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CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH ITZEN ARCHITECTS, INC.
THI
S PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 3rd day of September , 2024 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and ITZEN ARCHITECTS, INC., a California corporation (“Consultant”).
RECI
TALS
A. Ci
ty proposes to utilize the services of Consultant as an independent contractor to perform professional architectural and engineering services for the Costa Mesa Communication Center, as more fully described herein; and
B. Cons
ultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. Ci
ty and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No of
ficial or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NO
W, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SER
VICES PROVIDED BY CONSULTANT
1.1. Sc ope of Services. Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.
1.2. Pr ofessional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.
1.3. Per formance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet
with Consultant to review the quality of the work and resolve the matters of concern;
ATTACHMENT 1
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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1. 4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.
1.5 . Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.
1. 6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7 . Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.
1. 8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.
2. 0. COMPENSATION AND BILLING
2. 1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement . Consultant’s total compensation shall not exceed One Hundred Seventy -Eight Thousand Three Hundred Four Dollars ($ 178,304.00). This amount includes a contingency of Thirteen Thousand dollars 3 Itzen Architects, Inc.
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($13,000) that will not be encumbered until it is needed.
2. 2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2. 3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed , the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of t he authorized change order, where applicable, on all invoices.
2. 4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.
3. 0. TIME OF PERFORMANCE
3. 1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3. 2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.
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4.0. TERM AND TERMINATION
4. 1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, ending on September 2, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by two additional one year periods upon mutual written agreement of both parties.
4. 2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.
The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4. 3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.
4. 4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.
5 .0. INSURANCE
5. 1. Minimum Scope and Limits of Insurance . Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:
(
a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.
(b) Business automobile liability for owned vehicles, hired, and non- owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.
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(c) Workers’ compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
5. 2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(
a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5. 3. Deductible or Self -Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to 6 Itzen Architects, Inc.
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which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4 . Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.
5.5 . Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6. 0. GENERAL PROVISIONS
6. 1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6. 2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6. 3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6. 4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT: IF TO CITY:
Itzen Architects, Inc.
1800 N. Bristol Street
Santa Ana, CA 92706
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 716-5042, x2 Tel: (714) 754-5688
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Attn: Jana SB Itzen, AIA Attn: Patrick Bauer
Courtesy copy to:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing
6. 5. Drug-Free Workplace Policy. Consultant shall provide a drug- free workplace by complying with all provisions set forth in City’s Council Policy 100 -5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6. 6. Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6. 7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
6. 8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant ’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.9. I ndemnification and Hold Harmless . Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, 8 Itzen Architects, Inc.
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and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provi sions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
6. 10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.11 C
onflicts with Independent Contractor . Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.
6.12. P
ERS Eligibility Indemnification . In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
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Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6. 13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.14. O wnership of Documents . All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
6. 15. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code s ection 7920.000 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6. 16. Conflict of Interest . Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code s ections 81000, et seq.) and Government Code s ection 1090.
During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
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6.17. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6. 18. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6. 19. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6. 20. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6. 21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.
6.2 2. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.2 3. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.2 4. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6. 25 . Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6. 26. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any prov ision of 11 Itzen Architects, Inc.
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this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6. 27. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6. 28 . Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6. 29. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[
Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CONSULTANT
__________________________________ Date: __________________________ Signature
__________________________________
Jana Itzen, President
ITZEN Architects, Inc.
CITY OF COSTA MESA
__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Ruth Wang
Risk Management
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APPROVED AS TO CONTENT:
__________________________________ Date: __________________________ Patrick Bauer
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Raja Sethuraman
Director of Public Works
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Carol Molina
Finance Director
EXHIBIT A
REQUEST FOR PROPOSALS
RFP24.11.C05494
REQUEST FOR PROPOSAL
FOR
PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES RFP NO. 24-11
PUBLIC WORKS
CITY OF COSTA MESA
Released on
May 9, 2024
REQUEST FOR PROPOSAL
FOR
RFP24.l l.C05494
PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES The City of Costa Mesa (hereinafter referred to as the "City") is requesting Proposals from qualified consultants to provide professional architectural and engineering design services for the communications building remodel. The awarded Contractor, (hereinafter referred to as "Contractor") shall be in accordance with the Sample Professional Service Agreement, Appendix B terms, conditions, and scope of work. Prior to submitting a Proposal, Proposers are advised to carefully read the instructions below, including the Sample Professional Service Agreement and any solicitation appendix/exhibits. The schedule for the design phase is anticipated to be four (4) to six (6) months; however, the term is expected to be for 2 years with 2 one-year renewal options. The City reserves the right to award one or more contracts for this service.
I. GENERAL INFORMATION
The City of Costa Mesa is a general law city, which operates under the council/manager form of government with an annual General Fund budget of over $180.3 million and a total budget of $234 million for fiscal year 2023-2024.
The City of Costa Mesa, incorporated in 1953, has an estimated population of 115,000 and has a land area of 16.8 square miles. It is located in the northern coastal area of Orange County, California, and is bordered by the cities of Santa Ana, Newport Beach, Huntington Beach, Fountain Valley and Irvine.
The City is a "full service city" providing a wide range of services. These services include: police and fire protection; animal control; emergency medical aid; building safety regulation and inspection; street lighting; land use planning and zoning; housing and community development; maintenance and improvement of streets and related structures; traffic safety maintenance and improvement; and full range of recreational and cultural programs.
The City of Costa Mesa is home of the Segerstrom Center for the Arts, Orange County Fairgrounds, South Coast Repertory Theater and the South Coast Plaza Shopping Center, which is the single largest commercial activity center in the City. The volume of sales generated by South Coast Plaza secures its place as the highest volume regional shopping center in the nation.
The successful Proposer, shall have experience in similar types of services. All Proposers responding to this Request for Proposal (RFP) will be evaluated on the basis of their expertise, prior experience on similar projects, demonstrated competence, ability to meet the requested services, adequate staffing, reference check, understanding of services, cost and responsiveness to the needs and concerns of the City of Costa Mesa.
1. Important Notice: The City has attempted to provide all information available. It is the responsibility of each Proposer to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. Proposers are not to contact other City personnel with any questions or clarifications concerning this Request for Proposal (RFP). The City's Purchasing Department contact set out in RFP, Section II, Subsection 2, Inquires, will provide all official Page2 of39
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communication concerning this RFP. Any City response relevant to this RFP other than through or approved by City's Purchasing Department is unauthorized and will be considered invalid.
If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued and the information will be posted on PlanetBids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City's Purchasing Department. It is the responsibility of each Proposer to periodically check PlanetBids website to ensure that it has received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.
2. Schedule of Events: This Request For Proposal shall be governed by the following schedule:
Release of RFP May 9, 2024
Mandatory Job Walk May 16, 2024
Deadline for Written Questions May 21, 2024 at 11 :00 a.m.
Responses to Questions Posted May 28, 2024
Proposals are Due June 4, 2024 at 2:00 p.m.
**All dates are subject to change at the discretion of the City.
Mandatory Job Walk: A mandatory job walk will be held on May 16, 2024 at 9:00 a.m. at City Hall, 77 Fair Drive, Costa Mesa, CA 92626. All proposers shall wait in the lobby area near the elevators. A job walk is held to allow for questions and clarification concerning the City's RFP process, scope of services and subsequent contract award.
3. Proposer's Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix A- Scope of Work, of this RFP are invited to submit a proposal, provided they meet the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined in the sole discretion of the City.
a. The consultant must provide five references for municipal projects of similar size and scope that have been completed within the last five years in California. b. The Contractor shall maintain a local office with a competent representative who can be reached during normal working hours or emergencies who is authorized to make decisions on matters pertaining to this contract with the City. Office facilities that support daily operations must be within ninety (90) miles of the City.
c. All Proposers must identify the project manager, and the individual authorized to negotiate the contract on behalf of the consulting firm; and provide an organization chart showing all proposed key project team members.
II. GENERAL INSTRUCTIONS AND PROVISIONS
1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and should contain no more than 12 typed pages using a 12-point font size, including cover letter, Index/Table
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of Contents, tables, charts, and graphic exhibits, but excluding resumes of key people and pricing forms. Each Proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide "layman" explanations of technical terms that are used.
Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer's response:
• Cover Letter: A cover letter, not to exceed two pages in length, should summarize key elements of the Proposal. An individual authorized to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor's office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable. • Background and Project Summary Section: The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Work, Appendix A of this RFP. • Project Approach and Methodology: Provide a detailed description of the approach and methodology that will be used to fulfill each requirement listed in the Scope of Work of this RFP. The section should include:
1. Describes familiarity of project and demonstrates understanding of work and project objectives moving forward.
2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.
3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.
4. Identifies the project's potential issues and response to them.
5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and cost effective operations or increased performance capabilities. • Qualifications & Experience of the Firm: Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:
1. Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to provide design services.
2. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project.
3. Overall organization of the team is relevant to City of Costa Mesa needs.
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4. Team is managed by an individual with appropriate experience in similar project. This person's time is appropriately committed to this project.
5. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.
6. If the owner is a corporation please provide: Name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip, and the date local office opened its doors for business.
7. If the owner is a partnership or joint venture, please provide: Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for.
8. Provide a list of current and previous contracts similar to the requirements for this project in Costa Mesa, including all public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time you have been providing services, and the name, title, and telephone number of the person who may be contacted regarding your organization's service record. Provide a sample of each background investigation for each contract.
9. Submit a description of the organization's qualifications, experience and abilities that make it uniquely capable to provide the services specified in the Scope of Work. • Financial Capacity: The City is concerned about proposers' financial capability to perform, and therefore, is requesting copies of audited financials from the pass three years to allow an evaluation of firm's financial capabilities.
• Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions. o Identify the members of the staff who would be assigned to act for Proposer's firm in key management and filed positions providing the services described in the Proposal, and the functions to be performed by each.
o Include resumes or curriculum vitae of each such staff member, including name, position, telephone number, email address, education, and years and type of relevant experience. Describe for each such person, the relevant role and functions for each project.
• Cost Proposal: Provide a fee schedule/pricing information for the project including identifying the specific assigned personnel, their hourly rates and their number of hours, and the cost for each work task/deliverable as described in the Scope of Work. If work tasks or deliverable are proposed that are not specifically listed in the City's Scope of Work, please identify those costs as separate and optional. Proposals shall be valid for a minimum of 180 days following submission.
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• Disclosure: Please disclose any and all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. • Sample Professional Service Agreement: The firm selected by the City will be required to execute a Professional Service Agreement with the City. A sample of the Agreement is enclosed as Appendix B, but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the Proposal. Otherwise, the Proposer _ _will be deemed to have ac_cepted the_ form ~f As;ireement. • Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms, Appendix C included in this RFP, which should be included with Proposals:
1. Vendor Application Form
2. Company Profile & References
3. Ex Parte Communications Certificate
4. Disclosure of Government Positions
5. Disqualifications Questionnaire
6. Bidder/Applicant/Contractor Campaign Contribution
2. Process for Submitting Proposals:
• Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.
• Preparation of Proposal: Each Proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.
• Cost for Preparing Proposal: The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City.
Cost proposal shall be submitted in a separate file containing the following:
✓ Cover letter stating the not-to-exceed total fee for the project. ✓ The cost shall depict individual project tasks, work hours, and basic hourly rates for specific personnel to be used on the project. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increases during the contract duration. • Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal with the exception of the Cost Proposal which shall be submitted in a separate file. • Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient detail for thorough evaluation and comparative analysis
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• Submission of Proposals: Complete written Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 2:00 p.m. (P.S.T) on June 4, 2024. Proposals will not be accepted after this deadline. Proposals received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Proposer to see that the proposal is received in proper time. Faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS.
• Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than May 21, 2024 at 11 :00 A.M. The City reserves the right not to answer all questions.
The City reserves the right to amend or supplement this RFP prior to the Proposal due date.
All addendum(s), responses to questions received, and additional information will be posted to the Costa Mesa Procurement Registry, Costa Mesa-Official City Web Site, Business-Bids & RFP's. Proposers should check this web page daily for new information. From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP.
The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on Planetbids will be accepted, and no response other than written will be binding upon the City.
• Conditions for Proposal Acceptance: This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all Proposals received as a result of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any Proposal. All Proposals will become the property of the City of Costa Mesa, USA. If any proprietary information is contained in the Proposal, it should be clearly identified.
• Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:
■ Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self-insurance on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful Bidder must furnish the City with the Certificates of Insurance proving coverage as specified in the sample contract.
■ W-9 - Current signed form W-9 (Taxpayer Identification Umber & Certification) which includes Contractor's legal business name(s).
3. Evaluation Criteria: The City's evaluation and selection process will be conducted in accordance with Chapter V, Article 2 of the City's Municipal Code (Code). In accordance with the Code, the responsive responsible proposer shall be determined based on evaluation of qualitative factors in addition to cost. At all times during the evaluation process, the following criteria will be used. Sub-criteria are not necessarily listed in order of importance. Additional sub-
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criteria that logically fit within a particular evaluation criteria may also be considered even if not specified below.
1. Project Approach & Methodology -------40 %
2. Qualifications & Experience of the Firm -------30 %
3. Key Personnel ----20%
4. Cost Proposal ----10 %
4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code, the City will adhere to the following procedures in evaluating Proposals. An Evaluation Committee, which may include members of the City's staff and possibly one or more outside experts, will screen and review all Proposals according to the weighted criteria set forth above.
While price is one basic factor for award, it is not the sole consideration.
A. Responsiveness Screening: Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any Proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their Proposals.
B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact Proposer's references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer's approach, qualifications, or price is not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the lowest responsible bidder. Alternatively, the City may elect to negotiate directly with one or more Proposers to obtain the best result for the City prior to making a recommendation or selection.
C. Interviews, Reference Checks, Revised Proposals, Discussions: Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview. Interviews, if held, are tentatively scheduled for the week of June 24th and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626. The dates are subject to change. The individual(s) from Proposer's organization that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.
In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer's references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer's services, solicit information from any available
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source concerning any aspect of a Proposal, and seek and review any other information deemed pertinent to the evaluation process.
Following conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point, and make a recommendation for award, or it may request Best and Final Offers from Proposers. The City may accept the Proposal or negotiate the terms and conditions of the agreement with the highest ranked organization. The City may recommend award without Best and Final Offers, so Proposers should include their best Proposal with their initial submission.
Recommendation for award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.
5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest.
Any proposals awarded pursuant to the formal procurement procedure set forth in the Proposal procedure may be appealed in accordance with the following procedure:
• The Proposer shall file the written notice of appeal with the purchasing officer at least ten (10) working days prior to proposal award date specified in the notice of recommendation to award.
• The written notice of appeal must include specifics as to the nature of the appeal. • The Proposer must provide any and all documentation to support the appeal. • The purchasing officer will respond in writing to the Proposer within five (5) working days.
• In the event the appeal is denied by the purchasing officer, the Proposer may appeal the purchasing officer's ruling to the city council at the next available council meeting.
6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in their Proposals. Any discrepancies in numbers or calculations shall be interpreted to reflect the cost to the City.
If prior to contract award, a Proposer discovers a mistake in their Proposal which renders the Proposal unwilling to perform under any resulting contract, the Proposer must immediately notify the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.
7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their Proposals. Pre-contractual expenses are not to be included in the Contractor's Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Proposer in:
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• Preparing Proposal in response to this RFP;
• Submitting that Proposal to the City;
• Negotiating with the City any matter related to the Proposal; and, • Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.
8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and Proposer, shall be available to the public. The City intends to release all public portions of the Proposals following the evaluation process at such time as a recommendation is made to the City Council.
If Proposer believes any communication contains trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer's competitive position if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential.
Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.
Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from disclosure information identified as confidential, and the City complies with the Proposer's request, Proposer shall assume all responsibility for any challenges resulting from the non disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney's fees and costs that may be awarded to the party requesting the Proposer information), and pay any and all costs and expenses related to the withholding of Proposer information. Proposer shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Proposer information. If Proposer does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.
9. Ex Parte Communications: Proposers and Proposers' representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers' representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.
Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.
A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's Proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form, Appendix C with their Proposals certifying that they have not had or directed prohibited communications as described in this section.
10. Conflict of Interest: The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under
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California Government Code Sections 1090 et seq., or Sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.
11. Disclosure of Governmental Position: In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose in their Proposals any positions that they hold as directors, officers, or employees of any governmental entity. Additional disclosure may be required prior to contract award or during the term of the contract. Each Proposer shall disclose whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months using the attached Disclosure of Government Positions Form, Appendix C.
12. Conditions to Agreement: The selected Proposer will execute a Professional Service Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Appendix B to this RFP, which may be modified by the City.
All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement. The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist.
Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the Proposer includes with its Proposal, in writing, any conditions or exceptions requested by the Proposer to the proposed Agreement.
13. Disqualification Questionnaire: Proposers shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation, Appendix C.
14. Standard Terms and Conditions: The City reserves the right to amend or supplement this RFP prior to the Proposal due date. All addendum(s) and additional information will be posted via PlanetBids. Proposers should check this web page daily for new information.
APPENDIX A
SCOPE OF WORK
FOR
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PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES
1. GENERAL SERVICES
The architect shall provide general services designated necessary to assist in the administration of the project and include the design of the temporary living and operational quarters for personnel during construction. The architect will serve as the lead consultant in managing the design of the facility. The civil engineering, electrical engineering, mechanical engineering and all other sub-consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate among project disciplines, agencies, sub-consultants, utility companies, adjacent developers and City.
Provide architectural design services and all relevant construction documents including but not limited to: Civil Work, Architectural, Mechanical, Electrical, Plumbing or otherwise for the renovation and accessible restroom update of the Costa Mesa Communications Center, 99 Fair Drive in Costa Mesa, CA. Approximate square footage: 4,530 sf.
2. PROGRAM CONFIRMATION
The architect shall work closely with the City of Costa Mesa Public Works Department and City of Costa Mesa Communications team to confirm the design requirements for the proposed project. This shall include, but not be limited to, the following:
• Remove partition in entry way of main building to create an open space • Remove cabinets/remodel work area room in front office area copy room • Seal up/privatize existing two (2) managers' offices
• Bathroom renovation and reconfiguration to accommodate accessible stalls and the addition of a shower and locker room
• Level floor in comm area, construct two (2) supervisor office spaces (training/supervisor)
• Remove glass separation panels in comm area
• Remove all carpet on walls
• Remove window between dispatch and equipment room
• Replace carpet
• Replace t-bar ceiling and lighting
• Install exterior window(s) (to be explained during job walk) • Remove/replace exterior canopy outside of break room
• Replace all existing exterior windows
• Nine () new dispatch consoles (this have already been decided on and we have estimates)
3. ENTITLEMENT
Architect shall provide all services necessary to submit documents to the appropriate governing agencies for review and architect shall obtain all approvals necessary to construct the project.
4. SITE DESIGN
Architect shall coordinate and confirm with his sub-consultants the engineering design constraints, including but not limited to, the following:
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• Existing and future infrastructure
• Environmental conditions and remediation
• Zoning requirements
• Drainage systems
• On-site and off-site uses
• Utilities
5. SCHEMATIC DESIGN
This item of work shall include preparing schematic design documents. Documents shall consist of drawings and other documents to fix and describe the size and character of the entire project, including architectural, structural, mechanical, electrical systems, materials and such other elements as may be appropriate and as described in general as follows:
A. ARCHITECTURAL DESIGN/ DOCUMENTATION
The architectural design and documentation shall include a demolition plan, site plan, building plan, building sections and elevations, building systems I materials selection, dimensions / areas, and site wall elevations.
B. STRUCTURAL DESIGN
The structural design shall be per essential facilities requirements.
C. ELECTRICAL DESIGN
The electrical design shall include, but not be limited to, power service and distribution, lighting, fire detection and alarm, smoke detection, operations alerting system, and emergency power requirements.
D. MECHANICAL DESIGN
The mechanical design shall include, but not be limited, to heating, ventilating, air conditioning, dehumidification, plumbing, apparatus exhaust extraction system, fire protection, and fire sprinkler design.
E. PLUMBING
The plumbing design shall include but no be limited to, the complete water, sewer, gas, fire sprinkler and all other plumbing systems for the project.
F. FIRE PROTECTION/ SPRINKLER SYSTEM
The fire sprinkler and smoke detection system design and installation for the fire station shall comply with the CMFD regulations and National Fire Protection Association (NFPA) standards.
The entire station shall be protected by an automatic-monitored fire sprinkler system.
G. INTERIOR DESIGN
Architect shall provide interior design for the project including an itemized Furniture, Fixtures, & Equipment (FF&E) list with responsibilities for the general contractor.
6. DESIGN DEVELOPMENT SERVICES
The architect shall prepare from the approved schematic design documents, the design development documents consisting of site and floor plans, furniture plans, exterior elevations
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and building sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents.
A. ARCHITECTURAL DESIGN/ DOCUMENTATION
• Demolition Plan
• Hazardous materials study and abatement plan
• Site plan
• Building Plan
• Section elevations
• Site Wall elevations
• Building Systems/ materials selection
• Dimensions / Areas
B. STRUCTURAL DESIGN / DOCUMENTATION
Structural design / documentation services during design development phase consist of design regarding basic structural materials and systems, analyses and development of conceptual design solutions for gravity and lateral design loads.
C. CIVIL DESIGN/ DOCUMENTATION
Civil design / documentation services during design development phase consist of topographic survey of the entire property and adjoining streets, grading, utilities, storm drain, Americans with Disabilities Act (ADA) path of travel, and striping. A comprehensive geotechnical study shall be completed for the entire project site.
D. LANDSCAPE DESIGN/ DOCUMENTATION
Landscape design/ documentation services during design development phase consisting of plant palettes, landscaping limits, irrigation and smart controller.
E. MECHANICAL AND PLUMBING DESIGN/DOCUMENTATION
Mechanical and plumbing design / documentation service during the design development phase consisting of consideration of alternate materials, split system HVAC, and plumbing. • Energy conservation
• Heating and Ventilating
• Air Conditioning
• Plumbing
• Fire Protection / Fire Sprinkler Drawings
• Special Maintenance Systems
• General Space Requirements
• Apparatus exhaust extraction system
F. ELECTRICAL DESIGN/ DOCUMENTATION
Electrical design/documentation during the design development phases consisting of materials, systems, and equipment.
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• Power Service and distribution
• Lighting design
• Telephones/ data distribution
• Internet and Ethernet infrastructure and connections
• Fire detection and alarms
• General space requirements
• Operations alerting system
• Smoke detection system
G. MATERIALS RESEARCH / SPECIFICATIONS
• Identification of potential architectural and interior finish materials, systems and equipment, and their criteria and quality standards consistent with the conceptual design
• Coordination of similar activities of other disciplines H. INTERIOR DESIGN/ DOCUMENTATION
Interior Design / Documentation services during the design development phases consisting of solutions for architectural, mechanical, electrical and equipment requirements in order to establish:
• Building interior design elements
• Preliminary building equipment areas
• Space allocation and utilization plans to review functional relationships • Placement of major FF&E items
I. TELECOMMUNICATIONS
Refer to communications and CMIT for telecommunications requirements for dispatch needs.
7. CONSTRUCTION DRAWINGS AND DOCUMENT SERVICES
Based on the approved design development documents, the architect shall prepare the working drawings and specifications which shall set forth and prescribe in detail the work to be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work and landscaping. Construction drawings and specifications shall be signed and stamped by the licensed architect and sub-consultants in their respective specialties. Architect shall conduct in-house constructability reviews as well as retain the services of a third-party to conduct one additional constructability review.
A. ARCHITECTURAL DESIGN / DOCUMENTATION
• Review design development
• Demolition Plans
• Site plan and details
• Building plans
• Enlarged plans
• Sections I elevations
• Building systems / material selection
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• Details
• Dimensions / permit related areas
• Cost estimates
• Design of temporary living and operational needs for the dispatchers during construction.
B. TRAFFIC PRE-EMPTION DESIGN / DOCUMENTATION
• NA
C. STRUCTURAL DESIGN/ DOCUMENTATION
• Prepare structural system documents
D. CIVIL DESIGN/ DOCUMENTATION
• Site plan
• Utility plan
E. LANDSCAPE DESIGN/ DOCUMENTATION
• NA
F. MECHANICAL DESIGN/ DOCUMENTATION
• Prepare Title 24 Energy calculations
• Documentation for HVAC, including units, drops and mechanical system distribution • Prepare building plumbing documents
• Prepare fire protection system documents (fire sprinkler drawings) G. ELECTRICAL DESIGN
• Prepare electrical system documents
• Prepare Title 24 lighting calculations
H. MATERIALS RESEARCH/SPECIFICATIONS
• Preparation of specifications
• Compilation of project manual
I. INTERIOR DESIGN
• Interior Plans
• Reflected Ceiling Plans
• Interior Elevations
• Details and Sections
• Millwork
• FF&E
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J. SIGNAGE / GRAPHIC DESIGN
• Design of site identity and building signage
• Construction Document Signage
• Interior Signage
• Station monument sign
8. BIDDING AND CONSTRUCTION SUPPORT
Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and architect's Estimate. Attend two pre-bid meetings and provide full size exhibits for use in the pre-bid meeting presentations. During bid process, the architect shall be responsible for preparing addenda, clarifying the construction documents, answering bidder's questions, issuing revised bid form, plans, exhibits, and technical specifications as required. During the construction phase, the architect and his sub-consultants shall review/ approve submittals and respond to contractor's Requests for Information (RFls), provide review and input on contractor change order requests, attend weekly construction progress meetings, and prepare final as builts.
9. COST ESTIMATES
The architect shall provide detailed cost estimates during the schematic design phase, one cost estimate during the design development phase, and two construction cost estimates based on a material take-off from the construction documents at stages identified by the City.
10. MEETINGS
The architect will be required to attend meetings with the City. The architect shall include hours for all necessary project meetings.
11. PROCESSING OF PLANS AND PERMITS
The architect shall process the construction documents with the City of Costa Mesa Building Division, answer plan check comments, and if necessary, revise construction documents. Once an approved set is achieved contractor will be responsible for pulling necessary permits.
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APPENDIX B
SAMPLE
PROFESSIONAL SERVICE AGREEMENT
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CITY OF COSTA MESA
PROFESSIONAL SERVICES AGREEMENT
WITH
THIS AGREEMENT is made and entered into this_ day of __ , 20_ ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("City"), and _____ , a [state] [type of corporation] ("Consultant").
WITNESS ETH:
A WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to ________ , as more fully described herein; and B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in the City's Request for Proposal ("RFP"), attached hereto as Exhibit "A," and Consultant's Response to City's RFP (the "Response") attached hereto as Exhibit "B," both incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
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(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1 .4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code.
1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense.
1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City.
Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "C," attached hereto and made a part of this Agreement (the "Fee Schedule"). Consultant's total compensation shall not exceed ___ Dollars($ __ .00).
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such
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additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "D," attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of ___ months, ending on _____ , 20_, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.
In ascertaining the professional services actually rendered hereunder up to the effective date of
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termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence for bodily injury and property damage. (c) Workers' compensation insurance as required by the State of California.
Consultant agrees to waive, and to obtain endorsements from its workers' compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
(d) Professional errors and omissions ("E&O") liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects' and engineers' coverage shall be endorsed to include contractual liability. If the policy is written as a "claims made" policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Costa Mesa and its elected and appointed
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boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant." (b) Notice: "Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.
(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance shall be attached hereto as Exhibit "E" and incorporated herein by this reference.
5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Manager or his or her designee shall be the representative of
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City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSUL TANT:
Tel:
Fax: --------
Attn:
IFTO CITY:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 754-
Fax: (714) 754-
Attn:
Provide courtesy copy to:
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Department
6.5. Drug-free Workplace Policy. Consultant shall provide a drug-free workplace. by complying with all provisions set forth in City's Council Policy 100-5, attached hereto as Exhibit "F" and incorporated herein by reference. Consultant's failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.
6.6. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
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6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.
6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.
6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.
Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
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6.11. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, -including-but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.12. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.13. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.
6.14. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.). Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of
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this Agreement, Consultant and its officers, employees, associates and sub-consultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or sub-consultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.16. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.17. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.18. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.19. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.20. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.21. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.22. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.23. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.24. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of
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those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.25. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
[
6.26. Counterparts. This Agreement may be executed in one or more counterparts, eabh of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.27. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF COSTA MESA,
A municipal corporation
[Mayor or City Manager]
CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
ATTEST:
City Clerk and ex-officio Clerk
of the City of Costa Mesa
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO INSURANCE:
Risk Management
APPROVED AS TO CONTENT:
Project Manager
DEPARTMENTAL APPROVAL
Department Director
APPROVED AS TO PURCHASING:
Finance Director
Date: __________ _
Date: -----------
Date: ----------
Date: _________ _
Date: ----------
Date: ----------
Date: -----------
APPENDIXC
FORMS
Vendor Application Form
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Ex Parte Communications Certification
Disclosure of Government Positions
Disqualification Questionnaire
Company Profile & References
Bidder/Applicant/Contractor Campaign Contribution
VENDOR APPLICATION FORM
FOR
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RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES TYPE OF APPLICANT: □ NEW □ CURRENT VENDOR
Legal Contractual Name of Corporation: ______________ _ Contact Person for Agreement: _________________ _
Title: E-Mail Address: ------------ ---------
Business Telephone: __________ Business Fax: ______ _
Corporate Mailing Address: __________________ _
City, State and Zip Code: ___________________ _
Contact Person for Proposals: __________________ _
Title: E-Mail Address: ------------ ---------
Business Telephone: __________ Business Fax: ______ _
Is your business: (check one)
□ NON PROFIT CORPORATION
Is your business: (check one)
□ FOR PROFIT CORPORATION
□ CORPORATION □ LIMITED LIABILITY PARTNERSHIP
□ INDIVIDUAL □ SOLE PROPRIETORSHIP
□ PARTNERSHIP □ UNINCORPORATED ASSOCIATION
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Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
Federal Tax Identification Number:
City of Costa Mesa Business License Number: _________________ _ (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date:
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EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.
I certify that Proposer and Proposer's representatives have not had any communication with a City Councilmember concerning informal RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES at any time after May 13, 2024.
Date: ----------Signature
Print
OR
I certify that Proposer or Proposer's representatives have communicated after May 13, 2024 with a City Councilmember concerning informal RFP No. 24-11 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES. A copy of all such communications is attached to this form for public distribution.
Date: ----------Signature
Print
RFP24.1 l.C05494
DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:
Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or safety regulation?
Yes __ No __
If the answer is yes, explain the circumstances in the following space.
RFP24.1 l.C05494
DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None."
RFP24.l l.C05494
COMPANY PROFILE & REFERENCES
Company Legal Name:
Company Legal Status (corporation, partnership, sole proprietor etc.):
Active licenses issued by the California State Contractor's License Board:
Business Address:
Website Address:
Telephone Number: Facsimile Number:
Email Address:
Length of time the firm has been in business:
Length of time at current location:
Is your firm a sole proprietorship doing business under a different name: _Yes _No If yes, please indicate sole proprietor's name and the name you are doing business under:
Federal Taxpayer ID Number:
Regular Business Hours:
Regular holidays and hours when business is closed:
Contact person in reference to this solicitation:
Telephone Number: Facsimile Number:
Email Address:
Contact person for accounts payable:
Telephone Number: Facsimile Number:
Email Address:
Name of Project Manager:
Telephone Number: Facsimile Number:
Email Address:
RFP24.11.C05494
COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.
Company Name:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
Company Name:
Telephone Number:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
Company Name:
Telephone Number:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
Company Name:
Telephone Number:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
Company Name:
Telephone Number:
Contact Name:
Contract Amount:
Email:
Address:
Brief Contract Description:
RFP24.l 1.C05494
BIDDER/APPLICANT/CONTRACTOR CAMPAIGN CONTRIBUTION
DISCLOSURE FORM
Proposer/Consultant/Applicant is required to identify any campaign contribution or cumulative contributions greater than $249 to any city council member in the twelve months prior to submitting an application, proposal, statement of qualifications or bid requiring approval by the City Council.
Except as described above, I/we have not made any campaign contribution in the amount of $250 or more to any Costa Mesa City Council Member in the twelve months preceding this Application/Proposal.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct.
Bidder/ Applicant/Proposer
Date
EXHIBIT B
CONSULTANT’S PROPOSAL
Dear Mr. Bauer,
The specific project requirements for the renovation and updates to the Costa Mesa Communications Center uniquely fit into the experience and interests of ITZEN. We thrive on having a portfolio full of various project types and are excited to bring that varied experience to this project. More specifically, having worked on numerous renovation projects for essential facilities, we are primed for the experience and level of detail that is required for these specific types of structures. We are delighted to share with you the vision and experience represented at ITZEN Architects.
Ms. Itzen has had a long history of work with the Orange County Fire Authority and their essential facilities.
Currently ITZEN is in the process of design work with OCFA for multiple station renovations throughout Orange County. OCFA Station 4 in Irvine, is nearing construction completion for significant ADA renovations and improvements. In 2018, ITZEN completed the renovation and expansion of Fire Station #63 in Buena Park with great success. Prior to ITZEN, Jana worked on Hesperia Police Facility and more than 5 Fire Stations throughout Irvine and Laguna Niguel during her time at LPA, Inc. In addition to ITZEN’s civic work mentioned above, during her time at LPA, Jana was integral to numerous municipal projects with the cities of Hesperia, Temecula, Orange, and Chino Hills.
ITZEN understands the key roles each team member plays in the success of the project, from the engineering team to the owner, the tenant or the end user. We work together as an expert team to find the best solutions for each unique project, attending to the prioritization of needs and values for user and owner. As you will see, our design team does a blend of civic, commercial, and residential work. This client centric blend of project types ideally suits us for this renovation of the Costa Mesa Communications Center.
We are honored to be considered for this opportunity and look forward to expanding on a great working relationship with the City of Costa Mesa in the years to come.
Sincerely
Jana SB Itzen
: 1 10
Project Proposal
June 4, 2024
Proposal for: Patrick Bauer, Deputy Public Works Director City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Table of Contents
1 : Cover Letter
2 : Background & Project Summary
3-5 : Project Approach & Methodology
6-8 : Qualifications & Experience for the Firm
*Financial Capacity (provided upon award of contract as needed) 9-10 : Key Personnel
*Cost Proposal (provided under separate file)
City of Costa Mesa Communications Center
We have read and reviewed the extents of RFP 24-11.
ITZEN Architects is well versed in providing professional architectural services for renovations and ADA updates to existing essential facilities similar to the 4,530 sf Communications Center at the heart of the City of Costa Mesa. We understand the unique needs of the facility and are ready to coordinate with the end users; the City of Costa Mesa Communications Team and the city of Costa Mesa Public Works Department.
: 2 10
BACKGROUND & PROJECT SUMMARY
After a thorough site visit to establish the existing
conditions we were able to confirm the programmed
scope of work as follows:
• Remove existing furniture partitions in the entry
vestibule
• Remove and redesign millwork in copy room
(including removal of door frame to create
passthrough)
• Acoustical updates for 2 managers offices
• ADA Accessibility updates for toilets/ showers/
locker rooms
• Eliminate raised flooring and glass partition in
gallery
• Eliminate raised flooring in supervisors areas and
create 2 private supervisors spaces
• Coordinate with user regarding the specifications
for the new dispatch consoles
• Update finishes throughout (inducing flooring
finishes, wall finishes, acoustic ceiling tiles) and
provide new lighting
• Remove and replace exterior canopy/ patio cover
outside break room
• Remove and replace all exterior windows, with an
alternate to just reseal/glaze existing windows to
improve performance.
• 8 coordination/progress meetings with the city
This scope specifically excludes:
• Landscape Design
• 3rd party constructibility review
• Geotechnical Report
• Audio Visual
• Fire Sprinklers (deferred submittal)
• Structural or Civil work for Temp Structure
Single
Occupancy
Bathroom
Single Occupancy
Bathroom with
shower
_Remove access Floor
- two private offices
- demo glass wall
-- replace carpet
throughout
- replace lighting
replace T-Bar celing
New Casework
acoustically seal
New level: 75.70 f.f.
Maintain f.f. level
Infilil
Remove
Allow for power/data fornew tv
- replace carpet
throughout
- replace lighting
replace T-Bar ceiling
New Patio Cover
Rest/Recovery
Shift Supervisor
Remove
Vestibule doors with
visual access and ada
Scope of Work - LIMITS
New level: 75.70 f.f.
New level: 75.70 f.f.
Maintain
Maintain f.f. level
Single
Occupancy
Bathroom
Lockers
Acoustically Seal
Potential window
opening
Remove and
replace all
windows in
scope of work
area
Over the course of several years, ITZEN architects has provided professional architectural services to the Orange County Fire Authority for numerous renovations and additions to their essential facility fire stations. ITZEN Architects has compiled a top tier team to lead in these renovation projects. The proposed team of designers and engineers have worked together extensively, providing expert communication and coordination, for projects of this particular size and scale.
With ITZEN at the helm you can count on leadership of the design team and a direct point of contact and coordination for the City of Costa Mesa. You will have direct access to principals Jana and William through every step of the design process.
We will work closely with the city to ensure all the necessary electrical and communications needs are correctly identified on the construction project requirements to maintain operation of temporary facilities for dispatch while construction is taking place.
ITZEN’s systematic approach to documenting and developing the design plans are outlined in the following diagrams and descriptions:
: 3 10
PROJECT APPROACH & METHODOLOGY
OUR P ASSION,
YOUR BUSINESS.
you
2032 N. Broadway
Santa Ana, California
92706
ITZEN.com
[email protected]
714.716.5042
We start “big picture” by distilling a project into three main workflows. Below, you’ll see how each of the three workflows has a heavier concentration of effort at different times along the timeline, and that design flows through every phase.
DESIGN
DOCUMENT A TION
DELIVERY
1 There are several basic phases of the architectural process that most architects employ.
For our residential clients, we’ve customized the process to best allow for client input, collaboration, and feedback throughout each phase.
THE PROCESS
DISCOVERY
2 SCHEMA TIC
DESIGN
3 DESIGN
4 CONSTRUCTION
DOCUMENTS
5 PERMITS AND
BIDDING
6 CONSTRUCTION
ADMINISTRA TION
7 enjoy!
: 4 10
DISCOVERY
ENVISION
During this phase we gather information from multiple
sources: you , the city/county, and all applicable building code data. We’ll visit the property to document the
existing conditions and scan the applicable areas of work.
We’ll employ a combination of photography, 3D scanning, laser measurements, and even a few old-fashioned tape
measurements.
Documenting the existing conditions includes noting the location of visible mechanical, electrical, and plumbing equipment, in addition to structural and architectural
components of the property. Our preliminary code
research is provided as a resource to inform constraints of the design. The information we gather is then
documented using BIM (building information model)
software to produce what is commonly referred to as “as- built” or “as- measured” drawings.
This phase is at the heart of crafting your story.
Architecture has a rich history that includes a
multitude of materials, environments, styles, and
forms. We’ll sit down together (probably over
really good coffee) and ask a lot of questions. We
finish this phase having outlined project goals and
principles that we use to make design decisions
throughout the life of the project.
GA THER
1 SCHEMA TIC
DESIGN
THE PLAN
Schematic design is when we begin to incorporate
all the inspiration we discovered in our envisioning
session. We’ll start to include the impacts of our
zoning and environmental analysis by studying
massing models and space plans.
2 As we start to look at 3D models and programming,
your project is going to start feeling very real, but
this is just the beginning! We’ll continue to use
the inspirational imagery to shape the 3D models,
and the space plans we develop are the start of the
spatial organization of your floor plan.
CIRCULATION
OFFICE
1 BREAK
ROOM
EXAM 2
EXAM 1
PROCEDURE
STORAGE
RESTROOM OFFICE
2 ADMIN.
WAITING
DESIGN
DEVELOPMENT
THE PLAN
The design development phase brings another
level of depth and decision making to your project.
Building on the schematic phase, we now start
to incorporate the more technical aspects of a
project—-materials, product specifications, and
utilities.
Our communication and feedback loop continues
to be a key factor in the success of the project
development. Many significant design choices
are made during this time. Together we’ll explore
materials with physical samples and understand
your preferences.
Beyond the schematic organization of structural
systems and utilities, we now start to coordinate the
specifics of these systems, Looking closely at how
one choice impacts other systems, and vice versa.
3 DESIGN DEVELOPMENT P ACKAGE
TYPICALL Y INCLUDES:
• Updated 3D Rendered & Panoramic Views
• Cover Sheet with Code Analysis
• Site Plan
• Demolition Plans
• Floor Plans
• Building & Interior Elevations
A more robust architectural drawing package is
organized during this phase that reflects the design
developing towards construction. Dimensions,
quantities, and product specifications in the
documentation set up the design for initial contractor
pricing and the next phase of design with our team of
engineers.
INTERIORS
Before we continue...
Our approach to design is holistic, and the interior design of your residence is integral to the complete design story.
Beyond the design of the building itself, there are
many decisions to be made regarding interior finishes,
fixtures, equipment, and appliances. Again, we’ll work
collaboratively with you to select each and every element.
For instance, selecting and specifying the flooring,
countertops, cabinetry, tiles, bathroom and kitchen
fixtures, paint colors, low voltage devices, door hardware, and potentially much more.
Here, we’ll create enlarged plans and interior elevations of the bathrooms, millwork, kitchen, and other critical architectural details.
• Finish schedules clarifying finishes for each room
• Millwork and built-in details as required
• Interior Elevations
• Procurement of physical samples and pricing of finishes • Additional 3D modeling clarifying interior design intent • Wall and floor tile for bathrooms and kitchens
• Floor finishes such as carpet and hardwood
• Paint colors and finishes
• Counter tops
• Cabinetry styles, finishes, and hardware
• Wall coverings
• Door, window trim and casing detailing
• Door hardware
• Plumbing fixtures
TYPICAL INTERIOR DESIGN SERVICES
EXAMPLES OF FINISHES SPECIFIED
interlude
APPLICABLE CODES
2019 CALIFORNIA BUILDING CODE
2019 CALIFORNIA ELECTRICAL CODE
2019 CALIFORNIA PLUMBING CODE
2019 CALIFORNIA MECHANICAL CODE
2019 CALIFORNIA FIRE CODE
2019 CALIFORNIA GREEN BUILDING STANDARDS CODE
2019 ENERGY CODE
CITY OF SANTA ANA:
TRANSIT ZONING CODE, SPECIFIC DEVELOPMENT 84
VICINITY REFERENCE MAP
PROJECT SITE
400 E. 4TH STREET
PROJECT DESCRIPTION
1. 2.
3. SCOPES OF WORK:
REPAIR AND RESTORE EXISTING EXTERIOR FACADE
REDESIGN INTERIOR STRUCTURAL SYSTEM AND ADA TO CURRENT CODE FOR MIXED-USE OCCUPANCIES
INTERIOR DESIGN FOR TENANT IMPROVEMENT OF RETAIL,
EVENT AND OFFICE USE WITH GREEN ROOF AND
ACCESSIBLE ROOF DECK.
TYPE III-B
FULLY SPRINKLERED NPFA 13 SYSTEM WITH EMERGENCY VOICE/ALARM COMMUNICATION SYSTEM IN ACCORDANCE WITH CBC 907.5.2.2
MIXED-USE OCCUPANCY
SD 84 (SPECIFIC DEVELOPMENT 84) ZONING
2 STORIES + ROOF DECK
29,550 SQ. FT. (NO CHANGE)
APN # 398-507-05
LOT 2 TRACK 12812
SEE ALL G SERIES SHEETS FOR CODE ANALYSIS
CLIENT:
THE SOUND
400 E. 4TH STREET
SANTA ANA, CA 92701
714-546-8911
CONTACT: BETHANY SCHERMER [email protected]
ARCHITECT:
ITZEN ARCHITECTS INC.
1800 N. BRISTOL ST. #C418
SANTA ANA, CA 92706
714-716-5042
CONTACT: JANA ITZEN [email protected]
MEP ENGINEER:
GOSS ENGINEERING
255 E. RINCON ST #301
CORONA, CA 92879
951-363-4797
CONTACT: NICK UBRUN [email protected]
STRUCTURAL ENGINEER:
CROSS ENGINEERS
3196-G AIRPORT LOOP DR
COSTA MESA, CA 92626
714-566-5475
CONTACT: KIRK D. CROSS [email protected]
FIRE PROTECTION ENGINEER:
WODEN FIRE
106 W 4TH ST. SUITE 308
SANTA ANA, CA 92701
CONTACT: SEAN HERMAN [email protected]
LANDSCAPE ARCHITEC:
LYNN CAPOUYA INC.
17992 MITCHELL SOUTH SUITE 110
IRVINE, CA 92614
949-756-0150
CONTACT: PATRICIA LEAR [email protected]
PROJECT DIRECTORY
KEYNOTE
WALL TYPE DESIGNATION
DATUM POINT
ROOM NAME
MATCH LINE
REVISION
BUILDING SECTION
INTERIOR ELEVATIONS
DETAIL
COLUMN LINE
WALL SECTION
NORTH ARROWS
WINDOW TYPE
SURFACE DRAINAGE
LEVEL LINE, CONTROL POINT
BREAKS OF BUILDING COMPONENTS
STAIR DIRECTION SYMBOL
CENTER LINES, FLOOR LINES AND LEVEL LINES
24 3
1 2
DOOR DESIGNATION
ROOM NUMBER
SHADED PORTION IS THE SIDE CONSIDERED
CLOUD AROUND REVISED AREA OPTIONAL
SHEET WHERE ELEVATION IS DRAWN
ELEVATION IDENTIFICATION
DETAIL IDENTIFICATION
SHEET WHERE DETAIL IS DRAWN
SHEET WHERE SECTION IS DRAWN
SECTION IDENTIFICATION
SHEET WHERE SECTION IS DRAWN
SECTION IDENTIFICATION
ARROW INDICATES DIRECTION OF FLOW
EL: 23'-6" ELEVATION/SECTION
DN.
0 0
1 A101
TYP
1 A101
TYP
A101
1 SIM
A101
1 SIM
A101
1 SIM
A101
1 SIM
101
Room
name
101
?
1t
Name
Elevation
PROJECT-NORTHTRUE-NORTH
SYMBOLS LIST
FINISH TAGX-X
EQUIPMENT TAGX-X
P INDICATES PARTIAL HEIGHT WALL
X
&
@
C
∅
#
(E)
ACOUS.
A.C.
ADJ.
AFF.
AGGR.
ALUM.
APPROX.
ARCH.
ASPH.
BD.
BITUM.
BLDG.
BLK.
BLK'G.
BM.
B.O.C.
BOT.
B.O.W.
B.S.
CAB.
C.B.
CEM.
CER.
C.I.
C.I.P.
CIV. ENG.
C.J.
CLG.
CLR.
C.O.
COL.
CONC.
CONN.
CONSTR.
CONT.
CORR.
CTR.
CTSK.
DBL.
DEPT.
DESC.
D.F.
DET.
DIA.
DIM.
DISP.
DN.
D.O.
DR.
DS.
D.S.P.
DWG.
E.
EA.
E.J.
EL.
ELEC.
ELEV.
EMER.
ENCL.
E.P.
EQ.
EQUIP.
E.W.C.
EXIST.
EXPO.
EXP.
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F.A.
F.B.
F.D.
FDN.
F.E.
F.E.C.
F.H.C.
FIN.
FLR.
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F.O.C.
F.O.F.
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F.R.
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GC
G.I.
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GYP.
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HGT./HT.
AND
ANGLE
AT
CENTERLINE
DIAMETER OR ROUND
POUND OR NUMBER
EXISTING
ACOUSTICAL
ASPHALTIC CONCRETE
ADJUSTABLE
ABOVE FINISH FLOOR
AGGREGATE
ALUMINUM
APPROXIMATE
ARCHITECTURAL
ASPHALT
BOARD
BITUMINOUS
BUILDING
BLOCK
BLOCKING
BEAM
BACK OF CURB
BOTTOM
BOTTOM OF WALL
BOTTOM OF SLOPE
CABINET
CATCH BASIN
CEMENT
CERAMIC
CAST IRON
CAST IN PLACE
CIVIL ENGINEER
CONTROL JOINT
CEILING
CLEAR
CASED OPENING
COLUMN
CONCRETE
CONNECTION
CONSTRUCTION
CONTINUOUS
CORRIDOR
CENTER
COUNTERSUNK
DOUBLE
DEPARTMENT
DESCRIPTION
DRINKING FOUNTAIN
DETAIL
DIAMETER
DIMENSION
DISPENSER
DOWN
DOOR OPENING
DOOR
DOWNSPOUT
DRY STANDPIPE
DRAWING
EAST
EACH
EXPANSION JOINT
ELEVATION
ELECTRICAL
ELEVATOR
EMERGENCY
ENCLOSURE
ELECTRICAL PANELBOARD
EQUAL
EQUIPMENT
ELECTRIC WATER COOLER
EXISTING
EXPOSED
EXPANSION
EXTERIOR
FIRE ALARM
FLAT BAR
FLOOR DRAIN
FOUNDATION
FIRE EXTINGUISHER
FIRE EXTINGUISHER CABINET
FIRE HOSE CABINET
FINISH
FLOOR
FLUORESCENT
FACE OF CONCRETE
FACE OF FINISH
FACE OF MASONRY
FACE OF STUD
FACE OF WALL
FIRE RETARDANT
FIREPROOF
FINISH SURFACE
FOOT OR FEET
FOOTING
FUTURE
GAUGE
GALVANIZED
GENERAL CONTRACTOR
GALVANIZED IRON
GLASS
GROUND
GRADE
GYPSUM
HOSE BIB
HOLLOW CORE
HARDWOOD
HARDWARE
HOLLOW METAL
HORIZONTAL
HOUR
HEIGHT
JT.
KIT.
LAB.
LAM.
LAND. ARCH.
LAV.
LKR.
LT.
MAX.
MECH.
MEMB.
MET.
MFR.
MH.
MIN.
MIR.
MISC.
M.O.
MTD.
MUL.
N.
N.I.C.
NO./#
NOM.
N.T.S.
OA.
O.C.
O.D.
OFF.
OPNG.
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P.H.
PL.
P. LAM.
PLAS.
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P.O.T.
PT.
PTN.
Q.T.
RAD.
R.D.
REF.
REFR.
RGTR.
REINF.
REQD.
RESIL.
RM.
R.O.
R.O.W.
R.W.L.
S.
S.C.
SCHED.
SECT.
S.F.
SH.
SHR.
SHT.
SIM.
SPEC.
SQ.
S.S.
STA.
STD.
STL.
STOR.
STR.
SUSP.
SYM.
T.C.
TEL.
T.&G.
THK.
T.O.B.
T.O.C.
T.O.W.
T.O.P.
T.S.
T.V.
TYP.
U.N.O.
UR.
V.C.T.
VERT.
VEST.
W.
W/
W.C.
WD.
W/O
WP.
W.R.
WT.
W.W.F.
JOINT
KITCHEN
LABORATORY
LAMINATE
LANDSCAPE ARCHITECT
LAVATORY
LOCKER
LIGHT
MAXIMUM
MECHANICAL
MEMBRANE
METAL
MANUFACTURER
MANHOLE
MINIMUM
MIRROR
MISCELLANEOUS
MASONRY OPENING
MOUNTED
MULLION
NORTH
NOT IN CONTRACT
NUMBER
NOMINAL
NOT TO SCALE
OVERALL
ON CENTER
OUTSIDE DIAMETER
OFFICE
OPENING
OPPOSITE
PLANTING AREA
PRECAST
PANIC HARDWARE
PLATE
PLASTIC LAMINATE
PLASTER
PLYWOOD
PATH OF TRAVEL
PAINT
PARTITION
QUARRY TILE
RADIUS
ROOF DRAIN
REFERENCE
REFRIGERATOR
REGISTER
REINFORCED
REQUIRED
RESILIENT
ROOM
ROUGH OPENING
RIGHT OF WAY
RAIN WATER LEADER
SOUTH
SOLID CORE
SCHEDULE
SECTION
SQUARE FEET
SHELF
SHOWER
SHEET
SIMILAR
SPECIFICATION(S)
SQUARE
STAINLESS STEEL
STATION
STANDARD
STEEL
STORAGE
STRUCTURAL
SUSPENDED
SYMMETRICAL
TOP OF CURB
TELEPHONE
TONGUE & GROOVE
THICK
TOP OF BEAM
TOP OF CONCRETE
TOP OF WALL
TOP OF PARAPET
TOP OF SLOPE
TELEVISION
TYPICAL
UNLESS NOTED OTHERWISE
URINAL
VINYL COMPOSITION TILE
VERTICAL
VESTIBULE
WEST
WITH
WATER CLOSET
WOOD
WITHOUT
WATERPROOF
WATER RESISTANT
WEIGHT
WELDED WIRE FABRIC
L
F.G. FINISH GRADE
UC. UNDERCUT
OUTSIDE AIRO.A.
MATL. MATERIAL
F.L. FLOW LINE
INTERIOR
INSULATION
INSIDE DIAMETER
INT.
INSUL.
I.D.
ACC. ACCESSIBLE
F.H FIRE HYDRANT
OSA OUTSIDE AIR
ABBREVIATION LIST
∠
DEFERRED SUBMITTALS
1. 2.
3. 4.
5. BUILDING SIGNAGE
PEDESTRIAN PROTECTION
STRUCTURAL SHORING
ELEVATOR EXTENSION TO ROOF LEVELFIRE PROTECTION
PROJECT NOTES
THE STRUCTURAL SHORING PLAN AND CALCULATION SHALL BE
SUBMITTED TO THE CITY FOR REVIEW AND APPROVAL BEFORE ANY PERMIT CAN BE ISSUED.
No. C31793W
REN. 02-28-25
L
A
OFILACFOE
S
ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.
Date
Drawn/Checked by
Scale
FOR PLAN
REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service. All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.
Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.
Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
12" 1'-0"
Project Number
04-26-2023
IAI/WBI
MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
THE SOUND
COVER
G0.00
THE SOUND
MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
AGENCY RESUBMITTAL 2
04-26-2023
SHEET INDEX
# SHEET NAME
DESIGN
D14 RESTROOM ANALYSIS
GENERAL
G0.00 COVER
G0.01 PHOTOS AND RENDERING
G0.02 CODE ANALYSIS
G0.03 OCCUPANT LOAD
G0.04 PATH OF TRAVEL
G0.05 TITLE 24
G0.06 TITLE 24
G0.07 CAL GREEN
G0.08 CAL GREEN
G0.09 CAL GREEN
FOR REFERENCE ONLY - SURVEY
1 OF 1 CIVIL SURVEY
LANDSCAPE
LI1.00 IRRIGATION PLAN, NOTES AND LEGEND
LI1.01 IRRIGATION DETAILS
LI1.02 IRRIGATION DETAILS
LP1.01 ROOF GARDEN PLANTING AND TRAY
LAYOUT
LP1.02 CONTAINER PLANTING AND GREEN
SCREEN LAYOUT
ARCHITECTURE
A0.01 SCHEDULES
A0.02 GLAZING ELEVATIONS
A0.03 SIGNAGE SCHEDULE
A1.01 SITE PLAN
A2.01 DEMO PLANS
A2.11 FIRST FLOOR SLAB PLAN
A2.12 SECOND FLOOR SLAB PLAN
A2.13 ROOF SLAB PLAN
A2.21 FIRST FLOOR PLAN
A2.22 SECOND FLOOR PLAN
A2.23 ROOF DRAINAGE PLAN
A2.24 ROOF DECK & GARDEN ROOF PLAN
A2.25 ROOF ACCESS DRAINAGE
A2.31 FIRST FLOOR RCP
A2.32 SECOND FLOOR RCP
A2.33 ROOF RCP
A2.41 FIRST FLOOR POWER & SIGNAL PLAN
A2.42 SECOND FLOOR POWER & SIGNAL PLAN
A2.43 ROOF POWER & SIGNAL PLAN
A2.51 FIRST FLOOR FINISH PLAN
A2.52 SECOND FLOOR FINISH PLAN
A2.53 ROOF FINISH PLAN
A3.01 DEMO EXTERIOR ELEVATIONS
A3.02 DEMO BRICK ELEVATIONS
A3.11 EXTERIOR ELEVATIONS
A3.12 EXTERIOR ELEVATIONS
A3.13 EXTERIOR ELEVATIONS
A3.14 GREEN SCREEN ELEVATIONS
A3.15 CMU ELEVATIONS
A3.51 BUILDING SECTIONS
A3.52 BUILDING SECTIONS
A3.61 WALL SECTIONS
A4.01 ENLARGED PLANS
A4.02 ENLARGED PLANS
A4.03 ENLARGED PLANS
A4.11 ENLARGED CONFERENCE
A4.12 ENLARGED CONFERENCE
A4.13 ENLARGED CONFERENCE
A4.14 ENLARGED CONFERENCE
A4.15 ENLARGED CONFERENCE
A4.16 ENLARGED CONFERENCE
A4.17 ENLARGED CONFERENCE
A4.18 ENLARGED CONFERENCE
A4.19 ENLARGED RETAIL
A5.11 INTERIOR ELEVATIONS
A5.12 INTERIOR ELEVATIONS
A5.13 INTERIOR ELEVATIONS
SHEET INDEX
# SHEET NAME
A5.14 INTERIOR ELEVATIONS
A5.15 INTERIOR ELEVATIONS
A5.16 INTERIOR ELEVATIONS
A5.17 INTERIOR ELEVATIONS
A5.18 INTERIOR ELEVATIONS
A5.19 INTERIOR ELEVATIONS
A6.01 ENTRY FACADE
A6.02 TYP. FACADE
A6.03 FRENCH ENTRY
A6.04 FRENCH STREET
A7.01 STAIR PLANS
A7.02 STAIR PLANS
A7.03 STAIR PLANS
A7.04 STAIR PLANS
A7.05 STAIR DETAILS
A7.06 STAIR DETAILS
A7.11 ELEVATOR PLANS
A8.01 EXTERIOR DETAILS
A8.02 EXTERIOR DETAILS
A8.03 EXTERIOR DETAILS
A8.04 EXTERIOR DETAILS
A9.01 INTERIOR DETAILS
A9.02 FIRE STOPPING DETAILS
A9.03 INTERIOR DETAILS
A9.04 INTERIOR DETAILS
A9.05 ENLARGED OCULUS
A9.06 INTERIOR DETAILS
STRUCTURAL
S0.1 STRUCTURAL GENERAL NOTES
S0.2 STRUCTURAL GENERAL NOTES
S0.4 STRUCTURAL GENERAL NOTES
S1.1 TYPICAL STRUCTURAL DETAILS
S1.2 TYPICAL STRUCTURAL DETAILS
S1.3 TYPICAL STRUCTURAL DETAILS
S1.4 TYPICAL STRUCTURAL DETAILS
S1.5 TYPICAL STRUCTURAL DETAILS
S1.6 TYPICAL STRUCTURAL DETAILS
S1.7 TYPICAL STRUCTURAL DETAILS
S1.8 TYPICAL STRUCTURAL DETAILS
S2.1 FOUNDATION PLAN
S2.2 FLOOR FRAMING PLAN
S2.3 ROOF FRAMING PLAN
S3.1 STRUCTURAL DETAILS
S3.2 STRUCTURAL DETAILS
S3.3 STRUCTURAL DETAILS
S2.4 ROOF ACCESSORY PLAN
S2.5 PENTHOUSE/HIGH ROOF FRAMING
S3.4 STRUCTURAL DETAILS
S3.5 STRUCTURAL DETAILS
S4.1 STRUCTURAL DETAILS
S4.2 STRUCTURAL DETAILS
S4.3 STRUCTURAL DETAILS
S4.4 STRUCTURAL DETAILS
S4.5 STRUCTURAL DETAILS
S5.1 MOMENT FRAME ELEVATIONS
S5.2 MOMENT FRAME ELEVATIONS
S5.3 MOMENT FRAME ELEVATIONS
SHEET INDEX
# SHEET NAME
S5.4 MOMENT FRAME ELEVATIONS
S5.5 MOMENT FRAME ELEVATIONS
S6.1 STRUCTURAL SECTIONS
S6.2 STRUCTURAL SECTIONS
S6.3 STRUCTURAL SECTIONS
S7.1 STRUCTURAL ELEVATIONS
S8.1 3D VIEWS
MECHANICAL
M0.01 SYMBOLS, DESIGNATION AND
ABBREVIATIONS
M0.02 MECHANICAL EQUIPMENT SCHEDULES
M0.03 TITLE 24 COMPLIANCE FORMS
M0.04 TITLE 24 COMPLIANCE FORMS
M2.01 MECHANICAL DEMO PLANS
MZ2.21 FIRST FLOOR ZONING PLAN
MZ2.22 SECOND FLOOR ZONING PLAN
M2.21 FIRST FLOOR MECHANICAL PLAN
M2.22 SECOND FLOOR MECHANICAL PLAN
MP2.21 FIRST FLOOR MECHANICAL PIPING PLAN
MP2.22 SECOND FLOOR MECHANICAL PIPING
PLAN
M2.23 ROOF MECHANICAL PLAN
M5.01 MECHANICAL DETAILS
M5.02 MECHANICAL DETAILS
M6.01 MECHANICAL CONTROLS AND WIRING
M6.02 MECHANICAL CONTROLS AND WIRING
PLUMBING
P0.01 SYMBOLS, DESIGNATIONS AND
ABBREVIATIONS
P0.02 PLUMBING CALCULATIONS AND TITLE 24
COMPLIANCE FORMS
P2.01 PLUMBING DEMO PLANS
P2.21 FIRST FLOOR CW/HW PLAN
P2.21A FIRST FLOOR SANITARY PLAN
P2.22 SECOND FLOOR CW/HW PLAN
P2.22A SECOND FLOOR SANITARY PLAN
P2.23 ROOF PLAN
P4.01 WATER & GAS ISOMETRIC
P4.02 WASTE, VENT & CONDENSATE
ISOMETRIC
P5.01 PLUMBING DETAILS
ELECTRICAL
E0.01 SYMBOLS, DESIGNATIONS, AND
ABBREVIATIONS
E0.02 ELECTRICAL TITLE 24
E0.03 MECHANICAL EQUIPMENT SCHEDULES
FOR REFERENCE
E2.01 ROOF, FIRST & SECOND FLOOR POWERDEMOLITION PLANS
E2.02 FIRST & SECOND FLOOR LIGHTING
DEMOLITION PLANS
E2.23 ROOF POWER PLAN
E2.31 FIRST FLOOR LIGHTING PLAN
E2.32 SECOND FLOOR LIGHTING PLAN
E2.33 ROOF LIGHTING PLAN
E2.41 FIRST FLOOR POWER PLAN
E2.42 SECOND FLOOR POWER PLAN
E2.51 FIRST FLOOR AUXILIARY POWER PLAN
E2.52 SECOND FLOOR AUXILIARY POWERPLAN
E5.01 ELECTRICAL DETAILS
E5.02 ELECTRICAL SCHEDULES
E5.03 LIGHT FIXTURE SCHEDULE
E5.04 SINGLE LINE DIAGRAM
REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23
FOR REFERENCE ONLY
B
DOOR TYPES
A C D E
SINGLE DOOR DOUBLE DOOR DOUBLE
STOREFRONT
AUTOMATIC
SLIDING DOOR
ROLL-UP DOOR
G
GREEN SCREEN GATE
T T T T
T T T T
T T T T
T T T T
T T T TTTTT
10"
4"
10"
4"
F
HORIZONTAL SLIDING
FIRE BARRIER
L1
LIGHT FIXTURE TYPES
L2 L4 L L6 L L L
L10 L11 L12
L13 L14 L1
L3 L3-A
L3-B
L3-C
L16 L1 L1 L1
L20 LX1 LX2 LX3
DOOR HARDWARE SETS
1. 2.
3. 4.
.
6. .
.
.
10. 11.
12. 13.
RESTROOM DOORS
PUSH TO OPEN, INTERIOR LEVER, INTERIOR LOCK WITH SINGLE
ACTION UNLOCK, STANDARD HINGES, DOOR BUMPER, DOOR
CLOSER
GARAGE DOOR
TOGGLE BOLT LOCKS ON INTERIOR
RECORDING STUDIO MEDIA 4UIET ROOMSLATCHSET, LEVER, STANDARD HINGES, DOOR BUMPER, DOOR CLOSER
STOREFRONT DOOR
E. 4TH ST.
LATCHSET WITH KEYFOB, LEVER, DOOR BUMPER . DOOR CLOSERUTILITYLATCHSET WITH KEYFOB, LEVER, STANDARD HINGES, DOOR
BUMPER, DOOR CLOSER
ROOF ACCESS DOORS EVENT SPACELATCHSET WITH KEYFOB, LEVER, STANDARD HINGES, DOOR
BUMPER, DOOR CLOSER, PANIC HARDWARE
IN-OFFICE STORAGE
LATCHSET, LEVER, STANDARD HINGES, DOOR BUMPERCONFERENCE RM BREAK RM OPEN AND PRIVATE OFFICES STAIR 1
LATCHSET WITH KEYFOB, LEVER, CONCEALED HINGES, DOOR
BUMPER, DOOR CLOSER
EGRESS DOORSLATCHSET, LEVER ,STANDARD HINGES, DOOR BUMPER, DOOR
CLOSER, PANIC HARDWARE
SLIDING DOOR
FRENCH ST.
AUTOMATIC SLIDING DOOR WITH PANIC BREAK AWAY DOORS
FOYER TRANSITION DOOR
SLIDING DOOR WITH OFFICE SLIDE HARDWAREAUTOMATIC SWING DOORAUTOMATIC ENTRY WITH KEYFOB. STANDARD DOOR HANDLE AT INTERIOR. NO DOOR HARDWARE AT EXTERIOR. IN ACCORDANCE
WITH CBC 1010.1.4.2
OFFICE DOOR
LATCHSET WITH KEYFOB, LEVER, DOOR BUMPER, DOOR CLOSER
DOOR ABBREVIATIONS
WD : WOOD
SC : SOLID CORE
HM : HOLLOW METAL
FF : FACTORY FINISH
GL : GLASS
PT : PAINT
AL : ALUMINUM
DOOR GENERAL NOTES
1. 2.
3. 4.
CBC SECTION 1010.1, EXIT DOORS SHALL BE OPENABLE FROM THE INSIDE WITHOUT THE USE OF A KEY OR ANY SPECIAL KNOWLEDGE OR EFFORT.
CBC SECTION 11B-404.2.7,HAND-ACTIVATED DOOR OPENING HARDWARE SHALL BE CENTERED BETWEEN 34"-44" ABOVE FLOOR. LATCHING AND LOCKING DOORS THAT ARE HAND ACTIVATED AND
WHICH ARE IN A PATH OF TRAVEL SHALL BE OPERABLE WITH A SINGLE EFFORT BY LEVER-TYPE
HARDWARE, BY PANIC BARS, PUSH-PULL ACTIVATING BARS, OR OTHER HARDWARE DESIGNED TO PROVIDE PASSAGE WITHOUT REQUIRING THE ABILITY TO GRASP THE OPENING HARDWARE. LOCKED EXIT DOORS SHALL OPERATE AS ABOVE IN EGRESS DIRECTION.
CBC SECTION 11B-404.2.9, MAXIMUM EFFORT TO OPERATE DOORS SHALL NOT EXCEED 5 POUNDS FOR
EXTERIOR DOORS AND INTERIOR DOORS, SUCH PULL OR PUSH EFFORT BEING APPLIED AT RIGHT ANGLES TO HINGED DOORS AND AT THE CENTER PLACE OF SLIDING OR FOLDING DOORS.
COMPENSATING DEVICES OR AUTOMATIC DOOR OPERATORS MAY BE UTILIZED TO MEET ABOVE STANDARDS. WHEN FIRE DOORS ARE REQUIRED, THE MAXIMUM EFFORT TO OPERATE THE DOOR MAY
BE INCREASED TO THE MINIMUM ALLOWABLE BY THE APPROPRIATE ADMINISTRATIVE AUTHORITY, NOT TO EXCEED 15 POUNDS.
CBC SECTION 11B-404.2.10, SWINGING DOOR AND GATE SURFACES WITHIN 10 INCHES OF THE FINISH
FLOOR OR GROUND MEASURED VERTICALLY SHALL HAVE A SMOOTH SURFACE ON THE PUSH SIDE EXTENDING THE FULL WIDTH OF THE DOOR OR GATE. PARTS CREATING HORIZONTAL OR VERTICAL
JOITS IN THESE SURFACES SHALL BE WITHIN
1/16 INCH OF THE SAME PLANE AS THE OTHER AND BE
FREE OF SHARP OR ABRASIVE EDGES. CAVITIES CREATED BY ADDED KICK PLATES SHALL BE CAPPED
SEE FINISH SCHEDULE FOR ADDITIONAL FINISHES
PH : PANIC HARDWARE
FH : FIRE RATED HARDWARE
T : TEMPERED GLASS
WINDOW TYPES
A
T
T
No. C31793W
REN. 02-28-25
L
A
FILACFOE
S
ICENSE D A RCHITECT
NILL
M I T Z
E
I A
Job. No.
Date
Drawn/Checked by
Scale
FOR PLAN
REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.
All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.
Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
AV LQGLcDteG
Project Number
04-26-2023
IAI/WBI
MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
THE SOUND
SCHEDULES
$0.0
ROOM FINISH SCHEDULE U.N.O.
# NAME WALL BASE COMMENTS
Not Placed
108 RR T-4, P-1 B-2
211 RR T-8, P-1 B-2
219 RR T-7, P-1 B-2
FIRST FLOOR
101 FOYER P-1 B-1
102 STAIR 1 - -
103 RETAIL P-1 B-1
104 CIRCULATION P-1 B-1
105 RR T-1, P-1 B-2
106 ADA RR T-2, P-1 B-2
107 ADA RR T-3, P-1 B-2
109 ADA RR T-5, P-1 B-2
110 STORAGE P-1 B-2
111 ADA RR T-6, P-1 B-2
112 RR T-1, P-1 B-2
113 RR T-2, P-1 B-2
114 RR T-3, P-1 B-2
115 STORAGE T-5, P-1 B-2
116 MULTIPURPOSE P-1 B-1 CUSTOM VINYL GRAPHIC TO BE APPLIED, REFER TO PLAN FOR LOCATION 117 RATED EGRESS
CORRIDOR
P-1 B-1
118 EVENT SPACE P-1 B-1
119 QUIET P-1 B-1
120 VESTIBULE P-1 B-1
121 MEDIA P-1 B-1
122 (E) ELEVATOR P-1 B-1
123 (E) MACHINE P-1 B-1
124 (E) UTILITY P-1 B-1
125 (E) ELECTRICAL P-1 B-1
126 (E) TRASH P-1 B-1
127 STAIR 2 P-1 B-1
128 STORAGE P-1 B-1
129 STORAGE P-1 B-1
130 RATED EGRESS
CORRIDOR
P-1 B-1
131 RETAIL P-1 B-1
132 RETAIL P-1 B-1
133 RETAIL P-1 B-1
134 RETAIL P-1 B-1
135 CIRCULATION P-1 B-1
136 CAFE P-1 B-1
137 STORAGE P-1 B-1
SECOND FLOOR
201 CIRCULATION P-1 B-1
202 OPEN OFFICE P-1 B-1
203 RECORDING STUDIO P-1 B-1
204 CONTROL P-1 B-1
205 VESTIBULE P-1 B-1
206 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 207 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 208 CONFERENCE P-1 B-1
209 ELEVATOR P-1 B-1
210 ELECTRICAL ROOM P-1 B-1
212 RR T-9, P-1 B-2
213 RR T-1, P-1 B-2
214 RR T-2, P-1 B-2
215 STORAGE T-3, P-1 B-2
216 ADA RR T-7, P-1 B-2
217 ADA RR T-8, P-1 B-2
218 ADA RR T-9, P-1 B-2
220 OPEN OFFICE P-1 B-1
221 STORAGE P-1 B-1
222 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 223 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 224 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 225 STORAGE P-1 B-1
226 OFFICE P-1 B-1
227 OPEN OFFICE P-1 B-1
228 OFFICE P-1 B-1
229 OFFICE P-1 B-1
230 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 231 BREAK P-1 B-1
232 CONFERENCE TC-1, P-1 B-1 REFER TO PLAN FOR TECTUM PANEL LOCATION 233 STORAGE P-1 B-1
234 STORAGE P-1 B-1
235 STAIR 3 P-1 B-1
ROOF
301 GREEN ROOF - -
302 DECK - -
303 CIRCULATION - -
304 ELEVATOR - -
305 STORAGE P-1 B-1
306 MECHANICAL WELL - -
DOOR SCHEDULE
NUMBER
DOOR TYPE
DETAILS OPENING DOOR PANEL
DOOR
FRAME
LABE
L
MIN.
HARDWARE SET
HARDWARE RATING REMARKS
HEAD
JAMB
THRESHOLD
WIDTH
HEIGHT
THICKNESS
CORE
MATERIAL
FINISH
MATERIAL
FINISH
FIRST FLOOR
101 C 10/A8.04 - - 6' - 0" 9' - 11" SC AL FF AL FF - 4 PH 101B A - - - 3' - 0" 8' - 0" PH EXISTING HOTEL FINLEY DOOR, PROTECT IN PLACE, EXIT ONLY
103 B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - HOLD OPEN 105 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 106 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 108 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 109 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 110 H 01/A9.03 01/A9.03 17/A9.03 2' - 6" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 7 - 111 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 112 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 113 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 114 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 115 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 7 - 116A B 01/A9.03 01/A9.03 18/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 9 PH 116B A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 9 FH 117 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 9 FH 118A B 01/A9.03 01/A9.03 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 6 PH 118B B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 7' - 10" 0' - 1 3/4" SC WD PT WD PT 45 MIN 6 FH 118C A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 6 FH 119 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 120 B 01/A9.03 01/A9.03 17/A9.03 7' - 8" 10' - 0" SC WD PT WD PT - 11 PH 121 A 01/A9.03 01/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 124B B 01/A9.03 01/A9.03 17/A9.03 5' - 6" 6' - 0" 0' - 1 3/4" SC WD PT WD PT 45 MIN 5 FH OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 125 A - - - 3' - 0" 8' - 0" - PH FLIP SWING OF EXISTING DOOR PANEL, ADD PANIC
HARDWARE
127A A 01/A9.03 01/A9.03 3' - 0" 8' - 0" - PH
127B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 45 MIN FH 128 B 03/A9.03 03/A9.03 17/A9.03 5' - 6" 6' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 5 FH 129 B 01/A9.03 01/A9.03 17/A9.03 5' - 6" 6' - 8" 0' - 1 3/4" SC WD PT WD PT 45 MIN 5 FH 180 DOOR SWING. OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 130 D 11/A8.04 - - 12' - 11" 10' - 4 1/2" GL AL FF AL FF - 10 PH POWER OPERATED DOOR WITH BREAK AWAY SLIDING PANELSIN ACCORDANCE TO CBC 1010.1.4.3, FULL ASSEMBLY WIDTH -13'-0", OPERABLE DOOR WIDTH 6'-4" 131A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 131B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 131C E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 131D A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 132A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 132B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 133A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 133B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 134A E 04/A9.03 - 17/A9.03 8' - 0" 8' - 0" 0' - 1 3/4" GL AL FF AL FF - 2 - 134B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 8 - HOLD OPEN 135 F 16/A9.03 08/A9.03 17/A9.03 9' - 9" 12' - 0" 60 MIN - FIRE BARRIER, ACTIVATED BY SMOKE DETECTOR WITHIN 2'-0" OF DOOR LISTED TO UL864 AND UL294,
136A A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 5 - 136B A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT - 5 - 137 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" SC WD PT WD PT 45 MIN 5 FH
SECOND FLOOR
201A A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 PH EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 201B A 09/A9.01 03/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" HM AL PT AL PT 45 MIN 6 FH 202 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 203 B 01/A9.03 01/A9.03 17/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 204 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 3 - 205 B 01/A9.03 01/A9.03 18/A9.03 5' - 6" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - OFFSET LEAF, 3'-0" PANEL AT MAIN DOOR 206 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 207 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 208 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 12 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 210 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 6' - 8" 0' - 1 3/4" SC WD PT WD PT - 5 - 212 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 213 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 214 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 215 A 01/A9.03 01/A9.03 17/A9.03 2' - 10" 6' - 8" 0' - 1 3/4" SC WD PT WD PT - 7 - 216 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 217 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 219 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 1 - LOCKS TO BE TIED TO CUSTOM OCCUPANCY LIGHT 220 A 01/A9.03 01/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 221 A 03/A9.03 03/A9.03 17/A9.03 2' - 8" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 7 - 222 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 223 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 224A A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 224B A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 225 A 03/A9.03 03/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 7 - 226 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 227 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 228 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 13 - 229 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 230 A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 231 A 02/A9.03 02/A9.03 17/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 232A A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 232B A 02/A9.03 02/A9.03 18/A9.03 3' - 0" 8' - 0" 0' - 1 3/4" SC WD PT WD PT - 8 - EXTERIOR FACE OF PANEL FLUSH WITH FINISH FACE OF WALL 233 B 03/A9.03 03/A9.03 18/A9.03 6' - 0" 8' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 7 FH 234 A 03/A9.03 03/A9.03 17/A9.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF 45 MIN 7 FH ROOF
236 G 3' - 3" 4' - 6" - - -
ROOF DECK
302 A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" SC WD PT WD PT - 6 PH 304 A 17/A8.01 17/A8.03 17/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL PT AL PT 45 MIN 6 FH 305 A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 5 - 180 DOOR SWING 306A A 17/A8.01 17/A8.03 13/A8.03 3' - 0" 7' - 0" 0' - 1 3/4" HM AL FF AL FF - 5 - 180 DOOR SWING Grand total: 82
LIGHT FIXTURE SCHEDULE
TYPE DESCRIPTION COUNT MANUFACTURER MODEL FINISH TEMP. COMMENTS L1 CYLINDER PENDANT 71 LUMENPULSE LACYS 18" DHW - WIDE 3000 K L2 CYLINDER SURFACE MOUNT 36 LUMENPULSE LACYM 13" DHW - WIDE 3000 K L3 DOUBLE CIRCUIT TRACK PENDANT 28 LUMENPULSE
L3-A TRACK SPOTLIGHT 56 LUMENPULSE SPOT M2
L3-B TRACK SPOTLIGHT 85 LUMENPULSE SPOT M3
L3-C TRACK SPOTLIGHT 53 LUMENPULSE SPOT M4
L4 LINEAR STRIP - STOREFRONT 12 LUMINII KENDO S DYNAMIC COLOR
3000 K FULL LENGTH
L5 LINEAR STRIP - COVE 15 LUMINII KENDO 45 MR 3000 K FROSTED LENS L6-A LINEAR STRIP - MIRROR 14 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 12/A9.04, TIED
TO RESTROOM
OCCUPANCY SENSOR
L6-B LINEAR STRIP - OCULUS 2 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 22/A9.05 L6-C LINEAR STRIP 14 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 07/A9.03 L6-D LINEAR STRIP - LIGHT BOX 20 DURA LAMP DURAFLEX ARCH 3000 K SEE DETAIL 03/A9.06 L7 RECESSED DOWNLIGHT 30 LUMENPULSE LCRN 3000 K
L7-A RECESSED DOWNLIGHT - SHOWER 3 LUMENPULSE LCRN - SHOWER 3000 K L8 RECESSED DOWNLIGHT 38 LUMENPULSE LCRS 3000 K
L8-A RECESSED DOWNLIGHT 16 LUMENPULSE LCRS 3000 K FIRE RATED L9-A ACOUSTIC PENDANT 2 EUREKA QUADRANT 4232-23 3000 K
L9-AU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-23 L9-B ACOUSTIC PENDANT 2 EUREKA QUADRANT 4232-35 3000 K
L9-BU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-35 L9-C ACOUSTIC PENDANT 1 EUREKA QUADRANT 4232-47 3000 K
L9-CU ACOUSTIC PENDANT - NO LIGHT 1 EUREKA QUADRANT 4232U-47 L10 GLOBE DOWNLIGHT 12 EUREKA MIKA 3230-8 3000 K
L11 LINEAR ROUND PENDANT 34 BARTCO BSS532 3000 K
L12-A LINEAR PENDANT - DIRECT/INDIRECT 3 AXIS LIGHTING BEAM2 - 4'L 3000 K L12-B LINEAR PENDANT - DIRECT/INDIRECT 6 AXIS LIGHTING BEAM2 - 8'L 3000 K L12-C LINEAR PENDANT - DIRECT/INDIRECT 13 AXIS LIGHTING BEAM2 - 12'L 3000 K L13 LINEAR 18 LUMENPULSE LOGN - 48 3/4" L 3000 K
L14-A WALL MOUNT INDIRECT 6 AXIS LIGHTING POSE KNIFE EDGE - 6'L 3000 K L14-B WALL MOUNT INDIRECT 3 AXIS LIGHTING POSE KNIFE EDGE - 8'L 3000 K L15 PENDANT 5 OCL KWYET
L16-A LINEAR PENDANT - DIRECT/INDIRECT 6 AXIS LIGHTING BEAM3 - 4'L 3000 K L16-B LINEAR PENDANT - DIRECT/INDIRECT 5 AXIS LIGHTING BEAM3 - 8'L 3000 K L16-C LINEAR PENDANT - DIRECT/INDIRECT 5 AXIS LIGHTING BEAM3 - 10'L 3000 K L17 PENDANT 5 LIGHT ART BEVEL 21" X 15" 3000 K
L18-A CIRCLE PENDANT - SECTIONS 16 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L18-B CIRCLE PENDANT - SECTIONS 24 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L18-C CIRCLE PENDANT - SECTIONS 16 AXIS LIGHTING SKETCH - XX" DIA. 3000 K L19 GLOBE PENDANT 35 Lumenpulse LACYS 3000 K
L20 WALL MOUNT DIRECT/INDIRECT 6 AXIS LIGHTING BEAM2 - 8'L 3000 K LX1 RECESSED DOWNLIGHT - EXTERIOR 13 3000 K
LX2 RECESSED WALL WASHER -
EXTERIOR
19 TARGETTI KEPLERO MINI WALLWASHER
RECESSED EXTERIORFLOOR MOUNT
LX3 EXTERIOR LED STRIP 2 TARGETTI DURATAPE 3000 K EXTERIOR COVE
WINDOW SCHEDULE
TYPE DESCRIPTION COUNT WIDTH HEIGHT COMMENTS
A1 SINGLE HUNG 44 2' - 8" 6' - 0"
A2 SINGLE HUNG 3 3' - 0" 6' - 0"
PLUMBING FIXTURE SCHEDULE
TYPE DESCRIPTION COUNT MANUFACTURER MODEL COMMENTS
DR-1 FLOOR DRAIN 15
RD-1 ROOF DRAIN 25 ZURN INDUSTRIES, LLC Z165-4IP
S-1 KITCHENETTE SINK 2 ELKAY ELUHAD21155
5PD
S-2 BREAKROOM SINK 1 ELKAY ELUH1113
S-3 MOP SINK 2
SK-3 LAVATORY SYSTEM 14 BRADLEY LVQD1-WB2 INSULATE ALL EXPOSED HOT WATER PIPES UNDER SINK SW-1 SHOWER HEAD 1 TBD OWNER TBD OWNER MOUNT AT +120" A.F.F.
UR-1 URINAL 2 TOTO USA UT104EV
WC-1 WATER CLOSET 14 TOTO USA CT705ELN(G)
FINISHES
TAG DESCRIPTION MANUFACTURER STYLE/MODEL COMMENTS
ACT-1 ACOUSTIC CEILING TILE 24"X24"
ACT-2 ACOUSTIC CEILING TILE 48"X48"
AP-1 WALL PANEL ARMSTRONG TECTUM DIRECT-ATTACH, COLOR: WHITE, SIZE:TBD, TICKNESS: 1" B-1 WOOD BASE - - SEE 09/A9.01
B-2 VINYL BASEBOARD JOHNSONITE 4" TRADITIONAL VINYL 1/8" SEE 10/A9.01 BR-1 RECLAIMED BRICK - - RE-USE BRICK FROM DEMO
BR-2 BRICK VENEER SYSTEM ENDICOTT THIN BRICK - LIGHT GREY BLEND VELOUR BR-3 GLOSSY BRICK - - GC TO MAKE ALLOWANCE FOR REPAIRS
OF APPROXIMATELY 20 WHERE
NEEDED
C-1 MODULAR CARPET TILE MANNINGTON COLLECTION:QUADRANT , STYLE: ALIGN, COLOR:
ACUTE #34584
INSTALLATION: ASHLAR
C-2 MODULAR CARPET TILE MANNINGTON COLLECTION: COLOR ANCHOR, COLOR: ISLAND#35651 INSTALLATION: ASHLAR
C-3 MODULAR CARPET TILE SHAWCONTRACT TAPESTRY TILE 5T347, COLLECTION: GARTER, COLOR: CLASSIC #85496
INSTALLATION: ASHLAR
C-4 MODULAR CARPET TILE MANNINGTON COLLECTION: COLOR ANCHOR, COLOR:
LIQUORICE # 15528
INSTALLATION: ASHLAR
C-5 MODULAR CARPET TILE SHAWCONTRACT DYE LAB TILE 5T051, COLOR: SUMAC 41504 INSTALLATION: QUARTER TURN F-1 FABRIC MAHARAM RANGE 466583, COLOR: MUSCATEL #009
P-1 PAINT SHERWIN WILLIAMS SW 9541 WHITE SNOW
P-2 PAINT SHERWIN WILLIAMS SW 6258 TRICORN BLACK
P-3 PAINT SHERWIN WILLIAMS SW 9541 WHITE SNOW EXTERIOR APPLICATION PC-1 POLISHED CONCRETE - -
PC-2 POLISHED CONCRETE ARDEX K 520 POLISH: MEDIUM PLUS
PC-3 POLISHED CONCRETE ARDEX K 521 POLISH: MEDIUM PLUS
PC-4 POLISHED CONCRETE ARDEX K 523 POLISH: MEDIUM PLUS
PC-5 POLISHED CONCRETE ARDEX PC-T, LT. GRAY POLISH: MEDIUM PLUS PL-1 PLASTIC LAMINATE WILSONART SNOW WHITE VELVET
15501-31, TRACELESS FINISH
PL-2 PLASTIC LAMINATE WILSONART SILVER VELVET
15503-31, TRACELESS FINISH
PL-3 PLASTIC LAMINATE WILSONART BLACK VELVET15505-31, TRACELESS FINISH PL-4 PLASTIC LAMINATE WILSONART ACORN VELVET ELM
15602-31, TRACELESS FINSIH
SS-1 SOLID SURFACE CEASAR STONE COLOR 5141, FROSTY CARRINA, HONED FINISH SS-2 SOLID SURFACE CEASAR STONE COLOR 5810, BLACK TEMPAL, NATURAL FINISH SS-3 SOLID SURFACE CEASAR STONE COLOR 4043, PRIMORDIA, ROUGH FINISH SS-4 SOLID SURFACE CEASAR STONE COLOR 5111, STATUARIO NUVO, HONED FINISH SS-5 SOLID SURFACE CEASAR STONE COLOR 4033, RUGGED CONCRETE, ROUGH FINISH ST-1 SINTERED STONE CEASAR STONE
T-1 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-2 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-3 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE DUNE, COLOR: NOTTE INSTALLATION: STACKED VERTICAL T-4 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-5 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-6 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: DUNE, COLOR: SALVIA INSTALLATION: STACKED VERTICAL T-7 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: STUD, COLOR: BIANCO INSTALLATION: STACKED VERTICAL T-8 WALL TILE STONE SOURCE BISCUT, 2"X8" , STYLE: PEAK, COLOR: BIANCO INSTALLATION: STACKED VERTICAL T-9 CERAMIC TILE CERAMIC TECHNICS LTD LUSERNA MODERNA WALL, 3D WALL TILE, 12"x36",COLOR: ANTRACITE T-10 FLOOR TILE
WD-1 WOOD FLOORING KEBONY DECK BOARD
WD-2 WOOD FLOORING KEBONY DECK BOARD
WD-3 WOOD FLOORING
WD-4 RECLAIMED WOOD - - RE-USE WOOD PLANKS FROM DEMO
WD-5 WOOD VENEER LINGPAL VENEER COLOR: OAK RIFT #172.02 E4UIPMENT SCHEDULE
TYPE DESCRIPTION COUNT MANUFACTURER MODEL COMMENTS
CH-1 HAT AND COAT HOOK 22 BRADLEY 9134-US
GB-1 GRAB BAR 8 BOBRICK 832
GB-2 GRAB BAR 1 BOBRICK 832
SC-1 SEAT COVER DISPENSERCOMBO
6 BRADLEY 5961-1100
SC-2 SEAT COVER DISPENSER
COMBO
6 BRADLEY 5962-1100
SH-1 SHOWER SEAT 1 BRADLEY 9562
WS-1 WINDOW SHADE 49 LENGTH PER CEILING PLAN / ELEVATION FINISHES TO COMPLY WITH CBC SECTION 803 AND TABLE 803.12
REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23
FOR REFERENCE ONLY
E. 4TH STREET
FRENCH STREET
400 E. 4TH STREET
FH
28' - 0"12' - 2"
20' - 0" 10' - 0"
412 E. 4TH STREET
(E) CONDOMINIUM
BUILDING
320 E. 4TH ST.
302 FRENCH ST.
NORTHGATE MARKET
PARKING LOT
PLAZA CALLE CUATRO
PARKING LOT
TS SLV SDM CV
SLV
PM
TSV
POC
SL SLV
PM
SLV
SL
(E) TRASH ENCLOSURE
(E) FIRE RISER
WM
SL
PM
412 E. 4TH STREET
(E) PARKING GARAGE
TS
TS
SLTS
TS
FH
TSV
TSV
SL
PM
TSV
PM
SL
WM
ALLEY
FH
12" AC
1986 FC1301
20" AC
1984 FC1330
VCP 1988
8" DF19-086
VCP 1920
8"
SEWER LATERAL
22.01 WM
02.11 NO CHANGE TO BUILDING EXTENTS
02.2602.27
02.27 02.27
02.26 SCHEDULES
PROJECT DATA / INFORMATION
GENERAL NOTES
ADDRESS:
400 E. 4TH STREET
SANTA ANA, CA 92701
ASSESSOR'S PARCEL NUMBER:
398-507-08APPLICANT:
THE SOUND
400 E. 4TH STREET
SANTA ANA, CA 92701
BETHANY SCHERMER714-546-8911
LEGAL DESCRIPTION:
TRANSIT ZONING CODE SPECIFIC DEVELOPMENT DISTRICT (SD-84) TOTAL LOT SIZE:
EXISTING: 0.34 ACRES
PROPOSED: NO CHANGE
PARKING:
NONE REQUIRED
EXISTING BUILDING:
MASONRY EXTERIOR WALLS WITH BUILT-UP ROOFING
SPRINKLERED
1. 2.
3. 4.
5. DIMENSIONS PER AS-BUILT SET 08-23-1996
THIS SITE WILL BE DESIGNED AND CONSTRUCTED IN ACCORDANCE WITH THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD SANTA ANA REGION ORDER NO.
R8-2009-0030 DISCHARGE REQUIREMENTS (MS4 PERMIT). CONTACT EHAB ELIAS (714) 647-5627 FOR ADDITIONAL
INFORMATION
THERE IS NO BASEMENT WITHIN EXISTING OR FUTURE
PUBLIC RIGHT OF WAY
NO GATES ARE PROPOSED IN THIS PROJECT
LOADING ZONE PAINTED YELLOW TO MATCH CITY STANDARDS
CV COMMUNICATIONS VAULT
FH FIRE HYDRANT
PM PARKING METER
POC FIRE DEPARTMENT POINT OF CONNECTION
SDM STORM DRAIN MANHOLE
SL STREET LIGHT
SLV STREET LIGHT VAULT
TS TRAFFIC SIGNAL
TSV TRAFFIC SIGNAL VAULT
WM WATER METER
(E) EXISTING
SITE ABBREVIATIONS
VICINITY MAP
NO EXISTING ONSITE PARKING REQUIRED/PROVIDED.
PROJECT SITE
PARKING TABULATION
LEGEND
CONTRACTOR TO PROVIDE PEDESTRIAN PROTECTION
IN ACCORDANCE WITH CBC 3306
(E) TREES
No. C31793W
REN. 02-28-25
L
A
FILACFOE
S
ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.
Date
Drawn/Checked by
Scale
FOR PLAN
REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.
All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.
Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.
Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
AV LQGLcDteG
Project Number
04-26-2023
IAI/WBI
MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
THE SOUND
SITE PLAN
$.0
1" 20'-0"
SITE PLAN
05 KEYNOTES
02.11 REPAIR CURB DRAIN PER CITY STANDARDS
02.26 CATCH BASIN
02.27 FIRE LANE
22.01 APPROPRIATE PRIVATE BLACK FLOW PREVENTER REQUIRED
FOR ALL FIRE SERVICE, DOMESTIC AND LANDSCAPE WATERMETER PER GRADING AND STREET IMPROVEMENT PLANS (AS
APPLICABLE)
REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
FOR REFERENCE ONLY
UP
UP
A3.11
A3.11
07 05
A A
B B
C C
D D
E E
F F
G G
J J
1 1
2 2
3 3
4 4
4.1 4.1
5 5
7 7
6 6
H H
EVENT
SPACE
118
QUIET
119
(E)
UTILITY
124
RETAIL
133
(E)
MACHINE
123
RETAIL
103
FOYER
101
(E)
ELEVATOR
122
RETAIL
132 MEDIA
121
(E)
ELECTRICAL
125
(E)
TRASH
126
RETAIL
134
RATED
EGRESS
CORRIDOR
117
STAIR 2
127
STAIR 1
102
CAFE
136
STORAGE
128
STORAGE
129
CIRCULATION
135
14.01 TYP.
04.04 A4.01
05 A7.01
05 A7.02
05 A7.11
05 132A
133A
134A
101B
118A
121
119
118B
118C
116B124B
128
129
05 A3.51
A
A4
A4
A6
A4
A6
A4 A6
A6
A4
A
A4
A4
A4
A4
A4
A4
A4
P
A4
RR
105
ADA RR
106
ADA RR
107
ADA RR
109
ADA RR
111
RR
112
RR
113
RR
114
STORAGE
115
115
113
111
109
106
105103
116A
MULTIPURPOSE
116
RETAIL
131
131A
131C
A
A4
A4
A4
A4
A.2 A.2
1.5 1.5
136A
05 A3.52
07 A3.51
2' - 0" 2' - 9"
(E) 119' - 3 1/2"
(E) 137' - 10"
4' - 6"
6' - 8"2' - 9"
7"3' - 0"5' - 0"8' - 0"
10' - 0" 1' - 8" 7' - 0"
15' - 2"
1' - 0"
3' - 2"
1' - 3 13/16"
CIRCULATION
104
STORAGE
137
VESTIBULE
120
19 A3.61
17 A3.61
07 A3.61
10 A6.02
RATED
EGRESS
CORRIDOR
130
08.01 A3.1505
STORAGE
110
137
136B
135
101
130
131B
131D
132B
133B
134B
A6.01
02 A6.02
02 A6.03
02 D12
P
B2
B2 B2
E6
P
B2
P
B2
P
B2
P
B2
P
B2
P
B2
P
B4
4B
A4B1
A
P
B4
2' - 8"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 6"2' - 0"(E) 12' - 5 1/2"1' - 8"(E) 13' - 3 7/16"1' - 8"(E) 12' - 3"2' - 2 3/16"(E) 12' - 7 3/8"2' - 6" 3' - 6"
5' - 6"
1' - 1"
EQ 12' - 2" EQ
EQ12' - 2"EQ
EQ 12' - 2"
A
6' - 0" 7' - 10"
10' - 0" 2' - 0" 9' - 0 1/4"
06.05 SF2
SF2
SF2
13' - 0" 3' - 0" 3' - 0" 13' - 0"
SF2
SF2
SF3 SF3 SF4 SF SF2 SF2
SF6 SF6
21.02 EQ12' - 2"EQ
A4
A4
A4
A4
127B
A6
3' - 6 1/2"
A4
09.02 10.12
A4.02
05 A3.15
06 A4.03
05 125
110
108
112
114
117
2' - 8" (E) 22' - 2" 2' - 0" (E) 22' - 2" 2' - 0" (E) 23' - 6" 2' - 0" (E) 16' - 11" 2' - 0" (E) 4' - 0" 2' - 0" (E) 16' - 7" 2' - 0" (E) 15' - 6" 2' - 4" 3' - 8"
127A
A4.19
05 A4.19
07 B2
4' - 2" 2' - 0" 12' - 0" 5' - 0" 12' - 0" 5' - 0" 12' - 0" 7' - 0"
EQ EQ
1' - 4"
A4.03
13 A4
P
B4
4' - 0"
4' - 0"
3' - 2"
D12
D12
D12
6' - 3"
D12
A4
120
MIN
1' - 6"
SCHEDULES
GENERAL NOTES
1. FIELD VERIFY ALL (E) DIMENSIONS AS NEEDED FOR
BIDDING AND CONSTRUCTION.
(E) WALLS TO REMAIN
MASONRY WALL - SEE LEGEND BELOW FOR DETAILS
WALL TYPE A1LA
1LB
1LC
02 A9.01
04 A9.01
06 A9.01
STUD SIZES: # DESCRIPTION
1 1 1/2" METAL STUD
2 2 1/2" METAL STUD
3 3 5/8" METAL STUD
4 4" METAL STUD
6 6" METAL STUD
LEGEND
1HR RATED WALL - SEE LEGEND BELOW FOR DETAILS
WALL TYPE B
WALL TYPE D1LD
1LE WALL TYPE E
07 A9.01
08 A9.01
STOREFRONT - SEE SHEET A0.02 FOR DIMENSIONSSF"
03 A9.01
05 A9.01
RATED
RATED
T TEMPERED GLASS
WALL TYPE C
STEEL STUD WALL - SEE LEGEND BELOW FOR DETAILS
CMU WALL - SEE LEGEND BELOW FOR DETAILS
No. C31793W
REN. 02-28-25
L
A
FILACFOE
S
ICENSE D A RCHITECT
NILL
M I TZ
E
I A
Job. No.
Date
Drawn/Checked by
Scale
FOR PLAN
REVIEW ONLY
This and all other project documents and all ideas, aesthetics and designs incorporated therein are instruments of service.
All project documents are the registered property of ITZEN. (ITZEN) and cannot be lawfully used in whole or in part for any project or purpose except as described in the contractual agreement between ITZEN and Client. ITZEN hereby gives formal notice that any such project document use, reproduction or modification (misuse) is not only unlawful but automatically binds all parties involved with misuse to fully indemnify and defend ITZEN and ITZEN's Consultants to the maximum legal extent against all losses, demands, claims or liabilities arising directly or indirectly from project document misuse.
Project documents describe design intent of work and are not a representation of as-built or existing conditions. ITZEN and ITZEN's Consultants make no representations concerning the accuracy of documents and are not responsible for any discrepancies between project documents and the existing conditions.
Copyright 2021C
mailing:
1800 N. Bristol Street #C-418
Santa Ana CA 92706
714-716-5042
[email protected]
www.ITZEN.com
3/16" 1'-0"
Project Number
04-26-2023
IAI/WBI
MIXED-USE RENOVATION
400 E. 4TH STREET
SANTA ANA, CA 92701
THE SOUND
FIRST FLOOR PLAN
$.
3/16" 1'-0"
FIRST FLOOR PLAN
05 KEYNOTES
04.04 INFILL WALL FACADE W/ (E) BRICK FROM DEMO
06.05 BUILT-IN MILLWORK, TOP OF WORK SURFACE AT 34" AFF IN ACCORDANCE WITH CBC 11B-902.3
08.01 STOREFRONT SYSTEM - ARCADIA - T500-OPG-1900 SERIES - 1" IGU
09.02 PLASTER SYSTEM - FINISH: PAINTED
10.12 FLORENCE CORPORATION MAILBOX, MODEL 12C12D-12
RECESSED INTO WALL. 12 MAILBOXES AND 2 PARCEL BOXES.
INSTALLED PER MANUFACTURES SPECS
14.01 ELEVATOR - 3 STOP
21.02 FIRE EXTINGUISHER, SEMI-RECESSED CABINET
REV DESCRIPTION DATE
RESUBMITTAL #1 01/30/23
RESUBMITTAL #2 04/28/23
FOR REFERENCE ONLY
CONSTRUCTION
DOCUMENTS
THE PLANSTHE PLANS
This phase of design is focused on the technical aspects, This phase of design is focused on the technical aspects, constructability (seriously, it’s a thing), and coordination of constructability (seriously, it’s a thing), and coordination of engineering systems. The design decisions we’ve already engineering systems. The design decisions we’ve already made are coordinated to a finer level through architectural made are coordinated to a finer level through architectural detailing. Essentially, we’re creating the set of drawings detailing. Essentially, we’re creating the set of drawings and written instructions that describe the design intent and and written instructions that describe the design intent and project scope for the general contractor and subcontractors.project scope for the general contractor and subcontractors.
Construction documents are formatted in a very particular Construction documents are formatted in a very particular way to very clearly communicate to the authorities with way to very clearly communicate to the authorities with jurisdiction over your project our intent to meet the code jurisdiction over your project our intent to meet the code requirements—from our design layout to the way materials requirements—from our design layout to the way materials interface with one another.interface with one another.
4 TYPICAL DOCUMENTS
• Updated 3D rendered & panoramic views
• Cover sheet with code analysis
• Schedules and Specifications : finishes, light fixtures, plumbing fixtures, equipment and door hardware)
• Site Plan
• Demolition Plans
• Floor Plans
• Reflected Ceiling Plans
• Finish Plans
• Power Plans
• Building & Interior Elevations
• Exterior & Interior Details
• Structural, Mechanical, Plumbing and Electrical Plans (as needed)
PERMITS &
BIDDING
5 THE P APERWORK
We assist with the building permit application and submitting of permit drawings to the building and/or planning departments in your jurisdiction. They’ll typically have comments which are addressed by modifying or clarifying the existing drawings or adding additional drawing information to the application.
Addressing comments from these departments may result in design changes and/or additional information from the general contractor.
We’ve worked with many cities and municipalities over the years, and continue to work with new ones as our clients expand. Each one has a different average review period. In the last couple of years we have seen an increase in this review period, 2-4 months in some cases.
THE MA TCH-UP
While a project is with the jurisdiction for permitting, it’s an ideal time for the bidding phase. This involves distributing construction documents and other relevant design information to contractors, walking them through the project, answering questions, and assisting bidders as they determine costs.
The effort associated with this phase is frequently underestimated.
Successful bidding requires that all bidders receive the same documents and all communication is closely tracked. Ensuring that all bidders have identical information is critical in receiving “apples- to -apples” bid information. We’re here to help and will continue to be a resource as you bid the project.
CONSTRUCTION
ADMINISTRA TION
6 THE BUILD
Our design services continue right through construction (a/k/a construction administration). During this phase we make scheduled visits to the construction site to observe and confirm that the work has been done according to the construction documents. We provide notes, comments,
and follow up regarding items that are discovered.
We make ourselves available to assist in resolving any
unforeseen issues that come up during construction. Our goal is to always work as a team along with you and the contractor to come to a solution that works for everyone.
The project is going to have challenges along the way,
and it’s important that these are resolved in a timely, thoughtful, and cost-effective manner—while keeping the design intent intact.
Deliverables include field reports and any additional
architectural sketches needed to clarify or modify the
design due to unforeseen conditions. We’ll review shop
drawings and product submittals to verify that they
comply with our design intent. Typically provided by
a subcontractor or manufacturer, shop drawings and
submittals serve to illustrate in detail how the contractor plans to construct the work.
Towards the end of construction, we’ll prepare a punch
list that gets the entire team on the same page with details that need just a final touch or fix before we reach the finish line.
MAILING : 1800 N. BRISTOL ST. #C418, SANTA ANA, CA 92706 714.716.5042 SKETCH NO.
REFERENCE
DATE
SCALE
REVISION
DESCRIPTION
OCFA Station #4
PROJECT #22004
19/A5.1
03/29/2024
3/8" = 1'-0"
SK-RFI16
RESTROOM 108C WINDOW
RFI16
T-3
SH-2
SB-1
WC-1
GB-1
4' - 4"
08.01 P-102
A9.3
EQ EQ
3" 3"
CH-1
TD-1
01 A9.3
TYP.
RFI16
3/8" = 1'-0"
108C - WEST
19 06.04 CDS 412, SIZE PER PLAN/ELEVATION
06.07 CDS 302, SIZE PER PLAN/ELEVATION
08.01 PROVIDE PRIVACY FILM SUITABLE FOR WETROOM
09.01 TILE NICHE WITH AQUA FOG-FREE ELECTRIC MIRROR, PROVIDE 12V POWER, REFER TO DETAIL 05/A9.3
10.02 GLASS SHOWER ENCLOSURE
26.01 GFCI OUTLET, REFER TO ELECTRICAL DRAWINGS
RFI16
Field Report #04
April 3, 2024
Project: OCFA #4
Project Number: 22004
Location: 2 California Drive, Irvine, CA
Date: Tuesday, April 2, 2024
Time: 8:30 AM
Weather Conditions: Sunny, 62 degrees
In Attendance:
Julie Samaniego, OCFA
Jana Itzen, ITZEN Architects
Angel Terrones, ITZEN Architects
Steve Winn, Blackstone Builders Inc.
Michael Vanderlaan, Blackstone Builders Inc.
Valentin Mendez, Blackstone Builders Inc.
Cory, Blackstone Builders Inc.
GENERAL OBSERVATIONS
Action Items:
- CCD 02 to be issued concerning shower niche, updated locations for shower hooks, paper towel dispenser, etc.
- OCFA would like to add two pendant lights in the fitness room. ITZEN to coordinate height with contractor based on light fixture shown in CCD 01.
Bottom of pendant light fixture to be 6” above bottom of truss. - OCFA will provide trash bins as required for each bathroom location. - ITZEN to provide additional mark up for door hardware adjustments based on info from field.
Next Job Site Meeting:
April 16, 2024 at 8:30am
ITEM
#
NOTES
4.01 Framing of ceiling soffit at existing mechanical ducting at southwest corner of Fitness Room completed
4.02 Observed existing conditions at fire rated walls of Apparatus Bay
4.03 90% of wall framing has been completed
4.04 Plumbing rough-in and electrical rough-in are underway
4.05 Shower curbs are being framed
4.06 New fire alarm panel and fire alarm systems were being installed
4.07 Roof mastic being removed (contractor noted that roof will be prepared for potential rain at end of week)
mailing:
1800 N Bristol Street #C-418
Santa Ana, CA 92706
ITZEN Architects Inc.
714-716-5042
[email protected]
ITZEN.com
“We’ve worked with ITZEN on several projects, and
when a friend went against our advice and started
a project without an architect we said are you out of
your mind?! They take the weight off our shoulders
and alleviate any stress, effectively working with the
contractor to figure out the inevitable issues when they arise. It’s a unique collaboration. Jana is amazing!!”
what our client’s say
PROJECT : HOROWITZ GROUP
ITZEN stayed with us throughout the project, holding
the contractors to a high standard of executing the
plan, just as we had envisioned it.
what our client’s say
PROJECT : SESSIONS
Schedule
ITZEN Proposes the following timeline schedule for review and discussion with client and end user.
The design process is scheduled to be completed in approximately 7 months from authorization to proceed. Since there are no recent as-built field verification of the original documents, the project will initiate with 3d scans and field verifications of critical project dimensions. Entitlements and bidding phases taking approximately 3 months and proceeding concurrently to minimize time spent on jurisdictional reviews and approvals. Construction is slated for approximately 26 weeks.
Phase Summary
Gantt Chart
: 5 10
Project Team for Costa Mesa Communications Center:
With ITZEN at the helm you can count on leadership of the design team and a direct point of contact and coordination for the City of Costa Mesa. You will have direct access to principals Jana and William through every step of the design process. ITZEN has compiled a top tier team to lead in these renovation projects. The proposed team of designers and engineers have worked together extensively, providing expert communication and coordination for projects of this particular size and scale.
: 6 10
QUALIFICATIONS & EXPERIENCE FOR THE FIRM
Architect / Interior Design / Signage
ITZEN Architects Inc.
1800 N Bristol Street, C-418
Santa Ana, CA 92706
[email protected]
714-716-5042 x2
Jana SB Itzen, AIA
Structural Engineer
Cross Engineering
3198-G Airport Loop Drive
Costa Mesa, CA 92626
[email protected]
714-556-5475
Kirk Cross, S.E.
Mechanical, Electrical, and Plumbing
Engineer
Goss Engineering Inc
255 E Rincon St., Suite 301
Corona, CA 92879
[email protected]
(951) 340-1977
Nick Ubrun, P .E.
Civil Engineer
Delane Engineering Inc.
4909 Murphy Canyon Rd, Ste 330
San Diego, CA 92123
[email protected]
(619) 787-5566
John Prince
Cost Estimating
HLCM
678 North Lemon Hill Trail
Orange, CA 92869
[email protected]
(714) 941-9294
Jay Helekar
OUR STUDIO
ITZEN is a full service architecture design firm rooted in the heart of Santa Ana, California.
We’re located on the north end of Broadway, bridging the gap of a wonderfully historic residential neighborhood and our ever-changing downtown.
Our team is focused on creative collaboration throughout each stage of a project. We believe your architectural journey should be thoughtful, exciting, forward thinking, and FUN. We’ve customized the architectural design process to best allow for client input, collaboration, and feedback throughout each phase. It’s tempting to jump right into the schematic or design development phase, but we know that gathering and envisioning is so very important to what we do. It gives us the opportunity to explore the vision of what YOU truly need and desire.
While our work spans size, market segments, and budget, the common thread is our ability to uncover and explore to tell your story through architecture and design.
Our design solutions are focused on a blend of function and aesthetics. Each client and each project is unique, so our designs reflect that. There’s no need to limit your project to a specific architectural style. We love gathering all the attributes that inform the function and constraints of your project to develop the precise form and style that will serve you for years to come.
YOUR STORY
Client Profiles & Relevant Experience
: 7 10
OCFA Fire Station #63
Buena Park, CA
900 SF expansion
Dorm and fitness room renovation and expansion.
ITZEN provided professional service from design
through construction admin.
Client: Orange County Fire Authority
Iris Lee, Deputy Director of Public Works
[email protected]
(562) 431-2527, x1322
City of Tracy: Westside Market
Tracy, CA
9,000 SF
Re-envisioning of streetscape facade of the
Westside Market Building. ITZEN was tasked with
enlivening the facade of multiple structures along the
main through fair that had become run down and an
eyesore to the community. The design incorporated
multiple outdoor breakout/gathering spaces with
various types of shading.
• OCFA Fire Station #4 - Irvine
• OCFA Fire Station #23 - Orange
• OCFA Fire Station #32 - Yorba Linda
• OCFA Fire Station #63 - Buena Park
• The Sound - Santa Ana Foursquare
• Palmdale Water District
• Rowland Water District
• City of Tracy
• The Irvine Company
• The Music Center - Grand Park
• Los Angeles Master Chorale
• Horowitz Group
• ACS Development
• Stream Realty
• Lojistic Headquarters
• Graceworks
OCFA Fire Station #23
Orange, CA
2,600 SF Expansion and 4,600 SF Renovation
Complete overhaul of this fire station includes new
dorms, kitchen and fitness rooms. Substantial site
work includes entry ADA and parking upgrades,
vehicle storage strategies and an exterior patio.
Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
Client Profiles & Relevant Experience
: 8 10
The Sound
Santa Ana, CA
45,000 SF
Historic renovation of a masonry structure originally
constructed in 1901. This reimagined mixed use
event space covers two floors of vibrant community
focused activity with a rooftop garden and
secondary event space. This project was not only
approved by the typical building and planning
departments, but also the Historic Resource
Commission in the city of Santa Ana.
Client Contact: Foursquare Church
Janae Klatt (2024)
[email protected] (805) 320-0715
Brian Heney (liaison from 2020-2024)
(714) 955-1742
Rowland Water District
Rowland Heights, CA
2,200 SF
Board Room and Customer Service renovation.
ITZEN provided professional services from
Schematic Design through Construction Admin.
Client Contact: Rowland Water District
Tom Coleman, General Manager
[email protected] (562) 697-1726
OCFA Fire Station #32
Yorba Linda, CA
600 SF Renovation
ITZEN is providing professional design services to
envision an expanded kitchen for this client.
Modernizing the facility with new finishes,
equipment, and lighting.
Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
OCFA Fire Station #4
Irvine , CA
8 restroom updates (three of which were ADA
restroom updates) to this1968 facility. Renovation
design (1,165 sf) incorporated an expanded fitness
area with new rollup door for access to outdoor
workout spaces. New roof 10,000 sf replacement
and covered patio area.
ITZEN provided design services from schematic
through construction admin.
Client: Orange County Fire Authority
Julie Samaniego, Construction and Facilities Division
Manager
[email protected] (714) 573-6480
: 9 10
KEY PERSONNEL
JANA SB ITZEN, AIA
California Licensed Architect #C 31791
Throughout the course of my career, I have sought to contribute to thoughtful, place making architecture which responds to its context and environment.
EXPERIENCE
President, Architect
Jana has developed a strong passion for effective
communication. She works with clients and team
members to cast the project vision and keep the vision
at the forefront of the project delivery. She participates in all phases of design from conception to
construction administration providing a continuity to
ensure project schedules, budgets, and goals align.
Alternate Experiences:
LPA Inc., Irvine, CA 2004-2011
Orange Coast College, Costa Mesa, CA 2009-2014
KTGY Group, Irvine, CA 2002-2004
Ferrier Baudet Architects, Brisbane, Australia 2000
Parish Clarke Architects, Brisbane, Australia 2000
EDUCATION
California Polytechnic State University
San Luis Obispo, CA - Bachelor of Architecture
University of Queensland
Brisbane, Australia - Undergraduate Work
SPEAKER
• Vanguard University, Costa Mesa, CA : Marketing &
Entrepreneurial Leadership, 2017 & 2016
• AIA Orange County : Firm Management Panel
Discussion, 2016
• California Utility Executive Management Association
(CUEMA) : 2014 Fall Leadership Summit, Monterey
WRITING
• Cal PolyMagazine, "CEO Roundtable", Winter 2017
• California Buildings News, "Q & A with Jana Itzen",
Q1 2017
OTHER PROFESSIONAL ROLES
• AIA, Co-Chair, Members Voice Task Force,
2021-2023
• AIA, Strategic Council, 2018-2020
• AIA California Council, President 2017
• CASH Awards Jury, 2017
• Committee Members - AIACC Monterey Design
Conference, 2017
• BIM Thoughts Podcast, Episode 2017/03, 2017
• Committee Member - Women in Building Design
and Construction, 2016
• AIA California Council, President Elect, 2016
• Committee Member - AIACC Planning and Finance
Committee
• AIA San Joaquin Valley Design Awards Jury, 2016
• Vice President, Academy for Emerging
Professionals, AIA California Council, 2014-2015
• CASH Awards Jury, 2015
• Committee Member - Now Next Future Conference,
2014 & Monterey Design Conference, 2013
• Southern California Young Architects Forum
Regional Director, AIA California Council 2013
• Progression Conference Committee Chair, 2012
• Southern California Young Architects Forum
Regional Director Elect, AIA California Council 2012
• Southern California Associate Director, AIA California Council, 2007
• Southern California Associate Director-Elect, AIA
California Council, 2006
• Associate Chair, AIA Orange County, 2005
• Vice Chair, College of Architecture and
Environmental Design Student Council, Cal Poly
SLO 1998
: 10 10
EXPERIENCE
Vice President, Architect
Effectively communicate with clients and project team.
Coordination and production of design and
construction documentations, knowledge of building
codes, integration of sustainable principles, and 3D
modeling. Duties include the day to day administrative
duties required for managing and running an office as
well as the architectural vision and design for the firm.
Alternate Experiences:
LPA Inc., Irvine, CA 2004-2012
Orange Coast College, Costa Mesa, CA 2009-2017
Art Institute Orange County, Costa Mesa, CA
2008-2009
Mark J. Paone, AIA, Orange, CA 2002-2004
pgal, Alexandria, VA 2000
EDUCATION
California Polytechnic State University
San Luis Obispo, CA - Bachelor of Architecture
Virginia Tech - WAAC
Alexandria, VA - Undergraduate Work
Stanford University
Stanford, CA - Virtual Design & Construction
Certificate
SELECTED PROJECTS
• OCFA Station #63, Buena Park, CA
• The Sound, Santa Ana, CA
• Rowland Water District, Rowland Heights, CA
EXPERIENCE
Project Designer
Angel is integral throughout all phases of project
design and development, through documentation up
until project completion. His expert 3d modeling and
rendering skills assist the team in high level
collaboration to identify potential conflicts prior to
construction as well as providing visual renderings to
facilitate clients envisioning these new spaces coming
to life.
EDUCATION
California Polytechnic State University
Pomona, CA - Bachelor of Architecture
SELECTED PROJECTS
• OCFA Station #4, Irvine, CA
• OCFA Station #23, Orange, CA
• OCFA Station #32, Yorba Linda, CA
• The Sound, Santa Ana, CA
WILLIAM ITZEN, AIA
California Licensed Architect #C 31793
NCARB
ANGEL TERRONES
EXHIBIT C
FEE SCHEDULE
CM Communications Center - RFP 24-11 Team Fees Revised
Item Approximate
hours
Amount Timeframe
Name: Sum: Sum:
Task 1: Pre-Design/Discovery 93 $19,532.00
ITZEN Architecture - Building As Built 48 $8,000.00 6w
Civil Engineering - Site Survey (Allowance) 30 $8,000.00 Structural 4 $1,000.00
Mechanical, Electrical, Plumbing 11 $2,532.00
Task 2: Schematic Design (SD) 206 $36,972.00
ITZEN Architecture + Interiors 97 $16,100.00 6w
Civil Engineering - Site Design (Allowance) 18 $5,000.00 Structural 0 $0.00
Mechanical, Electrical, Plumbing 39 $6,432.00
Cost Estimating 40 $7,440.00
Specifications - Outline 12 $2,000.00
Task 3: Design Development (50% Plans) 214 $35,700.00
ITZEN Architecture + Interiors 195 $32,200.00 8w
Structural 4 $1,000.00
Mechanical, Electrical, Plumbing 0 $0.00
Cost Estimating 0 $0.00
Specifications 15 $2,500.00
Task 4: Construction Documents (90% and 100%) 297 $50,223.00 ITZEN Architecture + Interiors 177 $29,205.00 12w
Structural 33 $5,650.00
Mechanical, Electrical, Plumbing 37 $6,648.00
Cost Estimating - 90% CD Set 20 $3,720.00
Specifications - CSI Division Master Format 30 $5,000.00 Task 5: Bidding/Entitlements 46 $7,590.00
ITZEN Architecture + Interiors 46 $7,590.00 12w
Task 6: Construction Administration 162 $28,287.00
ITZEN Architecture + Interiors 135 $22,275.00 26w
Structural 11 $2,400.00
Mechanical, Electrical, Plumbing 16 $3,612.00
Total $178,304.00
1 CM Communications Center - RFP 24-11 Scope of Work Revised Item Discipline Hours
Name: Sum:
Task 1: Pre-Design/Discovery 93
Jurisdictional Research and Coordination Arch 5
Review Building and Planning Approval Process with the respective agencies Arch 2 Field Verification of existing conditions
• Site Measurements, photos, 3d Scans
• Identify existing electrical/utility service locations and constraints Arch 16
3D modeling of existing conditions/building - based on PDF files provided by client Arch 20 Schedule and Coordinate Kick-Off Meeting Arch 3
Attend Kick-Off Meeting MEP/Struct/Civil 7
Perform Site Work/Field Investigation MEP/Struct 10
Site Work Investigation Civil 30
Task 2: Schematic Design 206
Schematic Design : Sketches, Space Plans, Massing models, 3d forms Arch 23 Develop and evaluate project priorities Arch 6
Preliminary code analysis Arch 16
Preliminary cost estimate coordination Arch/CE 42
3d Model Rendering(s) and Walkthrough - Monochromatic Arch 12 Preliminary Lighting Design Arch / Elec 12
Preliminary Finish Design Arch 18
Client Meetings/Reviews
1. Initial schematic design ideas
2. Schematic Design development
Arch 8
Develop Mechanical Drawings Based on Conceptual Design Mech 10 Develop Electrical Drawings Based on Conceptual Design Elec 9 Develop Plumbing Drawings Based on Conceptual Design Plumb 9 Multi-disciplionary Coordination MEP 5
Cost Estimation Review MEP 3
Review Meeting MEP 3
Outline Specifications Arch 12
Civil Site Design Civil 18
Task 3: Design Development (50% Plans) 214
Develop approved Schematic Design into further detail. Confirm design direction through a drawing set to include:
1. Floor Plan (dimensioned)
2. Demo Plan
3. Finish Plan
4. Reflected Ceiling Plan (dimensioned)
5. Interior Elevations (dimensioned)
6. Window/Door Schedule
7. Power, Signal and Equipment Plan
Arch 89
Updated 3d Model Rendering(s) and Walkthrough - Color/Materials Arch 30 Lighting Design Finalized and Coordinated Arch / Elec 12 Finish Design Finalized and Coordinated Arch 12
Item
1 Digital Finishes Material Board - physical samples as need 18 Product Packet - cut sheets 10
Coordinate with engineer(s) team All 12
Client Meetings/Reviews
1. Design Development Review - Progress Set
2. Design Development Finishes Review
3. Design Development Final Review
Arch 12
Develop Structural Drawings Based on Conceptual Design Struct 2 Multi-disciplinary Coordination Struct 2
Cost Estimate - DD CE 0
Specifications - DD Progress Draft Arch 15
Task 4: Construction Documents (90% and 100%) 297
Develop the design phase documentation into construction documents for review/ approval, plan check, permitting and construction. Drawing set to include:
1. Reference Site Plan
2. Exiting/Code Analysis Plan
3. Floor Plan
4. Demo Plan
5. Finish Plan
6. Reflected Ceiling Plan
7. Interior Elevations
8. Window/Door Schedules, Hardware Schedule
9. Finish Schedules
10. Power, Signal and Equipment Plan
11. Architectural Detailing
12. Window/Door Detailing
13. Casework Detailing
Arch 119
Model and documents set coordination with Engineers All 20 Furniture Specification/Coordination (allowance) Arch 10 Signage Schedule and Plan
1. Size of all interior signs
2. Type of all interior signs
Arch 18
Meeting(s) to review documents
1. 50% Construction Document Review
2. 90% Construction Document Review
Arch 10
Prepare Structural Construction Documents Struct 24
Plan Check Coordination Struct 9
Prepare Mechanical Construction Documents Mech 6
Prepare Electrical Construction Documents Elect 6
Prepare Plumbing Construction Documents Plumb 6
Title - 24 Elect/Mech 4
Photometrics Elect 2
Cost Estimate Review MEP 2
City Plan Check Coordination MEP 8
Review Meeting MEP 3
Cost Estimating - 90% CD Set CE 20
Specifications - CSI Division Master Format Arch 30
Task 5: Bidding/Entitlements/Construction Admin. 46
Permit Application(s) Assist Arch 3
Discipline HoursItem
2 Submit Documents for Permitting Arch 4
Respond to City Comments Arch 15
Respond to bid RFIs and provide feedback on contractor bids Arch 12 Issue Bid Addendum Arch 12
Task 6: Contract Administration 162
Construction Kick-Off Meeting Arch 6
RFIs, Submittals and Field Reports Arch 85
Intermediate Site Visits (6) Arch 24
Final Walk Through - Punch List Arch 12
Punch List On-Site review/confirmation Arch 8
Construction Kick-Off Meeting MEP 2
Review Contractor Submittals MEP 7
Respond to Contractor RFI’s MEP 7
Construction Kick-Off Meeting Struct 2
Review Contractor Submittals Struct 2
Respond to Contractor RFI’s Struct 3
Site Walk Struct 4
Discipline HoursItem
Total 1018
3 EXHIBIT D
CITY COUNCIL POLICY 100-5
CITY OF COSTA MESA, CALIFORNIA
COUNCIL POLICY
BACKGROUND
Under the Federal Drug-Free Workplace Act of 1988, passed as part of omnibus drug legislation enacted November 18, 1988, contractors and grantees of Federal funds must certify that they will provide drug-free workplaces. At the present time, the City of Costa Mesa, as a sub- grantee of Federal funds under a variety of programs, is required to abide by this Act. The City Council has expressed its support of the national effort to eradicate drug abuse through the creation of a Substance Abuse Committee, institution of a City-wide D.A.R.E. program in all local schools and other activities in support of a drug- free community. This policy is intended to extend that effort to contractors and grantees of the City of Costa Mesa in the elimination of dangerous drugs in the workplace.
PURPOSE
It is the purpose of this Policy to:
1. Clearly state the City of Costa Mesa’s commitment to a drug-free society.
2. Set forth guidelines to ensure that public, private, and nonprofit organizations receiving funds from the City of Costa Mesa share the commitment to a drug-free workplace.
POLICY
The City Manager, under direction by the City Council, shall take the necessary steps to see that the following provisions are included in all contracts and agreements entered into by the City of Costa Mesa involving the disbursement of funds.
1. Contractor or Sub-grantee hereby certifies that it will provide a drug-free workplace by:
A. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in Contractor’s and/or sub -grantee’s workplace, specifically the job site or location included in this contract, and specifying the actions that will be taken against the employees for violation of such prohibition;
B. Establishing a Drug-Free Awareness Program to inform employees about:
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
1 of 3
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
2 of 3
1. The dangers of drug abuse in the workplace;
2. Contractor’s and/or sub-grantee’s policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation and employee assistance programs; and
4. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
C. Making it a requirement that each employee to be engaged in the performance of the contract be given a copy of the statement required by subparagraph A;
D. Notifying the employee in the statement required by subparagraph 1 A that, as a condition of employment under the contract, the employee will:
1. Abide by the terms of the statement; and
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction;
E. Notifying the City of Costa Mesa within ten (10) days after receiving notice under subparagraph 1 D 2 from an employee or otherwise receiving the actual notice of such conviction;
F. Taking one of the following actions within thirty (30) days of receiving notice under subparagraph 1 D 2 with respect to an employee who is so convicted:
1. Taking appropriate personnel action against such an employee, up to and including termination; or
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health agency, law enforcement, or other appropriate agency;
SUBJECT
DRUG-FREE WORKPLACE
POLICY
NUMBER
100-5
EFFECTIVE
DATE
8-8-89
PAGE
3 of 3
G. Making a good faith effort to maintain a drug-free workplace through implementation of subparagraphs 1 A through 1 F, inclusive.
2. Contractor and/or sub-grantee shall be deemed to be in violation of this Policy if the City of Costa Mesa determines that:
a. Contractor and/or sub -grantee has made a false certification under paragraph 1 above;
b. Contractor and/or sub-grantee has violated the certification by failing to carry out the requirements of subparagraphs 1 A through 1 G above;
c. Such number of employees of Contractor and/or sub-grantee have been convicted of violations of criminal drug statutes for violations occurring in the workplace as to indicate that the contractor and/or sub- grantee has failed to make a good faith effort to provide a drug-free workplace.
3. Should any contractor and/or sub- grantee be deemed to be in violation of this Policy pursuant to the provisions of 2 A, B, and C, a suspension, termination or debarment proceeding subject to applicable Federal, State, and local laws shall be conducted. Upon issuance of any final decision under this section requiring debarment of a contractor and/or sub-grantee, the contractor and/or sub -grantee shall be ineligible for award of any contract, agreement or grant from the City of Costa Mesa for a period specified in the decision, not to exceed five (5) years. Upon issuance of any final decision recommending against debarment of the contractor and/or sub-grantee, the contractor and/or sub-grantee shall be eligible for compensation as provided by law.