Agenda packet — Costa Mesa City Council, September 3, 2024 (part 1 of 2)

CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, September 3, 2024
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

Closed Captioning is available via the Zoom option in English and Spanish.

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1 REGULAR CITY COUNCIL AND HOUSING
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Agenda September 3, 2024
As a courtesy, the public may participate via the Zoom option.

Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/81879579049?
pwd=_XoNBT2uciL7zrDsfj4A9Q9srLgExg.bQEU-le6VvXjPDeL
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 818 7957 9049/ Password: 608584
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Comments received by 12:00 p.m. on the date of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

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Agenda September 3, 2024
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences.This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.

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3 REGULAR CITY COUNCIL AND HOUSING
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Agenda September 3, 2024
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

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4 REGULAR CITY COUNCIL AND HOUSING
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Agenda September 3, 2024
CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Murtaugh v. City of Costa Mesa
Orange County Superior Court Case No. 30-2022-01295556-CU-PO-CJC

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6,(a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa City Employees Association (CMCEA).

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Agenda September 3, 2024

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY SEPTEMBER 3, 2024 – 6:00 P.M.

JOHN STEPHENS
Mayor

JEFFREY HARLAN ANDREA MARR
Mayor Pro Tem - District 6 Council Member - District 3

MANUEL CHAVEZ LOREN GAMEROS
Council Member - District 4 Council Member - District 2

ARLIS REYNOLDS DON HARPER
Council Member - District 5 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS: NONE.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Consent Calendar items may also be heard at this time.

Comments are limited to 3 minutes, or as otherwise directed.

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Agenda September 3, 2024

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Marr

2. Council Member Reynolds

3. Council Member Chavez

4. Council Member Gameros

5. Council Member Harper

6. Mayor Pro Tem Harlan

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
24-324
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

2. READING FOLDER 24-327
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Carlos Agramonte Cesar, James Abeltin, Sydni Cain, Monticello Community Association, Jeffrey Moore.

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Agenda September 3, 2024

3. ADOPTION OF WARRANT RESOLUTION 24-314
RECOMMENDATION:

City Council approve Warrant Resolution No. 2722.

1. Summary Check Register 07-25-24

2. Summary Check Register 08-01-24

3. Summary Check Register 08-09-24
Attachments:

4. MINUTES 24-330
RECOMMENDATION:

City Council approve the minutes of the regular meeting of August 6, 2024.

1. 08-06-2024 Draft MinutesAttachments:

5. DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR THE 2024 LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE
24-319
RECOMMENDATION:

Staff recommends the City Council designate City Manager Lori Ann Farrell Harrison as Costa Mesa ’s voting delegate and both Assistant City Manager Cecilia Gallardo-Daly and Deputy City Manager Alma Reyes as the alternates for the 2024 League of California Cities Annual Conference.

6. BIENNIAL REVIEW OF CITY’S CONFLICT OF INTEREST CODE 24-303 RECOMMENDATION:

Staff recommends the City Council approve Resolution No. 2024-xx revising the list of designated positions in the City’s Conflict of Interest Code.

1. 2024 Conflict of Interest Positions

2. Resolution No. 2024- XX
Attachments:

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Agenda September 3, 2024

7. AWARD OF PROFESSIONAL ARCHITECTURAL AND ENGINEERING

DESIGN SERVICES FOR COSTA MESA COMMUNICATIONS

CENTER PROJECT
24-317
RECOMMENDATION:

Staff recommends the City Council:

1. Approve a Professional Services Agreement (PSA) for two years with two one-year renewals in the amount of $178,304 to ITZEN Architects, Inc., 1800 N. Bristol St., Santa Ana, CA 92706 for architectural and engineering design services.

2. Authorize a ten percent (10%) contingency in the amount of $17,800 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

1. PSAAttachments:

8. AMENDMENT NO. 1 TO NON-EXCLUSIVE FRANCHISE

AGREEMENT(S) FOR DISCARDED MATERIALS MANAGEMENT FOR

MULTI-FAMILY AND COMMERCIAL GENERATORS AND FOR

PROVIDING TEMPORARY SOLID WASTE HANDLING SERVICES
24-296
RECOMMENDATION:

Staff recommends the City Council:

1. Approve the language of Amendment No. 1 to the Non-Exclusive Franchise Agreements for Discarded Materials Management for Multi-Family and Commercial Generators and for providing Temporary Solid Waste Handling Services allowing customers increased flexibility to opt out of hauler service agreements.

2. Authorize the Public Works Director to execute Amendment No. 1 to the Non-Exclusive Franchise Agreements with each of the seven waste haulers, in substantial form as set forth in Attachment No. 2.

1. Non-Exclusive Franchise Agreement with Signatures

2. Amendment No. 1
Attachments:

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Agenda September 3, 2024

9. RESPONSES TO ORANGE COUNTY GRAND JURY REPORT -
TALKING TRASH: RECYCLABLES AND ORGANIC WASTE
24-320
RECOMMENDATION:

Staff recommends the City Council approve the draft responses to Findings 1-9 and Recommendations 1-7 in the Orange County (OC) Grand Jury Report titled “Talking Trash: Recyclables and Organic Waste.”

1. Orange County Grand Jury Original Report

2. CA Penal Code Sections 933 and 933.05

3. 2024 Grand Jury Responses
Attachments:

10. RESPONSE TO 2023-2024 ORANGE COUNTY GRAND JURY
REPORT “LAW ENFORCEMENT’S RESPONSE TO MENTAL HEALTH
CALLS FOR SERVICE”
24-322
RECOMMENDATION:

Staff recommends the City Council approve and file the response letter to the 2023-2024 Orange County Grand Jury (OCGJ) Report “Law Enforcement’s Response to Mental Health Calls for Service”.

1. Grand Jury Report - Law Enforcement's Response to Mental Health Calls for Service

2. OCGJ Response letter
Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE.
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

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10 REGULAR CITY COUNCIL AND HOUSING
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Agenda September 3, 2024
OLD BUSINESS:

1. SECOND READING OF AN ORDINANCE APPROVING THE FIRST
AMENDMENT (DA- 20-05) TO DEVELOPMENT AGREEMENT
(DA-94-01) BETWEEN THE CITY OF COSTA MESA AND THE

INTERINSURANCE EXCHANGE OF THE AUTOMOBILE CLUB
ALLOWING FOR A 20-YEAR TIME EXTENSION THAT WOULD
EXPIRE OCTOBER 31, 2044; AMENDING PROVISIONS PERTAINING

TO THE RATE AND METHODOLOGY FOR CALCULATING TRAFFIC
IMPACT FEES; AND, AMENDING PROVISIONS RELATED TO THE
SETBACK OF A FUTURE PARKING STRUCTURE; FOR A
PROPERTY LOCATED AT 3333 FAIRVIEW ROAD
24-318
RECOMMENDATION:

Staff recommends the City Council:

1. Find, pursuant to CEQA Guidelines Section 15162, that the project is within the scope of the June 20, 1994-certified Final Environmental Impact Report (EIR) #1045 (State Clearing House No. 94021036) for the Auto Club Expansion project. The effects of the project were examined in the 1994 FEIR, and all feasible mitigation measures and alternatives developed in the 1994 FEIR are incorporated into this project, and no new mitigation measures are required. Therefore, the 1994 FEIR for the Automobile Club Expansion project is determined to be adequate to serve as the environmental documentation for this project, that no further environmental review is required, and that all requirements of CEQA are satisfied.

2. Give second reading to and adopt, by title only, Ordinance 2024-XX approving the First Amendment (DA-20-05) to the Automobile Club of Southern California Development Agreement (DA-94-01) to allow for a 20 -year time extension that would expire October 31, 2044; to amend provisions pertaining to the rate and methodology for calculating traffic impact fees; and to amend provisions related to the setback of a future parking structure.

Agenda Report

1. Ordinance

2. Development Agreement Track Changes

3. City Council August 6, 2024 Report
Attachments:

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Agenda September 3, 2024
NEW BUSINESS:

1. GENERAL PLAN AMENDMENT (PSCR- 24-0004) SCREENING FOR A PROPOSED RESIDENTIAL DEVELOPMENT ON A 6.125 ACRE SITE
LOCATED AT 3150 BEAR STREET
24-321
RECOMMENDATION:

Provide direction regarding an applicant requested General Plan Amendment associated with the proposed development of 146 residential units at 3150 Bear Street. In addition to the General Plan Amendment, the application would also include a related change to the property ’s zoning designation to support residential development, and a density bonus in conjunction with providing eight very-low-income units. All of the units in the development are proposed for individual ownership.

Agenda Report

1. Applicant Letter

2. Plans
Attachments:

2. CITY COUNCIL FIRST READING OF ORDINANCE TO INCREASE

CITY COUNCIL COMPENSATION
24-323
RECOMMENDATION:

Staff recommends the City Council introduce for first reading, by title only, Ordinance No. 2024-XX increasing the City Council compensation effective after the general election, with the new City Council in December 2024.

1. Council Salaries OrdinanceAttachments:

ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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12 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-324 Meeting Date: 9/3/2024
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

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13 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-327 Meeting Date: 9/3/2024
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council receive and file Claims received by the City Clerk: Carlos Agramonte Cesar, James Abeltin, Sydni Cain, Monticello Community Association, Jeffrey Moore.

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14 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-314 Meeting Date: 9/3/2024
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: FINANCE DEPARTMENT
PRESENTED BY: CAROL MOLINA, FINANCE DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR AT (714) 754-5243 RECOMMENDATION:

City Council approve Warrant Resolution No. 2722.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 24-16 On Cycle for $3,893,458.14, and City operating expenses for $4,975,189.05

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-330 Meeting Date: 9/3/2024
TITLE:

MINUTES
DEPARTMENT: City Manger’s Office/City Clerk’s Division
RECOMMENDATION:

City Council approve the minutes of the regular meeting of August 6, 2024.

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79 Minutes – Regular Meeting August 6, 2024 Page 1 of 14

REGULAR CITY COUNCIL AND HOUSING AUTHORITY
TUESDAY, AUGUST 6, 2024 - MINUTES
CALL TO ORDER – The Closed Session meeting was called to order by Mayor Stephens at 5:01 p.m.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros (Arrived 5:14 p.m.), Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: None.

PUBLIC COMMENTS – NONE.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN: 424-051-23; Property: 778 Shalimar Drive, Costa Mesa, CA 92627 Agency Negotiators: Lori Ann Farrell Harrison, City Manager Negotiating Parties: Dominic Bulone
Under Negotiation: Price and Terms of Payment
City Council recessed at 5:02 p.m. for Closed Session.

Closed Session adjourned at 5:54 p.m.

CALL TO ORDER The Regular City Council and Housing Authority meeting was called to order by Mayor Stephens at 6:05 p.m.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE – A video was played of the National Anthem and the mayor led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION – Led by Pastor Phil Eyskens, Lighthouse Church.

ROLL CALL

Present: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Absent: None.
80 Minutes – Regular Meeting August 6, 2024 Page 2 of 14 CITY ATTORNEY CLOSED SESSION REPORT – No reportable action.

PRESENTATIONS:

The Mayor recognized the Costa Mesa Pony 13U All-Stars and 10U Sox.

The Mayor recognized the Costa Mesa Little League 10U, 11U and 12U All-Stars, and Major Dodgers.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Speaker, spoke against the traffic calming measures on West 19th Street, provided photos, and the potential effects on emergency response times.

Speaker, spoke on the no loitering or camping in vehicles signage at Fairview Park, and would like the 4 hour time limit changed to 6 hours, and spoke on monitoring the parking at Fairview Park.

Scott Glabb, spoke on the Costa Mesa High School football team, invited the City Council to attend the football games, and spoke on sponsorship of the team.

Terri Fuqua, Costa Mesa, spoke on people camping in cars and vans all day at Fairview park and requested additional park rangers for enforcement.

Aayush Manapat, Policy Intern, representing Orange County Supervisor Foley’s office, provided an update on the activities of the Supervisor’s office.

Speaker, Costa Mesa, spoke on resources for the homeless, and spoke on safe parking for the homeless.

Roberto Herrera, Resilience Orange County, requested audio Spanish translation be available on YouTube, requested the agendas be published earlier, spoke on the alleyway on Plumer Street, and requested a crosswalk at the intersection of Placentia Avenue and Center Street.

Alberta Mirisciotti spoke in support of a beekeeping ordinance.

Marcel Arriba, Costa Mesa, requested audio Spanish translation be available on YouTube.

Greg Tennell, Costa Mesa, spoke against third party animal licensing and requested the process be brought in house.

Speaker, requested the Spanish agendas be published earlier, and requested the Costa Mesa recycling center be reopened.

Speaker, requested a crosswalk at Placentia Avenue and Center Street, spoke on alleys at Valencia Street, and spoke on animals and taxes.
81 Minutes – Regular Meeting August 6, 2024 Page 3 of 14 Ralph Taboada, Costa Mesa, thanked staff, the Police Department, Mayor Stephens, and Council Members Marr and Reynolds for their support of the Costa Mesa Grand Prix, and spoke in support of biking and walking in Costa Mesa.

Speaker, invited City Council to a meeting on August 17 th regarding alleyways near Center Street.

Carmen Ramirez, Costa Mesa, requested a crosswalk at Center Street and Placentia Avenue, thanked the City for translation services and including them in community meetings, and spoke on youth in the community playing safely in the parks.

Scott Carroll, Costa Mesa Sanitary District, spoke on upcoming townhall meetings regarding the transition to the new waste collection system.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Harper thanked Scott Glabb for his service on the Parks and Community Services Commission, spoke on homelessness in the community, requested the agenda to be posted earlier, spoke in support of beekeeping, spoke on dog licensing, spoke on noise complaints from rumble strips along Adams Avenue, and spoke on the complaint from Karen Millard regarding being overbilled by the Sanitary District and the response from the Sanitary District.

Council Member Marr expressed apologies for not attending the last meeting, spoke on the Costa Mesa Grand Prix, spoke on the meeting videos being posted in Spanish, spoke on the Orange Coast College Recycling Center, and spoke on the Costa Mesa Sanitary District Town Hall meetings and outreach on the new waste collection system.

Council Member Reynolds spoke on the Costa Mesa Grand Prix, spoke on the Newport-Mesa Resource Fair and swimming lessons, spoke in support of the pop up bike lanes, thanked Sergio Escobar and Ivis Torres for their work in the community, spoke on the City’s values and making meetings more accessible, spoke on compassion, inquired on pet licensing, spoke on the Fairview Park Master Plan process and the next meeting will be held on Wednesday, September 4th at the Senior Center, and spoke on traffic calming requests.

Council Member Chavez praised the Police Department for their responsiveness, and improvement in community relations, spoke on the August 11 th back to school event on Shalimar Drive, spoke on the Tuesday, August 13th prayer walk at Shalimar Park, spoke on the intersection at Placentia Avenue and Center Street, spoke in support of translating YouTube videos, and requested staff address speeding concerns at the intersection of Mesa Verde West and Country Club Road.

Council Member Gameros spoke on positive changes in the community and the Police Department’s involvement, spoke on the upcoming workshop on August 9 th on the Fairview Developmental Center, spoke on the August 15 th free housing workshop, spoke on the city recruiting in the Police Department, thanked the Police Department cadets for traffic control during the Orange County Fair, spoke on pool safety, and spoke on the City of the Arts and Art Venture opening day at Norma Hertzog Community Center on August 14th. 82 Minutes – Regular Meeting August 6, 2024 Page 4 of 14 Mayor Pro Tem Harlan spoke on school starting on Monday, August 19 th, spoke on the demolition derby event at the Orange County Fair, spoke on the concerts in the park, the Raiders Training Camp, attending the 1 st annual car show at Ganahl Lumber, and requested an update on the park rangers at Harper Park.

Mayor Stephens spoke on the Raiders Training Camp, spoke on Dan Krikorian appointed as head basketball coach at Chapman University, spoke in support of Spanish translation for YouTube, spoke in support of posting the agendas earlier, spoke in support of researching Placentia Avenue and Center Street safety measures, thanked Costa Mesa TV for their work at the council meetings, spoke on attending the Costa Mesa Grand Prix, spoke on the issues at Clearbrook Lane and spoke on e-bike safety.

REPORT – CITY MANAGER – Ms. Farrell Harrison, reported on the park rangers at Harper Park, that staff is exploring Spanish translation services and YouTube options, staff will research Placentia Avenue and Center Street safety measures, and thanked public commenters for their kind words toward staff.

REPORT – CITY ATTORNEY – NONE.

CONSENT CALENDAR
MOVED/SECOND: Council Member Chavez/Council Member Harper MOTION: Approve the Consent Calendar.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: Council Member Gameros recused himself on item 3 the Warrant Resolution due to his wife being employed by Priceless Pet Rescue.

Motion carried: 7-0

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
ACTION:

City Council and Housing Authority approved the reading by title only and waived further reading of Ordinances and Resolutions.

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk and authorized staff to reject any and all Claims: Subro Claims, Inc. on behalf of Geico Ins. for Alex Hernandez, Ashley Ned, Mercury Ins. for Richard Chamberlin, Zoe Marie Neria Percival.
83 Minutes – Regular Meeting August 6, 2024 Page 5 of 14

3. ADOPTION OF WARRANT RESOLUTION
Council Member Gameros recused himself on this item due to his wife being employed by Priceless Pet Rescue.

ACTION:

City Council approved Warrant Resolution No. 2721.

4. MINUTES
ACTION:

City Council approved the minutes of the regular meeting of July 16, 2024.

5. AGREEMENT FOR A SCHOOL RESOURCE OFFICER PROGRAM BETWEEN THE

CITY OF COSTA MESA AND NEWPORT-MESA UNIFIED SCHOOL DISTRICT FOR FISCAL YEAR 2024-2025
ACTION:

1. City Council approved the agreement for a School Resource Officer (SRO) Program between the City of Costa Mesa and Newport-Mesa Unified School District (NMUSD) for Fiscal Year 2024-2025.

2. Authorized the City Manager to execute the agreement.

6. SERVICE AGREEMENT AMENDMENT WITH TYLER TECHNOLOGIES PERTAINING TO IMPLEMENTATION OF THE CITY’S LAND MANAGEMENT SYSTEM (TESSA) UPDATE
ACTION:

1. City Council authorized the City Manager and City Clerk to increase the total compensation by $90,000 to a not-to-exceed amount of $1,300,856, in substantially the form as approved by the City Attorney.

2. Authorized the City Manager to approve future amendments to the agreement with Tyler Technologies in an amount not-to-exceed $100,000.

7. AUTHORIZE THE PURCHASE OF FORD FLEET VEHICLES
ACTION:

1. City Council authorized by minute action, that compliance with the bidding requirements and procedures is inefficient and not in the best interest of the city, based on identified conditions and supported by substantial evidence.

2. Authorized the purchase of Ford fleet vehicles from local authorized Ford dealerships.

3. Authorized the City Manager or designee to execute the necessary documents for the purchase of new and replacement Ford fleet vehicles as approved in Fiscal Year 2024-2025, and as approved during the annual budget.
84 Minutes – Regular Meeting August 6, 2024 Page 6 of 14 -------------------------------------END OF CONSENT CALENDAR---------------------------------------- PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. INTRODUCTION AND FIRST READING OF AN ORDINANCE APPROVING THE FIRST AMENDMENT (DA-20-05) TO DEVELOPMENT AGREEMENT (DA-94-01)

BETWEEN THE CITY OF COSTA MESA AND THE INTERINSURANCE EXCHANGE OF THE AUTOMOBILE CLUB ALLOWING FOR A 20-YEAR TIME EXTENSION THAT WOULD EXPIRE OCTOBER 31, 2044; AMENDING PROVISIONS PERTAINING TO THE RATE AND METHODOLOGY FOR CALCULATING TRAFFIC IMPACT FEES;

AND, AMENDING PROVISIONS RELATED TO THE SETBACK OF A FUTURE PARKING STRUCTURE; FOR A PROPERTY LOCATED AT 3333 FAIRVIEW ROAD Ex Parte Communications:

Council Members Reynolds met with the applicant.

Mayor Stephens, Mayor Pro Tem Harlan, Marr, Gameros, and Chavez spoke with the applicant.

Presentation by Mr. Aldana, Assistant Planner.

The Interinsurance Exchange of the Automobile Club spoke on the item.

Discussion ensued on the applicant continuing to work with the City on potential changes such as a pathway, bike lanes, and the parking area.

Public Comments:

Marc Vukcevich spoke on the potential uses at the site, the amount of parking, and is opposed to the parking structure.

MOVED/SECOND: Mayor Stephens/Council Member Harper
MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council found, pursuant to CEQA Guidelines Section 15162, that the project is within the scope of the June 20, 1994-certified Final Environmental Impact Report (EIR) #1045 (State Clearing House No. 94021036) for the Auto Club Expansion project. The effects of the project were examined in the 1994 FEIR, and all feasible 85 Minutes – Regular Meeting August 6, 2024 Page 7 of 14 mitigation measures and alternatives developed in the 1994 FEIR are incorporated into this project and no new mitigation measures are required. Therefore, the 1994 FEIR for the Automobile Club Expansion project is determined to be adequate to serve as the environmental documentation for this project, that no further environmental review is required, and that all requirements of CEQA are satisfied.

2. Introduced for first reading, by title only, Ordinance 2024-10 approving the First Amendment (DA-20-05) to the Automobile Club of Southern California Development Agreement (DA-94-01) to allow for a 20-year time extension that would expire October 31, 2044; to amend provisions pertaining to the rate and methodology for calculating traffic impact fees; and to amend provisions related to the setback of a future parking structure.

City Council recessed into a break at 8:31 p.m.

City Council reconvened at 8:48 p.m.

2. ORDINANCE NO. 2024-02 AMENDING TITLE 13 (PLANNING, ZONING AND

DEVELOPMENT) OF THE COSTA MESA MUNICIPAL CODE TO ESTABLISH

AFFORDABLE HOUSING REQUIREMENTS FOR NEW RESIDENTIAL

DEVELOPMENT PROJECTS, AND A FEE RESOLUTION TO ESTABLISH THE

AFFORDABLE HOUSING IN-LIEU FEE SCHEDULE
Presentation by Ms. Gregg, Contract Planner.

Discussion ensued on in-lieu fees, whether other cities have an affordable housing ordinance and in-lieu fees, development agreements, the $2.5 million trust fund, and housing opportunity sites.

Public Comments:

Adam Wood, Building Industry Association, requested an update on the rezoning process, spoke on sluggish home sales, and the need to build units.

Jenn Tanaka, Costa Mesa, spoke on the need to build housing and spoke on in-lieu fees, revisiting the fees on a regular basis and including the wording to the ordinance.

Speaker, Resilience Orange County, spoke on housing insecurity, spoke in support of low and very low options for rental units, spoke in support of on-site production instead of in-lieu fees, and to have the ordinance apply to as many developments as possible.

Betsy Densmore spoke on the need for housing for working class people, spoke on in-lieu fees and market changes, and spoke in support of 15% of the units to be for those who work in the city.

Speaker, echoed previous speaker, spoke in support of higher density, spoke on rezoning north Costa Mesa, spoke on rental property changes, spoke on considering Area Median Income (AMI) and noted that it changes yearly, and spoke on the need for attainable housing not just affordable housing.
86 Minutes – Regular Meeting August 6, 2024 Page 8 of 14 Cynthia McDonald, Costa Mesa, spoke in opposition of the ordinance as currently written, spoke on lowering the threshold of units and to raise the percentage of low and very low income units, and spoke on defining the purpose of the trust fund.

Kathy Esfahani, Costa Mesa Affordable Housing Coalition, spoke on the need for affordable housing, and spoke on strengthening the inclusionary housing ordinance by lowering the threshold from 50 to 30 units.

Speaker, inquired on the benefit of building more housing, and spoke on finding affordable housing in other areas.

MOVED/SECOND: Council Member Marr/Council Member Reynolds MOTION: Approve staff recommendation regarding in-lieu fees, lower the project threshold from 50 units to 30 units, require every two years a review of the in-lieu fee threshold, and agendize within the next two months the affordable housing trust fund to discuss its purpose, intent, and goals.

SUBSTITUTE MOTION/SECOND: Council Member Harper
SUBSTITUTE MOTION: Receive and file the report.

The motion failed for lack of a second.

SUBSTITUTE MOTION/SECOND: Council Member Chavez/Mayor Pro Tem Harlan SUBSTITUTE MOTION: Approve staff recommendation with the project threshold at 50 units, change the in-lieu fee to a flat $10 fee and review every year, and bring back the affordable housing trust fund for discussion, clarification, and direction.

Mayor Stephens requested to change the number of threshold units to 30, to change the review to every two years, and to agendize the affordable housing trust for clarification.

Council Member Chavez (1 st) and Mayor Pro Tem Harlan (2 nd) agreed to change the review to every two years.

Council Member Chavez noted that the affordable housing trust fund was already included in his motion.

Council Member Harper requested the $2.5 million of affordable housing trust fund be dedicated to any form of homeownership in Costa Mesa.

City Attorney Hall Barlow explained that the request could not be considered as the item is not on the agenda and will be agendized at a future date.

Discussion ensued on the $10 in-lieu fee and the project threshold at 50 units. 87 Minutes – Regular Meeting August 6, 2024 Page 9 of 14 SUBSTITUTE MOTION /SECOND: Council Member Chavez/ Mayor Pro Tem Harlan SUBSTITUTE MOTION: Approve staff recommendation with the project threshold at 50 units, change the in-lieu fee to a flat $10 fee and review every two years, and bring back the affordable housing trust fund for discussion, clarification, and direction.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Harper, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: Council Member Gameros, Council Member Marr, and Council Member Reynolds.

Absent: None.

Abstain: None.

Motion carried: 4-3
ACTION:

1. City Council found that the adoption of Ordinance No. 2024-02 is exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15061(b)(3), General Rule in that the Affordable Housing Ordinance and subsequent Affordable Housing In-Lieu Fee will not have a significant impact on the environment.

2. Adopted Ordinance No. 2024-02, approving the Affordable Housing Ordinance and amending Title 13 to establish the affordable housing requirements for certain new residential development projects.

3. Adopted a fee resolution establishing the affordable housing in-lieu fee.

OLD BUSINESS: NONE.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Harlan
MOTION: Consider New Business item No. 3 next.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
88 Minutes – Regular Meeting August 6, 2024 Page 10 of 14 NEW BUSINESS:

3. GENERAL PLAN (PSCR-24-0001) AND RESIDENTIAL INCENTIVE OVERLAY

DISTRICT DEVELOPMENT SCREENING REQUEST FOR A PROPOSED
RESIDENTIAL DEVELOPMENT ON A 1.77 ACRE SITE LOCATED AT 220 VICTORIA PLACE (“VICTORIA PLACE”)
Presentation by Mr. Mendez, Senior Planner.

Public Comments:

Speaker, spoke on development and the need for small businesses.

Cynthia McDonald spoke on density, spoke on the live/work concept and how it would impact the trip count, spoke on improvements to Victoria Place, and spoke on engaging the public and visioning.

ACTION:

City Council provided input on the General Plan Amendment associated with the proposed development of 40 residential units for the property located at 220 Victoria Place.

MOVED/SECOND: Council Member Harper/Council Member Chavez MOTION: Reorder the agenda to consider New Business item No. 6, then New Business item No. 5, and reschedule New Business item No. 1 and New Business item No. 4 to the next regularly scheduled City Council meeting.

Discussion ensued on which items to consider and which items to defer to the next meeting.

MOVED/SECOND: Council Member Harper/Council Member Chavez MOTION: Reorder the agenda to consider New Business item No. 6, then New Business item No. 5, then New Business item No. 4, and reschedule New Business item No. 1 to the next regularly scheduled City Council meeting.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0

1. CITY COUNCIL FIRST READING OF ORDINANCE TO INCREASE CITY COUNCIL

COMPENSATION
ACTION:

City Council continued the item to the next regularly scheduled meeting. 89 Minutes – Regular Meeting August 6, 2024 Page 11 of 14

6. APPROVE PROPOSED DESIGN IMPROVEMENTS FOR SHALIMAR PARK Presentation by Mr. Sethuraman, Public Works Director.

Community Works Design Group, spoke on the item.

Public Comments:

David Martinez spoke in support of Plan A.

MOVED/SECOND: Council Member Chavez/Council Member Harper MOTION: Approve staff recommendation.

Council Member Reynolds requested to add security lighting for evening play.

Council Member Chavez (1st) and Council Member Harper (2nd) agreed to the change.

Mr. Sethuraman clarified the lighting is included in the project.

Discussion ensued on traffic calming measures.

Council Member Reynolds requested the structure at the entrance have an electrical component for movie nights.

Council Member Chavez (1st) and Council Member Harper (2nd) agreed to the change.

Ms. Reyes, Deputy City Manager confirmed that the city has portable projectors to hold movies in the park.

Council Member Chavez requested to add a barbeque to the design.

MOVED/SECOND: Council Member Chavez/Council Member Harper MOTION: Approve staff recommendation, add security lighting for evening play, staff to explore traffic calming measures, and adding a barbeque.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council approved the conceptual park design Plan B and provided direction to add security lighting for evening play, explore traffic calming measures, and adding a barbeque for the proposed improvements at Shalimar Park, 782 Shalimar Drive, Costa Mesa.
90 Minutes – Regular Meeting August 6, 2024 Page 12 of 14 MOVED/SECOND: Mayor Stephens/Council Member Chavez
MOTION: Continue meeting past midnight.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: Council Member Harper.

Absent: None.

Abstain: None.

Motion carried: 6-1

5. COSTA MESA CHAMBER OF COMMERCE FINANCIAL SUPPORT
Presentation by Ms. Jakher, Assistant to the City Manager.

Representatives from the Chamber of Commerce spoke on the item.

Public Comments: None.

MOVED/SECOND: Council Member Marr/Council Member Chavez MOTION: Continue the item to a later date and bring back more details on the financials.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council continued the item to a later date and directed staff to bring back more details on the financials.
91 Minutes – Regular Meeting August 6, 2024 Page 13 of 14

4. UPDATES TO POLICE DEPARTMENT STAFFING AND COMPENSATION RELATED

TO POLICE RECRUIT, POLICE CADET, POLICE RESERVE OFFICER AND

COMMUNICATIONS OFFICER POSITIONS
Presentation by Ms. Farrell Harrison, City Manager.

Public Comments:

Ralph Taboada spoke in support of the item but encouraged the Council to defer the $211 thousand appropriation until to the mid-year budget review.

Jenn Tanaka echoed the previous speaker and inquired on the path to fill vacancies.

David Martinez agreed with the previous speakers, and would have liked to see the item considered with the budget.

MOVED/SECOND: Council Member Gameros/Mayor Stephens
MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Chavez, Council Member Gameros, Council Member Harper, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Harlan, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council authorized and approved staffing changes as follows:
a. Authorized an increase of 5.0 FTE for Police Cadet
b. Authorized an increase of 2.5 FTE for Police Reserve Officer

2. Approved Resolution Number 2024-38 establishing full-time pay rate and benefits for Police Recruit.

3. Approved Resolution Number 2024-39 revising the pay rate for Police Reserve Officer.

4. Appropriated $211,000 in the FY 2024/2025 Police Department’s General Fund budget to cover the estimated costs of the additional 5.0 FTE Police Cadets.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.

ADJOURNMENT – Mayor Stephens adjourned the meeting at 12:42 a.m. 92 Minutes – Regular Meeting August 6, 2024 Page 14 of 14 Minutes adopted on this 3rd day of September, 2024.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
93 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-319 Meeting Date: 9/3/2024
TITLE:

DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR THE 2024 LEAGUE OF

CALIFORNIA CITIES ANNUAL CONFERENCE
DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:

Staff recommends the City Council designate City Manager Lori Ann Farrell Harrison as Costa Mesa’s voting delegate and both Assistant City Manager Cecilia Gallardo-Daly and Deputy City Manager Alma Reyes as the alternates for the 2024 League of California Cities Annual Conference.

BACKGROUND:

The League of California Cities 2024 Annual Conference & Expo is scheduled on October 16-18, 2024 in Long Beach. An important part of the Annual Conference is the Annual Business Meeting on Friday, October 18, 2024. In order to vote at this meeting, the City Council must designate a voting delegate and up to two alternate voting delegates.

ANALYSIS:

The designation of a voting delegate will allow the City to participate in the Annual Business Meeting.

It is at this meeting that the League membership considers and takes action on resolutions that establish League policy throughout the coming year. Information on what resolutions will be reviewed is not available at this time.

Consistent with League bylaws, a city’svoting delegate and up to two alternates must be designated by the City Council. A voting delegate can either be an elected or appointed official. Following City Council action, the City Clerk must submit the City’sdelegates through the online submission portal.

The voting delegate and alternates must be registered to attend the conference. The voting delegates must be present at the Business Meeting and in possession of the voting card in order to cast a vote. Transferring a voting card to a non-designated individual is not allowed. Currently, City Manager Lori Ann Farrell Harrison, Assistant City Manager Cecilia Gallardo-Daly and Deputy City Manager Alma Reyes are registered to attend the conference. Currently no Council Members are registered to attend the conference.

Page 1 of 2 ends

94 File #: 24-319 Meeting Date: 9/3/2024
ALTERNATIVES:

City Council may choose to not appoint a delegate and alternates; therefore, will be unable to vote at the Annual Business Meeting.

FISCAL REVIEW:

There is no fiscal impact associated with the request to designate the voting delegate and alternates.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and has approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends the City Council designate City Manager Lori Ann Farrell Harrison as Costa Mesa’s voting delegate and both Assistant City Manager Cecilia Gallardo-Daly and Deputy City Manager Alma Reyes as the alternates for the 2024 League of California Cities Annual Conference.

Page 2 of 2 ends

95 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-303 Meeting Date: 9/3/2024
TITLE:

BIENNIAL REVIEW OF CITY’SCONFLICT OF INTEREST CODE
DEPARTMENT: CITY MANAGER’S OFFICE/CITY CLERK DIVISION
PRESENTED BY: BRENDA GREEN, CITY CLERK
CONTACT INFORMATION: BRENDA GREEN, CITY CLERK, (714) 754-5221 RECOMMENDATION:

Staff recommends the City Council approve Resolution No. 2024-xx revising the list of designated positions in the City’s Conflict of Interest Code.

BACKGROUND:

The Political Reform Act in Government Code Section 87303 requires the City to adopt a Conflict of Interest Code and for the Code to be reviewed biennially. The City’sConflict of Interest Code was last amended on June 21, 2022, by Resolution No. 22-43.

ANALYSIS:

Government Code Section 87200 designates the officials required to file statements of economic interest. The Costa Mesa officials include, City Councilmembers, City Manager, City Attorney, Planning Commissioners, and Finance Director. Additionally, the City’sConflict of Interest Code must designate the positions within the City that involve the making or participation in the making of decisions that may have a material effect on any financial interest. This year, the "designated positions” have been updated to reflect positions which have been added, deleted, or undergone a title change. Resolution 2024-xx adopts the City’sConflict of Interest Code and repeals the previous code.

ALTERNATIVES:

No alternatives have been considered as it is mandated by state code that the Conflict of Interest Code be reviewed biennially.

FISCAL REVIEW:

The Finance Department has reviewed and verified there is no fiscal impact.

LEGAL REVIEW:

The City Attorney has reviewed the report and resolution and approved them as to form.

Page 1 of 2 ends

96 File #: 24-303 Meeting Date: 9/3/2024
CITY COUNCIL GOALS AND PRIORITIES:

This item is administrative in nature.

CONCLUSION:

Staff recommends the City Council approve Resolution No. 2024-xx revising the list of designated positions in the City’s Conflict of Interest Code.

Page 2 of 2 ends

97 ATTACHMENT 1
1 APPENDIX A

The term “Designated” refers to employees or officials, set forth by position or job classifications. A designated employee or official, for the purpose of this resolution, and in compliance with the City’s Conflict of Interest Code (Costa Mesa Municipal Code Section 2-401, et al.3) shall include a spouse and immediate members of the family.

Any person hired or promoted into a job classification included in this resolution sh all become a designated employee for the purpose of the City’s Conflict of Interest Code without further action of the City Council. Added positions are highlighted.

DEPARTMENT/POSITION TITLES REPORTING CATEGORY

City Manager’s Office
Administrative Services Director All
Assistant City Manager All
Assistant to the City Manager All
Chief of Staff All
City Clerk All
Community Outreach Supervisor All
Deputy City Clerk All
Deputy City Manager All
Energy & Sustainability Services Manager All
Human Resources Administrator All
Human Resources Analyst All
Human Resources Manager All
Management Aide All
Management Analyst All
Neighborhood Improvement Manager All
Principal Human Resources Analyst All
Public Affairs Manager All
Public Information Officer All
Real Property Manager All
Senior Code Enforcement Officer All
Senior Management Analyst All

City Attorney’s Office
Assistant City Attorney All
Deputy City Attorney All

Development Services Department
Assistant Development Services Director All
Assistant Planner All
Associate Planner All
Building Inspector All
Building Official All
98 ATTACHMENT 1
2 Building Technician I & II All
Chief of Code Enforcement Officer All
Chief of Inspection All
Chief Plans Examiner All
Code Enforcement Officer All
Combination Building Inspector All
Community Improvement Manager All
Economic & Development Services Director All
Economic Development Administrator All
Grant Administrator All Plan Check Engineer All
Plan Checker All
Plan Checker (Consultant) All
Plan Review Consultants All
Planning and Sustainable Development Manager All
Principal Planner All
Senior Code Enforcement Officer All
Senior Combo Inspector All
Senior Management Analyst All
Senior Planner All
Zoning Administrator All

Finance Department
Accounting Supervisor All
Assistant Finance Director All
Budget & Purchasing Manager All
Budget Analyst All
Buyer All
Finance Analyst All
Finance Manager All
Finance Officer All
Management Analyst All
Payroll Supervisor All
Purchasing Supervisor All
Revenue Supervisor All
Senior Budget Analyst All
Senior Management Analyst All

Parks and Community Services Department

Assistant Recreation Supervisor All
Fairview Park Administrator All
Management Analyst All
Parks and Community Services Director All
Recreation Manager All
Senior Recreation Supervisor All
99 ATTACHMENT 1
3 Police Department
Deputy Chief of Police All
Emergency Services Manager All
Management Analyst All
Police Captain All
Police Chief All
Public Affairs Manager All
Telecommunications Manager All

Fire Department
Administrative Captain/PIO All
Assistant Fire Marshall All
Battalion Chief All
Code Enforcement Officer All
Division Chief Assistant Fire Chief/Operations All
Fire Chief All
Fire Marshall Assistant Fire Chief/Fire Marshall All
Fire Protection Specialist All
Management Analyst All
Telecommunications Manager All

Information Technology Department
Cyber Security Analyst All
I.T. Manager All I.T. Project Manager All
Information Technology Director All
Management Analyst All
Supervisor All

Public Works
Active Transportation Coordinator All Assistant Engineer All
Associate Engineer All
City Engineer All
Construction Inspector All
Director of Public Works All
Deputy Director of Public Works All
Energy & Sustainability Services Manager All
Maintenance Services Manager All
Maintenance Superintendent All
Maintenance Supervisor All
Management Analyst All
Manager All
Principal Civil Engineer All
100
ATTACHMENT 1
4 Senior Engineer All Senior Management Analyst All
Supervisor All

Commissions
Parks & Community Services Commission All
Arts Commission All

Note: The following positions are not included in the Conflict of Interest Code as they already must file pursuant to Government Code Section 87200:

City Council Members
Planning Commissioners
City Manager
City Attorney
Finance Director

101
ATTACHMENT 2

Resolution No. 2024-xx Page 1 of 2

RESOLUTION NO. 2024-xx

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE LIST OF DESIGNATED POSITIONS FOR THE CITY'S

CONFLICT OF INTEREST CODE

THE CITY COUNCIL OF THE CITY OF COSTA MESA DOES HEREBY
RESOLVE AS FOLLOWS:

WHEREAS, pursuant to the California Political Reform Act of 1974 every city is required to adopt a conflict of interest code and Costa Mesa has adopted its conflicts code, which appears in Costa Mesa Municipal Code Title 2, Chapter X; and WHEREAS, the Conflict of Interest Code contain s a list of City officials and employees called "designated employees" whose positions inv olve the making or participation in the making of decisions that may foreseeably have a material financial effect on an economic interest of the employee; and
WHEREAS, the Conflict of Interest Code is required to be amended from time to time to incorporate new state law requirements and update the list of positions of designated employees;
WHEREAS, the City's Conflict of Interest Code now needs to be amended to update the list of designated positions; and
WHEREAS, the City's Conflict of Interest Code now specifies that all employees designated as filers under the City’s Conflict of Interest Code are “designated employees” for purposes of AB 1234 and, as such, are required to participate in mandatory ethics training.

BE IT RESOLVED that the Costa Mesa City Council hereby amends the list of designated positions shown on Appendix "A" with the new, revised Appendix "A" that is attached hereto and incorporated herein.
102
Resolution No. 2024-xx Page 2 of 2

PASSED AND ADOPTED this 3rd day of September, 2024.

_____________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

________________________ _____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2024-xx and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 3rd day of September, 2024, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 4th day of September, 2024.

__________________________
Brenda Green, City Clerk
103

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-317 Meeting Date: 9/3/2024
TITLE:

AWARD OF PROFESSIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR

COSTA MESA COMMUNICATIONS CENTER PROJECT
DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR (714) 754-5029
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize a ten percent (10%) contingency in the amount of $17,800 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

BACKGROUND:

The Costa Mesa Communications Center, located at 79 Fair Drive, is utilized for Fire and Police department communications. It was built in 1981 and is approximately 7,960 square feet, which 4,530 square feet of will be renovated by this project. The facility requires both internal and external remodeling and redesign to help meet the needs and accessibility of the staff. The proposed improvements include creating an open work space by removing the partition in the entry way of the main building, remodeling the work area room in the front office copy room, privatizing the two (2) existing managers’offices, renovating and reconfiguring the bathroom to accommodate accessible stalls as well as shower and locker rooms, constructing two (2) supervisor office spaces in the communications area, removing all carpet on walls, replacing floor carpet, replacing T-bar ceiling and lighting, installing exterior window(s), removing and replacing the exterior canopy outside of the break room, replacing all existing exterior windows, and installing nine (9) new dispatch consoles.

The consultant is required to complete all the tasks necessary to perform the scope of work as

Page 1 of 3 ends

104
File #: 24-317 Meeting Date: 9/3/2024
The consultant is required to complete all the tasks necessary to perform the scope of work as outlined in the contract document. The consultant will also assist in the construction and construction management services during the construction period.

ANALYSIS:

The City issued a Request for Proposals (RFP) for professional architectural and engineering design services of the Costa Mesa Communications Center on May 9, 2024. In response, five (5) proposals were received. Proposals were reviewed for compliance with the City’sRFP and consultants were evaluated based on method of approach, qualifications and experience, staffing, and cost proposal.

After careful review and evaluation of all proposals, staff finds ITZEN Architects, Inc. as well-qualified to perform architectural and engineering design services.

The firm’s team exhibits a thorough understanding of the project scope and has demonstrated technical ability and expertise with similar projects completed in Southern California, including the renovation and expansion of the City of Buena Park Fire Station 63, ADA renovations and improvements for Orange County Fire Authority Station 4 in Irvine, the design and renovation of the Rowland Water District in Rowland Heights, and the design and renovation of The Sound - Foursquare Church in Santa Ana. Staff has determined the proposed cost for consultant services to be reasonable for meeting the City’srequirements as listed in the Scope of Services. The cost for services is competitive and within industry standards for these specialized architectural and engineering services.

Therefore, staff recommends award of a PSA with ITZEN Architects for two years with two one-year renewals in the amount of $178,304 and authorize a ten percent (10%) contingency for unforeseen costs related to the project.

ALTERNATIVES:

The alternative to this Council action would be to reject all proposals and re-advertise the project.

Staff considers that this will not result in a better outcome and will delay the project.

FISCAL REVIEW:

The total funding for this project in the amount of $1.23 million has been approved by City Council and is appropriated in the Capital Improvement Fund (Fund 401).

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report, prepared the PSA (Attachment 1), and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Maintain and Enhance the City’s Facilities, Equipment and Technology. · Strengthen the Public’s Safety and Improve the Quality of Life.

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File #: 24-317 Meeting Date: 9/3/2024
CONCLUSION:

Staff recommends the City Council:

2. Authorize a ten percent (10%) contingency in the amount of $17,800 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

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CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH ITZEN ARCHITECTS, INC.

THI
S PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 3rd day of September , 2024 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and ITZEN ARCHITECTS, INC., a California corporation (“Consultant”).

RECI
TALS
A. Ci
ty proposes to utilize the services of Consultant as an independent contractor to perform professional architectural and engineering services for the Costa Mesa Communication Center, as more fully described herein; and
B. Cons
ultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. Ci
ty and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No of
ficial or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NO
W, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SER

VICES PROVIDED BY CONSULTANT

1.1. Sc ope of Services. Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Pr ofessional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Per formance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet
with Consultant to review the quality of the work and resolve the matters of concern;
ATTACHMENT 1
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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

1. 4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5 . Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.

1. 6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7 . Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1. 8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2. 0. COMPENSATION AND BILLING

2. 1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement . Consultant’s total compensation shall not exceed One Hundred Seventy -Eight Thousand Three Hundred Four Dollars ($ 178,304.00). This amount includes a contingency of Thirteen Thousand dollars 108
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($13,000) that will not be encumbered until it is needed.

2. 2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2. 3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of t he authorized change order, where applicable, on all invoices.

2. 4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3. 0. TIME OF PERFORMANCE

3. 1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3. 2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

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4.0. TERM AND TERMINATION

4. 1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, ending on September 2, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by two additional one year periods upon mutual written agreement of both parties.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4. 3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4. 4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5 .0. INSURANCE

(
a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business automobile liability for owned vehicles, hired, and non- owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

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Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5. 2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(
a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.

(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5. 3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to 111
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which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.5 . Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6. 0. GENERAL PROVISIONS

6. 1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6. 2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6. 3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6. 4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Itzen Architects, Inc.
1800 N. Bristol Street
Santa Ana, CA 92706
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 716-5042, x2 Tel: (714) 754-5688
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Attn: Jana SB Itzen, AIA Attn: Patrick Bauer

Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6. 5. Drug-Free Workplace Policy. Consultant shall provide a drug- free workplace by complying with all provisions set forth in City’s Council Policy 100 -5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6. 6. Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6. 7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6. 8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. I ndemnification and Hold Harmless . Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, 113
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and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provi sions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11 C
onflicts with Independent Contractor . Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.12. P
ERS Eligibility Indemnification . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
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Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6. 13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.14. O wnership of Documents . All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6. 15. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code s ection 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6. 16. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

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6.17. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6. 18. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6. 19. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6. 20. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6. 21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.2 2. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.2 3. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.2 4. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6. 25 . Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6. 26. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of 116
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this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6. 27. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6. 28 . Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6. 29. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[
Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Jana Itzen, President
ITZEN Architects, Inc.

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Patrick Bauer
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Director of Public Works

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

119

EXHIBIT A

REQUEST FOR PROPOSALS
120
RFP24.11.C05494

REQUEST FOR PROPOSAL
FOR

PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES RFP NO. 24-11

PUBLIC WORKS

CITY OF COSTA MESA
Released on
May 9, 2024

Page 1 ends

REQUEST FOR PROPOSAL
FOR
RFP24.l l.C05494

PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES The City of Costa Mesa (hereinafter referred to as the "City") is requesting Proposals from qualified consultants to provide professional architectural and engineering design services for the communications building remodel. The awarded Contractor, (hereinafter referred to as "Contractor") shall be in accordance with the Sample Professional Service Agreement, Appendix B terms, conditions, and scope of work. Prior to submitting a Proposal, Proposers are advised to carefully read the instructions below, including the Sample Professional Service Agreement and any solicitation appendix/exhibits. The schedule for the design phase is anticipated to be four (4) to six (6) months; however, the term is expected to be for 2 years with 2 one-year renewal options. The City reserves the right to award one or more contracts for this service.

I. GENERAL INFORMATION
The City of Costa Mesa is a general law city, which operates under the council/manager form of government with an annual General Fund budget of over $180.3 million and a total budget of $234 million for fiscal year 2023-2024.

The City of Costa Mesa, incorporated in 1953, has an estimated population of 115,000 and has a land area of 16.8 square miles. It is located in the northern coastal area of Orange County, California, and is bordered by the cities of Santa Ana, Newport Beach, Huntington Beach, Fountain Valley and Irvine.

The City is a "full service city" providing a wide range of services. These services include: police and fire protection; animal control; emergency medical aid; building safety regulation and inspection; street lighting; land use planning and zoning; housing and community development; maintenance and improvement of streets and related structures; traffic safety maintenance and improvement; and full range of recreational and cultural programs.

The City of Costa Mesa is home of the Segerstrom Center for the Arts, Orange County Fairgrounds, South Coast Repertory Theater and the South Coast Plaza Shopping Center, which is the single largest commercial activity center in the City. The volume of sales generated by South Coast Plaza secures its place as the highest volume regional shopping center in the nation.

The successful Proposer, shall have experience in similar types of services. All Proposers responding to this Request for Proposal (RFP) will be evaluated on the basis of their expertise, prior experience on similar projects, demonstrated competence, ability to meet the requested services, adequate staffing, reference check, understanding of services, cost and responsiveness to the needs and concerns of the City of Costa Mesa.

1. Important Notice: The City has attempted to provide all information available. It is the responsibility of each Proposer to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. Proposers are not to contact other City personnel with any questions or clarifications concerning this Request for Proposal (RFP). The City's Purchasing Department contact set out in RFP, Section II, Subsection 2, Inquires, will provide all official Page2 of39 122
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communication concerning this RFP. Any City response relevant to this RFP other than through or approved by City's Purchasing Department is unauthorized and will be considered invalid.

If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on PlanetBids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City's Purchasing Department. It is the responsibility of each Proposer to periodically check PlanetBids website to ensure that it has received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

2. Schedule of Events: This Request For Proposal shall be governed by the following schedule:

Release of RFP May 9, 2024
Mandatory Job Walk May 16, 2024
Deadline for Written Questions May 21, 2024 at 11 :00 a.m.

Responses to Questions Posted May 28, 2024
Proposals are Due June 4, 2024 at 2:00 p.m.
**All dates are subject to change at the discretion of the City.

Mandatory Job Walk: A mandatory job walk will be held on May 16, 2024 at 9:00 a.m. at City Hall, 77 Fair Drive, Costa Mesa, CA 92626. All proposers shall wait in the lobby area near the elevators. A job walk is held to allow for questions and clarification concerning the City's RFP process, scope of services and subsequent contract award.

3. Proposer's Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix A- Scope of Work, of this RFP are invited to submit a proposal, provided they meet the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined in the sole discretion of the City.
a. The consultant must provide five references for municipal projects of similar size and scope that have been completed within the last five years in California. b. The Contractor shall maintain a local office with a competent representative who can be reached during normal working hours or emergencies who is authorized to make decisions on matters pertaining to this contract with the City. Office facilities that support daily operations must be within ninety (90) miles of the City.
c. All Proposers must identify the project manager, and the individual authorized to negotiate the contract on behalf of the consulting firm; and provide an organization chart showing all proposed key project team members.

II. GENERAL INSTRUCTIONS AND PROVISIONS

1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and should contain no more than 12 typed pages using a 12-point font size, including cover letter, Index/Table

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of Contents, tables, charts, and graphic exhibits, but excluding resumes of key people and pricing forms. Each Proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used.

Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer's response:
• Cover Letter: A cover letter, not to exceed two pages in length, should summarize key elements of the Proposal. An individual authorized to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor's office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable. • Background and Project Summary Section: The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Work, Appendix A of this RFP. • Project Approach and Methodology: Provide a detailed description of the approach and methodology that will be used to fulfill each requirement listed in the Scope of Work of this RFP. The section should include:

1. Describes familiarity of project and demonstrates understanding of work and project objectives moving forward.

2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

4. Identifies the project's potential issues and response to them.

5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and cost effective operations or increased performance capabilities. • Qualifications & Experience of the Firm: Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to provide design services.

2. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project.

3. Overall organization of the team is relevant to City of Costa Mesa needs.

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4. Team is managed by an individual with appropriate experience in similar project. This person's time is appropriately committed to this project.

5. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.

6. If the owner is a corporation please provide: Name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip, and the date local office opened its doors for business.

7. If the owner is a partnership or joint venture, please provide: Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for.

8. Provide a list of current and previous contracts similar to the requirements for this project in Costa Mesa, including all public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time you have been providing services, and the name, title, and telephone number of the person who may be contacted regarding your organization's service record. Provide a sample of each background investigation for each contract.

9. Submit a description of the organization's qualifications, experience and abilities that make it uniquely capable to provide the services specified in the Scope of Work. • Financial Capacity: The City is concerned about proposers' financial capability to perform, and therefore, is requesting copies of audited financials from the pass three years to allow an evaluation of firm's financial capabilities.
• Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions. o Identify the members of the staff who would be assigned to act for Proposer's firm in key management and filed positions providing the services described in the Proposal, and the functions to be performed by each.
o Include resumes or curriculum vitae of each such staff member, including name, position, telephone number, email address, education, and years and type of relevant experience. Describe for each such person, the relevant role and functions for each project.
• Cost Proposal: Provide a fee schedule/pricing information for the project including identifying the specific assigned personnel, their hourly rates and their number of hours, and the cost for each work task/deliverable as described in the Scope of Work. If work tasks or deliverable are proposed that are not specifically listed in the City's Scope of Work, please identify those costs as separate and optional. Proposals shall be valid for a minimum of 180 days following submission.

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• Disclosure: Please disclose any and all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. • Sample Professional Service Agreement: The firm selected by the City will be required to execute a Professional Service Agreement with the City. A sample of the Agreement is enclosed as Appendix B, but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the Proposal. Otherwise, the Proposer _ _will be deemed to have ac_cepted the_ form ~f As;ireement. • Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms, Appendix C included in this RFP, which should be included with Proposals:

1. Vendor Application Form

2. Company Profile & References

3. Ex Parte Communications Certificate

4. Disclosure of Government Positions

5. Disqualifications Questionnaire

6. Bidder/Applicant/Contractor Campaign Contribution

2. Process for Submitting Proposals:
• Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.
• Preparation of Proposal: Each Proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.
• Cost for Preparing Proposal: The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City.

Cost proposal shall be submitted in a separate file containing the following:
✓ Cover letter stating the not-to-exceed total fee for the project. ✓ The cost shall depict individual project tasks, work hours, and basic hourly rates for specific personnel to be used on the project. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increases during the contract duration. • Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal with the exception of the Cost Proposal which shall be submitted in a separate file. • Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient detail for thorough evaluation and comparative analysis

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• Submission of Proposals: Complete written Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 2:00 p.m. (P.S.T) on June 4, 2024. Proposals will not be accepted after this deadline. Proposals received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Proposer to see that the proposal is received in proper time. Faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS.
• Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than May 21, 2024 at 11 :00 A.M. The City reserves the right not to answer all questions.

The City reserves the right to amend or supplement this RFP prior to the Proposal due date.

All addendum(s), responses to questions received, and additional information will be posted to the Costa Mesa Procurement Registry, Costa Mesa-Official City Web Site, Business-Bids & RFP's. Proposers should check this web page daily for new information. From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP.

The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on Planetbids will be accepted, and no response other than written will be binding upon the City.
• Conditions for Proposal Acceptance: This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all Proposals received as a result of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any Proposal. All Proposals will become the property of the City of Costa Mesa, USA. If any proprietary information is contained in the Proposal, it should be clearly identified.
• Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:
■ Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self-insurance on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful Bidder must furnish the City with the Certificates of Insurance proving coverage as specified in the sample contract.
■ W-9 - Current signed form W-9 (Taxpayer Identification Umber & Certification) which includes Contractor's legal business name(s).

3. Evaluation Criteria: The City's evaluation and selection process will be conducted in accordance with Chapter V, Article 2 of the City's Municipal Code (Code). In accordance with the Code, the responsive responsible proposer shall be determined based on evaluation of qualitative factors in addition to cost. At all times during the evaluation process, the following criteria will be used. Sub-criteria are not necessarily listed in order of importance. Additional sub-

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criteria that logically fit within a particular evaluation criteria may also be considered even if not specified below.

1. Project Approach & Methodology -------40 %

2. Qualifications & Experience of the Firm -------30 %

3. Key Personnel ----20%

4. Cost Proposal ----10 %

4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code, the City will adhere to the following procedures in evaluating Proposals. An Evaluation Committee, which may include members of the City's staff and possibly one or more outside experts, will screen and review all Proposals according to the weighted criteria set forth above.

While price is one basic factor for award, it is not the sole consideration.

A. Responsiveness Screening: Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any Proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their Proposals.

B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact Proposer's references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer's approach, qualifications, or price is not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the lowest responsible bidder. Alternatively, the City may elect to negotiate directly with one or more Proposers to obtain the best result for the City prior to making a recommendation or selection.

C. Interviews, Reference Checks, Revised Proposals, Discussions: Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview. Interviews, if held, are tentatively scheduled for the week of June 24th and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626. The dates are subject to change. The individual(s) from Proposer's organization that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.

In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer's references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer's services, solicit information from any available

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source concerning any aspect of a Proposal, and seek and review any other information deemed pertinent to the evaluation process.

Following conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point, and make a recommendation for award, or it may request Best and Final Offers from Proposers. The City may accept the Proposal or negotiate the terms and conditions of the agreement with the highest ranked organization. The City may recommend award without Best and Final Offers, so Proposers should include their best Proposal with their initial submission.

Recommendation for award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.

5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest.

Any proposals awarded pursuant to the formal procurement procedure set forth in the Proposal procedure may be appealed in accordance with the following procedure:
• The Proposer shall file the written notice of appeal with the purchasing officer at least ten (10) working days prior to proposal award date specified in the notice of recommendation to award.
• The written notice of appeal must include specifics as to the nature of the appeal. • The Proposer must provide any and all documentation to support the appeal. • The purchasing officer will respond in writing to the Proposer within five (5) working days.
• In the event the appeal is denied by the purchasing officer, the Proposer may appeal the purchasing officer's ruling to the city council at the next available council meeting.

6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in their Proposals. Any discrepancies in numbers or calculations shall be interpreted to reflect the cost to the City.

If prior to contract award, a Proposer discovers a mistake in their Proposal which renders the Proposal unwilling to perform under any resulting contract, the Proposer must immediately notify the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their Proposals. Pre-contractual expenses are not to be included in the Contractor's Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Proposer in:

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• Preparing Proposal in response to this RFP;
• Submitting that Proposal to the City;
• Negotiating with the City any matter related to the Proposal; and, • Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.

8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and Proposer, shall be available to the public. The City intends to release all public portions of the Proposals following the evaluation process at such time as a recommendation is made to the City Council.

If Proposer believes any communication contains trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer's competitive position if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential.

Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.

Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from disclosure information identified as confidential, and the City complies with the Proposer's request, Proposer shall assume all responsibility for any challenges resulting from the non disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney's fees and costs that may be awarded to the party requesting the Proposer information), and pay any and all costs and expenses related to the withholding of Proposer information. Proposer shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Proposer information. If Proposer does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

9. Ex Parte Communications: Proposers and Proposers' representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers' representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.

Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's Proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form, Appendix C with their Proposals certifying that they have not had or directed prohibited communications as described in this section.

10. Conflict of Interest: The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under

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California Government Code Sections 1090 et seq., or Sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

11. Disclosure of Governmental Position: In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose in their Proposals any positions that they hold as directors, officers, or employees of any governmental entity. Additional disclosure may be required prior to contract award or during the term of the contract. Each Proposer shall disclose whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months using the attached Disclosure of Government Positions Form, Appendix C.

12. Conditions to Agreement: The selected Proposer will execute a Professional Service Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Appendix B to this RFP, which may be modified by the City.

All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement. The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist.

Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the Proposer includes with its Proposal, in writing, any conditions or exceptions requested by the Proposer to the proposed Agreement.

13. Disqualification Questionnaire: Proposers shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation, Appendix C.

14. Standard Terms and Conditions: The City reserves the right to amend or supplement this RFP prior to the Proposal due date. All addendum(s) and additional information will be posted via PlanetBids. Proposers should check this web page daily for new information.

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APPENDIX A

SCOPE OF WORK
FOR
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PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES

1. GENERAL SERVICES
The architect shall provide general services designated necessary to assist in the administration of the project and include the design of the temporary living and operational quarters for personnel during construction. The architect will serve as the lead consultant in managing the design of the facility. The civil engineering, electrical engineering, mechanical engineering and all other sub-consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate among project disciplines, agencies, sub-consultants, utility companies, adjacent developers and City.

Provide architectural design services and all relevant construction documents including but not limited to: Civil Work, Architectural, Mechanical, Electrical, Plumbing or otherwise for the renovation and accessible restroom update of the Costa Mesa Communications Center, 99 Fair Drive in Costa Mesa, CA. Approximate square footage: 4,530 sf.

2. PROGRAM CONFIRMATION
The architect shall work closely with the City of Costa Mesa Public Works Department and City of Costa Mesa Communications team to confirm the design requirements for the proposed project. This shall include, but not be limited to, the following:
• Remove partition in entry way of main building to create an open space • Remove cabinets/remodel work area room in front office area copy room • Seal up/privatize existing two (2) managers' offices
• Bathroom renovation and reconfiguration to accommodate accessible stalls and the addition of a shower and locker room
• Level floor in comm area, construct two (2) supervisor office spaces (training/supervisor)
• Remove glass separation panels in comm area
• Remove all carpet on walls
• Remove window between dispatch and equipment room
• Replace carpet
• Replace t-bar ceiling and lighting
• Install exterior window(s) (to be explained during job walk) • Remove/replace exterior canopy outside of break room
• Replace all existing exterior windows
• Nine () new dispatch consoles (this have already been decided on and we have estimates)

3. ENTITLEMENT
Architect shall provide all services necessary to submit documents to the appropriate governing agencies for review and architect shall obtain all approvals necessary to construct the project.

4. SITE DESIGN
Architect shall coordinate and confirm with his sub-consultants the engineering design constraints, including but not limited to, the following:

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• Existing and future infrastructure
• Environmental conditions and remediation
• Zoning requirements
• Drainage systems
• On-site and off-site uses
• Utilities

5. SCHEMATIC DESIGN
This item of work shall include preparing schematic design documents. Documents shall consist of drawings and other documents to fix and describe the size and character of the entire project, including architectural, structural, mechanical, electrical systems, materials and such other elements as may be appropriate and as described in general as follows:

A. ARCHITECTURAL DESIGN/ DOCUMENTATION
The architectural design and documentation shall include a demolition plan, site plan, building plan, building sections and elevations, building systems I materials selection, dimensions / areas, and site wall elevations.

B. STRUCTURAL DESIGN
The structural design shall be per essential facilities requirements.

C. ELECTRICAL DESIGN
The electrical design shall include, but not be limited to, power service and distribution, lighting, fire detection and alarm, smoke detection, operations alerting system, and emergency power requirements.

D. MECHANICAL DESIGN
The mechanical design shall include, but not be limited, to heating, ventilating, air conditioning, dehumidification, plumbing, apparatus exhaust extraction system, fire protection, and fire sprinkler design.

E. PLUMBING
The plumbing design shall include but no be limited to, the complete water, sewer, gas, fire sprinkler and all other plumbing systems for the project.

F. FIRE PROTECTION/ SPRINKLER SYSTEM
The fire sprinkler and smoke detection system design and installation for the fire station shall comply with the CMFD regulations and National Fire Protection Association (NFPA) standards.

The entire station shall be protected by an automatic-monitored fire sprinkler system.

G. INTERIOR DESIGN
Architect shall provide interior design for the project including an itemized Furniture, Fixtures, & Equipment (FF&E) list with responsibilities for the general contractor.

6. DESIGN DEVELOPMENT SERVICES
The architect shall prepare from the approved schematic design documents, the design development documents consisting of site and floor plans, furniture plans, exterior elevations

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and building sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents.

A. ARCHITECTURAL DESIGN/ DOCUMENTATION
• Demolition Plan
• Hazardous materials study and abatement plan
• Site plan
• Building Plan
• Section elevations
• Site Wall elevations
• Building Systems/ materials selection
• Dimensions / Areas
B. STRUCTURAL DESIGN / DOCUMENTATION
Structural design / documentation services during design development phase consist of design regarding basic structural materials and systems, analyses and development of conceptual design solutions for gravity and lateral design loads.

C. CIVIL DESIGN/ DOCUMENTATION
Civil design / documentation services during design development phase consist of topographic survey of the entire property and adjoining streets, grading, utilities, storm drain, Americans with Disabilities Act (ADA) path of travel, and striping. A comprehensive geotechnical study shall be completed for the entire project site.

D. LANDSCAPE DESIGN/ DOCUMENTATION
Landscape design/ documentation services during design development phase consisting of plant palettes, landscaping limits, irrigation and smart controller.

E. MECHANICAL AND PLUMBING DESIGN/DOCUMENTATION
Mechanical and plumbing design / documentation service during the design development phase consisting of consideration of alternate materials, split system HVAC, and plumbing. • Energy conservation
• Heating and Ventilating
• Air Conditioning
• Plumbing
• Fire Protection / Fire Sprinkler Drawings
• Special Maintenance Systems
• General Space Requirements
• Apparatus exhaust extraction system
F. ELECTRICAL DESIGN/ DOCUMENTATION
Electrical design/documentation during the design development phases consisting of materials, systems, and equipment.

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• Power Service and distribution
• Lighting design
• Telephones/ data distribution
• Internet and Ethernet infrastructure and connections
• Fire detection and alarms
• General space requirements
• Operations alerting system
• Smoke detection system
G. MATERIALS RESEARCH / SPECIFICATIONS
• Identification of potential architectural and interior finish materials, systems and equipment, and their criteria and quality standards consistent with the conceptual design
• Coordination of similar activities of other disciplines H. INTERIOR DESIGN/ DOCUMENTATION
Interior Design / Documentation services during the design development phases consisting of solutions for architectural, mechanical, electrical and equipment requirements in order to establish:
• Building interior design elements
• Preliminary building equipment areas
• Space allocation and utilization plans to review functional relationships • Placement of major FF&E items
I. TELECOMMUNICATIONS
Refer to communications and CMIT for telecommunications requirements for dispatch needs.

7. CONSTRUCTION DRAWINGS AND DOCUMENT SERVICES
Based on the approved design development documents, the architect shall prepare the working drawings and specifications which shall set forth and prescribe in detail the work to be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work and landscaping. Construction drawings and specifications shall be signed and stamped by the licensed architect and sub-consultants in their respective specialties. Architect shall conduct in-house constructability reviews as well as retain the services of a third-party to conduct one additional constructability review.

A. ARCHITECTURAL DESIGN / DOCUMENTATION
• Review design development
• Demolition Plans
• Site plan and details
• Building plans
• Enlarged plans
• Sections I elevations
• Building systems / material selection

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• Details
• Dimensions / permit related areas
• Cost estimates
• Design of temporary living and operational needs for the dispatchers during construction.

B. TRAFFIC PRE-EMPTION DESIGN / DOCUMENTATION
• NA
C. STRUCTURAL DESIGN/ DOCUMENTATION
• Prepare structural system documents
D. CIVIL DESIGN/ DOCUMENTATION
• Site plan
• Utility plan
E. LANDSCAPE DESIGN/ DOCUMENTATION
• NA
F. MECHANICAL DESIGN/ DOCUMENTATION
• Prepare Title 24 Energy calculations
• Documentation for HVAC, including units, drops and mechanical system distribution • Prepare building plumbing documents
• Prepare fire protection system documents (fire sprinkler drawings) G. ELECTRICAL DESIGN
• Prepare electrical system documents
• Prepare Title 24 lighting calculations
H. MATERIALS RESEARCH/SPECIFICATIONS
• Preparation of specifications
• Compilation of project manual
I. INTERIOR DESIGN
• Interior Plans
• Reflected Ceiling Plans
• Interior Elevations
• Details and Sections
• Millwork
• FF&E

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J. SIGNAGE / GRAPHIC DESIGN
• Design of site identity and building signage
• Construction Document Signage
• Interior Signage
• Station monument sign

8. BIDDING AND CONSTRUCTION SUPPORT
Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and architect's Estimate. Attend two pre-bid meetings and provide full size exhibits for use in the pre-bid meeting presentations. During bid process, the architect shall be responsible for preparing addenda, clarifying the construction documents, answering bidder's questions, issuing revised bid form, plans, exhibits, and technical specifications as required. During the construction phase, the architect and his sub-consultants shall review/ approve submittals and respond to contractor's Requests for Information (RFls), provide review and input on contractor change order requests, attend weekly construction progress meetings, and prepare final as builts.

9. COST ESTIMATES
The architect shall provide detailed cost estimates during the schematic design phase, one cost estimate during the design development phase, and two construction cost estimates based on a material take-off from the construction documents at stages identified by the City.

10. MEETINGS
The architect will be required to attend meetings with the City. The architect shall include hours for all necessary project meetings.

11. PROCESSING OF PLANS AND PERMITS
The architect shall process the construction documents with the City of Costa Mesa Building Division, answer plan check comments, and if necessary, revise construction documents. Once an approved set is achieved contractor will be responsible for pulling necessary permits.

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APPENDIX B
SAMPLE

PROFESSIONAL SERVICE AGREEMENT

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CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this_ day of __ , 20_ ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and _____ , a [state] [type of corporation] ("Consultant").

WITNESS ETH:

A WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to ________ , as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein by this reference.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;

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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1 .4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.

1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City.

Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Consultant's total compensation shall not exceed ___ Dollars($ __ .00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such

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additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of ___ months, ending on _____ , 20_, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

In ascertaining the professional services actually rendered hereunder up to the effective date of

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termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California.

Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed

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boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this reference.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of

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City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSUL TANT:

Tel:

Fax: --------
Attn:

IFTO CITY:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 754-
Fax: (714) 754-
Attn:

Provide courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Department

6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace. by complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "F" and incorporated herein by reference. Consultant's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

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6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

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6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, -including-but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.

Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of

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this Agreement, Consultant and its officers, employees, associates and sub-consultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or sub-consultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of

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those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
[

6.26. Counterparts. This Agreement may be executed in one or more counterparts, eabh of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF COSTA MESA,
A municipal corporation
[Mayor or City Manager]

CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:

City Clerk and ex-officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:

City Attorney
APPROVED AS TO INSURANCE:

Risk Management
APPROVED AS TO CONTENT:

Project Manager

DEPARTMENTAL APPROVAL
Department Director
APPROVED AS TO PURCHASING:

Finance Director
Date: __________ _
Date: -----------
Date: ----------
Date: _________ _
Date: ----------
Date: ----------
Date: -----------

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APPENDIXC
FORMS
Vendor Application Form
RFP24.l l.C05494
Ex Parte Communications Certification
Disclosure of Government Positions
Disqualification Questionnaire
Company Profile & References
Bidder/Applicant/Contractor Campaign Contribution

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VENDOR APPLICATION FORM
FOR
RFP24.l l.C05494
RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES TYPE OF APPLICANT: □ NEW □ CURRENT VENDOR
Legal Contractual Name of Corporation: ______________ _ Contact Person for Agreement: _________________ _
Title: E-Mail Address: ------------ ---------
Business Telephone: __________ Business Fax: ______ _
Corporate Mailing Address: __________________ _
City, State and Zip Code: ___________________ _
Contact Person for Proposals: __________________ _
Title: E-Mail Address: ------------ ---------
Business Telephone: __________ Business Fax: ______ _
Is your business: (check one)
□ NON PROFIT CORPORATION
Is your business: (check one)
□ FOR PROFIT CORPORATION
□ CORPORATION □ LIMITED LIABILITY PARTNERSHIP
□ INDIVIDUAL □ SOLE PROPRIETORSHIP
□ PARTNERSHIP □ UNINCORPORATED ASSOCIATION

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Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
Federal Tax Identification Number:

City of Costa Mesa Business License Number: _________________ _ (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date:

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EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.

I certify that Proposer and Proposer's representatives have not had any communication with a City Councilmember concerning informal RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES at any time after May 13, 2024.

Date: ----------Signature
Print
OR
I certify that Proposer or Proposer's representatives have communicated after May 13, 2024 with a City Councilmember concerning informal RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES. A copy of all such communications is attached to this form for public distribution.

Date: ----------Signature
Print

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RFP24.1 l.C05494

DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes __ No __
If the answer is yes, explain the circumstances in the following space.

Page 34 ends

RFP24.1 l.C05494

DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."

Page 35 ends

RFP24.l l.C05494

COMPANY PROFILE & REFERENCES
Company Legal Name:

Company Legal Status (corporation, partnership, sole proprietor etc.):

Active licenses issued by the California State Contractor's License Board:

Business Address:

Website Address:

Telephone Number: Facsimile Number:

Email Address:

Length of time the firm has been in business:

Length of time at current location:

Is your firm a sole proprietorship doing business under a different name: _Yes _No If yes, please indicate sole proprietor's name and the name you are doing business under:

Federal Taxpayer ID Number:

Regular Business Hours:

Regular holidays and hours when business is closed:

Contact person in reference to this solicitation:

Telephone Number: Facsimile Number:

Email Address:

Contact person for accounts payable:

Telephone Number: Facsimile Number:

Email Address:

Name of Project Manager:

Telephone Number: Facsimile Number:

Email Address:

Page 36 ends

RFP24.11.C05494
COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Page 37 ends

RFP24.l 1.C05494

BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION

DISCLOSURE FORM
Proposer/Consultant/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council.

Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.

Bidder/ Applicant/Proposer
Date

Page 38 ends

EXHIBIT B

CONSULTANT’S PROPOSAL

159

Dear Mr. Bauer,
The speciﬁc project requirements for the renovation and updates to the Costa Mesa Communications Center uniquely ﬁt into the experience and interests of ITZEN. We thrive on having a portfolio full of various project types and are excited to bring that varied experience to this project. More speciﬁcally, having worked on numerous renovation projects for essential facilities, we are primed for the experience and level of detail that is required for these speciﬁc types of structures. We are delighted to share with you the vision and experience represented at ITZEN Architects.

Ms. Itzen has had a long history of work with the Orange County Fire Authority and their essential facilities.

Currently ITZEN is in the process of design work with OCFA for multiple station renovations throughout Orange County. OCFA Station 4 in Irvine, is nearing construction completion for signiﬁcant ADA renovations and improvements. In 2018, ITZEN completed the renovation and expansion of Fire Station #63 in Buena Park with great success. Prior to ITZEN, Jana worked on Hesperia Police Facility and more than 5 Fire Stations throughout Irvine and Laguna Niguel during her time at LPA, Inc. In addition to ITZEN’s civic work mentioned above, during her time at LPA, Jana was integral to numerous municipal projects with the cities of Hesperia, Temecula, Orange, and Chino Hills.

ITZEN understands the key roles each team member plays in the success of the project, from the engineering team to the owner, the tenant or the end user. We work together as an expert team to ﬁnd the best solutions for each unique project, attending to the prioritization of needs and values for user and owner. As you will see, our design team does a blend of civic, commercial, and residential work. This client centric blend of project types ideally suits us for this renovation of the Costa Mesa Communications Center.

We are honored to be considered for this opportunity and look forward to expanding on a great working relationship with the City of Costa Mesa in the years to come.

Sincerely
Jana SB Itzen

: 1 10
Project Proposal
June 4, 2024
Proposal for: Patrick Bauer, Deputy Public Works Director City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Table of Contents
1 : Cover Letter
2 : Background & Project Summary
3-5 : Project Approach & Methodology
6-8 : Qualiﬁcations & Experience for the Firm
*Financial Capacity (provided upon award of contract as needed) 9-10 : Key Personnel
*Cost Proposal (provided under separate ﬁle)
160

City of Costa Mesa Communications Center
We have read and reviewed the extents of RFP 24-11.

ITZEN Architects is well versed in providing professional architectural services for renovations and ADA updates to existing essential facilities similar to the 4,530 sf Communications Center at the heart of the City of Costa Mesa. We understand the unique needs of the facility and are ready to coordinate with the end users; the City of Costa Mesa Communications Team and the city of Costa Mesa Public Works Department.

: 2 10

BACKGROUND & PROJECT SUMMARY
After a thorough site visit to establish the existing
conditions we were able to conﬁrm the programmed
scope of work as follows:
• Remove existing furniture partitions in the entry
vestibule
• Remove and redesign millwork in copy room
(including removal of door frame to create
passthrough)
• Acoustical updates for 2 managers oﬃces
• ADA Accessibility updates for toilets/ showers/
locker rooms
• Eliminate raised ﬂooring and glass partition in
gallery
• Eliminate raised ﬂooring in supervisors areas and
create 2 private supervisors spaces
• Coordinate with user regarding the speciﬁcations
for the new dispatch consoles
• Update ﬁnishes throughout (inducing ﬂooring
ﬁnishes, wall ﬁnishes, acoustic ceiling tiles) and
provide new lighting
• Remove and replace exterior canopy/ patio cover
outside break room
• Remove and replace all exterior windows, with an
alternate to just reseal/glaze existing windows to
improve performance.
• 8 coordination/progress meetings with the city
This scope speciﬁcally excludes:
• Landscape Design
• 3rd party constructibility review
• Geotechnical Report
• Audio Visual
• Fire Sprinklers (deferred submittal)
• Structural or Civil work for Temp Structure
Single
Occupancy
Bathroom
Single Occupancy
Bathroom with
shower
_Remove access Floor
- two private offices
- demo glass wall
-- replace carpet
throughout
- replace lighting
replace T-Bar celing
New Casework
acoustically seal
New level: 75.70 f.f.

Maintain f.f. level
Infilil
Remove
Allow for power/data fornew tv
- replace carpet
throughout
- replace lighting
replace T-Bar ceiling
New Patio Cover
Rest/Recovery
Shift Supervisor
Remove
Vestibule doors with
visual access and ada
Scope of Work - LIMITS
New level: 75.70 f.f.

New level: 75.70 f.f.

Maintain
Maintain f.f. level
Single
Occupancy
Bathroom
Lockers
Acoustically Seal
Potential window
opening
Remove and
replace all
windows in
scope of work
area
161

Over the course of several years, ITZEN architects has provided professional architectural services to the Orange County Fire Authority for numerous renovations and additions to their essential facility ﬁre stations. ITZEN Architects has compiled a top tier team to lead in these renovation projects. The proposed team of designers and engineers have worked together extensively, providing expert communication and coordination, for projects of this particular size and scale.

We will work closely with the city to ensure all the necessary electrical and communications needs are correctly identiﬁed on the construction project requirements to maintain operation of temporary facilities for dispatch while construction is taking place.

ITZEN’s systematic approach to documenting and developing the design plans are outlined in the following diagrams and descriptions:
: 3 10

PROJECT APPROACH & METHODOLOGY

OUR P ASSION,
YOUR BUSINESS.
you
2032 N. Broadway
Santa Ana, California
92706
ITZEN.com
[email protected]
714.716.5042
We start “big picture” by distilling a project into three main workflows. Below, you’ll see how each of the three workflows has a heavier concentration of effort at different times along the timeline, and that design flows through every phase.

DESIGN

DOCUMENT A TION

DELIVERY
1 There are several basic phases of the architectural process that most architects employ.

For our residential clients, we’ve customized the process to best allow for client input, collaboration, and feedback throughout each phase.

THE PROCESS

DISCOVERY
2 SCHEMA TIC
DESIGN
3 DESIGN
4 CONSTRUCTION

DOCUMENTS
5 PERMITS AND

BIDDING
6 CONSTRUCTION

ADMINISTRA TION
7 enjoy!
162
: 4 10

DISCOVERY

ENVISION
During this phase we gather information from multiple
sources: you , the city/county, and all applicable building code data. We’ll visit the property to document the
existing conditions and scan the applicable areas of work.

We’ll employ a combination of photography, 3D scanning, laser measurements, and even a few old-fashioned tape
measurements.

Documenting the existing conditions includes noting the location of visible mechanical, electrical, and plumbing equipment, in addition to structural and architectural
components of the property. Our preliminary code
research is provided as a resource to inform constraints of the design. The information we gather is then
documented using BIM (building information model)
software to produce what is commonly referred to as “as- built” or “as- measured” drawings.

This phase is at the heart of crafting your story.

Architecture has a rich history that includes a
multitude of materials, environments, styles, and
forms. We’ll sit down together (probably over
really good coffee) and ask a lot of questions. We
finish this phase having outlined project goals and
principles that we use to make design decisions
throughout the life of the project.

GA THER
1 SCHEMA TIC
DESIGN

THE PLAN
Schematic design is when we begin to incorporate
all the inspiration we discovered in our envisioning
session. We’ll start to include the impacts of our
zoning and environmental analysis by studying
massing models and space plans.

2 As we start to look at 3D models and programming,
your project is going to start feeling very real, but
this is just the beginning! We’ll continue to use
the inspirational imagery to shape the 3D models,
and the space plans we develop are the start of the
spatial organization of your floor plan.

CIRCULATION
OFFICE
1 BREAK
ROOM
EXAM 2
EXAM 1

PROCEDURE

STORAGE

RESTROOM OFFICE
2 ADMIN.

WAITING
DESIGN

DEVELOPMENT

THE PLAN
The design development phase brings another
level of depth and decision making to your project.

Building on the schematic phase, we now start
to incorporate the more technical aspects of a
project—-materials, product specifications, and
utilities.

Our communication and feedback loop continues
to be a key factor in the success of the project
development. Many significant design choices
are made during this time. Together we’ll explore
materials with physical samples and understand
your preferences.

Beyond the schematic organization of structural
systems and utilities, we now start to coordinate the
specifics of these systems, Looking closely at how
one choice impacts other systems, and vice versa.
3 DESIGN DEVELOPMENT P ACKAGE
TYPICALL Y INCLUDES:
• Updated 3D Rendered & Panoramic Views
• Cover Sheet with Code Analysis
• Site Plan
• Demolition Plans
• Floor Plans
• Building & Interior Elevations

A more robust architectural drawing package is
organized during this phase that reflects the design
developing towards construction. Dimensions,
quantities, and product specifications in the
documentation set up the design for initial contractor
pricing and the next phase of design with our team of
engineers.

INTERIORS
Before we continue...

Our approach to design is holistic, and the interior design of your residence is integral to the complete design story.

Beyond the design of the building itself, there are
many decisions to be made regarding interior finishes,
fixtures, equipment, and appliances. Again, we’ll work
collaboratively with you to select each and every element.

For instance, selecting and specifying the flooring,
countertops, cabinetry, tiles, bathroom and kitchen
fixtures, paint colors, low voltage devices, door hardware, and potentially much more.

Here, we’ll create enlarged plans and interior elevations of the bathrooms, millwork, kitchen, and other critical architectural details.
• Finish schedules clarifying finishes for each room
• Millwork and built-in details as required
• Interior Elevations
• Procurement of physical samples and pricing of finishes • Additional 3D modeling clarifying interior design intent • Wall and floor tile for bathrooms and kitchens
• Floor finishes such as carpet and hardwood
• Paint colors and finishes
• Counter tops
• Cabinetry styles, finishes, and hardware
• Wall coverings
• Door, window trim and casing detailing
• Door hardware
• Plumbing fixtures

TYPICAL INTERIOR DESIGN SERVICES

EXAMPLES OF FINISHES SPECIFIED
interlude

APPLICABLE CODES
2019 CALIFORNIA BUILDING CODE
2019 CALIFORNIA ELECTRICAL CODE
2019 CALIFORNIA PLUMBING CODE
2019 CALIFORNIA MECHANICAL CODE
2019 CALIFORNIA FIRE CODE
2019 CALIFORNIA GREEN BUILDING STANDARDS CODE
2019 ENERGY CODE
CITY OF SANTA ANA:

TRANSIT ZONING CODE, SPECIFIC DEVELOPMENT 84

VICINITY REFERENCE MAP

PROJECT SITE
400 E. 4TH STREET

PROJECT DESCRIPTION

1. 2.

3. SCOPES OF WORK:

REPAIR AND RESTORE EXISTING EXTERIOR FACADE

REDESIGN INTERIOR STRUCTURAL SYSTEM AND ADA TO CURRENT CODE FOR MIXED-USE OCCUPANCIES

INTERIOR DESIGN FOR TENANT IMPROVEMENT OF RETAIL,

EVENT AND OFFICE USE WITH GREEN ROOF AND
ACCESSIBLE ROOF DECK.

TYPE III-B
FULLY SPRINKLERED NPFA 13 SYSTEM WITH EMERGENCY VOICE/ALARM COMMUNICATION SYSTEM IN ACCORDANCE WITH CBC 907.5.2.2

MIXED-USE OCCUPANCY
SD 84 (SPECIFIC DEVELOPMENT 84) ZONING
2 STORIES + ROOF DECK
29,550 SQ. FT. (NO CHANGE)
APN # 398-507-05
LOT 2 TRACK 12812

SEE ALL G SERIES SHEETS FOR CODE ANALYSIS
CLIENT:

THE SOUND
400 E. 4TH STREET
SANTA ANA, CA 92701
714-546-8911
CONTACT: BETHANY SCHERMER [email protected]
ARCHITECT:

ITZEN ARCHITECTS INC.
1800 N. BRISTOL ST. #C418
SANTA ANA, CA 92706
714-716-5042
CONTACT: JANA ITZEN [email protected]
MEP ENGINEER:

GOSS ENGINEERING
255 E. RINCON ST #301
CORONA, CA 92879
951-363-4797
CONTACT: NICK UBRUN [email protected]
STRUCTURAL ENGINEER:

CROSS ENGINEERS
3196-G AIRPORT LOOP DR
COSTA MESA, CA 92626
714-566-5475
CONTACT: KIRK D. CROSS [email protected]
FIRE PROTECTION ENGINEER:

WODEN FIRE
106 W 4TH ST. SUITE 308
SANTA ANA, CA 92701
CONTACT: SEAN HERMAN [email protected]
LANDSCAPE ARCHITEC:

LYNN CAPOUYA INC.
17992 MITCHELL SOUTH SUITE 110
IRVINE, CA 92614
949-756-0150
CONTACT: PATRICIA LEAR [email protected]

PROJECT DIRECTORY

KEYNOTE

WALL TYPE DESIGNATION

DATUM POINT

ROOM NAME

MATCH LINE

REVISION

BUILDING SECTION

INTERIOR ELEVATIONS
DETAIL

COLUMN LINE

WALL SECTION

NORTH ARROWS

WINDOW TYPE

SURFACE DRAINAGE

LEVEL LINE, CONTROL POINT

BREAKS OF BUILDING COMPONENTS

STAIR DIRECTION SYMBOL

CENTER LINES, FLOOR LINES AND LEVEL LINES
24 3
1 2

DOOR DESIGNATION

ROOM NUMBER

SHADED PORTION IS THE SIDE CONSIDERED

CLOUD AROUND REVISED AREA OPTIONAL

SHEET WHERE ELEVATION IS DRAWN

ELEVATION IDENTIFICATION

DETAIL IDENTIFICATION

SHEET WHERE DETAIL IS DRAWN

SHEET WHERE SECTION IS DRAWN

SECTION IDENTIFICATION

SHEET WHERE SECTION IS DRAWN

SECTION IDENTIFICATION

ARROW INDICATES DIRECTION OF FLOW
EL: 23'-6" ELEVATION/SECTION
DN.
0 0
1 A101
TYP
1 A101
TYP
A101
1 SIM
A101
1 SIM
A101
1 SIM
A101
1 SIM
101
Room
name
101
?
1t
Name
Elevation

PROJECT-NORTHTRUE-NORTH

SYMBOLS LIST

FINISH TAGX-X

EQUIPMENT TAGX-X

P INDICATES PARTIAL HEIGHT WALL
X
&
@
C
∅
#
(E)
ACOUS.

A.C.

ADJ.

AFF.

AGGR.

ALUM.

APPROX.

ARCH.

ASPH.

BD.

BITUM.

BLDG.

BLK.

BLK'G.

BM.

B.O.C.

BOT.

B.O.W.

B.S.

CAB.

C.B.

CEM.

CER.

C.I.

C.I.P.

CIV. ENG.

C.J.

CLG.

CLR.

C.O.

COL.

CONC.

CONN.

CONSTR.

CONT.

CORR.

CTR.

CTSK.

DBL.

DEPT.

DESC.

D.F.

DET.

DIA.

DIM.

DISP.

DN.

D.O.

DR.

DS.

D.S.P.

DWG.

EA.

E.J.

EL.

ELEC.

ELEV.

EMER.

ENCL.

E.P.

EQ.

EQUIP.

E.W.C.

EXIST.

EXPO.

EXP.

EXT.

F.A.

F.B.

F.D.

FDN.

F.E.

F.E.C.

F.H.C.

FIN.

FLR.

FLUOR.

F.O.C.

F.O.F.

F.O.M.

F.O.S.

F.O.W.

F.R.

FPRF.

F.S.

FT.

FTG.

FUT.

GA.

GALV.

GC
G.I.

GL.

GND.

GR.

GYP.

H.B.

H.C.

HDWD.

HDW.

H.M.

HORIZ.

HR.

HGT./HT.

AND
ANGLE
AT

CENTERLINE

DIAMETER OR ROUND

POUND OR NUMBER

EXISTING

ACOUSTICAL

ASPHALTIC CONCRETE

ADJUSTABLE

ABOVE FINISH FLOOR

AGGREGATE

ALUMINUM

APPROXIMATE

ARCHITECTURAL

ASPHALT
BOARD

BITUMINOUS

BUILDING
BLOCK

BLOCKING
BEAM

BACK OF CURB
BOTTOM

BOTTOM OF WALL

BOTTOM OF SLOPE

CABINET

CATCH BASIN
CEMENT

CERAMIC

CAST IRON

CAST IN PLACE

CIVIL ENGINEER

CONTROL JOINT

CEILING
CLEAR

CASED OPENING
COLUMN

CONCRETE

CONNECTION

CONSTRUCTION

CONTINUOUS

CORRIDOR
CENTER

COUNTERSUNK
DOUBLE

DEPARTMENT

DESCRIPTION

DRINKING FOUNTAIN
DETAIL

DIAMETER

DIMENSION

DISPENSER
DOWN

DOOR OPENING
DOOR

DOWNSPOUT

DRY STANDPIPE

DRAWING
EAST
EACH

EXPANSION JOINT

ELEVATION

ELECTRICAL

ELEVATOR

EMERGENCY

ENCLOSURE

ELECTRICAL PANELBOARD
EQUAL

EQUIPMENT

ELECTRIC WATER COOLER

EXISTING

EXPOSED

EXPANSION

EXTERIOR

FIRE ALARM

FLAT BAR

FLOOR DRAIN

FOUNDATION

FIRE EXTINGUISHER

FIRE EXTINGUISHER CABINET

FIRE HOSE CABINET
FINISH
FLOOR

FLUORESCENT

FACE OF CONCRETE

FACE OF FINISH

FACE OF MASONRY

FACE OF STUD

FACE OF WALL

FIRE RETARDANT

FIREPROOF

FINISH SURFACE

FOOT OR FEET

FOOTING
FUTURE
GAUGE

GALVANIZED

GENERAL CONTRACTOR

GALVANIZED IRON
GLASS
GROUND
GRADE
GYPSUM

HOSE BIB

HOLLOW CORE

HARDWOOD

HARDWARE

HOLLOW METAL

HORIZONTAL
HOUR
HEIGHT
JT.

KIT.

LAB.

LAM.

LAND. ARCH.

LAV.

LKR.

LT.

MAX.

MECH.

MEMB.

MET.

MFR.

MH.

MIN.

MIR.

MISC.

M.O.

MTD.

MUL.

N.I.C.

NO./#
NOM.

N.T.S.

OA.

O.C.

O.D.

OFF.

OPNG.

OPP.

PA
PRCST.

P.H.

PL.

P. LAM.

PLAS.

PLYWD.

P.O.T.

PT.

PTN.

Q.T.

RAD.

R.D.

REF.

REFR.

RGTR.

REINF.

REQD.

RESIL.

RM.

R.O.

R.O.W.

R.W.L.

S.C.

SCHED.

SECT.

S.F.

SH.

SHR.

SHT.

SIM.

SPEC.

SQ.

S.S.

STA.

STD.

STL.

STOR.

STR.

SUSP.

SYM.

T.C.

TEL.

T.&G.

THK.

T.O.B.

T.O.C.

T.O.W.

T.O.P.

T.S.

T.V.

TYP.

U.N.O.

UR.

V.C.T.

VERT.

VEST.

W/
W.C.

WD.

W/O
WP.

W.R.

WT.

W.W.F.

JOINT

KITCHEN

LABORATORY

LAMINATE

LANDSCAPE ARCHITECT

LAVATORY
LOCKER
LIGHT

MAXIMUM

MECHANICAL

MEMBRANE
METAL

MANUFACTURER

MANHOLE

MINIMUM
MIRROR

MISCELLANEOUS

MASONRY OPENING

MOUNTED

MULLION
NORTH

NOT IN CONTRACT
NUMBER

NOMINAL

NOT TO SCALE

OVERALL

ON CENTER

OUTSIDE DIAMETER
OFFICE

OPENING

OPPOSITE

PLANTING AREA

PRECAST

PANIC HARDWARE
PLATE

PLASTIC LAMINATE

PLASTER

PLYWOOD

PATH OF TRAVEL
PAINT

PARTITION

QUARRY TILE
RADIUS

ROOF DRAIN

REFERENCE

REFRIGERATOR

REINFORCED

REQUIRED

RESILIENT
ROOM

ROUGH OPENING

RIGHT OF WAY

RAIN WATER LEADER
SOUTH

SOLID CORE

SCHEDULE

SECTION

SQUARE FEET
SHELF
SHOWER
SHEET

SIMILAR

SPECIFICATION(S)
SQUARE

STAINLESS STEEL

STATION

STANDARD
STEEL

STORAGE

STRUCTURAL

SUSPENDED

SYMMETRICAL

TOP OF CURB

TELEPHONE

TONGUE & GROOVE
THICK

TOP OF BEAM

TOP OF CONCRETE

TOP OF WALL

TOP OF PARAPET

TOP OF SLOPE

TELEVISION

TYPICAL

UNLESS NOTED OTHERWISE
URINAL

VINYL COMPOSITION TILE

VERTICAL

VESTIBULE
WEST
WITH

WATER CLOSET
WOOD

WITHOUT

WATERPROOF

WATER RESISTANT
WEIGHT

WELDED WIRE FABRIC
L
F.G. FINISH GRADE
UC. UNDERCUT
OUTSIDE AIRO.A.

MATL. MATERIAL
F.L. FLOW LINE

INTERIOR

INSULATION

INSIDE DIAMETER
INT.

INSUL.

I.D.

ACC. ACCESSIBLE
F.H FIRE HYDRANT

OSA OUTSIDE AIR

ABBREVIATION LIST
∠

DEFERRED SUBMITTALS

1. 2.

3. 4.

5. BUILDING SIGNAGE

PEDESTRIAN PROTECTION

STRUCTURAL SHORING

ELEVATOR EXTENSION TO ROOF LEVELFIRE PROTECTION

PROJECT NOTES

THE STRUCTURAL SHORING PLAN AND CALCULATION SHALL BE
SUBMITTED TO THE CITY FOR REVIEW AND APPROVAL BEFORE ANY PERMIT CAN BE ISSUED.

No. C31793W
REN. 02-28-25
L
A

OFILACFOE
S

ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.

Date
Drawn/Checked by
Scale

FOR PLAN

REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service. All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.

Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.

Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
12" 1'-0"
Project Number
04-26-2023

IAI/WBI

MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701

THE SOUND
COVER
G0.00

THE SOUND

MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
AGENCY RESUBMITTAL 2
04-26-2023

SHEET INDEX
# SHEET NAME
DESIGN
D14 RESTROOM ANALYSIS

GENERAL
G0.00 COVER
G0.01 PHOTOS AND RENDERING
G0.02 CODE ANALYSIS
G0.03 OCCUPANT LOAD
G0.04 PATH OF TRAVEL
G0.05 TITLE 24
G0.06 TITLE 24
G0.07 CAL GREEN
G0.08 CAL GREEN
G0.09 CAL GREEN

FOR REFERENCE ONLY - SURVEY
1 OF 1 CIVIL SURVEY

LANDSCAPE
LI1.00 IRRIGATION PLAN, NOTES AND LEGEND
LI1.01 IRRIGATION DETAILS
LI1.02 IRRIGATION DETAILS
LP1.01 ROOF GARDEN PLANTING AND TRAY
LAYOUT
LP1.02 CONTAINER PLANTING AND GREEN

SCREEN LAYOUT

ARCHITECTURE
A0.01 SCHEDULES
A0.02 GLAZING ELEVATIONS
A0.03 SIGNAGE SCHEDULE
A1.01 SITE PLAN
A2.01 DEMO PLANS
A2.11 FIRST FLOOR SLAB PLAN
A2.12 SECOND FLOOR SLAB PLAN
A2.13 ROOF SLAB PLAN
A2.21 FIRST FLOOR PLAN
A2.22 SECOND FLOOR PLAN
A2.23 ROOF DRAINAGE PLAN
A2.24 ROOF DECK & GARDEN ROOF PLAN
A2.25 ROOF ACCESS DRAINAGE
A2.31 FIRST FLOOR RCP
A2.32 SECOND FLOOR RCP
A2.33 ROOF RCP
A2.41 FIRST FLOOR POWER & SIGNAL PLAN
A2.42 SECOND FLOOR POWER & SIGNAL PLAN
A2.43 ROOF POWER & SIGNAL PLAN
A2.51 FIRST FLOOR FINISH PLAN
A2.52 SECOND FLOOR FINISH PLAN
A2.53 ROOF FINISH PLAN
A3.01 DEMO EXTERIOR ELEVATIONS
A3.02 DEMO BRICK ELEVATIONS
A3.11 EXTERIOR ELEVATIONS
A3.12 EXTERIOR ELEVATIONS
A3.13 EXTERIOR ELEVATIONS
A3.14 GREEN SCREEN ELEVATIONS
A3.15 CMU ELEVATIONS
A3.51 BUILDING SECTIONS
A3.52 BUILDING SECTIONS
A3.61 WALL SECTIONS
A4.01 ENLARGED PLANS
A4.02 ENLARGED PLANS
A4.03 ENLARGED PLANS
A4.11 ENLARGED CONFERENCE
A4.12 ENLARGED CONFERENCE
A4.13 ENLARGED CONFERENCE
A4.14 ENLARGED CONFERENCE
A4.15 ENLARGED CONFERENCE
A4.16 ENLARGED CONFERENCE
A4.17 ENLARGED CONFERENCE
A4.18 ENLARGED CONFERENCE
A4.19 ENLARGED RETAIL
A5.11 INTERIOR ELEVATIONS
A5.12 INTERIOR ELEVATIONS
A5.13 INTERIOR ELEVATIONS

SHEET INDEX
# SHEET NAME
A5.14 INTERIOR ELEVATIONS
A5.15 INTERIOR ELEVATIONS
A5.16 INTERIOR ELEVATIONS
A5.17 INTERIOR ELEVATIONS
A5.18 INTERIOR ELEVATIONS
A5.19 INTERIOR ELEVATIONS
A6.01 ENTRY FACADE
A6.02 TYP. FACADE
A6.03 FRENCH ENTRY
A6.04 FRENCH STREET
A7.01 STAIR PLANS
A7.02 STAIR PLANS
A7.03 STAIR PLANS
A7.04 STAIR PLANS
A7.05 STAIR DETAILS
A7.06 STAIR DETAILS
A7.11 ELEVATOR PLANS
A8.01 EXTERIOR DETAILS
A8.02 EXTERIOR DETAILS
A8.03 EXTERIOR DETAILS
A8.04 EXTERIOR DETAILS
A9.01 INTERIOR DETAILS
A9.02 FIRE STOPPING DETAILS
A9.03 INTERIOR DETAILS
A9.04 INTERIOR DETAILS
A9.05 ENLARGED OCULUS
A9.06 INTERIOR DETAILS

STRUCTURAL
S0.1 STRUCTURAL GENERAL NOTES
S0.2 STRUCTURAL GENERAL NOTES
S0.4 STRUCTURAL GENERAL NOTES
S1.1 TYPICAL STRUCTURAL DETAILS
S1.2 TYPICAL STRUCTURAL DETAILS
S1.3 TYPICAL STRUCTURAL DETAILS
S1.4 TYPICAL STRUCTURAL DETAILS
S1.5 TYPICAL STRUCTURAL DETAILS
S1.6 TYPICAL STRUCTURAL DETAILS
S1.7 TYPICAL STRUCTURAL DETAILS
S1.8 TYPICAL STRUCTURAL DETAILS
S2.1 FOUNDATION PLAN
S2.2 FLOOR FRAMING PLAN
S2.3 ROOF FRAMING PLAN
S3.1 STRUCTURAL DETAILS
S3.2 STRUCTURAL DETAILS
S3.3 STRUCTURAL DETAILS
S2.4 ROOF ACCESSORY PLAN
S2.5 PENTHOUSE/HIGH ROOF FRAMING
S3.4 STRUCTURAL DETAILS
S3.5 STRUCTURAL DETAILS
S4.1 STRUCTURAL DETAILS
S4.2 STRUCTURAL DETAILS
S4.3 STRUCTURAL DETAILS
S4.4 STRUCTURAL DETAILS
S4.5 STRUCTURAL DETAILS
S5.1 MOMENT FRAME ELEVATIONS
S5.2 MOMENT FRAME ELEVATIONS
S5.3 MOMENT FRAME ELEVATIONS

SHEET INDEX
# SHEET NAME
S5.4 MOMENT FRAME ELEVATIONS
S5.5 MOMENT FRAME ELEVATIONS
S6.1 STRUCTURAL SECTIONS
S6.2 STRUCTURAL SECTIONS
S6.3 STRUCTURAL SECTIONS
S7.1 STRUCTURAL ELEVATIONS
S8.1 3D VIEWS

MECHANICAL
M0.01 SYMBOLS, DESIGNATION AND

ABBREVIATIONS
M0.02 MECHANICAL EQUIPMENT SCHEDULES
M0.03 TITLE 24 COMPLIANCE FORMS
M0.04 TITLE 24 COMPLIANCE FORMS
M2.01 MECHANICAL DEMO PLANS
MZ2.21 FIRST FLOOR ZONING PLAN
MZ2.22 SECOND FLOOR ZONING PLAN
M2.21 FIRST FLOOR MECHANICAL PLAN
M2.22 SECOND FLOOR MECHANICAL PLAN
MP2.21 FIRST FLOOR MECHANICAL PIPING PLAN
MP2.22 SECOND FLOOR MECHANICAL PIPING
PLAN
M2.23 ROOF MECHANICAL PLAN
M5.01 MECHANICAL DETAILS
M5.02 MECHANICAL DETAILS
M6.01 MECHANICAL CONTROLS AND WIRING
M6.02 MECHANICAL CONTROLS AND WIRING

PLUMBING
P0.01 SYMBOLS, DESIGNATIONS AND

ABBREVIATIONS
P0.02 PLUMBING CALCULATIONS AND TITLE 24

COMPLIANCE FORMS
P2.01 PLUMBING DEMO PLANS
P2.21 FIRST FLOOR CW/HW PLAN
P2.21A FIRST FLOOR SANITARY PLAN
P2.22 SECOND FLOOR CW/HW PLAN
P2.22A SECOND FLOOR SANITARY PLAN
P2.23 ROOF PLAN
P4.01 WATER & GAS ISOMETRIC
P4.02 WASTE, VENT & CONDENSATE

ISOMETRIC
P5.01 PLUMBING DETAILS

ELECTRICAL
E0.01 SYMBOLS, DESIGNATIONS, AND

ABBREVIATIONS
E0.02 ELECTRICAL TITLE 24
E0.03 MECHANICAL EQUIPMENT SCHEDULES

FOR REFERENCE
E2.01 ROOF, FIRST & SECOND FLOOR POWERDEMOLITION PLANS
E2.02 FIRST & SECOND FLOOR LIGHTING

DEMOLITION PLANS
E2.23 ROOF POWER PLAN
E2.31 FIRST FLOOR LIGHTING PLAN
E2.32 SECOND FLOOR LIGHTING PLAN
E2.33 ROOF LIGHTING PLAN
E2.41 FIRST FLOOR POWER PLAN
E2.42 SECOND FLOOR POWER PLAN
E2.51 FIRST FLOOR AUXILIARY POWER PLAN
E2.52 SECOND FLOOR AUXILIARY POWERPLAN
E5.01 ELECTRICAL DETAILS
E5.02 ELECTRICAL SCHEDULES
E5.03 LIGHT FIXTURE SCHEDULE
E5.04 SINGLE LINE DIAGRAM

REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23

FOR REFERENCE ONLY
B

DOOR TYPES

A C D E

SINGLE DOOR DOUBLE DOOR DOUBLE

STOREFRONT

AUTOMATIC

SLIDING DOOR

ROLL-UP DOOR
G

GREEN SCREEN GATE

T T T T

T T T TTTTT
10"
4"
10"
4"
F

HORIZONTAL SLIDING

FIRE BARRIER
L1

LIGHT FIXTURE TYPES
L2 L4 L L6 L L L
L10 L11 L12
L13 L14 L1
L3 L3-A
L3-B
L3-C
L16 L1 L1 L1
L20 LX1 LX2 LX3

DOOR HARDWARE SETS

1. 2.

3. 4.
.

6. .
.

10. 11.

12. 13.

RESTROOM DOORS

PUSH TO OPEN, INTERIOR LEVER, INTERIOR LOCK WITH SINGLE

ACTION UNLOCK, STANDARD HINGES, DOOR BUMPER, DOOR
CLOSER

GARAGE DOOR

TOGGLE BOLT LOCKS ON INTERIOR
RECORDING STUDIO MEDIA 4UIET ROOMSLATCHSET, LEVER, STANDARD HINGES, DOOR BUMPER, DOOR CLOSER

STOREFRONT DOOR
E. 4TH ST.

LATCHSET WITH KEYFOB, LEVER, DOOR BUMPER . DOOR CLOSERUTILITYLATCHSET WITH KEYFOB, LEVER, STANDARD HINGES, DOOR

BUMPER, DOOR CLOSER
ROOF ACCESS DOORS EVENT SPACELATCHSET WITH KEYFOB, LEVER, STANDARD HINGES, DOOR

BUMPER, DOOR CLOSER, PANIC HARDWARE

IN-OFFICE STORAGE
LATCHSET, LEVER, STANDARD HINGES, DOOR BUMPERCONFERENCE RM BREAK RM OPEN AND PRIVATE OFFICES STAIR 1

LATCHSET WITH KEYFOB, LEVER, CONCEALED HINGES, DOOR

BUMPER, DOOR CLOSER

EGRESS DOORSLATCHSET, LEVER ,STANDARD HINGES, DOOR BUMPER, DOOR

CLOSER, PANIC HARDWARE

SLIDING DOOR
FRENCH ST.

AUTOMATIC SLIDING DOOR WITH PANIC BREAK AWAY DOORS

FOYER TRANSITION DOOR
SLIDING DOOR WITH OFFICE SLIDE HARDWAREAUTOMATIC SWING DOORAUTOMATIC ENTRY WITH KEYFOB. STANDARD DOOR HANDLE AT INTERIOR. NO DOOR HARDWARE AT EXTERIOR. IN ACCORDANCE
WITH CBC 1010.1.4.2

OFFICE DOOR

LATCHSET WITH KEYFOB, LEVER, DOOR BUMPER, DOOR CLOSER

DOOR ABBREVIATIONS
WD : WOOD
SC : SOLID CORE
HM : HOLLOW METAL
FF : FACTORY FINISH
GL : GLASS
PT : PAINT
AL : ALUMINUM

DOOR GENERAL NOTES

1. 2.

3. 4.

CBC SECTION 1010.1, EXIT DOORS SHALL BE OPENABLE FROM THE INSIDE WITHOUT THE USE OF A KEY OR ANY SPECIAL KNOWLEDGE OR EFFORT.

CBC SECTION 11B-404.2.7,HAND-ACTIVATED DOOR OPENING HARDWARE SHALL BE CENTERED BETWEEN 34"-44" ABOVE FLOOR. LATCHING AND LOCKING DOORS THAT ARE HAND ACTIVATED AND

WHICH ARE IN A PATH OF TRAVEL SHALL BE OPERABLE WITH A SINGLE EFFORT BY LEVER-TYPE

HARDWARE, BY PANIC BARS, PUSH-PULL ACTIVATING BARS, OR OTHER HARDWARE DESIGNED TO PROVIDE PASSAGE WITHOUT REQUIRING THE ABILITY TO GRASP THE OPENING HARDWARE. LOCKED EXIT DOORS SHALL OPERATE AS ABOVE IN EGRESS DIRECTION.

CBC SECTION 11B-404.2.9, MAXIMUM EFFORT TO OPERATE DOORS SHALL NOT EXCEED 5 POUNDS FOR

EXTERIOR DOORS AND INTERIOR DOORS, SUCH PULL OR PUSH EFFORT BEING APPLIED AT RIGHT ANGLES TO HINGED DOORS AND AT THE CENTER PLACE OF SLIDING OR FOLDING DOORS.

COMPENSATING DEVICES OR AUTOMATIC DOOR OPERATORS MAY BE UTILIZED TO MEET ABOVE STANDARDS. WHEN FIRE DOORS ARE REQUIRED, THE MAXIMUM EFFORT TO OPERATE THE DOOR MAY

BE INCREASED TO THE MINIMUM ALLOWABLE BY THE APPROPRIATE ADMINISTRATIVE AUTHORITY, NOT TO EXCEED 15 POUNDS.

CBC SECTION 11B-404.2.10, SWINGING DOOR AND GATE SURFACES WITHIN 10 INCHES OF THE FINISH

FLOOR OR GROUND MEASURED VERTICALLY SHALL HAVE A SMOOTH SURFACE ON THE PUSH SIDE EXTENDING THE FULL WIDTH OF THE DOOR OR GATE. PARTS CREATING HORIZONTAL OR VERTICAL

JOITS IN THESE SURFACES SHALL BE WITHIN
1/16 INCH OF THE SAME PLANE AS THE OTHER AND BE
FREE OF SHARP OR ABRASIVE EDGES. CAVITIES CREATED BY ADDED KICK PLATES SHALL BE CAPPED

SEE FINISH SCHEDULE FOR ADDITIONAL FINISHES
PH : PANIC HARDWARE
FH : FIRE RATED HARDWARE
T : TEMPERED GLASS

WINDOW TYPES
A
T
T
No. C31793W
REN. 02-28-25
L
A

FILACFOE
S

ICENSE D A RCHITECT
NILL

M I T Z
E
I A
Job. No.

Date
Drawn/Checked by
Scale

FOR PLAN

REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.

All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.

Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
AV LQGLcDteG
Project Number
04-26-2023

IAI/WBI

MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701

THE SOUND

SCHEDULES
$0.0
ROOM FINISH SCHEDULE U.N.O.
# NAME WALL BASE COMMENTS
Not Placed
108 RR T-4, P-1 B-2
211 RR T-8, P-1 B-2
219 RR T-7, P-1 B-2

FIRST FLOOR
101 FOYER P-1 B-1
102 STAIR 1 - -
103 RETAIL P-1 B-1
104 CIRCULATION P-1 B-1
105 RR T-1, P-1 B-2
106 ADA RR T-2, P-1 B-2
107 ADA RR T-3, P-1 B-2
109 ADA RR T-5, P-1 B-2
110 STORAGE P-1 B-2
111 ADA RR T-6, P-1 B-2
112 RR T-1, P-1 B-2
113 RR T-2, P-1 B-2
114 RR T-3, P-1 B-2
115 STORAGE T-5, P-1 B-2
116 MULTIPURPOSE P-1 B-1 CUSTOM VINYL GRAPHIC TO BE APPLIED, REFER TO PLAN FOR LOCATION 117 RATED EGRESS

CORRIDOR
P-1 B-1
118 EVENT SPACE P-1 B-1
119 QUIET P-1 B-1
120 VESTIBULE P-1 B-1
121 MEDIA P-1 B-1
122 (E) ELEVATOR P-1 B-1
123 (E) MACHINE P-1 B-1
124 (E) UTILITY P-1 B-1
125 (E) ELECTRICAL P-1 B-1
126 (E) TRASH P-1 B-1
127 STAIR 2 P-1 B-1
128 STORAGE P-1 B-1
129 STORAGE P-1 B-1
130 RATED EGRESS

CORRIDOR
P-1 B-1
131 RETAIL P-1 B-1
132 RETAIL P-1 B-1
133 RETAIL P-1 B-1
134 RETAIL P-1 B-1
135 CIRCULATION P-1 B-1
136 CAFE P-1 B-1
137 STORAGE P-1 B-1

SECOND FLOOR
201 CIRCULATION P-1 B-1
202 OPEN OFFICE P-1 B-1
203 RECORDING STUDIO P-1 B-1
204 CONTROL P-1 B-1
205 VESTIBULE P-1 B-1
206 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 207 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 208 CONFERENCE P-1 B-1
209 ELEVATOR P-1 B-1
210 ELECTRICAL ROOM P-1 B-1
212 RR T-9, P-1 B-2
213 RR T-1, P-1 B-2
214 RR T-2, P-1 B-2
215 STORAGE T-3, P-1 B-2
216 ADA RR T-7, P-1 B-2
217 ADA RR T-8, P-1 B-2
218 ADA RR T-9, P-1 B-2
220 OPEN OFFICE P-1 B-1
221 STORAGE P-1 B-1
222 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 223 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 224 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 225 STORAGE P-1 B-1
226 OFFICE P-1 B-1
227 OPEN OFFICE P-1 B-1
228 OFFICE P-1 B-1
229 OFFICE P-1 B-1
230 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 231 BREAK P-1 B-1
232 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 233 STORAGE P-1 B-1
234 STORAGE P-1 B-1
235 STAIR 3 P-1 B-1
ROOF
301 GREEN ROOF - -
302 DECK - -
303 CIRCULATION - -
304 ELEVATOR - -
305 STORAGE P-1 B-1
306 MECHANICAL WELL - -

DOOR SCHEDULE
NUMBER

DOOR TYPE

DETAILS OPENING DOOR PANEL
DOOR
FRAME
LABE
L

MIN.

HARDWARE SET

HARDWARE RATING REMARKS
HEAD
JAMB

THRESHOLD
WIDTH
HEIGHT

THICKNESS
CORE

MATERIAL
FINISH

FIRST FLOOR
101 C 10/A8.04 - - 6' - 0" 9' - 11" SC AL FF AL FF - 4 PH 101B A - - - 3' - 0" 8' - 0" PH EXISTING HOTEL FINLEY DOOR, PROTECT IN PLACE, EXIT ONLY
103 B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - HOLD OPEN 105 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 106 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 108 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 109 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 110 H 01/A9.03 01/A9.03 17/A9.03 2' - 6" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 7 - 111 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 112 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 113 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 114 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 115 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 7 - 116A B 01/A9.03 01/A9.03 18/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 9 PH 116B A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 9 FH 117 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 9 FH 118A B 01/A9.03 01/A9.03 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 6 PH 118B B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 7' - 10" 0' - 1 3/4" SC WD PT WD PT 45 MIN 6 FH 118C A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 6 FH 119 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 120 B 01/A9.03 01/A9.03 17/A9.03 7' - 8" 10' - 0" SC WD PT WD PT - 11 PH 121 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 124B B 01/A9.03 01/A9.03 17/A9.03 5' - 6" 6' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 5 FH OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 125 A - - - 3' - 0" 8' - 0" - PH FLIP SWING OF EXISTING DOOR PANEL, ADD PANIC

HARDWARE
127A A 01/A9.03 01/A9.03 3' - 0" 8' - 0" - PH
127B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 45 MIN FH 128 B 03/A9.03 03/A9.03 17/A9.03 5' - 6" 6' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 5 FH 129 B 01/A9.03 01/A9.03 17/A9.03 5' - 6" 6' - 8" 0' - 1 3/4" SC WD PT WD PT 45 MIN 5 FH 180 DOOR SWING. OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 130 D 11/A8.04 - - 12' - 11" 10' - 4 1/2" GL AL FF AL FF - 10 PH POWER OPERATED DOOR WITH BREAK AWAY SLIDING PANELSIN ACCORDANCE TO CBC 1010.1.4.3, FULL ASSEMBLY WIDTH -13'-0", OPERABLE DOOR WIDTH 6'-4" 131A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 131B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 131C E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 131D A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 132A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 132B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 133A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 133B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 134A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 134B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 135 F 16/A9.03 08/A9.03 17/A9.03 9' - 9" 12' - 0" 60 MIN - FIRE BARRIER, ACTIVATED BY SMOKE DETECTOR WITHIN 2'-0" OF DOOR LISTED TO UL864 AND UL294,
136A A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 5 - 136B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 5 - 137 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT 45 MIN 5 FH

SECOND FLOOR
201A A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 PH EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 201B A 09/A9.01 03/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" HM AL PT AL PT 45 MIN 6 FH 202 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 203 B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 204 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 205 B 01/A9.03 01/A9.03 18/A9.03 5' - 6" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 206 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 207 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 208 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 12 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 210 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 6' - 8" 0' - 1 3/4" SC WD PT WD PT - 5 - 212 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 213 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 214 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 215 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 6' - 8" 0' - 1 3/4" SC WD PT WD PT - 7 - 216 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 217 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 219 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 220 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 221 A 03/A9.03 03/A9.03 17/A9.03 2' - 8" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 7 - 222 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 223 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 224A A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 224B A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 225 A 03/A9.03 03/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 7 - 226 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 227 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 228 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 229 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 230 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 231 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 232A A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 232B A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 233 B 03/A9.03 03/A9.03 18/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 7 FH 234 A 03/A9.03 03/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 7 FH ROOF
236 G 3' - 3" 4' - 6" - - -

ROOF DECK
302 A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 6 PH 304 A 17/A8.01 17/A8.03 17/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL PT AL PT 45 MIN 6 FH 305 A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 5 - 180 DOOR SWING 306A A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 5 - 180 DOOR SWING Grand total: 82

LIGHT FIXTURE SCHEDULE
TYPE DESCRIPTION COUNT MANUFACTURER MODEL FINISH TEMP. COMMENTS L1 CYLINDER PENDANT 71 LUMENPULSE LACYS 18" DHW - WIDE 3000 K L2 CYLINDER SURFACE MOUNT 36 LUMENPULSE LACYM 13" DHW - WIDE 3000 K L3 DOUBLE CIRCUIT TRACK PENDANT 28 LUMENPULSE
L3-A TRACK SPOTLIGHT 56 LUMENPULSE SPOT M2
L3-B TRACK SPOTLIGHT 85 LUMENPULSE SPOT M3
L3-C TRACK SPOTLIGHT 53 LUMENPULSE SPOT M4
L4 LINEAR STRIP - STOREFRONT 12 LUMINII KENDO S DYNAMIC COLOR
3000 K FULL LENGTH
L5 LINEAR STRIP - COVE 15 LUMINII KENDO 45 MR 3000 K FROSTED LENS L6-A LINEAR STRIP - MIRROR 14 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 12/A9.04, TIED

TO RESTROOM

OCCUPANCY SENSOR
L6-B LINEAR STRIP - OCULUS 2 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 22/A9.05 L6-C LINEAR STRIP 14 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 07/A9.03 L6-D LINEAR STRIP - LIGHT BOX 20 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 03/A9.06 L7 RECESSED DOWNLIGHT 30 LUMENPULSE LCRN 3000 K
L7-A RECESSED DOWNLIGHT - SHOWER 3 LUMENPULSE LCRN - SHOWER 3000 K L8 RECESSED DOWNLIGHT 38 LUMENPULSE LCRS 3000 K
L8-A RECESSED DOWNLIGHT 16 LUMENPULSE LCRS 3000 K FIRE RATED L9-A ACOUSTIC PENDANT 2 EUREKA QUADRANT 4232-23 3000 K
L9-AU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-23 L9-B ACOUSTIC PENDANT 2 EUREKA QUADRANT 4232-35 3000 K
L9-BU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-35 L9-C ACOUSTIC PENDANT 1 EUREKA QUADRANT 4232-47 3000 K
L9-CU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-47 L10 GLOBE DOWNLIGHT 12 EUREKA MIKA 3230-8 3000 K
L11 LINEAR ROUND PENDANT 34 BARTCO BSS532 3000 K
L12-A LINEAR PENDANT - DIRECT/INDIRECT 3 AXIS LIGHTING BEAM2 - 4'L 3000 K L12-B LINEAR PENDANT - DIRECT/INDIRECT 6 AXIS LIGHTING BEAM2 - 8'L 3000 K L12-C LINEAR PENDANT - DIRECT/INDIRECT 13 AXIS LIGHTING BEAM2 - 12'L 3000 K L13 LINEAR 18 LUMENPULSE LOGN - 48 3/4" L 3000 K
L14-A WALL MOUNT INDIRECT 6 AXIS LIGHTING POSE KNIFE EDGE - 6'L 3000 K L14-B WALL MOUNT INDIRECT 3 AXIS LIGHTING POSE KNIFE EDGE - 8'L 3000 K L15 PENDANT 5 OCL KWYET
L16-A LINEAR PENDANT - DIRECT/INDIRECT 6 AXIS LIGHTING BEAM3 - 4'L 3000 K L16-B LINEAR PENDANT - DIRECT/INDIRECT 5 AXIS LIGHTING BEAM3 - 8'L 3000 K L16-C LINEAR PENDANT - DIRECT/INDIRECT 5 AXIS LIGHTING BEAM3 - 10'L 3000 K L17 PENDANT 5 LIGHT ART BEVEL 21" X 15" 3000 K
L18-A CIRCLE PENDANT - SECTIONS 16 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L18-B CIRCLE PENDANT - SECTIONS 24 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L18-C CIRCLE PENDANT - SECTIONS 16 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L19 GLOBE PENDANT 35 Lumenpulse LACYS 3000 K
L20 WALL MOUNT DIRECT/INDIRECT 6 AXIS LIGHTING BEAM2 - 8'L 3000 K LX1 RECESSED DOWNLIGHT - EXTERIOR 13 3000 K
LX2 RECESSED WALL WASHER -

EXTERIOR
19 TARGETTI KEPLERO MINI WALLWASHER

RECESSED EXTERIORFLOOR MOUNT
LX3 EXTERIOR LED STRIP 2 TARGETTI DURATAPE 3000 K EXTERIOR COVE

WINDOW SCHEDULE

TYPE DESCRIPTION COUNT WIDTH HEIGHT COMMENTS
A1 SINGLE HUNG 44 2' - 8" 6' - 0"
A2 SINGLE HUNG 3 3' - 0" 6' - 0"

PLUMBING FIXTURE SCHEDULE

TYPE DESCRIPTION COUNT MANUFACTURER MODEL COMMENTS
DR-1 FLOOR DRAIN 15
RD-1 ROOF DRAIN 25 ZURN INDUSTRIES, LLC Z165-4IP
S-1 KITCHENETTE SINK 2 ELKAY ELUHAD21155
5PD
S-2 BREAKROOM SINK 1 ELKAY ELUH1113
S-3 MOP SINK 2
SK-3 LAVATORY SYSTEM 14 BRADLEY LVQD1-WB2 INSULATE ALL EXPOSED HOT WATER PIPES UNDER SINK SW-1 SHOWER HEAD 1 TBD OWNER TBD OWNER MOUNT AT +120" A.F.F.

UR-1 URINAL 2 TOTO USA UT104EV
WC-1 WATER CLOSET 14 TOTO USA CT705ELN(G)

FINISHES

TAG DESCRIPTION MANUFACTURER STYLE/MODEL COMMENTS
ACT-1 ACOUSTIC CEILING TILE 24"X24"
ACT-2 ACOUSTIC CEILING TILE 48"X48"
AP-1 WALL PANEL ARMSTRONG TECTUM DIRECT-ATTACH, COLOR: WHITE, SIZE:TBD, TICKNESS: 1" B-1 WOOD BASE - - SEE 09/A9.01
B-2 VINYL BASEBOARD JOHNSONITE 4" TRADITIONAL VINYL 1/8" SEE 10/A9.01 BR-1 RECLAIMED BRICK - - RE-USE BRICK FROM DEMO
BR-2 BRICK VENEER SYSTEM ENDICOTT THIN BRICK - LIGHT GREY BLEND VELOUR BR-3 GLOSSY BRICK - - GC TO MAKE ALLOWANCE FOR REPAIRS
OF APPROXIMATELY 20 WHERE
NEEDED
C-1 MODULAR CARPET TILE MANNINGTON COLLECTION:QUADRANT , STYLE: ALIGN, COLOR:

ACUTE #34584
INSTALLATION: ASHLAR
C-2 MODULAR CARPET TILE MANNINGTON COLLECTION: COLOR ANCHOR, COLOR: ISLAND#35651 INSTALLATION: ASHLAR
C-3 MODULAR CARPET TILE SHAWCONTRACT TAPESTRY TILE 5T347, COLLECTION: GARTER, COLOR: CLASSIC #85496
INSTALLATION: ASHLAR
C-4 MODULAR CARPET TILE MANNINGTON COLLECTION: COLOR ANCHOR, COLOR:

LIQUORICE # 15528
INSTALLATION: ASHLAR
C-5 MODULAR CARPET TILE SHAWCONTRACT DYE LAB TILE 5T051, COLOR: SUMAC 41504 INSTALLATION: QUARTER TURN F-1 FABRIC MAHARAM RANGE 466583, COLOR: MUSCATEL #009
P-1 PAINT SHERWIN WILLIAMS SW 9541 WHITE SNOW
P-2 PAINT SHERWIN WILLIAMS SW 6258 TRICORN BLACK
P-3 PAINT SHERWIN WILLIAMS SW 9541 WHITE SNOW EXTERIOR APPLICATION PC-1 POLISHED CONCRETE - -
PC-2 POLISHED CONCRETE ARDEX K 520 POLISH: MEDIUM PLUS
PC-3 POLISHED CONCRETE ARDEX K 521 POLISH: MEDIUM PLUS
PC-4 POLISHED CONCRETE ARDEX K 523 POLISH: MEDIUM PLUS
PC-5 POLISHED CONCRETE ARDEX PC-T, LT. GRAY POLISH: MEDIUM PLUS PL-1 PLASTIC LAMINATE WILSONART SNOW WHITE VELVET
15501-31, TRACELESS FINISH
PL-2 PLASTIC LAMINATE WILSONART SILVER VELVET
15503-31, TRACELESS FINISH
PL-3 PLASTIC LAMINATE WILSONART BLACK VELVET15505-31, TRACELESS FINISH PL-4 PLASTIC LAMINATE WILSONART ACORN VELVET ELM
15602-31, TRACELESS FINSIH
SS-1 SOLID SURFACE CEASAR STONE COLOR 5141, FROSTY CARRINA, HONED FINISH SS-2 SOLID SURFACE CEASAR STONE COLOR 5810, BLACK TEMPAL, NATURAL FINISH SS-3 SOLID SURFACE CEASAR STONE COLOR 4043, PRIMORDIA, ROUGH FINISH SS-4 SOLID SURFACE CEASAR STONE COLOR 5111, STATUARIO NUVO, HONED FINISH SS-5 SOLID SURFACE CEASAR STONE COLOR 4033, RUGGED CONCRETE, ROUGH FINISH ST-1 SINTERED STONE CEASAR STONE
T-1 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-2 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-3 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE DUNE, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-4 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-5 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-6 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: DUNE, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-7 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: BIANCO INSTALLATION: STACKED VERTICAL T-8 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: BIANCO INSTALLATION: STACKED VERTICAL T-9 CERAMIC TILE CERAMIC TECHNICS LTD LUSERNA MODERNA WALL, 3D WALL TILE, 12"x36",COLOR: ANTRACITE T-10 FLOOR TILE
WD-1 WOOD FLOORING KEBONY DECK BOARD
WD-2 WOOD FLOORING KEBONY DECK BOARD
WD-3 WOOD FLOORING
WD-4 RECLAIMED WOOD - - RE-USE WOOD PLANKS FROM DEMO
WD-5 WOOD VENEER LINGPAL VENEER COLOR: OAK RIFT #172.02 E4UIPMENT SCHEDULE

TYPE DESCRIPTION COUNT MANUFACTURER MODEL COMMENTS
CH-1 HAT AND COAT HOOK 22 BRADLEY 9134-US
GB-1 GRAB BAR 8 BOBRICK 832
GB-2 GRAB BAR 1 BOBRICK 832
SC-1 SEAT COVER DISPENSERCOMBO
6 BRADLEY 5961-1100
SC-2 SEAT COVER DISPENSER
COMBO
6 BRADLEY 5962-1100
SH-1 SHOWER SEAT 1 BRADLEY 9562
WS-1 WINDOW SHADE 49 LENGTH PER CEILING PLAN / ELEVATION FINISHES TO COMPLY WITH CBC SECTION 803 AND TABLE 803.12

REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23

FOR REFERENCE ONLY
E. 4TH STREET

FRENCH STREET
400 E. 4TH STREET
FH
28' - 0"12' - 2"
20' - 0" 10' - 0"
412 E. 4TH STREET
(E) CONDOMINIUM

BUILDING
320 E. 4TH ST.
302 FRENCH ST.

NORTHGATE MARKET

PARKING LOT

PLAZA CALLE CUATRO

PARKING LOT

TS SLV SDM CV
SLV
PM
TSV
POC
SL SLV
PM
SLV
SL
(E) TRASH ENCLOSURE
(E) FIRE RISER
WM
SL
PM
412 E. 4TH STREET
(E) PARKING GARAGE
TS
TS
SLTS
TS
FH
TSV
TSV
SL
PM
TSV
PM
SL
WM
ALLEY

FH
12" AC
1986 FC1301
20" AC
1984 FC1330
VCP 1988
8" DF19-086
VCP 1920
8"

SEWER LATERAL

22.01 WM

02.11 NO CHANGE TO BUILDING EXTENTS

02.2602.27

02.27 02.27

02.26 SCHEDULES

PROJECT DATA / INFORMATION

GENERAL NOTES
ADDRESS:
400 E. 4TH STREET
SANTA ANA, CA 92701
ASSESSOR'S PARCEL NUMBER:
398-507-08APPLICANT:

THE SOUND
400 E. 4TH STREET
SANTA ANA, CA 92701
BETHANY SCHERMER714-546-8911
LEGAL DESCRIPTION:

TRANSIT ZONING CODE SPECIFIC DEVELOPMENT DISTRICT (SD-84) TOTAL LOT SIZE:

EXISTING: 0.34 ACRES
PROPOSED: NO CHANGE
PARKING:

NONE REQUIRED
EXISTING BUILDING:

MASONRY EXTERIOR WALLS WITH BUILT-UP ROOFING

SPRINKLERED

1. 2.

3. 4.

5. DIMENSIONS PER AS-BUILT SET 08-23-1996

THIS SITE WILL BE DESIGNED AND CONSTRUCTED IN ACCORDANCE WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD SANTA ANA REGION ORDER NO.

R8-2009-0030 DISCHARGE REQUIREMENTS (MS4 PERMIT). CONTACT EHAB ELIAS (714) 647-5627 FOR ADDITIONAL

INFORMATION

THERE IS NO BASEMENT WITHIN EXISTING OR FUTURE

PUBLIC RIGHT OF WAY

NO GATES ARE PROPOSED IN THIS PROJECT

LOADING ZONE PAINTED YELLOW TO MATCH CITY STANDARDS

CV COMMUNICATIONS VAULT

FH FIRE HYDRANT

PM PARKING METER

POC FIRE DEPARTMENT POINT OF CONNECTION

SDM STORM DRAIN MANHOLE

SL STREET LIGHT

SLV STREET LIGHT VAULT

TS TRAFFIC SIGNAL

TSV TRAFFIC SIGNAL VAULT

WM WATER METER
(E) EXISTING

SITE ABBREVIATIONS

VICINITY MAP
NO EXISTING ONSITE PARKING REQUIRED/PROVIDED.

PROJECT SITE

PARKING TABULATION
LEGEND

CONTRACTOR TO PROVIDE PEDESTRIAN PROTECTION
IN ACCORDANCE WITH CBC 3306
(E) TREES
No. C31793W
REN. 02-28-25
L
A

FILACFOE
S

ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.

Date
Drawn/Checked by
Scale

FOR PLAN

REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.

Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
AV LQGLcDteG
Project Number
04-26-2023

IAI/WBI

MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701

THE SOUND

SITE PLAN
$.0
1" 20'-0"

SITE PLAN
05 KEYNOTES

02.11 REPAIR CURB DRAIN PER CITY STANDARDS

02.26 CATCH BASIN

02.27 FIRE LANE

22.01 APPROPRIATE PRIVATE BLACK FLOW PREVENTER REQUIRED

FOR ALL FIRE SERVICE, DOMESTIC AND LANDSCAPE WATERMETER PER GRADING AND STREET IMPROVEMENT PLANS (AS

APPLICABLE)

REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23

FOR REFERENCE ONLY
UP
UP
A3.11
A3.11
07 05
A A
B B
C C
D D
E E
F F
G G
J J
1 1
2 2
3 3
4 4

4.1 4.1
5 5
7 7
6 6
H H
EVENT
SPACE
118
QUIET
119
(E)

UTILITY
124
RETAIL
133
(E)

MACHINE
123
RETAIL
103
FOYER
101
(E)

ELEVATOR
122
RETAIL
132 MEDIA
121
(E)

ELECTRICAL
125
(E)
TRASH
126
RETAIL
134
RATED
EGRESS

CORRIDOR
117
STAIR 2
127
STAIR 1
102
CAFE
136

STORAGE
128

STORAGE
129

CIRCULATION
135

14.01 TYP.

04.04 A4.01
05 A7.01
05 A7.02
05 A7.11
05 132A
133A
134A
101B
118A
121
119
118B
118C
116B124B
128
129
05 A3.51
A
A4
A4
A6
A4
A6
A4 A6
A6
A4
A
A4
A4
A4
A4
A4
A4
A4
P
A4
RR
105
ADA RR
106
ADA RR
107
ADA RR
109
ADA RR
111
RR
112
RR
113
RR
114

STORAGE
115
115
113
111
109
106
105103
116A

MULTIPURPOSE
116
RETAIL
131
131A
131C
A
A4
A4
A4
A4
A.2 A.2

1.5 1.5
136A
05 A3.52
07 A3.51
2' - 0" 2' - 9"
(E) 119' - 3 1/2"
(E) 137' - 10"
4' - 6"
6' - 8"2' - 9"
7"3' - 0"5' - 0"8' - 0"
10' - 0" 1' - 8" 7' - 0"
15' - 2"
1' - 0"
3' - 2"
1' - 3 13/16"

CIRCULATION
104

STORAGE
137

VESTIBULE
120
19 A3.61
17 A3.61
07 A3.61
10 A6.02
RATED
EGRESS

CORRIDOR
130

08.01 A3.1505

STORAGE
110
137
136B
135
101
130
131B
131D
132B
133B
134B
A6.01
02 A6.02
02 A6.03
02 D12
P
B2
B2 B2
E6
P
B2
P
B2
P
B2
P
B2
P
B2
P
B2
P
B4
4B
A4B1
A
P
B4
2' - 8"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 5 1/2"1' - 8"(E) 13' - 3 7/16"1' - 8"(E) 12' - 3"2' - 2 3/16"(E) 12' - 7 3/8"2' - 6" 3' - 6"
5' - 6"
1' - 1"
EQ 12' - 2" EQ
EQ12' - 2"EQ
EQ 12' - 2"
A
6' - 0" 7' - 10"
10' - 0" 2' - 0" 9' - 0 1/4"

06.05 SF2
SF2
SF2
13' - 0" 3' - 0" 3' - 0" 13' - 0"
SF2
SF2
SF3 SF3 SF4 SF SF2 SF2
SF6 SF6

21.02 EQ12' - 2"EQ
A4
A4
A4
A4
127B
A6
3' - 6 1/2"
A4

09.02 10.12
A4.02
05 A3.15
06 A4.03
05 125
110
108
112
114
117
2' - 8" (E) 22' - 2" 2' - 0" (E) 22' - 2" 2' - 0" (E) 23' - 6" 2' - 0" (E) 16' - 11" 2' - 0" (E) 4' - 0" 2' - 0" (E) 16' - 7" 2' - 0" (E) 15' - 6" 2' - 4" 3' - 8"
127A
A4.19
05 A4.19
07 B2
4' - 2" 2' - 0" 12' - 0" 5' - 0" 12' - 0" 5' - 0" 12' - 0" 7' - 0"
EQ EQ
1' - 4"
A4.03
13 A4
P
B4
4' - 0"
4' - 0"
3' - 2"
D12
D12
D12
6' - 3"
D12
A4
120
MIN
1' - 6"

SCHEDULES

GENERAL NOTES

1. FIELD VERIFY ALL (E) DIMENSIONS AS NEEDED FOR
BIDDING AND CONSTRUCTION.
(E) WALLS TO REMAIN

MASONRY WALL - SEE LEGEND BELOW FOR DETAILS
WALL TYPE A1LA
1LB
1LC
02 A9.01
04 A9.01
06 A9.01
STUD SIZES: # DESCRIPTION
1 1 1/2" METAL STUD
2 2 1/2" METAL STUD
3 3 5/8" METAL STUD
4 4" METAL STUD
6 6" METAL STUD
LEGEND
1HR RATED WALL - SEE LEGEND BELOW FOR DETAILS

WALL TYPE B
WALL TYPE D1LD
1LE WALL TYPE E
07 A9.01
08 A9.01
STOREFRONT - SEE SHEET A0.02 FOR DIMENSIONSSF"
03 A9.01
05 A9.01
RATED
RATED

T TEMPERED GLASS

WALL TYPE C

STEEL STUD WALL - SEE LEGEND BELOW FOR DETAILS

CMU WALL - SEE LEGEND BELOW FOR DETAILS
No. C31793W
REN. 02-28-25
L
A

FILACFOE
S

ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.

Date
Drawn/Checked by
Scale

FOR PLAN

REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.

Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
3/16" 1'-0"
Project Number
04-26-2023

IAI/WBI

MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701

THE SOUND

FIRST FLOOR PLAN
$.
3/16" 1'-0"

FIRST FLOOR PLAN
05 KEYNOTES

04.04 INFILL WALL FACADE W/ (E) BRICK FROM DEMO

06.05 BUILT-IN MILLWORK, TOP OF WORK SURFACE AT 34" AFF IN ACCORDANCE WITH CBC 11B-902.3

08.01 STOREFRONT SYSTEM - ARCADIA - T500-OPG-1900 SERIES - 1" IGU

09.02 PLASTER SYSTEM - FINISH: PAINTED

10.12 FLORENCE CORPORATION MAILBOX, MODEL 12C12D-12
RECESSED INTO WALL. 12 MAILBOXES AND 2 PARCEL BOXES.

INSTALLED PER MANUFACTURES SPECS

14.01 ELEVATOR - 3 STOP

21.02 FIRE EXTINGUISHER, SEMI-RECESSED CABINET

REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23

FOR REFERENCE ONLY

CONSTRUCTION

DOCUMENTS

THE PLANSTHE PLANS
This phase of design is focused on the technical aspects, This phase of design is focused on the technical aspects, constructability (seriously, it’s a thing), and coordination of constructability (seriously, it’s a thing), and coordination of engineering systems. The design decisions we’ve already engineering systems. The design decisions we’ve already made are coordinated to a finer level through architectural made are coordinated to a finer level through architectural detailing. Essentially, we’re creating the set of drawings detailing. Essentially, we’re creating the set of drawings and written instructions that describe the design intent and and written instructions that describe the design intent and project scope for the general contractor and subcontractors.project scope for the general contractor and subcontractors.

Construction documents are formatted in a very particular Construction documents are formatted in a very particular way to very clearly communicate to the authorities with way to very clearly communicate to the authorities with jurisdiction over your project our intent to meet the code jurisdiction over your project our intent to meet the code requirements—from our design layout to the way materials requirements—from our design layout to the way materials interface with one another.interface with one another.
4 TYPICAL DOCUMENTS
• Updated 3D rendered & panoramic views
• Cover sheet with code analysis
• Schedules and Specifications : finishes, light fixtures, plumbing fixtures, equipment and door hardware)
• Site Plan
• Demolition Plans
• Floor Plans
• Reflected Ceiling Plans
• Finish Plans
• Power Plans
• Building & Interior Elevations
• Exterior & Interior Details
• Structural, Mechanical, Plumbing and Electrical Plans (as needed)

PERMITS &

BIDDING
5 THE P APERWORK
We assist with the building permit application and submitting of permit drawings to the building and/or planning departments in your jurisdiction. They’ll typically have comments which are addressed by modifying or clarifying the existing drawings or adding additional drawing information to the application.

Addressing comments from these departments may result in design changes and/or additional information from the general contractor.

We’ve worked with many cities and municipalities over the years, and continue to work with new ones as our clients expand. Each one has a different average review period. In the last couple of years we have seen an increase in this review period, 2-4 months in some cases.

THE MA TCH-UP
While a project is with the jurisdiction for permitting, it’s an ideal time for the bidding phase. This involves distributing construction documents and other relevant design information to contractors, walking them through the project, answering questions, and assisting bidders as they determine costs.

The effort associated with this phase is frequently underestimated.

Successful bidding requires that all bidders receive the same documents and all communication is closely tracked. Ensuring that all bidders have identical information is critical in receiving “apples- to -apples” bid information. We’re here to help and will continue to be a resource as you bid the project.

CONSTRUCTION

ADMINISTRA TION
6 THE BUILD
Our design services continue right through construction (a/k/a construction administration). During this phase we make scheduled visits to the construction site to observe and confirm that the work has been done according to the construction documents. We provide notes, comments,
and follow up regarding items that are discovered.

We make ourselves available to assist in resolving any
unforeseen issues that come up during construction. Our goal is to always work as a team along with you and the contractor to come to a solution that works for everyone.

The project is going to have challenges along the way,
and it’s important that these are resolved in a timely, thoughtful, and cost-effective manner—while keeping the design intent intact.

Deliverables include field reports and any additional
architectural sketches needed to clarify or modify the
design due to unforeseen conditions. We’ll review shop
drawings and product submittals to verify that they
comply with our design intent. Typically provided by
a subcontractor or manufacturer, shop drawings and
submittals serve to illustrate in detail how the contractor plans to construct the work.

Towards the end of construction, we’ll prepare a punch
list that gets the entire team on the same page with details that need just a final touch or fix before we reach the finish line.

MAILING : 1800 N. BRISTOL ST. #C418, SANTA ANA, CA 92706 714.716.5042 SKETCH NO.

REFERENCE
DATE
SCALE

REVISION

DESCRIPTION
OCFA Station #4
PROJECT #22004
19/A5.1
03/29/2024
3/8" = 1'-0"
SK-RFI16
RESTROOM 108C WINDOW
RFI16
T-3
SH-2
SB-1
WC-1
GB-1
4' - 4"

08.01 P-102
A9.3
EQ EQ
3" 3"
CH-1
TD-1
01 A9.3
TYP.

RFI16
3/8" = 1'-0"
108C - WEST
19 06.04 CDS 412, SIZE PER PLAN/ELEVATION

06.07 CDS 302, SIZE PER PLAN/ELEVATION

08.01 PROVIDE PRIVACY FILM SUITABLE FOR WETROOM

09.01 TILE NICHE WITH AQUA FOG-FREE ELECTRIC MIRROR, PROVIDE 12V POWER, REFER TO DETAIL 05/A9.3

10.02 GLASS SHOWER ENCLOSURE

26.01 GFCI OUTLET, REFER TO ELECTRICAL DRAWINGS
RFI16
Field Report #04
April 3, 2024
Project: OCFA #4
Project Number: 22004
Location: 2 California Drive, Irvine, CA
Date: Tuesday, April 2, 2024
Time: 8:30 AM
Weather Conditions: Sunny, 62 degrees
In Attendance:

Julie Samaniego, OCFA
Jana Itzen, ITZEN Architects
Angel Terrones, ITZEN Architects
Steve Winn, Blackstone Builders Inc.

Michael Vanderlaan, Blackstone Builders Inc.

Valentin Mendez, Blackstone Builders Inc.

Cory, Blackstone Builders Inc.

GENERAL OBSERVATIONS
Action Items:
- CCD 02 to be issued concerning shower niche, updated locations for shower hooks, paper towel dispenser, etc.
- OCFA would like to add two pendant lights in the fitness room. ITZEN to coordinate height with contractor based on light fixture shown in CCD 01.

Bottom of pendant light fixture to be 6” above bottom of truss. - OCFA will provide trash bins as required for each bathroom location. - ITZEN to provide additional mark up for door hardware adjustments based on info from field.

Next Job Site Meeting:

April 16, 2024 at 8:30am
ITEM
#
NOTES

4.01 Framing of ceiling sofﬁt at existing mechanical ducting at southwest corner of Fitness Room completed

4.02 Observed existing conditions at ﬁre rated walls of Apparatus Bay

4.03 90% of wall framing has been completed

4.04 Plumbing rough-in and electrical rough-in are underway

4.05 Shower curbs are being framed

4.06 New ﬁre alarm panel and ﬁre alarm systems were being installed

4.07 Roof mastic being removed (contractor noted that roof will be prepared for potential rain at end of week)
mailing:
1800 N Bristol Street #C-418
Santa Ana, CA 92706
ITZEN Architects Inc.
714-716-5042
[email protected]
ITZEN.com
“We’ve worked with ITZEN on several projects, and
when a friend went against our advice and started
a project without an architect we said are you out of
your mind?! They take the weight off our shoulders
and alleviate any stress, effectively working with the
contractor to figure out the inevitable issues when they arise. It’s a unique collaboration. Jana is amazing!!”
what our client’s say
PROJECT : HOROWITZ GROUP
ITZEN stayed with us throughout the project, holding
the contractors to a high standard of executing the
plan, just as we had envisioned it.
what our client’s say
PROJECT : SESSIONS
163
Schedule
ITZEN Proposes the following timeline schedule for review and discussion with client and end user.

The design process is scheduled to be completed in approximately 7 months from authorization to proceed. Since there are no recent as-built ﬁeld veriﬁcation of the original documents, the project will initiate with 3d scans and ﬁeld veriﬁcations of critical project dimensions. Entitlements and bidding phases taking approximately 3 months and proceeding concurrently to minimize time spent on jurisdictional reviews and approvals. Construction is slated for approximately 26 weeks.

Phase Summary

Gantt Chart

: 5 10
164
Project Team for Costa Mesa Communications Center:

With ITZEN at the helm you can count on leadership of the design team and a direct point of contact and coordination for the City of Costa Mesa. You will have direct access to principals Jana and William through every step of the design process. ITZEN has compiled a top tier team to lead in these renovation projects. The proposed team of designers and engineers have worked together extensively, providing expert communication and coordination for projects of this particular size and scale.

: 6 10

QUALIFICATIONS & EXPERIENCE FOR THE FIRM
Architect / Interior Design / Signage
ITZEN Architects Inc.
1800 N Bristol Street, C-418
Santa Ana, CA 92706
[email protected]
714-716-5042 x2
Jana SB Itzen, AIA
Structural Engineer
Cross Engineering
3198-G Airport Loop Drive
Costa Mesa, CA 92626
[email protected]
714-556-5475
Kirk Cross, S.E.

Mechanical, Electrical, and Plumbing
Engineer
Goss Engineering Inc
255 E Rincon St., Suite 301
Corona, CA 92879
[email protected]
(951) 340-1977
Nick Ubrun, P .E.

Civil Engineer
Delane Engineering Inc.
4909 Murphy Canyon Rd, Ste 330
San Diego, CA 92123
[email protected]

(619) 787-5566
John Prince
Cost Estimating
HLCM
678 North Lemon Hill Trail
Orange, CA 92869
[email protected]

(714) 941-9294
Jay Helekar

OUR STUDIO
ITZEN is a full service architecture design firm rooted in the heart of Santa Ana, California.

We’re located on the north end of Broadway, bridging the gap of a wonderfully historic residential neighborhood and our ever-changing downtown.

Our team is focused on creative collaboration throughout each stage of a project. We believe your architectural journey should be thoughtful, exciting, forward thinking, and FUN. We’ve customized the architectural design process to best allow for client input, collaboration, and feedback throughout each phase. It’s tempting to jump right into the schematic or design development phase, but we know that gathering and envisioning is so very important to what we do. It gives us the opportunity to explore the vision of what YOU truly need and desire.

While our work spans size, market segments, and budget, the common thread is our ability to uncover and explore to tell your story through architecture and design.

Our design solutions are focused on a blend of function and aesthetics. Each client and each project is unique, so our designs reflect that. There’s no need to limit your project to a specific architectural style. We love gathering all the attributes that inform the function and constraints of your project to develop the precise form and style that will serve you for years to come.

YOUR STORY
165
Client Proﬁles & Relevant Experience

: 7 10
OCFA Fire Station #63
Buena Park, CA
900 SF expansion
Dorm and ﬁtness room renovation and expansion.

ITZEN provided professional service from design
through construction admin.

Client: Orange County Fire Authority
Iris Lee, Deputy Director of Public Works
[email protected]
(562) 431-2527, x1322
City of Tracy: Westside Market
Tracy, CA
9,000 SF
Re-envisioning of streetscape facade of the
Westside Market Building. ITZEN was tasked with
enlivening the facade of multiple structures along the
main through fair that had become run down and an
eyesore to the community. The design incorporated
multiple outdoor breakout/gathering spaces with
various types of shading.
• OCFA Fire Station #4 - Irvine
• OCFA Fire Station #23 - Orange
• OCFA Fire Station #32 - Yorba Linda
• OCFA Fire Station #63 - Buena Park
• The Sound - Santa Ana Foursquare
• Palmdale Water District
• Rowland Water District
• City of Tracy
• The Irvine Company
• The Music Center - Grand Park
• Los Angeles Master Chorale
• Horowitz Group
• ACS Development
• Stream Realty
• Lojistic Headquarters
• Graceworks
OCFA Fire Station #23
Orange, CA
2,600 SF Expansion and 4,600 SF Renovation
Complete overhaul of this ﬁre station includes new
dorms, kitchen and ﬁtness rooms. Substantial site
work includes entry ADA and parking upgrades,
vehicle storage strategies and an exterior patio.

Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
166
Client Proﬁles & Relevant Experience

: 8 10
The Sound
Santa Ana, CA
45,000 SF
Historic renovation of a masonry structure originally
constructed in 1901. This reimagined mixed use
event space covers two ﬂoors of vibrant community
focused activity with a rooftop garden and
secondary event space. This project was not only
approved by the typical building and planning
departments, but also the Historic Resource
Commission in the city of Santa Ana.

Client Contact: Foursquare Church
Janae Klatt (2024)
[email protected] (805) 320-0715

Brian Heney (liaison from 2020-2024)
(714) 955-1742
Rowland Water District
Rowland Heights, CA
2,200 SF
Board Room and Customer Service renovation.

ITZEN provided professional services from
Schematic Design through Construction Admin.

Client Contact: Rowland Water District
Tom Coleman, General Manager
[email protected] (562) 697-1726
OCFA Fire Station #32
Yorba Linda, CA
600 SF Renovation
ITZEN is providing professional design services to
envision an expanded kitchen for this client.

Modernizing the facility with new ﬁnishes,
equipment, and lighting.

Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
OCFA Fire Station #4
Irvine , CA
8 restroom updates (three of which were ADA
restroom updates) to this1968 facility. Renovation
design (1,165 sf) incorporated an expanded ﬁtness
area with new rollup door for access to outdoor
workout spaces. New roof 10,000 sf replacement
and covered patio area.

ITZEN provided design services from schematic
through construction admin.

Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
167

: 9 10

KEY PERSONNEL

JANA SB ITZEN, AIA
California Licensed Architect #C 31791
Throughout the course of my career, I have sought to contribute to thoughtful, place making architecture which responds to its context and environment.

EXPERIENCE
President, Architect
Jana has developed a strong passion for effective
communication. She works with clients and team
members to cast the project vision and keep the vision
at the forefront of the project delivery. She participates in all phases of design from conception to
construction administration providing a continuity to
ensure project schedules, budgets, and goals align.

Alternate Experiences:

LPA Inc., Irvine, CA 2004-2011
Orange Coast College, Costa Mesa, CA 2009-2014
KTGY Group, Irvine, CA 2002-2004
Ferrier Baudet Architects, Brisbane, Australia 2000
Parish Clarke Architects, Brisbane, Australia 2000

EDUCATION
California Polytechnic State University
San Luis Obispo, CA - Bachelor of Architecture
University of Queensland
Brisbane, Australia - Undergraduate Work

SPEAKER
• Vanguard University, Costa Mesa, CA : Marketing &
Entrepreneurial Leadership, 2017 & 2016
• AIA Orange County : Firm Management Panel
Discussion, 2016
• California Utility Executive Management Association
(CUEMA) : 2014 Fall Leadership Summit, Monterey

WRITING
• Cal PolyMagazine, "CEO Roundtable", Winter 2017
• California Buildings News, "Q & A with Jana Itzen",
Q1 2017

OTHER PROFESSIONAL ROLES
• AIA, Co-Chair, Members Voice Task Force,
2021-2023
• AIA, Strategic Council, 2018-2020
• AIA California Council, President 2017
• CASH Awards Jury, 2017
• Committee Members - AIACC Monterey Design
Conference, 2017
• BIM Thoughts Podcast, Episode 2017/03, 2017
• Committee Member - Women in Building Design
and Construction, 2016
• AIA California Council, President Elect, 2016
• Committee Member - AIACC Planning and Finance
Committee
• AIA San Joaquin Valley Design Awards Jury, 2016
• Vice President, Academy for Emerging
Professionals, AIA California Council, 2014-2015
• CASH Awards Jury, 2015
• Committee Member - Now Next Future Conference,
2014 & Monterey Design Conference, 2013
• Southern California Young Architects Forum
Regional Director, AIA California Council 2013
• Progression Conference Committee Chair, 2012
• Southern California Young Architects Forum
Regional Director Elect, AIA California Council 2012
• Southern California Associate Director, AIA California Council, 2007
• Southern California Associate Director-Elect, AIA
California Council, 2006
• Associate Chair, AIA Orange County, 2005
• Vice Chair, College of Architecture and
Environmental Design Student Council, Cal Poly
SLO 1998
168
: 10 10

EXPERIENCE
Vice President, Architect
Effectively communicate with clients and project team.

Coordination and production of design and
construction documentations, knowledge of building
codes, integration of sustainable principles, and 3D
modeling. Duties include the day to day administrative
duties required for managing and running an ofﬁce as
well as the architectural vision and design for the ﬁrm.

Alternate Experiences:

LPA Inc., Irvine, CA 2004-2012
Orange Coast College, Costa Mesa, CA 2009-2017
Art Institute Orange County, Costa Mesa, CA
2008-2009
Mark J. Paone, AIA, Orange, CA 2002-2004
pgal, Alexandria, VA 2000

EDUCATION
California Polytechnic State University
San Luis Obispo, CA - Bachelor of Architecture
Virginia Tech - WAAC
Alexandria, VA - Undergraduate Work
Stanford University
Stanford, CA - Virtual Design & Construction
Certiﬁcate

SELECTED PROJECTS
• OCFA Station #63, Buena Park, CA
• The Sound, Santa Ana, CA
• Rowland Water District, Rowland Heights, CA

EXPERIENCE
Project Designer
Angel is integral throughout all phases of project
design and development, through documentation up
until project completion. His expert 3d modeling and
rendering skills assist the team in high level
collaboration to identify potential conﬂicts prior to
construction as well as providing visual renderings to
facilitate clients envisioning these new spaces coming
to life.

EDUCATION
California Polytechnic State University
Pomona, CA - Bachelor of Architecture

SELECTED PROJECTS
• OCFA Station #4, Irvine, CA
• OCFA Station #23, Orange, CA
• OCFA Station #32, Yorba Linda, CA
• The Sound, Santa Ana, CA

WILLIAM ITZEN, AIA
California Licensed Architect #C 31793
NCARB

ANGEL TERRONES
169

EXHIBIT C

FEE SCHEDULE

170
CM Communications Center - RFP 24-11 Team Fees Revised
Item Approximate
hours
Amount Timeframe
Name: Sum: Sum:

Task 1: Pre-Design/Discovery 93 $19,532.00
ITZEN Architecture - Building As Built 48 $8,000.00 6w
Civil Engineering - Site Survey (Allowance) 30 $8,000.00 Structural 4 $1,000.00
Mechanical, Electrical, Plumbing 11 $2,532.00
Task 2: Schematic Design (SD) 206 $36,972.00
ITZEN Architecture + Interiors 97 $16,100.00 6w
Civil Engineering - Site Design (Allowance) 18 $5,000.00 Structural 0 $0.00
Mechanical, Electrical, Plumbing 39 $6,432.00
Cost Estimating 40 $7,440.00
Speciﬁcations - Outline 12 $2,000.00
Task 3: Design Development (50% Plans) 214 $35,700.00
ITZEN Architecture + Interiors 195 $32,200.00 8w
Structural 4 $1,000.00
Mechanical, Electrical, Plumbing 0 $0.00
Cost Estimating 0 $0.00
Speciﬁcations 15 $2,500.00
Task 4: Construction Documents (90% and 100%) 297 $50,223.00 ITZEN Architecture + Interiors 177 $29,205.00 12w
Structural 33 $5,650.00
Mechanical, Electrical, Plumbing 37 $6,648.00
Cost Estimating - 90% CD Set 20 $3,720.00
Speciﬁcations - CSI Division Master Format 30 $5,000.00 Task 5: Bidding/Entitlements 46 $7,590.00
ITZEN Architecture + Interiors 46 $7,590.00 12w
Task 6: Construction Administration 162 $28,287.00
ITZEN Architecture + Interiors 135 $22,275.00 26w
Structural 11 $2,400.00
Mechanical, Electrical, Plumbing 16 $3,612.00
Total $178,304.00
1 171
CM Communications Center - RFP 24-11 Scope of Work Revised Item Discipline Hours
Name: Sum:

Task 1: Pre-Design/Discovery 93
Jurisdictional Research and Coordination Arch 5
Review Building and Planning Approval Process with the respective agencies Arch 2 Field Veriﬁcation of existing conditions
• Site Measurements, photos, 3d Scans
• Identify existing electrical/utility service locations and constraints Arch 16
3D modeling of existing conditions/building - based on PDF ﬁles provided by client Arch 20 Schedule and Coordinate Kick-Oﬀ Meeting Arch 3
Attend Kick-Oﬀ Meeting MEP/Struct/Civil 7
Perform Site Work/Field Investigation MEP/Struct 10
Site Work Investigation Civil 30
Task 2: Schematic Design 206
Schematic Design : Sketches, Space Plans, Massing models, 3d forms Arch 23 Develop and evaluate project priorities Arch 6
Preliminary code analysis Arch 16
Preliminary cost estimate coordination Arch/CE 42
3d Model Rendering(s) and Walkthrough - Monochromatic Arch 12 Preliminary Lighting Design Arch / Elec 12
Preliminary Finish Design Arch 18
Client Meetings/Reviews

1. Initial schematic design ideas

2. Schematic Design development
Arch 8
Develop Mechanical Drawings Based on Conceptual Design Mech 10 Develop Electrical Drawings Based on Conceptual Design Elec 9 Develop Plumbing Drawings Based on Conceptual Design Plumb 9 Multi-disciplionary Coordination MEP 5
Cost Estimation Review MEP 3
Review Meeting MEP 3
Outline Speciﬁcations Arch 12
Civil Site Design Civil 18
Task 3: Design Development (50% Plans) 214
Develop approved Schematic Design into further detail. Conﬁrm design direction through a drawing set to include:

1. Floor Plan (dimensioned)

2. Demo Plan

3. Finish Plan

4. Reﬂected Ceiling Plan (dimensioned)

5. Interior Elevations (dimensioned)

6. Window/Door Schedule

7. Power, Signal and Equipment Plan
Arch 89
Updated 3d Model Rendering(s) and Walkthrough - Color/Materials Arch 30 Lighting Design Finalized and Coordinated Arch / Elec 12 Finish Design Finalized and Coordinated Arch 12
Item
1 172
Digital Finishes Material Board - physical samples as need 18 Product Packet - cut sheets 10
Coordinate with engineer(s) team All 12
Client Meetings/Reviews

1. Design Development Review - Progress Set

2. Design Development Finishes Review

3. Design Development Final Review
Arch 12
Develop Structural Drawings Based on Conceptual Design Struct 2 Multi-disciplinary Coordination Struct 2
Cost Estimate - DD CE 0
Speciﬁcations - DD Progress Draft Arch 15
Task 4: Construction Documents (90% and 100%) 297
Develop the design phase documentation into construction documents for review/ approval, plan check, permitting and construction. Drawing set to include:

1. Reference Site Plan

2. Exiting/Code Analysis Plan

3. Floor Plan

4. Demo Plan

5. Finish Plan

6. Reﬂected Ceiling Plan

7. Interior Elevations

8. Window/Door Schedules, Hardware Schedule

9. Finish Schedules

10. Power, Signal and Equipment Plan

11. Architectural Detailing

12. Window/Door Detailing

13. Casework Detailing
Arch 119
Model and documents set coordination with Engineers All 20 Furniture Speciﬁcation/Coordination (allowance) Arch 10 Signage Schedule and Plan

1. Size of all interior signs

2. Type of all interior signs
Arch 18
Meeting(s) to review documents

1. 50% Construction Document Review

2. 90% Construction Document Review
Arch 10
Prepare Structural Construction Documents Struct 24
Plan Check Coordination Struct 9
Prepare Mechanical Construction Documents Mech 6
Prepare Electrical Construction Documents Elect 6
Prepare Plumbing Construction Documents Plumb 6
Title - 24 Elect/Mech 4
Photometrics Elect 2
Cost Estimate Review MEP 2
City Plan Check Coordination MEP 8
Review Meeting MEP 3
Cost Estimating - 90% CD Set CE 20
Speciﬁcations - CSI Division Master Format Arch 30
Task 5: Bidding/Entitlements/Construction Admin. 46
Permit Application(s) Assist Arch 3
Discipline HoursItem
2 173
Submit Documents for Permitting Arch 4
Respond to City Comments Arch 15
Respond to bid RFIs and provide feedback on contractor bids Arch 12 Issue Bid Addendum Arch 12
Task 6: Contract Administration 162
Construction Kick-Oﬀ Meeting Arch 6
RFIs, Submittals and Field Reports Arch 85
Intermediate Site Visits (6) Arch 24
Final Walk Through - Punch List Arch 12
Punch List On-Site review/conﬁrmation Arch 8
Construction Kick-Oﬀ Meeting MEP 2
Review Contractor Submittals MEP 7
Respond to Contractor RFI’s MEP 7
Construction Kick-Oﬀ Meeting Struct 2
Review Contractor Submittals Struct 2
Respond to Contractor RFI’s Struct 3
Site Walk Struct 4
Discipline HoursItem
Total 1018
3 174

EXHIBIT D

CITY COUNCIL POLICY 100-5

175

CITY OF COSTA MESA, CALIFORNIA

COUNCIL POLICY

BACKGROUND

Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub- grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug- free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.

PURPOSE

It is the purpose of this Policy to:

1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.

2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.

POLICY

The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.

1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:

A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;

B. Establishing a Drug-Free Awareness Program to inform employees about:

SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
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DATE
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1. The dangers of drug abuse in the workplace;

2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;

3. Any available drug counseling, rehabilitation and employee assistance programs; and

4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;

D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:

1. Abide by the terms of the statement; and

2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;

E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;

F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:

1. Taking appropriate personnel action against such an employee, up to and including termination; or

2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;

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SUBJECT

DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5

EFFECTIVE
DATE
8-8-89
PAGE

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G. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.

2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:

a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;

b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;

c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub- grantee has failed to make a good faith effort to provide a drug-free workplace.

3. Should any contractor and/or sub- grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-296 Meeting Date: 9/3/2024
TITLE:

AMENDMENT NO. 1 TO NON-EXCLUSIVE FRANCHISE AGREEMENT(S) FOR DISCARDED

MATERIALS MANAGEMENT FOR MULTI-FAMILY AND COMMERCIAL GENERATORS AND FOR

PROVIDING TEMPORARY SOLID WASTE HANDLING SERVICES
DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize the Public Works Director to execute Amendment No. 1 to the Non-Exclusive Franchise Agreements with each of the seven waste haulers, in substantial form as set forth in Attachment No. 2.

BACKGROUND:

On October 5, 2021, the City Council approved the non-exclusive Solid Waste Hauler Franchise Agreement to ensure compliance with new State mandates such as Senate Bill 1383 (Attachment 1).

The City elected to retain a non-exclusive hauling franchise to continue offering competition for services to multi-family residents and businesses receiving commercial solid waste service (Residential service, including smaller multi-family residences, is provided under a separate Costa Mesa Sanitary District exclusive franchise). While there have historically been relatively few issues regarding hauler-contract enforcement issues, staff have recently encountered multiple complaints regarding hauler contracts and their use to circumvent competitive pricing for new and mandatory programs under Senate Bill 1383.

Senate Bill 1383 (SB 1383) Lara, Chapter 395, Statutes of 2016 is a state-wide effort to reduce emissions of short-lived climate pollutants (SLCP). SB 1383 directed local governments to incorporate its significant regulations and requirements into their code of ordinances prior to January 2022. Among these adopted regulations is the City’srequirement to enforce mandatory recycling and

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2022. Among these adopted regulations is the City’srequirement to enforce mandatory recycling and organic waste recycling programs to all generators, and to enforce mandatory programs through penalties for non-compliance. Failure to enforce SB 1383 in this manner opens the City to State enforcement action and penalties of up to $10,000 per day.

ANALYSIS:

FRANCHISE AGREEMENTS
Currently, seven (7) haulers offer solid waste program services to commercial accounts and multifamily dwellings consisting of 5 units or more under the City’sNon-Exclusive Franchise Hauler system. The City does not play a role in negotiations and allows these seven haulers to negotiate service rates and agreement terms directly with account holders. The Franchise Agreement requires haulers to provide the following services regardless of rates or contract terms:
· Collection and processing of materials through SB 1383 compliant programs. · Contamination monitoring of routes annually.
· Annual education and outreach to all customers covering all SB 1383 programs. · Extensive record keeping and reporting to assist City compliance requirements.

In May of 2023, staff conducted a meeting with Costa Mesa Franchise Waste Haulers (CR&R Inc., Haul Away Rubbish, Ware Disposal, Roberts Waste & Recycling, Universal Waste Systems, Waste Management, and Rainbow Disposal Co., Inc.) to discuss a variety of hauler contracting terms that had recently resulted in complaints to the City. Many of these complaints involved the high pricing of mandatory services required by SB 1383 and the hauler’sunwillingness to allow these customers to seek competitive pricing for new programs from other franchise haulers. In most instances, agreement terms featured automatic renewals for multiple-year periods, with limited time windows to initiate a cancellation process. Agreement terms also conferred rights to provide new programs required by law. Customers wishing to end their contracts are often faced with contract provisions that require payment for the remaining term of their agreements, plus liquidated damage provisions.

In order to address these issues, the City is proposing an Amendment to our non-exclusive franchise agreement that adds the following provisions:

1. All non-exclusive franchised hauler contracts shall be required to allow contract cancellations no later than six (6) months after a customer provides a hauler notice of their intent to cancel.

Cancellation “windows of time,” or any other contract provision which impinges upon a customer’s ability to reasonably terminate their relationship with a hauler beyond six (6) months after stating their intention to terminate, is not allowed. Haulers may require customers to complete a simple cancellation form to officially terminate their relationship with them, provided they are not unreasonably difficult to fill out, that access to the form is provided immediately upon request, and that the form allows the initial contact date to be the start of the six (6) month cancellation period.

2. Customers that have been with the same hauler for 24 consecutive months or longer shall be

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2. Customers that have been with the same hauler for 24 consecutive months or longer shall be allowed to cancel with three (3) months’ notice.

3. Liquidated damage provisions are not allowed in any contract used for customers within the City’sfranchise. Customers who fail to honor the full three or six-month cancellation period can only be charged for the remaining months of service within their established cancellation period. Partial months remaining shall be pro-rated by dividing the monthly charge by the remaining days of service.

All haulers were amenable to the general framework of this Amendment, though some would prefer a longer contract term be guaranteed. All franchise haulers have also demonstrated a strong willingness to work with the City, provided a level playing field is maintained.

The City Attorney’sOffice was involved throughout this process to ensure the new agreement meets the State’srequirements and effectively formalizes hauler responsibilities. This Amendment will allow for reasonable movement of hauler customers to other waste haulers when pricing and service issues prompt such action. Therefore, staff requests City Council approval of the amendment to the Franchise Hauler Agreement.

ALTERNATIVES:

The City Council may decline to authorize the proposed Amendment. However, without the proposed Amendment, residents and business owners will be forced to adhere to existing terms of the agreements, with few options to conveniently exit their agreements.

FISCAL REVIEW:

There is no fiscal impact to the City for the approval of the recommended action.

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report, the proposed Amendment (Attachment 2) and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item works toward achieving the following City Council Goal:
· Maintain and Enhance the City’s Infrastructure, Facilities, Equipment, and Technology CONCLUSION:

Staff recommends the City Council:

2. Authorize the Public Works Director to execute Amendment No. 1 to the Non-Exclusive Franchise Agreements with each of the seven waste haulers, in substantial form as set forth in Attachment No. 2.

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Costa Mesa City CouncilSeptember 3, 2024

Costa Mesa City Council
September 3, 2024