Costa Mesa City Council
May 21, 2024

1 Rev. 2-2024 Interwest Consulting Group, Inc.

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
INTERWEST CONSULTING GROUP, INC.

This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 21st day of May, 2024 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and INTERWEST CONSULTING GROUP , INC., a Colorado corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to provide on-call engineering staff support and program management services for various parks project, as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the profess ional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and ci rcumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the ATTACHMENT 1
2 Rev. 2-2024 Interwest Consulting Group, Inc.

matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws a nd ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to s ection 12940 of the Government Code.

1.6. Non-Exclusive Agreement . Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosur e is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the rate set forth in Consultant’s Cost Proposal set forth in Exhibit “C,” attached hereto and made a part of this Agreement.

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2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee , prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of t he authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, t he professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performa nce continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

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4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Da te and continue for a period of five years, ending on May 6, 2029, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination . The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice o f termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the C ity within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance . Consultant shall obtain , maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:

(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business a utomobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

(c) Workers’ compensation insurance as required by the State of California.

Consultant agrees to waive, and to obtain endorsements from its workers’ 5 Rev. 2-2024 Interwest Consulting Group, Inc.
compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City , its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “ The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention. 6 Rev. 2-2024 Interwest Consulting Group, Inc.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Interwest Consulting Group, Inc.
1 Jenner, Suite 160
Irvine, CA 92618
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (626) 224-2055 Tel: (714) 754-5633
Attn: Paul Meschino Attn: Seung Yang

Courtesy copy to:

7 Rev. 2-2024 Interwest Consulting Group, Inc.

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy. Consultant shall provide a drug -free workplace by complying with all pro visions set forth in City’s Council Policy 100 -5, attached hereto as Exhibit “B” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties he reto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall r elease Consultant of Consultant’ s obligation to perform all other obl igations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, o fficers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or aut horized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed 8 Rev. 2-2024 Interwest Consulting Group, Inc.

Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and con fer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business li censes, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessme nts, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or inde mnification arising under this paragraph.

6.11 Conflicts with Independent Contractor. Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.12. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consul tant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled t o, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, 9 Rev. 2-2024 Interwest Consulting Group, Inc.

including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.14. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other proj ects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and e xpenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, r eports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.15. Public Records Act Disclosure . Consultant has been advised and is aware that this Agreement and all reports, documents, information and data , including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records A ct (California Government Code s ection 6250 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.16. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.17. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct 10 Rev. 2-2024 Interwest Consulting Group, Inc.

the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.18. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.19. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.20. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.22. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.23. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.24. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.25. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.26. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be de emed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.27. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not 11 Rev. 2-2024 Interwest Consulting Group, Inc.

affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.28. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.29. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.30. Executive Order N -6-22 Russia Sanctions . On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the “EO”) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. The EO directs state agencies to terminate contracts with, and to refrain from entering any new cont racts with, individuals or entities that are determined to be a target of Economic Sanctions . This Executive Order extends to recipients of any State Grants (Grantee). Grantees include those who have contracted or will contract to receive State Grant funds. Accordingly, should the State determine that a Grantee is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for termination of this agreement. The State shall provide the Grantee advance written notice of such termination, allowing the Grantee at least 30 cal endar days to provide a written response. Termination of any contract found to be in violation of this Executive Order shall be at the sole discretion of the State.

[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
[Name and Title]

__________________________________ Date: __________________________ Signature

__________________________________
[Name and Title]

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Seung Yang
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

EXHIBIT A

REQUEST FOR PROPOSALS

EXHIBIT B

CONSULTANT’S PROPOSAL

www.interwestgrp.com
www.interwestgrp.com

CITY OF

COSTA MESA

On-Call Engineering Staff Support & Program
Management Services for Various Park Projects
RFP No. 24-09
MAIN PROPOSAL CONTACT:

Shelby Sieracki
Account Manager
626.224.2055
[email protected]
February 26, 2024
THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

TABLE OF CONTENTS

1. Cover Letter .................................................................... 3

2. Background and Project Summary Section .................... 5

3. Project Approach & Methodology .................................. 5

4. Qualifications, Organization & Key Staff Experience .....7

5. Financial Capacity ........................................................... 9

6. Key Personnel .................................................................. 10

7. Cost Proposal .................................................................. 13

8. Disclosure ........................................................................ 13

9. Professional Services Agreement ................................... 13

10. Appendix A: Scope of Services

11. Appendix B: Resumes

12. Appendix C: Financials

13. Appendix D. Required City Forms
3 1 Jenner, Suite 160
Irvine, CA 92618
P (714) 899-9039
I | Cover Letter
February 26, 2024

Ramin Nikoui
City of Costa Mesa, Finance Department
77 Fair Drive, 1st Floor
Costa Mesa, CA 92626
RE: RFP for On-Call Engineering Staff Support & Program Management Services for Various Park Projects - RFP No. 24-09
Dear Selection Committee,
Interwest Consulting Group (Interwest) is pleased to present our qualifications in response to the City of Costa Mesa’s (City) Request for Proposal (RFP) to perform On-Call Engineering Staff Support and Program Management Services For Various Park Projects RFP No. 24-09.

We are uniquely qualified to perform the requested services as evidenced by our proven track record and testimony of our past and current clients. We pride ourselves in building long, sustaining relationships for the municipalities with which we work providing solutions that will strengthen your community.

Interwest brings nearly two decades of expert-level Engineering Staff Support and Program Management Services to partner with the City. Through this partnership, the City will benefit from our team’s extensive construction industry knowledge as well as:
• Dedicated Local Partner : We have appreciated the opportunity to serve the City of Costa Mesa since 2012 having provided On-Call Building Plan Review and Inspection, Traffic Engineering support, Right-of-Way support services on the Adams Avenue project through our Real Estate division and Public Works support. Most recently, our team has provided Construction Management and Inspection services for the Adams Avenue and Pinecreek Drive Intersection Project. • Best Practices : Our team is excited to share our best practices during the process of delivering this high-profile and eagerly awaited community project. With a commitment to delivering Engineering Staff Support and Program Management Services in a manner consistent with the City’s adopted Customer Care Standards, Interwest’s team will successfully manage the project’s quality, cost, and schedule.
• Industry Experts: Our Engineering Staff Support and Program Management Services experts are critical thinkers and solution-oriented leaders who know how to navigate through the scheduled tasks while mitigating risk on a day-to-day basis. As evidenced by our proven track record and testimony of past and current clients, our expert team knows that details matter when managing projects such as the Fairview Park Mesa Restoration & Cultural Resources Preservations and West Bluff Stabilization & Restoration, Shalimar Park Improvements, and Ketchum-Libolt Park Expansion.

Our goal is to provide experts in the industry who can perform services in a seamless manner by customizing our services to correspond with our clients’ expectations and needs. We strive to work collaboratively with the Department of Public Works and other City personnel, applicants, and designers to resolve issues as efficiently as possible to expedite processes with our focus being the successful delivery of services. We remain committed and flexible to provide the City with exemplary services that meet its individual needs.
4 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

To ensure our success with supporting services to the City, we propose Steve Kooyman, PE, as Program Manager for this engagement. Steve has extensive construction management experience with municipal Public Works and CIP projects. Over his 30-year career, he has worked as the Public Works Director of Rancho Santa Margarita; City Engineer for Brea; Assistant Public Works Director for the City of San Juan Capistrano; and Deputy Director with the County of El Dorado. He has in- depth knowledge of construction contract requirements for public works projects, including the APWA standard plans and specifications within the “Greenbook” and Caltrans requirements.

As Resident Engineer, Tyrone Chesanek, PE, will lead our team of qualified engineering staff support to provide these services to the City. Tyrone will be responsible for all matters related to our personnel and operations and provide design review, quality assurance, inspection, contract administration, materials testing, and compliance with the Local Assistance Procedures Manual (LAPM) and state and federal requirements as required, under the overall supervision of the City’s Project Manager.

Shelby Sieracki will continue to act as the Account Manager for the City. Shelby will be responsible for ensuring increasing levels of client satisfaction throughout the life of the contract by performing periodic Client Health Checks, a service uniquely provided by Interwest.

Proposal Main Contact
Shelby Sieracki
Account Manager
[email protected]
626.224.2055
Program Manager
Steve Kooyman, PE
Project Manager
[email protected]
530.318.1066
Project Office: 1 Jenner, Suite 160, Irvine, CA 92618
Interwest will provide services from our project office in Irvine, CA, which is also the closest office in proximity to the City of Costa Mesa. Additionally, Interwest will partner with our subconsultant teams, Ninyo & Moore, to provide material testing services and Avant Garde, Inc. (DBE Certified Firm), to provide labor compliance and various disciplines as needed.

We appreciate the opportunity to present our qualifications to provide these services to the City of Costa Mesa and its community and we are confident that Interwest is the right team to partner with the City once again to ensure the successful delivery of Engineering Staff Support and Program Management Services in your community.

As President of Interwest Consulting Group, I am authorized to sign any agreements that may result from this proposal and will provide contract support to the proposed Interwest team. Should you have any questions, please contact me at 619.372.9962 or [email protected].

Respectfully Submitted,
Paul Meschino, President
5 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects 2 / Background and Project Summary Section
Background and Project Summary
Interwest understands the City of Costa Mesa is seeking a qualified firm for On-Call Engineering Staff Support and Program Management Services for Various Park Projects. It is our understanding that these services generally include construction management, inspection, contract administration, soils, and materials testing, and other services as outlined in the attached scope of work. The Fairview Park – Mesa Restoration & Cultural Resources Preservations and West Bluff Stabilization & Restoration, Shalimar Park Improvements, and Ketchum-Libolt Park Expansion are grant-funded and we understand the time requirements and urgency to complete these projects.

We propose a California-licensed Professional Engineer to serve as the construction Resident Engineer.

Tyrone Chesanek, PE , will lead our team of qualified engineers and inspectors to provide these services to the City. Tyrone will be responsible for all matters related to our personnel and operations, and provide plan reviews, inspection, quality assurance materials testing, and contract administration under the overall supervision of the City’s Project Manager. Additionally, we will partner with our subconsultant Ninyo and Moore to provide a certified laboratory for soil and material testing services, Avant Garde, Inc. to provide labor compliance, and other disciplines, as needed, ensuring all services and requirements are met.

Services will be provided to support and supplement your existing staff. All staff will maintain a high level of customer service to the community, supporting efficiency within the department. Interwest Consulting Group has over 20 years of experience providing the construction management and inspection services requested in the RFP . Our team is comprised of highly experienced, customer- service-oriented professionals who have successfully served our client jurisdictions.

Key Objectives
There are several important areas requiring special attention for construction management and inspection to ensure project success.
• Standardization & Maintenance of Project Documentation : To effectively combat claims, it is important that the resident engineer and inspector follow a uniform standard to ensure that potentially volatile issues are dealt with in a timely and accurate manner. Interwest has instituted such a system and has a proven track record of helping its clients avoid costly claims. • Monitoring Quality of Field Personnel: Our construction supervisors routinely check the files and performance of our construction inspectors. Regular training meetings are conducted to discuss changes in rules and regulations. Stormwater compliance rules and the requirements of the general construction permitted on City projects are of critical importance. • Public Relations: Public works projects that impact residents and businesses present unique, non- technical challenges that must be addressed throughout the life of a project. Interwest will work closely with these stakeholders to make them aware of the project, its status, and any changes. Our assigned staff possess the non-technical skill set needed to navigate the public relations arena. 3 / Project Approach and Methodology

1. Project Familiarity
Interwest is ready to provide our exceptional services to the City and its community. Pursuant to the RFP , we understand that the park projects consist of various improvements to each of the four parks. 6 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects • Fairview Park - The Mesa Restoration & Cultural Resource Preservation Project objective is to remove unsuitable fill over the site, restore the native habitat, and to protect the vernal pools. • Fairview Park - The West Bluff stabilization and Restoration Project objective is to address the erosion, stabilize, and restore the park’s west bluff.
• Shalimar Park Improvements - The project objective is to expand the park, creating additional park space through the acquisition of adjacent properties and/or expanding into the City’s existing right-of-way.
• Ketchum-Libolt Park Expansion - The project objective is to expand the park to an underutilized parkway adjacent to the park to provide additional amenities for the community.

Our team has the following qualifications that make us the best choice in providing these services to the City:
• Diverse park and landscape engineering and construction management experience working on grant-funded projects. Direct extensive experience and a successful track record of completing grant-funded construction projects.
• Knowledgeable with grant procedures and requirements. • Capability to provide complete technical and administrative services to ensure successful project completion on time and under budget. Providing coordination oversight for all activities taken by outside entities in connection with the project including utility companies and adjacent properties.

2. Detailed Description of Efforts
We will provide services as described in the RFP in Appendix A, “Scope of Services to be Provided.”

3. Detailed Project Schedule
Interwest will provide a detailed project schedule based on each project once scope and estimated costs are established.

4. Potential Issues and Response / 5. Innovative/Creative Approaches

POTENTIAL ISSUE RECOMMENDED RESPONSE
Fairview park is an
archaeological site listed
in the National Register of
Historic Places. Restoration
and preservation of the site
will need to adhere to the
requirements for its listing.
• Engage with experts in archaeology and historic preservation to develop a comprehensive conservation plan that respects the site’s historical significance and integrates best practices for preservation. Conduct thorough research and documentation to understand the site’s history, cultural significance, and any existing conditions that may impact restoration efforts. Implement protective measures to prevent further degradation or damage to the site while restoration work is underway, such as installing barriers or signage to restrict access to sensitive areas. • Involve the local community and stakeholders in the restoration process to garner support and ensure the project reflects the values and priorities of those invested in Fairview Park’s preservation. • Secure necessary funding and resources to execute the restoration plan effectively, whether through public grants, private donations, or partnerships with organizations dedicated to historic preservation.
7 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects

POTENTIAL ISSUE RECOMMENDED RESPONSE
Acquisition of private
property for the expansion
of Shalimar Park is time
consuming and costly.

To expedite the expansion of Shalimar Park while mitigating costs associated with acquiring private property, several strategies can be implemented:
• Establish transparent communication channels with property owners to negotiate fair purchase prices and streamline acquisition processes.
• Utilize eminent domain laws judiciously, ensuring equitable compensation while expediting the acquisition of critical parcels. • Collaborate with local government agencies, non-profit organizations, and community stakeholders to leverage funding opportunities, such as grants or bonds, to offset acquisition costs. • Explore creative alternatives like land swaps or partnerships with adjacent landowners to achieve the desired expansion while minimizing financial burdens.
• Prioritize strategic planning and zoning initiatives to identify alternative sites for park expansion that may be more readily available and cost-effective.
4 / Qualifications & Experience of the Firm
Relevant Project Experience
Interwest has provided construction management and inspection services for the past 21 years and our proposed project staff has many years of combined relevant municipal experience. We have cultivated a reputation for cost-effective services provided by highly qualified and customer-focused professional consultants. Below is a representative list of Southern California municipal clients to whom Interwest staff currently provides comparable services. Additional client listings are available upon request.

CLIENT AGENCY YEAR STARTED/

COMPLETED

SERVICES PROVIDED
City of Brea 2019-Present Project Management, Construction Management, and Inspection
City of Costa Mesa 2007-Present Interim Public Works Director, Civil Engineering, Traffic Engineering, Construction Management and Inspection
City of Culver City 2014-2020 Construction Management, Public Works Inspection City of Eastvale 2010-Present City Engineering, Construction Management, Public Works Inspection Engineering Plan Check,
Engineering Support, NPDES, Transportation Planning,
Traffic Engineering, Drainage Engineering, Grant
Administration
City of Fountain Valley 2017-Present Engineering Plan Review, Construction Management, Construction Inspection
City of Gardena 2018-2020 Construction Management, Construction Inspection 8 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects

CLIENT AGENCY YEAR STARTED/

COMPLETED

SERVICES PROVIDED
City of Grand Terrace 2015-Present Interim Public Works Director Services, Engineering Plan Check, Construction Inspection, Project Management,
Real Estate, Building Plan Check
City of Santa Ana 2019-2022 Construction Management, Public Works Inspection City of Maywood 2016-2020 Construction Management and Inspection Traffic Engineering, Interim Public Works Director Services, Civil Engineering
City of Moreno Valley 2017-Present Engineering Plan Check, Construction Management, Construction Inspection
City of Newport Beach 2013-2022 Construction Management, Public Works Inspection City of Palm Springs 2015-2020 Construction Management, Public Works Inspection City of Rancho Mirage 2015-2019 Interim Public Works Director Services, Project Management, Construction Management and
Construction Inspection
Qualifications of Key Staff
We pride our success in effective communication. We are committed to a “no surprises” approach built upon presenting ideas, asking questions, and identifying and addressing issues early on in the process. We propose options, seek direction, and implement solutions in close coordination with the City. We welcome this opportunity to help maintain the quality of life and unique character that makes the City a desirable community, and believe our planning team will provide superior resources for meeting the City’s immediate needs and long-term goal.

Led by Resident Engineer Tyrone Chesanek, PE, the Interwest Team stands ready and capable to provide the City of Costa Mesa with the expert-level service our clients have come to expect from Interwest and our team members. We possess extensive professional capabilities which allow us to innovate, create, and implement effective solutions with the City of Costa Mesa, all while keeping the community’s interests in mind.

References
Santa ana Zoo Variou S Project S/MeMory Lane Park/Pacific eLectric Park/ed caruther S | Santa ana, ca Park
Reference: Mike Ortiz, Principal Engineer | 714.615.0892 | mortiz@ santa-ana.org
Mr. Chesanek and his team undertook the pivotal roles of construction management and inspection for these transformative projects, overseeing the comprehensive reconstruction of the parks.

Their endeavors encompassed the installation of shade structures, Company name & address /
LoCaL offiCe address
Interwest Consulting Group
1 Jenner, Suite 160
Irvine, CA 92618
Corporate entity
Colorado Corporation, legally
certified to conduct business
in the State of California
date of inCorporation
April 29, 2002
fein
73-1630909
date LoCaL offiCe opened
September 27, 2010
9 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects incorporation of exercise amenities, development of play areas tailored for both toddlers and young adults, establishment of flourishing community gardens and orchards, construction of contemporary restroom facilities, and implementation of effective drainage systems.

MiLe Square Park uniVerSaL aSSeSSabLe PLayground | fountain VaLLey, ca Reference: Temo Galvez, Deputy PWA Director |949.294.4508 | [email protected] Mr. Chesanek and his team provided their expertise in construction management and inspection for this expansive endeavor, which entailed both the revitalization and expansion of the park. The project was comprised of the installation of shade structures, integration of exercise amenities, and creation of inclusive play areas catering to both tots and young adults, ensuring accessibility for all. aroViSta Park Moderni Zation Project /LagoS de Moreno Park | brea, ca Contact: Michael Ho, PE, Public Works Director/City Engineer | 714.990.7698 | [email protected] Mr. Kooyman and his dedicated team spearheaded the meticulous management and rigorous inspection of these endeavors, orchestrating the complete rejuvenation of the parks. The scope of their projects encompassed the installation of shade structures, integration of exercise amenities, creation of play areas tailored for both tots and young adults, establishment of vibrant community gardens and orchards, construction of modern restroom facilities, and implementation of efficient drainage solutions. 5 / Financial Capacity
Audited financials from the last three years are provided in Appendix C.

We understand that the City may request sufficient data to evaluate the firm’s financial capabilities.

Interwest Consulting Group also receives financial support through our parent company, SAFEbuilt, LLC. SAFEbuilt is backed by private equity—The Riverside Company—out of Cleveland, Ohio, giving us a robust annual budget. Since its founding in 1988, The Riverside Company has invested in more than 800 acquisitions. As of 2024, Riverside’s global investment portfolio includes more than 140 companies with 300+ employees. Riverside has 15 offices and makes investments across North America, Europe, and the Asia-Pacific region. The firm’s investors include some of the world’s leading pension funds, endowments, funds of funds, insurance companies, and banks.

With Riverside’s backing, our financial strength affirms our ability to deliver services consistently for the contract’s duration and beyond.
10 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects 6 / Key Personnel
Qualifications of Key Staff
Summaries of qualifications and experience for the proposed key Interwest staff are provided below and detailed resumes for all key proposed staff are included in Appendix B.

1. reLeVant exPerience , SPecific quaLification S, and technica L exPerti Se of reSident engineer , inSPector and teaM exPerience
Tyrone Chesanek, PE

CONSTRUCTION MANAGER
Experienced Deputy Public Works Director managing Facility and Parks CIP , Facility Maintenance, Street and Utility CIP , Facilities Management, Stores, Fleet Services, Environmental Program, and Streetlights.

Assisted in planning, directing, supervising, and coordinating departmental operations; assigned work activities, projects and programs; monitored workflow; reviewed and evaluated work products, methods and procedures. Prepared and presented staff reports to City Council, Council Committees, boards, commissions, and numerous civic organizations representing the Department. Assisted with the preparation of operating and capital improvement budgets, including long-term maintenance management, Supervised and assisted subordinate supervisors in the operations and maintenance of City infrastructure, and established long-range plans and goals. Participated in recommending the appointment of personnel; provided staff training, and worked with employees to correct deficiencies, implemented discipline procedures, and recommended employee terminations.

Park Project Experience
• Mile Square Park Universal Playground Accessible| Fountain Valley, CA / Project/Construction Manager
• Memory Lane Park | Santa Ana, CA / Principal Engineer • Santa Ana Zoo Various Projects | Santa Ana, CA / Principal Engineer • Pacific Electric Park / Santa Ana, CA / Principal Engineer • Ed Caruthers Park / Santa Ana, CA / Principal Engineer Steve Kooyman, PE

PROGRAM MANAGER
Steve is a registered Civil Engineer with 30 years of experience and has spent a vast amount of his career serving numerous jurisdictions throughout Northern and Southern California regions. Steve provides Project and Construction Management and Inspection Services to our clients throughout Southern California. He has assisted several cities in delivering various Public Works Capital Improvement Program projects from Preliminary Planning/Environmental (PAED), Design (PS&E review), Bid and Award, and into Construction (Project Management/Construction Management) for watermain replacement, sewer replacement, storm drain replacement, street rehabilitation, ADA and sidewalk replacement, facilities improvements, parks and landscape, masterplan development, and has assisted the Cities with coordination and project delivery for Caltrans/City Cooperative Agreement projects. His background has provided him with the knowledge of city engineering policies and procedures, which is a proven asset when providing technical assistance to engineers, architects, contractors, city personnel, and the public.
11 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects Park Project Experience
• Arovista Park Modernization Project | Brea, CA | Project Manager • Lagos De Moreno Park | Brea, CA | City Engineer and Project Manager • Jack Hammett Sports Complex Parking Lot Improvements | Costa Mesa, CA | Project Manager John Welsh

CONSTRUCTION INSPECTOR
John brings more than 20 years of experience in the areas of construction management, inspection, planning, schedule analysis, project management, contract administration and compliance, field engineering, and quality assurance for a variety of public works, and residential and transportation projects. John’s diverse background has given him insight into serving cities and government agencies on large, complex, high-value construction projects. His experience ranges from small city projects to multi-million dollar projects, including highways, street improvements, and airport taxiways. John is able to collaboratively work with all parties ensuring projects are well managed and brought to a successful completion.

Recent Project Experience
• Harbor Blvd. Median Island Installation | City of Anaheim, CA | Inspector • Broadway and Anaheim Blvd. Rehabilitation, PCC Sidewalks, Storm Drain, AC paving and re- striping | City of Anaheim, CA | Inspector
• Pinyon Hills (Phelan) Widening and Signal Improvements | Caltrans | Inspector Subconsultants
Due to the page restrictions, Interwest has only provided staff biographies and resumes of our key subconsultant team members. Additional resumes of our proposed subconsultant team can be provided following award of contract.

Ninyo & Moore
Randy Reichert

PROJECT MANAGER
As a Construction Inspector and Project Manager for Ninyo & Moore, Mr. Reichert provides in-depth knowledge in testing methods, inspection, and standards relating to concrete and hot mix asphalt (HMA) production and placement operations. He has extensive experience working on state and interstate highway transportation project.

Recent Project Experience
• Valley Boulevard, Resurfacing | Industry, CA | Project Manager for Construction Materials Testing • Pacific Coast Highway and Hawthorne Boulevard Intersection Improvements, | Torrance, CA | Project Manager for Construction Materials Testing
• City of West Hollywood Mid-City Pavement Repair | West Hollywood, CA | Project Manager for Construction Materials Testing
12 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects Avant Garde
Lissette Montoya

PROGRAM DIRECTOR
Ms. Montoya is the Vice-President and CFO of AVANT -GARDE. She has more than 20 years of comprehensive expertise in project management and analysis, funding management, grant administration, public relations, and community outreach programs. She is experienced in issues impacting city governments and contract administration and has experience identifying federal and state fund allocation balances, programming funds, and administering long-and-short range programs consistent with the economic capabilities of the city. Ms. Montoya directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, assists in determining eligible projects for various funding sources, and manages development and capital improvement programs/projects from conception to completion. 2 - 3. teaM Manage Ment and diSciPLineS of Project teaM Our team proposes Tyrone Chesanek, PE as Resident Engineer for this opportunity. Tyrone has experience directly managing similar federally-funded projects administered through Caltrans. He has in-depth knowledge of the latest edition of the Local Assistance Procedures Manual and his time is appropriately committed to this project.

Our priority is to ensure the best possible experience working with our team—with minimum impact on the City of Costa Mesa community. During the project management and construction process, all disciplines work as a team on each project, lead by a supervisor who oversees all reviews, consults with Interwest staff and City staff as needed, as well as applicants. Our construction management and inspection procedures allow oversight and coordination with all management disciplines. The supervisors of the Interwest team—Steve Kooyman, PE and Tyrone Chesanek, PE—have worked together to effective lead construction teams on a multitude of municipal federally-funded contracts over the last five years.
4 - 8. oVeraLL organi Zation of teaM, Structure and budget Our services are provided in a cost-effective manner and can be adjusted to remain within City budget constraints. We will communicate regularly with the City and monitor and evaluate our areas of responsibility to make recommendations for cost savings where possible.

Our committed team members, including subconsultants, will provide exceptional service to the City of Costa Mesa . We have significant direct experience working as municipal employees and as contract staff members in jurisdictions throughout California. Individually, the professionals selected to serve the City excel in each of their backgrounds. As a team, they possess the professional capability to innovatively create and implement effective solutions to serve the interests of your community. The organizational chart provided below highlights our key personnel, company roles, areas of expertise, and the organization of our project team.
13 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects Team Organization

CITY OF COSTA MESA

PROGRAM MANAGER
Steve Kooyman, PE

INTERWEST TEAM
Construction Manager - Tyrone Chesanek, PE
Assistant Construction Manager - Ryan Spradlin, CCM, CBC Assistant Construction Manager - Scott Harrison, CPRP
Construction Inspector - John Welch
Construction Inspector - Alison Luedtke, CESSWI, QSP

SUBCONSULTANT
AVANT-GARDE (Labor Compliance)
Program Director - Lissette Montoya
Program Manager - Khristynne Aramouni
Program Coordinator - Summer Mann
Senior Program Coordinator - Keith LeNoue

SUBCONSULTANT
Ninyo & Moore (Material Testing)
Program Director - Randy Reichert
Lead Technician - Vance Hunter

PRINCIPAL-IN-CHARGE
Paul Meschino
7 / Cost Proposal
Interwest has provided the Fee Schedule as a separate submittal, per instruction of the RFP . 8 / Disclosure
Interwest has provided a variety of Building & Safety and Public Works services to the City of Costa Mesa as a result of competitive and sole source RFPs and RFQs. We have no current or past business or personal relationships with any Costa Mesa elected official, appointed official, City employee, or their family members.
9 / Professional Service Agreement
The Interwest Contract and Legal team have carefully reviewed the contract terms presented in the Sample Consultant Agreement in the RFP . We respectfully request the option to discuss the following agreement term sections with the City during contract negotiations:

1.4. Warranty

1.7. Delegation and Assignment

6.9. Indemnification and Hold Harmless

6.11. Pers Eligibility Indemnification

6.13. Ownership of Documents
A
Appendix A:

Scope of Service S
to be provided
15 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects Project Approach and Scope of Work
The Interwest Team (“Team”) will follow the Scope of Work/Tasks and approach for the project pursuant to the RFP as follows:
genera L SerViceS:

The T eam will provide continuous technical and administrative services throughout the project duration from pre-construction phase to post construction phase to ensure the project is completed within schedule and budget. Additionally, the T eam will provide coordination and oversight for all activities taken by outside entities in connection with the project (i.e., utility companies, OCTA, Orange County College, and Caltrans Local Assistance Program Manager) with continuous coordination with the City’ s Project Manager. Furthermore, the T eam will continue to comply with the Caltrans Local Assistance Procedures Manual (LAPM) on a regular basis and check on updates to the Manual.

TASK 0 –INITIAL-CONSTRUCTION PHASE

0.1) Constructability Review of Construction Documents
a. Our Team will complete a thorough Constructability, Quality Assurance/Quality Control (QA/QC), and Value Engineering review effort in coordination with the City and designer on the Plans and Specifications. Additionally, the Team will drive/walk the Project site, complete a photo record of existing conditions, and check measurements to assist the constructability review. We will create a report of findings that would include recommended alternative solutions with potential cost savings as well as time savings during construction.
b. Collectively, our Team will use the organization’s expertise to review all layers of the detailed plans, from curb, gutter, sidewalk repairs, ADA curb ramps, median improvements, signal improvements, and signing and striping and coordinate the Plans with the Specifications for consistency.

0.2) Utility Coordination
a. Our Team will assist the City with Utility Notices to all potentially affected utilities and specifically reach out to each potentially impacted utility to make sure they are part of the work plan and provide USA information in a prompt manner.
b. Our Team will also check the plans to ensure that all base utility map information (record or grid) provided by the utility companies are addressed on the plans.

0.3) Project Bid Documents
a. Our Team will thoroughly review all final bid documents for consistency between the general and supplemental provisions from the City and the technical specifications from the design consultant and provide final comments/edits as needed with recommended solutions to reduce potential cost and working day overruns.
b. Our Team will prepare a final baseline delivery schedule with milestone tasks, activity dates, durations, etc., for pre-construction, construction, and post-construction phases of the work in coordination with the Contractors’ baseline schedule.
c. Our Team will assist the City with the initial public outreach efforts.

0.4) Pre-Construction Stage
a. Our Team will coordinate with the City and relay any special concerns and specification requirements, required permits, utility coordination, and state and federal agency requirements, once the contract agreement, bonds, and insurance documents have been approved by the City and prior to the pre- construction conference. Additionally, we will assist the City in preparing the Final Utility Notices (Notice to Relocate or Adjust) to all effective Utility companies within the Project area. 16 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects b. Our Team will coordinate with the City and discuss the date/time for the Pre-Construction Conference with the Contractor with an anticipated Notice to Proceed date. Upon mutually agreeing to the date and time of this conference, we will prepare the agenda for this meeting for City review and send out the Pre-Construction Conference Notice with agenda to the Contractor. The notice will contain all specification requirements that the Contractor is required to submit to the City prior to the conference date (i.e., baseline schedule, submittal matrix, initial 4-week look-ahead schedule). c. Our Team will set up the initial project control system in compliance with the LAPM and seek an initial pre-audit from Caltrans to ensure the filing and control system meets the requirements. d. Our Team will coordinate the review and comments on all submissions from the Contractor with the City and Engineer of Record prior to the pre-construction meeting. This includes the review of the initial submittal log, baseline schedule, stormwater control plan, and traffic control plan.

Additionally, we will discuss the long-lead time signal equipment bid item with the Contractor to ensure the submittal is timely, and the order has been placed. e. Our Team will coordinate and facilitate the Pre-Construction Conference, discuss all items on the agenda, relay any special items of concern (i.e., public notices, traffic control, noise, BMP’s, working times, permits, CPR (Labor Provisions) and EEO requirements, etc.). All minutes of the meeting will be captured and provided to the City for review prior to final posting. The final minutes of the conference will be posted or provided to the Contractor for concurrence. f. Our Team will also reach out to all affected utilities companies to invite them to the Pre-Construction Conference or initiate individual meetings to relay schedule, contractor information, scope of work, and coordination.
g. Our team will assist the City with the public notices to relay the project scope, schedule, and contractor information to the adjacent businesses, residences, and stakeholder agencies.

TASK 1 – CONSTRUCTION PHASE

1.1) Contract Administration/Management
a. Our Team will follow strict guidelines and recommendations including the public works contract and supplemental provisions from the City as well as federal requirements per the LAPM to ensure the project is completed according to the plans and specifications and the Federal requirements with sound and proven ethical contracting practices. Throughout the contract, our team will ensure that all construction complies with the contract documents, including the codes, city standards, Greenbook, and state and federal requirements. All potential delays to the contract schedule due to change orders or weather days will be tracked in accordance with the contract documents and relayed to the City.
b. The Interwest Construction Manager/Resident Engineer (CM/RE) will be the main point of contact with the City and perform the work as a representative of the City pursuant to all City requirements during the duration of the contract. All construction matters will be discussed between the Contractor and CM and any issues (potential claims, CCO’s, disputes) will be relayed and discussed with the City with recommended resolutions.
c. Our Team will utilize Procore or City preferred filing control system per LAPM throughout the performance of the contract for all document management, reporting, meetings, reports, RFIs, submittals, non-conformance reports, shop drawings, certified payroll, and insurance compliance.

Our Team could also use other cloud-based platforms such as Microsoft One Drive as directed by the City to capture, document, and share all contractual documents.

1.2) Reports and Communications
a. Our Team will update the City weekly on the progress of the projects and document all communications and reports. We will consistently gather pertinent information from the design consultant, the City, 17 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects the contractor, and any other entity involved in this project to ensure all the facts are collected, documented, and reported as required by the City. Monthly progress reports will be generated that will capture the following:

1. Summary of the previous month’s main accomplishments and current construction activities.

2. Overall Contractor’s conformance to contract schedule and quality requirements.

3. Identification of key problems, action items, and issues, as well as recommendation, for solutions.

4. Summary of progress payments, change orders, disputes, submissions, RFIs, and Notices of Noncompliance.

5. Photographs of representative project activities.
b. Our Team will also coordinate meetings with the City, Consultant, and Contractor on a weekly basis to ensure the City remains updated.
c. Interwest will provide a web-based dashboard with key performance indicators (KPI) that will provide an updated picture of the project with the latest project information. Some of the KPIs that could be included are schedule deviation, budget deviation, percentage of RFIs answered, change order request resolutions, and others. This dashboard will be shared with City and contractor as a way to quickly show where we are in the project and assist with making quick and impactful decisions.

1.3) Photo Documentation
a. Our Team will not only review the contractors’ photos and videos of existing conditions and progress but will also create our internal library to document existing conditions and the progress of all trades on working days. All media will be documented on Procore or City preferred platform. The media will also be used to document non-conformance, safety, BMPs (Best Management Practices), and equipment.

1.4) Construction Progress Meetings
a. The CM/RE and Inspection Team will conduct weekly progress meetings with the City, Consultant, and Contractor to track progress and status of significant items that could put the project at risk.

The Team will create and distribute agendas, track attendance, collect meeting minutes, and share them within two business days. We will evaluate whether it is necessary to take a more proactive approach and assist in conducting meetings with specific trades or subconsultants to ensure the whole Team is aware of other project-site activities. This information will be included in the monthly progress reports as required by the City.

1.5) Shop Drawings and Submittal Review
a. The CM/RE will ensure that all required submissions and federal tracking forms per LAPM are received and evaluated prior to implementation. We will conduct a preliminary review of all submissions for accuracy and contract adherence. The CM/RE will also facilitate the distribution of submissions to the City or City Engineer and Consultant for review, acceptance, and/or approval. Submissions will be logged, tracked, and monitored with targeted response times and dates. Submissions that are not acceptable will be sent back to the contractor for correction. The submission log will show submission status, rejections, and approvals. If submissions are not reviewed or answered in a reasonable time frame, the CM will track and follow up with the right party for approval. The CM will work directly with the Consultant on all shop drawing submissions. The status of submissions and shop drawings will be documented in Procore or City-preferred platform.

1.6) Plans and Specifications Interpretation
a. Our Team will continually review the plans and specifications for constructability issues and conformance during construction. The Team will ensure in coordination with the City, Consultant, and other project delivery team members/agencies, and stakeholders that all work conforms to the Project construction documents, City Codes and Ordinances, APWA “Greenbook”, AWWA Standards, City Public Works 18 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects Standards, state and federal requirements as applicable, ADA requirements, OSHA, Construction Safety Orders, and NPDES requirements, and all applicable CA Labor Code and Federal Labor Law requirements, throughout the duration of the Project. We will be an advisor and advocate, and provide professional services with the best interest of the City in mind. b. All RFIs will be reviewed and responded to in a timely manner, per the construction contract terms.

Any technical RFIs will be submitted to the City or the Consultant for response.

1.7) Progress Payments
a. The CM/RE and Inspection Team will complete a thorough analysis with field measurements of all quantities constructed or in progress with calculations. The CM/RE will also document any materials on site and analyze the schedule of values to determine work in place and make payment recommendations to the City. Additionally, Interwest will consider the latest schedule, certification of payment to subcontractors, and payroll reports to make recommendations to the City on progress payments to subcontractors. This documentation will be part of the Progress Payment and Change Order back-up and will be saved in Procore or another City preferred platform. If the contractor is not submitting all the necessary back up documentation accurately, the CM will return the payment applications for corrections before submitting the payment recommendation to the City. Any other reports associated with federal funding will be also included. b. The CM will check with the City on receipt of 20-day preliminary notices from various material suppliers and subcontractors to assure payment is being made and obtain an affidavit of payment from the Contractor as part of the Payment Application.

1.8) Contractor’s Claims and Contract Change Orders (CCO) a. Our Team will document and track any potential change orders, obtain justification, validate the need, conduct value engineering, and create internal estimates of quantities, costs, and duration to consult with the City with recommendations and assist the Project Manager with all negotiations. All Owner-initiated CCO’s will be reviewed with the City with recommendation/cost/schedule impacts from the CM and subsequently initiated by the City. All potential change orders will be documented and tracked to mitigate any risks associated with contract changes and resolved in a timely manner.

All Request of Change Orders will be included in a CCO log and provided to the City regularly.

The CM, with assistance from the Inspector, will review and check the approved baseline schedule from the Contractor on a regular basis and make the necessary adjustment to the schedule in coordination with the Inspector’s and Contractor’s dailies.

1.9) Schedule and Weekly Statement of Working Days (WSWD) a. The CM/RE will monitor the approved baseline schedule and project progress throughout the duration of the contract and review and compare the schedule to the 3-4 week look-ahead schedule from the Contractor. Any deviations from the approved baseline will be discussed with the Contractor to determine if the approved baseline schedule needs to be updated and submitted to reflect any changes.
b. The CM/RE will prepare the WSWD at the end of each work week to capture the progress to date from the Daily Report, schedule items, working days, non-working days (inclement weather days), and CCO days, delay days, time extensions, and updated date of completion, and provide to the City the following Monday.

1.10) Construction Inspection Services
a. Our highly experienced inspection staff will work with the selected contractor in all phases of quality control, including the preparatory, initial, and follow-up phases to ensure the construction is done according to the plans and specifications. The Interwest Inspector will review the 3-week look ahead to understand what activities will be completed in the near future. The inspector will study the specifications, drawings, LAPM, and any approved submissions for a clear understanding of the 19 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects tasks and materials. The Inspector will also review any materials delivered to the site to ensure the approved are installed. Lastly, the Inspector will track the installation of any materials to ensure they meet the manufacturer’s recommendations and are in accordance with the LAPM. This approach will ensure that the City meets the project’s overall intent and complies with the federal requirements. b. The Interwest Inspector will also conduct a cursory review of any daily reports, payment applications, media, and any additional reports to ensure they accurately reflect the on-site conditions and activities.

1.11) Progress Payments
a. The Inspector will complete a thorough analysis with field measurements of all quantities constructed or in progress with calculations and coordinate the qualities constructed to date with the Contractor for concurrence prior to payment application request. Additionally, the Inspector will gather all material tickets (i.e., AC tonnage, PCC CY) from the hauling trucking company employee and confirm quantities as placed. All material logs and tickets will be filed in accordance with LAPM.

1.12) Contractor’s Claims and Change Orders
a. The Inspector will inform the CM/RE of any Potential Change Orders (PCO) that might arise during construction to discuss and evaluate the merits and if warranted, obtain a price from the Contractor and relay this to the City. If a reasonable price cannot be mutually reached with City concurrence, the work would be performed via Time and Materials and tracked. The Time and Materials PCO would not commence (unless it’s an emergency) until the Contractor has relayed its workforce to complete the extra work to the satisfaction of the Inspector with oversight from the CM and City. All PCOs will be documented and tracked to mitigate any risks associated with contract changes and resolved in a timely manner. All Request of Change Orders and PCOs will be included in a PCO/ RCO log and provided to the City regularly by the CM.

1.13) Daily Reports
a. The Inspector will complete a Daily Report for each day of work and for non-working days, which will capture the Contractor’s workforce (labor, equipment, material), work performed, issues, progress of bid items, and photo documentation. The Daily Reports will be provided to the CM for QA/ QC and concurrence and uploaded into Procore or the City’s preferred platform. Additionally, the Inspector will capture all events within a field daily logbook.

1.14) Material Testing and QAP
a. The CM/RE with Inspector will coordinate all required field material testing and laboratory testing work with the sub-consultant (Ninyo and Moore) in conformance with the City’s QAP as provided in Appendix D of the RFP .

1.15) Labor Compliance
a. The CM/RE in coordination with the Labor Compliance sub-consultant Avant Garde will complete all required federal and state labor compliance requirements and review of CPR. Additionally, the inspector and Labor Compliance Field Officer will conduct monthly field interviews with the Contractor’s workforce as well as sub-contractor workforce in accordance with the state and federal labor code and Davis-Bacon requirements.

1.16) Utility Coordination
a. The Inspector will coordinate with all utility companies affected by the project and ensure that the Contractor is also involved to schedule their work within its schedule. All utility issues or conflicts will be discussed with a recommended resolution with the Contractor and utility company, documented, and provided to the CM/RE and City for further evaluation. 20 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects

1.17) Safety and Traffic Control
a. The Inspector will ensure that all safety requirements are followed by the Contractor and will attend the Contractor’s weekly safety meeting with updated training discussions. Additionally, the Inspector will monitor and assess the Contractor’s traffic control per the approved Traffic Control Plan (CA MUTCD) and discuss potential issues that require immediate attention by the Contractor prior to commencing the work.

1.18) Public Notices
a. The Inspector will coordinate and work with businesses and residents in the project area daily.

All scheduling items, any conflicts, or complaints will be discussed with the public and or other agencies in coordination with the Contractor to ensure the public concerns are properly addressed.

The Inspector will discuss the public issues with the CM/RE for further input/resolution and relayed to the City.

1.19) NPDES/BMP Compliance
a. The Inspector will complete a BMP checklist for each working day and monitor and relay deficiencies to the Contractor for NPDES conformance. Additionally, seven-day weather forecast reports from NOAA will be presented at each weekly meeting to discuss adjustments to the BMPs for inclement weather. The Inspector will also monitor the sweeping efforts by the Contractor as well as other dust control measures to minimize air quality impacts.

1.20) DBE Compliance
a. The CM/RE with Inspector will monitor and verify that the DBE prime or sub-contractor performs a Commercially Useful Function (CUF) throughout the duration of the Contract.

1.21) As-Built Set
a. The Inspector will mark up the Construction Set of plans regularly and confer with the contractor on changes to the plans.

1.22) Final Report
a. The Inspector with CM/RE will complete a Final Report in accordance with the LAPM that summarizes all issues and items during the construction duration and provide said report to the City for future potential federal/state audit.

TASK 2 – PROJECT CLOSEOUT

2.1) Final Punch-List and Final Acceptance
a. The CM/RE and Inspection team will schedule, coordinate, and conduct a final site walk-through with the City, Consultant, and Contractor to ensure all punch-list items for the entire project are identified and addressed before acceptance. If all punch-list items are considered complete, the CM/RE will provide documentation as required to recommend a Notice of Acceptance to the City Engineer.

2.2) Final Contract Processing – The CM/RE will complete the final Contract acceptance work in coordination with the City as follows:
a. Stop Notices - The CM/RE will consult with the City regarding the disposition of both Preliminary and Stop Notices. This will include complete follow-through until resolution between the Contractor and suppliers and/or subcontractors is achieved.
b. The CM/RE will ensure the warranty bond for the warranty period is received by the Contractor that guarantees 100% of the final contract price of the work completed for the one-year period after the Notice of Completion is filed and recorded.
21 THOUGHTFUL SOLUTIONS. THRIVING COMMUNITIES.

City of Costa Mesa | On-Call Engineering Staff Support & Program Management Services for Various Park Projects c. The CM/RE will ensure all material and equipment warranties have been obtained from the Contractor and review said warranties to ensure they comply with the manufacturer’s submittal, product, and are in accordance with the Contract Documents. d. The CM/RE and Inspector will work with the Contractor to ensure all redline changes to the Contract Plans are complete and accurate and have been incorporated into the field as-built set and will provide the redline as-builts to the Engineer of Record and assist with transferring the delta changes in CADD for final processing and delivery to the City Engineer for approval of the Record Drawings. e. The CM/RE will check with the Labor Compliance consultant to ensure all CPRs and required documents are complete and up to date as of the last day of work. f. The CM/RE will prepare and submit an acceptance statement to the Contractor to sign and date either accepting the work and final payment with no conditions or with exceptions. All exceptions will be brought to the attention of the City with a recommendation and response. g. The CM/RE will prepare a proposed Final Payment Estimate and submit it to the Contractor for acceptance prior to submitting the final pay application for acceptance by the City. h. The CM/RE will notify and document any potential claims against the City before issuing a recommendation for acceptance.
i. The CM/RE will complete a final archive assessment for all files and provide them to the City Engineer electronically on a thumb drive in accordance with the LAPM (Exhibit 17-O, 17-F , and other required forms/files).

TASK 3 – ONE-YEAR WARRANTY INSPECTION

3.1) Warranty Inspection
a. The CM/RE and Inspection Team will schedule, coordinate, and conduct a warranty site walk- through with the City 2-3 months prior to the one-year warranty period end date to ensure there are no issues with the project, unless issues are discovered prior to this time frame. If there are warranty issues that relate to the Contractor’s work, the CM/RE will prepare the notice of defective work with the itemized list for City review and concurrence. This notice will be submitted to the Contractor requesting a time to cure the issues and means/methods to correct the issues. A final warranty site walk with the City will be completed to obtain final warranty period acceptance and if accepted, a recommendation will be provided to the City to release the warranty bond.

B
Appendix b:
reSumeS
YEARS OF EXPERIENCE: 25+
YEARS WITH INTERWEST: 4
EDUCATION:
ƒ BS, Civil Engineering,
California State University,
Chico

REGISTRATIONS/

CERTIFICATIONS
ƒ CA Registered Civil
Engineer, 55757
ƒ NV Registered Civil
Engineer, 13015
ƒ QSD/QSP Training

PROFESSIONAL

AFFILIATIONS
ƒ National and Orange
County ASCE Member

AREAS OF EXPERTISE
ƒ Civil Engineering
ƒ Public Works
ƒ Program Management
CONTACT INFO:
ƒ skooyman@interwestgrp.
com
ƒ C: 530.318.1066
Steve Kooyman, PE

PROGRAM MANAGER
Steve is a registered Civil Engineer with more than 25 years of civil engineering experience and has spent a vast amount of his career serving numerous jurisdictions throughout the Southern California region. His background has provided him with the knowledge of city engineering policies and procedures, which is a proven asset when providing technical assistance to engineers, architects, contractors, city personnel, and the public.

PROJECT SPECIFIC EXPERIENCE (LAST 3 YEARS)
Arovista Park Modernization Project, CIP 7978 / City of Brea, CA ƒ Contact: Michael Ho, PE, Public Works Director, 714.990.7698 ƒ Value: $26M Construction
ƒ Completion Date: Anticipated September 2024
Steve is the project manager overseeing and managing the design architect/engineering firms to develop the Plans and Specifications to modify the existing 14+ acre park in Brea. Bid Documents were completed in June 2023.

Senior Center and Pioneer Hall Roof, CIP 7965 / City of Brea, CA ƒ Contact: Michael Ho, PE, Public Works Director, 714.990.7698 ƒ Value: $360K Construction
ƒ Completion Date: September 2023
Steve is the project manager overseeing the completion of the Plans and Specifications for a 12,400 SF re-roof project. Bid Documents were completed in March 2023.

Traffic Signal Modification, Project CIP 7717 / City of Brea, CA ƒ Contact: Michael Ho, PE, Public Works Director, 714.990.7698 ƒ Value: $320K Construction
ƒ Completion Date: September 2023
Steve is the project manager overseeing and managing two design engineering firms to develop the Plans and Specifications to modify the existing signals at three intersections in the City. Bid Documents were completed in April 2023.
ƒ Brea Boulevard Street Improvements, CIP 7299 / City of Brea, CA ƒ Contact: Michael Ho, PE, Public Works Director, 714.990.7698 ƒ Value: $700K Construction
ƒ Completion Date: Anticipated October 2023
Steve is the project manager overseeing and managing the design engineering firm to develop the Plans and Specifications for a ¾ miles main arterial street rehabilitation project, which includes milling 2” deep 30,000 sf of pavement, placement of 250,000 SF Type II Slurry, removing and replacement of 12 ADA ramps, and other AC and PCC street improvements along Brea Blvd from Imperial Highway to Fir Street. Bid Documents were completed in April 2023.

Team Resumes

South Brea Water and Sewer Replacement
Project, CIP 7454, 7466, 7626 / City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $5.4M Construction
ƒ Completion Date: Anticipated April 2023
Steve is the project manager for the replacement
of 14,850 LF 8” C-900 water mains and
appurtenances, 300 1”-2” copper water services,
32 FH’s, 1,794 LF of 6-8” VCP sewer mains, 28
ADA ramps and miscellaneous curb and gutter
work, 2,800 SF of AC R&R, 174,00 SF AC grinding,
1,850 TN’s ARHM overlay, 384,000 SF Type II slurry,
traffic control, and erosion control measures within
various streets in the South Brea subdivision area.

SR 57/Lambert Road Interchange
Improvements, CIP 7251 / City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $55M Construction
ƒ Completion Date: Anticipated August 2023
Steve was the project manager and construction
manager for the City on the Caltrans/City
Cooperative Agreement Project to improve the
SR57/Lambert Interchange with the construction
of new loop on ramp and bridge, extension of
existing UC bridge, widening Lambert Road,
re-alignment of on and off ramps, and various
retaining and sound walls.

Country Hills Subdivision Pavement and Water
Improvements, CIP 7322 / City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $5.3M
ƒ Completion Date: October 2022
Steve was the project manager and construction
manager for the replacement of 19,300 LF C-900
8” water mains and appurtenances, 500 1”-2”
copper water services, 40 FH’s, 57 ADA ramps
and miscellaneous curb and gutter work, 40,000
SF of AC R&R, 690,000 SF AC grinding, 9,800 TN’s
HMA overlay, traffic control, and erosion control
measures within various streets in the Country
Hills subdivision area.

Napoli Tract Pavement and Water
Improvements, CIP 7458 / City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $1.3M
ƒ Completion Date: August 2021
Steve was the project manager for the replacement
of 15,600 LF 8”-10” C-900 water mains and
appurtenances, 265 1” copper water services, 32
FH’s, 3 pressure regulating stations, 530 LF of 8”
sewer main, 22 ADA ramps and miscellaneous
curb and gutter work, 159,480 SF AC grinding,
1,550 TN’s ARHM overlay, traffic control, and
erosion control measures within various streets in
the Napoli Tract subdivision area.

North Hills Subdivision East and West Water
and Pavement Improvements, CIP 7459-7460
/ City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $5.2M
ƒ Completion Date: August 2021
Steve was the project manager for the replacement
of 15,600 LF 8”-10” C-900 water mains and
appurtenances, 265 1” copper water services, 32
FH’s, 3 pressure regulating stations, 530 LF of 8”
sewer main, 22 ADA ramps and miscellaneous
curb and gutter work, 159,480 SF AC grinding,
1,550 TN’s ARHM overlay, traffic control, and
erosion control measures within various streets in
the Napoli Tract subdivision area.

Eagle Hills Tract Water and Pavement
Improvements, CIP 7467 / City of Brea, CA
ƒ Contact: Michael Ho, PE, Public Works Director,
714.990.7698
ƒ Value: $3.0M
ƒ Completion Date: December 2020
Steve was the project manager for the
replacement of 9,960 LF 8”-10” C-900 water mains
and appurtenances, 189 1”-2” copper water
services, 20 FH’s, 1 pressure regulating station, 34
ADA ramps and miscellaneous. curb and gutter
work, 400,000 SF AC grinding, 4,800 TN’s AC
HMA overlay, traffic control, and erosion control
measures within various streets in the Eagle Hills
Tract subdivision area.

Steve Kooyman, PE | Program Manager | Page 2
YEARS OF EXPERIENCE: 32
YEARS WITH INTERWEST: 2

EDUCATION
ƒ BS, Civil Engineering,
University of Texas – El
Paso

LICENSE / CERTIFICATION
ƒ CA Registered Civil
Engineer - 59426

AREAS OF EXPERTISE
ƒ Facility CIP
ƒ Facility Maintenance (City
Hall, City Yard, SARTC,
Police Administration, Jail,
Stores)
ƒ Facility Management (City
Yard, Santa Ana Regional
Transportation Center)
ƒ Construction Engineering
ƒ Fleet
ƒ Environmental Program
ƒ Stores
ƒ Streetlights

SPECIALIZED SKILLS &

TRAINING
ƒ Microsoft Office
ƒ Primavera Project Planner
ƒ Uniform Building Code
ƒ Standard Specifications for
Public Construction
ƒ Title 24, American
Disabilities Act
ƒ Caltrans Specification and
Plans
CONTACT INFO:
ƒ tchesanek@interwestgrp.
com
ƒ C: 949.285.5529
Tyrone J. Chesanek, P.E.

CONSTRUCTION MANAGER
Tyrone is an experienced deputy public works director managing street and utility CIP , facility and parks CIP , facility maintenance, facilities management, stores, fleet services, environmental program, and streetlights. Tyrone assists in planning, directing, supervising, and coordinating departmental operations; assigns work activities, projects and programs; monitors workflow; reviews and evaluated work products, methods and procedures. He prepares and presents staff reports to city council, council committees, boards, commissions, and numerous civic organizations representing the department. He assists with the preparation of operating and capital improvement budgets, including long-term maintenance management and supervised and assisted subordinate supervisors in the operations and maintenance of city infrastructure, and established long-range plans and goals. He participates in recommending the appointment of personnel; provides staff training; works with employees to correct deficiencies, implements discipline procedures, and recommends employee terminations. He coordinates interdepartmental activities with outside agencies and private organizations; provides staff assistance to the public works director; and prepares and presents staff reports.

PROFESSIONAL HISTORY
Project/Construction Manager / Interwest Consulting Group / 2021 - Present
Tyrone has provided project and construction management services to the following cities:

City of Costa Mesa
ƒ Fire Station 3 Renovation - $250 K
ƒ Fairview Road – Fair to Newport Boulevard Rehabilitation - $2 M City of Fountain Valley
ƒ PD Facility Remodel - $2.5 M
ƒ Universal Playground & Recreation Area Project - $2 M ƒ City Hall Finance Office Remodel - $40 K
ƒ City Hall Entry Security Project - $50 K
ƒ Fire Station 1 Project - $10 M
ƒ IT UPS/AC/Generator Project - $700 K
City of Brea
ƒ South Brea Water Sewer Project - $5.4 M
City of Oceanside
ƒ Navigation Center - $5.5 M project
ƒ El Camino Bridge Abutment Repair - $60 K
ƒ Butler Street Storm drain Relining Project - $200 K
ƒ Code Enforcement Relocation Project - $500 K
Deputy Public Works Director / City of Santa Ana / 2019 – 2021 Building Projects:
ƒ South Senior Remodel Project - $250 K
ƒ Santa Ana Senior Center Remodel Project - $250 K
ƒ Walnut Pump Station Project - $5 M
ƒ City Manager Office Remodel Project - $150 K

ƒ HR Office Remodel Project - $100 K
ƒ Council Chamber Remodel Project - $200 K
ƒ Council Meeting Room Remodel Project - $50 K
ƒ Ross Annex Chiller Replacement Project - $700 K
ƒ PD Evidence Freezer and Refrigerator Storage Replacement Project - $90 K ƒ Corporate Yard Roof Replacement Project - $250 K
ƒ Water Department Office Remodel Project - $50 K
ƒ OC Fire Station 72 Sink Hole Mitigation Project - $60 K ƒ OC Fire Station 70 Roof Replacement Project - $80 K
Construction Engineering and Facility CIP Responsibilities: Supervised, and trained engineers, construction managers, and inspectors for an annual CIP of $20-$25 million, which included facility design and construction, street widening and rehabilitation, stormdrain, water, sewer, traffic signal, and streetlight infrastructure design and construction Supervised Senior Civil Engineers and consultants on periodically review project progress Worked collaboratively with several City departments to plan, gather input and exchange ideas during the project Coordinated related interdepartmental projects Conducted special studies, analyses on public works CIP , prepared reports, and recommendations Performed divisional budgets and Capital Improvement Project budgets Determined availability of funding for various projects or services Monitored the progress of ongoing capital improvement projects Supervised and evaluated performance of subordinates and trained and mentored staff Made personnel recommendations for the division Supervised the preparation of plans, specifications, cost estimates, and other contract documents for all capital outlay and maintenance projects within the City Prepared requests for proposals and review bids submitted by outside consultants Used current computer software applications to prepare reports, estimates, agreements, written requests to City Council with recommendations, technical analyses, Requests for Proposals, and other documents Responded to public requests Filled in for the Public Works Director during his absence Supervised and reviewed all construction contracting performed by the City, directed the inspection and survey of all capital contracts. Monitored and periodically prepared reports on all phases of capital construction contracts administered by the division Mitigated issues with the public.

Principal Civil Engineer / City of Santa Ana / 2011 – 2019 Major Projects:
ƒ Bristol Street Widening at Seventeenth Street - $2.9 M ƒ Bristol Street Widening at Fifteenth Street - $2.2 M
ƒ Bristol Street Widening at Warner Avenue - $2.5 M
ƒ Bristol Street Widening & Stormdrain at First Street - $3.5 M ƒ Grand Avenue Street Widening & Stormdrain at Grand Avenue - 4.5 M ƒ Santa Ana Fire Station 1 New Facility Project - $3 M
ƒ West End Pump Station Remodel Project - $2 M
ƒ Memory Lane Bridge Widening Project - $10 M
ƒ North Flower Bridge Widening Project - $2 M
ƒ First Street Bridge Widening Project - $5 M
ƒ Pacific Electric Park Project - $2 M
ƒ Memory Lane Park Project - $800 K
ƒ Santa Ana Zoo Necropsy Facility Project - $500 K
ƒ Santa Ana Zoo Restroom Remodel Project - $200 K
ƒ Santa Ana Zoo Anteater Exhibit Project - $700 K
Construction Engineering and Facility CIP Responsibilities: Supervised, and trained engineers, construction managers, and inspectors for an annual CIP of $20-$25 million, which included facility design and construction, street widening and rehabilitation, stormdrain, water, sewer, traffic signal, and streetlight infrastructure design and construction Supervised Senior Civil Engineer and consultants on periodically review project progress Worked collaboratively with several City departments to plan, gather input and exchange ideas during the project Coordinated related interdepartmental projects Conducted special studies and analyses on public works CIP , prepared reports and recommendations Performed divisional budgets and Capital Improvement Project budgets Determined availability of funding for various projects or services Monitored the progress of ongoing capital improvement projects Supervised and evaluated performance of subordinates and trained and mentored staff Made Tyrone Chesanek, PE | Construction Manager | Page 2
personnel recommendations for the division Supervised the preparation of plans, specifications, cost estimates, and other contract documents for all capital outlay and maintenance projects within the City Prepared requests for proposals and review bids submitted by outside consultants Used current computer software applications to prepare reports, estimates, agreements, written requests to City Council with recommendations, technical analyses, Requests for Proposals, and other documents Responded to public requests Filled in for the Public Works Director during his absence Supervised and reviewed all construction contracting performed by the City, directed the inspection and survey of all capital contracts. Monitored and periodically prepared reports on all phases of capital construction contracts administered by the division Mitigated issues with the public.

Environmental Program Responsibilities: Supervised and trained NPDES Manager Supervised the management of the City’s Urban Stormwater/NPDES Program in accordance with federal, state, and local laws and regulations Supervise the management the City’s Illegal Discharges/Illicit Connections Program, Water Quality Management Program (WQMP), Total Maximum Daily Load (TMDL) compliance program, municipal inspection program including but not limited to construction and commercial/ industrial facilities, stormdrain facility inspection/cleaning program, and other related programs Performed an annual Program Effectiveness Assessment (PEA) of the City’s stormwater program for submittal to the Santa Ana Regional Water Quality Control Board Participate in the development, implementation, and administration of goals, objectives, policies, procedures, and priorities for stormwater compliance programs Participated in the development and administration of the assigned program budget; forecasts additional funds needed: directs the monitoring of and approval of expenditures: and recommends budget adjustments, as necessary Supervised staff, prioritized and reviewed work, evaluated employee performance, and provided technical guidance and training Assisted in the recruitment and hiring of staff Managed consultant contracts and monitors the work performed, reviewed and approved invoices Prepared requests for qualifications and requests for proposals: reviewed proposals to ensure conformity with state law, local ordinances, and departmental policies Performed research, compiles, and analyzes data, and prepared technical reports relating to water quality compliance projects, permits, and programs Acted as the City representative for the stormwater quality program, prepared a variety of reports/presentations for meetings with regulatory agencies, County, local jurisdictions, and other organizations Attended and participated in professional group meetings and committees Kept apprised of new trends and innovations in the field of stormwater management Maintained storm drain facility asset inventory Oversaw the construction of the Santa Ana Delhi Diversion, which diverts non-stormwater to the sewer and removes trash from the bay Streetlight Responsibilities: Developed goals, objectives, policies, and priorities for Streetlight Maintenance and Smart City opportunities Over saw the purchase of SCE streetlights Provided training for a safe working environment and building security Monitored and evaluated the efficiency and effectiveness of service delivery methods Planed, directed, coordinated and monitored the work of staff and outside contractors in the purchase, maintenance and repair of Streetlights Developed Capital Improvement Projects (CIP) to establish appropriate replacement cycles and costs. Ensured financial sustainability and balanced budgets Researched and identified federal, state and local grants to leverage local dollars Managed maintenance agreements. Provided for the oversight and management of streetlight maintenance contracts. Analyzed energy usage of City Streetlights and devised and implemented energy conservation measures Ensured safe and legal work practices Prepared Requests for City Council Actions and other documents and reports made presentations as needed Developed, administered, and monitored budgets.

Tyrone Chesanek, PE | Construction Manager | Page 3
C
Appendix c:
finAnciAlS
D
Appendix d:
required city formS
X
Interwest Consulting Group, Inc.

Paul Meschino
President [email protected]
619.372.9962 714.899.9030
1 Jenner, Suite 160
Irvine, CA 92618
Steve Kooyman, PE
Project Manager [email protected]
530.318.1066 714.899.9030
X
X
Christopher Giordano (signing authority) Chief Executive Officer 714.899.9039 Paul Meschino President 619.372.9962(signing authority) Elizabeth Burke Vice President/Secretary 714.899.9039
Daniel Haynes Vice President/Treasurer 714.899.9039
Loren Schlachet Vice President 714.899.9039
Gary Amato (signing authority) Chief Administrative Officer 714.899.9039 73-1630909
Interwest will obtain a Costa Mesa business license
upon contract award.

N/A
Paul Meschino, President
02/26/2024
N/A
N/A
N/A

X
None
Interwest Consulting Group, Inc
N/A
1 Jenner, Suite 160, Irvine, CA 92618
https://interwestgrp.com
714.899.9039 714.899.9039
[email protected]
21 years
3 years in Irvine office; 20 years in Orange County
X
73-1630909
8:00an - 5:00pm PST
Regular holidays and hours when business
is closed: Closed Saturdays and Sundays, New Years Day Memorial Day, 4th of July, Labor Day, Thanksgiving and day after Thanksgiving, Christmas Day
Paul Meschino
619.372.9962

714.899.9039
[email protected]
Mike Marr
970.829.0049 714.899.9039
[email protected]
Steve Kooyman, PE
530.318.1066

714.899.9039
[email protected]
COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

City of Costa Mesa
Raja Sethuraman, Public Services Director
Contract Amount: N/A
Email: [email protected]
Address: 77 Fair Dr, Costa Mesa, CA 92626
Brief Contract Description:

This was a project funded by multiple sources including OCTA and Drainage Improvement funds, which required continuous documentation and adherence with OCTA procedures. This project consisted of reducing the potential for major storm damage within the areas west of Newport Boulevard and Arlington Drive behind the Orange County Fairgrounds.

Company Name: City of Santa Ana
Telephone Number: 714.647.5632
Contact Name: Kenny Nguyen, Senior Civil Engineer
Contract Amount: N/A
Email: [email protected]
Address: 20 Civic Center Plaza, Santa Ana, CA 92702
Brief Contract Description:

Interwest is providing construction management and inspection services for this project, which aims to widen a 1- mile segment of Warner Avenue, a regionally significant arterial roadway in the City of Santa Ana. Phase 1 involves an area of

0.3 miles along Warner Avenue between Main Street and Oak Street, widening the roadway from four to six lanes, with three lanes in each direction.

Company Name: South Pasadena
Telephone Number: 626.403.7240
Contact Name: Khristine Courdy, Deputy Public Works Director Contract Amount: $1.1M
Email: [email protected]
Address: 1414 Mission Street, South Pasadena, CA 91030
Brief Contract Description:

Interwest provided construction management and inspection services on this project which included repair of damaged asphalt pavement by grinding and overlay with conventional asphalt, installation of Petromat, reconnection of curb drains, localized repairs of damaged curb/gutter, sidewalk, and driveways, replacement of ADA access ramps, adjustment of manholes and utility covers, replacement of water services, valves, meter boxes, and fire hydrants, resetting of survey monuments.

Company Name: City of Brea
Telephone Number: 714.990.7657
Contact Name: Michael Ho, PE
Contract Amount: $79M
Email: [email protected]
Address: 1 Civic Center Circle, Brea, CA 92821
Brief Contract Description:

The Project entails the construction of the SR 57 & Lambert Road Interchange which includes the re- alignment of the Northbound off-ramp, new Northbound on-ramp loop with bridge, widening of Lambert Road west (new right turn lane), widening of Northbound on-ramp, widening and extension of Southbound off-ramp, widening of Lambert Road east (new right turn lane) for Southbound on-ramp, widening and extension of Southbound on-ramp and bridge widening at Railroad Crossing, SR 57/ Lambert Bridge widening, Retaining walls, sound walls, and other various signal and street median improvements.

Company Name: Rancho Palos Verdes
Telephone Number: 310.544.5282
Contact Name: Charles Eder
Contract Amount: $2.2M
Email: [email protected]
Address: 30940 Hawthorne Blvd, Rancho Palos Verdes, CA 90275 Brief Contract Description:

Interwest provided construction management and inspection services on the Area 8 Residential Street Rehabilitation Project, Phase I. This resurfacing project had a duration of 45 working days, with 10 additional days for pre/post - construction tasks, for a combined total of 55 working days. The engineer’s estimate for the entire project was $2.2 million.

Interwest’s inspector was required for 10 hours per day and our project manager/construction manager was required for 2 hours per day. Tasks included furnishing all necessary labor, materials, equipment and other incidental and appurtenant work necessary to remove and replace sidewalk, ramps, driveway aprons, curb & gutter, crack routing and sealing, and AC repairs at various locations throughout the City. All work was performed in strict conformance with the contract documents, permits from regulatory agencies with jurisdiction, and applicable regulations.

N/A
Interwest Consulting Group, Inc.
02/26/2024

EXHIBIT C

CONSULTANT’S COST PROPOSAL

www.interwestgrp.com
www.interwestgrp.com

CITY OF

COSTA MESA

On-Call Engineering Staff Support & Program
Management Services for Various Park Projects
RFP No. 24-09
MAIN PROPOSAL CONTACT:

Shelby Sieracki
Account Manager
626.224.2055
[email protected]
February 26, 2024

COST PROPOSAL

Billing Rates
ˆˆ‡
–‹˜‡
—Ž›ͳ͹ǡʹͲʹ͵
Beginning on the 1st anniversary of the Effective Date of the Agreement and annually thereafter, the hourly rates listed below shall be automatically increased based upon the annual increase in the Department of Labor, Bureau of Labor Statistics or successor thereof, Consumer Price Index (United States City Average, All Items (CPI -U), Not Seasonally adjusted, All Urban Consumers, referred to herein as the “CPI”). Such incr ease shall not exceed 4% per annum. The increase will become effective upon publication of the applicable CPI data. If the index decreases, the rates listed shall remain unchanged.

Classification Hourly Billing Rate Engineering
Principal in Charge .................................................................................................................................. $245 Principal Engineer ..................................................................................................................................... 220 City Surveyor ............................................................................................................................................. 215 City Engineer ............................................................................................................................................. 215 Project Manager ....................................................................................................................................... 200 Traffic Engineer ......................................................................................................................................... 195 Transportation Engineer ........................................................................................................................... 200 Supervising Engineer ................................................................................................................................. 195 Senior Engineer ......................................................................................................................................... 190 Licensed Land Surveyor ............................................................................................................................ 185 Engineering Associate III ........................................................................................................................... 155 Engineering Associate II ............................................................................................................................ 145 Engineering Associate I ............................................................................................................................. 135 Survey Technician ..................................................................................................................................... 125 Senior Engineering Technician .................................................................................................................. 125 Engineering Technician III ......................................................................................................................... 125 Engineering Technician II .......................................................................................................................... 110 Engineering Technician I ........................................................................................................................... 100 Student Trainee .......................................................................................................................................... 50 Grading Plans Examiner ............................................................................................................................ 160

Building Safety Services
Certified Building Official .......................................................................................................................... 160 Licensed Plan Review Engineer (structural, civil, electrical, mechanical) / Architect ............................... 155 Supervising Structural Engineer ................................................................................................................ 185 Senior Structural Engineer ........................................................................................................................ 175 Senior Plans Examiner ............................................................................................................................... 140 CASp .......................................................................................................................................................... 125 Inspector III ............................................................................................................................................... 110 Inspector II ................................................................................................................................................ 100 Inspector I ................................................................................................................................................... 90 Permit Technician ....................................................................................................................................... 80 Fire Protection Engineer ........................................................................................................................... 155 Senior Fire Plans Examiner ........................................................................................................................ 130 Fire Plans Examiner / Fire Inspector ......................................................................................................... 120 ICC Building Plans Examiner ………………………………………………………….…………………………………………….…….120

Senior Code Enforcement Officer ............................................................................................................. 135 Code Enforcement Officer ........................................................................................................................ 125 Trainee ....................................................................................................................................................... 75

Construction Management
Construction Manager ............................................................................................................................. 175 Assistant Construction Manager .............................................................................................................. 155 Supervising Public Works Observer .......................................................................................................... 170 Senior Public Works Observer .................................................................................................................. 165 Public Works Observer III .......................................................................................................................... 155 Public Works Observer II ........................................................................................................................... 140 Public Works Observer I ............................................................................................................................ 125

Real Estate
Supervising Corporate Broker ................................................................................................................... 250 Senior Project Manager ............................................................................................................................ 195 Project Manager ....................................................................................................................................... 175 Senior Acquisition / Relocation Agent ...................................................................................................... 135 Acquisition / Relocation Agent ................................................................................................................. 120 ROW Technician ........................................................................................................................................ 110 ROW Coordinator ........................................................................................................................................ 95 Administrative Support ............................................................................................................................... 80

Landscape Design Review Services
Project Manager ....................................................................................................................................... 175 Senior Landscape Design Reviewer .......................................................................................................... 160 Landscape Design Reviewer ...................................................................................................................... 145 Landscape Maintenance Inspector ........................................................................................................... 125 Landscape Field Supervisor ....................................................................................................................... 125

Planning Services
Community Development Director ......................................................................................................... 215 Planning Manager ................................................................................................................................... 190 Principal Planner...................................................................................................................................... 175 Senior Planner .......................................................................................................................................... 160 Associate Planner ............ ........................................................................................................................ 130 Assistant Planner....................................................................................................................................... 105 Planning Technician .................................................................................................................................... 85

Administrative
Grant Manager .......................................................................................................................................... 160 Grant Writer .............................................................................................................................................. 150 Management Analyst II ............................................................................................................................. 120 Management Analyst I .............................................................................................................................. 110 Senior Administrative ............................................................................................................................... 100 Administrative III ......................................................................................................................................... 95 Administrative II .......................................................................................................................................... 90 Administrative I ........................................................................................................................................... 75

EXHIBIT D

CITY COUNCIL POLICY 100-5

CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub-grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug -free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

1 of 3

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

2 of 3

1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug -free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above; c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub -grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub -grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period spe cified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.