CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-406 Meeting Date: 11/19/2024
TITLE:
ADOPTION OF SALARY AND BENEFIT RESOLUTIONS FOR THE COSTA MESA DIVISION
MANAGERS ASSOCIATION (CMDMA), CONFIDENTIAL MANAGEMENT UNIT AND EXECUTIVE
EMPLOYEES
DEPARTMENT: CITY MANAGER’S OFFICE-HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER (714) 754-5169
RECOMMENDATION:
Staff recommends the City Council:
1. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for the Costa Mesa Division Managers Association.
2. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for the Confidential Management Unit.
3. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for Executive Employees.
BACKGROUND:
The current agreement between the City and the Costa Mesa Division Manager’s Association (CMDMA) covered years 2020 - 2024 (June 30, 2024). A series of collaborative and productive discussions were held between the City’sdesignated negotiation team and CMDMA’snegotiation team which resulted in the attached resolution (Attachment 1) covering wages and benefits for the period of July 1, 2024 through June 30, 2027. The compensation adjustments recommended for CMDMA are also recommended for the City’sConfidential Managers and Executive employees to provide consistency and avoid compaction.
ANALYSIS:
The City’sNegotiation Team and CMDMA Negotiation Team held several discussions to discuss wage and benefit provisions. During the course of negotiations, the City Negotiation Team met with the City Council to discuss the status and progress of negotiations and to receive direction specific to provisions under consideration. The negotiations were fully collaborative and were based on the shared interests of the CMDMA employees and the City to attract, recruit and retain management level staff throughout the organization. The results of the negotiations have been compiled in the
File #: 24-406 Meeting Date: 11/19/2024
attached resolution (Attachment 1).
The following are the key provisions of the negotiated terms for CMDMA:
· Term: Upon City Council adoption, the term of these negotiated provisions will be July 1, 2024 - June 30, 2027
· Salaries and Wages
o Effective July 2024, a 3.75% increase to base salary
o Effective July 2025, an additional 3.75% increase to base salary o Effective July 2026, an additional 3.5% increase to base salary · Market Analysis
o The City agrees to perform a Market Analysis in February 2025 for the following management positions: Energy and Sustainability Manager, Neighborhood Improvement Manager, Public Affairs Manager and Recreation Manager. · Professional Development Reimbursement
o Increase of $300 per person per fiscal year and include activities that support mental and physical health as eligible for reimbursement.
The above provisions (excluding market analysis) will also apply to the non-represented employees in the Confidential Management Unit (Attachment 2) and to non-represented Executive employees (Attachment 3).
The resolution for Executive employees also includes an additional minor adjustment of 1.25%, in addition to the proposed 3.75% (for a total increase of 5%) effective July 1, 2024, for the Deputy Police Chief position and Sworn-Assistant Fire Chief position to address internal compaction and alignment.
The CMDMA and Negotiation Team have agreed to the tentative terms and the CMDMA ratification process was completed. These recommendations are generally consistent with amounts recommended and approved for the City’s other employee associations.
ALTERNATIVES:
The parties to this agreement considered a variety of issues in the context of good faith negotiations in accordance with Government Code Section 3500, et seq. (Meyer-Milias-Brown Act). The CMDMA members have ratified the tentative agreement. This resolution represents the successful conclusion of labor negotiations.
FISCAL REVIEW:
The Fiscal Impact Analysis prepared pursuant to the City Council Policy 300-8 Transparency in Labor Negotiations recognizes the CMDMA and CMU Fiscal Year 2024-2025 increase is estimated at approximately $197,645 which is generally consistent with amounts included in the adopted budget in anticipation of negotiations.
The estimated annual fiscal impact to the City’s future budget is $196,198, and approximately
File #: 24-406 Meeting Date: 11/19/2024
The estimated annual fiscal impact to the City’s future budget is $196,198, and approximately $583,828 in an annual cumulative increase by the end of the term of the agreement (June 30, 2027) which will be factored into future year’s budgets.
The Fiscal Impact Analysis prepared pursuant to the City Council Policy 300-8 Transparency in Labor Negotiations recognizes the Executive Employees Fiscal Year 2024-2025 increase is estimated at approximately $142,750 which is generally consistent with amounts included in the adopted budget in anticipation of negotiations. The estimated annual fiscal impact to the City’s future budget is $136,658, and approximately $411,739 in an annual cumulative increase by the end of the term of the agreement (June 30, 2027) which will be factored into future year’s budgets.
LEGAL REVIEW:
The City’s special counsel, Liebert Cassidy Whitmore (LCW) and City Attorney’s Office have reviewed the agreements and resolutions and this report and approved them as to form.
CITY COUNCIL GOALS AND PRIORITIES:
The proposed resolutions support the City’sStrategic Plan Goals to Recruit and Retain High Quality Staff and Strengthen the Public’s Safety and Improve the Quality of Life.
CONCLUSION:
Staff recommends the City Council:
1. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for the Costa Mesa Division Managers Association.
2. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for the Confidential Management Unit.
3. Approve and Adopt Resolution Number 2024-XX revising the pay ranges and benefits for Executive Employees.