CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, May 20, 2025
*Note: All agency memberships are reflected in the title "Council Member" 3:00 P.M. Special Closed Session
Council Member Reynolds will be attending the meeting via Zoom Webinar from:
915 L Street
Sacramento, CA 95814
The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person.
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.
Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.
Closed Captioning is available via the Zoom option in English and Spanish.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
As a courtesy, the public may participate via the Zoom option.
Zoom Webinar: (For both 3:00 p.m. and 6:00 p.m. meetings) Please click the link below to join the webinar:
https://us06web.zoom.us/j/89982812676?pwd=oX6BGzSScr92QUVyg1m0SN8HSTnoqj.1 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 899 8281 2676/ Password: 772583
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Participate via telephone: (For both 3:00 p.m. and 6:00 p.m. meetings) Call: 1 669 900 6833 Enter Webinar ID: 899 8281 2676/ Password: 772583 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Note, if you have installed a zoom update, please restart your computer before participating in the meeting.
Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].
Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to [email protected], submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting.
Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.
Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.
Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.
A minimum number of hard copies of the agenda will be available in the Council Chambers.
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR
35.102.35.104 ADA Title II].
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
SPECIAL CLOSED SESSION - 3:00 P.M.
CALL TO ORDER
ROLL CALL
PUBLIC COMMENTS Members of the public are welcome to address the City Council only on those items on the Closed Session agenda. Each member of the public will be given a total of three minutes to speak on all items on the Closed Session agenda.
CLOSED SESSION ITEMS:
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Ohio House, LLC v. City of Costa Mesa, USDC, Central District of CA, Case No. 8:19 cv 01710 DOC (KESx)
2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. Ohio House, LLC, a California limited liability corporation; Richard Perlin, Nancy Perlin, Dolores Perlin, and Brandon Stump as individuals, Orange County Superior Court Case No. 30-2018-01006173-CU-OR-NJC.
3. CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Insight Psychology and Addiction, Inc. v. City of Costa Mesa, U.S. District Court, Central District of California, Case No. 8:20 cv 00504 JVS JDE
4. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN: 424-051-23; Property: 778 Shalimar Drive, Costa Mesa, CA 92627 Agency Negotiators: Cecilia Gallardo-Daly, Assistant City Manager Negotiating Parties: Dominic Bulone
Under Negotiation: Price and Terms of Payment
5. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
Fairview Developmental Center; APN: 420-012-16
Property: 2501 Harbor Blvd., Costa Mesa, CA 92626
Agency Negotiators: Cecilia Gallardo-Daly, Assistant City Manager Negotiating Parties: State of California
Under Negotiation: Price and Terms of Payment
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
6. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN: 140-041-81
Property: 3333 Susan Street, Costa Mesa, CA 92626
Agency Negotiator: Cecilia Gallardo-Daly, Assistant City Manager Negotiating Parties: Legacy Partners
Under Negotiation: Price and Terms of Payment
7. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa Police Association (CMPA)
8. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa Police Management Association (CMPMA)
9. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa City Employees Association (CMCEA)
10. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa Confidential Unit
11. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa Division Managers Association
12. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa Confidential Management Unit
13. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to California Government Code Section 54957.6(a) Agency Designated Representative: Cecilia Gallardo-Daly, Assistant City Manager Name of Employee Organization: Costa Mesa City Executive Unit
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
14. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATION OF LITIGATION - TWO CASES
Pursuant to California Government Code Section 54956.9 (d)(2), Potential Litigation.
15. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION - ONE CASE Pursuant to California Government Code Section 54956.9 (d)(4), Potential Litigation Name of Case: City and County of San Francisco, et al. v. Trump, USDC N . Dist. of CA, Case No. 25-cv-01350-WHO
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY MAY 20, 2025 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3
ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2
JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1
KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY City Attorney Assistant City Manager
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:
1. Presentation: Recognition of Corrina Ruffini - CIF Diving Championship
2. Presentation: Recognition of NMUSD Student Athletes
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.
1. Council Member Pettis
2. Council Member Buley
3. Council Member Gameros
4. Council Member Marr
5. Council Member Reynolds
6. Mayor Pro Tem Chavez
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL
ORDINANCES AND RESOLUTIONS
25-304
RECOMMENDATION:
City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.
2. READING FOLDER 25-305
RECOMMENDATION:
City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Back Bay Gardens HOA, Johnny Guevara, Elena Montoya, Shannon Raab, John Raab.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
3. ADOPTION OF WARRANT RESOLUTION 25-297
RECOMMENDATION:
City Council approve Warrant Resolution No. 2734.
1. Summary Check Registration 4-24-25
2. Summary Check Registration 5-1-25
Attachments:
4. MINUTES 25-307
RECOMMENDATION:
City Council approve the minutes of the Special Study Session of April 22, 2025.
1. 04-22-2025 Draft MinutesAttachments:
5. PROFESSIONAL SERVICES AGREEMENT WITH GALLS, LLC FOR
UNIFORMS, ALTERATIONS AND DUTY GEAR
25-291
RECOMMENDATION:
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) to Galls, LLC for uniforms, alterations, and duty gear for an initial two years, effective July 1, 2025-June 30, 2027, with three one-year renewal options for a total not to exceed amount of $175,000 annually.
2. Approve the Consumer Price Index (CPI) escalation and de-escalation.
3. Authorize the City Manager and the City Clerk to execute the PSA and any future amendments to the agreement.
1. CMPD PSA with GALLS LLCAttachments:
6. SECOND AMENDMENT TO THE WASTE DISPOSAL AGREEMENT
WITH THE COUNTY OF ORANGE
25-290
RECOMMENDATION:
Staff recommends the City Council approve the Second Amendment to the Waste Disposal Agreement with the County of Orange.
1. Waste Disposal Agreement
2. Proposed Second Amendment to WDA
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
7. PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL
ENVIRONMENTAL AND TECHNICAL SERVICES LIST
25-263
RECOMMENDATION:
Staff recommends the City Council:
1. Approve and authorize the City Manager and City Clerk to execute a three-year Professional Services Agreement (PSA) with two one-year renewals with each consulting firm listed below from July 1, 2025 - June 30, 2030, in substantially the form as attached and in such final form as approved by the City Attorney for on-call staff support for environmental and technical services:
· Ascent Environmental, Inc.
· Chambers Group, Inc.
· Dudek
· EPD Solutions, Inc.
· First Carbon Solutions
· Kimley-Horn and Associates, Inc.
· LSA Associates, Inc.
· Michael Baker International
2. Authorize the City Manager, or designee, and City Clerk to execute the PSA and future amendments with the above listed firms including any potential increases in compensation as long as the amendments are within the annual budget.
1. RFP and Sample PSAAttachments:
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
------------------------------END OF CONSENT CALENDAR-------------------------------
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF COSTA
MESA, CALIFORNIA, DESIGNATING LOCAL RESPONSIBILITY AREA
FIRE HAZARD SEVERITY ZONES IN THE CITY OF COSTA MESA, AS
IDENTIFIED BY THE CALIFORNIA DEPARTMENT OF FORESTRY
AND FIRE PROTECTION PURSUANT TO CALIFORNIA
GOVERNMENT CODE SECTION 51178
25-293
RECOMMENDATION:
Staff recommends the City Council introduce for first reading, by title only and further reading waived, Ordinance 2025-xx of the City Council of the City of Costa Mesa, California, designating moderate and high Local Responsibility Area Fire Hazard Severity Zones by map within the jurisdiction of the City of Costa Mesa.
1. Draft Ordinance
2. Fire Hazard Severity Zones Map
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
2. PUBLIC HEARING FOR 2025-2029 CONSOLIDATED PLAN,
INCLUDING FISCAL YEAR 2025-2026 FUNDING PRIORITIES FOR
THE COMMUNITY DEVELOPMENT BLOCK GRANT ( CDBG) AND
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME) ,
AMENDED CITIZEN PARTICIPATION PLAN, AND 2025-2029
ORANGE COUNTY REGIONAL ASSESSMENT OF FAIR HOUSING
25-252
RECOMMENDATION:
Staff recommends the City Council:
1. Hold a Public Hearing regarding the 2025-2029 Consolidated Plan, including the 2025-2026 Annual Action Plan and the amended Citizen Participation Plan, and the 2025-2029 Orange County Regional Assessment of Fair Housing.
2. Approve the recommended allocation of $907,261 for the Fiscal Year (FY) 2025-2026 Community Development Block Grant.
3. Approve the recommended allocation of $378,720 for the Fiscal Year (FY) 2025-2026 HOME Investment Partnerships Grant.
4. Adopt Resolution No. 2025-XX (Attachment 1) to:
· Approve the 2025-2029 Consolidated Plan including the 2025-2026 Annual Action Plan and amended Citizen Participation Plan. · Approve the 2025-2029 Orange County Regional Assessment of Fair Housing.
· Authorize the Acting City Manager, or the Acting City Manager ’s designee, to submit the 2025-2029 Consolidated Plan, including the 2025-2026 Annual Action Plan, to the U .S. Department of Housing and Urban Development.
· Designate the Acting City Manager, or the Acting City Manager ’s designee, as the official representative of the City to administer the programs and to execute and submit all required agreements, certifications, and documents required by HUD, and execute all agreements and subrecipient agreements for the use of funds approved in the 2025-2026 Annual Action Plan.
Agenda Report
1. Resolution
2. Draft 2025-2029 ConPlan
3. ConPlan Appendices
4. Public Service Grant Recommendations
Attachments:
OLD BUSINESS: NONE.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda May 20, 2025
NEW BUSINESS:
1. LEGISLATIVE UPDATE AND APPROVAL OF A LEGISLATIVE
PLATFORM AND LEGISLATIVE MATRIX
25-303
RECOMMENDATION:
Receive and file update on Federal and State budgets from Townsend Public Affairs. Review and adopt the proposed Legislative Platform and recommended legislative positions.
1. Legislative Platform by Strategic Goals
2. Council Policy 000-8
3. Legislative Matrix
Attachments:
ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT