the California Public Employees Retirement System (CalPERS) to provide retirement benefits to eligible City employees.

6.1 CalPERS - Miscellaneous Members
Employees covered by this resolution who do not meet the definition of “new member” under the California Public Employees’ Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as “classic members”) are enrolled in either the CalPERS retirement plan provided for by Government Code § 21354.4, and commonly referred to as the 2.5% at age 55 retirement plan (“tier 1”), or the 2% at 60 formula provided for by Government Code § 21353 (“tier 2”).

A. Classic Members:

Effective April 16, 2017 , the total contribution for tier 1 (2.5% @ 55) unit members will be 12 % of compensation earnable, inclusive of statutory employee contributions and all cost sharing. The total contribution for tier 2

Class Code Class Title
Pay Grade
No.

Eff
12/19/2021
1 Eff
1/1/2023
2 Eff
1/1/2024
3 Eff
1/1/2025
4 Eff
1/1/2026
5 0076 City Manager 850 $25,000 $25,750 $26,523 $27,318 $28,138 Monthly $300,000 $309,000 $318,270 $327,818 $337,656 Annual $144.23 $148.56 $153.01 $157.60 $162.33 Hourly

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(2% @ 60) unit members will be 10% of compensation earnable, inclusive of statutory employee contributions and all cost sharing.

Effective the pay period that includes July 1, 2023, classic member employees subject to the 2.5%@55 formula shall have their c ost sharing per Government Code section 2 0516(a) reduced by 1.469% for a net contribution of one percent (1%) and cost sharing pursuant to 20516(f) will be reduced from 1.531% to 0%.

Effective the pay period that includes July 1, 2023, classic member employees subject to the 2%@60 formula shall have their cost sharing per Government Code section 20516(f) reduced by 1% for a net contribution of two percent (2%).

B. New Members: Under PEPRA (see section 3.4 below):

Effective April 16, 2017, the total contribution for PEPRA tier 3 (2% @ 62) unit members will be 9 % of pensionable compensation, inclusive of statutory employee contributions and cost sharing.

6.2 CalPERS - Safety Police Members
Employees covered by this resolution who do not meet the definition of “new member” under the California Public Employees’ Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as “classic members”) are enrolled in the CalPERS retirem ent plan provided for by Government Code § 21362.2, and commonly referred to as the 3% at age 50 retirement plan (“tier 1”).

A. Classic Members:

Effective April 16, 2017, the total contribution for tier 1 (3% @ 50 ) unit members will be 12% of compensation earnable, inclusive of statutory employee contributions and all cost sharing.

B. New Members: Under PEPRA (see section 3.4 below):
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Effective April 16, 2017, the total contribution for PEPRA tier 2 (2.7% @ 57) unit members will be 9% of p ensionable compensation, inclusive of statutory employee contributions and cost sharing.

6.3 CalPERS – Safety Fire Members
Employees covered by this resolution who do not meet the definition of “new member” under the California Public Employees’ Pension Reform Act of 2013 (PEPRA) (those unit members shall be referred to as “classic members”) are enrolled in either the CalPERS retirement plan provided for by Government Code § 21362.2, and commonly referred to as the 3% at age 50 retirement plan (“tier 1”) or the 2% at 50 formula provided for by Government Code § 21362 (“tier 2”).

A. Classic Members:

Effective June 21, 2020 , t he total contribution for tier 1 (3% @ 50) unit members will be 15 % of compensation earnable, inclusive of statutory employee contributions and all cost sharing. The total contribution for tier 2 (2% @ 50) unit members will be 15% of compensation earnable, inclusive of statutory employee contributions and all cost sharing.

Effective the pay period that includes July 1, 2023, classic member employees subject to the 2%@50 formula shall have their cost sharing per Government Code section 20516(f) reduced by 2% for a net contribution of three percent (3%).

B. New Members: Under PEPRA (see section 3.4 below):

Upon adoption of this resolution by the City Council, the total contribution for PEPRA tier 3 (2.7% @ 57) will be 9% of pensionable compensation, inclusive of statutory employee contributions and cost sharing.

6.4 THE CALIFORNIA PUBLIC EMPLOYEES’ PENSION REFORM ACT OF 2013 (PEPRA)
256

As it may from time to time exist, the PEPRA shall in its entirety be given full force and effect. PEPRA includes, but is not limited to, the provisions described below:

Members hired on and after January 1, 2013, deemed to be a “new member” as defined in Government Code § 7522.04, shall individually pay an initial Member CALPERS contribution rate of 50% of the normal cost rate for the Defined Benefit Plan in which said “new membe r” is enrolled, rounded to the nearest quarter of 1%, or the current contribution rate of similarly situated employees, whichever is greater.

Members who are “new members” on and after January 1, 2013, shall be enrolled in the PEPRA provided for 2% @ 62 retirement formula for miscellaneous employees (Govt. Code § 7522.20) , or 2.7% @ 57 for safety employees (Govt.

Code § 7522.25(d)).

Members who are “new members” on and after January 1, 2013, shall have “final compensation” measured by the highest average annual pensionable compensation earned by the member during a period of at least 36 consecutive months (Section 7522.32.), and their retirement benefits shall be calculated based on “pensionable compensation” (Section 7522.10) rather than “compensation earnable” (Section 20636).

SECTION 9. The following classifications shall be provided with a City vehicle or monthly automobile allowance:

Assigned City Vehicle: Fire Chief, Police Chief

Assigned City Vehicle or up to $650 Monthly Automobile Allowance , except as expressly provided in the City Manager’s Employment Agreement: City Manager

$575 Monthly Automobile Allowance: Administrative Services Director, Assistant City Manager , Deputy City Manager, Economic and Development Services 257
Director, Finance Director, Information Technology Director, Parks and Community Services Director, Public Works Director

In all situations, the City Manager has the sole discretion to grant, modify or deny use of a City vehicle or grant an allowance for employees covered by this resolution.

SECTION 10. Employees covered by this resolution shall be provided with a $75 monthly technology allowance. The City Manager has the sole discret ion to grant, modify or deny an allowance for employees covered by this resolution.

SECTION 11. With exception of the City Manager, a pay -for-performance evaluation and compensation system will be utilized for all employees in executive job classifications. All compensation increases for executives will be based upon continued meritorious service to the City. Though the City Manager may receive labor marketplace salary adjustments, annual performance evaluations for this position will be conducted in the fall of each year by the City Council.

SECTION 12. Sworn Executives and M anagers are eligible to participate in the Management Certification/Education Program based upon the following achievements and criteria:

Certification/ Degree Eligible Classification Award P.O.S.T. Executive Certificate Police Chief 5.0%
FBI Academy Police Chief 2.5%*
Command College Police Chief 2.5%*
National Fire Academy - Executive Fire Officer Fire Chief 2.50% Master’s Degree Fire Chief 2.50%

P.O.S.T. Management Certificate Deputy Police Chief 5.0% *Effective 1/1/23 – in lieu of receiving holiday pay

258
Awards are based on a percentage of base salary. The maximum cumulative award payable to a ny employee shall not exceed 10.0% of base salary. These awards shall be reported to PERS as “compensation earnable” and will be included as an element of total compensation in the annual calculation.

An award may be granted, rejected or removed at any time. The City Manager may review and update this program on a periodic basis to ensure its vitality and relevance.

SECTION 13. Effective the pay period including the pay date of January 6, 2023, Sworn Division Managers who have been employed in a full-time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 83 0.33 or the out -of-state equivalent as determined by the Chief of Police) for twenty -five (25) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of ten percent (10%).

SECTION 14. The City shall contribute an amount toward the executive flexible benefit plan bucket for the payment of premiums for affected employees and dependents based upon the following criteria:
 Full family coverage for the PERS Platinum medical plan under the California Public Employees’ Retirement System (CALPERS) health insurance programs  Full family coverage for the Dental Indemnity plan
 Full premium payment for Life Insurance
 For Department Directors, Long Term Disabilit y premium will be based upon the top step salary of the highest -salaried Department Directo r within the classified service
 For Division Managers, Long Term Disability premium will be based upon the top step salary of the highest -salaried Division Manager within the classified service
Any amounts necessary to maintain benefit premiums in excess of the City contribution specified above shall be borne entirely by the executive employee.

SECTION 15. Effective October 15, 2017, employees covered by this resol ution 259
shall accrue vacation leave at the following rates and shall be capped at the following maximum levels:

Years of Service Annual Accrual 40-Hour Maximum Accrual 40-Hour 1-2 92 184
3-4 116 232
5-9 140 280
10-14 164 320
15-19 188 320
20+ 212 320

Vacation Leave Cash-Outs – Each fiscal year, employees will have the following cash-out options: 1) One eighty (80) hour cash -out any time during the fiscal year, regardless of the employee’s maximum accrual and regardless of the employee’s Vacation Leave usage; and, 2) Up to fo ur cash-outs per fiscal year, any time during the fiscal year (irrespective of quarter), based on a “2 for 1” usage ratio, up to a maximum of 80-hours for each cash out. For example, if an employee uses 10 hours of Vacation Leave, the employee could cash out up to 20 hours of Vacation Leave; in order for an employee to cash -out the maximum of 80 -hours Vacation Leave, the employee would need to use 40 hours of Vacation Leave.

All employees who are at the Maximum Accrual Level or who may reach the Maximum Accrual Level shall utilize the “Cash -Out” and/or “Vacation Leave” options so as to NOT exceed the Vacation Accrual Ceiling. Other than exceptions granted based upon City and/or Departmental needs as approved by the City Manager, there will no other cash-out of Vacation Leave time beyond the Maximum Accrual rates that have been established.

SECTION 16. Effective December 24, 2017, the City shall grant Executive Leave to management personnel not to exceed forty (40) hours per year. The City Manager may grant up to an additional sixty (60) hours of Executive Leave.

260
SECTION 17. Pursuant to the Executive Professional Development Reimbursement Program, the City agrees to reimburse Department Directors up to $2,000 per fiscal year for activities, materials, equipment or fees that will aid in their individual professional development. The intent of this program is to encourage and recognize executive staff for pursuing educational, professional or community -oriented activities, enhancing job skills and expertise, and/or purchasing materials/equipment, which improve the executive’s performance. These activities, materials, equipment or fees are intended to be beyond what is budgeted for individuals through the annual budget cycle. The reimbursement options available include the following:

 Professional memberships, licenses and certificates that are job-related  Professional conferences that are job -related including fees and other expenses while attending
 Membership dues in community organizations relevant to the executive’s job assignment
 Purchase of job -related professional journals, periodicals, books or other written materials which further knowledge or improvement of effecti veness in performance of duties
 Education fees that exceed the City’s annual $1,250 tuition reimbursement limit  Direct purchase of qualifying computer equipment defined in Administrative Regulation 2.29

The Assistant City Manager must approve participation in the activities and/or purchase of the materials/equipment in advance. Claims for reimbursement must be accompanied by documentation that an eligible expense has been incurred during the fiscal year for the executive employee only. Any portion of the reimbursement amount not incurred within the fiscal year shall remain City funds unless prior approval has been received by the City Manager. Requests to carry forward unencumbered amounts to the next fiscal year must receive approval by the City Manager prior to the end of the fiscal year. All payments will be in the form of reimbursement and no executive employee will directly receive cash for this benefit. Reimbursements, which are subject to taxation, will 261
be processed through the payroll system. The Finance Department shall administer this program in accordance to the stated purpose and will provide the appropriate forms and procedures. This reimbursement program does not prohibit individual departments fro m continuing to budget funds for executive staff attendance at professional conferences and seminars, for the payment of professional membership dues, and/or for the purchase of books, journals and written materials that are job-related and will enhance an executive’s knowledge or expertise.

SECTION 18. The 401(a) deferred compensation plan provides executives with another tax-deferred savings plan for future financial planning. Effective August 29, 2021, Executives and Department Directors covered by the Executive Compensation Plan and executive salary schedule shall receive a $15,000 annual contribution to the City’s 401(a) plan. Division Managers covered by the Executive Compensation Plan and executive salary schedule shall receive 0.5% per pay period for those who elect to participate in the 401(a) plan.

Except as provided in the City Manager’s Employment Agreement , executives must make any and all 457 deferred compensation contributions. The City shall contribute to City Manager’s 4 57 account the maximum annual contribution permitted, including applicable catch-up provisions. The City will also calculate a contribution to a defined contribution plan for the Fire Chief in an amount to be determined by an actuarial valuation performed by a professional actuary.

SECTION 1 9. All resolutions and parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 21st day of March, 2023.

______________________________
John Stephens, Mayor

262

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

263

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 202 3-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21st day of March, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of March, 2023.

______________________________
Brenda Green, City Clerk

264

ATTACHMENT 3
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 2023-XX ESTABLISHING NEW

CLASSIFICATIONS AND REVISING THE PAY RANGES FOR VARIOUS

CLASSIFICATIONS OF EMPLOYEES REPRESENTED BY THE COST A MESA DIVISION MANAGERS ASSOCIATION.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 2023-XX revising the pay ranges for job classifications represented by the Costa Mesa City Division Managers Association; and
WHEREAS, the City Council desires to establish the new job classifications of Deputy Director of Public Works and Planning and Sustainable Development Manager and to establish the pay ranges for the new job classifications; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following new job classifications are hereby established: Deputy Director of Public Works, and Planning and Sustainable Development Manager.

SECTION 2. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period th at includes March 26, 2023. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0115 Deputy Director of Public Works 858 $11,971 $12,570 $13,198 $13,858 $14,551 $15,279 $16,043 Monthly $143,652 $150,840 $158,376 $166,296 $174,612 $183,348 $192,516 Annual $69.06 $72.52 $76.14 $79.95 $83.95 $88.15 $92.56 Hourly

0159 Planning and Sustainable 856 $11,190 $11,750 $12,338 $12,955 $13,603 $14,283 $14,997 Monthly Development Manager $134,280 $141,000 $148,056 $155,460 $163,236 $171,396 $179,964 Annual $64.56 $67.79 $71.18 $74.74 $78.48 $82.40 $86.52 Hourly

SECTION 3. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes July 1, 2023. The monthly rate 265

of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0115 Deputy Director of Public Works 858 $12,570 $13,198 $13,858 $14,551 $15,279 $16,043 $16,845 Monthly $150,840 $158,376 $166,296 $174,612 $183,348 $192,516 $202,140 Annual $72.52 $76.14 $79.95 $83.95 $88.15 $92.56 $97.18 Hourly

0159 Planning and Sustainable 856 $11,750 $12,338 $12,955 $13,603 $14,283 $14,997 $15,747 Monthly Development Manager $141,000 $148,056 $155,460 $163,236 $171,396 $179,964 $188,964 Annual $67.79 $71.18 $74.74 $78.48 $82.40 $86.52 $90.85 Hourly

SECTION 4. Except as modified by this Resolution, Resolution No. 2023-XX shall remain in full force and effect.

PASSED AND ADOPTED this 21st day of March, 2023.

______________________________
John Stephens, Mayor

266

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 22nd day of March, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of March, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)

267

ATTACHMENT 4
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 202 2-69, 202 2-70, 202 2-71 TO

RENAME AND REVISE THE PAY RANGES FOR VARIOUS CLASSIFICATIONS OF

EMPLOYEES REPRESENTED BY THE COST A MESA CITY EMPLOYEES ASSOCIATION.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 20 22, the City Council adopted Resolutions No. 2022-69, 202 2-70, and 2022-71 r evising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and WHEREAS, the City Council desires to rename the existing “Assistant Recreation Supervisor” classification as the “Recreation Supervisor” classification, the existing “Recreation Supervisor” classification as the “Senior Recreation Supervisor” classification and the “Principal Civil Engineer” classification as the “Assistant City Engineer” classification.

WHEREAS, the City Council further desires to amend Resolutions No. 2022-69, 2022-70, and 2022-71 to revise the pay ranges for t he Arts Specialist, Recre ation Coordinator, Recreation Specialist, Recreation Supervisor and Senior Recreation Supervisor; and
WHEREAS, the City Council desires to amend Resolution No. 2022-69, 2022-70, and 2022-71 to revise the pay ranges for the classifications specified herein; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period th at includes March 26, 2023. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0307 Arts Specialist 733 $6,889 $7,233 $7,595 $7,975 $8,374 $8,793 $9,233 Monthly $82,668 $86,796 $91,140 $95,700 $100,488 $105,516 $110,796 Annual $39.74 $41.73 $43.82 $46.01 $48.31 $50.73 $53.27 Hourly

268

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0508 Recreation Specialist 890 $4,630 $4,861 $5,104 $5,359 $5,627 $5,908 $6,203 Monthly $55,560 $58,332 $61,248 $64,308 $67,524 $70,896 $74,436 Annual $26.71 $28.04 $29.45 $30.92 $32.46 $34.08 $35.79 Hourly

0290 Recreation Coordinator 583 $5,648 $5,930 $6,227 $6,538 $6,865 $7,208 $7,568 Monthly $67,776 $71,160 $74,724 $78,456 $82,380 $86,496 $90,816 Annual $32.58 $34.21 $35.93 $37.72 $39.61 $41.58 $43.66 Hourly

0301 Recreation Supervisor 625 $6,889 $7,233 $7,595 $7,975 $8,374 $8,793 $9,233 Monthly $82,668 $86,796 $91,140 $95,700 $100,488 $105,516 $110,796 Annual $39.74 $41.73 $43.82 $46.01 $48.31 $50.73 $53.27 Hourly

0302 Senior Recreation Supervisor 666 $7,577 $7,956 $8,354 $8,772 $9,211 $9,672 $10,156 Monthly $90,924 $95,472 $100,248 $105,264 $110,532 $116,064 $121,872 Annual $43.71 $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Hourly

SECTION 2. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes July 1, 2023. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0307 Arts Specialist 733 $7,096 $7,451 $7,824 $8,215 $8,626 $9,057 $9,510 Monthly $85,152 $89,412 $93,888 $98,580 $103,512 $108,684 $114,120 Annual $40.94 $42.99 $45.14 $47.39 $49.77 $52.25 $54.87 Hourly

0508 Recreation Specialist 890 $4,768 $5,006 $5,256 $5,519 $5,795 $6,085 $6,389 Monthly $57,216 $60,072 $63,072 $66,228 $69,540 $73,020 $76,668 Annual $27.51 $28.88 $30.32 $31.84 $33.43 $35.11 $36.86 Hourly

0290 Recreation Coordinator 583 $5,816 $6,107 $6,412 $6,733 $7,070 $7,424 $7,795 Monthly $69,792 $73,284 $76,944 $80,796 $84,840 $89,088 $93,540 Annual $33.55 $35.23 $36.99 $38.84 $40.79 $42.83 $44.97 Hourly

0301 Recreation Supervisor 625 $7,096 $7,451 $7,824 $8,215 $8,626 $9,057 $9,510 Monthly $85,152 $89,412 $93,888 $98,580 $103,512 $108,684 $114,120 Annual $40.94 $42.99 $45.14 $47.39 $49.77 $52.25 $54.87 Hourly

0302 Senior Recreation Supervisor 666 $7,807 $8,197 $8,607 $9,037 $9,489 $9,963 $10,461 Monthly $93,684 $98,364 $103,284 $108,444 $113,868 $119,556 $125,532 Annual $45.04 $47.29 $49.66 $52.14 $54.74 $57.48 $60.35 Hourly

269

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0307 Arts Specialist 733 $7,310 $7,675 $8,059 $8,462 $8,885 $9,329 $9,795 Monthly $87,720 $92,100 $96,708 $101,544 $106,620 $111,948 $117,540 Annual $42.17 $44.28 $46.49 $48.82 $51.26 $53.82 $56.51 Hourly

0508 Recreation Specialist 890 $4,911 $5,157 $5,415 $5,686 $5,970 $6,268 $6,581 Monthly $58,932 $61,884 $64,980 $68,232 $71,640 $75,216 $78,972 Annual $28.33 $29.75 $31.24 $32.80 $34.44 $36.16 $37.97 Hourly

0290 Recreation Coordinator 583 $5,991 $6,291 $6,606 $6,936 $7,283 $7,647 $8,029 Monthly $71,892 $75,492 $79,272 $83,232 $87,396 $91,764 $96,348 Annual $34.56 $36.29 $38.11 $40.02 $42.02 $44.12 $46.32 Hourly

0301 Recreation Supervisor 625 $7,310 $7,675 $8,059 $8,462 $8,885 $9,329 $9,795 Monthly $87,720 $92,100 $96,708 $101,544 $106,620 $111,948 $117,540 Annual $42.17 $44.28 $46.49 $48.82 $51.26 $53.82 $56.51 Hourly

0302 Senior Recreation Supervisor 666 $8,041 $8,443 $8,865 $9,308 $9,773 $10,262 $10,775 Monthly $96,492 $101,316 $106,380 $111,696 $117,276 $123,144 $129,300 Annual $46.39 $48.71 $51.14 $53.70 $56.38 $59.20 $62.16 Hourly

SECTION 4. Except as modified by this Resolution, Resolution No. 2022-69, 2022-70, and 2022-71 shall remain in full force and effect.

PASSED AND ADOPTED this 21st day of March, 2023.

______________________________
John Stephens, Mayor

270

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 22nd day of March, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of March, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)

271

ATTACHMENT 5
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA

MESA, CALIFORNIA, REVISING THE RATES OF PAY FOR PART-
TIME CLASSIFICATIONS.

The City Council of the City of Costa Mesa does hereby resolve, determine and order as follows:

SECTION 1. The Part-Time Pay Schedule was passed and adopted by the City Council of the City of Costa Mesa on June 18, 2019 as Resolution No. 19-33 and sets forth terms and conditions of employment for covered classifications.

SECTION 2. Resolution No. 2021-52 amended salary ranges in the Community Services Leader and Lifeguard series.

SECTION 3. Resolution No. 2021-52 is hereby repealed and replaced to amend salary ranges in the following respects only:

Effective on March 26, 2023, the salary ranges for the Community Services Leader and Lifeguard series shall be as follows:

Class
Code Title Grade 1 2 3 4 5
507 Community Services Leader 461 $20.00 $21.00 $22.05 $23.15 $24.31 Hourly 506 Sr Community Services Leader 497 $23.00 $24.15 $25.36 $26.63 $27.96 Hourly 513 Instructor Lifeguard 455 $20.00 $21.00 $22.05 $23.15 $24.31 Hourly 505 Senior Lifeguard 477 $23.00 $24.15 $25.36 $26.63 $27.96 Hourly

SECTION 4. Employees in the listed classifications, who are employed by the City as of March 25, 2023 will be placed on a step within the salary range as follows:

Community Services Leader II: Community Services Leader Step 1 Community Services Leader III: Community Services Leader Step 2 Sr. Community Services Leader Step 1 & 2: Sr. Community Services Leader Step 1 Sr. Community Services Leader Step 3 – 5: Sr. Community Services Leader Step 2 Lifeguard: Instructor Lifeguard Step 1
Instructor Guard: Instructor Lifeguard Step 2
Sr. Lifeguard Step 1 & 2: Senior Lifeguard Step 1
Sr. Lifeguard Step 3-5: Senior Lifeguard Step 2

Employees hired into the list ed classifications as of March 26, 2023 may be placed on any step within the range based on a review of their experience and qualifications.

272

Page 2 of 3 ends

SECTION 5. Except as expressly provided herein, the remaining terms of Resolution No. 19-33 shall remain in full force and effect as provided therein.

PASSED AND ADOPTED this 21st day of March 2023.

____________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

__
Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 273

Page 3 of 3 ends

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, Brenda Green, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023- XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 21st day of March, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 22nd day of March 2023.

__________________________

BRENDA GREEN, CITY CLERK

(SEAL)
274

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1117 Meeting Date: 3/21/2023
TITLE:

PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR THE DESIGN OF FIRE STATION NO. 4 TRAINING FACILITY
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement to PBK Architects, Inc., 8163 Rochester Avenue, Suite 100, Rancho Cucamonga, California, for two years, with three one-year renewal periods, in an amount not to exceed $362,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and any future amendments to the agreement within Council authorized limits.

BACKGROUND:

Fire Station No. 4 Training Facility, located at 2300 Placentia Avenue, consists of a training tower built in 1966 inside a facility of approximately 1.4 acres. This training tower facility has exceeded its useful life and is no longer compliant with current standards, modern building codes, personnel capacity and training schedule demands, and is currently subject to periodic structural inspections and repairs.

Given the current conditions, it would be more cost effective to construct a new facility than to remodel the existing one. In addition, the Costa Mesa Fire and Rescue Division, through Assemblymember Cottie Petrie-Norris’office, was able to secure $2.5 million in state funding for the reconstruction of the training grounds.

ANALYSIS:

The scope of work for this project consists of the preparation of complete construction documents and construction support for a new training tower facility, consisting of a fully equipped and operational turn-key prefabricated permanent structure of approximately 6,000 to 8,000 square feet on approximately 1.4 acres. The structure shall be designed and constructed in accordance with the City of Costa Mesa and Orange County Fire Authority (OCFA) Fire Station Development Standards.

Moreover, the project includes a separate structure with restrooms and showers, replacement of approximately 55,000 square feet of asphalt and miscellaneous pavement with new concrete

Page 1 of 2 ends

275
File #: 23-1117 Meeting Date: 3/21/2023
approximately 55,000 square feet of asphalt and miscellaneous pavement with new concrete pavement, adjustment or relocation of all utilities, and implementation of run-off water reclamation system.

Staff advertised the project for architectural and engineering design services and received six proposals on January 6, 2023. All proposals were reviewed for compliance with the City’sRequest for Proposals (RFPs), and evaluated based on project understanding, depth of experience, technical expertise, and associated factors.

After careful review of all proposals, Public Works and Fire and Rescue Division staff selected PBK Architects as the best qualified to perform the work. This firm exhibits a thorough understanding of the project scope and demonstrated they have the technical ability and expertise with similar projects completed in the Southern California area, including the design of Fire Station No. 2 currently in progress in Costa Mesa.

ALTERNATIVES:

The alternative to this Council action would be to reject all proposals, and re-advertise the project.

Staff considers that this will not result in a better outcome and will delay the project.

FISCAL REVIEW:
$3.6 million is budgeted in FY 2022-23 for the design and construction for the Fire Station No. 4 Training Tower and Grounds Reconstruction Project. This includes $2.5 million in state grant funds received through Assemblymember Cottie Petrie-Norris.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this report and the proposed agreement and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the Public’s Safety and Improve the Quality of Life · Maintain and Enhance the City’s Infrastructure, Facilities, Equipment, and Technology CONCLUSION:

Staff recommends the City Council:

2. Authorize the City Manager and the City Clerk to execute the agreement and any future amendments to the agreement within Council authorized limits.

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CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
PBK ARCHITECTS, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 21ST day of March, 2023 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and PBK ARCHITECTS, INC., a Texas corporation, registered to do business in California (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to provide architectural and design of FS#4 training tower and facility reconstruction project, as more fully des
cribed herein; and
B. C
onsultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or em ployee of C ity has a f inancial interest, within the pr ovisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, f or and i n consideration o f the m utual covenants and conditions contained herein, the parties hereby agr ee as follows:

1.0. SERVICES PROVIDE D BY CONSULTANT

1.1. Scope of Services . Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices . All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet
with Consultant to review the quality of the work and resolve the matters of concern;
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(
b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(
c) Terminate the Agreement as hereinafter set forth.

1.4. W arranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. No n-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.

1.6. No n-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. D elegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. C onfidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. CO

MPENSATION AND BILLING

2.1. C ompensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”).

Consultant’s total compensation shall not exceed Three Hundred and Sixty Two Thousand Dollars ($362,000.00).

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2.2. A dditional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. M ethod of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of t he authorized change order, where applicable, on all invoices.

2.4. R ecords and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. T

IME OF PERFORMANCE

3.1. C ommencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. E xcusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

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4.0. TERM AND TERMINATION

4. 1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years , ending on March 30, 2025, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by three (3) additional one (1) year periods upon mutual written agreement of both parties.

4. 2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4. 3. Compensation. In the event of terminat ion, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4. 4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5 .0. INSURANCE

5. 1. Minimum Scope and Limits of Insurance . Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(
a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business automobile liability for owned vehicles, hired, and non- owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and ATTACHMENT 1
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property damage.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5. 2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(
a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.

(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

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retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4 . Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5 . Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6. 0. GENERAL PROVISIONS

6. 1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6. 2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6. 3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6. 4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

PBK Architects, Inc.
8163 Rochester Avenue, Suite 100
Rancho Cucamonga, CA 91730
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
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Tel: (909) 987-0909 Tel: (714) 754-5045
Attn: Kelley Needham Attn: Hector Soriano

Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6. 5. Drug-Free Workplace Policy. Consultant shall provide a drug- free workplace by complying with all provisions set forth in City’s Council Policy 100 -5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6. 6. Attorneys’ Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6. 7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6. 8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. I
ndemnification and Hold Harmless . Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or ATTACHMENT 1
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authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6. 10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11. P
ERS Eligibility Indemnification . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement c laims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

N
otwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6. 12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render ATTACHMENT 1
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any reasonable assistance and cooperation which City might require.

6.13. O wnership of Documents . All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6. 14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000, et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6. 15. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6. 16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6. 17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

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6. 18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6. 19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6. 20. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6. 21. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or inci dental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6. 22. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6. 23. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6. 24 . Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6. 25. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6. 26. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, ATTACHMENT 1
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then both parties agree to substitute such provision(s) through good faith negotiations.

6.27. C ounterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.28. Co rporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[S
ignatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
[Name and Title]

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Hector Soriano
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

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EXHIBIT A

REQUEST FOR PROPOSALS
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CITY OF COSTA MESA
CALIFORNIA 92628-1200 P.O. Box 1200

FROM THE OFFICE OF THE PUBLIC WORKS DIRECTOR

77 FAIR DRIVE
PHONE: (714) 754-5343 FAX: (714) 754-5028 www.costamesaca.gov

December 8th, 2022

SUBJECT: FIRE STATION NO. 4 – TRAINING TOWER FACILITY: REQUEST FOR PROPOSAL (RFP)

TO PROVIDE PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES

Dear Consultant:

The City of Costa Mesa is requesting a proposal from your firm to p rovide professional architectural and engineering services for the design of Fire Station No. 4 – Training Tower Facility. The schedule is as follows:

ENGINEERING SCHEDULE DATE______

1. Mandatory Job Walk 12/15/22

2. Deadline to Submit Requests for Clarification 12/22/22

3. Proposal Due Date 01/06/23

4. City Council Award of Professional Services Agreement 03/21/23

5. Project Kick-off Meeting 04/04/23

6. Conceptual Design Submittal 05/04/23

7. 70% Submittal 06/20/23

8. 100% Submittal 08/03/23

9. Approved Construction Documents 08/24/23

10. Advertise for Construction 08/28/23

11. Construction Administration Period 8/28/23 - 06/15/24

12. Final AsBuilt Submittal 07/01/24
Enclosed is the Request for Proposal (RFP) to provide profess ional services for the subject project . The proposal requirements and the necessary professional services required by the City are stated within the RFP.

The consultant shall provide all services as requested in the RFP and stated in the submitted proposal.

A mandatory job walk is scheduled for December 15, 2022, at 10:30 am at Fire Station No. 4 existing training tower located at 2300 Placentia Ave , Costa Mesa, CA 9262 7. Access will be grante d through the front entrance off of Placentia Avenue.

CITY OF COSTA MESA CONTACT PERSON
The City of Costa Mesa contact person for this project is Hector Soriano at (714) 754 -5045. All correspondence shall be su bmitted in writing via Planet Bids. Inquiries submitted other than via Planet Bids will not receive a response.

PROPOSAL SUBMITTAL REQ UIREM ENT S
Proposals shall be submitted electronically via PlanetBids:
https://pbsystem.planetbids.com/portal/45476/bo/bo-search No other form of submittal shall be accepted by the City.

FEE PROPOSAL
Fee Proposals shall be submitted in a separate file electronically via PlanetBids:
https://pbsystem.planetbids.com/portal/45476/bo/bo-search

Sincerely,
Hector Soriano
Associate Engineer
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FIRE STATION NO. 4 – TRAINING TOWER FACILITY:

REQUEST FOR PROPOSAL (RFP) TO PROVIDE PROFESSIONAL ARCHITECTURAL AND

ENGINEERING DESIGN SERVICES

1. INTRODUCTION

The City of Costa Mesa, California (City) is soliciting a Request for Proposals (RFP) for professional architectural and engineering design services for the Fire Station No. 4 – Training Tower Facility Project.

The project will replace the existing training tower facility built in 1966 with a new tower structure and slab on grade pavement located on the site owned by the City at 2300 Placentia Ave, on approximately 1.4-acres of land.

The City’s goal is to have a proposal for the professional services needed to complete this project. If you feel that any items should be added to the scope of work to accomplish this goal, please include a separate description and cost item in your proposal.

2. CONTENT OF PROPOSAL

To maintain uniformity, your proposal must be limited to a maximum of 20 pages (excluding front and back covers, section dividers, resumes, and photographs) and must include the following:

A. A statement of project understanding containing any suggestions for successful completion of the project or additional concerns that the City should be made aware of, and a project approach containing any scope of work tasks you feel are necessary for the successful completion of the project.

B. A project team organization chart identifying thos e who will perform work, and a brief resume of each team member, including similar type projects in which they have been directly involved.

Identify the Project Manager and the Project Engineer proposed for this project. The Project Manager will be the p rimary contact person to represent your firm and to conduct the presentation, if invited for an interview. Sub -consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant.

C. A list of similar projects that your firm has completed within the last five years. Information of the completed projects should include project name and description, agency or client name along with the person to contact and telephone number, year completed, engineering fee, and projec t construction cost.

D. A proposed schedule indicating stages of work, time frames, and ability to perform the required services in a timely manner taking into consideration the required meetings noted below and any shipping and prefabrication lead times for the construction of the project.

E. A fee proposal provided in a separate electronic file.

3. CONSULTANT SELECTION COMMITTEE

The Public Services Department of the City of Costa Mesa has established a Consultant Selection Commi ttee consisting of members from this department who have acted in the capacity of Project Manager for the City on previous similar projects. The evaluation of each proposal will be based on the technical information and qualifications presented in the proposal, reference checks, and othe r information, which w ill be gathered independently. Interviews may be conducted at the discretion of the City.

4. FEE PROPOSAL
A. A separate electronic file containing the fee schedule for the project shall be submitted labeled “Fee Proposal” with your company’s name and the project title.

B. A cover letter stating the not-to-exceed total fee.

C. The fee schedule shall d epict individual project tasks, work hours, and basic hourly rates for specific personnel to be used. Personnel hourly rates will reflect all costs for office overhead, ATTACHMENT 1
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including direct and indirect costs. The fee proposal shall refle ct all anticipated fee increases during the contract duration. Travel time and mileage will not be allowed.

D. Include a $40,000 allowance for additional tasks requested by the City.

E. Include a $20,000 allowance for permit fees and approved reimbursables.

F. Payment shall not be processed for any submitted invoices if the consultant is behind the design schedule that was approved by the City for any of the outlined tasks.

5. ESTABLISHMENT OF FEES

The fee proposal will not be opened until the Consultant Selection Committee , comprising of City staff and its agents, has evaluated the consultants’ submitted proposals. In conformance with the Mini -Brooks Act, the City will select the Consultant based on qualifications, and then negotiate a contract price based on available funding and a further breakdown of the “not-to-exceed” fee submitted in the fee proposal.

6. PROFESSIONAL SERVICES AGREEMENT

A sample of the City of Costa Mesa Professional Services Agreement is attached for reference. The RFP and the consultant’s proposal will be attached to and become part of the executed agreement as exhibits.

The City will not permit reduction in the City’s “Scope of Consultant Services” without written approval.

7. INSURANCE REQUIREMENTS

General Liability: $1,000,000
Automobile Liability: $1,000,000
Workers Compensation and Employers’ Liability: $1,000,000 Professional Liability: $1,000,000

Additional and primary insurance endorsements shall include the City of Costa Mesa.

8. SCOPE OF CONSULTANT SERVICES

Fire Station No. 4 - Training Tower Facility shall be a fully equipped and operational turn -key prefabricated permanent structure of approximately 6,000 - 8,000 square feet on approximately 1.4 acres of land. The structure shall be designed and constructed in accordance with the Orange County Fire Authority (OCFA) Fire Station Development S tandards; in addition, the project includes a separate but partner structure with restrooms and showers, approximately 55,000 square feet of asphalt and miscellaneous pavement to be removed, graded and replaced with a concrete slab on grade pavement, adjusting or relocating all necessary utilities and monuments.

8.1. GENERAL SERVICES

The architect shall provide general services designated necessary to assist in the administration of the project of the Fire Station No. 4 – Training Tower Facility . The architect will serve as the lead consultant in managing the design of the facility. The civil eng ineering, landscape architecture, utility, electrical engineering, mechanical engineering , structur al engineer, geotechnical engineer, tower prefabricator provider, and all other sub -consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate among project disciplines, agencies, sub-consultants, utility companie s, adjacent developers and City; the design shall also include the design of construction stages to allow egress and egress for emergencies during construction for the adjacent Fire Station operations at all times.

8.2. PROGRAM CONFIRMATION

The architect sha ll work closely with the City of Costa Mesa Public Works Department and City of Costa Mesa Fire & Rescue Department (CMFR) to confirm the design requirements for the proposed ATTACHMENT 1
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project. This shall include, but not be limited to, the following:

a. Confirming operational requirements
b. Confirming furniture and fixture requirements and other key elements c. Access requirements to ingress and egress of existing fire station d. Visitor and ADA parking spaces requirements
e. Full hazardous materials survey and abatement plan for the existing training tower f. Testing, identification and investigation of all existing utility laterals g. Comprehensive geotechnical study of the entire site
h. Fire sprinkler design
i. Prefabricated tower structure with one-story, two -story, and five -story attachments with training c omponents specified by the CMF R, or an equivalent proposed configuration that meets the City’s criteria ; additionally, the design shall include a separate but partner structure with restrooms and showers and potential external Decon showers, with an occupant load for 50 people
j. Meeting agenda and minutes during design
k. Web based file sharing site for the duration of design and construction l. Solar panels to comply with Wildfire Resiliency Budget Trailer Bill Request m. Water recirculation system for onsite operations and storm water

8.3. ENTITLEMENT

Architect shall provide all service s necessary to submit documents to the appropriate governing agencies for review and architect shall obtain all approvals necessary to construct the project.

8.4. SITE DESIGN

This item of work shall include visually surveying site to establish constraints a nd opportunities including landmarks, adjacent uses, site edges, views and orientation, site topography, circulation systems and streetscape.

Architect shall coordinate and confirm with his sub -consultants the engineering design constraints , including but not limited to, the following:

a. Existing and future infrastructure
b. Soil conditions (Soils Testing and Report)
c. Environmental conditions and remediation
d. Topography
e. Zoning requirements
f. Drainage systems
g. Future adjacent uses
h. On-site and off-site uses
i. Utilities

Architect shall coordinate and develop a site plan to confirm the following:

j. Site circulation: secured ingress and egress, training logistics and a cost efficient pavement configuration that can support the training activities and heavy vehicles loads. k. Structure safety during trainings
l. Structure low maintenance and long duration warranty m. Visitor and shift parking / traffic circulation
n. Training Tower image
o. Relationships to adjacent uses
p. Services / deliveries
q. Temporary Emergency Equipment Enclosures for the duration of construction

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8.5. SCHEMATIC DESIGN

This item of work shall include preparing schematic design documents. Documents shall consist of drawings and other documents to fix and describe the size and character of the entire project, including arch itectural, structural, mechanical, electrical systems, materials , tower suppliers, prefabricated tower options, and such other elements as may be appropriate and as described in general as follows:

8.5-A ARCHITECTURAL DESIGN / DOCUMENTATION

The architectural d esign and documentation shall include a demolition plan, site plan, utility plan, building plan, building sections and elevations, building systems / materials selection, dimensions / areas, and site wall elevations.

8.5-B STRUCTURAL DESIGN

The structural design shall be per essential facilities and pavement requirements.

8.5-C CIVIL PLANS

The civil design shall include, but not be limited to, a concrete slab on grade pavement design and documentation, construction details, traffic circulation analysis, a staging plan and a quality control and assurance QA/QC plan.

8.5-D MECHANICAL DESIGN

The mechanical design shall include, but not be limited, to plumbing, smoke distribution system, fire protection, and fire sprinkler design.

8.5-E ELECTRICAL DESIGN

The electrical design shall include, but not be limited to, power service and distribution, lighting, operations alerting system, and emergency power requirements.

8.5-F PLUMBING

The plumbing design shall include but no be limited to, the complete water, sewer, gas, fire sprinkler and all other plumbing systems for the project.

8.5-G FIRE PROTECTION / SPRINKLER SYSTEM

The fire sprinkler and smoke detection system design and installation for the fire station shall comply with the CMFR regulations and National Fire Protection Association (NFPA) standards.

8.5-H INTERIOR DESIGN

Architect shall provide interior design for the project including an itemized list of Accessories, Fixtures and Equipment list with responsibilities for the general contractor.

8.5-I GEOTECNICAL INVESTIGATION

Architect shall provide a comprehensive geotechnical study and report of the entire site of the entire site and propose alternatives for the structures contained within the project scope.

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8.6. DESIGN DEVELOPMENT SERVICES

The architect shall prepare from the approved sche matic design documents, the design development documents consisting of site and floor plans, accessories plan, exterior elevations and building sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents.

8.6-A ARCHITECTURAL DESIGN / DOCUMENTATION

a. Hazardous materials study and abatement plan
b. Demolition Plans
c. Site plan and details
d. Building plans
e. Enlarged plans
f. Sections / elevations
g. Building systems / material selection
h. Details
i. Dimensions / permit related areas
j. Cost estimates
k. Prefabricated Structure Architectural Drawings and Installation Plan l. Staging Plan: For Fire Station accessibility during construction

8.6-B STRUCTURAL DESIGN / DOCUMENTATION

a. Foundation Plan
b. Efficient Concrete Pavement Plan
c. Structural Plan for Solar Panels
d. Prepare structural system documents, including str uctural calculations for the prefabricated structure and pavement.

8.6-C CIVIL DESIGN / DOCUMENTATION

a. Grading plan
b. Utility plan
c. Striping plan
d. Water Quality Management Plan
e. Recycling Water System Plan
f. Water Pump Pit Plan
g. Landscaping

8.6-D MECHANICAL DESIGN AND PLUMBING DESIGN / DOCUMENTATION

a. Prepare building plumbing documents
b. Prepare fire protection system documents (fire sprinkler drawings) c. Prepare smoke system plumbing documents

8.6-E ELECTRICAL DESIGN

a. Prepare electrical system documents
b. Compilation of project manual

8.6-F MATERIALS RESEARCH/SPECIFICATIONS

a. Preparation of specifications
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8.6-G SIGNAGE / GRAPHIC DESIGN

a. Design of site identity and building signage
b. Construction Document Signage
c. Interior Signage
d. Station monument sign

8.6-H PREFABRICATED STRUCTURE DESIGN

a. Interior Elevations
b. Details and Sections
c. Accessories, Fixtures and Equipment
d. Interior Plans Options that include but are not limited to the following components:
 Options should include a one-story, two-story, and five-story building  Interior and exterior stairwells: op tions should include an exterior stairwell on the 2- story part of the structure to mimic an apartment complex or motel and a closed interior stairwell adjacent to the water plumbing
 Interior and exterior walls that are protected against corrosion produced by water and heat cycles, with an option of movable walls system (Maze).  Water plumbing (hose bibs)
 Smoke distribution system (plumbing) with multiple valves for efficient trainings  Pre-plumbed smoke machines with multiple access to train in multiple area s. Smoke System must consider a low maintenance design
 Functional drainage openings and plumbing
 Multiple balconies
 Minimum of four insulated burn rooms with lining to prevent degradation: two class A burn rooms and two class B burn rooms that include v ent over fire prop, sensors access and observation windows
 Elevator shaft
 Rappelling anchors
 Bail out anchors
 Forcible entry doors
 Inward and outward swinging doors and windows
 Roll up door prop
 VEIS Prop if available – window breech
 Attic prop with attic acc ess and ceiling breech with potential attic burn room including fall protection components.
 Roof Hatch
 Ladders
 Confined space opening (in-floor): 30 inches diameter  Standpipe located adjacent to interior stairwell
 Exterior and interior windows
 Sprinkler training system
 Chain gates and railing surrounding ventilation and roof props – OSHA required  Sloped, flat, and gable roof with ventilation roof props and parapet walls on the flat roof. Roof shall include a slip-resistant system and railing.  Denver rescue window
 Electric outlets for 110 and 240 voltage
 All components shall be located in a safe path and secured for training impacts  Tower Sound Operations Alert System for emergency calls  Class A burn props

8.6-I LANDSCAPE DESIGN / DOCUMENTATION

a. Landscape design / documentation services during design development phase consisting of plant palettes, landscaping limits, irrigation and smart controller, as required.

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8.7. CONSTRUCTION DRAWINGS AND DOCUMENT SERVICES

Based on the approved design development documents, the ar chitect shall prepare the working drawings and specifications which shall set forth and prescribe in detail the work to be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work and landscaping. Construction drawings and specifications shall be signed and stamped by the licensed architect and sub -consultants in their respective specialties. Architect shall conduct in -house constructability reviews as well as retain the services of a third-party to conduct one additional constructability review.

8.7-A ARCHITECTURAL DESIGN / DOCUMENTATION

a. Review design development
b. Demolition Plans
c. Site plan and details
d. Building plans
e. Enlarged plans
f. Sections / elevations
g. Building systems / material selection
h. Details
i. Dimensions / permit related areas
j. Cost estimates

8.7-B STRUCTURAL DESIGN / DOCUMENTATION

a. Prepare structural system documents

8.7-C CIVIL DESIGN / DOCUMENTATION

a. Grading plan
b. Utility plan
c. Striping plan
d. Water Quality Management Plan

8.7-D LANDSCAPE DESIGN / DOCUMENTATION

a. Landscape plan
b. Irrigation plan

8.7-E MECHANICAL DESIGN / DOCUMENTATION

a. Prepare building plumbing documents
b. Prepare fire protection system documents (fire sprinkler drawings)

8.7-F ELECTRICAL DESIGN

a. Prepare electrical system documents
b. Prepare Title 24 lighting calculations

8.7-G MATERIALS RESEARCH/SPECIFICATIONS

a. Preparation of specifications
b. Compilation of project manual

8.7-H INTERIOR DESIGN

a. Interior Plans
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b. Interior Elevations
c. Details and Sections
d. Accessories Fixtures and Equipment

8.7-I SIGNAGE / GRAPHIC DESIGN

a. Design of site identity and building signage
b. Construction Document Signage
c. Interior Signage
d. Station monument sign

8.8. BIDDING AND CONSTRUCTION SUPPORT

Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and architect’s estimate. Attend two pre-bid meetings and provide full size exhibits for use in the pre-bid meeting presentation s. During bid process, the architect shall be responsible for preparing addenda, clarifying the construct ion documents, answering bidder’s questions, issuing revised bid form, plans, exhibits, and technical specifications as required. During the construction phase, the architect and his sub -consultants shall review / approve submittals and respon d to contrac tor’s Requests for Information (RFI s), provide review and input on contractor change order requests, attend weekly construction progress meetings, attend to final walk-through and punch list preparation and prepare final As-Builts.

8.9. COST ESTIMATES

The architect shall provide detailed cost estimates for three alternatives during the schematic design phase, one cost estimate during the design development phase, and two construction cost estimates based on a material take-off from the construction documents at stages identified by the City.

8.10. MEETINGS

The architect will be required to attend meetings and make presentations with the City and Fire Department, during the design stage shall prepare meeting Agenda and Minutes and attend public hearings during the p roject duration. The architect shall include hours for all necessary project meetings, including but not limited to the following meetings / presentations: one City Council Meetings, one Planning Commission Meetings, one public outreach Community Meetings, design progress meetings, and weekly construction progress meetings for an anticipated construction duration of 10 months.

8.11. PROCESSING OF PLANS AND PERMITS

The architect shall process the construction documents with the City of Costa Mesa Building Division, answer plan check comments , and if necessary, revise construction documents and obtain all the required permits from the Building Division, Fire Department, utility agencies, regulatory , and environmental agencies.

The architect shall prepare Final Plans, Cost Estimate and Technical Specifications to prepare the City Bid Package.

9. EXAMINATION OF SITE PRIOR TO SUBMITTING PROPOSAL

Each consultant must fully know all project conditions and the effort required to successfully complete the project. Failure to do so will not relieve the selected consultant of the obligations to carry out the contract.

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10. RIGHT TO REJECT ALL PROPOSALS

A. The City of Costa Mesa reserves the right to reject any or all proposals submitted, and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise.

B. The City also reserves the right to award a portion of work or combination, thereof.

C. All costs incurred in the preparation of the proposal, the submission of additional information and / or any aspect of a proposal prior to award of a written contract will be borne by the consultant. The City will provide only the staff assistance and documentation specifically referred to herein and will not be responsible for any other cost or obligat ion of any kind that may be incurred by the consultant. All proposals submitted to the City of Costa Mesa will become the property of the City.

11. SUMMARY

The City appreciates your firm’s participation, and the intent of this RFP is to establish the minimu m consultant services required. If you feel that any items should be added to the scope of work, please include a separate description and cost item in your proposal. Prior to awarding a contract, all insurance documents must be submitted and approved.

12. ATTACHMENTS:

 Exhibit A – Project Area
 Exhibit B – Existing Utilities

ATTACHMENT 1
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Costa Mesa Corporate Yard
ATTACHMENT 1
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1 CITY OF COSTA MESA
P.O. BOX 12000 77 FAIR DRIVE CALIFORNIA 92628·1200

FROM THE PUBLIC WORKS DEPARTMENT / ENGINEERING DIVISION DATE: JANUARY 3, 2023
TO: ALL PROSPECTIVE PROPOSERS
SUBJECT: ADDENDUM NO. 1 –
FIRE STATION NO. 4 – TRAINING TOWER FACILITY: REQUEST FOR PROPOSAL (RFP) TO PROVIDE PROFESSIONAL ARCHITECTURAL AND ENGINEERING

SERVICES
Please forward this addendum to the appropriate individual as soon as possible. To assist our office in confirming the delivery of this addendum, please sign acknowledging receipt herein and e-mail a copy of this sheet to [email protected]. A COPY WILL NOT BE SENT BY MAIL.

Received by: ___________________________________________________________________ Company: _____________________________________________________________________ This addendum, effective on this date, submits the following item:

Mandatory job walk attendance list. Job walk was conducted at Fire Station No. 4 on December 15, 2022 at 10:30 A.M.).

The contents of this addendum shall have precedence over all related provisions within the contract documents. It is the intent of the City to clarify the above-mentioned items to all bidders. Should it be necessary to request clarification on these matters, please contact Héctor Soriano, Associate Engineer, via email: [email protected].

Sincerely,
Seung Yang, P.E.

City Engineer
Attachment
ATTACHMENT 1
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EXHIBIT B
C
ONSULTANT’S PROPOSAL
ATTACHMENT 1
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Training Tower Facility
City of Costa Mesa

PROPOSAL FOR ARCHITECTURAL AND ENGINEERING SERVICES
ATTACHMENT 1
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VALLEY RECRUIT TRAINING CENTER

LOS ANGELES, CA
ATTACHMENT 1
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January 6, 2023 Mr. Hect or Soriano
Associate Engineer
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92628
Re: Proposal f
or Architectural and Engineering Services
New T
raining Tower Facility - Fire Station 4
City of Cost
a Mesa
Dear Mr. Soriano,
On behalf of PBK and our entire consulting team, thank you for the opportunity to submit our proposal for the reconstruction of the City of Costa Mesa's Training Facility located at Fire Station 4. As you may already be aware, our firm specializes in the planning and design of public safety and essential service facilities. We have designed over 200 such facilities, each of which is specifically tailored to the unique requirements of the fire department and the communities they serve. We have completed a number of training facilities throughout California. Most of these facilities include all of the components you require as well as complete water recovery systems. We have also worked with a number of pre- manufactured tower manufacturers and have extensive knowledge of their requirements and delivery capabilities. As you can imagine, we believe our experience makes us uniquely qualified for your new facility.

I will be the Principal-in-Charge of the project and will be the main point of contact from design through construction. All work will be completed in a combined effort between our offices in Rancho Cucamonga and Anaheim.

Thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time. We look forward to continuing our relationship with the City of Costa Mesa.

Very truly yours,

KELLEY NEEDHAM, AIA
Managing Partner
[email protected]
Cell: (909) 238-7030
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ATTACHMENT 1
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TABLE OF CONTENTS

OUR FIRM
Introduction
Better Together

EXPERIENCE
Public Safety
Sustainable Design
Recent Projects

KEY PERSONNEL
PBK Team
Consulting Team
Organization Chart

PROJECT APPROACH
Understanding
Design Team Methodology
Scope of Work
Site Specific Services
Preliminary Layout

SCHEDULE
Preliminary Schedule

APPENDIX
Resumes
References
1 3
9 13
19 FIRE STATION 1

COSTA MESA, CA
ATTACHMENT 1
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1 Our Firm
ESTABLISHED IN 1974 | BASED IN RANCHO CUCAMONGA, CA
A. INTRODUCTION
For more than four decades, PBK
has served as an award-winning
pioneer for architectural and
engineering design solutions for
clients in public safety, education,
healthcare, sports, and corporate
business. The firm embraces
a unique business culture that
prioritizes customer service and
approaches each project without
preconceived notions in order
to deliver custom solutions that
effectively address the unique
needs of each client. Since we
completed our first public facility
over 40 years ago, we have strived to
become experts in the areas of fire,
police, municipal, and community
facilities throughout California.

We have designed hundreds of
public facilities, each of which is
specifically tailored to the unique
requirements of the communities
they serve. As department needs
have changed, so has PBK. We
have expanded our expertise to
include drill towers and training
facilities, vehicle maintenance,
dispatch centers, and emergency
operations centers. PBK is proud
to be considered one of the leaders
in the design of municipal and civic
facilities.

B. BETTER TOGETHER
In October 2020, PBK Architects
merged with WLC Architects. The
merger has been in the planning
stages for several years in order
to maintain a seamless transition
in regard to customer service,
quality, and attention to detail. With
20 offices nationwide and over 550
design professionals, PBK is one
of the largest architectural firms
in the country and continues to
embrace a culture which prioritizes
customer service.

ATTACHMENT 1
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2 RANCHO CUCAMONGA
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
909.987.0909

ANAHEIM
2400 E Katella Avenue, Suite 950
Anaheim, CA 92806
949.548.5000

SAN DIEGO
12520 High Bluff Drive, Suite 250
San Diego, CA 92130
619.695.0400

SAN LUIS OBISPO
1327 Archer Street, Suite 110
San Luis Obispo, CA 93401
805.329.3076

BERKELEY
2600 Tenth Street, Suite 700
Berkeley, CA 94710
510.450.1999
FOLSOM
1110 Iron Point Road, Suite 200
Folsom, CA 95630
916.355.9922
FRESNO
7790 North Palm Avenue, Suite 300
Fresno, CA 93711
559.448.8400

SACRAMENTO
2520 Venture Oaks, Suite 440
Sacramento, CA 95833
916.682.9494

PRIMARY DISCIPLINE, RESOURCE AND SERVICES
PBK provides complete architectural services, urban and regional planning, and interior design. Structural, civil, electrical, mechanical, acoustical engineering, and landscape architecture are all provided by retention of appropriate consultants highly experienced within the desired disciplines.

CURRENT WORKLOAD
The current workload of the staff listed in this Proposal is such that we are in an excellent position to begin your project immediately. The entire project team will remain with your project through completion. Work will be performed in our offices in Rancho Cucamonga and anaheim.

FINANCIAL REFERENCES
Mr. Vince Gottuso, Citizens Business Bank. 909.483.4301 Mr. Scott Maxwell, Swenson Corporation. 909.989.5867
Ms. Donna Melton, AG Risk Management Services. 281.760.2977

INSURANCE
A general liability insurance policy with a minimum coverage limit of $2.0 million is carried by the firm as standard coverage. A professional liability insurance and errors and omissions with minimum coverage limits of $2.0 million is carried by the firm as standard coverage. Insurance will be in place at the time of contract execution.

PRESENT FIRM SIZE | 550 PERSONNEL

POSITION FIRM WIDE CALIFORNIA
Architects 98 30
Engineers 85 35
Designers 35 25
Construction Administration 12 3
Other & Facilities 165 72
Specifications 10 5
Roofing/Facilities 35 5
Admin/Corporate 75 50
Field Representatives 35 25
TOTAL 550 250
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3 Experience
With over 40 years of experience, PBK is a leader in the field of essential service facilities. Our work has been recognized at state and national levels by the American Institute of Architects, International Association of Fire Chiefs, International Association of Police Chiefs, California Energy Commission, the Environmental Protection Agency, and the California Parks and Recreation Society. Facilities Highlighted in RED indicate projects with complete water recovery systems.

A. PUBLIC SAFETY

TRAINING CENTERS
•
Eas
t Valley Training Center
•
F
ontana Training Center
•
Ont
ario Training Center
•
F
remont Tactical Training Center
•
Chino T
raining Facility
•
R
oy Wilson Training Center
•
LA V
alley Recruit Training Center
•
P
oway Fire Training Facility
•
San Mar
cos Training Facility
•
Cul
ver City Training Center
•
Dinuba T
raining Facility

FIRE STATIONS
•
Vis
ta Fire Station 3
•
Cos
ta Mesa Fire Station 2
•
Chino Fir
e Station 8
•
Or
ange Fire Station 1
•
Manhatt
an Beach Fire Station 2
•
Ont
ario Fire Station 1
•
P
alm Desert Fire Station 102
•
Cor
ona Fire Station 2
•
F
ontana Fire Station 80
•
F
ontana Fire Station 81
•
San Manuel Fir
e Station 262
•
Harmony Gr
ove Fire Station 5
•
Anaheim Fir
e Station 5
•
Ne
wport Beach Fire Station 2
•
Mont
erey Park Fire Station 62
•
Cos
ta Mesa Fire Station 1
•
Ne
wport Beach Fire Station 5
•
Eas
tvale Fire Station 31
•
Sender
o Ranch Fire Station 56
•
F
ontana Fire Station 73
•
Los Angel
es Fire Station 15
•
Malibu Fir
e Station 71
•
San Diego Fir
e Station 45
•
Ont
ario Fire Station 9
•
V
ernon Fire Station 4
•
T
ustin Fire Station 37
•
Los Angel
es Fire Station 39
•
Los Angel
es Fire Station 7
•
Carlsbad Fir
e Station 3
•
Bonsall Fir
e Station 5
•
Hesperia Fir
e Station 301
•
Mec
ca Fire Station 40
•
Simi V
alley Fire Station 47
•
F
ontana Fire Station 71
•
Rialt
o Fire Station 202
•
Cypr
ess Fire Station 17
•
Chino Fir
e Station 1
•
Chino Fir
e Station 7
•
Sc
ottsdale Fire Station 8
•
San Mat
eo Fire Station 23
•
St
anton Fire Station 46
•
Sc
ottsdale Fire Station 1
•
LAX - ARFF St
ation 80
•
San Jose Fir
e Station 2
•
F
remont Fire Station 11
•
Esc
ondido Fire & Police HQ
•
Hesperia Fir
e Station 305
•
F
remont Fire Station 2
•
Cul
ver City Fire Station 3
•
Los Angel
es Fire Station 81
•
Thousand P
alms Fire Station 35
•
Indio Fir
e Station 5
•
F
remont Fire Station 6
•
Esc
ondido Fire Station 7
•
Esc
ondido Fire Station 6
•
Y
ucaipa Fire Station 3
•
Cabazon Fir
e Station 24
•
Esc
ondido Fire Station 3
•
Carlsbad Fir
e Station 6
•
Hous
ton Fire Station 8
•
San Mar
cos Fire Station 4
•
Anaheim Fir
e Station 11
•
Lak
e Forest Fire Station 19
•
Americ
an Canyon Fire & Police
•
Atw
ater Fire Station 2/Police
•
F
remont Fire Station 8
•
Chino Fir
e Station 63
ATTACHMENT 1
36 312
4 • Dana P oint Fire Station 29
•
F
airbanks Headquarters Fire Station
•
San Mar
cos Fire Station 2
•
Mer
ced Fire Station 55
•
R
ancho Cucamonga Fire Station 173
•
San Bernar
dino Fire Station 232
•
Nor
co Fire Station 47
•
Gilr
oy Fire Station 3
•
La Quint
a Fire Station 93
•
A
valon Fire Station 1
•
R
ancho Cucamonga Fire Station 6
•
Cor
ona Fire Station 7
•
Cl
ovis Police and Fire Facility
•
Sant
a Monica Fire Station 2
•
Anchor
age Headquarters Fire Station 1
•
F
ontana Fire Station 78
•
San Mar
cos Fire Station 1
•
Chino Hills Fir
e Station 62
•
Burbank Fir
e and Police Facility
•
T
emecula Fire Station 84
•
Riv
erside Fire Station 12
•
Ar
cadia Fire Station 2
•
F
ontana Fire Station 77
•
Cul
ver City Headquarters Fire Station 1
•
F
ontana Fire Station 74
•
R
ancho Cucamonga Fire Station 5

ARFF STATIONS
•
Los Angel
es International Airport, ARFF Station 80
•
John W
ayne Airport, ARFF Station 33
•
P
ortland International Airport, ARFF Station 89

LAW ENFORCEMENT
•
San Diego CHP Headquart
ers
•
Plac
entia Public Safety Center
•
Upland P
olice Facility
•
Mont
clair Police Facility Headquarters
•
Ont
ario Fire and Police Administrative Facilities
•
Ont
ario Precome and Emergency Operations Center
•
County of San Bernar
dino Trona Sheriff's Substation
•
Monr
ovia Police Facility
•
Cl
ovis Police and Fire Facility
•
Burbank P
olice and Fire Facility
•
Manhatt
an Beach Police and Fire Facility
C. RECENT PROJECTS
The following pages provide some additional
information on specific projects in progress or recently completed by our firm:

B. SUSTAINABLE DESIGN
PBK is a member of the United States Green Building
Council (USGBC), and has participated with the
USGBC's Leadership in Energy and Environmental
Design (LEED) program on a variety of projects. Twenty- two members of the firm are LEED Certified Green
Building Professionals.

PROJECT NAME LEED LEVEL
Cos
ta Mesa Fire Station 1
Gol
d
American Honda Distribution Center
Gol
d
Glendale Pacific Park Aquatic Center
Gol
d
Glendale Water & Power Stores Building
Sil
ver
Glendale Water & Power Training Building
Sil
ver
Haskett Public Library
Certified
Lane
y College Student Center
Gol
d
Pocket Greenhaven Library
Sil
ver
Merritt College Allied Health Center
Gol
d
PBK Rancho Office
Gol
d
PBK Berkeley Office
Sil
ver

Los Angel
es Fire Station No. 7
Sil
ver
Los Angeles Fire Station No. 39
Sil
ver
Cathedral City Fire Station 411
Sil
ver
Chino Fire Station 1
Sil
ver
Chino Training Center
Sil
ver
Chino Fire Station 7
Sil
ver
CSU San Marcos Public Safety Building
Gol
d
Fremont Fire Station 2
Sil
ver
Fremont Fire Station 6
Certified
F
remont Fire Station 11
Gol
d
LAX ARFF Station 80
Gol
d
Napa County Sheriff
Gol
d
San Diego Fire Station 45
Sil
ver
San Marcos Fire Station 4
Gol
d
San Mateo Fire Station 23
Sil
ver
Scottsdale Fire Station 1
Platinum
Sc
ottsdale Fire Station 8
Platinum
T
ustin Fire Station 37
Certified
V
alley Recruit Training and Fire Station 81
Sil
ver
ATTACHMENT 1
37 313
5 Fire Station 80/Training Center
Fontana, CA
Project Cost: $10,000,000 (est.)
Square Footage: 25,885
Completion Date:

Dec
ember 2023 (est.)
Contact:

Bryant O'Hara
Battalion Chief
San Bernardino County Fire Deptartment
(909) 387-5974
[email protected]
Project Description:

Fire Station 80/Training Center is a new facility built by the City of Fontana in coordination with the San Bernardino County Fire Department. The corner site is located in the northern portion of the City in a predominantly residential area. Designed to be completed in two phases, the first phase includes a pre-manufactured training tower and a portion of the future fire station. The area of the fire station incorporated into phase 1 includes administrative office, training classroom, shower/locker facilities, and outside patio. The remainder of the fire station will be completed in phase 2, and includes a 2-bay, double-deep apparatus room, individual dormitories, kitchen, dining room, day room, physical training room, and the various support spaces required for a facility of this type. Site features include a complete water recovery system for training operations, confined space prop, vent props, and drafting pit. An adjacent utility easement will be utilized for additional parking as well as light training exercises.

CHERRY AVENUE
S. HIGHLAND AVENUE

MWD EASEMENT SCE EASEMENT

PROPOSED

DRIVEWAY
26' WIDE

SLIDING

SECURITY
GATE

PROPOSED

DRIVEWAY
ELEC

PROPOSED

TRAINING
AREA

SECURED

PARKING
(26 TOTAL)
TRASH
25' R
25' R
25' R
FUTURE

RIGHT-OF-WAY

OUTLINE OF
FUTURE

FIRE STATION
36' WIDE
MANUAL

SLIDING

SECURITY
GATE

PROPOSED

TRAINING

CLASSROOM

OUTDOOR
PATIO

PROPOSED

VISITORS
PARKING (6)

PROPOSED

MONUMENT

SIGN AND
FLAG
CURB, TYP.

TRENCH DRAIN, TYP.
25' R
CURB, TYP.

CURB, TYP.

PROPOSED

TRAINING TOWER

PROPOSED

DRIVEWAY

PROPOSED

DRIVEWAY
TRENCH DRAIN, TYP.
0' 10' 20' 40' 80'
N

PROPOSED SITE PLAN
CITY OF FONTANA FIRE STATION No. 80 AND TRAINING CENTER 08/06/2021 TOTAL SITE AREA (GROSS): APPROXIMATELY 2.16 AC

PLAN NORTH
East Valley Public Safety Training Center
Yucaipa, CA
Project Cost: $7,500,000
Square Footage: 6,848
Completion Date:

Augus
t 2023 (est.)
Contact:

Nathan Complin
Project Executive
Erickson-Hall Construction Co.
(760) 801-4281
[email protected]
Project Description:

The new East Valley Public Safety Training Center is the latest addition to the fire academy at Crafton Hills College. Designed to assist students with the certification process, the facility combines a three-story commercial component and a two-story residential component into a single training structure. Building features include a ground floor warehouse area, residential garage, interior and exterior stairways, multiple class B burn props, maze panels, breach props, and forcible entry door. Concrete masonry is used for all interior and exterior walls. Floors and balconies are cast in place concrete. Padgenite paneling is used in all burn areas. The facility is located adjacent to the academy and incorporates the existing water recycling system into the design. Other site features include a live fire car prop and a class A flashover chamber with scrubber.

ATTACHMENT 1
38 314
6 Fire Station 1/Training Center
Chino, CA
Project Cost: $7,905,727
Square Footage: 25,086
Completion Date:

Oct
ober 2011
Contact:

Scott Atkinson
Deputy Chief (R)
Chino Valley Fire District
(909) 816-7682
[email protected]
Project Description:

A new fire station and training center for the City of Chino and the Chino Valley Fire District. The project is located on 4 acres in an industrial portion of the City. In addition to a 5-bay, 13,230 SF Fire Station, the project includes a 6,630 SF Classroom/ Administration Building and a 5,226 SF, 5-story, pre-manufactured training tower. The Classroom/Administration Building includes administrative offices, shower and locker facilities, break room, and multiple classrooms. The classrooms include both tiered and flat floor layouts for maximum flexibility. State of the art audio/visual systems are integrated throughout the project. The training tower features a brick veneer exterior, multiple roof configurations, gasfired simulators, Class A burn areas, and integrated confined space rescue. Site features include a drafting pit, trench rescue, residential and commercial vent props, vehicle extrication, gas-fired vehicle prop, debris pile, utility pole prop, covered training area, and connections for driving simulators. The site also includes an extensive subterranean confined space prop which is internally lit and terminates in the main room of the training tower.

Fire and Police Training Center
Ontario, CA
Project Cost: $8,519,610
Square Footage: 20,585
Completion Date:

June
2020
Contact:

Mike Pelletier
Deputy Chief (R)
Ontario Chief Department
(909) 229-3333
[email protected]
Project Description:

The new fire and police training center is located on a 4.5 acre site directly adjacent to Fire Station 3 in the City of Ontario. The project includes a new burn building along with an expansive training complex. The facility includes both five-story and six-story training towers. The classroom building includes administrative offices, restrooms, break area and multiple classrooms. The classrooms include both tiered and flat-floor layouts for maximum flexibility. Site features include a new concrete perimeter road, training grounds, above grade vent props, pump test pit, utility props, and an extensive confined space prop. Additional parking was also provided over the entire site. Located in a largely industrial area, the project uses various colors and textures of concrete masonry to help blend with the community and give the buildings a sense of scale.

ATTACHMENT 1
39 315
7 Fire Station 81/Recruit Training Center
Los Angeles, CA
Project Cost: $15,115,000
Square Footage: 46,917
Completion Date:

January 2007
Cont
act:

Curt Klafta
Battalion Chief (R)
Los Angeles Fire Department
(805) 300-3256
[email protected]
Project Description:

A new training center for the Los Angeles Fire Department. Completed as part of the City’s Fire Bond Program, the project is located on 4.5 acres in the neighborhood of Panorama City. In addition to a 7-bay, 16,547 sf Fire Station, the project includes a 14,116 sf Classroom/Administration Building, a 7-story, 7,771 sf training tower, and an 8,483 sf Apparatus Storage Building. The Classroom/Administration Building includes administrative offices, shower and locker facilities, break room, weight training room, and multiple classrooms. The classrooms include both clean and dirty spaces which provide direct access to a large concrete drill yard. The training tower includes a number of gas-fired simulators, elevator prop, artificial smoke, Class A burn areas, observation room, fire simulation lighting, standpipe prop, covered roof area, and a sloped ventilation prop. Large site walls are utilized for ladder exercises and multiple storefront configurations. The training tower also includes a complete water recovery and recirculating system which allows for a significant cost reduction in the overall use of the facility.

Fire and Police Training Center
Fremont, CA
Project Cost: $7,860,000
Square Footage: 8,940
Completion Date:

Sept
ember 2010
Contact:

Mike Avila
Fire Captain (R)
Fremont Fire Department
(925) 983-1802
mavila@[email protected]
Project Description:

A new training center for the City of Fremont and the Fremont Fire Department. The project is located on a 2.5 acre site adjacent to the Northern California Bay Area waterfront and was designed to accommodate a number of environmentally sensitive issues.

The project includes a multiple story training tower structure, instructional classrooms, and training grounds. The project serves the local fire, EMS, educational partners, and various public safety agencies. The tower structure has five separate and distinct building sections designed to simulate anticipated emergency responses city-wide. These sections include a one-story single family dwelling, a two-story concrete tilt-up building, a six-story tower, interior and exterior stairwells, and a two-story garden style apartment. Training components within the tower include a Class A burn room, sloped and flat roof ventilation props, maze rooms, rappelling, fire sprinkler prop and artificial smoke prop. Ground level training props include a broken hydrant prop, and a confined space/open trench prop.

ATTACHMENT 1
40 316
8 Emergency Services Training Center
San Marcos, CA
Project Cost: $6,356,900
Square Footage: 40,635
Completion Date:
2001
Cont
act:

Greg Woolf
Division Chief (R)
San Marcos Fire Department
(760) 594-4705
[email protected]
Project Description:

A new Fire Training Center for the City of San Marcos and the San Marcos Fire Department. Intended as a regional facility, the project includes a 29,695 sf headquarters facility for the San Diego County Sheriff’s Department, a 5,190 sf Classroom Building and a 5,750 sf training tower. The Classroom Building includes administrative offices, shower and locker facilities, break room and two large classrooms capable of multiple configurations. The training tower includes a Class A burn room, artificial smoke, fire simulation lighting, integrated vent prop, moveable wall panels, fire sprinkler prop, helicopter skid pad prop and a climbing wall.

The training tower also includes a complete water recovery and recirculation system which allows for a significant cost reduction in the overall use of the facility. The training center is utilized by a number of departments in the San Diego area as well as the Palomar College Fire Academy.

Fire Training Center
Poway, CA
Project Cost: $3,500,000
Square Footage: 8,769
Completion Date:
2007
Cont
act:

Jon Canavan
Fire Chief (R)
City of Poway
(858) 735-4925
[email protected]
Project Description:

A new Fire Training Center for the City of Poway and the Poway Safety Services Department. The training tower includes a Class A burn room, artificial smoke, fire simulation lighting, integrated vent prop, moveable wall panels, fire sprinkler prop, helicopter skid pad prop and climbing wall. The training tower also includes a complete water recovery and recirculation system which allows for a significant cost reduction in the overall use of the facility. Site features include a new concrete perimeter road, training grounds, above grade vent props, pump test pit, and utility props. The project is constructed mainly of concrete masonry and cast in place concrete. A variety of colors and textures were used to help differentiate the various components and help define the scale of the facility.

ATTACHMENT 1
41 317
9 Key Personnel
The staff which we propose for the Project Team is highly experienced and well qualified in the planning and design of public safety facilities. Our team members are skilled professionals having extensive experience in the assessment of space needs, site and building analysis, programming, interior design, and organizational management.

A. PBK TEAM
KELLEY NEEDHAM, Principal-In-Charge
Mr. Needham is a Principal of the firm and will serve as the Project Architect for all phases of the project. Mr.

Needham will be the main project contact and shall provide the special expertise related to Training Center design.

Mr. Needham will be working closely with the City and
Fire Department staff, as well as coordinating the efforts required of our consulting team.

BERNHARD WASSINK, Project Manager
Mr. Wassink will serve as Project Manager and will be
primarily responsible for the layout and design of the
project. Mr. Wassink will also be responsible to ensure all programmatic and code requirements are met.

During the design phase, Mr. Wassink will be responsible for producing design presentations and other visual
communication materials. Mr. Wassink will coordinate
the preparation of the final construction documents and provide administrative support throughout the entire
construction process.

FRANK CUOMO, Quality/Cost Assurance
Mr. Cuomo has been with the firm since 1985 and
serves as our Quality Assurance/Cost Coordinator. Mr.

Cuomo oversees the entire office's work in the areas of specifications, cost and quality control. He stays abreast of all recent governmental changes and product updates.

Most importantly he updates PBK's Contract Document
Checklist. This comprehensive document is used by the
design team and our consultants to ensure a thorough
review of your project prior to the start of construction.

ATTACHMENT 1
42 318
10 CIVIL ENGINEERING
civTEC
999 Corporate Drive, Suite 100
Ladera Ranch, CA 92694
(949) 463-8822

STRUCTURAL ENGINEERING
R.M. Byrd/Miyamoto
1047 West Sixth Street, Suite A
Ontario, CA 91762
(909) 983-5599

MECHANICAL ENGINEERING
Pocock Design Solutions
14451 Chambers Road #210
Tustin, CA 92780
(949) 417-3903
B. CONSULTING TEAM
We have selected our proposed consulting team based upon their combined technical expertise and capabilities for performing necessary consulting services on facilities of similar size and scope. Our consultants are not specialty consultants brought in to make up for our own lack of specific project experience. In most cases, we have a long history and close working relationship with each firm. All of our consultants utilize computer-aided design and management systems to interface with our own CAD systems. Specifically, our consulting team will be able to provide services in the following areas:

ELECTRICAL ENGINEERING
A&F Engineering Group
9320 Baseline Road, Suite C
Alta Loma, CA 91701
(909) 941-3008

LANDSCAPE
Cornerstone Studios
951 East Santa Ana Boulevard
Santa Ana, CA 92701
(714) 973-2200

GEOTECHNICAL/SOILS
Leighton Consulting
10532 Acacia Street, Suite B6
Rancho Cucamonga, CA 91730
(909) 484-2205

HAZARDOUS ASSESSMENT
Masek Consulting
23478 Sandstone Street
Mission Viejo, CA 92692
(949) 581-8503

CONSTRUCTABILITY
KWC Architecture
8333 Foothill Boulevard
Rancho Cucamonga, CA 91730
(909) 263-7280

UTILITY LOCATION
C Below
14280 Euclid Avenue
Chino, CA 91710
(808) 902-3569
ATTACHMENT 1
43 319
11 C. ORGANIZATION CHART
City of Costa Mesa
Costa Mesa Fire & Rescue
PBK
Kelley Needham
Principal-in-Charge
Project Architect

DESIGN TEAM

CONSULTANT TEAM
Bernhard Wassink
Project Manager
Frank Cuomo
Quality Assurance/Cost Coordinator
civTEC
Civil Engineering
R.M. Byrd/Miyamoto
Structural Engineering
Pocock Design Solutions
Mechanical Engineering
A&F Engineering Group
Electrical Engineering
Cornerstone Studios
Landscape Architecture
Leighton Consulting
Geotechnical/Soils
Masek Consulting
Hazardous Assessment
KWC Architecture
Constructability
C Below
Utility Location
ATTACHMENT 1
44 320

FIRE TRAINING CENTER

FREMONT, CA
ATTACHMENT 1
45 321
13 Project Approach

1. SCHEMATIC DESIGN PHASE
The first and perhaps most important task during
the Schematic Design Phase will be to establish and
determine the best approach to the design of the
primary systems in the project. The architectural
program shall be developed. Alternative configurations
shall be quickly explored in order to evaluate the best opportunities. A design concept shall be formulated in
order to provide a sound basis for subsequent planning
and design decisions to occur. The design concept shall be utilized to evaluate advantages and disadvantages
of each potential alternative. Site and programmatic
factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to form the basis of an evaluation. Through a variety of informal meetings with the project committee, a schematic
design concept shall be established.

During the Schematic Design Phase for your project,
the following tasks and deliverables have been
identified:
a. Master Site Plan
A master site plan shall be prepared in order to
describe all major site components and to illustrate
the overall site planning concept for the project. All
structures, parking areas, and circulation components
shall be identified. Areas of future expansion and/or
future phasing shall also be defined.
b. Preliminary Landscape Plan
A preliminary landscape plan shall be prepared in
order to illustrate proposed planting, landscaping
techniques, and design concepts. Drought resistant,
A. UNDERSTANDING
It is our understanding that the City of Costa Mesa would like to demolish and reconstruct the training tower and surrounding site area currently located at Fire Station 4. The tower was originally constructed in 1966 and no longer meets the needs of the Fire Department. The tower facility is anticipated to be a pre-manufactured building with slight modifications to meet the training criteria of the Fire Department. The grounds of the facility will be concrete paving and should include a complete water recovery system. A new stand alone restroom and shower building may be included depending on budget constraints.

B. DESIGN TEAM METHODOLOGY
Our firm consistently utilizes a Design Team approach for establishing project delivery and control during all phases of planning and design. The primary contact will be our Principal- in-Charge, Kelley Needham, AIA. The Principal-in-Charge will be responsible for coordinating our in-house architectural team and our consultant team. The Team remains with the project from concept through completion. Therefore, continuity of the project participants and of the process is achieved. The Design Team shall produce all necessary reports, studies, drawings, models, renderings, and cost estimates, and shall perform all necessary administrative, management, and coordination services throughout the entire course of the project.

C. SCOPE OF WORK
In addition to the items listed in the RFP, the following is a list of the basic tasks and deliverables anticipated for your new project. The scope has been divided into the five phases typically associated with architectural services:

ATTACHMENT 1
46 322
14 low maintenance, and xeriscape techniques shall be defined.

A preliminary plant palette, identifying major tree and shrub species, shall be included.
c. Preliminary Floor Plans
A preliminary floor plan of each level for every structure proposed shall be prepared.
d. Exterior Elevations
Exterior elevations shall be prepared to illustrate all major views of the project. Elevations shall be drawn to depict scale, character, architectural vocabulary, and shall be delineated to communicate the aesthetic qualities of the project.
e. Schematic Design Opinion of Cost
A preliminary opinion of construction costs shall be prepared and included with the summary report.
f. Project Schedule
A comprehensive project schedule shall be prepared. The project schedule shall include anticipated time frames for each phase of the project as well as any other milestones required by the City.

2. DESIGN DEVELOPMENT PHASE
After completion of the Schematic Design Phase, the
design of the project shall be advanced into more detailed refinement by initiating the Design Development Phase. Our Design Team shall prepare design development documents
consisting of drawings, outline specifications, design
calculations, material/equipment submittals, fixture cuts, and a design development opinion of estimated construction cost.

Architectural, structural, electrical, and mechanical systems shall be further detailed and analyzed. Preliminary drawings shall be prepared for each of these systems and options which may exist shall be evaluated.

During the Design Development Phase, requirements for
cabinets, casework, hardware, and related specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture layout of every work station, office, and support space. Final selection of materials, textures, and colors shall occur. The Design Development Phase is essentially the time when preliminary design proposals are refined to a level of detail and developed to a state such that final construction documents can be initiated. The Design Development Phase is the time when all final decisions pertaining to the proposed project are evaluated and finalized.

During the Design Development Phase, the following
tasks and deliverables have been identified:
a. Design Development Plans
Design development drawings shall be prepared in
order to fix and describe the size and character of
the entire project including architectural, structural, mechanical, and electrical design features.
b. Outline Specifications
Outline specifications shall be prepared in order
to identify and define the materials and system
components selected for the project. Outline
specifications shall be prepared in summary outline
form based on CSI format.
c. Basis of Design
A technical manual shall be assembled to organize
product literature and data for all materials, equipment, and fixtures selected for the project.
d. Building Code Analysis
Drawings, diagrams, and calculations shall be prepared
based upon all applicable building codes having
jurisdiction over the project. A preliminary occupancy
and exiting plan shall be prepared to identify the type of construction, type of occupancy, required fire rating/ separation, and location/number of exits required.
e. Design Development Opinion of Cost
An opinion of construction cost shall be prepared to
reflect the scope and anticipated construction costs as reflected by the design development documents.
f. Project Schedule
An updated project schedule shall be prepared and
submitted.

3. CONSTRUCTION DOCUMENT PHASE
The final Construction Document Phase of the project
generally consists of the preparation of the construction documents to include final drawings, specifications,
calculations, and final cost estimates. Our proposal
includes complete and comprehensive architectural
ATTACHMENT 1
47 323
15 and engineering services required to execute the entire project. Specifically, we have included the following
disciplines:
1) Architectural

2) Civil Engineering
3) Structur
al Engineering

4) Mechanic
al Engineering
5) Electrical Engineering

6) Landsc
ape Architecture
During this phase, the Contract Documents are
prepared setting forth in detail the requirements for
the construction of the project. General conditions,
instructions to bidders, and all special requirements
are defined, and when combined with the various trade
specifications, a complete project manual is produced.

During the Construction Document Phase final cost
studies shall be prepared. A detailed opinion of
construction cost shall be prepared at the point where
final plans and specifications are approximately 50%
complete. Once construction documents have almost been
completed, a revised opinion of cost shall be prepared
at the level of approximately 90% completion. Allowable construction costs will be consistently monitored during the entire process in order to minimize the possibility of requiring major refinement or modification due to
budgetary limits.

The following tasks are specifically proposed for the
project:
a. Construction Drawings
Final construction drawings shall be prepared in order to describe and identify the spaces, sizes, volume, and location in detail for the construction of the project.
b. Project Manual
A project manual shall be prepared to include all
instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the construction
trade sections for the project. The project manual
provides detailed technical information pertaining to the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work.
c. Final Design Calculations
Final design calculations shall be prepared and submitted with the final plans and specifications for review and
approval by governing agencies having jurisdiction over the project. Structural calculations, hydrology/drainage calculations, and mechanical/electrical (Title 24 Energy Compliance) shall be completed during this phase.
d. Opinion of Cost
A detailed opinion of construction costs shall be prepared at the point where plans and specifications are approximately 50% complete. A second cost opinion shall be prepared at the 90% completion point in order to address any refinement or modification occurring during the preparation of the construction documents. The cost opinion shall be prepared utilizing specific area and quantity take-offs applied to labor and material cost, and shall include allowance for general conditions, Contractor’s profit and overhead, and contingencies.
e. Final Plan Check
All final plans, specifications, and supporting calculations shall be submitted to appropriate agencies having
jurisdiction over the project. The final construction
documents shall be revised and amended in order to reflect any plan check requirements, and at this time, construction documents will be ready for competitive bidding.

4. BIDDING PHASE
During the Bidding Phase, the Architect shall provide
administrative support services to assist the City in obtaining FIRE STATION 45

SAN DIEGO, CA
ATTACHMENT 1
48 324
16 competitive bids for the proposed project. The Architect shall respond to any questions, clarifications, or conflicts which may arise in the form of written addenda to the
contract documents. At this time, request for substitutions may be considered if allowed by the contract documents.

The Architect shall assist the City with an evaluation of the bids received and make a recommendation for award of
the contract for construction.

The following services for the Bidding Phase of the project are proposed:
a. Bidding Procedures and Administration
The Architect shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by addenda
prepared by the Architect. Addenda to the contract for
construction shall be prepared in writing to document
any clarification or modification made to the contract
documents.
b. Evaluation of Bid Proposals
Upon receipt of all bid proposals, a review and evaluation shall be conducted by the Architect. The completeness
of each bid proposal shall be evaluated whenever
consideration exists to award to the proposing contracting entity. The completeness of the bid proposal, proposed
subcontractors, affidavit of signature and other special bid proposal requirements shall be reviewed by both the City and the Architect.
c. Notice to Award Construction Contract
Upon the completed review of appropriate bid proposals, the Architect shall provide a recommendation for
consideration regarding the potential award of the contract for construction.

5. CONSTRUCTION ADMINISTRATION PHASE
The Architect shall attend job site meetings at weekly
intervals in order to generally review and evaluate the construction schedule, monitor weekly performance,
review quality control standards, and provide assistance for any clarification or revision to the contract for
construction. Shop drawings and related submittals shall be reviewed and returned to the Architect for appropriate action. The Contractor’s requests for information, proposal requests, and related communications shall be attended
to on a regular basis. Contractor’s pay requests shall be reviewed by the Architect on a monthly basis in accordance with the amount of work completed and in accordance
with the contract documents. Upon completion of the
Construction Phase the Architect shall organize and
conduct a final walk-through and review. A final punch list for all required corrections and remaining work shall be prepared.

During the Construction Phase of the project, the following services shall be furnished:
a. Preconstruction Conference
A preconstruction conference shall be attended by the
Architect to brief all parties concerned with general and special requirements of the contract for construction.

Procedural matters, routing of information, and project representatives shall be defined. Attendees shall include representatives from the Fire Department, the Architect, the Contractor, and all major subcontractors.
b. Job Site Meetings
Job site meetings at weekly intervals shall be scheduled and attended by the Architect for the same day and
time through the duration of the project. Scheduling,
coordination, requests for information, and changes to the contract for construction are routinely monitored.
c. Submittal and Shop Drawing Review
The Architect shall review all required shop drawings and related submittals as required by the contract documents. d. Project Closeout
At the completion of the Construction Phase a final
job site meeting and review of the entire facility shall be conducted. A final punch list will be published and
distributed by the Architect to all parties concerned,
specifically noting required corrections, non-conforming work, and work remaining to be completed. A second
walk-through shall be conducted when all punch list
items have been corrected, at which time a Final Notice of Completion shall be filed by the City.
e. Record Documents
A set of final record documents will be created from the Contractor’s as-built drawings.

ATTACHMENT 1
49 325
17 D. SITE SPECIFIC SERVICES
The following items are not typically found in the basic scope of architectural services. Based on the specifics of your site and our experience with projects of this type, we believe the following additional services will also be required:
a. Topographical Survey
A complete topographical and boundary survey shall be
furnished by the design team. The size, area, and overall configuration of the site area shall be accurately defined noting all existing conditions, improvements, utilities, and adjacent relationships.
b. Geotechnical Investigation
A geotechnical investigation shall be furnished by the
design team. The soils report shall be reviewed in order to determine existing soils conditions, soils characteristics, water table relationship to known seismic faults, and
overall soils suitability for the proposed project. Specific recommendations shall be made for soils preparation
related to the construction of footings, foundations, slabs, and various pavement sections.
c. Storm Water Pollution Prevention Plan
Prepare a storm water pollution prevention plan (SWPPP) and electronically file a notice of intent (NOI) with the SWRCB SMARTS website in order to obtain a WDID
number.
d. Constructability Review
The Construction documents will be submitted to a third party for a complete constructability review. The Review will be conducted during the initial review by Building and Safety.
e. Utility Location
A survey will be conducted of the entire site area in order to determine the location of existing utility infrastructure.

Both an electromagnetic locator and ground penetrating
radar will be used.
f. Hazardous Material
A survey will be conducted of the existing facility in
order to determine the presence of asbestos, lead and
miscellaneous toxic materials.
g. Water Quality Management Plan
Prepare a preliminary and final Water Quality
Management Plan (WQMP) report and plans addressing
how to treat the post-construction stormwater runoff with surface designed BMPs per City and County standard
requirements before it leaves the site. The site is expected to have adequate soil infiltration.
h. Hydromodification Study
Hydromodification study with hydrology and storm drain
pipe hydraulic calculations report to address that the
property is in a hydromodification area.

E. PRELIMINARY LAYOUT
The following page illustrates a preliminary layout of the overall project scope. While by no means a final solution, it does help to illustrate the relationship between the potential program elements and the existing facility. A few of the items shown or anticipated are as follows:
•
Ne
w concrete site paving. The exact area of
paving to be determined by the overall project
budget.
•
A ne
w pre-fabricated training tower with both
class A and B burn capabilities.
•
A c
omplete water recovery system for training
operations. The system will be designed to work
with both existing fire hydrants. A perimeter
trench drain system will be used in conjunction
with a below grade recovery tank and a small
pump building.
•
Ne
w parking and carport structures along the
south property line. Photovoltaic panels to be
potentially incorporated into the new carport
structures.
•
The e
xisting drafting pit will be evaluated for
possible improvements or inclusion into the new
facility.
•
A ne
w restroom/shower building shall be
developed as determined by the overall project
budget.

ATTACHMENT 1
50 326

EXISTING
FIRE STATION No. 4

EXISTING

SLIDING

SECURITY
GATE

EXISTING

SLIDING

SECURITY
GATE

EXISTING

TRAINING

CLASSROOM

EXISTING

VISITORS

PARKING

PROPOSED

CREW PARKING

STALLS WITH

NEW CARPORT
AND
SOLAR PANEL, TYP.

JOANN STREET

PLACENTIA AVENUE

EXISTING
F.H.

EXISTING
DRAFT
PIT

PROPOSED

RESTROOM

AND SHOWER

BUILDING

EXISTING

PROP EXISTING
PROP

EXISTING
PROP

PROPOSED

PREFABRICATED

TRAINING TOWER
TRENCH DRAIN, TYP.

TRENCH DRAIN, TYP.

PROPOSED
ABOVE
GROUND
PUMP

BUILDING

PROPOSED

UNDERGROUND

RECOVERY
TANK
0' 15' 30' 60' 120'
N

PROPOSED SITE PLAN

COSTA MESA FIRE TRAINING TOWER
01/06/2023

PLAN NORTH

COSTA MESA FIRE & RESCUE DEPARTMENT
COSTA MESA FIRE STATION No. 4
ATTACHMENT 1
51 327
19 Schedule
A. PRELIMINARY SCHEDULE
The following schedule represents an estimated timeline of events for your new project. We have tried to list as many of the main events known to us that are typical for a project of this type. We have assumed a preliminary start date of April 2023. If selected as your Architect, one of our first tasks will be to develop a comprehensive, overall project schedule.

Phase 1 | Phase 2 | Phase 3 | Phase 4 | Phase 5 Tower Layout Developed Construction and Delivery InstallationProcure Tower Item/Description 2023 2024

F M A M J J A S O N D J F M A M J J A S O N D

SCHEMATIC DESIGN

1. Develop Tower Layout

2. Geotechnical/Survey/Utilities

3. Develop Building/Site Design

4. Preliminary Cost Estimate

5. Development Review

DESIGN DEVELOPMENT

1. Prepare Design Development Plans

2. Fixture and Equipment Book

3. Update Cost Estimate

CONSTRUCTION DOCUMENTS

1. Prepare Construction Documents

2. Building/Engineering Review

3. Update Cost Estimate

BIDDING AND NEGOTIATIONS

1. Bidding Period

2. Review Bids/Award of Contract

CONSTRUCTION

1. Job Site Meetings

2. Submittal and Shop Drawings

3. Punch List

4. Final Completion and Move-in
1 3 42
1 2 3 4
ATTACHMENT 1
52 328
20 FIRE STATION 1 AND TRAINING FACILITY

CHINO, CA
ATTACHMENT 1
53 329
Appendix
A. RESUMES
B. REFERENCES

CONCEPTUAL STUDY
FIRE STATION 2

CARLSBAD, CA
ATTACHMENT 1
54 330
Kelley Needham Architect, Principal
Mr. Needham joined PBK in April
1986. He has brought to the firm
a wide variety of experience and
expertise in project design and
construction document preparation.

His architectural education was
taught with a strong emphasis on
human needs and how to integrate
them into the built environment.

This emphasis was combined with a
methodical and logical design process
geared toward the achievement of
appropriate design solutions. He has
experience in a wide variety of project
types but has specialized in the
design of both public and essential
service facilities.

EDUCATION
California Polytechnic University, Pomona
Bachelor of Architecture, 1985

REGISTRATION
Architect, California - 19064

PROFESSIONAL AFFILIATIONS
Los Angeles Chapter
American Institute of Architects

FIRE STATIONS
•
Cos
ta Mesa Fire Station 2
•
F
ontana Fire Station 81
•
Or
ange Fire Station 1
•
Manhatt
an Beach Fire Station 2
•
Harmony Gr
ove Fire Station 5
•
Anaheim Fir
e Station 5
•
Ne
wport Beach Fire Station 2
•
Mont
erey Park Fire Station 62
•
Cos
ta Mesa Fire Station 1
•
Ne
wport Beach Fire Station 5
•
Eas
tvale Fire Station 31
•
Sender
o Ranch Fire Station 56
•
F
ontana Fire Station 73
•
Los Angel
es Fire Station 15
•
Malibu Fir
e Station 71
•
Carlsbad Fir
e Station 3
•
Los Angel
es Fire Station 7
•
Los Angel
es Fire Station 39
•
San Diego Fir
e Station 45
•
Bonsall Fir
e Station 5
•
Ont
ario Fire Station 9
•
V
ernon Fire Station 4
•
F
ontana Fire Station 71
•
Rialt
o Fire Station 2
•
Sc
ottsdale Fire Station 1
•
Sc
ottsdale Fire Station 8
•
St
anton Fire Station 46
•
Mec
ca Fire Station 40
•
F
remont Fire Station 11
•
Simi V
alley Fire Station 47
•
Cypr
ess Fire Station 17
•
Chino Fir
e Station 7
•
Hesperia Fir
e Station 301
•
Hesperia Fir
e Station 305
•
F
remont Fire Station 2
•
Esc
ondido Fire and Police
•
Indio Fir
e Station 5
•
Cul
ver City Fire Station 3
•
F
remont Fire Station 6
•
Esc
ondido Fire Station 7
•
Esc
ondido Fire Station 6
•
Y
ucaipa Fire Station 3
•
Cabazon Fir
e Station 24
•
Esc
ondido Fire Station 3
•
Carlsbad Fir
e Station 6
•
Hous
ton Fire Station 8
•
San Mar
cos Fire Station 4
•
Lak
e Forest Fire Station 19
•
F
remont Fire Station 8
•
Chino Fir
e Station 63
•
Dana P
oint Fire Station 29
•
F
airbanks Headquarters Fire Station
•
San Mar
cos Fire Station 2
•
R
ancho Cucamonga FS 173
ATTACHMENT 1
55 331
Bernhard Wassink LEED AP, Sustainability Coordinator
Mr. Wassink joined PBK in 2000 as
our Sustainable Design Coordinator.

He has been involved in a variety of
projects focusing on project design,
design development and construction
documents. Mr. Wassink has managed
a number of LEED projects and is
responsible for LEED training within
the firm. His knowledge of LEED is
grounded in practical experience that
has given him the ability to accurately
evaluate a project’s potential, establish
sustainability goals, fulfill and document
program requirements, manage other
members of the design team, and guide
a LEED application through the process
until final certification.

EDUCATION
Taylor University Upland, IN
Bachelor of Science, Business Systems,
Concentrations in Finance & Art
California Polytechnic University,
Pomona, CA
Master of Architecture
Concentration Historic Preservation

PROFESSIONAL AFFILIATIONS

LEED AP

TRAINING CENTERS
•
Eas
t Valley Training Center
•
F
ontana Training Center
•
Ont
ario Training Center
•
Chino T
raining Facility
•
R
oy Wilson Training Center
•
LA V
alley Recruit Training Center
•
P
oway Fire Training Facility
•
San Mar
cos Training Facility

FIRE STATIONS
•
Cos
ta Mesa Fire Station 2
•
Cos
ta Mesa Fire Station 1
•
Or
ange Fire Station 1
•
Harmony Gr
ove Fire Station 5
•
Anaheim Fir
e Station 5
•
Ne
wport Beach Fire Station 2
•
Mont
erey Park Fire Station 62
•
Eas
tvale Fire Station 31
•
F
ontana Fire Station 73
•
T
ustin Fire Station 37
•
Sender
o Ranch Fire Station 56
•
Los Angel
es Fire Station 81
•
Los Angel
es Fire Station 89
•
Ont
ario Fire Station 9
•
Cabazon Fir
e Station 24
•
Y
ucaipa Fire Station 9
•
Esc
ondido Fire Station 3
•
Esc
ondido Fire Station 6
•
Esc
ondido Fire Station 7
•
Hous
ton Fire Station 1
•
Anaheim Fir
e Station 11
•
San Diego Fir
e Station 45

REFERENCES
Mr. Peter Tauscher, Project Manager
City of Newport Beach
(949) 644-3330
[email protected]
Mr. Terry Welsh, Division Chief (R)
San Bernardino County Fire Department
(760) 954-7779
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
ATTACHMENT 1
56 332
Frank Cuomo Senior Associate, Quality Assurance/Cost Coordinator

EDUCATION
University of Illinois, Champaign
School of Architecture, 1983

REGISTRATION
Architect, California - 27449

PROFESSIONAL AFFILIATIONS
Inland Chapter
American Institute of Architects
Mr. Cuomo has been with the firm since
1985 and as Quality Assurance/Cost
Coordinator is not assigned to just one
studio team. Instead, Mr. Cuomo acts as
a resource to the entire office, answering
technical questions, developing PBK's
specification system, and overseeing all
product literature.

Mr. Cuomo is responsible for PBK's
Contract Document Checklist. Each
project team and their consulting
engineers must complete this thorough
checklist before a PBK project is deemed
"ready for bid."

PUBLIC SAFETY
•
Cos
ta Mesa Fire Station 2
•
Ont
ario Dispatch Center
•
Ont
ario EOC
•
Plac
entia Public Safety Center
•
Sant
a Clarita Sheriff's Facility
•
San Diego CHP F
acility
•
City of Commer
ce EOC
•
Mont
clair Police Facility
•
Esc
ondido Police and Fire Facility
•
T
urlock Public Safety Facility
•
Y
ucaipa Sheriff Facility
•
Cathedr
al City Fire Station 411
•
Gilr
oy Police Facility
•
Cl
ovis Police and Fire Facility
•
San Mar
cos Training Facility
•
San Mar
cos Sheriff's Facility

REFERENCES
Mr. Michael W. Siemering, Project
Director
Department of General Services
(916) 376-1628
[email protected]
Mr. Scot Smithee, Police Chief (R)
Gilroy Police Department
(408) 846-0310
[email protected]
Mr. Mike Hudson, City Engineer
City of Montclair
(909) 625-9439
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
ATTACHMENT 1
57 333
Thomas Edward Carcelli Principal, civTEC
Tom Carcelli has over 25 years of experience in the civil engineering field with a particular emphasis on parks and recreation, commercial/industrial, education and public works projects. His extensive design and management experience in all phases of civil engineering for land development projects throughout Southern California includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/mapping and street design.

EDUCATION
California State Polytechnic University,
Pomona
Master of Architecture
University of California, Irvine
Bachelor of Science in Civil Engineering

REGISTRATIONS
Licensed Professional Engineer - CA
RCE #81640
Qualified SWPPP Developer (QSD) -
C-81640

PROFESSIONAL AFFILIATIONS
ASCE - Member

RELEVANT EXPERIENCE
•
Vis
ta Fire Station 3
•
R
edlands Fire Station 2
•
Ont
ario Fire Station 11
•
Cos
ta Mesa Fire Station 2
•
Chino V
alley Fire Station 8
•
Bac
chus Business Park
•
Mis
sion Viejo Lexus Car Dealership
•
P
oway Mossy Nissan Car
Dealership
•
Fir
st American Financial Corporate
Headquarters
•
GIA Corpor
ate Headquarters
Parking Lot Expansion
•
Bo
wers Museum - Kennedy Wing
•
Sant
a Clarita Central Park
•
Encinit
as Community Park
•
Esencia Sport
s Park
•
Bommer Cany
on Cattle Camp
•
Y
orba Linda Adventure Play Area
•
P
ortola Park
•
J
ARPD Recreation Center
•
Norman P
. Murray Center
Expansion
•
Oasis Senior Cent
er
•
Muirlands Boul
evard Median
Renovation
•
Ne
xus Twin Towers
•
Hect
or G. Godinez Fundamental
High School
•
R
ancho Santiago Community
College District Office, ADA
Compliance

REFERENCES
Mr. Keith Rattay, Asst. City Manager
City of Mission Viejo
(949) 470-3018
[email protected]
Mr. Tom Morrissey, Principal
Morrissey Associates, Inc.
(714) 836-6137
[email protected]
Mr. Tim Deutsch, General Manager
Orange County Cemetery District
(949) 951-9102
[email protected]
ATTACHMENT 1
58 334
Richard M. Byrd President, R.M. Byrd/Miyamoto
R.M. Byrd and Associates, Inc. was founded in 1992 on fundamental principles designed to provide quality consulting engineering services. They recognize that in a service oriented industry, commitment to specific principles provides clear distinction between mediocrity and excellence. The primary dedication of their firm begins with the understanding that they are to protect the interests, property, and safety of the general public. R.M. Byrd and Associates has officially joined Miyamoto International.

The merger will use the strengths of both companies to deliver greater value and level of service to their clients.

EDUCATION
California Polytechnic State University
San Luis Obispo
Bachelor of Science, Architectural
Engineering, 1984

REGISTRATIONS
CA Civil Engineer No. CE41857
CA Structural Engineer No. SE3350
AK Professional Engineer No. 11952
AZ Professional Engineer No. 29251
CO Professional Engineer No. 34824
FL Professional Engineer No. 53077
GA Professional Engineer No. 26484
IL Professional Engineer No. 062-052532
IN Professional Engineer No. 10000055
MN Professional Engineer No. 40451
NC Professional Engineer No. 024194
TX Professional Engineer No. 84360
VA Professional Engineer No. 0402 035429
WA Professional Engineer No. 33441

PROFESSIONAL AFFILIATIONS
Structural Engineers Association of CA
Consulting Engineers Association of CA
International Conference of Building Officials
American Institute of Steel Construction
Office of Emergency Services - Disaster
Preparedness Program

TRAINING CENTERS
•
Eas
t Valley Training Center
•
F
ontana Training Center
•
Cul
ver City Training Center
•
Dinuba Public Saf
ety Training
Facility
•
F
remont Tactical Training Center
•
Chino T
raining Facility
•
R
oy Wilson Training Center
•
LA V
alley Recruit Training Center
•
P
oway Fire Training Facility
•
San Mar
cos Emergency Training
Facility

FIRE STATIONS
•
Cos
ta Mesa Fire Station 2
•
Cos
ta Mesa Fire Station 1
•
Ne
wport Beach Fire Station 5
•
Ne
wport Beach Fire Station 2
•
Carlsbad Fir
e Station 6
•
Esc
ondido Police and Fire Facility
•
San Mar
cos Fire Station 4
•
Coll
ege Park Fire Station
•
R
ancho Santa Fe Fire Station
•
R
ancho Cielo Fire Station
•
Indio Fir
e Station 5
•
Upland Fir
e Station
•
Hesperia Fir
e Station 301
•
Hesperia Fir
e Station 305
•
San Mar
cos Fire Station 2

REFERENCES
Mr. Dave Atchley
Environmental Systems Research Institute
(951) 538-9921
[email protected]
Mr. Dale Etter
Victor Elementary School District
(760) 245-1691
[email protected]
Mr. Jim Christl
Azusa Pacific University
(626) 815-4591
[email protected]
ATTACHMENT 1
59 335
Tim Pocock Principal, Pocock Design Solutions
Mr. Pocock has over 30 years of experience in the design of a wide variety of project types including educational, institutional, industrial, municipal, parking structures, and healthcare facilities. With a construction oriented background, Mr. Pocock is well versed in all aspects of project delivery.

As managing principal of Pocock Design Solutions, Mr. Pocock is responsible for the overall operations of the company. Mr. Pocock will be involved with all aspects of the project, from the schematic design phase through construction phase and closeout.

EDUCATION
University of California Los Angeles,
Extension
California Sequential Program in
Plumbing System Design

REGISTRATIONS
University of California Los Angeles,
Extension California Sequential Program
in Plumbing System Design Certification

PROFESSIONAL AFFILIATIONS
American Society of Plumbing Engineers
National Fire Protection Association
(NFPA)

TRAINING CENTERS
•
F
ontana Training Center
•
F
remont Tactical Training Center
•
Chino T
raining Facility
•
R
oy Wilson Training Center
•
LA V
alley Recruit Training Center
•
P
oway Fire Training Facility
•
San Mar
cos Emergency Training
Facility

FIRE STATIONS
•
Cos
ta Mesa Fire Station 2
•
Cos
ta Mesa Fire Station 1
•
Airport Fir
e Station 5
•
Anaheim Fir
e Station 11
•
Atw
ater Fire Station 2
•
Bonsall Fir
e Station 5
•
Butt
erfield Fire Station
•
Carlsbad Fir
e Station 6
•
Chino Fir
e Station 1
•
Chino Fir
e Station 7
•
Chino V
alley Fire Station 63
•
Chula Vis
ta Fire Station 2
•
Chula Vis
ta Fire Station 4
•
City of San Jose Fir
e Station 2
•
Cul
ver City Fire Station 3
•
Erringer Fir
e Station 47
•
Nor
co Fire Station 22
•
F
ontana Fire Station 78

REFERENCES
Mr. Kasey Shay, Senior Project Manager
Bomel Construction Company, Inc.
(714) 279-3252
[email protected]
Mr. Ken Jones Jr., M.O.T. Supervisor
Cucamonga School District
(909) 987-8942
[email protected]
Mr. Alonzo Montes, Contractor
Preconstruction Services Manager
Swinerton
(949) 910-8390
[email protected]
ATTACHMENT 1
60 336
Rolando E. Sotelo Principal, A&F Engineering Group
As a principal of the firm, Mr. Sotelo serves as the Chief Engineer for A&F Engineering Group, Inc. ventures. Mr. Sotelo has over twenty years of experience and has completed projects throughout Southern California. His expertise has been an integral part of large and small projects that include civic centers, educational facilities, medical centers, office buildings, commercial centers and industrial plants.

Institutional projects form a major part of Mr. Sotelo’s experience. These projects include new construction and remodel of fire and police stations; new construction and modernization of high schools, middle schools and elementary schools; building additions and remodel of university and college campuses; and medical facility remodels.

EDUCATION
B.S., Electrical Engineering,
California State University, Long Beach

REGISTRATIONS
California License E17229
Arizona License E48795

PROFESSIONAL AFFILIATIONS
National Society of Professional Engineers
(NSPE)
California Society of Professional Engineers
(CSPE)
Institute of Electrical and Electronic
Engineers (IEEE)

TRAINING CENTERS
•
F
ontana Training Center
•
Ont
ario Training Center
•
F
remont Tactical Training Center
•
Chino T
raining Facility
•
R
oy Wilson Training Center
•
LA V
alley Recruit Training Center

FIRE STATIONS
•
Cos
ta Mesa Fire Station 2
•
Cos
ta Mesa Fire Station 1
•
Anaheim Fir
e Station 5
•
Eas
tvale Fire Station 31
•
Ne
wport Beach Fire Station 5
•
Mont
erey Park Fire Station 62
•
Mont
erey Park Fire Station 61
•
F
ontana Fire Station 73
•
F
ontana Fire Station 71
•
Bonsall Fir
e Station 5
•
Carlsbad Fir
e Station 3
•
Ont
ario Fire Station 4
•
Y
ucaipa Fire Station 3
•
Cul
ver City Fire Station 3
•
San Jose Fir
e Station 2
•
A
valon City Hall and Fire Station
•
T
erra Lago Fire Station 5

REFERENCES
Mr. Steve Stanton, Project Manager
City of Montclair
(909) 625-9444
[email protected]
Mr. Eric DeMott, AIA
Haynes + Oakley Architects
(626) 836-5820
[email protected]
Mr. Aaron Mayoral, Owner
Fulmin Electrical Corporation
(909) 218-4528
[email protected]
ATTACHMENT 1
61 337

TRAINING CENTERS
•
F
ontana Training Center
•
Eas
t Valley Training Center
•
Ont
ario Training Center

FIRE STATIONS
•
Or
ange Fire Station No. 2
•
Los Angel
es Fire Station No. 4
•
Anaheim Fir
e Station No. 5
•
Esc
ondido Fire Station No. 5
•
Irvine Fir
e Station No. 6
•
Ont
ario Fire Station No. 6
•
Los Angel
es Fire Station No. 7
•
Ont
ario Fire Station No. 7
•
Ont
ario Fire Station No. 8
•
San Diego Fir
e Station No. 14
•
Los Angel
es Fire Station No. 15
•
Los Angel
es Fire Station No. 21
•
Los Angel
es Fire Station No. 33
•
V
an Nuys Fire Station No. 39
•
San Diego Fir
e Station No. 43
•
W
est Los Angeles Fire Station No. 43
•
San Diego Fir
e Station No. 45
•
Studio City Fir
e Station No. 78
•
Los Angel
es Fire Station No. 81
•
San P
edro Fire Station No. 85
•
Northridge Fir
e Station No. 87
•
Los Angel
es Fire Station No. 94

REFERENCES
Ms. Norma Macias, M. Arch.

Director of Facilities, Maintenance,
Operations and Transportation
El Monte Union High School District
(626) 340-7919
[email protected]
Mr. David Palma, Capital Projects
Manager (Public Works)
County of Los Angeles
(626) 300-2339
[email protected]
Mr. Dennis Jue, City Engineer
City of Lake Forest
(949) 461-3488
[email protected]
Don Wilson Principal, Cornerstone Studios
Mr. Wilson is skilled in coordination of multi-disciplinary teams of technical consultants toward completion of project designs. He has over 40 years' experience in the field of landscape architecture and planning and on a variety of projects with extensive experience in design and alteration of new and existing facilities. His responsibilities encompass the initial fieldwork, data gathering, site analysis and documentation, design, and construction observation. He has prepared master plans, visual studies, water conservation studies, and guidelines for parks, schools, and housing communities. He has been responsible for the preparation of landscape architectural designs that emphasize lower maintenance, compatible plant associations, accessibility for all, and re-use of sites and materials.

EDUCATION
University of California, Berkeley, CA
Bachelor of Landscape

CERTIFICATIONS
Disadvantaged Business Enterprise
Minority Business Enterprise
Women Business Enterprise

PROFESSIONAL AFFILIATIONS
Licensed Landscape Architect #1746
CLARB Registration
American Society of Landscape Architects
(ASLA), Member
ATTACHMENT 1
62 338

FIRE AND POLICE TRAINING CENTER

ONTARIO, CA
ATTACHMENT 1
63 339
References
The following are some specific references for our firm. PBK takes great pride in not only the facilities we help create but the relationships that develop with many County, City, Fire, and Law Enforcement representatives.

ORANGE COUNTY FIRE AUTHORITY
Mr. Steve Chambers, Property Manager (R)
Orange County Fire Authority
Phone: (714) 720-4499
Email: [email protected]
Mr. Chris DeCoursey, Construction Mgr. (R)
Orange County Fire Authority
Phone: (949) 887-9368
Email: [email protected]

SAN MARCOS FIRE DEPARTMENT
Mr. Brett Van Wey, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4700
Email: [email protected]
Mr. Todd Newman, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4704
Email: [email protected]
Mr. Greg Woolf, Division Chief (R)
San Marcos Fire Department
Phone: (760) 594-4705
Email: [email protected]

CHINO VALLEY FIRE DISTRICT
Mr. Luke Nurre, Fire Fighter (R)
Chino Valley Independent Fire District
Phone: (909) 907-0166
Email: [email protected]
Mr. Scott Atkinson, Deputy Chief (R)
Chino Valley Fire District
Phone: (909) 816-7682
[email protected]

FREMONT FIRE DEPARTMENT
Mr. Mike Avila, Fire Captain (R)
Fremont Fire Department
Phone: (925) 683-1802
Email: [email protected]

POWAY FIRE DEPARTMENT
Mr. Jon Canavan, Fire Chief (R)
Poway Fire Department
Phone: (858) 735-4925
Email: [email protected]

CITY OF ESCONDIDO
Ms. Joyce Masterson, Asst. City Manager (R)
City of Escondido
Phone: (760) 715-8407
Email: [email protected]

CITY OF CARLSBAD
Mr. Terry L. Smith, Senior Civil Engineer (R)
City of Carlsbad
Phone: (760) 613-8205
Email: [email protected]

CARLSBAD FIRE DEPARTMENT
Mr. Chris Lawrence, Captain (R)
Carlsbad Fire Department
Phone: (760) 415-4679
Email: [email protected]

ONTARIO FIRE DEPARTMENT
Mr. Michael Pelletier, Deputy Chief (R)
Ontario Fire Department
Phone: (909) 229-3333
Email: [email protected]

SAN BERNARDINO COUNTY FIRE
Mr. Terry Welsh, Division Chief (R)
San Bernardino County Fire Department
Phone: (760) 954-7779
Email: [email protected]
Mr. Bryant O'Hara, Battalion Chief
San Bernardino County Fire Department
Phone: (909) 387-5974
Email: [email protected]

CITY OF CHINO
Mr. Michael A. Kolling, Project Manager (R)
City of Chino
Phone: (909) 664-6220
Email: [email protected]
Ms. Carolyn Baltzer, Project Manager
City of Chino
Phone: (909) 627-7577
Email: [email protected]

MURRIETA FIRE & RESCUE
Mr. Mike Lopez, Deputy Fire Chief
Murrieta Fire & Rescue
Phone: (760) 212-2569
Email: [email protected]

COUNTY OF RIVERSIDE
Ms. Anna E. Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2537
Email: [email protected]
Ms. Leah Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2534
Email: [email protected]
NORTH COUNTY FIRE PROTECTION DIST.

Mr. Keith McReynolds, Division Chief
North County Fire Protection District
Phone: (760) 723-2005
Email: [email protected]
Mr. Steve Marovich, Battalion Commander (R)
North County Fire Protection District
Phone: (760) 497-2215
Email: [email protected]

CITY OF FONTANA
Ms. Kimberly Young, Senior Civil Engineer
City of Fontana
Phone: (909) 350-7600
Email: [email protected]
Mr. Weldon Babino, Project Manager (R)
City of Fontana
Phone: (909) 855-6201
Email: [email protected]

LOS ANGELES WORLD AIRPORTS
Mr. Robert Falcon, Chief Airports Engineer
Facilities Management Program
Phone: (424) 646-5973
Email: [email protected]
ATTACHMENT 1
64 340

CITY OF LA VERNE
Mr. Chad Peterson, Recreation Coordinator
City of La Verne
Phone: (909) 596-8700
Email: [email protected]

CITY OF COSTA MESA
Mr. Arash Rahimian, Associate Engineer
City of Costa Mesa
Phone: (714) 754-5069
Email: [email protected]

ANAHEIM FIRE & RESCUE
Mr. Mike Molloy, Deputy Chief
Anaheim Fire & Rescue
Phone: (714) 900-0769
Email: [email protected]

CITY OF LOS ANGELES
Mr. Curt Klafta, Battalion Chief (R)
Los Angeles Fire Department
Phone: (805) 300-3256
Email: [email protected]

CITY OF PASADENA
Mr. Dale Torstenbo, Project Manager (R)
City of Pasadena
Phone: (626) 484-5640
Email: [email protected]

CITY OF HESPERIA
Mr. David R. Burkett, Project Manager
City of Hesperia
Phone: (760) 947-1202
Email: [email protected]

CITY OF SAN DIEGO
Ms. Rowaida Jadan, Project Manager
City of San Diego
Phone: (619) 533-6655
Email: [email protected]

SAN DIEGO FIRE DEPARTMENT
Mr. Kevin Ester, Assistant Fire Chief
San Diego Fire-Rescue Department
Phone: (858) 573-1359
Email: [email protected]

CITY OF SAN MARCOS
Mr. Paul Malone, City Manager (R)
City of San Marcos
Phone: (760) 802-2487
Email: [email protected]

MONTEREY PARK FIRE DEPARTMENT
Mr. Matthew Hallock, Fire Chief
Monterey Park Fire Department
Phone: (626) 476-2226
Email: [email protected]

CITY OF MONTCLAIR
Mr. Noel Castillo, Public Works Director
City of Montclair
Phone: (909) 626-8571
Email: [email protected]

SANTA MONICA FIRE DEPARTMENT
Mr. Jim Hone, Fire Chief (R)
Santa Monica Fire Department
Phone: (310) 749-3523
Email: [email protected]

DEPARTMENT OF GENERAL SERVICES
Mr. Michael Siemering, Project Director
Department of General Services
Phone: (916) 376-5000
Email: [email protected]

MANHATTAN BEACH FIRE DEPARTMENT
Mr. Mike Boyd, Battalion Chief (R)
Manhattan Beach Fire Department
Phone: (714) 318-9811
Email: [email protected]

ORANGE CITY FIRE DEPARTMENT
Mr. Robert Stefano, Deputy Chief
Orange City Fire Department
Phone: (949) 533-2049
Email: [email protected]
Mr. Matt Nelson, Administrative Captain
Orange City Fire Department
Phone: (714) 388-2500
Email: [email protected]

NEWPORT BEACH FIRE DEPARTMENT
Mr. Jim Boland, Captain
Newport Beach Fire Department
Phone: (714) 915-4896
Email: [email protected]

CITY OF NEWPORT BEACH
Mr. Mark Vukojevic, Public Works Director
City of Newport Beach
Phone: (949) 644-3319
Email: [email protected]
Mr. Peter Tauscher, Project Engineer
City of Newport Beach
Phone: (949) 644-3316
Email: [email protected]

COSTA MESA FIRE DEPARTMENT
Mr. Tim Vasin, Battalion Chief
Costa Mesa Fire Department
Phone: (714) 754-5204
Email: [email protected]
Mr. Jason Pyle, Division Chief
Costa Mesa Fire Department
Phone: (714) 754-5069
Email: [email protected]

FOUNTAIN VALLEY FIRE DEPARTMENT
Mr. Ron Cookston, Battalion Chief
Fountain Valley Fire Department
Phone: (714) 593-4549
Email: [email protected]

HUNTINGTON BEACH FIRE DEPARTMENT
Mr. Scott Haberle, Fire Chief
Huntington Beach Fire Department
Phone: (626) 705-4095
Email: [email protected]

VALLEY COUNTY WATER DISTRICT
Mr. Jose Martinez, General Manager
Valley County Water District
Phone: (909) 973-9553
Email: [email protected]

USGVM WATER DISTRICT
Mr. Tom Love, General Manager
USGVM Water District
Phone: (626) 443-2297
Email: [email protected]

CITY OF ONTARIO
Mr. Dan Beers, Project Manager
City of Ontario
Phone: (909) 395-2806
Email: [email protected]

BIG BEAR LAKE WATER DISTRICT
Mr. Reggie Lamson, General Manager
City of Big Bear Lake
Phone: (909) 866-5050
Email: [email protected]

CONTRACTORS
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Co.

Phone: (760) 801-4284
Email: [email protected]
Mr. Robert Kelley
Keeton Construction
Phone: (951) 970-0776
Email: [email protected]
Mr. Michael Villegas, Vice President
SafeworkCM
Phone: (909) 361-8533
Email: [email protected]
Mr. Jon Wollam, Construction Manager
RC Construction Services
Phone: (909) 772-2654
Email: [email protected]
Mr. Bryan Aylor, Director of Construction
TELACU Construction Management
Phone: (714) 541-2390
Email: [email protected]
ATTACHMENT 1
65 341
ATTACHMENT 1
66 342
WHY PBK?
“PBK was a fantastic firm to work with. They listened to every word I had to say and delivered the perfect design on the first try - which was exactly what I was looking for.”
Curt Klafta, Battalion Chief
Los Angeles Fire Department
ATTACHMENT 1
67 343

RANCHO CUCAMONGA
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
909.987.0909

ANAHEIM
2400 E Katella Ave, Suite 950
Anaheim, CA 92806
949.548.5000

SAN DIEGO
12520 High Bluff Drive, Suite 250
San Diego, CA 92130
619.695.0400

SAN LUIS OBISPO
1327 Archer Street, Suite 110
San Luis Obispo, CA 93401
805.329.3076

SACRAMENTO
2520 Venture Oaks Way, Suite 440
Sacramento, CA 95833
916.682.9494
ATTACHMENT 1
68 344

EXHIBIT C

FEE SCHEDULE

ATTACHMENT 1
69 345

February 1, 2023
Mr. Hector Soriano
Associate Engineer
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92628-1200
Re: Revised Fee Proposal
Fire Station 4 - Training Tower Facility
City of Costa Mesa
Dear Mr. Soriano:

Thank you so much for your call today. We are very excited to be working with you on your new Training Center. Attached please find our revised fee proposal. I was able to refine a few items and reduce our overall fee by about 9%. We hope this will meet with your approval.

Mr. Soriano, thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time.

Very truly yours,

KELLEY NEEDHAM, AIA
Managing Partner
KN:br\23013-mkt
Attachment: Preliminary Fee Proposal
cc: Stephanie Quintero, Director of Accounting, PBK

ATTACHMENT 1
70 346
Preliminary Fee Proposal
Your contract with PBK will mark a purposeful investment in your facilities. We are here to make sure that you consider that investment to be a good one, with significant returns. PBK is extremely flexible when it comes to the fee structure that best suits each new commission. We want the City and Fire Department to feel that you are getting both a quality architectural product and excellent professional services at a fair market price.

In an effort to better define our fee proposal, we have broken it down into the following components:

A. Basic Architectural Fee
B. Project Specific Fees
C. Total Fee
D. Reimbursables
E. Items Excluded
F. Hourly Rate Schedule
A description of each component is as follows:

A. BASIC ARCHITECTURAL FEE
Our fee for basic architectural services will be a fixed lump sum and includes the following disciplines:
• Civil Engineering
• Architectural Design
• Structural Engineering
• Mechanical Engineering
• Electrical Engineering
• Landscape Architecture
Our fee includes all building and site improvements, circulation areas, parking areas, and landscaping. For the purposes of establishing a fee, we have assumed a project with a preliminary construction budget of $3,600,000.00. The fee will be adjusted to correspond to any increases in project budget or scope. A breakdown of our proposed fee is as follows:

PHASE OF SERVICE FEE
Schematic Design $ 39,000.00
Design Development 26,000.00
Construction Documents 130,000.00
Bidding 13,000.00
Construction Administration 52,000.00
TOTAL BASIC ARCHITECTURAL FEE $ 260,000.00
Fire Station 4 - Training Tower Facility Page 2
ATTACHMENT 1
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B. PROJECT SPECIFIC FEES
The following items are unique to each project and not typically found in the basic scope of architectural services. Based on our experience and interpretation of the information available, we believe the following services will also be required:

TASK
Topographical Survey $ 8,000.00
Geotechnical Investigation 15,000.00
SWPPP 3,500.00
Utility Survey 10,000.00
Hazardous Material Survey 2,500.00
Water Quality Management Report 2,000.00
Hydromodification Study 1,000.00
Permits/Fees/Reimbursables 20,000.00
Additional Tasks Requested by City 40,000.00
TOTAL PROJECT SPECIFIC FEE $ 102,000.00
C. TOTAL FEE
The following is the total of all fees:

SERVICE
Basic Architectural Fee $ 260,000.00
Project Specific Fees 102,000.00
TOTAL FEE $ 362,000.00
D. REIMBURSABLES
Items required or requested by the City, Fire Department, or approving agency will be invoiced as reimbursable without markup on monthly intervals. Reimbursables generally include the following:

1. Bulk paper copy.

2. Printing/Mylars.

3. Express or overnight mail/courier service.

The City will not incur any cost for travel, travel time, phone calls, faxes, or incidental printing or copying.

Fire Station 4 - Training Tower Facility Page 3
ATTACHMENT 1
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E. ITEMS EXCLUDED
The following is a list of items which are excluded from our scope of services or are not anticipated to be required. However, these services can be included, if requested, or once additional information is known:

1. Plan Check/Permit Fees.

2. Professionally Constructed Building Models.

3. Energy Modeling.

4. Conformed Documents.

5. Shoring Design.

6. Arborist/Biologist Reports.

7. Construction Surveying/Staking.

8. Cone Penetration Testing.

9. QSP services during construction.

10. QSD services during construction.

11. Radius maps, mailing lists and public hearing signage.

12. Traffic control plans.

13. County, State, Title Company and Utility Purveyor Fees.

14. Soil Management or Agronomy Reports.

15. Services related to an Underground Parking Structure.

16. Preparation of a Record of Survey map or corner record as required by the City or County.

17. Services related to the undergrounding of overhead utility lines, or the relocation/replacement of poles, along the street or alley frontages.

18. Foundation System: Our fee assumes typical spread footings in average soil conditions. Any other type of foundation system required as a result of poor soil conditions would not be considered within our scope of work.

19. Separate street improvement drawings.

20. Commissioning.

21. LEED Certification.

22. Grading certifications during construction.

23. Multiple bid packages.

24. Training Tower: Our fee assumes the Training Tower is a pre-manufactured structure that will be designed by others. PBK will be responsible for floor plan and elevation modifications, coordinating the structural foundation system and utility connections at perimeter locations as directed by the manufacturer.

Fire Station 4 - Training Tower Facility Page 4
ATTACHMENT 1
73 349
F. HOURLY RATE SCHEDULE
For additional services, the following hourly rates are proposed for the basis of negotiating scope modifications which may be necessary for the project. Hourly rates include mark-up that will be applied to all fees. Reimbursable costs for reprographic services, computer plotting, and printing will be negotiated at the time additional services are requested.

ARCHITECT
Principals of Firm $255.00
Associate/Director/Coordinator $225.00
Senior Project Architect/Manager $205.00
Project Architect/Manager $175.00
Design Studio $125.00
Clerical $105.00

CIVIL ENGINEER
Principal $185.00
Project Manager $150.00
Project Surveyor $120.00
Design Engineer $100.00
Draftsperson $ 75.00
Project Assistant $ 60.00

STRUCTURAL ENGINEER
Principal Engineer $175.00
Project Engineer $150.00
Chief Draftsman $110.00
Draftsman $ 90.00
Technical Support $ 75.00

ELECTRICAL ENGINEER
Principal $175.00
Project Manager $135.00
Project Engineer $125.00
Designer $ 95.00
Designer/CADD Technician $ 90.00
Jr. Designer/CADD Technician $ 80.00
CADD Technician/Drafter $ 70.00
Technical Support $ 50.00

MECHANICAL ENGINEER
Principal $225.00
Associate Principal $205.00
Senior Project Manager $195.00
Project Manager $185.00
Senior Project Engineer $170.00
Project Engineer $150.00
Senior Design Engineer $135.00
Design Engineer $125.00
Senior Designer $115.00
Designer $105.00
CADD Designer $100.00
CADD Technician $ 80.00
Administrative $ 75.00
Technical Support $ 65.00

LANDSCAPE ARCHITECT
Principal Architect $165.00
Associate Architect $140.00
Architect/Project Manager $125.00
Job Captain/Designer $110.00
CADD Technician $ 95.00
Draftsperson $ 80.00
Technical Support $ 65.00
Fire Station 4 - Training Tower Facility Page 5
ATTACHMENT 1
74 350

EXHIBIT D

CITY COUNCIL POLICY 100-5

ATTACHMENT 1
75 351

CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of C osta Mesa, as a sub-grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug- free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

1 of 3

ATTACHMENT 1
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SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

2 of 3

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

ATTACHMENT 1
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SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G
. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. C
ontractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. C
ontractor and/or sub -grantee has made a false certification under paragraph 1 above;
b. C
ontractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. S
uch number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub- grantee has failed to make a good faith effort to provide a drug-free workplace.

3. S
hould any contractor and/or sub- grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debar ment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommendi ng
agai
nst debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

ATTACHMENT 1
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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1118 Meeting Date: 3/21/2023
TITLE:

DISCUSSION REGARDING ENVIRONMENTAL INCOMPATIBILITY OF MODEL AIRCRAFT FLYING FIELD AT FAIRVIEW PARK AND CONSIDERATION OF STAFF’SRECOMMENDATION

TO CLOSE THE MODEL AIRCRAFT FLYING FIELD TO PROTECT SENSITIVE AND RARE

SPECIES AND HABITATS AT THE SITE
DEPARTMENT: PARKS AND COMMUNITY SERVICES
PRESENTED BY: KELLY DALTON, FAIRVIEW PARK ADMINISTRATOR CONTACT INFORMATION: KELLY DALTON, FAIRVIEW PARK ADMINISTRATOR, (714) 754- 5135
RECOMMENDATION:

Staff recommends the City Council provide direction to staff regarding whether to permanently close the Fairview Park model aircraft flying field, and terminate the model aircraft individual flyer permit system due to environmental incompatibility, safety issues, and infeasibility with required resource protection measures at the site, based on additional feedback provided by State and Federal regulatory agencies and a more exhaustive review of all available information regarding the rare and/or protected species and habitats located at Fairview Park.

BACKGROUND:

Prior to undergoing a concerted and deliberate park planning effort, the site of Fairview Park had been subjected to considerable human impacts over time dating to the early periods of western settlement in present-day Costa Mesa. Before recognition of the area’s ecological functions and archeological history, the site had been disturbed by a variety of activities including grazing, mowing, agriculture, deposit of construction debris, and surface degradation from uncontrolled pedestrian and vehicular traffic. During the 1960s and 70s, when the site was owned by the State of California, the westerly bluffs of Fairview Park became a popular location to launch model gliders due to the steep slopes which created ideal wind conditions for remote-controlled model soaring gliders. In the mid- 1970s, the State sold the site of Fairview Park and Talbert Park to the County of Orange. After the City purchased the section of Fairview Park from the County in 1986, local residents and City staff began a process of examining the site more closely, and considering its future development and preservation as a unique open space resource.

In the 1990s, as the City began planning for development of the Fairview Park site into a public recreation and open space area, the site was recognized for possessing a rich combination of unique

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environmental and archeological features.

Elsewhere in Costa Mesa, from the period of the 1950s through the 1990s, most available lands in the City and surrounding areas of Orange County had been converted and developed to make way for the area’s residents and businesses.

Despite the widespread urbanization of land over the preceding decades, Fairview Park remained as a rare but prized place to seek solitude and to experience the natural environment for residents. This priority to preserve the park’snatural character is also recognized in the Public Use Objectives of the Fairview Park Master Plan (Attachment 1), and indeed is the first defined objective of the plan: Allow the park visitor to interact with a natural landscape and to experience a level of solitude, which is rare in the urban environment.” (Attachment 1, p. 26). Since Fairview Park’searly phases of planning, residents have followed the park’s progress closely, speaking out over the years consistently emphasizing the desire for the park to remain in a passive, natural condition, and averting amenities and activities that would degrade this natural character. The Master Plan also contemplates the matter of compatible uses, and speaks to appropriate provisioning of public access and recreation “in a manner which is compatible with the natural habitat restoration and archeological preservation to occur in the major portion of the site”. Throughout the adopted Master Plan document it references the principal objectives of the park to function as the following:
· a community resource for natural resource interaction and education · a hub for cultural history storytelling and archeological interpretation · publicly accessible open space
· a location for compatible recreational opportunities which do not compromise the overriding restoration and preservation values of the site
As stated in the Fairview Park Master Plan, “Somechanges in anticipated uses may be expected, as in the case of the museum site. However, the overall policy direction for passive, natural preservation and restoration is to guide all detail development decisions.” The City of Costa Mesa prepared and adopted the Fairview Park Master Plan to provide a framework for existing and future park improvements, public uses, and resource restoration and preservation objectives. Since the adoption of the Fairview Park Master Plan, the City has initiated and completed a number of significant mitigation and restoration projects within the park, documented a wide variety of special-status plant and wildlife species, and provided educational and interpretive programming to engage users about the park’sunique environmental features and history. In addition to the City’s significant contributions of funds and staffing resources towards restoration, preservation and mitigation projects over time, the City has also successfully obtained a large number of competitive grant funds from outside entities to complete these projects. As part of these project agreements and funding acceptances from private and public sources, the City has also accepted the obligation to continue long-term stewardship of the restored environments and threatened species which the funds were intended to preserve.

Considering Fairview Park’s uniquely high biodiversity, extent of protected biological and cultural resources, and ecological significance as a remnant parcel of mostly natural open space, the City’s land management strategy for Fairview Park relies on continuous adaptive management to fulfill the

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land management strategy for Fairview Park relies on continuous adaptive management to fulfill the long-standing Master Plan objectives of natural resource restoration and preservation. In addition to the City’sown environmental stewardship objectives as established in the Master Plan, the park is also home to a wide variety of endangered species and protected habitats which involve mandatory legal protections and regulatory agency oversight. Over the preceding years, staff has expended an extensive effort to consider communication the City has received from the wildlife agencies, concerned members of the public, the City Council-appointed Fairview Park Steering Committee, and staff observations associated with the model flying activity. Despite potential revisions to the model flying ordinance and governing flight documents, staff recognizes that there are fundamental challenges to the viability and compatibility of a model gliding field at Fairview Park due to outstanding environmental constraints, safety issues, and infeasibility with required resource protection measures at the site.

In September 2021, Parks and Community Services Department staff presented the Item “Considerationof Proposals for the Use of the Flying Field at Fairview Park”to the City Council. The item was presented following a series of stakeholder meetings that were held during the course of the preceding months and years. Ultimately, the result of the discussion included City Council direction to evaluate flying activity during the Master Plan update, consider other sites including Fairview Developmental Center, and permit only gliders going forward. In addition, the City Council direction discussed the needs and resources for updating the applicable policies and ordinances, impacts to protected resources, mitigation measures to the protected areas, and accounting for environmental concerns, which were to be brought back to City Council at a later date.

Since late 2021, staff has worked extensively with community interest groups, stakeholders, the model flying community, and the Fairview Park Steering Committee (FVPSC) in an effort to fulfill the direction and account for modifications to the model flying activity to permit only gliders. This process included a thorough review of governing model flying policy documents, existing and proposed updated ordinances, the City’sflyer permitting system, the Harbor Soaring Society use agreement, and communication with regulatory agencies with jurisdiction over the protected resources and habitats that reside in Fairview Park. City staff also reviewed a breadth of historical reports on biological resources in the vicinity of the existing flying area, and environmental documentation for the Fairview Park Master Plan. In doing so, staff also utilized geospatial tools to examine the relationships between the model flying field, the flight authorization area, designated trails, areas of high biological sensitivity in the Fairview Park Master Plan, and the sensitive habitat areas and resources which the City has committed to restoring and preserving. As a result of this more comprehensive analysis, staff recommends that the City Council consider permanently closing the model aircraft flying field and terminating the model aircraft individual flyer permit system due to outstanding environmental constraints, safety issues, and infeasibility with required resource protection measures at the site.

ANALYSIS:

This updated agenda report is based on a comprehensive analysis of current and historical information involving site compatibility conflicts and concerns with permitting the model aircraft activity at Fairview Park. This analysis has been structured and described further below under the

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following categories:
· Vernal Pool Habitat and Wetland Impacts
· Threatened, Endangered and Protected Species Impacts
· Safety Concerns
· Lack of Environmental Documentation for Site Modifications Vernal Pool Habitat and Wetland Impacts
As noted in the Fairview Park Master Plan, in August 1994, several vernal pools were first identified in Fairview Park, representing an important ecological discovery at the local and regional level.

Vernal pools are amphibious ecosystems in which the alteration from wet to dry conditions creates a unique assemblage of organisms. Prior to development of coastal areas, vernal pools would have dotted most of the coastal bluffs from San Diego to Santa Barbara. Vernal pool habitat has been greatly reduced within southern California, with estimates of up to 98% loss of historic vernal pool habitat that has been destroyed in the region. In fact, the vernal pools of Fairview Park and nearby Randall Preserve (the former Banning Ranch property) represent the last coastal vernal pool complex in all of Orange County. Significant findings at the Fairview Park vernal pools include a long list of State and Federally-listed endangered species, many rare and sensitive plants that are the only documented populations in Orange County, and in some cases the only known rare plant populations in the world.

Disturbance to the vernal pools results from degradation to vegetation and soil compaction associated with recurrent pedestrian and model aircraft activity in the vernal pool watershed.

Additionally, the current location of the glider winch launch anchors are within the watershed for vernal pool 1. Soil disturbance caused by encroachment into the vernal pools is unpermitted and prohibited without written permission from State and Federal regulatory agencies with jurisdiction over wetlands. The Fairview Park vernal pools are a form of ephemeral wetlands, and in the 1990s were delineated as jurisdictional waters by the Army Corps of Engineers as “waters of the United States”. Pursuant to the State of California’supdated Wetlands Conservation Policy of 2020, the park’svernal pools are also subject to regulation as “watersof the State”as codified in the California Water Code. Recurrent access to the glider winch launch within the vernal pool watershed, and retrieval of downed aircrafts has resulted in unpermitted impacts to the vernal pools, and impacts to the rare and sensitive species that depend on this critical habitat.

Additionally, as the model aircraft activity expanded beyond the use of silent gliders to accommodate the growing use of motorized propulsion aircraft for takeoff and landings, the site of the present day flying field was graded in 2005, resulting in unpermitted impacts to the vernal pool watershed hydrology. Again in 2009, the site of the flying field was graded further to nearly double the size of the landing area, expanding to over 90,000 square feet (>2 acres) of grading which altered the hydrology of the vernal pools (Figure 1; and Attachment 2). While these activities were allowed by the City at the time, they were performed without undergoing an appropriate process of environmental review, and lacked preparation of a supplemental CEQA document to the 1997 Fairview Park Master Plan Negative Declaration. As stated in the adopted Negative Declaration, Initial Study of Environmental

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Negative Declaration. As stated in the adopted Negative Declaration, Initial Study of Environmental Impacts, Section II (Environmental Impacts), A. Physical Environment, 1. Hydrology, “The only significant grading would involve construction of a riparian area in and around the Placentia Drain, an earthen ditch which has historically been used for agricultural purposes to drain the northern areas out towards what is now Talbert Nature Preserve.”The Placentia Drain grading activities referenced therein were later performed under a phased mitigation and restoration project for the Wetland and Riparian Habitat restoration project in the northwest section of the park. With respect to regional, state, and federal water quality control requirements, the mechanized grading and compaction of soil of greater than 10,000 square feet may also have required preparation of a Water Quality Management Plan (WQMP). No such plans or environmental documents were prepared for these activities, making them unpermitted under CEQA, the Clean Water Act, and the Porter-Cologne Water Quality Control Act.

Over time, staff and contracted biologists with experience at the Fairview Park site have observed a recurrent pattern of plane crashes into vegetated areas including the vernal pool habitats, unpermitted retrieval by model flyers in sensitive habitat areas, and additional surface degradation of the vernal pools associated with the operation of model aircraft and gliders. The City’scontracted biologist who has supported the City with biological resources compliance and management services has also submitted correspondence pertaining to a range of biological and environmental impacts associated with the model aircraft activity at Fairview Park (Attachment 3). In addition, the wildlife agencies have communicated to the City that model flying activities should not be performed in or over sensitive resource areas including vernal pools, coastal sage scrub, and wetland/riparian vegetation. This poses a direct incompatibility with the Harbor Soaring Society’sdesignated flying area, a large 77-acre area situated over the entire mesa containing various sensitive resource areas including vernal pools, coastal sage scrub, and wetland vegetation.

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Figure 1. Map of vernal pool watershed areas (cyan with yellow borders) and 2009 graded model flying field partially within the vernal pool 1,2,3 watershed (red)

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Figure 2. Current HSS designated operating area (red) with vernal pool watershed overlays (yellow)

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Notably, over the last two decades, the City has accepted significant sums of competitive restoration grant funds to restore the vernal pools, coastal sage scrub, and other sensitive habitats utilized by endangered species. The wildlife agencies have shared concerns over the City's issuance of permits for activities, including model aircraft operations, due to the nature of the activities and their impacts over and around sensitive resource areas. By permitting ongoing degradation of previously restored areas through continued model flying operations in and over these sensitive areas, the City poses the risk of both environmental compliance infractions as well as jeopardizing future grant funds, for which the park has historically been a strong candidate.

Threatened, Endangered and Special-Status Species Impacts The City has accepted substantial sums of mitigation and restoration funds to restore sensitive habitats utilized by threatened and endangered species at Fairview Park. The vernal pools ecosystems and surrounding grassland and coastal sage scrub plant communities comprise a critical source of habitat and refugia for a diversity of threatened, endangered, rare and special status species, including:

Avian Species
· Burrowing Owl - Species of Special Concern and severely declining · White-tailed Kite - California Fully Protected Species and also severely declining · Northern Harrier - Species of Special Concern
· California Gnatcatcher - Federally-listed under the Endangered Species Act Branchiopods
· San Diego Fairy Shrimp - Federally listed under the Endangered Species Act · Riverside Fairy Shrimp - Federally listed under the Endangered Species Act Plants
· Orcutt’s Grass - Federally listed under the Endangered Species Act · San Diego Button Celery - Federally listed under the Endangered Species Act · Mud Nama - Rare plant with very few populations remaining in Orange County · Little Mousetail - Rare plant and the only population documented in Orange County · Vernal Barley - Rare Plant
· Prostrate Navarretia - Rare plant, possibly largest population in Orange County

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· Small-flowered microseris - Rare plant
The park’sfive distinct habitats also function as important nesting and foraging sites for several other species of protected raptors and other native wildlife under the Migratory Bird Treaty Act, and the California Fish and Game Code. In addition to direct species impacts from altered behavior, additional vegetation trampling, and encroachment into protected habitat areas which has been observed with the model flying activity, there are also many indirect and cumulative effects that are reasonably foreseeable with the activity. These direct, indirect, and cumulative impacts would require further CEQA analysis, documentation, and mitigation that is not provided in the adopted Negative Declaration for the Fairview Park Master Plan. The CEQA Guidelines within Section 15130 provides that “An EIR shall discuss cumulative impacts of a project when the project’sincremental effect is cumulatively considerable, as defined in Guidelines Section 15065(a)(3).” That section defines “cumulatively considerable” to mean “that the incremental effects of an individual project are significant when viewed in connection with the effects of past projects, the effects of other current projects, and the effects of probable future projects.” (14 C.C.R. 15065.) In the 2008 Fairview Park Master Plan update, impacts to burrowing owl habitat are specifically noted in the 2006 Biological Survey report (Attachment 4). In the report, the biologist notes that the southern area of the park near the flying field is suitable for burrowing owl habitat, but is highly disturbed by pedestrian and model airplane activity (p. 154). In the 2023 winter season, while the model aircraft activity has been on hiatus, burrowing owls have been observed on multiple occasions near the vernal pools and in the immediate vicinity of the model aircraft flying site. While it is uncertain whether the suspension in model airplane activity has contributed to the return of the burrowing owl to the previous model flying field, the current presence of burrowing owls (a State Species of Special Concern) at this location nonetheless places additional restrictions in the City’s activities and permitted uses in this area of the park.

Safety Concerns
Although some model aircraft activities at Fairview Park’swesterly bluffs precede the adoption of the Fairview Park Master Plan, public concern with the model aircraft activity has persisted since early discussions about permitted uses in the park. Park users over time have expressed concern and made several reports to the City about uncontrolled flying, model aircraft activity directly overhead and in close proximity to park users and designated trails, and occasional conflicts between park users and model flying operators. Many park visitors consider model aircraft flying a nuisance in one of the only local places to experience the outdoors, afforded by the park’smostly natural condition and rich scenic views. There are also many instances noted by City staff and contracted personnel, that reference the prevalence and frequency of aircraft crashes in the park. These instances have been reported in non-trail locations and enclosed areas including the bluffs, the vernal pools, the grasslands and the sage scrub areas of the mesa. Residents have also reported crashes on trails and near other passive park visitors. Reports made to the City and in historical records include the following:
· uncontrolled model aircraft landings outside of designated landing areas

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· crashes resulting from loss of signal or interference · collisions between model aircraft
· crash landings into other operators at the park
On some occasions, model aircraft crashes at the park have resulted in brush fires which required using a fire extinguisher and/or response from the Fire Department, and one instance of an individual retrieving his glider who required emergency support to be extricated from a hazardous area of the bluff.

In addition to environmental concerns with model aircraft crashes into sensitive vegetated areas, the designated flight area for Harbor Soaring Society overlies many of the park’smost popular pedestrian and bicycle routes used by passive park visitors, including children and students. In recent years, park attendance and user activity has also increased considerably throughout the park and mesa, posing greater risks of human collisions and conflicts between passive users and hobbyist model aircraft operators.

Lack of Environmental Documentation for Site Modifications At the time of adoption of the original Fairview Park Master Plan in 1998, for which a Negative Declaration was prepared and adopted pursuant to CEQA, the two types of model aircraft activities recognized in the plan were bluff top launches for soaring planes and electric launched gliders which would be launched into the air by hand or other mechanisms. Notably, both aircraft types were originally to be limited to ‘gliders’and ‘silent flyers’, not motorized propulsion planes, jets, and helicopters, which later became prevalent at the site. In the early 2000s, after trees were planted at the base of the bluffs in the County-owned Talbert Park, model soaring operators encountered altered flight conditions for soaring planes that had previously been a predominate mode of flying at Fairview Park. Due to increased turbulence at the bluff soaring location resulting from the new trees, the primary operating area for model flying shifted and concentrated to the area near the restrooms.

As the model flying activity in the park grew the attention of larger, faster, and high-powered motorized model aircraft systems through the early 2000s, the model flying community encouraged the City to find an area to accommodate aircraft with larger sizes, weights, and expanded takeoff and landing needs. As the original glider launch site was found to be too close to designated trails, the restrooms, and other park user conflicts that would be present with motorized airplane activities, the model flying community worked with the city to shift the original designated launch sites from the area near the restrooms, towards the southwest (present-day flying field). Indeed, the storage area for the model aircraft equipment is defined in the Fairview Park Master Plan, “Astorage area for launch gear can be provided near the launch site south of the interpretive center, associated with the restroom facility.”In the original Fairview Park Master Plan, the designated area for model gliders was an area of approximately 30,000 square feet (0.8 acres) that was to remain as mostly undisturbed vegetation.

Importantly, no mechanized soil disturbance, grading, or mowing in this area is recognized in the Master Plan nor in the Negative Declaration and corresponding CEQA analysis.

Throughout the Master Plan, the model flying activity operational area in Fairview Park was established as a glider launch site, in contrast to the graded aircraft runway that was subsequently

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established as a glider launch site, in contrast to the graded aircraft runway that was subsequently constructed for model aircraft take-off and landings. The Master Plan describes, “The laying out of the launch string can be accomplished in grassland without damage to either habitat or aircraft. Any clearing required for the launch string is not to exceed one foot in width.” When reviewing existing site conditions from the graded flying field, areas of repeated mowing, and trampling impacts from access to the glider winch launch anchors, the cumulative area of soil surface disturbance impact associated with this activity extends over 90,000 square feet (>2 acres). In addition to the altered hydrology, soil compaction and erosion created by these activities, these extensively disturbed areas have since been dominated by invasive weeds that will require restoration to restore the vernal pool ecosystem. As mentioned above with respect to vernal pool impacts as well as special-status species impacts, the collective actions of site grading, expansion, and site modification in proximity to highly biologically sensitive areas was done in the absence of appropriate environmental analysis, CEQA documentation, and mitigation to avoid and compensate for adverse environmental impacts associated with this activity.

ALTERNATIVES:

One alternative would be to further evaluate the east side of the park for the compatibility of relocating the model gliding activity to the east of Placentia Avenue. However, this option is not recommended as this area also contains vernal pools, designated trails, and biological resources that pose conflicts with the activity. In addition, this alternative would require significant additional staff resources to further evaluate flying feasibility and further delay other restoration and preservation priorities in the Fairview Park Master Plan.

FISCAL REVIEW:

No fiscal impact.

LEGAL REVIEW:

The City Attorney has reviewed this report.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the Public's Safety and Improve the Quality of Life · Advance Environmental Sustainability and Climate Resiliency

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CONCLUSION:

Based on the additional information provided above, Staff recommends that City Council permanently close the Fairview Park model aircraft flying field and terminate the model aircraft individual flyer permit system due to outstanding environmental constraints, safety issues, and infeasibility with required resource protection measures at the site.

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ATTACHMENT 2
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1 From: Barry Nerhus <[email protected]> Date: February 24, 2023 at 11:50:33 AM PST
To: "DALTON, KELLY M." <[email protected]>
Subject: Response to the Fly Field Impacts to Fairview Park Hey Kelly,
In response to your question of how the fly field directly and indirectly impacts natural resources and wildlife, I have a few responses and observations, over the past 14 years that I have been working at Fairview Park.

The actual fly field itself was graded in an area that contains the largest remaining vernal pool complex in coastal southern California. The grading activity directly impacts the watershed of the vernal pools, a critical component for the vernal pool ecosystem. This vernal pool ecosystem and surrounding grassland harbors the following species that are of great conservation concern that should be considered:

Riverside Fairy Shrimp - Federally-listed under the Endangered Species Act San Diego Fairy Shrimp - Federally-listed under the Endangered Species Act Orcutt's Grass - Federally-listed under the Endangered Species Act San Diego Button Celery - Federally-listed under the Endangered Species Act Mud Nama - Rare Plant with only a few populations remaining in Orange County Little Mousetail - Rare Plant and the only population documented in Orange County Vernal Barley - Rare Plant
Prostrate Navarretia - Rare Plant, may be the largest population in Orange County Small-flowered microseris - Rare Plant
Burrowing Owl - Species of Special Concern and severely declining White-tailed Kite - California Fully Protected Species and also severely declining Northern Harrier - Species of Special Concern
California Gnatcatcher - Federally-listed under the Endangered Species Act There are other important native wildlife and habitats that I can include, but this list I hope gets the point. When you have these many species together, it shows how rare and important the area is to biodiversity and conservation, which is the reason for efforts such as Measure AA, updating the Master Plan, community-based habitat restoration events, community led steering committees, hiring experts to consult and manage the rare species, and also the Fairview Park administrator position to coordinate all of these activities. This is all in the direction of 10,000s of hours of effort and many millions of dollars going to planning, maintaining, restoring and conserving the Park.

The fly field has directly affected the vernal pool watershed. Indirectly, there have been plane crashes observed on a weekly basis by R/C aircraft pilots. It makes sense, especially if you are learning. I believe the Soaring Society states that they train people, which would increase the risk of crashing a plane. I've observed these crashes and people retrieving their planes from vernal pools, the bluff area, and also in the coastal sage scrub. These impacts on a weekly basis pose a ATTACHMENT 3
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2 threat to degrading these rare ecosystems. We already know that the bluff is eroding and needs restoration, so this is only an increased impact to the bluff. These impacts only take from the vision of managing the park for the natural resources.

Moreover, the noise that many of the high performance R/C aircraft produce is over the recommended decibel level for nesting birds (60 Db). USFWS biologist, Christine Medak, concurred with me that the noise is over the limit for the federally-listed California gnatcatcher that nests in the coastal sage scrub areas. The noise level is an indirect effect that causes impact to birds. Noise typically can change behavior in bird calls. This could be considered 'take' under the Endangered Species Act, if the California gnatcatcher is harassed by this noise.

One basic study was conducted for R/C Planes impacting avian activity. This was through our ICRE AP Environmental Science Field Study Program. Our students documented the presence and abundance of birds when R/C planes were present and also when they were absent. Birds were counted and categorized by size (since the students didn't know all the species). The study concluded that when R/C Planes were present or absent birds of prey and large birds were present. However, small birds were absent when planes were flying. This can be interpreted that the active fly field is disrupting the behavior of many small birds, which is a direct impact.

In summary, I believe the fly field impacts Fairview Park's natural resources by changing the watershed of the vernal pools, trespassing into sensitive habitat and off trail, creating loud noise above the acceptable limit for the federally-listed California gnatcatcher, and impacting general avian behavior.

As an airplane pilot, I have a passion for aviation and the continued growth of the aviation community (even as a tool for conservation). However, I do not think the recreational activities at the fly field is a part of the mission of managing Fairview Park for the natural resources and recovery of endangered species.

Let me know if you want me to clarify anything.

Thanks!
--
Barry Nerhus
President/Principal Ecologist
Endemic Environmental Services, Inc.
(714) 393-6249
www.endemicenvironmental.net
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. Report any suspicious activities to the Information Technology Department.
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Costa Mesa City CouncilMarch 21, 2023

Costa Mesa City Council
March 21, 2023