CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-240 Meeting Date: 6/4/2024
TITLE:
REJECT ALL BIDS RECEIVED FOR THE CAT6 STRUCTURED CABLE AND VERKADA CAMERA INSTALLATION SERVICES REQUEST FOR PROPOSAL NUMBER 24-03 DEPARTMENT: INFORMATION TECHNOLOGY DEPARTMENT
PRESENTED BY: STEVE ELY, INFORMATION TECHNOLOGY DIRECTOR CONTACT INFORMATION: STEVE ELY, DIRECTOR, (714) 754-4891 RECOMMENDATION:
Staff recommends the City Council reject all bids for the CAT6 Structured Cable and Verkada Camera Installation Services Request for Proposal Number 24-03, and direct staff to re-advertise the project.
BACKGROUND:
On October 12, 2023, the Finance Department/Purchasing published a Request for Proposal (RFP) Number 24-03 for CAT6 Structured Cable and Verkada Camera Installation Services for the Information Technology Department. The project was to replace the obsolete CAT5 infrastructure with CAT6A infrastructure (a certified system for transmission of voice, data, and video signals) at the City Hall facility, all remote sites, and the Police Station facility.
ANALYSIS:
Following the submission and evaluation of the bids, staff originally recommended moving forward with one of the proposed bidders. Another bidder filed a protest, and City Council directed staff to evaluate the protest and return with a recommendation. While staff does not support for the protest to be granted, it does appear that some clarifications to the RFP should be made, and the project should be rebid. Therefore, staff is recommending the City Council reject all bids for the CAT6 Structured Cable and Verkada Camera Installation Services Request for Proposal Number 24-03, and direct staff to clarify the RFP and re-advertise the project.
ALTERNATIVES:
City Council could reject staff’s recommendation; however, this alternative is not recommended as the cables and cameras need to be replaced.
FISCAL REVIEW:
There is no fiscal impact associated with this action as it is administrative in nature.
File #: 24-240 Meeting Date: 6/4/2024
LEGAL REVIEW:
The City Attorney’s Office has reviewed this agenda report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item is administrative in nature.
CONCLUSION:
Staff recommends the City Council reject all bids for the CAT6 Structured Cable and Verkada Camera Installation Services Request for Proposal Number 24-03, and direct staff to re-advertise the project.