May 21, 2024
City Council
For CDBG and HOME Programs
FY 2024-2025
ANNUAL ACTION PLAN
2 BACKGROUND
The City receives two Federal (HUD) grants each year- “CDBG” and “HOME” • Community Development Block Grant (CDBG)
Elimination of slums and blight
Meet an urgent need
Benefit to low- and moderate-income persons
• HOME Investment Partnerships Grant (HOME)
Preserve and increase housing opportunities for low-income residents 3 The City’s Consolidated Plan was adopted on May 19, 2020 • Required to receive CDBG and HOME funds
• Covers FY 20-21 through FY 24-25
• 5-year strategic plan that identifies and prioritizes housing and community needs
• Identifies goals, objectives, and resources to address community needs • Includes an Annual Action Plan (adopted in May of each year) for the use of CDBG & HOME funds
The FY 2024-2025 Annual Action Plan is the last plan year of the current 5-year Consolidated Plan
5-YEAR CONSOLIDATED PLAN
PRIORITY NEEDS AND GOALS
Consolidated Plan Goal & Description
1 Housing Preservation
To provide decent & affordable housing through a variety of activities, including owner- occupied housing rehabilitation, code enforcement & rental housing acquisition/rehabilitation
2 Infrastructure and Facility Improvements
To enhance the suitability of the living environment through improvements to public infrastructures & facilities
3 Homeless Continuum of Care
To provide supportive services & housing assistance for the homeless & near homeless 4 Public Social Services
To provide services for low- & moderate-income persons & those with special needs (including fair housing services)
5 Program Administration
To provide administration of the CDBG & HOME programs, ensuring effective & efficient delivery of programs & services and complying with all HUD program requirements 5 FY 2024-2025 FUNDING
• The City will receive a total of $1.36M in CDBG and HOME funds from HUD for FY 2024-2025
CDBG
• $971,431 annual allocation for FY 24-25
• $187,000 prior year funds
• $30,900 CDBG program income received in FY 23-24
• Total: $1,189,331
HOME
• $395,571 annual allocation for FY 24-25
• $54,702 prior year admin funds
• $108,670 program income received in FY 23-24
• Total: $558,943
6 CDBG FUNDS - $1.19M
1. Public Service Grants: $145,714
Maximum 15% of annual allocation
2. Capital Projects: $414,331
Staff Recommends Senior Center roof
replacement
3. Code Enforcement: $385,000
4. Housing Rehab Administration: $50,000
5. Administration: $194,286
Maximum 20% of annual allocation
Includes Fair Housing Services
Code
Enforcement
33%
Capital Projects
35%
Housing Rehab
Admin
4%
Public Service
Grants
12%
Administration
16%
CDBG Recommendations
7 CDBG PUBLIC SERVICE GRANTS
• CDBG funds available for Public Service Grants are capped by HUD at 15% of the annual allocation (or $145,714 maximum).
• The City released a request for proposals and received proposals from 8 non-profits for $240,000.
• Grant amounts awarded are a minimum of $15,000 and a maximum of $30,000 to ensure grants are impactful and serve diverse eligible populations. • At their March 7, 2024 meeting, the Council-appointed Housing and Public Service Grants (H&PSG) Committee heard a brief presentation from each nonprofit organization and evaluated and scored the proposals.
8 CDBG PUBLIC SERVICE GRANTS
1. $30,000 Senior Center Case Worker
2. H&PSG Committee recommends:
• $115,714 for 5 nonprofit groups
Seniors
35%
$50,500
Homeless
39%
$57,000
Youth
26%
$38,214
Public Service Grant
Recommended Categories:
9 CDBG PUBLIC SERVICE APPLICATIONS
Applicant Name Program #
Served
Population
Served
Amount
Requested
Committee
Recommends
Amount
Recommended
Families Forward Support Svcs 50 Homeless $30,000 Yes $28,500 Human Options Housing 70 Homeless $30,000 Yes $28,500
Project Hope
Alliance Case Mgmt 125 Youth $30,000 Yes $23,750
Trellis Labors of Love 30 Seniors $30,000 Yes $20,500
Boys & Girls Club
(previously YES)
Workforce
Development 1,000 Youth $30,000 Yes $14,464
Comm. SeniorServ Meal Delivery 30 Seniors $30,000 No -- Comm. SeniorServ Lunch Café 135 Seniors $30,000 No --
Stand Up for Kids Case Mgmt 15 Youth $30,000 No --
TOTAL $115,714
10 HOME FUNDS - $558,943
• The HOME Program is designed to support housing affordability for low-income households through:
• Affordable housing development
• Housing rehabilitation
Grant amounts for FY 2024-25 increased to $15,000 for mobile homes and $20,000 for single family homes
• Housing projects that are owned, development or sponsored by Community Housing Development Organizations (CHDOs)
• Tenant based rental assistance
• Administration & planning costs
11 FY 2024-2025 HOME FUNDS ALLOCATION
1. Single-family Housing Rehabilitation Program: $255,349
2. Tenant Based Rental Assistance: $150,000
3. Affordable Housing (CHDO): $59,355
15% of annual allocation set-aside required
4. Administration: $39,557
Maximum 10% of annual allocation
Plus $54,702 prior unexpended admin funds
Housing
Rehab
46%
TBRA
27%
Housing/CHDO
10%
Admin
17%
HOME Recommendations
12 RECOMMENDATIONS
• Approve the recommended allocation of FY 2024-2025 CDBG and HOME funds • Adopt a Resolution to approve the 2024-2025 Annual Action Plan • Authorize the City Manager or her designee to submit the Plan to HUD and execute all required agreements and certifications
• Provide direction for the Housing and Public Service Grants Committee to update the public service application guidelines and rating criteria to better align with the City’s current/future community priorities and the upcoming new Consolidate Plan.
May 21, 2024
City Council
For CDBG and HOME Programs
FY 2024-2025
ANNUAL ACTION PLAN
UPGRADES TO A/V & BROADCAST SYSTEM:
REPLACEMENT OF CRESTRON DIGITAL MEDIA
Tuesday, May 21, 2024
2 Background
2018 2019 20242013
Approval to begin A/V and
broadcast system upgrades
for City Council Chambers.
2015
RFP bid specifications
designed by Triton.
RFP awarded to Key Code Media;
Triton hired as project manager.
Public meetings
resume in City
Council Chambers.
Purchase of Crestron DM system.
Proposed replacement of
Crestron DM system due
to manufacturer
discontinuation.
3 Council Chambers: Pre-2019
4 Components of an A/V and Broadcast System
2018
Complete Upgrade
($1.75 million)
2024
Proposed Upgrade
($238,250)
A/V digital
media source
control system
Voting system
Storage,
servers, and
patch bays
A/V digital
media source
control system
Broadcast and
streaming
system
Production
switchers and
routers
Audio
equipment
Camera
equipment
Computers
and displays Lighting Furniture,
racks, etc.
Phases
1. Programming
2. Designing
3. Commissioning
4. Installation
Staff recommend the City Council:
1. Approve a professional services agreement with Triton Technology Solutions, Inc. for audio/visual and broadcasting system upgrades for the Council Chambers, Control Room, Community Room, and Conference Room 1A, pursuant to
CMMC 2-171(b).
2. Authorize the City Manager and City Clerk to execute the agreement and any future authorized amendments to the
agreement.
3. Approve a budget appropriation of $238,250 from available fund balances in the Information Technology Replacement Fund 603.