CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 24-391 Meeting Date: 11/19/2024
TITLE:
AUTHORIZE THE PURCHASE OF VEHICLES FROM SELMAN CHEVROLET DEPARTMENT: PUBLIC WORKS DEPARTMENT/MAINTENANCE SERVICES
DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: ROBERT RYAN, MAINTENANCE SERVICES MANAGER (714) 754-5123
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the purchase of two (2) Chevrolet Equinox EV and one (1) Chevrolet Silverado Trail Boss for a total of $157,970.05 from Selman Chevrolet located at 1800 E. Chapman Avenue, Orange, CA, 92867.
2. Authorize the City Manager or designee to execute the necessary documents for the purchase.
BACKGROUND:
Consistent with past practices, new and/or replacement vehicle and equipment requests are evaluated during the annual budget process along with Equipment Maintenance staff recommendations.
The City’sadopted Fiscal Year 2024-2025 Operating Budget includes the addition of several new vehicles including: one (1) Chevy Bolt EV or equal electric vehicle assigned to Development Services, one (1) Chevy Bolt EV or equal assigned as a pool vehicle, and one (1) Chevy Silverado Trail Boss assigned to Costa Mesa Fire Department staff. The purchase of new vehicles is necessary in order to upgrade the City’sfleet of operable vehicles to serve the community and its stakeholders.
The purchases will also provide vehicles to newly added staff that serve the community.
ANALYSIS:
The City issued an Invitation for Bid (IFB) No. 25-07 for the purchase of two Chevy Equinox 1LT and one Chevy Silverado 1500 Trail Boss on August 29, 2024, through PlanetBids.
In response to the IFB, four (4) bids were received. Of the four (4) bids, two (2) were deemed non- responsive as they were not authorized Chevrolet dealerships as required in the IFB. Of the remaining bids, only one was able to provide a quote on all three (3) vehicles. The 2024 Chevrolet Equinox EV was an approved alternative as the Bolts are no longer manufactured after 2023.
File #: 24-391 Meeting Date: 11/19/2024
Equinox EV was an approved alternative as the Bolts are no longer manufactured after 2023.
Selman Chevrolet was identified as the lowest, responsive bidder at $157,970.05.
ALTERNATIVES:
The City Council could choose not to authorize the purchase of the new vehicles from Selman Chevrolet. This is not recommended as this would result in further delays in the procurement of approved vehicles and leave field staff without transportation to perform essential functions in the field. This could potentially result in safety issues, as well as delayed services to the public.
FISCAL REVIEW:
Funds for the proposed City vehicles are available in the Equipment Replacement Fund (Fund 601), approved in Fiscal Year 2024-25 Adopted Budget.
LEGAL REVIEW:
The City Attorney’s Office has reviewed this report and approves it as to form.
CITY COUNCIL GOALS AND PRIORITIES:
This item works toward achieving the following City Council goals:
· Strengthen the public’s safety and improve quality of life. · Advance environmental sustainability and climate resiliency.
CONCLUSION:
Staff recommends the City Council:
1. Approve the purchase of two (2) Chevrolet Equinox EV and one (1) Chevrolet Silverado Trail Boss for a total of $157,970.05 from Selman Chevrolet located at 1800 E. Chapman Avenue, Orange, CA, 92867.
2. Authorize the City Manager or designee to execute the necessary documents for the purchase.