Costa Mesa City Council
March 5, 2024

CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, March 5, 2024
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

1 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024
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Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

2 REGULAR CITY COUNCIL AND HOUSING
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Agenda March 5, 2024
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

3 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024
CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. Public Employment, Workers’ Compensation Claim, Pursuant to California Government Code Section 54956.9 (b)(1); WCAB NO. ADJ 17419798, ADJ14891865, ADJ14891868, ADJ14889339

2. Public Employment, Workers’ Compensation Claim, Pursuant to California Government Code Section 54956.9 (b)(1); WCAB NO. ADJ 1196410, ADJ14117564, ADJ15123770

3. Public Employment, Workers’ Compensation Claim, Pursuant to California Government Code Section 54956.9 (b)(1); WCAB NO. ADJ 13298729, ADJ13298728, ADJ13602725

4. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9, (d)(1) Name of Case: Tippett v. City of Costa Mesa
Orange County Superior Court, Case No. 30-2022-01243684-CU-PO-NJC

5. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION–ONE CASE Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. D’Alessio; 1936 Wallace Ave.

Orange County Superior Court Case No. 30-2020-01133479

6. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATION OF LITIGATION -

ONE CASE
Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.

7. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN:139-031-62,139-651-14
Property:1683 Sunflower Avenue, Costa Mesa, CA 92626
Agency Negotiator: Lori Ann Farrell Harrison, City Manager Negotiating Parties: Brent Stoll, Rose Equities

4 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY MARCH 5, 2024 – 6:00 P.M.

JOHN STEPHENS
Mayor

JEFFREY HARLAN ANDREA MARR Mayor Pro Tem - District 6 Council Member - District 3

MANUEL CHAVEZ LOREN GAMEROS
Council Member - District 4 Council Member - District 2

ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:

1. Recognition of the Estancia High School Girls’ Soccer Team CIF Southern Section Division 5 Champions
24-077

2. Recognition of the Newport Harbor Boys’ Soccer Team CIF Southern Section Division 2 Champions
24-076

5 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024

3. Proclamation: Women’s History Month 24-075
Proclamation: Women’s History MonthAttachments:

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Marr

2. Council Member Reynolds

3. Council Member Chavez

4. Council Member Gameros

5. Council Member Harper

6. Mayor Pro Tem Harlan

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
24-072
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

2. READING FOLDER 24-073
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Enrique Acevez.

6 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024

3. ADOPTION OF WARRANT RESOLUTION 24-062
RECOMMENDATION:

City Council approve Warrant Resolution No. 2712.
03-05-2024 Summary Check RegisterAttachments:

4. AUTHORIZATION FOR THE PURCHASE OF CELLEBRITE INC .

MOBILE DEVICE FORENSIC EXTRACTION SOLUTION WITH

CARAHSOFT TECHNOLOGY CORPORATION
24-069
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of OMNIA Partners’ Cooperative Agreement No. R191902 with Carahsoft Technology Corporation for the purchase of Cellebrite Inc . mobile device forensic extraction solution.

2. Authorize the purchase of Cellebrite Inc. mobile device forensic extraction solution under the awarded Organized Retail Theft Prevention (ORT) Grant through OMNIA Partners’ Cooperative Agreement No. R191902 with Carahsoft Technology Corporation in the amount of $128,760.27.

1. Carahsoft Cellebrite 01-29-2024 QuoteAttachments:

7 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024

5. INFORMATION TECHNOLOGY DEPARTMENT CATEGORY 6A
(CAT6A) STRUCTURED CABLING AND VERKADA CAMERA

INSTALLATION WITH NETXPERTS
24-059
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager and City Clerk to execute a Professional Services Agreement (PSA) for cable and camera installation to NetXperts, LLC, 1777 Botelho Drive, Suite 102, Walnut Creek, CA 94596, in the amount of $794,014.

2. Authorize a five percent (5%) contingency in the amount of $39,701 for unforeseen costs.

3. Authorize the City Manager or designee to execute the agreement and future amendments to the agreement.

1. Request For Proposal 24-03

2. NETXPERTS Response
Attachments:

6. RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2024

ORANGE COUNTY MARATHON RUNNING FESTIVAL
24-067
RECOMMENDATION:

Staff recommends the City Council:

Adopt Resolution No. 2024-xx (Attachment 1), designating event routes for the 2024 Orange County ( OC) Marathon Running Festival and approving the temporary street closures for May 4, 2024 and May 5, 2024, as requested for the 2024 OC Marathon Running Festival.

1. Resolution No. 2024-xx

2. Proposed OC Marathon Operations Plan

3. OC Marathon Full Route

4. OC Half Marathon Route

5. OC Marathon 5K Fun Run,Walk

6. OC Marathon Kids Run the OC

7. Special Event Resolution No. 04-38

8. OC Marathon Affected Streets List

9. OC Marathon - Major Intersections Affected
Attachments:

8 REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda March 5, 2024

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE.
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.) OLD BUSINESS: NONE.

NEW BUSINESS: NONE.

ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

9 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-077 Meeting Date: 3/5/2024
TITLE:

Recognition of the Estancia High School Girls’ Soccer Team CIF Southern Section Division 5 Champions
DEPARTMENT: City Manager’s Office

10 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-076 Meeting Date: 3/5/2024
TITLE:

Recognition of the Newport Harbor Boys’ Soccer Team CIF Southern Section Division 2 Champions DEPARTMENT: City Manager’s Office

11 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-075 Meeting Date: 3/5/2024
TITLE:

Proclamation: Women’s History Month
DEPARTMENT: City Manager’s Office

12 WHEREAS, American women of every race, class , and ethnic background have made historic contributions to the growth and strength of our Nation in countless recorded and unrecorded ways; and

WHEREAS, American women have played and continue to play a critical economic, cultural, and social role in every sphere of the life of the Nation by constituting a significant portion of the labor force working inside and outside of the home; and

WHEREAS, American women have played a unique role throughout the history of the Nation by providing the majority of the volunteer labor force of the Nation; and

WHEREAS, American women were essential in the establishment of early charitable, philanthropic, and cultural institutions in our Nation; and

WHEREAS, American women of every race, class , and ethnic background served as early leaders at the forefront of every significant progressive social change movement; and

WHEREAS, American women have served our country courageously in the military;

WHEREAS, American women have been leaders not only in securing their rights of voting and equal opportunity but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil ri ghts movement, and other movements, especially the peace movement, which create a more fair and just society for all; and

WHEREAS, despite these contributions, the role of American women in history has been consistently overlooked and undervalued in the literature, teaching, and study of American history:

WHEREAS, the theme for 2024 celebrates “Women who Advocate for Equity, Diversity, and Inclusion.” The National Women's History Alliance designates the Women’s History Month theme; and

WHEREAS, this year’s timely theme highlights the crucial role women play in reshaping institutions and social interactions to eliminate bias and discrimination; and
WHEREAS, the City of Costa Mesa pays tribute to the enduring contributions of historical and contemporary local women who have demonstrated leadership in emphasizing the significance of change and instituting more robust safeguards and practices that reflect these fundamental values.

NOW, THEREFORE, I, John B. Stephens, Mayor of the City of Costa Mesa, do hereby proclaim the month of March 202 4 as Women's History Month and call upon all Costa Mesa residents to observe this month and celebrate women who work for basic inclusion, equality, and fairness.

DATED this fifth day of March 2024.

_____________________________________________________
John B. Stephens, Mayor of the City of Costa Mesa

13 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-072 Meeting Date: 3/5/2024
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive full reading of Ordinances and Resolutions.

14 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-073 Meeting Date: 3/5/2024
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Enrique Acevez.

15 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-062 Meeting Date: 3/5/2024
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: Finance Department
PRESENTED BY: Carol Molina, Finance Director
CONTACT INFORMATION: Carol Molina at (714) 754-5243
RECOMMENDATION:

City Council approve Warrant Resolution No. 2712.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 24-03 On Cycle for $3,351,231.81 and City operating expenses for $7,133,140.13

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-069 Meeting Date: 3/5/2024
TITLE:

AUTHORIZATION FOR THE PURCHASE OF CELLEBRITE INC. MOBILE DEVICE FORENSIC

EXTRACTION SOLUTION WITH CARAHSOFT TECHNOLOGY CORPORATION DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: SCOTT STAFFORD, LIEUTENANT
CONTACT INFORMATION: SCOTT STAFFORD, (714) 754-5675
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the use of OMNIA Partners’ Cooperative Agreement No. R191902 with Carahsoft Technology Corporation for the purchase of Cellebrite Inc. mobile device forensic extraction solution.

2. Authorize the purchase of Cellebrite Inc. mobile device forensic extraction solution under the awarded Organized Retail Theft Prevention (ORT) Grant through OMNIA Partners’Cooperative Agreement No. R191902 with Carahsoft Technology Corporation in the amount of $128,760.27.

BACKGROUND:

The Costa Mesa Police Department (CMPD) seeks to appropriate funds from the State of California Board of State and Community Corrections (BSCC) from the Organized Retail Theft Prevention (ORT) Grant for the purchase of Cellebrite Inc. mobile device forensic extraction solution.

Cellebrite Inc. provides a universal forensic extraction device (UFED) solution for extracting, decoding, and analyzing data from mobile devices (i.e., smartphones, cell phones, tablets, GPS units, SIM cards, memory cards, drones, and USB devices), including live and deleted data, contacts, phone numbers, call logs, text messages, SMS messages, app data (social network and other), location data, pictures, videos, and voice messages. UFED technology provides digital forensic investigators with the capability to collect, protect, and act decisively on mobile device data for criminal investigations.

ANALYSIS:

The proposed purchase through the Omnia Partners’ Cooperative Agreement No. R191902 with Carahsoft Technology Corporation is necessary to comply with reporting requirements set forth under the awarded $3.5 million ORT Grant. The purchase of Cellebrite Inc. mobile device forensic extraction solution through the ORT Grant will allow the CMPD to focus its efforts on prevention, apprehension, collaboration, and enhanced law enforcement efforts. Cellebrite Inc. offers significant

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File #: 24-069 Meeting Date: 3/5/2024
apprehension, collaboration, and enhanced law enforcement efforts. Cellebrite Inc. offers significant functionality in investigative resources and crime analytics.

The cooperative agreement meets all requirements set forth by the City of Costa Mesa’sMunicipal Code and all the requirements set forth by the State of California regarding regional, state, and national cooperative purchasing agreements. Omnia Partners has established an approved vendor list following a nationwide competitive bid process which includes Carahsoft Technology Corporation.

This process confirms the City still receives the lowest available pricing and meets the competitive bid process requirements.

Cellebrite Inc. has articulated its commitment and enthusiasm to work with the CMPD to ensure we are equipped and trained to forensically download and analyze electronic mobile device data. The CMPD will be able to use this technology to reduce crime and address community issues.

ALTERNATIVES:

The City Council may elect not to move forward with the purchase through OMNIA Partners Cooperative Agreement with Carahsoft Technology Corporation; however, this alternative is not recommended as the primary goal of the awarded ORT Grant is to increase directed enforcement and investigative capabilities to reduce retail theft in the community.

FISCAL REVIEW:

There are sufficient appropriations for technology under the awarded $3.5 million ORT Grant to fund this purchase over a three-year period. This purchase will not impact the General Fund.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the public’s safety and improve the quality of life.

CONCLUSION:

Staff recommends the City Council:

1. Authorize the use of OMNIA Partners’ Cooperative Agreement No. R191902 with Carahsoft Technology Corporation for the purchase of Cellebrite Inc. mobile device forensic extraction solution.

2. Authorize the purchase of Cellebrite Inc. mobile device forensic extraction solution under the awarded Organized Retail Theft Prevention (ORT Grant through OMNIA Partners’Cooperative Agreement No. R191902 with Carahsoft Technology Corporation in the amount of $128,760.27.

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153

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-059 Meeting Date: 3/5/2024
TITLE:

INFORMATION TECHNOLOGY DEPARTMENT CATEGORY 6A (CAT6A) STRUCTURED

CABLING AND VERKADA CAMERA INSTALLATION WITH NETXPERTS
DEPARTMENT: INFORMATION TECHNOLOGY
PRESENTED BY: STEVE ELY, DIRECTOR
CONTACT INFORMATION: STEVE ELY, DIRECTOR, (714) 754-4891 RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager and City Clerk to execute a Professional Services Agreement (PSA) for cable and camera installation to NetXperts, LLC, 1777 Botelho Drive, Suite 102, Walnut Creek, CA 94596, in the amount of $794,014.

2. Authorize a five percent (5%) contingency in the amount of $39,701 for unforeseen costs.

3. Authorize the City Manager or designee to execute the agreement and future amendments to the agreement.

BACKGROUND:

At the March 3, 2020, City Council Meeting, City Council approved the Information Technology Strategic Plan. The Strategic Plan, Year Four, included upgrading the outdated telephone system to a Voice Over Internet Protocol (VoIP) system. In early 2023, the Information Technology Department began researching the project. It was determined the current Category 5 cabling throughout City Hall and all remote sites was outdated and 20 years old. It would need to be upgraded to Category 6A specifications (CAT6A) in order to support VoIP and other modern technology. Given all the other investments in technology, the City needs greater capacity - 1 gig to 10 gigs.

The Police Department’snew camera system also requires CAT6A cabling. The new camera system consists of seventy (70) cameras in and around the police station and the communications building.

This project includes installation of a complete end-to-end certified system for transmission of voice, data, and video signals. The system will be designed, installed, and tested to the proposed CAT6A specifications. It also includes replacing obsolete CAT5 infrastructure, establishing new and enhancing existing cable pathways, installation and termination of cabling at identified drop locations, labeling map, certification testing, and removal and demolition of pre-existing network cable and patch panels post-migration. A written commitment to warranty of work for a 10-year minimum was

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File #: 24-059 Meeting Date: 3/5/2024
patch panels post-migration. A written commitment to warranty of work for a 10-year minimum was required, and the contractor is to be on-site for continuous days until work is completed.

ANALYSIS:

On October 12, 2023, Purchasing issued Request for Proposal #24-03 (Attachment 1) on the City’s bid portal. A mandatory pre-proposal conference was held on October 19, 2023, and the bid was closed on November 3, 2023. The submittals were reviewed by the IT Manager and IT Staff. Staff recommends NetXperts.

NetXperts, LLC submitted a bid proposal in the amount of $794,014. The licenses and references of NetXperts have been checked and staff has found them to be in good standing.

Upon City Council award of the Professional Services Agreement (PSA), NetXperts will furnish the necessary bonds and insurance, which will be approved as to form by Risk Management. The PSA will be drafted by the City Attorney’soffice after City Council award and executed thereafter. Upon the award and subsequent execution of the agreement, a “Notice to Proceed” will be issued.

City Council authorization for a contingency in the amount of $39,701 for unforeseen costs is also requested. The vendor submittal is included (Attachment 2).

In addition, this award will be written so the City can continue to use the RFP vendor selected for the next three years, with two one-year extensions for all Verkada camera installations and new cabling needs.

The following locations will receive new CAT6A cabling:

Facility: Address: Number of drops:

City Hall 77 Fair Drive 700
Communications 79 Fair Drive 128
Corporate Yard 2310 Placentia Avenue 48
Downtown Recreation Center 1860 Anaheim Avenue 96
Fire Station 2 800 West Baker Street 24
Fire Station 3 1865 Park Avenue 24
Fire Station 4 2300 Placentia Avenue 24
Fire Station 5 2450 Vanguard 24
Fire Station 6 3350 Sakioka Drive 24
Police Sub-station 3333 Bristol Street 100
Senior Center 695 West 19th Street 96
Spare for all sites Various 164
Westside Sub-station 565 West 18th Street 48
Cabling Drops Total: 1,500

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File #: 24-059 Meeting Date: 3/5/2024
ALTERNATIVES:

The City Council may decide not to authorize the project; however, staff does not recommend this action. Not proceeding with this project will prohibit the upgrade to a VoIP telephone system, as well as adversely affect the Police Department’s safety.

FISCAL REVIEW:

Funding for the Information Technology Department’s CAT6A cabling project is included in the Information Technology Replacement Fund 603, and savings from other projects in the Information Technology Strategic Plan (ITSP).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report and approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Achieve Long-Term Fiscal Sustainability
· Strengthen the Public’s Safety and Improve the Quality of Life · Maintain and Enhance the City’s Facilities, Equipment and Technology.

CONCLUSION:

Staff recommends the City Council:

1. Authorize the City Manager and City Clerk to execute a Professional Services Agreement (PSA) for cable and camera installation to NetXperts, LLC, 1777 Botelho Drive, Suite 102, Walnut Creek, CA 94596 in the amount of $794,014.

2. Authorize a five percent (5%) contingency in the amount of $39,701 for unforeseen costs.

3. Authorize the City Manager or designee to execute the agreement and future amendments to the agreement.

156

REQUEST FOR PROPOSAL 24-03
FOR
CAT6A Structured Cable and Verkada Camera Installation Services Information Technology Department

CITY OF COSTA MESA
Released on October 12, 2023
Attachment 1
157

REQUEST FOR PROPOSAL
FOR
CAT6A Structured Cable and Verkada Camera Installation Services The City of Costa Mesa (hereinafter referred to as the “City”) is requesting Proposals from qualified consultants for CAT6A Structured Cable and Verkada Camera Installation Services for the Information Technology Department. The awarded Contractor, (hereinafter referred to as “Contractor”) shall be in accordance with the Sample Professional Service Agreement, Appendix B terms, conditions, and scope of work. Prior to submitting a Proposal, Proposers are advised to carefully read the instructions below, including the Sample Professional Service Agreement and any solicitati on appendix/exhibits.

The term is expected to be for 3 year(s) with two one-year renewal options. The City reserves the right to award one or more contracts for this service.

I. GENERAL INFORMATION
The City of Costa Mesa is a general law city, which operates under the council/manager form of government with an annual General Fund budget of over $180.3 million and a total budget of over $234 million for fiscal year 2023-2024.

The City of Costa Mesa, incorporated in 1953, has an estimated population of 115,000 and has a land area of 16.8 square miles. It is located in the northern coastal area of Orange County, California, and is bordered by the cities of Santa Ana, Newport Beach, Huntington Beach, Fountain Valley and Irvine.

The City is a “full service city” providing a wide range of services. These services include: police and fire protection; animal control; emergency medical aid; building safety regulation and inspection; street lighting; land use p lanning and zoning; housing and community development; maintenance and improvement of streets and related structures; traffic safety maintenance and improvement; and full range of recreational and cultural programs.

The City of Costa Mesa is home of the Se gerstrom Center for the Arts, Orange County Fairgrounds, South Coast Repertory Theater and the South Coast Plaza Shopping Center, which is the single largest commercial activity center in the City. The volume of sales generated by South Coast Plaza secures its place as the highest volume regional shopping center in the nation.

The successful Proposer, shall have experience in similar types of services. All Proposers responding to this Request for Proposal (RFP) will be evaluated on the basis of their expertise, prior experience on similar projects, demonstrated competence, ability to meet the requested services, adequate staffing, reference check, understanding of services, cost and responsiveness to the needs and concerns of the City of Costa Mesa.

1. Important Notice: The City has attempted to provide all information available. It is the responsibility of each Proposer to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. Proposers are not to contact other City personnel with any questions or clarifications concerning this Request for Proposal (RFP). The City’s Purchasing Department contact set out in RFP, Section II, Subsection 2, Inquires, will provide all official communication concerning this RFP. Any City response relevant to this RFP other than through or approved by City’s Purchasing Department is unauthorized and will be considered invalid.
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If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on PlanetBids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City’s Purchasing Department. It is the responsibility of each Proposer to periodically check PlanetBids website to ensure that it has received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

2. Schedule of Events: This Request For Proposal shall be governed by the following schedule:

3. Release of RFP October 12, 2023 at 5:00pm

4. Mandatory Pre-Proposal Conference October 19, 2023 at 10:00am

5. Deadline for Written Questions October 25, 2023 at 10:0am.

6. Responses to Questions Posted October 30, 2023 at 5:00pm

7. Proposals are Due November 3, 2023 at 10:00am

8. Approval of Contract November 2023
**All dates are subject to change at the discretion of the City.

Pre-Proposal Con ference: A MANDATORY Pre -Proposal conference will be held on October 19, 2023 at 10:00 a.m. in Conference Room 1A at City Hall, 77 Fair Drive, Costa Mesa, CA 92626. A Pre-Proposal conference is held to allow for questions and clarification concerning the City’s RFP process, scope of services and subsequent contract award.

3. Proposer’s Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix A– Scope of Work, of this RFP are invited to submit a proposal, provided they me et the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined in the sole discretion of the City.

1. Must use prevailing wages.

2. Must be an established business with a minimum of ten (10) years of industry experience.

3. Must be an accredited business with the Better Business Bureau.

4. Must be registered with a Cooperative Agreement that can be utilized by the City of Costa Mesa.

5. Must provide a brief summary of the company’s qualifications, experience, capability, and professional certifications and licenses.

6. Must describe the size of the company, and indicate the principal, company official(s), and other personnel who will be assigned to work on the project.

7. Must provide three Municipal/County client references; please include contact information.

8. Must state whether the company is a party in a lawsuit with any public entity. If so, please provide the case number and a brief summary of the cause of action. 159

9. Must state whether the contractor has ever been a party to any contract that was terminated by any public entity; please include the name of the public entity, nature of the contract, and reasons for termination.

10. Must demonstrate satisfactory financial conditions to carry out the work.

11. Must possess licenses/permits required to perform structured cable installations in the specified jurisdiction.

12. Must be fully conversant and capable in the cabling of low-voltage applications such as, but not limited to, data, voice, and imaging network systems.

13. All structured cable connecting hardware must be made by an ISO 9001:2000 Certified Manufacturer. All products must meet the technical requirements listed in the RFP. Any products not meeting these requirements will not be considered.

II. GENERAL INSTRUCTIONS AND PROVISIONS

1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and should contain no more than 20 typed pages using a 12 -point font size, including transmittal letter and resumes of key people, but excluding Index/Table of Contents, tables, charts, graphic exhibits and pricing forms. Each Pro posal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, respo nding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer’s response:
• Cover Letter: A cover letter, not to exceed three pages in length, should summarize key elements of the Proposal. An individual authorize d to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor’s office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable. • Background and Project Summary Section: The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Work, Appendix A of this RFP. • Method of Approach: Provide a detailed description of the approach and methodology that will be used to fulfill each requirement listed in the Scope of Work of this RFP. The section should include:

1. An implementation plan that describes in detail (i) the methods, including controls by which your firm manages projects of the type sought by this RFP; (ii) methodology for soliciting and documenting views of internal and external 160

stakeholders; (iii) and any other project management or implementation strategies or techniques that the respondent intends to employ in carrying out the work.

2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

4. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.

5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and cost- effective operations or increased performance capabilities.

6. Firms, individuals and entities wishing to be considered shall include in their submissions the steps they will, if selected, implement and adhere to for the recruitment, hiring and retention of former employees of the City who have been displaced due to layoff or outsourcing of functions and services formerly provided by the City.
• Qualifications & Experience of the Firm: Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. If the owner is a corporation please provide: Name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip, and the date local office opened its doors for business.

2. If the owner is a partnership or joint venture, please provide: Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for.

3. List all businesses owned or controlled by yourself (applicant) or business manager doing similar business in California und er another name. List business name and address and specify who owns or controls the business (e.g., self, business manager, etc.).

4. List all businesses for which you or your business manager is or was an officer, director, or partner doing similar business in California under another name. List business name and address, title, date(s) in position; specify who was in position (e.g., self, business manager, etc.).

5. How many years have you been in business under your present business name? 161

6. Provide a list of cu rrent and previous contracts similar to the requirements for Costa Mesa, including all public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time you have been providing services, and the name , title, and telephone number of the person who may be contacted regarding your organization’s service record. Provide a sample of each background investigation for each contract.

7. Submit a description of the organization’s qualifications, experience and ab ilities that make it uniquely capable to provide the services specified in the Scope of Work.

8. The City of Costa Mesa is interested in knowing how Proposers support the communities that they serve. Please provide information on your organization’s participation in local community, charitable and civic organizations and events, including membership in the Costa Mesa Chamber of Commerce, charitable contributions made by your organization, etc.

Any public entity which submits a Proposal should describe in detail how it currently performs services like those identified in the Scope of Work within its or other jurisdictions, including photographs, written policies and/or video of services provided. If you have performed these services under contract for another public entity, please provide references for those entities as set forth above for private Proposers.
• Financial Capacity: The City is concerned about bidders’ financial capability to perform, therefore, may ask you to provide sufficient data to allow an e valuation of firm’s financial capabilities.
• Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions. o Identify the members of the staff who would be assigned to act for Proposer’s firm in key management and filed positions providing the services described in the Proposal, and the functions to be performed by each.
o Include resumes or curriculum vitae of ea ch such staff member, including name, position, telephone number, email address, education, and years and type of experience. Describe for each such person, the relevant transactions on which they have worked.
• Cost Proposal: Provide a fee schedule/pricing information for the project as referenced in the attached in Appendix C. Proposals shall be valid for a minimum of 180 days following submission.
• Disclosure: Please disclose any and all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. • Sample Professional Service Agreement: The firm selected by the City will be required to execute a Professional Service Agreement with the City. A sample of th e Agreement is enclosed as Appendix B, but may be modified to suit the specific services and needs of the 162

City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the Proposal. Otherwise, the Pr oposer will be deemed to have accepted the form of Agreement. See No. 12 of this RFP below. • Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms, Appendix C included in this RFP, which should be included with Proposals:

1. Vendor Application Form

2. Company Profile & References

3. Ex Parte Communications Certificate

4. Disclosure of Government Positions

5. Disqualifications Questionnaire

6. Bidder/Applicant/Contractor Campaign Contribution

7. Cost Proposal

2. Process for Submitting Proposals:
• Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.
• Preparation of Proposal: Each Proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.
• Cost for Preparing Proposal : The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City. Fee proposal shall be submitted in a separate file containing the following:
✓ Cover letter stating the total lump sum fee.
✓ A spreadsheet with a detailed fee schedule of the proposed costs. Each fee schedule shall depict individual project asks, number of hours assigned for specific personnel and their basic hourly rates.
• Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal with the exception of the Cost Proposal which shall be submitted in a separate file. • Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient detail for thorough evaluation and comparative analysis • Submission of Proposals: Complete written Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 10:00 a.m. (P.S.T) on November 3, 2023. Proposals will not be accepted after this deadline.

Bids received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Bidder to see that the bid is received in proper time. Faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS. • Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than October 25, 2023 at 10:00 A.M. The City reserves the right not to answer all questions. 163

The City reserves the right to amend or supplement this RFP prior to the Proposal due date.

All addendum(s), responses to questions received, and additional information will be posted to the Costa Mesa Procurement Registry, Costa Mesa-Official City Web Site, Business-Bids & RFP's. Proposers should check this web page daily for new information.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting off icer listed above regarding this RFP. The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on Planetbids will be accepted, and no response other than written will be binding upon the City.
• Conditions for Proposal Acceptance: This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all Proposals received as a result of thi s RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any Proposal. All Proposals will become the property of the City of Costa Mesa, USA. If any proprietary information is contained in the Proposal, it should be clearly identified.
• Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:
▪ Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self-insurance on file with the City for the issuance of a permit or contract. Within ten(10) consecutive calendar days of award of contract, successful Bidder must furnish the City with the Certificates of Insurance proving coverage as specified in the sample contract.
▪ W-9 – Current signed form W -9 (Taxpayer Identification Umber & Certification) which includes Contractor’s legal business name(s).

3. Evaluation Criteria: The City’s evaluation and selection process will be conducted in accordance with Chapter V, Article 2 of the City's Municipal Code (Code). In accordance with the Code, the responsive responsible proposer shall be determined based on evaluation of qualitative factors in addition to cost. At all times during the evaluati on process, the following criteria will be used. Sub-criteria are not necessarily listed in order of importance. Additional sub- criteria that logically fit within a particular evaluation criteria may also be considered even if not specified below.

1. Qualifications of Experience of Key Personnel ------- 35%

2. Qualifications of the Firm ----30%

3. Cost Proposal ---- 35%
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4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code, the City will adhere to the following procedures in evaluating Proposals. An Evaluation Committee, which may include members of the City's staff and possibly one or more outside experts, will screen and review all Proposals according to the weighted criteria set forth above.

While price is one basic factor for award, it is not the sole consideration.

A. Responsiveness Screening : Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any Proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their Proposals.

B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact Proposer's references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer’s approach, qualifications, or price is not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the lowest responsible bidder. Alternatively, the City may elect to negotiate directly with one or more Proposers to obtain the best result for the City prior to making a recommendation or selection.

C. Interviews, Reference Checks, Revised Proposals, Discussions: Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview. Interviews, if held, are tentatively scheduled for the week of November 15-17 2023 and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92628. This date is subject to change. The individual(s) from Proposer's organization that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.

In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional informat ion, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a Proposal, and seek and review any other information deemed pertinent to the evaluation process.

Following conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point, and make a recommendation for award, or it may request Best and Final Offers from Proposers. The City may accept the Proposal or negotiate the terms and conditions of the agreement with the highest ranked organization. The City may recommend award without Best and Final Offers, so Proposers should include their best Proposal with their initial submission. 165

Recommendation for award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.

5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest.

Protests based upon restrictive specifications or alleged improprieties in the Proposal procedure, which are apparent or reasonably should have been discovered prio r to receipt of Proposals shall be filed in writing with the City’s Purchasing Department at least 10 calendar days prior to the deadline for receipt of Proposals. The protest must clearly specify in writing the grounds and evidence on which the protest is based.

Protests based upon alleged improprieties that are not apparent or that could not reasonably have been discovered prior to submission date of the Proposals, such as disputes over the staff recommendation for contract award, shall be submitted in w riting to the City’s Purchasing Department, within 48 hours from receipt of the notice from the City advising of City’s recommendation for award of contract. The protest must clearly specify in writing the grounds and evidence on which the protest is based . The City’s Purchasing Department will respond to the protest in writing at least 3 days prior to the meeting at which City’s recommendation to the City Council will be considered. Should Proposer decide to appeal the response of the City’s Purchasing Department, and pursue its protest at the Council meeting, it will notify the City’s Purchasing Department of its intention at least 2 days prior to the scheduled meeting.

A. Procedure – All protests shall be typed under the protester’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:
• The name, address and telephone number of the protester; • The signature of the protester or the protester’s representative; • The solicitation or contract number;
• A detailed statement of the legal and/or factual grounds for the protest; and • The form of relief requested.

6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in their Proposals. Any discrepancies in numbers or calculations shall be interpreted to reflect the cost to the City.

If prior to contract award, a Proposer discovers a mistake in their Proposal which renders the Proposal unwilling to perform under any resulting contract, the Proposer must immediately notify the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their Proposals. Pre -contractual expenses are 166

not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Proposer in:
• Preparing Proposal in response to this RFP;
• Submitting that Proposal to the City;
• Negotiating with the City any matter related to the Proposal; and, • Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.

8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government re cords. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and Proposer, shall be availab le to the public. The City intends to release all public portions of the Proposals following the evaluation process at such time as a recommendation is made to the City Council.

If Proposer believes any communication contains trade secrets or other propr ietary information that the Proposer believes would cause substantial injury to the Proposer’s competitive position if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential.

Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.

Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from disclosure information identified as confidential, and the City complies with the Proposer’s request, Proposer shall assume all responsibility for any challenges resulting from the non - disclosure, indemnify and hold harmless the City from and against all dam ages (including but not limited to attorney’s fees and costs that may be awarded to the party requesting the Proposer information), and pay any and all costs and expenses related to the withholding of Proposer information. Proposer shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Proposer information. If Proposer does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

9. Ex Parte Communications: Proposers and Proposers’ represent atives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.

Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's Proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form, Appendix C with their Proposals certifying that they have not had or directed prohibited communications as described in this section.
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10. Conflict of Interest: The Proposer warrants and represents th at it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code Sections 1090 et seq., or Sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result i n any Agreement awarded being deemed void and unenforceable.

11. Disclosure of Governmental Position : In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose in their Proposals any positions that they hold as directors, officers, or employees of any governmental entity. Additional disclosure may be required prior to contract award or during the term of the contract. Each Proposer shall disclose whether any owner o r employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months using the attached Disclosure of Government Positions Form, Appendix C.

12. Conditions to Agreement: The selected Proposer will execute a Professional Service Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pe rtinent provisions. The contract shall follow the sample form of Agreement provided as Appendix B to this RFP, which may be modified by the City.

All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample A greement. The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist.

Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the Proposer includes with its Proposal, in writing, any conditions or exceptions requested by the Proposer to the proposed Agreement.

13. Disqualification Questionnaire: Proposers shall com plete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation, Appendix C.

14. Standard Terms and Conditions: The City reserves the right to amend or supplement this RFP prior to the Proposal due date. All addendum(s) and additional information will be posted to www.Planetbids.com
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APPENDIX A

SCOPE OF WORK
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Site 1

Install a complete end -to-end certified system for transmission of voice, data, and video signals. The system shall be designed, installed, and tested to the proposed Category 6A specifications, certified to a 10 GB speed to the desktop.

Replace the obsolete CAT5 infrastructure with CAT6A Infrastructure at all sites.

Establishing new and enhancing existing cable pathways to facilitate both initial installation and future growth.

Installation and termination of Category-6A network cabling at identified drop locations Labeling map, CAD & PDF documentation of installed cable plant.

Category-6A certification testing and test results.

Removal and demolition of pre-existing network cable and patch panels post-migration.

Expanding existing penetrations may be required to expand pathways in some locations.

A written commitment to warranty of work for a 10-year minimum is required.

Contractor is to be on site for contiguous days until work is completed.

PLANS AND SPECIFICATIONS

The City of Costa Mesa does not possess CAD drawings of the subject. Floor plans are ava ilable for review via PDF.

Approximately 1,500 jacks across 14 site locations have been identified for this project.

Bidders will be given the opportunity for a walk-through of the facility prior to submitting their bids.

Responses must use suggested components outlined for the solution to meet the objectives outlined.

The Contractor shall not place any distribution cabling alongside power lines, or share the same conduit, channel, or sleeve with electrical apparatus.

The Contractor shall ensure that the maximum pulling tensions of the specified distribution cables are not exceeded, and cable bends maintain the proper radius during the placement of the facilities.

All modular furniture outlets must be integrated to ensure properly sized “in -feeds” and pathway capacity. All cables exiting a wall cavity or floor sleeve must be protected until the cables enter the furniture system. Any costs for scheduling offsets or come -backs for dressing the furniture must be included in base bid price.

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The maximum run of cable from any workstation to an IDF closet, or to the MDF shall not exceed 290 linear feet with an allowance for patch cords. The overall length of the circuit (including patch cords) from desktop device to LAN equipment shall not exceed 100 meters.

All data station cables shall terminate sequentially on termination panels where they will be patched with RJ-45 patch cables of appropriate length to the network switch.

All data station cables shall be terminated onto rack -mounted patch panels. Patch panels shall be flat modular patch panels.

The contractor shall provide all CAT6A patch cables required for completing Ethernet connections between the equipment patch panels and station patch panels. Provide one (1) patch cord of the appropriate size for each data cable installed. These patch cables shall be double ended RJ -45 TIA Category 6A cable.

No cabling will be permitted to be installed on ceiling or black iron. All cabling is to have an independent support system.

CABLING GUIDELINES
All network drops shall consist of Category -6A, white, plenum -rated cables, patch panels, and white jacks.

All network riser cable shall be AWG copper and white in color.

Cable distance shall not exceed 88 meters (290 feet).

A 6 feet service loop will be provided within 10 feet of each termination.

A minimum bend radius of 1-inch shall be respected for all cabling.

A maximum bundle size of 24 cables shall be respected.

Cable bundles shall use Velcro fastening.

Each drop will make use of a white keystone termination and appropriate faceplate.

Patch panels and keystones shall be Cat-6A rated.

Pathways will be serviceable and consist of conduit and appropriate grommet and firestop (if applicable) for any wall or floor penetration; cable tray or EMT conduit for any exposed cabling pathway; and appropriate J-hooks above drop ceiling.

Cabling shall not be laid on ceiling grid structure, ceiling tiles or supported on any structure not specifically designed for supporting cables. If a cable tray is not present, prov ide cable supports at intervals of every 4 – 6 feet.
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Cable supports shall be “J” hooks or other supporting devices with a minimum 1 -inch cable-resting surface.

Cable support devices shall be independently suspended from or attached to building structure or walls.

Cable sag between supports shall not exceed 12 inches.

LABELING AND DOCUMENTATION

A 4-character labeling scheme, referred to as “Jack ID” hereafter, shall be used for all network drops as follows:

A numerical digit 0-5 indicating the floor (example: 0 for basement, 1 for first floor, 2 for 2nd floor, etc.).

A two-digit numerical identifier representing the wall or biscuit box for the drop to correspond with the patch panel port.

A single letter, A – Z indicating the patch panel.

When a box provides multiple jacks, jacks are to be ordered left to right, top to bottom; like reading a book.

No punctuation shall be used.

Example identifiers: 101A, 101B, 201A, 201B.

For each cable the Jack ID shall appear using printed permanent labeling in 4 locations:

Each end of the cable within 1 feet of termination.

Above each patch panel port.

On the box or faceplate of the drop, once (e.g. 101A and 101B).

Each office that requires two network drops will be paired with the same patch panels and ports identifier (example: 101A & 101B).

An as-built floor plan with drop locations will be provided in electronic form (CAD and PDF) must be given to the City before the job is completed.

SUGGESTED COMPONENTS

24 or 48-port Category-6A TrendNet patch (Model TC-KP24S/ TC-KP48S) panels based on need; each patch panel will be spaced 1RU.

TrendNet Keystone (Model TC-K06C6A) Jack systems.

CAT 6A cabling will be CommScope or equivalent.
172

RJ45 Jacks for CAT 6A will be CommScope or equivalent.

Drops that are in the ceiling will be terminated in a surface mount box unless directly plugged into a POE Camera. POE Camera will require a direct RJ45 connection. CommScope or equivalent, depending on need.

COPPER 6A TESTING

All category 6A field-testing shall be performed with a Fluke Networks DTX-1800 tester or better.

Category 6A balanced twisted-pair horizontal and backbone cables, whose length does not exceed 90 m (295 feet) for the basic link, and 100 m (328 feet) for the channel shall be 100 percent tested according to ANSI/TIA/EIA -568-B.1. Test parameters include wire map plus ScTP shield continuity (when present), length, NEXT loss (pair -to-pair), NEXT loss (power sum), ELFEXT loss (pair -to-pair), ELFEXT loss (power sum), return loss, insertion loss, propagation delay, and delay skew.

TEST EQUIPMENT CRITERIA

All balanced twisted -pair field testers shall be factory calibrated each calendar year by the field test equipment manufacturer as stipulated by the manuals provided with the field test unit. The calibration certificate shall be provided for review prior to the start of testing.

Automatic test settings provided in the field tester for testing the installed cabling shall be set to the default parameters.

Test settings selected from options provide d in the field testers shall be compatible with the installed cable under test.

Test results will be labeled using the Jack ID and provided as a single report.

Test results will include a pass-fail summary followed be detailed test results for each Jack ID.

SYSTEM WARRANTY

A ten (10) year or greater warranty available for the category 6A structured cabling system shall be provided for an end -to-end channel model installation which covers applicant’s assurance, cable, connecting hardware and the labor cost for the repair or replacement thereof.

LOCATIONS
# NAME TYPE ADDRESS # of Drops(approx.)

1. City Hall City Facility 77 Fair Dr 700

2. Corporation Yard City Facility 2310 Placentia Ave 48

3. Balearic Community Ctr Community Ctr 1975 Balearic Dr 48

4. Neighborhood Community Community Ctr 1845 Park Ave 48

5. Downtown Recreation Ctr Community Ctr 1860 Anaheim Ave 96

6. Senior Center Community Ctr 695 W 19th St 96
173

7. Fire Station 2 Fire Department 800 W Baker St 24

8. Fire Station 3 Fire Department 1865 Park Ave 24

9. Fire Station 4 Fire Department 2300 Placentia Ave 24

10. Fire Station 5 Fire Department 2450 Vanguard Way 24

11. Fire Station 6 Fire Department 3350 Sakioka Dr 24

12. Communications PD 79 Fair Dr 128

13. Westside Substation PD 565 W 18th St 48

14. South Coast Plaza Sub PD 3333 Bristol St 24
Note: Approximately 1,356 network drops but quote for 1500 Network connections in totality.

Site 2
Install a complete end-to-end certified system for transmission of voice, data, and video signals for the Police Department. The system shall be designed, installed, and tested to the proposed Category 6 (Cat6) Enhanced specifications, and certified to a 1 GB speed to the Power over Ethernet (PoE) Verkada IP Cameras.

Vendor will provide seventy-five (75) Cat6 Enhanced cable for 70 Verkada Cloud Cameras and 5 Viewing Stations. Terminate, certification test, and label each cable.

Normal business hours are 8:00 a.m. to 5:00 p.m., Monday – Thursday, and every other Friday. After hours work will be required for up to 50% of the total hours.

Vendor will provide new conduit where required . Conduit is to be painted to match existing interior/exterior colors. It is assumed that all the existing conduit raceways for each of the exterior and interior cabling pathways will be reusable to pull the existing cabling out of the conduit and pull the new cable in without additional conduit required.

Vendor will furnish PoE and Network Extenders for Verkada Cameras if required.

Replace the obsolete Cat5/coax infrastructure with Cat6 Enhanced Infrastructure for the Verkada Camera Installation.

Establishing new and enhancing existing cable pathways to facilitate initial installation and future growth.

Installation and termination of Cat6 Enhanced network cabling at identified drop locations.

Labeling map, CAD, and PDF documentation of installed cable plant.

Cat6 Enhanced certification testing and test results.

Removal and demolition of pre-existing network cable and patch panels post-migration.

Expanding existing penetrations may be required to expand pathways in some areas. 174

A written commitment to warranty of work for a 10-year minimum is required.

Contractor is to be on-site for contiguous days until work is completed.

Contractor to point and tilt Verkada camera with final views being approved by City team. Access to Verkada Command application will be provided to vendor for initial views of cameras.

CAMERA LOCATIONS
NAME ADDRESS # of Drops
Police Department 79 Fair Drive, Costa Mesa CA 92626 75 A. Interior camera locations for the Jail to be installed with Verkada 365-day retention cameras. a. 38 Exterior rated Verkada cameras to be installed in the jail, the entrances, and the sally- port. Map will be provided by the City.

1. Jail

2. Jail

3. Jail

4. Jail

5. Jail

6. Jail

7. Jail

8. Jail

9. Jail

10. Jail

11. Jail

12. Jail

13. Jail

14. Jail

15. Jail

16. Jail

17. Jail

18. Jail

19. Jail

20. Jail

21. Jail

22. Jail

23. Jail

24. Jail

25. Jail

26. Jail

27. Jail

28. Jail

29. Jail

30. Jail

31. Jail

32. Jail

33. Jail

34. Jail

35. Jail
175

36. Jail

37. Jail

38. Jail
B. Interior camera locations for the Police Station and the Communications Building with Verkada 60-day retention cameras:

39. Main visitor lobby

40. Lobby behind counter

41. Lobby door (eye level)

42. Lobby hallway/restrooms

43. Property entry

44. Safe room C1

45. Safe room C2

46. Gun storage

47. Front desk/package hallway

48. Northeast hallway around jail by break room patio door

49. Room next to the patio door

C. Exterior camera locations for the Police Station and Communications Building. Exterior areas with Verkada 60-day retention cameras:

50. Front lobby entrance

51. North visitor parking lot

52. North visitor entrance (LPR Mode)

53. Front walkway outside of the main entrance

54. Front walkway outside of Property

55. Front northeast corner walkway

56. Northeast pedestrian gate

57. East vehicle gate

58. Communications parking lot

59. Back of Communications building

60. Southwest corner of Communications building

61. Northwest corner of Communications building

62. Communications north entry door (by phone)

63. Southwest vehicle gate

64. East parking pedestrian gate

65. East parking northeast helicopter pad

66. Crime scene evidence door

67. Northwest parking area helicopter pad

68. Northwest parking area southwest entry

69. Northwest vechicle gate

70. West entrance

D. View Station Locations:

71. Watch Commander# 1 – 1 New View Station with 1 new 43" Displays and Ceiling Hung Mounts

72. Watch Commander# 2 – 1 New View Station with 1 new 43" Displays and Ceiling Hung Mounts

73. Watch Commander# 3 – 1 New View Station with 1 new 43" Displays and Ceiling Hung Mounts
176

74. Communications – 1 New View Station with 1 New 65" Display and Wall or Ceiling Mount

75. Jail – 1 New View Station with 1 New 43" Display and Ceiling Mount

PLANS AND SPECIFICATIONS
The City of Costa Mesa does not possess CAD drawings of the subject. Floor plans are available for review via PDF.

Approximately 75 jacks in the Police Department have been identified for this project.

Proposers will be given the opportunity for a walk -through of the facility prior to submitting their proposals.

Responses must use suggested components for the solution to meet the objectives outlined.

Contractor shall ensure that the maximum pulling tensions of the specified distribution cables are not exceeded and cable bends maintain the proper radius during the placement of the facilities.

All cables exiting a wall cavity or floor sleeve must be protected until the cables enter the furniture system. Any exterior conduit run must be outdoor -rated metal and painted to match the building. Any costs for scheduling, painting, offsets, or come-backs for dressing the installation must be included in the base proposed price.

The maximum run of cable from any workstation to an IDF closet, or to the MDF shall not exceed 290 linear feet with an allowance for patch cords. The overall length of the circuit (including patch cords) from desktop device to LAN equipment shall not exceed 100 meters (328 feet).

All data station cables shall terminate sequentially on termination panels where they will be patched with RJ-45 patch cables of appropriate length to the network switch.

All data station cables shall be terminated onto rack -mounted patch panels. Patch panels shall be flat modular patch panels.

Contractor shall provide all Cat6 Enhanced patch cables required for completing Ethernet connections between the equipment patch panels and station patch panels.

No cabling will be permitted to be installed on ceiling or black iron. All cabling is to have an independent support system.

CABLING GUIDELINES
All network drops shall consist of Cat6 Enhanced, orange rated cables, patch panels, and yellow jacks.

All network riser cable shall be AWG copper and yellow in color.

Cable distance shall not exceed 88 meters (290 feet).

A 6-foot service loop will be provided within 10 feet of each termination. 177

A minimum bend radius of 1-inch shall be respected for all cabling.

A maximum bundle size of 24 cables shall be respected.

Cable bundles shall use Velcro fasteners.

Patch panels and keystones shall be Cat6 Enhanced rated.

Pathways will be serviceable and consist of conduit and appropriate grommet and firestop (if applicable) for any wal l or floor penetration; cable tray or EMT conduit for any exposed cabling pathway; and appropriate J-hooks above drop ceiling.

Cabling shall not be laid on ceiling grid structure, ceiling tiles , or supported on any structure not specifically designed for supporting cables. If a cable tray is not present, provide cable supports at intervals of every 4 – 6 feet.

Contractor shall not place any distribution cabling alongside power lines, or share the same conduit, channel, or sleeve with electrical apparatus.

Cable supports shall be J-hook or other supporting devices with a minimum 1 -inch cable-resting surface.

Cable support devices shall be independently suspended from or attached to building structure or walls.

Cable sag between supports shall not exceed 12 inches.

LABELING AND DOCUMENTATION
A 4-character labeling scheme (Jack ID) shall be used for all network drops as follows:

A numerical digit 0 – 5 indicating the floor (i.e.: 0 for basement, 1 for first floor, 2 for second floor, etc.).

A two-digit numerical identifier representing the wall or biscuit box for the drop to correspond with the patch panel port.

A single letter A – Z indicating the patch panel.

When a box provides multiple jacks, they are to be ordered left to right, top to bottom.

No punctuation shall be used.

Example identifiers: 101A, 101B, 201A, 201B.

For each cable, the Jack ID shall appear using printed permanent labeling in 4 locations:

Each end of the cable within 1 foot of termination;
Above each patch panel port;
On the box or faceplate of the drop, once (i.e.: 101A and 101B). 178

An as-built floor plan with drop locations will be provided in electronic form (CAD and PDF) to the City before the job is completed.

SUGGESTED COMPONENTS
24-port or 48-port Cat6 TrendNet patch (Model TC-KP24S/ TC-KP48S) panels based on need; each patch panel will be spaced 1RU.

TrendNet Keystone Yellow Jack systems or equivalent.

Cat6 Enhanced cabling will be CommScope or equivalent.

RJ45 Jacks for Cat6 will be CommScope or equivalent.

PoE camera will require a direct RJ45 connection, CommScope, or equivalent. 5 new Samsung 43” TV Monitors
COPPER 6 TESTING
All Cat6 Enhanced field-testing shall be performed with a Fluke Networks DTX-1800 tester or better.

Cat6 balanced twisted-pair horizontal and backbone cables, whose length does not exceed 90 meters (295 feet) for the basic link, and 100 m eters (328 feet) for the channel shall be 100 percent tested according to ANSI/TIA/EIA -568-B.1. Test parameters include wi re map plus ScTP shield continuity (when present), length, NEXT loss (pair -to-pair), NEXT loss (power sum), ELFEXT loss (pair -to-pair), ELFEXT loss (power sum), return loss, insertion loss, propagation delay, and delay skew.

TEST EQUIPMENT CRITERIA
All balanced twisted-pair field testers shall be factory calibrated each calendar year by the field test equipment manufacturer as stipulated by the manuals provided with the field test unit. The calibration certificate shall be provided for review prior to the start of testing.

Automatic test settings provided in the field tester for testing the installed cabling shall be set to the default parameters.

Test settings selected from options provided in the field testers shall be compatible with the installed cable under test.

Test results will be labeled using the Jack ID and provided as a single report.

Test results will include a Pass/Fail summary followed be detailed test results for each Jack ID

SYSTEM WARRANTY
A ten (10) year or greater warranty available for the Cat6 structured cabling system shall be provided for an end -to-end channel model installation which covers applicant’s assurance, cable, connecting hardware, and the labor cost for the repair or replacement thereof. 179

APPENDIX B
SAMPLE

PROFESSIONAL SERVICE AGREEMENT
180

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
_____________________________

THIS AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and ___________, a [state] [type of corporation] (“Consultant”).

W I T N E S S E T H :

A. WHEREAS, City proposes to utilize the services of Consulta nt as an independent contractor to __________________, as more fully described herein; and

B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and

C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit “A” (the “Project”) and desire to set forth their rights, duties and liabilitie s in connection with the services to be performed; and

D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services . Consultant shall provide the professional services described in the City’s Request for Proposal (“RFP”), attached hereto as Exhibit “A,” and Consultant’s Response to City’s RFP (the “Response”) attached hereto as Exhibit “B,” both incorporated herein by this reference.

1.2. Professional Practices. All professi onal services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional cons ultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be do ne by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:

(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

(c) Terminate the Agreement as hereinafter set forth.

181

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all o ther Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employ ment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform service s contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and empl oyees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement (the “Fee Schedule”). Consultant’s total compensation shall not exceed _______ Dollars ($ _____.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City or the Project Manager f or this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City sha ll pay Consultant’s invoice within forty -five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits . Records of Consultant’s services rela ting to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City 182

or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set f orth in Exhibit “D,” attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of ______ months, ending on __________, 20__, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City s hall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages w ith an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent Best’s Key Insurance Rating Guide, and approved by City:

(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent 183

contractors, personal injury or bodily injury with a policy limit of not less than One Millio n Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned v ehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of Cal ifornia. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising fr om work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not le ss than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City. (c) Other insurance: "The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.

Any other insurance maintained by th e City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy." (d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self- insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall 184

contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit “E” and incorporated herein by this reference.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations.

This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U. S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:
_________________
_________________
_________________
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: _________________ Tel: (714) 754-
Fax: _________________ Fax: (714) 754-
Attn: _________________ Attn: _________________
Provide courtesy copy to:

City of Costa Mesa
77 Fair Drive
185

Costa Mesa, CA 92626
Attn: Finance Department

6.5. Drug-free Workplace Policy. Consultant shall provide a drug -free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “F” and incorporated herein by reference. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees . In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a brea ch of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, c omplaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and intere st asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further 186

agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11. PERS Eligibility Indemnification . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal pol icy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of perfor mance of this Agreement, shall be and remain the sole property of City.

Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents fo r other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all informat ion obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and sub-consultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require 187

Consultant or one of its officers, employees, associates or sub-consultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors . Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultan t shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment . Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement.

Nevertheless, if there is any conflict among the term s and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparatio n and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.22. Construction. The parties have participated jointly in the negotiation and drafting of this

Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning.

There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of th ose rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall 188

be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.26. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.27. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties a nd that by doing so the parties hereto are formally bound to the provisions of this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF COSTA MESA,
A municipal corporation

__________________________________ Date: __________________________ [Mayor or City Manager]

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Name and Title

__________________________________
Social Security or Taxpayer ID Number

ATTEST:

________________________________
City Clerk and ex-officio Clerk
of the City of Costa Mesa

APPROVED AS TO FORM:

__________________________________ Date: ________________________ City Attorney

APPROVED AS TO INSURANCE:

____________________________________ Date: ________________________ Risk Management

APPROVED AS TO CONTENT:
____________________________________ Date: ________________________ Project Manager

189

DEPARTMENTAL APPROVAL
____________________________________ Date: ________________________ Department Director
APPROVED AS TO PURCHASING:
__________________________________ Date: ___________________________ Finance Director
190

APPENDIX C
FORMS

Vendor Application Form
Ex Parte Communications Certification
Disclosure of Government Positions
Disqualification Questionnaire
Company Profile & References
Bidder/Applicant/Contractor Campaign Contribution
Cost Proposal

191

VENDOR APPLICATION FORM
FOR
RFP No. 24-03 CAT6A Structured Cable and Verkada Camera Installation Services

TYPE OF APPLICANT:  NEW  CURRENT VENDOR
Legal Contractual Name of Corporation: ______________________________________ Contact Person for Agreement: _____________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Corporate Mailing Address: ________________________________________________ City, State and Zip Code: __________________________________________________ Contact Person for Proposals: ______________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Is your business: (check one)
 NON PROFIT CORPORATION  FOR PROFIT CORPORATION Is your business: (check one)
 CORPORATION  LIMITED LIABILITY PARTNERSHIP
 INDIVIDUAL  SOLE PROPRIETORSHIP
 PARTNERSHIP  UNINCORPORATED ASSOCIATION

192

Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ ___________________________________ Federal Tax Identification Number: __________________________________________ City of Costa Mesa Business License Number: ________________________________________ (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date: ______________________ __________ 193

EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.

I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning informal RFP No. 24-03 CAT6A Structured Cable and Verkada Camera Installation Services at any time after October 12, 2023.

________________________________ Date: _______________________ Signature

________________________________
Print

OR

I certify that Proposer or Proposer’s representatives have communicated after October 12, 2023 with a City Councilmember concerning informal RFP No. 24 -03 CAT6A Structured Cable and Verkada Camera Installation Services . A copy of all such communications is attached to this form for public distribution.

________________________________ Date: _______________________ Signature

________________________________
Print

194

DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.

195

DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None." 196

COMPANY PROFILE & REFERENCES

Company Legal Name:

Company Legal Status (corporation, partnership, sole proprietor etc.):

Active licenses issued by the California State Contractor’s License Board:

Business Address:

Website Address:

Telephone Number: Facsimile Number:

Email Address:

Length of time the firm has been in business:

Length of time at current location:

Is your firm a sole proprietorship doing business under a different name: ___Yes ___No

If yes, please indicate sole proprietor’s name and the name you are doing business under:

Federal Taxpayer ID Number:

Regular Business Hours:

Regular holidays and hours when business is closed:

Contact person in reference to this solicitation:

Telephone Number: Facsimile Number:

Email Address:

Contact person for accounts payable:

Telephone Number: Facsimile Number:

Email Address:

Name of Project Manager:

Telephone Number: Facsimile Number:

197

Email Address:

COMPANY PROFILE & REFERENCES (Continued)

Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

198

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

199

BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION

DISCLOSURE FORM
Proposer/Consultant/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council.

Date

Name of Donor
Company/Business
Affiliation
Name of
Recipient

Amount

Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Bidder/Applicant/Proposer

Date

Cost Proposal

200

Cost Proposal Form/Sample
THIS SHEET MUST BE RETURNED WITH BID FOR EACH OF SITE.

It is the intent of the City to purchase the following product(s). The quantities are estimates only. The obligations incurred by the acceptance of any bid are limited to the purchase of the City’s actual requirements.

Firm Name: __________________________________________
Labor Total $_______________
Materials Total $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
GRAND TOTAL: $_______________
Options/Comments:

Estimated Date of Delivery:

Proposal Expiration Date:

Standard Labor rate for as needed basis Single Mode Fiber install:

Standard Labor rate for as needed basis network drop:

Standard Labor rate for as needed basis Verkada install:
201
Response To:

City of Costa Mesa
CAT6 Structured Cabling and Verkada Camera
Installation Services
RFP 24-03
Information Technology Department
City of Costa Mesa
Presented by:
1777 Botelho Drive, Suite 102, Walnut Creek, CA 94596 2131 S Grove Ave, Ontario, CA 91761 Ph: (800) 806-0800 Fax: (800) 806-0899 Ph: (800) 806-0800 Fax: (800) 806-0899 Attachment 2
202

2 November 8th, 2023
City of Costa Mesa

Subject: Response to RFP 23-03 for CAT6 Structured Cabling and Verkada Camera Installation Services

Dear City of Costa Mesa Representatives,

We at NetXperts, LLC are delighted to submit our proposal in response to the City of Costa Mesa's RFP 23-03 for CAT6 Structured Cabling and Verkada Camera Installation Services. With a robust portfolio of network engineering, security, and integration solutions tailored for California’s educational institutions and government entities, NetXperts stands as a seasoned local provider committed to excellence.

Acknowledging receipt of the RFP and its subsequent addenda (Nos. 1 and 2), we affirm our comprehensive understanding of the project's stipulations and express our readiness to fulfill all outlined criteria.

Under the leadership of our CEO, Tim Femister, who is duly authorized to represent our company in this endeavor, NetXperts presents a proposition grounded in over 28 years of dedicated service to California's state, local, and educational sectors. Our technical acumen, paired with an unwavering dedication to security, positions us as an ideal candidate for this project. Further credentials include:

● Federal Employer ID:
● Seller’s Permit: #SR-CHA-97-517755
● California Contractor’s License C-7 and C-10: #1099498

Our proposal encompasses a comprehensive execution plan, offered at a competitive total project cost of $794,014.36. This sum embodies our pursuit of delivering superior value without compromising on our hallmark quality and service.

NetXperts guarantees the validity of this proposal for 180 days post-submission, assuring our unwavering commitment during the selection phase. Should any queries arise regarding our proposal, we are fully prepared to provide thorough explanations and engage in further discussions.

In closing, we extend our gratitude to the diligent public servants of the City of Costa Mesa for considering our proposal. NetXperts is eager to contribute as a trusted technical advisor and collaborator, enhancing the city's infrastructure with our expertise.

We await the prospect of a fruitful partnership.

Warm regards,

203

3 Tim Femister
CEO, NetXperts, LLC
P: (925) 806-0800, Ext. 144
[email protected]

NetXperts LLC
1777 Botelho Drive, Suite 102
Walnut Creek, CA 94596
(925) 806-0800
www.netxperts.com

Local Office:
2131 S Grove Ave #G
Ontario, CA
204

4 Table of Contents
Proposal Transmittal Letter 2
Table of Contents 4
Background and Project Summary 5
Method of Approach 6
Qualifications & Experience of NetXperts 12
Key Personal 14
Cost Proposal 20
Appendix 21

205

5 Background & Project Summary

NETXPERTS
Understanding of the City’s Requirements
NetXperts understands that the City of Costa Mesa seeks to upgrade its current network infrastructure to a robust and scalable solution. Our approach is to replace the obsolete CAT5 with advanced CAT6A Infrastructure across all sites, ensuring high-speed, reliable data, voice, and video signal transmission. We recognize the importance of minimizing disruptions to City operations, hence we will adhere strictly to the specified work hours and make efficient use of time to complete the project expediently.

Work to be Done
Our work will encompass the installation of a complete end-to-end certified system, including 24 or 48-port Category-6A TrendNet patch panels, TrendNet Keystone Jack systems, and CommScope equivalent cabling solutions. We will also install PoE cameras and Samsung TV monitors, requiring direct RJ45 connections. Our team is ready to establish new and enhance existing pathways for cabling, ensuring a clean, organized, and serviceable infrastructure.

Objectives to be Accomplished
The primary objectives include:
● Ensuring all cabling is Category-6A, plenum -rated, and tested to ANSI/TIA/EIA- 568-B.1 standards with a Fluke Networks DTX-1800 tester or better. ● Maintaining compliance with the maximum pulling tensions and proper cable bend radii.
● Delivering detailed CAD and PDF as-built floor plans with accurate drop locations upon completion.
● Providing a comprehensive labeling system for all network drops, ensuring easy identification and maintenance.
● Securing the installation with a 10-year minimum warranty covering components and labor.

NetXperts will provide all necessary patch cables, manage cable support systems, and adhere to all cabling guidelines and installation best practices. We will not only meet the technical specifications laid out but also aim to exceed expectations in service delivery and system performance. We appreciate the opportunity to serve the City of Costa Mesa and look forward to discussing our proposal in further detail.

206

6 Method of Approach

NETXPERTS

Implementation Plan:
● Project Management Controls: NetXperts will use a phased approach, dividing the project into manageable stages, each with its own controls and review points. We'll employ project management software to monitor progress, resources, and budget in real-time.

Controls will include risk management plans, regular status reporting, and quality assurance checks, which will be conducted to review progress against the schedule, budget tracking, risk management, and change control processes. ■ A Project Steering Committee will be formed, including key NetXperts and City staff, to oversee project progress and make critical decisions. ● Stakeholder Engagement: Our methodology includes initial stakeholder meetings to understand all requirements and expectations thoroughly. Regular updates and review sessions will be scheduled to gather feedback and ensure alignment. We'll use surveys, interviews, focus groups, and workshops to document the views of both internal and external stakeholders.
● Implementation Strategies: NetXperts will implement agile project management techniques, allowing for flexibility and iterative progress based on stakeholder feedback.

We will employ Lean methodologies to optimize efficiency and reduce waste throughout the project lifecycle.
■ Agile principles will be incorporated to allow flexibility in project execution and to adapt to changing requirements or unexpected challenges. ■ Quality management will involve regular peer reviews and audits to ensure adherence to industry best practices and RFP requirements.

Client Satisfaction and Scope of Work Compliance:
● NetXperts commits to regular client engagement through a dedicated project manager who will be the point of contact for the City. We will conduct a thorough initial site assessment to understand the existing infrastructure and align with the City's vision, walkthroughs, progress reviews, and system testing to ensure client satisfaction. Our efforts include adherence to the specified components, rigorous testing, cabling guidelines, and detailed documentation of all installations, ensuring all installations are to the highest quality standards.
■ Your dedicated Project Manager to serve as the City's primary contact will be Zach Baldry.
■ Client satisfaction will be measured through regular check-ins and a formal review process at project milestones.

Project Schedule:
● We will provide a Gantt chart detailing all tasks, such as site assessment, procurement, installation, testing, documentation, and handover. Each task will be assigned a duration 207

7 and resources, with milestones for major deliverables. The overall timeline will be established in agreement with the City to ensure timely completion without compromising the daily operations of the City.
■ The project will be broken down into phases: Planning, Design, Procurement, Installation, Testing, Documentation, and Closure.
■ Each phase will have clearly defined tasks, durations, and responsible parties. ● For example, the Installation phase will include specific tasks such as "Install CAT6A cables in City Hall" with a duration of 10 days. ■ Please reference the Plan of Execution on page 8.

City Staff Collaboration:
● Specific tasks from City staff will include providing existing infrastructure information, facilitating access to sites, and participating in validation of the installation. City staff will also be involved in the approval process of the as-built documentation. NetXperts staff will be responsible for the execution of the project, with City staff providing oversight and feedback.
■ City staff will be integral during the planning phase to provide insights into the current challenges and future needs.

Innovative and Creative Approaches:
● NetXperts proposes the use of advanced cable management systems that not only organize cables but also simplify future maintenance. We will explore the use of environmentally friendly materials and processes. Innovative labeling solutions such as RFID tags could be employed for easy identification and management of the network infrastructure.
■ NetXperts proposes the use of biodegradable materials for all non-permanent installations to support environmental sustainability.

Recruitment and Retention of Former City Employees:
● If selected, NetXperts will reach out to displaced former employees of the City for potential recruitment. Our human resources policies will include proactive recruitment strategies, fair hiring practices, and competitive benefits to retain such individuals. We will also offer training and development programs to ensure that these employees can thrive in their new roles with NetXperts.

NetXperts is committed to delivering a high-quality project that meets all the City's requirements while ensuring efficiency, safety, and superior performance. We look forward to the possibility of working with the City of Costa Mesa and contributing to its technological advancement.

208

8 Plan of Execution

NETXPERTS

It is our plan to conduct this installation with a total of (4) installers and (1) site Foreman. It will be the role of installers to install all Cat6A cable to specified locations, Pathway, rack build out of patch panels and wire managers, along with testing, termination, and labeling of all locations. The role of the site foreman will be to coordinate work areas with the customer and crew of installers to ensure as minor impact as possible during business hours. Site foreman will also be responsible for documenting all new Pathway and existing pathway used to bring cable from IDF/MDF to its final location. Site foreman will coordinate with customers for staging of material as well as inventory of material to site to ensure all material is available that is needed for each day. The Site Foreman will be responsible for documenting and communicating all progress or delays onsite and troubleshooting any issues that may occur during installation. Site foreman will be on site daily with crew to ensure all aspects of install are to schematic and execution of timeline is adhered to. Crew and foreman will be onsite each day at expected start time and will work a full 8-hour day onsite. Site foreman will complete a daily site report at the end of each day to document progress of each day. Work will be started and completed in a uniform manner starting and completing each work location before moving on to the next with the exception of being relocated by the customer.

Execution of work is as follows:

City Hall: City Hall will be executed in a total of 50 workdays 10 days per floor. We will use 4 installers per floor as we believe this will be the best way of execution during customers' working hours. This allows the workforce needed to meet our timeline while not overcrowding the customers work area. We will start and complete one floor at a time completing termination, testing, and labeling of each floor before moving onto the next.

Each floor will be executed as follows:
● Day 1: Staging of Material to customer specified location / investigation of pathway / Demo and installation of ceiling pathway as needed. ● Day 2: Continue install of pathway to specified locations Day 3: Complete installation of all pathways
● Day 4: Demo of all old network Cable / Install of new Cat6A cable to customer specified locations
● Day 5: Continue Demo / Install of Cat6 Cable to customer specified locations ● Day 6: Install of new Cat6A cable to Customer Specified locations / routing of cable to cubicles and workstations
● Day 7: Termination of all workstations and Cubicles
● Day 8: Continue termination of workstations and cubicles / mounting of patch panels and wire manager in IDFs / Termination of cables in IDF 209

9 ● Day 9: Complete termination of IDFs / Testing
● Day 10: Testing and Labeling of IDF and Face plates

Fire Station: Each Fire Station will be executed in a 4-day time frame with a crew of (4) working 8 hours a day. Each fire station will be completed before moving on to the next.

The following schedule will be adhered to:

● Day 1: Staging of material / demo of old cabling / install of conduit and pathway ● Day 2: Complete pathway install / Start install of Cat6A Cable to specified locations ● Day 3: Complete Cat6A cabling / Termination of IDF and locations ● Day 4: Testing and Label of all cabling at IDF and workstation locations

Police Station: Police station will be executed in (5) days. With a crew of (4) working (8) hour shifts. Police station will be completed before moving onto the next site. We will be working with the understanding this site is of a high security level and will need to be treated as such. The following schedule will be adhered to.

● Day 1 and 2: Staging of material to customer specified location / demo of old cabling / install of pathway and conduit to Verkada camera locations and workstations
● Day 3: Start install of Cat6A cabling
● Day 4: Complete Cabling / mounting of Cameras / mounting of TV in watch commanders’ office
● Day 5: Dressing of Cables at rack / termination of all locations at location side and IDF/ testing and labeling of IDF and all locations

Police west Substation: Police west Substation will be executed in (5) days. With a crew of (4) working (8) hour shifts. Police west substation will be completed before moving onto the next site. We will be working with the understanding this site is of a high security level and will need to be treated as such. The following schedule will be adhered to.

● Day 1 and 2: Staging of material to customer specified location / demo of old cabling / install of pathway and conduit / start install of Cat6A cabling ● Day 3: Continue install of Cat6A cabling
● Day 4: Complete Cabling / start termination of workstation locations / Mounting of patch panels and termination of IDF / Dressing of Cables at rack / Terminations both at location and IDF side. Labeling of all locations ● Day 5: Continue and complete all terminations / Labeling / Testing

Communications Building: Will be executed in (8) days. With a crew of (4) working (8) hour shifts. We understand the Communications bldg. is a high call volume bldg. And calls are of the most importance as they are emergency 911 calls and dispatch. We understand this 210
10 building is operating 24 hours a day and work areas must be coordinated. The Following work schedule will be adhered to.
● Day1: Staging material and coordinating work areas within the Comm Bldg./ demoing of cable / install of pathway to specified locations ● Day 2: Continue pathway installation
● Day 3: Start Installation of Cat6A cable
● Day 4: Continue Install of Cat6A
● Day 5: Complete install of Cat6A / Build out of rack with wire managers and patch panels / dressing of cable / start Termination on locations and IDF ● Day 6: Continue terminations
● Day 7: Complete terminations and start labeling schematic ● Day 8: Complete labeling and test all locations
Senior Center: Will be executed in a (7) daytime frame with a total of (4) crew working (8) hour shifts. Crew will be working between the hard lid ceiling and T-grid. The following work schedule will be adhered to.
● Day 1: Staging of material to customer specified area / investigation of pathway in hard lid ceiling / investigation of pathway in T-grid / start install of required pathway
● Day 2: Continue pathway installation / start install of Cat6A ● Day 3: Continue installation of Cat6A / build out rack with wire managers and patch panels Day 4: Complete Cabling of Cat6A
● Day 5: Dress cable into IDF and terminate onto patch panel / start termination of locations Day 6: Complete termination and labeling
● Day 7: Testing of all cables
Neighborhood Community Center NHCC: Will be executed in (5) days with a crew of (4) installers working (8) hour shifts. Work will be coordinated with the facility to gang access to locations needed and around any events taking place. The following work schedule will be adhered to.
● Day 1 and 2: Staging of material to customer specified location / demo of old cabling / install of pathway and conduit / start install of Cat6A cabling ● Day 3: Continue install of Cat6A cabling
● Day 4: Complete Cabling / start termination of workstation locations / Mounting of patch panels and termination of IDF / Dressing of Cables at rack / Terminations both at location and IDF side. Labeling of all locations ● Day 5: Continue and complete all terminations / Labeling / Testing 211

11 Recreational Center: Will be executed within (7) days with a total of (4) installers working 8-hour shifts. Work will be coordinated with the facility to gang access to locations needed and around any events taking place. The following work schedule will be adhered to.

● Day 1: Staging of material to customer specified area / investigation of pathway in hard lid ceiling / investigation of pathway in T-grid / start install of required pathway
● Day 2: Continue pathway installation / start install of Cat6A ● Day 3: Continue installation of Cat6A / build out rack with wire managers and patch panels Day 4: Complete Cabling of Cat6A
● Day 5: Dress cable into IDF and terminate onto patch panel / start termination of locations Day 6: Complete termination and labeling
● Day7: Testing of all cable

Corp Yard: The Corp Yard will be executed within (5) days with a total of 4 crew members, working 8 -hour shifts. Work will be performed between hard lid and open space areas.

Crew will take caution as they will be working in active mechanic bays as well as open yards.

The following work schedule will be adhered to.

● Day 1 and 2: Staging of material to customer specified location / demo of old cabling / install of pathway and conduit / start install of Cat6A cabling ● Day 3: Continue install of Cat6A cabling
● Day 4: Complete Cabling / start termination of workstation locations / Mounting of patch panels and termination of IDF / Dressing of Cables at rack / Terminations both at location and IDF side. Labeling of all locations ● Day 5: Continue and complete all terminations / Labeling / Testing

212

12 Qualifications & Experience

NETXPERTS
NetXperts Qualifications
NetXperts distinguishes itself in the field of CAT6A Structured Cabling and Verkada Camera Installation Services through several key strengths:

Long-Standing Industry Presence: With over 26 years of experience, NetXperts has an established history of adapting to the evolving technological landscape. This extensive experience underscores a deep understanding of the nuances involved in structured cabling and security system installations, ensuring that all projects are executed with an expert touch grounded in decades of knowledge.

Expert In-House Team: Unlike many competitors who may rely on subcontractors, NetXperts boasts a dedicated in-house team of low voltage cabling specialists. This allows for a higher degree of control over the quality of work, project timelines, and ensures that all installations adhere to the highest industry standards. An in-house team also facilitates a more cohesive work environment, fostering a culture of accountability and excellence.

Hyperlocal Focus: The proximity of NetXperts' Ontario, California office and the dedicated project team to the City of Costa Mesa ensures a hyperlocal focus. With all team members located within a 1.5-hour radius, NetXperts can offer unmatched response times and personal attention to the Costa Mesa project. This local presence not only allows for quick deployment and on-site support but also reflects NetXperts' commitment to understanding and serving the specific needs of the community.

Comprehensive Service Offering: NetXperts' service offering encompasses the entire lifecycle of CAT6A structured cabling and camera installation projects. From the initial assessment and design to installation, testing, certification, and ongoing support, NetXperts ensures a seamless and comprehensive service experience. By handling all aspects of the project in-house, NetXperts eliminates the typical fragmentation that can occur when multiple subcontractors are involved.

Commitment to Client-Centric Delivery: The dedication to serving the City of Costa Mesa's specific needs is a hallmark of NetXperts' approach. By assigning a team that is exclusively focused on the Costa Mesa project, NetXperts demonstrates a client-centric delivery model that is tailored to meet and exceed the City's expectations. This commitment is reflected in their responsive communication, tailored solutions, and a strong emphasis on client satisfaction.

Quality Assurance and Warranty: NetXperts stands behind its work with robust quality assurance processes and a warranty that demonstrates confidence in its service and installation quality. The combination of an experienced in-house team and a strong 213

13 warranty offers peace of mind to clients, knowing that their investment is protected and supported by a company that prioritizes quality and reliability.

By capitalizing on these strengths, NetXperts not only brings a wealth of experience and expertise to the table but also offers the advantages of a dedicated, local team that is committed to delivering superior service for the City of Costa Mesa's CAT6A and Verkada Camera Installation project.

NetXperts Experience
NetXperts' unique qualifications and extensive experience make it an ideal candidate to fulfill the City of Costa Mesa's RFP for CAT6 Structured Cabling and Verkada Camera Installation Services. With more than 26 years of operational history, NetXperts has developed a robust portfolio of services and a deep commitment to excellence, highlighted by the following:

Industry Experience and Certification: NetXperts' longevity in the industry is complemented by its team of certified professionals who possess a wide-ranging skill set in cutting-edge technologies and best practices. This team is composed primarily of senior certified network engineers who have not only maintained but evolved their expertise in line with technological advancements.

Wide-Ranging Expertise: NetXperts expertise spans crucial areas for modern infrastructure projects, including cybersecurity, enterprise networking, managed services, wireless LAN design, data center operations, IoT, low voltage cabling, fiber optics, video surveillance, and core infrastructure design and implementation.

High-Profile Projects: NetXperts has successfully managed significant projects and currently provides managed IT services for notable entities such as San Francisco Airport, Salesforce Transit Center, and various government and educational institutions in California. This experience with high-exposure projects demonstrates NetXperts' capability to manage complex and large-scale installations and service delivery with finesse. Example of project similar to the requirements of Costa Mesa (see more under Appendix C, Company Profile and References):

Eastern Municipal Water District
SOW: Network Services and Voice Cabling Installation Services Michael Wayment, (951) 928-3777 x4317

Peralta Community College District
SOW: NetXperts executed the design and upgrade of VoIP, Wi-Fi, Network, SMART Classrooms, SMART Locks, and fiber/copper infrastructure across three Peralta College campuses.

Daniel Park, 510.587.7850
214

14 City of West Hollywood
SOW: Fiber and Wireless Network Infrastructure Expansion and Network Managed Services
Deryck Santos, 323.848.6477

Rapid Response and Local Presence: With a headquarters in Walnut Creek, California, a branch office in Ontario, and engineers stationed throughout the state, NetXperts guarantees 24-hour response times, ensuring prompt service and support. This local presence is critical for the timely and efficient resolution of any issues that may arise during the project's lifecycle.

Continuous Improvement and Training : NetXperts emphasizes continuous learning and cross-training of its staff to minimize downtime caused by staff turnover. This commitment to professional development ensures that their team is proficient with the latest equipment and procedures.

Customer Service Excellence: NetXperts' customer-centric philosophy is evidenced by its receipt of the Customer Service Award from Cisco. The company's dedication to resolving critical issues on the same day it underscores its commitment to exceed customer service expectations consistently.

Project Management Excellence: The provision of a dedicated senior-level Project Manager for each project guarantees a single point of contact for streamlined communication and quick response. NetXperts' project approach follows the PPDIOO methodology—Prepare, Plan, Design, Implement, Operate, and Optimize—ensuring that every phase of the project is executed with meticulous attention to detail and a focus on customer satisfaction.

Community Involvement: NetXperts is also dedicated to community support and participation, engaging in various charitable and civic activities, further cementing its reputation as a responsible and committed local business.

These qualifications collectively showcase NetXperts' unique capability to provide high- quality services for the Scope of Work outlined by the City of Costa Mesa, not only meeting the technical and operational requirements but also aligning with community values and customer service excellence.

215

15 Key Personal

NETXPERTS
Dedicated Costa Mesa Team
For the City of Costa Mesa CAT6A Structured Cable and Verkada Camera Installation Services, NetXperts will assign a dedicated team of experienced professionals, each with a clear role and defined responsibilities to ensure the project's success. The key staff members and their functions are as follows:

Zach Baldry, Project Director
● Zach will oversee the projects with meticulous attention to detail, from initial planning to successful execution.
● Ensure that all Verkada camera systems installations meet the highest quality standards, and facilitate effective communication and coordination among all stakeholders.
● Implement project management best practices, optimizing resources and timelines.

Fabian Bautista, Project Manager
● Fabian will oversee the entirety of the low voltage cabling project segment. ● Ensures that CAT6A structured cabling installation complies with industry standards and local codes.
● Manages the procurement process for all necessary cabling materials. ● Supervises testing and certification to guarantee the performance of the installed cables.

Michael Tinsley, Site Foreman
● Michael will manage on-site operations, including team organization, scheduling, and direct supervision of installation tasks. Will upholds safety standards and efficiency on the job site.

In-House Installers Structured Cable Technician & Service Technician ● Performs technical tasks such as cable pulling, termination, and installation of cable management systems.
● Conducts comprehensive testing of cable infrastructure and leads troubleshooting efforts.

Each team member has been chosen for their proven expertise, commitment to quality, and ability to work collaboratively to meet the City of Costa Mesa's needs. With this team, NetXperts is confident in its ability to deliver a successful project that meets all the specified requirements and exceeds client expectations.

216

16 ZachBaldry
Operations and Project Leader

Profile

Accomplished Operations and Project Leadership professional with extensive experience in overseeing high-value projects and enhancing operational processes. Demonstrated ability to lead cross-functional teams, manage budgets, and drive project completion from conception to delivery. Expert in Construction Management, BIM Coordination, and Network Communications with a strong commitment to operational excellence.

Core Skills
● Construction Management
● BIM Coordination
● Structured Cabling Systems
● Access Control and Security
● Network and VOIP Communications
● Audio/Video Installation
● Project Management
● Operations Optimization
● Team Leadership and Development
● Budget Management and Cost Control
● SOP Development and Implementation
● Microsoft 365 Administration
● Low Voltage Systems and Lighting Controls

Professional Experience

Project Director
NetXperts Inc., Ontario, CA | 03/2023 - Present
● Directs a portfolio of projects with values ranging from $100K to $13+MM. ● Designs project plans that align with client objectives, ensuring successful outcomes.
● Cultivates a collaborative environment, mentoring project managers and staff. ● Manages resource allocation and staffing, contributing to the company's strategic goals.
● Delivers regular project updates and communicates effectively with stakeholders.

Director of Operations, Visional, Huntington Beach, CA | 11/2021 - 03/2023 ● Spearheaded business growth strategies, increasing profitability and operational efficiency.
217

17 ● Streamlined operations through the development and enforcement of SOPs. ● Fostered strong client and vendor relationships, contributing to sustained business expansion.
● Led IT infrastructure initiatives, enhancing company-wide technological capabilities.

Operations Manager, Haldeman Homme Inc., Costa Mesa, CA | 02/2021 - 11/2021 ● Managed over 50 team members, overseeing $4+MM in annual labor installations.
● Maintained stringent project schedules, documentation, and billing processes. ● Facilitated smooth transitions from bid process to owner turnover alongside general contractors.
● Launched and led the company's Northern California division to operational success.

Field Operations Manager, Westview Productions, Burbank, CA | 11/2013 - 02/2021 ● Significantly grew annual revenue from $250K to $12MM during tenure. ● Sustained and nurtured key account relationships to support business growth. ● Ensured timely project completion by overseeing and supporting project management teams.
● Conducted regular site visits, upholding industry standards and regulatory compliance.

Project Spotlight
● San Diego International Airport, San Diego, CA
● Aligned Data Center, Phoenix, AZ
● Nature Research Center, Raleigh, NC
● San Francisco International Airport, San Francisco, CA ● Special Olympics USA Games 2022, Orlando, FL
● The Denver Center for the Performing Arts, Denver, CO ● World of Coca-Cola, Atlanta, GA
● Aquarium at the Boardwalk, Branson, MO

Certifications
● Entertainment Technician Certification Program - Theatre Rigging | Since 04/2010 ● OSHA - 30 | Since 02/2021

218

18 Michael T. Tinsley
Structured Cable Technician & Service Technician

Professional Summary

Dedicated and skilled Structured Cable Technician with over 15 years of experience specializing in large-scale projects and service operations for educational facilities, medical institutions, and high-profile retail clients. Adept at leading projects and managing cross- functional teams to deliver exceptional results. Committed to excellence in service and adhering to safety standards.

Professional Experience

Site Foreman, NetXperts
● Led site evaluations, created material lists, and scheduled projects for large- scale cabling endeavors.
● Managed onsite crews, ensuring adherence to codes, customer specifications, and safety protocols.
● Coordinated closely with clients and vendors, optimized material costs, and maintained project timelines.
● Biggest Project to Date: LAUSD LAN Upgrade E-Rate
● Spearheaded wireless AP installations and infrastructure enhancements across various schools.
● Managed comprehensive build-outs of communication rooms and coordinated with city and district officials.

Lead Installation Technician, Progressive Communications ● Executed nationwide installations for Philips medical systems and trained staff on new equipment.

Service Technician, West Coast Voice & Data
● Troubleshoot networking and phone line issues, managed T-1 extensions, and IT closet organization for a national bank chain.

Lead Tech for Apple Retail Stores, Element DataComm
● Managed IT and AV rack swaps and complete voice & data installation for new Apple store locations.

Skills & Technical Proficiencies
● CAT5, CAT6, and Fiber optic installations
● Expertise in coaxial cable installation and termination ● Proficient with 66 Block, 110 patch panels, and RJ45 terminations 219

19 ● Skilled in device patching, switch resets, and remote support operations ● Knowledgeable in 3M fire stopping, GRC & EMT conduit installations ● Adept in J-hook pathway installation and structured cable management ● Competent with Bogen systems, POE camera systems, and AP installations ● Experienced in manlift operation, wire mold installation, and power pull installations

Administrative Skills
● Proficient in Microsoft 360 and Google Drive
● Skilled in the creation of Statements of Work (SOW) and Bills of Materials (BOM) ● Experienced in job and site scheduling, conducting site walks, and managing virtual meetings
● Adept at RFI submittals, schematic interpretation, and blueprint analysis

Certifications
● Leviton (2011), ICC (2009), Asbestos and Lead (2007)
● Man lift (2008), Lucent Structured Cabling (2006)
● Bogen (2005), Philips Patient Monitoring (2012)

Education
● Millikan High School, Long Beach, CA — 3.5 GPA
● Long Beach Community College, Long Beach, CA — 3.0 GPA General Studies

220

20 Cost Proposal & Appendix

NETXPERTS

221

Cost Proposal Form/Sample
THIS SHEET MUST BE RETURNED WITH BID FOR EACH OF SITE.

It is the intent of the City to purchase the following product(s). The quantities are estimates only. The obligations incurred by the acceptance of any bid are limited to the purchase of the City’s actual requirements.

Firm Name: __________________________________________
Labor Total $_______________
Materials Total $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
_________________________ $_______________
GRAND TOTAL: $_______________
Options/Comments:

Estimated Date of Delivery:

Proposal Expiration Date:

Standard Labor rate for as needed basis Single Mode Fiber install:

Standard Labor rate for as needed basis network drop:

Standard Labor rate for as needed basis Verkada install:

NetXperts, LLC
321,271.20
435,344.64
Reference NetQ20630 Attached for
materials and labor breakdown.
06/01/2024
794,014.36
TBD
$92.50 per hour per Installer
$92.50 per hour per Installer
$92.50 per hour per Installer
222
QUOTE
Date NETQ# Sales Rep.1777 Botelho Drive, Suite 102,
Walnut Creek, CA 94596
Tel : 925‐806‐0800   Fax : 925‐806‐0899 11.08.2023 ngretowski Quote To Bill To
City of Costa Mesa City of Costa Mesa
Mike Fuentes Mike Fuentes
77 Fair Drive
Costa Mesa, CA 92626
77 Fair Drive
Costa Mesa, CA 92626
[email protected] [email protected] 714‐754‐531 714-754-531
CITY OF COSTA MESA ‐  NETWORK WIDE CABLING REFRESH  Net 30 Part Number Description Qty Unit Price Ext. Price
Cabling Materials
300  $678.50  $203,550.00760107268 760107268 SYSTIMAX®360™  GigaSPEED® X10D 2091B Category 6a Plenum, 4 Pair Cable, White, 1000Ft WE TOTE ®Box
1,500  $10.47  $15,705.006110G‐RY6 eXtreme Cat 6a QuickPort Connector Quickpack, Yellow 1,500  $10.47  $15,705.006110G‐RW6 eXtreme Cat 6a QuickPort Connector Quickpack, White 1  $103.10  $103.10VDV826‐764 Pass‐Thruâ„¢ Modular Data Plugs, RJ45‐CAT6A, UTP 200‐Pack 750  $2.07  $1,55

2.5041091‐2WN‐LEV LEVITON  41091‐2WN
2 PORT MIDSIZE NYLON FPLTE WHT
25  $104.02  $2,600.5049255‐L48‐LEV LEVITON  49255‐L48
48PORT QUICKPORT PP WITH MAGNIFYING LENS LABEL HLDR
10  $37.49  $374.9049255‐H24‐LEV LEVITON  49255‐H24
24P HD QUICKPORT PATCH PANEL
3,000  $4.77  $14,310.00 CAT6A‐03‐BLB Copper Patch  Cables, 3 ft., Blue, Cat  6A 24  $59.28  $1,422.72WMP1E PatchLink™  Horizontal Dual‐Sided Manager, 2RU, 8.9 in. Depth 6  $53.19  $319.14WMPLFSE‐PAN PANDUIT  WMPLFSE
WIREMANAGER 1U PANEL 2" DUCT
2  $59.17  $118.3431‐340 IDEAL INDU 31‐340
PULL‐LINE BUCKET 6500'
200  $5.75  $1,150.00CAT21HP4Z34 CADDY®  CAT HP J‐Hook Assembled to Multi‐Function Clip, 1/4 in.

Rod or #12 thru
#8 Wire Mount
30  $51.75  $1,552.502‐EMT Electroplated Steel EMT Conduit, 2 in. 75  $3.62  $271.502‐EMT CLAMPS Emt  2in Unistrut clamps 100  $8.10  $810.0014G‐STRUT 10 ft. 14‐Gauge Silver Electro‐Galvanized Strut Channel 75  $2.88  $216.002‐EMT SPLICE 2"  splice connectors emt 10  $40.25  $402.502E+90 2E90
2" EMT 90
° ELBOW
50  $2.59  $129.50ARLEMT200 ARLEMT200 EMT INSULATING BUSHING, 2", NON‐METALLIC 25  $110.84  $2,771.002‐COUPLING 2" threaded coupling with lock ring NetXperts ‐ Confidential and Proprietary Page  1 of  2
223
Part Number Description Qty Unit Price Ext. Price
10  $28.75  $287.50HOFFMAN ASG6X6X6NK HOFFMAN  ASG6X6X6NK PULL BOX 6.00X6.00X6.00
100  $3.51  $351.002400BC‐FW 2400 wire mold 5FT WITH cover 150  $8.86  $1,329.00V2411M 2400 flat 90
100  $12.54  $1,254.00V2410C 2400 t grid cap
250  $27.49  $6,872.50V2406 2400 splice connectors
50  $7.76  $388.002418M‐FW 2400 inside 90
1  $5,750.00  $5,750.00MISC Misc. material
1  $34,500.00  $34,500. 00CONTINGENCY Contingencies
$313,796.20 SubTotal
Special Equipment
1  $7,475.00  $7,475.00RENTAL Scissor Lift Rental
$7,475.00 SubTotal
Professional Services
1  $316,144.64  $316,144.64NPS Installation Labor
1  $80,000.00  $80,000.00NPS Project Management
1  $39,200.00  $39,200.00NPS Mobilization
$435,344.64 SubTotal
SubTotal  $756,615.84
Tax  $24,898.52
Shipping  $12,500.00
Total  $794,014.36
Terms & Conditions of this Proposal: All orders will be placed upon receipt of signed purchase order or a signed contract between NetXperts and customer. Such purchase order or contract will be subject to any governing law. All hardware is warranted per manufacturer's published warranty only, unless an NetXperts Service Contract has been purchased
. This order may be subject to: sales tax, VAT, duty and freight charges even if not noted on this quote. Terms for Hardware, Software are Net 30. Invoices exceeding 30 days will be assessed a 2% fee per month until paid. FOB Origin; Title passes at origin, and buyer has total responsibility over the g oods while in shipment.

NetXperts ‐ Confidential and Proprietary Page  2 of  2224

VENDOR APPLICATION FORM
FOR
RFP No. 24-03 CAT6A Structured Cable and Verkada Camera Installation Services

TYPE OF APPLICANT:  NEW  CURRENT VENDOR
Legal Contractual Name of Corporation: ______________________________________ Contact Person for Agreement: _____________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Corporate Mailing Address: ________________________________________________ City, State and Zip Code: __________________________________________________ Contact Person for Proposals: ______________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Is your business: (check one)
 NON PROFIT CORPORATION  FOR PROFIT CORPORATION Is your business: (check one)
 CORPORATION  LIMITED LIABILITY PARTNERSHIP
 INDIVIDUAL  SOLE PROPRIETORSHIP
 PARTNERSHIP  UNINCORPORATED ASSOCIATION

NetXperts, LLC
Account Director
(925) 806-0800
1777 Botelho St., Suite 102
Walnut Creek Ca 94596
Jen Kniland
Harrison Jones
[email protected]
[email protected]
(925) 806-0800
Director
(925) 806-0899
(925) 806-0899
225

Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts)

Names Title Phone
___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

___________________________________ ___________________________________

Federal Tax Identification Number: _ _______________________________

City of Costa Mesa Business License Number: ________________________________________ (If none, you must obtain a Costa Mesa Business License upon award of contract.)

City of Costa Mesa Business License Expiration Date: ________________________________

Tim Femister
CEO
Jennifer Nordine
Director
Neil Wada
President
(909) 912-9227
(909) 303-0569
(925) 895-3358
Will obtain and provide upon award of contract.
226

EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.

I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning informal RFP No. 24-03 CAT6A Structured Cable and Verkada Camera Installation Services at any time after October 12, 2023.

________________________________ Date: _______________________ Signature

________________________________
Print

OR

I certify that Proposer or Proposer’s representatives have communicated after October 12, 2023 with a City Councilmember concerning informal RFP No. 24 -03 CAT6A Structured Cable and Verkada Camera Installation Services . A copy of all such communications is attached to this form for public distribution.

________________________________ Date: _______________________ Signature

________________________________
Print

Jen Kniland
11/7/2023
227

DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.

228

DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."

None.
229

COMPANY PROFILE & REFERENCES

Company Legal Name:

Company Legal Status (corporation, partnership, sole proprietor etc.):

Active licenses issued by the California State Contractor’s License Board:

Business Address:

Website Address:

Telephone Number: Facsimile Number:

Email Address:

Length of time the firm has been in business:

Length of time at current location:

Is your firm a sole proprietorship doing business under a different name: ___Yes ___No

If yes, please indicate sole proprietor’s name and the name you are doing business under:

Federal Taxpayer ID Number:

Regular Business Hours:

Regular holidays and hours when business is closed:

Contact person in reference to this solicitation:

Telephone Number: Facsimile Number:

Email Address:

Contact person for accounts payable:

Telephone Number: Facsimile Number:

Email Address:

Name of Project Manager:

Telephone Number: Facsimile Number:

NetXperts, LLC
1777 Botelho Street, Suite 102
www.netxperts.com
(925) 806-0800
[email protected]
26+ Years
15 Years
8am - 6pm
NetXperts has 24/7/365 NOC available
to all our managed service customers.
(925) 806-0800
[email protected]
Harrison Jones
[email protected]
(925) 806-0800 ext. 161
Dylan Sanchez
Zach Baldry
(925) 806-0800
(925) 806-0899
(925) 806-0899
(925) 806-0899
1099498
(925) 806-0899
230

Email Address:

COMPANY PROFILE & REFERENCES (Continued)

Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

City of West Hollywood
[email protected]
Deryck Santos
Eastern Municipal Water District
[email protected]
Michael Wayment
[email protected]
2270 Trumble Rd, Perris, CA 92570
(951) 928-3777 x4317
$1M+
8300 Santa Monica Boulevard West Hollywood, CA 90069
Lake Tahoe Unified School District
1021 Al Tahoe Blvd, South Lake Tahoe, CA 96150
[email protected]
(530) 541-2850 x222
Sean Colt, Director of Technology
$430,000
District WFI Upgrade including all low voltage cabling. $500,000
Network Services and Voice Cabling Installation Services NetXperts has provided low voltage calbing, networking and more since 2019. 231

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Tina Corona-Geringer, Lead Network Technician
Vallejo City Unified School District
65 Walnut Ave. Vallejo, CA 94592-1177
Local Area Network Infrastructure Upgrades: Low Voltage Calbing [email protected]
$300,000
707-556-8921, Ext. 50116
Tracey Logan
West Contra Costa USD
1108 Bissell AVE. Richmond, CA
[email protected]
$2M
(510) 231-1120
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233

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-067 Meeting Date: 3/5/2024
TITLE:

RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2024 ORANGE COUNTY

MARATHON RUNNING FESTIVAL
DEPARTMENT: PUBLIC WORKS DEPARTMENT / TRANSPORTATION SERVICES DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: JENNIFER ROSALES, TRANSPORTATION SERVICES MANAGER (714) 754-5343
RECOMMENDATION:

Staff recommends the City Council:

Adopt Resolution No. 2024-xx (Attachment 1), designating event routes for the 2024 Orange County (OC) Marathon Running Festival and approving the temporary street closures for May 4, 2024 and May 5, 2024, as requested for the 2024 OC Marathon Running Festival.

BACKGROUND:

A Special Event Permit application was submitted to the City on December 12, 2023, requesting permission to close certain streets to conduct the 2024 OC Marathon Running Festival. The application is currently under review by the City’s Special Event Committee, which consists of representatives from various City departments.

This is the fifteenth year the City of Costa Mesa will participate in the OC Marathon, which has been an annual event in the Orange County area since 2004. Similar to the previous marathons, the proposed route for the 2024 OC Marathon Running Festival begins at Fashion Island in the City of Newport Beach and finishes at the Orange County Fair and Event Center in Costa Mesa. This year’s OC Marathon Running Festival consists of four (4) sub-events:

1. Full Marathon (26.2 miles) on Sunday, May 5, 2024

2. Half Marathon (13.1 miles) on Sunday, May 5, 2024

3. 5K Fun Run/Walk (3.1 miles) on Saturday, May 4, 2024

4. Kids Run the OC (1 mile) on Saturday, May 4, 2024
The routes within Costa Mesa for the 2024 full and half-marathon events are shown on Attachments 3 and 4, respectively. A map depicting the route for the 2024 5K Fun Run/Walk is shown on Attachment 5. The route for the Kids Run is entirely within the OC Fair & Event Center and is shown on Attachment 6. There are no changes to the proposed routes on public streets for the above events

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File #: 24-067 Meeting Date: 3/5/2024
from the 2023 OC Marathon Running Festival.

Within Costa Mesa, the streets affected by the Full Marathon include portions of Santa Ana Avenue, Bristol Street, Red Hill Avenue, Main Street, Sunflower Avenue, Anton Boulevard, Avenue of the Arts, Bear Street, Gisler Avenue, Country Club Drive, Mesa Verde Drive West, Adams Avenue, Placentia Avenue, Oriole Drive, Canary Drive, Tanager Drive, Golf Course Drive, Harbor Boulevard, Merrimac Way, and Fairview Road. The streets affected by the Half Marathon include portions of Santa Ana Avenue, Mesa Drive, and Newport Boulevard Southbound Frontage Road. The affected streets for the 5K Fun Run/Walk are Arlington Drive, Fairview Road, and Merrimac Way.

The Half Marathon event is proposed to start in the City of Newport Beach at 6:30 a.m. For the Half Marathon event, street closures in Costa Mesa begin at 5:00 a.m. and the last affected road segments reopen no later than 10:00 a.m.

The 5K Fun Run/Walk event will begin and end at the Orange County Fair and Event Center. For the 5K Fun Run/Walk, street closures will begin at 4:30 p.m. on Saturday and the last affected road segment will reopen no later than 6:30 p.m.

The 1 mile Kids Run is entirely within the OC Fair & Event Center, and no street closures are required for the Kids Run event.

Since the proposed routes for the Full Marathon, Half-Marathon, and 5K Fun Run/Walk events are not among the pre-designated routes for street closures for Special Event areas as approved in City Council Resolution No. 04-38 (Attachment 7), City Council approval is required for these street closures.

ANALYSIS:

Prior years’marathon events have enjoyed success due to the efforts of organizers, as well as City staff. Similar to prior Marathon events, the organizers will be required to conduct an extensive outreach to churches and businesses that are open during the time of the street closures and detours. In addition, residential areas affected by closures will be notified in advance.

On the weekend of the 2023 OC Marathon, police management personnel, sworn officers, civilian officers, and explorers (from Costa Mesa and other agencies) provided support for the events. The Fire Department had personnel stationed at the Emergency Medical Services (EMS) tent for the event. As a result of the close coordination between various City departments and event organizers, and the implementation of traffic control, impacts on many residential and commercial areas as well as arterial streets have been minimized.

Street Closures:

A number of minor and major arterial streets will require full closure, while some other streets will require either half-closure (one direction), or partial closure (only the closure of one or two lanes in one direction). In order to minimize impacts to the public, the closure of streets will be phased to occur as the fastest runners approach, and will be reopened as the last of the runners and the official sweep vehicle passes by. The fastest marathon runners are expected to finish in approximately two (2) hours and 20 minutes. The overall length of time for the slowest runners of the marathon with traffic control will be limited to a maximum of seven (7) hours. The marathon begins at 5:30 a.m., therefore, the last runner permitted on the course with traffic control would finish no later than 12:30 p.m. A sweep vehicle will circulate through the course in time with the slowest paced runner to

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File #: 24-067 Meeting Date: 3/5/2024
p.m. A sweep vehicle will circulate through the course in time with the slowest paced runner to ensure the course is clear and that streets can be reopened as soon as possible.

Attachment 8 presents a brief summary of the arterials affected by the proposed Full Marathon, Half- Marathon, and 5K Fun Run/Walk routes through Costa Mesa. The Mesa Verde Community, Inc.

Board and the Mesa Verde Country Club will be notified of the event and the street closures.

Additional information to assist the patrons of the Mesa Verde Country Club and navigate the proposed closures will be provided to the Mesa Verde Country Club as the event date approaches.

Impacts to traffic flow will occur at various intersections as marathon participants move along the route, beginning as early as 6:30 a.m. and ending at approximately 1:00 p.m. Attachment 9 identifies the major intersections where traffic detours are necessary to provide for the safety of runners while crossing intersections. As shown in the attachment, traffic control on Harbor Boulevard and Fairview Road will be conducted as “soft closures,” whereby vehicles will be allowed through as gaps in runners permit. Adams Avenue will be subject to full closure for approximately two (2) hours followed by soft closures for up to four (4) hours. Advance warning signs will be positioned to advise drivers of possible delays during this time. Traffic control will be actively managed by Costa Mesa Police Officers, allowing traffic to pass through the closed area as much as possible. With the proposed closure of the Adams Avenue at Placentia Avenue/Mesa Verde Drive West intersection, there will be coordination with City of Huntington Beach staff for the placement of advance warning signs within their City limits to minimize congestion and delays.

Staff has also reviewed planned street improvement projects within the City for any conflicts with the 2024 (Full Marathon) and 2024 (Half Marathon & 5K) OC Marathon Running Festivals and confirms that no projects are scheduled on streets that would impact the proposed route for this event. Close monitoring of project schedules will continue as the date of the marathon approaches.

Traffic Control:

The OC Marathon Running Festival representatives estimate up to 12,000 participants and approximately 1,000 spectators along the 26-mile route. Due to the large scale of the event and magnitude of street closures, lane closures, and detours, the Transportation Services Division will require that the applicant be responsible for the preparation and submittal of detailed traffic control plans prepared by a Registered Traffic Engineer. Additionally, the applicant will be responsible for furnishing all traffic control devices such as cones, signs, and barricades required for the event. The overall traffic control at intersections and driveways will be directed by Costa Mesa Police Department Officers and Explorers.

The Police Department will staff this event similarly to prior years’events making any necessary adjustments based on actual field conditions. Since the OC Marathon is being held on a Sunday, it will not affect weekday peak rush-hour traffic. Therefore, during the hours in which the event occurs in Costa Mesa, it is expected to have a lesser impact on traffic flow. With traffic control at all locations monitored and managed by the City’s Police Department, emergency access to all properties is assured at all times. Fire Department personnel on the Special Event Committee are involved in reviewing the Special Event Permit application and will include any necessary conditions and implement appropriate measures to ensure emergency response is not adversely affected.

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Public Information:

The applicant will be conditioned to provide written notification prior to the event to all property owners and tenants affected by the street closures. Some samples of correspondence are included in the proposed 2024 OC Marathon Operations Plan (Attachment 2). The applicant is engaged in discussion with the Orange County Fair and Event Center, for approval to utilize the property for the event and based on those discussions, anticipates their approval.

Similar to prior years, staff will work with the applicant to identify and be certain that all properties directly affected by the event receive adequate notice of the time and period of closure, as well as proper detour information. Additionally, as part of the traffic control requirements, the Public Works Department staff will require the placement of changeable message signs at key locations in advance of the event to give adequate notice of the planned street closures.

OC Market Place:

In previous years, the traffic restrictions on Fairview Road, southbound Newport Boulevard Frontage Road, and Harbor Boulevard created long delays for visitors to the OC Market Place. The OC Fair and Event Center cancelled the OC Market Place on Sunday of the prior OC Marathon events. This eliminated a major traffic issue that was experienced by the OC Market Place vendors and visitors alike.

For the 2024 OC Marathon event also, the OC Market Place is expected to be closed for the entire weekend. The cancellation of the OC Market Place for the 2024 event will reduce the amount of traffic on those roadways and will result in significantly fewer impacts. Parking for the OC Marathon event will be improved due to the cancellation of the OC Market Place.

Areas of Improvement:

The following are some of the observations and areas for improvement identified for earlier OC Marathon events and continue to apply for the 2024 OC Marathon Running Festival:
· Event start times should be maintained as close to schedule as possible. · Field-review all water stations and band locations, particularly near residential areas. · No music or loud noises near residential areas before 8:00 a.m. · Address traffic issues related to vehicles exiting the Fairgrounds parking lot and on Fair Drive. · Improve course signage for all events.

ALTERNATIVES:

The City Council may elect not to approve the requested route as submitted and direct the applicant to revise the route to use other streets. This alternative, however, would not be preferred by the organization as it will have significant impacts on the planned event.

Another alternative would be to not approve the resolution and the requested street closures. This may result in the cancellation of the 2024 OC Marathon Running Festival.

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FISCAL REVIEW:

The applicant will reimburse the City for the cost of Police and Fire support during the event per the Special Event Permit application.

LEGAL REVIEW:

As part of the Special Event Permit application, the applicant will be required to provide the City with indemnity and insurance per the City’srequirements. The City Attorney’sOffice has reviewed this report and the proposed Resolution (Attachment 1) and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

A Special Event Permit application has been submitted to the City requesting closure of certain streets on May 4, 2024 and May 5, 2024, to conduct the 2024 OC Marathon Running Festival. Staff requests City Council’s approval to close the identified streets for this event. In addition, staff requests adoption of the Resolution, designating the event routes in compliance with Costa Mesa Municipal Code, Section 9-208.9.

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ATTACHMENT 1

Resolution No. 2024-xx Page 1 of 6

RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, DESIGNATING THE EVENT ROUTES AND STREET CLOSURES FOR THE 2024 ORANGE COUNTY MARATHON RUNNING FESTIVAL

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA DOES HEREBY FIND AND DECLARE AS FOLLOWS:

WHEREAS, because of the impact that special events have on City streets and traffic when a full or partial street closure is required for such special event s, the City Council of the City of Costa Mesa finds that it is crucial that any such routes be thoroughly reviewed and analyzed to enable careful planning of such special events in order to minimize impacts to the general public where such street closures are permitted; and WHEREAS, in accordance with Section 9 -208.9 of the Costa Mesa Municipal Code, Event Routes, after thorough review, analysis, and planning, the City Council does hereby establish the following routes and necessary full and partial street closures for the 2023 Orange County Marathon Running Festival.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Section 1. The 2024 Orange County Marathon event route is hereby established as shown by the map attached hereto as Exhibit “A” and incorporated herein.

Section 2. The 2024 5K Run/Walk event route is hereby established as shown by the map attached hereto as Exhibit “B” and incorporated herein.

Section 3. The streets listed in Exhibit “C,” attached hereto and incorporated herein, will be subject to full and partial street closures for the 2024 Orange County Marathon Running Festival. Said closures will be as set forth in Exhibit C.

PASSED AND ADOPTED this 5th day of March, 2024.

_______________________________
John Stephens, Mayor
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ATTACHMENT 1

Resolution No. 2024-xx Page 2 of 6

ATTEST: APPROVED AS TO FORM:

_______________________________ _______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2024-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 5th day of March, 2024, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 5th day of March 2024.

_______________________________

BRENDA GREEN, CITY CLERK (SEAL)

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ATTACHMENT 1

Resolution No. 2024-xx Page 3 of 6

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ATTACHMENT 1

Resolution No. 2024-xx Page 4 of 6

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ATTACHMENT 1

Resolution No. 2024-xx Page 5 of 6

EXHIBIT C
FULL MARATHON – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Santa Ana Avenue Mesa Drive Bristol Street Half West
Red Hill Avenue Bristol Street Main Street Half West
Main Street Red Hill Avenue Sunflower Avenue Half South/West Sunflower Avenue Main Street Avenue of the Arts Partial South Anton Boulevard Sunflower Avenue Enclave Driveway Full --- Avenue of the Arts Sunflower Avenue Town Center Drive Full --- Bear Street South Coast Drive Sunflower Avenue Partial East Sunflower Avenue Bear Street Raitt Street Partial North Gisler Avenue Santa Ana River Country Club Drive Partial South Country Club Drive Gisler Avenue Mesa Verde Dr. W Partial West Mesa Verde Dr. W Country Club Drive Adams Avenue Half South/East Placentia Avenue Adams Avenue Fairview Park Partial East Oriole Drive Placentia Avenue Canary Drive Partial South Adams Avenue Mesa Verde Drive E Placentia Partial North Canary Drive Oriole Drive Tanager Drive Partial West
Tanager Drive Canary Drive Golf Course Drive Partial South Merrimac Way Harbor Boulevard Fairview Road Half South
Fairview Road Merrimac Way Fair Drive Partial East

HALF MARATHON – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Mesa Drive Santa Ana Avenue Newport Boulevard Half North SB Newport Frontage Mesa Drive Fair Drive Full ---

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ATTACHMENT 1

Resolution No. 2024-xx Page 6 of 6

5K FUN RUN/WALK – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Fairview Road Fair Drive Arlington Drive Full ---
Fairview Road Arlington Drive Pirate Way /
Mustang Way Half West
Merrimac Way Fairview Road 500’ E/O Harbor Bl. Half North 244

OVERVIEW TIMELINE | EST. # of RUNNERS
THURSDAY, MAY 2, 2024
Load In/Set Up
Location: OC Fair & Event Center
Time: 8:00pm – 5:00pm
FRIDAY, MAY 3, 2024
OC Lifestyle & Fitness Expo
Location: OC Fair & Event Center, Costa Mesa Building, Building #10 Time: 4:00pm – 8:00pm
SATURDAY, MAY 4, 2024
Kids Run the OC (4,000 - 5,000 participants)
Location: OC Fair & Event Center, Park Plaza
Time: 8:00am – 12:00pm (heats start every 30 minutes)
OC Lifestyle & Fitness Expo
Location: OC Fair & Event Center, Costa Mesa Building, Building #10 Time: 10:00am – 5:00pm
5K Run/Walk (2,800 participants)
Location: Costa Mesa City Streets/Orange Coast College
Start/Finish Line: OC Fair & Event Center
Start Time: 5:30 pm
SUNDAY, MAY 5, 2024
Full Marathon (3,000 participants) & Half Marathon (9,000 participants) Location: Newport Beach, Costa Mesa, Santa Ana, Irvine City Streets Start Line: Newport Center Dr – Fashion Island, Newport Beach Start Time: 5:30 am start & 6:30 am
Finish Line: OC Fair & Event Center
Attachment 2
245
and/or

NEWPORT CENTER DR
12 10
w
w
9 11
1 2
6 7
8 5
w
w
3 4
w
w
25 26
15 w
w
w
w
w
20 23
w
16 14
13 17
18 w
21 24
w
E
E
E
E
E
w E E
E
E
E
E
E

TALBERT

REGIONAL
PARK

JOHN WAYNE

AIRPORT
UPPER

NEWPORT
BAY
LOWER

NEWPORT
BAY

NEWPORT
CENTER
START

FAIRVIEW

SOUTH COAST
PLAZA
PARK

NEWPORT BEACH
CORONA

DEL MAR

COSTA MESA

FOUNTAIN VALLEY
IRVINE
405
405
73 73
55 1
1 1
55 405

HARBOR BLVD

FAIRVIEW ROAD

WILSON ST

FAIR DR

SANTA ANA RIVER TRAIL

GISLER AVE

TANAGER

MESA DRIVE

BRISTOL STREETSANTA ANA AVE

IRVINE AVE

SUNFLOWER

MACARTHUR BLVD

SEGERSTROM AVE

SEGERSTROM

HIGHSCHOOL
ANTON
BAKER

BEAR BRISTOL STRAITT
MAIN

RED HILL
ORCHID

MACARTHUR BLVD

SAN JOAQUIN HILLS ROAD

JAMBOREE ROAD

BAYSIDE DRIVE
M

ESA VERDE DR E

GALAXY DR

COUNTRY CLUB DR
246
OC Marathon – Turn by Turn Directions
OC Marathon Turn by Turn - Page 1 of 2
Start Line

1. Northbound on Newport Center Drive (inner loop only)

2. L on San Nicolas

3. L on Avocado

4. R on San Joaquin Hills Rd.

5. R on MacArthur Blvd.

6. L on Coast Highway (PCH)
Corona del Mar, Balboa Island, Promontory Point, Linda Island and Harbor Island

7. R on Orchid Ave.

8. R on Ocean Blvd.

9. R on Carnation Ave.

10. R on Seaview Way

11. L on Marguerite Ave.

12. L on Bayside Dr.

Dover Shores / Irvine Avenue

13. L on PCH (Stay on south side of bridge and follow coning pattern)

14. On the west side of the bridge, L onto sidewalk and follow path under the bridge

15. Come up on the north side of the bridge and onto Dover going north

16. R on Castaways Ln

17. R into Castaways/Back Bay Trail Parking lot

18. Straight on Castaways/Back Bay Trail to Dover Dr.

19. Left on Castaways/Back Bay Trail to Dover Dr. (the final turn, where there is a "look out" to the right)

20. Keep on Castaways/Back Bay Trail to Dover St

21. R on Dover Dr.(Runners stay on sidewalk)

22. R on Westcliff Dr.

23. R on Westcliff/Dover

24. L on Santiago Dr.

25. R on Galaxy Dr.

26. R on Santiago Dr.

Eastside Costa Mesa

27. R on Irvine Ave.

28. L on University Dr.

29. R on Santa Ana Ave.

30. Half Marathon Splits

31. L on Mesa Dr. (Half Marathon ONLY)

32. Straight through Newport Blvd NB and SB to Gate 10
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OC Marathon – Turn by Turn Directions
OC Marathon Turn by Turn - Page 2 of 2
Red Hill Area

33. Straight on to Red Hill (Full Marathon ONLY)

34. L on Main St.

South Coast Plaza/Performing Arts Center

35. L on Sunflower

36. L on Anton (U-Turn on the same side of street, NOT like 2013)

37. L on Sunflower

38. L on Avenue of the Arts

39. R through the Performing Arts Center (follow coning pattern)

40. Straight over South Coast Plaza Foot Bridge (watch for sidewalk poles on either side of the bridge).

41. Through South Coast Plaza

42. R on Bear St.

Santa Ana

43. L on Sunflower Ave

44. R on Raitt St

45. Through Segerstrom High School (around the football field and down ramp towards Alton)

46. R on Alton Ave

47. L on Raitt St

48. L on Segerstrom

49. L onto the Santa Ana River Trail (follow cones!)
Mesa Verde & Bird Streets (Costa Mesa)

50. At Gisler, L over the wooden bridge, then straight on Gisler Ave

51. R on Country Club Dr

52. R on Mesa Verde Dr West

53. Cross Adams Ave onto Placentia Ave

54. L on Oriole Dr

55. R on Canary

56. L on Tanager

57. Straight on bike path near golf course
OC Fair & Event Center (Costa Mesa)

58. Exit bike path, cross Harbor, and go straight on Merrimac Way

59. At Fairvew, continue straight to enter Gate 3 of OCFEC

60. Runners will go straight past Equipment Zone, The Hangar (Finish Line Festival) and Lot I.

61. Turn right at Lot I

62. Turn right at Gate 10 Lane to the finish line

63. Finish Line – OC Fair & Event Center, Costa Mesa
248
Water Station Listing/Summary

WATER STATION LISTING
Includes:
- 20-40 volunteers, 1 Captain
- 6 foot tables
- Water (enough for each runner to take 2 cups)
- Cups
- Radio for communication
Clean Up
- Each Water Station Captain is responsible for insuring the clean-up in-and-around their site.

Once clean-up is complete, water station trucks will return to OC Fair and Event Center. 249
Lead Runner / Pace Chart

DistanceMarathon DistanceHalfRace Start5:30:00 Race Start6:30:00Lead Pace0:05:30 Lead Pace0:04:45Balloon Pace0:16:00 Balloon Pace0:16:00Last Pace0:18:00 Last Pace0:22:00Wave Time0:05:00 Wave Time0:30:00 Turns ElementsMileLead TimeBalloonPost-CutMileLead TimeBalloonPost-CutStart 05:30:005:35:00 06:30:007:00:00Left on San Nicolas Dr 0.85:34:245:47:485:49:240.86:33:487:12:487:17:36Left on Avocado Ave 0.95:34:575:49:245:51:120.96:34:167:14:247:19:48Right on San Joaquin Hills Rd 15:35:305:51:005:53:0016:34:457:16:007:22:00Right on MacArthur Blvd 1.15:36:035:52:365:54:481.16:35:137:17:367:24:12Left on Pacific Coast Highway25:41:006:07:006:11:0026:39:307:32:007:44:00WS (2.5) 2.55:43:456:15:006:20:002.56:41:527:40:007:55:00Right on Orchid 2.75:44:516:18:126:23:362.76:42:497:43:127:59:24Right on Orcean Blvd 2.95:45:576:21:246:27:122.96:43:467:46:248:03:4835:46:306:23:006:29:0036:44:157:48:008:06:00Right on Carnation Ave 3.65:49:486:32:366:39:483.66:47:067:57:368:19:12Right on Seaview Ave 3.75:50:216:34:126:41:363.76:47:347:59:128:21:2445:52:006:39:006:47:0046:49:008:04:008:28:00Left on Marguerite Ave 4.15:52:336:40:366:48:484.16:49:288:05:368:30:12Left on Bayside DrWS (4.0) 4.25:53:066:42:126:50:364.26:49:578:07:128:32:24SAG (Begonia Park)4.65:55:186:48:366:57:484.66:51:518:13:368:41:12SAG (El Paseo)5.35:59:096:59:487:10:245.36:55:108:24:488:56:36SAG (Jamboree)5.76:01:217:06:127:17:365.76:57:048:31:129:05:24Reopen intersection by 7:45AWS (5.5) 5.86:01:547:07:487:19:245.86:57:338:32:489:07:36SAG (Promontory Point)6.36:04:397:15:487:28:246.36:59:558:40:489:18:366.56:05:457:19:007:32:006.57:00:528:44:009:23:00Left on Pacific Coast Highway6.66:06:187:20:367:33:486.67:01:218:45:369:25:12Left U-turn onto bike path 6.86:07:247:23:487:37:246.87:02:188:48:489:29:36Under Bridge 6.96:07:577:25:247:39:126.97:02:468:50:249:31:48Transition off path onto Dover Dr76:08:307:27:007:41:0077:03:158:52:009:34:00Right on CastawaysSAG (Castaways)7.46:10:427:33:247:48:127.47:05:098:58:249:42:48Right into Parking LotWS (7.5) 7.56:11:157:35:007:50:007.57:05:379:00:009:45:00Onto Castaways Bike Path 7.66:11:487:36:367:51:487.67:06:069:01:369:47:1286:14:007:43:007:59:0087:08:009:08:009:56:00Right onto Dover Dr sidewalk8.56:16:457:51:008:08:008.57:10:229:16:0010:07:00Right on Westcliff DrSAG (Westcliff)8.66:17:187:52:368:09:488.67:10:519:17:3610:09:12Right on Westcliff Dr 8.76:17:517:54:128:11:368.77:11:199:19:1210:11:24WS (9) Nottingham96:19:307:59:008:17:0097:12:459:24:0010:18:00Right on Galaxy Dr 9.26:20:368:02:128:20:369.27:13:429:27:1210:22:24106:25:008:15:008:35:00107:17:309:40:0010:40:00Right on SantiagoWS (10.5) NEW 10.56:27:458:23:008:44:0010.57:19:529:48:0010:51:00SAG (Santiago)10.66:28:188:24:368:45:4810.67:20:219:49:3610:53:12Right on Irvine 10.76:28:518:26:128:47:3610.77:20:499:51:1210:55:24Entertainment10.96:29:578:29:248:51:1210.97:21:469:54:2410:59:48116:30:308:31:008:53:00117:22:159:56:0011:02:00SAG (Santa Isabel)11.26:31:368:34:128:56:3611.27:23:129:59:1211:06:24Left on University DrWS (12) // Medical (12)11.76:34:218:42:129:05:3611.77:25:3410:07:1211:17:24Right on Santa Ana Ave 11.96:35:278:45:249:09:1211.97:26:3110:10:2411:21:48126:36:008:47:009:11:00127:27:0010:12:0011:24:00SPLIT (Half Left/Full Straight)Entertainment12.26:37:068:50:129:14:3612.27:27:5710:15:1211:28:24Road becomes Red Hill Ave 12.76:39:518:58:129:23:3612.77:30:1910:23:1211:39:24136:41:309:03:009:29:00137:31:4510:28:0011:46:00SAG (Kalmus)13.16:42:039:04:369:30:4813.17:32:1310:29:3611:48:12WS 13.5 13.46:43:429:09:249:36:12146:47:009:19:009:47:00WS (14) // Medical (14) 14.16:47:339:20:369:48:48Entertainment14.26:48:069:22:129:50:36Left on Main St 14.66:50:189:28:369:57:48Left on Sunflower Ave 156:52:309:35:0010:05:00

HALF MARATHONFULL MARATHON
250
Lead Runner / Pace Chart

DistanceMarathon DistanceHalfRace Start5:30:00 Race Start6:30:00Lead Pace0:05:30 Lead Pace0:04:45Balloon Pace0:16:00 Balloon Pace0:16:00Last Pace0:18:00 Last Pace0:22:00Wave Time0:05:00 Wave Time0:30:00 Turns ElementsMileLead TimeBalloonPost-CutMileLead TimeBalloonPost-CutHALF MARATHONFULL MARATHON Entertainment15.16:53:039:36:3610:06:48Left on Anton BlvdWater 15.25 15.26:53:369:38:1210:08:36U-Turn 15.36:54:099:39:4810:10:24Left on Sunflower Ave 15.46:54:429:41:2410:12:1215.56:55:159:43:0010:14:00Left on Ave of the ArtsSAG (Ave of the Arts)15.86:56:549:47:4810:19:24Left into Plaza 166:58:009:51:0010:23:00Over footbridge 16.36:59:399:55:4810:28:24Right on Mall Sidewalk 16.47:00:129:57:2410:30:12Left on Town Center DrEntertainment16.57:00:459:59:0010:32:00Right on Bear St 16.77:01:5110:02:1210:35:36Left on Sunflower AveSAG (Macy's Home)16.97:02:5710:05:2410:39:12WS (17) 177:03:3010:07:0010:41:00Right on S. Raitt St 17.27:04:3610:10:1210:44:36Left into Segerstrom High Stadium17.57:06:1510:15:0010:50:00Entertainment17.97:08:2710:21:2410:57:12SAG (Segerstrom)187:09:0010:23:0010:59:0018.17:09:3310:24:3611:00:48Left on S. Raitt St 18.27:10:0610:26:1211:02:36Left on W Segerstrom AveWS (18.5) 18.37:10:3910:27:4811:04:24SAG (Fairview)197:14:3010:39:0011:17:0019.17:15:0310:40:3611:18:48Entertainment19.27:15:3610:42:1211:20:36Medical (20)19.87:18:5410:51:4811:31:24WS (20) 19.97:19:2710:53:2411:33:12Left onto San Ana River Trail207:20:0010:55:0011:35:00WS (21) 217:25:3011:11:0011:53:00Left off trail onto Gisler Ave 21.67:28:4811:20:3612:03:4821.77:29:2111:22:1212:05:36227:31:0011:27:0012:11:00Right on Country Club Dr 22.17:31:3311:28:3612:12:48Right on Mesa Verde Dr 22.67:34:1811:36:3612:21:48WS (23) 22.97:35:5711:41:2412:27:12SAG 237:36:3011:43:0012:29:00Entertainment23.37:38:0911:47:4812:34:24Left on Oriole Dr 23.47:38:4211:49:2412:36:12Right on Canary Dr 23.57:39:1511:51:0012:38:00Left on Tanager Dr 23.67:39:4811:52:3612:39:48Enter bike path @ Golf Course Dr247:42:0011:59:0012:47:00Cross onto Merrimac WayWS (24) 24.57:44:4512:07:0012:56:00WS (25) 257:47:3012:15:0013:05:00Enter OC Fairgrounds Gate 325.37:49:0912:19:4813:10:24Right into parking lot 25.97:52:2712:29:2413:21:12Right into Finish Chute 267:53:0012:31:0013:23:00FULL FINISH 26.27:54:0612:34:1213:26:36 251
OC Marathon
Road Closure Re-Opening Times
Road Closure Times Page 1 of 3
Street Direction From To Closed*
Newport Center Dr Loop Both Anacapa Dr. San Nicolas Dr 2 am - 8:30 AM Santa Barbara Dr. EB / WB Jamboree Rd NewportCenter Dr 2 am - 8:30 AM Santa Rosa Dr. Both Newport Center Loop San Joaquin Hills Rd 4:00 - 7:00 AM San Joaquin Hills Rd EB Santa Rosa Dr MacArthur Blvd 4:00 - 8:30 AM San Nicolas Dr BOTH Newport Center Loop Avocado Avenue 2 am - 8:30 AM Avocado Ave BOTH San Miguel Drive San Joaquin Hills Rd 2 am - 8:30 AM Newport Center Drive* BOTH Newport Center Loop Civic Center 2 am - 8:30 AM Street Direction From To Closed*
MacArthur Blvd. SB San Joaquin Hills Rd. East Coast Hwy 4:00 - 7:20 AM Coast Hwy WB MacArthur Blvd Avocado Ave 4:00 - 7:45 AM
Coast Hwy No Parking EB Avocado Orchid Ave 4:00 - 7:30 AM Orchid Ave No Parking Both East Coast Hwy Ocean Blvd 4:00 - 7:45 AM Ocean Blvd No Parking Both Orchid Ave Carnation Ave 4:00 - 7:45 AM Seaview Ave No Parking Both Carnation Ave Marguerite Ave 4:00 - 8:00 AM Carnation Ave No Parking Both Ocean Blvd Seaview Ave 4:00 - 8:00 AM Marguerite Ave No Parking Both Seaview Ave Bayside Dr 4:00 - 8:00 AM Bayside Dr Both Marguerite Ave Jamboree Rd 4:00 - 8:00 AM Jamboree Rd NB N. Bay Front E. Coast Hwy 4:00 - 8:00 AM Bayside Dr EB Jamboree Rd. East Coast Hwy 4:00 - 8:45 AM Street Direction From To Closed*
Dover Dr NB Coast Hwy Castaways Ln/16th St 5:00 - 8:50 AM Westcliff Dr No Parking Both Dover Dr. Santiago Dr 5:00 - 9:30 AM Santiago Dr No Parking Both Westcliff Dr. Antigua Way 5:00 - 9:30 AM Galaxy Dr. No Parking Both Santiago Dr South Santiago Dr. North 5:00 - 9:45 AM Santiago Dr No Parking Both Galaxy Dr. North Irvine Ave. 5:00 - 9:45 AM Irvine Ave NB Santiago Dr. University Dr. 5:00 - 10:30 AM University Dr. WB Irvine Ave Santa Ana Ave 5:00 - 10:30 AM Street Direction From To Closed*
Irvine Ave NB Santiago Dr. University Dr. 5:00 - 10:30 AM University Dr. WB Irvine Ave Santa Ana Ave 5:00 - 10:30 AM Santa Ana Ave NB University Dr Mesa Dr 5:00 - 10:00 AM
Newport Blvd NB Del Mar (access biz only. Forced right on Mesa & Right on Santa Ana)Mesa Dr 5:00 - 10:00 AM Newport Blvd SB Mesa Dr *Can Only Turn left on Mesa)Fair Dr. 5:00 - 10:00 AM Fair Dr. exit from 55 SB 55 Costa Mesa Fwy Fair Dr. 5:00 - 10:00 AM Mesa Dr WB Santa Ana Ave OC Fair & Event Center5:00 - 10:00 AM Santa Ana Ave SB Mesa Dr Bristol St 5:00 - 9:35 AM
Newport Center, Fashion Island Area
*Fashion Island Retail Access - Please access Fashion Island retail from San Miguel and Avocado. (From EB Coast Hwy, turn on Avocado and turn left on San Miguel)
Eastside Costa Mesa
Corona del Mar, Balboa Island, Promontory Point, Linda Island and Harbor Island
Dover Shores / Irvine Avenue
252
OC Marathon
Road Closure Re-Opening Times
Road Closure Times Page 2 of 3
Street Direction From To Closed*
Bristol St.** BOTH at Santa Ana Avenue/Red Hill
Red Hill Ave SB Bristol St Baker St 5 - 9:30 am
Red Hill Ave SB Baker St Main St 5 - 9:40 am
Street Direction From To Closed*
Main St (Irvine) EB Red Hill Ave Sunflower Ave 5 - 9:55 AM Sunflower Ave EB Main St (Irvine) Bristol St 5 - 10:10 AM Anton Blvd NB Sunflower Ave 405 Freeway Entrance5 - 10:10 AM Ave of the Arts SB Sunflower Ave Anton 5 - 10:15 AM
Bear St NB South Coast Dr Sunflower Ave 5 - 10:40AM
Sunflower Ave WB Bear St Raitt St 5 - 11:55 AM
Street Direction From To Closed*
MacArthur Blvd Both at Raitt Street 5 - 11:35 AM
Raitt St NB Sunflower Ave Segerstrom Ave 5 - 11:55 AM
Alton Ave BOTH Greenville Bear 5 - 11:55 AM
Segerstrom Ave EB Raitt St Fairview St 5 - 11:20 AM
Greenville St NB MacArthur Blvd Segerstrom Ave 5 - 11:35 AM Segerstrom Ave EB Fairview St Harbor Blvd 5 - 11:30 AM
Segerstrom Ave EB Harbor Blvd Santa Ana River Trail 5 - 11:35 AM Street Direction From To Closed*
Gisler Ave EB & WB Santa Ana River Trail Country Club Dr 5 - 11:55 AM Country Club Dr SB Gisler Ave Mesa Verde Dr W 5 - 11:55 AM Mesa Verde Dr West NB Country Club Dr Adams Ave 5 - 11:55 AM Adams Ave EB Mesa Verde Dr E Placentia 8:30 - 11:30 AM
Placentia Ave NB Estancia High School Oriole Dr 5 - 11:55 AM**** Oriole Dr EB Placentia Ave Canary Dr 5 - 11:55 AM
Canary Dr SB Oriole Dr Tanager Dr 5 - 11:55 AM
Tanager Dr EB Canary Dr Golf Course Dr 5 - 11:55 AM
Merrimac Way EB Harbor Blvd OC Fair & Event Center (Fairview)5 - 12:10 PM Fairview Rd NB Fair Dr Merrimac Way 5 - 12:30 PM
Both Sides of Traffic Both * Estimated time the street is open East Bound Traffic EB ** Soft Close @ Police Discretion West Bound Traffic WB *** Fair Drive will be open East Bound to One Lane South Bound Traffic SB **** Bird Street residents can travel NB on North Bound Traffic NB Placentia Ave and turn right onto Swan Cir No Parking On This Street NP
Santa Ana
Mesa Verde & Bird Streets
Legend
Red Hill Area
South Coast Plaza/Performing Arts Center
253
Last runner on the full and half marathon courses is set at 18 minutes/mile starting no later than 645 Last runner on the full marathon course is 16 minutes permile 254
KIDS RUN THE OC - MAY 4, 2024
255
OC 5K - MAY 4, 2024
256
OC MARATHON START LINE - MAY 5, 2024
257

OC MARATHON
FINISH LINE OVERVIEW - MAY 5, 2024
258
FINISH LINE CLOSE UP - MAY 5, 2024
259
OC Fair & Events Center Area
This area will be impacted on Saturday from 4-6:30 pm and Sunday from 4am - 12pm.

Santa Ana Residents
Oriole, Canary Dr. and Tanager Dr:
- To Enter - arrive from Mesa Verde (E) to Golf Course Dr turning right on Tanager
- To Exit - If you need to leave between 5 am - 12pm,
please park on the appropriate side of the street
and exit to Placentia:
• Oriole Dr. - park on WB side
• Canary Dr. - park on the NB side
• Tanager Dr. - park on the WB side
Swan Circle and Cardinal Drive:
- Enter by taking Placentia NB from Wilson St. Turn
right on Swan Circle
- Exit to Placentia from Swan Cir and turn left
Longwood Court:
- Enter and Exit from Adams Ave.

Tern Circle:
- Enter by taking Placentia NB from Wilson Street.

Turn left on Tern Circle
- Exit to Placentia and turn right.

Swan Dr. & all streets West of Placentia:
- Enter by taking Adams Ave. East from Huntington
Beach.
- Exit by turning left or right onto Adams. If you turn right, you will be forced to turn right on Placentia Ave.

Bird Streets Mesa Verde | State Streets
State Streets:
- To Enter and Exit, use Gisler and turn on California
Street .

Country Club Drive:
- To Exit - between 5 am - 12 noon, please plan on
parking on the north bound side of Country Club
Drive exiting north with police supervision.
- To Enter - Arrive from Adams Ave and turn right
on Mesa Verde East, and right on Country Club Dr.

Mesa Verde Drive:
- To Exit - residents on the west of Mesa Verde Dr
will be able to exit going South on Mesa Verde Dr
West to Adams Ave.
- To Enter - residents and golfers can enter from
Adams Ave and turn on Mesa Verde E. Police will
allow vehicles through at their discretion at the
intersection of Mesa Verde Dr/Country Club Dr. Segerstrom Ave:

To Enter/Exit
- Residents North of Segerstrom Ave – take
Warner Ave to the 405 Freeway or 55 Freeway.

Return the same way.
- Residents South of Segerstrom Ave – take
Harbor Blvd, Fairview Dr or Bristol St to the 405
freeway. Return the same way.

Aspen Village
- To Exit – Exit to Raitt St. Must turn right
- To Enter – Coming from Bristol St and
MacArthur, turn south (left) on Raitt.

Sante Fe Village
- To Exit – The Raitt St exit will be closed. Exit to
Sunflower Avenue.
- To Enter – Enter from Fairview, and head E on
Sunflower.

Contact Us
e: [email protected] p: (949) 393-9580
Area Specific Maps
Visit ocmarathon.com, click on Weekend Events
then Road Clsoures for interactive maps and more
detailed information.

Adams Ave and Placentia Ave/Mesa Verde Dr West Intersection:
- Will be heavily impacted and is subject to full closures from 8:30 am – 11:30 am. Vehicles will be allowed through at police discretion, but expect delays. - Traffic traveling east on Adams Ave (from Huntington Beach) will be forced south bound on Placentia Ave.

ROAD CLOSURE NOTICE
MAY 5, 2024
The OC Marathon will take place in the cities of
Newport Beach, Costa Mesa, Irvine and Santa
Ana. with road closures on Sunday, May5, from
approximately 5:00 am – 12 noon. The roads will
be closed and reopened in a rolling method, so the
closure in your area depends on where you are,
where runners are on the course, etc.

Please see the impacted areas with alternate
directions on the pages inside! If you would like
specific directions from Point A to Point B, please
email us at [email protected] and include
your starting point, ending point and approxiate
time and we will email alternate routes! !
Casa Granada Apartments
SATURDAY EVENING: You will be able to exit anytime.

To enter, enter the OCC parking lot and walk to
your home. This is for a short duration!
SUNDAY MORNING: To Exit – Turn right on Merrimac
and right on Harbor Blvd.

To Enter – Arrive by coming south on Fairview and
turning right on Merrimac.

Atwater Cove Apartments
SATURDAY EVENING:

You will be able to enter/exit anytime. To enter,
arrive from Harbor Blvd and turn right.

SUNDAY MORNING:

If you need to enter/exit between 5 am - 12
noon, plese plan on parking at OCC the night
before.

ROAD CLOSURES
MAY 5, 2024
The OC Marathon
3100 Airway Ave, #104
Costa Mesa, CA 92626
260
Street Direction From To Sunday* Saturday*
Eastside Costa Mesa
• Irvine Ave NB Santiago Dr University Dr 5- 9:50 am
• University Dr. WB Irvine Blvd Santa Ana Ave 5- 9:50 am • Santa Ana Ave NB University Dr Mesa Dr 5-10:00 am
• Newport Blvd NB Del Mar Mesa Dr 5-10:00 am
• Newport Blvd SB Bristol St Fair Dr. 5-10:00 am
• Fair Dr. exit from 55 SB 55 Costa Mesa Fwy Fair Dr. 5-10:00 am • Mesa Dr WB Santa Ana Ave OC Fair & Event Center 5-10:00 am • Santa Ana Ave SB Mesa Dr Bristol St 5-9:35 am
Red Hill
• Bristol St. BOTH at Santa Ana Ave/Red Hill
• Red Hill Ave SB Bristol St Baker St 5-9:30 am
• Red Hill Ave SB Baker St Main St 5-9:40 am
South Coast Plaza/Performing Arts Center
• Main St EB Red Hill Ave Sunflower Ave 5-9:55 am
• Sunflower Ave EB Main St Bristol St 5-10:10 am
• Anton Blvd Both Sunflower Ave 405 Freeway Entrance 5-10:10 am • Ave of the Arts SB Sunflower Ave Anton 5-10:15 am
• Bear St NB South Coast Dr Sunflower Ave 5-10:40 am
• Sunflower Ave WB Bear St Raitt St 5-11:55 am
Santa Ana
• Raitt St NB Sunflower Ave Segerstrom Ave 5-11:55 am
• Alton Ave Both Greenville Bear 5-11:55 am
• Segerstrom Ave EB Raitt St Fairview St 5-11:20 am
• Segerstrom Ave EB Fairview St Santa Ana River Trail 5-11:30 am • Segerstrom Ave EB Newhope St Santa Ana River Trail 5-11:35 am • MacArthur Blvd Both at Raitt Street
• Greenville St NB MacArthur Blvd Segerstrom Ave 5-11:35 am • Fairview St @ Segerstrom Both Traffic will be allowed through at police discretion. Expect Delays. 5-11:35 am • Harbor Blvd @ Segerstrom Both Traffic will be allowed through at police discretion. Expect Delays. 5-11:35 am Mesa Verde & Bird Streets • Gisler Ave EB Santa Ana River Trail Country Club Dr 5-11:55 am • Country Club Dr SB Gisler Ave Mesa Verde Dr W 5-11:55 am • Mesa Verde Dr West NB Country Club Dr Adams Ave 5-11:55 am • Adams Ave WB Mesa Verde Drive East Placentia Ave 8:30-11:30 am • Placentia Ave NB Estancia High School Oriole Dr 5-11:55 am • Oriole Dr EB Placentia Ave Canary Dr 5-11:55 am
• Canary Dr SB Oriole Dr Tanager Dr 5-11:55 am
• Tanager Dr EB Canary Dr Golf Course Dr 5-11:55 am
• Harbor Blvd @ Merrimac BOTH Traffic will be allowed through at police discretion. Expect Delays. 5-12:15 pm OC Fair & Events Center
• Harbor Blvd @ Merrimac BOTH Traffic will be allowed through at police discretion. Expect delays! 5-12:15 pm n/a • • Merrimac Way WB Harbor Blvd Fairview Dr 5-8:30 am 4:30 - 6:30 pm • • Merrimac Way EB Harbor Blvd Fairview Dr 5-12:10 pm 4:30 - 6:30 pm • • Fairview Rd NB Fair Dr Arlington Dr 5-12:30 pm 4:30 - 6:30 pm • • Fairview Rd SB Mustang Way/Pirate Way Arlington Dr 5-8:30 am 4:30 - 6:30 pm Contact Us
e: [email protected] p: 949-228-9532
Red Hill Area
Bristol Street will be closed at Santa Ana/Red
Hill Ave.

Red Hill All south bound lanes will be closed
at all intersections, therefore, vehicles will not be
able to cross over Red Hill Ave.

Businesess E of Red Hill Ave. (Airway Ave
side)
TO ENTER – Take the 73 to Campus/Irvine. Head
north on Bristol. Turn right on Red Hill Ave (North
bound lanes will be open)
TO EXIT –You will be forced to turn right on Red
Hill (heading north bound). Take Red Hill to Main
St (Irvine) and turn left for 55, or right for 405.

Businesses W. of Red Hill Ave. (Pullman
side)
TO ENTER – Take 55 and exit Baker or Paularino.

Access your business from Pullman Street.

TO EXIT – Exit the same way, from Pullman.
* The above reopening times are calculated on the last runner passing that location. The reopening for vehicle traffic may require an additional 15 minutes to remove equipment.

DIRECTION:

WB - West Bound Traffic
SB - South Bound Traffic
EB - East Bound Traffic
NB - North Bound Traffic
Both - Both sides of Traffic
Eastside Costa Mesa
University Dr. (between Santa Ana & Irvine)
TO EXIT:
- Residents on the north side of University are advised to park on the south side, exiting to Irvine Ave. - Residents on the south side of University will be able to turn right on Universityright on Irvine Ave.

TO ENTER:
- The best way to return is from Victoria/22nd, turning left on 22nd, left on Santa Ana Ave.

Santa Ana Ave (NB closed from University to Mesa)
TO EXIT:
- Residents on the East side of Santa Ana Ave are advised to park west of Santa Ana Ave. - Residents on the West side of Santa Ana Ave can turn right on Santa Ana and proceed south Santa Ana Ave/Red Hill (SB closed from Mesa Dr to Main St (Irvine) TO EXIT:
- Residents on the East side of Santa Ana Ave will be able to turn right on Santa Ana Ave to Bristol St.

TO ENTER:
- To return to the area, you can arrive on Mesa Dr from Irvine Ave.

Mesa Drive (between Newport Blvd & Santa Ana Ave)
TO EXIT - Turn right on Mesa, turn right on Santa Ana Ave TO ENTER - Arrive from Elden & turn right on Mesa (Newport Blvd @ Mesa Drive is closed until 10 am.

Mesa Drive: (Between Santa Ana Ave & Irvine Ave)
Both EB and WB lanes will be open, allowing residents to exit by going towards Irvine Ave, or by turning right on Santa Ana Ave and heading towards Bristol.

South Coast Plaza/Performing Arts
Performing Arts Center
Enter by taking Bristol St. to Town Center Drive,
turn left on Park Center Drive into parking
structure. The box office will remain open at
regular hours. The foot bridge over Bristol St will
also be impacted. Pedestrians are urged to use
cross walk at Bristol St and Sunflower Ave.
3400 Ave of the Arts
TO EXIT – The Ave of the Arts Exit will be closed.

Exit Sakioka and turn right. Turn right on Anton.

TO ENTER – Enter through Sakioka, or by heading
north on Ave of the Arts and turn right into the
complex.

The Enclave
TO EXIT – Exit Vista Way and head South on
Sakioka Drive, or exit Enclave Way and turn right
on Anton.

LEGEND:

No Parking, please refer to parking alternatives.
• Saturday Closures
• Sunday Closures
261

DEL MARMESASANTA ANAAVE OF THE ARTSTOWN CENTERPLAZABEAR

FAIRVIEWCHANNELTANAGERORIOLECANARYSANTA ANA RIVERBIKE-TRAILBIKE TRAILFINISHPEDESTRIANBRIDGECITY OFSANTA ANACITY OFCOSTA MESAMERRIMACENTER FROMCITY OF NEWPORT BEACH

TO CITY OFSANTA ANAFROM CITY OFSANTA ANA
2024 OC MARATHONFULL MARATHON ROUTE
GISLERCOUNTRYCLUBMESAVERDE DR.FUSCHIARAITT
262

DEL MARMESASANTA ANAAVE OF THE ARTSTOWN CENTERPLAZABEAR

FAIRVIEWCHANNELTANAGERORIOLECANARYSANTA ANA RIVERBIKE-TRAILBIKE TRAILFINISHCITY OFSANTA ANACITY OFCOSTA MESAMERRIMACENTER FROMCITY OF NEWPORT BEACH

TO CITY OFSANTA ANAFROM CITY OFSANTA ANA
2024 OC MARATHONHALF MARATHON ROUTE
GISLERCOUNTRYCLUBMESAVERDE DR.
= FINISH @ OC FAIRGROUNDS
263
OC 5K - MAY 4, 2024
264
KIDS RUN THE OC - MAY 4, 2024
265

Attachment 7
266

267
268

SPECIAL EVENT AREA 1

HARBOR GATEWAY

FULL STREET CLOSURES

STREET CLOSURES PERMITTED

WITHIN THIS BOUNDARY

STREET CLOSURES PERMITTED

WITHIN THIS BOUNDARY

FREEWAY ACCESS
269

SPECIAL EVENT AREA 2

AIRPORT AREA

FULL STREET CLOSURES

EXCLUDES RED HILL AVENUE, BAKER STREET & PAULARINO AVENUE

SR-73

FREEWAY
AREA
3 B
AREA
3 A
AREA
3 C
SR-55

FREEWAY
I-405

FREEWAY

STREET CLOSURES

PERMITTED WITHIN

THE DASHED

BOUNDARY LINES
270

SPECIAL EVENT - PARADE ROUTE - AREA 3

FAIRGROUNDS AREA
ROLLING PARTIAL 1/2 STREET CLOSURE

ORANGE COUNTY

FAIRGROUNDS

COSTA MESA

HIGH SCHOOL
ORANGE
COAST

COLLEGE

TEWINKLE PARK
(STAGING & DISBANDING AREA)

SPECIAL EVENT ROUTE

SPECIAL EVENT ROUTE

CITY HALL
271
ATTACHMENT 8
FULL MARATHON – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Santa Ana Avenue Mesa Drive Bristol Street Half West
Red Hill Avenue Bristol Street Main Street Half West
Main Street Red Hill Avenue Sunflower Avenue Half South/West Sunflower Avenue Main Street Avenue of the Arts Partial South Anton Boulevard Sunflower Avenue Enclave Driveway Full --- Avenue of the Arts Sunflower Avenue Town Center Drive Full --- Bear Street South Coast Drive Sunflower Avenue Partial East Sunflower Avenue Bear Street Raitt Street Partial North Gisler Avenue Santa Ana River Country Club Drive Partial South Country Club Drive Gisler Avenue Mesa Verde Dr. W Partial West Mesa Verde Dr. W Country Club Drive Adams Avenue Half South/East Placentia Avenue Adams Avenue Fairview Park Partial East Oriole Drive Placentia Avenue Canary Drive Partial South Adams Avenue Mesa Verde Drive E Placentia Partial North Canary Drive Oriole Drive Tanager Drive Partial West
Tanager Drive Canary Drive Golf Course Drive Partial South Merrimac Way Harbor Boulevard Fairview Road Half South
Fairview Road Merrimac Way Fair Drive Partial East

HALF MARATHON – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Santa Ana Avenue Del Mar Avenue Mesa Drive Half East
Mesa Drive Santa Ana Avenue Newport Boulevard Half North SB Newport Frontage Mesa Drive Fair Drive Full ---

5K FUN RUN/WALK – AFFECTED STREETS ON ROUTE

STREET FROM TO CLOSURE
TYPE

SIDE OF
STREET
Fairview Road Fair Drive Arlington Drive Full ---
Fairview Road Arlington Drive Pirate Way /
Mustang Way Half West
Merrimac Way Fairview Road 500’ E/O Harbor Bl. Half North

272
273