Agenda Report — Costa Mesa City Council, March 19, 2024

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-078 Meeting Date: 3/19/2024
TITLE:

AWARD OF THE ADAMS AVENUE IMPROVEMENT PROJECT, CITY PROJECT NO. 23-07, AND

FINDING OF CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) CATEGORICAL

EXEMPTION
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5633 RECOMMENDATION:

Staff recommends the City Council:

1. Make a finding of California Environmental Quality Act (CEQA) categorical exemption pursuant to CEQA Guidelines Section 15301.

2. Adopt plans, specifications, and working details for the Adams Avenue Improvement Project, City Project No. 23-07.

3. Award a Public Works Agreement (PWA) for construction to All American Asphalt, 400 East Sixth Street, Corona, California 92879 in the amount of $2,327,723.20.

4. Authorize the City Manager and City Clerk to execute the PWA for All American Asphalt and future amendments to the agreements within Council authorized limits.

5. Authorize a ten percent (10%) contingency in the amount of $232,772 for construction and unforeseen costs related to this project.

ENVIRONMENTAL DETERMINATION:

The proposed action is exempt from the California Environmental Quality Act (CEQA). The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. In addition, the proposed action is exempt under Section 15301 relating to the operation, repair, maintenance, permitting, and/or minor alteration of existing public facilities.

BACKGROUND:

The Adams Avenue Improvement Project (from Royal Palm Drive to the Santa Ana River and Royal Palm Drive from Adams Avenue to Elm Avenue) is primarily a street pavement rehabilitation project

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File #: 24-078 Meeting Date: 3/19/2024
along with bicycle facility improvements.

Along Adams Avenue, newly designed and improved Class II bike lanes will be installed with green conflict zones including highly visible crosswalks at major intersections. These proposed striping improvements are consistent with the City’sActive Transportation Plan (ATP) in achieving bicycle connectivity and expanding the City’s continuing bicycle networks.

Street rehabilitation will include removal and reconstruction of damaged pavement sections; milling and overlaying with new asphalt; adjustment of utility and manhole covers to grade; and implementation of traffic control. The project will be primarily funded through the Road Maintenance and Rehabilitation Account (RMRA).

The contractor is required to complete all of the tasks necessary to perform the scope of work as outlined in the contract documents, plans, and specifications. A copy of the specifications and working details is available for review in the Office of the City Clerk.

ANALYSIS:

The City Clerk received and opened five (5) bids for this project on January 30, 2024. All American Asphalt, Inc. (All American), the apparent lowest bidder, submitted a bid proposal in the amount of $2,327,723.20. The average of the five (5) bids received amounted to $2,485,777. The bid results are included as Attachment 1.

The license and references of All American have been checked and staff has found them to be in good standing.

All American Asphalt has successfully completed several projects in the City of Costa Mesa including the Bear Street Improvement Project (from Baker Street to I-405 Freeway); Hamilton Street and Santa Ana Avenue Improvement Project; Randolph Avenue Parking and Pedestrian Improvements Project; Citywide Parkway Maintenance, Street Rehabilitation, and Slurry Seal Project; and most recently, the Placentia Avenue, West 19th Street, and East 17th Street Improvements Project.

Upon City Council award of the PWA (Attachment 2), All American will furnish the necessary bonds and insurance, which will be approved as to form by Risk Management. After the award and subsequent execution of the agreement, a “Notice to Proceed” will be issued.

In addition, this street improvement project is subject to and will be the City’sfirst project under the Community Workforce Agreement (CWA). The City Council approved the CWA on February 1, 2022, in order to promote efforts to increase employment opportunities for residents of Costa Mesa, and to facilitate training and employment for the City’s students and veterans in the construction trades through apprenticeships and to encourage efficiency in construction operations.

On March 7, 2023, the City Council awarded a Professional Services Agreement (PSA) to The Solís Group (Solís) to assist the City in administering the CWA. Solís will render its services to manage the provisions of the CWA for this project, including the preparation and submission of the final report, in the amount of $6,432.

ALTERNATIVES:

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File #: 24-078 Meeting Date: 3/19/2024
The alternative to this Council action would be to reject all bids, re-advertise, and re-bid the construction project. Staff has determined that re-advertising and re-bidding the project will not result in lower bids and will delay the project.

FISCAL REVIEW:

This project will be primarily funded from the Road Maintenance and Rehabilitation Account (RMRA) Fund allocated and approved by City Council in Fiscal Year 2021-22 with the remaining balance and the 10% contingency coming from Gas Tax (201) Citywide Street Maintenance project.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report, prepared the PWA, and approves them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Strengthen the Public’s Safety and Improve the Quality of Life. · Maintain and Enhance the City’s Facilities, Equipment and Technology.

CONCLUSION: