Agenda packet — Costa Mesa City Council, September 19, 2023

CITY OF COSTA MESA

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, September 19, 2023

SPECIAL AMENDED AGENDA
Mayor Stephens will be attending the meeting via Zoom Webinar from:
2004 N Capella Ct., Costa Mesa, CA 92627
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having system outages or experiencing other critical issues, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

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1 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023
Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/98376390419?pwd=dnpFelc5TnU4a3BKWVIyRVZMallZZz09 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 983 7639 0419/ Password: 905283
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 983 7639 0419/ Password: 905283 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

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2 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

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3 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023
CLOSED SESSION - 4:00 P.M.

Mayor Stephens will be attending the meeting via Zoom Webinar from:
2004 N Capella Ct., Costa Mesa, CA 92627

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN: 420-012-16
Agency Negotiators: Lori Ann Farrell Harrison, City Manager Negotiating Parties: State of California
Under Negotiation: Price and Terms of Payment

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - TWO CASES
Pursuant to California Government Code Section 54956.9 (d)(2)

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager and Alma Reyes, Deputy City Manager
Name of Employee Organization: Costa Mesa Firefighters Association (CMFA).

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4 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

REGULAR MEETING OF THE CITY COUNCIL AND SUCCESSOR AGENCY

TO THE REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY
SEPTEMBER 19, 2023 – 6:00 P.M.

JOHN STEPHENS
Mayor

JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3

MANUEL CHAVEZ LOREN GAMEROS
Council Member - District 4 Council Member - District 2

ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager Council Member Marr will be attending the meeting via Zoom Webinar from:

The Hyatt Place Arlington/Courthouse Plaza
2401 Wilson Blvd., Arlington, Virginia 22201
Mayor Stephens will be attending the meeting via Zoom Webinar from:
2004 N Capella Ct., Costa Mesa, CA 92627

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT

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SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023
PRESENTATIONS:

1. Costa Mesa Pony 10U Baseball Team 2023 World Series Champions23-1381

2. Trauma Intervention Program (TIP) - Recognition of Heroes with a Heart honoree - Costa Mesa Police Officer Orlando Lopez 23-1382

3. Proclamation: 2023 Forensic Science Week 23-1378
09-13-2023 Forensic Science WeekAttachments:

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 4 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Gameros

2. Council Member Harper

3. Council Member Marr

4. Council Member Reynolds

5. Council Member Chavez

6. Mayor Pro Tem Harlan

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

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SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
23-1369
RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

2. READING FOLDER 23-1370
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Allstate (Christine Shingleton), Mercedes Brizuela, Jorge Del La Torre, Colette Dunwoody, Jennifer Mair, Brittany Smith.

3. ADOPTION OF WARRANT RESOLUTION 23-1376
RECOMMENDATION:

City Council approve Warrant Resolution No. 2705.

1. Summary Check Register 8-31-23

2. Summary Check Register 9-07-23
Attachments:

4. MINUTES 23-1371
RECOMMENDATION:

City Council approve the minutes of the regular meeting of September 5, 2023. 09-05-2023 Draft MinutesAttachments:

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7 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

5. AUTHORIZE THE USE OF SOURCEWELL ’S NATIONAL

COOPERATIVE AGREEMENT WITH MUSCO SPORTS LIGHTING,

LLC, FOR THE PURCHASE OF LED LIGHTING MATERIALS
23-1360
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell ’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC.

Agenda Report

1. Quote for LED Lighting Upgrades
Attachments:

6. ACCEPTANCE OF THE WILSON STREET IMPROVEMENT PROJECT, CITY PROJECT NO. 22-01
23-1363
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc ., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five ( 35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

Agenda Report

1. Final Costs Summary
Attachments:

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8 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

7. AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRAM

BETWEEN THE CITY OF COSTA MESA AND NEWPORT-MESA
UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2023-2024
23-1362
RECOMMENDATION:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

Agenda Report

1. Costa Mesa SRO Agreement FY23-24

2. Exhibit A SRO projected salary 2023-2024
Attachments:

8. ACCEPTANCE AND ALLOCATION OF THE 2023-24 OFFICE OF

TRAFFIC SAFETY GRANT FOR THE SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM
23-1364
RECOMMENDATION:

Staff recommends the City Council:

1. Approve the proposed Resolution No. 2023-XX, which ratifies the application for a grant award from the State of California - Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) and authorize the City Manager or designee to execute all grant documents, including the Grant Agreement, and accept and administer the grant.

2. Approve revenue and expense appropriations in the amount of $285,000, respectively, for the 2023-24 OTS STEP Grant.

Agenda Report

1. OTS STEP Grant Agreement - PT24052

2. Resolution No. 2023-XX OTS STEP Grant Resolution
Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

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9 REGULAR CITY COUNCIL AND

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REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023
OLD BUSINESS: NONE
NEW BUSINESS:

1. INFORMATION TECHNOLOGY DEPARTMENT OVERVIEW AND

SPECIAL PROJECTS UPDATE
23-1361
RECOMMENDATION:

Presentation to the City Council to provide a general overview of the Information Technology Department with respect to staffing, operating budget, programs, services, and the status of special projects. Staff recommends that the City Council receive and file the report and presentation.

Agenda ReportAttachments:

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10 REGULAR CITY COUNCIL AND

SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

2. COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR

DESIGNATED CLASSIFICATIONS REPRESENTED BY THE COSTA

MESA CITY EMPLOYEES ASSOCIATION AND THE COSTA MESA

DIVISION MANAGERS ASSOCIATION AND CLASSIFICATIONS IN

THE CONFIDENTIAL UNIT AND THE PART TIME SALARY
RESOLUTION.
23-1375
RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association . (Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV) Agenda Report

1. CMCEA Resolution

2. Confidential Resolution

3. CMDMA Resolution

4. Part Time Resolution

5. Summary of CMCEA Updates

6. Summary of Analyst Police Cadet Updates
Attachments:

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11 REGULAR CITY COUNCIL AND

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REDEVELOPMENT AGENCY, AND
HOUSING AUTHORITY*
Agenda September 19, 2023

3. STATUS UPDATE REGARDING THE CALIFORNIA OFFICE OF
EMERGENCY SERVICES’ (CAL OES) SOUTHERN CALIFORNIA

REGIONAL EMERGENCY OPERATIONS CENTER PROJECT AT

FAIRVIEW DEVELOPMENTAL CENTER SITE
23-1377
RECOMMENDATION:

Staff recommends the City Council receive and file this information and provide feedback, as needed.

Agenda Report

1. Executive Summary and Exhibits

2. April 17, 2023 Comment Letter
Attachments:

ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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12 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1381 Meeting Date: 9/19/2023
TITLE:

Costa Mesa Pony 10U Baseball Team 2023 World Series Champions DEPARTMENT: City Manager’s Office

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13 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1382 Meeting Date: 9/19/2023
TITLE:

Trauma Intervention Program (TIP) - Recognition of Heroes with a Heart honoree - Costa Mesa Police Officer Orlando Lopez
DEPARTMENT: City Manager’s Office

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14 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1378 Meeting Date: 9/19/2023
TITLE:

Proclamation: 2023 Forensic Science Week
DEPARTMENT: City Manager’s Office

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15 WHEREAS, forensic science is a vital public service; and

WHEREAS, access to quality forensic analysis is a critical element of intelligence -led policing that can exonerate the innocent, uncover crime trends, identify perpetrators, solve crimes, and enhance public safety; and

WHEREAS, forensic science plays a critical role in public outreach and crime prevention and is evolving in its role as an essential member of the criminal justice community; and

WHEREAS, forensic scientists are responsible for collecting evidence, conducting detailed analyses, communicating results in criminal court proceedings as expert witnesses, and educating stakeholders about forensic science; and

WHEREAS, crime scene investigators, forensic examiners, and forensic scientists provide unbiased, accurate, and reliable analyses of evidence recovered from across the nation; and

WHEREAS, numerous professional organizations have recognized September 1 7-23, 2023, as National Forensic Science Week, and individuals across the country will be celebrating; and

WHEREAS, the hard -working people who comprise our forensic science organizations deserve universal regard and appreciation for their commitment to proper scientific investigation for the cause of justice; and

WHEREAS, in 2022, the City of Costa Mesa Police Department Crime Scene Specialists processed over 1200 supplemental reports and responded to more than 800 calls for service.

NOW, THEREFORE, I, John B. Stephens, Mayor of the City of Costa Mesa, do hereby proclaim September 18 -24, 2023, as National Forensic Science Week in the City of Costa Mesa and invite all residents to celebrate and honor the dedicated work of those in forensic science.

Dated this 19th day of September 2023.

___________________________________________________
John B. Stephens, Mayor of the City of Costa Mesa
16 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1369 Meeting Date: 9/19/2023
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council, Agency Board, and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

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17 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1370 Meeting Date: 9/19/2023
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Allstate (Christine Shingleton), Mercedes Brizuela, Jorge Del La Torre, Colette Dunwoody, Jennifer Mair, Brittany Smith.

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18 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1376 Meeting Date: 9/19/2023
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5243
RECOMMENDATION:

City Council approve Warrant Resolution No. 2705.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 23-18 On Cycle for $3,470,166.28 and City operating expenses for $1,310,806.61.

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57 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1371 Meeting Date: 9/19/2023
TITLE:

MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council approve the minutes of the regular meeting of September 5, 2023.

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58 Minutes – Regular Meeting – September 5, 2023 Page 1 of 17

REGULAR CITY COUNCIL AND SUCCESSOR AGENCY TO THE
REDEVELOPMENT AGENCY, AND HOUSING AUTHORITY*
SEPTEMBER 5, 2023 - MINUTES
CALL TO ORDER – The Closed Session meeting was called to order by Mayor Stephens at 5:00 p.m.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: Council Member Harper.

PUBLIC COMMENTS – NONE.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Carrin A. Leaman vs. City of Costa Mesa Orange County Superior Courts Case No. 30-2021-01196302-CU-OR-CJC
City Council recessed at 5:02 p.m. for Closed Session.

Closed Session adjourned at 5:52 p.m.

CALL TO ORDER – The Regular City Council and Successor Agency to the Redevelopment Agency, and Housing Authority meeting was called to order by Mayor Stephens at 6:00 p.m.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
A video was played of the National Anthem and Mayor Stephens led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION – Led by Mayor Stephens.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Present via Zoom Webinar: Council Member Harper.

Absent: None.

CITY ATTORNEY CLOSED SESSION REPORT – No Reportable Action. 59 Minutes – Regular Meeting – September 5, 2023 Page 2 of 17 PRESENTATIONS:

Mayor Stephens recognized Newport-Mesa Girls Softball 10U and 12U All-Star USA Softball So Cal C District 2023 Tournament Champions.

Mayor Stephens recognized September 2023 as Hunger Action Month.

Mayor Stephens recognized September 2023 as National Hispanic Heritage Month.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Speaker, spoke on a Chuck Marohn workshop and spoke on Strong Towns.

Speaker, thanked the Public Works Department for improvements on Placentia Avenue and for bus stops getting repainted.

TJ Kelly and Megan Robinson spoke on the care of abandoned cats and spoke in support of trap and release.

Cynthia McDonald, Costa Mesa, spoke on the Environmental Impact Report for the proposed Emergency Operation Center at the Fairview Development Center property and spoke on the Fairview Park Master Plan Outreach meeting.

Alex Frank, attorney representing homeowners on the Eastside, spoke on cannabis businesses in the city.

Speaker, spoke on the rents being raised at mobile home parks.

Juana Trejo, Costa Mesa, spoke on issues associated with homeless individuals living in the neighborhood, requested neighborhood clean ups, and spoke on stopping graffiti.

Carmen Ramirez, Costa Mesa, spoke on wrongful evictions, attendance at the Fair Housing Workshop and families needing assistance.

Speaker, spoke on wrongful evictions.

Heather Wilson, Los Angeles, spoke against using animals at rodeos.

Unity Cole spoke on gentrification, wrongful evictions, and high rents.

Speaker, spoke on the Fairview Park Master Plan Outreach meeting.

Kim Hendricks spoke on issues associated with the fly field at Fairview Park.

Mat Garcia, President Harbor Soaring Society, spoke on working with the City on the reopening of the fly field at Fairview Park, and spoke on activities in the community. 60 Minutes – Regular Meeting – September 5, 2023 Page 3 of 17 Written communication received from Priscilla Rocco.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Chavez spoke on the Back to School event at Shalimar, spoke on proper permitting for street vendors and not blocking the sidewalks, spoke on the cats and the house on W. 20th St., spoke on Assemblymember Petrie-Norris hosting another bulky item drop off day on September 9 th at the Costa Mesa Senior Center, spoke on addressing homeless issues, and spoke on the high cost of housing.

Council Member Gameros spoke on open green space and parks, spoke on the moving of boulders at Paularino Park, and spoke on a Community Resources and Outreach Event on Wednesday, September 6th at Paularino Park.

Council Member Marr spoke on addressing issues such as housing and evictions, requested an update on Project Homekey, spoke on homelessness, spoke on contacting Network for Homeless Solutions at 714-754-5346 and [email protected], spoke on funding available for a project in the Mesa Del Mar community, and spoke on addressing rodeos.

Council Member Reynolds spoke on addressing housing issues, requested status on inclusionary housing and eviction ordinances, spoke on addressing barriers to resources, spoke on rental assistance programs and legal assistance programs for wrongful evictions, spoke on addressing Trap & Release for cats, spoke on the Fairview Park Master Plan outreach meeting, spoke on street improvements and proactive communication with the public, and spoke on addressing the special event permit process.

Mayor Pro Tem Harlan spoke on the Fairview Park Master Plan outreach meeting and regrouping with the consultant to hold additional meetings, requested an update on Project Homekey, thanked staff for fixing potholes, spoke on the new business Napa Valley Pizza, and spoke on the Police Department addressing the queuing problems at Micro Dose.

Mayor Stephens spoke on his visits to other countries and witnessing other projects such as housing for the disabled and sustainability and climate goals, spoke on the street improvements on Placentia Avenue and 19 th Street, spoke on addressing rodeos at the Orange County Fair, spoke on the cats at the house on W. 20th St., spoke on the Animal Services Committee addressing Trap & Release, requested a briefing on the Fairview Park Master Plan meeting and holding an additional meeting, spoke on speaking at the Italian Catholic Federation Group event, spoke on being on a panel with Supervisor Sarmiento and Supervisor Foley on Sustainability, spoke on the State of the City on September 14th, and spoke in remembrance of Norma Hertzog and adjourning the meeting in her honor.

REPORT – CITY MANAGER – Ms. Farrell Harrison spoke on bringing back updates on Project Homekey and other housing programs, and spoke on the Fairview Park Master Plan meeting.

REPORT – CITY ATTORNEY – Ms. Hall Barlow spoke on her 30-year anniversary with Jones & Mayer, and wished a happy Hispanic Heritage month.
61 Minutes – Regular Meeting – September 5, 2023 Page 4 of 17

CONSENT CALENDAR
MOVED/SECOND: Council Member Chavez/Mayor Stephens
MOTION: Approve recommended actions for consent calendar items 1-6 except for item number 6.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: Council Member Gameros recused himself on item 3 the Warrant Resolution due to his wife’s employment at Priceless Pets.

Motion carried: 7-0

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
ACTION:

City Council, Agency Board, and Housing Authority approved the reading by title only and waived full reading of Ordinances and Resolutions.

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk: Paul Breithaudt, Jeremiah Anthony Duran, Dulce Escutia, Frank Gruber, Nancy Gruber, Monterey Management, Maria Pimentel, Rinaldo Porcile, Ellen Sandler, Christine Shingleton.

3. ADOPTION OF WARRANT RESOLUTION
Council Member Gameros recused himself on this item due to his wife’s employment at Priceless Pets
ACTION:

City Council approved Warrant Resolution No. 2704.

4. MINUTES
ACTION:

City Council approved the minutes of the regular meetings of July 18, 2023 and August 1, 2023 and the Special Joint Study Session minutes of July 26, 2023.

5. AWARD OF THE INFORMATION TECHNOLOGY DEPARTMENT REMODELING PROJECT, CITY PROJECT NO. 22-09
ACTION:

1. City Council adopted plans, specifications, and working details for the Information Technology Department Remodeling Project, City Project No. 22-09. 62 Minutes – Regular Meeting – September 5, 2023 Page 5 of 17

2. Authorized the City Manager and City Clerk to execute a Public Works Agreement (PWA) for construction to Builtall, 4712 East 2nd Street, #520, Long Beach, California 90803 in the amount of $255,020, plus a ten percent (10%) contingency for the PWA and also contracts referenced below for a total contingency of $42,279, and authorize a budget appropriation from available fund balances in the amount of $250,000.

3. Authorized the City Manager or designee to execute the agreements and any future amendments to the agreements including increases to the not-to-exceed amount within City Council authority.

ITEMS PULLED FROM THE CONSENT CALENDAR

6. PROFESSIONAL SERVICES AGREEMENT WITH WETLANDS WILDLIFE CARE CENTER
Council Member Marr spoke on the agreement.

Public Comments: None.

MOVED/SECOND: Council Member Marr/Council Member Chavez MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council approved and authorized the City Manager to execute the Professional Services Agreement (PSA) with Wetlands Wildlife Care Center (WWCC) to provide full-service trauma care, shelter services, rehabilitation and release of rehabilitated wildlife for a two-year period, with up to three one-year extensions, for a not to exceed amount of $57,000 annually.

2. Authorized a ten percent (10%) contingency annually for other unforeseen costs.

3. Authorized the City Manager or designee to execute the agreement and any future authorized amendments to the agreement.
---------------------------------------END OF CONSENT CALENDAR---------------------------------------- PUBLIC HEARINGS: NONE
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) 63 Minutes – Regular Meeting – September 5, 2023 Page 6 of 17 City Council recessed into a break at 8:01 p.m.

City Council reconvened at 8:16 p.m.

OLD BUSINESS:

1. RECOMMENDATIONS FROM CITY COUNCIL COMMITTEE LIAISONS REGARDING

CITY COMMITTEES
Presentation by Ms. Green, City Clerk.

Council Member Reynolds spoke on the Active Transportation Committee and requested updating the scope to support the implementation of the City’s Active Transportation Program.

Spoke on the Fairview Park Steering Committee and recommended no alternates, no ex-officio members, and to keep meetings every other month.

Spoke on the Mobile Home Park Advisory Committee and recommended clarification on the membership:
 Three Costa Mesa mobile home park owners or their representative.  Four mobile home park residents.
 Two independent Costa Mesa residents at-large with no affiliation or relationship with mobile home parks.

Mayor Stephens spoke on his and Council Member Harpers recommendations on the Finance and Pension Advisory Committee and accepted Council Member Harpers changes except requested to keep the following language:
 No subcommittee of the Finance and Pension Advisory Committee will be formed without the approval of the City Council Liaison and the City Attorney.

Public Comments:

Speaker, spoke on the Active Transportation Committee creating the Active Transportation Plan, spoke in support of 9 members for the Active Transportation Committee, and requested if a member misses two consecutive meetings they are automatically dismissed.

Cynthia McDonald spoke on better active transportation facilities, spoke on ad hoc committees and the work they do, and spoke on an ethics policy.

Speaker, spoke in support of Council Member Reynolds recommendations for the Active Transportation Committee, recommended 4-year terms for the Finance and Pension Advisory Committee, spoke on an attendance policy, spoke on keeping meeting dates flexible per committee, suggested having consistent public comment times for all committees, suggested that committee minutes be published within 25 days after they are approved, spoke on annual reports from every committee, and spoke on subcommittees/ad hoc committees productivity.
64 Minutes – Regular Meeting – September 5, 2023 Page 7 of 17 Speaker, spoke on flexibility for each committee, spoke on workplans being adjusted as they go along, spoke on the work being done by subcommittees, and spoke on each committee making their own recommendations on size and meeting times.

Becca Walls, spoke on the start time of the Animal Services Committee at 5:30 p.m., spoke on the need for an attendance policy, and spoke on consistent speaker times.

Mat Garcia, spoke in support of Council Members Chavez and Reynolds recommendations for the Fairview Park Steering Committee.

Hank Castignetti, spoke on a committee handbook, and in favor of meeting monthly for the Fairview Park Steering Committee.

Speaker, spoke on abolishing all committees.

MOVED/SECOND: Council Member Chavez/Mayor Stephens
MOTION: Approve staff recommendation with the council liaison recommendations and add 2 ex-officio/non-voting members to the Fairview Park Steering Committee, the Orange County Model Engineers and the Harbor Soaring Society.

Council Member Harper requested the amendment of 4-year appointment terms to the Finance and Pension Advisory Committee.

Council Member Chavez (1st) and Mayor Stephens (2nd) agreed to the amendment.

Council Member Reynolds requested to remove all ex-officio/non-voting members including the Orange County Model Engineers and Harbor Soaring Society.

Council Member Chavez (1st) did not agree to the change.

SUBSTITUTE MOTION/SECOND: Council Member Reynolds
SUBSTITUTE MOTION: Approve staff recommendation with council liaison recommendations and remove all ex-officio/non-voting members including the Orange County Model Engineers and Harbor Soaring Society from the Fairview Park Steering Committee.

Discussion ensued on the Orange County Model Engineers and Harbor Soaring Society and the roles of ex-officio members on committees.

Council Member Reynolds withdrew her substitute motion and requested the amendment to keep only the Orange County Model Engineers as ex-officio/non-voting member of the Fairview Park Steering Committee.

Council Member Chavez (1st) and Mayor Stephens (2nd) agreed to the amendment.

Council Member Reynolds requested to change the Mobile Home Park Advisory Committee terms from 2-year terms to 4-year terms.

Council Member Chavez (1st) and Mayor Stephens (2nd) agreed to the amendment. 65 Minutes – Regular Meeting – September 5, 2023 Page 8 of 17 ORIGINAL MOTION/SECOND: Council Member Chavez/Mayor Stephens ORIGINAL MOTION: Approve staff’s recommendation with council liaison recommendations, change the Finance and Pension Advisory Committee appointment terms to 4-years, keep only the Orange County Model Engineers as the ex-officio/non- voting members to the Fairview Park Steering Committee, change the Mobile Home Park Advisory Committee appointments to 4-year terms, and clarified membership language.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council approved the recommendations of the City Council Committee Liaisons as follows:

1. Approved the City Council Liaisons recommendations on the Committees’ Scopes of Work, including updating the scope to support the implementation of the City’s the Active Transportation program, and for the Mobile Home Park Advisory Committee clarification on the membership.

2. Streamlined all Committees to seven (7) members, through attrition as terms expire, except for the Active Transportation Committee, Mobile Home Park Advisory Committee and the Traffic Impact Fee Committee.

3. Consented to the formation of an Ad Hoc Committee (e.g. standing committees, subcommittees, working groups) upon approval of the City Council Liaison and City Attorney.

4. Requested staff to meet with the Costa Mesa Historical Society on a potential merger of the Society and the Historical Preservation Committee.

5. Approved revised Council Policy 000.2, with City Council’s recommendations to be incorporated.

6. Changed the Finance and Pension Advisory Committee appointment terms to 4- years.

7. Approved only the Orange County Model Engineers as the ex-officio/non-voting member to the Fairview Park Steering Committee, removed alternates, and kept meetings dates to once every other month.

8. Changed the Mobile Home Park Advisory Committee appointment terms to 4-years and clarified the memberships as follows:
 Three Costa Mesa mobile home park owners or their representative.  Four mobile home park residents.
66 Minutes – Regular Meeting – September 5, 2023 Page 9 of 17  Two independent Costa Mesa residents at-large with no affiliation or relationship with mobile home parks.

NEW BUSINESS:

1. AUTHORIZATION OF AN ADDITIONAL PARK RANGER FOR HARPER PARK

SCHOOL FIELD ACCESS AND UPDATE REGARDING ENHANCED SECURITY AT

FOUR NEWPORT MESA UNIFIED SCHOOL DISTRICT FIELDS ON THE WESTSIDE Presentation by Ms. Reyes, Deputy City Manager.

Discussion ensued on flexibility in the contract to allow for additional security if needed, criteria to evaluate the program, and the timing and on boarding of the security guards.

Public Comments:

Speaker, spoke on security during school hours and after school hours, and if the city is funding.

Jenn Tanaka thanked staff for being receptive and helpful during the process and spoke on better communication.

Speaker, spoke on the benefits of getting outdoors, spoke in support of the item, suggested the Council look at other parts of the city, and spoke on Paularino Park and the lack of restrooms.

Written communication received from Jennifer Tanaka.

MOVED/SECOND: Council Member Reynolds/Mayor Pro Tem Harlan MOTION: Approve staff recommendation and provide staff the authority to increase security at all school sites within the 6-month pilot period if needed.

Discussion ensued on education, signage, and access to open space.

MOVED/SECOND: Council Member Reynolds/Mayor Pro Tem Harlan MOTION: Approve staff recommendation and provided staff the authority to increase security at all school sites within the 6-month pilot period if needed.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
67 Minutes – Regular Meeting – September 5, 2023 Page 10 of 17 ACTION:

1. City Council authorized an increase to the City’s Table of Organization by one full-time Park Ranger position in the Police Department and increased the Fiscal Year 2023-24 Adopted Budget accordingly.

2. Received and filed an update on upcoming amendments to the existing Lyons Security Services agreement to increase access to open space at up to four elementary school sites on the Westside (Rea, Wilson, Whittier, and potentially Pomona) for open space during off-school hours, as previously approved by the City Council.

3. Provided staff the authority to increase security at all school sites within the 6-month pilot period if needed.

2. COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR THE PARKS

AND COMMUNITY SERVICES DIRECTOR CLASSIFICATION
Presentation by Ms. Lee, Human Resources Manager.

Public Comments: None.

MOVED/SECOND: Council Member Gameros/Council Member Chavez MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council adopted Resolution Number 2023-44 revising the pay ranges for the Parks and Community Services Director.

3. REQUEST FOR CITY COUNCIL DIRECTION REGARDING THE RESEARCH FOR AND POTENTIAL DEVELOPMENT OF AMENDMENTS TO THE CITY’S CANNABIS

ORDINANCES
Presentation by Ms. Le, Economic and Development Services Director. 68 Minutes – Regular Meeting – September 5, 2023 Page 11 of 17 Discussion ensued on the length of the application process, location of the stores, stores that are currently operating, how many applications are in process and a saturation point on the number of stores, researching statistics at other cities that allow retail cannabis stores, the application process and the timing of the issuance of notice to proceed, the number of delivery applications, the over concentration of alcohol permits, separation requirements, the process and payment of fees, denial of applications, refunding application fees, signage requirements, and clear direction to the Planning Commission.

Public Comments:

Alex Frank spoke on the cannabis businesses at Broadway and Newport Blvd. and spoke against the overconcentration of stores near homes on the eastside of Costa Mesa.

Speaker, spoke in support of amending the cannabis ordinance, spoke on zoning, spoke in support of separation requirements to residential areas, and spoke on restricting the number of licenses and permits.

Erik Weigand, Newport Beach City Council Member, expressed concerns on overconcentration, spoke on examining distance requirements, and spoke on the Newport Mesa Unified School District adopted resolution submitted to the City Council.

Elizabeth Mosher, Costa Mesa, spoke on guidance to the Planning Commission, expressed concern on overconcentration, and spoke on clustering affecting residential areas and potential long-term effects.

Speaker, spoke on her home facing a cannabis store on Cabrillo Street, indicated residential areas should be considered as a sensitive area and have separation requirements, and expressed concern on clustering.

Speaker, spoke on economics and allowing the sale of cannabis, and adopting controls.

Speaker, spoke on separation requirements and a 1000 ft. buffer for established residential areas, spoke on including all parks along with playgrounds, spoke on examining statistics from other cities, supports council direction on reviewing the ordinance, and spoke on oversaturation on Newport Blvd and Harbor Blvd corridors and the Broadway area.

Written communications received from Cynthia McDonald and Ashley Anderson. 69 Minutes – Regular Meeting – September 5, 2023 Page 12 of 17 MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Harlan
MOTION: To consider amendments to the cannabis ordinance.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council considered amendments to the cannabis ordinance.

MOVED/SECOND: Mayor Stephens/Council Member Marr
MOTION: Direct the Planning Commission to consider a buffer zone between stores.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider a buffer zone between stores.

MOVED/SECOND: Mayor Stephens
MOTION: To consider the cost and procedure for issuing employee badges.

Ms. Farrell Harrison, City Manager, clarified that the request does not need to go before the Commission as it is separate from the ordinance.

Mayor Stephens withdrew the motion.

MOVED/SECOND: Council Member Marr/Council Member Reynolds MOTION: Direct the Planning Commission to consider a buffer zone adjacent to youth centers to be consistent with K-12 schools.

Discussion ensued on the definition of a youth center.
70 Minutes – Regular Meeting – September 5, 2023 Page 13 of 17 MOVED/SECOND: Council Member Marr/Council Member Reynolds MOTION: Direct the Planning Commission to consider a buffer zone adjacent to youth centers to be consistent with K-12 schools.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider a buffer zone adjacent to youth centers to be consistent with K-12 schools.

MOVED/SECOND: Council Member Chavez/Council Member Marr MOTION: Direct the Planning Commission to review signage requirements and allowing the word cannabis on signage.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to review signage requirements and allowing the word cannabis on signage.

MOVED/SECOND: Council Member Chavez
MOTION: Direct the Planning Commission to consider reducing security guard hours to only hours of operation.

The motion failed for lack of a second.

MOVED/SECOND: Council Member Marr/Council Member Harper MOTION: Direct the Planning Commission to consider a buffer zone adjacent to residential areas.

The motion carried by the following roll call vote:

Ayes: Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: Council Member Chavez.

Absent: None.

Abstain: None.

Motion carried: 6-1
71 Minutes – Regular Meeting – September 5, 2023 Page 14 of 17 ACTION:

City Council directed the Planning Commission to consider a buffer zone adjacent to residential areas.

MOVED/SECOND: Council Member Reynolds/Council Member Chavez MOTION: Direct the Planning Commission to consider health warnings posted in the store and to limit packaging and marketing attractive to youth.

Discussion ensued on clarifying the motion.

Ms. Farrell Harrison, City Manager, clarified to explore language that prohibits the direct marketing to youth.

Council Member Chavez withdrew his second.

Council Member Marr requested to broadly consider policy recommendations and best practices as described in the 2023 California Local Cannabis scorecard.

Council Member Reynolds restated her motion: Direct the Planning Commission to consider the recommended best practices to protect youth, reduce problem cannabis, and promote social equity as described in the Public Health Institute Cannabis scorecard.

Discussion ensued on tabling the item until the next meeting.

Council Member Reynolds restated her motion.

MOVED/SECOND: Council Member Reynolds/Council Member Marr MOTION: Direct the Planning Commission to consider a policy and best practices to prohibit the direct marketing to minors.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider a policy and best practices to prohibit the direct marketing to minors.

Mayor Pro Tem Harlan requested the following information be available to the Planning Commission when making recommendations: revenue numbers, number of calls for service, and the number of code enforcement complaints for each storefront location, and number of employees per store.
72 Minutes – Regular Meeting – September 5, 2023 Page 15 of 17 Mayor Stephens agreed and clarified there is no need for a vote, and also to add the statistics on concentration of liquor stores, vape stores, and any legal ramifications of any of the amendments.

MOVED/SECOND: Council Member Harper
MOTION: Direct the Planning Commission to consider a buffer zone near businesses with a high concentration of youth, including karate studios, arts shops, and pediatric dental.

The motion failed for lack of a second.

MOVED/SECOND: Council Member Harper/Council Member Reynolds MOTION: Direct the Planning Commission to consider a cap on the number of stores based on data from other cities that have a longer history of allowing cannabis sales.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider a cap on the number of stores based on data from other cities that have a longer history of allowing cannabis stores.

MOVED/SECOND: Council Member Reynolds
MOTION: Direct the Planning Commission to consider a cap based on concentration similar to ABC licenses.

The motion failed for lack of a second.

MOVED/SECOND: Council Member Gameros/Mayor Stephens
MOTION: Direct the Planning Commission to consider an enforceable labor peace agreement.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider an enforceable labor peace agreement.
73 Minutes – Regular Meeting – September 5, 2023 Page 16 of 17 Council Member Gameros spoke on clarifying when and where the potential changes would apply to the applicants in the process.

MOVED/SECOND: Council Member Marr/Council Member Gameros MOTION: Direct the Planning Commission to consider a prohibition of displacement of existing businesses, how they are notified, and whether relocation fees are required.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council directed the Planning Commission to consider a prohibition of displacement of existing businesses, how they are notified, and whether relocation fees are required.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.

ADJOURNMENT – The Mayor adjourned the meeting at 11:14 p.m. in memory of Norma Hertzog.
74 Minutes – Regular Meeting – September 5, 2023 Page 17 of 17 Minutes adopted on this 19th day of September, 2023.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
75 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1360 Meeting Date: 9/19/2023
TITLE:

AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL COOPERATIVE AGREEMENT WITH

MUSCO SPORTS LIGHTING, LLC, FOR THE PURCHASE OF LED LIGHTING MATERIALS DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER, (714) 327-7499
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC.

BACKGROUND:

The use of sports fields and park lighting has been a continued necessity for the City to program sporting and recreational activities throughout the year. The Public Works Department is responsible for maintaining the lighting at various locations, including Jack Hammett Sports Complex, TeWinkle Athletic Complex, the Costa Mesa Tennis Center and Bark Park. All of the lighting at the aforementioned sites utilize outdated metal halide lighting. All of the sites, except the Tennis Center, currently utilize Musco Sports Lighting Systems. New poles that support the upgraded Musco Lighting System lighting will need to be installed at the Costa Mesa Tennis Center.

In 2022, State Senator David Min earmarked funding for the City of Costa Mesa in the amount of $10 million. City Council approved the appropriation of $2.5 million to upgrade the existing lighting at the Jack Hammett Sports Complex, the TeWinkle Athletic Complex, the Costa Mesa Tennis Center and the adjacent Bark Park to LED lighting as well as other improvements to the TeWinkle Athletic Complex. The funding for these projects has been allocated in the adopted FY 2023-24 City Capital Improvement Program (CIP) budget.

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76 File #: 23-1360 Meeting Date: 9/19/2023
ANALYSIS:

A majority of these lights were installed eighteen years ago and have exceeded their warranty and useful life. All of the existing lighting at the aforementioned sites utilize outdated metal halide lighting systems. The bulbs in these systems are subject to failure and require regular maintenance and replacement. The replacement of the bulbs requires the use of costly, specialty equipment capable of reaching the top of the poles.

The upgrading of these Musco lighting systems to LED will increase efficiency and can reduce energy and maintenance costs by 50% to 85%. The use of LED lighting will minimize downtime for lighting issues. Musco Sports Lighting guarantees appropriate light levels for playability. The lighting is specifically designed per location to reduce light spill, the amount of light pollution that affects off- target areas such as surrounding homes and habitats for birds and other animals and glare which is essential for sporting activities and the ability for athletes to track the ball and play. Also included is their proprietary Control-Link System for remote on/off control and monitoring with 24/7 customer support. Musco Lighting also provides a warranty that includes materials and onsite labor which would eliminate maintenance costs for 25 years.

Purchasing the lighting and equipment material through Sourcewell meets all requirements set forth in the City of Costa Mesa’sPurchasing Policy and all requirements set forth by the State of California in regards to regional cooperative purchasing agreements. This process confirms that the City still receives the lowest available pricing, and meets the competitive bid process requirements. The City has utilized Sourcewell successfully for several previous related purchases.

The Sourcewell quotes are included as Attachment 1 and total $1,894,090, which includes all parts, equipment, plans and delivery. A separate construction contract will be executed for the installation of the lighting equipment.

ALTERNATIVES:

The City Council could choose not to authorize the use of the national cooperative agreement with Musco Sports Lighting, LLC. This will require staff to initiate a formal bidding process, which will take significantly more time to complete. In addition, formal bidding may not result in lower prices than the proposed Sourcewell pricing.

FISCAL REVIEW:

Funding for these projects is available through State Senator David Min’soffice and is included in the Fiscal Year 2023-24 Capital Improvement Program Adopted Budget.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life

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77 File #: 23-1360 Meeting Date: 9/19/2023
CONCLUSION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC.

Page 3 of 3 ends

78 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1360 Meeting Date: 9/19/2023
TITLE:

AUTHORIZE THE USE OF SOURCEWELL’S NATIONAL COOPERATIVE AGREEMENT WITH

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC.

BACKGROUND:

Page 1 of 3 ends

79 File #: 23-1360 Meeting Date: 9/19/2023
ANALYSIS:

ALTERNATIVES:

FISCAL REVIEW:

Funding for these projects is available through State Senator David Min’soffice and is included in the Fiscal Year 2023-24 Capital Improvement Program Adopted Budget.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life

Page 2 of 3 ends

80 File #: 23-1360 Meeting Date: 9/19/2023
CONCLUSION:

Staff recommends the City Council:

1. Authorize the use of Sourcewell’s Cooperative Agreement #041123-MSL with Musco Sports Lighting, LLC, for the purchase of LED lighting equipment and material to retrofit and install lighting at multiple City facilities.

2. Authorize the purchase of LED lighting and equipment material for $1,894,090 from Musco Sports Lighting, LLC.

Page 3 of 3 ends

81 82
83 84
85 86
87 88
89 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1363 Meeting Date: 9/19/2023
TITLE:

ACCEPTANCE OF THE WILSON STREET IMPROVEMENT PROJECT, CITY PROJECT NO. 22-01 DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

BACKGROUND:

On May 3, 2022, the City Council awarded a construction contract to All American Asphalt for the Wilson Street Improvement Project, City Project No. 22-01.

The scope of work for the project consisted of street rehabilitation; active transportation improvements including curb extensions, bicycle facility markings, bike lanes and enhanced crosswalks; parkway improvements consisting of new concrete curb and gutter, curb ramps, driveways, and sidewalks; new striping and markings; and utility cover adjustments. The newly installed bicycle lanes as part of this project are consistent with the City’sActive Transportation Plan (ATP).

ANALYSIS:

The work required by the contract documents was completed on August 15, 2023, to the satisfaction of the City Engineer. The final contract cost amounted to $1,582,318.39. Included below is a project cost breakdown.

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90 File #: 23-1363 Meeting Date: 9/19/2023
A summary of the costs is as follows:

Original Contract Amount: $1,795,390.50
Final Quantity Adjustments: ($ 213,072.11)
Final Contract Cost: $1,582,318.39
Quantity adjustments in the amount of $213,072.11 were due to cost saving changes to the construction scope. The final contract cost summary is shown as Attachment 1.

As of this date, there are no stop notices filed against the monies due to All American Asphalt, Inc.

Newly Constructed and Striped Wilson Street
ALTERNATIVES:

This item is administrative in nature, and there are no alternatives to be considered.

Page 2 of 3 ends

91 File #: 23-1363 Meeting Date: 9/19/2023
FISCAL REVIEW:

This project was funded by the federal Community Development Block Grant Fund (Fund 207), Capital Improvement Fund (Fund 401), and Gas Tax Fund (Fund 201).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project worked toward achieving the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

Page 3 of 3 ends

92 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1363 Meeting Date: 9/19/2023
TITLE:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

BACKGROUND:

On May 3, 2022, the City Council awarded a construction contract to All American Asphalt for the Wilson Street Improvement Project, City Project No. 22-01.

ANALYSIS:

Page 1 of 3 ends

93 File #: 23-1363 Meeting Date: 9/19/2023
A summary of the costs is as follows:

As of this date, there are no stop notices filed against the monies due to All American Asphalt, Inc.

Newly Constructed and Striped Wilson Street
ALTERNATIVES:

This item is administrative in nature, and there are no alternatives to be considered.

Page 2 of 3 ends

94 File #: 23-1363 Meeting Date: 9/19/2023
FISCAL REVIEW:

This project was funded by the federal Community Development Block Grant Fund (Fund 207), Capital Improvement Fund (Fund 401), and Gas Tax Fund (Fund 201).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project worked toward achieving the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

1. Accept the work performed by All American Asphalt, Inc., 400 East Sixth Street, Corona, California 92879 for the Wilson Street Improvement Project, City Project No. 22-01, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

Page 3 of 3 ends

95 CITY OF COSTA MESA
Wilson Street Improvement Project (CDBG)
City Project No. 22-01

ITEM UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT

NO DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICE

BASE BID
1 1 LS Mobilization & Demobilization $89,263.00 100.00 % 0.00 % 100.00 % $89,263.00 $0.00 $89,263.00 $89,263.00 2 1 F.A.

Additional Work Items:

1. Cold Mill 1/10-ft Header Cut, 7’ from C&G and Overlay Street with 1/10-foot (Wilson St. from Placentia Ave. to Fairview Rd.). $100,000.00 0.75 F.A. 0.00 F.A. 0.75 F.A. $75,000.00 $0.00 $75,000.00 $100,000.00 3A 30 E.L.T. Procure and Apply Slurry Seal Type II with 2.5% latex Street Surfacing $838.00 0.00 E.L.T. 0.00 E.L.T. 0.00 E.L.T. $0.00 $0.00 $0.00 $25,140.00 4A 1 LS Procure and Apply Crack Seal Prior to Slurry Seal $5,197.00 0.00 % 0.00 % 0.00 % $0.00 $0.00 $0.00 $5,197.00 5A 140 TONS
Remove & Reconstruct Asphalt Concrete (AC) [6" Minimum Depth, Including Excavation] and Replace with 6" AC Over 6" Crushed Miscellaneous Base (CMB) (12,910.75 sf)
$197.00 105.00 TONS 0.00 TONS 105.00 TONS $20,685.00 $0.00 $20,685.00 $27,580.00 6A 660 TONS Type "C3" Asphalt Concrete Leveling (Paving Machine) $97.00 0.00 TONS 0.00 TONS 0.00 TONS $0.00 $0.00 $0.00 $64,020.00 7A 2,000 TONS Type "GG-C" Asphalt Rubber Hot Mix (AHRM-G) Surface Course $97.00 1,727.00 TONS 0.00 TONS 1,727.00 TONS $167,519.00 $0.00 $167,519.00 $194,000.00 8A 6 EA Remove Existing and Reconstruct ADA Curb Ramps with Truncated Domes per CALTRANS STD. Plan A88A $6,595.00 6.00 EA 0.00 EA 6.00 EA $39,570.00 $0.00 $39,570.00 $39,570.00 9A 820 S.F.

Remove Existing and Reconstruct Portland Cement Concrete (PCC) Cross-Gutter, Spandrel, Local Depression, and PCC Pad (8" PCC over 8" CMB)
$43.60 742.00 S.F. 0.00 S.F. 742.00 S.F. $32,351.20 $0.00 $32,351.20 $35,752.00 10A 1,240 L.F. Remove and Reconstruct Portland Cement Concrete (PCC) C-6 Curb & Gutter [Include 2' Asphalt Concrete (AC) Slot Pave] $61.00 1,089.00 L.F. 0.00 L.F. 1,089.00 L.F. $66,429.00 $0.00 $66,429.00 $75,640.00 11A 330 L.F. Remove and Reconstruct Portland Cement Concrete (PCC) C-8 Curb & Gutter [Include 2' Asphalt Concrete (AC) Slot Pave] $67.50 308.00 L.F. 0.00 L.F. 308.00 L.F. $20,790.00 $0.00 $20,790.00 $22,275.00 12A 1,660 S.F. Install Portland Cement Concrete (PCC) Sidewalk [4" PCC over 4" Crushed Miscellaneous Base (CMB)] $11.70 1,011.00 S.F. 0.00 S.F. 1,011.00 S.F. $11,828.70 $0.00 $11,828.70 $19,422.00 13A 2,850 S.F. Remove and Reconstruct Portland Cement Concrete (PCC) Driveway Approach [6" PCC over 6" Crushed Miscellaneous Base (CMB)] $26.80 3,028.00 S.F. 0.00 S.F. 3,028.00 S.F. $81,150.40 $0.00 $81,150.40 $76,380.00 14A 1 LS Remove Existing and Install New Lane Markings, Striping, Pavement Legends, and Raised Pavement Markers (RPMs) per Approved Plan $12,566.00 50.00 % 50.00 % 100.00 % $6,283.00 $6,283.00 $12,566.00 $12,566.00 15A 10 EA Install New Blue Raised Pavement Markers (BRPMs) $20.90 0.00 EA 13.00 EA 13.00 EA $0.00 $271.70 $271.70 $209.00 16A 1 LS Remove Existing and Install New Thermoplastic Pavement Markings, Including Continental Crosswalk and Green Lanes or Conflict Zones $37,795.00 100.00 % 0.00 % 100.00 % $37,795.00 $0.00 $37,795.00 $37,795.00 17A 14 EA Adjust and Reset Existing Survey Monuments and Ties $516.00 0.00 EA 12.00 EA 12.00 EA $0.00 $6,192.00 $6,192.00 $7,224.00 18A1 55 EA Adjust Manhole Covers to Grade $991.00 32.00 EA 0.00 EA 32.00 EA $31,712.00 $0.00 $31,712.00 $54,505.00 18A2 5 EA Adjust Orange County Sanitation District (OCSD) Manhole Covers to Grade $1,460.00 1.00 EA -1.00 EA 0.00 EA $1,460.00 -$1,460.00 $0.00 $7,300.00 19A 75 EA Adjust Water Valves to Grade $782.00 0.00 EA 39.00 EA 39.00 EA $0.00 $30,498.00 $30,498.00 $58,650.00 20A 163,000 S.F. Cold Mill (2" Minimum Depth) $0.29 177,771.00 S.F. 0.00 S.F. 177,771.00 S.F. $51,553.59 $0.00 $51,553.59 $47,270.00 21A 1 LS Implement Temporary Traffic Control $40,469.00 100.00 % 0.00 % 100.00 % $40,469.00 $0.00 $40,469.00 $40,469.00 22A 35 EA Remove Existing and Install New Type "D" Traffic Signal Loop Detectors $318.00 14.00 EA 0.00 EA 14.00 EA $4,452.00 $0.00 $4,452.00 $11,130.00 23A 30 EA Remove Existing and Install New Type "E" Traffic Signal Loop Detectors $292.00 31.00 EA 0.00 EA 31.00 EA $9,052.00 $0.00 $9,052.00 $8,760.00 21A 745 L.F. Paint Red Curb $1.40 0.00 L.F. 866.00 L.F. 866.00 L.F. $0.00 $1,212.40 $1,212.40 $1,043.00 $787,362.89 $42,997.10 $830,359.99 $1,061,160.00
3B 70 E.L.T. Procure and Apply Slurry Seal Type II with 2.5% latex Street Surfacing $617.00 0.00 E.L.T. 0.00 E.L.T. 0.00 E.L.T. $0.00 $0.00 $0.00 $43,190.00 4B 1 LS Procure and Apply Crack Seal Prior to Slurry Seal $1,929.00 0.00 % 0.00 % 0.00 % $0.00 $0.00 $0.00 $1,929.00 5B 580 TONS
Remove & Reconstruct Asphalt Concrete (AC) [6" Minimum
Depth, Including Excavation] and Replace with 6" AC Over 6" Crushed Miscellaneous Base (CMB) (2,180 sf)
$210.00 619.15 TONS 0.00 TONS 619.15 TONS $130,021.50 $0.00 $130,021.50 $121,800.00 6B 380 TONS Type "C3" Asphalt Concrete Leveling (Paving Machine) $97.00 0.00 TONS 0.00 TONS 0.00 TONS $0.00 $0.00 $0.00 $36,860.00 7B 1,300 TONS Type "GG-C" Asphalt Rubber Hot Mix (AHRM-G) Surface Course $97.00 1,898.00 TONS 0.00 TONS 1,898.00 TONS $184,106.00 $0.00 $184,106.00 $126,100.00 8B 2 EA Remove Existing and reconstruct ADA Curb Ramps with Truncated Domes per CALTRANS STD. Plan A88A $7,081.00 1.00 EA 0.00 EA 1.00 EA $7,081.00 $0.00 $7,081.00 $14,162.00 9B 1,100 SF
Remove Existing and Reconstruct Portland Cement Concrete (PCC) Cross-Gutter, Spandrel, Local Depression, and PCC Pad (8" PCC over 8" CMB)
$27.20 989.00 SF 0.00 SF 989.00 SF $26,900.80 $0.00 $26,900.80 $29,920.00

BID QUANTITY
SITE WORK (Harbor Blvd. To Newport Blvd.)
ADDITIVE BID (B) ITEMS (Placentia Ave. to Harbor Blvd.) SUBTOTAL (PAGE 1) :

Page 1 of 2 ends

ATTACHMENT 1
96 CITY OF COSTA MESA
Wilson Street Improvement Project (CDBG)
City Project No. 22-01

ITEM UNIT PREVIOUS QUANTITY TOTAL QUANTITY PREVIOUS AMOUNT TOTAL CONTRACT

NO DESCRIPTION PRICE QUANTITY THIS ESTIMATE TO DATE AMOUNT THIS EST TO DATE PRICEBID QUANTITY 10B 120 LF Remove and Reconstruct Portland Cement Concrete (PCC) C-6 Curb & Gutter [Include 2' Asphalt Concrete (AC) Slot Pave] $88.80 99.00 LF 0.00 LF 99.00 LF $8,791.20 $0.00 $8,791.20 $10,656.00 11B 800 LF Remove and Reconstruct Portland Cement Concrete (PCC) C-8 Curb & Gutter [Include 2' Asphalt Concrete (AC) Slot Pave] $69.80 639.00 LF 0.00 LF 639.00 LF $44,602.20 $0.00 $44,602.20 $55,840.00 12B 3,140 SF Install Portland Cement Concrete (PCC) Sidewalk [4" PCC over 4" Crushed Miscellaneous Base (CMB)] $11.10 2,579.00 SF 0.00 SF 2,579.00 SF $28,626.90 $0.00 $28,626.90 $34,854.00 13B 1,730 SF
Remove and Reconstruct Portland Cement Concrete (PCC)
Driveway Approach [6" PCC over 6" Crushed Miscellaneous Base (CMB)]
$19.30 1,529.00 SF 0.00 SF 1,529.00 SF $29,509.70 $0.00 $29,509.70 $33,389.00 14B 1 LS
Remove Existing and Install New Lane Markings, Striping, Pavement Legends, and Raised Pavement Markers (RPMs) per Approved Plan
$18,021.00 50.00 % 50.00 % 100.00 % $9,010.50 $9,010.50 $18,021.00 $18,021.00 15B 7 EA Install New Blue Raised Pavement Markers (BRPMs) $20.50 0.00 EA 6.00 EA 6.00 EA $0.00 $123.00 $123.00 $143.50 16B 1 LS
Remove Existing and Install New Thermoplastic Pavement
Markings, Including Continental Crosswalk and Green Lanes or Conflict Zones
$38,975.00 100.00 % 0.00 % 100.00 % $38,975.00 $0.00 $38,975.00 $38,975.00 17B 12 EA Adjust and Reset Existing Survey Monuments and Ties $507.00 0.00 EA 5.00 EA 5.00 EA $0.00 $2,535.00 $2,535.00 $6,084.00 18B 28 EA Adjust Manhole Covers to Grade $972.00 44.00 EA -1.00 EA 43.00 EA $42,768.00 -$972.00 $41,796.00 $27,216.00 19B 40 EA Adjust Water Valves to Grade $767.00 0.00 EA 35.00 EA 35.00 EA $0.00 $26,845.00 $26,845.00 $30,680.00 20B 105,000 SF Cold Mill (2" Minimum Depth) $0.29 158,196.00 SF 0.00 SF 158,196.00 SF $45,876.84 $0.00 $45,876.84 $30,450.00 21B 1 LS Implement Temporary Traffic Control $9,692.00 100.00 % 0.00 % 100.00 % $9,692.00 $0.00 $9,692.00 $9,692.00 22B 5 EA Remove Existing and Install New Type "D" Traffic Signal Loop Detectors $312.00 12.00 EA 0.00 EA 12.00 EA $3,744.00 $0.00 $3,744.00 $1,560.00 23B 45 EA Remove Existing and Install New Type "E" Traffic Signal Loop Detectors $287.00 22.00 EA 0.00 EA 22.00 EA $6,314.00 $0.00 $6,314.00 $12,915.00 24B 460 LF Paint Red Curb $1.40 0.00 LF 464.00 LF 464.00 LF $0.00 $649.60 $649.60 $644.00 $616,019.64 $38,191.10 $654,210.74 $685,080.50
C1 120 LF Construct 8" High PCC, Type "B' Curb per City Standard Drawing No. 311 $55.00 0.00 LF 0.00 LF 0.00 LF $0.00 $0.00 $0.00 $6,600.00 C2 10 CY Install 8" Depth Decomposed Granite (DG) at Pedestriand Refuge Island $650.00 0.00 CY 0.00 CY 0.00 CY $0.00 $0.00 $0.00 $6,500.00 C3 90 SF Remove Existing and Reconstruct Concrete Sidewalk (4" Concrete Over 4" CMB) $35.00 0.00 SF 0.00 SF 0.00 SF $0.00 $0.00 $0.00 $3,150.00 C4 2 EA Install Truncated Domes (3' X 10') $450.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $900.00 C5 2 EA Remove Existing and Install ADA Curb Ramps with Truncated Domes per Caltrans Standard Pland A88A $16,000.00 0.00 EA 0.00 EA 0.00 EA $0.00 $0.00 $0.00 $32,000.00 $0.00 $0.00 $0.00 $49,150.00
CO 1.1 1 LS T&M work for the installation of Conduit & Signal Crossing at Wilson Street and Fordham Ave for the future HWAK $24,727.02 0.00 % 100.00 % 100.00 % $0.00 $24,727.02 $24,727.02 CO 1.2 1 LS
Dig-Out Load and Haul off Faild Subgrade and Install Ashalt at Intersections: Fordham, Cornell, Rutgers, Avalon, Columbia and College Ave and Wilson Street
$19,974.30 0.00 % 100.00 % 100.00 % $0.00 $19,974.30 $19,974.30 CO 1.3 1 LS Modified Bolb-Out on Wilson Street and Fordham Ave in lue of Additive Bid Item C $54,105.70 0.00 % 100.00 % 100.00 % $0.00 $54,105.70 $54,105.70 CO 1.4 1 EA Material Damage For CMSD Manhole Cover (Bid Iterm No. 18A1) -$1,059.36 1.00 EA 0.00 EA 1.00 EA -$1,059.36 $0.00 -$1,059.36 -$1,059.36 $98,807.02 $97,747.66 $0.00
$614,960.28 $136,998.12 $751,958.40 $734,230.50
$1,402,323.17 $179,995.22 $1,582,318.39 $1,795,390.50TOTAL (PAGE 1+PAGE 2) :

SUBTOTAL ADDITIVE BID ITEMS :

ADDITIVE BID (C) ITEMS

CHANGE ORDERS
SUBTOTAL CHANGE ORDERS :

SUBTOTAL (PAGE 2) :

SUBTOTAL ADDITIVE BID ITEMS :

Page 2 of 2 ends

97 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1362 Meeting Date: 9/19/2023
TITLE:

AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE CITY OF COSTA MESA AND NEWPORT-MESA UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2023- 2024
DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: SCOTT STAFFORD, LIEUTENANT
CONTACT INFORMATION: SCOTT STAFFORD, LIEUTENANT, 714-754-5395 RECOMMENDATION:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

BACKGROUND:

In 2001, the Costa Mesa Police Department began an SRO Program with NMUSD. The program consisted of two full-time police officers to staff two high schools and one intermediate school in Costa Mesa. The program was viewed as a tremendous success and a benefit to all parties involved.

Since then, the City and NMUSD have entered into annual agreements in connection with the SRO Program. In September 2022, the Department committed a third officer to the SRO Program, which was outlined in the SRO Program agreement for FY 2023-2024.

ANALYSIS:

Since the inception of the SRO Program, the primary mission of the SROs has been to prevent and deter school violence before it strikes. SROs help mitigate problems that might otherwise result in an emergency call for police services, thereby reducing the burden on Patrol Services. SROs accomplish this by their presence on campus and regular interaction with school staff and students.

In addition, SROs are a resource for students to advise of potential issues, which the SROs can proactively address and mitigate.

SROs are present on school campuses to ensure the safety and security of our students and schools. SROs respond to and handle all criminal acts occurring on school campuses or in the immediate vicinity. In this respect, SROs conduct the initial investigation on a variety of crimes such as child abuse, assaults, thefts, graffiti, and narcotics related crimes. They also provide immediate

Page 1 of 2 ends

98 File #: 23-1362 Meeting Date: 9/19/2023
and direct support to the school administration and security staff.

Pursuant to the proposed agreement between the City and NMUSD, the City will assign three full- time CMPD officers to serve as SROs at Costa Mesa High School, Estancia High School, and Back Bay Continuation School, and to provide assistance, as needed, at other schools throughout the City.

NMUSD will reimburse the City for fifty percent (50%) of the total compensation paid to each of the three SRO’s, including salary and benefits.

ALTERNATIVES:

No other alternatives have been considered. If the SRO Program were discontinued, the Police Department would have to utilize staffing from Patrol Services to handle any campus-related calls for service. This alternative would draw upon the resources in the field and render them temporarily unavailable in other parts of the community. There would also be no consistency in the services provided to the school district.

FISCAL REVIEW:

The combined annual salaries and benefits expense for three officers amounts to $970,027.

NMUSD’sshare of this cost, which is $485,014, covers fifty percent (50%) of the total salaries and benefits. The remaining portion of the officers’ salaries and benefits, is included in the Police Department’s FY 2023-2024 personnel budget.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and the agreement and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

Page 2 of 2 ends

99 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1362 Meeting Date: 9/19/2023
TITLE:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

BACKGROUND:

ANALYSIS:

In addition, SROs are a resource for students to advise of potential issues, which the SROs can proactively address and mitigate.

Page 1 of 2 ends

100
File #: 23-1362 Meeting Date: 9/19/2023
and direct support to the school administration and security staff.

NMUSD will reimburse the City for fifty percent (50%) of the total compensation paid to each of the three SRO’s, including salary and benefits.

ALTERNATIVES:

FISCAL REVIEW:

The combined annual salaries and benefits expense for three officers amounts to $970,027.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and the agreement and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

1. Approve the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2023-2024.

2. Authorize the City Manager to execute the agreement.

Page 2 of 2 ends

101
1 SRO Agreement 2023-2024

SCHOOL RESOURCE OFFICER SERVICES AGREEMENT

BETWEEN THE CITY OF COSTA MESA

AND THE NEWPORT-MESA UNIFIED SCHOOL DISTRICT
FOR THE 2023-2024 FISCAL YEAR
T
HIS SCHOOL RESOURCE OFFICER SERVICES AGREEMENT (“Agreement”) is entered into as of the 1st day of July, 2023 (“Effective Date”) by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and the NEWPORT-MESA UNIFIED SCHOOL DISTRICT, a political subdivision of the State of California (“District”).

RECITALS
A. C
ity is a municipal corporation duly organized and validly existing under the Constitution and the laws of the State of California.

B. D
istrict is a political subdivision of the State of California located in Orange County, California, and is organized and exists pursuant to the laws of the State of California.

C. Dis t
rict is in need of services as part of the School Resource Officer Program (“SRO Program”), as more fully described herein (the “Services”).

D. D
istrict is authorized to enter into this Agreement pursuant to the laws of the State of California.

E. C
ity employs sworn peace officers specially trained, experienced and competent to provide the Services and City is willing to provide the Services to District on the terms and in the manner provided in this Agreement.

F. T
his Agreement is not intended to modify any program or service provided by City to District as of the Effective Date except as expressly provided herein.

G. C
ity and District are joining together in a collaborative effort to provide School Resource Officers (“SROs”) to work with the school communities to help provide a safe and secure environment for all.

H. I
t is the stated goal of this Agreement to have a working partnership between the City and the District so as to provide a safe and secure learning environment for all students and to encourage a positive learning experience.

N
OW THEREFORE, for and in consideration of the mutual covenants and conditions set forth herein, City and District agree as follows:

1.0. TERM
Attachment 1
102
2 SRO Agreement 2023-2024

The term of this Agreement shall commence on the Effective Date and continue for a period of one ( 1) year, ending on June 30, 2024, unless previously terminated as provided herein.

2.0. CITY’S DUTIES

2.1. Scope of Services. The Services shall include the following required and discretionary services designed to promote safety in the learning environment, which shall be provided at District schools located within the City, including Costa Mesa High School (“CMHS”), Estancia High School (“EHS”), Early Co llege High School, Back Bay High School (“BBHS), Tewinkle Middle School, and any elementary schools in need of SRO presence, as requested by District.

(a) Required Services. City shall perform the following services:

(i) Assign three (3) full-time sworn officers employed by the Costa Mesa Police Department (“CMPD”) to the function of SROs.

(ii) Establish and maintain a liaison between District personnel, CMPD personnel, and stakeholders in the juvenile justice system.

(iii) Serve as a resource to District employees, such as administrators, faculty and security personnel, as well as students and their guardian(s) on law enforcement -related issues including crime prevention and investigations.

(iv) Assign one SRO to CMHS, one SRO to EHS, and one SRO to BBHS.

As n eeded, the SROs will share the responsibility of providing Services to the other District schools in the City, subject to the discretion of the Costa Mesa Chief of Police (“Chief of Police”) to make assignment changes.

(b) Discretionary Services. City may, in the sole discretion of the SRO and/or the Chief of Police, perform the following services:

(i) Conduct patrol activities in and around the designated campuses.

(ii) Conduct preliminary and follow-up investigations of crimes that occur on or near the designated campuses.

2.2. Selection and Supervision of SROs. The Chief of Police will determine those individuals best suited for the assignment to the SRO Program in accordance with City’s employment procedures and conditions and advise the District of the eligible candidates. The Chief of Police will consider input from the District representative as to the selection of the SROs, but the Chief of Police shall have the sole discretion in the 103
3 SRO Agreement 2023-2024

selection of the SROs. The Chief of Police’s selections shall be final. The SROs shall perform the Services under the supervision and control of the Chief of Police.

2.3. Vehicles, Equipment, and Uniforms. Except as otherwise provided in this Agreement, City shall furnish all vehicles, equipment, and uniforms as may be required to support the SROs assigned to the District pursuant to this Agreement. City agrees that each SRO will perform his/her duties in full police uniform. The uniform will include safety equipment designated for use by sworn field personnel pursuant to CMPD policies and practices.

2.4. Schedule of Services; SRO Assignment. City shall schedule each SRO such that each SRO provides services four (4) days a week for ten (10) hours each day (“Normal Work Week”). The SROs will spend a minimum of seventy-five percent (75%) of their time allocated in this Agreement in and around the assigned schools. City shall use its best efforts to ensure that the same person provides Services to the same campus except when he/she is on paid leave or otherwise absent. Subject to provisions of relevant City personnel policies or labor agreements, City shall use its best efforts to schedule SROs so that at least one (1) SRO is on duty each day that school is in session and that each SRO can be present during special school activities. On the days that there is only one (1) SRO on duty during the week, he/she shall serve as the SRO for both CMHS, EHS, and BBHS and will also be available to assist, if needed, any other District school in the City.

2.5. District Security . The Services performed by SROs pursuant to this Agreement are not intended to supplant those provided by existing District security personnel. District may request security services from City pursuant to other provisions of this Agreement.

3.0. DISTRICT’S DUTIES

3.1. Compensation. District shall compensate City for the Services as set forth herein.

3.2. Access to Student Records. District shall designate the SROs as designated school officials for student records purposes. SROs shall have access to students’ education records when there is a legitimate educational interest in the records.

Pursuant to the Family Educational Rights and Privacy Act of 1974 (FERPA), the SROs may only use the personally identifiable information contained in a student’s record for the purposes for which the disclosure is made, such as for promoting school safety and the physical security of students. SROs shall not redisclose personally identifiable information from a student’s educational record to any other outside sources, including the CMPD, without consent, unless the redisclosure meets an exception to consent in FERPA.

3.3. Staff Liaison . District designates its Director of Student and Community Services, or an alternate as designated by the Superintendent, as a liaison to the CMPD 104
4 SRO Agreement 2023-2024

to facilitate communication between District personnel and the SROs and to coordinate the SROs’ activities with District activities and events.

3.4. Cooperation. District personnel shall cooperate with the SROs to facilitate the performance of Services pursuant to this Agreement.

3.5. Special Events; Supplemental Services. The SRO Program shall not supplant or alter the existing District practice of hiring CMPD personnel for the purpose of policing special events. District may request in writing that City provide additional services beyond the Normal Work Week by a SRO during evening or weekend events, such as Parent -Teacher Association (PTA) meetings, Back -to-School Night(s), Open House(s), sporting event(s), dance(s), prom(s) or other District -sponsored events. City shall use its best efforts to provide the requested services by the SRO assigned to the campus at which the event or activity is scheduled. If the District has requested an SRO’s presence at an event, or requested supplemental services to be provided by an SRO, District agrees that District shall compensate City for such supplemental services in accordance with this Agreement.

4.0. COMPENSATION

4.1. Compensation. For Services provided during the Normal Work Week, District shall pay City fifty percent (50%) of the total compensation paid each SRO under this Agreement, as invoiced by City to District. The term “total compensation” includes salary and benefits as those exist on the Effective Date and as set forth in E xhibit “A,” attached hereto and incorporated herein by this reference, and as such salary and benefits are modified from time to time during the term of this Agreement.

4.2. Supplemental Services. If District requests additional services beyond the Normal Work Week for special events, District shall pay City one hundred percent (100%) of the costs that City incurs in providing the additional services as requested by the District, with the understanding that City is generally required to pay SROs at least one and one-half (1.5) times their regular rate of pay for overtime.

4.3. Method of Billing. At the end of each quarter, City will invoice District for the SRO costs incurred during that quarter. District shall pay City’s invoice within thirty (30) days of receipt of the invoice. If City provides supplemental services as provided herein, City will invoice District for such supplemental services following the provision of such services and District shall pay such invoice within thirty (30) days of receipt of an invoice from City.

4.4. Extended Closure of Schools. Should there be an extended closure of District schools (longer than 30 days) due to an unforeseen event that diminishes the need of SRO’s on school campuses and allows City to redeploy SROs to other agency duties, City will assume 80% of the costs of SRO’s after the 30th consecutive day of such a closure while the District will continue to be responsible for 20% of the such costs. Equally shared costs of SRO’s between the District and the City would resume 105
5 SRO Agreement 2023-2024

once the District begins normal operations that includes the re-entry of students onto District campuses.

5.0. GRANT ADMINISTRATIVE REQUIREMENTS

City and District will be responsible for their own respective grant monies received, if any, in connection with the SRO Program, including all administrative duties and responsibilities. This includes receipt and disbursement of funds, financial reporting and grant management issues.

6.0. TERMINATION

District or City may terminate this Agreement without cause any time, by giving thirty (30) days’ written notice to the other party. In the event of termination, District shall compensate City for Services performed through the effective date of the termination. City shall continue to provide Services after notice to terminate and during the thirty (30) day notice period, unless District, in the notice, requests that City not perform Services.

7.0. INDEMNIFICATION

7 .1. District Obligations . District agrees to defend, indemnify and hold harmless City, its elected and appointed officials, officers, agents, employees, and volunteers from and against any and all losses, claims, actions, damages, expenses or liabilities, including reasonable attorneys’ fees, arising out of or in any way connected with the District’s negligent performance of this Agreement. District assumes workers’ compensation liability for injury or death of its officers, agents, employees and volunteers, and, except as provided herein, assumes no workers’ compensation responsibility for the elected and appointed officials, officers, and employees of the City.

7 .2. City Obligations . City agrees to defend, indemnify and hold harmless District, its officers, agents, employees and volunteers harmless from and against any and all losses, claims, actions, damages, expenses or liabilities, including reasonable attorneys’ fees, arising out of or in any way connected with City’s negligent performance of this Agreement. Except as provided herein, City assumes workers’ compensation liability for injury or death of its elected and appointed officials, officers, and employees, and assumes no workers’ compensation responsibility for the officers, agents, employees and volunteers of the District.

8.0. ASSIGNMENT

This Agreement may not be assigned or transferred by either party without the express written consent of the other party.

9.0. NOTICE / REPRESENTATIVES

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6 SRO Agreement 2023-2024

City and District have designated the following representatives to receive notices and act on their agency’s behalf in the administration of this Agreement. Notices shall be deemed given when personally delivered to the District or City representative or three (3) days after the date the notice is deposited in the United States mail, first -class postage prepaid, and addressed as set forth below.

CITY: Chief of Police
Costa Mesa Police Department
99 Fair Drive
Costa Mesa, CA 92626

DISTRICT: Superintendent of Schools
Newport-Mesa Unified School District
2985 Bear Street
Costa Mesa, CA 92626

10.0. NO THIRD-PARTY BENEFICIARIES

This Agreement is entered into for the sole benefit of City and District and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

11.0. INDEPENDENT CONTRACTOR

The parties understand and agree that in performing the Services under this Agreement, City, and any person employed by or contracted with City to furnish labor and/or materials under this Agreement, shall act as and be an independent contractor and not an agent or employee of the District.

12.0. ENTIRE AGREEMENT

This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

13.0. ATTORNEYS’ FEES

In the event that litigation is brought by any p arty in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing p arty all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

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7 SRO Agreement 2023-2024

14.0. GOVERNING LAW

This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

15.0. AMENDMENTS

Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

16.0. COUNTERPARTS

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

[Signatures appear on following page.]
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8 SRO Agreement 2023-2024

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by and through their respective authorized officers, as of the date first written above.

CITY OF COSTA MESA

Lori Ann Farrell Harrison
City Manager

ATTEST:

Brenda Green
City Clerk

NEWPORT-MESA UNIFIED SCHOOL DISTRICT

Sara Jocham, Ed.D.

Assistant Superintendent of Student Support Services

Date:

APPROVED AS TO FORM:

Kimberly Hall Barlow
City Attorney

Date:

APPROVED AS TO FORM:

General Counsel

109

EXHIBIT A

SCHOOL RESOURCE OFFICER SALARIES FOR 2023-2024

110
Amount per Officer
Salaries 127,777$
Special Pays
(POST/Uniform/Liason/Bilingual) 27,684
Medicare Tax 2,623
Health Insurance Benefit 25,428
Retirement Benefit 124,535
Insurance (Worker's
Comp/Liability/Unemployment) 15,295
323,342
x 3
Total Costs for Three Officers 970,027$
x 50%
NMUSD share at 50% 485,014$
City of Costa Mesa
School Resource Officer Program
Fiscal Year 2023-2024
Attachment 2
111

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1364 Meeting Date: 9/19/2023
TITLE:

ACCEPTANCE AND ALLOCATION OF THE 2023-24 OFFICE OF TRAFFIC SAFETY GRANT FOR

THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: JARED BARNES, SERGEANT
CONTACT INFORMATION: JARED BARNES, SERGEANT, (714) 754-5125 RECOMMENDATION:

Staff recommends the City Council:

2. Approve revenue and expense appropriations in the amount of $285,000, respectively, for the 2023- 24 OTS STEP Grant.

BACKGROUND:

The National Highway Transportation Safety Administration distributes federal funding to California through the Office of Traffic Safety (OTS). Grants are used to mitigate traffic safety program deficiencies, expand ongoing programs, and/or develop new programs. Grant funding cannot replace existing program expenditures, nor can traffic safety funds be used for program maintenance, research, rehabilitation, and/or construction. The Police Department has been awarded similar grants in the past, which have significantly assisted the objectives of the Traffic Safety Bureau and improved traffic safety for residents and visitors in Costa Mesa.

ANALYSIS:

Since 2005, the Office of Traffic Safety has awarded the Costa Mesa Police Department eighteen (18) traffic safety related grants. The funds associated with these grants were used to purchase specialized equipment and to fund the cost of personnel working targeted traffic operations.

The Office of Traffic Safety assembles collision data rankings based on city population numbers. The most recent year of compiled statistics used by OTS was for 2020. Costa Mesa was then ranked with 61 other cities with a population of 100,001-250,000.

Along with injury collisions, impaired driving enforcement has always been a top priority for the Police Department. From 1986-2014, the Department staffed a full-time impaired driving enforcement team

Page 1 of 4 ends

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File #: 23-1364 Meeting Date: 9/19/2023
Department. From 1986-2014, the Department staffed a full-time impaired driving enforcement team consisting of two (2) full-time officers. However, based upon Police Department contraction in previous years, the full-time DUI Team was discontinued in 2014. The DUI Team was reestablished in January 2021. The previous STEP Grant was used to supplement the DUI Team by funding officers to saturate the area looking for suspected DUI drivers. Without this grant, the Department’sability to address DUI drivers is limited.

Aside from the DUI enforcement team, the STEP Grant funds DUI checkpoints. These checkpoints are educational, highly visible, and provide a deterrent against impaired driving. The Department’s commitment to DUI enforcement is evident in the OTS data rankings. In the CHP Statewide Integrated Traffic Records System (SWITRS) report, Costa Mesa had the best ranking for DUI arrests in 2012 (847 arrests) and 2013 (717 arrests) out of 56 cities in the population group. During those years, the Department had a full-time DUI team.

As set forth in the OTS rankings, in 2013, the Costa Mesa Police Department made 717 DUI arrests for the year. With the absence of the DUI team, the Department made 380 DUI arrests in 2014, 356 DUI arrests in 2015, 421 DUI arrests in 2016, and 345 arrests in 2017. Based on the City’sdata, the Department made 397 DUI arrests in 2018, 461 DUI arrests in 2019, 308 DUI arrests in 2020, 1093 DUI arrests in 2021, and 941 DUI arrests in 2022.

With the 2014 addition of driving under the influence of drugs (DUID) provisions to the California Vehicle Code (CVC) (Sections 23152(f) and (g)), we are now able to accurately track the DUID problem in Costa Mesa. In 2014, 37 arrests were made for DUID or combinations of drugs/alcohol and that number nearly doubled in 2015 to 63. Subsequently, there were 75 DUID arrests in 2016, 107 DUID arrests in 2017, 106 DUID arrests in 2018, 65 DUID arrests in 2019, 127 DUID arrests in 2020, 135 DUID arrests in 2021, and 150 DUID arrests in 2022.

A portion of OTS grant funding supports public awareness campaigns targeting bicycle and pedestrian safety, as well as other educational programs. The Police Department has historically utilized this support to focus these efforts on educating school age children and young adults. In May of this year, the Police Department conducted a bicycle safety presentation at Tewinkle School for over five hundred students and the second grant funded bicycle safety presentation is scheduled for this month (September) at College Park School. These presentations include bicycle safety education related to rules of the road and helmet safety. Furthermore, in April, the Traffic Safety Bureau assisted at a bike safety assembly and rodeo at Victoria School for the entire student body. The Traffic Safety Bureau also provided support and outreach for the Walk N’Rollers bike safety event/rodeo at Estancia High School.

Additionally, we have leveraged social media to raise public awareness about E-bike safety, given the significant increase in E-bike usage within our community in recent years.

The Police Department submitted applications and received tentative approval for the 2023 OTS STEP Grant. The grant will allow the Department to implement the Selective Traffic Enforcement Program (STEP). This program will provide a comprehensive approach to reducing violations, which commonly lead to collisions, while maintaining a focus on impaired and suspended/unlicensed drivers. Grant funds will be used to staff sobriety/driver license checkpoints and to staff targeted enforcement operations. In addition, funds will be used to purchase operation related equipment and support additional law enforcement training related to DUI investigations and enforcement activities. The implementation of this training, along with the STEP enforcement operations, will help achieve the overall goal of reducing injury collisions, saving lives, and reducing liability.

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The Department’scurrent grant expires on September 30, 2023. The 2023-24 grant will enable the Police Department to build upon successes achieved to date, while providing new objectives for increasing traffic safety throughout the City. The funding will allow the Department additional resources to combat impaired driving and enforce traffic laws aimed at saving lives. Objectives of the OTS grant include DUI saturation patrols; traffic enforcement operations targeting red light, excessive speed; distracted driving violations; traffic enforcement at high collision intersections; and sobriety/driver license checkpoints.

Some specific project objectives from the Grant Agreement include:
· Conduct four (4) DUI/DL checkpoints.
· Conduct 20 DUI saturation patrols.
· Conduct 26 special traffic enforcement operations targeting red light, excessive speed and other violations at or near intersections with a disproportionate number of traffic collisions. · Conduct four (4) special enforcement operations targeting distracted driving violations. · Conduct two (2) bicycle and pedestrian safety enforcement operations. · Provide advanced officer training in DUI enforcement to eight (8) officers.

OTS grant funding is based on the federal fiscal year, which begins on October 1, 2023, and ends on September 30, 2024. The Grant Agreement allocates $285,000, which will be utilized over the federal fiscal year 12-month period. OTS will reimburse the City for approved grant expenditures throughout the grant period.

ALTERNATIVES:

The City Council may elect to not accept the grant; however, the Department would not be able to pursue the specific goals outlined in the report.

FISCAL REVIEW:

Upon acceptance of the 2023-24 OTS STEP Grant, revenue and expense appropriations in the amount of $285,000 respectively will be established for the grant. The grant period is from October 1, 2023, to September 30, 2024.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed the 2023-24 OTS STEP Grant Agreement, proposed resolution, and this report, and has approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council Goal:
· Strengthen Public Safety and Improve the Quality of Life

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File #: 23-1364 Meeting Date: 9/19/2023
CONCLUSION:

Staff recommends City Council to:

2. Approve revenue and expense appropriations in the amount of $285,000 respectively, for the 2023-24 OTS STEP Grant.

Page 4 of 4 ends

115

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1364 Meeting Date: 9/19/2023
TITLE:

ACCEPTANCE AND ALLOCATION OF THE 2023-24 OFFICE OF TRAFFIC SAFETY GRANT FOR

THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: JARED BARNES, SERGEANT
CONTACT INFORMATION: JARED BARNES, SERGEANT, (714) 754-5125 RECOMMENDATION:

Staff recommends the City Council:

2. Approve revenue and expense appropriations in the amount of $285,000, respectively, for the 2023- 24 OTS STEP Grant.

BACKGROUND:

ANALYSIS:

Page 1 of 4 ends

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File #: 23-1364 Meeting Date: 9/19/2023
Department. From 1986-2014, the Department staffed a full-time impaired driving enforcement team consisting of two (2) full-time officers. However, based upon Police Department contraction in previous years, the full-time DUI Team was discontinued in 2014. The DUI Team was reestablished in January 2021. The previous STEP Grant was used to supplement the DUI Team by funding officers to saturate the area looking for suspected DUI drivers. Without this grant, the Department’sability to address DUI drivers is limited.

Additionally, we have leveraged social media to raise public awareness about E-bike safety, given the significant increase in E-bike usage within our community in recent years.

Page 2 of 4 ends

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File #: 23-1364 Meeting Date: 9/19/2023
The Department’scurrent grant expires on September 30, 2023. The 2023-24 grant will enable the Police Department to build upon successes achieved to date, while providing new objectives for increasing traffic safety throughout the City. The funding will allow the Department additional resources to combat impaired driving and enforce traffic laws aimed at saving lives. Objectives of the OTS grant include DUI saturation patrols; traffic enforcement operations targeting red light, excessive speed; distracted driving violations; traffic enforcement at high collision intersections; and sobriety/driver license checkpoints.

ALTERNATIVES:

The City Council may elect to not accept the grant; however, the Department would not be able to pursue the specific goals outlined in the report.

FISCAL REVIEW:

LEGAL REVIEW:

The City Attorney’sOffice has reviewed the 2023-24 OTS STEP Grant Agreement, proposed resolution, and this report, and has approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council Goal:
· Strengthen Public Safety and Improve the Quality of Life

Page 3 of 4 ends

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File #: 23-1364 Meeting Date: 9/19/2023
CONCLUSION:

Staff recommends City Council to:

2. Approve revenue and expense appropriations in the amount of $285,000 respectively, for the 2023-24 OTS STEP Grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT

GRANT NUMBER
PT24052

1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)

2. NAME OF AGENCY 3. Grant Period
Costa Mesa From:

To:
10/01/2023
09/30/2024 4. AGENCY UNIT TO ADMINISTER GRANT
Costa Mesa Police Department

5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.

6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $285,000.00

7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
 Schedule A – Problem Statement, Goals and Objectives and Method of Procedure  Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)  Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)  Exhibit A – Certifications and Assurances
 Exhibit B* – OTS Grant Program Manual
 Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.

These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.

We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.

IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Jared Barnes
Traffic Sergeant
[email protected]
(714) 754-5125
99 Fair Drive
Costa Mesa, CA 92626
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Lori Ann Farrell Harrison
City Manager
[email protected]
(714) 754-5328
77 Fair Drive
Costa Mesa, CA 92626
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Carol Molina
Finance Director
[email protected]
(714) 754-5036
77 Fair Drive
Costa Mesa, CA 92626
NAME:

TITLE:

EMAIL:

PHONE:

ADDRESS:

Barbara Rooney
Director
[email protected]
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
ATTACHMENT 1
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED

EXPENDITURES

AGREEMENT
TOTAL $285,000.00

AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$285,000.00

PRIOR AMOUNT ENCUMBERED FOR THIS

AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $285,000.00

E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu

SAM #:

REGISTERED
ADDRESS:

CITY:

ZIP+4:

VLGSYJVFJ4M7

77 Fair Drive
Costa Mesa
92627-6520
ADDRESS: 2208 Kausen Drive, Suite 300

Elk Grove, CA 95758

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule A

GRANT NUMBER
PT24052

1. PROBLEM STATEMENT
The city of Costa Mesa is located just one mile from the Pacific Coast, in the heart of Orange County, California. The city encompasses 16 square miles. Since its incorporation in 1953, Costa Mesa has evolved from a semi-rural farming community of 15,000 to a city with robust local economy and a population of approximately 112,780. Costa Mesa offers 28 parks, two municipal golf courses, 20 public schools and three libraries. Orange Coast College, Coastline Community College and Vanguard University have their campuses in Costa Mesa. The Orange County Fair and Event Center is also within the city limits. The city is home to South Coast Plaza, one of the nation’s largest shopping centers, and the world-class Segerstrom Center for the Arts and South Coast Repertory theater. Costa Mesa is also the capitol of the action sports industry and the headquarters for companies such as Hurley International, Volcom, RVCA and Vans.

The last year of successfully obtaining zero fatalities was in 2012. Since 2015 (8 fatalities), we have had a slight decrease in yearly fatalities, until 2022 when we saw a large increase in fatalities with eight (8). The overall decrease can be attributed to OTS funding for additional enforcement. We had six fatalities during the calendar year of 2018, five in 2019, five in 2020, five in 2021, and eight in 2022. The majority of fatal traffic crashes involved motorcycles and pedestrians. During the course of our fatal traffic crash investigations, the Costa Mesa Police Department observed a variety contributing factors, including driving under the influence of both alcohol and/or drugs and right of way violations involving motorcyclists, bicycles and pedestrians. According to SWITRS (2020), Costa Mesa ranked 20th worst for total fatal and injury crashes out of 61 other cities in our population group.

Costa Mesa has always had a serious DUI problem due to numerous ABC establishments located within the city boundaries, a highly traveled freeway terminating in our city, and our city roadways being used for freeway access to two large beach cities, Newport Beach and Huntington Beach. Since 2019 when we had two DUI involved fatalities, we have seen a decline in DUI involved fatalities, with just one DUI involved fatality each of the last three years. There has been a significant increase in DUI arrests the last three years, attributed to OTS DUI saturation patrols and increased officer education through SFST's and ARIDE programs. There were 422 DUI arrests in 2020, 1093 DUI arrests in 2021, and 941 DUI arrests in 2022. Officers new to the Traffic Safety Bureau will attend SFST, ARIDE, and DRE training in the near future. According to SWITRS (2020), Costa Mesa ranked 13th worst for alcohol-involved crashes out of 61 other cities in our population group.

Nationally, there has been an increase in distracted driving involved traffic crashes, both non-injury, and injury. An OTS Statewide Intercept Opinion Survey revealed that 36.3 percent of Californians stated texting and talking on cellular telephones are the biggest safety concerns on California roadways. Although we are unable to quantify the number of traffic crashes in the City of Costa Mesa related to distracted driving, we believe it is responsible for a major portion of our unsafe speed, rear-end traffic crashes.

The problem of driving under the influence while drugged (DUID) continues to rise. Of all drivers killed in motor vehicle crashes, who were tested, 29 percent proved positive for legal and/or illegal drugs. This percentage has been increasing every year since 2006. With the 2014 addition of the DUID law subsections, CVC 23152(f) and CVC 23152(g), we are now able to accurately track the DUID problem in the City of Costa Mesa. There has been an increase of DUID arrests since 2019 when we had 93 arrests. This is due to the easy accessibility of drugs, namely marijuana and prescription drugs. Costa Mesa now has 15 marijuana dispensaries, with 45 more set to open in the near future. Because of the continued training classes offered to officers regarding DUID through OTS grant-funded training, the City of Costa Mesa continues to make a significant number of arrests for DUID or Driving under the influence of a combination of alcohol and drugs. There were 127 DUID arrests in 2020, 182 arrets in 2021, and 150 arrests in 2022.

In the city of Costa Mesa, the number of motorcyclist fatalities has remained consistent over the past five years 2018(1), 2019 (2), 2020 (0), 2021 (1), 2022 (1). According to SWITRS (2020), the City of Costa Mesa ranked 18th worst for total motorcycle injury crashes out of 61 other cities in our population group.

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Pedestrians and bicyclists are the most vulnerable to injury and death when involved in a motor vehicle traffic crash. High visibility enforcement is a direct contribution to the decline in both bicycle and pedestrian fatal and injury traffic crashes. The Costa Mesa Police Department has investigated numerous pedestrian and bicycle fatal and injury traffic crash over the past five years. Those fatal traffic crash investigations include: one pedestrian fatality in 2018, two pedestrian fatalities in 2019, two pedestrian and two bicyclist fatalities in 2020, one pedestrian fatality in 2021, and four pedestrian fatalities in 2022.

Street racing and sideshows continue to be a problem in Costa Mesa. Costa Mesa had one fatal traffic crash in 2019 when a car crashed during a street racing intersection takeover. There were 136 reported street racing incidents in Costa Mesa in 2020, 68 incidents in 2021, and 61 incidents in 2022. The reduction in incidents can be attributed to the Costa Mesa Police Department's participation in the Orange County Strategic Enforcement Against Racing and Reckless Driving (STEARRD) taskforce, since 2021.

Police Department budgets and staffing levels have reduced the number of officers on the street enforcing traffic laws. In the past, the Costa Mesa Police Department was adversely affected by a decrease in sworn personnel. The Traffic Safety Bureau staffing was severely impacted. As of 2023, we are currently at 131 sworn officers of the fully authorized staffing level of 141 sworn officers. Of the 131 sworn officers, four are on long-term, injured-on-duty leave, with uncertain return to work dates. We currently have nine dedicated Traffic Officers, one Special Events Officer, one Traffic Investigator, and two Traffic Sergeants. The Costa Mesa Police Department Traffic Safety Bureau has had a dedicated, two-officer DUI enforcement team since January 2021.

2. PERFORMANCE MEASURES
A. Goals:

1. Reduce the number of persons killed in traffic crashes.

2. Reduce the number of persons injured in traffic crashes.

3. Reduce the number of pedestrians killed in traffic crashes.

4. Reduce the number of pedestrians injured in traffic crashes.

5. Reduce the number of bicyclists killed in traffic crashes.

6. Reduce the number of bicyclists injured in traffic crashes.

7. Reduce the number of persons killed in alcohol-involved crashes.

8. Reduce the number of persons injured in alcohol-involved crashes.

9. Reduce the number of persons killed in drug-involved crashes.

10. Reduce the number of persons injured in drug-involved crashes.

11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.

12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.

13. Reduce the number of motorcyclists killed in traffic crashes.

14. Reduce the number of motorcyclists injured in traffic crashes.

15. Reduce hit & run fatal crashes.

16. Reduce hit & run injury crashes.

17. Reduce nighttime (2100 - 0259 hours) fatal crashes.

18. Reduce nighttime (2100 - 0259 hours) injury crashes.

B. Objectives: Target Number

1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:

National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
2 3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs should be distributed to patrol and traffic officers monthly. 10 123

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4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety Testing (SFST) (minimum 16 hours) POST-certified training. 12 5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE) 16 hour POST-certified training. 10 6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training. 2

7. Send law enforcement personnel to the DRE Recertification training. 4

8. Send law enforcement personnel to DRE Instructor training. 1

9. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARIDE-trained.
4 10. Conduct DUI Saturation Patrol operation(s). 20

11. Conduct Traffic Enforcement operation(s), including but not limited to, primary crash factor violations.
26 12. Conduct highly publicized Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones and texting.
4 13. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers. 2 14. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers. 2 15. Conduct Traffic Safety educational presentation(s) with an effort to reach community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
2 16. Participate in highly visible collaborative DUI Enforcement operations. 4

17. Participate in highly visible collaborative Traffic Enforcement operations. 2

18. Send law enforcement personnel to DUI Checkpoint Planning and Management training.
2 19. Conduct specialized enforcement operations focusing specifically on street racing and sideshow activities.
2 20. Identify straight time personnel and report on activities completed. Include any vacancies or staff changes that have occurred.
1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)  The department will develop operational plans to implement the “best practice” strategies outlined in the objectives section.
 All training needed to implement the program should be conducted in the first quarter.  All grant related purchases needed to implement the program should be made in the first quarter.  In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver’s name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly.  Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.

Media Requirements Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the 124

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OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.

B. Phase 2 – Program Operations (Throughout Grant Year)  The department will work to create media opportunities throughout the grant period to call attention to the innovative program strategies and outcomes.

Media Requirements

The following requirements are for all grant-related activities:
 Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
 Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.

However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
 If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
 Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
 Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.  Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
 Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
 Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication.  Use the following standard language in all press, media, and printed materials, space permitting:

Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. 125

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 Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo.  Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.

If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs.  Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
 Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.

C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)

1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)

2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
 Collect and report quarterly, appropriate data that supports the progress of goals and objectives.  Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
 Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
 Collect, analyze and report statistical data relating to the grant goals and objectives.

4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.

5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B

GRANT NUMBER
PT24052

FUND NUMBER CATALOG

NUMBER (CFDA)

FUND DESCRIPTION TOTAL AMOUNT
164AL-24 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$185,000.00
402PT-24 20.600 State and Community Highway
Safety
$100,000.00

COST CATEGORY FUND
NUMBER

UNIT COST OR
RATE

UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS

Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-24 $13,600.00 4 $54,400.00
DUI Saturation Patrols 164AL-24 $3,725.00 20 $74,500.00 Collaborative DUI Enforcement 164AL-24 $2,600.00 4 $10,400.00 Benefits for 164AL - OT @ 23.82% 164AL-24 $139,300.00 1 $33,181.00 Traffic Enforcement 402PT-24 $1,525.00 26 $39,650.00
Distracted Driving 402PT-24 $2,000.00 4 $8,000.00
Motorcycle Safety 402PT-24 $2,000.00 2 $4,000.00
Pedestrian and Bicycle Enforcement 402PT-24 $2,000.00 2 $4,000.00 Street Racing and Sideshow Enforcement
Operations
402PT-24 $2,000.00 2 $4,000.00
Collaborative Traffic Enforcement 402PT-24 $2,000.00 2 $4,000.00 Benefits for 402PT - OT @ 23.82% 402PT-24 $63,650.00 1 $15,161.00 Category Sub-Total $251,292.00
B. TRAVEL EXPENSES
In State Travel 402PT-24 $4,489.00 1 $4,489.00
$0.00
Category Sub-Total $4,489.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-24 $9,019.00 1 $9,019.00
Trailer Paint/Wrap 164AL-24 $3,500.00 1 $3,500.00
Lidar Device 402PT-24 $2,100.00 7 $14,700.00
Collaborative Meetings 402PT-24 $500.00 4 $2,000.00
Category Sub-Total $29,219.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
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GRANT TOTAL $285,000.00

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Schedule B-1

GRANT NUMBER
PT24052

BUDGET NARRATIVE

PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Benefits for 164AL - OT @ 23.82% - Benefits breakdown:

Medicare 1.45%
Unemployment .16%
Workers Comp 10.47%
Other Comp 11.74%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Street Racing and Sideshow Enforcement Operations - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.

Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Benefits for 402PT - OT @ 23.82% - Benefits breakdown:

Medicare 1.45%
Unemployment .16%
Workers Comp 10.47%
Other Comp 11.74%

TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and meetings is included. Anticipated travel may include the OTS Traffic Safety Law Enforcement Forum and the California Traffic Safety Summit. All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.

CONTRACTUAL SERVICES
-

EQUIPMENT
-

OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device/Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies.

Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed. Each item must have a unit cost of less than $5,000 (including tax and shipping). 129

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Trailer Paint/Wrap - Method of applying signage or paint to a trailer turning it into a mobile billboard. The design must include a traffic safety message and include the OTS logo. Draft graphics must be submitted to OTS for prior approval. OTS will not pay for paid media space under this line item.

Lidar Device - Light detection and ranging device used to measure the speed of motor vehicles. This device will be used for speed enforcement. Costs may include lidar devices, batteries, tax, and shipping.

Collaborative Meetings - Costs for law enforcement agencies to discuss traffic safety trends and plan collaborative operations. Costs may include food and beverages for attendees, additional costs may be included if approved by OTS. Adequate records including an agenda must be maintained.

INDIRECT COSTS
-

STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.

Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.

Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.

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State of California – Office of Traffic Safety

GRANT AGREEMENT
Exhibit A

GRANT NUMBER
PT24052

Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58)

The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:

GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:

 23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended;  Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58;  23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs;  2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not l imited to:

 Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
 49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964);  28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);  The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
 Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);  Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;  The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
 The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally- funded or not);
 Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;  Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low- Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
 Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
 Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and  Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).

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The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.

GENERAL ASSURANCES

In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:

“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”

The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with resp ect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.

SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:

1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.

2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Sta t. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.

4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.

5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.

6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.

7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.

8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.

9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.

10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance. 132

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By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub-recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a t imely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.

The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub -recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other partici pants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.

THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:

1. The dangers of drug abuse in the workplace;

2. The grantee's policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation, and employee assistance programs;

4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;

5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—

1. Abide by the terms of the statement;

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—

1. Taking appropriate personnel action against such an employee, up to and including termination;

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.

POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.

CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)

CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement; 133

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2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;

3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)

None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.

CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)

INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)

1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.

3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.

4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.

6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.

7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

8. A participant in a covered transaction may rely upon a certification of a prospective part icipant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or 134

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otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
(https://www.sam.gov/).

9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —

PRIMARY TIER COVERED TRANSACTIONS

1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.

2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.

INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION

1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred , or 135

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8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.

CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —

LOWER TIER COVERED TRANSACTIONS

1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.

2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

BUY AMERICA
(applies to subrecipients as well as States)

The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials wil l increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secr etary of Transportation.

CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)

GENERAL REQUIREMENTS

No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any suc h subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:

1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.

2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.

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DISCLOSURE REQUIREMENTS

No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:

1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.

2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.

3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the in terests of a regulated or affected organization.

PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.

POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.

POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving comp any- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.

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Attachment 2

Resolution No. 2023-xx Page 1 of 2

RESOLUTION NO. 2023-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA ,

CALIFORNIA, RATIFYING THE APPLICATION FOR A GRANT AWARD FROM THE

CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR THE SELECTIVE TRAFFIC

ENFORCEMENT PROGRAM AND AUTHORIZING THE CITY MANAGER OR HER

DESIGNEE TO EXECUTE ALL GRANT DOCUMENTS , AND ACCEPT AND

ADMINISTER THE GRANT

THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY FINDS, DETERMINES AND DECLARES AS FOLLOWS:

WHEREAS, the California Office of Traffic Safety (OTS) has establi shed the Selective Traffic Enforcement Program (STEP) grant with the objective of reducing the number of persons killed and injured in crashes involving alcohol and other primary collision factors; and
WHEREAS, OTS has allocated to the City of Costa Mesa $285,000 in grant funds for the period of October 1, 2023 through September 30, 2024; and WHEREAS, the City of Costa Mesa supports the Program goals and wishes to participate in the Program; and
WHEREAS, the City Council desires to authorize the City Manager or her designee to execute all grant documents and accept and administer the grant.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Section 1. The City Council hereby ratifies the application for a STEP grant from the California Office of Traffic Safety.

Section 2. The City Council hereby authorizes the City Manager or her designee is to execute all grant documents, including the grant agreement, accept and administer the grant, and take all steps necessary to implement this authorization and STEP requirements and objectives.

PASSED AND ADOPTED this 19th day of September, 2023.

_____________________________
John Stephens, Mayor
138
Attachment 2

Resolution No. 2023-xx Page 2 of 2

ATTEST: APPROVED AS TO FORM:

________________________ _____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 19th day of September, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 19th day of September, 2023.

________________________
Brenda Green, City Clerk

139

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1361 Meeting Date: 9/19/2023
TITLE:

INFORMATION TECHNOLOGY DEPARTMENT OVERVIEW AND SPECIAL PROJECTS UPDATE DEPARTMENT: INFORMATION TECHNOLOGY DEPARTMENT
PRESENTED BY: STEVE ELY, DIRECTOR, INFORMATION TECHNOLOGY

DEPARTMENT
CONTACT INFORMATION: STEVE ELY, DIRECTOR, INFORMATION TECHNOLOGY DEPARTMENT, (714) 754-4891
RECOMMENDATION:

BACKGROUND:

The Information Technology (IT) Department is responsible for network administration, software development and installation, cyber security, hardware and software maintenance for all City Departments. The Department has 22 full-time staff members composed of three management, two supervisory, fifteen professional, and two administrative clerical support. The Department has three divisions:
· Administration
· Computer Operations and Networking
· Systems and Programming
ANALYSIS:

The IT Department divisions ensure investments and strategic business technologies are customer- focused, sound, and deliver the highest possible value to the City and its constituents. The Department is dedicated to achieving its goals and objectives aligning with the following four City Council Goals and Priorities:

1. Recruit and Retain High Quality Staff

2. Achieve Long-Term Fiscal sustainability.

3. Strengthen public safety and keep community safe.

4. Maintain and enhance the City’s infrastructure, facilities, equipment and technology.

Hiring an additional seven highly qualified staff, which accomplished the objective in the Information

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File #: 23-1361 Meeting Date: 9/19/2023
Hiring an additional seven highly qualified staff, which accomplished the objective in the Information Technology Strategic Plan (ITSP), and combined with the Department’s existing employees, has allowed for staff to manage a variety of projects and services such as Cybersecurity, GIS Systems Analysis, and Workflow Automation, to support the aforementioned City Council Goals. Additionally, ITs operational and procurement processes are administered with the highest standards of integrity and transparency by engaging in a timely and efficient manner.

With a robust team and added support from the ITSP, the IT Department has been engaged in tasks to significantly improve the City’s Networks, Systems, and Applications to enhance overall operational efficiency and network security, especially for the Public Safety and Public facing departments.

The Department’soverall budget in FY 2023-24 is $8.8 million in General Fund plus an additional $9.6 million in restricted funds such as the Information Technology Replacement Fund (ITRF).

DEPARTMENT FUNCTIONS AND DAY-TO-DAY OPERATIONS
The Department consists of three divisions further described below:

IT Department Administration Division:

The Administration Division, consisting of six full-time staff members, provides overall coordination, direction, and oversight for all Department activities. Responsibilities include the development of the Department’soperational budget, financial analysis, personnel management, contract administration, leasing administration, and general office support.

IT Department Computer Operations and Networking Division:

The Computer Operations and Networking Division, consisting of seven full-time staff members, provides 24/7 operating and monitoring for computer systems for all City Departments. The Division also manages the infrastructure systems and maintains hardware, software, and cyber security systems in a network client-server environment. Some of the Division's accomplishments include:
• Created a remote network environment
• Implemented Forcepoint for Web content Security
• Implemented KnowBe4 for Web Security Training
• Conducted Telephone System assessment to convert to Voice over Internet Protocol (VoIP) • Upgraded Operating System to Windows 11 and deployed Office 2019 • Upgraded OneSolution CAD Client for the Police and Fire Departments • Installed network for Police body-worn cameras
• Completed mobile data computer upgrade for Police and Fire vehicles • M365 Pilot Group Project
• Fiber Optics Audit for City Hall Campus
• Replacement of WiFi equipment for City Hall and Police Department • Completed server implementation for new Land Management System (LMS) • Completed 3-year plan for desktop replacement
• Replaced SonicWall Firewalls for increased network security • Replacement of security cameras at DRC and City Hall

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• Installation of Verizon Extender at Police, Fire, and City Hall facilities IT Department Systems and Programming Division:

The Systems and Programming Division, consisting of nine full-time staff members, provides programming development, database administration, reporting application development and support, and systems training. Some of the Division’s accomplishments include upgrade of systems and applications, as follows:
• Upgrade to SQL Server 2019
• Laserfiche Enterprise document imaging system
• New design of City Intranet, resulting in more intuitive and user-friendly • Manual phone directory to a dynamic web application.
• Restructured WaitWhile Application to provide a more user-friendly appointment setting interface for the public
• Implementation of Land Management System (LMS)
• Provided Peoplesoft HR/Payroll support for implementation of MOUs, troubleshooting, tax updates, and Open Enrollment
• Created additional workflow forms in SeamlessDocs
• New Police Department Intranet
• Added new features in Homeless Web Application
• New GIS enterprise environment and created additional online map applications Information Technology Strategic Plan (ITSP):

In 2019, ThirdWave Corporation conducted studies within City Hall for all Departments, gathering data regarding current business processes and workflow. They provided assessments to establish a roadmap for improvements with solutions and initiatives. Needs, weaknesses, and any resources lacking in its systems were identified and addressed.

In 2020, a 5-year ITSP Initiatives and Roadmap was presented to City Council, highlighting the objectives, projects, and goals for improving systems supporting the business processes of City Departments. Thirty-eight (38) initiatives were introduced to enhance the organization and service delivery environment at the City of Costa Mesa over a five-year period, dividing and prioritizing the initiatives based on available resources and needs. Staff’spresentation will provide an update to the City Council and the public on the progress of these initiatives.

DEPARTMENT CHALLENGES AND OPPORTUNITIES
Challenges:

While the Information Technology team is a high-performing Department, it has several ongoing challenges.
· Department vacancies: IT Project Manager, Cybersecurity Analyst, Programmer Analyst II, and Office Specialist II
· Outdated regulations, business processes, and systems

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File #: 23-1361 Meeting Date: 9/19/2023
· Lack of space for workstations for the Department’s increased staff Opportunities:
· City Council support to hire additional staff outlined in the ITSP · Increase in IT budget to meet needs of technological growth and required Systems improvements for City Departments
· Council approved IT Department Remodel to add workstations ALTERNATIVES:

This agenda report and the corresponding presentation are informational only and therefore, there are no alternatives for this item.

FISCAL REVIEW:

There are no fiscal impacts for this Department overview. This information is being provided so that the City Council has a more in depth knowledge base regarding the IT Department and its role, mission and responsibilities heading into the next budget cycle.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report and approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the Public’s Safety and Improve the Quality of Life · Recruit and Retain High Quality Staff
· Advance Environmental Sustainability and Climate Resiliency CONCLUSION:

Staff presented a broad overview of the staffing, operations, responsibilities, services, and accomplishments of the Information Technology Department. Staff recommends that the City Council receive and file the report and presentation.

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143

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1361 Meeting Date: 9/19/2023
TITLE:

INFORMATION TECHNOLOGY DEPARTMENT OVERVIEW AND SPECIAL PROJECTS UPDATE DEPARTMENT: INFORMATION TECHNOLOGY DEPARTMENT
PRESENTED BY: STEVE ELY, DIRECTOR, INFORMATION TECHNOLOGY

DEPARTMENT
CONTACT INFORMATION: STEVE ELY, DIRECTOR, INFORMATION TECHNOLOGY DEPARTMENT, (714) 754-4891
RECOMMENDATION:

BACKGROUND:

1. Recruit and Retain High Quality Staff

2. Achieve Long-Term Fiscal sustainability.

3. Strengthen public safety and keep community safe.

4. Maintain and enhance the City’s infrastructure, facilities, equipment and technology.

Hiring an additional seven highly qualified staff, which accomplished the objective in the Information

Page 1 of 4 ends

144
File #: 23-1361 Meeting Date: 9/19/2023
Hiring an additional seven highly qualified staff, which accomplished the objective in the Information Technology Strategic Plan (ITSP), and combined with the Department’s existing employees, has allowed for staff to manage a variety of projects and services such as Cybersecurity, GIS Systems Analysis, and Workflow Automation, to support the aforementioned City Council Goals. Additionally, ITs operational and procurement processes are administered with the highest standards of integrity and transparency by engaging in a timely and efficient manner.

The Department’soverall budget in FY 2023-24 is $8.8 million in General Fund plus an additional $9.6 million in restricted funds such as the Information Technology Replacement Fund (ITRF).

DEPARTMENT FUNCTIONS AND DAY-TO-DAY OPERATIONS
The Department consists of three divisions further described below:

IT Department Administration Division:

IT Department Computer Operations and Networking Division:

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• Installation of Verizon Extender at Police, Fire, and City Hall facilities IT Department Systems and Programming Division:

DEPARTMENT CHALLENGES AND OPPORTUNITIES
Challenges:

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· Lack of space for workstations for the Department’s increased staff Opportunities:
· City Council support to hire additional staff outlined in the ITSP · Increase in IT budget to meet needs of technological growth and required Systems improvements for City Departments
· Council approved IT Department Remodel to add workstations ALTERNATIVES:

This agenda report and the corresponding presentation are informational only and therefore, there are no alternatives for this item.

FISCAL REVIEW:

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report and approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

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147

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1375 Meeting Date: 9/19/2023
TITLE:

COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR DESIGNATED

CLASSIFICATIONS REPRESENTED BY THE COSTA MESA CITY EMPLOYEES ASSOCIATION

AND THE COSTA MESA DIVISION MANAGERS ASSOCIATION AND CLASSIFICATIONS IN THE CONFIDENTIAL UNIT AND THE PART TIME SALARY RESOLUTION.

DEPARTMENT: CITY MANAGER’S OFFICE - HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER, (714) 754- 5169
RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association. (Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV)
BACKGROUND:

The Costa Mesa City Employees Association (CMCEA) MOU contains a provision for CMCEA to request up to five compensation inequity studies each year. This allows for at least five positions in this particular bargaining group to be analyzed by Human Resources to identify whether there is a discrepancy in that position’s compensation relative to the prevailing market.

The Human Resources Division also makes recommendations to the City Manager regarding positions that may require compensation adjustments based on input from City departments and labor associations along with recruitment and retention trends. Hard-to-fill positions include positions that are currently vacant, positions that are not currently vacant but are traditionally hard to fill, and positions which are currently filled but are expected to be difficult to fill in the future or retain for long term due to their relative position in the marketplace as being well under market compensation.

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term due to their relative position in the marketplace as being well under market compensation.

Further, certain positions would adversely impact City operations if the position were to become vacant, and would be difficult to fill at the current salary levels.

ANALYSIS:

CMCEA
For 2023, CMCEA requested compensation inequity studies for the following five classifications:
· Construction Inspector
· Code Enforcement Officer
· Fairview Park Administrator
· Maintenance Worker
· Police Records Technician
As done previously, the market analysis includes an analysis of the average total compensation of comparable classifications in the five cities that border the City of Costa Mesa. These cities include the Cities of Fountain Valley, Huntington Beach, Irvine, Santa Ana and Newport Beach. The total compensation for each classification includes: the classifications’ base salary, PERS retirement benefit formulas, employee retirement contributions, and City contribution(s) to medical and dental plans or cafeteria plans. This framework is similar to the framework that has been used for market compensation studies in the past.

The market analysis revealed that the CMCEA identified positions are 8.5% - 12.63% below market.

The salary ranges for the designated positions are recommended for adjustments to align them closer to the market. Adjustments are also recommended for the other positions in the series for the identified CMCEA classifications to maintain internal alignment or to address compaction issues with supervisory classifications.

CMCEA also requested a classification study for the Code Enforcement Officer position to create an entry level Code Enforcement Officer position which would be distinguished from the more experienced Code Enforcement Officers. The Human Resources Division is recommending that both an entry level Code Enforcement Officer I position and an experienced Code Enforcement Officer II position be created. This would create a similar structure to the Economic and Development Services Department’sBuilding Inspection series. A summary of the market analysis and proposed updates is in Attachment V. In addition, the compensation for one position in the Costa Mesa Division Manager’sAssociation (CMDMA) is also recommended for adjustment, the Community Improvement Manager, who oversees the Code Enforcement Officer series of positions, in order to maintain internal alignment among all positions and avoid compaction.

Part-Time Positions
The Police Department has requested a compensation update and title change to the part-time Police Aide classification. The current Police Aide classification is paid at the current State minimum wage of $15.50 per hour. Police Aides perform a variety of technical and field assignments and activities in support of the Police Department including enforcing parking ordinances and issuing parking citations, taking reports, assisting with traffic control, assisting with community programs and transporting and maintaining equipment in police vehicles. The position is currently 24.60% below the

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transporting and maintaining equipment in police vehicles. The position is currently 24.60% below the market. The Department has also requested a title change from “Police Aide” to “Police Cadet” to better align with the industry and a title change from “AnimalServices Supervisor”to “AnimalControl Supervisor” to better align with the industry and the municipal code.

Citywide Analyst Series Classifications
The Human Resources Division is also recommending adjustments to the Management Analyst and other specialized Analyst classifications. The Senior Management Analyst classification is currently

15.95% below the prevailing market. It has been difficult to attract and retain high quality and experienced applicants to fill vacancies in many of the Analyst classifications throughout multiple departments. In some cases, Analyst positions have been vacant for over a year, greatly impacting workloads and operational needs.

Adjustments are also recommended for the other positions in the series for the Analyst classifications, such as the most entry level classification, Management Aide, to maintain internal alignment or to address compaction issues with supervisory classifications. A summary of the market analysis and proposed updates is attached (Attachment VI).

ALTERNATIVES:

Do not approve the recommendation action(s) and direct staff accordingly.

FISCAL REVIEW:

The Fiscal Impact Analysis includes the fully burdened impact of the salary adjustments. The current Fiscal Year 2023-24 pro-rated increase is estimated at $767,048 for the full-time classifications, and will take effect during the payroll cycle inclusive of September 24, 2023. The part-time adjustments will impact FY 2023-24 by $38,348.

The total estimated annual fiscal impact of these adjustments in future budgets is $949,678 for the full-time positions, and $47,478 for part-time positions.

Staff is requesting budget appropriations in the respective departments for these adjustments.

General Fund revenues are tracking higher than pre-pandemic levels, and can cover the financial impact this fiscal year. Funding for future fiscal years will be included as part of that respective year’s budget process.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this report and the attached resolutions and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Recruit and Retain High Quality Staff

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CONCLUSION:

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association. (Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV)

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1375 Meeting Date: 9/19/2023
TITLE:

COMPENSATION PLAN AND SALARY SCHEDULE REVISIONS FOR DESIGNATED

CLASSIFICATIONS REPRESENTED BY THE COSTA MESA CITY EMPLOYEES ASSOCIATION

AND THE COSTA MESA DIVISION MANAGERS ASSOCIATION AND CLASSIFICATIONS IN THE CONFIDENTIAL UNIT AND THE PART TIME SALARY RESOLUTION.

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association. (Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV)
BACKGROUND:

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term due to their relative position in the marketplace as being well under market compensation.

Further, certain positions would adversely impact City operations if the position were to become vacant, and would be difficult to fill at the current salary levels.

ANALYSIS:

The market analysis revealed that the CMCEA identified positions are 8.5% - 12.63% below market.

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transporting and maintaining equipment in police vehicles. The position is currently 24.60% below the market. The Department has also requested a title change from “Police Aide” to “Police Cadet” to better align with the industry and a title change from “AnimalServices Supervisor”to “AnimalControl Supervisor” to better align with the industry and the municipal code.

ALTERNATIVES:

Do not approve the recommendation action(s) and direct staff accordingly.

FISCAL REVIEW:

The total estimated annual fiscal impact of these adjustments in future budgets is $949,678 for the full-time positions, and $47,478 for part-time positions.

Staff is requesting budget appropriations in the respective departments for these adjustments.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this report and the attached resolutions and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Recruit and Retain High Quality Staff

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CONCLUSION:

Staff recommends the City Council:

1. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa City Employees Association. (Attachment I)

2. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in the Confidential Unit. (Attachment II)

3. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications represented by the Costa Mesa Division Managers Association. (Attachment III)

4. Adopt Resolution Number 2023-XX revising the pay ranges for designated classifications in Part Time Salary Resolution. (Attachment IV)

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Attachment 1
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 2022-70 AND 2022-71 TO REVISE

THE PAY RANGES FOR VARI OUS CLASSIFICATIONS OF EMPLOYEES REPRESENTED BY THE COSTA MESA CITY EMPLOYEES ASSOCIATION.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 2022, the City Council adopted Resolutions No. 2022-69, 202 2-70, and 2022-71 r evising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and WHEREAS, on March 21, 2023, the City Council adopted Resolution 2023 -15 amending Resolutions No. 2022-69, 2022-70, and 2022-71 approving updates to various classifications; and
WHEREAS, on June 6, 2023, the City Council adopted Resolution 2023 -27 to establish the new job classifications of Animal Services Supervisor and Cyber Securit y Analyst and to establish the pay ranges for the new classifications; and WHEREAS, on June 20, 2023, the City Council adopted Resolution 2023 -37 approving updates to various classifications; and
WHEREAS, the City Council desires to amend Resolutions 2022-70 and 2022-71 to establish the new job classification of Code Enforcement Officer I and to establish the pay ranges for the new classification; and
WHEREAS, the City Council further desires to rename the existing “Code Enforcement Officer” as the “Code Enforcement Officer II” classification; and WHEREAS, the City Council further desires to rename the existing “Animal Services Supervisor” as the “Animal Control Supervisor” classification; and WHEREAS, the City Council further desires to amend Resolutions 2022-70 and 2022-71 to revise the pay ranges for the classifications specified herein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The existing “Code Enforcement Officer” classification is hereby renamed as the “Code Enforcement Officer II” classification.

SECTION 2. The existing “Animal Services Supervisor” classification is hereby renamed as the “Animal Control Supervisor” classification.

SECTION 3. The following pay ranges and monthly rates of pay for the identified 156

job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes September 24, 2023 . The monthly rate of pay may al so be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0126 Chief of Code Enforcement CMC 664 $7,514 $7,890 $8,284 $8,698 $9,133 $9,590 $10,069 Monthly $90,168 $94,680 $99,408 $104,376 $109,596 $115,080 $120,828 Annual $43.35 $45.52 $47.79 $50.18 $52.69 $55.33 $58.09 Hourly

0125 Code Enforcement Officer CMC 449 $5,522 $5,798 $6,088 $6,392 $6,712 $7,048 $7,400 Monthly $66,264 $69,576 $73,056 $76,704 $80,544 $84,576 $88,800 Annual $31.86 $33.45 $35.12 $36.88 $38.72 $40.66 $42.69 Hourly

0120 Code Enforcement Officer II CMC 626 $6,219 $6,530 $6,857 $7,200 $7,560 $7,938 $8,335 Monthly $74,628 $78,360 $82,284 $86,400 $90,720 $95,256 $100,020 Annual $35.88 $37.67 $39.56 $41.54 $43.62 $45.80 $48.09 Hourly

0121 Construction Inspector CMC 867 $6,750 $7,087 $7,441 $7,813 $8,204 $8,614 $9,045 Monthly $81,000 $85,044 $89,292 $93,756 $98,448 $103,368 $108,540 Annual $38.94 $40.89 $42.93 $45.08 $47.33 $49.70 $52.18 Hourly

0099 Crime Analyst CMC 859 $6,574 $6,903 $7,248 $7,610 $7,990 $8,389 $8,808 Monthly $78,888 $82,836 $86,976 $91,320 $95,880 $100,668 $105,696 Annual $37.93 $39.83 $41.82 $43.90 $46.10 $48.40 $50.82 Hourly

0304 Fairview Park Administrator CMC 887 $8,862 $9,305 $9,770 $10,258 $10,771 $11,310 $11,876 Monthly $106,344 $111,660 $117,240 $123,096 $129,252 $135,720 $142,512 Annual $51.13 $53.68 $56.37 $59.18 $62.14 $65.25 $68.52 Hourly

0057 Financial Analyst CMC 899 $8,298 $8,713 $9,149 $9,606 $10,086 $10,590 $11,120 Monthly $99,576 $104,556 $109,788 $115,272 $121,032 $127,080 $133,440 Annual $47.87 $50.27 $52.78 $55.42 $58.19 $61.10 $64.15 Hourly

0405 Lead Maintenance Worker CMC 864 $6,200 $6,510 $6,836 $7,178 $7,537 $7,914 $8,310 Monthly $74,400 $78,120 $82,032 $86,136 $90,444 $94,968 $99,720 Annual $35.77 $37.56 $39.44 $41.41 $43.48 $45.66 $47.94 Hourly

157

0402 Maintenance Assistant CMC 550 $4,244 $4,456 $4,679 $4,913 $5,159 $5,417 $5,688 Monthly $50,928 $53,472 $56,148 $58,956 $61,908 $65,004 $68,256 Annual $24.48 $25.71 $26.99 $28.34 $29.76 $31.25 $32.82 Hourly

0403 Maintenance Worker CMC 846 $4,690 $4,925 $5,171 $5,430 $5,701 $5,986 $6,285 Monthly $56,280 $59,100 $62,052 $65,160 $68,412 $71,832 $75,420 Annual $27.06 $28.41 $29.83 $31.33 $32.89 $34.53 $36.26 Hourly

0243 Management Aide CMC 892 $6,205 $6,515 $6,841 $7,183 $7,542 $7,919 $8,315 Monthly $74,460 $78,180 $82,092 $86,196 $90,504 $95,028 $99,780 Annual $35.80 $37.59 $39.47 $41.44 $43.51 $45.69 $47.97 Hourly

0074 Management Analyst CMC 872 $7,134 $7,491 $7,866 $8,259 $8,672 $9,106 $9,561 Monthly $85,608 $89,892 $94,392 $99,108 $104,064 $109,272 $114,732 Annual $41.16 $43.22 $45.38 $47.65 $50.03 $52.53 $55.16 Hourly

0012 Police Records Shift CMC 594 $5,660 $5,943 $6,240 $6,552 $6,880 $7,224 $7,585 Monthly Supervisor $67,920 $71,316 $74,880 $78,624 $82,560 $86,688 $91,020 Annual $32.65 $34.29 $36.00 $37.80 $39.69 $41.68 $43.76 Hourly

0010 Police Records Technician CMC 546 $4,455 $4,678 $4,912 $5,158 $5,416 $5,687 $5,971 Monthly $53,460 $56,136 $58,944 $61,896 $64,992 $68,244 $71,652 Annual $25.70 $26.99 $28.34 $29.76 $31.25 $32.81 $34.45 Hourly

0119 Senior Code Enforcement CMC 896 $6,684 $7,018 $7,369 $7,737 $8,124 $8,530 $8,956 Monthly Officer $80,208 $84,216 $88,428 $92,844 $97,488 $102,360 $107,472 Annual $38.56 $40.49 $42.51 $44.64 $46.87 $49.21 $51.67 Hourly

0432 Senior Lead Maintenance CMC 871 $6,753 $7,091 $7,446 $7,818 $8,209 $8,619 $9,050 Monthly Worker $81,036 $85,092 $89,352 $93,816 $98,508 $103,428 $108,600 Annual $38.96 $40.91 $42.96 $45.10 $47.36 $49.73 $52.21 Hourly

0404 Senior Maintenance Worker CMC 587 $5,105 $5,360 $5,628 $5,909 $6,204 $6,514 $6,840 Monthly $61,260 $64,320 $67,536 $70,908 $74,448 $78,168 $82,080 Annual $29.45 $30.92 $32.47 $34.09 $35.79 $37.58 $39.46 Hourly

0244 Senior Management CMC 895 $7,975 $8,374 $8,793 $9,233 $9,695 $10,180 $10,689 Monthly Analyst $95,700 $100,488 $105,516 $110,796 $116,340 $122,160 $128,268 Annual $46.01 $48.31 $50.73 $53.27 $55.93 $58.73 $61.67 Hourly

0011 Senior Police Records CMC 561 $4,799 $5,039 $5,291 $5,556 $5,834 $6,126 $6,432 Monthly Technician $57,588 $60,468 $63,492 $66,672 $70,008 $73,512 $77,184 Annual $27.69 $29.07 $30.53 $32.05 $33.66 $35.34 $37.11 Hourly

158

SECTION 4. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes July 1, 2024. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0126 Chief of Code Enforcement CMC 664 $7,739 $8,126 $8,532 $8,959 $9,407 $9,877 $10,371 Monthly $92,868 $97,512 $102,384 $107,508 $112,884 $118,524 $124,452 Annual $44.65 $46.88 $49.22 $51.69 $54.27 $56.98 $59.83 Hourly

0125 Code Enforcement Officer CMC 449 $5,687 $5,971 $6,270 $6,584 $6,913 $7,259 $7,622 Monthly $68,244 $71,652 $75,240 $79,008 $82,956 $87,108 $91,464 Annual $32.81 $34.45 $36.17 $37.98 $39.88 $41.88 $43.97 Hourly

0120 Code Enforcement Officer II CMC 626 $6,407 $6,727 $7,063 $7,416 $7,787 $8,176 $8,585 Monthly $76,884 $80,724 $84,756 $88,992 $93,444 $98,112 $103,020 Annual $36.96 $38.81 $40.75 $42.78 $44.93 $47.17 $49.53 Hourly

0121 Construction Inspector CMC 867 $6,952 $7,300 $7,665 $8,048 $8,450 $8,872 $9,316 Monthly $83,424 $87,600 $91,980 $96,576 $101,400 $106,464 $111,792 Annual $40.11 $42.12 $44.22 $46.43 $48.75 $51.18 $53.75 Hourly

0099 Crime Analyst CMC 859 $6,770 $7,109 $7,464 $7,837 $8,229 $8,640 $9,072 Monthly $81,240 $85,308 $89,568 $94,044 $98,748 $103,680 $108,864 Annual $39.06 $41.01 $43.06 $45.21 $47.48 $49.85 $52.34 Hourly

0304 Fairview Park CMC 887 $9,129 $9,585 $10,064 $10,567 $11,095 $11,650 $12,232 Monthly Administrator $109,548 $115,020 $120,768 $126,804 $133,140 $139,800 $146,784 Annual $52.67 $55.30 $58.06 $60.96 $64.01 $67.21 $70.57 Hourly

0057 Financial Analyst CMC 899 $8,548 $8,975 $9,424 $9,895 $10,390 $10,909 $11,454 Monthly $102,576 $107,700 $113,088 $118,740 $124,680 $130,908 $137,448 Annual $49.32 $51.78 $54.37 $57.09 $59.94 $62.94 $66.08 Hourly

0405 Lead Maintenance Worker CMC 864 $6,387 $6,706 $7,041 $7,393 $7,763 $8,151 $8,559 Monthly $76,644 $80,472 $84,492 $88,716 $93,156 $97,812 $102,708 Annual $36.85 $38.69 $40.62 $42.65 $44.79 $47.03 $49.38 Hourly

159

0402 Maintenance Assistant CMC 550 $4,371 $4,590 $4,820 $5,061 $5,314 $5,580 $5,859 Monthly $52,452 $55,080 $57,840 $60,732 $63,768 $66,960 $70,308 Annual $25.22 $26.48 $27.81 $29.20 $30.66 $32.19 $33.80 Hourly

0403 Maintenance Worker CMC 846 $4,830 $5,072 $5,326 $5,592 $5,872 $6,166 $6,474 Monthly $57,960 $60,864 $63,912 $67,104 $70,464 $73,992 $77,688 Annual $27.87 $29.26 $30.73 $32.26 $33.88 $35.57 $37.35 Hourly

0243 Management Aide CMC 892 $6,390 $6,710 $7,046 $7,398 $7,768 $8,156 $8,564 Monthly $76,680 $80,520 $84,552 $88,776 $93,216 $97,872 $102,768 Annual $36.87 $38.71 $40.65 $42.68 $44.82 $47.05 $49.41 Hourly

0074 Management Analyst CMC 872 $7,349 $7,716 $8,102 $8,507 $8,932 $9,379 $9,848 Monthly $88,188 $92,592 $97,224 $102,084 $107,184 $112,548 $118,176 Annual $42.40 $44.52 $46.74 $49.08 $51.53 $54.11 $56.82 Hourly

0012 Police Records Shift CMC 594 $5,831 $6,123 $6,429 $6,750 $7,087 $7,441 $7,813 Monthly Supervisor $69,972 $73,476 $77,148 $81,000 $85,044 $89,292 $93,756 Annual $33.64 $35.33 $37.09 $38.94 $40.89 $42.93 $45.08 Hourly

0010 Police Records Technician CMC 546 $4,589 $4,818 $5,059 $5,312 $5,578 $5,857 $6,150 Monthly $55,068 $57,816 $60,708 $63,744 $66,936 $70,284 $73,800 Annual $26.48 $27.80 $29.19 $30.65 $32.18 $33.79 $35.48 Hourly

0119 Senior Code Enforcement CMC 896 $6,885 $7,229 $7,590 $7,970 $8,368 $8,786 $9,225 Monthly Officer $82,620 $86,748 $91,080 $95,640 $100,416 $105,432 $110,700 Annual $39.72 $41.71 $43.79 $45.98 $48.28 $50.69 $53.22 Hourly

0432 Senior Lead Maintenance CMC 871 $6,956 $7,304 $7,669 $8,052 $8,455 $8,878 $9,322 Monthly Worker $83,472 $87,648 $92,028 $96,624 $101,460 $106,536 $111,864 Annual $40.13 $42.14 $44.24 $46.45 $48.78 $51.22 $53.78 Hourly

0404 Senior Maintenance CMC 587 $5,257 $5,520 $5,796 $6,086 $6,390 $6,710 $7,045 Monthly Worker $63,084 $66,240 $69,552 $73,032 $76,680 $80,520 $84,540 Annual $30.33 $31.85 $33.44 $35.11 $36.87 $38.71 $40.64 Hourly

0244 Senior Management CMC 895 $8,216 $8,627 $9,058 $9,511 $9,987 $10,486 $11,010 Monthly Analyst $98,592 $103,524 $108,696 $114,132 $119,844 $125,832 $132,120 Annual $47.40 $49.77 $52.26 $54.87 $57.62 $60.50 $63.52 Hourly

160

0011 Senior Police Records CMC 561 $4,944 $5,191 $5,451 $5,724 $6,010 $6,310 $6,625 Monthly Technician $59,328 $62,292 $65,412 $68,688 $72,120 $75,720 $79,500 Annual $28.52 $29.95 $31.45 $33.02 $34.67 $36.40 $38.22 Hourly

SECTION 5. Except as modified by this Resolution, Resolutions No. 2022-69, 2022-70, 2022-71, 2023-15, 2023-27 and 2023-37 shall remain in full force and effect.

PASSED AND ADOPTED this 19th day of September, 2023.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2023-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 19th day of September, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 20th t day of September, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)
161
Attachment 2
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 2022-73 AND 2022-74 TO REVISE

THE PAY RANGES FOR VARI OUS CLASSIFICATIONS OF EMPLOYEES IN THE CONFIDENTIAL UNIT.

THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 2022, the City Council adopted Resolutions No. 2022-72, 2022-73 , and 2022-74 r evising the pay ranges for job classifications in the Confidential Unit; and
WHEREAS, the City Council desires to amend Resolutions 2022-73 and 2022-74 to revise the pay ranges for the classifications specified herein.

NOW, THEREFORE, BE IT RE SOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Confidential Unit Salary Schedule effective the pay period that includes September 24, 2023 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0063 Budget Analyst CON 679 $8,298 $8,713 $9,149 $9,606 $10,086 $10,590 $11,120 Monthly $99,576 $104,556 $109,788 $115,272 $121,032 $127,080 $133,440 Annual $47.87 $50.27 $52.78 $55.42 $58.19 $61.10 $64.15 Hourly 0087 Human Resources CON 697 $9,541 $10,018 $10,519 $11,045 $11,597 $12,177 $12,786 Monthly Administrator $114,492 $120,216 $126,228 $132,540 $139,164 $146,124 $153,432 Annual $55.04 $57.80 $60.69 $63.72 $66.91 $70.25 $73.77 Hourly 0079 Human Resources Analyst CON 659 $7,386 $7,755 $8,143 $8,550 $8,978 $9,427 $9,898 Monthly $88,632 $93,060 $97,716 $102,600 $107,736 $113,124 $118,776 Annual $42.61 $44.74 $46.98 $49.33 $51.80 $54.39 $57.10 Hourly 0072 Human Resources CON 627 $6,479 $6,803 $7,143 $7,500 $7,875 $8,269 $8,682 Monthly Technician $77,748 $81,636 $85,716 $90,000 $94,500 $99,228 $104,184 Annual $37.38 $39.25 $41.21 $43.27 $45.43 $47.71 $50.09 Hourly

0245 Management Aide CON 892 $6,297 $6,612 $6,943 $7,290 $7,654 $8,037 $8,439 Monthly (Confidential) $75,564 $79,344 $83,316 $87,480 $91,848 $96,444 $101,268 Annual $36.33 $38.15 $40.06 $42.06 $44.16 $46.37 $48.69 Hourly

0084 Management Analyst CON 872 $7,243 $7,605 $7,985 $8,384 $8,803 $9,243 $9,705 Monthly (Confidential) $86,916 $91,260 $95,820 $100,608 $105,636 $110,916 $116,460 Annual $41.79 $43.88 $46.07 $48.37 $50.79 $53.33 $55.99 Hourly 0078 Principal Human CON 669 $8,298 $8,713 $9,149 $9,606 $10,086 $10,590 $11,120 Monthly Resources Analyst $99,576 $104,556 $109,788 $115,272 $121,032 $127,080 $133,440 Annual $47.87 $50.27 $52.78 $55.42 $58.19 $61.10 $64.15 Hourly

162

0054 Senior Budget Analyst CON 680 $9,129 $9,585 $10,064 $10,567 $11,095 $11,650 $12,233 Monthly (Confidential) $109,548 $115,020 $120,768 $126,804 $133,140 $139,800 $146,796 Annual $52.67 $55.30 $58.06 $60.96 $64.01 $67.21 $70.58 Hourly 0246 Senior Management CON 895 $8,096 $8,501 $8,926 $9,372 $9,841 $10,333 $10,850 Monthly Analyst (Confidential) $97,152 $102,012 $107,112 $112,464 $118,092 $123,996 $130,200 Annual $46.71 $49.04 $51.50 $54.07 $56.78 $59.61 $62.60 Hourly

SECTION 2. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Confidential Unit Salary Schedule effective the pay period that includes July 1, 2024. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0063 Budget Analyst CON 679 $8,548 $8,975 $9,424 $9,895 $10,390 $10,909 $11,454 Monthly $102,576 $107,700 $113,088 $118,740 $124,680 $130,908 $137,448 Annual $49.32 $51.78 $54.37 $57.09 $59.94 $62.94 $66.08 Hourly

0087 Human Resources CON 697 $9,828 $10,319 $10,835 $11,377 $11,946 $12,543 $13,170 Monthly Administrator $117,936 $123,828 $130,020 $136,524 $143,352 $150,516 $158,040 Annual $56.70 $59.53 $62.51 $65.64 $68.92 $72.36 $75.98 Hourly

0079 Human Resources Analyst CON 659 $7,610 $7,990 $8,389 $8,808 $9,248 $9,710 $10,195 Monthly $91,320 $95,880 $100,668 $105,696 $110,976 $116,520 $122,340 Annual $43.90 $46.10 $48.40 $50.82 $53.35 $56.02 $58.82 Hourly

0072 Human Resources CON 627 $6,672 $7,006 $7,356 $7,724 $8,110 $8,516 $8,942 Monthly Technician $80,064 $84,072 $88,272 $92,688 $97,320 $102,192 $107,304 Annual $38.49 $40.42 $42.44 $44.56 $46.79 $49.13 $51.59 Hourly

0245 Management Aide CON 892 $6,486 $6,810 $7,151 $7,509 $7,884 $8,278 $8,692 Monthly (Confidential) $77,832 $81,720 $85,812 $90,108 $94,608 $99,336 $104,304 Annual $37.42 $39.29 $41.26 $43.32 $45.48 $47.76 $50.15 Hourly

0084 Management Analyst CON 872 $7,459 $7,832 $8,224 $8,635 $9,067 $9,520 $9,996 Monthly (Confidential) $89,508 $93,984 $98,688 $103,620 $108,804 $114,240 $119,952 Annual $43.03 $45.18 $47.45 $49.82 $52.31 $54.92 $57.67 Hourly

0078 Principal Human CON 669 $8,548 $8,975 $9,424 $9,895 $10,390 $10,909 $11,454 Monthly Resources Analyst $102,576 $107,700 $113,088 $118,740 $124,680 $130,908 $137,448 Annual $49.32 $51.78 $54.37 $57.09 $59.94 $62.94 $66.08 Hourly

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0054 Senior Budget Analyst CON 680 $9,403 $9,873 $10,367 $10,885 $11,429 $12,000 $12,600 Monthly (Confidential) $112,836 $118,476 $124,404 $130,620 $137,148 $144,000 $151,200 Annual $54.25 $56.96 $59.81 $62.80 $65.94 $69.23 $72.69 Hourly

0246 Senior Management CON 895 $8,339 $8,756 $9,194 $9,654 $10,137 $10,644 $11,176 Monthly Analyst (Confidential) $100,068 $105,072 $110,328 $115,848 $121,644 $127,728 $134,112 Annual $48.11 $50.52 $53.04 $55.70 $58.48 $61.41 $64.48 Hourly

SECTION 3. Except as modified by this Resolution, Resolutions No. 2022-72, 2022-73, and 2022-74 shall remain in full force and effect.

PASSED AND ADOPTED this 19th day of September, 2023.

______________________________
John Stephens, Mayor

164

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 202 3-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 19th day of September, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 20
th day of September, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)
165
Attachment 3
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTION NO. 2023- 10 ESTABLISHING NEW

CLASSIFICATIONS AND REVISING THE PAY RANGES FOR THE COMMUNITY

IMPROVEMENT MANAGER CLASSIFICATION REPRESENTED BY THE COST A MESA DIVISION MANAGERS ASSOCIATION.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 2023-10 revising the pay ranges for job classifications represented by the Costa Mesa City Division Managers Association; and
WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 2023-14 establishing the new classifications of and salary ranges for Deputy Director of Public Works and Planning and Sustainable Development Manager; and WHEREAS, on June 20, 2023, the City Council adopted Resolution No. 2023- 38 revising the pay ranges for Maintenance Services Manager; and WHEREAS, the City Council desires to revise the pay ranges for Community Improvement Manager; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes September 24, 2023 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0161 Community Improvement Manager 895 $9,429 $9,900 $10,395 $10,915 $11,461 $12,034 $12,636 Monthly $113,148 $118,800 $124,740 $130,980 $137,532 $144,408 $151,632 Annual $54.40 $57.12 $59.97 $62.97 $66.12 $69.43 $72.90 Hourly

166

SECTION 3. Except as modified by this Resolution, Resolutions No. 2023-10, 2023-14 and 2023-38 shall remain in full force and effect.

PASSED AND ADOPTED this 19th day of September, 2023.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 202 3-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 19
th day of September, 2023, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 20
th day of September, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)

167
ATTACHMENT 4
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 19-33 TO REVISE THE PAY RANGES FOR DESIGNATED PART TIME CLASSIFICATIONS.

THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on June 18, 2019, the City Council adopted Resolution No. 19-33 revising the pay ranges for part-time job classifications; and WEHREAS, on December 7, 2021, the City Council adopted Resolution No. 2021- 52 revising salary ranges in the Community Services Leader and Lifeguard series; and WHEREAS, on March 21, 2023, the City Council repealed and replaced Resolution No. 2021-52 with Resolution 2023 -16 further revising salary ranges in the Community Services Leader and Lifeguard series; and
WHEREAS, the City Council desires to rename the existing “Police Aide” as the “Police Cadet” classification; and
WHEREAS, the City Council desires to amend Resolution No. 19-33 to revise the pay ranges for the classifications specified herein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The existing “Police Aide” classification is hereby renamed as the “Police Cadet” classification.

SECTION 2. The following pay ranges and hourly rates of pay for the identified job classifications are hereby established and placed under the Part Time Salary Schedule effective the pay period that includes September 24, 2023. The hourly rate of pay may also be in increments between the hourly minimum and maximum pay step.

Class
Code Class Title Grade 1 2 3 4 5
702 Police Cadet 420 $20.00 $21.00 $22.05 $23.15 $24.31 Hourly

SECTION 3. Employees in the listed classification, who are employed by the City as of September 23, 2023 will be placed at Step 1 within the salary range. Employees hired into the listed classifications as of September 24, 2023 may be placed on any step within the range based on a review of their experience and qualifications.

168

SECTION 4. Except as modified by this Resolution, Resolution s No. 19-33 and 2023-16 shall remain in full force and effect.

PASSED AND ADOPTED this 19th day of September, 2023.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 20th day of September, 2023.

__________________________
Brenda Green, City Clerk

(SEAL)
169
Attachment 5

SUMMARY OF PROPOSED CMCEA UPDATES

Classification Current
Monthly
Max Salary
% Below
Market
Proposed
Monthly Max
Salary*
Code Enforcement
Code Enforcement Officer I
(New classification) N/A Based on internal
alignment 7,400
Code Enforcement Officer II
(Former Code Enforcement Officer) 7,400 -12.63% 8,335
Senior Code Enforcement Officer 7,952 Based on internal alignment 8,956
Chief of Code Enforcement 8,940 Based on internal
alignment 10,069
Community Improvement Manager 11,349 Based on internal
alignment 12,636
Police Records
Police Records Technician 5,320 -12.24% 5,971
Senior Police Records Technician 5,731 Based on internal alignment 6,432
Police Records Shift Supervisor 6,758 Based on internal alignment 7,585
Maintenance
Maintenance Assistant 5,245 Based on internal
alignment 5,688
Maintenance Worker 5,796 -8.44% 6,285
Senior Maintenance Worker 6,308 Based on internal
alignment 6,840
Lead Maintenance Worker 7,663 Based on internal
alignment 8,310
Senior Lead Maintenance Worker 8,346 Based on internal
alignment 9,050
Construction Inspection
Construction Inspector 8,055 -12.29% 9,045
Fairview Park
Fairview Park Administrator 11,208 N/C** 11,876

*Proposed monthly salary based on combination market survey results and internal alignment **No or minimal comparable positions in survey market. Proposed adjustment based on internal alignment to the Associate Engineer classification as has historically been the case. 170
Attachment 6

SUMMARY OF PROPOSED ANALYST AND PART TIME UPDATES

Classification Current
Monthly
Max Salary
% Below
Market
Proposed
Monthly Max
Salary*
Analyst
Management Aide 7,699 Based on internal
alignment 8,315
Management Analyst 8,853 -8.07% 9,561
Senior Management Analyst 9,295 -15.95% 10,689
Management Aide (Confidential) 7,814 Based on internal
alignment 8,439
Management Analyst (Confidential) 8,986 Based on internal alignment 9,705
Senior Management Analyst (Confidential) 9,435 Based on internal alignment 10,850
Budget Analyst 9,929 Based on internal
alignment 11,120
Senior Budget Analyst 10,922 Based on internal
alignment 12,233
Financial Analyst 9,929 Based on internal
alignment 11,120
Crime Analyst 7,864 Based on internal
alignment 8,808
Human Resources Technician 8,039 Based on internal
alignment 8,682
Human Resources Analyst 9,427 Based on internal
alignment 9,898
Principal Human Resources Analyst 9,913 Based on internal alignment 11,120
Human Resources Administrator 11,398 Based on internal
alignment 12,786

*Proposed monthly salary based on combination market survey results and internal alignment

Classification Current
Hourly
Max Salary
% Below
Market
Proposed
Hourly Max
Salary*
Part-Time Police Cadet
Police Cadet (formerly Police Aide) $15.50 -24.60% $24.31

*Proposed hourly salary based on combination market survey results and internal alignment

171

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 23-1377 Meeting Date: 9/19/2023
TITLE:

STATUS UPDATE REGARDING THE CALIFORNIA OFFICE OF EMERGENCY SERVICES’(CAL

OES) SOUTHERN CALIFORNIA REGIONAL EMERGENCY OPERATIONS CENTER PROJECT AT

FAIRVIEW DEVELOPMENTAL CENTER SITE
DEPARTMENT: ECONOMIC AND DEVELOPMENT SERVICES DEPARTMENT/PLANNING

DIVISION
PRESENTED BY: JENNIFER LE, DIRECTOR OF ECONOMIC AND DEVELOPMENT SERVICES CONTACT INFORMATION: JENNIFER LE, DIRECTOR OF ECONOMIC AND DEVELOPMENT SERVICES, (714) 754-5270
RECOMMENDATION:

Staff recommends the City Council receive and file this information and provide feedback, as needed.

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City of Costa Mesa
Agenda Report

77 Fair Drive
Costa Mesa, CA 92626
Item #: 23-1377 Meeting Date: 9/19/2023
TITLE:

STATUS UPDATE REGARDING THE CALIFORNIA OFFICE OF EMERGENCY SERVICES’ (CAL

OES) SOUTHERN CALIFORNIA REGIONAL EMERGENCY OPERATIONS CENTER PROJECT AT

FAIRVIEW DEVELOPMENTAL CENTER SITE

DEPARTMENT: ECONOMIC AND DEVELOPMENT SERVICES DEPARTMENT/PLANNING

DIVISION

PRESENTED BY: JENNIFER LE, DIRECTOR OF ECONOMIC AND DEVELOPMENT SERVICES

CONTACT INFORMATION : JENNIFER LE, DIRECTOR OF ECONOMIC AND DEVELOPMENT SERVICES, (714) 754-5270
RECOMMENDATION:

Staff recommends the City Council receive and file this information and provide feedback, as needed.

BACKGROUND:

The Fairview Developmental Center (FDC) site is a 109-acre property owned by the State of California located at 2501 Harbor B oulevard in the City of Costa Mesa. The site was developed and previously operated by the State as a residence for developmentally disabled persons, but is now largely vacant and in the process of being repurposed for a potential mixed-use project at the site.

The State is proposing to locate the California Office of Emergency Services (Cal OES) headquarters for southern California on a 15-acre portion of the FDC site. As a separate effort, the remainder of the site would be master planned by the City of Costa Mesa for housing pursuant to Government Code Section 14670.31 and sold or leased for redevelopment subject to the State’s disposition process.

On March 1, the State released a Notice of Preparation of an Environmental Impact Report (EIR) for the OES Project and accepted comments regarding the scope of the Draft EIR for period of 30 days.

The State held a scoping meeting on March 13, 2023 . The comment deadline was subsequently extended to April 17, 2023. The City submitted a comment letter dated April 17, 2023 which is provided as Attachment 2.

The Cit y’s April 17, 2023 comment letter included specific questions and concerns regarding the proposed project which the City requested be further studied and disclosed in the Draft EIR. Comments included a request for a comprehensive project description; ongoing land use planning coordination with the remainder of the FDC site; clear project objectives which included facilitating housing on the remainder of the FDC site; evaluating a reasonable range of alternatives including offsite and other onsite locations for the facility; visual compatibility of the proposed communications tower with existing and future adjacent residential uses ; noise; hazards and safety; transportation/traffic including a 173

Item #: 23-1377 Meeting Date: 9/19/2023

Page 2 of 3 ends

request to study spe cific intersections and incorporating active transportation systems; impacts to public services and recreation (e.g. , the onsite soccer fields and adjacent community golf course); utilities; cumulative impacts; and other issues.

ANALYSIS:

The proposed OES project is the establishment of a Cal OES Emergency Operations Center (EOC) for the southern region of California. Cal OES provides disaster planning, readiness, and response of state resources for various emergencies and threats of emerge ncy facing California. Currently, Cal OES operates the State Operations Center in the City of Mather in Northern California. The proposed project would develop another EOC in Southern California that would mirror the operations of the Mather facility at a smaller scale and provide more effective state emergency support to local governments within the Southern Region. The Southern Region covers 11 counties within two mutual aid regions (Mutual Aid Region 1: Los Angeles, Orange, San Luis Obispo, Santa Ana, an d Ventura Counties; Mutual Aid Region 2: Imperial, Inyo, Mono, Riverside, San Bernardino, and San Diego Counties). The proposed Southern Region EOC would support full-time staff and establish a regional center to serve as a hub for critical emergency management planning and training programs.

The Southern Region EOC facility would include an approximately 35,000-square-foot, single-story office building that would contain office space, an EOC, and shared training rooms, as well as an approximately 20,000-square-foot warehouse building that would contain a vehicle maintenance bay and space for storage of life-sustaining commodities. The proposed facility would also include a helipad and a 100 -foot-tall lattice tower with 20 -foot-tall microwave dishes and antennas on top. Other site improvements are also proposed such as fencing, landscaping, internal roads, parking for approximately 2 50 vehicles , and solar shade canopies. The proposed project would replace the temporary Regional EOC, currently operati ng approximately 11 miles northwest of the project site in the City of Los Alamitos, and would also act as a backup State Operations Center for the Mather facility.

Construction is anticipated to begin in September 2024 and last approximately 37 months.

State Draft EIR Released

On September 5, 2023, the State released its Draft EIR for the OES project. An EIR is a study and evaluation of the potential environmental impacts of a project which is required for compliance with the California Environmental Quality Act (CEQA). CEQA requires a public agency to review and consider the information provided in an EIR before making a decision to approve o r deny a project. The EIRs executive summary is provided as Attachment 1; the full EIR is posted online on the State’s website at https://oesregionsoutheoc.org/library/.

In summary, the draft EIR concludes that all project impacts are “less than significant” . Mitigation measures are identified in the areas of air quality, biological resources, cultural resources, hazards and hazardous materials, paleontological resources, and tribal cultural resources.

Comments are due regarding the Draft EIR by October 20, 2023 at 6 p.m. In addition, the State will hold a community meeting on September 28, 2023 at 6PM in the Fairview Development al Center Auditorium (2501 Harbor in Costa Mesa).

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Item #: 23-1377 Meeting Date: 9/19/2023

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Staff is reviewing the Draft EIR and will be preparing a comment letter to submit to the State.

ALTERNATIVES:

There are no alternative actions because the item is to receive and file information.

FISCAL REVIEW:

There are no fiscal impacts to the City from this informational item.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report and approved as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:

 Diversify, stabilize and increase housing to reflect community needs CONCLUSION:

The State has released a Draft EIR for its OES project proposed on a 15-acre portion of the Fairview Developmental Center site in Costa Mesa. City staff are preparing a comment letter; comment letters are due October 20, 2023 by 6 p.m. The State is hosting a community meeting on September 28, 2023 at the project site. Staff recommends that the City Council provide feedback and receive and file this information.

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Costa Mesa City CouncilSeptember 19, 2023

Costa Mesa City Council
September 19, 2023