CITY OF COSTA MESA
REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, June 20, 2023
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
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REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
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REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.
Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.
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As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.
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En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR
35.102.35.104 ADA Title II].
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
CLOSED SESSION - 4:00 P.M.
Council Member Reynolds will be attending the meeting via Zoom Webinar from:
Moxy Oakland Downtown Hotel, 2225 Telegraph Ave
Oakland, CA, 94612
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL
ANTICIPATED LITIGATION - ONE CASE
Pursuant to California Government Code Section 54956.9 (d)(2)
2. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to California Government Code Section 54957, (b)(1) Title: City Manager
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY
TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY
JUNE 20, 2023 – 6:00 P.M.
JOHN STEPHENS
Mayor
JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3
MANUEL CHAVEZ LOREN GAMEROS
Council Member - District 4 Council Member - District 2
ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1
KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager Council Member Reynolds will be attending the meeting via Zoom Webinar from:
Moxy Oakland Downtown Hotel, 2225 Telegraph Ave
Oakland, CA, 94612
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Presentation: Michele Richards, CEO, Orange County Fair & Event Center
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Consent Calendar items may also be heard at this time.
Comments are limited to 3 minutes, or as otherwise directed.
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting.
1. Council Member Harper
2. Council Member Marr
3. Council Member Reynolds
4. Council Member Chavez
5. Council Member Gameros
6. Mayor Pro Tem Harlan
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR:
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL
ORDINANCES AND RESOLUTIONS
23-1266
RECOMMENDATION:
City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.
2. READING FOLDER 23-1267
RECOMMENDATION:
City Council receive and file Claims received by the City Clerk: Charlynn Gerber, Jonathan Godinez, Mark Herschthal, Emily Keller, Erica Callahan, Colin Callahan, Erin Callahan, Khosrow Jahanbin, Mercury Insurance (Daniel Vo).
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
3. ADOPTION OF WARRANT RESOLUTION 23-1272
RECOMMENDATION:
City Council approve Warrant Resolution No. 2700.
1. Summary Check Register week of 5.29.23
2. Summary Check Register week of 6.5.23
Attachments:
4. MINUTES 23-1268
RECOMMENDATION:
City Council approve the minutes of the regular meeting of June 6, 2023. 06-06-2023 Draft MinutesAttachments:
5. ACCEPTANCE OF THE 2022 PROPOSITION 69 FUNDS 23-1243
RECOMMENDATION:
Staff recommends City Council:
1. Adopt Proposed Resolution 2023-XX authorizing the acceptance of the 2022 Proposition 69 funds and authorizing the City Manager or designee to accept the funds in the amount of $122,606.
2. Approve revenue and expense appropriations in the amount of $122,606 from the Proposition 69 funds.
1. Resolution Authorizing Acceptance of Proposition 69 FundsAttachments:
6. ORANGE COUNTY TRANSPORTATION AUTHORITY TIER 1 GRANT
PROGRAM APPLICATION FOR A HYDRODYNAMIC SEPARATOR
(HDS) AT COSTA MESA COUNTRY CLUB
23-1244
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt proposed Resolution No. 2023-xx for the submittal of a grant application to the Orange County Transportation Authority (OCTA) Environmental Cleanup Program (ECP), Tier 1 Grant for the procurement and installation of a Hydrodynamic Separator (HDS) at Costa Mesa Country Club.
2. Authorize the Public Works Director or designee as the City’s representative.
1. ResolutionAttachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
7. RENEWED MEASURE M (M2) ELIGIBILITY 23-1246
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the City ’s Maintenance of Effort (MOE) for Fiscal Year 2023-24 (Attachment 1).
2. Approve the M2 Seven-Year Capital Improvement Program (CIP) comprised of the City’s Five-Year and future year CIP for FY 2023-24 through FY 2029- 30 (Attachment 2).
3. Adopt Resolution No. 2023-xx, for the Master Plan of Arterial Highways Conformance and Mitigation Fee Program (Attachment 3).
4. Adopt Resolution No. 2023-xx, for the Update of the Local Signal Synchronization Plan (Attachment 4).
5. Authorize staff to submit documents to meet M2 Eligibility requirements.
1. Maintenance of Effort (MOE) Certification Form
2. FY-23-24 Eligibility CIP
3. Proposed Resolution (Measure M Program)
4 Proposed Resolution (LSSP)
5. Costa Mesa LSSP 2023
Attachments:
8. SCHOOL CROSSING GUARD SERVICES 23-1247
RECOMMENDATION:
Staff recommends the City Council:
1. Approve proposed Amendment No. 3 to the Professional Services Agreement (PSA) with All City Management Services (ACMS), increasing the maximum compensation by $25,000 for school crossing guard services for the 2022-23 school year, for a total not-to-exceed amount of $254,027.63.
2. Authorize the City Manager and the City Clerk to execute the amendment and future authorized amendments to the Professional Services Agreement.
1. Proposed Amendment No. 3 to PSA
2. PSA and Amendment No. 1
3. Amendment No. 2 to PSA
Attachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
9. PROFESSIONAL SERVICES AGREEMENTS FOR ON-CALL PUBLIC
WORKS/ ENGINEERING STAFF SUPPORT SERVICES
23-1255
RECOMMENDATION:
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to Kabbara Engineering for a three-year period starting on July 1, 2023, with two one-year renewal periods for a not to exceed amount of $300,000.
2. Award a Professional Services Agreement (PSA) to Z&K Consultants, Inc . for a three-year period starting on July 1, 2023, with two one-year renewal periods for a not to exceed amount of $300,000.
3. Authorize the City Manager or designee to execute the agreements and any future authorized amendments to these agreements.
1. PSA with Kabbara Engineering
2. PSA with Z&K
Attachments:
10. AUTHORIZE THE PURCHASE OF FORD FLEET VEHICLES 23-1270 RECOMMENDATION:
Staff recommends the City Council:
1. Authorize by minute action, that compliance with the bidding requirements and procedures is inefficient and not in the best interest of the City, based on identified conditions and supported by substantial evidence.
2. Authorize the purchase of Ford fleet vehicles from local authorized Ford dealerships.
3. Authorize the City Manager or designee to execute the necessary documents for the purchase of new and replacement Ford fleet vehicles as approved in Fiscal Years 2021-22, 2022-23, and 2023-24 annual budgets.
1. List of Approved VehiclesAttachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
11. RESOLUTION ADOPTING THE FY 2023-2024 STATEMENT OF
INVESTMENT POLICY
23-1264
RECOMMENDATION:
Staff recommends the City Council Adopt Resolution No. 2023-xx (Attachment 1) approving the Statement of Investment Policy for FY 2023-2024 (Attachment 2).
1. Resolution No. 2023-xx Adopting Investment Policy
2. FY 2022-23 Costa Mesa Draft Investment Policy
Attachments:
12. AMENDMENT NUMBER THREE TO PROFESSIONAL SERVICES
AGREEMENT WITH LYONS SECURITY SERVICE, INC.
23-1269
RECOMMENDATION:
Staff recommends the City Council:
1. Approve proposed Amendment No 3 to the Professional Services Agreement (PSA) with Lyons Security Services, Inc ., increasing the maximum compensation by $45,000 for unarmed security guard services for the Lions Park Campus and the Costa Mesa Senior Center, for a total not- to-exceed amount of $300,000 with a contingency of 10%, or $30,000, for a total amount of $330,000.
2. Authorize the City Manager and City Clerk to execute the agreement and all future amendments to the Professional Services Agreement.
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE.
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) OLD BUSINESS: NONE.
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
NEW BUSINESS:
1. SMART CAMP MEMORANDUM OF UNDERSTANDING 23-1189
RECOMMENDATION:
Staff recommends the City Council approve the Memorandum of Understanding (MOU) between the City and Newport-Mesa Unified School District to provide SMART Camp to Costa Mesa residents and authorize the City Manager and City Clerk to execute the agreement and future amendments to the agreement.
1. SMART Camp MOU ProposalAttachments:
2. COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR
DESIGNATED CLASSIFICATIONS REPRESENTED BY THE COSTA
MESA CITY EMPLOYEES ASSOCIATION AND THE COSTA MESA
DIVISION MANAGERS ASSOCIATION
23-1271
RECOMMENDATION:
Staff recommends the City Council:
1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association.
2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association.
I. CMCEA Resolution
2. CMDMA Resolution
Attachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
3. FISCAL YEAR 2022-23 PRELIMINARY UNAUDITED YEAR-END
FINANCIAL REPORT
23-1265
RECOMMENDATION:
Staff recommends the City Council:
1. Authorize the City Manager, or her designee, to allocate and appropriate Fiscal Year 2022-23, if available, year-end savings as follows:
a. Deposit $1.5 million into the City ’s Section 115 Trust to reduce existing pension liabilities;
b. Allocate up to $1.5 million into the Housing Authority Fund for the General Plan Housing Element implementation program; and c. Appropriate $1.0 million for transfer to the Self Insurance Fund for the Workers’ Compensation program.
2. Transfer actual amounts needed to cover the remaining COVID-19 and winter storm related costs in the Disaster Fund, from the American Rescue Plan Act Fund (ARPA), currently estimated at $500,000.
1. General Fund OverviewAttachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
4. AGREEMENTS FOR HOUSING-RELATED SUPPORTIVE SERVICES
IMPLEMENTING THE PREVIOUSLY-APPROVED HOME-AMERICAN
RESCUE PLAN (HOME-ARP) FUNDING ALLOCATION PLAN
23-1263
RECOMMENDATION:
Staff recommends the City Council:
1. Authorize the City Manager and City Clerk to appropriate and execute an agreement funded by HOME-ARP and ARPA funding with Community Legal Aid of Orange County in the amount of $250,000 for a one ( 1) year term with an additional three ( 3) year renewal options depending on funding, in substantially the same form as attached and in such final form as approved by the City Attorney.
2. Authorize the City Manager and City Clerk to appropriate and execute an agreement funded by HOME-ARP and ARPA funding with Project Hope Alliance in the amount of $120,000 for a one ( 1) year term with an additional three ( 3) year renewal options depending on funding, in substantially the same form as attached and in such final form as approved by the City Attorney.
3. Authorize the City Manager and City Clerk to appropriate and execute an agreement funded by HOME-ARP and ARPA funding with Stand UP for Kids in the amount of $72,348 for a one ( 1) year term with an additional three (3) year renewal options depending on funding, in substantially the same form as attached and in such final form as approved by the City Attorney.
4. Authorize the City Manager and City Clerk to appropriate and execute an agreement funded by HOME-ARP and ARPA funding with Trellis in the amount of $29,640 for a one ( 1) year term with an additional three ( 3) year renewal options at $87,952 depending on funding, in substantially the same form as attached and in such final form as approved by the City Attorney.
5. Authorize the City Manager and the City Clerk to appropriate and execute an amendment to the existing agreement with Mercy House to add ARPA funding allocated to rental assistance in the FY 23-24 Adopted Budget, plus an additional $750,000 in ARPA funds, to continue to provide rental assistance in the City of Costa Mesa and extend the term of the agreement to December 31, 2024.
6. Authorize the City Manager, or the City Manager ’s Designee, to amend the HOME-ARP Allocation Plan to re-allocate $100,000 from Development and Support of Affordable Housing to Supportive Services.
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
1. RFP NO. 23-15
2. HOME ARP Proposals
3. Community Legal Aid Subrecipient Draft Agreement
HOME-ARP
4. Project Hope Alliance Subrecipient Draft Agreement
HOME-ARP
5. Stand UP for Kids Subrecipient Draft Agreement HOME-ARP
6. Trellis Subrecipient Draft Agreement HOME-ARP
7. Mercy House Rental Assistance Agreement Amendment 4
Attachments:
5. COSTA MESA BRIDGE SHELTER CAPACITY PROJECT 23-1202
RECOMMENDATION:
Staff recommends the City Council:
1. Approve Amendment No. One to the Memorandum of Understanding with the City of Newport Beach to increase their annual payment by $275,000 for an updated annual contribution of $1,275,000 and a one-time payment of $50,000 to cover capital costs; and appropriate said funds to the Housing Authority Budget.
2. Approve proposed Amendment No. One to the Subrecipient Agreement with Bracken’s Kitchen increasing the compensation by $73,000 for a new annual not-to-exceed amount of $400,600.
3. Approve Amendment No. One to the Subrecipient Agreement with Mercy House increasing the compensation by $185,286 for a new annual not-to-exceed amount of $2,185,286.
4. Authorize the City Manager and City Clerk to execute all agreements and any amendments to the agreements.
1. Amendment No 1 - Mercy House PSA
2. Amendment No 1 - Newport Beach MOU
3. Amendment No 2 - PSA with Bracken's Kitchen Inc. - 6.1.23 Attachments:
REGULAR CITY COUNCIL AND
SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda June 20, 2023
6. COMMITMENT OF $4,000,000 TO AMERICAN FAMILY HOUSING FOR
THE TRAVELODGE NORTH HOUSING PROJECT AS PART OF
HOMEKEY ROUND 3
23-1204
RECOMMENDATION:
Staff recommends the City Council:
1. Approve a commitment of $2,500,000 in Low- and Moderate-Income Housing Asset Funds and $1,500,000 in ARPA funds to American Family Housing for conversion of the Travelodge North Motel as a Homekey Round 3 permanent housing project.
2. Authorize the City Manager or their designee to execute a Commitment Letter with American Family Housing in the amounts listed above for the Travelodge North Homekey project.
3. Authorize the City Manager to execute all applicable agreements to bring the Travelodge North Homekey project to fruition.
ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT