Agenda packet — Costa Mesa City Council, April 1, 2025 (part 1 of 2)

CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, April 1, 2025
*Note: All agency memberships are reflected in the title "Council Member" 4:00 P.M. Closed Session
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

Closed Captioning is available via the Zoom option in English and Spanish.

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1 REGULAR CITY COUNCIL AND HOUSING
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Agenda April 1, 2025
As a courtesy, the public may participate via the Zoom option.

Zoom Webinar: (For both 4:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/81879579049?
pwd=_XoNBT2uciL7zrDsfj4A9Q9srLgExg.bQEU-le6VvXjPDeL
Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 818 7957 9049/ Password: 608584
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Participate via telephone: (For both 4:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 818 7957 9049/ Password: 608584 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to [email protected], submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting.

Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

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Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.

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In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

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Agenda April 1, 2025
CLOSED SESSION - 4:00 P.M.

CALL TO ORDER

ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa City Employees Association (CMCEA).

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Police Management Association (CMPMA).

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6, (a) Agency Designated Representative: Lori Ann Farrell Harrison, City Manager Name of Employee Organization: Costa Mesa Police Association (CMPA).

4. Public Employment, Workers’ Compensation Claim
Pursuant to California Government Code Section 54956.9 (b)(1) WCAB NO. ADJ17537318, ADJ17537816

5. Public Employment, Workers’ Compensation Claim
Pursuant to California Government Code Section 54956.9 (b)(1) WCAB NO. ADJ18957837

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Agenda April 1, 2025

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY APRIL 1, 2025 – 6:00 P.M.

JOHN STEPHENS
Mayor

MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3

ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2

JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1

KIMBERLY HALL BARLOW LORI ANN FARRELL HARRISON
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:

1. Presentation: Costa Mesa Poet Laureate Introduction
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed.

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COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Gameros

2. Council Member Marr

3. Council Member Reynolds

4. Council Member Pettis

5. Council Member Buley

6. Mayor Pro Tem Chavez

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
25-236
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

2. READING FOLDER 25-238
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Gabriel Rolando Fierro.

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3. ADOPTION OF WARRANT RESOLUTION 25-232
RECOMMENDATION:

City Council approve Warrant Resolution No. 2731.

1. Summary Check Register 3-03-25

2. Summary Check Register 3-11-25
Attachments:

4. MINUTES 25-237
RECOMMENDATION:

City Council approve the minutes of the Study Session of March 11, 2025 and the regular meeting of March 18, 2025.

1. 03-11-2025 Draft Minutes

2. 03-18-2025 Draft Minutes
Attachments:

5. DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA

POLICE MANAGEMENT ASSOCIATION (CMPMA), THE COSTA

MESA POLICE ASSOCIATION (CMPA) AND THE COSTA MESA CITY
EMPLOYEES’ ASSOCIATION (CMCEA) LABOR NEGOTIATIONS

PROCESSES AND AUTHORIZATION TO PROCEED WITH THE

FINANCIAL ANALYSIS OF THE CURRENT MEMORANDUMS OF

UNDERSTANDING (MOU) PER THE TRANSPARENCY IN LABOR

NEGOTIATIONS COUNCIL POLICY
25-241
RECOMMENDATION:

Staff recommends the City Council:

1. Designate City Manager Lori Ann Farrell Harrison as the City ’s Principal Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City Manager Alma Reyes, Human Resources Manager Kasama Lee and Finance Director Carol Molina as the City ’s representatives in negotiations with the CMPMA, CMPA and CMCEA.

2. Authorize staff to have the independent fiscal analysis of the current CMPMA, CMPA and CMCEA MOUs completed per the requirements of the Transparency in Labor Negotiations Council Policy.

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6. APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT

SOLUTIONS
25-210
RECOMMENDATION:

Staff recommends the City Council:

1. Approve and authorize the City Manager to execute change orders with Pivot Solutions LLC, dba: Maaco Store that would authorize an increase in purchase authority to $200,000 for vehicle paint and body repair services for the remainder of the current fiscal year and annually thereafter.

2. Approve an appropriation of $100,000 in the Equipment Replacement Fund (Fund 601) fund balance for additional paint and body repair services.

7. ACCEPTANCE OF THE POLICE DEPARTMENT RANGE REMODEL
AND UPGRADES PROJECT, CITY PROJECT NO. 22-03
25-226
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by Kazoni Construction, Inc ., 20371 Irvine Ave .

Ste. 120, Newport Beach, CA 92660, for the Police Department Range Remodel and Upgrades Project, City Project No. 22-03, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five ( 35) days after the Notice of Completion filing date, release the Labor and Material Bond seven (7) months after the filing date, and release the Faithful Performance Bond at the conclusion of the one (1) year warranty period.

1. Final Cost SummaryAttachments:

8. SECOND AMENDMENT TO THE CITYWIDE TRAFFIC SIGNAL

MAINTENANCE CONTRACT
25-231
RECOMMENDATION:

Staff recommends the City Council:

1. Approve the Second Amendment to the Maintenance Services Agreement (MSA) with Yunex, LLC to provide maintenance of the City ’s traffic signals, increasing the annual compensation limit by $200,000, for an annual not to exceed amount of $700,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.

1. Proposed Amendment No. 2 to MSA

2. Amendment No. 1 to MSA
Attachments:

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Agenda April 1, 2025

9. AUTHORIZE PURCHASE ORDER WITH LN CURTIS AND SONS FOR

SMALL DOLLAR COMMODITY PURCHASES THAT CUMULATIVELY
EXCEED $ 100,000 FOR PURCHASE OF PERSONAL PROTECTIVE

EQUIPMENT AND FIREFIGHTER EQUIPMENT
25-229
RECOMMENDATION:

Staff recommends the City Council:

Authorize the City Manager to execute a purchase order with LN Curtis and Sons within the department’s FY 2024-25 approved operating budget for various small dollar commodity purchases not to exceed $125,000.

1. Master Price Agreement for PPEAttachments:

10. CONTRACT AMENDMENT TO INCREASE FUNDING FOR THE

FAMILIES FORWARD TENANT BASED RENTAL ASSISTANCE
(TBRA) PROGRAM BY $ 50,000 FOR THE CURRENT FISCAL YEAR
(FY) 2024-2025 AND INCLUDE UP TO 3 ADDITIONAL YEARLY
RENEWALS FOR UP TO $ 200,000 EACH YEAR, IF FUNDING IS
AVAILABLE.
25-221
RECOMMENDATION:

Staff recommends the City Council:

1. Authorize the City Manager (or designee) and the City Clerk to execute an amendment to award additional HOME funding in the amount of $50,000 to Families Forward for the City ’s Tenant Based Rental Assistance Program (TBRA) for FY 2024-2025 and include up to 3 additional yearly renewals for up to $200,000 each year, if funding is available.

2. Approve an appropriation of $175,000 to recognize the unspent allocation from prior years within the HOME Fund (Fund 205) that has been added to the FY 2024-2025 Annual Action Plan as a minor amendment to increase funding to the HOME TBRA program and Single-Family Housing Rehabilitation program.

Agenda Report

1. Families Forward TBRA Agreement

2. Families Forward TBRA- Draft Amendment No. 3
Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS: NONE.
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

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OLD BUSINESS:

1. ADOPT AN ORDINANCE TO AMEND TITLE 13 OF THE COSTA MESA

MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS

TO CONFORM TO RECENT REVISIONS TO STATE LAW (CODE
AMENDMENT PCTY-24-0002)
25-227
RECOMMENDATION:

Staff recommends the City Council adopt Ordinance No. 2025-02 approving Code Amendment PCTY-24-0002, amending Title 13 of the Costa Mesa Municipal Code (CMMC) pertaining to Accessory Dwelling Units (ADUs) to conform to recent revisions to State law.

Agenda Report

1. Draft Ordinance

2. Tracked Changes Ordinance (Exhibit A to Ordinance)
Attachments:

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Agenda April 1, 2025
NEW BUSINESS:

1. PROFESSIONAL CONSTRUCTION MANAGEMENT SERVICES FOR
THE RECONSTRUCTION OF FIRE STATION NO. 2
25-202
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to Accenture Infrastructure and Capital Projects LLC, 300 Spectrum Center Drive, Suite 1400, Irvine, California, in an amount not to exceed $1,774,775 for construction management services for the reconstruction of Fire Station No. 2, with an initial allocation of $225,000 and the remaining allocation following successful issuance of bond for Fire Station No. 2 Reconstruction Project.

2. Authorize a ten percent (10%) contingency in the amount of $177,477 for unforeseen costs related to the project.

3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement.

1. PSAAttachments:

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2. APPOINTMENTS TO VARIOUS CITY COMMITTEES 25-233
RECOMMENDATION:

Staff recommends the City Council make appointments as follows:

1. Animal Services Committee - Make three ( 3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr).

2. Active Transportation Committee - Make three ( 3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr).

3. Fairview Park Steering Committee - Make three ( 3) member appointments with a term expiration of April 2029 (Appointments by Council Member Buley, Council Member Gameros, and Council Member Pettis), one ( 1) member appointment with a term expiration of April 2027 (Appointment by Mayor Stephens) and confirm Hank Castignetti as the Orange County Model Engineers (OCME) City liaison.

4. Finance and Pension Advisory Committee - Make one ( 1) member appointment with a term expiration of April 2028 (Appointment by Council Member Buley).

5. Housing and Public Service Grants Committee - Make three ( 3) member appointments with a term expiration of April 2027 (Appointments by Mayor Pro Tem Chavez, Council Member Reynolds, and Council Member Marr) and one ( 1) member appointment with a term expiration of April 1, 2026 (Appointment by Council Member Buley).

6. Traffic Impact Fee Ad Hoc Committee - Make four ( 4) member appointments with a term expiration of April 2029; one ( 1) Major Developers ’ Representative, one ( 1) Small Developers’ Representative and two ( 2) At-large positions (Appointments by Council Liaison Reynolds).

1. Animal Services Committee Applications

2. Active Transportation Committee Applications

3. Fairview Park Steering Committee Applications

4. Finance and Pension Advisory Committee Applications

5. Housing and Public Service Grants Committee Applications

6. Traffic Impact Fee Ad Hoc Committee Applications
Attachments:

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ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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14 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-236 Meeting Date: 4/1/2025
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

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15 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-238 Meeting Date: 4/1/2025
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Gabriel Rolando Fierro.

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16 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-232 Meeting Date: 4/1/2025
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: FINANCE DEPARTMENT
PRESENTED BY: CAROL MOLINA, FINANCE DIRECTOR
CONTACT INFORMATION: CAROL MOLINA, FINANCE DIRECTOR AT (714) 754-5243 RECOMMENDATION:

City Council approve Warrant Resolution No. 2731.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. for $3,831,988.57, and City operating expenses for $4,025,665.58.

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-237 Meeting Date: 4/1/2025
TITLE:

MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council approve the minutes of the Study Session of March 11, 2025 and the regular meeting of March 18, 2025.

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53 Minutes – Regular Study Session March 11, 2025 Page 1 of 2

REGULAR CITY COUNCIL STUDY SESSION MEETING
TUESDAY, MARCH 11, 2025 – MINUTES
CALL TO ORDER – The Study Session meeting was called to order by Mayor Stephens at 5:02 p.m.

ROLL CALL

Present: Council Member Buley, Council Member Gameros, Council Member Pettis, Council Member Marr, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Absent: None.

PUBLIC COMMENTS – MATTERS ONLY LISTED ON THE AGENDA
Ralph Taboada, Costa Mesa, spoke on considering additional options before making a final decision, spoke on the high amount of open CIP projects and prioritizing the open projects, using the gas tax monies for the Adams Avenue project, and would prefer public comments be after the staff presentation.

Speaker, requested additional information on sales taxes and revenues, spoke on utilizing gas taxes for street projects, spoke on having more options on the table and to consider cutting the Climate Action Plan and Active Transportation Green Streets projects.

James Peters, Costa Mesa, spoke on reviewing the expenditures line by line, spoke on the quarterly summary and the potential of a $7 million downfall if the trend continues, and requested full disclosure on expenses.

Cynthia McDonald, Costa Mesa, requested additional information on options, inquired on which of the CIPs are being deferred, requested public comments be after the staff presentation, and spoke on the cannabis revenue.

STUDY SESSION ITEM:

1. FISCAL YEAR 2024-25 MID-YEAR BUDGET UPDATE
Presentation by Ms. Molina, Finance Director.

ACTION:

City Council provided feedback on the Fiscal Year 2024-25 Mid-Year Update. 54 Minutes – Regular Study Session March 11, 2025 Page 2 of 2 ADJOURNMENT – Mayor Stephens adjourned the meeting at 7:03 p.m.

Minutes adopted on this 1st day of April, 2025.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
55 Minutes – Regular Meeting March 18, 2025 Page 1 of 10

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY MARCH 18, 2025 – 6:00 P.M. - MINUTES
CALL TO ORDER - The Regular City Council and Housing Authority meeting was called to order by Mayor Stephens at 6:02 p.m.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE – A video was played of the National Anthem and the mayor led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION – Led by Pastor Matthew Hambrick, Costa Mesa First United Methodist Church.

ROLL CALL

Present: Council Member Buley (Via Zoom Webinar), Council Member Gameros, Council Member Pettis, Council Member Marr, Council Member Reynolds (Via Zoom Webinar), Mayor Pro Tem Chavez, and Mayor Stephens.

Absent: None.

PRESENTATIONS:

Paulette Lombardi-Fries, President of Travel Costa Mesa, provided an update to the City Council.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Flo Martin, Costa Mesa, spoke on palm trees that need trimmed along Tanager Drive.

Matt Walters, Costa Mesa, works at Vons Pavilions, spoke on increased theft and safety issues, and requested an ordinance to regulate self-checkouts.

Speaker, works at Vons on Harbor Blvd., requested an ordinance to regulate self-checkouts.

Victor Romero, works for Stater Brothers, spoke on the courtesy clerks being laid off at the Costa Mesa store, and requested support for workers.

Damian Martin Esq., co-founder, RD x Catalyst Cannabis Co., expressed gratitude to the City Council and staff for enforcement on smoke shops illegally selling cannabis and nitrous oxide. 56 Minutes – Regular Meeting March 18, 2025 Page 2 of 10 Steve McNally, Costa Mesa, thanked the City Council and CalOptima for the Celebrating Life Clinic, spoke on facilities where Narcan is distributed, and in support of availability of Narcan, expressed concern that police from other cities are not transferring individuals that request a 5150 hold, and spoke on the importance of having proper policy and procedures for 5150 hold requests.

Speaker, spoke on speeding problems on W. 19th Street, requested a traffic officer to be posted at Towne Street, spoke on the Transient Occupancy Tax and on California’s MediCal budget deficit.

John Lewis, spoke against the street improvements on 19th street, spoke on speeding problems on Towne Street, spoke on the street becoming a cut through street, and requested a cul-de-sac on the street.

Marc Vukcevich, requested the City Council to support the following bills: AB-1085 which increases fines for manufacturers and retailers for illegal license plate covers, SB-445 modifies e-bike regulations, SB-720 modifies the existing redlight camera program, AB-382 allows cities to use standards in school zones other than when children are present, AB-981 requires speed limiting devises if the driver has multiple reckless driving faults on record, and AB-366 requiring Ignition Interlock Device installation for first time DUI offenders.

Speaker, spoke on a person arrested on October 29, 2023, and requested a contact for inquiries on the case.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Buley thanked Fire Chief Stefano and Brian Gruner, Parks and Community Services Director for meeting with him and Council Member Pettis, spoke on the budget and requested that the Finance and Pension Advisory Committee review the budget and that any comments on budget issues be included in the report.

Council Member Gameros thanked the members of the United Food and Commercial Workers Union (UFCW) who spoke on self-checkouts in the grocery stores and that he will be looking into the issue, spoke on observing March 10, 1987 and remembering Police Officers Ketchum and Libolt, recognized new Fire Department recruits, spoke on emergency preparedness, spoke on a meeting on March 19, 2025 at 6:00 p.m. regarding a proposed traffic signal on Fairview Avenue and Belfast Avenue.

Council Member Marr spoke on the new Goodwill Donation Center at the Orange County Fairgrounds, spoke on attending the Women’s Veterans Symposium, spoke on attending the skate park community meeting, spoke on the upcoming Bark Bash event on Saturday, March 22nd, thanked the members of the United Food and Commercial Workers Union (UFCW) for speaking and is in support of their efforts, and requested to adjourn the meeting in memory of Huy Pham, a city employee, and Officers Ketchum and Libolt. 57 Minutes – Regular Meeting March 18, 2025 Page 3 of 10 Council Member Reynolds spoke on the speeding issues on Towne Street, thanked the Costa Mesa Historical Society for hosting speaker events, and an artist Alisia Rojas, who is the artist who painted the mural on Baker Street and spoke on community-based art projects, requested an update on the permit parking program, spoke on the potential of a shared parking program, spoke on proposed legislation and requested information on the process to discuss and support legislation.

Council Member Pettis spoke on Brentwood Park and that the project is still in the budget, spoke on meeting with staff regarding Harper Park, spoke on behavioral health and a policy on 5150 procedures, spoke on Gregory Gaef a homeless resident of District 6 who recently passed away, and requested to adjourn the meeting in his honor.

Mayor Pro Tem Chavez thanked the members of United Food and Commercial Workers Union (UFCW) for attending the meeting and speaking, requested the City Manager research the Long Beach City ordinance, spoke on attending the Goodwill Donation Center Grand Opening, spoke on attending Side Car Cafe closure with Council Member Reynolds and recognizing their years of service, spoke on the fair housing workshop on March 19 th, spoke on the Rise and Shine town hall meeting at the Senior Center with Fire Chief Stefano, and spoke on the Bark Bash on March 22nd.

Mayor Stephens thanked United Food and Commercial Workers Union (UFCW) members for attending, spoke on the skate park meeting, and spoke on the passing of Fran Ursini, founder of Newport Rib Company and adjourning the meeting in memory of him.

REPORT – CITY MANAGER – Ms. Farrell Harrison introduced Paul Martin as the new Transportation Services Manager, referred the Police Department matter to the City Attorney for follow up, responded to Council Member Reynolds request for an update on the residential permit parking program, spoke on the Long Beach ordinance regarding the issues brought up by the United Food and Commercial Workers Union (UFCW), spoke on the maintenance of the palm trees, spoke on conducting a traffic study and looking into safety or calming measures for Towne Street, spoke on the Legislative Review Committee and the process, responded to Council Member Buley’s request for the Finance and Pension Advisory Committee participation in the budget process, and expressed condolences regarding all of the adjournment requests for the meeting.

REPORT – CITY ATTORNEY – Ms. Hall Barlow spoke on the police incident brought up during public comment and gave her phone number to the caller to reach out to her. 58 Minutes – Regular Meeting March 18, 2025 Page 4 of 10

CONSENT CALENDAR
MOVED/SECOND: Mayor Pro Tem Chavez/Council Member Marr
MOTION: Approve the Consent Calendar except for item no. 7.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: Council Member Gameros recused himself on item 3 the Warrant Resolution due to his wife working at Priceless Pets, and Mayor Stephens recused himself on item 3 the Warrant Resolution due to campaign contributions received from Ware Disposal.

Motion carried: 7-0

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
ACTION:

City Council and Housing Authority approved the reading by title only and waived further reading of Ordinances and Resolutions.

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk and authorized staff to reject any and all Claims: Angel Cronan, Aiden Cronan, Joseph Miner, Kitty O’Neill, Stephen Scoles, Catherine Joy Warren, Nona Wolverton.

3. ADOPTION OF WARRANT RESOLUTION
Council Member Gameros recused himself on the item due to his wife working at Priceless Pets.

Mayor Stephens recused himself on the item due to campaign contributions received from Ware Disposal.

ACTION:

City Council approved Warrant Resolution No. 2730.

4. MINUTES
ACTION:

City Council approved the minutes of the regular meeting of March 4, 2025. 59 Minutes – Regular Meeting March 18, 2025 Page 5 of 10

5. RESOLUTION AUTHORIZING STREET CLOSURES FOR THE 2025 ORANGE

COUNTY MARATHON RUNNING FESTIVAL
ACTION:

City Council adopted Resolution No. 2025-03, designating event routes for the 2025 Orange County (OC) Marathon Running Festival and approving the temporary street closures for May 3, 2025 and May 4, 2025, as requested for the 2025 OC Marathon Running Festival.

6. COSTA MESA POLICE DEPARTMENT FLOOR REPLACEMENT PROJECT, CITY PROJECT NO. 24-05
ACTION:

1. City Council awarded a Public Works Agreement (PWA) in the amount of $335,000 to Interior Resources, Inc., 1761 Reynolds Ave., Irvine, CA 92614 to refloor the interior of the Costa Mesa Police Department building.

2. Authorized an additional ten percent (10%) contingency in the amount of $33,500 as needed for any unforeseen costs related to the project.

3. Authorized the City Manager and City Clerk to execute the PWA and any future amendments to the agreement within Council authorized limits.

ITEMS PULLED FROM THE CONSENT CALENDAR

7. 2024 6TH CYCLE HOUSING ELEMENT ANNUAL PROGRESS REPORT Council Member Pettis inquired on low-income rents and spoke on state mandates and voicing views on legislation.

Public Comments: None.

MOVED/SECOND: Mayor Pro Tem Chavez/ Council Member Marr MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council received and filed the 2024 6th Cycle Housing Element Annual Progress Report (APR) for submittal to the State Department of Housing and Community Development (HCD) and the Governor’s Office of Land Use and Climate Innovation (LUCI), formerly known as the Office of Planning and Research (OPR). 60 Minutes – Regular Meeting March 18, 2025 Page 6 of 10 -------------------------------------END OF CONSENT CALENDAR--------------------------------------- PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. FIRST READING OF AN ORDINANCE TO AMEND TITLE 13 OF THE COSTA MESA

MUNICIPAL CODE PERTAINING TO ACCESSORY DWELLING UNITS TO

CONFORM TO RECENT REVISIONS TO STATE LAW (CODE AMENDMENT PCTY-24-0002)
Presentation by Mr. Yeager, Senior Planner.

Public Comments:

Speaker, inquired if the ADU’s would have separate addresses or share with the main house.

Speaker, spoke on the state mandates, single-family neighborhoods, and on standards so neighbors are not impacted.

Marc Vukcevich expressed support for housing affordability, the need to build more housing, and facilitating the construction of ADU’s.

MOVED/SECOND: Council Member Reynolds/Mayor Pro Tem Chavez MOTION: Approve staff recommendation with the following changes:
 In Section 13-35(b)(1) to allow for ADU’s in non-residential zones if the ADUs are located on properties with approved master plan permitted for residential use. This would allow for ADUs in the various residential developments with underlying commercial and industrial zones in Westside Costa Mesa.  Sections 13-35(d)(12)(b) through (d)(16) are proposed to be renumbered.  Clarify ADU provisions and standards pertaining to driveway removal is permissive and not mandatory.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

The City Council introduced for first reading, by title only, Ordinance No. 2025-02 approving Code Amendment PCTY-24-0002, amending Title 13 of the Costa Mesa Municipal Code (CMMC) pertaining to ADUs.

City Council recessed into a break at 8:23 p.m.

City Council reconvened at 8:38 p.m.
61 Minutes – Regular Meeting March 18, 2025 Page 7 of 10

2. AFFORDABLE HOUSING / DISPOSITION AND DEVELOPMENT AGREEMENT AND

GROUND LEASE, SUBDIVISION OF THE SUBJECT PROPERTY INTO TWO

PARCELS, AND MASTER PLAN WITH DENSITY BONUS, FOR THE
DEVELOPMENT OF A 70-UNIT SENIOR AFFORDABLE MULTI-FAMILY

RESIDENTIAL PROJECT LOCATED ON A PORTION OF THE SENIOR CENTER PARKING LOT AT 695 WEST 19TH STREET
Presentation by Mr. Mendez, Senior Planner.

Public Comments:

Christine Nolf, Costa Mesa, spoke in support of the project.

County Supervisor Katrina Foley, Representing the 5 th District, thanked the Costa Mesa Fire Department for their service, spoke in favor of the project and spoke on the County’s investment of funds to the project and spoke on low and very-low-income units.

Alejandro Santiago, United Way, spoke in support of the project.

Steve McNally, Costa Mesa, spoke on the work of Jamboree Housing, continuing to establish a relationship with Cal-Optima, and spoke on the need for senior housing.

Betsy Densmore spoke in support of the project.

Speaker, spoke in support of the project.

Speaker, spoke on using the Senior Center services, spoke on potential hardships during construction, spoke on shuttle services, and requested using the commuter bus.

Speaker, expressed concern on the location and reduced parking, the driveway location next to bus stop, parking impacts to neighborhoods, spoke on mental illness, and spoke on duplicate amenities at the Senior Center.

Marc Vukcevich spoke in support of the project, expressed concerns on the amount of parking in a pedestrian opportunity zone, inquired on lower rent if parking is not utilized, and spoke in opposition of the driveway on 19th Street.

Kathy Esfahani, Affordable Housing Coalition, spoke in support of the project.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Approve Planning Commission recommendation.

Mayor Pro Tem Chavez requested to add that staff will work to eliminate all blind spots from the 19th street ingress and egress.

Mayor Stephens agreed to the addition.
62 Minutes – Regular Meeting March 18, 2025 Page 8 of 10 Council Member Reynolds requested the following additions:
 Remove the palm tree requirement and replace with a canopy tree.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change.  Add language to require that sidewalk space is protected from vehicle encroachment.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change.  Add language that bike lockers can be provided upon approval of planning staff.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change.  Review the external bike rack location to ensure appropriate spacing so that parked bikes do not interfere with sidewalk circulation.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Approve Planning Commission recommendation with the following changes:
 Staff to work to eliminate all blind spots from the 19th street ingress and egress.  Remove the palm tree requirement and replace with a canopy tree.  Add language to require that sidewalk space is protected from vehicle encroachment.
 Add language that bike lockers can be provided upon approval of Planning Staff.  Review the external bike rack location to ensure appropriate spacing so that parked bikes do not interfere with sidewalk circulation.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council found the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15332 (Class 32), In-Fill Development Projects.

2. Approved the Affordable Housing / Disposition and Development Agreement (AH/DDA) (including a Regulatory Agreement) and Ground Lease, subject to such non-substantive changes as may be approved by the City Manager and City Attorney.
63 Minutes – Regular Meeting March 18, 2025 Page 9 of 10

3. Approved the Master Plan (PMAP-24-0001) with Density Bonus, and Tentative Parcel Map 2023-160.

4. Directed staff to work to eliminate all blind spots from the 19 th street ingress and egress, remove the palm tree requirement and replace with a canopy tree, add language to require that sidewalk space is protected from vehicle encroachment, add language that bike lockers can be provided upon approval of Planning Staff, and review the external bike rack location to ensure appropriate spacing so that parked bikes do not interfere with sidewalk circulation.

OLD BUSINESS: NONE.

NEW BUSINESS: NONE.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.

ADJOURNMENT – Mayor Stephens adjourned the meeting at 10:22 p.m. in memory of Police Officers Ketchum and Libolt, Huy Pham, Fran Ursini, and Gregory Gaef. 64 Minutes – Regular Meeting March 18, 2025 Page 10 of 10 Minutes adopted on this 1st day of April, 2025.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
65 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-241 Meeting Date: 4/1/2025
TITLE:

DESIGNATION OF CITY NEGOTIATORS FOR THE COSTA MESA POLICE MANAGEMENT

ASSOCIATION (CMPMA), THE COSTA MESA POLICE ASSOCIATION (CMPA) AND THE COSTA MESA CITY EMPLOYEES’ASSOCIATION (CMCEA) LABOR NEGOTIATIONS PROCESSES AND

AUTHORIZATION TO PROCEED WITH THE FINANCIAL ANALYSIS OF THE CURRENT

MEMORANDUMS OF UNDERSTANDING (MOU) PER THE TRANSPARENCY IN LABOR

NEGOTIATIONS COUNCIL POLICY
DEPARTMENT: CITY MANAGER’S OFFICE- HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER (714) 754- 5169
RECOMMENDATION:

Staff recommends the City Council:

1. Designate City Manager Lori Ann Farrell Harrison as the City’sPrincipal Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City Manager Alma Reyes, Human Resources Manager Kasama Lee and Finance Director Carol Molina as the City’srepresentatives in negotiations with the CMPMA, CMPA and CMCEA.

2. Authorize staff to have the independent fiscal analysis of the current CMPMA, CMPA and CMCEA MOUs completed per the requirements of the Transparency in Labor Negotiations Council Policy.

BACKGROUND:

Per the Transparency in Labor Negotiations Council Policy (300-8), the City Council must designate a Principal Negotiator who “shall have extensive prior experience in negotiating public employee collective bargaining agreements and shall be free from any actual or potential conflict of interest with respect to the bargaining unit.” The City shall also be represented by legal counsel whether or not legal counsel is designated as the Principal Negotiator.

The City Council and/or Principal Negotiator may also designate additional employee(s) to be present during negotiations and to assist the Principal Negotiator as the City Council and/or Principal Negotiator deem appropriate.

Page 1 of 2 ends

66 File #: 25-241 Meeting Date: 4/1/2025
ANALYSIS:

The current Memorandums of Understanding for CMPMA, CMPA and CMCEA expire on June 30, 2025. Representatives from CMPMA, CMPA and CMCEA have requested the City begin discussions on a successor MOU.

Staff recommends that City Council designate City Manager Lori Ann Farrell Harrison as the City’s Principal Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City Manager Alma Reyes, Human Resources Manager Kasama Lee, and Finance Director Carol Molina as the City’s representatives in negotiations with the CMPMA, CMPA and CMCEA. Staff also recommends that Liebert Cassidy Whitmore Partner Peter Brown serve as legal counsel during the negotiations process.

Furthermore, Section 2 Economic Analysis of the policy requires that the Finance Director prepare an economic analysis that must be verified by an independent auditor. Staff recommends that the City Council authorize staff to have the independent fiscal analysis of the current CMPMA, CMPA and CMCEA MOUs completed per the requirements of the policy.

ALTERNATIVES:

An alternative is to propose other designated representative(s).

FISCAL REVIEW:

The funding for this council action is budgeted in the Fiscal Year 2024-25 Operating Budget in the General Fund (Fund 101) for outside legal counsel for negotiations.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the report and approved as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Recruit and Retain High Quality Staff
· Strengthen the Public’s Safety and Improve the Quality of Life. · Achieve Long-Term Fiscal Sustainability
CONCLUSION:

Staff recommends the City Council:

1. Designate City Manager Lori Ann Farrell Harrison as the City’sPrincipal Negotiator, Assistant City Manager Cecilia Gallardo Daly, Deputy City Manager Alma Reyes, Human Resources Manager Kasama Lee and Finance Director Carol Molina as the City’srepresentatives in negotiations with the CMPMA, CMPA and CMCEA.

2. Authorize staff to have the independent fiscal analysis of the current CMPMA, CMPA, CMCEA MOUs completed per the requirements of the Transparency in Labor Negotiations Council Policy.

Page 2 of 2 ends

67 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-210 Meeting Date: 4/1/2025
TITLE:

APPROVE INCREASE IN PURCHASING AUTHORITY WITH PIVOT SOLUTIONS DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:

Staff recommends the City Council:

2. Approve an appropriation of $100,000 in the Equipment Replacement Fund (Fund 601) fund balance for additional paint and body repair services.

BACKGROUND:

In order to maintain and repair over 300 items consisting of equipment, vehicles, and emergency response apparatus, the Equipment Maintenance section of the Public Works Department has secured a purchase order for services with Pivot Solutions LLC. The agreement, with an authorization limit of $100,000, was executed through a formal bidding process that met all requirements set forth in the City of Costa Mesa Municipal Code, Section 2-164(c) and all requirements set forth by the State of California.

ANALYSIS:

The Equipment Maintenance section has seen a significant increase in the number of vehicles requiring paint and body services as well as an increase in the types of services for each vehicle. As of today, the City has nearly expended its current contract and has vehicles in the queue for upcoming repair and services Additionally, the repair costs for new police interceptors are significantly higher than the older vehicles that were previously projected. The current $100,000 limit does not provide sufficient funding for all needed repairs for the current fiscal year.

Increasing the purchasing authority in the contract will allow the City to continue to provide services through the agreement with Pivot Solutions for the repair and paint of vehicles for the remaining fiscal year. Staff requests an increase to the purchase order to $200,000 that is based on current costs and

Page 1 of 2 ends

68 File #: 25-210 Meeting Date: 4/1/2025
staff projects this increase will provide sufficient funding to address current and future needs.

ALTERNATIVES:

The City Council could choose to not approve the increase in contract authority to the above referenced purchase orders. However, this alternative is not recommended as it would severely impact public safety and daily City operations.

FISCAL REVIEW:

The increase in the purchasing authority with Pivot Solutions for paint and body repair services will be funded by the Equipment Replacement Fund (601) undesignated fund balance. This appropriation will provide sufficient funding for the City to address current and future needs for requested services for this fiscal year. For future fiscal years, proposed budgets will take into account the increased need and costs for these services.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goal:
· Strengthen the Public’s Safety and Improve the Quality of Life. · Maintain and Enhance the City’s Facilities, Equipment and Technology.

CONCLUSION:

Staff recommends the City Council:

2. Approve an appropriation of $100,000 from the Equipment Replacement Fund (Fund 601) fund balance for additional paint and body repair services.

Page 2 of 2 ends

69 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-226 Meeting Date: 4/1/2025
TITLE:

ACCEPTANCE OF THE POLICE DEPARTMENT RANGE REMODEL AND UPGRADES PROJECT, CITY PROJECT NO. 22-03
DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER, (714) 754-5335 RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by Kazoni Construction, Inc., 20371 Irvine Ave. Ste. 120, Newport Beach, CA 92660, for the Police Department Range Remodel and Upgrades Project, City Project No. 22-03, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date, release the Labor and Material Bond seven (7) months after the filing date, and release the Faithful Performance Bond at the conclusion of the one (1) year warranty period.

BACKGROUND:

On July 19, 2022, a construction contract in the amount of $1,931,077 was awarded to Kazoni Construction, Inc. for the construction of the Costa Mesa Police Department (CMPD) Range Remodel and Upgrades Project.

Located in the basement of the CMPD, the original indoor firearms range was in poor condition with obsolete and inoperable equipment. A CMPD Range Remodel and Upgrades project was approved for design during Fiscal Year 2020-21 and approved for construction during Fiscal Year 2021-22. The project began construction in November 2022.

Project improvements included upgrading the existing indoor police range, improving police range targeting systems, and replacing police range exhaust & supply air systems. As part of the range upgrades, additional improvements in the basement associated with the range included the Range Master’s office, cleaning room, and range storage area. Accessibility enhancements included upgrades to the men’sand women’srestrooms and locker rooms, paving and striping improvements in the front parking lot of the Police Department, as well as a newly installed and fully functional elevator for the Police Department building.

Page 1 of 4 ends

70 File #: 25-226 Meeting Date: 4/1/2025
The construction is now complete and is ready to be accepted by the City Council.

ANALYSIS:

The work required by the contract documents was completed on December 4, 2024, to the satisfaction of the Deputy Director of Public Works and the City Engineer. The final contract cost amounted to $1,975,627.66. A report of the final costs is included as Attachment 1.

A summary of the costs are as follows:

Initial Contract Cost: $ 1,931,077.00
Final Quantity Adjustments: $ 44,550.66
Final Contract Cost: $ 1,975,627.66
The final contract cost reflects a 2.3% increase to the original contract as a result of final quantity adjustments.

As of this date, there are no Stop Notices filed against the monies due to Kazoni Construction, Inc.

Therefore, staff recommends that the City Council accept this project as complete and authorize the City Clerk to file the Notice of Completion.

Page 2 of 4 ends

71 File #: 25-226 Meeting Date: 4/1/2025
ALTERNATIVES:

This item is administrative in nature and there are no alternatives to be considered.

FISCAL REVIEW:

The project was part of the Capital Improvement Program over the course of three fiscal years (FY 22-23, FY 23-24, FY 24-25) and funded by the Capital Improvement Fund (Fund 401). The total contract amount for this project was estimated at $1,931,077 and actual costs came in at $1,975,627.66, a 2.3% increase due to final adjustments.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project worked towards achieving the following City Council goals:
· Strengthen the Public’s Safety and Improve the Quality of Life. · Maintain and Enhance the City’s Infrastructure, Facilities, Equipment, and Technology.

Page 3 of 4 ends

72 File #: 25-226 Meeting Date: 4/1/2025
CONCLUSION:

Staff recommends the City Council:

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date, release the Labor and Material Bond seven (7) months after the filing date, and release the Faithful Performance Bond at the conclusion of the one (1) year warranty period.

Page 4 of 4 ends

73 CITY OF COSTA MESA

PROJECT COST SUMMARY
Contractor: KAZONI CONSTRUCTION
20371 Irvine Ave Ste 120, Newport Beach, CA 92660
Project: COSTA MESA PD INDOOR RANGE UPGRADES
CITY PROJECT 22-03
ITEM

NO DESCRIPTION COST

ORIGINAL CONTRACT VALUE
PD INDOOR RANGE UPGRADES ORIGINAL CONTRACT VALUE: 1,931,077.00$

PROJECT COSTS
1 MOBILIZATION, OVERHEAD, BONDING, AND STATED PROFIT 228,470.07$ 2 HAZMAT 24,959.83$
3 CLEAN-UP 11,600.00$
4 CONCRETE 16,600.00$
5 STEEL 94,251.89$
6 ELECTRICAL 123,251.17$
7 PLUMBING 57,933.40$
8 FIRE LIFE SAFTEY 76,860.29$
9 ADA SITE WORK 10,100.00$
10 LULA ELEVATOR 246,026.19$
11 ADA RESTROOM UPGRADES 8,024.37$
12 RANGE UPGRADES 464,666.95$
13 OFFICES/CLEANING ROOM 5,811.47$
14 FRAMING/DRYWALL/INSULATION 107,822.00$
15 FLOORING 43,350.00$
16 DOOR/FRAMES/HARDWARE 34,400.00$
17 ACCUSTICAL CEILING 64,249.50$
18 MILLWORK 30,984.00$
19 RESTROOM ADA 23,242.00$
20 HVAC 218,129.02$
21 ROOFING 24,090.00$
22 PAINTING 18,400.00$
23 SIGNAGE 7,875.00$
24 CCTV 34,530.51$
TOTAL PROJECT COST: 1,975,627.66$

CONTRACT CHANGE ORDER
CCO#1 Modification of shooting range exhaust system CCO#1: 44,550.66$

FINAL COST SUMMARY
ATTACHMENT 1 74

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-231 Meeting Date: 4/1/2025
TITLE:

SECOND AMENDMENT TO THE CITYWIDE TRAFFIC SIGNAL MAINTENANCE CONTRACT DEPARTMENT: PUBLIC WORKS DEPARTMENT / TRANSPORTATION

SERVICES DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: RAMIN NIKOUI, SENIOR ENGINEER (714) 754-5184 RECOMMENDATION:

Staff recommends the City Council:

1. Approve the Second Amendment to the Maintenance Services Agreement (MSA) with Yunex, LLC to provide maintenance of the City’straffic signals, increasing the annual compensation limit by $200,000, for an annual not to exceed amount of $700,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.

BACKGROUND:

On May 3, 2022, the City Council awarded an MSA with Yunex, LLC to perform routine and extraordinary traffic signal maintenance services for the City’s traffic operations equipment. The contract term is for three (3) years with two (2) one-year renewal options for a total of five years with an annual not to exceed amount of $400,000.

On April 2, 2024, the City Council amended the MSA with Yunex, LLC (Attachment 2) to increase the annual not to exceed amount by $100,000. The increased budget was to offset the increase in maintenance cost and the installation of additional traffic safety improvements. Currently, the City is in the third year of the initial term of the signal maintenance contract with an annual amount not to exceed $500,000 and a 10% contingency. The City would like to further increase the annual compensation limit on the contract going forward to have the ability to do all the necessary repairs and maintenance work on the City’s traffic signal infrastructure.

ANALYSIS:

Yunex, LLC has successfully provided reliable and continuous traffic signal maintenance services to the City for the past ten years. The necessary services include the performance of “routine”as well as “extraordinary”maintenance of the City’s131 traffic signals, four (4) pedestrian hybrid beacons/fire station signals (HAWK), ten (10) rectangular rapid flashing beacons (RRFB), 52 radar speed feedback signs, four (4) flashing crosswalks, 49 Closed Circuit Television cameras, seventeen (17)

Page 1 of 3 ends

75 File #: 25-231 Meeting Date: 4/1/2025
feedback signs, four (4) flashing crosswalks, 49 Closed Circuit Television cameras, seventeen (17) battery backup systems, ten (10) school warning flashers, and approximately 36 miles of underground communications cable and associated hardware. The City recently added rectangular rapid flashing beacons at three (3) pedestrian crossings, two (2) new radar speed feedback signs, twelve (12) new street name signs, and one (1) new traffic signal cabinet.

The City’sTransportation Services Division has seen a significant increase in the cost of traffic signal equipment over the past year. This increase is due to several factors, including the rising costs of raw materials, supply chain disruptions, freight costs and economic factors, as well as an increase in the number of repairs resulting from costly traffic collisions with the City’ssignal infrastructure, including signal poles and signal cabinets. The City’straffic signal infrastructure and equipment are also aging, requiring more frequent repairs. The current compensation limit on the existing contract is not adequate to be able to repair, replace, and maintain the City’ssignal infrastructure. In addition, the City has added new traffic signals, HAWK signals and RRFB locations throughout the City, requiring additional ongoing maintenance costs.

During the second half of the 2024 calendar year, the City experienced above average expenses for signal Call Outs, which are defined as immediate repairs required at signalized intersections. These repairs include replacing signal lights, addressing detector issues, servicing cameras, and performing other necessary traffic signal maintenance to ensure public safety. The average cost of Call Outs during this period was 43% higher than in the first half of 2024.

Expenses for signal knockdowns also increased significantly during the second half of the 2024 calendar year. These expenses are incurred when traffic signal infrastructure, such as poles, cabinets, and signal heads, are damaged due to vehicle collisions. The total expenses for this period more than doubled compared to the first half of 2024. Due to the high cost of repairs for certain collisions, an increase in the spending limit will be necessary to offset these expenses.

With the continued increase in maintenance costs, staff requests City Council approval of the Second Amendment to the MSA to increase the annual compensation limit by $200,000 to ensure continued maintenance of the City’s traffic signal infrastructure and operations.

ALTERNATIVES:

An alternative to awarding this agreement would be to reject the proposed amendment and redirect staff to proceed with the contract as is. This would require staff to reduce the maintenance of traffic signal equipment to preserve funding for urgent special requests and emergency responses. This alternative is not recommended as it would severely impact public safety and daily operations.

FISCAL REVIEW:

Funding for the amendment to the Maintenance Service Agreement with Yunex, LLC for traffic signal maintenance is available in the Public Works Department Fiscal Year 2024-25 Operating Budget in the General Fund (Fund 101) and Capital Improvement Program Fund (Fund 401).

LEGAL REVIEW:

The City Attorney’sOffice has reviewed this agenda report, prepared the proposed Amendment to the MSA and approves them both as to form.

Page 2 of 3 ends

76 File #: 25-231 Meeting Date: 4/1/2025
CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the public’s safety and improve the quality of life. · Maintain and enhance the City’s facilities, equipment and technology.

CONCLUSION:

Staff recommends the City Council:

1. Approve the Second Amendment (Attachment 1) to the Maintenance Services Agreement (MSA) with Yunex, LLC to provide maintenance of the City’straffic signals, increasing the annual compensation limit by $200,000, for an annual not to exceed amount of $700,000.

2. Authorize the City Manager and the City Clerk to execute the agreement and future amendments to the agreement.

Page 3 of 3 ends

77 ATTACHMENT 1
1 Yunex, LLC
Amendment Two

AMENDMENT NUMBER TWO TO

MAINTENANCE SERVICES AGREEMENT
WITH

YUNEX, LLC

This Amendment Number Two (“Amendment”) is dated April 1, 2025, (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”) and Yunex, LLC a Delaware limited liability company (“Consultant”).

WHEREAS, City and Consultant entered into an agreement on May 3, 2022 for Consultant to provide traffic signal maintenance services (the “Agreement”); and WHEREAS, City and Consultant originally established an annual not -to-exceed amount of $400,000; and
WHEREAS, City and Consultant modified the annual not -to-exceed amount to $500,000 with Amendment Number One; and
WHEREAS, City and Consu ltant desire to increase the annual not -to-exceed amount to $700,000.

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. The second sentence in section 2.1 of the Agreement is revised to state, “Contractor’s annual compensation shall not exceed $700,000.00 annually.”

2. All terms not defined herein shall have the same meaning and use as set forth in the Agreement.

3. All other terms, conditions, and provisions of the Agreement shall remain in full force and effect.

4. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

________________________________ Date: __________________________ Signature

________________________________
Name and Title
78 ATTACHMENT 1
2 Yunex, LLC
Amendment Two

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________ Date: __________________________ Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Shawn Mousavi
Associate Engineer

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director

PURCHASING APPROVAL:

__________________________________ Date: __________________________ Carol Molina
Finance Director
79 80
81 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-229 Meeting Date: 4/1/2025
TITLE:

AUTHORIZE PURCHASE ORDER WITH LN CURTIS AND SONS FOR SMALL DOLLAR COMMODITY PURCHASES THAT CUMULATIVELY EXCEED $100,000 FOR PURCHASE OF

PERSONAL PROTECTIVE EQUIPMENT AND FIREFIGHTER EQUIPMENT DEPARTMENT: FIRE & RESCUE
PRESENTED BY: JASON PYLE, ASSISTANT FIRE CHIEF AND CATHLEEN

SERRANO, PURCHASING MANAGER
CONTACT INFORMATION: (714) 754-5155
RECOMMENDATION:

Staff recommends the City Council:

Authorize the City Manager to execute a purchase order with LN Curtis and Sons within the department’sFY 2024-25 approved operating budget for various small dollar commodity purchases not to exceed $125,000.

BACKGROUND:

The Fire and Rescue Department (CMFR) purchases Personal Protective Equipment (PPE) and Fire Fighting Equipment (FFE) supplies and equipment from a variety of vendors throughout the region who serve as the main suppliers of the tools and equipment specific to the fire service. The Department has utilized LN Curtis and Sons as one of the City’s consistent vendors for the acquisition of PPE and FFE for numerous years. The PPE and FFE are specific to services the Fire & Rescue Department provides.

The Department purchases a portion of its PPE and FFE with LN Curtis utilizing the League of Oregon Cities Contract number PS20060 (Attachment 1). The Department’suniforms, turnouts and personal protective equipment are essential to the level of services the Department provides. In addition, these items ensure that firefighter personnel have the proper gear and equipment necessary to execute their duties.

ANALYSIS:

Through Section 2-165 of the Costa Mesa Municipal Code, the City retains the option to purchase goods, supplies and services through cooperative agreements to receive competitive pricing. Utilizing cooperative agreements meets the requirements set forth in the City’sPurchasing Policy and the requirements set by the State of California and in regard to state, regional, and national cooperative procurement agreements.

While the individual purchases fall below $100,000 and are purchased from a cooperative agreement

Page 1 of 2 ends

82 File #: 25-229 Meeting Date: 4/1/2025
While the individual purchases fall below $100,000 and are purchased from a cooperative agreement (Attachment 1), they can sometimes cumulatively exceed $100,000 over the span of one year.

Individually, these purchases are in compliance with City purchasing policies; however, the cumulative amount for items purchased through the vendor annually requires City Council approval.

This fiscal year, the City opened a new recruitment which led to the hiring of eight new firefighter recruits. With the hiring of each recruit, there is a need for the outfitting and purchase of new turnouts and respective PPE for each probationary firefighter. Consequently, additional purchasing authority is necessary.

LN Curtis and Sons is one of a few vendors in the area that offer the specific items needed to fully outfit the eight firefighter recruits. The decision to select the preferred vendor is based on the simple criteria of the items needed, time frame to receive items, supply and demand, compliance with NFPA safety standards, warranty, and support, to name a few. Given the criteria listed and LN Curtis and Sons’offering all items needed within the desired time, compliance with NFPA safety standards, warranty and support, coupled with the ability to purchase from the cooperative agreement, makes LN Curtis the preferred vendor choice. The increase in the purchase order will allow the Department to meet its needs in providing the essential equipment for the eight new firefighter recruits.

CMFR purchases a significant amount of PPE and FFE utilizing the League of Oregon Cities Cooperative Agreement, Contract number PS20060 (attachment 1) awarded to LN Curtis and Sons.

ALTERNATIVES:

The City Council could choose to reject the proposed request for a PO with LN Curtis and Sons exceeding $100,000 to purchase fire turnouts, boots, PPE, and equipment. Consequently, this action would negatively impact the quick turnaround needs for fire uniforms and equipment and disrupt daily operations and services provided by the department.

FISCAL REVIEW:

Funding is available in the Fire and Rescue Department’sFiscal Year 2024-25 Operating Budget in the General Fund (Fund 101).

LEGAL REVIEW:

This item is administrative in nature.

CITY COUNCIL GOALS AND PRIORITIES:

Strengthen the public’s safety and improve the quality of life and Recruit and retain high-quality staff.

CONCLUSION:

Staff recommends the City Council:

Authorize the City Manager to execute a purchase order with LN Curtis and Sons within the department’sFY 2024-25 approved operating budget for various small dollar commodity purchases not to exceed $125,000.

Page 2 of 2 ends

83 Master Price Agreement
between
League of Oregon Cities and L.N. Curtis & Son
Contact Number PS20060
for

FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)

Effective March 26, 2020

84 Tenth Amendment to Master Price Agreement for

FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)

Product Addition

This Amendment to the Master Price Agreement is entered into this 16th day of September 2024 by LEAGUE OF OREGON CITIES LOC (“Purchaser”) and L.N. CURTIS & SON (“Vendor”) based upon the sales and/or service of FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE).

RECITALS
WHEREAS, Purchaser and Vendor entered into a Master Price Agreement numbered PS20060 on or about March 27, 2020 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the First Amendment to the Master Price Agreement on or about July 15, 2021 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Second Amendment to the Master Price Agreement on or about October 26, 2021 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Third Amendment to the Master Price Agreement on or about December 15, 2021 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Fourth Amendment to the Master Price Agreement on or about June 24, 2022 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Fifth Amendment to the Master Price Agreement on or about July 15, 2022 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Sixth Amendment to the Master Price Agreement on or about September 29, 2022 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Seventh Amendment to the Master Price Agreement on or about August 30, 2023 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Eighth Amendment to the Master Price Agreement on or about October 26, 2023 and by this reference incorporated herein; and

WHEREAS, Purchaser and Vendor entered into the Ninth Amendment to the Master Price Agreement on or about December 4, 2023 and by this reference incorporated herein; and

WHEREAS, Vendor desires to add approximately 14 products to the price list on Attachment A as permitted under the terms of the Master Price Agreement; and

WHEREAS, Vendor has provided notice, on or about September 10, 2024, to add the new products to the price list on Attachment A; and

Docusign Envelope ID: B20D8BBA-6E91-47A3-BB69-AAFA489E1BD0 85 2
WHEREAS, Purchaser and Vendor desire that the Master Price Agreement shall be amended in part to reflect the product addition.

NOW, THEREFORE, Purchaser and Vendor enter into the following:

Docusign Envelope ID: B20D8BBA-6E91-47A3-BB69-AAFA489E1BD0 86 3

AMENDMENT TO MASTER PRICE AGREEMENT

1. Product Addition. Attachment A to the Master Price Agreement shall be amended in part to reflect the addition of the following products:

ATTACHMENT A
to Master Price Agreement by and between VENDOR and PURCHASER.

PRODUCTS, SERVICES, SPECIFICATIONS AND PRICES

SUPPLIER PRODUCT

DISCOUNT

OFF LIST CONTRACT CATEGORY
Amer Sports (Salomon brand only) Uniforms 14% PPE Category 03. EMS and General Fire Garments Blauer Uniforms 10% PPE Category 03. EMS and General Fire Garments Edward Garments Uniforms 5% PPE Category 03. EMS and General Fire Garments Elbeco Uniforms 20% PPE Category 03. EMS and General Fire Garments Fechheimer (Flying Cross brand only) Uniforms 30% PPE Category 03. EMS and General Fire Garments Fechheimer (Vertx brand only) Uniforms 20% PPE Category 03. EMS and General Fire Garments First Tactical Uniforms 20% PPE Category 03. EMS and General Fire Garments Hero's Pride
Badges and
ID Cards 10% PPE Category 03. EMS and General Fire Garments Midway Caps
Uniforms,
Caps 5% PPE Category 03. EMS and General Fire Garments
Propper Uniforms 30% PPE Category 03. EMS and General Fire Garments Samuel Broome Duty Gear 5% PPE Category 03. EMS and General Fire Garments SanMar (CornerStone brand only) Uniforms 10% PPE Category 03. EMS and General Fire Garments Spiewak Uniforms 30% PPE Category 03. EMS and General Fire Garments Wolverine Worldwide (Bates brand
only) Uniforms 10% PPE Category 03. EMS and General Fire Garments

Docusign Envelope ID: B20D8BBA-6E91-47A3-BB69-AAFA489E1BD0 87 4

2. Full Force and Effect . In each and every other respect, the terms of the Master Price Agreement, as amended, entered into between the parties on or about March 27, 2020, shall remain in full force and effect during the term of the agreement and the parties hereto hereby ratify said Master Price Agreement in its entirety, as if fully set out herein, along with the modifications identified herein.

IN WITNESS WHEREOF , the parties have hereto signed this Amendment on the day and year first above written.

LEAGUE OF OREGON CITIES

_______________________________ Date _________________________

BY:

ITS:

L.N. CURTIS & SON

_______________________________ Date _________________________

BY:

ITS:

Docusign Envelope ID: B20D8BBA-6E91-47A3-BB69-AAFA489E1BD0 Director of Customer Service
September 18, 2024 | 10:42 AM PDT
Angela Mackey
Patricia M. Mulvihill
Executive Director
September 19, 2024 | 8:31 AM PDT
88 Ninth Amendment to Master Price Agreement for

FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE)

Product Addition

This Amendment to the Master Price Agreement is entered into this 4th day of December 2023 by LEAGUE OF OREGON CITIES LOC (“Purchaser”) and L.N. CURTIS & SON (“Vendor”) based upon the sales and/or service of FIRE FIGHTER PERSONAL PROTECTIVE EQUIPMENT (PPE).