CITY OF COSTA MESA
PUBLIC WORKS DEPARTMENT
INTEROFFICE MEMORANDUM
TO: CITY COUNCIL
FROM: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
DATE: DECEMBER 5, 2023
SUBJECT: REVISED MEASURE M2 EXPENDITURE REPORT
The City submitted a prelimi nary FY 2022/23 Measure M2 Expend iture Report to the Orange County Transportation Authority (OCTA) on November 15, 2023. Due to OCTA staff changes, OCTA didn’t provide the City their review comments until December 4, 2023. Please find attached a revised Measure M2 Expenditure Report. A summary of the changes is as follow based on OCTA’s review:
Schedule 1 Line 8 Senior Mobility Program or Senior Non-Emergency Medical Program beginning balance– amount corrected from $104,783.26 to $105,000.26 Schedule 2 Line 3 Regional Traffic Signal Synchronization Program (RTSSP) revenues– amount changed from $662,868 to $197,743. Th is was an adjustment for revenues received not within the availability period.
Schedule 2 Line X Environmental Cleanup Pr ogram (Water Quality) revenues - amount changed from $0 to $107,327. The amount was codded to the incorrect fund. Schedule 3 Line 4 Signals, Safety Devices, & Street Lights Colu mn P expenditures – amount changed from $0 to $1, 022,311. The amount was re flected on Schedule 2 but did not transfer correctly to Schedule 3.
Schedule 3 Line 17, Other, Column Ot her M2 – amount c hanged from $25,723 to $175,955. The Senior Mobility Program or Senior Non-Emergen cy Medical Program amount of $150,232 was included on Schedule 2, however, it did not transfer correctly to Schedule 3.
City of Costa Mesa
M2 Expenditure Report
Fiscal Year Ended June 30, 2023
Beginning and Ending Balances
Schedule 1
Line
No. Amount Interest
A-M Freeway Projects 1 (36,889.00)$ -$
O Regional Capacity Program (RCP) 2 271,695.00$ -$ P Regional Traffic Signal Synchronization Program (RTSSP) 3 66,896.00$ -$ Q Local Fair Share 4 4,274,821.19$ -$
R High Frequency Metrolink Service 5 -$ -$ S Transit Extensions to Metrolink 6 -$ -$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems 7 -$ -$ U Senior Mobility Program or Senior Non-Emergency Medical Program 8 105,000.26$ -$
V Community Based Transit/Circulators 9 (11,401.00)$ -$ W Safe Transit Stops 10 (48,199.00)$ -$ X Environmental Cleanup Program (Water Quality) 11 (102,224.00)$ -$ Other* 12 87,099.32$ -$
13 4,606,798.77$ -$
Monies Made Available During Fiscal Year 14 3,884,944.87$ 55,074$ 15 8,491,743.64$ 55,074$
Expenditures During Fiscal Year 16 2,553,294.52$ 53,052$ A-M Freeway Projects 17 (36,889.00)$ -$ O Regional Capacity Program (RCP) 18 188,416.90$ -$ P Regional Traffic Signal Synchronization Program (RTSSP) 19 (757,672.13)$ -$ Q Local Fair Share 20 6,457,271.26$ -$
R High Frequency Metrolink Service 21 -$ -$ S Transit Extensions to Metrolink 22 -$ -$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems 23 -$ -$ U Senior Mobility Program or Senior Non-Emergency Medical Program 24 81,612.40$ 2,022$
V Community Based Transit/Circulators 25 (11,401.00)$ -$ W Safe Transit Stops 26 (73,922.09)$ -$ X Environmental Cleanup Program (Water Quality) 27 3,933.46$ -$ Other* 28 87,099.32$ -$
* Please provide a specific description
Balances at End of Fiscal Year
Balances at Beginning of Fiscal Year
Balances at Beginning of Fiscal Year
Description
Total Monies Available (Sum Lines 13 & 14)
City of Costa Mesa M2 Expenditure Report
Fiscal Year Ended June 30, 2023
Sources and Uses
Schedule 2
Line
No. Amount Interest
A-M Freeway Projects 1 -$ -$
O Regional Capacity Program (RCP) 2 -$ -$ P Regional Traffic Signal Synchronization Program (RTSSP)* 3 197,743$ -$ Q Local Fair Share 4 3,453,031$ 53,052$
R High Frequency Metrolink Service 5 -$ -$ S Transit Extensions to Metrolink 6 -$ -$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems 7 -$ -$ U Senior Mobility Program or Senior Non-Emergency Medical Program 8 126,844$ 2,022$ V Community Based Transit/Circulators 9 -$ -$ W Safe Transit Stops 10 -$ -$
X Environmental Cleanup Program (Water Quality) 11 107,327$ -$ Other* 12 -$ -$
13 3,884,945$ 55,074$
A-M Freeway Projects 14 -$ -$
O Regional Capacity Program (RCP) 15 83,278$ -$ P Regional Traffic Signal Synchronization Program (RTSSP) 16 1,022,311$ -$ Q Local Fair Share 17 1,270,581$ 53,052$
R High Frequency Metrolink Service 18 -$ -$ S Transit Extensions to Metrolink 19 -$ -$ T Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems
20 -$ -$
U Senior Mobility Program or Senior Non-Emergency Medical Program 21 150,232$ -$ V Community Based Transit/Circulators 22 -$ -$ W Safe Transit Stops 23 25,723$ -$
X Environmental Cleanup Program (Water Quality) 24 1,170$ -$ Other 25 -$ -$
26 2,553,295$ 53,052$
27 1,331,650$ 2,022$
*City recorded revenue on the accrual basis. $132,463 has not been reimbursed by OCTA.
TOTAL BALANCE (Subtract line 26 from 13)
TOTAL EXPENDITURES (Sum lines 14 to 25)
Description
Revenues:
TOTAL REVENUES (Sum lines 1 to 12)
Expenditures:
City of Costa Mesa
M2 Expenditure Report
Fiscal Year Ended June 30, 2023
Streets and Roads Detailed Use of Funds
Schedule 3
Line
No. MOE Developer /
Impact Fees+ O O
Interest P P
Interest Q Q
Interest X X
Interest
Other
M22
Other
M2
Interest
Other* TOTAL
1 1,459,892$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 1,459,892$ New Street Construction 2 -$ 52,280$ 83,278$ -$ -$ -$ 47,626$ -$ -$ -$ -$ -$ -$ 183,184$ Street Reconstruction 3 603,373$ 25,056$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 628,430$ Signals, Safety Devices, & Street Lights 4 93,856$ 138,620$ -$ -$ 1,022,311$ -$ 200,572$ -$ -$ -$ -$ -$ -$ 1,455,359$ Pedestrian Ways & Bikepaths 5 629,200$ 241,595$ -$ -$ -$ -$ 134,786$ -$ -$ -$ -$ -$ -$ 1,005,582$ Storm Drains 6 193,159$ -$ -$ -$ -$ -$ -$ -$ 1,170$ -$ -$ -$ -$ 194,328$ Storm Damage 7 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 8 1,519,588$ 457,551.45$ 83,278.10$ -$ 1,022,311$ -$ 382,984$ -$ 1,170$ -$ -$ -$ -$ 3,466,883$ Right of Way Acquisition 9 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 10 1,519,588$ 457,551.45$ 83,278$ -$ 1,022,311$ -$ 382,984$ -$ 1,169.54$ -$ -$ -$ -$ 3,466,883$ Patching 11 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Overlay & Sealing 12 679,382$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 679,382$ Street Lights & Traffic Signals 13 2,347,369$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2,347,369$ Storm Damage 14 -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ Other Street Purpose Maintenance 15 4,764,993$ -$ -$ -$ -$ -$ 887,597$ 53,052.15$ -$ -$ -$ -$ -$ 5,705,642$ 16 7,791,744$ -$ -$ -$ -$ -$ 887,597$ 53,052.15$ -$ -$ -$ -$ -$ 8,732,393$ 17 -$ -$ -$ -$ -$ -$ -$ -$ -$ 175,955$ -$ -$ 175,955$ 18 10,771,224$ 457,551$ 83,278$ -$ 1,022,311$ -$ 1,270,581$ 53,052$ 1,170$ -$ 175,955$ -$ -$ 13,835,122$ 19 1 Includes direct charges for staff time Legend
2 Other M2 includes A-M, R,S,T,U,V, and W Project
+ Transportation related only A-M
* Please provide a specific description O
P
Q
R
S
T
U
V
W
X
Finance Director Confirmation
Any California State Constitution Article XIX streets and road eligible expenditure may be “counted” in local jurisdictions’ calculation of MOE if the activity is supported (funded) by a local jurisdictions’ discretionary funds (e.g. general fund).
The California State Controller also provides useful information on Article XIX and the Streets and Highways Code eligible expenditures in its “Guidelines Relating to Gas Tax Expenditures for Cities and Counties”. I have reviewed and am aware of these guidelines and their applicability in calculating and reporting on Maintenance of Effort expenditures.
Finance Director initial: _______________
Description
Transit Extensions to Metrolink
Safe Transit Stops
High Frequency Metrolink Service
Environmental Cleanup Program (Water Quality)
Senior Mobility Program or Senior Non-Emergency Medical Program Community Based Transit/Circulators
Convert Metrolink Station(s) to Regional Gateways that connect Orange County with High-Speed Rail Systems
Freeway Projects
Regional Capacity Program (RCP)
Local Fair Share
Regional Traffic Signal Synchronization Program (RTSSP) Other
Total Maintenance1
GRAND TOTALS (Sum Lines 1, 10, 16, 17)
Type of Expenditure
Indirect and/or Overhead
Construction & Right-of-Way
Total Construction1
Total Construction & Right-of-Way
Maintenance
City of Costa Mesa
M2 Expenditure Report
Fiscal Year Ended June 30, 2023
Local Fair Share Project List
Schedule 4
PROJECT NAME AMOUNT EXPENDED
Street Maintenance Citywide - #400015 869,440.31$
Bicycle/ Pedestrian Infra Improvements- #450015 71,107.85$ Adams at Pinecreek Improvement (Intersection improve.) -#300174 47,626.22$ Adams Ave Bicycle Facility Project (Class II Bike Lanes) #450014 63,678.49$ Neighborhood Traffic Improvement (Signs, approved speed humps) #300163 85,018.92$ Parkway Maintenance Program- Citywide -#500010 71,208.85$ Citywide Traffic Signal Improvement #370058 64,174.51$
West 19th St. Wallace Ave Traffic Signal # 370059 51,378.10$ 1,323,633.25$
City of Costa Mesa
M2 Expenditure Report
Fiscal Year Ended June 30, 2023
Signature Page
Carol Molina
Date
11 Jurisdictions are encouraged to submit MOE eligible expenditures higher than their MOE benchmark, so that should certain expenses be ruled ineligible during an MOE audit, the local jurisdiction still has sufficient MOE expenditures to demonstrate continued achievement of the MOE benchmark.
I hereby certify that:
☐ All the information attached herein and included in schedules 1 through 4 is true and accurate to the best of my knowledge;
☐ The interest earned on Net Revenues allocated pursuant to the Ordinance shall be expended only for those purposes for which the Net Revenues were allocated;
☐ The City of Costa Mesa is aware of the State Controller’s “Guidelines Relating to Gas Tax Expenditures for Cities and Counties”, which is a guide for determining MOE Expenditures for M2 Eligibility purposes; ☐ The City/County’s Expenditure Report is in compliance with direction provided in the State Controller’s “Guidelines Relating to Gas Tax Expenditures for Cities and Counties;” and ☐ The City of Costa Mesa has expended in this fiscal year an amount of local discretionary funds for streets and roads purposes at least equal to or exceeding the FY 2022-23 MOE benchmark dollar amount
11. Director of Finance (Print Name)
Signature