1 TERAN, STACY
From: GREEN, BRENDA
Sent: Monday, March 20, 2023 2:24 PM
To: TERAN, STACY
Subject: FW: Questions for 3/21 CC meeting
Brenda Green
City Clerk
City of Costa Mesa
714/754-5221
E‐mail correspondence with the City of Costa Mesa (and attachments, if any) may be subject to the California Public Records Act, and as such may, therefore, be subject to public disclosure unless otherwise exempt under the act.
From: SETHURAMAN, RAJA <[email protected]> Sent: Monday, March 20, 2023 1:41 PM
To: CITY COUNCIL <[email protected]>; BARLOW, KIMBERLY HALL <[email protected]>
Cc: FARRELL HARRISON, LORI ANN <[email protected]>; MINTER, JASON <[email protected]>; ROSALES, JENNIFER <[email protected]>; YANG, SEUNG <[email protected]>; RYAN, ROBERT S. <[email protected]>; GREEN, BRENDA <[email protected]>; TRAYLOR, MARIAN <[email protected]>
Subject: RE: Questions for 3/21 CC meeting
PLEASE DO NOT REPLY ALL!
Dear Mayor and Members of City Council:
Please see below few comments from Council Member Reynolds and staff responses. If you have any further questions, please contact me. Thank you.
Raja Sethuraman
Public Works Director
City of Costa Mesa
714‐754‐5343
From: REYNOLDS, ARLIS
<[email protected]>
Sent: Monday, March 20, 2023 8:31 AM
To: SETHURAMAN, RAJA <[email protected]>
Cc: YANG, SEUNG <[email protected]>; FARRELL HARRISON, LORI ANN <[email protected]>; Kimberly Hall Barlow ‐ City Attorney <khb@jones‐mayer.com> Subject: Questions for 3/21 CC meeting
Lucky Raja gets all my questions!
CC‐8 Marathon
This is an annual event that Council approves each year; looks like council has to approve each year because segments of the route are not pre‐approved – any reason not to update the existing resolution (04‐38) to 2 include these routes? Is it typical to have a city council give approvals for special events requiring street closures? Seems to me we should just weigh in if there would be a city cost impact.
Yes, this is an annual event and City Council has to approve as this is not in the pre‐approved list of closures. While it may be efficient to update the existing resolution to include these routes, it will preclude Council’s ability to require any changes if a need arises. In addition due to the extent of closures, bringing this to Council attention will also provide the Council and the community an opportunity to provide input on any concerns they may have.
Looking more closely at our street closure policy (attachment 7) – I don’t see anywhere south of the Fairgrounds included. What does that mean for street closures near Lions Park (e.g., for a future Fish Fry parade). Does that just mean that would require city council approval?
If there is need for full street closures in areas outside of the policy, we will have to secure Council approval. This is to provide opportunity for community to provide input on any proposed closure(s) and for staff to prepare required traffic control plans and notifications.
CC‐9
Did we consider a non‐diesel option? Is there a portable LED tower with battery – if we have never tried one, can we try in a couple places instead of purchasing 21 diesel towers? Staff researched various units, including solar and electric, and determined that the Allmand GR Series Light Towers is the best and most cost effective option for replacement at this time. This model also upgrades our light units to an AQMD/EPA Tier 4 certified clean burning engine.
NB‐3
My understanding is that this project does not include the existing fire station building (e.g., living quarters and existing training room) – please confirm.
Yes, the project is only for Training Tower and associated improvements. Improvements to Fire Station Living Quarters and training room within the fire station building are not part of this project.
Looks like project scope includes the area up to the main access gate. We walked this area with the SafeTREC team regarding a better entrance/exit to the Joann St trail from the north. Can we include that consideration in the project design?
Modifying the Joann Street trail path is a different project that needs to be programmed and requires a consultant with expertise in traffic design. Please note that the improvements proposed as part of this project does not preclude implementation of SafeTREK recommendations in future.
Arlis Reynolds (she/her/hers)
Costa Mesa City Council, District 5
[email protected]
714‐853‐2374 | @arlisreynoldscm
CITY OF COSTA MESA
HUMAN RESOURCES / RISK MANAGEMENT
SUPPLEMENTAL MEMORANDUM
TO: THE HONORABLE CITY COUNCIL
FROM: KASAMA LEE, HUMAN RESOURCES MANAGER
DATE: MARCH 21, 2023
SUBJECT: AGENDA ITEM NO. NB -1: ADOPTION OF THE SIDE LETTERS
OF AGREEMENT BETWEEN THE CITY OF COSTA MESA
(CITY) AND THE COSTA MESA POLICE MANAGEMENT
ASSOCIATION (CMPMA), THE COSTA MESA FIRE
MANAGEMENT ASSOCIATION (CMFMA), COSTA MESA
FIREFIGHTERS ASSOCIATION (CMFA), ADOPTION OF
ACCOMPANYING SALAR RESOLUTIONS FOR THE CMPMA,
CMFA, COSTA MESA DIVISION MANAGERS ASSOCIATION
(CMDMA), EXECUTIVE EMPLOYEES, AND THE
CONFIDENTIAL MANAGEMENT UNIT
Please see correction below in red for the City Council Agenda Report for Agenda Item No. NB-1.
Costa Mesa Division Managers Association (CMDMA)
• Effective July 2023, reduction of up to 3% of employee cost sharing depending on retirement tier, which will require City council approval to amend the City’s current cost sharing agreement with CalPERS via Government Code 20516(a).
If you have any questions, please let me know.
c. Lori Ann Farrell Harrrison, City Manager
Brenda Green, City Clerk
Carol Molina, Finance Director
CITY OF COSTA MESA
HUMAN RESOURCES / RISK MANAGEMENT
SUPPLEMENTAL MEMORANDUM
TO: THE HONORABLE CITY COUNCIL
FROM: KASAMA LEE, HUMAN RESOURCES MANAGER
DATE: MARCH 21, 2023
SUBJECT: AGENDA ITEM NO. NB-2: FISCAL YEAR 2022-2023 MID-YEAR
BUDGET UPDATE AND ADJUSTMENTS INCLUDING
RECOMMENDED STAFFING CHANGES
Please see correction below in red for the City Council Agenda Report for Agenda Item No. NB-2 summary table of proposed updates and resultant costs:
Department Staff Update Net
FTE
Current Year
Prorated Impact
Annual Impact
Public Works Add 1.0 full-time Deputy
Director of Public Works
1.0 40,300 241,800
Public Works Add 1.0 full-time Senior
Engineer
1.0 36,430 218,580
Please also see correction below to Attachment 2: Resolution No. 2023-XX for No. NB-2, approving the new classification and salary/pay ranges for a Deputy City Manager and Deputy Police Chief and compensation adjustments for the Assistant City Manager.
The salary ranges for Deputy Police Chief are corrected as follows:
Effective 3/26/23:
0209 Deputy Police Chief 857 $13,238 $13,900 $14,595 $15,325 $16,091 $16,896 $17,741 Monthly $158,856 $166,800 $175,140 $183,900 $193,092 $202,752 $212,892 Annual $76.37 $80.19 $84.20 $88.41 $92.83 $97.48 $102.35 Hourly
Effective 7/1/23:
0209 Deputy Police Chief 857 $13,900 $14,595 $15,325 $16,091 $16,896 $17,741 $18,628 Monthly $166,800 $175,140 $183,900 $193,092 $202,752 $212,892 $223,536 Annual $80.19 $84.20 $88.41 $92.83 $97.48 $102.35 $107.47 Hourly
If you have any questions, please let me know.
c. Lori Ann Farrell Harrrison, City Manager
Brenda Green, City Clerk
Carol Molina, finance Director