Costa Mesa City Council
April 2, 2024

274
File #: 24-098 Meeting Date: 4/2/2024
Section 15301 relating to the operation, repair, maintenance, permitting, and/or minor alteration of existing public facilities.

BACKGROUND:

In 2022, the Governor's Office of Emergency Services (Cal OES), in conjunction with the office of state Assemblymember Cottie Petrie-Norris, earmarked funding for Costa Mesa Fire and Rescue to upgrade the existing training tower facility at Fire Station No. 4, located at 2300 Placentia Avenue.

The primary purpose of this project is to replace the existing training tower facility built in 1966 with a new tower structure, along with other supporting improvements.

The project is divided into two phases:

The first phase was the purchase of a prefabricated tower, together with its installation inside the Fire Station No. 4 grounds, which was approved by City Council on July 18, 2023. The prefabricated training tower was delivered to the City on February 6, 2024, for installation at a future date following completion of on-site improvements.

The second phase includes demolition of the existing training tower, grading, concrete pavement in a portion of the Fire Station 4 parking lot, a separate structure with restrooms and showers, a water recirculation system for onsite operations, carport with solar panels, and other miscellaneous improvements.

ANALYSIS:

Project Construction:

On February 15, 2024, staff received three (3) bids for this project. The bid abstract is shown as Attachment 1.

The low bidder, Global Builders, Inc., elected to withdraw its bid and did so within five (5) working days of the bid opening, which is allowed under Section 5103 of the Public Contract Code.

The next lowest responsive bid was submitted by Caliba, Inc. (Caliba) at a bid amount of $3,486,000.

This amount is approximately 63% over the Engineer’sestimate of $2,140,000. Rising construction costs and the increased scope of work account for the higher amount.

The third and last-placed bidder, Kazoni, Inc. (Kazoni), submitted a bid in the amount of $7,103,000.

Kazoni also submitted a protest claiming that the first and second lowest bids are non-responsive due to their failure to list trade contractors, failure to meet bid specification requirements, and “troubling”bid spreads. Kazoni’sbid protest is included as Attachment 2. Subsequently, the second bidder, Caliba, submitted its response to Kazoni’sbid protest and is included as Attachment 3. The low bidder, Global Builders, did not respond to the bid protest since it had voluntarily withdrawn its bid.

The City Attorney’soffice reviewed Kazoni’sbid protest and Caliba’sresponse with the City Engineer and determined that the bid submitted by Caliba was responsive and that Kazoni’sbid protest was without merit, and therefore, rejected. Under the provisions of the Bid Documents, the City

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File #: 24-098 Meeting Date: 4/2/2024
Engineer’s decision is final and not subject to appeal.

The license and references of Caliba were checked and found to be in good standing. Therefore, staff recommends that City Council award the PWA to Caliba, as the lowest responsible bidder.

Following City Council award of the PWA, Caliba, will furnish the necessary bonds and insurance, which will be approved as to form by Risk Management. After the award and subsequent execution of the agreement, a “Notice to Proceed” will be issued.

The contractor is required to complete all of the tasks necessary to perform the scope of work as outlined in the contract documents, plans, and specifications. A copy of the specifications and working details is available for review in the Office of the City Clerk.

In addition, this project is subject to the City’sCommunity Workforce Agreement (CWA). The City Council approved the CWA on February 1, 2022 in order to promote efforts to increase employment opportunities for residents of Costa Mesa and to facilitate training and employment for the City’s students and veterans in the construction trades through apprenticeships and to encourage efficiency in construction operations.

On March 7, 2023, the City Council awarded a Professional Services Agreement (PSA) to The Solís Group (Solís) to assist the City in administering the CWA. Solís will render its services to manage the provisions of the CWA for this project, including the preparation and submission of the final report.

Project Construction Management and Inspection Support:

On December 6, 2023, the City issued a Request for Proposals (RFP) for Construction Management and Inspection Support Services for the Fire Station No. 4 - Training Facility Project. Eight (8) consultant proposals were received on January 12, 2024.

Proposals were reviewed for compliance with the City’sRFP process, and the proposed consultants were evaluated based on project understanding, depth of experience, technical expertise, and associated evaluation criteria. After careful review of the proposals, staff determined that STV Construction, Inc. (STV), was well qualified to perform the requested construction management and inspection services for the project. The proposal submitted by STV represents a thorough understanding of the project, complies with City requirements, and documents STV’stechnical ability and experience with similar projects. The fees proposed by STV were determined to be competitive and commensurate with the requested services. A copy of STV’sproposal is included as Attachment

4. Therefore, staff recommends that the City Council authorize the City Manager to execute the PSA to STV, in the amount of $347,241 for construction management and special inspection support services.

ALTERNATIVES:

The alternative would be to reject all bids, reduce the scope of work, and re-bid the project. Staff has

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determined that re-bidding the project will significantly delay the project.

FISCAL REVIEW:

The Fire Station 4 Training Tower project is a phased construction project that has a total cost of $5.0 million in construction costs of which $2.5 million is budgeted in the State Grant Fund made available from the State of California through Assembly Member Cottie Petrie-Norris, and $2.5 million is already budgeted in the City’sCapital Improvement Fund. An additional $1.5 million is requested in the Capital Improvement Fund in the Public Works Department as an appropriation to cover all projected construction and project management expenses for a project total of $6.5 million to be offset by future bond financing with the larger Station 4 project to modernize the Fire Station itself along with the outdated living quarters (in addition to the Training Tower Project).

To address the shortfall, staff is proposing to phase certain elements of the project (i.e. (restrooms, showers, and carports with solar panels) into the future bond financing of Fire Station 4’sapparatus bay upgrades, living headquarters modernization and other needed improvements. Based on staff estimates, the total cost of these improvements that could be addressed in future phases is approximately $1.5 million. If staff is successful in negotiating a contract change order to split the project into two phases, the estimated cost of construction and construction management services may be further reduced.

Staff requests City Council approval for award of the contracts for both construction and project management services, and the phasing of the project to maximize State grant funds, previously approved City capital project funds, and future bond financing (phase two of the project to be achieved by a change order splitting the project into phases) to achieve the best pricing and keep the project on track without further delays. This is imperative in order to utilize State grant funds within the time allotted without risk of losing the funds.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report and approves it as to form. The City Attorney’s office will prepare the PWA and PSA for execution by the City Manager and City Clerk.

CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Strengthen the Public’s Safety and Improve the Quality of Life · Maintain and Enhance the City’s Facilities, Technology and Equipment CONCLUSION:

Staff recommends the City Council:

1. Find that the Fire Station No. 4 Training Tower and Site Improvements Project, City Project No. 23-04, is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA guidelines Section 15301.

2. Adopt plans, specifications, and working details for the Fire Station No. 4 Training Tower and

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File #: 24-098 Meeting Date: 4/2/2024
Site Improvements Project, City Project No. 23-04.

3. Authorize the City Manager and City Clerk to execute a Public Works Agreement (PWA) in a not to exceed amount of $3.5 million and future contract amendments as approved by the City Attorney within City Council authorized limits to Caliba, Inc., 8031 Main Street, Stanton, California 90680.

4. Authorize the City Manager and City Clerk to execute a Professional Services Agreement (PSA) in the amount of $347,241 and future contract amendments as approved by the City Attorney and within City Council authorized limits to STV Construction, Inc., 1055 West 7th Street, Suite 2900, Los Angeles, California 90017.

5. Authorize the City Manager to negotiate change orders, as needed, to split the project into phases based on available funding, and explore financing options, including bond financing, with final bond documents to be brought to the City Council for final adoption, to fund the remaining unfunded portion of the project’sconstruction costs currently totaling $1.5 million for the second phase of the project.

278
ATTACHMENT 1
City
Laguna Hills
Stanton
Costa Mesa
AVERAGE BID:
*LOWEST RESPONSIVE BID:
*NOTE: Caliba, Inc. is the lowest responsive bid after Global Builders, Inc. withdrew its bid. $3,486,000.00
$4,429,296.00
Total Bid
$2,698,888.00
$7,103,000.00
$3,486,000.00

CITY OF COSTA MESA

PUBLIC WORKS DEPARTMENT
CITY PROJECT NO. 23-04
FIRE STATION NO. 4 TRAINING TOWER AND SITE IMPROVEMENTS PROJECT Bidder
BID OPENING DATE: FEBRUARY 15, 2024
*Caliba, Inc.

Kazoni, Inc.

Global Builders, Inc.

PAGE 1 OF 1
279

Colin K. McCarthy
Attorney at Law
[email protected]

{2617 24855}
1851 E. First Street, Suite 700, Santa Ana, CA 92705 P 714-620-2350 F 714-703-1610

February 23, 2024

VIA E-MAIL AND OVERNIGHT MAIL

Raja Sethuraman
Public Services Director
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
[email protected]

RE: KAZONI, INC.’S BID PROTEST OF GLOBAL BUILDERS, INC. AND CALIBA, INC.

Project: Fire Station 4- Training Facility, City Project No. 23-04 Dear Mr. Sethuraman,
We represent Kazoni, Inc. dba Kazoni Construction (“Kazoni”) with regards to its bid to the City of Costa Mesa (the “ City”) for the Fire Station 4 -Training Facility (“Project”). This letter serves as Kazoni’s formal protest against the bids of both Global Builders, Inc. and Caliba, Inc. This bid protest follows the City’s Protest Instructions set forth in Section 23 of the Instructions to Bidders. Both Global Builders and Caliba’s bids on the Project are non-responsive and thus must be rejected, as addressed in detail below. Kazoni requests that the City reject Global Builders and Caliba’s Bids and award the Project to Kazoni as the lowest responsive and responsible bidder.

We note that Kazoni has requested Bid information from the City on this Solicitation and not received responsive documents. Kazoni is submitting this Protest to meet the timing deadlines set forth in the Bidder’s Instructions. However, Kazoni reserves the right to supplement its Protest upon receipt of additional documentation from the City.

I. BOTH GLOBAL BUILDERS AND CALIBA’S BIDS ARE NON-RESPONSIVE

BECAUSE THEY FAILED TO LIST TRADE CONTRACTORS
A bid is responsive if it promises to do what the bidding instructions demand. Taylor Bus Service, Inc. v. San Diego Bd. of Education (1987) 195 Cal.App.3d 1331, 1341. Usually, whether a bid is responsive can be determined from the face of the bid without outside investigation or information. Id. at 1342.

A basic rule of competitive bidding is that bids must conform to specifications, and that if a bid does not so conform, it may not be accepted. A truly nonresponsive bid may be summarily denied by a public entity even if the bid is otherwise monetarily the best for the entity. Great West Contractors, Inc. v. Irvine Unified School Dist. (2010) 187 Cal.App.4th 1425, 1428.

File No. 24855
ATTACHMENT 2
280
Raja Sethuraman

{2617 24855}
In California, public works bids must comply with California’s Subcontractor Listing Law. Cal. Pub.

Contr. Code §4104. Section 4104 specifically requires a bidding contractor to list: (a) name, (b) location, (c) Contractor’s State License Number and (d) Department of Industrial Relations (DIR) number for any trade subcontractor whose value of work exceeds one half of one percent of the bid price. §4104(a)(1).

Failure to list a subcontractor renders a bid non -responsive and rejection of the bid is mandat ory.

MCM Construction, Inc. v. City and County of San Francisco (1998) 66 Cal.App.4th 359.

Both Global Builders and Caliba failed to list several critical trades on the Project:
• Electrical - No listed subcontractor and no license information (Caliba does have C-10). • Plumbing/Site Utilities - No listed subcontractor and no license information. • HVAC- No listed subcontractor and no license information. • No listed subcontractor for specified work for the installation of the following bid items:
o 3,000 gallon Jensen Clarifier;
o 13,000 gallon Xerxies Fiberglass underground tank;
o Gas/propane pipes for training tower; and
o Water detention system.

Both Global Builders and Caliba’s Bids are fatally non -responsive and must be rejected. As these mistakes are not clerical in nature, they cannot be waived by the City, therefore rendering both Bids non-responsive.

II. BOTH GLOBAL BUILDERS AND CALIBA’S BIDS ARE ALSO NON-RESPONSIVE

BECAUSE THEY CANNOT MEET THE BID SPECIFICATION REQUIREMENT FOR 24-HOUR A DAY EMERGENCY MANAGEMENT
In addition to these deficiencies, the Bid Specifications mandate that the successful bidder must have qualified staff on -hand for site utility emergencies (gas, water, s ewer, fire water, etc.) This requirement includes 24-hour a day responsiveness. This is a critical safety component of the Project work and exists to protect the public. This requirement cannot be met without trade subcontractors.

Because neither Global Builders, nor Caliba have specialty licenses in the above -referenced areas, they cannot self-perform this work and therefore, cannot meet this important Specification requirement.

Again, both Global Builders and Caliba’s Bids are fatally non -responsive and must be rejected. As these mistakes are also not clerical in nature, they cannot be waived by the City and therefore render the Bids non-responsive.

ATTACHMENT 2
281
Raja Sethuraman

{2617 24855}
III. THE TROUBLING BID SPREADS FURTHER ILLUSTRATE GLOBAL BUILDERS AND CALIBA’S FAILURE TO LIST TRADE SUBCONTRACTORS
There is a significant bid spread on this Project. We note the significant discrepancy between both Global Builders and Caliba’s Bid price, and Kazoni. That discrepancy can be attributed to the two low bidders’ failure to list trade subcontractors to perform the Project work. This is further evidence that both Global Builders and Caliba missed listing subcontractors, to the detriment of the Project and in violation of the Public Contract Code.

Once again, both Global Builders and Caliba’s Bids must be rejected as non-responsive.

IV. KAZONI IS THE ONLY BIDDER WHO FULLY MEETS THE BID

SPECIFICATION REQUIREMENTS
Kazoni is the only bidder on this Project that properly listed trade subcontractors and therefore, is the only bidder that can successfully perform this work. Kazoni’s bid is fully responsive. Therefore, the City should award this Project to Kazoni.

V. CONCLUSION
Kazoni respectfully requests that th e City uphold its Bid Protest and award this Project to Kazoni as the lowest responsive and responsible bidder. In the alternative, the District may elect to re -bid this Project based on the non-responsiveness of two its bidders.

Kazoni is appreciative of the City’s attention to this matter, and we look forward to hearing from you.

Sincerely,

COLIN K. MCCARTHY, LEED A.P.

Principal Attorney at Law for the Firm

cc: Global Builders, Inc. (via overnight mail)
Attn: Walid Timory
23276 S. Point Drive, Unit 206
Laguna Hills, CA 92653

Caliba, Inc., (via overnight mail)
Attn: Adam Othman
8031 Main Street
Stanton, CA 90680
ATTACHMENT 2
282
1 FELDMAN & ASSOCIATES, INC.

ATTORNEYS AT LAW
11030 SANTA MONICA BOULEVARD
SUITE 109
LOS ANGELES, CALIFORNIA 90025
(310) 312-5401
FACSIMILE (310) 312-5409

February 26, 2024

VIA E-MAIL ONLY
Raja Sethuraman
Public Services Director
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
[email protected]

Re: CALIBA / COSTA MESA – FIRE
CALIBA, INC.’S RESPONSE TO KAZONI, INC.’S BID PROTEST
PROJECT: Fire Station 4 – Training Facility, City Project No 23-04.

Dear Mr. Sethuraman:

Our office represents Caliba, Inc. (“Caliba”) with regard to its bid to the City of Costa Mesa (“City”) for the above referenced project (“Project”). This letter serves as Caliba’s response to Kazoni, Inc.’s (“Kazoni”) bid protest dated February 23, 2024. Caliba’s bid is responsive because it did not omit anything that would render the bid non-responsive.

I. CALIBA WILL SELF-PERFORM MOST OF THE SCOPE OF WORK

WITHOUT A LISTED SUBCONTRACTOR

In its bid protest letter, Kazoni lists a number of trades for which Caliba listed no subcontractors for. This was intentional on Caliba’s part. Caliba intends to self-perform the following scope of work:

• Electrical
• Plumbing / Site Utilities
• The installation of:
o 3,000-gallon Jensen Clarifier
o 13,000-gallon Xerxies Fiberglass underground tank
o Gas / Propane piper for training tower
ATTACHMENT 3
283
2 o Water detention system.

There is nothing in the law that limits “B” license holders, such as Caliba, from self- performing as many trades as it wants (with the exception of “C-16” and “C-57” work). (See Business and Professions Code section 7057). Therefore, it is entirely appropriate for Caliba to self-perform the above listed scope.

Additionally, Caliba fully intends to self-perform all work in excess of 0.5% of the bid price and employs professionally skilled personnel for such work.

II. THE VALUE OF THE HVAC WORK IS LESS THAN OR EQUAL TO 0.5%

OF THE BID PRICE

Caliba is not required to list subcontractors whose value of work is less than or equal to one half of one percent of the bid price. California Public Contract Code section 4104(a)(1).

Accordingly, Caliba’s HVAC subcontractor’s value of work does not exceed the one half of one percent requirement, and therefore, does not need to be listed on its bid.

III. CALIBA EMPLOYS QUALIFIED STAFF WHO ARE CAPABLE OF
MEETING THE 24-HOUR A DAY EMERGENCY MANAGEMENT

REQUIREMENT

The bid requires that the successful bidder must have qualified staff on-hand for site utility emergencies, with 24-hour a day responsiveness. Any general contractor who has qualified staff who are capable of performing underground utilities can meet this requirement.

Caliba is able to meet this requirement as it has done so in numerous K-12 public work projects.

IV. KAZONI’S BID WAS NON-RESPONSIVE

The City’s online bid form required the bidding general contractors to list the price of their subcontractors. Attached as Exhibit “A” is a true and correct copy of Caliba’s online bid form showing the pricing for its listed subcontractors. In contrast, Kazoni failed to include the pricing for its subcontractors in the online bid form it submitted to the City. A true and correct copy of Kazoni’s online bid form is attached as Exhibit “B.”

Caliba respectfully requests that the City find Kazoni’s bid to be non-responsive for its failure to include its subcontractors’ pricing in its online bid form.

V. CONCLUSION

Caliba complied with all requirements set forth by the City’s bid documents and the Public Contract Code. Caliba respectfully requests that the City deny Kazoni’s bid protest and award this Project to Caliba as the lowest responsive and responsible bidder.

Please contact the undersigned at [email protected] or at (310) 312-5407 ATTACHMENT 3
284
3 should you have any further questions.

Very Truly Yours,

Adam H. Meyers, Esq.
for FELDMAN & ASSOCIATES, INC.

Cc: Mark A. Feldman, Esq.; Client
ATTACHMENT 3
285

EXHIBIT A
ATTACHMENT 3
286
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 1/6 Bid Result Detail
Showing 6 Subcontractors
FIRE STATION NO. 4 - TRAINING FACILITY (SITE IMPROV…
Continental Marble & Tile Company License #: 394 License Type: C-54 $60,829.00 Porcelain Tile
Name Address
Grand Total
$3,486,000.00 Done
ATTACHMENT 3
287
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 2/6 Continental Marble & Tile Company
60,829.00 1.74%
Porcelain Tile
C-54
394
10/31/2024
1000002594
2460 Anselmo Drive
Corona
California
United States
92879
DIAMOND CRETE CONCRETE COATINGS INC License #: 1067348 License Type: B,C-15 $35,675.00 Quartz Flooring

DIAMOND CRETE CONCRETE COATINGS
35,675.00 1.02%
Quartz Flooring
1684 BENTON WAY
PERRIS
California
$
$
Name
Amount
Percent
Description
Vendor Code
License Type
License #
Exp. Date
CADIR
Address
City
State
Country
Zip
Name
Amount
Percent
Description
Vendor Code
Address
City
State
Country
Grand Total
$3,486,000.00
ATTACHMENT 3
288
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 3/6 B, C-15
1067348
06/30/2025
1000701616
United States
92571
Heyden Contracting License #: 1110191 License Type: B $196,000.00 Concrete, Rebar, Steel
License Type
License #
Exp. Date
CADIR
Country
Zip
Name Address
Grand Total
$3,486,000.00
ATTACHMENT 3
289
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 4/6 Heyden Contracting
196,000.00 5.62%
Concrete, Rebar, Steel
B
1110191
09/30/2025
1001119616
19152 Shoreline Ln
Unit 6
Huntington Beach
California
United States
92648
NH Environmental Inc License #: 984458 License Type: A,B,C-21,C-22 $134,000.00 Abatement & Demo
NH Environmental Inc
134,000.00 3.84%
Abatement & Demo
229 N. California Ave
City of Industry
California
$
$
Name
Amount
Percent
Description
Vendor Code
License Type
License #
Exp. Date
CADIR
Address
City
State
Country
Zip
Name
Amount
Percent
Description
Vendor Code
Address
City
State
Country
Grand Total
$3,486,000.00
ATTACHMENT 3
290
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 5/6 A, B, C-21, C-22
984458
06/30/2025
1000011312
United States
91744
Solar Power Supply License #: 1008748 License Type: B $140,777.00 PV System Solar Power Supply
140,777.00 4.04%
PV System
B
1008748
11/30/2025
1000060172
12000 Magnolia Ave
Suite 100A
Riverside
California
United States
92503
$
License Type
License #
Exp. Date
CADIR
Country
Zip
Name
Amount
Percent
Description
Vendor Code
License Type
License #
Exp. Date
CADIR
Address
City
State
Country
Zip
Grand Total
$3,486,000.00
ATTACHMENT 3
291
2/26/24, 3:01 PM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 6/6 Stumbaugh and Associates Inc. License #: 288724 License Type: C-61,D24,D34 $10,802.00 Toilet Accessories
Stumbaugh and Associates Inc.
10,802.00 0.31%
Toilet Accessories
C-61, D24, D34
288724
04/30/2024
1000004145
3303 N. San Fernando Blvd.

Burbank
California
United States
91504
$
Name
Amount
Percent
Description
Vendor Code
License Type
License #
Exp. Date
CADIR
Address
City
State
Country
Zip
Grand Total
$3,486,000.00
ATTACHMENT 3
292

EXHIBIT B
ATTACHMENT 3
293
2/22/24, 11:10 AM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 1/2 Bid Result Detail
Showing 12 Subcontractors
FIRE STATION NO. 4 - TRAINING FACILITY (SITE IMPROV…
ABC Resources, Inc. License #: 538680 $0.00 asphalt paving Concrete Protection Systems West Inc License #: 988985 $0.00 Epoxy Danny Letner Inc, License #: 689961 License Type: B,C-39,C-43 $0.00 roo ng Empire Steel Erectors License #: 1072887 License Type: C-51 $0.00 Structural Stell HPS Mechanical, Inc. License #: 793014 License Type: A,B,C-2,C-4,C-10,C-16,C-20,C-34,C- 36,C-42,C-43,C-46,HAZ $0.00 Plumbing, site utilities
J Colavin & Sons License #: 260803 $0.00 ceramic tile JG Concrete Inc License #: 699433 $0.00 Concrete
Modern Metal Framing License #: 1073632 $0.00 Drywall Option One Corporation License #: 985340 $0.00 Solar Panels Picture Painting License #: 1002685 $0.00 Painting
Siege Electric License #: 1001521 $0.00 Electrical
T3 Contractors Inc. License #: 867365 License Type: C-21,ASB,HAZ,C-22 $0.00 demolition & abatement
Grand Total
$7,103,000.00 Done
ATTACHMENT 3
294
2/22/24, 11:10 AM PlanetBids Vendor Portal
https://pbsystem.planetbids.com/portal/45476/bo/bo-detail/113279#bidResultDetail 2/2 Grand Total
$7,103,000.00
ATTACHMENT 3
295

PROFESSIONAL CONSTRUCTION MANAGEMENT AND

SPECIAL INSPECTION SUPPORT SERVICES FOR
FIRE STATION NO. 4

TRAINING TOWER FACILITY

PROPOSAL
ATTACHMENT 4
296
1 January 12, 2024
Mr. Hector Soriano, Associate Engineer
City of Costa Mesa
Via Planet Bids
Reference: Construction Management and Special Inspection Support Services for Fire Station No. 4 - Training T ower Facility (City Project No. 23-04)
Dear Mr. Soriano:

The City of Costa Mesa (City) is seeking a consultant to provide construction management and inspection services to replace the existing fire tower. STV Construction Inc. (STV) is the right team to provide the technical expertise, innovation, and collaboration to place your objectives for this project at the heart of every decision made. Our vision for delivering this project will be to work with the City, the site and prefabrication contractors, the community, and additional project stakeholders as One Team. We will mobilize quickly upon award to facilitate coordination, synergy, and teamwork for efficient project delivery.

VALUE OFFERED TO THE CITY BY THE STV TEAM
A Proven Team. STV’s team of highly skilled construction management professionals can draw upon the multidisciplinary resources of the STV organization, including construction, engineering, and architectural specialists, which will prove invaluable throughout the project delivery process as we address your complex challenges. James (Jim) Adams, AIA, CCM, will lead our integrated team. With more than 25 years of experience, Jim previously led the City’s multifaceted Donald Dungan Library and Costa Mesa Neighborhood Community Center Reconstruction project to a successful outcome. Our teaming partner, Delta Group, provided all inspection services for the City’s library project, and they will serve in the same capacity for this project. As project manager, Jim will lead the entire design and construction team and be a reliable partner for City staff.

A Relevant Portfolio. Having shaped some of Southern California’s most exciting projects for more than 30 years, STV is committed to creating exceptional value for our clients. We offer a portfolio of municipal buildings and facilities and high-profile projects.

Commitment to the City. As principal-in-charge for this project, I assure you that our local team fully understands its impact and importance. T o deliver a solid management approach to provide comprehensive construction management services, you have STV’s and my commitment to bringing top industry staff to assist the City. We commit that every person designated as key to the project will not be removed or replaced without your written concurrence. All key staff members identified on our organization chart are available for this assignment and will be committed for the project’s duration when needed for successful completion.

Should you require any further information, please get in touch with me at (530) 802-6911 or [email protected].

We acknowledge receipt of Addendum 1 and 2, issued 12/11 and 12/28.

Sincerely,
STV Construction, Inc.

David Watson, CCM, MBA
Vice President, Principal-in-Charge
1055 West Seventh Street, Suite 2900
Los Angeles, CA 90017
o. 213.482.9444 | f. 213.482.5278
stvinc.com
ATTACHMENT 4
297
2 Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility

TABLE OF CONTENTS
Project Understanding .................................................................................................................................3 Project Team Organization .......................................................................................................................14 Similar Projects ................................................................................................................................................ 15 Schedule ..............................................................................................................................................................19 Appendix/Key Staff Resumes .................................................................................................................20 Fee Proposal (submitted separately)
Table of Contents
ATTACHMENT 4
298

PROJECT UNDERSTANDING
ATTACHMENT 4
299
Project Understanding 3

QUALIFICATIONS AND

EXPERIENCE
Providing a Core Team with
the Right Experience
We have developed a staffing/organizational approach
for the City that draws upon the experience of a core
team to provide continuity of construction expertise as the project transitions from pre-construction activities through project closeout and certification. Our staff will be supported throughout the project delivery process by project controls, project management, field management, and technical services professionals. Our team’s proposed schedule is directly linked to the staffing resources we have proposed. The resumes of our team members also
highlight the relevance of their backgrounds to meet the City’s programmatic and project needs successfully.

PROJECT

UNDERSTANDING
Our Commitment to the City
The recipe for success weighs heavily on our unyielding commitment to support our core team throughout the
life of the Fire Station No. 4 T raining T ower (FS No. 4 TT) project. In doing so, we establish not only continuity but also optimize our ability to complete each of the identified milestones within the City’s preliminary schedule, which includes pre-construction review activities from March
2024 through the construction of the new FS No. 4 TT,
classroom addition, and related utilities within the 180 allocated work days to make sure the project remains
eligible to receive all anticipated outside funds.

Comprehensive Project and
Construction Management Services
• Focused on SAFETY FIRST!!!
• Program/project management
• Design management
• Construction management
• Asset management
• Project controls – eBuilder, Sharepoint
• Sustainability – Leader in Energy and Environmental
Design (LEED)
• Risk management, modeling
• Value engineering/cost management
• Earned value management
• Constructability/ bidability reviews
• Estimating (Southern California Database)
• Timberline estimating – quantity extraction
• Scheduling (Primavera P6) – cost/time management
• Financial reporting (budget vs. actuals, forecast cost) • Community outreach/public relations
• Owner representative services
We Recognize Your Challenges
This project presents challenging
logistical interfaces. Communication
and transparent information will be
critical, and the STV team will work
closely to recommend and support
the City of Costa Mesa with the
professional resources necessary
to enhance the construction of the
center FS No. 4 TT Facility.

The STV team recognizes that project
success takes work and effort;
it results from hard work, focus,
diligence, and communication among
all project stakeholders. Our approach
is founded on proper planning,
partnering, communication, and
collaboration.

ATTACHMENT 4
300
Project Understanding 4
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility

STANDARD SERVICES,

TECHNICAL APPROACH,

AND WORK PLAN
FS No. 4 TT Overview
STV has offices across the United States, including
Southern California offices in downtown Los Angeles,
Irvine, and Rancho Cucamonga. STV will mobilize qualified resources and deploy strategies that have repeatedly
proven effective in managing projects similar in size and complexity.

Approach to Project Delivery
Planning and Execution
FS No. 4 TT – Project Phase
Our proposed team will provide the appropriate level of service to manage this project through successful comple- tion and will rely on sound planning, communication, and an effective management approach outlined as follows:
• Establish our team as a trusted partner to help the City make informed decisions, as we have done on previous
Costa Mesa projects
• Provide leadership and proactive communication at
all levels
• Enable on-time completion of all deliverables
• Challenge the technical merits of proposed solutions, while also examining cost and schedule ramifications
both short- and long-term
• Maintain a safe and non-disruptive construction site • Examine short- and long-term operational life cycle costs • Minimize unnecessary changes during design and
construction
• Comply with the quality standards expected by the City • Validate architectural/infrastructure requirements,
site logistics, and any potential impacts to the FS
No. 4 TT project
• Validate the schedule of both the tower fabricator and the general contractor for compliance with the contract requirements and coordination.

Project Approach
We have structured our delivery approach using the scope of consultant services, RFP Section 9.0, to showcase our project delivery in more detail. We have indicated next to each approach section what RFP sections they relate to
for easy reference and understanding of our approach to deliver our services.

Construction Management Administration,
Quality Assurance, and Special Staffing RFP
SOW 9.2, 9.8
Our team will function as the City’s “eyes” in the field and coordinate and facilitate construction-required services with our designated project inspector. STV maintains
a company-wide Quality Management System (QMS)
conforming to ISO 9001:2015 Quality System Standards.

Central to our QMS are independent audits and a corporate quality manual, which defines our quality policy and how we manage, control, document, and improve our quality
processes through the project life cycle.

A significant element of our quality manual is a series of standard procedures that guide project execution from
start to finish. These procedures are stored on our com- pany intranet and available to all employees.

In addition, a project-specific quality plan (PQP) is prepared for each project, which establishes and describes the
interactions between the quality system processes and
identifies the personnel responsible. The PQP describes the quality methods related to, at a minimum, the following:

An Established Team
Executive oversight of the FS No. 4 TT
project will be led by STV’s Construction
Management Vice President, David
Watson. We will reunite our construction
management team from the Lions Park
Donald Dungan Library, with Jim Adams
as our lead construction manager,
Group Delta’s Jessie Iniquez as lead site
special inspector, along with the entire
Group Delta Anaheim Lab, and STV’s
Bob Quickel as scheduling engineer.

All of our proposed team members
have established a solid and trusted
relationship with the City through
our previously delivered Multi-Award
Winning Lion Park project. Additionally,
our proposed project engineer, Gabe
McCreary, will be new to Costa Mesa but
has worked successfully with Jim Adams
on other projects, which will complete
the overall synergy this project requires.

ATTACHMENT 4
301
Project Understanding 5
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility • Document control as it applies to all quality-related documentation of a magnitude that control of such
documents is necessary for compliance with contrac-
tual requirements
• Process control, the planning and development of
which considers quality objectives and requirements;
the need to establish processes; required verification, monitoring, inspection, testing, and acceptance criteria; records needed to provide evidence of conformity to
requirements; and client communication
• Inspection and testing to describe the procedures for planning, implementing, and controlling inspections and test activities necessary to verify field conformance to design/construction and installation criteria required per approved contract documents
• Non-conformance, preventive action, and corrective
action to describe the processes used to identify,
analyze, and control non-conformance, as well as to
implement corrective actions designed to prevent the
recurrence of such non-conformance
Quality is dependent upon a clear understanding and
examination of project requirements. Subsequently, a
project manual is prepared for each project that addresses how the higher-tiered directives of the PQP will be imple- mented in the field. The project manual includes:
• Pre-construction elements include project contacts,
scope of services, contract summary form, permitting
and codes, etc.
• QA/QC elements include a project organization chart, management decision/review flow chart, document
control and distribution, retention of project records, etc. • Construction elements include roles and responsibilities, daily/weekly/monthly reporting, safety/ emergency/
facility communications, schedule, budget, change order control, noncompliant work, etc.
• Project closeout as established within the contract
documents for substantial/final completion, punch list
management, as-builts, O&M Manuals, warranties, etc.

Pre-construction phase services RFP SOW 9.2:
• Schedule: Carefully review the project sequence regard- ing the established end date and interim milestones
and obtain approval from the City. Conduct project
schedule workshop for the contractor’s development
of the project’s baseline schedule. Our team will make
sure that the individual components within the overall
master schedule verifies that any alternative phasing
as proposed by the project team and/or the general
contractor complies with the established parameters as
outlined in the contract.
• Establish the Inspector’s Monitoring of the Special
Inspection and Materials T esting Program in accordance with Group Delta’s Anaheim T esting Lab procedures
• Perform a thorough review of the construction docu-
ments and conduct a constructability analysis
• Conduct construction document reviews for economy
and efficiency of design and construction operations
• Evaluate and minimize construction impact on opera-
tions and minimization
• Review site logistics
• Provide final construction document review so that
requirements are clearly defined and add/deduct
alternates are delineated accurately for the City’s review and approval
• Schedule and conduct an initial pre-construction
meeting with the contractor, utilities, other City divisions and departments, and potentially adjacent community
and neighbors
• Prepare and distribute pre-construction minutes to
attendees and other parties. The pre-construction
meeting will cover, as a minimum, the overall project
objectives, responsibilities of key personnel and agen- cies, schedules, schedule of values (bid breakdown), pro- cedures for handling submittals, correspondence, utility relocations, local agency permit requirements, requests for clarification, progress payments, change orders,
safety issues, emergency response requirements, and
other pertinent topics
• Allow opportunities to have the contractor’s questions answered
• Collect from the contractor the submittal items required to be submitted at the pre-construction meeting
• Review project schedule and analyze progress and
progress analytics (earned vs. actual duration)
A Committed Team
We are committed to providing excellent,
integrated services as a capable, effective,
and local partner. The STV team will
provide continuity of key personnel
(subject to reasonable control) assigned
to this project engagement through the
completion of the work.

ATTACHMENT 4
302
Project Understanding 6
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility • Evaluate long-lead item procurement
• Capture meeting attendance with the City and all
regulatory state agencies to make sure approvals are
obtained efficiently
• Maintain correspondence and any other communication
files as required to advance the project
• Conduct reviews that address coordination, cost impact on agency operations, time of performance, compliance
with the required scope of services, and compliance
with the City’s comments
• Review and assist the general contractor and the pre-fab manufacturer/installer in aligning the critical scheduling activities to verify schedule alignment and reduce
potential project delivery risks
Construction phase services RFP SOW 9.0:
• Assist in obtaining all necessary permits, certificates, licenses, and approvals, and advise the City that work
does not proceed without these documents
• Review preliminary construction schedules with the
selected contractor, develop start-up construction
schedules, and verify compliance with progress sched-
uling requirements
• Provide technical supervision and coordination of the work until final completion and acceptance by the
City, verifying that the materials furnished and work
performed are in accordance with the plans, drawings,
specifications, and approved contractor submittals
• Prevent work installation or furnishing of materials or equipment that has not been adequately approved
or otherwise fails to conform to the plans, drawings,
specifications, and construction documents
• Along with our Group Delta Inspection team, verify that all inspection, quality control tests, or any other tests required by law, rule, or regulation, or by the construction documents, are performed satisfactorily and on time,
including off-site inspections and controlled on-site
inspections, by our Inspector’s Monitoring of Special
Inspection and Materials T esting Program. Make sure
that soils compaction testing, welding, concrete testing, and masonry, structural, or reinforcing steel inspections are procured as specified and scheduled, and that final reports are obtained and this information is conveyed
back to the contractor
• Conduct job meetings with contractors, consultants,
and stakeholders to discuss procedures, performance,
progress, problems, and scheduling; minutes of such
meetings will be distributed to all attendees in a format authorized by the City
• Prepare RFPs and cost estimates, negotiate proposals and CORs for work to be performed on a change order
basis, and recommend approval to the City’s project
management staff
• Maintain accurate, orderly, and detailed files, as well as written records and documents concerning the project
during all stages of construction, including project
correspondence, meeting minutes of job conferences,
progress reports, shop drawings, and other submis-
sions, contract documents, Architect’s Bulletins, as-built record drawings, and all other project-related docu-
ments. Provide all records, documents, and information
regarding the project upon completion of the work
• Review the contractor’s daily production report
describing all of the activities that occurred on the site, including the number of workers identified by trade,
contractors employed at the site by each contractor,
the number of hours worked, material deliveries, labor
difficulties, weather conditions, visits by officials, testing that has occurred, decisions reached, action items to
be resolved, and any other observations pertinent to the work. (If we are not on-site full-time, one of the options in question/response addendum we could offer to monitor
the contractor’s daily field reports.)
• Maintain accurate, orderly, and detailed cost accounting records concerning all work performed, including RFPs/
CORs, scope of work development, cost control spread-
sheet, and change order summary log
• Coordinate with the City to verify that all temporary facilities and utilities are provided as necessary for the performance of the work
• Review and address, as appropriate, RFIs, requests for extensions of time, change order requests, and disputes from the contractor
• Implement a Quality Management and Inspection
Program that will make sure that construction activities are performed in accordance with approved drawings,
specifications, applicable codes and standards, and
contractual requirements. Responsibilities and authority for the administration of the program and completion of work and the standards of quality to be applied will be clearly defined
• As needed, prepare daily inspection reports that will be filed within one day following the inspection of any work performed. In addition, our team will prepare regular
weekly and monthly reports to describe the progress
and conditions of the project
• Observe the construction activities and monitor the
ATTACHMENT 4
303
Project Understanding 7
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility schedule to identify any interface issues between the
general contractor and the pre-fabrication contractor/
installer. Focused scheduling using Fragnet Net scenar- ios may be developed as necessary to verify the proper
sequencing of fabrication, delivery, storage, installations, utility connections, and on-site construction activities are successfully implemented. Our STV scheduling team
has many years of participating in and developing these types of schedule oversite activities to help verify the project’s timely completion
• Resolve constructability problems, day-to-day construc- tion issues, and investigate claims
• Provide monthly progress reports, including project
progress photos, and prepare weekly and monthly
reports to describe the progress and conditions of the
project
• Maintain a daily field report describing all of the activities that were observed on the site, including monitoring
the contractor’s superintendent’s daily report for the
number of workers identified by trade, contractors
employed at the site by each contractor, the number
of observed hours worked, material deliveries, labor
difficulties, weather conditions, visits by officials, testing that has occurred, decisions reached, action items to
be resolved, and any other observations pertinent to the work
• Review the safety program developed by the general
contractor and coordinate safety programs for the
project. Contractor deviance from the safety programs
will be pointed out to the general contractor’s super-
intendent for immediate resolution of the safety issue, and precautions will be taken to minimize the risk of
injury to persons and damage to property from the work.

The weekly progress meetings will also discuss any
observed safety issues or concerns
Correspondence, Reports, and Other Forms
of Communication RFP SOW 9.3 and 9.4
Our team will establish recommended protocols for
creating and issuing daily, weekly, and monthly reports to the City and the general contractor. Maintaining effective communication will be essential to the FS No. 4 TT
success, and the following tools and methodology will be implemented consistently.
• Daily Reports: Field management staff will generate
daily reports with a minimum of the information below
identified:
-Description of observed work performed and major
quantities installed
-Key project developments or milestones completed
-Photo documentation of progress and work-in-place
construction
-Equipment at the site, material deliveries or short-
ages, and workforce
-Issue resolution
-Safety issues
• Monthly Executive Progress Reports: This report is
typically circulated to a broad audience, many of whom
do not have day-to-day contact with the program. It is
also intended to summarize progress and trends so that
even day-to-day management can step back regularly
and assess where the program is going from a more
global perspective. Monthly reports typically include:
-Executive summary including construction
milestones, look-ahead schedule, and photos of
progress made during the month
-Detailed schedule analysis
-Detailed budget and expenditures report
-Project open issues and resolution status
-Environmental mitigation measures report
-Project design information
-Project control documents summary
Reports are available both in hard copy and electronically on the program website. In addition, an online project
management system (e-Builder) will be implemented
(pending approval by the City) to provide real-time status.

Site Conditions and Progress
Documentation RFP SOW 9.4
Field Engineering Investigations, Assessments, and
Reports RFP SOW 9.4
• Coordinate and review the contractor’s video and
photos of pre-construction site conditions and utilities before beginning any construction operation
• Confirm existing conditions within the limits of the work in adjacent areas and along access and haul roads.

The contractor’s documentation will depict the pre-ex-
isting conditions of public and private improvements,
including, but not limited to, street, drainage, utilities, landscaping, and irrigation improvements
• Compare the contractor’s pre-construction site surveys ATTACHMENT 4
304
Project Understanding 8
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility STV uses e-Builder as its preferred Project
Management Information System (PMIS),
and our proposed team has additional
expertise in other comparable systems if
the City should currently work within an
established system or reserve a preferred
platform.
to the site surveys performed under this scope of work.

Note any discrepancies and resolve issues
• Describe in a memorandum, submitted before any
construction operation, pre-existing damage identified
within the limits of work and along access and haul roads • Meet with owners of pre-existing damage to document
and confirm existing conditions. Document any damage
to public and private improvements incurred during
construction operations and meet with owners
immediately after the damage discovery to resolve
repair requirements and responsibilities. As part of this task, it is required to document all the existing utilities for any needed utility adjustment/relocation coordination
and planning
Meetings RFP SOW 9.5
Our team will organize and lead project kick-off meetings to establish proper project expectations and to create
working relationships with the architect, engineers,
contractors, major vendors/subcontractors (TT pre-fab
manufacturer and installer), the City, stakeholders, and agency staff. These meetings will also catalyze the
creation and review of design and construction work plans, safety expectations, traffic management plans, stormwater pollution prevention plans (SWPPP), and various proce-
dures, including hauling the demolished existing training tower for offsite disposal. We will prepare an agenda listing the most important items during a particular phase, such as regulatory agency, peer review/design, bid strategy, award, construction, and post-construction.

Project Meetings:
• Weekly Project T eam Meetings: Our team will convene and chair weekly design and construction meetings,
including representatives of the City, contractor, design team, and any other stakeholders required to participate.

These meetings will be action-oriented and cover
general status, cost and schedule status, design and
construction issues, open issues from the issue/action
log, pending changes, and any other critical issues.
• Phase-Specific Meetings: We will plan and convene
other regular meetings that will occur during specific
phases of the project when a particular subject requires either more attention or a different group of attendees (e.g., pre-demolition of an existing training tower, hauling off debris, pre-construction storage and installation of a new pre-fabricated training tower, commissioning or
move-in). If necessary and requested, we can bring in
specialists to provide specific expertise for these types of meetings.
• Special and Workshop Meetings: Occasionally, special meetings may be required for issues that impact oper-
ational changes or major problems, such as responding
to mid-project regulatory changes, delivery issues of
pre-fabricated towers, or force-majeure events. The
meetings may be one-time events or go on for a period
of time. We will convene and chair these meetings, track issue resolution, and issue meeting minutes similarly to other meetings.

Meeting Agendas
STV will prepare a written agenda for all meetings. The agenda will be issued to meeting participants in advance, allowing all attendees to prepare appropriately for the meeting and request modifications if required.

Meeting Minutes RFP SOW 9.5
All meetings are documented via meeting minutes. Issuing meeting minutes is the responsibility of the STV team
initiator. Such minutes are essential to open communica- tion between all parties that systematically record, identify, and define project goals and responsibilities. Proper
meeting minutes will record the meeting number, date of the meeting, participants, distribution list, all documents that are exchanged in the meeting, specific weekly
discussed items (i.e., three-week look-ahead-schedule,
RFIs, change orders, etc.), informational items discussed during the meeting, past action items, past resolved
items, and new action items. Meeting minutes will record all activities throughout the project. They will live as an organic document that will clarify the project’s goals to keep the project progressing as required. Though the RFP states the meeting minutes are to be distributed to the attendees within five calendar days of the meeting, it is our practice to distribute the meeting minutes by the next day, as we previously did on the Donald Dungan Library (DDL) and Neighborhood Community Center (NCC) projects. All
parties will have a chance to review such meeting minutes and make revisions as needed in the time allotted for
changes. Once meeting minutes have been finalized and
posted, they will become a legal document that can be
referenced by all team members.

ATTACHMENT 4
305
Project Understanding 9
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility Shop Drawing and Submittal Review
RFP SOW 9.6A, 9.6B
Project Shop Drawings
We will use the management information system e-Builder, which our construction management teams have
successfully used on many projects, including the City’s DD/NNC projects. We also used the contractor’s Pro-
Core informational software to monitor daily contractor issues such as RFIs, submittal, manpower reports,
potential claims, pay applications and scheduling status.

Alternatively, we can use another type of Construction
Management Information software system that the City
would prefer. We will create a submittal log/register for the FS No. 4 TT project before the start of construction. Our staff will receive and review all shop drawings, product data, samples, and other submittals from the contractor and will coordinate them with information contained in
related documents.

In collaboration with the City, we will establish and
implement procedures for expediting the processing
and approval of shop drawings, product data, samples,
and other submittals. We will work with the contractor
to develop the submittal schedule (as required by the
contract documents) and invite the architect and asso-
ciated team to review submittal dates for proper review time and to avoid revisions and re-submittals. By tracking submittals, our team can expedite turnaround time and
determine if a project shows early signs of schedule slips.

Project Submittals RFP SOW 9.6
Our team will maintain a submittal log to record and track all submittals. In conjunction with the City’s contractor, we will develop an initial list of required submittals and estab- lish the submittal format and number of copies necessary for each submittal item based on the contract documents.

Our team will define the procedures and coordinate the
processing, reviewing, and returning all submittals to the contractor. We will monitor the date that submittals are made against the contractor’s performance in reviewing
and returning documents that include but are not limited to, shop drawings, working drawings, material samples, and equipment catalog cuts.

Our team will expedite the flow of drawings and materials through the approval process. We will maintain a current set of approved submittals at the job site. The submittal status will be a regular agenda item at the weekly construction progress meetings. Submittal delay will be identified as a potential risk, and the contractor will be alerted to its potential impact on the project. We will also recommend ways to resolve any delays or mitigate their effects.

Plan and Specification Interpretation and
Control RFP SOW 7.1
RFIs RFP SOW 9.7A
We will consult with the architect/designer if the contractor asks for interpretations of the meaning and intent of draw- ings and specifications, and we will help resolve questions.

Our team will maintain an RFI (also known as Request for Clarification) tracking system that analyzes the cost and schedule implications for the RFIs and coordinates all
requests for survey information. Our close communication with the City will help avoid potential delays. This infor- mation will be tracked in e-Builder to provide complete transparency in a collaborative, web-based environment.

Change Control RFP SOW 9.7B, 9.7C, and 9.7D
Our team recognizes the importance of an effective,
systematic process for managing change throughout the
project’s life cycle. Once a project baseline WBS, scope, cost, and schedule have been established, the most
important project management task will be managing
change.

If the City permits, our team will use e-Builder as our integrated project management platform to manage
the change control process. The e-Builder provides a
complete change management workflow processing
center that captures and tracks each change, from the
initial change request phase to final approval. It facilitates an effective process to track and route supporting
documentation using standard “ball-in-court” and date-
driven approvals and custom workflow in which parties
are required to review and approve/disapprove before
implementation. The program effectively enables analysis of financial and schedule impacts a change may have at
any stage in the negotiation process.

Project Schedule Updates and Progress
Payment Applications RFP SOW 9.9
Project Schedule Updates
As noted in the RFP and during the pre-bid job site walk, the City indicated the schedule is critical in securing and receiving funds for this specific project. The construction manager must take the lead in managing this project’s
successful overall time frame. T o that end, STV uses
various scheduling tools (Primavera P6, Sure T rak, and Microsoft Project) to document critical elements of the project. Our in-house STV professional project scheduler will support our on-site project management team on
an as-needed basis, at least during the monthly pay
application review. Our scheduler’s review comments will be included in our monthly reports. Our project scheduler, ATTACHMENT 4
306
Project Understanding 10
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility Bob Quickel, also performed the schedule reviews for
the DDL project. The master project schedule includes
permitting, contractor procurement of prefabricated
materials, including the TT, and other activities.

Progress Payment Applications
Our team will also confirm and validate monthly con-
struction progress and work with our assigned project
inspector to determine the percentage of work completed each month. This will allow our team to review the contrac- tor’s monthly progress invoices and determine whether
the submitted percentages align with the work progress
completed for that particular month’s invoice or if revisions will be required. Our team will recommend our concur-
rence of the progress shown in the monthly invoice to the City and process the invoice for approval signature(s).

Earned Value Management
Earned Value Analysis (EVA) is an industry-standard
method of measuring a project’s progress at any given
time, forecasting its completion date and final cost, and analyzing variances in the schedule and budget as the
project proceeds. It compares the planned amount of
work with what has been completed to determine if the
cost, schedule, and work accomplished are progressing
according to the plan. As work is completed, it is consid- ered “earned.” Three measurements are used in the EVA:
• The actual cost of work performed
• The budget cost of work performed
• The budget cost of work scheduled
STV has the proven cost engineering expertise and the
necessary EVM software programs — such as Microsoft.

STV will use MS Project, Timberline, and e-Builder along with Primavera P6 Project Planning to manage client
contractors and consultants effectively.

Change Control Management RFP SOW 9.10
Change Management RFP SOW 9.10
Our team will identify and track changes, evaluate contrac- tors’ requests for extra work, evaluate and prepare written recommendations for the justification for additional work or changes, and prepare change orders.

Our team will review and be thoroughly familiar with the contract requirements and scope of work to manage
what is entitled and what is not. We will always refer to the contract to mitigate potential claims arising from
requested changes. Scope, schedule, and budget always
go hand-in-hand, and the ability to control scope and
changes will be a critical factor in completing the project on time and within budget. A well-implemented change
control process considers the impact on cost and sched- ule for each change in scope.

The STV team will apply proven “change order manage-
ment techniques” to minimize costs and schedule impacts associated with changes in scope. All changes in scope
will be thoroughly investigated and substantiated before being recommended for acceptance and implementation.

Our team will also make sure that all changes in scope
are thoroughly investigated and substantiated before
recommending for acceptance and implementation. Key
stages within this process include:
• Finding of Fact (FOF): The FOF provides information on the basis, analysis, and reasoning of a change order. Our team will evaluate the reasons for the change in scope
and whether a change order is justified
• Discretionary or Non-Discretionary Determination:

The critical distinction between a discretionary and
non-discretionary change in scope is vital to determining whether or not the change is implemented. A discretion- ary change is one in which the project can do without
and still meet design criteria and other requirements. A non-discretionary change must be performed to meet
project objectives
• Development of Alternatives: Our team will evaluate
cost- and time-saving alternatives to the changed
work scope. These alternatives will be developed and
presented to the City’s project manager for review and
approval
• Potential Change Order: A potential change order that includes the new additive and/or deductive scope will be prepared
• Cost Estimates and Schedule Analysis: An indepen-
dent cost estimate and schedule analysis will be per-
formed on the changed work scope and the alternatives
to be considered
• Request for Quote: In parallel with our team’s evaluation, a quote request will be issued for the item of work to be performed. All estimates obtained from the contractor
will require full details of supporting costs and a report of any schedule impacts
• Pre-negotiation Position: By comparing the contrac-
tor’s cost and time estimates to those prepared by our
team, a pre-negotiation position will be developed, and ATTACHMENT 4
307
Project Understanding 11
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility Past Cost Savings Success
Our STV team successfully negotiated tens
of thousands of dollars in savings for the
City from the contractor/sub-contractor
claims for additional scope of work on our
DD/NCC project, which helped keep the
project within its original budget.
maximum cost/schedule negotiation amounts will be
obtained through discussion with the City
• Negotiation of Change Order: A formal negotiation
process will be instituted to scrutinize and agree on
change order costs with the contractor
• Approval of Change Order: A change order will be
issued once the changed work is identified and justified.

Plans and specifications for the revised work will be
included in the change order document
• Monitor Change Order: Change order work, especially
time and materials-based, will be monitored closely in
the field, with complete and accurate documentation
of labor, equipment, and materials. This is critical if any disputes arise
Claims Management RFP SOW 9.11
STV will strive to reduce or avoid claims by gaining the commitment of all parties involved to collaborate closely and communicate regularly throughout the project by
resolving day-to-day issues as they arise. Our team will identify and track claims, provide a written explanation of each claim, find facts about the issues, propose resolution alternatives, and recommend resolution actions. Our field team is highly conversant in resolving potential claims.

Our typical approach to claims resolution relies on our field staff, who have access to our multidisciplinary staff of engineers, architects, estimators, and scheduling
specialists if needed. Such a range of expertise is essential to analyzing a claim’s often complex liability, causation, and damage components.

Our team’s claims expertise includes preparing cost
estimates in sufficient detail to allow reasonable
negotiations with the contractor for added scope beyond what was indicated in the base contract documents, with impact (delay) costs separately identified where necessary.

Through review and analysis of supporting financial
documentation, our team will ascertain whether the dollar amounts claimed are reasonable in nature and quantity,
properly allocable, and by sound and generally accepted cost accounting principles and practices. Our team will draw upon our collective knowledge and experience to
verify that we minimize any chance of duplication in our review and that the costs presented by the contractor are in line with our team’s independent and unbiased estimates.

Specialized Inspection Services RFP SOW 9.1
Our team will prepare the Project’s Inspector’s Monitoring of the Special Inspection and Materials T esting Program.

It will verify that approved contract documents, including plans, specs, procedures, applicable codes, standards, and the testing and inspection sheet/list perform testing and inspections. We will monitor the contractor’s Construction Quality Control (CQC) plans and coordinate/facilitate
inspection of all general contractor subcontractors’ work for compliance with the Quality Management Program.

Our team will be the primary liaison with the contractor’s team for identifying corrective actions and administering open items resolution. Our designated project inspector, Jesse Iniguez, will conduct inspections, perform and
witness tests, and monitor subcontractors’ activities
related to quality in all areas, including, but not necessarily limited to, civil, structural, architectural, mechanical, plumbing, fire protection, and electrical. Inspections will be performed under the approved, current plans, drawings,
specifications, and referenced codes and standards.

During construction, when on-site, and when inspections are performed, Jesse’s observation will be followed by a same-day summary field report outlining observations
relative to the progress and quality of the work. The field report will be forwarded to the contractor’s quality manager, with copies to our team on-site. It is the responsibility of the contractor’s quality manager and our staff to make sure that all deficiencies and defects are corrected. The site observation personnel will verify that deficiencies noted in the previous field reports have been updated. The weekly quality management will discuss any outstanding issues
to identify inspection requests further, coordinate with the contractor team’s superintendents for inspections, and
correct defective work. Our team and the inspector will immediately inform the contractor’s quality control manager of any defects and deficiencies in the work.

Off-Site Source Inspections: During the FS No. 4 TT
project, certain items may require source inspections,
such as concrete plant and off-site raw materials
inspections. Our team will review the specifications and determine the scope and extent of those items requiring source inspections. Source inspections required by code, such as for shop structural steel fabrication and welding, ATTACHMENT 4
308
Project Understanding 12
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility will be performed by the designated independent testing laboratory and associated personnel. The contractor’s
quality manager and superintendents will coordinate with the appropriate suppliers and subcontractors to determine a schedule for timely source inspections.

Requirements: During any construction operation or
required source inspection, and in addition to performing inspections and tests as outlined by the appropriate
inspection plan, the contractor’s field staff will verify the following requirements are met before submitting an
inspection request:
• The latest approved construction document drawings,
submittals, and reviewed shops are being used for the
construction, fabrication, or installation of the item being inspected and tested
• The equipment and materials are available for testing and inspection, are in good condition, and the equip-
ment calibration is current
• Personnel performing special inspections are qualified and certified to perform the specific assignment where
such qualification or certification is required per the approved contract documents
Field Sign-off Inspection: T o maintain quality assurance throughout the project, certain portions of the work
will require completion inspection sign-off before final acceptance. The contractor’s quality manager will identify these portions before completion, which will be mutually agreed upon with our on-site staff and signed off on by our project inspector. This procedure is necessary for
operations when the progress of the work will result in concealed conditions. An example of this is the pouring of concrete footings and slabs. Concrete slabs may contain embeds for various electrical conduits, duct openings,
pipe sleeves, etc. This type of work requires inspection and sign-off before enclosing the work.

Startup, Closeout, and Acceptance
Services RFP SOW 9.12
Success on any project depends on the completeness
of the entire system and all stakeholders’ acceptance.

This means that we all work together towards a common
goal. The final project inspection is the last opportunity to address deficiencies and discrepancies and adjust and
incorporate ideas generated during construction. Once
contract work is completed, our team will coordinate
and schedule final inspections for every aspect of the
project. The final inspections will include members of the City, project-related personnel, including our architects and engineers, and our inspection team. Our team will
compile a comprehensive punch list with comments from
all parties involved throughout the final inspection and the following days. Our team will notify the City in writing upon completing the original master punch list. It will update as specific items are completed and signed off for final acceptance.

Our inspection team will be able to monitor the correction of punch list items until work is completed by the contract documents and to the satisfaction of the City. Maintaining an updated punch list will inform all parties of outstanding and completed work. Final punch list reports will be
generated, and copies will be distributed to all project team members for accurate record documentation, making sure
all deficiencies were identified, the work was completed, and our project manager and project inspector signed off on final corrections.

Post Construction RFP SOW 9.13
Our team will prepare a detailed plan and schedule for
the substantial and final completion, acceptance, and
closeout of the construction contract, which will contain the following:
• Assist with the implementation of the commissioning
program
• Review operations and maintenance manuals with
manual and spare parts (attic stock) delivery to the City • Review warranties and guarantees
• Provide contractor’s red-line drawings to the City for ‘as-built’ drawings. Review and certify that the record drawings are complete and provide drawings to the
architect
• Conduct punch list management
• Manage final inspection
• Prepare the closing out of the contract and a letter of acceptance in association the City’s Inspection
Department
• T urn over final project records and documents to the City upon completion
• Final progress payment report and retention release
• Final payment checklist
• Release and waiver of lien
Our team will prepare a final payment checklist that will be completed before preparing the final progress and
payment report. A release and waiver of lien will then be ATTACHMENT 4
309
Project Understanding 13
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility required before payment of the contract retention. This will document that no outstanding liens, claims, or stop notices are filed against the City.

Following our team’s notification to the City of the contrac- tor’s final completion, there will be a final inspection. We will transmit the required guarantee affidavits, releases, bonds, waivers, keys, manuals, record drawings, and stock main- tenance to the City. Our team will certify that all work was performed and completed by the plans and specifications and that the final payment estimates to the contractors are correct. We will also initiate a final progress payment report and retention release form. When completed, these will be sent to the City, thereby requesting issuance of the final progress payment or retention release. Finally, all project records and documents will be inventoried and turned over to the City in archive condition. A detailed index of these records will be prepared and submitted as well.

Project Record Drawings RFP SOW 9.13B and 9.9B
During the project, our team will work with the contractor team to maintain accurate sets of as-built drawings and specifications. Our team will recommend a monthly
workshop with the entire contractor team to review the
status of their ongoing as-builts so that the team maintains both accurate and timely record drawings. The status of this requirement will be part of the weekly team meetings so the contractor understands the importance of this task and the strict adherence to this requirement.

The recorded drawings will be returned to the City after the FS No. 4 TT project. The contractor team will certify the drawings as “as-built,” and the STV team will accept them as “as-built” by reviewing them for accuracy and
completeness before submission to the City. Our team
will consistently update and keep a marked-up set of field drawings on file during construction. This record will be used to check the required compliance of the contractor’s as-built drawings. Our team’s “field set” drawings will be turned over to the City at the project’s closeout.

Costa Mesa’s Donald Dugan Library
ATTACHMENT 4
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PROJECT TEAM ORGANIZATION
ATTACHMENT 4
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Project Team Organization 14

PROJECT

TEAM ORGANIZATION
Technical Staff
David Watson, CCM, MBA
Project Engineer
Gabe McCreary*
Scheduler
Robert Quickel, PSP, EVP*
Lead Inspector
Jesse Iniguez (D)*
Deputy Inspector
Troy Degener (D)
Jim Adams, AIA, CCM*
Project Manager
Principal-in-Charge

WHY THIS TEAM
The team assembled for this project is our “A” team, and we expect these seasoned members will provide comprehen-
sive construction management services focused on the
needs of the community and the City of Costa Mesa. Our
team members have the direct relevant expertise, capacity, and lessons learned to offer the City of Costa Mesa
practical solutions for successful project completion.

Professional resumes of our key staff can be found in
the appendix.

EXPERIENCED TEAM

TO DELIVER THIS PROJECT
James Adams, AIA, CCM - Project
Manager
Jim offers more than 25 years of experience leading
projects where he applies sound leadership qualities
with specific expertise in program management, master
planning, design management, and on-site construction
management services. A results-oriented individual, Jim works with staff at all organizational levels, from consulting architects and engineers to government agencies
and owners, to effectively manage complex and challeng- ing projects.

Group Delta Consultants, Inc. is a full-service engi-
neering and materials testing firm providing materials
testing and inspection services for this project. With
approximately 110 employees, the firm has been providing services to cities, agencies, and public firms throughout Southern California for 30 years. Group Delta currently has seven offices and two certified laboratories in California.

Jim Adams, our project manager,
led the STV/Group Delta team that
successfully completed the City’s
Donald Dungan Library and Costa
Mesa Neighborhood Community
Center Reconstruction project.
(D) Group Delta
* indicates resume included
ATTACHMENT 4
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SIMILAR PROJECTS
ATTACHMENT 4
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Similar Projects 15

SIMILAR PROJECTS
STV and Group Delta have provided construction, project, and program management services for many notable projects relevant to the City. The highlights of our relevant projects include participation by our proposed key personnel and team members. These demonstrate our team’s competence in providing the services required to complete this project successfully. Please also refer to the photo gallery in our appendix, which includes STV’s additional relevant experience as a full-service engineering, architectural, planning, environmental, and construction management services firm.

The County of Los Angeles Internal Services Department
(ISD) is committed to confirming staff and the public’s safety, comfort, and productivity using county buildings.

T o assist LA ISD in making sure the quality of its more than 200 facilities is upheld while continuing to meet
the evolving needs of staff and local residents, LA ISD contracted STV, in joint venture, to provide construction project management and support services to its Facilities Operations Service, Program and Project Management
Division. This comprehensive initiative included estimating, scheduling support, cost control, bid and procurement,
LA ISD Construction Project
Management and Support Services
Los Angeles County, CA
Client: County of Los Angeles
Internal Services
Department
Reference: T om DeSantis
T elephone: (323) 267-3467
Y ear Complete: 2023
STV Fee: $10.5 million
Construction Cost: $750 million
program and project controls, and document control
for systems replacement, repair, and refurbishment of
county-owned and leased facilities.

STV oversaw a team of 13 professionals, including project managers, construction managers, design managers,
schedulers, estimators, project control experts, and admin- istration personnel. Their collective role was to augment ISD staff in executing projects for the FRP and Client Funded Projects, with diligent management of key performance
indicators for budget, schedule, quality, and safety.

Types of maintenance, refurbishment, and repair projects STV was responsible for managing included ADA, hazard-
ous material remediation, HVAC, tenant improvement and
office renovations, and telecommunication projects.

STV’s additional responsibilities included e-Builder system administration, the configuration of business processes, and the automation of processes previously tracked
on paper. The implementation of a web-based Project
Management Information System enhanced document
processing and retrieval, reduced errors, and enabled
precise forecasting, providing comprehensive tracking of program financials.

ATTACHMENT 4
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Similar Projects 16
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility The size and amenities of the Donald Dungan Library (DDL) were limiting the types of programs that the city was able to make available to the public. STV provided CM services for a $36.5 million project to build a new library, convert the old one into a new Neighborhood Community Center
(NCC), and make significant site improvements to the
adjacent the 10-acre Lions Park property.

Phase 1 included CM oversight for the demolition of
the existing 20,000-sf NCC and construction of the
new two-story, 23,355-sf DDL. Work also involved
redevelopment of Lions Park. Additional improvements
involved approximately 2.45 acres of site improvements, including new landscaping, hardscaping, and irrigation
systems that increased the usable park open space by
approximately 1-acre, as well as site utility work, including installing underground utility connections and preparing points of connection to facilitate future construction work.

The firm also oversaw streetfront improvements, including construction of new sidewalk, entrance driveway, curb, and gutter; parkway landscaping; street tree planting and street furniture; and 27 new parking spaces.

Phase 2 included renovation of the 8,700-sf DDL for reuse as the new NCC. STV’s team managed the renovations,
which involved floor area modifications to accommodate
Donald Dungan Library & Costa Mesa
Neighborhood Community Center
Reconstruction
Costa Mesa, CA
Client: City of Costa Mesa
Reference: Arash Rahimian
T elephone: (714) 754-5096
Y ear Complete: 2020
STV Fee: $3,044,056
Construction Cost: $36.5 million
a catering kitchen. The work also entailed the installation of new exterior glazing and entrance doors, mechanical
equipment, electrical panels, lighting, audiovisual equip- ment, and infrastructure. Also included in this phase was a new loading/delivery area to serve the facility, and site landscaping surrounding the building.

During both phases, STV managed the day-to-day
construction activities, working closely with city project staff, the architect, and the general contractor to oversee the budget, schedule, quality, and overall safety of the project site. The firm was responsible for constructability, bidability, and peer reviews; value engineering; construction cost estimating; project scheduling; long-lead item procure- ment evaluation; bid support, including extensive contractor prequalification; permitting; and technical supervision and coordination of construction through closeout.

The detailed constructability review provided by STV
during the 90% design was appreciated by the city and
facilitated the process of obtaining permit approvals. The trust and relationships built during this process will also help future proposed street improvement projects for the city to progress smoothly.

The team used Procore project management software to
track the CM process and Primavera P6 for scheduling.

Final documentation was provided to the city through the e-Builder document management platform. Implementation
of the e-Builder project management information system
enabled the city to store and manage access to more than 12,000 project documents, including the schedule, RFIs, submittals, shop drawings, photographs, and reports.

Group Delta supported the STV team by providing on-call special inspection and materials testing services for this project.

ATTACHMENT 4
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Similar Projects 17
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility The Fremont Unified School District (FUSD) in California’s San Francisco Bay area serves nearly 35,000 students
in grades K-12, and also includes an adult school. The
district’s mission is to provide equitable opportunities to educate, challenge, and inspire students of all ages, talents, and ability levels while striving to prepare each with the skills required to adapt and succeed.

STV, in joint venture, is providing CM services for additions and renovations to multiple FUSD schools. Projects to date include six new buildings, support facilities, hardscape, track and field facilities, and site utilities at Horner Middle School, valued at $78.9 million; modernization of 10
existing classroom buildings and construction of three
new buildings housing 22 classrooms at Walters Junior
High School, valued at $27.2 million; a $9.4 million, 2-story, 12-classroom building addition at Irvington High School; and a $6.7 million, 2-story, 8-classroom building addition at Patterson Elementary School.

Additional efforts include renovations and IT infrastructure upgrades at Walters Junior High School, Fred E. Weibel
Elementary School, Millard Elementary School, Hirsch
Elementary School, Robertson Vista High School, Green
Elementary School, and E.M. Grimmer Elementary School,
along with IT upgrades at 10 other schools.

The firm’s services include all aspects of construction management, such as procurement and bid services;
recommendations for awards of contracts; coordinating
vendors and AE teams; meeting and communicating with
project stakeholders and community leaders; coordinating project requirements, schedules, submittals, and purchase orders; providing QC reviews; processing change order
requests and payment applications; supporting the
client with the completion of closeout requirements; and managing moving services.

HORNER JUNIOR HIGH SCHOOL

CAMPUS CONVERSION
The JV is provided CM services for the construction of a new middle school campus on existing school property.

The construction of six new structures, underground
utilities, playfields, outdoor spaces, and a new parking lot houses an estimated student population of 1,900 students.

WALTERS JUNIOR HIGH SCHOOL

MODERNIZATION
The JV is providing CM services for the modernization of 10 existing classroom buildings at Walters Junior High School as well as for the construction of 3 new classroom buildings in preparation for campus conversion into a middle school and the addition of a 6th grade student population.

DISTRICTWIDE IT UPGRADES
The JV is managing several IT upgrade projects involving 17 schools simultaneously. The scope includes site work; installation of new conduits, wire-mold, and other path- ways; installation, termination, and testing of new Cat 6 and Cat 6A conductors; installation, termination, and testing of new fiber-optic cabling and copper backbone; installation of new equipment racks for MDFs and IDFs; and general
electrical and mechanical as required.

Renovations Bond Program CM
Freemont, CA
Client: Fremont Unified School
District
Reference: Kevin Arthur
T elephone: (510) 657-076
Y ear Complete: varies by project
(2015 - 2025)
STV Fee: $2,445,47
Construction Cost: $650 million - $1.6 billion
ATTACHMENT 4
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Similar Projects 18
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility Anaheim FS No. 5

CITY OF ANAHEIM, FIRE STATION
NO. 12 - GEOTECHNICAL

INVESTIGATION
Anaheim, CA
Client: City of Anaheim
Reference: Tim Cho
T elephone: (714) 765-4937
Y ear Complete: 2021
Group Delta Fee: $10,000
Construction Cost: N/A
Group Delta provided the geotechnical investigation for Fire Station No. 12 for the City of Anaheim.

FIRE DEPARTMENT TRAINING

FACILITY
Ontario, CA
Client: City of Ontario
Reference: Charity Hernandez
T elephone: (909) 395-2000
Y ear Complete: 2020
Group Delta Fee: $262,500
Construction Cost: N/A

GROUP DELTA

PROJECT EXPERIENCE
Ontario Training Facility
The work performed under this contract by Group
Delta consists of constructing several multi-story
CMU-block buildings, which will comprise the Ontario
Fire Department – T raining Facility and T ower in Ontario, CA. The improvements included site work, remodeling of
existing facilities, and new construction. Site work included demolition, grading, stormwater runoff improvements,
utility extensions, repaving, and landscaping. Remodel work included the renovation of an existing classroom building.

Renovations included demolishing interior areas, new
walls and ceilings, new HVAC equipment, and electrical
upgrades. New construction included several multi-story masonry buildings with concrete floors, steel pan stairs, and burn areas.

EL CAJON FIRE STATION, BRADLEY
AVENUE
El Cajon, CA
Client: San Miguel Fire Protection District
Reference: George T ockstein
T elephone: (619) 972-2765
Y ear Complete: 2018
Group Delta Fee: $780
Construction Cost: N/A
Group Delta provided special inspection services for the proposed temporary fire station in El Cajon, CA. The tem- porary site improvements will be constructed interim until a new fire station can be designed and built later. A new concrete slab on grade has been constructed to support a steel-framed sprung structure for equipment storage. The County of San Diego requires special inspection of the soil ground anchors that support the structure.

ATTACHMENT 4
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SCHEDULE
ATTACHMENT 4
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Schedule 19

SCHEDULE

ATTACHMENT 4
319

APPENDIX/KEY STAFF

RESUMES
ATTACHMENT 4
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Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 20
JAMES H. ADAMS, AIA, CCM
Project Manager
Jim is a licensed California architect and Certified Construction Manager with more than 25 years of experience who has led projects for public buildings, airports, public schools, universities, libraries, and commercial and industrial facilities. He applies sound leadership qualities with specific experience in program management, master planning, design management, and on-site construction management (CM) services. A results-oriented individual, Jim is capable of working with staff at all organizational levels, from consulting architects and engineers to government agencies and owners, to effectively manage complex and challenging projects. His accumulated experience includes successfully completing a wide and varied range of construction and contract types, including design- bid-build and guaranteed maximum price.

Project Experience
City of Costa Mesa Donald Dungan Library & Costa Mesa
Neighborhood Community Center | Senior Project Manager/ Owner’s Representative
Coordinated CM services for a $36.5 million design-bid-build project at Lions Park in Costa Mesa, CA. The project involved five sub-projects completed in two successive construction phases. Jim oversaw each phase, which involved the demolition of the existing 20,000-sf Neighborhood Community Center (NCC); construction of a new two- story, 23,355-sf library, including site utilities; redevelopment of the Lions Park property, including new landscaping, irrigation, streetfront improvements, and construction of a new surface parking lot; construction of a snack and beverage service kiosk; and renovations to the existing 9,300-sf Donald Dungan Library facility for use as the new NCC, including landscape and parking lot improvements. Along with managing day-to-day construction activities and overseeing the budget, schedule, quality, and overall safety of the project site, services Jim was responsible for included constructability, bidability, and peer reviews; value engineering; construction cost estimating; project scheduling; long-lead item procurement evaluation; bid support, including extensive contractor prequalification; permitting; and technical supervision and coordination of construction, testing and inspections through closeout. He also oversaw the LEED® certification and commission- ing processes for the library and NCC. Under Jim’s management of site safety and safety orientations.

Metro Emergency Security Operations Center Design-Build | LA County Metro Licensed Resident Engineer
Supporting CM services for a new Los Angeles Metropolitan T ransportation Authority (Metro) facility in the City of Los Angeles Arts District that will serve as a central location for security operations, dispatch, and emergency coordination. The building will incorpo- rate sustainable design features to minimize non-renewable energy consumption, reduce waste, and conserve water.

City of Anaheim Convention Center Expansion | Senior Project Manager
Oversaw owner’s representation, project management, and construction management services to the City of Anaheim, CA, for the $190 million design-build expansion of the Anaheim Convention Center. The expansion encompasses 400,000 sf of space for exhibit halls; ballrooms; flexible meeting space; office and meeting rooms; and an interior bridge/skyway, of which approximately 200,000 sf will be devoted to leasable, eliminate FIRM
STV

EDUCATION
Bachelor of Architecture;
California Polytechnic State
University
Bachelor of Science,
Construction Engineering;
California Polytechnic State
University

PROFESSIONAL

REGISTRATIONS
Licensed Architect: California
Licensed Contractor:

California, General
Engineering - A; General
Building – B
Registered Architect: Nevada

TRAINING
OSHA 30-hour Construction
Health and Safety

MEMBERSHIPS
American Institute of
Architects (AIA)
Construction Management
Association of America
(CMAA)
Construction Specifications
Institute (CSI)
International Code Council
(ICC)
SCARAB National Honorary
Architectural Fraternity
ATTACHMENT 4
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Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 21
controlled, flexible multipurpose space. The scope of work included all necessary front- of-house, back-of-house, and circulation; outdoor areas to maximize special event activity and existing views; replacement of the existing parking inventory on the project site with 1,400 spaces; loading docks to accommodate needs of the new space; climate controlled connection to existing space; finish quality equal to or above that of most recently con- structed existing space at the center; and sustainable building features intended to earn LEED® Silver certification. Working closely with the city, Jim was responsible for managing all aspects of the project, including preconstruction, project controls, community outreach planning, construction phasing planning, inspections, and QA/QC. He also provided claims mitigation measures representing the city’s interest.

City of Anaheim DPW Anaheim Regional Transportation
Intermodal Center (ARTIC) | Deputy Program Manager
Responsible for oversight of the development of the Program Management Plan and Program Procedures Manual in accordance with FTA guidelines for the Anaheim Regional T ransportation Intermodal Center (ARTIC) project in Anaheim, CA. The 68,000-sf center functions as a regional intermodal gateway and mixed-use destination, offering convenient travel via train, car, intercity bus, taxi, and local transit to facilitate transportation throughout Orange County and the Southern California region. It also provides easy connections to the nearby Angel Stadium, Honda Center, and Disneyland, and space is reserved to accommodate the state’s future high-speed rail service. Jim worked as an extension of staff to the program director during the program launch phase. He also oversaw the development of a unique procurement strategy for the early fabrication and erection of the facility’s state-of-the-art structural arched frame and ethylene-tetrafluoroethylene (ETFE) pneumatic membrane building envelope system. The Anaheim Department of Public Works (DPW) project earned LEED® Platinum certification.

BGPAA Bob Hope Airport RITC PM/CM | Senior Project Manager/ Design-Build Coordinator
Oversaw design of the $87.5 million Consolidated Rental Car (ConRAC) Facility and the Regional Intermodal T ransportation Center (RITC) in Burbank, CA, on behalf of the Burbank-Glendale-Pasadena Airport Authority (BGPAA). The design provides a state-of- the-art, three-level, 505,000-sf transit hub with a ConRAC; a bus transit area; a 1,100-foot- long elevated pedestrian walkway connecting the ConRAC to the airport’s main terminal; a compressed natural gas station; and a five-level, 1,043-space valet parking structure.

The project is intended to achieve LEED® Silver certification. The scope of work included providing program management (PM) and CM services, for which Jim directed all technical reviews of the drawings and specifications, and managed coordination of all owner and technical reviewer comments with the Architect of Record and design-builder. He also led constructibility/bidability review efforts on behalf of the BGPAA.

ATTACHMENT 4
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Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 22

GABE MCCREARY
Project Engineer
Gabe is a construction management (CM) professional with experience providing office engineering services on projects in the Los Angeles and Dallas metropolitan areas, including airport, educational, and commercial facilities. His site supervision and project management skill sets include managing the submittal, RFI, and materials delivery processes; site logistics planning; and performing quality inspections to confirm that contractors meet design and schedule obligations. A skilled communicator, Gabe excels in coordinating across teams, managing subcontractors, and training junior staff in project controls procedures.

Project Experience
Metro Emergency Security Operations Center Design-Build PM/CM | Assistant Project Manager
Supporting the team providing program management and construction management (PM/ CM) services for a new Los Angeles County Metropolitan T ransportation Authority (Metro) security facility in the City of Los Angeles Arts District. The single-story, 26,000-sf facility will house Metro’s Emergency Security Operations Center (ESOC) and serve as a central location to support daily security operations and as an emergency coordination facility to mitigate and prevent disruptions to Metro services. Gabe is responsible for managing submittals and RFIs requiring review by the ownership team. In addition, Gabe supports the project team by tracking and reviewing change orders, performing document control, and managing the closeout process.

Delta Airlines Sky Way at LAX Terminals 2 & 3 Reconstruction | Office Engineer
Provided project management support as part of the CM team for the $2.3 billion renova- tion of T erminals 2 and 3 at Los Angeles International Airport (LAX) as part of the carrier’s move from T erminals 5 and 6. The Delta Sky Way project upgraded and connected T erminals 2 and 3 while also providing a direct, secure connection to the T om Bradley International T erminal. The new headhouse facility includes a centralized check-in lobby with 32 self-serve kiosks and 46 check-in positions, as well as expanded security check- point and baggage claim areas. The effort was designed to earn LEED® Silver certification.

Gabe furnished contract administration for construction subcontracts valued at up to $60 million; coordinated with project stakeholders to resolve issues; facilitated field operations by maintaining a material delivery schedule and performing QC inspections; and trained junior office engineers.

Texas A&M Dentistry Clinical Education Facility CM | Assistant Superintendent
Assisted the lead superintendent during construction of the T exas A&M University Dentistry Clinical Education Facility on the school’s Dallas campus. The 9-level building provides 292,000 sf of clinics with facilities that range from general practice to prost- hodontics and implant surgery. The building, attached to a new three-story, 250-space parking garage, contains laboratories, classrooms, student spaces, offices, and a rooftop central utility plant. Gabe coordinated the activities of multiple trades to facilitate construction consistent with scheduling, QA, safety, and other project goals; assisted in the development and execution of the site logistics plan; supervised field operations; and performed QC inspections to verify that contractors fulfilled obligations.

FIRM
STV

EDUCATION
Bachelor of Science,
Construction Science; T exas
A&M University

PROFESSIONAL

TRAINING
OSHA 30-hour Construction
Safety and Health
ATTACHMENT 4
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Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 23
Dallas Cowboys World Headquarters P3 CM | Project Engineer Intern
Supported CM activities for the construction of the new $1.5 billion Dallas Cowboys World Headquarters in Frisco, TX — an 8-story, 396,000-sf Class-A commercial office building with a 600,000-sf below-grade parking garage. Constructed as a public-private partnership (P3) involving the Dallas Cowboys, the City of Frisco, and Frisco Independent School District, the facility includes 105,000 sf of retail and conference center space on its first three levels and employed 22,000 cy of cast-in-place concrete, 4 million pounds of reinforcing steel, and 142,000 sf of exterior curtain wall glass. Gabe reviewed subcon- tractor submittals and shop drawings for adherence to plans and specification; managed document controls, including updating and distributing new contract documents; crafted RFIs to resolve discrepancies in the plans and recommend solutions; and assisted the MEP project engineer in plumbing and mechanical coordination.

FISD Frisco Independent School District Multi-Use Special Events Center P3 CM | Project Engineer Intern
Provided CM support for the construction of the new Multi-Use Events Center (MUEC) in Frisco, TX. Constructed as a public-private partnership (P3) involving the Frisco Indepen- dent School District (FISD), the Dallas Cowboys, and the City of Frisco, the facility is now known as The Ford Center at the Star. Serving as the Dallas Cowboys’ world headquarters, the facility is a 12,000-seat indoor events center, as well as a sports training facility currently being used by both the Cowboys and FISD students. Gabe reviewed subcon- tractor submittals and shop drawings for adherence to plans and specification; managed document controls, including updating and distributing new contract documents; crafted RFIs to resolve discrepancies in the plans and recommend solutions; and assisted the MEP project engineer in plumbing and mechanical coordination.

ATTACHMENT 4
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Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 24

JESSE INIGUEZ
Lead Inspector
Jesse is experienced in performing inspections on steel reinforcement and concrete quality control, epoxy embedments in slabs, wall footings, pool, and shear wall wood framing to approved plans and code with commercial, residential, and public works projects. He routinely works with inspectors, superintendents, engineers, and trade foremen to resolve issues. His communication efforts includes daily official written reports, meetings, emails, text communication, telephone communication, and on-site verbal corrective directions to verify proper construction practices. Jesse demonstrates expert knowledge in applying approved plan details, code interpretation, and testing. He has the proven ability to work independently, effectively communicate, and maintain a high level of inspection proficiency.

Project Experience
City of Costa Mesa Donald Dungan Library & Costa Mesa
Neighborhood Community Center | Field Inspector
Provided special inspection services for the proposed two-story library, renovation, and conversion of the existing Donald Dungan Library building to include a new neighborhood community meeting center, park expansion, and new parking lots.

Metro Emergency Security Operations Center Design-Build PM/CM | Field Inspector
Provided special inspection services for the construction of this new $83.6-million facility in Los Angeles’s Arts District that will serve as a central location for Metro’s emergency preparedness and security operations.

Metro 20 Portal Widening| Field Inspector
Provided special inspection services for the proposed division 20 portal widening improvement project, which aims to accommodate increased service levels on the Metro Red and Purple lines.

Symphony Halcyon House Building A and B | Field Inspector Provided material testing and special inspection services during the construction of this mixed-use apartment/retail community in Costa Mesa, CA. The project includes one level of subterranean parking, a large on-grade public courtyard between the buildings, a pedestrian bridge connecting the two buildings at the podium level, and retail at the ground level.

FIRM
Group Delta

EDUCATION
Bachelor of Science,
Business Administration;
California State University

CERTIFICATIONS
ICC California Commercial
Building Special Inspector
ICC Reinforced Concrete
Special Inspector
ACI Field T echnician Grade 1
ATTACHMENT 4
325
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 25

ROBERT QUICKEL, PSP, EVP
Scheduler
Robert has 25 years of experience developing, implementing, and maintaining complex schedules and project controls for significant transportation, facility, and infrastructure projects. He is adept at creating and maintaining cost- and resource-loaded design and construction schedules, reviewing contractors’ baseline schedules and schedule updates, and coordinating closely with design and construction management (CM) groups to create and maintain schedule analysis reports. Robert has updated schedules based on firsthand knowledge of the construction progress gained from on-site visits. He has experience controlling project costs through earned value management and is proficient in the use of Primavera and Microsoft Project software to develop and maintain schedules.

Project Experience
City of Costa Mesa Donald Dungan Library & Costa Mesa
Neighborhood Community Center Reconstruction | Scheduler Reviewed contractor’s monthly schedule updates in support of CM services for a new two- story, 23,355-sf library and renovation of the existing 8,700-sf Donald Dungan Library facility for use as a Neighborhood Community Center at the Lions Park property in Costa Mesa, CA.

Robert also performed delay analyses for the multi-phased $27.5 million project.

City of Anaheim Convention Center Expansion | Scheduler Reviewed the contractor’s construction schedule for the $190 million design-build expansion of the Anaheim Convention Center for the City of Anaheim, CA. The project included approximately 400,000 sf of space to be used for exhibit halls; ballrooms; flexible meeting space; office and meeting rooms; and an interior bridge/skyway, of which approximately 200,000 sf will be devoted to leasable flexible multipurpose space. Robert closely reviewed and tracked the contractor’s progress; participated in bi-weekly progress meetings to review detailed schedules and track key interim milestones so that the firm could closely monitor how much work the contractor was accomplishing; and suggested strategies for making up lost time. This intense schedule review and tracking over the final several months of the project helped the contractor to ultimately complete the expansion in time for the client to use the space for previously scheduled large events.

Anaheim Regional Transportation Intermodal Center (ARTIC) | Scheduler
Created and maintained updates to the baseline master project schedule for the 68,000-sf Anaheim Regional T ransportation Intermodal Center (ARTIC) in Anaheim, CA. The $185 million facility offers convenient access to various travel options, including train, intercity bus, automobile, and taxi, and will accommodate planned high-speed train service.

NYCDDC Firehouse Engine Co. 258/Ladder Co. 115 Renovation | Scheduler
Created and maintained construction schedules for the $4 million renovation of the historic four-story Firehouse Engine Co. 258/Ladder Co. 115 building in Long Island City, which encompassed the renovation of an apparatus floor, dormitories, a kitchen, lounges, and weight rooms. This was part of a CM/build requirements task order contract with the New Y ork City Department of Design and Construction.

FIRM
STV

EDUCATION
Bachelor of Arts, Psychology;
University of California, San
Diego

CERTIFICATIONS
Earned Value Professional
(EVP); Association for
the Advancement of
Cost Engineering (AACE)
International
Planning and Scheduling
Professional (PSP); AACE
International

TRAINING
Primavera for Engineering and
Construction (P3 e/c) T raining
Program; ET rac Solutions
ATTACHMENT 4
326
Professional Construction Management and Special Inspection Support Services for Fire Station No. 4 Training Tower Facility
Appendix/Key Staff Resumes 26
NYCDDC Engine Co. 73/Ladder Co. 42 Renovation | Scheduler Created and updated schedules for the $4 million renovation of this Bronx firehouse as part of a CM/build requirements task order contract with the New Y ork City Department of Design and Construction (NYCDDC). The project included complete construction services including holding four Wicks Law subcontracts. The scope of work consisted of the renovation of an apparatus floor, dormitories, a kitchen, lounges, and weight rooms.

The project also included new roof and windows, masonry restoration, apparatus floor replacement, and rehabilitation of all interior spaces, as well as new heating and central air conditioning systems, a wet pipe sprinkler system throughout the building, electrical power/lighting systems, and a communication system.

NYCDDC New York City Police Training Academy CM | Scheduler Created a baseline construction schedule for a $760 million police academy in Queens, NY , for the New Y ork City Department of Design and Construction (NYCDDC). The 720,000-sf Phase I facility comprises a new academic building, a physical training facility, and a central utility plant. The project earned LEED Gold certification. Robert performed his work as part of the firm’s comprehensive CM services.

Metro Active Transportation Rail to River Corridor | Scheduler Developed the design schedule for the preliminary design phase of Los Angeles County Metropolitan T ransportation Authority (Metro)’s two-phase plan to convert approximately 10 miles of railroad ROW between Inglewood, CA, and the Los Angeles River into a multi- use bicycle and pedestrian corridor. Robert also provided schedule updates in support of the preparation of design alternatives.

Metro Airport Metro Connector AA/Draft EIR/EA | Scheduler Developed and maintained the design schedule for planning, environmental services, and conceptual design to prepare an AA/Draft EIR/environmental assessment (EA) for the Los Angeles County Metropolitan T ransportation Authority (Metro) Airport Metro Connector project. The project will link a planned Metro station at Century Boulevard and Aviation Boulevard, about 1.5 miles from Los Angeles International Airport (LAX), with the Central T erminal Area of LAX by an extension of the Green Line light rail transit line, a bus rapid transit connection, an automated people mover, or a transportation systems management alternative.

BGPAA Bob Hope Airport RITC PM/CM | Scheduler
Prepared the master schedule and provided schedule updates for the program manage- ment (PM) and CM of the $87.5 million Regional Intermodal T ransportation Center (RITC) in Burbank, CA, on behalf of the Burbank-Glendale-Pasadena Airport Authority (BGPAA). The project included a three-level, 505,000-sf consolidated rental car facility and five-level, 1,043-space valet parking structure.

ATTACHMENT 4
327

PROFESSIONAL CONSTRUCTION MANAGEMENT AND

SPECIAL INSPECTION SUPPORT SERVICES FOR
FIRE STATION NO. 4

TRAINING TOWER FACILITY

FEE PROPOSAL
ATTACHMENT 4
328
2 January 12, 2024
Mr. Hector Soriano, Associate Engineer
City of Costa Mesa
Via Planet Bids
Reference: Construction Management and Special Inspection Support Services for Fire Station No. 4 - Training T ower Facility (City Project No. 23-04) - Fee Proposal Dear Mr. Soriano:

STV is pleased to submit our Fee Proposal for this project.

STV’s not-to-exceed total lump sum fee is: $347,241
STV’s mission is to deliver the Fire Station No. 4 T raining T ower Facility project using high-quality tried and tested construction management services that meet the City of Costa Mesa’s expectations. We look forward to serving you on this assignment.

Should you require any further information, please contact me at (530) 802-6911 or [email protected].

Sincerely,
STV Construction, Inc.

David Watson, CCM, MBA
Vice President, Principal-in-Charge
1055 West Seventh Street, Suite 2900
Los Angeles, CA 90017
o. 213.482.9444 | f. 213.482.5278
stvinc.com
ATTACHMENT 4
329
Cost Proposal 3

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ATTACHMENT 4
330

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-051 Meeting Date: 4/2/2024
TITLE:

FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE AND ADJUSTMENTS DEPARTMENT: FINANCE DEPARTMENT
PRESENTED BY: CAROL MOLINA, FINANCE DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR (714) 754-5243 RECOMMENDATION:

The Finance Department is undergoing the mid-year budget review for Fiscal Year 2023-24 that began on July 1, 2023. Certain staffing changes are recommended to assist in achieving City Council goals and priorities as soon as possible. In addition, Funds in the Capital Improvement Program (CIP) that need to be carried over into Fiscal Year 2023-24 require City Council approval.

1. Amend the Table of Organization to add 3.27 new FTEs in the Economic and Development Services Department (2.0 FTEs); Parks and Community Services (0.75 FTE); and the Police Department (0.52 FTEs) to help achieve City Council goals and priorities related to housing, park and environmental resources management, and public safety.

2. Approve FY 2023-24 Staffing title changes and compensation adjustments to realign positions with current operational needs in multiple departments (Attachment 2). a. Approve Resolution No. 2024-XX, approving new classification and salary/pay ranges for an Animal Services Coordinator, new title for Multimedia Specialist and new title and pay ranges for Finance Officer.
b. Approve Resolution No. 2024-XX approving compensation adjustments for Finance Officer (Confidential).
c. Approve Resolution No. 2024-XX creating new classification and salary/pay ranges for Graduate Intern and compensation adjustments for Intern classification, absorbed within the existing adopted budget, in order to create a more viable pipeline of applicants to recruit City employees.

3. Approve FY 2023-24 Budget Carryovers from the prior year in the General Fund and the various Capital Projects Funds (Attachment 1) for outstanding capital projects.

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File #: 24-051 Meeting Date: 4/2/2024
BACKGROUND:

The FY 2022-23 Year-End Financials were presented to City Council on February 20, 2024. The financial statements were prepared in conformity with generally accepted accounting principles (GAAP) as set by the Governmental Accounting Standards Board (GASB) and the audit was performed in accordance with auditing standards generally accepted in the United States of America.

The City received an unmodified opinion on the financial statements, the best and highest audit opinion the City could receive. The General Fund’s Fund Balance increased by $1.3 million, increasing the total General Fund Balance Reserves to a total of $59 million. In addition, almost $4.7 million in General Fund surplus funds were transferred into other funds and reserves to address other projects and priorities as recommended by FiPAC and approved by the City Council.

Mid-Year Report
On June 6, 2023, the City Council approved a General Fund (Fund 101) balanced budget of $180.3 million and the All Funds (including Restricted Funds) budget totaled $234 million with a total of 588 Full-Time Equivalents (FTEs) across City Departments. Staff is providing a mid-year status of General Fund revenues and expenditures.

Personnel Requests
Costa Mesa is a full service City providing services through multiple departments and programs. In order to ensure the continuity of these critical services, the City is requesting mid-year approval of key positions in Economic and Development Services, Parks and Community Services and Public Safety. The position augmentation request has a net full-time equivalent (FTE) of 3.27 positions.

Carryovers
Each fiscal year, there are budgeted programs, activities and capital improvement projects that have not been completed by the close of the fiscal year. Previously approved, but unspent appropriations (carryovers) and contingent liability reserves for current CIP projects, purchases, or contracts that are paid in the following fiscal year (encumbrances) are financial obligations against reserves.

Attachment 1 details the breakdown of projects that are requested to carry over into FY 2023-24.

Fiscal prudence requires that such obligations be limited and approved by City Council.

ANALYSIS:

FY2023-24 MID-YEAR REPORT
Overall, the FY 2023-24 Second Quarter Financial Report indicates that revenues and expenditures are consistent with projections made in the FY 2023-24 Amended Budget. Since a significant portion of our revenues and expenses do not occur evenly throughout the year, the remaining third and fourth quarter numbers cannot simply be extrapolated to arrive at the full year’samounts. However, we do utilize the best information available and historical data to provide an estimate of the fiscal year-end performance. As of December 31, 2023, the General Fund recorded 37% of the projected revenues and 53% of budgeted expenditures. These percentages are consistent with projections for this time of the fiscal year.

As of December 31, 2023, total General Fund revenues are $66.3 million and expenditures are $95.5 million, representing 53% of total expenditure budget. City departments strive towards achieving City Council’sgoals for long-term fiscal sustainability by monitoring revenues and identifying strategies to

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File #: 24-051 Meeting Date: 4/2/2024
Council’sgoals for long-term fiscal sustainability by monitoring revenues and identifying strategies to improve performance. Moreover, departments exercise prudence with the budget to deliver effective and efficient benefits to the residents of Costa Mesa. As of this writing, the City continues to have a balanced budget, and existing vacancy savings can be used to fund these changes, with ongoing funding added to the Fiscal Year 2024-25 Proposed Budget.

Requested Amendments to the Table of Organization
Economic and Development Services Department
The Economic and Development Services Department is requesting one (1) additional full-time Planning and Sustainable Development Manager to lead a team focused on development and implementation of the City’slong range planning work programs. A manager position is necessary to lead and administer the numerous long range planning programs at the City including implementation of the Housing Element in order to achieve State Housing Element certification. These efforts include responsibility and staff/consultant oversight for the intensive zoning code amendments, re-zoning and General Plan amendments required to implement Measure K, lead the effort to develop objective design standards, oversee the development and implementation of work programs identified in the City’s approved Housing Element, along with the associated Environmental Impact Report (EIR) efforts.

The Planning and Sustainable Development Manager would also implement, manage, monitor, and enforce the proposed inclusionary/affordable housing ordinance. The tasks would include but are not limited to the collection and management of in-lieu fees, preparation of requests for proposals for housing projects funded by in-lieu fees, agenda reports for the allocation of in-lieu housing funds, development of community development partnerships, preparation and monitoring of affordable housing agreements for each inclusionary project, annual rent certifications to ensure required units are rented to households at the appropriate income levels, and appropriate tracking and reporting of units to the State annually. This manager position is a companion position to the recently approved Planning and Sustainable Development Manager position that leads the Current Planning and Project Entitlement team.

The Development Services Department is also requesting to add one (1) Building Technician. The Development Services Department’s Building Division provides plan review, permitting and inspection services to ensure compliance with mandatory state guidelines. The Development Services Department’sBuilding Division provides plan review, permitting and inspection services to ensure compliance with mandatory state use and occupancy of private and public buildings and properties. The additional staff will assist in providing and processing information through TESSA for property owners, developers, contractors, architects, and others.

Some of the essential functions include: provide general and technical information to permit applicants, receive and review building permit applications for completeness and compliance with established regulations, routing plans to different departments for review, calculate and collect fees.

The City Clerk’sOffice has been taking on these additional workload overflow duties since Permit Technicians must prioritize in-person customers. Based on the above responsibilities, an additional technician is necessary and will improve the customer service experience in the City.

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File #: 24-051 Meeting Date: 4/2/2024
Parks and Community Services Department
The Parks and Community Services Department is requesting to convert a part-time Sr. Community Services Leader (0.25) to one (1.0) full-time Recreation Specialist. This Recreation Specialist will assist with support in park restoration projects and public education programs. Converting the position will help in coordinating and supporting a variety of conservation, restoration, outreach and resource management activities for the City’snatural parklands to ensure environmental compliance with federal, state and local laws and regulations and the preservation and operations of Fairview Park. In addition, the large amount of grant funded projects for Fairview Park will require additional assistance to complete while continuing to provide regular park programming. The current workload related to Fairview Park management requires at least one additional staff person to fulfill those obligations. This is an issue that has been raised by the CMCEA (general employees) Association as well. They are supportive of this position.

Police Department
The Police Department is requesting to convert a part-time Property and Evidence Specialist position (0.75), to one (1) full-time Property & Evidence Specialist. The Property and Evidence Bureau is responsible for securely storing and preserving all property and evidence acquired by the Police Department. During the past three years, the Property and Evidence Bureau received and processed an annual average of 12,836 items booked into property and evidence. Ensuring adequate staffing for the volume of property and evidence is crucial. Converting the position to full-time will assist the Bureau in meeting the increased demands and workload including maintaining the property warehouse, booking and purging property and evidence, coordinating fleet maintenance, purchasing, issuing and tracking police issued duty gear and equipment and will assist with retention.

The Police Department is also requesting to convert a part-time Sr. Community Services Leader (0.48) and part-time Office Specialist II (0.25) to one (1) full-time Permit Processing Specialist and retitle the full-time Recreation Coordinator position in the Police Department to a newly created Animal Services Coordinator classification with no fiscal impact. As part of the FY 2023-24 adopted budget, Animal Services was moved from the Parks and Recreation Department to the Police Department. This move included the transfer of a Recreation Coordinator and a Sr. Community Services Leader to the Police Department.

The City is on pace to have over 3,000 animal control calls for service and process over 3,100 animal license applications. As the “recreation coordinator” and “community services leader” classifications are aligned with the Parks and Community Services Department, the two new position titles have been created to better align with the Police Department and its functions. The Permit Processing Specialist will assist in processing animal licensing and provide administrative support to the Animal Services Bureau. The new Animal Services Coordinator classification will better align to the classification structure for the Animal Services Bureau. This action is cost neutral.

Summary
In summary, the total net increase to the Citywide Table of Organization of these changes including the new positions, reallocations of classifications and part-time to full-time conversion is 3.27 FTE for all Departments. The updated Table of Organization for each affected Division is reflected in Attachment 3. A summary of the proposed updates and resultant costs is contained below.

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File #: 24-051 Meeting Date: 4/2/2024
Compensation Adjustments / Classification Updates
The Human Resources Division makes recommendations to the City Manager that may require adjustments based on input from City departments and labor associations along with recruitment and retention trends.

Hard-to-fill positions include positions that are currently vacant, positions that are not currently vacant but are traditionally hard to fill, and positions which are currently filled but are expected to be difficult to fill in the future or retain for long term due to their relative position in the marketplace as being well under market compensation. Further, certain positions would adversely impact City operations if the position were to become vacant and would be difficult to fill at current salaries. Some adjustments are also recommended to maintain internal alignment or to address compaction issues with supervisory classifications.

The City Manager’s Office has requested a title change from Video Production Specialist to Multimedia Specialist. Updating the title will attract more candidates, during the recruitment process, who have experience working with a variety of media including various social media platforms.

There is no fiscal impact for this update.

On September 19, 2023, the City Council approved market adjustments for positions in the Analyst series including an adjustment for Financial Analyst. In order to address compaction issues between the Revenue Supervisor and Financial Analyst which it supervises, an adjustment is being

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the Revenue Supervisor and Financial Analyst which it supervises, an adjustment is being recommended for the Revenue Supervisor classification. The estimated fiscal impact is $76,407 annually. This recommendation is for all the Finance Department Supervisors to include Revenue Supervisor, Accounting Supervisor, Purchasing Supervisor and Payroll Supervisor to maintain internal alignment.

The Finance Department is also requesting a new job classification titled Finance Officer to replace the department’ssupervisor classification. This will realign the compensation and duties to allow for succession planning in the department. The Finance Officers oversee the duties and responsibilities of the analysis series, including Finance Analyst and Sr. Budget Analyst. This will prepare the Finance Officers for the next Finance Management series, thereby ensuring internal staff has the opportunity to develop leadership skills to ensure successful succession planning for the City.

Finance is a critical component of the City’s infrastructure, as staff manages, processes, and implements financial transactions and strategies to ensure long term fiscal sustainability for the City.

The Human Resources Division is developing a new internship program to create a pipeline for identifying and nurturing local talent. Providing opportunities for students and recent graduates to gain practical experience within a municipality cultivates a pool of skilled individuals who can later become valuable employees. The Human Resources Division has been partnering with and attending job fairs at local universities and the most asked question at these fairs is regarding internship opportunities. Currently, the City offers one internship level paid at minimum wage. To encourage local students and recent graduates to participate in our internship program, it is recommended to increase the intern pay range and create two levels of internships: one geared towards undergraduate students and one geared towards recent graduates or graduate students.

The Human Resources Division is requesting to increase the compensation for the Intern (undergraduate) classification and create a new classification of Graduate Intern. Departments will absorb the fiscal impact within their budget if they choose to hire interns.

ALTERNATIVES:

The alternative to the Council action would be to refrain from approving the requested items. Staff does not recommend this action as certain City services, programs, activities or projects may be delayed.

FISCAL REVIEW:

The Fiscal Year 2022-23 carryovers are detailed in Attachment 1. The fiscal impact related to the approval of position requests will be absorbed by each affected Department in the current fiscal year.

The annual estimated impact of $487,983 will be included in the respective departments’FY 2024/25 proposed budget.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and approves as to form.

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CITY COUNCIL GOALS AND PRIORITIES:

Strengthen the Public’s Safety and Improve the Quality of Life · Achieve Long-term Fiscal Sustainability
· Recruit and Retain High Quality Staff
· Diversify, Stabilize and Increase Housing to Reflect Community Needs · Advance Environmental Sustainability and Climate Resiliency CONCLUSION:
1) Approve FY 2023-24 Budget Carryovers from the prior year in the General Fund and the various Capital Projects Funds (Attachment 1).
2) Approve FY 2023-24 Staffing Realignments and compensation adjustments in multiple departments citywide (Attachment 2).
a) Approve Resolution No. 2024-XX, approving new classification and salary/pay ranges for an Animal Services Coordinator, new title for Multimedia Specialist and new title and pay ranges for Finance Officer.
b) Approve Resolution No. 2024-XX approving compensation adjustments for Finance Officer (Confidential).
c) Approve Resolution No. 2024-XX approving new classification and salary/pay ranges for Graduate Intern and compensation adjustments for Intern.

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Attachement 1
FY 2022-23 CIP Rollovers into FY 2023-24

PROJECT/ ACCOUNT
200009-Corp Yard Fleet Shop Epoxy Fl
200105-Housing Element and Visioning
210013-Fire Station 4 Training Tower
280001-Fire Engine Apparatus
300174-Adams at Pinecreek Imp
300174-Adams at Pinecreek Imp
300181-Fairview Road Improvement
370010-Mesa Del Mar Multimodal Access
370034-Fairview Traffic Signal Sync
370039-Baker/Placntia/19th/Victr TSSP
370039-Baker/Placntia/19th/Victr TSSP
370042-Bus Shelter Improvement
370056-Bear St Traffic Sig Synch Proj
370056-Bear St Traffic Sig Synch Proj
370056-Bear St Traffic Sig Synch Proj
370059-W 19th St Wallace Av Traf Sig
370059-W 19th St Wallace Av Traf Sig
400012-Alley Improvements Citywide
400015-Street Maintenance Citywide
400015-Street Maintenance Citywide
450010-Class II and III Bicycle Proj
450013-Adams Ave Multi Purp Des Trail
450015-Bicycle/Pedestrian Infra Imp
500010-Parkway Maint Program Citywide
500010-Parkway Maint Program Citywide
510600-Maintenance and Construction
530200-Consulting
530200-Consulting/ Grants, Loans and Subsidies
530200- Consulting/590800 - Other Equipment
530200-Consulting/ Grants, Loans and Subsidies
530300- Legal/Consulting /Building
535500-Grants, Loans and Subsidies
535500-Grants, Loans and Subsidies
535500- Grants, Loans and Subsidies
540100- General Liability
550008-Catch Basin Inserts-Var Locatn -
550011-Citywide Storm Drain Imprv
590500-Automotive Equipment
590800- Other Equipment
700027-TeWinkle Skate Park Expansion
700110-Open Space Master Plan Update
338
Attachement 1
700128-Park Sidewalk Access Program
700132-Fairview Park Vernal Pool Rest
700139-Ketchum-Libolt Park Expansion
700139-Ketchum-Libolt Park Expansion
700154-Golf Course & Tennis Ctr Imp
800031-Westside Police Sub-Station Im
800032-Lion Park Cafe
200013-FS#2 Reconstruction
200040-HVAC Replac Various Facilities
200062-Building Maintenance Projects
200066-PD-Removal Undrg Fuel Tank
200072-FS#1 Dehumidifier Install
200077-Cty Hall Cast Iron Drain
200080-City Hall Training Room
200085-IT Department Relocation
200086-Land Management System
200087-ERP HR Finance Payroll
200091-City Hall Elevators Modern
200092-Fire Suppression System
200094-Range Remodel/Update
200097-EV Fleet and Infrastructure
200099-Finance Security/Eff. Remodel
200103-VOIP(VoiceOvrInternetProtocol
210001-Police L3 Car Video System
210004-FS Minor Projects FS 2-6
210005-Citywide Parking Study
210007-Disastr Recv Bus Cntinuity Pln
210008-Phys/Cybr Security Assessm/Imp
210009-Police Vehicle Computers
210010-Citywid Com Choice Energy Study
210012-City Hall-Paint, Carpet & Misc
210013-Fire Station 4 Training Tower
210014-Fire Station 6 Roof Replacement
210015-PD- Emergency Comm Facilities
210016-Police Dept Parking Lot Reconf
210017-PD Structural Foundation Rep
210018-Citywide Security Camera Repl
250001-Code Enforcement Complaint
250002-Parks Com Services Application
250003-Desktop Replacement Program
250004-Office 365 Assessmnt/Implemnt
250005-Fire Mobile Data Computers
250006-Enterprise GIS Master Plan
250007-Print Management Services
300005-Adams Ave Imp RMRA
300008-Wilson Street Imp
300148-Bicycle Racks Citywide
339
Attachement 1
300162-I-405 Improvement
300163-Neighborhood Traffic Improvement
300169-Newport(Victoria/22nd to 19th
300171-SB Newp Bl Impr Mesa Victoria
300172-Pavement Mitigation I-405 Pro
300173-Newp NB 22thBrist SB BristMesa
300174-Adams at Pinecreek Imp
300177-CDBG Westside St Impr. Wilson
300178-Sunflower Ave Rehabilitation
300179-Adams Ave Active Transp. Proj
300180-Bicycle Safety Education
300181-Fairview Road Improvement
350030-Westside Restoration Project
360003-Citywid Bicyc Trail Wayfnd Sig
370010-Mesa Del Mar Multimodal Access
370034-Fairview Traffic Signal Sync
370039-Baker/Placntia/19th/Victr TSSP
370056-Bear St Traffic Sig Synch Proj
370057-RedHill Ave TSSP
370059-W 19th St Wallace Av Traf Sig
400012-Alley Improvements Citywide
400015-Street Maintenance Citywide
400023-Clean CA Beautification Prog
450009-West 19th Bike Trail
450010-Class II and III Bicycle Proj
450013-Adams Ave Multi Purp Des Trail
450015-Bicycle/Pedestrian Infra Imp
450016-Mesa/Santa Ana Bicycl Fac Imp
450017-MV/Peterson Pl Class II Bicycle
470002-West 18th & Wilson Crosswalks
500009-New Sidewalks Citywide
500010-Parkway Maint Program Citywide
500017-Priority Sidewalk Repair
550008-Catch Basin Inserts-Var Location
550011-Citywide Storm Drain Imprv
550021-Bristol St Storm Drain Divers
550022-Westside Storm Drain Improve
550023-Placentia Ave. Stormwater
700021-Wilson TeWinkle Prk Bridg Rep
700027-TeWinkle Skate Park Expansion
700054-Westside Park Development
700080-Pk SecurityLightingReplacement
700106-Sidewalk Replacment -Var Parks
700110-Open Space Master Plan Update
700111-Various Parks Rehab
700115-Jack Hammett Field Upgrade
700128-Park Sidewalk Access Program
340
Attachement 1
700129-Shalimar Park Improvement
700132-Fairview Park Vernal Pool Rest
700133-Canyon Pk Invntr Mgmt Restore
700134-Fairview Pk Fence Sign Trail
700135-Fairview Pk Master Plan Update
700137-TeWinkle Park Lakes Repairs
700139-Ketchum-Libolt Park Expansion
700140-Costa Mesa Tennis Center Impro
700141-CM Country Club Modernization
700142-Brentwood Park Improvements
700143-Butterfly Gardens
700144-Fairview Park-Pump Station
700145-Shalimar Park Expansion
700146-Various Parks - Playground Rep
800015-NCC - Library Development
800029-EOC Equipment Update
800030-Senior Center Fire Alarm Panel
800031-Westside Police Sub-Station Im
911033-ARPA Mercy House Rental Assist
Grand Total
341
Attachement 1
FY 2022-23 CIP Rollovers into FY 2023-24
FUND Rollover Amount
401-Capital Improvements Fund 75,000
222-Costa Mesa Housing Authority 2,400,000
401-Capital Improvements Fund 1,027,989
602-Equipment Replacement Fund 300,000
401-Capital Improvements Fund 688,425
416- Measure "M2" Fairshare 18,063
230- Grants - Federal 331,116
401-Capital Improvements Fund 195,929
415- Measure "M2" Fund 47,106
214- Traffic Impact Fees Fund 99,125
415- Measure "M2" Fund 725,538
401-Capital Improvement Fund 300,000
214- Traffic Impact Fees Fund 31,000
401-Capital Improvements Fund 1,765
415- Measure "M2" Fund 5,063
401-Capital Improvements Fund 287,631
416- Measure "M2" Fund 6,329
416-Measure "M2" Fairshare 139,112
401-Capital Improvements Fund 1,300,592
416- Measure "M2" Fund 3,906,795
401-Capital Improvements Fund 11,896
416- Measure "M2" Fund 17,837
416- Measure "M2" Fund 25,103
401-Capital Improvements Fund 183,757
416- Measure "M2" Fund 488,330
413-Golf Course Improvement Fund 150,000
101-General Fund 879,072
222-Costa Mesa Housing Authority 1,287,508
208-Park Dvelopment 287,515
231- Grants - State 1,147,413
223-CMHA James/ 18th ST Property 207,260
204-American Rescure Plan Fund 1,560,000
205-Home Program Fund 290,532
216-Rental Rehab Program Fund 80,000
602-Self Insurance Fund 2,177,540
209-Drainage Fees Fund 30,000
401-Capital Improvements Fund 889,750
601-Equipment Replacement Fund 5,148,580
601-Equipment Replacement Fund 160,000
401-Capital Improvements Fund 32,158
401-Capital Improvements Fund 16,592
342
Attachement 1
401-Capital Improvements Fund 104,000
401-Capital Improvements Fund 57,857
231- Grants - State 247,520
401-Capital Improvements Fund 1,000,000
401-Capital Improvement Fund 1,200,000
401-Capital Improvements Fund 150,000
401-Capital Improvement Fund 1,100,000
401-Capital Improvements Fund 2,092,430
401-Capital Improvements Fund 165,643
401-Capital Improvements Fund 126,981
401-Capital Improvements Fund 123,733
401-Capital Improvements Fund 229,283
401-Capital Improvements Fund 271,652
401-Capital Improvements Fund 429,959
401-Capital Improvements Fund 233,162
603- IT Replacement Fund 1,257,580
603- IT Replacement Fund 4,741,190
401-Capital Improvements Fund 95,219
401-Capital Improvements Fund 85,261
401-Capital Improvements Fund 1,068,112
203- Quality Improvement Fund 266,525
401-Capital Improvements Fund 251,359
603-Replacement Fund 450,000
601-Equipment Replacement Fund 456,450
401-Capital Improvements Fund 26,474
401-Capital Improvements Fund 13,540
603- IT Replacement Fund 121,458
603- IT Replacement Fund 77,678
603- IT Replacement Fund 9,514
401-Capital Improvements Fund 150,000
401-Capital Improvements Fund 53,085
231- Grants - State 2,500,000
401-Capital Improvements Fund 192,500
401-Capital Improvements Fund 278,999
401-Capital Improvements Fund 203,500
401-Capital Improvements Fund 326,150
603- IT Replacement Fund 2,857
603- IT Replacement Fund 130,000
603- IT Replacement Fund 110,000
603- IT Replacement Fund 231
603- IT Replacement Fund 450,000
603- IT Replacement Fund 238,859
603- IT Replacement Fund 50,000
603- IT Replacement Fund 116,000
251- RMRA Fund 2,278,862
201-Gas Tax Fund 435,000
214- Traffic Impact Fees Fund 178,482
343
Attachement 1
401-Capital Improvements Fund 54,139
401-Capital Improvements Fund 77,661
251- RMRA Fund 1,084,324
251- RMRA Fund 1,868,612
232-Grants - Other 661,980
251- RMRA Fund 2,039,960
214- Traffic Impact Fees Fund 58,566
201- Gas Tax Fund 257,000
251- RMRA Fund 2,570,782
401-Capital Improvements Fund 1,120,000
401-Capital Improvements Fund 150,000
214- Traffic Impact Fees Fund 232,100
401-Capital Improvements Fund 532,430
401-Capital Improvements Fund 28,034
214- Traffic Impact Fees Fund 100,000
214- Traffic Impact Fees Fund 5,377
203- Quality Improvement Fund 82,011
203- Quality Improvement Fund 748
203- Quality Improvement Fund 66,080
214- Traffic Impact Fees Fund 192,037
201- Gas Tax Fund 900,000
201- Gas Tax Fund 4,662,529
231- Grants - State 136,464
203- Quality Improvement Fund 58,213
214- Traffic Impact Fees Fund 903,281
201- Gas Tax Fund 174,218
214- Traffic Impact Fees Fund 348,024
214- Traffic Impact Fees Fund 100,000
214- Traffic Impact Fees Fund 100,000
214- Traffic Impact Fees Fund 375,316
201- Gas Tax Fund 200,001
201- Gas Tax Fund 461,299
201- Gas Tax Fund 125,272
209-Drainage Fees Fund 25,883
209-Drainage Fees Fund 554,455
401-Capital Improvements Fund 65,524
209-Drainage Fees Fund 1,522,790
415- Measure "M2" Fund 383,831
208-Park Development Fees Fund 177,099
208-Park Development Fees Fund 100,000
208-Park Development Fees Fund 250,000
208-Park Development Fees Fund 62,252
401-Capital Improvements Fund 64,686
208-Park Development Fees Fund 75,000
401-Capital Improvements Fund 70,000
208-Park Development Fees Fund 309,263
201- Gas Tax Fund 40,000
344
Attachement 1
208-Park Development Fees Fund 243,060
231- Grants - State 109,811
208-Park Development Fees Fund 60,000
208-Park Development Fees Fund 144,103
208-Park Development Fees Fund 254,744
208-Park Development Fees Fund 14,585
208-Park Development Fees Fund 43,060
401-Capital Improvements Fund 300,000
413-Golf Course Improvement Fund 350,000
401-Capital Improvements Fund 250,000
401-Capital Improvements Fund 100,000
401-Capital Improvements Fund 98,810
401-Capital Improvements Fund 1,000,000
401-Capital Improvements Fund 17,571
401-Capital Improvements Fund 451,349
401-Capital Improvements Fund 127,813
401-Capital Improvements Fund 71,500
231- Grants - State 61,125
222-Costa Mesa Housing Authority 902,738
79,132,036$
345
Attachment 1
FY 2022-23 CIP Rollovers into FY 2023-24
PROJECT/ ACCOUNT FUND Rollover Amount
200009-Corp Yard Fleet Shop Epoxy Fl 401-Capital Improvements Fund 75,000 200013-FS#2 Reconstruction 401-Capital Improvements Fund 2,092,430 200040-HVAC Replac Various Facilities 401-Capital Improvements Fund 165,643 200062-Building Maintenance Projects 401-Capital Improvements Fund 126,981 200066-PD-Removal Undrg Fuel Tank 401-Capital Improvements Fund 123,733 200072-FS#1 Dehumidifier Install 401-Capital Improvements Fund 229,283 200077-Cty Hall Cast Iron Drain 401-Capital Improvements Fund 271,652 200080-City Hall Training Room 401-Capital Improvements Fund 429,959 200085-IT Department Relocation 401-Capital Improvements Fund 233,162 200086-Land Management System 603- IT Replacement Fund 1,257,580 200087-ERP HR Finance Payroll 603- IT Replacement Fund 4,741,190 200091-City Hall Elevators Modern 401-Capital Improvements Fund 95,219 200092-Fire Suppression System 401-Capital Improvements Fund 85,261 200094-Range Remodel/Update 401-Capital Improvements Fund 1,068,112 200097-EV Fleet and Infrastructure 203- Quality Improvement Fund 266,525 200099-Finance Security/Eff. Remodel 401-Capital Improvements Fund 251,359 200103-VOIP(VoiceOvrInternetProtocol 603-Replacement Fund 450,000 200105-Housing Element and Visioning 222-Costa Mesa Housing Authority 2,400,000 210001-Police L3 Car Video System 601-Equipment Replacement Fund 456,450 210004-FS Minor Projects FS 2-6 401-Capital Improvements Fund 26,474 210005-Citywide Parking Study 401-Capital Improvements Fund 13,540 210007-Disastr Recv Bus Cntinuity Pln 603- IT Replacement Fund 121,458 210008-Phys/Cybr Security Assessm/Imp 603- IT Replacement Fund 77,678 210009-Police Vehicle Computers 603- IT Replacement Fund 9,514 210010-Citywid Com Choice Energy Study 401-Capital Improvements Fund 150,000 210012-City Hall-Paint, Carpet & Misc 401-Capital Improvements Fund 53,085 210013-Fire Station 4 Training Tower 401-Capital Improvements Fund 2,527,989 210013-Fire Station 4 Training Tower 231- Grants - State 2,500,000 210014-Fire Station 6 Roof Replacement 401-Capital Improvements Fund 192,500 210015-PD- Emergency Comm Facilities 401-Capital Improvements Fund 278,999 210016-Police Dept Parking Lot Reconf 401-Capital Improvements Fund 203,500 210017-PD Structural Foundation Rep 401-Capital Improvements Fund 326,150 210018-Citywide Security Camera Repl 603- IT Replacement Fund 2,857 250001-Code Enforcement Complaint 603- IT Replacement Fund 130,000 250002-Parks Com Services Application 603- IT Replacement Fund 110,000 250003-Desktop Replacement Program 603- IT Replacement Fund 231 250004-Office 365 Assessmnt/Implemnt 603- IT Replacement Fund 450,000 250005-Fire Mobile Data Computers 603- IT Replacement Fund 238,859 250006-Enterprise GIS Master Plan 603- IT Replacement Fund 50,000 250007-Print Management Services 603- IT Replacement Fund 116,000 280001-Fire Engine Apparatus 602-Equipment Replacement Fund 300,000 300005-Adams Ave Imp RMRA 251- RMRA Fund 2,278,862
300008-Wilson Street Imp 201-Gas Tax Fund 435,000
300148-Bicycle Racks Citywide 214- Traffic Impact Fees Fund 178,482 300162-I-405 Improvement 401-Capital Improvements Fund 54,139 300163-Neighborhood Traffic Improvement 401-Capital Improvements Fund 77,661 300169-Newport(Victoria/22nd to 19th 251- RMRA Fund 1,084,324 300171-SB Newp Bl Impr Mesa Victoria 251- RMRA Fund 1,868,612 300172-Pavement Mitigation I-405 Pro 232-Grants - Other 661,980 300173-Newp NB 22thBrist SB BristMesa 251- RMRA Fund 2,039,960 300174-Adams at Pinecreek Imp 401-Capital Improvements Fund 688,425 300174-Adams at Pinecreek Imp 214- Traffic Impact Fees Fund 58,566 300174-Adams at Pinecreek Imp 416- Measure "M2" Fairshare 18,063 346
Attachment 1
300177-CDBG Westside St Impr. Wilson 201- Gas Tax Fund 257,000 300178-Sunflower Ave Rehabilitation 251- RMRA Fund 2,570,782 300179-Adams Ave Active Transp. Proj 401-Capital Improvements Fund 1,120,000 300180-Bicycle Safety Education 401-Capital Improvements Fund 150,000 300181-Fairview Road Improvement 230- Grants - Federal 331,116 300181-Fairview Road Improvement 214- Traffic Impact Fees Fund 232,100 350030-Westside Restoration Project 401-Capital Improvements Fund 532,430 360003-Citywid Bicyc Trail Wayfnd Sig 401-Capital Improvements Fund 28,034 370010-Mesa Del Mar Multimodal Access 401-Capital Improvements Fund 195,929 370010-Mesa Del Mar Multimodal Access 214- Traffic Impact Fees Fund 100,000 370034-Fairview Traffic Signal Sync 415- Measure "M2" Fund 47,106 370034-Fairview Traffic Signal Sync 214- Traffic Impact Fees Fund 5,377 370039-Baker/Placntia/19th/Victr TSSP 415- Measure "M2" Fund 725,538 370039-Baker/Placntia/19th/Victr TSSP 214- Traffic Impact Fees Fund 99,125 370039-Baker/Placntia/19th/Victr TSSP 203- Quality Improvement Fund 82,011 370042-Bus Shelter Improvement 401-Capital Improvement Fund 300,000 370056-Bear St Traffic Sig Synch Proj 214- Traffic Impact Fees Fund 31,000 370056-Bear St Traffic Sig Synch Proj 415- Measure "M2" Fund 5,063 370056-Bear St Traffic Sig Synch Proj 401-Capital Improvements Fund 1,765 370056-Bear St Traffic Sig Synch Proj 203- Quality Improvement Fund 748 370057-RedHill Ave TSSP 203- Quality Improvement Fund 66,080 370059-W 19th St Wallace Av Traf Sig 401-Capital Improvements Fund 287,631 370059-W 19th St Wallace Av Traf Sig 214- Traffic Impact Fees Fund 192,037 370059-W 19th St Wallace Av Traf Sig 416- Measure "M2" Fund 6,329 400012-Alley Improvements Citywide 201- Gas Tax Fund 900,000 400012-Alley Improvements Citywide 416-Measure "M2" Fairshare 139,112 400015-Street Maintenance Citywide 201- Gas Tax Fund 4,662,529 400015-Street Maintenance Citywide 416- Measure "M2" Fund 3,906,795 400015-Street Maintenance Citywide 401-Capital Improvements Fund 1,300,592 400023-Clean CA Beautification Prog 231- Grants - State 136,464 450009-West 19th Bike Trail 203- Quality Improvement Fund 58,213 450010-Class II and III Bicycle Proj 214- Traffic Impact Fees Fund 903,281 450010-Class II and III Bicycle Proj 401-Capital Improvements Fund 11,896 450013-Adams Ave Multi Purp Des Trail 201- Gas Tax Fund 174,218 450013-Adams Ave Multi Purp Des Trail 416- Measure "M2" Fund 17,837 450015-Bicycle/Pedestrian Infra Imp 214- Traffic Impact Fees Fund 348,024 450015-Bicycle/Pedestrian Infra Imp 416- Measure "M2" Fund 25,103 450016-Mesa/Santa Ana Bicycl Fac Imp 214- Traffic Impact Fees Fund 100,000 450017-MV/Peterson Pl Class II Bicycle 214- Traffic Impact Fees Fund 100,000 470002-West 18th & Wilson Crosswalks 214- Traffic Impact Fees Fund 375,316 500009-New Sidewalks Citywide 201- Gas Tax Fund 200,001 500010-Parkway Maint Program Citywide 416- Measure "M2" Fund 488,330 500010-Parkway Maint Program Citywide 201- Gas Tax Fund 461,299 500010-Parkway Maint Program Citywide 401-Capital Improvements Fund 183,757 500017-Priority Sidewalk Repair 201- Gas Tax Fund 125,272 510600-Maintenance and Construction 413-Golf Course Improvement Fund 150,000 530200- Consulting/590800 - Other Equipment 208-Park Dvelopment 287,515 530200-Consulting 101-General Fund 879,072
530200-Consulting/ Grants, Loans and Subsidies 222-Costa Mesa Housing Authority 1,287,508 530200-Consulting/ Grants, Loans and Subsidies 231- Grants - State 1,147,413 530300- Legal/Consulting /Building 223-CMHA James/ 18th ST Property 207,260 535500- Grants, Loans and Subsidies 216-Rental Rehab Program Fund 80,000 535500-Grants, Loans and Subsidies 204-American Rescure Plan Fund 1,560,000 535500-Grants, Loans and Subsidies 205-Home Program Fund 290,532 540100- General Liability 602-Self Insurance Fund 2,177,540 550008-Catch Basin Inserts-Var Location 209-Drainage Fees Fund 25,883 550008-Catch Basin Inserts-Var Locatn - 209-Drainage Fees Fund 30,000 550011-Citywide Storm Drain Imprv 401-Capital Improvements Fund 889,750 347
Attachment 1
550011-Citywide Storm Drain Imprv 209-Drainage Fees Fund 554,455 550021-Bristol St Storm Drain Divers 401-Capital Improvements Fund 65,524 550022-Westside Storm Drain Improve 209-Drainage Fees Fund 1,522,790 550023-Placentia Ave. Stormwater 415- Measure "M2" Fund 383,831 590500-Automotive Equipment 601-Equipment Replacement Fund 5,148,580 590800- Other Equipment 601-Equipment Replacement Fund 160,000 700021-Wilson TeWinkle Prk Bridg Rep 208-Park Development Fees Fund 177,099 700027-TeWinkle Skate Park Expansion 208-Park Development Fees Fund 100,000 700027-TeWinkle Skate Park Expansion 401-Capital Improvements Fund 32,158 700054-Westside Park Development 208-Park Development Fees Fund 250,000 700080-Pk SecurityLightingReplacement 208-Park Development Fees Fund 62,252 700106-Sidewalk Replacment -Var Parks 401-Capital Improvements Fund 64,686 700110-Open Space Master Plan Update 208-Park Development Fees Fund 75,000 700110-Open Space Master Plan Update 401-Capital Improvements Fund 16,592 700111-Various Parks Rehab 401-Capital Improvements Fund 70,000 700115-Jack Hammett Field Upgrade 208-Park Development Fees Fund 309,263 700128-Park Sidewalk Access Program 401-Capital Improvements Fund 104,000 700128-Park Sidewalk Access Program 201- Gas Tax Fund 40,000 700129-Shalimar Park Improvement 208-Park Development Fees Fund 243,060 700132-Fairview Park Vernal Pool Rest 231- Grants - State 109,811 700132-Fairview Park Vernal Pool Rest 401-Capital Improvements Fund 57,857 700133-Canyon Pk Invntr Mgmt Restore 208-Park Development Fees Fund 60,000 700134-Fairview Pk Fence Sign Trail 208-Park Development Fees Fund 144,103 700135-Fairview Pk Master Plan Update 208-Park Development Fees Fund 254,744 700137-TeWinkle Park Lakes Repairs 208-Park Development Fees Fund 14,585 700139-Ketchum-Libolt Park Expansion 401-Capital Improvements Fund 1,000,000 700139-Ketchum-Libolt Park Expansion 231- Grants - State 247,520 700139-Ketchum-Libolt Park Expansion 208-Park Development Fees Fund 43,060 700140-Costa Mesa Tennis Center Impro 401-Capital Improvements Fund 300,000 700141-CM Country Club Modernization 413-Golf Course Improvement Fund 350,000 700142-Brentwood Park Improvements 401-Capital Improvements Fund 250,000 700143-Butterfly Gardens 401-Capital Improvements Fund 100,000 700144-Fairview Park-Pump Station 401-Capital Improvements Fund 98,810 700145-Shalimar Park Expansion 401-Capital Improvements Fund 1,000,000 700146-Various Parks - Playground Rep 401-Capital Improvements Fund 17,571 700154-Golf Course & Tennis Ctr Imp 401-Capital Improvement Fund 1,200,000 800015-NCC - Library Development 401-Capital Improvements Fund 451,349 800029-EOC Equipment Update 401-Capital Improvements Fund 127,813 800030-Senior Center Fire Alarm Panel 401-Capital Improvements Fund 71,500 800031-Westside Police Sub-Station Im 401-Capital Improvements Fund 150,000 800031-Westside Police Sub-Station Im 231- Grants - State 61,125 800032-Lion Park Cafe 401-Capital Improvement Fund 1,100,000 911033-ARPA Mercy House Rental Assist 222-Costa Mesa Housing Authority 902,738 Grand Total 80,632,036$
348

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 2022-73 AND 2022-74 TO RENAME

AND REVISE THE PAY RANGE FOR PAYROLL SUPERVISOR IN THE
CONFIDENTIAL UNIT.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 2022, the City Council adopted Resolutions No. 2022-72, 202 2-73, and 2022-74 revising the pay ranges for job classifications in the Confidential Unit; and
WHEREAS, on September 19, 2023, the City Council adopted Resolution 2023 - 46 amending Resolutions No. 202 2-73 and 2022-74 approving updates to various classifications; and
WHEREAS, the City Council desires to rename the existing “ Payroll Supervisor” as the “Finance Officer (Confidential)” classification; and WHEREAS, the City Council further desires to amend Resolutions 2022 -73 and 2022-74 to revise the pay ranges for the Finance Officer (Confidential).

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The existing “Payroll Supervisor” classification is hereby renamed as the “Finance Officer (Confidential)” classification.

SECTION 2. The following pay ranges and monthly rates of pay for the identified job classification are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes September 24, 2023 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0173 Finance Officer (Confidential) CON 559 $9,265 $9,728 $10,214 $10,725 $11,261 $11,824 $12,415 Monthly $111,180 $116,736 $122,568 $128,700 $135,132 $141,888 $148,980 Annual $53.45 $56.12 $58.93 $61.88 $64.97 $68.22 $71.63 Hourly

ATTACHMENT 2
349

SECTION 3. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes July 1, 2024. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0173 Finance Officer (Confidential) CON 559 $9,542 $10,019 $10,520 $11,046 $11,598 $12,178 $12,787 Monthly $114,504 $120,228 $126,240 $132,552 $139,176 $146,136 $153,444 Annual $55.05 $57.80 $60.69 $63.73 $66.91 $70.26 $73.77 Hourly

SECTION 4. Except as modified by this Resolution, Resolution s No. 2022-72, 2022-73, 2022-74 and 2023-46 shall remain in full force and effect.

PASSED AND ADOPTED this 2nd day of April, 2024.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

350

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2024-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 2nd day of April, 2024, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 3rd day of April, 2024.

__________________________
Brenda Green, City Clerk

(SEAL)
351
RESOLUTION NO. 2023-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA REVISING THE RATES OF PAY FOR PART-TIME CLASSIFICATIONS.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on June 18, 2019, the City Council adopted Resolution No. 19-33 revising the pay ranges for part-time job classifications; and WHEREAS, on December 7, 2021, the City Council adopted Resolution No. 2021- 52 revising pay ranges in the Community Services Leader and Lifeguard series; and WHEREAS, on March 21, 2023, the City Council repealed and replaced Resolution No. 2021 -52 with Resolution 2023 -16 further revising pay ranges in the Community Services Leader and Lifeguard series; and
WHEREAS, on September 19, 2023, the City Council adopted Resolution No. 2023-48 revising pay ranges for and renaming the existing “Police Aide” as the “Police Cadet” classification; and
WHEREAS, the City Council desires to amend Resolution No. 19 -33 to establish the new classification of Graduate Intern and establish the pay ranges for the new classification; and
WHEREAS, the City Council desires to amend Resolution No. 19-33 to revise the pay ranges for the classifications specified herein.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. Section 1 of Resolution No. 19-33 is hereby amended to establish the new job classification of Graduate Intern and to establish the pay ranges for the new job classification as set forth herein.

SECTION 2. The following pay ranges and hourly rates of pay for the identified job classificatio ns are hereby established and placed under the Part-Time Salary Schedule effective the pay period that includes April 7, 2024. The hourly rate of pay may also be in increments between the hourly minimum and maximum pay step.

Class Class Title Grade Step
Code 1 2 3 4 5
0601 Intern 462 $23.00 $24.15 $25.36 $26.63 $27.96 Hourly 0603 Graduate Intern 329 $25.00 $26.25 $27.56 $28.94 $30.39 Hourly

ATTACHMENT 3
352

SECTION 3. Except as modified by this Resolution, Resolutions No. 19-33, 2023- 16 and 2023-48 shall remain in full force and effect.

PASSED AND ADOPTED this 2nd day of April, 2024.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

353

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2024 -XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 2nd day of April, 2024, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 3rd day of April, 2024.

__________________________
Brenda Green, City Clerk

(SEAL)

354

RESOLUTION NO. 2024-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA, CALIFORNIA, AMENDING RESOLUTIONS NO. 2022-70 AND 2022-71 TO

ESTABLISH A NEW CLASSIFICATION, RENAME AND REVISE THE PAY RANGES

FOR VARI OUS CLASSIFICATIONS OF EMPLOYEES REPRESENTED BY THE COSTA MESA CITY EMPLOYEES ASSOCIATION.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 2022, the City Council adopted Resolutions No. 2022-69, 202 2-70, and 2022-71 r evising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and WHEREAS, on March 21, 2023, the City Council adopted Resolution 2023 -15 amending Resolutions No. 2022-69, 2022-70, and 2022-71 approving updates to various classifications; and
WHEREAS, on June 6, 2023, the City Council adopted Resolution 2023 -27 to establish the new job classifications of Animal Services Supervisor and Cyber Security Analyst and to establish the pay ranges for the new classifications; and WHEREAS, on June 20, 2023, the City Council adopted Resolution 2023 -37 approving updates to various classifications; and
WHEREAS, on September 19, 2023, the City Council adopted Resolution 2023 - 45 to establish the new job classification of Code Enforcement Officer I and to establish the pay ranges for the new classification and approving updates to various classifications; and
WHEREAS, the City Council further desires to rename the existing “ Video Production Specialist” as the “Multimedia Specialist” classification; and WHEREAS, the City Council further desires to rename the existing “Accounting Supervisor”, “Revenue Supervisor” and “Purchasing Supervisor” to “Finance Officer”; and WHEREAS, the City Council desires to amend Resolutions 2022-70 and 2022-71 to establish the new job classification of Animal Services Coordinator and to establish the pay ranges for the new classification; and
WHEREAS, the City Council further desires to amend Resolutions 2022 -70 and 2022-71 to revise the pay ranges for the Finance Officer classification; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

ATTACHMENT 4
355

SECTION 1. The existing “ Video Production Specialist ” classification is hereby renamed as the “Multimedia Specialist” classification.

SECTION 2. The existing “Accounting Supervisor”, “Revenue Supervisor” and “Purchasing Supervisor” classifications are hereby renamed as the “Finance Officer” classification.

SECTION 3. Section 1 of Resolution 2022-70 and 2022-71 are hereby amended to establish the new job classification of Animal Services Coordinator and to establish the pay ranges for the new job classifications as set forth herein.

SECTION 4. The following pay ranges and monthly rates of pa y for the Finance Officer job classification is hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes September 24, 2023 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0172 Finance Officer CMC 448 $9,129 $9,585 $10,064 $10,567 $11,095 $11,650 $12,232 Monthly $109,548 $115,020 $120,768 $126,804 $133,140 $139,800 $146,784 Annual $52.67 $55.30 $58.06 $60.96 $64.01 $67.21 $70.57 Hourly

SECTION 5. The following pay ranges and monthly rates of pay for the Animal Services Coordinator job classification is hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes April 7, 2024 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0471 Animal Services Coordinator CMC 447 $5,816 $6,107 $6,412 $6,733 $7,070 $7,424 $7,795 Monthly $69,792 $73,284 $76,944 $80,796 $84,840 $89,088 $93,540 Annual $33.55 $35.23 $36.99 $38.84 $40.79 $42.83 $44.97 Hourly

SECTION 6. The following pay ranges and monthly rates of pay for the identified job classifications are hereby revised and placed under the Basic Salary Administration 356

Plan effective the pay period that includes July 1, 2024 . The monthly rate of pay may also be in increments between the monthly minimum and maximum pay step.

Class Class Title Salary Grade Step
Code Plan 1 2 3 4 5 6 7
0172 Finance Officer CMC 448 $9,402 $9,872 $10,366 $10,884 $11,428 $11,999 $12,599 Monthly $112,824 $118,464 $124,392 $130,608 $137,136 $143,988 $151,188 Annual $54.24 $56.95 $59.80 $62.79 $65.93 $69.23 $72.69 Hourly

0471 Animal Services Coordinator CMC 447 $5,991 $6,291 $6,606 $6,936 $7,283 $7,647 $8,029 Monthly $71,892 $75,492 $79,272 $83,232 $87,396 $91,764 $96,348 Annual $34.56 $36.29 $38.11 $40.02 $42.02 $44.12 $46.32 Hourly

SECTION 7. Except as modified by this Resolution, Resolution s No. 2022-69, 2022-70, 2022-71, 2023-15, 2023-27, 2023-37 and 2023-45 shall remain in full force and effect.

PASSED AND ADOPTED this 2nd day of April, 2024.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

357

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2024-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 2nd day of April, 2024, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 3rd day of April, 2024.

__________________________
Brenda Green, City Clerk

(SEAL)
358
Director of Economic & Development Services
Assistant Development Services Director
Advanced Planning
Planning & Sustainable Development Manager
(Proposed)
Principal Planner
Senior Planner
Assistant Planner
Current Planning
Planning & Sustainable Development Manager
Development Assistance
Economic Development
Administrator
Senior Planner
Associate Planner
Assistant Planner (3)
Project Entitlements
Principal Planner
Senior Planner
Associate Planner
Assistant Planner
Permit Processing Specialist
Director of Economic & Development Services
Assistant Development Services Director
Planning & Sustainable Development Manager
Advanced Planning
Principal Planner
Senior Planner
Assistant Planner
Development Assistance
Economic Development
Administrator
Senior Planner
Associate Planner
Assistant Planner (3)
Project Entitlements
Principal Planner
Senior Planner
Associate Planner
Assistant Planner
Permit Processing Specialist

CURRENT

PROPOSED
Economic & Development Services - Planning
ATTACHMENT 5
359
Director of Economic & Development Services
Assistant Development Services Director
Building Official
Inspections
Chief of Inspections
Senior Combination Inspector
Building Inspector II (2)
Building Inspector I (2)
Permit Processing Specialist (2)
Permit & Plan Check
Chief Plans Examiner
Plan Check Engineer (3)
Building Technician II (3)
Director of Economic & Development Services
Assistant Development Services Director
Building Official
Inspections
Chief of Inspections
Senior Combination Inspector
Building Inspector II (2)
Building Inspector I (2)
Permit Processing Specialist (2)
Permit & Plan Check
Chief Plans Examiner
Plan Check Engineer (3)
Building Technician II (4)
3 Current / 1 Proposed

PROPOSED

CURRENT
Economic & Development Services - Building Safety
360
Fairview Park Administrator
Senior Community Services Leader PT Maintenance Worker
Fairview Park Administrator
Recreation Specialist Maintenance Worker

CURRENT

PROPOSED
Parks & Community Services - Fairview Park
361
Property & Evidence Supervisor (1)
Property & Evidence Specialist (2)
Property& Evidence Specialist PT (2)
Property & Evidence Supervisor (1)
Property & Evidence Specialist (3)
2 Current / 3 New
Property & Evidence Specialist PT (1)
2 Current / 1 Proposed

CURRENT

PROPOSED
Police - Property & Evidence
Animal Control Supervisor (1)
Animal Control Officer (3)
Recreation Coordinator (1)
Senior Community Services Leader (1)

CURRENT

PROPOSED
Animal Control Supervisor (1)
Animal Control Officer (3)
Animal Services Coordinator (1)
Permit Processing Specialist (1)
Police - Animal Services
362

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-086 Meeting Date: 4/2/2024
TITLE:

APPOINTMENTS TO VARIOUS CITY COMMITTEES
DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:

Staff recommends the City Council make appointments as follows:

1. Animal Services Committee - Make four (4) member appointments with a term expiration of April 2026. One nomination by Mayor Stephens, Council Member Harper, Council Member Gameros, and Mayor Pro Tem Harlan. A Council Member may defer his nomination to the Council Liaison (Mayor Stephens, Council Member Harper).

2. Active Transportation Committee - Make six (6) member appointments with a term expiration of April 2026. One nomination by Mayor Stephens, Council Member Harper, Council Member Gameros, and Mayor Pro Tem Harlan and, two at large appointments, the two at-large members should ensure broad representation of different mobility options and experiences (e.g., walk, bike, bus, and age ability). A Council Member may defer his nomination to the Council Liaison (Council Member Reynolds).

3. Finance and Pension Advisory Committee - Make four (4) member appointments with a term expiration of April 2028. One nomination by Mayor Stephens, Council Member Harper, Council Member Gameros, and Mayor Pro Tem Harlan. A Council Member may defer his nomination to the Council Liaison (Mayor Stephens, Alternate Council Member Marr, and Council Member Harper).

4. Housing and Public Service Grants Committee - Make four (4) regular member appointments with a term expiration of April 2026. One nomination by Mayor Stephens, Council Member Harper, Council Member Gameros, and Mayor Pro Tem Harlan. A Council Member may defer his nomination to the Council Liaison (Council Member Chavez, Alternate Council Member Harper).

5. Mobile Home Park Advisory Committee - Make one (1) Park Owner or Representative appointment, two (2) Mobile Home Park Resident appointments, and one (1) Independent Citizen At-large appointment, all with a term expiration of April 2028. One nomination by Mayor Stephens, Council Member Harper, Council Member Gameros, and Mayor Pro Tem Harlan. A Council Member may defer his nomination to the Council Liaison (Council Member Reynolds, Alternate Council Member Chavez).

6. Approve the recommendation from the Historical Preservation Committee to formally dissolve in

363
File #: 24-086 Meeting Date: 4/2/2024

6. Approve the recommendation from the Historical Preservation Committee to formally dissolve in lieu of merging with the Costa Mesa Historical Society and transferring the Committee’sfunds to the Costa Mesa Historical Society.

BACKGROUND:

At the City Council meeting of September 5, 2023 the City Council approved that each Council Member shall have the opportunity to either nominate a member or to defer his or her nomination to the City Council liaison. City Council also requested staff to meet with the Costa Mesa Historical Society on a potential merger of the Society and the Historical Preservation Committee.

At the City Council of October 17, 2023, Council Member Marr (District 3), Council Member Chavez (District 4), and Council Member Reynolds (District 5) made their appointments. Nominations for this round will be made by Mayor Stephens, Council Member Harper (District 1), Council Member Gameros (District 2), and Mayor Pro Tem Harlan (District 6). In addition, on February 17, 2024, the Historical Preservation Committee held a special meeting and unanimously voted to dissolve the committee in lieu of merging with the Costa Mesa Historical Society.

Animal Services Committee - 7 Members
4 Appointments/2-year terms (Term Expiration April 2026) Liaisons - Mayor Stephens, Alternate Council Member Harper The Animal Services Committee meets monthly and provides advice and recommendations to the City Council on animal services issues, promotes pet licensing, and assists with planning and execution of animal-related community events. Staff received eight (8) applications (attached) for four vacancies to be filled.

1. Sean Healey - District 1

2. Syed Zia Hussain - District 2

3. Caley Turner - District 2

4. Cara R. Stewart - District 2

5. Danielle Mills - District 3

6. Paul Lancaster - District 4

7. Angela Minjares - District 5 (Incumbent)

8. Debra Lee - District 5
Active Transportation Committee - 9 Members
6 Appointments/2-year terms (Term Expiration of April 2026) Liaison - Council Member Reynolds
The Active Transportation Committee meets monthly and helps plan and implement an Active Transportation network for the City by improving bicycle and pedestrian connectivity throughout the City. The committee also assists with the review, update and implementation of the city’s Active Transportation Plan and evaluates the bikeability and walkability for the City in order to make recommendations to the City Council. Staff received ten (10) applications (attached) for six vacancies to be filled.

364
File #: 24-086 Meeting Date: 4/2/2024

1. Syed Zia Hussain - District 2

2. Florence Nedeff Martin - District 3 (Incumbent)

3. Arthur Alderete - District 3

4. Michael Moses Nolf - District 4

5. Paul Lancaster - District 4

6. Andrew Barnes - District 5 (Incumbent)

7. Jay C. McGlinchey - District 5

8. Alex Campoli - District 6

9. Robert Morse - District 6

10.Farhad Edward Khrosravi - District 6
Finance and Pension Advisory Committee - 7 Members
4 Appointments/4-year terms (Term Expiration of April 2028) Liaisons - Mayor Stephens, Alternate Council Member Marr, and Council Member Harper The Finance and Pension Advisory Committee meets monthly and provides advice to the City Council on issues related to significant financial matters. The committee advises annually on the adoption of the City’s budget, the allocation of any budget surpluses, the City’s investment performance and policies, multi-year forecasts presented by City staff to the City Council, and adjustments under consideration at the time of the mid-year budget report. Staff received five (5) applications (attached) for four vacancies to be filled.

1. Quinn Callanan - District 1

2. Sean Healey - District 1

3. Syed Zia Hussain - District 2

4. James Andrews - District 3

5. Kathryn Grant - District 6
Housing and Public Service Grants Committee - 7 Members 4 Appointments/2-year terms (Term Expiration of April 2026) Liaisons - Council Member Chavez, Alternate Council Member Harper The Housing and Public Service Committee meets twice a year and helps to promote understanding of the community development process and activities funded by the U.S. Housing and Urban Development Department (HUD) and Community Development Block Grants (CDBG). Additionally, the committee rates and ranks applications for CDBG public service grants, ultimately developing funding recommendations for City Council recommendations. Staff received seven (7) applications (attached) for four vacancies to be filled.

1. Gloria A. Fallon - District 1

2. Syed Zia Hussain - District 2

3. Ricardo Ramirez - District 3

4. Arthur Alderete - District 3

5. Paul Lancaster - District 4

6. Michael Tou - District 4 (Incumbent)

7. Kathryn Grant - District 6

365
File #: 24-086 Meeting Date: 4/2/2024
Mobile Home Park Advisory Committee
4 Appointments/4-year terms (Term Expiration of April 2028) 1 Costa Mesa Park Owners or Representative
2 Mobile Home Park Residents
1 Independent Resident Citizen At-large
Liaisons - Council Member Reynolds, Alternate Council Member Chavez The Mobile Home Park Advisory Committee meets quarterly and addresses issues that will help improve the quality of life in mobile home parks and review matters concerning mobile home parks in the City. Staff received eleven (11) applications (attached) for four vacancies to be filled.

1. Paul Lancaster - District 4 (Independent Citizen At-Large)

2. Gregory Harold - District 4 (Costa Mesa Park Owner or Rep.)

3. Leslie E Chaney-Eames - District 5 (Mobile Home Park Resident - Incumbent)

4. Georgette M. Quinn - District 5 (Mobile Home Park Resident)

5. Michael Dougher - District 5 (Mobile Home Park Resident - Incumbent)

6. Mary Lamas - District 5 (Costa Mesa Park Owner or Rep.)

7. Wyatt Lin - District 5 (Costa Mesa Park Owner or Rep.)

8. Lucia Salinas Holt - District 5 (Mobile Home Resident)

9. Debra Lee - District 5 (Mobile Home Resident)

10.Laurie Beverage - Non-Resident (Independent Citizen At-Large)

11.Vickie M. Talley - Non-Resident (Costa Mesa Park Owner or Rep. - Incumbent) ANALYSIS:

The City opened the recruitment for the five Committees on February 9, 2024 and press releases were sent on February 9, 2024, February 15, 2024, February 19, 2024, February 26, 2024, February 29, 2024, March 4, 2024, March 6, 2024, and March 8, 2024. The recruitment was also featured on the City Hall Snapshot on February 16, 2024, February 23, 2024, March 1, 2024, and March 8, 2024.

On March 8, 2024, the City extended the recruitment deadline to March 18, 2024. Additional press releases were sent on March 8, 2024, March 12, 2024, March 15, 2024, and March 18, 2024. The extended recruitment was also featured on the City Hall Snapshot on March 15, 2024. A total of 31 applications were received in response to the City’s outreach efforts.

ALTERNATIVES:

City Council may choose not to make appointments to the Committees or to extend the recruitment period.

FISCAL REVIEW:

Appropriate an estimated total of $13,000 from uncommitted Costa Mesa Community Foundation Fund and authorize a transfer from the Costa Mesa Historical Preservation Committee to the Historical Society.

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File #: 24-086 Meeting Date: 4/2/2024
LEGAL REVIEW:

City Attorney has reviewed this report and has approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends that the City Council make appointments to various City Committees.

367
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Sean Healey
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Finance and Pension Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Animal Service Committee - I am resident with three rescue terriers. I have a love of all animals and want to ensure that they are the raised in a proper environment and want to be part of the city's effort to help in that regard.

Finance and Pension Advisory Committee - My major and employment background have been in Finance and Banking. Although I don't have a background in Pension or Retirement forecasting I am very analytical and have experience making various forecasting models.
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SStarted: F d y 8 3 PFriday, March 08, 2024 2:36:56 PM MoLast Modified: F d y 8 3 PFriday, March 08, 2024 3:06:15 PM Time Spent:
00:
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q4
As a Committee member, what ideas or projects are of interest to you? Animal Service Committee - Outreach and pet licensing - Admittedly I have not been the best about licensing my dogs and I think a huge part of it is that it is just not on my mind. So my goal would be to spread outreach possibly partnering with vets in the area to ensure that pets get licensed. I also want people to see what the benefits of what they get when they license their pet. Our community nextdoor posts are 35% lost pets and if we can implement something like an AI match of found pets to the photos of licensed ones I think we can be able to help with that. Another way to promote licensing is to do chip events. A lot of people think their pet is chipped but they don't know for certain and if their pet is chipped, a lot of times it could be outdated information. By holding an event where we can scan and assist residents in updating their pets chips we can demonstrate tangible value of getting their pet licensed.

Finance and Pension Advisory Committee - Besides reviewing the city's budgets, finances, investments and contracts I am not sure what specific projects the committee normally takes on. I am however, very eager to learn more about our city's financial operations and contribute in any way I can.

Q5
Optional Resume:

Respondent skipped this question
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Sean Healey
Address:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Sean Healey
369
Costa Mesa, CA 92703 | 708-220-2232 | [email protected]

SEAN HEALEY
PORTFOLIO MANAGER 03/2023 to Current
CommerceWest Bank, Irvine, CA
SENIOR UNDERWRITER 10/2021 to 03/2023
Integro Bank, Remote
PORTFOLIO MANAGER, AVP 06/2018 to 07/2021
Pacific Mercantile Bank
FINANCIAL ANALYST 11/2015 to 05/2018
Western National Group
CREDIT ANALYST 06/2014 to 10/2015
Federal Home Loan Bank of Chicago

WORK HISTORY
Managed diverse commercial loan portfolio of C&I and CRE loans.● Underwrote complex C&I deals for core prospects which involved financial analysis, term and covenant structuring and preparation of credit recommendations ●
In charge of setting up the Loan Origination System for Integro Bank including bank processes related to credit applications, underwriting, presentation, loan documentation and boarding of commercial loans
●
In charge of structuring and underwriting Integro Bank's commercial loans including lines of credit, term loans and real estate
●
Helped build a platform for providing Integro Bank's business customers with actionable insights (scenario forecasting, valuation, ratio analysis) based on a customer's financials and peer data
●
Underwrote complex C&I deals for core prospects which involved financial analysis, term and covenant structuring and preparation of credit recommendations ●
Managed Pacific Mercantile Bank's Irvine portfolio including preparing modifications and renewals of existing credits
●
Facilitated collection, spreading and analysis of customer reporting items● Leader in the transition and implementation of the Bank's spreading and monitoring software from CASH suite to CreditTrack, requiring advance knowledge of excel and bank operations
●
Improved automated and created reports and procedures for the loan monitoring group.● Maintained and updated financial models for WNG's two multifamily funds analyzing key financial ratios and projected fund returns
●
Reviewed and compiled quarterly financial statements and presentations for fund investors● Maintained and improved asset and financial models with accounting information and market projections
●
Assisted acquisitions team in underwriting potential multifamily acquisitions.● Monitored and determined security haircuts using credit model components such as Value● 370
at Risk, Model Risk, Liquidation Risk, Management Discretion and Financial Strength Adjustments
Created back testing database and procedures to monitor member's security collateral portfolios
●
Assisted in running the OTTI process using CoreLogic's Risk Model software to determine quarterly Credit losses on the Bank's private-label MBS portfolio ●
Actively managed collateral portfolios for members, which include loans, securities and cash positions
●
Processed and handled members' security payments and transactions including sales, purchases and account transfers.
●
University of California Irvine - Data Analytics Boot Camp Other, Data Science, 11/2021
University of Notre Dame, Notre Dame, IN
Bachelor's, Finance, 05/2014

EDUCATION
371
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Syed Zia Hussain
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Active Transportation Committee,
Finance and Pension Advisory Committee,
Housing and Public Service Grants Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a fresh graduate from Cal Poly Pomona State University undergraduate degree in Urban Planning. I have volunteered with Civic Well Climate Forum 2023, I am also serving at the Mobile Housing Committee City of Costa Mesa at this moment. I have conducted couple of research in Costa Mesa, CA voluntarily. I find Costa Mesa one of the best cities within Orange County and believe it has a lot potential to improve and imply sustainable solutions for future growth.

Q4
As a Committee member, what ideas or projects are of interest to you? I would like to serve as a Costa Mesa resident. I have been living here for 11 years. As a City of Costa Mesa Committee member, I would be able to play my part in finding better and sustainable solution to further improving the Costa Mesa.

Q5
Optional Resume:

URP-Full%20Resume.pdf (272.5KB)
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1 Syed Zia Hussain
Member of Mobile Housing Committee, City of Costa Mesa, CA. 2023.

[email protected]. Cell phone: 1-714-280-3730
Education
Cal Poly Pomona, California, CA. Dec 2023 Bachelors of Urban Planning. GPA 3.16
Orange Coast College. California, United States. Dec 2019 Associate degree in Architecture (Honors)
GPA 3.36
Orange Coast College. California, United States. Dec 2016 Associate Degree (Honors) in Event Management
GPA 3.36
Relevant Coursework
CEQA 101 online Course (Gov. Office Planning and Research).

URP 4040 Place-making – Study Florence-Graham city. In final research presentation proposed solutions to the S. Central Ave and E. 74 Street. Focus of the research was to make the site more safer, and children friendly because of the Wisdom Elementary School.

Advance Project Management from Coastline Community College.

Freelance Projects 2023 –To-date
Community Enrichment Program,
Civic Well 2023 Adaptation Climate Forum – Support to recruit volunteers, Videography on “Impact of McBride Park Long Beach on Youth”
McBride Park Impacts on the Youth Community Long Beach, California. - YouTube Work Experience
Community Service Leader II Jan ’24 - update Work for R.O.C.K Program, it is after school program served by Recreation Department, City of Costa Mesa, CA. Require self- motivation and team-player abilities. Assist with program planning on field; maintain record of schedule and log-book of day to day duties and hours of work. Supervise check-in and check-outs, activities, fire drills, help with homework, artwork and games, and keep a health and safe environment.

Student Connect SoCal Community Outreach: SCAG Project May ‘23-June ’23 Engage public to fill out surveys, conduct street events, Research and suggest new locations for more survey Planning Aide Intern: June ‘22-July ‘22 Cal Poly Pomona Facility Planning and Management, CA.

Record keeping, cold calls, drawing figure grounds, site analysis, printout architectural drawing, keeping files, report writing, and administrative work.

Administrative Intern Oct ‘21- Feb ‘22 City of Tustin Department of Community Planning, Tustin, CA.

Review variance, condition permits, and design reviews, Quality control and update code files. Customer service and attend phone calls. Review General Plan, zoning, subdivision, and environmental report review. Work as a team and individually.

Recreation leader June ’20 –Oct’21 City of San Clemente, San Clemente.

Supervised Summer campus games and activity for children, manage inventory, customer service, games, and setups and breakdowns.

Event Planner Unpaid Intern June‘15 –Dec‘15 American Family Housing, Tustin, CA
Outreach, promotion, and marketing for “Summer Festival for Homeless Veterans”. Sold out a stall and raise more than $ 3,000 through bringing in vendors.

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2 Awards and Recognitions:

Research on Walkability, presented at OCC Symposium 2019 and 2020 and Cal Poly Pomona 2023.

Topic: ”Effects of New High-Density Residency on Walkability in Costa Mesa, CA”.

Topic: “How Mix-Use Land Contributes to Walkability in 19th Street, Costa Mesa, CA.” 2023.

Administration Skill: Comfortable working in, group and individual setting, research, excellent customer service skills, and marketing and sales experience, organizational skills, general clerical tasks, data managing, data entry, report writing, and event management.

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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Caley Turner
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a Costa Mesa resident and licensed attorney with a huge love for animals. I have volunteered with various animal shelters and other animal related organizations throughout my life and and would love to be able to contribute to my local community in this regard.

Q4
As a Committee member, what ideas or projects are of interest to you? I am very interested in animal related community events, specifically helping to promote pet adoption and teach residents more about proper animal care and the local resources available to them. I am also interested in finding ways to improve upon the city's current animal services and potential collaborations with private and public entities that could benefit local residents and animal service organizations.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Cara R. Stewart
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

As a career storyteller and owner of a top OC public relations firm since 2001, I have always been deeply passionate about using my skills to advocate for causes close to my heart, particularly animal welfare. My genuine love and concern for the well-being of animals have driven me to actively engage in various initiatives to promote responsible pet ownership and improve the lives of animals in our community.

Throughout my career, I have had the privilege of writing for animal welfare organizations and contributing to pet owner education materials developed by a nationwide pet veterinary organization. Additionally, I have organized numerous pet adoption events, focusing on connecting returning service members with loving companions. These experiences have not only allowed me to witness the profound impact of the human-animal bond but have also reinforced my commitment to advocating for the welfare of animals.

As a storyteller and community leader, I have always prioritized community engagement and collaboration. I firmly believe in the power of dialogue and cooperation in addressing pet safety and animal control issues. As a member of the board of directors of the Alzheimer's Association Orange County, I have witnessed firsthand the importance of the pet-human bond in enhancing the quality of life for individuals impacted by dementia and other brain health disorders. This experience has further fueled my determination to ensure that all members of the Costa Mesa community, including our four-legged friends, are supported and valued.

My commitment to the City of Costa Mesa runs deep. Having lived in Costa Mesa for over a decade and owning businesses in the city, I am deeply invested in its growth and development. I previously served on the Fairview Park Committee and participated in the cannabis working group, demonstrating my dedication to contributing to the betterment of our community. Despite a brief absence from the city in 2021, I have returned with renewed enthusiasm and a steadfast commitment to building up my community. Pets are family, and I am committed to ensuring that Costa Mesa remains a welcoming and inclusive environment for all types of families. #30

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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q4
As a Committee member, what ideas or projects are of interest to you? Looking ahead, I envision a future where responsible pet ownership is prioritized and the number of stray animals is significantly reduced through the promotion of adoption events and spay/neutering programs. Additionally, I am passionate about exploring ways to enhance the pet-friendly amenities in Costa Mesa, allowing residents to enjoy more of our beautiful city with their beloved pets while ensuring that all members of our community can safely interact with well-trained, four-legged companions. With my passion for animal welfare, extensive community engagement experience, and collaborative approach, I am confident that I can make a meaningful contribution to the committee's efforts to improve the lives of animals and residents in our city.

Q5
Optional Resume:

Resume-Cara-Stewart.pdf (159.5KB)
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Cara R. Stewart
Address:

Address 2:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Cara R. Stewart
377
Cara R. Stewart
Orange County, California
[email protected] 949-290-5563
linkedin.com/in/cararstewart http://www.altalunas.com
Summary
Listen up, pioneers and trailblazers of the Innovation Economy: If you’re looking to shine a megawatt spotlight on your breakthroughs while expertly sidestepping any PR landmines, you’ve come to the right place.

I'm a real-life fusion of Olivia Pope's crisis swagger, Sarah Jane Smith's insatiable curiosity and Samantha Jones' bold PR prowess.

Cara R. Stewart here — armed with strategy, creativity and a bulldog determination, just like those iconic characters, but in the real world. From rewriting narratives to outsmarting snags, I'm all about acing challenges, no matter the odds. A boundless innovator, strategic communicator and relentless advocate for positive change, I'm right at home in the Innovation Economy.

My career kicked off in 1994 as a journalist, capturing the novel and notable in Orange County, California — from everyday heroes to trust-eroding wrongdoers.

Fast forward to my early career at hypergrowth giants, visionary startups and government agencies. Think global corporate communications, ghostwriting for FORTUNE 50 CXOs, launching game-changers, handling IPOs and M&As, and guarding the reputations of thought leaders.

In 2001, entrepreneurship beckoned, and I responded with WunderMarx. We soared to be OC's third-largest PR firm and earned a “best places to work” nod. Jump to 2018, when I cofounded MyJane, sparking women to have candid conversations about cannabis. I crafted branding, captained PR and orchestrated market research that led to an acquisition.

With more than two decades as a creative entrepreneur, I've honed the art of psychology-fueled storytelling.

In my role as a strategic adviser to CXOs and boards of directors, I become your covert asset, adept at uncovering concealed opportunities. To the esteemed circle of advisors who rally behind them — the network of attorneys, investors, coaches, accountants, M&A brokers and others — regard me as an extension of your brain trust, the dependable partner you rely on to execute strategies and bring them to life.

As the founder and CEO of Altalunas International, I lead a team of strategists, advocateurs, brand journalists and crisis handlers. We're in the business of helping the companies and people driving the global Innovation Economy share their stories of impact with the world, driving tangible results.

Public relations, crisis communications, reputation management, M&A communications and brand journalism? Consider them our playground.

Call/text me at +1 949-290-5563 or email me at [email protected] to collaborate.

Experience
Cara R. Stewart - page 1
378
Founder & CEO
Altalunas International
Jan 2021 - Present (3 years 3 months)
Altalunas International is a strategic advisory and integrated public relations firm specializing in high-stakes communications and crisis management. With offices in Southern California, Chicago, Washington D.C. and Toronto, we accelerate the growth of vision-driven lifestyle, tech, food and beverage. wellness, cannabis and advocacy brands and the changemakers leading these innovations.

Executive Communications Consultant + Freelance Writer
The Brand Journalist
Jan 2010 - Present (14 years 3 months)
Cara is an award-winning Jungian brand strategist, brand journalist, executive ghostwriter and freelance writer. Using research and interviewing skills honed as a reporter, she is able to quickly simplify diverse and complex subjects into easy-to-understand and persuasive content. Cara writes long- and short- form articles, websites, social media, speeches, scripts, brand messaging, blogs, crisis communications and more for wide-ranging industries, including disruptive technologies, lifestyle innovations, CBD and cannabis, personal finance, aesthetic medicine, medical device, pet care, wellness, healthcare, beauty, professional services, distribution, nonprofit and advocacy. Her clients have included Carrington Real Estate Services, CoreLogic, ECCU (credit union), Profit Recovery Partners, Providence Medical, San Francisco International Airport, Tandem Diabetes and Team Logic IT.

Vice President of Marketing and Communications
ManifestSeven
Jun 2019 - Dec 2020 (1 year 7 months)
At the first integrated omnichannel platform for legal cannabis and CBD — merging compliant distribution with a retail superhighway — Cara led a large, multigenerational and multilocation marketing, brand and communications team comprised of specialists in public relations, consumer marketing, B2B marketing, digital marketing, creative, social media/influencer relations, content marketing, ecommerce and customer service. Developed and oversaw branding, GTM and strategic marketing/sales integration for eight D2C, B2C and B2B brands, including corporate relations for parent company; a distribution and logistics company; a women’s lifestyle and wellness CPG company spanning skincare and holistic self-care; and several ecommerce companies selling fast-moving consumer goods. Onboarded and integrated acquired brands into one global strategy through brand relaunches or refreshes, change management and GTM planning. Created and managed a multimillion- dollar P&L based on KPIs, market research and ROI. Pivoted to a digital-first strategy that increased ecommerce sales YOY. Took initiative to forge company’s first community relations, cause marketing and brand partner relationships. Developed crisis communications protocols for identifiable industry threats as well as the COVID-19 pandemic. Surpassed retail lead generation KPIs and retail guest retention KPIs. Launched retail education events in store and through social media with measurable ROI. Spearheaded first retail guest experience survey and loyalty program.

Co-Founder & Chief Creative Officer
MyJane LLC
May 2018 - May 2019 (1 year 1 month)

Cara R. Stewart - page 2 379
Recognizing that women are the new targets of the adult-use cannabis wellness sector — yet their needs are not being addressed — Cara sped MyJane through the innovation cycle to a successful acquisition.

Ideation: Developed brand to serve as the honest broker between women and the industry to normalize cannabis usage. Launched industry’s first premium box company showcasing CBD/cannabis-based wellness solutions for sleep, stress, pain and skincare, created by women for women.

Incubation & Validation: Led market research among 42,000 Gen X and baby boomer women in Southern California. Developed a successful focus group and speaker series to educate target markets about cannabis/CBD and create pre-launch demand for service.

Acceleration: Focused fundraising on securing seed investment and maximizing brand equity, which led to an acquisition by ManifestSeven.

Vice President
Reveille, Inc.

Mar 2018 - May 2018 (3 months)
Cara was responsible for bringing together brand-building and performance marketing to tell clients’ stories of innovation using omnimedia channels. She championed the growth of the branding, content, marketing communications and creative services staff and assisted in the business development of the agency.

Director of Brand Strategy and Content
Reveille, Inc.

Mar 2014 - Mar 2018 (4 years 1 month)
In this fast-paced, cross-functional agency role, Cara served as a member of Reveille's senior leadership. She was responsible for developing and executing omnimedia strategic plans encompassing public relations, influencer relations, social media, marketing communications, crisis communications, executive visibility and thought leadership, and branding. She also led content development efforts to ensure message continuity across channels and audiences.

Founder and Chief Executive Officer
WunderMarx
2002 - 2009 (7 years)
Cara founded and grew her solo consultancy into one of the top three marketing and PR agencies in Orange County, Calif., in less than four years. She differentiated WunderMarx among the Southern California agency ecosystem by offering robust business consulting services and integrated marketing communications consulting. The firm served distribution and logistics; semiconductor; enterprise SaaS, fintech, governance, risk and compliance (GRC); and med device brands, and specialized in developing the brand reputation of emerging-growth companies. Among the agency's highlights, Cara and her team created brand equity for six companies that contributed to their successful mergers, acquisitions and institutional investments. Clients included Axiom Microdevices (acquired by Skyworks), DexCom, EON Reality, GloNav (acquired by Broadcom), California’s Thank You Ocean Campaign, National Oceanic and Atmospheric Administration, Enclarity (acquired by LexisNexis), EON Reality, OptionEase (acquired by Solium Capital), Printronix and Webvisible. OC METRO recognized Cara R. Stewart - page 3
380
WunderMarx as one of the best places to work in Orange County in 2008 based on its commitment to corporate social responsibility.

Director, Client Services
HKA Marketing Communications
2001 - 2001 (less than a year)
At this public relations agency focused on Orange County companies, Cara collaborated with the agency founder and president to formulate comprehensive business development strategies and attract a portfolio of technology clients. She also mentored young professionals on staff to aid in their development of required media relations, client relations and writing skills.

Director, Corporate and Marketing Communications
Ethentica
2000 - 2001 (1 year)
Cara led communications strategies for this early-stage developer of fingerprint biometric software technology. She wrote the comprehensive PR, sales communications and employee communications strategy to launch Ethentica and complement the company’s product development, product marketing and business development efforts. Among her achievements, Cara secured 30 positive product reviews among top-tier technology, business, consumer and local media during a one-year campaign.

Account Manager
1999 - 1999 (less than a year)
Cara managed the corporate PR account team for Toshiba Computer Systems Group.

Manager, Worldwide Public Relations
Ingram Micro
1996 - 1999 (3 years)
Public Information Officer, City of Anaheim Public Utilities City of Anaheim
1997 - 1998 (1 year)
Senior Copywriter, Marketing Services
Ingram Micro
1995 - 1997 (2 years)
Reporter
Orange County Register
1994 - 1996 (2 years)
Education
Green Flower
Ganjier Certified Level Online Training, https://www.ganjier.com/online-curriculum/ Cara R. Stewart - page 4 381
National University
Bachelor of Arts, Communications
1994 - 1996
Skills
Brand journalism   •   B2C e-commerce   •   Business-to-Business (B2B)   •   Team Leadership   •   Branding & Identity   •   Journalism   •   Blogging   •   Writing   •   Copywriting   •   Feature Articles Honors & Awards
Best Public Service Announcement - BLUE Ocean Film Festival and Conservation Event
2012
Best PSA for “Don’t Trash the Beach,” created for Thank You Ocean and featuring actor and activist Edward James Olmos (thankyouocean.org)
PROTOS
- PRSA Orange County
2007
PROTOS, Total Program, Business-to-Business for "Find Yourself Anywhere" launch campaign created for GloNav Inc., a fabless semiconductor company developing single-chip GPS solutions Cara R. Stewart - page 5
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Danielle Mills
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I have worked in the veterinary field for over 20 years, as well as have fostered cats/kittens and dogs/puppies many times through a few different rescues.

Q4
As a Committee member, what ideas or projects are of interest to you? Interested in being on the committee and supporting adoption and wellness events.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:
paul lancaster
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Active Transportation Committee,
Housing and Public Service Grants Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Housing and public service grants committee is my interest. With previous contracting experience I cam apply here I think the technical aspects are well served. I live in councilman Chavez's district. As one of few homeowners on my block, Weelo Drive, I can provide valuable feedback from other residents who are often ignored in simple things like permit parking which is only accessible to owners. As a bilingual resident, I find that my.neighbors are often ignored. Its.not fair and I can help.

Q4
As a Committee member, what ideas or projects are of interest to you? The bike lane, the master plan redevelopment of my district. Adjusting the city's master plan. Opening a street vendor location and offering case workers to navigate the permit.process with the county and to allocate funds for doing so. It shouldn't be the fairgrounds.

Fairview developmental is also interesting.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 3
Q1
Full Name:

Angela Minjares
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

As a member of the Animal Services Committee since its inception, I have seen a lot of positive changes and some challenges that still need to be addressed. Being on the committee for has given me a lot of experience and I’ve seen what works and what doesn’t work. As a long-standing member, I have served as Vice-Chair, have rarely been absent from meetings, have contributed suggestions and ideas to try and improve the city’s Animal Services, and question and follow up on concerns regarding Animal Services and its partners so they are held to a high caliber. Currently Costa Mesa’s Animal Services is experiencing a lot of change and uncertainty after being placed back under the purview of Animal Control and the sudden separation from the city’s previous animal shelter. I have had the opportunity to meet with top Costa Mesa Police personnel and one of many points we all agreed on is the importance of continuity with committee members and Animal Control. With this, my previous experience, and passion I have for animals and the city of Costa Mesa, I believe I would be a great asset to see Costa Mesa’s Animal Services through the current changes and be able to establish a stable and flourishing service for the community. #18

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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 3
Q4
As a Committee member, what ideas or projects are of interest to you? As a member of the Animal Services Committee, there are several projects and ideas that need our attention to build on and grow into a well established and well-known program for the city of Costa Mesa for our two-legged and four-legged residents. 1) Strengthen the public view of Animal Control: to make the public comfortable in calling Animal Control for strays and animals found A) Create videos of animal control officers showing how they pick up animals through the process of transferring to shelter/rescue B) Create video “interviews” to get to know animal control officers on a more personable level and show their love of animals C) Create print info on animal control officers, possibly in baseball card format, to have at events; have staff or volunteers talk to people about animal control in a positive way
D) Include an article about animal control officers in Costa Mesa’s City Hall weekly snapshot E) Include animal control officers in “coffee with a cop” F) See if animal control officers can attend events to do a “meet and greet” with the public 2) TNR Program
A) Make a recommendation to city council using the vast amount of information and research collected by the committee so we can conclude this item one way or another
3) Educate the public on responsible pet ownership and care A) Provide ongoing resources and information to the public regarding shelter and adoption services on cities social media, the Scoop newsletter, city and Animal Services websites, City Hall’s weekly snapshot, etc.

B) Provide print info, flyers, etc to be posted and rotated at parks and city public spaces:
a) educational flyers, or “for more info” flyers at parks to educate public on varying topics (importance of licensing, basic training tips, steps for responsible ownership, coyotes, etc)
b) Create informational piece on the new process of how to rescue and get stray cats to the Costa Mesa Animal Shelter 3) Also include info on where to find other educational resources, i.e. Paws 101 series, Animal Services website, the Scoop newsletter, etc.
4) Create mailers with information on animal adoptions, resources, what to do if an animal is found, etc.

Q5
Optional Resume:
resume%20current%202024%20-%20Animal%20Services%20Committee.docx (25.7KB) Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Angela Minjares
Address:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):
386

ANGELA MINJARES
Costa Mesa, CA
(805) 291-2260
[email protected]

Summary
Detail oriented and results driven with over 10 years experience in non-profit. Over 10 years supervisory experience managing a large volunteer program. Over two years supervisory experience managing student employees. Over six years of increasing administrative and human resources experience. Passion for helping others and making a difference in the community.

Skills

Vastly proficient in Microsoft Outlook and Office Strong problem solving abilities Experience with Adobe Illustrator and Photoshop Work well independently and in a team environment Highly successful interpersonal skills Proficient in a variety of clerical duties Excellent written and verbal communication Considerable experience working with diverse populations
Multitasking projects with varying deadlines Community outreach and volunteer management experience
Taking initiative to develop and complete projects Skilled in public speaking Use of modern office equipment Work in a fast paced environment with multiple interruptions

Community Service Engagement January 2018 - Present

City of Costa Mesa
Animal Services Committee Member
• Appointed by the City Council to 5-member volunteer panel charged with educating residents on responsible pet ownership and care with regard to City ordinances and frequently asked questions • Established fundraising initiatives to support Animal Care Services, the Bark Park, and public education through the Costa Mesa Foundation
• Completed and approved contractual agreements with Newport Center Animal Hospital and Priceless Pet Rescue to establish a new Animal Shelter and Pet Adoption Center for the City of Costa Mesa. • Promoted animal adoptions at various community events • Produced public service announcement in print and video regarding the three-pronged partnership with Animal Control, Newport Center Animal Hospital and Priceless Pet Rescue • Worked on recommendations to the City Council regarding ordinances related to a Trap Neuter Release (TNR) program for community cats
• Worked with other shelters, cities, and organizations to develop or improve practices and policies related to shelter care, TNR programs, and community eduation • Assist Animal Control with promotion and education related to coyotes and the City’s Coyote Management Plan
• Coordinate with Parks and Community Services and Animal Care Services on community events, initiatives and projects

Experience

Officer Coordinator February 2017 - Present UC Irvine Health
• Provided administrative support for Human Resources, created search plans in UC Recruit database to recruit staff, faculty and postdoctoral fellows
• Requested onboarding, renewal, and separation requests through Service Now system • Assisted in the recruitment, interview process, and hiring of student assistants who support the various divisions throughout the department
387
• Created and maintained accurate staff, visiting scholar, and Volunteer Clinical Faculty personnel files and records, maintained strict security and confidentiality for all files • Assisted in supervision of HR/Personnel student assistants, assigned tasks, oversaw completion of work, and provided coaching and direction when needed
• Coordinated the Volunteer Clinical Faculty program, established and implemented written policies and procedures, prepared and submitted applications for new and renewal appointments, tracked participation and performance using spreadsheets,
• Provided administrative support for Academic Affairs, assisted with preparation and submission of files for new faculty appointments, merit increases, and promotional reviews • Created and processed files in Academic Review Personnel database for academic review actions for appointments and promotions
• Assisted faculty and visiting scholars with preparation and submission of appointment and renewal files, prepared and submitted visa requests for visiting scholars and their dependents, acted as liaison for visiting scholars providing assistance and information throughout the process • Managed front desk duties, greeted and provided assistance to all visitors in a professional and welcoming manner, served as back-up to Office Manager for calendar management of department meeting spaces, and distributed mail, packages, and deliveries

Volunteer Manager June 2007 – February 2017
American Red Cross, Blood Services
• Managed and oversaw an average of 120 volunteers and interns from a diverse population addressing performance issues, providing volunteer support, managing scheduling issues, and recognizing volunteers on a regular basis
• Performed community outreach efforts to develop and maintain partnerships with local universities and community colleges, local organizations, government agencies, churches, and other non-profits • Recruited volunteers through social media, local newspapers, print ads, flyers, and brochures • Gave public presentations to individuals and groups at school and college fairs, in the form of informational sessions, and offsite training events
• Conducted volunteer interviews and assessments to ensure volunteers are qualified and appropriate for various volunteer positions
• Provided orientation and training to individuals and groups ensuring proper placement and qualification to assist donors in a health setting
• Coordinated the scheduling of volunteers for daily blood drives occurring at varying times of day and locations in North Orange County
• Managed the online volunteer database regarding volunteer schedule, hours, updating important information, and ongoing recognition of volunteers • Maintained accurate and updated volunteer records while maintaining secure and confidential volunteer files
• Supported volunteers by providing coaching and re-direction when needed, adjusting their schedule to best suit their needs, and promoted those with leadership potential to lead positions
• Organized, planned, and coordinated quarterly volunteer recognition events • Collaborated with colleagues to ensure proper placement of potential volunteers and worked closely to provide additional support to one another and internal customers • Performed a variety of clerical duties in support of the volunteer program including intake of phone calls, filing, maintain a variety of files and records, word processing, creating a range of reports, and data entry

Enrollment Case Manager February 2006 – June 2007
Big Brothers Big Sisters of Orange County
• Conducted interviews with child enrollees, at-risk youth, and parents or guardians • Performed in-depth screenings and interviews of prospective adult volunteers to determine their suitability as a mentor
• Oriented and trained prospective adult volunteers on their role and responsibilities involved in the program and mentoring youth
• Assessed, screened, and evaluated each applicant’s suitability and placement into the program • Matched appropriate adult volunteers to mentor the most suitable child based on varying factors 388
• Tracked, recorded, and reported any allegations made by the child enrollee or the parent/guardian • Managed, arranged, and supervised monthly community group events for matched volunteers and children

After School Instructor August 2005 – February 2006 Camp Fire USA – Tustin, CA
• Supervised and instructed at-risk youth who had been identified as benefiting from an after school program
• Instructed sixth, seventh, and eighth grade students in supplementary math, science and English lessons • Assisted students in completing homework assignments and improved their understanding of various subjects
• Developed and implemented lesson plans for extracurricular classes such as nutrition, cooking, fashion design, community service and performing arts
• Provided mentorship to students by showing understanding, concern and modeling positive behavior
• Monitored and assisted students during sports events and outdoor games

Volunteer Development Specialist September 2004 – August 2005 Americorps Member/Camp Fire USA - Tustin, CA
• Created a volunteer development program for the entire agency including development of policies, procedures, a volunteer tracking system, and promotional print and media materials • Developed and implemented a volunteer program supporting after school programs for at-risk youth at nine sites
• Worked within collaborative program that included the school district and other non-profit agencies • Conducted outreach and recruitment of volunteers through partnerships with local agencies and organizations
• Interviewed, screened, and placed volunteers in appropriate positions • Created and facilitated orientation and training sessions, including production of a volunteer handbook • Supervised over 20 volunteers during the course of the program year • Planned and designed a countywide, web-based volunteer placement system for the Orange County Americorps Alliance

Education University of California, Irvine
Bachelor of Arts in Psychology December 2004
Bachelor of Arts in Dance June 2005

Allan Hancock College, Santa Maria, CA
Associates of Arts in Liberal Arts May 2001
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Debra Lee
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I wish to help protect my interest and the interest of my neighbors in being treated fairly within our mobile home community.

Q4
As a Committee member, what ideas or projects are of interest to you? Keeping the residence, safe and guarding the elderly against theft and fraud.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Syed Zia Hussain
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Active Transportation Committee,
Finance and Pension Advisory Committee,
Housing and Public Service Grants Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a fresh graduate from Cal Poly Pomona State University undergraduate degree in Urban Planning. I have volunteered with Civic Well Climate Forum 2023, I am also serving at the Mobile Housing Committee City of Costa Mesa at this moment. I have conducted couple of research in Costa Mesa, CA voluntarily. I find Costa Mesa one of the best cities within Orange County and believe it has a lot potential to improve and imply sustainable solutions for future growth.

Q4
As a Committee member, what ideas or projects are of interest to you? I would like to serve as a Costa Mesa resident. I have been living here for 11 years. As a City of Costa Mesa Committee member, I would be able to play my part in finding better and sustainable solution to further improving the Costa Mesa.

Q5
Optional Resume:

URP-Full%20Resume.pdf (272.5KB)
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1 Syed Zia Hussain
Member of Mobile Housing Committee, City of Costa Mesa, CA. 2023.

[email protected]. Cell phone: 1-714-280-3730
Education
Cal Poly Pomona, California, CA. Dec 2023 Bachelors of Urban Planning. GPA 3.16
Orange Coast College. California, United States. Dec 2019 Associate degree in Architecture (Honors)
GPA 3.36
Orange Coast College. California, United States. Dec 2016 Associate Degree (Honors) in Event Management
GPA 3.36
Relevant Coursework
CEQA 101 online Course (Gov. Office Planning and Research).

URP 4040 Place-making – Study Florence-Graham city. In final research presentation proposed solutions to the S. Central Ave and E. 74 Street. Focus of the research was to make the site more safer, and children friendly because of the Wisdom Elementary School.

Advance Project Management from Coastline Community College.

Freelance Projects 2023 –To-date
Community Enrichment Program,
Civic Well 2023 Adaptation Climate Forum – Support to recruit volunteers, Videography on “Impact of McBride Park Long Beach on Youth”
McBride Park Impacts on the Youth Community Long Beach, California. - YouTube Work Experience
Community Service Leader II Jan ’24 - update Work for R.O.C.K Program, it is after school program served by Recreation Department, City of Costa Mesa, CA. Require self- motivation and team-player abilities. Assist with program planning on field; maintain record of schedule and log-book of day to day duties and hours of work. Supervise check-in and check-outs, activities, fire drills, help with homework, artwork and games, and keep a health and safe environment.

Student Connect SoCal Community Outreach: SCAG Project May ‘23-June ’23 Engage public to fill out surveys, conduct street events, Research and suggest new locations for more survey Planning Aide Intern: June ‘22-July ‘22 Cal Poly Pomona Facility Planning and Management, CA.

Record keeping, cold calls, drawing figure grounds, site analysis, printout architectural drawing, keeping files, report writing, and administrative work.

Administrative Intern Oct ‘21- Feb ‘22 City of Tustin Department of Community Planning, Tustin, CA.

Review variance, condition permits, and design reviews, Quality control and update code files. Customer service and attend phone calls. Review General Plan, zoning, subdivision, and environmental report review. Work as a team and individually.

Recreation leader June ’20 –Oct’21 City of San Clemente, San Clemente.

Supervised Summer campus games and activity for children, manage inventory, customer service, games, and setups and breakdowns.

Event Planner Unpaid Intern June‘15 –Dec‘15 American Family Housing, Tustin, CA
Outreach, promotion, and marketing for “Summer Festival for Homeless Veterans”. Sold out a stall and raise more than $ 3,000 through bringing in vendors.

392
2 Awards and Recognitions:

Research on Walkability, presented at OCC Symposium 2019 and 2020 and Cal Poly Pomona 2023.

Topic: ”Effects of New High-Density Residency on Walkability in Costa Mesa, CA”.

Topic: “How Mix-Use Land Contributes to Walkability in 19th Street, Costa Mesa, CA.” 2023.

Administration Skill: Comfortable working in, group and individual setting, research, excellent customer service skills, and marketing and sales experience, organizational skills, general clerical tasks, data managing, data entry, report writing, and event management.

393
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Florence Nedeff Martin
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

As an original member of this committee (2015-present), I have participated in every initiative, every walk audit, every community event (Concerts in the Park, Earth Day) that the ACT members have been involved. We helped the Active Transportation Plan and the Pedestrian Master Plan. We participated in the Kimly Horn LOCAL ROADS SAFETY PLAN and the Berkeley Safe Trec walk audits and the written report. I have rarely missed a ACT meeting and speak regularly at City Council meetings in support of safe streets.

As a Costa Mesan since 1967, I have lived in/walked all parts of town. Currently, I walk between 30-60 miles a month. I report concerns to CMPD, Maintenance and now My Costa Mesa 311. I am also an original member of the Costa Mesa Alliance for Better Streets, an organization that has worked hand-in-hand with the City to create a safe environment for all users of our streets and bikeways.

Q4
As a Committee member, what ideas or projects are of interest to you? Fairview Road improvements! Adams Ave improvements! Del Mar improvements! Lower speed limits for drivers! Eliminating Right Turn on Reds at major intersections.

Q5
Optional Resume:
r%C3%A9sum%C3%A9%20CV%20Florence%20Martin%202019.pdf (71.4KB) # 2

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Instructors’ Association, 1995 – 1999.

Co-authored two foreign language teachers’ manuals, Moi-Même and Français Pour La Vie, providing lessons and teaching strategies that focus on the California Foreign Language Standards, 1999 and 2006 (Project-COACH, U.C.-Irvine).

Wrote and published 20 extensive units of language instruction curriculum for the UCLA Language Materials Project, 2008-2009
Member (volunteer), Accreditation Teams for the California Credentialing Commission, Sacramento Department of Education, 2008-2009
Instructor (volunteer) for Chapman University Extended Education courses, 2010-present Member (volunteer) , WASC Accreditation Teams, 2010-2013

VOLUNTEER/ COMMUNITY SERVICE
Speech and Debate Coach, Pacifica High School, 1982 - 1985 Mock Trial Coach, Pacifica High School, 1985- 1993, 1996-1997 Faculty Advisory Committee, Pacifica High School, 1984- 1995 International Club Advisor, Pacifica High School, 1982 - 2003 Member of the teacher training team, PROJECT COACH, www.coachflproject.org 1993 – 2016
Member, Foreign Language Association of Orange County, www.flaoc.com, 1982-2015 Member, California Language Teachers Association, www.clta.net 1982 – 2015. Has presented training workshops annually with both FLAOC regional and CLTA statewide conferences since 1988.

Member of choir at Mariners Church, Irvine, 1995- 2003
Committee Chairperson , CLTA Statewide Conference, Irvine, CA., 2008 Contributing Editor, THE ZEST, a quarterly publication of the FLA-OC, 2000 – 2008.

Member, Board of Directors, California Language Teachers Association, 2006 - 2009 Contributing columnist, The Daily Pilot (newspaper in Newport Beach and Costa Mesa), 2004- 2006
Voluntee r for FRISTERS, www.fristers.org a support team for pregnant teens and teen mothers, 2004 – 2013
Justice Ministry Leader, Fairview Community Church, Costa Mesa, 2010- 2012 Representative for Fairview Community Church, Churches Consortium, (now called Trellis) 2011-2013
Participant in One Church for Our City, www.ocforoc.org, 2011 – 2013 Member, Costa Mesans 4 Responsible Government, 2011 – present Member, City of Costa Mesa Bikeway and Walkability Committee, 2015 – present Member, Costa Mesa Women ’s Club, 2016 -- present. Treasurer, 5/2018 -- present

HONORS
Most Valuable Teacher, Pacifica High School PTA - 1986
California Mentor Teacher, Garden Grove Unified SD - 1985, 1986, 1989, 1990, 1991, 1992, 1993, 1994, 1995, 1996
Certificate of Appreciation, Garden Grove Education Association, for service on the Board of Directors and on the Advocate (monthly newsletter) editorial board, 1984 -1988 Certificate of Recognition and Appreciation, LA Olympic Organizing Committee, for service as a volunteer interpreter (Bulgarian), 1984
California Language Teachers Association: Mary Dufort Scholarship Study Grant, 1991 California Language Teachers Association: Outstanding Teacher of the Year, 1993 California Language Teachers Association: annual Goethe Institute Study Grant, 1996 Foreign Language Association of Orange County: Exemplary Life Service Award, 2009 California Language Teachers Association, McGraw Hill Education Outstanding Teacher- Leader Award, 2013
396
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Arthur Alderete
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee,
Housing and Public Service Grants Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Contribute to Public Safety and Housing Options
Q4
As a Committee member, what ideas or projects are of interest to you? Contribute to Public Safety and Housing Options
Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Michael Moses Nolf
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I love Costa Mesa, own a home on the west side, and most days I cycle around town to commute and run errands instead of driving. I have a soon-to-be eight year old son who loves riding on my bike with me. I would love to see it become more efficient and even more important, safer, to get around town via bike.

I was a committee member from March 2018 through April 2022 and would love to continue to be a part of this committee to learn from the others who have been leading the way in making our city a better place, as well as bring my 20+ years of bicycling around Costa Mesa and bring fresh ideas to the table so future generations can enjoy the benefits of safely biking in their town.

Q4
As a Committee member, what ideas or projects are of interest to you? - Filling in the gaps where safe and efficient bike routes do not currently exist. - Coming up with solutions to problem intersections so cars, cyclists, and pedestrians can safely coexist. - Getting creative with funding so we can complete more projects.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:
paul lancaster
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Active Transportation Committee,
Housing and Public Service Grants Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Housing and public service grants committee is my interest. With previous contracting experience I cam apply here I think the technical aspects are well served. I live in councilman Chavez's district. As one of few homeowners on my block, Weelo Drive, I can provide valuable feedback from other residents who are often ignored in simple things like permit parking which is only accessible to owners. As a bilingual resident, I find that my.neighbors are often ignored. Its.not fair and I can help.

Q4
As a Committee member, what ideas or projects are of interest to you? The bike lane, the master plan redevelopment of my district. Adjusting the city's master plan. Opening a street vendor location and offering case workers to navigate the permit.process with the county and to allocate funds for doing so. It shouldn't be the fairgrounds.

Fairview developmental is also interesting.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Andrew Barnes
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am currently completing my first term on the Active Transportation Committee (ATC) and am applying for a second term to continue my efforts to promote the City Council's active transportation goals and objectives. The City of Costa Mesa's transition to a multi- modal transportation municipality will improve the quality of life for most Costa Mesans and enhance the social and economic well- being of our city.

During my first term on the ATC I brought ideas and energy to our proceedings, provided actionable input to City staff, and actively participated in community-based events that are consistent with the City Council's goals and objectives and compliment the progress made by our Public Works Department. I engaged with our residents and business community to better understand issues that need to be addressed as we make progress on our AT goals, including the need for e-bike education and enforcement. As a result, I was able to help develop and coordinate partnerships with non-profit groups, principally Walk 'n' Rollers, local e-bike businesses and volunteers to develop the first e-bike skills and safety training course in Orange County.

I would appreciate the Council's support for a second term on the ATC so that I can leverage my energies, experience and efforts promote City AT initiatives such as the bicycle and e-bike safety program that will be developed and rolled-out in 2024.

Thank you for your consideration.

Sincerely,
Andrew Barnes
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q4
As a Committee member, what ideas or projects are of interest to you? The following are elements of the ATC that I am interested including the following:
- E-bike and bicycle safety training;
- Coordination between CMPD, Public Works, NMUSD and county agencies (e.g., OCTA, SCAG, Board of Supervisors) to scaffold efforts into comprehensive and coordinated analysis and funding of AT needs and public outreach/education. - Improved infrastructure including way-finding signage, complete crosswalks, reduction of posted speed limits (where appropriate), and new and refurbished bike lane striping and signage.
- Implementation plans for the PMP and ATP.
- Connection of existing bike and pedestrian infrastructure to reduce the danger currently presented by the terminal ends of existing protections which usually occur in high conflict zones with automobiles.

Q5
Optional Resume:

Respondent skipped this question
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Andrew Barnes
Address:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Andrew Barnes
401
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

JAY C MCGLINCHEY
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I’m interested in making it easier and safer to get around Costa Mesa without a car. I have traveled extensively to other cities and countries with extensive biking and alternative infrastructure.

Q4
As a Committee member, what ideas or projects are of interest to you? I am particularly interested in fostering the movement away from automobiles by making it easier to use alternatives.

Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa, Active Transportation Committee,

In addition to the narrative contained in the online survey, please consider:

1) that I have been president of my homeowners’ association for over 20 years

2) that I have retired from the local real estate industry with almost 30 years of experience in land planning, development, architecture, public spaces, landscape architecture, approval processes, etc.

Thank you,

Jay McGlinchey

403
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Alex Campoli
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I'm deeply passionate about urban planning and the transformative power of accessible, enjoyable pedestrian, bicycle, and vehicle infrastructure. Costa Mesa's dedication to active transportation, especially through the innovative work of the Active Transportation Committee, truly inspires me. While I haven't had formal experience in this specific field, I bring a strong analytical mind and problem- solving skills honed through my in the medical device field where I work in product development and marketing.

I'm also a confident communicator and collaborator, thriving in diverse team settings. More importantly, I'm a fast learner and eager to contribute my fresh perspective and genuine enthusiasm to the committee's work. I've been closely following Costa Mesa's efforts to address pedestrian and bicycle infrastructure connectivity.

I'm confident that my passion, transferable skills, and eagerness to learn would make me a valuable asset to the Active Transportation Committee. I'm dedicated to collaborating with the committee and contributing to Costa Mesa's vision for a vibrant, bikeable, and walkable city.
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q4
As a Committee member, what ideas or projects are of interest to you? Here are some that I have thought of that Costa Mesa can continue to develop:

1. Expand protected bike lanes and pathways: Connect existing networks and prioritize high-traffic corridors (Bristol to Santa Ana)

2. Upgrade sidewalk quality and accessibility: Increase width, improve lighting, and remove barriers.

3. Implement "complete streets" principles: Design/redesign roads with all users in mind, including pedestrians, cyclists, and transit users.

4. Create traffic calming measures: Reduce car speeds and prioritize safety for vulnerable road users in certain areas.

5. Develop a network of interconnected greenways: Connect existing bike infrastructure to help provide safe and scenic recreational routes.

6. Install bike parking infrastructure: Provide secure and convenient parking options at key destinations.

Q5
Optional Resume:

Respondent skipped this question
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Alex Campoli
Address:

Address 2:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Alex Campoli
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Robert Morse
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Was an alternate to this committee
Q4
As a Committee member, what ideas or projects are of interest to you? I'm interested in
Continuing increase in replacing cars with ebikes
I am a 74 year old ebike rider with over 5,000 miles of experience. Interested in keeping bike riders safe.

Q5
Optional Resume:

Respondent skipped this question
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406
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Farhad Edward Khosravi
Q2
Indicate the name of the Committee you are interested in serving on:

Active Transportation Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a retired Caltrans Transportation Engineer
Q4
As a Committee member, what ideas or projects are of interest to you? Complete streets project
Q5
Optional Resume:

Farhad%20Edward%20Khosravi%20Resume%203-24.docx (15.1KB) # 31

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260 Santa Isabel Ave.

Costa Mesa, CA 92627
Cel. (949) 632-9126
Fax. (949) 548-6990
[email protected]

Farhad Edward Khosravi

Objective Improve living in Costa Mesa, California and United States

Experience 1984- 2023, Retired Transportation Engineer, California Department Transportation.
1998-Present Real Estate and Mortgage Broker
Education 1986-1988 San Diego State University, California M.S. Civil Engineering
1978-1982 Portland State University, Oregon
B.S. Civil Engineering

Licenses Professional Engineering, General Contractor, Real Estate and Mortgage Broker

Interests Tennis, Walking, Movies

408
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Quinn Callanan
Q2
Indicate the name of the Committee you are interested in serving on:

Finance and Pension Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I'm an active Chartered Financial Analyst. I currently work as a Investor Relations Consultant. In my prior role I serviced Corporate and Public pension plans for a large investment manager.

Q4
As a Committee member, what ideas or projects are of interest to you? Finance and Pension Advisory
Q5
Optional Resume:

Quinn%20Callanan%20Resume%202023%20FINAL.pdf (154.7KB)
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Quinn Callanan, CFA

ORANGE COUNTY or REMOTE
(949) 413-4418 [email protected]

INVESTOR RELATIONS / STRATEGIC COMMUNICATIONS

Investor Relations professional with extensive experience analyzing and consolidating complex economic data into key messages, reports and publications for clients, industry partners and the media. Particular expertise distilling complex topics into strategic communications while building a firm’s reputation and industry position. Expert-level fluency in financial presentations with the ability to manage all aspects of the investor relations function for an organization.

KEY COMPETENCIES

• Investor Relations / Strategic Communications
• Investor Relations / Reputation Management
• Economic Commentary / Market Outlooks
• Analyst Engagement / Surveys / Presentations
• Corporate Positioning / Key Messaging
• Financial Commentary / Whitepapers
• Complex Economic Topics / Technical Writing
• Industry Snapshots / Press Releases / Media
• Market Research / Economic Research / Bloomberg
• Content Development / Writing / Marketing
• Meeting Organization / Hosting / Public Speaking
• Data Analysis / SQL / Excel / VBA / Python

PROFESSIONAL EXPERIENCE

SVP Investor Relations, MZ Group - MZ North America 3/2022 - present Manage a corporate client list of 9 organizations spanning technology, defense, FinTech, and healthcare. Manage comprehensive Investor Relations programs designed to articulate a company’s position, brand, news and reputation. • Craft narratives and messaging to express company updates including scripts, investor decks, key talking points, briefs, summaries, and other storytelling modalities for the investor audience • Author press releases and ensure all communications adhere to SEC regulations • Synthesize management and investor KPIs and help executive leaders bridge gaps to create new angles and stories • Work directly with clients and manage C-Suite expectations, keeping stakeholders up to date on investor feedback • Expand investor base and facilitate equity raises by engaging bankers and investors within calls, meetings, and events • Plan conferences and investor days with onsites, conference activities, breakouts, and one-to-one meetings with C-Suite

Senior Client Service Associate, Corporate - Western Asset Management Company 2015 - 2022 Published complex and sophisticated communications on behalf of Chief Economist to position firm’s reputation and voice to clients, industry consultants and media. Key representative of the firm, improving communications and data used for key messaging. • Produced 30+ thought leadership pieces a year in collaboration with the firm’s Senior Economist • Wrote whitepapers, proposals, market commentaries, client reports and position papers to demonstrate leadership and influence across the organization and to protect the firm’s industry-facing reputation • Composed regular commentary, wrote marketing and web copy, built investor packages and supported global sales • Communicated with the investment team to create strategies for communicating portfolio themes with clients • Increased website interactions 5x by optimizing layout of whitepapers and improving user experience • Implemented Adobe Analytics to track, measure and create new metrics for user interactions and engagement • Automated workflows for producing complex economic materials, documents and spreadsheets to reduce workload for Chief Economist and SMEs, improving schedule performance by 12% • Worked directly with Chief Economist to calculate, benchmark and communicate pension liability returns for custom LDI portfolios, acting as subject matter expert with responsibilities for developing key messages and materials • Automated reporting, improved dashboards and CRM, wrote Python queries, streamlined RFP processes and benchmarks

Business Development Associate, Fixed Income - Pacific Investment Management Company (PIMCO) 2012 - 2015 Responsible for strategic communications between clients and firm regarding views on markets and strategies, fund and account proposals, marketing materials, and product development initiatives. • Authored 50-200 page requests for proposals for separate account, mutual fund, and commingled funds with detailed information about investment process, key leadership staff, and outlining investment strategy specifics • Standardized presentations, marketing materials and website content, and restructured reporting tools

Universal Banker - US Bank 2008 - 2012 Interfaced with a wide audience of clients and prospects to position mortgage land business lending services. Negotiated between clients and underwriters to assess risk, provide guidance and advance deals in alignment with bank policies.

EDUCATION, CFA AND LICENSURE

B.A. Political Science and Government - University of California, Los Angeles (2007) Chartered Financial Analyst (2015), FINRA Series 7 and 63 (2012 - present) 410
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Sean Healey
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Finance and Pension Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

Animal Service Committee - I am resident with three rescue terriers. I have a love of all animals and want to ensure that they are the raised in a proper environment and want to be part of the city's effort to help in that regard.

Finance and Pension Advisory Committee - My major and employment background have been in Finance and Banking. Although I don't have a background in Pension or Retirement forecasting I am very analytical and have experience making various forecasting models.
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q4
As a Committee member, what ideas or projects are of interest to you? Animal Service Committee - Outreach and pet licensing - Admittedly I have not been the best about licensing my dogs and I think a huge part of it is that it is just not on my mind. So my goal would be to spread outreach possibly partnering with vets in the area to ensure that pets get licensed. I also want people to see what the benefits of what they get when they license their pet. Our community nextdoor posts are 35% lost pets and if we can implement something like an AI match of found pets to the photos of licensed ones I think we can be able to help with that. Another way to promote licensing is to do chip events. A lot of people think their pet is chipped but they don't know for certain and if their pet is chipped, a lot of times it could be outdated information. By holding an event where we can scan and assist residents in updating their pets chips we can demonstrate tangible value of getting their pet licensed.

Finance and Pension Advisory Committee - Besides reviewing the city's budgets, finances, investments and contracts I am not sure what specific projects the committee normally takes on. I am however, very eager to learn more about our city's financial operations and contribute in any way I can.

Q5
Optional Resume:

Respondent skipped this question
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Sean Healey
Address:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Sean Healey
412
Costa Mesa, CA 92703 | 708-220-2232 | [email protected]

SEAN HEALEY
PORTFOLIO MANAGER 03/2023 to Current
CommerceWest Bank, Irvine, CA
SENIOR UNDERWRITER 10/2021 to 03/2023
Integro Bank, Remote
PORTFOLIO MANAGER, AVP 06/2018 to 07/2021
Pacific Mercantile Bank
FINANCIAL ANALYST 11/2015 to 05/2018
Western National Group
CREDIT ANALYST 06/2014 to 10/2015
Federal Home Loan Bank of Chicago

WORK HISTORY
Managed diverse commercial loan portfolio of C&I and CRE loans.● Underwrote complex C&I deals for core prospects which involved financial analysis, term and covenant structuring and preparation of credit recommendations ●
In charge of setting up the Loan Origination System for Integro Bank including bank processes related to credit applications, underwriting, presentation, loan documentation and boarding of commercial loans
●
In charge of structuring and underwriting Integro Bank's commercial loans including lines of credit, term loans and real estate
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Helped build a platform for providing Integro Bank's business customers with actionable insights (scenario forecasting, valuation, ratio analysis) based on a customer's financials and peer data
●
Underwrote complex C&I deals for core prospects which involved financial analysis, term and covenant structuring and preparation of credit recommendations ●
Managed Pacific Mercantile Bank's Irvine portfolio including preparing modifications and renewals of existing credits
●
Facilitated collection, spreading and analysis of customer reporting items● Leader in the transition and implementation of the Bank's spreading and monitoring software from CASH suite to CreditTrack, requiring advance knowledge of excel and bank operations
●
Improved automated and created reports and procedures for the loan monitoring group.● Maintained and updated financial models for WNG's two multifamily funds analyzing key financial ratios and projected fund returns
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Reviewed and compiled quarterly financial statements and presentations for fund investors● Maintained and improved asset and financial models with accounting information and market projections
●
Assisted acquisitions team in underwriting potential multifamily acquisitions.● Monitored and determined security haircuts using credit model components such as Value● 413
at Risk, Model Risk, Liquidation Risk, Management Discretion and Financial Strength Adjustments
Created back testing database and procedures to monitor member's security collateral portfolios
●
Assisted in running the OTTI process using CoreLogic's Risk Model software to determine quarterly Credit losses on the Bank's private-label MBS portfolio ●
Actively managed collateral portfolios for members, which include loans, securities and cash positions
●
Processed and handled members' security payments and transactions including sales, purchases and account transfers.
●
University of California Irvine - Data Analytics Boot Camp Other, Data Science, 11/2021
University of Notre Dame, Notre Dame, IN
Bachelor's, Finance, 05/2014

EDUCATION
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Syed Zia Hussain
Q2
Indicate the name of the Committee you are interested in serving on:

Animal Services Committee ,
Active Transportation Committee,
Finance and Pension Advisory Committee,
Housing and Public Service Grants Committee ,
Mobile Home Park Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a fresh graduate from Cal Poly Pomona State University undergraduate degree in Urban Planning. I have volunteered with Civic Well Climate Forum 2023, I am also serving at the Mobile Housing Committee City of Costa Mesa at this moment. I have conducted couple of research in Costa Mesa, CA voluntarily. I find Costa Mesa one of the best cities within Orange County and believe it has a lot potential to improve and imply sustainable solutions for future growth.

Q4
As a Committee member, what ideas or projects are of interest to you? I would like to serve as a Costa Mesa resident. I have been living here for 11 years. As a City of Costa Mesa Committee member, I would be able to play my part in finding better and sustainable solution to further improving the Costa Mesa.

Q5
Optional Resume:

URP-Full%20Resume.pdf (272.5KB)
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: Syed Zia Hussain
Address:

Address 2:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

Syed Zia Hussain
416
1 Syed Zia Hussain
Member of Mobile Housing Committee, City of Costa Mesa, CA. 2023.

[email protected]. Cell phone: 1-714-280-3730
Education
Cal Poly Pomona, California, CA. Dec 2023 Bachelors of Urban Planning. GPA 3.16
Orange Coast College. California, United States. Dec 2019 Associate degree in Architecture (Honors)
GPA 3.36
Orange Coast College. California, United States. Dec 2016 Associate Degree (Honors) in Event Management
GPA 3.36
Relevant Coursework
CEQA 101 online Course (Gov. Office Planning and Research).

URP 4040 Place-making – Study Florence-Graham city. In final research presentation proposed solutions to the S. Central Ave and E. 74 Street. Focus of the research was to make the site more safer, and children friendly because of the Wisdom Elementary School.

Advance Project Management from Coastline Community College.

Freelance Projects 2023 –To-date
Community Enrichment Program,
Civic Well 2023 Adaptation Climate Forum – Support to recruit volunteers, Videography on “Impact of McBride Park Long Beach on Youth”
McBride Park Impacts on the Youth Community Long Beach, California. - YouTube Work Experience
Community Service Leader II Jan ’24 - update Work for R.O.C.K Program, it is after school program served by Recreation Department, City of Costa Mesa, CA. Require self- motivation and team-player abilities. Assist with program planning on field; maintain record of schedule and log-book of day to day duties and hours of work. Supervise check-in and check-outs, activities, fire drills, help with homework, artwork and games, and keep a health and safe environment.

Student Connect SoCal Community Outreach: SCAG Project May ‘23-June ’23 Engage public to fill out surveys, conduct street events, Research and suggest new locations for more survey Planning Aide Intern: June ‘22-July ‘22 Cal Poly Pomona Facility Planning and Management, CA.

Record keeping, cold calls, drawing figure grounds, site analysis, printout architectural drawing, keeping files, report writing, and administrative work.

Administrative Intern Oct ‘21- Feb ‘22 City of Tustin Department of Community Planning, Tustin, CA.

Review variance, condition permits, and design reviews, Quality control and update code files. Customer service and attend phone calls. Review General Plan, zoning, subdivision, and environmental report review. Work as a team and individually.

Recreation leader June ’20 –Oct’21 City of San Clemente, San Clemente.

Supervised Summer campus games and activity for children, manage inventory, customer service, games, and setups and breakdowns.

Event Planner Unpaid Intern June‘15 –Dec‘15 American Family Housing, Tustin, CA
Outreach, promotion, and marketing for “Summer Festival for Homeless Veterans”. Sold out a stall and raise more than $ 3,000 through bringing in vendors.

417
2 Awards and Recognitions:

Research on Walkability, presented at OCC Symposium 2019 and 2020 and Cal Poly Pomona 2023.

Topic: ”Effects of New High-Density Residency on Walkability in Costa Mesa, CA”.

Topic: “How Mix-Use Land Contributes to Walkability in 19th Street, Costa Mesa, CA.” 2023.

Administration Skill: Comfortable working in, group and individual setting, research, excellent customer service skills, and marketing and sales experience, organizational skills, general clerical tasks, data managing, data entry, report writing, and event management.

418
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

James Andrews
Q2
Indicate the name of the Committee you are interested in serving on:

Finance and Pension Advisory Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am a Costa Mesa resident with a young family, I plan to live here for the next 30+ years. Costa Mesa is an incredible city with charm and soul, I simply want to make myself available to be helpful - should the leadership team have the need. I am a financial advisor for The Bahnsen Group and spend my days advising families and institutions on how to best deploy their resources. I serve on the Board of a local non-profit as well. I have no political motivations beyond making myself available as a resource for the city.

Q4
As a Committee member, what ideas or projects are of interest to you? Prudent financial management of the budget, investment portfolio, and general financial planning. Wealth is a tool to be used in a way that maximizes the projects and goals that are important to CM leadership.

Q5
Optional Resume:

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City of Costa Mesa Application for Committee Appointments (Feb. 24') 2 / 2
Q6
Contact Information:Note: This contact information will not be posted on the City's website or distributed to the public.

However, this information is still subject to release pursuant to the California Public Records Act.

Name: James Andrews
Address:

City/Town:

ZIP/Postal Code:

Email Address:

Phone (cell):

Q7
Signature Required:

By checking this box and typing my name below, I am
electronically signing my application.

Q8
Full Name:

James Andrews
420
421
City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Kathryn Grant
Q2
Indicate the name of the Committee you are interested in serving on:

Finance and Pension Advisory Committee,
Housing and Public Service Grants Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I am interested in 2 committees. I love all things finance because I am a high school math teacher. I am interested in making sure our city stays on budget and is fair to its employees regarding pension. The housing and public service committee interests me because I have remodeled and custom built 2 homes of my own in Costa Mesa and gone through all the planning/permitting and construction process. I also want to help our city with housing issues and help solve any problems we have.

Q4
As a Committee member, what ideas or projects are of interest to you? - Building/expanding housing in our city meanwhile ensuring our current homeowners & citizens have little negative impact . -Keeping finances in order and preventing debt
-
Q5
Optional Resume:

Respondent skipped this question
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City of Costa Mesa Application for Committee Appointments (Feb. 24') 1 / 2
Q1
Full Name:

Gloria A. Fallon
Q2
Indicate the name of the Committee you are interested in serving on:

Housing and Public Service Grants Committee
Q3
Indicate why you wish to serve on this Committee. Provide any experience or qualifications you may possess that you think would be beneficial to this Committee. A resume (optional) may be attached.

I moved to Costa Mesa 4 years ago.

Coming to Costa Mesa our housing plans were upended due to COVID, complications with COVID, mental illness in my family , Ana’s not realizing how complicated the housing market in Costa Mesa was and is. After a pending all of our savings and down payment for a home in the hotel and motels here and in Orange County we realized that even though living in Costa Mesa was our dream it wasn’t happening as we expected. But that did not stop Costa Mesa from becoming our home.

The housing situation here is in crisis. Costa Mesa is our home and I have recently went into real estate to better develop an understanding on how to help Costa Mesans own their homes, protect their businesses and learn the levels of ownership and how to make best use of the land. With my experience of being unhoused and among the working under-employed, I now have education in Real Estate and Real Estate law through University of California Irvine. With education, experience, and a love and commitment to Costa Mesa; I have an understanding of the crisis nature and want to be a part of the best possible solutions as we continue to build a beautiful Costa Mesa. Thank you for your consideration.

Q4
As a Committee member, what ideas or projects are of interest to you? Housing developments, unhoused population assistance or even relocation, housing solutions, potential Fairview Developmental Center housing project. Real Estate in general.
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