Agenda packet — Costa Mesa City Council, June 17, 2025 (part 2 of 2)

6. Reports submitted shall contain information concerning services provided under the contract only.

7. At the operator’s primary office, business records shall also be maintained relating to personnel, insurance, personnel taxes, payroll, applicable operating authorities, local operating authorities, lien sale actions, Federal Communication Commission licensing (if applicable), and non-police tows.

8. The records of all vehicles impounded or stored at the direction of the City of Costa Mesa shall be available for inspection only to authorized employees or officials of the City of Costa Mesa.

9. CMPD may inspect all operator records without notice during normal business hours.

10. Operators shall permit the CMPD to make copies of business records at their place of business, or to remove business records for the purpose of reproduction. CMPD shall provide a receipt for any original record removed from the place of business.

11. Records shall be maintained and available for inspection for four (4) years from the date that the current contract commences.

12. Failure of the operator to comply with inspection requirements shall be cause for suspension.

13. The tow service provider shall maintain a current list of drivers and shall furnish a copy of same to CMPD on or before the 10th day of each month. This list shall contain current information on owner(s) and drivers. Specific information furnished shall include:

 Name
 Residence address
 City
 Zip code
 Telephone numbers
 Date of birth
 Driver’s license number
 Vehicle unit number
 Tow operator’s permit number
 Date of permit
 Date of hire
 Date of current list
 Any other personnel information that may be requested by the Police Department

This information shall be supplied on a towing service personnel report form. This form must be signed and dated by a tow company representative. False and/or misleading information is cause for termination.

14. Each tow service provider shall record its time in and time out on every official assignment. Such records shall be made available and open to examination by the City of Costa Mesa.

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15. A representative from the Traffic Safety Bureau may contact the tow service operator via telephone daily to compare the tow service operator’s list of towed vehicles with CMPD’s list of towed vehicles.

16. Each tow service operator shall submit a report of released vehicles to the Traffic Safety Bureau upon request. The report shall contain the following information for each vehicle:

 Date vehicle was towed and beginning date of storage period  Location of pick up
 Date and time of release
 Vehicle year
 Vehicle make
 Vehicle model
 License plate state and number
 Vehicle identification number
 Case number
 Name, address and telephone number of person to whom released  Proof of identity provided
 Name of employee releasing vehicle

17. Towing service providers shall submit a monthly report to the Traffic Safety Bureau, which shall include the following information:

 The total number of police impounds
 Number of times dispatched by CMPD
 Number of CMPD calls resulting in impounds
 Number of calls answered in which time beyond one (1) hour was required to handle

A copy of the monthly report shall also be provided to the Finance Department with remittance of administrative fees due on or before the 20th day of each calendar month.

18. Records shall be available to the City of Costa Mesa for inspection upon request and shall contain the following information for each vehicle:

 Date and time of tow
 Location of vehicle when hooked up
 Name of tow vehicle operator
 Name and identification number of police employee requesting the tow  Storage facility name and address
 Physical location of vehicle, if stored
 Identification of vehicle, including:
 Year, make, model, vehicle identification number, license plate state and number, color(s)  Release or other disposition information, including:
i. Date and time of release
ii. Name, address and telephone number of person to whom released iii. Proof of identity provided
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iv. Name of employee releasing vehicle
v. Police report number
vi. Fees charged

19. Records for each vehicle shall be maintained for a period of not less than four (4) years from the date of each tow. Records shall conform to generally accepted accounting principles.

20. The tow service operator shall maintain a list of all vehicles towed under this contract during each calendar day. A calendar day begins at 12:00 AM and ends at 11:59 PM the same day.

The list shall include the following information:

 Vehicle year
 Vehicle make
 Vehicle model
 License plate state and number
 Vehicle identification number
 Case number

21. Each tow service operator shall submit this daily list of towed vehicles to CMPD’s Traffic Safety Bureau every month unless other mutually agreeable arrangements are made in a format agreed upon by the Traffic Safety Bureau and the tow service operator.

COMPLAINTS

Complaints against tow service operators will be documented on a Costa Mesa Tow Complaint form.

CMPD may send out customer surveys from time to time. Complaints will be received and investigated for allegations of, but not limited to:

 Discourteous service
 Unethical business practices
 Unsafe or improper handling of stored or impounded vehicles  Over-charging for services
 Excessive delay in responding to calls
 Unsafe towing equipment
 Violations of State laws
 Violations of City ordinances
 Deficient facility security
 Deficient facility storage conditions
 Failure to comply with City of Costa Mesa Tow Policy
 Failure to perform according to the Towing Agreement
 Failure to keep required records

Complaints will be assigned to the Chief of Police or his/her designee for investigation. Staff will endeavor to, within ten (10) business days, send a copy of the complaint and a letter requiring a response to the affected towing company’s owner(s).

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No notice shall be sent or delivered if it is determined that notification will impede or interfere with police investigations.

The tow service provider shall respond in writing to the complaint within ten (10) business days from the date of the City’s letter. Failure to respond within ten (10) business days will result in the investigating officer making a decision to the complaint based on the information available.

The investigating officer will consider all the evidence available and assign a disposition to the complaint. The disposition categories are:

 Unfounded - Incident did not occur or did occur but was lawful and within Policy.

 Inconclusive - Unable to determine if the incident did or did not occur, or unable to determine if the towing service or its employee(s) are responsible.

 Sustained - Incident occurred and was either contrary to the Tow Policy, Towing Agreement, State laws, or City ordinances.

The tow service provider and complainant will then be notified of the disposition of the complaint in writing.

DISCIPLINARY ACTION

A. If a complaint is determined to be sustained, and the circumstances or prior records show cause for a suspension or termination of the tow service provider’s service, the officer investigating the complaint will present the facts to the Chief of Police, or his/her designee, with a recommendation for disciplinary action.

B. The Chief of Police, or his/her designee, will review the facts and the recommendations. Upon doing so, the Chief of Police will either concur with the recommendation or determine another course of action.

C. If the Chief of Police arrives at a decision to suspend or terminate the services of a tow service provider, the decision will be forwarded, as a recommendation, to the City Manager, whose decision will be final.

D. The tow operator shall receive a copy of the Chief of Police’s recommendation at the time it is forwarded to the City Manager, and shall have ten (10) calendar days to respond in writing to the City Manager.

E. After consideration of the Chief of Police’s recommendation and any timely written submission of the tow operator, the City Manager shall issue a written determination of whether he/she concurs with the decision to suspend or terminate a contract tow service provider’s services.

The towing company will be promptly notified in writing of the impending disciplinary action.

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TERMINATION

The City of Costa Mesa may terminate any agreement during its term without cause by providing a thirty (30) day written notice to the contract tow service operator. The City of Costa Mesa may terminate this contract for cause five (5) days after written notice is given. The contract may be terminated for cause by the City of Costa Mesa upon the occurrence of any one or more of the following events:

1. Failure of the tow service provider to comply with any of the provisions of this Policy.

2. Repeated and/or flagrant violations of the Vehicle Code by the tow service provider.

3. Failure of the tow service provider to maintain clean, orderly, and secure storage facilities.

4. Failure of the tow service provider to obtain and maintain a current valid license to do business in the City.

5. Repeated failure of the tow service provider to answer service calls within the agreed upon fifteen (15) minute response time.

6. Commission, by the owner or operator of the tow service provider, of any unlawful, false, fraudulent, deceptive or dangerous act while conducting its towing operation business.

7. Removal by the tow service provider, prior to police arrival, of a vehicle involved in a collision where, as a result of such collision, a person suffered death or injury; or where the driver of one of the vehicles involved in the collision, or any of the passengers of a vehicle involved in the collision, was under the influence of an intoxicant of any nature; or where there is evidence that the vehicle to be towed was involved in a hit-and-run collision.

8. Insurance coverage as required herein has either been withdrawn or lapsed, or is not in force for any reason.

9. Dissolution of business or bankruptcy.

10. For assignment of its agreement with the City, or any right or interest stated therein, without the prior written consent of the City of Costa Mesa.

11. For any substantial or recurring deviation from the City of Costa Mesa’s approved schedule of rates.

12. Failure of the contract tow service provider to maintain satisfactory service to the public or for failure to keep any towing vehicle in a safe condition and good repair.

13. Failure to comply with any requirement of the CMPD.

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EXHIBIT D

FEE SCHEDULE

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APPENDIX B

COST PROPOSAL

DESCRIPTION RATE
Towing
Basic Tow $
Flatbed or Medium Duty Tow $
Heavy Duty Tow $395
Motorcycle Tow $
Storage
Outside Storage Car $54
Inside Storage Car $
Outside Storage Truck $
Inside Storage Truck $
Motorcycle Storage $
Labor
Tow Dolly $
R&R Linkage/Driveshaft $
Rollover/Winching $
Hourly Labor $
After Hour Release (Before 8:00 a.m.
and after 5:00 p.m.)
$
Service Call - minimum $
On-Scene Release $
247.00
.00
247.00

68.00 .00

68.00 219.00
219.00

77.00 77.00

29.00 33.00

77.00 68.00

94.00 109.00
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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-327 Meeting Date: 6/17/2025
TITLE:

PROFESSIONAL SERVICES AGREEMENT FOR SOLID WASTE COLLECTION SERVICES AT

CITY FACILITIES
DEPARTMENT: PUBLIC WORKS DEPARTMENT / GENERAL SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, 714- 754-5029
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) with Ware Disposal, Inc., 1035 E. 4th Street, Santa Ana, CA 92701, for a two (2) year agreement and up to three (3) additional one-year term periods for Solid Waste Collection Services at City facilities for a not-to-exceed initial annual cost of $145,667, and future annual increases equal to or less than the Consumer Price Index (CPI).

2. Authorize a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs and approval for Consumer Price Index (CPI) escalation and de- escalation.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement, only if the rate increase is equal to or less than the annual Consumer Price Index (CPI).

BACKGROUND:

The City currently has an agreement with Ware Disposal, Inc. to remove commercial refuse at 22 City facilities at least once per week and at selected locations on a more frequent basis, up to five (5) days per week. The existing contract with Ware Disposal, Inc. will expire on July 31, 2025.

ANALYSIS:

On March 24, 2025, the City released a Request for Proposal (RFP) on planet-bids for solid waste collection services at city facilities. Five (5) proposals were received to provide these services; a summary of the bid results is included as Attachment 1. Proposals were screened for compliance with the City’sRFP and were evaluated based on the method of approach, qualifications, experience, staffing and cost proposal.

Page 1 of 3 ends

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File #: 25-327 Meeting Date: 6/17/2025
To ensure an objective selection process, an evaluation committee was assembled, and all members evaluated proposals independently. After a thorough evaluation of the proposals, it was determined that interviews were needed for the top three (3) proposers. Following the interviews held on May 5, 2025, and combining the scores of the proposal evaluations and interviews, the evaluation committee found Republic Services to be well qualified to perform the requested services. However, Republic Services’cost proposal was over budget. Republic Services confirmed their proposed cost was best and final offer.

The City moved on to the next proposer, who received the second highest score, Ware Disposal, Inc.

The cost proposal submitted by Ware Disposal Inc. represents savings to the City in the amount of $114,333.20. As the current provider, Ware Disposal Inc. also has a good understanding of the scope of services at various City facility locations. Ware Disposal, Inc. has proposed to process the materials through the combined use of sorting at their large volume transfer/processing station, Madison Materials, located in Santa Ana. This will assist the City in maintaining long-term waste diversion goals, including recycling of materials that would otherwise be land-filled.

Therefore, staff recommends award of a PSA to Ware Disposal, Inc. for two (2) years with three (3) one-year renewal periods in a not to exceed amount of $145,666.80 annually.

ALTERNATIVES:

The City may consider re-issuing the RFP for Solid Waste Collection Services at City facilities.

However, this process is unlikely to obtain cost below that of Ware Disposal, Inc. and would also require the City to also extend the current contract with Ware Disposal, Inc. to reduce possible service impacts. Staff does not recommend this option.

FISCAL REVIEW:

The cost of refuse removal services for City facilities is budgeted in the Adopted Fiscal Year 2025-26 Operating Budget in the General Fund (Fund 101) and Housing Authority Funds (Fund 222, 223).

LEGAL REVIEW:

The City Attorney’s Office has prepared the Professional Services Agreement (Attachment 2), reviewed this report and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item works toward achieving the following City Council goal:
· Advance Environmental Sustainability and Climate Resiliency · Strengthen the Public’s Safety and Improve the Quality of Life

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File #: 25-327 Meeting Date: 6/17/2025
CONCLUSION:

Staff recommends the City Council:

2. Authorize a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs and approval for Consumer Price Index (CPI) escalation and de- escalation.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement, only if the rate increase is equal to or less than the annual Consumer Price Index (CPI).

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204
City of Costa Mesa
Prospective Bidders for Project Solid Waste Collection Services at City Facilities (RFP No. 25-21) Issued on 03/24/2025
Bid Due on April 09, 2025 2:00 PM (PDT)
Reference ID:

Categories: 562111, 562212, 562213, 924110
Exported on 04/09/2025
Waste Management & Recyling, Inc. 260,000.00$ 145,666.80$ WARE 145,666.80$ 145,666.80$
Universal Waste Systems 444,000.00$ 145,666.80$
Robert's Waste & Recycling 290,000.00$ 145,666.80$
Republic Services 362,567.09$ 145,666.80$

CONSULTANTS COST LOWEST
ATTACHMENT 1
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CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH WARE DISPOSAL, INC.

THIS PROFESSI
ONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 1st day of July, 2025 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and WARE DISPOSAL, INC. , a California corporation (“Contractor”).

RECITALS
A. City proposes
to utilize the services of Contractor as an independent contractor to provide solid waste collection services for City facilities, as more fully described herein; and B. Contractor repr
esents that it has that degree of specialized expertise contemplated within California Government Code s ection 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Contr
actor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official o
r employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THERE
FORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PR

OVIDED BY CONTRACTOR

1.1. Scope of Serv
ices. Contractor shall provide the profess ional services described in City’s Request for Proposals, including Addendum to Request for Proposals (RFP No. 25-1), attached hereto as Exhibit “A,” and Contractor’s Proposal, attached hereto as Exhibit “ B,” both incorporated herein.

1.2. Professi
onal Practices. All professional services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional Contractor s in similar fields and circumstances in accordance with sound professional practices. Contractor also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor’s performance of this Agreement.

1.3. Performanc
e to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Contr
actor to review the quality of the work and resolve the matters of concern;
ATTACHMENT 2
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(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws , including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Contractor may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Contractor ’s sole cost and expense.

1.8. Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “ C,” attached hereto and made a part of this Agreement. Contractor ’s annual compensation during the initial two -year term of this Agreement shall not exceed One Hundred Forty-Five Thousand Six Hundred Sixty-Six Dollars and Eighty Cents ($145,666.80). Contractor 207
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agrees not to raise Contractor’s prices during the initial term of the Agreement. Thereafter, Contractor may request in writing at least thirty (3) days prior to the expiration of the initial term, or any extension period, a contract extension and price increase based on an increase Consumer Price Index for All Urban Consumers for the Los Angeles -Long Beach-Anaheim area (CPI). The adjustment will be determined by using the May index for the current year and the May index for the preceding year. However, in no event shall any increase in Contractor’s prices exceed two percent (2%). The Contractor’s written request for a contract extension and price increase shall include reference to the CPI index, the percentage CPI increase, and Contractor’s revised prices based on such CPI increase. The price increases shall be effective on the first day of any extension period and shall not be increased during any extension period.

2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the scope of services specified in the Contractor ’s Proposal unless the City Manager or designee, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Contractor ’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

Rev. 1-2025

suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the p arties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other p arty may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of twenty -four (24) months, ending on June 30, 2027, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. This Agreement may be extended by three [3] additional one [1] year periods upon mutual written agreement of both parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Contractor.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Contractor.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Contractor, at no cost to City. Any use of uncompleted documents without specific written authorization from Contractor shall be at City’s sole risk and without liability or legal expense to Contractor.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:

(a) Commercial general liability, including premises -operations, 209
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products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.

Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Contractor shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.”

(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”

(c) Other insurance: “ The Contractor’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, 210
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agents, employees, and volunteers.

(e) The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self-Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Contractor may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The C ity Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.

Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 211
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48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

WARE Disposal, Inc.

PO Box 1318
Santa Ana, CA 92702
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (714) 664-0677 Tel: (714) 754-5303
Attn: Brad Timmons Attn: Kevin Gaxiola

Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy . Contractor shall provide a drug-free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “D” and incorporated herein. Contractor’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees . If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’ s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Contractor agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the 212
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work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor , its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Contractor , its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor , its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor . Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11 Conflicts with Independent Contractor. Contractor/Contractor’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/Contractor ’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/Contractor shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.12. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall 213
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indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.13. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

6.14. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.15. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code s ection 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.16. Conflict of Interest. Contractor and its officers, employees, associates and subContractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Contractor and its officers, employees, associates and subContractors shall not, without the prior written approval of the City Representative, perform 214
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work for another person or entity for whom Contractor is not currently performing work that would require Contractor or one of its officers, employees, associates or subContractors to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.17. Responsibility for Errors. Contractor shall be responsible for its work and results under this Agreement. Contractor, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Contractor occurs, then Contractor shall, at no cost to City, provide all necessary design drawings, estimates and other Contractor professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.18. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.

6.19. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail . If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.20. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.22. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.23. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.24. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other Contractors for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.25. Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
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6.26. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.27. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party , is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.28. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.29. Corporate Authority . The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONTRACTOR

__________________________________ Date: __________________________ Signature

__________________________________
Brad Timmons , Customer Service Manager

CITY OF COSTA MESA

__________________________________ Date: __________________________ Cecilia Gallardo-Daly
Acting City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Kevin Gaxiola
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

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EXHIBIT A

REQUEST FOR PROPOSALS (RFP No. 25-1)
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If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued, and the information will be posted on PlanetBids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City’s Purchasing Department. It is the responsibility of each Proposer to periodically check PlanetBids website to ensure that it has received and reviewed all addenda to this solicitation. The city will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

2. Schedule of Events: This Request For Proposal shall be governed by the following schedule:

Release of RFP March 24, 2025
Deadline for Written Questions April 1, 2025, at 11:00 a.m.

Responses to Questions Posted April 4, 2025
Proposals are Due April 9, 2025, by 2:00 p.m.

Approval of Contract TBD
**All dates are subject to change at the discretion of the City.

3. Proposer’s Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix A – Scope of Services, of this RFP are invited to submit a proposal, provided they meet the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined at the sole discretion of the City.

A. Proposing Contractors are expected to provide all vehicles, equipment, support services required to carry-out waste collection service in the manner and frequency required by the City.

Proposing Contractors must be able to clearly demonstrate past performance for similar municipal, institutional, or commercial clients. At minimum Contractor must provide one (1) municipal or county reference for similar projects within the past five (5) years.

B. Customer service and communication with City staff are a high priority in the City’s selection criteria. Successful proposers will be able to demonstrate adequate staffing in this area, demonstrate focus to environmental sustainability and detail methodologies used to coordinate scheduling and response to City questions and concerns.

C. Proposing Contractors are expected to have all required licenses and permits for the collection, consolidation, and transportation of solid waste in both the State of California and the County of Orange. As a City services contract, this agreement and the services thereto are exempt from franchise fee requirements.

D. The Contractor shall assign a project manager. This individual will serve as the main point of contact and someone who can be reached during normal working hours, or emergencies, and must be authorized to make decisions on matters pertaining to this contract to the City.

II. GENERAL INSTRUCTIONS AND PROVISIONS

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should contain no more than 25 typed pages using a 12-point font size, including cover letter, Index/Table of Contents, tables, charts, and graphic exhibits, but excluding resumes of key people and pricing forms. Each Proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer’s response:
 Cover Letter: A cover letter, not to exceed two pages in length, should summarize key elements of the Proposal. An individual authorized to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor’s office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable.

 Background and Project Summary Section: The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Services, Appendix A of this RFP.

 Project Approach and Methodology: Provide a detailed description of the approach and methodology that will be used to fulfill each requirement listed in the Scope of Services of this RFP. The section should include:

1. Describes familiarity of project and demonstrates understanding of work and project objectives moving forward.

2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Services" section.

3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

4. Identifies the project’s potential issues and response to them.

5. A proposed schedule indicating stages of work, time frames, and ability to perform the required services in a timely manner shall be included in the proposal

6. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and cost- effective operations or increased performance capabilities.  Qualifications & Experience of the Firm : Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

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1. Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to provide construction management services.

2. Submit a description of the organization’s qualifications, experience and abilities that make it uniquely capable to provide the services specified in the Scope of Work.

3. If the owner is a corporation please provide Name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip, and the date local office opened its doors for business.

4. If the owner is a partnership or joint venture, please provide Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for.

5. Provide a list of current and previous contracts similar to the requirements for this project in Costa Mesa, including all public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time you have been providing services, and the name, title, and telephone number of the person who may be contacted regarding your organization’s service record.

6. A list of similar projects that your firm has completed within the last five years shall be included in the submitted proposal. Information of the completed projects should include project name and description, agency or client name along with the person to contact and telephone number, year completed, engineering fee, and project construction cost.
 Financial Capacity: The City is concerned about proposers’ financial capability to perform, and therefore, is requesting copies of audited financials from the past three years to allow an evaluation of firm’s financial capabilities.

 Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions.

o Identify the members of the staff who would be assigned to act for Proposer’s firm in key management and filed positions providing the services described in the Proposal, and the functions to be performed by each.

o Include resumes or curriculum vitae of each such staff member, including name, position, telephone number, email address, education, and years and type of relevant experience. Describe for each such person, the relevant role and functions for each project.
 Cost Proposal: Provide a fee schedule/pricing information for the project including identifying the specific assigned personnel, their hourly rates and their number of hours, and the cost for each work task/deliverable as described in the Scope of Services. If work tasks or deliverable are proposed that are not specifically listed in the City’s Scope of Services, 224
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please identify those costs as separate and optional. Proposals shall be valid for a minimum of 180 days following submission.
 Disclosure: Please disclose any and all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration.

 Sample Professional Service Agreement: The firm selected by the City will be required to execute a Professional Service Agreement with the City. A sample of the Agreement is enclosed as Appendix B but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the Proposal. Otherwise, the Proposer will be deemed to have accepted the form of Agreement.

 Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms, Appendix C included in this RFP, which should be included with Proposals:

1. Vendor Application Form

2. Company Profile & References

3. Ex Parte Communications Certificate

4. Disclosure of Government Positions

5. Disqualifications Questionnaire

6. Bidder/Applicant/Contractor Campaign Contribution

2. Process for Submitting Proposals:
 Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.

 Preparation of Proposal: Each Proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.

 Cost for Preparing Proposal: The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City.

Cost proposal shall be submitted in a separate file. The cost proposal is confidential and will be unsealed after all proposals have been reviewed, and the most qualified consultant has been selected. Proposals shall be valid for a minimum of 180 days following submission.

 Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal with the exception of the Cost Proposal which shall be submitted in a separate file.

 Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient detail for thorough evaluation and comparative analysis

 Submission of Proposals: Complete written Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 2:00 p.m. (P.S.T) on April 225
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9, 2025. Proposals will not be accepted after this deadline. Proposals received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Proposer to see that the proposal is received in proper time. Faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS.

 Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than April 1, 2025, at 11:00 A.M. The City reserves the right not to answer all questions.

The City reserves the right to amend or supplement this RFP prior to the Proposal due date.

All addendum(s), responses to questions received, and additional information will be posted on planetbids.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP. The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on planetbids will be accepted, and no response other than written will be binding upon the City.

 Conditions for Proposal Acceptance: This RFP does not commit the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all Proposals received because of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any Proposal. All Proposals will become the property of the City of Costa Mesa, USA. If any proprietary information is contained in the Proposal, it should be clearly identified.

 Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:

 Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self-insurance on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful Bidder must furnish the City with the Certificates of Insurance proving coverage as specified in the sample contract.

 W-9 – Current signed form W-9 (Taxpayer Identification Umber & Certification) which includes Contractor’s legal business name(s).

Sub-criteria are not necessarily listed in order of importance. Additional sub-criteria that logically fit within a particular evaluation criterion may also be considered even if not specified below.

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1. Project Approach & Methodology ------- 40%

2. Qualifications & Experience of Firm ------- 30%

3. Key Personnel ---- 25%

4. Cost Proposal -----5%

4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code, the City will adhere to the following procedures in evaluating Proposals. An Evaluation Committee, which may include members of the City's staff and possibly one or more outside experts, will screen and review all Proposals according to the weighted criteria set forth above.

While price is one basic factor for award, it is not the sole consideration.

A. Responsiveness Screening : Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any Proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their Proposals.

B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact Proposer's references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer’s approach or qualifications are not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the highest ranked consultant or proceed to interview the highest ranked consultants.

C. Interviews, Presentation, Reference Checks, Revised Proposals, Discussions:

Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview and make a presentation. Interviews/presentations, if held, are tentatively scheduled for the week of May 5 th and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626 or virtually at the discretion of the City. The dates are subject to change. The individual(s) from Proposer's organization that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview/presentation. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.

In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a Proposal, and seek and review any other information deemed pertinent to the evaluation process. 227
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Recommendation for award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.

5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest. Any proposals awarded pursuant to the formal procurement procedure set forth in the Proposal procedure may be appealed in accordance with the following procedure:

• The Proposer shall file the written notice of appeal with the purchasing officer at least ten (10) working days prior to proposal award date specified in the notice of recommendation to award.
• The written notice of appeal must include specifics as to the nature of the appeal. • The Proposer must provide any and all documentation to support the appeal. • The purchasing officer will respond in writing to the Proposer within five (5) working days.
• In the event the appeal is denied by the purchasing officer, the Proposer may appeal the purchasing officer’s ruling to the city council at the next available council meeting.

6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in their Proposals. Any discrepancies in numbers or calculations shall be interpreted to reflect the cost to the City.

If prior to contract award, a Proposer discovers a mistake in their Proposal which renders the Proposal unwilling to perform under any resulting contract, the Proposer must immediately notify the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their Proposals. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Proposer in:

 Preparing Proposal in response to this RFP.
 Submitting that Proposal to the City;
 Negotiating with the City any matter related to the Proposal; and, 228
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 Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.

8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and Proposer, shall be available to the public. The City intends to release all public portions of the Proposals following the evaluation process at such time as a recommendation is made to the City Council.

If Proposer believes any communication contains trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer’s competitive position if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential.

Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.

Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from disclosure information identified as confidential, and the City complies with the Proposer’s request, Proposer shall assume all responsibility for any challenges resulting from the non- disclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees and costs that may be awarded to the party requesting the Proposer information), and pay any and all costs and expenses related to the withholding of Proposer information. Proposer shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Proposer information. If Proposer does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

9. Ex Parte Communications: Proposers and Proposers’ representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee, or agent of the City, including any member of the evaluation panel, except for the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's Proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form, Appendix C with their Proposals certifying that they have not had or directed prohibited communications as described in this section.

10. Conflict of Interest: The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code Sections 1090 et seq., or Sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any 229
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Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

11. Disclosure of Governmental Position : In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose in their Proposals any positions that they hold as directors, officers, or employees of any governmental entity. Additional disclosure may be required prior to contract award or during the term of the contract. Each Proposer shall disclose whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months using the attached Disclosure of Government Positions Form, Appendix C.

12. Conditions to Agreement: The selected Proposer will execute a Professional Service Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Appendix B to this RFP, which will be modified by the City to include federal requirements.

All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement. The terms of the agreement, including insurance requirements have been mandated by the City and can be modified only if extraordinary circumstances exist.

Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the Proposer includes with its Proposal, in writing, any conditions or exceptions requested by the Proposer to the proposed Agreement.

13. Disqualification Questionnaire: Proposers shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local government project because of a violation of law or safety regulation and if so, to explain the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation, Appendix C.

14. Standard Terms and Conditions: The City reserves the right to amend or supplement this RFP prior to the Proposal due date. All addendum(s) and additional information will be posted via PlanetBids. Proposers should check this web page daily for new information. 230
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APPENDIX A

SCOPE OF SERVICES
FOR

SOLID WASTE COLLECTION SERVICES AT CITY FACILITIES

Resource efficiency and recovery is one of the fundamental pillars of sustainability at the City of Costa Mesa and as a result, the Department of Public Works has developed and administers a robust waste collection and recycling program.

Through this Request for Proposal (RFP), the City of Costa Mesa (City) declares its intention to solicit competitive proposals from qualified Contractors to provide the following solid waste collection services; the term is expected to be for two years with three one-year renewal options.

1. Bin service collection at City Hall, two (2) police facilities, six (6) fire stations, two (2) corporate yards, and nine (9) parks and community facilities (listing provided below);

2. Roll-off container service at the City’s main corporate yard for general refuse;

3. Bulky item collection (via roll-off at main corporate yard) for furniture, etc.;

4. Recycling collection (via roll-off at main corporate yard) for scrap metal and appliances;

5. Recycling collection (via roll-off at main corporate yard) for ‘green waste’;

6. Roll-off container service at the City’s main corporate yard for street sweeper debris (low boy container);

7. Organic waste recycling collection via bins and/or carts at City facilities (optional);

8. Recycling collection via bins and/or carts at other City facilities (optional).

Service Schedule – Trash, Recycling, and Other Services The locations, bin size, and removal services required for each site are listed below in Table 1 (recurring service) and Table 2 (roll-off). Table 3 presents all additional services reasonably required. Table 4 presents additional charges that may apply during the contract term.

Table 1. Recurring Service

City Facility Name/Address Service Type Size/Type # of
Containers
Weekly
PU
1 - City Hall (77 Fair Dr.) Trash 3cyd Bin 2 3x
1 - City Hall (77 Fair Dr.) Organics 65-gallon cart 1 1x 1 - City Hall (77 Fair Dr.) Recycling 3cyd Bin 1 3x
2 - Main Police Department (99 Fair Dr.) Trash 3cyd Bin 2 3x 3 - Fire Station #1 (1570 Adams Ave.) Trash 3cyd Bin 1 1x 4 - Fire Station #2 (800 Baker St.) Trash 3cyd Bin 1 1x 5 - Fire Station #3 (1865 Park Ave.) Trash 3cyd Bin 1 1x 6 - Fire Station #4 (2300 Placentia Ave.) Trash 3cyd Bin 2 1x 7 - Fire Station #5 (2450 Vanguard Way) Trash 3cyd Bin 1 1x 8 - Fire Station #6 (3350 Sakioka Dr.) Trash 3cyd Bin 1 1x 231
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9 - DRC/Hertzog (1845 Park Ave.) Trash 3cyd Bin 2 2x
9 - DRC/Hertzog (1845 Park Ave.) Recycling 3cyd Bin 1 2x 9 - DRC/Hertzog (1845 Park Ave.) Organics 65-gallon cart 1 1x 10 - Balearic Comm. Center (1975
Balearic Dr.) Trash 3cyd Bin 1 2x
11 - Fairview Park Train Station (2480
Placentia Ave.) Trash 3cyd Bin 1 1x
12 - Old Corp. Yard (2300 Placentia Ave.) Trash 3cyd Bin 1 1x 12 - Old Corp. Yard (2300 Placentia Ave.) Recycling 3cyd Bin 1 1x 13 - Bridge Shelter (3175 Airway Ave.) Trash 3cyd Bin 3 2x 13 - Bridge Shelter (3175 Airway Ave.) Recycling 3cyd Bin 1 1x 13 - Bridge Shelter (3175 Airway Ave.) Organics 65-gallon cart 3 2x 14 - James Street (707-711 W. 18th) Trash 3cyd Bin 2 2x 14 - James Street (745 W. 18th) Trash 3cyd Bin 1 2x
14 - James Street (734 W. James) Trash 3cyd Bin 1 2x
14 - James Street (740-744 W. James) Trash 3cyd Bin 2 2x 14 - James Street (717 W. James) Trash (w/ lock) 3cyd Bin 1 2x 14 - James Street (721 W. James) Trash (w/ lock) 3cyd Bin 1 2x 14 - TeWinkle Park (970 Arlington Dr.) Trash 3cyd Bin 1 3x 15 - Jack Hammet Sports Complex (2750
Fairview Rd.) Trash 3cyd Bin 1 1x
16 - Hamilton Community Garden (523
Hamilton) Trash 3cyd Bin 1 1x
16 - Hamilton Community Garden (523
Hamilton) Organics 65-gallon cart 1 1x
17 – Bark Park (890 Arlington Dr.) Trash 3cyd Bin 1 1x
18 - Senior Center (695 W 19th St.) Trash 3cyd Bin 1 5x 18 - Senior Center (695 W 19th St.) Organics 65-gallon cart 1 1x 19 - Westside Police Substation (573 W 18th
S.) Trash 3cyd Bin 1 1x
20 - Del Mar Community Garden (170 Del Mar
Ave.) Trash 3cyd Bin 1 1x
20 - Del Mar Community Garden (170 Del Mar
Ave.) Organics 65-gallon cart 1 1x

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Table 2. Recurring and/or Semi-Regular Roll-off Service

Location Container Type No. of Bins Bin Size Frequency
New Corp Yard
(2310 Placentia
Ave.)
Trash 1 40cyd roll-off 5x/Week
New Corp Yard
(2310 Placentia
Ave.)
Furniture 1 40cyd roll-off 1x/Week
Additional* Furniture Each 40cyd roll-off On-Call
New Corp Yard
(2310 Placentia
Ave.)
Green Waste 1 40cyd roll-off On-Call
Old Corp Yard (2300
Placentia Ave.)
Appliances 1 40cyd roll-off On-Call
Additional* Mattress 1 40cyd roll-off On-Call
Additional* Dirt/Sod/Sand 1 10cyd roll-off On-Call
*“Additional” may require a container left on site, at City discretion. Pricing for 5-day per-week collection of the trash roll-off should be presented as a flat monthly fee. The furniture roll-off serviced 1x/week should also be presented as a flat monthly fee. Pricing for the roll-off containers shown above is inclusive of collection, disposal and all other charges.

Table 3. Other Services

Location Container Type No. of Bins Bin Size Frequency
Various Organics (Food) 1 standard
cart
65-gallon or equivalent
offered
1/Week
Various Recycling/Trash Per-Unit 3cyd 1x – 5x/week
Various/Events Temp. Trash 1 3cyd bin On-Call
Various/Events Event Boxes Per-Unit Standard On-Call
Various Construction/
Demolition
1 40cyd roll-off On-Call – Box &
Haul Charge Only
Various Construction/
Demolition
1 40cyd roll-off Per-Ton Disposal
Charge
**Shown above are various service requirements that are additional to those presented in tables 1 and 2 above. These services are needed on an on-call basis. With regards to organic waste recycling, please provide your various container sizes available and pricing for each. For events, the City will often need boxes to collect refuse and recycling, and a bin for consolidation and pick-up. Lastly, City crews may need a roll-off container for construction/demolition waste.

Typically, this is a 40-yard container, though a low-boy may occasionally be requested. Your pricing should segregate per-ton disposal costs. When requested, split bins must be available to accommodate space constraints at City facilities.

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Table 4. Other Fees

Fee Type Charge
Overfilled Container*
Contamination Charges*
Late Payment
Special Access Vehicle (Scout)
Lock Service Fee
Delivery of Container (3-40cyd)
Delivery of Cart
*Before overfill or contamination charges will be approved, that specific location must receive two prior written warnings per calendar year or three warnings during the contract period.

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EXHIBIT C

FEE SCHEDULE

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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-234 Meeting Date: 6/17/2025
TITLE:

ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH DISABILITIES GRANT

FUNDING - OCTA
DEPARTMENT: PARKS AND COMMUNITY SERVICES
PRESENTED BY: MONIQUE VILLASENOR, RECREATION MANAGER
CONTACT INFORMATION: MONIQUE VILLASENOR, RECREATION MANAGER, (714) 754- 5009
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant funding in the amount of $237,600 from Orange County Transportation Authority (OCTA).

2. Authorize a budgetary increase of $237,600 to be funded by the EMSD grant reimbursements.

3. Increase the annual not-to-exceed amount of the current Professional Services Agreement (PSA) with Orange County Yellow Cooperative, Inc, formerly Cabco Yellow, by $200,000 for a total annual amount of $500,000 with an additional 10% contingency.

4. Authorize the Interim City Manager and City Clerk to execute Amendment No. 2 to the PSA and any future changes and amendments to the agreement within Council authorized limits.

BACKGROUND:

The Senior Transportation Program began in 2011 and provides free senior transportation services for medical and non-medical rides to Costa Mesa seniors. The transportation program is divided into two components: the Medical Transportation Program (MTP) and the Senior Mobility Program (SMP).

The Senior Mobility Program provides door to door transportation within Costa Mesa’sboundaries and the Medical Transportation Program provides door to door transportation for non-emergency medical appointments throughout Orange County.

In order to be eligible to utilize either component a senior must:
· Be 60 years or older
· A member of the Costa Mesa Senior Center
· Provide proof of residency

Page 1 of 3 ends

315
File #: 25-234 Meeting Date: 6/17/2025
Prior to 2020, the City operated a two-shuttle model, one for each component of the program, through a PSA with Keolis Transit Services. In May 2020, after Keolis Transit suddenly became insolvent, the City entered into an Emergency PSA with Cabco Yellow to transition the program to a taxi program. In June 2021, the City entered a standard PSA with Cabco Yellow, now Orange County Yellow Cooperative Inc., for all components of the Senior Transportation Program.

With the transition from a shuttle model to the taxi model, the Senior Transportation Program has seen tremendous growth in ridership. In order to support the growth-associated program costs, staff applied for the Orange County Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant. The EMSD Program is intended to meet the transportation needs of older adults and people with disabilities when transportation services are unavailable, insufficient, or inappropriate to meet these needs, and can be used to supplement the Senior Transportation Program for the mobility component.

In July 2024, the City held a public hearing as a requirement for the EMSD grant fund application. In November 2024, the OCTA Board of Directors awarded the City of Costa Mesa a one-time grant totaling $237,600 (Attachment 1). OCTA provided the City a preliminary draft agreement on June 11, 2025, with the final agreement forthcoming.

ANALYSIS:

Due to the increase in ridership and associated program costs, the EMSD grant will assist in supplementing the funding for the mobility program. Funding for the entire grant must be utilized by June of 2026. With this grant, the transportation program will be funded through a combination of the EMSD grant and M2 funds, both with a 20% match from the City, and an annual grant from Hoag Hospital.

Staff will continuously evaluate ridership trends and use that information to guide the program’sfuture structure. The Senior Center staff will conduct outreach with users regarding the program and continue to share updates through newsletters, email communications, marketing materials, and direct phone calls to ensure participants are well-informed.

ALTERNATIVES:

City Council may withdraw the grant application; however, funding for the program without the grant is insufficient to maintain the current senior transportation program needs. The City Council may choose not to approve the not to exceed amount of the California Yellow Cab PSA, which would require cessation of the Senior Transportation Program.

FISCAL REVIEW:

The Fiscal Year 2024-25 senior transportation programs are estimated at $465,000. The current budget, utilizing all the aforementioned grant funds, is sufficient for this program.

LEGAL REVIEW:

This City Attorney’s Office has reviewed this agenda report and approves it as to form.

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File #: 25-234 Meeting Date: 6/17/2025
CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Strengthen the Public’s Safety and Improve the Quality of Life.

CONCLUSION:

Staff recommends the City Council:

1. Accept the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) grant funding in the amount $237,600 from Orange County Transportation Authority (OCTA).

2. Authorize a budgetary increase of $237,600 to be funded by the EMSD grant reimbursements.

3. Increase the annual not-to-exceed amount of the current Professional Services Agreement (PSA) with Orange County Yellow Cooperative, Inc, formerly Cabco; Yellow, by $200,000 for a total annual of $500,000 with an additional 10% contingency.

4. Authorize the City Manager and City Clerk to execute Amendment No. 2 to the PSA and any future changes and amendments to the agreement within Council authorized limits.

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317
January 6, 2025
Mr. Kevin Stoddart
Senior Recreation Supervisor
City of Costa Mesa
77 Fair Dr
Costa Mesa, CA 92626
Subject: Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program 2024 Call for Projects
Dear Mr. Stoddart:

Congratulations, on November 25, 2024, the Orange County Transportation Authority (OCTA) Board of Directors approved the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant Program 2024 Programming Recommendations. The City of Costa Mesa ’s request for Operating - Operating Assistance was approved in the amount of $237,600 for the Senior Taxi Program project.

The City of Costa Mesa must follow all requirements outlined in the EMSD Guidelines and Procedures (Attachment A), which include but are not limited to the following:
• Execution of the cooperative agreement between OCTA and the City of Costa Mesa
• Programing of funds in fiscal year 2024/25
• Timely use of funds – 24-month period of performance
• Quarterly reporting
• Annual reporting
• Submit invoices on a monthly basis
• Submit final invoices within 90 days of project completion • Submit final report package 90 days following issuance of final payment • Submit closeout form within 90 days of delivering the final report package OCTA staff will hold individual award recipient office hours to discuss execution of the cooperative agreement, invoicing, and reporting requirements, and answer any questions. OCTA staff will reach out to schedule the session.

OCTA looks forward to working with you in delivering important transportation services for seniors and individuals with disabilities throughout Orange County.

Attachment 1
318
Mr. Kevin Stoddart
January 6, 2025

Page 2 ends

If you have any questions, please contact Vic Mireles, EMSD Program Manager, at (714) 560-5025 or via email at [email protected].

Sincerely,

Rose Casey
Executive Director, Planning

RC:vm
Attachments

cc: Enyelber Franco, City of Costa Mesa
Adriann Cardoso, OCTA
Louis Zhao, OCTA
Vic Mireles, OCTA
319
2024 Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant Program
Call for Projects Program Guidelines

ATTACHMENT A
320
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines i
Table of Contents
Purpose And Authority......................................................................................................................................................... 1 Program Goals .................................................................................................................................................................. 1 Background .......................................................................................................................................................................... 1 2024 Call ............................................................................................................................................................................... 1 Program Schedule ................................................................................................................................................................ 2 Eligible Applicants ................................................................................................................................................................ 2 Public Hearing for Public Agencies ................................................................................................................................... 2 Coordination .................................................................................................................................................................... 2 Funding Priorities ............................................................................................................................................................. 2 Eligible Project Categories and Availability of Funds ....................................................................................................... 2 Capital Projects ................................................................................................................................................................ 3 Operating Projects ........................................................................................................................................................... 4 Award Limitations and Matching Fund Requirements ........................................................................................................ 4 Indirect Costs ....................................................................................................................................................................... 5 Contingency Costs ............................................................................................................................................................ 5 Evaluation Criteria ................................................................................................................................................................ 5 Capital Evaluation Criteria ............................................................................................................................................... 5 Operating Evaluation Criteria .......................................................................................................................................... 6 Accountability Evaluation ................................................................................................................................................ 7 Provisions of Use Criteria ..................................................................................................................................................... 7 Timely-Use of Funds ............................................................................................................................................................. 7 Extension Requests, Scope Changes and Cost Savings ........................................................................................................ 8 Cost Increases .................................................................................................................................................................. 8 Invoices and Reimbursements ............................................................................................................................................. 8 Reporting.......................................................................................................................................................................... 9 Insurance Requirements .................................................................................................................................................. 9 Additional Program Requirements ................................................................................................................................ 10 Required Drug and Alcohol Programs and Related Reporting ................................................................................... 10 Required Driver Training for Vehicles ........................................................................................................................ 11 Required Maintenance for Vehicles and Equipment ................................................................................................. 11 Useful Life Requirements for Capital Projects ........................................................................................................... 11 Submittal Requirements .................................................................................................................................................... 12 OCTA Contacts ................................................................................................................................................................... 12 321
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 1 Purpose And Authority
The Orange County Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant Program call for projects (call) is intended to enhance the mobility of seniors and individuals with disabilities by providing local transportation funding to meet the transportation needs of seniors and individuals with disabilities where public transportation services may not appropriately meet their needs. The EMSD Grant Program offers grant opportunities to non-profit organizations (non-profits) and local public agencies to help meet these needs.

Program Goals
The EMSD Program is intended to meet the transportation needs of older adults and people with disabilities when transportation services provided are unavailable, insufficient, or inappropriate to meet these needs. The goals of the Program are to:
• Improve the mobility for seniors and individuals with disabilities in Orange County. • Support local agencies and non-profits providing service within their communities. • Supplement services provided through the OCTA Senior Mobility Program, OC ACCESS, and OC Bus fixed -route service.
• Provide seamless service through improved first- and last-mile connections. • Incorporate and encourage technology-based solutions to improve mobility options. • Promote non-profit and public agency outreach to senior and disabled patrons with an emphasis in reaching disadvantaged, underrepresented, and/or diverse communities to ensure services will meet their needs. • Prioritize funding for agencies that:
o Collaborate through partnerships to create efficiencies and lower operating costs for service, and/or o Increase vehicle revenue hours beyond the minimum ten hours per week.

Background
Prior to 2014, the Federal Transit Administration Section 5310 (FTA 5310) Program was jointly administered by the Orange County Transportation Authority (OCTA) and the California Department of Transportation (Caltrans). In 2016, OCTA assumed the role of designated recipient for the FTA 5310 Program in Orange County to ensure funds are used effectively, efficiently, and consistently with federal requirements.

Since 2018, the Orange County EMSD Grant Program replaced the FTA 5310 by providing local funding support in lieu of federal funding, which allows grantees to streamline project implementation and reduce the risk of non-compliance with federal requirements. Due to the long-standing success of the Section 5310 grant program, all beneficial elements of that program have been retained.

As the regional transportation planning agency for Orange County, OCTA is responsible for conducting a call for projects and distributing EMSD funds to selected projects consistent with the priority strategies identified in the current Orange County Human Services Transportation Coordination Plan 1 (Coordinated Plan). In addition, OCTA has taken on the responsibility of developing and administering funding agreements and providing oversight monitoring of EMSD grantees throughout the useful life of the grant‐funded projects. 2024 Call
The 2024 EMSD call will make up to $8.5 million in local funds available for eligible and high scoring projects . Funding availability is based on the FTA 5310 apportionment to OCTA and is subject to change. All projects proposed and

1 2020 Coordinated Plan is available at: http://www.octa.net/pdf/HumanServicesTransportation.pdf - applicable to this call. 2024 Coordinated Plan information landing page is available at: https://www.orangecountychstp.com/ - currently under development. 322
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 2 considered for funding are required to be included in the Coordinated Plan. Under FTA guidelines, the Coordinated Plan is required to be updated every four years. This call will award projects consistent with the 2020 Coordinated Plan, as its 2024 update is still under development.

Program Schedule
EMSD Schedule (Subject to Change)
April 17, 2024 EMSD Program Workshop (Virtual)
May 28, 2024 Call for Applications Opens
June 3-June 7, 2024 Application Office Hours
June 27, 2024 Application Due Date by 4pm
June – August 2024 Application Reviews and Scoring
September 2024 OCTA Board of Directors (Board) consideration of EMSD funding recommendations September 2024 Awarded Applicant Office Hours
Eligible Applicants
Eligible applicants include:
• Private non-profit organizations providing transit services for older adults and people with disabilities, and • Public agencies where private non -profits are not readily available to provide the proposed service for these individuals (see Public Hearing for Public Agency section of these Guidelines).

Public Hearing for Public Agencies
Public agency applicants will be required to hold a public hearing to establish coordination with non -profits and ensure services are not being duplicated. This will verify that the nominating public agencies’ projects are not overlapping in scope and, where applicable, services can be better coordinate d. Nominating p ublic agencies, including Orange County (County) cities and the County, are to schedule public hearings, and notify relevant non-profits as soon as possible to proceed with the application process . Documentation of a public hearing being held will be required as part of the application package.

Coordination
Inter-agency coordination is highly recommended. OCTA encourages agencies to work in partnership with other agencies to better offer well -rounded and coordinated services or use of vehicles and/or equipment. The EMSD Program emphasizes the importance of co ordinated planning. Priority will be given to nominations that successfully show inter - agency coordination and demonstrate partnership(s).

Funding Priorities

1. Capital

2. Operating (Existing Services Only and Mobility Management) Eligible Project Categories and Availability of Funds
Funds will be available for two categories and distributed to organizations and agencies serving Orange County based on the funding priorities above.

Project Category Funding availability
Capital $4.7 million (minimum) or 55% minimum of awarded funds
Operating (Mobility Management and Operating Assistance) $3.8 million (maximum) or no greater than 45% of awarded funds
Total $8.5 million
323
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 3 Consistent with FTA 5310 requirements, at least 55% of funds must be used for “traditional” capital projects. That is, those public transportation Capital projects planned, designed, and carried out to meet the specific needs of seniors and individuals with disabilities when public transportation is insufficient, unavailable, or inappropriate.

As a result, t he Operating projects category is limited to a total target of $3.8 million award maximum, and the funding that goes to operations cannot be greater than 45% of the total available funding.

Capital Projects
Project Types Eligible Activities
Vehicle and Equipment
Acquisition:

Vehicle leases or purchases
Small Capital Purchases: Purchases under $10,000 for computer hardware and equipment if the hardware and equipment are tied to an operating need and do not meet the minimum requirements of a capital project. Justification for how the hardware and equipment is directly tied into the function of an operation will be required in the applications narrative.

Capital projects will consist of vehicle leases or purchases. This includes buses and vans with the purpose of transporting seniors and individuals with disabilities. Vehicles may be either new or used (in good condition) . Vehicles may be replacements for those currently in operation that have met or exceeded their useful life or vehicles to allow expansion of service. For a project to be categorized as r eplacement vehicles, the vehicles to be replaced must be in active service during the applicant’s normal days and hours of operation . Unless an acceptable justification is provided, the vehicle should have met a minimum useful life or will meet the useful life at the point the replacement vehicle is put into service.

Each vehicle acquired (both purchased and leased) must be Americans with Disabilities Act (ADA) accessible and provide a minimum of 10 hours of service per week, where service is provided by the awarded applicant or in coordination with other agencies. Zero-emission vehicles (ZEV) and zero-emission buses (ZEB) are encouraged; however, the purchase or installation of ZEV charging equipment is not an eligible expense of the EMSD program.

CalACT Purchasing Cooperative
Agencies may acquire vehicles through the California Association for Coordinated Transportation (CalACT) Purchasing Cooperative; however, this is not a requirement of the EMSD program. Agencies that plan to acquire vehicles through CalACT must notify OCTA of their intent as part of the application.

For more information, please visit https://calact.org/ or contact Dan Mundy at [email protected] or 916-920-8018 (Office) Vehicle Acquisition Cost-Effectiveness Requirements
The purchase of used vehicles will be allowed when the proposed used vehicle is determined to be more cost -effective than the purchase of new vehicles and meets the additional used vehicle provisions noted below. Applicants who opt to request funding for the purchase of used vehicles, must provide a cost -benefit analysis as part of the project application clearly indicating that the purchase of used vehicles is more cost-effective compared to the purchase of new vehicles.

The leasing of vehicles will be allowed when it is determined to be more cost-effective than purchasing vehicles. Applicants who opt to request funding for leasing must provide a cost -benefit analysis as part of the project application clearly indicating that leasing is more cost-effective compared to purchasing. A draft lease agreement must be included as part of the application, and a final lease agreement shall be provided to OCTA upon agreement execution.

Cost-effectiveness methodology will be at the discretion of each applicant agency and should be prepared in good faith.

324
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 4 Additional Used Vehicle Provisions
Used vehicle purchases will be allowed so long as they meet the following criteria:
• Vehicles are less than three years old (based on model year), • Vehicles have less than 65,000 miles,
• Vehicles are under warranty,
• Applicants provide proof that multiple vendors were contacted for comparable prices, • A mechanical inspection must occur prior to purchase, and • Vehicles must be fully ADA compliant or will be modified to be ADA compliant – including ramps, tie downs, and other safety features.

Additional Leased Vehicle Provisions (under warranty and inspected prior to purchase) • Vehicles are less than three years old (based on model year), • Vehicles have less than 65,000 miles,
• Applicants provide proof that multiple vendors were contacted for comparable prices, • Vehicles must be fully ADA compliant or will be modified to be ADA compliant – including ramps, tie downs, and other safety features.

Equipment Purchases
The Capital projects category may also include the purchase of service-related equipment such as wheelchair lifts, ramps, and securement devices as well as computer hardware (i.e., computers, keyboards, mouses, dispatching devices and software, etc.). ZEV charging equipment is not an eligible equipment purchase.

Applicants must submit at least one equipment quote consistent with the application, detailing key characteristics.

Multiple quotes are preferred. These will serve as an Independent Cost Estimate (ICE), and the lowest quote provided will determine the grant amount.

Operating Projects
Operating projects will consist of mobility management and operating assistance.

Project Types Eligible Activities
Mobility Management: Coordinating Transportation Services, Traveler/Client Call Centers , Driver/Travel Training 2, and/or Coordinating/Dispatching Communications System
Operating Assistance: Labor ( Staffing) Expenses, Materials (Fuel , Office Supplies) , Continuation of Services, Contracted Services, and/or First and Last-Mile Trips

Award Limitations and Matching Fund Requirements
Applicants may submit applications for either one or both categories. However, the total funding request per applicant may not exceed $1.5 million (does not include local match), as noted in the application and project type table below.

For the purposes of the EMSD Program, match refers to any non-EMSD funding contribution committed and provided by the lead agency to support a share of the total project expenses. Projects will be required to provide a cash match consistent with the table below.

Please note that matching requirements were temporarily reduced as part of the 2021 EMSD Program to allow applicants to restore service and support recovery from the coronavirus (COVID-19) pandemic. This reduction is remaining in place as part of the 2024 EMSD Program to allow continued recovery and to address ongoing supply chain issues.

2 Travel training is one-on-one individualized training that gives people with seniors and individuals with disabilities the skills required to travel safely on fixed-route public transportation.
325
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 5 Application and Project Type3 Minimum
Grant Request
Maximum Grant
Request
Minimum Match
Requirement
Capital: Vehicle purchases, leases, and limited
supporting equipment $100,000 $1,000,000 10%
Capital: Standalone Capital Equipment Purchases $10,000 $99,000 10% Operating: Operating Assistance $100,000 $1,000,000 20% Operating: Mobility Management $50,000 $300,000 10%

Indirect Costs
The program will allow for no greater than 10% of requested funds to contribute to indirect costs. This will be applicable to the operating category only. Applicants should factor in this limit when structuring their proposed project budgets, demonstrating a clear understanding of how the grant funds will be effectively utilized for both direct and indirect costs.

Examples of indirect costs that could be considered include:
• General administrative and overhead costs. • Staff salaries (for capital applications). • Office supplies. • Technical assistance and planning activities. • Development of specifications for vehicles
and equipment.
• Any other costs deemed necessary for the administration, planning, or technical assistance purposes of the project.

Contingency Costs
Contingency is allowed for unforeseen circumstances, such as cost increases or project delays, amounting to 5-10% of the total requested funds in proposed project budgets. This allocation ensures adaptability to changing conditions while minimizing disruptions to project implementation.

Evaluation Criteria
Applications will be considered for funding based on the evaluation criteria and point distribution shown in this section.

Capital and Operating projects will be scored differently with the criteria detailed in their respective tables . The criteria align with federal and state goals for the Section 5310 program and are the basis for reviewing and selecting applications.

All projects are required to be included in the 2020 Coordinated Plan.

Capital Evaluation Criteria
Capital Projects Maximum
Points
A. Goals and Objectives – Project is consistent with overall EMSD Program goals and objectives and meets all program requirements of providing transportation related activities and/or services beyond those required by the ADA.
6 B. Ability of Applicant – Evidence of the applicant's experience providing existing transportation service or social services for elderly or disabled individuals. Scored questions will also include points for agency programs/plans including driver/travel training , dispatching, California Highway Patrol Inspections.
10 3See complete examples of eligible operating activities and vehicle types on Capital Projects. 326
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 6 C. Coordination Planning – Assessment of available services that (1) meet the needs of seniors and disabled individuals and (2) identify gaps in service or equipment needs. Scored questions will ask how the applicant provides strategies, activities, and projects to identify these g aps and achieve efficiencies in service . Discuss the coordination planning your agency conducts with other agencies.
6 D. Outreach and Feedback – Assessment of how the applicant has conducted outreach with senior and disabled clients to ensure their needs are being met and adjustments to service are made accordingly.
5 E. Transportation Service – Evaluation will be based on project type - replacement, expansion vehicles, and/or equipment. Replacement and expansion vehicles will receive ratings based on mileage, service hours per week, and number of people served. Equipment will be scored based on number of vehicles within the fleet which are coordinated and service efficiency enhancement with the new equipment.
18 F. Emergency Planning and Preparedness – Evaluation is based on standards for emergency planning and preparedness, extent to which emergency plans and drill activities are provided, and whether applicant is included in County Office of Emergency Services (OES) response plan. 5 Additional Considerations to Application Scores
a. Accountability Measure – Consideration of applicants past project delivery performance will be evaluated. 5 points may be deducted. -5
Total Points 50

Operating Evaluation Criteria
Operating Projects Maximum
Points
A. Goals and Objectives – Project is consistent with overall EMSD Program goals and objectives and meets all program requirements of providing transportation related activities and/or services beyond those required by the ADA. 10
B. Project Implementation – Extent to which applicant provides a well -defined and detailed operations plan with defined routes, schedules, current/project ridership, key personnel, and marketing strategies with supporting documentation for carrying out the project. 15 C. Program Performance Indicators – Extent to which applicant provides clear, measurable, and outcome-based performance measures and indicators, which show a logical, reasonable, and quantifiable methodology to track the effectiveness of the project. 10 D. Coordination, Outreach, and Sustainability – Extent to which applicant identifies communications and outreach plans and goals to target populations that benefit from EMSD program. Evaluation also based on applicant’s efforts and accomplishments in coordination with other transportation and/or social services in the project area and extent to which applicant identifies plans to sustain a new , expansion, or continuation program beyond the two -year funding cycle.
11 327
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 7 E. Emergency Planning and Preparedness – Extent to which applicant identifies standards for emergency planning and preparedness and provides emergency plans and drill activities, and whether applicant is included in County Office of Emergency Services (OES) response plan. 4 Additional Considerations to Application Scores
b. Accountability Measure – Consideration of applicants past project delivery performance will be evaluated. 5 points may be deducted. -5
Total Points 50

Accountability Evaluation
The 2024 EMSD call will evaluate applicants on past project delivery performance. Up to five points may be deducted from the overall project score for applicants with a history of poor past project delivery performance including in contract execution, timing of expenditures and invoicing, and overall program understanding. This evaluation will ensure continuation of responsible delivery of EMSD-funded projects.

Provisions of Use Criteria
• Upon approval by OCTA’s Board, awarded applicants will be notified and will be required to enter into an agreement with OCTA to start the project and receive funding. The agreement will remain in effect throughout the project’s service period or the equipment’s useful life. • For vehicle request, grantees are responsible for the proper use, operating costs, and maintenance of all vehicles and project equipment, and must be prepared to comply with all applicable regulations and requirements. • Applicants are responsible for management, oversight, and control over the operations of contracted service and purchased equipment. Appropriate documentation must also be maintained and provided upon request during the project term and through the useful life of the asset or through the service period. • For non-profit applicants, non-profit status must be documented as “active.” • Public agencies are required to complete a public hearing prior to the application deadline to verify that they would not be nominating overlapping services or providing services where a non-profit could. More information on this can be viewed in the Public Hearing for Public Agency section.

Timely-Use of Funds
Funding will be made available for FY2024 -25, FY2025-26, and FY2026 -27. All reimbursable work should be completed within the timeframe outlined in the executed agreement.

For Capital projects, applicants will be required to award a contract or execute a purchase order by June 30 of the programmed FY. Applicants would then have 24 months from the award or purchase to receive and/or install the equipment. The contract award or purchase date will serve as the start of the 24 -month performance period. The expenditure deadline will also start at the contract award or purchase and all eligible awarded funds must be expended by the end of the 24-month period. Extensions of up to one additional expenditure year (12 months) will be considered on a case-by-case basis with a formal letter indicating reasons for the extension.

For Operating projects, awarded applicants will be required to show evidence that they have entered into a cooperative or service agreement, as applicable to the funded project, and must start service based on the schedule provided and by June 30 of the programmed FY. For existing operating agreements, applicants may request funds to continue service. The date of the OCTA/Agency cooperative or service agreement or start of the continuation of service using the grant funds will begin the 24-month period of performance.
328
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 8 Funding for projects that have not (1) started within the FY programmed and (2) have not invoiced within 60 days of the end of the FY, may be forfeited and projects will be subject to OCTA approval for any delays . Extensions of up to one additional year (12 months) will be approved on a case -by-case basis. Requests should be made through a letter indicating reasons for the delay and how funds will begin invoicing by June of the extended FY.

Extension Requests, Scope Changes and Cost Savings
Scope changes and extension requests are considered on a case-by-case basis and requests must be submitted via email to OCTA EMSD email at [email protected]. Typically, to consider a scope change for approval by staff, OCTA expects the project benefits to be the same as what was provided in the original application . If the project does not deliver the same benefits, the project request will either be denied or presented to the OCTA Board for consideration. Applicants must provide an explanation and justification for the change and include documentation for how project benefits will be impacted and how they compare to the benefits proposed in the original application. Please note that project extensions are not guaranteed, and OCTA encourages awarded applicants to initiate and complete projects within the original period of performance of the grant.

OCTA will complete a thorough evaluation of the scope change and/or extension request and the potential impact to the project(s) benefits prior to making a recommendation. Major scope changes which significantly impact the benefits may require approval by the OCTA Board of Directors. If the applicant reduces the scope of an approved project a reduction in EMSD funds must be applied proportionally to maintain the approved local match percentage.

Cost Savings.

Reduced costs associated with a scope reduction will not be considered cost savings. Savings at project completion will either remain with OCTA or be returned to OCTA, if already paid out to the agency.

Cost Increases
The EMSD Program will not cover project cost increases for awarded projects. Applicants commit to cover any cost increases beyond awarded funds and match requirements.

Invoices and Reimbursements
Costs incurred prior to the start of the executed agreement will not be reimbursable unless requested by exception.

The EMSD Program requires that payments to the agency occur on a reimbursement basis, with exceptions for vehicle purchases noted below . Therefore, the lead agency must incur and pay for project costs prior to invoicing OCTA for reimbursement. The lead agency will be required to provide proper documentation with their invoices to validate that the expenditure was properly incurred. For applicants purchasing vehicles, they will be allowed to invoice up to 65% of the purchase order amount covered by OCTA upon receipt of a verifiable purchase order. The remaining 35% will be paid upon delivery and acceptance of the vehicle(s) , consistent with the total project cost and considering the required match .

Subsequently, the payments will be distributed to the lead agency, which then utilizes these funds to settle project costs, including payments to vendors for vehicle purchases.

Applicants may begin invoicing from the date their contract agreements with OCTA are executed. Reimbursements will be dispersed upon review and approval of a complete expense report, performance report, and consistency with the cooperative agreement requirements and specifications. Invoices for capital must be submitted no later than 21 days after the end of the month in which the expenditure occurred, with the exception for vehicle purchases. For operating projects, invoicing will be required at minimum on a quarterly basis consistent with the quarterly reporting schedule provided.

Applicants are expected to submit a final report form and closeout form within 90 days of project completion.

329
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 9 Project Type Reimbursement Process
Capital: Vehicles and Equipment

Vehicles: OCTA will pay up to 65% of the award amount (OCTA’s share) of the cost up front, based on verifiable purchase order less the required match. The remaining 35% will be paid upon applicant’s delivery and acceptance of the vehicle.

Any funding not initially paid out from the grant will be disbursed consistent with the total project cost and considering the required match, following confirmation of receipt of the vehicle and/or equipment. Applicants must submit an invoice no later than 21 days after the end of the month following vehicle acceptance.

Equipment: Applicants incur the expense and request reimbursement from OCTA once the equipment ha s been delivered and accepted at the agency.

Operating: Operating Assistance , Mobility
Management, Driver/Travel Training , and/or
first and last-mile connections.

Applicants submit invoices to OCTA on a quarterly basis, less required match. (See quarterly reporting due dates below)

If awarded, successful applicants will enter into a cooperative agreement with OCTA specifying grant requirements.

Reporting
Awarded applicants will be required to submit a quarterly report to allow OCTA to monitor progress on the project and ensure that the project will be completed within the period of performance of the grant. Quarterly reporting forms will be available on the EMSD website. Awarded applicants should start submitting quarterly reports to OCTA once cooperative agreements are executed . Monthly data , see quarterly report templates, is to be submitted on a quarterly basis , in accordance with the reporting schedule below:

Performance Period Quarterly Report Due Date
Quarter 1: January-March April 21st
Quarter 2: April-June July 21st
Quarter 3: July-September October 21st
Quarter 4: October-December January 21st

The final invoice for vehicles must be submitted 21 days following the end of the month in which the expenditure occurred.

The final invoice for operating must be submitted 21 days following the end of the quarter in which the expenditure occurred. Once the project is complete; the applicant is expected to submit a final report form and closeout from 90 days following issuance of final payment. Final report and closeout templates will be available on the EMSD website following the project award.

Insurance Requirements
The following insurance is required, subject to change at the time of award:
• Commercial general liability (includes products/completed operations, independent contractors, contractual liability, personal injury liability, property damage) minimum limit $1,000,000 per occurrence, $2,000,000 general aggregate.
• Automobile liability insurance to include owned, hired, and non‐owned autos combined single limit of $1,000,000. • Workers’ compensation with limits as required by the State of California including a waiver of subrogation in favor of OCTA, its officers, directors, employees, or agents. • Employers’ liability with minimum limits of $1,000,000. 330
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 10 Proof of coverage, including certificates and endorsements, will be required as part of the Cooperative Agreements if selected for funding. OCTA will reserve the right to request policy reviews in response to any loss.

Additional Program Requirements
The following State and Federal requirements are required as part of the cooperative agreement and are subject to change at the time of the award . It is important to note that documentation of meeting these requirements could be reviewed, inspected and/or audited, in addition to the required reports that are to be submitted to OCTA by the OCTA Project Implementation contact at the discretion of said contact during their visits to your agency’s operating site(s). The following requirements do not need to be included in the reports in their entirety so long as they can be verified in person and the required reporting forms are completed accurately.

Required Drug and Alcohol Programs and Related Reporting If awarded, applicants will be required to comply with the requirements of the Drug -Free Workplace Act of 1988 , the California Drug-Free Workplace Act of 1990, and the U.S. Department of Transportation (USDOT) drug testing regulations.

Applicants and their subcontractors performing safety-sensitive tasks are subject to the same regulations. Before finalizing any agreements, selected applicants must establish and enforce a substance abuse program in accordance with state and federal rules, with ongoing revisions to ensure compliance.

OCTA recognizes that some agencies may have existing Drug and Alcohol Programs in place. For example, tests used to comply with Federal Motor Carrier Safety Administration (FMCSA) requirements may also be used to comply with EMSD program requirements provided that they cover the same time period required.

Awarded applicants also agree to periodic reviews of the drug and alcohol testing program by OCTA and/or a designated representative. These reviews will encompass a thorough examination of program -related forms, documents, and procedures employed by the awarded applicant and its service agents, including the Collection Site, Drug Testing Laboratory, Medical Review Officer, Substance Abuse Professional, and Consortium/ Third Party Administrator (if applicable). Any identified program deficiencies or findings must be promptly rectified. Corrective actions should be documented for review by authority staff or designated representatives.

Documentation supporting compliance with the aforementioned regulations must be provided to authorized representatives of USDOT or its operating administrations, the State of California oversight agency, or to OCTA and/or their designated representative to inspect the facilities and records associated with the implementation of the drug and alcohol testing program.

The awarded applicant is responsible for submitting an annual Drug and Alcohol Testing Report to OCTA using the current Drug and Alcohol Testing Management Information System (MIS) Data Collection Form published by the FTA. The annual reports are due no later than the 21st of the month following the close of each year. Forms can be found here:
https://www.transportation.gov/odapc/Part40/Appendix-J. • Close of each year (January – December) – on or by January 21st of the following year Additionally on an annual basis, no later January 21st of each year following the close of the previous calendar year for review, applicants are required to:
• Submit to OCTA all required drug and alcohol testing data using the appropriate FTA prescribed forms; and • Provide certifications for all Service Agents (Includes, but not limited to: The Collection Site for Urine Specimen Collectors, Breath Alcohol Technicians, Screening Test Technicians, Oral Fluid Collectors, Medical Review Officers, and Substance Abuse Professionals)

331
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 11 It is recommended that the individual(s) responsible for monitoring the applicant agencies Drug and Alcohol Program attend the Transportation Safety Institute’s (TSIs) courses on:

1. Substance Abuse Management and Program Compliance (FT00465)

2. Reasonable Suspicion and Post-Accident Testing Determination Seminar (FT00566) These courses are to be completed within one year or as soon as practical after initiating your program and included as part of the annual report (due January 21st). If your agency already has a Program in place and individuals who manage the Program, have previously completed trainings, please include applicable documentation as part of your annual report.

Given the courses are only offered once a year in June for 2024 (see :
https://www.transportation.gov/sites/dot.gov/files/2024-02/TSIFY-24TransitTrainingSchedulev.9_012424.pdf for course schedule), course signup confirmations for the following year will be accepted as proof of intent to complete the courses at a later date. If your agency chooses to proceed with this option, you must be able to show proof of completion for the following years report. More information on the TSI, their courses, and instructions for how to sign up for and attending courses can be viewed in further detail here: https://www.transportation.gov/tsi/transit-safety-and-security.

An awarded applicant’s failure to comply with th ese requirements may result in nonpayment or termination of any entered agreements.

Required Driver Training for Vehicles
Applicants will ensure that its operators or its contracted vendor’s operators, are properly licensed and trained to proficiency to perform duties safely, and in a manner which treats its riders with respect and dignity. Disability awareness and passenger assistance will be included in this training.

It is required that the individual(s) responsible for operating vehicles for the applicant agency complete the Passenger Assistance, Safety and Sensitivity (PASS) Basic Online course offered by the Community Transportation Association of America (CTAA). More information on the course and instructions to complete the industry standard training is available here: https://ctaa.org/pass/.

This course is to be completed within one year or as soon as practical after initiating your program and included as part of the annual report ( due January 21 st). If your operators have already completed the training, please include applicable documentation as part of your annual report. If your agency participates in another applicable and industry acceptable driver-related training, include this to satisfy this requirement.

Required Maintenance for Vehicles and Equipment
Agency will perform, or ensure that a contracted vendor performs maintenance of all awarded vehicles including:
• Daily pre-trip Inspections.
• Scheduled preventative maintenance that meets or exceeds the vehicle manufacturer’s standards; • Maintaining maintenance records for each vehicle for five (5) years; and • If required, cooperation in annual motor coach carrier terminal inspections conducted by the California Highway Patrol (CHP).

Useful Life Requirements for Capital Projects
If capital purchases (vehicles, equipment, software, etc.) are purchased with EMSD funds, it is expected that these items will be used for their entire useful life and/or through termination of the service (see timely use of funds). If termination occurs prior to the completion of the capital item’s useful life and/or grant term, the applicant shall repay OCTA the same percentage of the sale price [or estimated value of the asset(s)] based on straight line depreciation of the asset(s) consistent with the EMSD percentage of initial purchase. Useful life shall be documented in project agreements. 332
2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program Guidelines 12 Submittal Requirements
A completed application will contain the following documents:
• Completed capital and/or operating application with corresponding attachments; o Application templates are available on the programs webpage, applications must be submitted following these templates or will not be considered;
• Non-profits must provide verification of non-profit status as “active”. • Local cities or county agencies must submit documentation of public hearing(s); • Resolution from governing body or similar confirming match commitment and legal authority to submit; • Benefit-cost analyses for vehicle acquisitions if applicable; • Any other required documents, such as documentation of reduced service (if applicable), copy of your agencies most recent financial statement or single audit if applicable and have previously received federal funding, vehicle photos, etc. (refer to application for required documents).

Incomplete applications will not be considered for funding, so please ensure that all submittals contain all the required documentation. Important documents regarding the 2024 EMSD Program are available on the EMSD website.

Applicants to the 2024 EMSD Program will not be required to submit hard copy applications to OCTA. Electronic project applications for the 2024 EMSD call must be received by OCTA no later than 5pm June 27, 2024, via a SharePoint location, please email Denise Sifford at [email protected] or Vic Mireles at [email protected] for specific SharePoint file access.

Late applications will not be accepted or considered, so please ensure that you have uploaded all required documentation ahead of the application deadline. It is recommended to upload documents at least 48 hours ahead of the submittal deadline to allow for time for troubleshooting if needed.

Information on how to submit electronic project applications will be posted prior to the call on the OCTA EMSD website4.

Applicants to the 2024 Enhanced Mobility for Seniors and Individuals with Disabilities Grant Program will not be required to submit hard copy applications to OCTA. Hard copies of applications will not be accepted.

OCTA Contacts
EMSD Program Managers
Primary Secondary
Denise Sifford
Senior Transportation Funding Analyst
Email: [email protected]
(714) 560-5489
Vic Mireles
Associate Transportation Funding Analyst
Email: [email protected]
(714) 560-5025
Alternate: Project Implementation
Louis Zhao
Programming and Grant Development Manager
Email: [email protected]
(714) 560-5494
Martin Browne
Community Transportation Coordinator
Email: [email protected]
(714) 347-2007

4 https://www.octa.net/programs-projects/programs/funding-programs/call-for-projects/emsd-grant-program/ 333

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-273 Meeting Date: 6/17/2025
TITLE:

PROFESSIONAL SERVICES AGREEMENT WITH HOAG EXECUTIVE HEALTH FOR A

WELLNESS PROGRAM
DEPARTMENT: POLICE DEPARTMENT
PRESENTED BY: MICHELLE BRADBURY, LIEUTENANT
CONTACT INFORMATION: MICHELLE BRADBURY (714) 754-5292
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to HOAG Executive Health to provide a wellness program for a five-year term, effective July 1, 2025 - June 30, 2030, for a not to exceed amount of $150,000 annually.

2. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

BACKGROUND:

Historically, police officers rarely discuss issues or seek assistance for stressors caused by their profession. They ignore or deal with these issues on their own, with little to no assistance from their departments or others. In the 1980s, law enforcement communities started recognizing the increasing stress and trauma that officers face in the line of duty. This led several police departments to create structured wellness programs that included both physical fitness and mental health support.

By the 2010s, wellness programs became a more integral part of police departments nationwide, with many adopting formal wellness policies. In 2020, Wellness programs in law enforcement continued to evolve. Many agencies now are offering specialized wellness services, such as fitness assessments, counseling, meditation, and family support programs.

In November of 2022, the California Commission on Peace Officer Standards and Training acknowledged the need for law enforcement organizations in California to create Wellness Programs to support officers. California Assembly Bill 178 provided grant funding to assist agencies in this endeavor. The Costa Mesa Police Department applied for the Board of State and Community Corrections (BSCC) grant and was awarded $93,376 to establish an Officer Wellness and Mental Health Program. The grant funding enabled the Police Department to establish its first Wellness Program, providing psychological health services and physical wellness support to both sworn and professional staff members.

The Police Department entered into two professional services agreements with two separate service

Page 1 of 3 ends

334
File #: 25-273 Meeting Date: 6/17/2025
The Police Department entered into two professional services agreements with two separate service providers. The Counseling Team International provides mental health counseling for employees and their immediate family, and Hoag Executive Wellness provides health assessments and lab testing focused on issues often associated with the high stressors of law enforcement. The grant awarded to the Costa Mesa Police Department was instrumental in establishing the Wellness programs, and all funds will have been utilized by late 2025.

The Police Department recognizes the importance of the Officer Wellness Program and its value in improving officer wellness and expanding the program.

ANALYSIS:

The Police Department’scurrent agreement with Hoag Executive Health is set to expire on June 30, 2025. The agreement is limited to the following services: wellness assessments, blood analysis, and one-on-one consultations for police personnel. Currently, the Department is funding the existing agreement through grant funding from the Board of State and Community Corrections, which is set to expire December 2025.

In order to encourage and increase participation in the wellness program, CMPD is aiming to expand its Wellness Program by increasing the services offered by the program that all police personnel can benefit from. To provide a robust wellness program CMPD prepared a scope of work including various programs and services necessary to expand the department’s current wellness program.

The City issued a Request for Proposal (RFP) for the professional services for the Police Department’sWellness Program on February 12, 2025. Two proposals were received and reviewed for compliance with the City’sRFP requirements. Staff determined that one of the proposals was not compliant with the City’sRFP requirements and therefore was deemed non-responsive. After careful review of method of approach, qualifications and experience, staffing, and cost proposal, staff finds HOAG Executive Health as well qualified to provide a wellness program for the Costa Mesa Police Department.

The proposed service agreement with HOAG Executive Health will expand CMPD’scurrent wellness program by providing annual wellness assessments that include biometric panels, measure cardiovascular fitness, mobility, nutrition assessments, body composition, and postural analysis. A consultant will work with the employees to create individual fitness programs, set goals, and make nutritional recommendations. As part of the expanded program, a wellness coordinator will be assigned to the Police Department and spend 20 hours a week working with employees. The wellness coordinator will lead onsite fitness, strength, and mobility trainings. The coordinator will document and track trends in wellness within the department to ensure they are tailoring their services to meet the needs of department personnel. The wellness coordinator will also conduct workshops and provide educational content on meditation, mindfulness, nutrition, and stress management.

The partnership between Hoag Executive Health and CMPD will enhance the wellness program by providing services and resources aimed at improving the physical and mental health of Police Department personnel. Prioritizing wellness programs will result in a healthy and engaged police workforce that is better positioned to serve the community effectively and compassionately.

Therefore, staff recommends award of a PSA to HOAG Executive Health for five years in a not to

Page 2 of 3 ends

335
File #: 25-273 Meeting Date: 6/17/2025
Therefore, staff recommends award of a PSA to HOAG Executive Health for five years in a not to exceed amount of $150,000 annually.

ALTERNATIVES:

City Council could decide not to authorize the agreement with Hoag Executive Health; however, the current grant funding for the Police Department’swellness program will end in 2025. The Department would be forced to end its wellness program and no longer be able to provide employees with health assessments, physical fitness training, nutritional guidance, stress management techniques, or injury prevention programs through a well-qualified provider.

FISCAL REVIEW:

The recurring funding for the wellness program in the amount of $150,000 annually was approved in the Fiscal Year 2024-25 adopted budget. The ongoing funding for this professional services agreement is included in the Police Department’s operating budget in the General Fund (Fund 101).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this report and approved it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the City Council's Goal:
· Strengthen public’s safety and improve the quality of life. · Recruit and retain high-quality staff.

CONCLUSION:

Staff recommends City Council:

2. Authorize the City Manager and City Clerk to execute the PSA and any future authorized amendments to the agreement.

Page 3 of 3 ends

336
1 HOAG Executive Health
Rev. 1-2025

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT

WITH HOAG CLINIC DBA HOAG EXECUTIVE HEALTH DBA
TH
IS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 1st day of July, 2025 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and HOAG CLINIC DBA HOAG EXECUTIVE HEALTH, a California nonprofit corporation(“Consultant”).

RE
CITALS
A. C
ity proposes to utilize the services of Consultant as an independent contractor to provide wellness program services for the Costa Mesa Police Department, including a comprehensive Executive and First Responder clinical and fitness screening program for police personnel, as more fully described herein; and
B. C
onsultant represents that it has that degree of specialized expertise contemplated within California Government Code s ection 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. C
ity and Consultant desire to contract for the specific services described in Exhibit “A” and
desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D.

No official or employee of City has a financial interest, within the provisions of sec
tions 1090-1092 of the California Government Code, in the subject matter of this Agreement.

N
OW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City . Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) M
eet with Consultant to review the quality of the work and resolve the Attachment 1
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matters of concern;

(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws , including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, e xcept as permitted pursuant to s ection 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement. Consultant’s total compensation shall not exceed One Hundred and Fifty Thousand Dollars ($150,000.00) annually. 338
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2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “B,” attached hereto and incorporated herein. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays . Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the p arties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other p arty may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to the other except for those rights and liabilities that accrued prior to the date of termination. 339
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4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of sixty months, ending on June 30, 2030, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:

(a) Commercial general liability, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate.

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Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:

(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”

(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the ins urance provided by this policy.”

(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.

(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

IF TO CONSULTANT: IF TO CITY:

HOAG Executive Health
2995 Redhill, Suite 100
Costa Mesa, CA 92626
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (949) 566-8419 Tel: (714) 754-5292
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Attn: Justin David Attn: Michelle Bradbury

Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy . Consultant shall provide a drug-free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “D” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’ s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City ’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or 343
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authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor . Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11 Conflicts with Independent Contractor. Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.12. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby 344
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agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.14. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.15. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code s ection 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.16. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code s ection 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

6.17. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to 345
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Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.18. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.22. No Third Party Beneficiary Rights . This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.24. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.25. Amendments . Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature

__________________________________
Justin Davis, VP Business Development

CITY OF COSTA MESA

__________________________________ Date: __________________________ Lori Ann Farrell Harrison
City Manager

ATTEST:

__________________________________
Brenda Green
City Clerk

APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney

APPROVED AS TO INSURANCE:

__________________________________ Date: __________________________ Ruth Wang
Risk Management

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APPROVED AS TO CONTENT:

__________________________________ Date: __________________________ Michelle Bradbury
Project Manager

DEPARTMENTAL APPROVAL:

__________________________________ Date: __________________________ Ronald Lawrence
Police Chief

APPROVED AS TO PURCHASING:

__________________________________ Date: __________________________ Carol Molina
Finance Director

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EXHIBIT A

REQUEST FOR PROPOSALS
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If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued, and the information will be posted on planet-bids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City’s Purchasing Department. It is the responsibility of each Proposer to periodically check planet-bids website to ensure that it has received and reviewed any and all addenda to this solicitation. The City will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

2. Schedule of Events: This Request for Proposal shall be governed by the following schedule:

Release of RFP February 12, 2025
Deadline for Written Questions February 25, 2025, at 11:00 a.m.

Responses to Questions Posted February 27, 2025
Proposals are Due March 4, 2025, at 2:00 p.m.
**All dates are subject to change at the discretion of the City.

3. Proposer’s Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Scope of Work, Appendix A, of this RFP are invited to submit a proposal, provided they meet the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined in the sole discretion of the City.
a. The company needs to have the ability to provide users with an online, HIPPA complaint wellness platform that incorporates scheduling, test results, health education specific to first responders.
b. The Contractor shall maintain a local office with a competent representative who can be reached during normal working hours or emergencies who is authorized to make decisions on matters pertaining to this contract with the City. Office facilities that support daily operations must be within twenty (20) miles of the City.
c. All Proposers must identify the project manager, and the individual authorized to negotiate the contract on behalf of the company; and provide an organization chart showing all proposed key wellness team members.
d. A project team organization chart identifying those who will perform work, and a brief resume of each team member, including similar type projects in which they have been directly involved shall be included. Identify the Wellness Coordinator who will be the primary contact person tor represent your company. Sub-consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant.

II. GENERAL INSTRUCTIONS AND PROVISIONS

1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and should contain no more than 12 typed pages using a 12-point font size, including cover letter, Index/Table of Contents, tables, charts, and graphic exhibits, but excluding resumes of key people and pricing forms. Each Proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. 353
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Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer’s response:
 Cover Letter: A cover letter, not to exceed two pages in length, should summarize key elements of the Proposal. An individual authorized to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor’s office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable.

1. Describes familiarity of project and demonstrates understanding of work and project objectives moving forward.

2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Services" section.

3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion.

4. Identifies the project’s potential issues and response to them.

5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and cost- effective operations or increased performance capabilities.  Qualifications & Experience of the Firm : Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to provide design services.

2. Proposed team members, as demonstrated by enclosed resumes, have relevant experience for their role in the project.

3. Overall organization of the team is relevant to City of Costa Mesa needs.

4. Team is managed by an individual with appropriate experience in similar project. This person's time is appropriately committed to this project. 354
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5. Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.

6. If the owner is a corporation please provide: name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip, and the date local office opened its doors for business.

7. If the owner is a partnership or joint venture, please provide: Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for.

8. Provide a list of current and previous contracts similar to the requirements for this project in Costa Mesa, including all public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time you have been providing services, and the name, title, and telephone number of the person who may be contacted regarding your organization’s service record.

9. Submit a description of the organization’s qualifications, experience and abilities that make it uniquely capable to provide the services specified in the Scope of Work.  Financial Capacity: The City is concerned about proposers’ financial capability to perform, and therefore, is requesting copies of audited financials from the pass three years to allow an evaluation of firm’s financial capabilities.


Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions.

o Include resumes or curriculum vitae of each such staff member, including name, position, telephone number, email address, education, and years and type of relevant experience.

 Cost Proposal: Provide a fee schedule/pricing information for the project including identifying the specific assigned personnel, their hourly rates and their number of hours, and the cost for each work task/deliverable as described in the Scope of Services. If work tasks or deliverable are proposed that are not specifically listed in the City’s Scope of Work, please identify those costs as separate and optional. Proposals shall be valid for a minimum of 180 days following submission.

 Disclosure: Please disclose all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. 355
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 Sample Professional Service Agreement: The firm selected by the City will be required to execute a Professional Service Agreement with the City. A sample of the Agreement is enclosed as Appendix B, but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, these must be submitted for consideration with the Proposal. Otherwise, the Proposer will be deemed to have accepted the form of Agreement.
 Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms, Appendix C included in this RFP, which should be included with Proposals:

1. Vendor Application Form

2. Company Profile & References

3. Ex Parte Communications Certificate

4. Disclosure of Government Positions

5. Disqualifications Questionnaire

6. Bidder/Applicant/Contractor Campaign Contribution

2. Process for Submitting Proposals:
 Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.

 Cost for Preparing Proposal: The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City.

Cost proposal shall be submitted in a separate file containing the following:

 Cover letter stating the hourly rates of the proposed key personnel.

 The cost shall depict individual project tasks, work hours, and basic hourly rates for specific personnel to be used on the project. Personnel hourly rates will reflect all costs for office overhead, including direct and indirect costs. The fee proposal shall reflect all anticipated fee increases during the contract duration.  Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal with the exception of the Cost Proposal which shall be submitted in a separate file.

 Number of Proposals: Submit one (1) PDF file format copy of your proposal in sufficient detail for thorough evaluation and comparative analysis.

 Submission of Proposals: Complete written Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 2:00 p.m. (P.S.T) on March 4, 2025. Proposals will not be accepted after this deadline. Proposals received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Proposer 356
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to see that the proposal is received in proper time. Faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS.

 Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than February 25, 2025, at 11:00 A.M . The City reserves the right not to answer all questions.

The City reserves the right to amend or supplement this RFP prior to the Proposal due date.

All addendum(s), responses to questions received, and additional information will be posted to the planet-bids website. Proposers should check this web page daily for new information.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP. The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on planet-bids will be accepted, and no response other than written will be binding upon the City.


Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:

 W-9 – Current signed form W-9 (Taxpayer Identification Umber & Certification) which includes Contractor’s legal business name(s).

3. Evaluation Criteria: The City’s evaluation and selection process will be conducted in accordance with Chapter V, Article 2 of the City's Municipal Code (Code). In accordance with the Code, the responsive responsible proposer shall be determined based on evaluation of qualitative factors in addition to cost. At all times during the evaluation process, the following criteria will be used. Sub-criteria are not necessarily listed in order of importance. Additional sub- criteria that logically fit within a particular evaluation criterion may also be considered even if not specified below.

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1. Project Approach & Methodology -------30 %

2. Qualifications & Experience of the Firm -------30 %

3. Key Personnel ----30%

4. Cost Proposal ----10 %

While price is one basic factor for award, it is not the sole consideration.

B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact Proposer's references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer’s approach, qualifications, or price is not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the lowest responsible bidder. Alternatively, the City may elect to negotiate directly with one or more Proposers to obtain the best result for the City prior to making a recommendation or selection.

C. Interviews, Reference Checks, Revised Proposals, Discussions: Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an oral interview. Interviews, if held, are tentatively scheduled for the week of March 31 and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626. The dates are subject to change. The individual(s) from the Proposer’s organization that will be directly responsible for carrying out the contract, if awarded, should be present at the oral interview. The oral interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.

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Following conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point, and make a recommendation for an award, or it may request Best and Final Offers from Proposers. The City may accept the Proposal or negotiate the terms and conditions of the agreement with the highest ranked organization. The City may recommend an award without Best and Final Offers, so Proposers should include their best Proposal with their initial submission.

5. Protests : Failure to comply with the rules set forth herein may result in rejection of the protest.

Any proposals awarded pursuant to the formal procurement procedure set forth in the Proposal procedure may be appealed in accordance with the following procedure:
• The Proposer shall file the written notice of appeal with the purchasing officer at least ten (10) working days prior to proposal award date specified in the notice of recommendation to award.
• The written notice of appeal must include specifics as to the nature of the appeal. • The Proposer must provide any and all documentation to support the appeal. • The purchasing officer will respond in writing to the Proposer within five (5) working days.
• In the event the appeal is denied by the purchasing officer, the Proposer may appeal the purchasing officer’s ruling to the city council at the next available council meeting.

 Preparing Proposal in response to this RFP;
 Submitting that Proposal to the City;
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 Negotiating with the City any matter related to the Proposal; and,  Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.

Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.

9. Ex Parte Communications: Proposers and Proposers’ representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award.

Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

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will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

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Appendix A

Scope of Services

Police Officers face a multitude of stressors from physically demanding and long workdays to life- threatening confrontations, to the emotional toll of seeing people living in challenging situations. In addition to the multitude of work stressors, they experience a lack of sleep due to their shift schedules, lack of fitness, abuse of caffeine, and sometimes the abuse of alcohol to mitigate the stressors from this demanding career, as well as a host of difficult family dynamics.

Some of the top health issues facing first responders include stress, diabetes, heart disease and cancer. Additionally, poor physical fitness, chronic injuries, and back problems. Lack of overall employee wellness can lead to an increase in employment-related injuries, poor job performance, and poor job attendance. The Costa Mesa Police Department is seeking a well-qualified provider who will assist with developing a wellness program as an incentive to increase physical fitness levels and general health of the department’s employees.

The City of Costa Mesa is seeking proposals from qualified service providers to design, develop, and implement a wellness program, for all of the employees working in the Police Department. In general, the selected operator may be asked to provide the following services:

• Annual Physical Fitness/Wellness Evaluations
o Health History Questionnaire
o Health and Biometric Screening (Blood Pressure, CBC, CMP, Lipid Panel, Cholesterol, Triglycerides, TSH)
o Fitness Assessments (Stress Test, VO2 Testing/ Muscular Endurance, Digital Postural Analysis, Body Composition Analysis, Hand Grip, Digital Movement Screen, Muscular Strength)
o Consults with Exercise Physiologist
o Guidance and recommendations from MD
o Personalized report for employee encompassing the above and recommendations for improvement in health. All recommendations from the wellness coordinator must have concurrence from a licensed medical practitioner.
• Employee Case Management
o Develop a communication plan that regularly informs and engages employees about the wellness program
o Provide regular updates on program activities and educational fliers on wellness o One-on-One Nutritional Guidance
o Individualized Exercise Programs
o Fitness classes
o Stress Management Techniques Training
o Ability to inform and motivate employees to adopt healthier lifestyles • An on-site Wellness Coordinator for the Department who is properly trained, certified and knowledgeable in wellness and fitness. Must conduct the following:

o In-person Workshops and Presentations on Injury Prevention Programs/ Stretch and Mobility Classes/ Strength Training
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o Develops and implements training programs and wellness challenges for the department. o Nutrition Guidance Workshops
o Training on mindfulness and meditation
o Dedicate a minimum of 20- hours weekly to the department

• Wellness Program must also have access to the following:
o Upon request, provide access to more advanced heart and cancer screening o Facility within 20 miles of the Police Department
o Ability to make referrals for health issues that may arise

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EXHIBIT B

CONSULTANT’S PROPOSAL

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City of Costa Mesa
Wellness Program for the Police Department
City of Costa Mesa
RFP NO: 25-16
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Cover Letter & Project Summary
Hoag Executive Health
500 Superior Ave, Suite 200
Newport Beach, CA 92663
949.999.9300

November 4th, 2024

To Whom It May Concern:

Hoag Executive Health is excited at the opportunity to bid and ultimately participate in the Costa Mesa Police Department Wellness Program – providing Hoag’s proprietary set of services for first responders and law enforcement personnel. In the following proposal, Hoag Executive Health will illustrate just how uniquely qualified our expert program staff is to accomplish every aspect of the Scope of Services outlined in the RFP, as well as our willingness to work hand in hand with CMPD to continue the growth and evolution of the program to ensure police officers are able to maintain the highest level of health and wellness, and in turn, succeed in their duties as highly trained law enforcement personnel.

At present Hoag operates the largest and most successful specialty clinical exam program in the western United States. The first being the “Hoag First Responder Program” which has been in operation for 9 years, this program conducts roughly 3,500+ specialty physicals and wellness assessments annually, providing exclusive health and wellness programs for such clients as the Orange County Fire Authority, LA City Fire, Anaheim Fire & Rescue, City of Irvine Police Department, Huntington Beach Fire, Anaheim Police Department, Costa Mesa Police Department and Cathedral City Fire Department, to name a few. In addition to the annual exams listed above, the Hoag First Responder Program also conducts pre-employment exams for Newport Beach Fire & Police, Anaheim Fire & Rescue, Cathedral City Fire Department and Huntington Beach Fire. The Hoag First Responder Program is not simply familiar with the unique stressors, realities and requirements of law enforcement personnel, our physicians, physiologists and nurses specialize in providing ongoing health, wellness and specialty care for this unique population.

Yet another differentiator for the Hoag First Responder Program is our superb clinical and fitness staff all of whom have decades of experience delivering our proprietary set of assessments to populations identical to Costa Mesa Police personnel. Their understanding of the unique stressors and challenges associated to tactical athletes and emergency responders translates to our ability to provide meaningful, applicable health recommendations and fitness programming that can be immediately implemented, leading to effective and lasting health and lifestyle changes.

In addition to our experience with these populations and outstanding dedicated First Responder team, the Hoag Executive Health program is lucky enough to have state-of-the-art facilities and equipment. Hoag Executive Health is proposing to deliver the Clinical & Fitness Exam Program in our newest dedicated medical offices located in Newport Beach. This facility is equipped to deliver every component of the medical and fitness evaluations in our 10,000sq ft special programs suite that includes fully equipped exercise labs, technology integrated exam rooms, private lounges for participants and the newest clinical and fitness diagnostic tools. In addition, we have imaging capabilities located our medical office building which allows for a simple and smooth logistical process for participants. 366

Hoag Executive Health is confident that we can establish a world class program aimed at enhancing the health, wellness and performance of Costa Mesa Police personnel through our comprehensive approach to health and overall wellness by building on the wellness services we currently provide to the Department. Hoag Executive Health appreciates the City of Costa Mesa’s consideration of the following proposal and we welcome the opportunity to work together. Please note that proposal pricing will be valid for 180 days.

Regards,

Justin Davis
Vice President – Business Development
Hoag Executive Health

Proposed Delivery Location:

Hoag Executive Health
500 Superior Ave, Suite 200
Newport Beach CA 92663
949.629.2600

Section 1: Overview of Response
The following proposal will outline and review Hoag Executive Health’s plan and intention on delivering clinical health screening services for Costa Mesa Police personnel – those specifically being:

1. Annual Clinical and Fitness Exams

2. On-site Wellness Program and Coordinator
a. Employee Case Management, Consultation and Communication As the highest rated hospital system in Orange County for the last 9 years, Hoag Executive Health is able to draw upon all aspects of the Hoag Health System in order to ensure world class care as well as clinical and customer service for Costa Mesa Police personnel related to the above clinical areas. Our experience delivering these exact services for clients in both the Public and Private sectors provide us with a level of certainty in our ability to meet and exceed the Scope of Services for the CMPD Wellness Program.

Section 2: Methodology

1. Annual Clinical & Fitness Exams
Hoag Executive Health currently manages, operates and delivers one of the most successful comprehensive Executive and First Responder clinical and fitness screening programs in the country on behalf of Hoag Hospital. In fact, Hoag Executive Health currently administers the Wellness Program for Costa Mesa Police Department. The Hoag First Responder Program is recognized by the NFPA and the IAFF as a “Gold Standard” first responder wellness facility with our Chief Medical Officer regularly consulting with fire and police agencies across the United States on ways to replicate and model after the Hoag program.

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Hoag Executive Health is uniquely positioned to fulfill the entirety of the Scope of Services for the for Newport Beach Clinical & Fitness Exam Program, as each of the required service components fall within the standard set of services and expertise for our business. Specifically, as it relates to personnel, Hoag Executive Health may be the only proposed service provider that can state categorically that we currently have on staff all necessary clinicians, medical support staff, fitness and exercise specialists as well as administrative and management personnel to fully service the program as it is constructed today as well as if the program were to expand.

Hoag Executive Health currently has 7 primary care physicians (Internal Medicine/Family Practice/Sports Medicine) whom we are able to devote to this program. In addition, each of our physicians has their own devoted Medical Assistant who are specially trained to work with Hoag Executive Health participants. Other key members of the Hoag Executive Health team are our 7 Exercise Physiologists who provide fitness and nutritional training and consultation to participants in our programs. Our exercise physiologists will be tasked with conducting the IAFF WFI fitness and nutritional components of each annual and pre-employment exam in accordance with the NFPA

Data Analysis & Presentation
Hoag Executive Health sees the interpretation of the complex data and assessments gathered during the Annual Clinical & Fitness Exams as one of the key aspects of effectively conducting these specialty exams.

Ensuring that the results and more importantly, any actionable recommendations are easy for participants to understand and follow, will only increase the effectiveness of the data and information that is gathered. Hoag Executive Health physicians have over 65 years of combined specialty physical experience amongst them – coupling this with the knowledge of our coaches and exercise physiologists translates into invaluable expertise in creating and presenting realistic health goals, exercise, fitness and nutritional plans for CMPD personnel.

Our proposed approach to the Annual Clinical & Fitness Exams will utilize a proprietary set of risk calculations that will enable participants to have a clear, tangible understanding of their current health state when compared to a mean of people in their age and activity group and to identify any potential limitations to completing the tasks required for success in the stated roles.

Data Review
The experience that Hoag Executive Health has, delivering this exact Scope of Services to almost a dozen different agencies throughout Southern California for close to 10 years, allows us to glean from our knowledge and best practices developed through delivering thousands of specialty exams. Additionally, it is important to understand that our physicians specialize in this type of clinical delivery – solely practicing preventative, risk identification and Occupational health services…this is what we do.

For all of the Annual Clinical & Fitness exams, each CMPD participant will have dedicated in-person time set aside immediately following the completion of their fitness assessment to review the entirety of their physical report – this will be done with the same exercise physiologist who performed their fitness and nutritional assessment. During this 20-minute follow-up, participants will personally review their physical report, lab work and other assessments. The results and recommendations entailed in each personalized physical report are created in such a way that they are actionable and easy to implement. Our physiologists will answer questions, give further suggestions and provide real-world examples of how to implement the fully customized health plan that was created for the participant. In addition, we will make it easy to share the report and data with each participant’s primary care physician by providing a hardcopy of all reports, labs and diagnostics for personal review. Our clinical and lifestyle recommendations focus on behavioral changes and when necessary therapeutic interventions which can be easily enacted by the participants’ primary physician. Hoag Executive Health understands that participation in the Annual Medical & Fitness Exam program is only the start to positively impacting the health and well-being of participating firefighters – it is with this in mind that we have created our reporting and follow-up procedures aimed at ensuring positive change is simple to implement. 368

Lab Process
As it relates to the lab services process for Annual exams, Hoag Executive Health is proposing that we utilize a long-standing 3rd party lab partner, LabCorp, to perform the lab panel blood draws. Understanding that there will be significant eligible personnel and that these participants may not all live in Orange County boundaries, we feel as though the most convenient and reliable solution will be to utilize LabCorp and their significant network of draw locations throughout Southern California. The process will be initiated once a participant is scheduled for his/her exam 30 days in advance, at that time they will be entered into the Hoag Executive Health EMR system and an electronic lab requisition will be created and sent to LabCorp. The participant will then simply need to log onto the LabCorp website from a computer, phone or iPad and locate the closest and most convenient LabCorp location to either his/her worksite or home. In addition, Hoag Executive Health will email each participant with a copy of the lab requisition (just in case) as well as a website link that lists all Orange County LabCorp draw sites and instructions for the fasting blood draw. Participants will be asked to ensure they have completed their blood draw within 2-weeks of their scheduled exam to ensure results are obtained prior to their physical. Results are then electronically sent to Hoag Executive Health typically within 3-5 business days from the blood draw. Below is the link and an image of the LabCorp “Find a Location” website along with the contact information for our LabCorp representative – Hoag Executive Health has used LabCorp since our inception 9 years ago and they continue to provide excellent service and reliability :
https://www.labcorp.com/labs-and-appointments

Hoag Executive Health does have in-office lab draw and processing capabilities and can process blood specimens onsite should a participant not be able to visit a LabCorp facility prior to his/her office visit.

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Annual Police Officer Recurring Exam Components

Heart & Circulatory
- Lipid Profile
- EKG / Treadmill Test
- Blood Oxygen
- CIMT Ultrasound

Kidney & Urogenital
- Urinalysis
- Cancer Screen PSA (men 50+)
- BUN, Creatinine Panel

Brain & Nervous
- Reflexes & Sensations
- Hearing
- Vision
- Strength & Balance
- Symmetry

Hormonal & Glandular
- Pre-Diabetes Markers
- Metabolic Panel
- Metabolic Rate
- Heavy Metals
Lungs & Breathing
- Pulmonary Function
- Maximal Oxygen Uptake
- Exercise Heart Rate Ranges
- X-Ray

Blood & Immunity
- Blood Composition
- Immunity
- Anemia
- Leukemia

Muscular & Bone
- Musculoskeletal Assessment
- Strength Assessment
- Postural Screen
- Body Composition
- Functional Mobility

Fitness & Exercise
- WFI Assessment
- Fitness Goals
- Assessment of Limitations
- Exercise Prescription/Programming
Stomach & Gastrointestinal
- Liver Function Panel
- Gall Bladder Markers
- Micronutrients
- Protein

Diet and Nutrition
- Assess of Current Nutrition (food log)
- Identifying Health Eating Barriers
- Resting Metabolic Rate
- Meal Planning
- Nutritional Education

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In addition to the categories by which Hoag Executive Health will assess each CMPD participant, below we have outlined the individual components included in each exam.

Questionnaires
Medical History & Health Risk
Behavioral Health (PHQ-9)
Fitness and Nutritional Assessment

Blood Work
CBC
MMR, Varicella, Hep B/C Titers
CMP
hs-CRP
Lipids
PSA (over 50)
Heavy Metal Panel
TB QuantiFERON
Tetanus Vaccine 10-yrs

Clinical Evaluation
Audiogram
Vision Testing
Vitals
PFT (Spirometry)
EKG
Comprehensive Physical Exam
Neurological Exam
Musculoskeletal Assessment
Hernia Exam
Skin Cancer Screen
Clinical Breast Exam optional
Prostate Exam optional
DRE optional
Chest x-ray (PA/Lat)) every 3 yrs.

Carotid Artery Ultrasound

Fitness & Nutritional Evaluation
Functional Movement Screen
Body Composition Analysis
Skin Fold Assessment
VO2 Max (gas exchange)
Hand Grip Strength
Pushup Test
Posture Assessment
Abdominal Strength
Nutritional Assessment & Plan
Fitness Assessment & Plan

Optional Exam Evaluations
CA DMV/DOT Exam if needed or requested

Report

Contents
- Bloodwork
- Clinical Data
- Physical Exam Report
- Recommendations & Actional Plan
- Report provided to participant at conclusion of exam

Annual Costa Mesa PD Clinical & Fitness Exam
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Costa Mesa PD Annual Exam Experience
Below is a step-by-step overview of the exam process for CMPD Personnel

1. Hoag Program Manager works with a CMPD designee to establish an exam calendar – days of the week and dates that work best for that agency and personnel. a. Hoag Program Manager will create a SharePoint calendar with designated exam dates/times and slots
b. CMPD Participants will have access to an online scheduling site which will allow them to select the day and time that best works with their schedule.

2. CMPD will provide a participant list with names, DOB, email address and phone number of eligible exam participants.

3. Participants will begin the “exam prep” process 4 weeks prior to their assigned exam date

4. Hoag Program Manager will register each participant into Hoag Executive Health’s electronic medical record system
a. An email will be sent to the participant containing:

1. Medical history and fitness assessment questionnaires

2. Hard copy of the LabCorp lab requisition, lab draw instructions and a link to all LabCorp locations

5. Participant will complete their lab draw and applicable pre-exam questionnaires no less than 1-week prior to his/her annual exam.

6. 3-5 days prior to the scheduled exam date, participants will receive a confirmation email and phone call and email from the Hoag Program Manager confirming attendance on the scheduled exam date

7. Upon arrival in the office – participants will be checked in and a Hoag support staff member will walk participants to the imaging center to receive their baseline chest x-ray

8. Following completion of the chest x-ray, our staff member will walk the participant back to our office to begin the physical exam

9. The participant will first meet with our clinical support staff to capture all biometric/vital sign data

10. Diagnostic ultrasounds will be performed next, this portion of the exam will take approx..15 minutes

11. Next, the participant will meet with the physician to review all pre-exam questionnaires and conduct a thorough medical health history. Additionally, at this time the fitness for duty evaluation and occupational medicine consultation will be performed

12. Following the physicians consultation, the complete physical examination will be performed

13. Following the completion of the physical exam, participants will transition to a private exercise lab with our exercise physiologist for the fitness and nutritional evaluation – this portion of the exam will take approximately 45 minutes

14. Following the fitness and nutritional assessment, the exercise physiologist will excuse him/herself to retrieve the completed physical exam report in-hand to be reviewed with the participant

15. If there were any medically necessary referrals, our physician would coordinate these with the participant following the report review and prior to their departure.

16. Participants will have access to their records via Hoag’s patient portal - MyChart In total, the entire exam process should take no more than 1.5 hours for a participant to complete their Annual Clinical and Fitness exam.

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Hoag Executive Health is proposing that all initial scheduling of Annual Clinical & Fitness Exams be done utilizing our secure online SharePoint scheduling system. Hoag Executive Health will create an online calendar where the participants will be able to schedule exams as far as 1 year out and can schedule themselves into designated AM or PM time slots at our Newport Beach Hoag Executive Health delivery location. Once the appointment has been scheduled, an email notification will be sent to the Hoag Executive Health Program Manager to complete the scheduling process, create the applicable lab requisitions and send a hard copy lab req and LabCorp location information to the individual unit participants. Once the participant is scheduled, he/she will receive an email confirming the appointment, as well as a confirmation phone call 3-5 days prior to the exam date.

With regards to timing of blood results, our hope would be that all Annual Clinical & Fitness Exam participants have their blood draw completed 2-weeks prior to their exam date, this will allow for 3-5 business days for blood processing and we will then review and report results at the conclusion of the physical exam. Ideally, we would like to have crews scheduled no later than 30-45 days prior to an exam date.

Based on Hoag Executive Health’s experience working with firefighters, police and other emergency responders, we understand that on some occasion’s emergency situations will prevent participants from attending a scheduled exam. Likewise, these same circumstances may lead to the need for participants to reschedule their exam on some occasions – we are fully prepared to accommodate these situations and propose the following straight forward protocols.

No-Show / Late Cancel (Unexcused)
In these instances, we will allow the participant to reschedule his/her Annual physical exam preferably within 60-days of the original exam date and we will bill CMPD for 50% the cost of that designated exam. Late cancel would be considered as any cancelation with less than a 48-hour notice.

No-Show / Emergency Activities (Excused)
In these instances, we will allow the participant to reschedule his/her Annual physical exam preferably within 60-days of the original exam date and we WILL NOT BILL for the cost of the exam.

No-Show / Other (Excused)
In these instances, we will allow the participant to reschedule his/her Clinical & Fitness physical exam preferably within 60-days of the original exam date and we WILL NOT BILL for the cost of the exam.

2. On-Site Wellness Program & Coordinator
There is one common thread that runs through every program that Hoag Executive Health and Corporate Health Solutions delivers and that is our focus on delivering programs that look at a multitude of factors that determine health – specifically providing clinical, lifestyle and fitness assessments in order to establish a full and complete determination of a patient’s health. This will most certainly be the case for the CMPD Wellness program as well. With this in mind, we have compiled a team of professionals who are able to bridge these 3 unique focus areas and then provide actionable feedback, recommendations and programs aimed at addressing any or all of the disciplines. Hoag Executive Health and Corporate Health Solutions employs a team of Exercise Physiologists who administer and oversee the lifestyle, fitness and nutritional components of our services. This team is comprised of 6 staff all of whom have bachelor’s and/or master’s degrees in Exercise Science, Kinesiology or Exercise Physiology. Additionally, all team members are required to have their C.S.C.S., T-SAC as well as the ACSM Certified Clinical Exercise Physiologist certifications. Yet another benefit for this team is that we have multiple EP’s who are Certified Athletic Trainers and/or Physical Therapy Aides – these impressive individuals allow Hoag Executive Health and Corporate Health Solutions to provide an unparalleled level of insight while assessing the fitness, cardiovascular performance, mobility and lifestyle trends of 374

participants. Our Exercise Physiologists also currently provide a remarkably similar consultation to what we foresee

the Wellness Program entailing – for our First Responder participants. Following the collection of all lab results, exam findings and fitness and mobility evaluations, our EP’s provide a consolidated overview and recap of the findings and recommendations and compile a fitness and nutritional program specific to each participant, their goals and any clinical contraindications. Knowing what we know about the existing Wellness Program, we have identified 3 internal team members who we feel have the educational background, wide ranging experience and technical expertise to effectively oversee the Wellness Program for the Cost Mesa Police Department.

We foresee the Wellness Director role as the primary point of contact and day-to-day operator of the CMPD Wellness Program. As such, this individual would be onsite at the designated facility(s) 20-hours per week and would coordinate and direct any supplemental or complimentary services or support personnel who might be needed in order to deliver a world-class service platform. Ted Schaper the First Responder Program Manager would be the 1st line of support from an operational standpoint, assisting with the coordination of any operational or support staff related to administering additional services, educational programming or SME presentations. We would foresee Ted providing “on-call” support which could constitute anywhere from 0-3 hours of program involvement per week. Additionally, Dr. Jim Lindberg, our Chief Medical Officer would be the 1st line of support from a clinical standpoint, providing real-time clinical consultation and review of any findings or request that might arise prior to, during or following a wellness assessment. Dr. Lindberg regularly engages with our Exercise Physiology team when risk stratifying First Responder exam participants, reviewing abnormal clinical findings or in a consultative manner when our Exercise Physiologists are developing individualized fitness and nutritional programming and there are contra-indications or limitations based on health-related issues. We would also foresee Dr. Lindberg providing “on-call” support which could constitute anywhere from 0-3 hours of program involvement per week. Lastly, given the “bench” of additional trained and certified Exercise Physiologists we have at our disposal, should there be a need for additional EP support in order to conduct large scale annual physical ability tests, we have the degree and certified personnel to aid our Wellness Director in order to ensure efficacy of the testing criteria and data collection.

Wellness Program Methods & Techniques
Hoag Executive Health and Corporate Health Solutions is proposing to embed a Wellness Director in the Costa Mesa Police Department for the purposes of administering the Wellness Program. With this in mind, we have chosen to break out the primary tasks associated with the scope of services outlined in this RFP, those major task areas consist of Assessment Delivery and Consultation, Programming and Training, as well as Administrative Oversight and Reporting. Assessment Delivery and Consultation – these tasks specifically include conducting the annual wellness assessment and fitness tests, coordinating and conducting the annual physical ability test, performing athletic training/injury evaluations, conducting post assessment findings consultations and assisting with coordination of any clinical appointment scheduling based on wellness assessment findings. For all of these tasks, the first step will be scheduling these appointments with the Wellness Director. We propose to utilize our preferred appointment scheduling platform, Timely, which allows for seamless online/mobile appointment scheduling (appointments can also be made via email or by phone).

Each appointment type will have its own set of automated email responses which will provide CMPD personnel with any pertinent pre-appointment documentation (lab requisition, pre-visit questionnaire, health/injury history, etc.). Through working with the CMPD we will ensure the schedule and appointment availability coincides with the different shift schedules to ensure sufficient and equal opportunities for personnel on all shifts to engage with the Wellness Director. We foresee the Assessment Delivery and Consultation tasks comprising roughly 50-60% of the Wellness Directors job function. 375

Programming and Training – these tasks will typically be performed following the Assessment Delivery and Consultation component of the job role, as data compiled during those consults and assessments will inform and direct the specific fitness, nutrition, lifestyle and/or injury prevention programs and sessions to follow.

Again, we
foresee these events being scheduled via our Timely platform and supported by our 2 other Programming and Training Platforms, Trainerize and Evolution Nutrition. Trainerize is a programming software system which will allow our Wellness Director to input data obtained during an initial consultation or wellness assessment, couple that with goals and fitness level information, in order to develop a periodized fitness and training plan that can be shared with CMPD personnel online and on their phone. This platform also allows for remote coaching which would be beneficial for ongoing support even if participants are not able to train directly with the Wellness Director. Evolution Nutrition similarly allows our Wellness Director the ability to take diet and nutrition information obtained via a consultation and develop personalized nutrition and meal plans for CMPD personnel. This will also be informed by the lab results obtained to ensure any dietary recommendations coincide with any underlying health issues. The benefit of utilizing these platforms is that they allow for significant personalization while also taking much of the “heavy lifting” off of the Wellness Director given the potential volume and other tasks required of the role. We see Programming and Training comprising roughly 25-30% of the Wellness Directors job function.

Administrative Oversight and Reporting – these tasks will include meeting coordination and committee attendance, coordination of resources and/or programs outside of the city resources and quarterly/annual program reporting and updates. Given Hoag Executive Health and Corporate Health Solutions familiarity with this type of city government agency program, we have existing protocols, templates and data tracking methods in place to easily
provide on-demand details pertaining to the progress and status of the CMPD Wellness program. Additionally, the management personnel assigned to this program will assist in compiling and presenting data as well as attending pertinent meetings in support of the Wellness Director. We foresee these tasks consisting of 10-20% of the job function.

CMPD Wellness Assessment Experience:

1. Hoag Wellness Director works with an CMPD Wellness /Safety liaison to establish an assessment calendar – days of the week and times that work best for department personnel. a. Hoag will create an online Timely calendar with designated assessment time slots b. Communication will be sent out to CMPD personnel with instructions on how to schedule events online as well as how to get in contact with the Hoag Wellness Director for direct scheduling

2. The department will provide a participant list with names, DOB, email address and phone number of all eligible exam participants for additional registration and lab requisition completion.

3. Once scheduled the Hoag Wellness Director will register each participant into Hoag’s electronic medical record system
a. An email will be sent to the participant containing:

1. Medical history and fitness assessment questionnaires

2. Hard copy of the LabCorp lab requisition, lab draw instructions and a link to all LabCorp locations

3. Hoag can coordinate onsite lab draws “in bulk” for participants scheduled for a wellness assessment within a 3-month window
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4. Participant will complete their lab draw and applicable pre-assessment questionnaires no less than 1- week prior to his/her assessment.

5. 3-5 days prior to the scheduled exam date, participants will receive a confirmation email and phone call from the Hoag Wellness Director confirming attendance on the scheduled assessment date

6. The participant will first review all pre-exam questionnaires medical health history.

7. Following the initial information review, participants will transition to the fitness assessment and nutritional evaluation – this portion of the assessment will take approximately 30-45 minutes a. Following the completion of the resting and risk stratified stress EKG, results will be evaluated by our physicians for interpretation and to identify any abnormalities.

8. Following the fitness and nutritional assessments, the Wellness Director will complete the Wellness Assessment Report to be reviewed with the participant

9. If there were any medically necessary referrals, our Wellness Director would coordinate these with the participant following the report review and prior to their departure.

Should there be any urgent service requests, depending on their nature and the specific requirements (personnel, travel, additional equipment, etc.), Hoag will always strive to respond as quickly as possible – meaning same day or within a reasonable time to meet the needs of the department.

Support & Delivery Team
Day-to-Day Account Manager – Ted Schaper, Coordinator – First Responder Programs Ted currently is responsible for the day-to-day operational functions and management oversight of 3 First Responder programs delivered in Newport Beach, Irvine and Aliso Viejo. Ted has been with Hoag Executive Health for 5 years. As the First Responder Program Coordinator, Ted oversees the world-class service delivery in each of our practice locations. Ted is responsible for every component of First Responder Programs, from personnel to clinical and service delivery, Ted is involved in all aspects of program oversight. Ted graduated with a Bachelor’s Degree in Physical Education and has a number of sports medicine and fitness certifications from the NSCA and ACSM. Ted works out of our Newport Beach medical office.

Chief of Service – Dr. Jim Lindberg
Dr. Lindberg is Board Certified in Internal Medicine. Since 2011, Dr. Lindberg has managed the medical delivery of the Hoag Executive Health Program and since 2016 the Hoag First Responder program as its Chief Medical Officer. In this role, Dr. Lindberg works with the Hoag Executive Health Physician Faculty to develop quality standards for the program, develop the medical protocols and the delivery model for each of our specialized physical exams and screening programs, as well as overseeing the Hoag Executive Health Certification Program that prepares qualifying physicians to deliver physicals.

HEH Physician Faculty
There will be 6 Hoag Executive Health physicians who will administer the clinical portion of the Annual Clinical & Fitness Exam Program (additional physicians may be added later as needed to meet demand). Only Hoag Executive Health Certified Physicians will conduct the annual exams being delivered at our medical facility in Newport Beach, CA. Below is a list of the physicians who will be administering the program:

James Lindberg, M.D. – Board Certified Internal Medicine Steven Nemirov M.D. – Board Certified Family Medicine
Kory Tuominen M.D. – Board Certified Family Medicine
Glen Barbee – Board Certified Family Medicine
Pam Tabrizi, MD – Board Certified Family Medicine
Meenakshi Verma, MD – Board Certified Internal Medicine 377

Program Cardiologist – Dr. Stephen A. Abrahamson
Dr. Abrahamson, a Board-Certified Cardiologist, will oversee the cardiovascular components of the Annual Clinical & Fitness Exam program. Dr. Cohen is a Fellow of the American College of Cardiology and was the Chief of Medical Staff at Irvine Regional Hospital and Medical Center from 2005-2007. Dr. Abrahamson is at the forefront of his specialty and widely regarded as one of the top cardiologists in Southern California. In this role, Dr. Abrahamson will review all cardiovascular tests, assessments, and labs in conjunction with the attending Hoag Executive Health Physician who performs the annual exams.

Exercise Physiologists
The primary function of the Exercise Physiologist is to assist the physician in providing fitness and nutrition testing/assessments to participants of the Annual Clinical & Fitness Exam program. He or she will assess the participant’s current fitness and performance levels through a series of tests. From these test results, the Exercise Physiologists then create an individualized exercise program for the participant. He or she will also assess the client’s current diet and make nutritional recommendations accordingly.

Dan Sparks – Exercise Physiology / Strength Coach
Darien Pyka – Exercise Physiology / Strength Coach
Aubrie Jaime – Exercise Physiologist / Athletic Trainer Shane Harris – Exercise Physiologist / Athletic Trainer Wray Watkins – Exercise Physiologist / Health Coach / Strength Coach Haley Lantiegne – Exercise Physiologist / Athletic Trainer Sean Higgs – Exercise Physiologist / Athletic Trainer / Strength Coach

Nurses and Clinical Support Staff
Hoag Executive Health is lucky enough to employ a wide range of highly skilled clinical support staff. Our physicians each have their own nurse support staff that aids in capturing all forms of biometric and vital sign data. Additionally, our support staff aids in the coordination of care and follow-up, ensuring that any referrals or recommendations that are made by our physicians are followed through on and that patients have a point of contact for questions or assistance that might be needed with navigating ongoing or follow-up care.

Hoag Executive Health is confident that we can establish a world class program aimed at enhancing the health, fitness and performance of CMPD personnel through our comprehensive approach to health and overall wellness. Hoag Executive Health appreciates the Costa Mesa PD’s consideration of the following proposal and we welcome the opportunity to work together.

The reputation of Hoag Corporate Health has been built on providing a level of service, experience and staff engagement unlike any other healthcare engagement – this is only possible if we hire, develop and retain the absolute best in every service line we deliver. From our exercise physiologists, strength coaches and athletic trainers, to our physicians and administrative staff, the level of care and attention that we will bring the CMPD Comprehensive Wellness program will be unparalleled. Lastly, similar to our physician engagement, we feel that our ability to provide the entire continuum of care for CMPD personnel is unmatched. Having a Wellness Director who can pick up the phone and speak to an Orthopedic Surgeon or schedule a diagnostic Echocardiogram at the Hoag Cardiovascular Institute or assist with establishing care with a primary care physician will be a tremendous value to the program, participants and department. We are confident that the culmination of all of these factors positions our team for success now and in the future as the Costa Mesa Police Department Wellness Program evolves.

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References

Company Name: Hoag Executive Health
Program Name: Hoag First Responder Program

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APPENDIX “C” FORMS

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382

383
384

385

EXHIBIT C

FEE SCHEDULE

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387

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-338 Meeting Date: 6/17/2025
TITLE:

ADOPTION OF THE AGREEMENTS FOR SUCCESSOR MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY OF COSTA MESA (CITY) AND THE COSTA MESA POLICE

ASSOCIATION (CMPA), THE COSTA MESA POLICE MANAGEMENT ASSOCIATION (CMPMA),

THE COSTA MESA CITY EMPLOYEES ASSOCIATION (CMCEA) AND THE CONFIDENTIAL UNIT

AND THE ADOPTION OF ACCOMPANYING SALARY RESOLUTIONS
DEPARTMENT: CITY MANAGER’S OFFICE- HUMAN RESOURCES DIVISION PRESENTED BY: KASAMA LEE, HUMAN RESOURCES MANAGER
CONTACT INFORMATION: KASAMA LEE, HUMAN RESOURCES MANAGER (714) 754- 5169
RECOMMENDATION:

Staff recommends the City Council:

1. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPA (Attachment 1).

2. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPMA (Attachment 2).

3. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMCEA (Attachment 3).

4. Approve and Adopt Resolution Number 2025-20 revising the pay ranges for CMPA (Attachment 4).

5. Approve and Adopt Resolution Number 2025-21 revising the pay ranges for CMPMA (Attachment 5).

6. Approve and Adopt Resolutions Number 2025-22, 2025-23 and 2025-24 revising the pay ranges for CMCEA (Attachments 6, 7 and 8).

7. Approve and Adopt Resolutions Number 2025-25, 2025-26 and 2025-27 revising the pay ranges for the Confidential Unit (Attachments 9, 10 and 11).

8. Approve the Fiscal Impact Analyses (Attachment 12).

9. Authorize the Interim City Manager and members of the City’sNegotiation Team to execute the Letters of Agreement documents.

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File #: 25-338 Meeting Date: 6/17/2025
BACKGROUND:

The current Memoranda of Understanding (MOU) for Costa Mesa Police Association (CMPA), Costa Mesa Police Management Association (CMPMA), and Costa Mesa City Employees Association (CMCEA) are scheduled to expire on June 30, 2025. Representatives from CMPA, CMPMA, and CMCEA had requested the City begin discussions on a successor MOU.

The City’snegotiation team held a series of collaborative and productive meetings with each unit’s negotiation team, which resulted in the attached tentative Agreements. (Attachments 1 - 3) ANALYSIS:

The following are the key provisions of the negotiated Agreements for each unit:

CMPA
· Term of Agreement
o July 1, 2025 - June 30, 2026
· Salaries and Wages
o Effective the payroll that includes July 1, 2025, a 4% increase · Recruitment and Retention Incentive Pay
o Effective the payroll that includes July 1, 2025, a 2.5% increase in each tier as follows:
§ 12.5% Incentive Pay at 25 years of service
§ 10% Incentive Pay at 20 years of service
§ 7.5% Incentive Pay at 15 years of service
§ 5% Incentive Pay at 10 years of service
· Health Contribution
o Effective the pay period that includes July 1, 2025, a $300 increase to the City’s contribution towards the flexible benefit for a total of $2,419 per month CMPMA
· Term of Agreement
o July 1, 2025 - June 30, 2026
· Salaries and Wages
o Effective the payroll that includes July 1, 2025, a 4% increase · Recruitment and Retention Incentive Pay
o Effective the payroll that includes July 1, 2025, a 2.5% increase in each tier as follows:
§ 12.5% Incentive Pay at 25 years of service
§ 10% Incentive Pay at 20 years of service
§ 7.5% Incentive Pay at 15 years of service

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File #: 25-338 Meeting Date: 6/17/2025
§ 5% Incentive Pay at 10 years of service
· Health Contribution
o Effective the pay period that includes July 1, 2025, a $300 increase to the City’s contribution towards the flexible benefit for a new total of $2,419 per month · Holiday Pay
o Elimination of Holiday Pay benefit
· Certification Pay
o Creation of new certification pay program to incorporate current POST pays and additional certification options
o New maximum certification pay of 15%
o Creation of a new certification pay program in conjunction with elimination of the holiday pay benefit will result in a 0% increase for Police Lieutenants and a 5% increase for Police Captains.

CMCEA*
*The below provisions will also apply to non-represented Confidential employees · Term of Agreement
o July 1, 2025 - June 30, 2026
· Salaries and Wages
o Effective the payroll that includes July 1, 2025, a 2% increase o Effective the payroll that includes January 1, 2026, a 2% increase o Effective the payroll that includes April 1, 2026, a 2% increase o The CMCEA salary resolution (Attachments 6, 7 & 8) will also include the adjustments resulting from the annual CMCEA compensation study requests that were included in the adopted FY 2025/2026 budget.
· Health Contribution
o Effective the pay period that includes January 1, 2026, a $50 increase to the City’s contribution towards the flexible benefit for a new total of $1,700 per month o Effective the pay period that includes June 1, 2026, a $100 increase to the City’s contribution towards the flexible benefit for a new total of $1,800 per month The CMPA, CMPMA and CMCEA negotiating teams have tentatively agreed to the above provisions, and ratification process for all groups has been completed.

The Human Resources Division will be incorporating the terms of the Agreements along with applicable existing provisions from MOUs and Side Letters and will also include mutually agreed upon “cleanup”of provisions that are either outdated or in need of modification. This is in order to comply with the California Public Employees Retirement System requirements. The updated MOUs will be brought back for approval at a future City Council meeting.

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File #: 25-338 Meeting Date: 6/17/2025
ALTERNATIVES:

The parties to these agreements considered a variety of issues in the context of good faith negotiations in accordance with Government Code section 3500, et seq. (Meyer-Milias-Brown Act).

The CMPA, CMPMA and CMCEA members have ratified the tentative agreements. These Agreements represent the successful conclusion of labor negotiations, and alternatives need not be considered as a result of collaborative efforts expended.

FISCAL REVIEW:

Fiscal Impact Analyses (Attachment 12) were prepared pursuant to the City Council Policy 300-8 Transparency in Labor Negotiations, and certified by LSL, the City’s external auditor. The FY 2025/26 estimated fiscal impact for each labor group is: CMPA is $1.6 million, CMPMA at $313,221, CMCEA at $1.3 million, and CMCEA-Confidential at $299,601. The tentative agreements are included in the FY 2025/26 Adopted Budget. Fiscal Year 2026/27 is estimated to be impacted by $1.5 million.

LEGAL REVIEW:

The City’s special counsel, Liebert Cassidy Whitmore (LCW), and City Attorney’s Office have reviewed the agreements and resolutions and this report and approved them as to form.

CITY COUNCIL GOALS AND PRIORITIES:

The proposed Agreements and salary range adjustments support the City’sStrategic Plan Goals to Recruit and Retain High Quality Staff and Strengthen the Public’sSafety and Improve the Quality of Life.

CONCLUSION:

Staff recommends the City Council:

1. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPA (Attachment 1).

2. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMPMA (Attachment 2).

3. Approve and Adopt Agreement for Successor MOU between the City of Costa Mesa and CMCEA (Attachment 3).

4. Approve and Adopt Resolution Number 2025-20 revising the pay ranges for CMPA (Attachment 4).

5. Approve and Adopt Resolution Number 2025-21 revising the pay ranges for CMPMA (Attachment 5).

6. Approve and Adopt Resolutions Number 2025-22, 2025-23 and 2025-24 revising the pay ranges for CMCEA (Attachments 6, 7 and 8).

7. Approve and Adopt Resolutions Number 2025-25, 2025-26 and 2025-27 revising the pay

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File #: 25-338 Meeting Date: 6/17/2025

7. Approve and Adopt Resolutions Number 2025-25, 2025-26 and 2025-27 revising the pay ranges for the Confidential Unit (Attachments 9, 10 and 11).

8. Approve the Fiscal Impact Analyses (Attachment 12).

9. Authorize the Interim City Manager and members of the City’s Negotiation Team to execute the Letters of Agreement documents.

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Attachment 1

AGREEMENT FOR SUCCESSOR MEMORANDUM OF UNDERSTANDING

CITY OF COSTA MESA
AND

THE COSTA MESA POLICE ASSOCIATION

This Agreement for Successor for Memorandum of Understanding (“ Agreement”) between the City of Costa Mesa (“City”) and the Costa Mesa Police Association (“Association”) (collectively "Parties") is entered into with respect to the following:

WHEREAS, the Parties are currently parties to a Memorandum of Understanding (MOU) with a term that expires on June 30, 2025; and

WHEREAS, the Parties have negotiated modifications to wages and benefits; and WHEREAS, the following memorializes the parties' agreement.

The Parties agree to the fo llowing modifications to be incorporated into a new updated Memorandum of Understanding (MOU).

RECOGNITION/PREAMBLE

1. RECOGNITION/PREAMBLE

During the term of the MOU, the parties agree that either side can propose MOU language to clean up provisions which are either outdated or in need of modification.

Any language changes must be mutually agreeable.

TERM OF AGREEMENT

2. TERM OF AGREEMENT

The term of the MOU will commence on July 1, 2025 and will expire on June 30, 2026.

COMPENSATION

3. SALARIES AND WAGES – BASE SALARY

Employees covered by this MOU shall be compensated at the monthly base salary rates established for their classification under the Basic Pay Sc hedule per City Council resolution. An e mployee occ upying a position in the classified service s hall be compensated within the range established for his or her position as provided in Rule 6 of the Personnel Rules and Regul ations. The minimum rate for th e class generally shall apply to an empl oyee upon his or her o riginal appointment. Employees who are re- employed shall receive a rate within the range established for the class and agreed upon by the appointing authority and the employee prior to appointment.

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Effective the pay period that includes July 1, 2025, four percent (4.0%) increase for all classifications subject to this MOU.

4. RECRUITMENT AND RETENTION INCENTIVE PAY

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for twenty -five (25) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of twelve and one- half percent (12.5%).

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for twenty (20) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of ten percent (10%).

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for fifteen (15) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of seven and one- half percent (7.5%).

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for ten (10) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of five percent (5%).

HEALTH INSURANCE

5. CONTRIBUTION AMOUNT

Effective the pay period that includes July 1, 2025, for those employees who enroll in City offered coverage, the City’s contribution towards each employee’s flexible benefit account is $2,419 per month. This amount is inclusive of the CalPERS statutory minimum amount for each month.

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REPRESENTATIVES OF THE COSTA MESA REPRESENTATIVES OF THE CITY OF

POLICE ASSOCIATION COSTA MESA

VIJAY K. CHAWLA CECILIA GALLARDO DALY
CMPA President Interim City Manager

JAMES A. BROWN ALMA L. REYES
CMPA Negotiations Team Member Acting Assistant City Manager

JESSE W. CHARTIER CAROL L. MOLINA
CMPA Negotiations Team Member Finance Director

GUYON L. FOXWELL KASAMA LEE
CMPA Negotiations Team Member Human Resources Manager

JONATHAN C. TRIPP CATHLEEN SERRANO
CMPA Negotiations Team Member Acting Senior Budget Analyst

395

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Attachment 2

AGREEMENT FOR SUCCESSOR MEMORANDUM OF UNDERSTANDING

CITY OF COSTA MESA
AND

THE COSTA MESA POLICE MANAGEMENT ASSOCIATION

This Agreement for Successor for Memorandum of Understanding (“ Agreement”) between the City of Costa Mesa (“City”) and the Costa Mesa Police Management Association (“Association”) (collectively "Parties") is entered into with respect to the following:

WHEREAS, the Parties are currently parties to a Memorandum of Understanding (MOU) with a term that expires on June 30, 2025; and

WHEREAS, the Parties have negotiated modifications to wages and benefits; and WHEREAS, the following memorializes the parties' agreement.

The Parties agree to the fo llowing modifications to be incorporated into a new updated Memorandum of Understanding (MOU).

RECOGNITION/PREAMBLE

1. RECOGNITION/PREAMBLE

During the term of the MOU, the parties agree that either side can propose MOU language to clean up provisions which are either outdated or in need of modification.

Any language changes must be mutually agreeable.

TERM OF AGREEMENT

2. TERM OF AGREEMENT

The term of the MOU will commence on July 1, 2025 and will expire on June 30, 2026.

COMPENSATION

3. SALARIES AND WAGES – BASE SALARY

Employees covered by this MOU shall be compensated at the monthly base salary rates established for their classification under the Basic Pay Schedule for covered employees.

The two classifications in the Association under this Schedule (Police Lieutenant and Police Captain) shall be assigned a range number established by the City Council resolution.

Effective the pay period that includes July 1, 2025, four percent (4.0%) increase for all classifications subject to this MOU.

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4. RECRUITMENT AND RETENTION INCENTIVE PAY

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for twenty (20) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of ten percent (10%).

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for fifteen (15) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of seven and one- half percent (7.5%).

Effective the pay period that includes July 1, 2025, employees in this bargaining unit who have been employed in a full -time sworn law enforcement position (as defined by California Penal Code sections 830.1, 830.2, 830.32 and 830.33 or the out -of- state equivalent as determined by the Chief of Police) for ten (10) years or more (with a maximum of 10 years in such a position outside of the City of Costa Mesa) shall receive recruitment and retention incentive pay of five percent (5%).

HEALTH INSURANCE

5. CONTRIBUTION AMOUNT

CERTIFICATION/EDUCATIONAL PAY

6. PAY FOR CERTIFICATIONS/COURSES ISSUED BY THE STATE OF CALIFORNIA

COMMISSION ON POLICE OFFICER STANDARDS AND TRAINING (POST)

Effective the pay period that includes July 1, 2025, employees in the association shall be eligible for additional pay as follows:

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A. POST Certificate/Courses – Police Lieutenant

Employees at the rank of Police Lieutenant shall receive:
• Ten (10%) of base pay for receipt of a POST Advanced Certificate.

• Five (5%) of base pay for receipt of a POST Supervisory Certificate or for having completed the POST Management Course.

B. POST Certificate – Police Captain

Employees at the rank of Police Captain shall receive fifteen (15%) of base pay for receipt of a POST Management Certificate.

HOLIDAY PAY

7. HOLIDAY PAY

Effective the pay period that includes July 1, 2025, employees will no longer be eligible for holiday pay or holiday hours. Employees who wish to take holidays off will be required to utilize personal leave.

REPRESENTATIVES OF THE COSTA MESA REPRESENTATIVES OF THE CITY OF

POLICE ASSOCIATION COSTA MESA

BRYAN T. WADKINS CECILIA GALLARDO DALY
CMPMA President Interim City Manager

JASON CHAMNESS ALMA L. REYES
CMPMA Negotiations Team Member Acting Assistant City Manager

CARLOS A. DIAZ CAROL L. MOLINA
CMPMA Negotiations Team Member Finance Director

SCOTT STAFFORD KASAMA LEE
CMPMA Negotiations Team Member Human Resources Manager

CATHLEEN SERRANO
Acting Senior Budget Analyst

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Attachment 3

AGREEMENT FOR SUCCESSOR MEMORANDUM OF UNDERSTANDING

CITY OF COSTA MESA
AND

THE COSTA MESA CITY EMPLOYEES ASSOCIATION

This Agreement for Successor for Memorandum of Understanding (Agreement) between the City of Costa Mesa (C ity) and the Costa Mesa City Employees Association (Association) (collectively "Parties") is entered into with respect to the following:

WHEREAS, the Parties are currently parties to a Memorandum of Understanding (MOU) with a term that expires on June 30, 2025; and

WHEREAS, the Parties have negotiated modifications to wages and benefits; and WHEREAS, the following memorializes the parties' agreement.

The Parties agree to the fo llowing modifications to be incorporated into a new updated Memorandum of Understanding (MOU).

TERM OF AGREEMENT

1. TERM OF AGREEMENT

The term of the MOU will commence on July 1, 2025 and will expire on June 30, 2026.

COMPENSATION

2. SALARIES AND WAGES – BASE SALARY

Employees covered by this MOU shall be compensated at the monthly base salary rates established for their classification under the Basic Pay Sc hedule per City Council resolution. An e mployee occ upying a position in the classified service s hall be compensated within the range established for his or her position as provided in Rule 6 of the Personnel Rules and Regul ations. The minimum rate for th e class generally shall apply to an empl oyee upon his or her o riginal appointment. Employees who are re - employed shall receive a rate within the range established for the class and agreed upon by the appointing authority and the employee prior to appointment.

Effective the pay period that includes July 1, 2025, two percent (2.0%) increase for all classifications subject to this MOU.

Effective the pay period th at includes January 1, 2026, two percent (2.0%) increase for all classifications subject to this MOU.

Effective the pay period that i ncludes April 1, 2026, two percent (2.0%) increase for all classifications subject to this MOU.
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HEALTH INSURANCE

3. CONTRIBUTION AMOUNT

For those employees who enroll in City offered coverage, the City’s contribution towards each employee’s flexible benefit account is $1,650 per month. This amount is inclusive of the CalPERS statutory minimum amount for each month.

Effective the pay period that includes January 1, 2026, the City amount is increased to $1,700 per month.

Effective the pay period that includes June 1, 2026, the City amount is increased to $1,800 per month.

REPRESENTATIVES OF THE COSTA MESA REPRESENTATIVES OF THE CITY OF

CITY EMPLOYEES ASSOCIATION COSTA MESA

ROBERT GONZALEZ CECILIA GALLARDO DALY
CMCEA President Interim City Manager

RYAN BOHR ALMA REYES
CMCEA Negotiations Team Member Acting Assistant City Manager

KELLY DALTON CAROL MOLINA
CMCEA Negotiations Team Member Finance Director

CARLOS HENRIQUEZ KASAMA LEE
CMCEA Negotiations Team Member Human Resources Manager

NIKKI JOHNSON
CMCEA Negotiations Team Member

MONIQUE PHAM
CMCEA Negotiations Team Member

ARASH RAHIMIAN
CMCEA Negotiations Team Member
400
Attachment 4

RESOLUTION NO. 2025-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGES FOR JOB CLASSIFICATIONS

REPRESENTED BY THE COSTA MESA POLICE ASSOCIATION PURSUANT TO THE 2025 AGREEMENT

WHEREAS, on November 15, 20 22, the City Council adopted Resolution No. 2022-75, revising the pay ranges for job classifications represented by the Costa Mesa Police Association (CMPA), effective the pay period that includes January 6, 2023, July 1, 2023 and July 1, 2024; and
WHEREAS, the City Council desires to repeal and replace Resolution No. 2022- 75, to revise the pay ranges for the classifications specified herein; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes July 1, 2025. The monthly rates of pay may also be in increments between the monthly minimum and maximum pay steps.

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0201 Police Officer 050 $8,204 $8,614 $9,045 $9,497 $9,972 $10,471 $10,995 Monthly $98,448 $103,368 $108,540 $113,964 $119,664 $125,652 $131,940 Annual $47.33 $49.70 $52.18 $54.79 $57.53 $60.41 $63.43 Hourly

0203 Police Sergeant 056 $10,003 $10,503 $11,028 $11,579 $12,158 $12,766 $13,404 Monthly $120,036 $126,036 $132,336 $138,948 $145,896 $153,192 $160,848 Annual $57.71 $60.59 $63.62 $66.80 $70.14 $73.65 $77.33 Hourly

0202 Sr Police Officer 052 $8,613 $9,044 $9,496 $9,971 $10,470 $10,993 $11,543 Monthly $103,356 $108,528 $113,952 $119,652 $125,640 $131,916 $138,516 Annual $49.69 $52.18 $54.78 $57.53 $60.40 $63.42 $66.59 Hourly

SECTION 2. The City of Costa Mesa has contracted with the California Public Employees Retirement System (CalPERS) to provide retirement benefits to eligible City employees. Employees will contribute towards the employee and employer contribution as stipulated in the Memorandum of Understanding (MOU) with the Costa Mesa City Employees Association. There will be no Employer Paid Member Contribution (EPMC).

SECTION 3. All parts of resolutions in conflict herewith are hereby rescinded.

401
Attachment 4

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 20 25-20 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 17
th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18
th day of June, 2025.

__________________________
Brenda Green, City Clerk

402
Attachment 5

RESOLUTION NO. 2023-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGES FOR JOB CLASSIFICATIONS

REPRESENTED BY THE COST A MESA POLICE MANAGEMENT ASSOCIATION PURSUANT TO THE 2025 AGREEMENT.

WHEREAS, on March 21,2023, the City Council adopted Resolution No. 2023-07, revising pay ranges for job classifications represented by the Costa Mesa Police Management Association (CMPMA) , effective the pay period that includes January 1, 2023, July 1, 2023, and July 1, 2024; and
WHEREAS, the City Council desires to repeal and replace Resolution No. 2023- 07, to revise the pay ranges for the classifications specified herein; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Class Class Title Grade Step
Code 1 2 3 4 5 6 7
0204 Police Lieutenant 060 $12,599 $13,229 $13,890 $14,584 $15,313 $16,079 $16,883 Monthly $151,188 $158,748 $166,680 $175,008 $183,756 $192,948 $202,596 Annual $72.69 $76.32 $80.13 $84.14 $88.34 $92.76 $97.40 Hourly

0205 Police Captain 051 $14,353 $15,071 $15,825 $16,616 $17,447 $18,319 $19,235 Monthly $172,236 $180,852 $189,900 $199,392 $209,364 $219,828 $230,820 Annual $82.81 $86.95 $91.30 $95.86 $100.66 $105.69 $110.97 Hourly

SECTION 2. The City of Costa Mesa has contracted with the California Public Employees Retirement System (CalPERS) to provide retirement benefits to eligible City employees. Employees will contribute towards the employee and employer contribution as stipulated in the Memorandum of Understanding (MOU) with the Costa Mesa Police Management Association. There will be no Employer Paid Member Contribution (EPMC).

403
Attachment 5

SECTION 3. All parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 20 25-21 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 17th
t day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

__________________________
Brenda Green, City Clerk

(SEAL)

404
Attachment 6

RESOLUTION NO. 2025-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGES FOR JOB CLASSIFICATIONS

REPRESENTED BY THE COST A MESA CITY EMPLOYEES ASSOCIATION PURSUANT TO THE 2025 AGREEMENT.

WHEREAS, on November 15, 2022, the City Council adopted Resolutions No. 2022-69, 2022-70 and 2022-71 revising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and
WHEREAS, the City Council subsequently adopted Resolutions No. 2023- 15, 2023-27, 2023-37, 2023-45, 2024-13, 2024-35 and 2024-41 approving updates to various classifications; and
WHEREAS, the City Council desires to repeal and replace Resolutions 2022- 71, 2023-15,2023-27,2023-37, 2023-45, 2024-13, 2024-35, and 2024-41, to revise the pay ranges for the classifications specified herein; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0062 Accountant CMC 644 $7,187 $7,546 $7,923 $8,319 $8,735 $9,172 $9,631 Monthly $86,244 $90,552 $95,076 $99,828 $104,820 $110,064 $115,572 Annual $41.46 $43.53 $45.71 $47.99 $50.39 $52.92 $55.56 Hourly

0061 Accounting Specialist I CMC 577 $4,542 $4,769 $5,007 $5,257 $5,520 $5,796 $6,086 Monthly $54,504 $57,228 $60,084 $63,084 $66,240 $69,552 $73,032 Annual $26.20 $27.51 $28.89 $30.33 $31.85 $33.44 $35.11 Hourly

0060 Accounting Specialist II CMC 606 $5,248 $5,510 $5,786 $6,075 $6,379 $6,698 $7,033 Monthly $62,976 $66,120 $69,432 $72,900 $76,548 $80,376 $84,396 Annual $30.28 $31.79 $33.38 $35.05 $36.80 $38.64 $40.58 Hourly

0107 Active Transportation CMC 732 $9,662 $10,145 $10,652 $11,185 $11,744 $12,331 $12,948 Monthly Coordinator $115,944 $121,740 $127,824 $134,220 $140,928 $147,972 $155,376 Annual $55.74 $58.53 $61.45 $64.53 $67.75 $71.14 $74.70 Hourly

405
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0013 Administrative Assistant CMC 590 $5,334 $5,601 $5,881 $6,175 $6,484 $6,808 $7,148 Monthly $64,008 $67,212 $70,572 $74,100 $77,808 $81,696 $85,776 Annual $30.77 $32.31 $33.93 $35.63 $37.41 $39.28 $41.24 Hourly

0469 Animal Control Officer CMC 617 $5,948 $6,245 $6,557 $6,885 $7,229 $7,590 $7,970 Monthly $71,376 $74,940 $78,684 $82,620 $86,748 $91,080 $95,640 Annual $34.32 $36.03 $37.83 $39.72 $41.71 $43.79 $45.98 Hourly

0470 Animal Services Supervisor CMC 734 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0307 Arts Specialist CMC 733 $7,455 $7,828 $8,219 $8,630 $9,062 $9,515 $9,991 Monthly $89,460 $93,936 $98,628 $103,560 $108,744 $114,180 $119,892 Annual $43.01 $45.16 $47.42 $49.79 $52.28 $54.89 $57.64 Hourly

0106 Assistant City Engineer CMC 726 $11,777 $12,366 $12,984 $13,633 $14,315 $15,031 $15,783 Monthly $141,324 $148,392 $155,808 $163,596 $171,780 $180,372 $189,396 Annual $67.94 $71.34 $74.91 $78.65 $82.59 $86.72 $91.06 Hourly

0103 Assistant Engineer CMC 672 $7,429 $7,800 $8,190 $8,599 $9,029 $9,480 $9,954 Monthly $89,148 $93,600 $98,280 $103,188 $108,348 $113,760 $119,448 Annual $42.86 $45.00 $47.25 $49.61 $52.09 $54.69 $57.43 Hourly

0217 Assistant Fire Marshal CMC 897 $8,855 $9,298 $9,763 $10,251 $10,764 $11,302 $11,867 Monthly $106,260 $111,576 $117,156 $123,012 $129,168 $135,624 $142,400 Annual $51.09 $53.64 $56.33 $59.14 $62.10 $65.20 $68.46 Hourly

0151 Assistant Planner CMC 889 $6,861 $7,204 $7,564 $7,942 $8,339 $8,756 $9,194 Monthly $82,332 $86,448 $90,768 $95,304 $100,068 $105,072 $110,328 Annual $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 $53.04 Hourly

0808 Assistant Storekeeper CMC 571 $4,533 $4,760 $4,998 $5,248 $5,510 $5,786 $6,075 Monthly $54,396 $57,120 $59,976 $62,976 $66,120 $69,432 $72,900 Annual $26.15 $27.46 $28.83 $30.28 $31.79 $33.38 $35.05 Hourly

0104 Associate Engineer CMC 699 $9,310 $9,776 $10,265 $10,778 $11,317 $11,883 $12,477 Monthly $111,720 $117,312 $123,180 $129,336 $135,804 $142,596 $149,724 Annual $53.71 $56.40 $59.22 $62.18 $65.29 $68.56 $71.98 Hourly

0152 Associate Planner CMC 649 $7,890 $8,284 $8,698 $9,133 $9,590 $10,070 $10,573 Monthly $94,680 $99,408 $104,376 $109,596 $115,080 $120,840 $126,876 Annual $45.52 $47.79 $50.18 $52.69 $55.33 $58.10 $61.00 Hourly

0132 Building Inspector I CMC 643 $6,976 $7,325 $7,691 $8,076 $8,480 $8,904 $9,349 Monthly $83,712 $87,900 $92,292 $96,912 $101,760 $106,848 $112,188 Annual $40.25 $42.26 $44.37 $46.59 $48.92 $51.37 $53.94 Hourly

0138 Building Inspector II CMC 866 $7,325 $7,691 $8,076 $8,480 $8,904 $9,349 $9,816 Monthly $87,900 $92,292 $96,912 $101,760 $106,848 $112,188 $117,792 Annual $42.26 $44.37 $46.59 $48.92 $51.37 $53.94 $56.63 Hourly

0130 Building Technician I CMC 581 $5,459 $5,732 $6,019 $6,320 $6,636 $6,968 $7,316 Monthly $65,508 $68,784 $72,228 $75,840 $79,632 $83,616 $87,798 Annual $31.49 $33.07 $34.73 $36.46 $38.28 $40.20 $42.21 Hourly

406
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0131 Building Technician II CMC 613 $6,407 $6,727 $7,063 $7,416 $7,787 $8,176 $8,584 Monthly $76,884 $80,724 $84,756 $88,992 $93,444 $98,112 $103,012 Annual $36.96 $38.81 $40.75 $42.78 $44.93 $47.17 $49.52 Hourly

0088 Business License Inspector CMC 850 $5,250 $5,512 $5,788 $6,077 $6,381 $6,700 $7,035 Monthly $63,000 $66,144 $69,456 $72,924 $76,572 $80,400 $84,420 Annual $30.29 $31.80 $33.39 $35.06 $36.81 $38.65 $40.59 Hourly

0051 Buyer CMC 857 $5,995 $6,295 $6,610 $6,940 $7,287 $7,651 $8,034 Monthly $71,940 $75,540 $79,320 $83,280 $87,444 $91,812 $96,408 Annual $34.59 $36.32 $38.13 $40.04 $42.04 $44.14 $46.35 Hourly

0035 Central Services Supervisor CMC 655 $6,587 $6,916 $7,262 $7,625 $8,006 $8,406 $8,826 Monthly $79,044 $82,992 $87,144 $91,500 $96,072 $100,872 $105,912 Annual $38.00 $39.90 $41.90 $43.99 $46.19 $48.50 $50.92 Hourly

0123 Chief Construction Inspector CMC 662 $6,942 $7,289 $7,653 $8,036 $8,438 $8,860 $9,303 Monthly $83,304 $87,468 $91,836 $96,432 $101,256 $106,320 $111,636 Annual $40.05 $42.05 $44.15 $46.36 $48.68 $51.12 $53.67 Hourly

0110 Chief Plans Examiner CMC 718 $10,530 $11,057 $11,610 $12,191 $12,801 $13,441 $14,113 Monthly $126,360 $132,684 $139,320 $146,292 $153,612 $161,292 $169,356 Annual $60.75 $63.79 $66.98 $70.33 $73.85 $77.54 $81.42 Hourly

0126 Chief of Code Enforcement CMC 664 $7,893 $8,288 $8,702 $9,137 $9,594 $10,074 $10,578 Monthly $94,716 $99,456 $104,424 $109,644 $115,128 $120,888 $126,936 Annual $45.54 $47.82 $50.20 $52.71 $55.35 $58.12 $61.03 Hourly

0128 Chief of Inspection CMC 681 $8,863 $9,306 $9,771 $10,260 $10,773 $11,312 $11,878 Monthly $106,356 $111,672 $117,252 $123,120 $129,276 $135,744 $142,536 Annual $51.13 $53.69 $56.37 $59.19 $62.15 $65.26 $68.53 Hourly

0466 Civilian Investigator CMC 628 $6,165 $6,473 $6,797 $7,137 $7,494 $7,869 $8,262 Monthly $73,980 $77,676 $81,564 $85,644 $89,928 $94,428 $99,144 Annual $35.57 $37.34 $39.21 $41.18 $43.23 $45.40 $47.67 Hourly

0125 Code Enforcement Officer I CMC 449 $5,800 $6,090 $6,395 $6,715 $7,051 $7,404 $7,774 Monthly $69,600 $73,080 $76,740 $80,580 $84,612 $88,848 $93,288 Annual $33.46 $35.13 $36.89 $38.74 $40.68 $42.72 $44.85 Hourly

0120 Code Enforcement Officer II CMC 626 $6,535 $6,862 $7,205 $7,565 $7,943 $8,340 $8,757 Monthly $78,420 $82,344 $86,460 $90,780 $95,316 $100,080 $105,084 Annual $37.70 $39.59 $41.57 $43.64 $45.83 $48.12 $50.52 Hourly

0430 Communications Installer CMC 858 $5,670 $5,953 $6,251 $6,564 $6,892 $7,237 $7,599 Monthly $68,040 $71,436 $75,012 $78,768 $82,704 $86,844 $91,188 Annual $32.71 $34.34 $36.06 $37.87 $39.76 $41.75 $43.84 Hourly

0611 Community Outreach CMC 900 $7,190 $7,550 $7,927 $8,323 $8,739 $9,176 $9,635 Monthly Supervisor $86,280 $90,600 $95,124 $99,876 $104,868 $110,112 $115,620 Annual $41.48 $43.56 $45.73 $48.02 $50.42 $52.94 $55.59 Hourly

0610 Community Outreach Worker CMC 893 $5,492 $5,767 $6,055 $6,358 $6,676 $7,010 $7,361 Monthly $65,904 $69,204 $72,660 $76,296 $80,112 $84,120 $88,332 Annual $31.68 $33.27 $34.93 $36.68 $38.52 $40.44 $42.47 Hourly

407
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0703 Community Services CMC 582 $5,464 $5,737 $6,024 $6,325 $6,641 $6,973 $7,322 Monthly Specialist $65,568 $68,844 $72,288 $75,900 $79,692 $83,676 $87,864 Annual $31.52 $33.10 $34.75 $36.49 $38.31 $40.23 $42.24 Hourly

0801 Computer Programmer CMC 616 $6,161 $6,469 $6,792 $7,132 $7,489 $7,863 $8,256 Monthly $73,932 $77,628 $81,504 $85,584 $89,868 $94,356 $99,072 Annual $35.54 $37.32 $39.18 $41.15 $43.21 $45.36 $47.63 Hourly

0121 Construction Inspector CMC 867 $7,091 $7,446 $7,818 $8,209 $8,619 $9,050 $9,502 Monthly $85,092 $89,352 $93,816 $98,508 $103,428 $108,600 $114,024 Annual $40.91 $42.96 $45.10 $47.36 $49.73 $52.21 $54.82 Hourly

0100 Contract Administrator CMC 691 $8,166 $8,574 $9,003 $9,453 $9,926 $10,422 $10,943 Monthly $97,992 $102,888 $108,036 $113,436 $119,112 $125,064 $131,316 Annual $47.11 $49.47 $51.94 $54.54 $57.27 $60.13 $63.13 Hourly

0706 Court Liaison CMC 854 $5,948 $6,245 $6,557 $6,885 $7,229 $7,590 $7,970 Monthly $71,376 $74,940 $78,684 $82,620 $86,748 $91,080 $95,640 Annual $34.32 $36.03 $37.83 $39.72 $41.71 $43.79 $45.98 Hourly

0099 Crime Analyst CMC 859 $6,904 $7,249 $7,611 $7,992 $8,392 $8,812 $9,253 Monthly $82,848 $86,988 $91,332 $95,904 $100,704 $105,744 $111,036 Annual $39.83 $41.82 $43.91 $46.11 $48.42 $50.84 $53.38 Hourly

0467 Crime Prevention Specialist CMC 852 $6,976 $7,325 $7,691 $8,076 $8,480 $8,904 $9,349 Monthly $83,712 $87,900 $92,292 $96,912 $101,760 $106,848 $112,188 Annual $40.25 $42.26 $44.37 $46.59 $48.92 $51.37 $53.94 Hourly

0189 Crime Scene Investigation CMC 050 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly Supervisor $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0465 Crime Scene Investigator CMC 638 $6,406 $6,726 $7,062 $7,415 $7,786 $8,175 $8,584 Monthly $76,872 $80,712 $84,744 $88,980 $93,432 $98,100 $103,008 Annual $36.96 $38.80 $40.74 $42.78 $44.92 $47.16 $49.52 Hourly

0705 Custody Officer CMC 854 $5,948 $6,245 $6,557 $6,885 $7,229 $7,590 $7,970 Monthly $71,376 $74,940 $78,684 $82,620 $86,748 $91,080 $95,640 Annual $34.32 $36.03 $37.83 $39.72 $41.71 $43.79 $45.98 Hourly

0190 Custody Supervisor CMC 612 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0037 Cyber Security Analyst CMC 735 $9,959 $10,457 $10,980 $11,529 $12,105 $12,710 $13,346 Monthly $119,508 $125,484 $131,760 $138,348 $145,260 $152,520 $160,152 Annual $57.46 $60.33 $63.35 $66.51 $69.84 $73.33 $77.00 Hourly

0149 Economic Development CMC 898 $10,433 $10,955 $11,503 $12,078 $12,682 $13,316 $13,982 Monthly Administrator $125,196 $131,460 $138,036 $144,936 $152,184 $159,792 $167,784 Annual $60.19 $63.20 $66.36 $69.68 $73.17 $76.82 $80.67 Hourly

0134 Electrical Inspector CMC 868 $6,314 $6,630 $6,962 $7,310 $7,676 $8,060 $8,463 Monthly $75,768 $79,560 $83,544 $87,720 $92,112 $96,720 $101,556 Annual $36.43 $38.25 $40.17 $42.17 $44.28 $46.50 $48.83 Hourly

408
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0431 Electronics Technician CMC 875 $7,058 $7,411 $7,782 $8,171 $8,580 $9,009 $9,459 Monthly $84,696 $88,932 $93,384 $98,052 $102,960 $108,108 $113,508 Annual $40.72 $42.76 $44.90 $47.14 $49.50 $51.98 $54.57 Hourly

0221 Emergency Medical CMC 706 $8,751 $9,189 $9,648 $10,130 $10,636 $11,168 $11,726 Monthly Services Coordinator $105,012 $110,268 $115,776 $121,560 $127,632 $134,016 $140,712 Annual $50.49 $53.01 $55.66 $58.44 $61.36 $64.43 $67.65 Hourly

0096 Emergency Services CMC 053 $9,593 $10,073 $10,577 $11,106 $11,661 $12,244 $12,856 Monthly Administrator $115,116 $120,876 $126,924 $133,272 $139,932 $146,928 $154,272 Annual $55.34 $58.11 $61.02 $64.07 $67.28 $70.64 $74.17 Hourly

0234 Emergency Services CMC 860 $5,932 $6,229 $6,540 $6,867 $7,210 $7,570 $7,948 Monthly Training Specialist $71,184 $74,748 $78,480 $82,404 $86,520 $90,840 $95,376 Annual $34.22 $35.94 $37.73 $39.62 $41.60 $43.67 $45.85 Hourly

0101 Engineering Technician I CMC 591 $5,549 $5,826 $6,117 $6,423 $6,744 $7,081 $7,435 Monthly $66,588 $69,912 $73,404 $77,076 $80,928 $84,972 $89,220 Annual $32.01 $33.61 $35.29 $37.06 $38.91 $40.85 $42.89 Hourly

0102 Engineering Technician II CMC 853 $6,194 $6,504 $6,829 $7,170 $7,528 $7,904 $8,299 Monthly $74,328 $78,048 $81,948 $86,040 $90,336 $94,848 $99,588 Annual $35.73 $37.52 $39.40 $41.37 $43.43 $45.60 $47.88 Hourly

0116 Engineering Technician III CMC 632 $6,808 $7,148 $7,505 $7,880 $8,274 $8,688 $9,122 Monthly $81,696 $85,776 $90,060 $94,560 $99,288 $104,256 $109,464 Annual $39.28 $41.24 $43.30 $45.46 $47.73 $50.12 $52.63 Hourly

0440 Equipment Mechanic I CMC 570 $4,960 $5,208 $5,468 $5,741 $6,028 $6,329 $6,645 Monthly $59,520 $62,496 $65,616 $68,892 $72,336 $75,948 $79,740 Annual $28.62 $30.05 $31.55 $33.12 $34.78 $36.51 $38.34 Hourly

0441 Equipment Mechanic II CMC 851 $5,934 $6,231 $6,543 $6,870 $7,213 $7,574 $7,953 Monthly $71,208 $74,772 $78,516 $82,440 $86,556 $90,888 $95,436 Annual $34.23 $35.95 $37.75 $39.63 $41.61 $43.70 $45.88 Hourly

0445 Equipment Mechanic III CMC 856 $6,394 $6,714 $7,050 $7,403 $7,773 $8,162 $8,570 Monthly $76,728 $80,568 $84,600 $88,836 $93,276 $97,944 $102,840 Annual $36.89 $38.73 $40.67 $42.71 $44.84 $47.09 $49.44 Hourly

0014 Executive Assistant CMC 609 $5,868 $6,161 $6,469 $6,792 $7,132 $7,489 $7,863 Monthly $70,416 $73,932 $77,628 $81,504 $85,584 $89,868 $94,356 Annual $33.85 $35.54 $37.32 $39.18 $41.15 $43.21 $45.36 Hourly

0407 Facilities Maintenance CMC 589 $5,544 $5,821 $6,112 $6,418 $6,739 $7,076 $7,430 Monthly Technician $66,528 $69,852 $73,344 $77,016 $80,868 $84,912 $89,160 Annual $31.98 $33.58 $35.26 $37.03 $38.88 $40.82 $42.87 Hourly

0304 Fairview Park Administrator CMC 887 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 $13,063 Monthly Effective pp incl 7/1/23 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 $156,756 Annual $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 $75.36 Hourly

0304 Fairview Park Administrator CMC 887 $10,041 $10,543 $11,070 $11,623 $12,204 $12,814 $13,455 Monthly Effective pp incl 7/1/24 $120,492 $126,516 $132,840 $139,476 $146,448 $153,768 $161,460 Annual $57.93 $60.83 $63.87 $67.06 $70.41 $73.93 $77.63 Hourly

409
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0304 Fairview Park Administrator CMC 887 $10,240 $10,752 $11,290 $11,855 $12,448 $13,070 $13,724 Monthly Effective pp incl 7/1/25 $122,880 $129,024 $135,480 $142,260 $149,376 $156,840 $164,688 Annual $59.08 $62.03 $65.13 $68.39 $71.82 $75.40 $79.18 Hourly

0172 Finance Officer CMC 448 $9,590 $10,069 $10,572 $11,101 $11,656 $12,239 $12,851 Monthly $115,080 $120,828 $126,864 $133,212 $139,872 $146,868 $154,212 Annual $55.33 $58.09 $60.99 $64.04 $67.25 $70.61 $74.14 Hourly

0057 Financial Analyst CMC 899 $8,717 $9,153 $9,611 $10,092 $10,597 $11,127 $11,683 Monthly $104,604 $109,836 $115,332 $121,104 $127,164 $133,524 $140,196 Annual $50.29 $52.81 $55.45 $58.22 $61.14 $64.19 $67.40 Hourly

0218 Fire Protection Analyst CMC 876 $7,386 $7,755 $8,143 $8,550 $8,977 $9,426 $9,897 Monthly $88,632 $93,060 $97,716 $102,600 $107,724 $113,112 $118,764 Annual $42.61 $44.74 $46.98 $49.33 $51.79 $54.38 $57.10 Hourly

0215 Fire Protection Specialist CMC 861 $6,976 $7,325 $7,691 $8,076 $8,480 $8,904 $9,349 Monthly $83,712 $87,900 $92,292 $96,912 $101,760 $106,848 $112,188 Annual $40.25 $42.26 $44.37 $46.59 $48.92 $51.37 $53.94 Hourly

0065 Grant Administrator CMC 877 $7,670 $8,054 $8,457 $8,880 $9,324 $9,790 $10,280 Monthly $92,040 $96,648 $101,484 $106,560 $111,888 $117,480 $123,360 Annual $44.25 $46.47 $48.79 $51.23 $53.79 $56.48 $59.31 Hourly

0029 Graphics Designer CMC 610 $5,687 $5,971 $6,270 $6,584 $6,913 $7,259 $7,621 Monthly $68,244 $71,652 $75,240 $79,008 $82,956 $87,108 $91,457 Annual $32.81 $34.45 $36.17 $37.98 $39.88 $41.88 $43.97 Hourly

0446 Lead Equipment Mechanic CMC 869 $7,210 $7,571 $7,950 $8,347 $8,764 $9,202 $9,662 Monthly $86,520 $90,852 $95,400 $100,164 $105,168 $110,424 $115,944 Annual $41.60 $43.68 $45.87 $48.16 $50.56 $53.09 $55.74 Hourly

0409 Lead Facilities Maintenance CMC 863 $6,514 $6,840 $7,182 $7,541 $7,918 $8,314 $8,730 Monthly Technician $78,168 $82,080 $86,184 $90,492 $95,016 $99,768 $104,760 Annual $37.58 $39.46 $41.43 $43.51 $45.68 $47.97 $50.37 Hourly

0405 Lead Maintenance Worker CMC 864 $6,514 $6,840 $7,182 $7,541 $7,918 $8,314 $8,730 Monthly $78,168 $82,080 $86,184 $90,492 $95,016 $99,768 $104,760 Annual $37.58 $39.46 $41.43 $43.51 $45.68 $47.97 $50.37 Hourly

0402 Maintenance Assistant CMC 550 $4,459 $4,682 $4,916 $5,162 $5,420 $5,691 $5,976 Monthly $53,508 $56,184 $58,992 $61,944 $65,040 $68,292 $71,712 Annual $25.73 $27.01 $28.36 $29.78 $31.27 $32.83 $34.48 Hourly

0412 Maintenance Superintendent CMC 881 $9,670 $10,153 $10,661 $11,194 $11,754 $12,342 $12,959 Monthly $116,040 $121,836 $127,932 $134,328 $141,048 $148,104 $155,508 Annual $55.79 $58.58 $61.51 $64.58 $67.81 $71.20 $74.76 Hourly

0406 Maintenance Supervisor CMC 670 $8,007 $8,407 $8,827 $9,268 $9,731 $10,218 $10,729 Monthly $96,084 $100,884 $105,924 $111,216 $116,772 $122,616 $128,748 Annual $46.19 $48.50 $50.93 $53.47 $56.14 $58.95 $61.90 Hourly

0403 Maintenance Worker CMC 846 $4,928 $5,174 $5,433 $5,705 $5,990 $6,289 $6,603 Monthly $59,136 $62,088 $65,196 $68,460 $71,880 $75,468 $79,236 Annual $28.43 $29.85 $31.34 $32.91 $34.56 $36.28 $38.09 Hourly

410
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0243 Management Aide CMC 892 $6,519 $6,845 $7,187 $7,546 $7,923 $8,319 $8,735 Monthly $78,228 $82,140 $86,244 $90,552 $95,076 $99,828 $104,820 Annual $37.61 $39.49 $41.46 $43.53 $45.71 $47.99 $50.39 Hourly

0074 Management Analyst CMC 872 $7,495 $7,870 $8,264 $8,677 $9,111 $9,567 $10,045 Monthly $89,940 $94,440 $99,168 $104,124 $109,332 $114,804 $120,540 Annual $43.24 $45.40 $47.68 $50.06 $52.56 $55.19 $57.95 Hourly

0001 Messenger CMC 501 $4,120 $4,326 $4,542 $4,769 $5,007 $5,257 $5,520 Monthly $49,440 $51,912 $54,504 $57,228 $60,084 $63,084 $66,240 Annual $23.77 $24.96 $26.20 $27.51 $28.89 $30.33 $31.85 Hourly

0241 Multimedia Specialist CMC 885 $6,820 $7,161 $7,519 $7,895 $8,290 $8,705 $9,140 Monthly $81,840 $85,932 $90,228 $94,740 $99,480 $104,460 $109,683 Annual $39.35 $41.31 $43.38 $45.55 $47.83 $50.22 $52.73 Hourly

0041 Network Systems CMC 631 $8,561 $8,989 $9,438 $9,910 $10,405 $10,925 $11,471 Monthly Administrator $102,732 $107,868 $113,256 $118,920 $124,860 $131,100 $137,652 Annual $49.39 $51.86 $54.45 $57.17 $60.03 $63.03 $66.18 Hourly

0006 Office Coordinator CMC 848 $4,957 $5,205 $5,465 $5,738 $6,025 $6,326 $6,642 Monthly $59,484 $62,460 $65,580 $68,856 $72,300 $75,912 $79,704 Annual $28.60 $30.03 $31.53 $33.10 $34.76 $36.50 $38.32 Hourly

0003 Office Specialist CMC 525 $3,881 $4,075 $4,279 $4,493 $4,718 $4,954 $5,202 Monthly $46,572 $48,900 $51,348 $53,916 $56,616 $59,448 $62,424 Annual $22.39 $23.51 $24.69 $25.92 $27.22 $28.58 $30.01 Hourly

0004 Office Specialist I CMC 545 $4,290 $4,505 $4,730 $4,967 $5,215 $5,476 $5,750 Monthly $51,480 $54,060 $56,760 $59,604 $62,580 $65,712 $69,000 Annual $24.75 $25.99 $27.29 $28.66 $30.09 $31.59 $33.17 Hourly

0005 Office Specialist II CMC 845 $4,624 $4,855 $5,098 $5,353 $5,621 $5,902 $6,197 Monthly $55,488 $58,260 $61,176 $64,236 $67,452 $70,824 $74,364 Annual $26.68 $28.01 $29.41 $30.88 $32.43 $34.05 $35.75 Hourly

0031 Offset Press Operator I CMC 847 $4,599 $4,829 $5,070 $5,323 $5,589 $5,868 $6,161 Monthly $55,188 $57,948 $60,840 $63,876 $67,068 $70,416 $73,932 Annual $26.53 $27.86 $29.25 $30.71 $32.24 $33.85 $35.54 Hourly

0034 Offset Press Operator II CMC 595 $4,879 $5,123 $5,379 $5,648 $5,930 $6,227 $6,538 Monthly $58,548 $61,476 $64,548 $67,776 $71,160 $74,724 $78,456 Annual $28.15 $29.56 $31.03 $32.58 $34.21 $35.93 $37.72 Hourly

0521 Park Ranger CMC 725 $5,492 $5,767 $6,055 $6,358 $6,676 $7,010 $7,361 Monthly $65,904 $69,204 $72,660 $76,296 $80,112 $84,120 $88,332 Annual $31.68 $33.27 $34.93 $36.68 $38.52 $40.44 $42.47 Hourly

0028 Permit Processing Specialist CMC 569 $4,481 $4,705 $4,940 $5,187 $5,446 $5,718 $6,004 Monthly $53,772 $56,460 $59,280 $62,244 $65,352 $68,616 $72,048 Annual $25.85 $27.14 $28.50 $29.93 $31.42 $32.99 $34.64 Hourly

0039 Personal Computer/ CMC 849 $4,879 $5,123 $5,379 $5,648 $5,930 $6,227 $6,538 Monthly Network Asst $58,548 $61,476 $64,548 $67,776 $71,160 $74,724 $78,456 Annual $28.15 $29.56 $31.03 $32.58 $34.21 $35.93 $37.72 Hourly

411
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0109 Plan Check Engineer CMC 883 $9,662 $10,145 $10,652 $11,185 $11,744 $12,331 $12,948 Monthly $115,944 $121,740 $127,824 $134,220 $140,928 $147,972 $155,376 Annual $55.74 $58.53 $61.45 $64.53 $67.75 $71.14 $74.70 Hourly

0114 Plan Checker CMC 886 $8,401 $8,821 $9,262 $9,725 $10,211 $10,722 $11,258 Monthly $100,812 $105,852 $111,144 $116,700 $122,532 $128,664 $135,096 Annual $48.47 $50.89 $53.43 $56.11 $58.91 $61.86 $64.95 Hourly

0095 Police Records Administrator CMC 052 $9,593 $10,073 $10,577 $11,106 $11,661 $12,244 $12,856 Monthly $115,116 $120,876 $126,924 $133,272 $139,932 $146,928 $154,272 Annual $55.34 $58.11 $61.02 $64.07 $67.28 $70.64 $74.17 Hourly

0461 Police Records Bureau CMC 842 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly Supervisor $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0012 Police Records Shift CMC 594 $5,948 $6,245 $6,557 $6,885 $7,229 $7,590 $7,969 Monthly Supervisor $71,376 $74,940 $78,684 $82,620 $86,748 $91,080 $95,628 Annual $34.32 $36.03 $37.83 $39.72 $41.71 $43.79 $45.98 Hourly

0010 Police Records Technician CMC 546 $4,681 $4,915 $5,161 $5,419 $5,690 $5,974 $6,273 Monthly $56,172 $58,980 $61,932 $65,028 $68,280 $71,688 $75,276 Annual $27.01 $28.36 $29.78 $31.26 $32.83 $34.47 $36.19 Hourly

0460 Police Training Administrator CMC 844 $9,593 $10,073 $10,577 $11,106 $11,661 $12,244 $12,856 Monthly $115,116 $120,876 $126,924 $133,272 $139,932 $146,928 $154,272 Annual $55.34 $58.11 $61.02 $64.07 $67.28 $70.64 $74.17 Hourly

0459 Police Training Assistant CMC 862 $6,376 $6,695 $7,030 $7,382 $7,751 $8,139 $8,546 Monthly $76,512 $80,340 $84,360 $88,584 $93,012 $97,668 $102,552 Annual $36.78 $38.63 $40.56 $42.59 $44.72 $46.96 $49.30 Hourly

0154 Principal Planner CMC 704 $10,433 $10,955 $11,503 $12,078 $12,682 $13,316 $13,982 Monthly $125,196 $131,460 $138,036 $144,936 $152,184 $159,792 $167,784 Annual $60.19 $63.20 $66.36 $69.68 $73.17 $76.82 $80.67 Hourly

0043 Programmer Analyst I CMC 870 $7,577 $7,956 $8,354 $8,772 $9,211 $9,672 $10,156 Monthly $90,924 $95,472 $100,248 $105,264 $110,532 $116,064 $121,872 Annual $43.71 $45.90 $48.20 $50.61 $53.14 $55.80 $58.59 Hourly

0044 Programmer Analyst II CMC 692 $9,095 $9,550 $10,028 $10,529 $11,055 $11,608 $12,188 Monthly $109,140 $114,600 $120,336 $126,348 $132,660 $139,296 $146,256 Annual $52.47 $55.10 $57.85 $60.74 $63.78 $66.97 $70.32 Hourly

0463 Property/Evidence Specialist CMC 623 $5,608 $5,888 $6,182 $6,491 $6,816 $7,157 $7,515 Monthly $67,296 $70,656 $74,184 $77,892 $81,792 $85,884 $90,180 Annual $32.35 $33.97 $35.67 $37.45 $39.32 $41.29 $43.36 Hourly

0462 Property/Evidence Supervisor CMC 843 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0124 Public Right of Way CMC 731 $5,800 $6,090 $6,395 $6,715 $7,051 $7,404 $7,774 Monthly Coordinator $69,600 $73,080 $76,740 $80,580 $84,612 $88,848 $93,288 Annual $33.46 $35.13 $36.89 $38.74 $40.68 $42.72 $44.85 Hourly

412
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0232 Public Safety Dispatch CMC 645 $8,008 $8,408 $8,828 $9,269 $9,732 $10,219 $10,730 Monthly Supervisor $96,096 $100,896 $105,936 $111,228 $116,784 $122,628 $128,760 Annual $46.20 $48.51 $50.93 $53.48 $56.15 $58.96 $61.90 Hourly

0231 Public Safety Dispatcher CMC 616 $6,161 $6,469 $6,792 $7,132 $7,489 $7,863 $8,256 Monthly $73,932 $77,628 $81,504 $85,584 $89,868 $94,356 $99,072 Annual $35.54 $37.32 $39.18 $41.15 $43.21 $45.36 $47.63 Hourly

0468 Range Master CMC 855 $6,434 $6,756 $7,094 $7,449 $7,821 $8,212 $8,623 Monthly $77,208 $81,072 $85,128 $89,388 $93,852 $98,544 $103,477 Annual $37.12 $38.98 $40.93 $42.98 $45.12 $47.38 $49.75 Hourly

0290 Recreation Coordinator CMC 583 $6,111 $6,417 $6,738 $7,075 $7,429 $7,800 $8,190 Monthly $73,332 $77,004 $80,856 $84,900 $89,148 $93,600 $98,280 Annual $35.26 $37.02 $38.87 $40.82 $42.86 $45.00 $47.25 Hourly

0508 Recreation Specialist CMC 890 $5,010 $5,260 $5,523 $5,799 $6,089 $6,393 $6,713 Monthly $60,120 $63,120 $66,276 $69,588 $73,068 $76,716 $80,556 Annual $28.90 $30.35 $31.86 $33.46 $35.13 $36.88 $38.73 Hourly

0301 Recreation Supervisor CMC 625 $7,455 $7,828 $8,219 $8,630 $9,062 $9,515 $9,991 Monthly $89,460 $93,936 $98,628 $103,560 $108,744 $114,180 $119,892 Annual $43.01 $45.16 $47.42 $49.79 $52.28 $54.89 $57.64 Hourly

0067 Senior Accountant CMC 663 $7,905 $8,300 $8,715 $9,151 $9,609 $10,089 $10,593 Monthly $94,860 $99,600 $104,580 $109,812 $115,308 $121,068 $127,116 Annual $45.61 $47.88 $50.28 $52.79 $55.44 $58.21 $61.11 Hourly

0119 Senior Code Enforcement CMC 896 $7,022 $7,373 $7,742 $8,129 $8,535 $8,962 $9,410 Monthly Officer $84,264 $88,476 $92,904 $97,548 $102,420 $107,544 $112,920 Annual $40.51 $42.54 $44.67 $46.90 $49.24 $51.70 $54.29 Hourly

0139 Senior Combination Inspector CMC 874 $8,059 $8,462 $8,885 $9,329 $9,795 $10,285 $10,799 Monthly $96,708 $101,544 $106,620 $111,948 $117,540 $123,420 $129,588 Annual $46.49 $48.82 $51.26 $53.82 $56.51 $59.34 $62.30 Hourly

0233 Senior Communications CMC 667 $8,924 $9,370 $9,838 $10,330 $10,847 $11,389 $11,958 Monthly Supervisor $107,088 $112,440 $118,056 $123,960 $130,164 $136,668 $143,496 Annual $51.48 $54.06 $56.76 $59.60 $62.58 $65.71 $68.99 Hourly

0136 Senior Electrical Inspector CMC 873 $6,978 $7,327 $7,693 $8,078 $8,482 $8,906 $9,351 Monthly $83,736 $87,924 $92,316 $96,936 $101,784 $106,872 $112,212 Annual $40.26 $42.27 $44.38 $46.60 $48.93 $51.38 $53.95 Hourly

0105 Senior Engineer CMC 884 $10,240 $10,752 $11,290 $11,855 $12,448 $13,070 $13,724 Monthly $122,880 $129,024 $135,480 $142,260 $149,376 $156,840 $164,688 Annual $59.08 $62.03 $65.13 $68.39 $71.82 $75.40 $79.18 Hourly

0432 Senior Lead Maintenance CMC 871 $7,095 $7,450 $7,822 $8,213 $8,624 $9,055 $9,508 Monthly Worker $85,140 $89,400 $93,864 $98,556 $103,488 $108,660 $114,096 Annual $40.93 $42.98 $45.13 $47.38 $49.75 $52.24 $54.85 Hourly

0433 Senior Maintenance CMC 597 $5,198 $5,458 $5,731 $6,018 $6,319 $6,635 $6,967 Monthly Technician $62,376 $65,496 $68,772 $72,216 $75,828 $79,620 $83,604 Annual $29.99 $31.49 $33.06 $34.72 $36.46 $38.28 $40.19 Hourly

413
Attachment 6

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0404 Senior Maintenance Worker CMC 587 $5,362 $5,630 $5,912 $6,208 $6,518 $6,844 $7,186 Monthly $64,344 $67,560 $70,944 $74,496 $78,216 $82,128 $86,232 Annual $30.93 $32.48 $34.11 $35.82 $37.60 $39.48 $41.46 Hourly

0244 Senior Management Analyst CMC 895 $8,380 $8,799 $9,239 $9,701 $10,186 $10,695 $11,230 Monthly $100,560 $105,588 $110,868 $116,412 $122,232 $128,340 $134,760 Annual $48.35 $50.76 $53.30 $55.97 $58.77 $61.70 $64.79 Hourly

0153 Senior Planner CMC 878 $9,073 $9,527 $10,003 $10,503 $11,028 $11,579 $12,158 Monthly $108,876 $114,324 $120,036 $126,036 $132,336 $138,948 $145,896 Annual $52.34 $54.96 $57.71 $60.59 $63.62 $66.80 $70.14 Hourly

0011 Senior Police Records CMC 561 $5,043 $5,295 $5,560 $5,838 $6,130 $6,436 $6,758 Monthly Technician $60,516 $63,540 $66,720 $70,056 $73,560 $77,232 $81,096 Annual $29.09 $30.55 $32.08 $33.68 $35.37 $37.13 $38.99 Hourly

0048 Senior Programmer Analyst CMC 710 $9,959 $10,457 $10,980 $11,529 $12,105 $12,710 $13,346 Monthly $119,508 $125,484 $131,760 $138,348 $145,260 $152,520 $160,152 Annual $57.46 $60.33 $63.35 $66.51 $69.84 $73.33 $77.00 Hourly

0238 Senior Public Safety CMC 630 $6,621 $6,952 $7,300 $7,665 $8,048 $8,450 $8,873 Monthly Dispatcher $79,452 $83,424 $87,600 $91,980 $96,576 $101,400 $106,476 Annual $38.20 $40.11 $42.12 $44.22 $46.43 $48.75 $51.19 Hourly

0302 Senior Recreation Supervisor CMC 666 $8,202 $8,612 $9,043 $9,495 $9,970 $10,468 $10,991 Monthly $98,424 $103,344 $108,516 $113,940 $119,640 $125,616 $131,892 Annual $47.32 $49.68 $52.17 $54.78 $57.52 $60.39 $63.41 Hourly

0050 Storekeeper CMC 588 $4,933 $5,180 $5,439 $5,711 $5,997 $6,297 $6,612 Monthly $59,196 $62,160 $65,268 $68,532 $71,964 $75,564 $79,344 Annual $28.46 $29.88 $31.38 $32.95 $34.60 $36.33 $38.15 Hourly

0089 Tax Auditing Specialist CMC 865 $6,375 $6,694 $7,029 $7,380 $7,749 $8,136 $8,543 Monthly $76,500 $80,328 $84,348 $88,560 $92,988 $97,632 $102,516 Annual $36.78 $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Hourly

0064 Treasury Specialist CMC 639 $6,375 $6,694 $7,029 $7,380 $7,749 $8,136 $8,543 Monthly $76,500 $80,328 $84,348 $88,560 $92,988 $97,632 $102,516 Annual $36.78 $38.62 $40.55 $42.58 $44.71 $46.94 $49.29 Hourly

0240 Video Production Coordinator CMC 657 $7,451 $7,824 $8,215 $8,626 $9,057 $9,510 $9,985 Monthly $89,412 $93,888 $98,580 $103,512 $108,684 $114,120 $119,820 Annual $42.99 $45.14 $47.39 $49.77 $52.25 $54.87 $57.61 Hourly

0038 Website Coordinator CMC 849 $4,879 $5,123 $5,379 $5,648 $5,930 $6,227 $6,538 Monthly $58,548 $61,476 $64,548 $67,776 $71,160 $74,724 $78,456 Annual $28.15 $29.56 $31.03 $32.58 $34.21 $35.93 $37.72 Hourly

0156 Zoning Administrator CMC 727 $9,566 $10,044 $10,546 $11,073 $11,627 $12,208 $12,818 Monthly $114,792 $120,528 $126,552 $132,876 $139,524 $146,496 $153,816 Annual $55.19 $57.95 $60.84 $63.88 $67.08 $70.43 $73.95 Hourly

414
Attachment 6

SECTION 3. All parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ _ _____________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 20 25-22 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 18
th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18
th day of June, 2025.

__________________________
Brenda Green, City Clerk

415
Attachment 7

RESOLUTION NO. 2025-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGES FOR JOB CLASSIFICATIONS

REPRESENTED BY THE COST A MESA CITY EMPLOYEES ASSOCIATION PURSUANT TO THE 2025 AGREEMENT.

WHEREAS, on June 17, 2025, the City Council adopted Resolution No. 2025- 22revising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and
WHEREAS, the City Council desires to repeal and replace Resolution 2025-22 as of December 27, 2025 , to revise the pay ranges for the classifications specified herein; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes January 1, 2026. The monthly rates of pay may also be in increments between the monthly minimum and maximum pay steps.

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0062 Accountant CMC 644 $7,330 $7,697 $8,082 $8,486 $8,910 $9,356 $9,824 Monthly $87,960 $92,364 $96,984 $101,832 $106,920 $112,272 $117,888 Annual $42.29 $44.41 $46.63 $48.96 $51.40 $53.98 $56.68 Hourly

0061 Accounting Specialist I CMC 577 $4,632 $4,864 $5,107 $5,362 $5,630 $5,912 $6,208 Monthly $55,584 $58,368 $61,284 $64,344 $67,560 $70,944 $74,496 Annual $26.72 $28.06 $29.46 $30.93 $32.48 $34.11 $35.82 Hourly

0060 Accounting Specialist II CMC 606 $5,353 $5,621 $5,902 $6,197 $6,507 $6,832 $7,174 Monthly $64,236 $67,452 $70,824 $74,364 $78,084 $81,984 $86,088 Annual $30.88 $32.43 $34.05 $35.75 $37.54 $39.42 $41.39 Hourly

0107 Active Transportation CMC 732 $9,856 $10,349 $10,866 $11,409 $11,979 $12,578 $13,207 Monthly Coordinator $118,272 $124,188 $130,392 $136,908 $143,748 $150,936 $158,484 Annual $56.86 $59.71 $62.69 $65.82 $69.11 $72.57 $76.19 Hourly

0013 Administrative Assistant CMC 590 $5,440 $5,712 $5,998 $6,298 $6,613 $6,944 $7,291 Monthly $65,280 $68,544 $71,976 $75,576 $79,356 $83,328 $87,492 Annual $31.38 $32.95 $34.60 $36.33 $38.15 $40.06 $42.06 Hourly

416
Attachment 7

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0469 Animal Control Officer CMC 617 $6,067 $6,370 $6,688 $7,022 $7,373 $7,742 $8,129 Monthly $72,804 $76,440 $80,256 $84,264 $88,476 $92,904 $97,548 Annual $35.00 $36.75 $38.58 $40.51 $42.54 $44.67 $46.90 Hourly

0470 Animal Services Supervisor CMC 734 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual $52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0307 Arts Specialist CMC 733 $7,606 $7,986 $8,385 $8,804 $9,244 $9,706 $10,191 Monthly $91,272 $95,832 $100,620 $105,648 $110,928 $116,472 $122,292 Annual $43.88 $46.07 $48.38 $50.79 $53.33 $56.00 $58.79 Hourly

0106 Assistant City Engineer CMC 726 $12,013 $12,614 $13,245 $13,907 $14,602 $15,332 $16,099 Monthly $144,156 $151,368 $158,940 $166,884 $175,224 $183,984 $193,188 Annual $69.31 $72.77 $76.41 $80.23 $84.24 $88.45 $92.88 Hourly

0103 Assistant Engineer CMC 672 $7,576 $7,955 $8,353 $8,771 $9,210 $9,670 $10,153 Monthly $90,912 $95,460 $100,236 $105,252 $110,520 $116,040 $121,836 Annual $43.71 $45.89 $48.19 $50.60 $53.13 $55.79 $58.58 Hourly

0217 Assistant Fire Marshal CMC 897 $9,032 $9,484 $9,958 $10,456 $10,979 $11,528 $12,104 Monthly $108,384 $113,808 $119,496 $125,472 $131,748 $138,336 $145,252 Annual $52.11 $54.72 $57.45 $60.32 $63.34 $66.51 $69.83 Hourly

0151 Assistant Planner CMC 889 $6,998 $7,348 $7,715 $8,101 $8,506 $8,931 $9,378 Monthly $83,976 $88,176 $92,580 $97,212 $102,072 $107,172 $112,536 Annual $40.37 $42.39 $44.51 $46.74 $49.07 $51.53 $54.10 Hourly

0808 Assistant Storekeeper CMC 571 $4,624 $4,855 $5,098 $5,353 $5,621 $5,902 $6,197 Monthly $55,488 $58,260 $61,176 $64,236 $67,452 $70,824 $74,364 Annual $26.68 $28.01 $29.41 $30.88 $32.43 $34.05 $35.75 Hourly

0104 Associate Engineer CMC 699 $9,496 $9,971 $10,470 $10,994 $11,544 $12,121 $12,727 Monthly $113,952 $119,652 $125,640 $131,928 $138,528 $145,452 $152,724 Annual $54.78 $57.53 $60.40 $63.43 $66.60 $69.93 $73.43 Hourly

0152 Associate Planner CMC 649 $8,047 $8,449 $8,871 $9,315 $9,781 $10,270 $10,784 Monthly $96,564 $101,388 $106,452 $111,780 $117,372 $123,240 $129,408 Annual $46.43 $48.74 $51.18 $53.74 $56.43 $59.25 $62.22 Hourly

0132 Building Inspector I CMC 643 $7,116 $7,472 $7,846 $8,238 $8,650 $9,082 $9,536 Monthly $85,392 $89,664 $94,152 $98,856 $103,800 $108,984 $114,432 Annual $41.05 $43.11 $45.27 $47.53 $49.90 $52.40 $55.02 Hourly

0138 Building Inspector II CMC 866 $7,471 $7,845 $8,237 $8,649 $9,081 $9,535 $10,012 Monthly $89,652 $94,140 $98,844 $103,788 $108,972 $114,420 $120,144 Annual $43.10 $45.26 $47.52 $49.90 $52.39 $55.01 $57.76 Hourly

0130 Building Technician I CMC 581 $5,570 $5,848 $6,140 $6,447 $6,769 $7,107 $7,462 Monthly $66,840 $70,176 $73,680 $77,364 $81,228 $85,284 $89,548 Annual $32.13 $33.74 $35.42 $37.19 $39.05 $41.00 $43.05 Hourly

0131 Building Technician II CMC 613 $6,534 $6,861 $7,204 $7,564 $7,942 $8,339 $8,756 Monthly $78,408 $82,332 $86,448 $90,768 $95,304 $100,068 $105,068 Annual $37.70 $39.58 $41.56 $43.64 $45.82 $48.11 $50.51 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
417
Attachment 7

0088 Business License Inspector CMC 850 $5,355 $5,623 $5,904 $6,199 $6,509 $6,834 $7,176 Monthly $64,260 $67,476 $70,848 $74,388 $78,108 $82,008 $86,112 Annual $30.89 $32.44 $34.06 $35.76 $37.55 $39.43 $41.40 Hourly

0051 Buyer CMC 857 $6,115 $6,421 $6,742 $7,079 $7,433 $7,805 $8,195 Monthly $73,380 $77,052 $80,904 $84,948 $89,196 $93,660 $98,340 Annual $35.28 $37.04 $38.90 $40.84 $42.88 $45.03 $47.28 Hourly

0035 Central Services Supervisor CMC 655 $6,718 $7,054 $7,407 $7,777 $8,166 $8,574 $9,003 Monthly $80,616 $84,648 $88,884 $93,324 $97,992 $102,888 $108,036 Annual $38.76 $40.70 $42.73 $44.87 $47.11 $49.47 $51.94 Hourly

0123 Chief Construction Inspector CMC 662 $7,081 $7,435 $7,807 $8,197 $8,607 $9,037 $9,489 Monthly $84,972 $89,220 $93,684 $98,364 $103,284 $108,444 $113,868 Annual $40.85 $42.89 $45.04 $47.29 $49.66 $52.14 $54.74 Hourly

0110 Chief Plans Examiner CMC 718 $10,742 $11,279 $11,843 $12,435 $13,057 $13,710 $14,395 Monthly $128,904 $135,348 $142,116 $149,220 $156,684 $164,520 $172,740 Annual $61.97 $65.07 $68.33 $71.74 $75.33 $79.10 $83.05 Hourly

0126 Chief of Code Enforcement CMC 664 $8,051 $8,454 $8,877 $9,321 $9,787 $10,276 $10,790 Monthly $96,612 $101,448 $106,524 $111,852 $117,444 $123,312 $129,480 Annual $46.45 $48.77 $51.21 $53.78 $56.46 $59.28 $62.25 Hourly

0128 Chief of Inspection CMC 681 $9,042 $9,494 $9,969 $10,467 $10,990 $11,539 $12,116 Monthly $108,504 $113,928 $119,628 $125,604 $131,880 $138,468 $145,392 Annual $52.17 $54.77 $57.51 $60.39 $63.40 $66.57 $69.90 Hourly

0466 Civilian Investigator CMC 628 $6,289 $6,603 $6,933 $7,280 $7,644 $8,026 $8,427 Monthly $75,468 $79,236 $83,196 $87,360 $91,728 $96,312 $101,124 Annual $36.28 $38.09 $40.00 $42.00 $44.10 $46.30 $48.62 Hourly

0125 Code Enforcement Officer I CMC 449 $5,916 $6,212 $6,523 $6,849 $7,191 $7,551 $7,929 Monthly $70,992 $74,544 $78,276 $82,188 $86,292 $90,612 $95,148 Annual $34.13 $35.84 $37.63 $39.51 $41.49 $43.56 $45.74 Hourly

0120 Code Enforcement Officer II CMC 626 $6,666 $6,999 $7,349 $7,716 $8,102 $8,507 $8,932 Monthly $79,992 $83,988 $88,188 $92,592 $97,224 $102,084 $107,184 Annual $38.46 $40.38 $42.40 $44.52 $46.74 $49.08 $51.53 Hourly

0430 Communications Installer CMC 858 $5,783 $6,072 $6,376 $6,695 $7,030 $7,382 $7,751 Monthly $69,396 $72,864 $76,512 $80,340 $84,360 $88,584 $93,012 Annual $33.36 $35.03 $36.78 $38.63 $40.56 $42.59 $44.72 Hourly

0611 Community Outreach Supervisor CMC 900 $7,334 $7,701 $8,086 $8,490 $8,914 $9,360 $9,828 Monthly $88,008 $92,412 $97,032 $101,880 $106,968 $112,320 $117,936 Annual $42.31 $44.43 $46.65 $48.98 $51.43 $54.00 $56.70 Hourly

0610 Community Outreach Worker CMC 893 $5,603 $5,883 $6,177 $6,486 $6,810 $7,150 $7,508 Monthly $67,236 $70,596 $74,124 $77,832 $81,720 $85,800 $90,096 Annual $32.33 $33.94 $35.64 $37.42 $39.29 $41.25 $43.32 Hourly

0703 Community Services Specialist CMC 582 $5,571 $5,850 $6,143 $6,450 $6,773 $7,112 $7,468 Monthly $66,852 $70,200 $73,716 $77,400 $81,276 $85,344 $89,616 Annual $32.14 $33.75 $35.44 $37.21 $39.08 $41.03 $43.08 Hourly

418
Attachment 7

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0801 Computer Programmer CMC 616 $6,284 $6,598 $6,928 $7,274 $7,638 $8,020 $8,421 Monthly $75,408 $79,176 $83,136 $87,288 $91,656 $96,240 $101,052 Annual $36.25 $38.07 $39.97 $41.97 $44.07 $46.27 $48.58 Hourly

0121 Construction Inspector CMC 867 $7,230 $7,592 $7,972 $8,371 $8,790 $9,230 $9,692 Monthly $86,760 $91,104 $95,664 $100,452 $105,480 $110,760 $116,304 Annual $41.71 $43.80 $45.99 $48.29 $50.71 $53.25 $55.92 Hourly

0100 Contract Administrator CMC 691 $8,330 $8,746 $9,183 $9,642 $10,124 $10,630 $11,162 Monthly $99,960 $104,952 $110,196 $115,704 $121,488 $127,560 $133,944 Annual $48.06 $50.46 $52.98 $55.63 $58.41 $61.33 $64.40 Hourly

0706 Court Liaison CMC 854 $6,067 $6,370 $6,688 $7,022 $7,373 $7,742 $8,129 Monthly $72,804 $76,440 $80,256 $84,264 $88,476 $92,904 $97,548 Annual $35.00 $36.75 $38.58 $40.51 $42.54 $44.67 $46.90 Hourly

0099 Crime Analyst CMC 859 $7,043 $7,395 $7,765 $8,153 $8,561 $8,989 $9,438 Monthly $84,516 $88,740 $93,180 $97,836 $102,732 $107,868 $113,256 Annual $40.63 $42.66 $44.80 $47.04 $49.39 $51.86 $54.45 Hourly

0467 Crime Prevention Specialist CMC 852 $7,116 $7,472 $7,846 $8,238 $8,650 $9,082 $9,536 Monthly $85,392 $89,664 $94,152 $98,856 $103,800 $108,984 $114,432 Annual $41.05 $43.11 $45.27 $47.53 $49.90 $52.40 $55.02 Hourly

0189 Crime Scene Investigation CMC 050 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly Supervisor $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual $52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0465 Crime Scene Investigator CMC 638 $6,534 $6,861 $7,204 $7,564 $7,942 $8,339 $8,756 Monthly $78,408 $82,332 $86,448 $90,768 $95,304 $100,068 $105,072 Annual $37.70 $39.58 $41.56 $43.64 $45.82 $48.11 $50.52 Hourly

0705 Custody Officer CMC 854 $6,067 $6,370 $6,688 $7,022 $7,373 $7,742 $8,129 Monthly $72,804 $76,440 $80,256 $84,264 $88,476 $92,904 $97,548 Annual $35.00 $36.75 $38.58 $40.51 $42.54 $44.67 $46.90 Hourly

0190 Custody Supervisor CMC 612 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual $52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0037 Cyber Security Analyst CMC 735 $10,159 $10,667 $11,200 $11,760 $12,348 $12,965 $13,613 Monthly $121,908 $128,004 $134,400 $141,120 $148,176 $155,580 $163,356 Annual $58.61 $61.54 $64.62 $67.85 $71.24 $74.80 $78.54 Hourly

0149 Economic Development CMC 898 $10,642 $11,174 $11,733 $12,320 $12,936 $13,583 $14,262 Monthly Administrator $127,704 $134,088 $140,796 $147,840 $155,232 $162,996 $171,144 Annual $61.40 $64.47 $67.69 $71.08 $74.63 $78.36 $82.28 Hourly

0134 Electrical Inspector CMC 868 $6,442 $6,764 $7,102 $7,457 $7,830 $8,221 $8,632 Monthly $77,304 $81,168 $85,224 $89,484 $93,960 $98,652 $103,584 Annual $37.17 $39.02 $40.97 $43.02 $45.17 $47.43 $49.80 Hourly

0431 Electronics Technician CMC 875 $7,199 $7,559 $7,937 $8,334 $8,751 $9,189 $9,648 Monthly $86,388 $90,708 $95,244 $100,008 $105,012 $110,268 $115,776 Annual $41.53 $43.61 $45.79 $48.08 $50.49 $53.01 $55.66 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
419
Attachment 7

0221 Emergency Medical Services CMC 706 $8,925 $9,371 $9,840 $10,332 $10,849 $11,391 $11,961 Monthly Coordinator $107,100 $112,452 $118,080 $123,984 $130,188 $136,692 $143,532 Annual $51.49 $54.06 $56.77 $59.61 $62.59 $65.72 $69.01 Hourly

0096 Emergency Services CMC 053 $9,786 $10,275 $10,789 $11,328 $11,894 $12,489 $13,113 Monthly Administrator $117,432 $123,300 $129,468 $135,936 $142,728 $149,868 $157,356 Annual $56.46 $59.28 $62.24 $65.35 $68.62 $72.05 $75.65 Hourly

0234 Emergency Services CMC 860 $6,050 $6,352 $6,670 $7,003 $7,353 $7,721 $8,107 Monthly Training Specialist $72,600 $76,224 $80,040 $84,036 $88,236 $92,652 $97,284 Annual $34.90 $36.65 $38.48 $40.40 $42.42 $44.54 $46.77 Hourly

0101 Engineering Technician I CMC 591 $5,659 $5,942 $6,239 $6,551 $6,879 $7,223 $7,584 Monthly $67,908 $71,304 $74,868 $78,612 $82,548 $86,676 $91,008 Annual $32.65 $34.28 $35.99 $37.79 $39.69 $41.67 $43.75 Hourly

0102 Engineering Technician II CMC 853 $6,316 $6,632 $6,964 $7,312 $7,678 $8,062 $8,465 Monthly $75,792 $79,584 $83,568 $87,744 $92,136 $96,744 $101,580 Annual $36.44 $38.26 $40.18 $42.18 $44.30 $46.51 $48.84 Hourly

0116 Engineering Technician III CMC 632 $6,943 $7,290 $7,654 $8,037 $8,439 $8,861 $9,304 Monthly $83,316 $87,480 $91,848 $96,444 $101,268 $106,332 $111,648 Annual $40.06 $42.06 $44.16 $46.37 $48.69 $51.12 $53.68 Hourly

0440 Equipment Mechanic I CMC 570 $5,057 $5,310 $5,576 $5,855 $6,148 $6,455 $6,778 Monthly $60,684 $63,720 $66,912 $70,260 $73,776 $77,460 $81,336 Annual $29.18 $30.63 $32.17 $33.78 $35.47 $37.24 $39.10 Hourly

0441 Equipment Mechanic II CMC 851 $6,053 $6,356 $6,674 $7,008 $7,358 $7,726 $8,112 Monthly $72,636 $76,272 $80,088 $84,096 $88,296 $92,712 $97,344 Annual $34.92 $36.67 $38.50 $40.43 $42.45 $44.57 $46.80 Hourly

0445 Equipment Mechanic III CMC 856 $6,523 $6,849 $7,191 $7,551 $7,929 $8,325 $8,741 Monthly $78,276 $82,188 $86,292 $90,612 $95,148 $99,900 $104,892 Annual $37.63 $39.51 $41.49 $43.56 $45.74 $48.03 $50.43 Hourly

0014 Executive Assistant CMC 609 $5,985 $6,284 $6,598 $6,928 $7,274 $7,638 $8,020 Monthly $71,820 $75,408 $79,176 $83,136 $87,288 $91,656 $96,240 Annual $34.53 $36.25 $38.07 $39.97 $41.97 $44.07 $46.27 Hourly

0407 Facilities Maintenance CMC 589 $5,655 $5,938 $6,235 $6,547 $6,874 $7,218 $7,579 Monthly Technician $67,860 $71,256 $74,820 $78,564 $82,488 $86,616 $90,948 Annual $32.63 $34.26 $35.97 $37.77 $39.66 $41.64 $43.73 Hourly

0304 Fairview Park Administrator CMC 887 $10,445 $10,967 $11,515 $12,091 $12,696 $13,331 $13,998 Monthly $125,340 $131,604 $138,180 $145,092 $152,352 $159,972 $167,976 Annual $60.26 $63.27 $66.43 $69.76 $73.25 $76.91 $80.76 Hourly

0172 Finance Officer CMC 448 $9,782 $10,271 $10,785 $11,324 $11,890 $12,484 $13,108 Monthly $117,384 $123,252 $129,420 $135,888 $142,680 $149,808 $157,296 Annual $56.43 $59.26 $62.22 $65.33 $68.60 $72.02 $75.62 Hourly

0057 Financial Analyst CMC 899 $8,893 $9,338 $9,805 $10,295 $10,810 $11,350 $11,917 Monthly $106,716 $112,056 $117,660 $123,540 $129,720 $136,200 $143,004 Annual $51.31 $53.87 $56.57 $59.39 $62.37 $65.48 $68.75 Hourly

420
Attachment 7

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0218 Fire Protection Analyst CMC 876 $7,533 $7,910 $8,305 $8,720 $9,156 $9,614 $10,095 Monthly $90,396 $94,920 $99,660 $104,640 $109,872 $115,368 $121,140 Annual $43.46 $45.63 $47.91 $50.31 $52.82 $55.47 $58.24 Hourly

0215 Fire Protection Specialist CMC 861 $7,116 $7,472 $7,846 $8,238 $8,650 $9,082 $9,536 Monthly $85,392 $89,664 $94,152 $98,856 $103,800 $108,984 $114,432 Annual $41.05 $43.11 $45.27 $47.53 $49.90 $52.40 $55.02 Hourly

0065 Grant Administrator CMC 877 $7,825 $8,216 $8,627 $9,058 $9,511 $9,987 $10,486 Monthly $93,900 $98,592 $103,524 $108,696 $114,132 $119,844 $125,832 Annual $45.14 $47.40 $49.77 $52.26 $54.87 $57.62 $60.50 Hourly

0029 Graphics Designer CMC 610 $5,800 $6,090 $6,394 $6,714 $7,050 $7,403 $7,773 Monthly $69,600 $73,080 $76,728 $80,568 $84,600 $88,836 $93,281 Annual $33.46 $35.13 $36.89 $38.73 $40.67 $42.71 $44.85 Hourly

0446 Lead Equipment Mechanic CMC 869 $7,354 $7,722 $8,108 $8,513 $8,939 $9,386 $9,855 Monthly $88,248 $92,664 $97,296 $102,156 $107,268 $112,632 $118,260 Annual $42.43 $44.55 $46.78 $49.11 $51.57 $54.15 $56.86 Hourly

0409 Lead Facilities Maintenance CMC 863 $6,645 $6,977 $7,326 $7,692 $8,077 $8,481 $8,905 Monthly Technician $79,740 $83,724 $87,912 $92,304 $96,924 $101,772 $106,860 Annual $38.34 $40.25 $42.27 $44.38 $46.60 $48.93 $51.38 Hourly

0405 Lead Maintenance Worker CMC 864 $6,645 $6,977 $7,326 $7,692 $8,077 $8,481 $8,905 Monthly $79,740 $83,724 $87,912 $92,304 $96,924 $101,772 $106,860 Annual $38.34 $40.25 $42.27 $44.38 $46.60 $48.93 $51.38 Hourly

0402 Maintenance Assistant CMC 550 $4,550 $4,777 $5,016 $5,267 $5,530 $5,806 $6,096 Monthly $54,600 $57,324 $60,192 $63,204 $66,360 $69,672 $73,152 Annual $26.25 $27.56 $28.94 $30.39 $31.90 $33.50 $35.17 Hourly

0412 Maintenance Superintendent CMC 881 $9,864 $10,357 $10,875 $11,419 $11,990 $12,589 $13,218 Monthly $118,368 $124,284 $130,500 $137,028 $143,880 $151,068 $158,616 Annual $56.91 $59.75 $62.74 $65.88 $69.17 $72.63 $76.26 Hourly

0406 Maintenance Supervisor CMC 670 $8,167 $8,575 $9,004 $9,454 $9,927 $10,423 $10,944 Monthly $98,004 $102,900 $108,048 $113,448 $119,124 $125,076 $131,328 Annual $47.12 $49.47 $51.95 $54.54 $57.27 $60.13 $63.14 Hourly

0403 Maintenance Worker CMC 846 $5,026 $5,277 $5,541 $5,818 $6,109 $6,414 $6,735 Monthly $60,312 $63,324 $66,492 $69,816 $73,308 $76,968 $80,820 Annual $29.00 $30.44 $31.97 $33.57 $35.24 $37.00 $38.86 Hourly

0243 Management Aide CMC 892 $6,649 $6,981 $7,330 $7,697 $8,082 $8,486 $8,910 Monthly $79,788 $83,772 $87,960 $92,364 $96,984 $101,832 $106,920 Annual $38.36 $40.28 $42.29 $44.41 $46.63 $48.96 $51.40 Hourly

0074 Management Analyst CMC 872 $7,646 $8,028 $8,429 $8,850 $9,293 $9,758 $10,246 Monthly $91,752 $96,336 $101,148 $106,200 $111,516 $117,096 $122,952 Annual $44.11 $46.32 $48.63 $51.06 $53.61 $56.30 $59.11 Hourly

0001 Messenger CMC 501 $4,201 $4,411 $4,632 $4,864 $5,107 $5,362 $5,630 Monthly $50,412 $52,932 $55,584 $58,368 $61,284 $64,344 $67,560 Annual $24.24 $25.45 $26.72 $28.06 $29.46 $30.93 $32.48 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
421
Attachment 7

0241 Multimedia Specialist CMC 885 $6,957 $7,305 $7,670 $8,053 $8,456 $8,879 $9,323 Monthly $83,484 $87,660 $92,040 $96,636 $101,472 $106,548 $111,874 Annual $40.14 $42.14 $44.25 $46.46 $48.78 $51.23 $53.79 Hourly

0041 Network Systems Administrator CMC 631 $8,731 $9,168 $9,626 $10,107 $10,612 $11,143 $11,700 Monthly $104,772 $110,016 $115,512 $121,284 $127,344 $133,716 $140,400 Annual $50.37 $52.89 $55.53 $58.31 $61.22 $64.29 $67.50 Hourly

0006 Office Coordinator CMC 848 $5,055 $5,308 $5,573 $5,852 $6,145 $6,452 $6,775 Monthly $60,660 $63,696 $66,876 $70,224 $73,740 $77,424 $81,300 Annual $29.16 $30.62 $32.15 $33.76 $35.45 $37.22 $39.09 Hourly

0003 Office Specialist CMC 525 $3,959 $4,157 $4,365 $4,583 $4,812 $5,053 $5,306 Monthly $47,508 $49,884 $52,380 $54,996 $57,744 $60,636 $63,672 Annual $22.84 $23.98 $25.18 $26.44 $27.76 $29.15 $30.61 Hourly

0004 Office Specialist I CMC 545 $4,377 $4,596 $4,826 $5,067 $5,320 $5,586 $5,865 Monthly $52,524 $55,152 $57,912 $60,804 $63,840 $67,032 $70,380 Annual $25.25 $26.52 $27.84 $29.23 $30.69 $32.23 $33.84 Hourly

0005 Office Specialist II CMC 845 $4,716 $4,952 $5,200 $5,460 $5,733 $6,020 $6,321 Monthly $56,592 $59,424 $62,400 $65,520 $68,796 $72,240 $75,852 Annual $27.21 $28.57 $30.00 $31.50 $33.08 $34.73 $36.47 Hourly

0031 Offset Press Operator I CMC 847 $4,690 $4,924 $5,170 $5,429 $5,700 $5,985 $6,284 Monthly $56,280 $59,088 $62,040 $65,148 $68,400 $71,820 $75,408 Annual $27.06 $28.41 $29.83 $31.32 $32.88 $34.53 $36.25 Hourly

0034 Offset Press Operator II CMC 595 $4,977 $5,226 $5,487 $5,761 $6,049 $6,351 $6,669 Monthly $59,724 $62,712 $65,844 $69,132 $72,588 $76,212 $80,028 Annual $28.71 $30.15 $31.66 $33.24 $34.90 $36.64 $38.48 Hourly

0521 Park Ranger CMC 725 $5,603 $5,883 $6,177 $6,486 $6,810 $7,150 $7,508 Monthly $67,236 $70,596 $74,124 $77,832 $81,720 $85,800 $90,096 Annual $32.33 $33.94 $35.64 $37.42 $39.29 $41.25 $43.32 Hourly

0028 Permit Processing Specialist CMC 569 $4,570 $4,798 $5,038 $5,290 $5,554 $5,832 $6,124 Monthly $54,840 $57,576 $60,456 $63,480 $66,648 $69,984 $73,488 Annual $26.37 $27.68 $29.07 $30.52 $32.04 $33.65 $35.33 Hourly

0039
Personal Computer/Network
Asst CMC 849 $4,977 $5,226 $5,487 $5,761 $6,049 $6,351 $6,669 Monthly $59,724 $62,712 $65,844 $69,132 $72,588 $76,212 $80,028 Annual $28.71 $30.15 $31.66 $33.24 $34.90 $36.64 $38.48 Hourly

0109 Plan Check Engineer CMC 883 $9,856 $10,349 $10,866 $11,409 $11,979 $12,578 $13,207 Monthly $118,272 $124,188 $130,392 $136,908 $143,748 $150,936 $158,484 Annual $56.86 $59.71 $62.69 $65.82 $69.11 $72.57 $76.19 Hourly

0114 Plan Checker CMC 886 $8,569 $8,997 $9,447 $9,919 $10,415 $10,936 $11,483 Monthly $102,828 $107,964 $113,364 $119,028 $124,980 $131,232 $137,796 Annual $49.44 $51.91 $54.50 $57.23 $60.09 $63.09 $66.25 Hourly

0095 Police Records Administrator CMC 052 $9,786 $10,275 $10,789 $11,328 $11,894 $12,489 $13,113 Monthly $117,432 $123,300 $129,468 $135,936 $142,728 $149,868 $157,356 Annual $56.46 $59.28 $62.24 $65.35 $68.62 $72.05 $75.65 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0461 Police Records Bureau CMC 842 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly Supervisor $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual 422
Attachment 7

$52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0012 Police Records Shift CMC 594 $6,066 $6,369 $6,687 $7,021 $7,372 $7,741 $8,128 Monthly Supervisor $72,792 $76,428 $80,244 $84,252 $88,464 $92,892 $97,536 Annual $35.00 $36.74 $38.58 $40.51 $42.53 $44.66 $46.89 Hourly

0010 Police Records Technician CMC 546 $4,774 $5,013 $5,264 $5,527 $5,803 $6,093 $6,398 Monthly $57,288 $60,156 $63,168 $66,324 $69,636 $73,116 $76,776 Annual $27.54 $28.92 $30.37 $31.89 $33.48 $35.15 $36.91 Hourly

0460 Police Training Administrator CMC 844 $9,786 $10,275 $10,789 $11,328 $11,894 $12,489 $13,113 Monthly $117,432 $123,300 $129,468 $135,936 $142,728 $149,868 $157,356 Annual $56.46 $59.28 $62.24 $65.35 $68.62 $72.05 $75.65 Hourly

0459 Police Training Assistant CMC 862 $6,505 $6,830 $7,171 $7,530 $7,907 $8,302 $8,717 Monthly $78,060 $81,960 $86,052 $90,360 $94,884 $99,624 $104,604 Annual $37.53 $39.40 $41.37 $43.44 $45.62 $47.90 $50.29 Hourly

0154 Principal Planner CMC 704 $10,642 $11,174 $11,733 $12,320 $12,936 $13,583 $14,262 Monthly $127,704 $134,088 $140,796 $147,840 $155,232 $162,996 $171,144 Annual $61.40 $64.47 $67.69 $71.08 $74.63 $78.36 $82.28 Hourly

0043 Programmer Analyst I CMC 870 $7,730 $8,117 $8,523 $8,949 $9,396 $9,866 $10,359 Monthly $92,760 $97,404 $102,276 $107,388 $112,752 $118,392 $124,308 Annual $44.60 $46.83 $49.17 $51.63 $54.21 $56.92 $59.76 Hourly

0044 Programmer Analyst II CMC 692 $9,277 $9,741 $10,228 $10,739 $11,276 $11,840 $12,432 Monthly $111,324 $116,892 $122,736 $128,868 $135,312 $142,080 $149,184 Annual $53.52 $56.20 $59.01 $61.96 $65.05 $68.31 $71.72 Hourly

0463 Property/Evidence Specialist CMC 623 $5,720 $6,006 $6,306 $6,621 $6,952 $7,300 $7,665 Monthly $68,640 $72,072 $75,672 $79,452 $83,424 $87,600 $91,980 Annual $33.00 $34.65 $36.38 $38.20 $40.11 $42.12 $44.22 Hourly

0462 Property/Evidence Supervisor CMC 843 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual $52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0124 Public Right of Way CMC 731 $5,916 $6,212 $6,523 $6,849 $7,191 $7,551 $7,929 Monthly Coordinator $70,992 $74,544 $78,276 $82,188 $86,292 $90,612 $95,148 Annual $34.13 $35.84 $37.63 $39.51 $41.49 $43.56 $45.74 Hourly

0232 Public Safety Dispatch CMC 645 $8,168 $8,576 $9,005 $9,455 $9,928 $10,424 $10,945 Monthly Supervisor $98,016 $102,912 $108,060 $113,460 $119,136 $125,088 $131,340 Annual $47.12 $49.48 $51.95 $54.55 $57.28 $60.14 $63.14 Hourly

0231 Public Safety Dispatcher CMC 616 $6,284 $6,598 $6,928 $7,274 $7,638 $8,020 $8,421 Monthly $75,408 $79,176 $83,136 $87,288 $91,656 $96,240 $101,052 Annual $36.25 $38.07 $39.97 $41.97 $44.07 $46.27 $48.58 Hourly

0468 Range Master CMC 855 $6,563 $6,891 $7,236 $7,598 $7,978 $8,377 $8,795 Monthly $78,756 $82,692 $86,832 $91,176 $95,736 $100,524 $105,546 Annual $37.86 $39.76 $41.75 $43.83 $46.03 $48.33 $50.74 Hourly

423
Attachment 7

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0290 Recreation Coordinator CMC 583 $6,233 $6,545 $6,872 $7,216 $7,577 $7,956 $8,354 Monthly $74,796 $78,540 $82,464 $86,592 $90,924 $95,472 $100,248 Annual $35.96 $37.76 $39.65 $41.63 $43.71 $45.90 $48.20 Hourly

0508 Recreation Specialist CMC 890 $5,109 $5,364 $5,632 $5,914 $6,210 $6,521 $6,847 Monthly $61,308 $64,368 $67,584 $70,968 $74,520 $78,252 $82,164 Annual $29.48 $30.95 $32.49 $34.12 $35.83 $37.62 $39.50 Hourly

0301 Recreation Supervisor CMC 625 $7,606 $7,986 $8,385 $8,804 $9,244 $9,706 $10,191 Monthly $91,272 $95,832 $100,620 $105,648 $110,928 $116,472 $122,292 Annual $43.88 $46.07 $48.38 $50.79 $53.33 $56.00 $58.79 Hourly

0067 Senior Accountant CMC 663 $8,063 $8,466 $8,889 $9,333 $9,800 $10,290 $10,805 Monthly $96,756 $101,592 $106,668 $111,996 $117,600 $123,480 $129,660 Annual $46.52 $48.84 $51.28 $53.84 $56.54 $59.37 $62.34 Hourly

0119 Senior Code Enforcement CMC 896 $7,162 $7,520 $7,896 $8,291 $8,706 $9,141 $9,598 Monthly Officer $85,944 $90,240 $94,752 $99,492 $104,472 $109,692 $115,176 Annual $41.32 $43.38 $45.55 $47.83 $50.23 $52.74 $55.37 Hourly

0139 Senior Combination Building CMC 874 $8,219 $8,630 $9,061 $9,514 $9,990 $10,490 $11,015 Monthly Inspector $98,628 $103,560 $108,732 $114,168 $119,880 $125,880 $132,180 Annual $47.42 $49.79 $52.28 $54.89 $57.63 $60.52 $63.55 Hourly

0233 Senior Communications CMC 667 $9,101 $9,556 $10,034 $10,536 $11,063 $11,616 $12,197 Monthly Supervisor $109,212 $114,672 $120,408 $126,432 $132,756 $139,392 $146,364 Annual $52.51 $55.13 $57.89 $60.78 $63.83 $67.02 $70.37 Hourly

0136 Senior Electrical Inspector CMC 873 $7,117 $7,473 $7,847 $8,239 $8,651 $9,084 $9,538 Monthly $85,404 $89,676 $94,164 $98,868 $103,812 $109,008 $114,456 Annual $41.06 $43.11 $45.27 $47.53 $49.91 $52.41 $55.03 Hourly

0105 Senior Engineer CMC 884 $10,445 $10,967 $11,515 $12,091 $12,696 $13,331 $13,998 Monthly $125,340 $131,604 $138,180 $145,092 $152,352 $159,972 $167,976 Annual $60.26 $63.27 $66.43 $69.76 $73.25 $76.91 $80.76 Hourly

0432 Senior Lead Maintenance CMC 871 $7,236 $7,598 $7,978 $8,377 $8,796 $9,236 $9,698 Monthly Worker $86,832 $91,176 $95,736 $100,524 $105,552 $110,832 $116,376 Annual $41.75 $43.83 $46.03 $48.33 $50.75 $53.28 $55.95 Hourly

0433 Senior Maintenance Technician CMC 597 $5,304 $5,569 $5,847 $6,139 $6,446 $6,768 $7,106 Monthly $63,648 $66,828 $70,164 $73,668 $77,352 $81,216 $85,272 Annual $30.60 $32.13 $33.73 $35.42 $37.19 $39.05 $41.00 Hourly

0404 Senior Maintenance Worker CMC 587 $5,470 $5,743 $6,030 $6,332 $6,649 $6,981 $7,330 Monthly $65,640 $68,916 $72,360 $75,984 $79,788 $83,772 $87,960 Annual $31.56 $33.13 $34.79 $36.53 $38.36 $40.28 $42.29 Hourly

0244 Senior Management Analyst CMC 895 $8,548 $8,975 $9,424 $9,895 $10,390 $10,910 $11,455 Monthly $102,576 $107,700 $113,088 $118,740 $124,680 $130,920 $137,460 Annual $49.32 $51.78 $54.37 $57.09 $59.94 $62.94 $66.09 Hourly

0153 Senior Planner CMC 878 $9,253 $9,716 $10,202 $10,712 $11,248 $11,810 $12,401 Monthly $111,036 $116,592 $122,424 $128,544 $134,976 $141,720 $148,812 Annual $53.38 $56.05 $58.86 $61.80 $64.89 $68.13 $71.54 Hourly

424
Attachment 7

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0011 Senior Police Records CMC 561 $5,143 $5,400 $5,670 $5,954 $6,252 $6,565 $6,893 Monthly Technician $61,716 $64,800 $68,040 $71,448 $75,024 $78,780 $82,716 Annual $29.67 $31.15 $32.71 $34.35 $36.07 $37.88 $39.77 Hourly

0048 Senior Programmer Analyst CMC 710 $10,159 $10,667 $11,200 $11,760 $12,348 $12,965 $13,613 Monthly $121,908 $128,004 $134,400 $141,120 $148,176 $155,580 $163,356 Annual $58.61 $61.54 $64.62 $67.85 $71.24 $74.80 $78.54 Hourly

0238 Senior Public Safety Dispatcher CMC 630 $6,753 $7,091 $7,446 $7,818 $8,209 $8,619 $9,050 Monthly $81,036 $85,092 $89,352 $93,816 $98,508 $103,428 $108,600 Annual $38.96 $40.91 $42.96 $45.10 $47.36 $49.73 $52.21 Hourly

0302 Senior Recreation Supervisor CMC 666 $8,367 $8,785 $9,224 $9,685 $10,169 $10,677 $11,211 Monthly $100,404 $105,420 $110,688 $116,220 $122,028 $128,124 $134,532 Annual $48.27 $50.68 $53.22 $55.88 $58.67 $61.60 $64.68 Hourly

0050 Storekeeper CMC 588 $5,033 $5,285 $5,549 $5,826 $6,117 $6,423 $6,744 Monthly $60,396 $63,420 $66,588 $69,912 $73,404 $77,076 $80,928 Annual $29.04 $30.49 $32.01 $33.61 $35.29 $37.06 $38.91 Hourly

0089 Tax Auditing Specialist CMC 865 $6,504 $6,829 $7,170 $7,528 $7,904 $8,299 $8,714 Monthly $78,048 $81,948 $86,040 $90,336 $94,848 $99,588 $104,568 Annual $37.52 $39.40 $41.37 $43.43 $45.60 $47.88 $50.27 Hourly

0064 Treasury Specialist CMC 639 $6,504 $6,829 $7,170 $7,528 $7,904 $8,299 $8,714 Monthly $78,048 $81,948 $86,040 $90,336 $94,848 $99,588 $104,568 Annual $37.52 $39.40 $41.37 $43.43 $45.60 $47.88 $50.27 Hourly

0240 Video Production Coordinator CMC 657 $7,600 $7,980 $8,379 $8,798 $9,238 $9,700 $10,185 Monthly $91,200 $95,760 $100,548 $105,576 $110,856 $116,400 $122,220 Annual $43.85 $46.04 $48.34 $50.76 $53.30 $55.96 $58.76 Hourly

0038 Website Coordinator CMC 849 $4,977 $5,226 $5,487 $5,761 $6,049 $6,351 $6,669 Monthly $59,724 $62,712 $65,844 $69,132 $72,588 $76,212 $80,028 Annual $28.71 $30.15 $31.66 $33.24 $34.90 $36.64 $38.48 Hourly

0156 Zoning Administrator CMC 727 $9,755 $10,243 $10,755 $11,293 $11,858 $12,451 $13,074 Monthly $117,060 $122,916 $129,060 $135,516 $142,296 $149,412 $156,888 Annual $56.28 $59.09 $62.05 $65.15 $68.41 $71.83 $75.43 Hourly

SECTION 3. All parts of resolutions in conflict herewith are hereby rescinded. 425
Attachment 7

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2025-23 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 18th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

__________________________
Brenda Green, City Clerk

(SEAL)

426
Attachment 8

RESOLUTION NO. 2025-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGES FOR JOB CLASSIFICATIONS

REPRESENTED BY THE COST A MESA CITY EMPLOYEES ASSOCIATION PURSUANT TO THE 2025 AGREEMENT.

WHEREAS, on June 17, 2025, the City Council adopted Resolution No. 2025-23 revising the pay ranges for job classifications represented by the Costa Mesa City Employees Association; and
WHEREAS, the City Council desires to repeal and replace Resolution 2025-23 as of March 21, 2026, to revise the pay ranges for the classifications specified herein; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. The following pay ranges and monthly rates of pay for the identified job classifications are hereby established and placed under the Basic Salary Administration Plan effective the pay period that includes April 1, 2026. The monthly rates of pay may also be in increments between the monthly minimum and maximum pay steps.

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0062 Accountant CMC 644 $7,477 $7,851 $8,244 $8,656 $9,089 $9,543 $10,020 Monthly $89,724 $94,212 $98,928 $103,872 $109,068 $114,516 $120,240 Annual $43.14 $45.29 $47.56 $49.94 $52.44 $55.06 $57.81 Hourly

0061 Accounting Specialist I CMC 577 $4,726 $4,962 $5,210 $5,470 $5,743 $6,030 $6,332 Monthly $56,712 $59,544 $62,520 $65,640 $68,916 $72,360 $75,984 Annual $27.27 $28.63 $30.06 $31.56 $33.13 $34.79 $36.53 Hourly

0060 Accounting Specialist II CMC 606 $5,460 $5,733 $6,020 $6,321 $6,637 $6,969 $7,317 Monthly $65,520 $68,796 $72,240 $75,852 $79,644 $83,628 $87,804 Annual $31.50 $33.08 $34.73 $36.47 $38.29 $40.21 $42.21 Hourly

0107 Active Transportation CMC 732 $10,052 $10,555 $11,083 $11,637 $12,219 $12,830 $13,471 Monthly Coordinator $120,624 $126,660 $132,996 $139,644 $146,628 $153,960 $161,652 Annual $57.99 $60.89 $63.94 $67.14 $70.49 $74.02 $77.72 Hourly

0013 Administrative Assistant CMC 590 $5,550 $5,828 $6,119 $6,425 $6,746 $7,083 $7,437 Monthly $66,600 $69,936 $73,428 $77,100 $80,952 $84,996 $89,244 Annual $32.02 $33.62 $35.30 $37.07 $38.92 $40.86 $42.91 Hourly

0469 Animal Control Officer CMC 617 $6,188 $6,497 $6,822 $7,163 $7,521 $7,897 $8,292 Monthly $74,256 $77,964 $81,864 $85,956 $90,252 $94,764 $99,504 Annual $35.70 $37.48 $39.36 $41.33 $43.39 $45.56 $47.84 Hourly

427
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0470 Animal Services Supervisor CMC 734 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

0307 Arts Specialist CMC 733 $7,757 $8,145 $8,552 $8,980 $9,429 $9,900 $10,395 Monthly $93,084 $97,740 $102,624 $107,760 $113,148 $118,800 $124,740 Annual $44.75 $46.99 $49.34 $51.81 $54.40 $57.12 $59.97 Hourly

0106 Assistant City Engineer CMC 726 $12,254 $12,867 $13,510 $14,185 $14,894 $15,639 $16,421 Monthly $147,048 $154,404 $162,120 $170,220 $178,728 $187,668 $197,052 Annual $70.70 $74.23 $77.94 $81.84 $85.93 $90.23 $94.74 Hourly

0103 Assistant Engineer CMC 672 $7,728 $8,114 $8,520 $8,946 $9,393 $9,863 $10,356 Monthly $92,736 $97,368 $102,240 $107,352 $112,716 $118,356 $124,272 Annual $44.58 $46.81 $49.15 $51.61 $54.19 $56.90 $59.75 Hourly

0217 Assistant Fire Marshal CMC 897 $9,212 $9,673 $10,157 $10,665 $11,198 $11,758 $12,346 Monthly $110,544 $116,076 $121,884 $127,980 $134,376 $141,096 $148,153 Annual $53.15 $55.81 $58.60 $61.53 $64.60 $67.83 $71.23 Hourly

0151 Assistant Planner CMC 889 $7,138 $7,495 $7,870 $8,263 $8,676 $9,110 $9,566 Monthly $85,656 $89,940 $94,440 $99,156 $104,112 $109,320 $114,792 Annual $41.18 $43.24 $45.40 $47.67 $50.05 $52.56 $55.19 Hourly

0808 Assistant Storekeeper CMC 571 $4,716 $4,952 $5,200 $5,460 $5,733 $6,020 $6,321 Monthly $56,592 $59,424 $62,400 $65,520 $68,796 $72,240 $75,852 Annual $27.21 $28.57 $30.00 $31.50 $33.08 $34.73 $36.47 Hourly

0104 Associate Engineer CMC 699 $9,687 $10,171 $10,680 $11,214 $11,775 $12,364 $12,982 Monthly $116,244 $122,052 $128,160 $134,568 $141,300 $148,368 $155,784 Annual $55.89 $58.68 $61.62 $64.70 $67.93 $71.33 $74.90 Hourly

0152 Associate Planner CMC 649 $8,209 $8,619 $9,050 $9,502 $9,977 $10,476 $11,000 Monthly $98,508 $103,428 $108,600 $114,024 $119,724 $125,712 $132,000 Annual $47.36 $49.73 $52.21 $54.82 $57.56 $60.44 $63.46 Hourly

0132 Building Inspector I CMC 643 $7,259 $7,622 $8,003 $8,403 $8,823 $9,264 $9,727 Monthly $87,108 $91,464 $96,036 $100,836 $105,876 $111,168 $116,724 Annual $41.88 $43.97 $46.17 $48.48 $50.90 $53.45 $56.12 Hourly

0138 Building Inspector II CMC 866 $7,621 $8,002 $8,402 $8,822 $9,263 $9,726 $10,212 Monthly $91,452 $96,024 $100,824 $105,864 $111,156 $116,712 $122,544 Annual $43.97 $46.17 $48.47 $50.90 $53.44 $56.11 $58.92 Hourly

0130 Building Technician I CMC 581 $5,680 $5,964 $6,262 $6,575 $6,904 $7,249 $7,611 Monthly $68,160 $71,568 $75,144 $78,900 $82,848 $86,988 $91,335 Annual $32.77 $34.41 $36.13 $37.93 $39.83 $41.82 $43.91 Hourly

0131 Building Technician II CMC 613 $6,665 $6,998 $7,348 $7,715 $8,101 $8,506 $8,931 Monthly $79,980 $83,976 $88,176 $92,580 $97,212 $102,072 $107,173 Annual $38.45 $40.37 $42.39 $44.51 $46.74 $49.07 $51.53 Hourly

0088 Business License Inspector CMC 850 $5,462 $5,735 $6,022 $6,323 $6,639 $6,971 $7,320 Monthly $65,544 $68,820 $72,264 $75,876 $79,668 $83,652 $87,840 Annual $31.51 $33.09 $34.74 $36.48 $38.30 $40.22 $42.23 Hourly

428
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0051 Buyer CMC 857 $6,238 $6,550 $6,877 $7,221 $7,582 $7,961 $8,359 Monthly $74,856 $78,600 $82,524 $86,652 $90,984 $95,532 $100,308 Annual $35.99 $37.79 $39.68 $41.66 $43.74 $45.93 $48.23 Hourly

0035 Central Services Supervisor CMC 655 $6,852 $7,195 $7,555 $7,933 $8,330 $8,746 $9,183 Monthly $82,224 $86,340 $90,660 $95,196 $99,960 $104,952 $110,196 Annual $39.53 $41.51 $43.59 $45.77 $48.06 $50.46 $52.98 Hourly

0123 Chief Construction Inspector CMC 662 $7,223 $7,584 $7,963 $8,361 $8,779 $9,218 $9,679 Monthly $86,676 $91,008 $95,556 $100,332 $105,348 $110,616 $116,148 Annual $41.67 $43.75 $45.94 $48.24 $50.65 $53.18 $55.84 Hourly

0110 Chief Plans Examiner CMC 718 $10,957 $11,505 $12,080 $12,684 $13,318 $13,984 $14,683 Monthly $131,484 $138,060 $144,960 $152,208 $159,816 $167,808 $176,196 Annual $63.21 $66.38 $69.69 $73.18 $76.83 $80.68 $84.71 Hourly

0126 Chief of Code Enforcement CMC 664 $8,213 $8,624 $9,055 $9,508 $9,983 $10,482 $11,006 Monthly $98,556 $103,488 $108,660 $114,096 $119,796 $125,784 $132,072 Annual $47.38 $49.75 $52.24 $54.85 $57.59 $60.47 $63.50 Hourly

0128 Chief of Inspection CMC 681 $9,223 $9,684 $10,168 $10,676 $11,210 $11,770 $12,358 Monthly $110,676 $116,208 $122,016 $128,112 $134,520 $141,240 $148,296 Annual $53.21 $55.87 $58.66 $61.59 $64.67 $67.90 $71.30 Hourly

0466 Civilian Investigator CMC 628 $6,414 $6,735 $7,072 $7,426 $7,797 $8,187 $8,596 Monthly $76,968 $80,820 $84,864 $89,112 $93,564 $98,244 $103,152 Annual $37.00 $38.86 $40.80 $42.84 $44.98 $47.23 $49.59 Hourly

0125 Code Enforcement Officer I CMC 449 $6,035 $6,337 $6,654 $6,987 $7,336 $7,703 $8,088 Monthly $72,420 $76,044 $79,848 $83,844 $88,032 $92,436 $97,056 Annual $34.82 $36.56 $38.39 $40.31 $42.32 $44.44 $46.66 Hourly

0120 Code Enforcement Officer II CMC 626 $6,798 $7,138 $7,495 $7,870 $8,264 $8,677 $9,111 Monthly $81,576 $85,656 $89,940 $94,440 $99,168 $104,124 $109,332 Annual $39.22 $41.18 $43.24 $45.40 $47.68 $50.06 $52.56 Hourly

0430 Communications Installer CMC 858 $5,900 $6,195 $6,505 $6,830 $7,171 $7,530 $7,906 Monthly $70,800 $74,340 $78,060 $81,960 $86,052 $90,360 $94,872 Annual $34.04 $35.74 $37.53 $39.40 $41.37 $43.44 $45.61 Hourly

0611
Community Outreach
Supervisor CMC 900 $7,481 $7,855 $8,248 $8,660 $9,093 $9,548 $10,025 Monthly $89,772 $94,260 $98,976 $103,920 $109,116 $114,576 $120,300 Annual $43.16 $45.32 $47.58 $49.96 $52.46 $55.08 $57.84 Hourly

0610 Community Outreach Worker CMC 893 $5,714 $6,000 $6,300 $6,615 $6,946 $7,293 $7,658 Monthly $68,568 $72,000 $75,600 $79,380 $83,352 $87,516 $91,896 Annual $32.97 $34.62 $36.35 $38.16 $40.07 $42.08 $44.18 Hourly

0703 Community Services Specialist CMC 582 $5,685 $5,969 $6,267 $6,580 $6,909 $7,254 $7,617 Monthly $68,220 $71,628 $75,204 $78,960 $82,908 $87,048 $91,404 Annual $32.80 $34.44 $36.16 $37.96 $39.86 $41.85 $43.94 Hourly

0801 Computer Programmer CMC 616 $6,410 $6,730 $7,066 $7,419 $7,790 $8,180 $8,589 Monthly $76,920 $80,760 $84,792 $89,028 $93,480 $98,160 $103,068 Annual $36.98 $38.83 $40.77 $42.80 $44.94 $47.19 $49.55 Hourly

429
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0121 Construction Inspector CMC 867 $7,377 $7,746 $8,133 $8,540 $8,967 $9,415 $9,886 Monthly $88,524 $92,952 $97,596 $102,480 $107,604 $112,980 $118,632 Annual $42.56 $44.69 $46.92 $49.27 $51.73 $54.32 $57.03 Hourly

0100 Contract Administrator CMC 691 $8,496 $8,921 $9,367 $9,835 $10,327 $10,843 $11,385 Monthly $101,952 $107,052 $112,404 $118,020 $123,924 $130,116 $136,620 Annual $49.02 $51.47 $54.04 $56.74 $59.58 $62.56 $65.68 Hourly

0706 Court Liaison CMC 854 $6,188 $6,497 $6,822 $7,163 $7,521 $7,897 $8,292 Monthly $74,256 $77,964 $81,864 $85,956 $90,252 $94,764 $99,504 Annual $35.70 $37.48 $39.36 $41.33 $43.39 $45.56 $47.84 Hourly

0099 Crime Analyst CMC 859 $7,184 $7,543 $7,920 $8,316 $8,732 $9,169 $9,627 Monthly $86,208 $90,516 $95,040 $99,792 $104,784 $110,028 $115,524 Annual $41.45 $43.52 $45.69 $47.98 $50.38 $52.90 $55.54 Hourly

0467 Crime Prevention Specialist CMC 852 $7,259 $7,622 $8,003 $8,403 $8,823 $9,264 $9,727 Monthly $87,108 $91,464 $96,036 $100,836 $105,876 $111,168 $116,724 Annual $41.88 $43.97 $46.17 $48.48 $50.90 $53.45 $56.12 Hourly

0189 Crime Scene Investigation CMC 050 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly Supervisor $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

0465 Crime Scene Investigator CMC 638 $6,665 $6,998 $7,348 $7,715 $8,101 $8,506 $8,931 Monthly $79,980 $83,976 $88,176 $92,580 $97,212 $102,072 $107,172 Annual $38.45 $40.37 $42.39 $44.51 $46.74 $49.07 $51.53 Hourly

0705 Custody Officer CMC 854 $6,188 $6,497 $6,822 $7,163 $7,521 $7,897 $8,292 Monthly $74,256 $77,964 $81,864 $85,956 $90,252 $94,764 $99,504 Annual $35.70 $37.48 $39.36 $41.33 $43.39 $45.56 $47.84 Hourly

0190 Custody Supervisor CMC 612 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

0037 Cyber Security Analyst CMC 735 $10,361 $10,879 $11,423 $11,994 $12,594 $13,224 $13,885 Monthly $124,332 $130,548 $137,076 $143,928 $151,128 $158,688 $166,620 Annual $59.78 $62.76 $65.90 $69.20 $72.66 $76.29 $80.11 Hourly

0149 Economic Development CMC 898 $10,855 $11,398 $11,968 $12,566 $13,194 $13,854 $14,547 Monthly Administrator $130,260 $136,776 $143,616 $150,792 $158,328 $166,248 $174,564 Annual $62.63 $65.76 $69.05 $72.50 $76.12 $79.93 $83.93 Hourly

0134 Electrical Inspector CMC 868 $6,571 $6,900 $7,245 $7,607 $7,987 $8,386 $8,805 Monthly $78,852 $82,800 $86,940 $91,284 $95,844 $100,632 $105,660 Annual $37.91 $39.81 $41.80 $43.89 $46.08 $48.38 $50.80 Hourly

0431 Electronics Technician CMC 875 $7,343 $7,710 $8,096 $8,501 $8,926 $9,372 $9,841 Monthly $88,116 $92,520 $97,152 $102,012 $107,112 $112,464 $118,092 Annual $42.36 $44.48 $46.71 $49.04 $51.50 $54.07 $56.78 Hourly

0221 Emergency Medical CMC 706 $9,104 $9,559 $10,037 $10,539 $11,066 $11,619 $12,200 Monthly Services Coordinator $109,248 $114,708 $120,444 $126,468 $132,792 $139,428 $146,400 Annual $52.52 $55.15 $57.91 $60.80 $63.84 $67.03 $70.38 Hourly

430
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0096 Emergency Services CMC 053 $9,980 $10,479 $11,003 $11,553 $12,131 $12,738 $13,375 Monthly Administrator $119,760 $125,748 $132,036 $138,636 $145,572 $152,856 $160,500 Annual $57.58 $60.46 $63.48 $66.65 $69.99 $73.49 $77.16 Hourly

0234 Emergency Services Training CMC 860 $6,170 $6,479 $6,803 $7,143 $7,500 $7,875 $8,269 Monthly Specialist $74,040 $77,748 $81,636 $85,716 $90,000 $94,500 $99,228 Annual $35.60 $37.38 $39.25 $41.21 $43.27 $45.43 $47.71 Hourly

0101 Engineering Technician I CMC 591 $5,773 $6,062 $6,365 $6,683 $7,017 $7,368 $7,736 Monthly $69,276 $72,744 $76,380 $80,196 $84,204 $88,416 $92,832 Annual $33.31 $34.97 $36.72 $38.56 $40.48 $42.51 $44.63 Hourly

0102 Engineering Technician II CMC 853 $6,443 $6,765 $7,103 $7,458 $7,831 $8,223 $8,634 Monthly $77,316 $81,180 $85,236 $89,496 $93,972 $98,676 $103,608 Annual $37.17 $39.03 $40.98 $43.03 $45.18 $47.44 $49.81 Hourly

0116 Engineering Technician III CMC 632 $7,082 $7,436 $7,808 $8,198 $8,608 $9,038 $9,490 Monthly $84,984 $89,232 $93,696 $98,376 $103,296 $108,456 $113,880 Annual $40.86 $42.90 $45.05 $47.30 $49.66 $52.14 $54.75 Hourly

0440 Equipment Mechanic I CMC 570 $5,159 $5,417 $5,688 $5,972 $6,271 $6,585 $6,914 Monthly $61,908 $65,004 $68,256 $71,664 $75,252 $79,020 $82,968 Annual $29.76 $31.25 $32.82 $34.45 $36.18 $37.99 $39.89 Hourly

0441 Equipment Mechanic II CMC 851 $6,175 $6,484 $6,808 $7,148 $7,505 $7,880 $8,274 Monthly $74,100 $77,808 $81,696 $85,776 $90,060 $94,560 $99,288 Annual $35.63 $37.41 $39.28 $41.24 $43.30 $45.46 $47.73 Hourly

0445 Equipment Mechanic III CMC 856 $6,653 $6,986 $7,335 $7,702 $8,087 $8,491 $8,916 Monthly $79,836 $83,832 $88,020 $92,424 $97,044 $101,892 $106,992 Annual $38.38 $40.30 $42.32 $44.43 $46.66 $48.99 $51.44 Hourly

0014 Executive Assistant CMC 609 $6,105 $6,410 $6,730 $7,066 $7,419 $7,790 $8,180 Monthly $73,260 $76,920 $80,760 $84,792 $89,028 $93,480 $98,160 Annual $35.22 $36.98 $38.83 $40.77 $42.80 $44.94 $47.19 Hourly

0407
Facilities Maintenance
Technician CMC 589 $5,769 $6,057 $6,360 $6,678 $7,012 $7,363 $7,731 Monthly $69,228 $72,684 $76,320 $80,136 $84,144 $88,356 $92,772 Annual $33.28 $34.94 $36.69 $38.53 $40.45 $42.48 $44.60 Hourly

0304 Fairview Park Administrator CMC 887 $10,654 $11,187 $11,746 $12,333 $12,950 $13,598 $14,278 Monthly $127,848 $134,244 $140,952 $147,996 $155,400 $163,176 $171,336 Annual $61.47 $64.54 $67.77 $71.15 $74.71 $78.45 $82.37 Hourly

0172 Finance Officer CMC 448 $9,977 $10,476 $11,000 $11,550 $12,127 $12,733 $13,370 Monthly $119,724 $125,712 $132,000 $138,600 $145,524 $152,796 $160,442 Annual $57.56 $60.44 $63.46 $66.63 $69.96 $73.46 $77.14 Hourly

0057 Financial Analyst CMC 899 $9,070 $9,524 $10,000 $10,500 $11,025 $11,576 $12,155 Monthly $108,840 $114,288 $120,000 $126,000 $132,300 $138,912 $145,860 Annual $52.33 $54.95 $57.69 $60.58 $63.61 $66.78 $70.13 Hourly

0218 Fire Protection Analyst CMC 876 $7,684 $8,068 $8,471 $8,895 $9,340 $9,807 $10,297 Monthly $92,208 $96,816 $101,652 $106,740 $112,080 $117,684 $123,564 Annual $44.33 $46.55 $48.87 $51.32 $53.88 $56.58 $59.41 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
431
Attachment 8

0215 Fire Protection Specialist CMC 861 $7,259 $7,622 $8,003 $8,403 $8,823 $9,264 $9,727 Monthly $87,108 $91,464 $96,036 $100,836 $105,876 $111,168 $116,724 Annual $41.88 $43.97 $46.17 $48.48 $50.90 $53.45 $56.12 Hourly

0065 Grant Administrator CMC 877 $7,982 $8,381 $8,800 $9,240 $9,702 $10,187 $10,696 Monthly $95,784 $100,572 $105,600 $110,880 $116,424 $122,244 $128,352 Annual $46.05 $48.35 $50.77 $53.31 $55.97 $58.77 $61.71 Hourly

0029 Graphics Designer CMC 610 $5,916 $6,212 $6,523 $6,849 $7,191 $7,551 $7,928 Monthly $70,992 $74,544 $78,276 $82,188 $86,292 $90,612 $95,142 Annual $34.13 $35.84 $37.63 $39.51 $41.49 $43.56 $45.74 Hourly

0446 Lead Equipment Mechanic CMC 869 $7,501 $7,876 $8,270 $8,683 $9,117 $9,573 $10,052 Monthly $90,012 $94,512 $99,240 $104,196 $109,404 $114,876 $120,624 Annual $43.28 $45.44 $47.71 $50.09 $52.60 $55.23 $57.99 Hourly

0409 Lead Facilities Maintenance CMC 863 $6,777 $7,116 $7,472 $7,846 $8,238 $8,650 $9,083 Monthly Technician $81,324 $85,392 $89,664 $94,152 $98,856 $103,800 $108,996 Annual $39.10 $41.05 $43.11 $45.27 $47.53 $49.90 $52.40 Hourly

0405 Lead Maintenance Worker CMC 864 $6,777 $7,116 $7,472 $7,846 $8,238 $8,650 $9,083 Monthly $81,324 $85,392 $89,664 $94,152 $98,856 $103,800 $108,996 Annual $39.10 $41.05 $43.11 $45.27 $47.53 $49.90 $52.40 Hourly

0402 Maintenance Assistant CMC 550 $4,639 $4,871 $5,115 $5,371 $5,640 $5,922 $6,218 Monthly $55,668 $58,452 $61,380 $64,452 $67,680 $71,064 $74,616 Annual $26.76 $28.10 $29.51 $30.99 $32.54 $34.17 $35.87 Hourly

0412 Maintenance Superintendent CMC 881 $10,061 $10,564 $11,092 $11,647 $12,229 $12,840 $13,482 Monthly $120,732 $126,768 $133,104 $139,764 $146,748 $154,080 $161,784 Annual $58.04 $60.95 $63.99 $67.19 $70.55 $74.08 $77.78 Hourly

0406 Maintenance Supervisor CMC 670 $8,330 $8,747 $9,184 $9,643 $10,125 $10,631 $11,163 Monthly $99,960 $104,964 $110,208 $115,716 $121,500 $127,572 $133,956 Annual $48.06 $50.46 $52.98 $55.63 $58.41 $61.33 $64.40 Hourly

0403 Maintenance Worker CMC 846 $5,126 $5,382 $5,651 $5,934 $6,231 $6,543 $6,870 Monthly $61,512 $64,584 $67,812 $71,208 $74,772 $78,516 $82,440 Annual $29.57 $31.05 $32.60 $34.23 $35.95 $37.75 $39.63 Hourly

0243 Management Aide CMC 892 $6,781 $7,120 $7,476 $7,850 $8,243 $8,655 $9,088 Monthly $81,372 $85,440 $89,712 $94,200 $98,916 $103,860 $109,056 Annual $39.12 $41.08 $43.13 $45.29 $47.56 $49.93 $52.43 Hourly

0074 Management Analyst CMC 872 $7,799 $8,189 $8,598 $9,028 $9,479 $9,953 $10,451 Monthly $93,588 $98,268 $103,176 $108,336 $113,748 $119,436 $125,412 Annual $44.99 $47.24 $49.60 $52.08 $54.69 $57.42 $60.29 Hourly

0001 Messenger CMC 501 $4,287 $4,501 $4,726 $4,962 $5,210 $5,470 $5,743 Monthly $51,444 $54,012 $56,712 $59,544 $62,520 $65,640 $68,916 Annual $24.73 $25.97 $27.27 $28.63 $30.06 $31.56 $33.13 Hourly

0241 Multimedia Specialist CMC 885 $7,096 $7,451 $7,824 $8,215 $8,626 $9,057 $9,509 Monthly $85,152 $89,412 $93,888 $98,580 $103,512 $108,684 $114,114 Annual $40.94 $42.99 $45.14 $47.39 $49.77 $52.25 $54.86 Hourly

432
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0041 Network Systems CMC 631 $8,906 $9,351 $9,819 $10,310 $10,825 $11,366 $11,934 Monthly Administrator $106,872 $112,212 $117,828 $123,720 $129,900 $136,392 $143,208 Annual $51.38 $53.95 $56.65 $59.48 $62.45 $65.57 $68.85 Hourly

0006 Office Coordinator CMC 848 $5,157 $5,415 $5,686 $5,970 $6,269 $6,582 $6,911 Monthly $61,884 $64,980 $68,232 $71,640 $75,228 $78,984 $82,932 Annual $29.75 $31.24 $32.80 $34.44 $36.17 $37.97 $39.87 Hourly

0003 Office Specialist CMC 525 $4,038 $4,240 $4,452 $4,675 $4,909 $5,154 $5,412 Monthly $48,456 $50,880 $53,424 $56,100 $58,908 $61,848 $64,944 Annual $23.30 $24.46 $25.68 $26.97 $28.32 $29.73 $31.22 Hourly

0004 Office Specialist I CMC 545 $4,465 $4,688 $4,922 $5,168 $5,426 $5,697 $5,982 Monthly $53,580 $56,256 $59,064 $62,016 $65,112 $68,364 $71,784 Annual $25.76 $27.05 $28.40 $29.82 $31.30 $32.87 $34.51 Hourly

0005 Office Specialist II CMC 845 $4,811 $5,052 $5,305 $5,570 $5,848 $6,140 $6,447 Monthly $57,732 $60,624 $63,660 $66,840 $70,176 $73,680 $77,364 Annual $27.76 $29.15 $30.61 $32.13 $33.74 $35.42 $37.19 Hourly

0031 Offset Press Operator I CMC 847 $4,783 $5,022 $5,273 $5,537 $5,814 $6,105 $6,410 Monthly $57,396 $60,264 $63,276 $66,444 $69,768 $73,260 $76,920 Annual $27.59 $28.97 $30.42 $31.94 $33.54 $35.22 $36.98 Hourly

0034 Offset Press Operator II CMC 595 $5,076 $5,330 $5,596 $5,876 $6,170 $6,478 $6,802 Monthly $60,912 $63,960 $67,152 $70,512 $74,040 $77,736 $81,624 Annual $29.28 $30.75 $32.28 $33.90 $35.60 $37.37 $39.24 Hourly

0521 Park Ranger CMC 725 $5,714 $6,000 $6,300 $6,615 $6,946 $7,293 $7,658 Monthly $68,568 $72,000 $75,600 $79,380 $83,352 $87,516 $91,896 Annual $32.97 $34.62 $36.35 $38.16 $40.07 $42.08 $44.18 Hourly

0028 Permit Processing Specialist CMC 569 $4,661 $4,894 $5,139 $5,396 $5,666 $5,949 $6,246 Monthly $55,932 $58,728 $61,668 $64,752 $67,992 $71,388 $74,952 Annual $26.89 $28.23 $29.65 $31.13 $32.69 $34.32 $36.03 Hourly

0039 Personal Computer/ CMC 849 $5,076 $5,330 $5,596 $5,876 $6,170 $6,478 $6,802 Monthly Network Asst $60,912 $63,960 $67,152 $70,512 $74,040 $77,736 $81,624 Annual $29.28 $30.75 $32.28 $33.90 $35.60 $37.37 $39.24 Hourly

0109 Plan Check Engineer CMC 883 $10,052 $10,555 $11,083 $11,637 $12,219 $12,830 $13,471 Monthly $120,624 $126,660 $132,996 $139,644 $146,628 $153,960 $161,652 Annual $57.99 $60.89 $63.94 $67.14 $70.49 $74.02 $77.72 Hourly

0114 Plan Checker CMC 886 $8,740 $9,177 $9,636 $10,118 $10,624 $11,155 $11,713 Monthly $104,880 $110,124 $115,632 $121,416 $127,488 $133,860 $140,556 Annual $50.42 $52.94 $55.59 $58.37 $61.29 $64.36 $67.58 Hourly

0095 Police Records Administrator CMC 052 $9,980 $10,479 $11,003 $11,553 $12,131 $12,738 $13,375 Monthly $119,760 $125,748 $132,036 $138,636 $145,572 $152,856 $160,500 Annual $57.58 $60.46 $63.48 $66.65 $69.99 $73.49 $77.16 Hourly

0461 Police Records Bureau CMC 842 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly Supervisor $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

433
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0012 Police Records Shift CMC 594 $6,187 $6,496 $6,821 $7,162 $7,520 $7,896 $8,291 Monthly Supervisor $74,244 $77,952 $81,852 $85,944 $90,240 $94,752 $99,492 Annual $35.69 $37.48 $39.35 $41.32 $43.38 $45.55 $47.83 Hourly

0010 Police Records Technician CMC 546 $4,870 $5,113 $5,369 $5,637 $5,919 $6,215 $6,526 Monthly $58,440 $61,356 $64,428 $67,644 $71,028 $74,580 $78,312 Annual $28.10 $29.50 $30.98 $32.52 $34.15 $35.86 $37.65 Hourly

0460 Police Training Administrator CMC 844 $9,980 $10,479 $11,003 $11,553 $12,131 $12,738 $13,375 Monthly $119,760 $125,748 $132,036 $138,636 $145,572 $152,856 $160,500 Annual $57.58 $60.46 $63.48 $66.65 $69.99 $73.49 $77.16 Hourly

0459 Police Training Assistant CMC 862 $6,635 $6,967 $7,315 $7,681 $8,065 $8,468 $8,891 Monthly $79,620 $83,604 $87,780 $92,172 $96,780 $101,616 $106,692 Annual $38.28 $40.19 $42.20 $44.31 $46.53 $48.85 $51.29 Hourly

0154 Principal Planner CMC 704 $10,855 $11,398 $11,968 $12,566 $13,194 $13,854 $14,547 Monthly $130,260 $136,776 $143,616 $150,792 $158,328 $166,248 $174,564 Annual $62.63 $65.76 $69.05 $72.50 $76.12 $79.93 $83.93 Hourly

0043 Programmer Analyst I CMC 870 $7,885 $8,279 $8,693 $9,128 $9,584 $10,063 $10,566 Monthly $94,620 $99,348 $104,316 $109,536 $115,008 $120,756 $126,792 Annual $45.49 $47.76 $50.15 $52.66 $55.29 $58.06 $60.96 Hourly

0044 Programmer Analyst II CMC 692 $9,462 $9,935 $10,432 $10,954 $11,502 $12,077 $12,681 Monthly $113,544 $119,220 $125,184 $131,448 $138,024 $144,924 $152,172 Annual $54.59 $57.32 $60.18 $63.20 $66.36 $69.68 $73.16 Hourly

0463 Property/Evidence Specialist CMC 623 $5,833 $6,125 $6,431 $6,753 $7,091 $7,446 $7,818 Monthly $69,996 $73,500 $77,172 $81,036 $85,092 $89,352 $93,816 Annual $33.65 $35.34 $37.10 $38.96 $40.91 $42.96 $45.10 Hourly

0462 Property/Evidence Supervisor CMC 843 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

0124 Public Right of Way CMC 731 $6,035 $6,337 $6,654 $6,987 $7,336 $7,703 $8,088 Monthly Coordinator $72,420 $76,044 $79,848 $83,844 $88,032 $92,436 $97,056 Annual $34.82 $36.56 $38.39 $40.31 $42.32 $44.44 $46.66 Hourly

0232 Public Safety Dispatch CMC 645 $8,331 $8,748 $9,185 $9,644 $10,126 $10,632 $11,164 Monthly Supervisor $99,972 $104,976 $110,220 $115,728 $121,512 $127,584 $133,968 Annual $48.06 $50.47 $52.99 $55.64 $58.42 $61.34 $64.41 Hourly

0231 Public Safety Dispatcher CMC 616 $6,410 $6,730 $7,066 $7,419 $7,790 $8,180 $8,589 Monthly $76,920 $80,760 $84,792 $89,028 $93,480 $98,160 $103,068 Annual $36.98 $38.83 $40.77 $42.80 $44.94 $47.19 $49.55 Hourly

0468 Range Master CMC 855 $6,695 $7,030 $7,381 $7,750 $8,137 $8,544 $8,971 Monthly $80,340 $84,360 $88,572 $93,000 $97,644 $102,528 $107,651 Annual $38.63 $40.56 $42.58 $44.71 $46.94 $49.29 $51.76 Hourly

0290 Recreation Coordinator CMC 583 $6,358 $6,676 $7,010 $7,361 $7,729 $8,115 $8,521 Monthly $76,296 $80,112 $84,120 $88,332 $92,748 $97,380 $102,252 Annual $36.68 $38.52 $40.44 $42.47 $44.59 $46.82 $49.16 Hourly

434
Attachment 8

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0508 Recreation Specialist CMC 890 $5,210 $5,471 $5,745 $6,032 $6,334 $6,651 $6,984 Monthly $62,520 $65,652 $68,940 $72,384 $76,008 $79,812 $83,808 Annual $30.06 $31.56 $33.14 $34.80 $36.54 $38.37 $40.29 Hourly

0301 Recreation Supervisor CMC 625 $7,757 $8,145 $8,552 $8,980 $9,429 $9,900 $10,395 Monthly $93,084 $97,740 $102,624 $107,760 $113,148 $118,800 $124,740 Annual $44.75 $46.99 $49.34 $51.81 $54.40 $57.12 $59.97 Hourly

0067 Senior Accountant CMC 663 $8,224 $8,635 $9,067 $9,520 $9,996 $10,496 $11,021 Monthly $98,688 $103,620 $108,804 $114,240 $119,952 $125,952 $132,252 Annual $47.45 $49.82 $52.31 $54.92 $57.67 $60.55 $63.58 Hourly

0119 Senior Code Enforcement CMC 896 $7,305 $7,670 $8,054 $8,457 $8,880 $9,324 $9,790 Monthly Officer $87,660 $92,040 $96,648 $101,484 $106,560 $111,888 $117,480 Annual $42.14 $44.25 $46.47 $48.79 $51.23 $53.79 $56.48 Hourly

0139 Senior Combination Building CMC 874 $8,384 $8,803 $9,243 $9,705 $10,190 $10,700 $11,235 Monthly Inspector $100,608 $105,636 $110,916 $116,460 $122,280 $128,400 $134,820 Annual $48.37 $50.79 $53.33 $55.99 $58.79 $61.73 $64.82 Hourly

0233 Senior Communications CMC 667 $9,285 $9,749 $10,236 $10,748 $11,285 $11,849 $12,441 Monthly Supervisor $111,420 $116,988 $122,832 $128,976 $135,420 $142,188 $149,292 Annual $53.57 $56.24 $59.05 $62.01 $65.11 $68.36 $71.78 Hourly

0136 Senior Electrical Inspector CMC 873 $7,261 $7,624 $8,005 $8,405 $8,825 $9,266 $9,729 Monthly $87,132 $91,488 $96,060 $100,860 $105,900 $111,192 $116,748 Annual $41.89 $43.98 $46.18 $48.49 $50.91 $53.46 $56.13 Hourly

0105 Senior Engineer CMC 884 $10,654 $11,187 $11,746 $12,333 $12,950 $13,598 $14,278 Monthly $127,848 $134,244 $140,952 $147,996 $155,400 $163,176 $171,336 Annual $61.47 $64.54 $67.77 $71.15 $74.71 $78.45 $82.37 Hourly

0432 Seniorr Lead Maintenance CMC 871 $7,381 $7,750 $8,138 $8,545 $8,972 $9,421 $9,892 Monthly Worker $88,572 $93,000 $97,656 $102,540 $107,664 $113,052 $118,704 Annual $42.58 $44.71 $46.95 $49.30 $51.76 $54.35 $57.07 Hourly

0433
Senior Maintenance
Technician CMC 597 $5,409 $5,679 $5,963 $6,261 $6,574 $6,903 $7,248 Monthly $64,908 $68,148 $71,556 $75,132 $78,888 $82,836 $86,976 Annual $31.21 $32.76 $34.40 $36.12 $37.93 $39.83 $41.82 Hourly

0404 Senior Maintenance Worker CMC 587 $5,579 $5,858 $6,151 $6,459 $6,782 $7,121 $7,477 Monthly $66,948 $70,296 $73,812 $77,508 $81,384 $85,452 $89,724 Annual $32.19 $33.80 $35.49 $37.26 $39.13 $41.08 $43.14 Hourly

0244 Senior Management Analyst CMC 895 $8,718 $9,154 $9,612 $10,093 $10,598 $11,128 $11,684 Monthly $104,616 $109,848 $115,344 $121,116 $127,176 $133,536 $140,208 Annual $50.30 $52.81 $55.45 $58.23 $61.14 $64.20 $67.41 Hourly

0153 Senior Planner CMC 878 $9,439 $9,911 $10,407 $10,927 $11,473 $12,047 $12,649 Monthly $113,268 $118,932 $124,884 $131,124 $137,676 $144,564 $151,788 Annual $54.46 $57.18 $60.04 $63.04 $66.19 $69.50 $72.98 Hourly

0011 Senior Police Records CMC 561 $5,247 $5,509 $5,784 $6,073 $6,377 $6,696 $7,031 Monthly Technician $62,964 $66,108 $69,408 $72,876 $76,524 $80,352 $84,372 Annual $30.27 $31.78 $33.37 $35.04 $36.79 $38.63 $40.56 Hourly

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
435
Attachment 8

0048 Senior Programmer Analyst CMC 710 $10,361 $10,879 $11,423 $11,994 $12,594 $13,224 $13,885 Monthly $124,332 $130,548 $137,076 $143,928 $151,128 $158,688 $166,620 Annual $59.78 $62.76 $65.90 $69.20 $72.66 $76.29 $80.11 Hourly

0238 Senior Public Safety CMC 630 $6,887 $7,231 $7,593 $7,973 $8,372 $8,791 $9,231 Monthly Dispatcher $82,644 $86,772 $91,116 $95,676 $100,464 $105,492 $110,772 Annual $39.73 $41.72 $43.81 $46.00 $48.30 $50.72 $53.26 Hourly

0302 Senior Recreation Supervisor CMC 666 $8,532 $8,959 $9,407 $9,877 $10,371 $10,890 $11,435 Monthly $102,384 $107,508 $112,884 $118,524 $124,452 $130,680 $137,220 Annual $49.22 $51.69 $54.27 $56.98 $59.83 $62.83 $65.97 Hourly

0050 Storekeeper CMC 588 $5,133 $5,390 $5,659 $5,942 $6,239 $6,551 $6,879 Monthly $61,596 $64,680 $67,908 $71,304 $74,868 $78,612 $82,548 Annual $29.61 $31.10 $32.65 $34.28 $35.99 $37.79 $39.69 Hourly

0089 Tax Auditing Specialist CMC 865 $6,632 $6,964 $7,312 $7,678 $8,062 $8,465 $8,888 Monthly $79,584 $83,568 $87,744 $92,136 $96,744 $101,580 $106,656 Annual $38.26 $40.18 $42.18 $44.30 $46.51 $48.84 $51.28 Hourly

0064 Treasury Specialist CMC 639 $6,632 $6,964 $7,312 $7,678 $8,062 $8,465 $8,888 Monthly $79,584 $83,568 $87,744 $92,136 $96,744 $101,580 $106,656 Annual $38.26 $40.18 $42.18 $44.30 $46.51 $48.84 $51.28 Hourly

0240 Video Production Coordinator CMC 657 $7,752 $8,140 $8,547 $8,974 $9,423 $9,894 $10,389 Monthly $93,024 $97,680 $102,564 $107,688 $113,076 $118,728 $124,668 Annual $44.72 $46.96 $49.31 $51.77 $54.36 $57.08 $59.94 Hourly

0038 Website Coordinator CMC 849 $5,076 $5,330 $5,596 $5,876 $6,170 $6,478 $6,802 Monthly $60,912 $63,960 $67,152 $70,512 $74,040 $77,736 $81,624 Annual $29.28 $30.75 $32.28 $33.90 $35.60 $37.37 $39.24 Hourly

0156 Zoning Administrator CMC 727 $9,950 $10,448 $10,970 $11,519 $12,095 $12,700 $13,335 Monthly $119,400 $125,376 $131,640 $138,228 $145,140 $152,400 $160,020 Annual $57.40 $60.28 $63.29 $66.46 $69.78 $73.27 $76.93 Hourly

SECTION 3. All parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 17th day of June, 2025.

436
Attachment 8

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2025-24 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 18th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

__________________________
Brenda Green, City Clerk

437
Attachment 9

RESOLUTION NO. 2025-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGE S FOR CLASSIFICATION S IN THE CONFIDENTIAL UNIT.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on November 15, 2022 the City Council adopted Resolution No. 2022- 74, 2023 -46, and 2024 -11, revising the pay ranges for job classifications in the Confidential Unit, effective the pay period that includes September 24, 2023, and July 1, 2024; and

WHEREAS, the City Council desires to repeal and replace Resolutions No. 2023- 46 and 2024-11 to revise the pay ranges for the classifications specified herein; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 1. Employer-Employee Organization Relations Resolution No. 95 -63, as authorized under the California Government Code (Section 3500, et seq.), defines “Employee, Confidential” as any employee whose normal duties would give the employee access to decisions or the decision-making processes of the City concerning any matters relating to employer -employee relations; and said Resolution sets forth the “Policy and Standards for Determination of Appropriate Units”, including the provision that confidential responsibilities are determining factors in establishing appropriate units. Accordingly, specific positions have been determined by the City Manager (Employee Relations Officer) as having access to or preparing confidential materials and/or information and/or recommendations on behalf of the City in matters relating to employer-employee relations and are included in this Confidential Employees Unit.

SECTION 2. The following pay ranges and monthly rates of pay for the identified classifications are hereby established and placed u nder the Confidential Unit Salary Schedule effective the pay period that includes July 1, 2025. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay steps.

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0171 Accountant CON 620 $7,294 $7,659 $8,042 $8,444 $8,866 $9,309 $9,775 Monthly (Confidential) $87,528 $91,908 $96,504 $101,328 $106,392 $111,708 $117,296 Annual $42.08 $44.19 $46.40 $48.72 $51.15 $53.71 $56.39 Hourly

0026 Administrative Assistant CON 593 $5,414 $5,685 $5,969 $6,267 $6,580 $6,909 $7,254 Monthly (Confidential) $64,968 $68,220 $71,628 $75,204 $78,960 $82,908 $87,048 Annual $31.23 $32.80 $34.44 $36.16 $37.96 $39.86 $41.85 Hourly

438
Attachment 9

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0018 Benefits Coordinator CON 592 $5,294 $5,559 $5,837 $6,129 $6,435 $6,757 $7,095 Monthly $63,528 $66,708 $70,044 $73,548 $77,220 $81,084 $85,140 Annual $30.54 $32.07 $33.68 $35.36 $37.13 $38.98 $40.93 Hourly

0063 Budget Analyst CON 679 $8,717 $9,153 $9,611 $10,092 $10,597 $11,127 $11,683 Monthly $104,604 $109,836 $115,332 $121,104 $127,164 $133,524 $140,196 Annual $50.29 $52.81 $55.45 $58.22 $61.14 $64.19 $67.40 Hourly

0809 Budget Specialist CON 891 $6,470 $6,793 $7,133 $7,490 $7,865 $8,258 $8,671 Monthly $77,640 $81,516 $85,596 $89,880 $94,380 $99,096 $104,052 Annual $37.33 $39.19 $41.15 $43.21 $45.38 $47.64 $50.03 Hourly

0040 Computer Operations/ CON 689 $9,131 $9,588 $10,067 $10,570 $11,099 $11,654 $12,237 Monthly Networking Supervisor $109,572 $115,056 $120,804 $126,840 $133,188 $139,848 $146,844 Annual $52.68 $55.32 $58.08 $60.98 $64.03 $67.23 $70.60 Hourly

0021 Deputy City Clerk CON 656 $6,187 $6,496 $6,821 $7,162 $7,520 $7,896 $8,291 Monthly $74,244 $77,952 $81,852 $85,944 $90,240 $94,752 $99,492 Annual $35.69 $37.48 $39.35 $41.32 $43.38 $45.55 $47.83 Hourly

0016 Executive Assistant to CON 648 $7,266 $7,629 $8,010 $8,410 $8,830 $9,272 $9,736 Monthly the City Manager $87,192 $91,548 $96,120 $100,920 $105,960 $111,264 $116,832 Annual $41.92 $44.01 $46.21 $48.52 $50.94 $53.49 $56.17 Hourly

0019 Executive Assistant CON 609 $5,956 $6,254 $6,567 $6,895 $7,240 $7,602 $7,982 Monthly (Confidential) $71,472 $75,048 $78,804 $82,740 $86,880 $91,224 $95,784 Annual $34.36 $36.08 $37.89 $39.78 $41.77 $43.86 $46.05 Hourly

0173 Finance Officer CON 896 $8,516 $8,942 $9,389 $9,858 $10,351 $10,869 $11,412 Monthly (Confidential) $102,192 $107,304 $112,668 $118,296 $124,212 $130,428 $136,944 Annual $49.13 $51.59 $54.17 $56.87 $59.72 $62.71 $65.84 Hourly

0007 Human Resources CON 560 $4,349 $4,566 $4,794 $5,034 $5,286 $5,550 $5,828 Monthly Office Specialist II $52,188 $54,792 $57,528 $60,408 $63,432 $66,600 $69,936 Annual $25.09 $26.34 $27.66 $29.04 $30.50 $32.02 $33.62 Hourly

0087 Human Resources CON 697 $10,024 $10,525 $11,051 $11,604 $12,184 $12,793 $13,433 Monthly Administrator $120,288 $126,300 $132,612 $139,248 $146,208 $153,516 $161,196 Annual $57.83 $60.72 $63.76 $66.95 $70.29 $73.81 $77.50 Hourly

0079 Human Resources CON 659 $7,760 $8,148 $8,555 $8,983 $9,432 $9,904 $10,399 Monthly Analyst $93,120 $97,776 $102,660 $107,796 $113,184 $118,848 $124,788 Annual $44.77 $47.01 $49.36 $51.83 $54.42 $57.14 $59.99 Hourly

0017 Human Resources CON 590 $5,414 $5,685 $5,969 $6,267 $6,580 $6,909 $7,254 Monthly Assistant $64,968 $68,220 $71,628 $75,204 $78,960 $82,908 $87,048 Annual $31.23 $32.80 $34.44 $36.16 $37.96 $39.86 $41.85 Hourly

439
Attachment 9

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0072 Human Resources CON 627 $6,807 $7,147 $7,504 $7,879 $8,273 $8,687 $9,121 Monthly Technician $81,684 $85,764 $90,048 $94,548 $99,276 $104,244 $109,452 Annual $39.27 $41.23 $43.29 $45.46 $47.73 $50.12 $52.62 Hourly 0245 Management Aide CON 892 $6,616 $6,947 $7,294 $7,659 $8,042 $8,444 $8,866 Monthly (Confidential) $79,392 $83,364 $87,528 $91,908 $96,504 $101,328 $106,392 Annual $38.17 $40.08 $42.08 $44.19 $46.40 $48.72 $51.15 Hourly

0084 Management Analyst CON 872 $7,610 $7,990 $8,389 $8,808 $9,248 $9,710 $10,196 Monthly (Confidential) $91,320 $95,880 $100,668 $105,696 $110,976 $116,520 $122,352 Annual $43.90 $46.10 $48.40 $50.82 $53.35 $56.02 $58.82 Hourly

0055 Payroll Coordinator CON 621 $6,468 $6,791 $7,131 $7,488 $7,862 $8,255 $8,668 Monthly $77,616 $81,492 $85,572 $89,856 $94,344 $99,060 $104,016 Annual $37.32 $39.18 $41.14 $43.20 $45.36 $47.63 $50.01 Hourly

0078 Principal Human CON 669 $8,717 $9,153 $9,611 $10,092 $10,597 $11,127 $11,683 Monthly Resources Analyst $104,604 $109,836 $115,332 $121,104 $127,164 $133,524 $140,196 Annual $50.29 $52.81 $55.45 $58.22 $61.14 $64.19 $67.40 Hourly

0170 Senior Accountant CON 622 $8,024 $8,425 $8,846 $9,288 $9,752 $10,240 $10,752 Monthly (Confidential) $96,288 $101,100 $106,152 $111,456 $117,024 $122,880 $129,024 Annual $46.29 $48.61 $51.03 $53.58 $56.26 $59.08 $62.03 Hourly

0054 Senior Budget Analyst CON 680 $9,590 $10,070 $10,573 $11,102 $11,657 $12,240 $12,852 Monthly (Confidential) $115,080 $120,840 $126,876 $133,224 $139,884 $146,880 $154,224 Annual $55.33 $58.10 $61.00 $64.05 $67.25 $70.62 $74.15 Hourly

0052 Senior Programmer CON 710 $10,109 $10,614 $11,145 $11,702 $12,287 $12,901 $13,546 Monthly Analyst (Confidential) $121,308 $127,368 $133,740 $140,424 $147,444 $154,812 $162,552 Annual $58.32 $61.23 $64.30 $67.51 $70.89 $74.43 $78.15 Hourly

0246 Senior Management CON 895 $8,507 $8,932 $9,379 $9,848 $10,340 $10,857 $11,400 Monthly Analyst (Confidential) $102,084 $107,184 $112,548 $118,176 $124,080 $130,284 $136,800 Annual $49.08 $51.53 $54.11 $56.82 $59.65 $62.64 $65.77 Hourly

0046 Systems & Programming CON 730 $11,169 $11,727 $12,313 $12,929 $13,575 $14,254 $14,967 Monthly Supervisor $134,028 $140,724 $147,756 $155,148 $162,900 $171,048 $179,604 Annual $64.44 $67.66 $71.04 $74.59 $78.32 $82.23 $86.35 Hourly

SECTION 3: Except as provided herein, all compensation, hours and other terms and conditions of employment presently enjoyed by Confidential employees shall remain in full force and effect unless changed subsequent to meetings between the City and representatives of the “Confidential” employees.

SECTION 4: The City of Costa Mesa has contracted with the California Public Employees Retirement System (CalPERS) to provide retirement benefits to eligible City employees. Employees will contribute towards the employee and employer contribution 440
Attachment 9

as stipulated in the Memorandum of Understanding (MOU) with the Costa Mesa City Employees Association.

A. Classic Members - Employees Subject to the 2.5% @ 55 formula:

These employees will pay the full CalPERS member contribution equal to eight percent (8%) of compensation earnable towards their CalPERS member contribution. As a result, the City pays and reports zero percent (0 %) of compensation earnable as an Employer Paid Member Contribution (EPMC) under Government Code section 20636(c)(4) pursuant to section 20691.

Classic member employees subject to the 2.5%@55 formula pay 1% of compensation earnable pursuant to Government Code section 20516(a).

B. Classic Members - Employees Subject to the 2%@60 formula:

These employees will pay the full CalPERS member contribution equal to seven percent (7%) of compensation earnable towards their CalPERS member contribution. As a result, the City pays and reports zero percent (0 %) of compensation earnable as an Employer Paid Member Contribution (EPMC) under Government Code section 20636(c)(4) pursuant to section 20691.

Classic mem ber employees subject to the 2%@60 formula pay 2% of compensation earnable pursuant to Government Code section 20516(a).

C. New Members - Employees Subject to the 2%@62 formula:

These employees are responsible for paying the employee contribution of one- half of the total normal cost of the plan (rounded to the nearest quarter of one- percent), as defined by CalPERS in their annual valuation, through a payroll deduction. This amount is determined by CalPERS each year.

New member employees will cost share (pursuant to Government Code section 20516(f), a percentage of pensionable compensation that when combined with the payment of their employee/member contribution will equal nine percent (9%) of pensionable compensation.

SECTION 5: Amendments made pertaining to the fringe benefits, City Rules and Regulations and other employment conditions for employees represented by the Costa Mesa City Employees Association shall also apply to “Confidential” unrepresented employees unless specifically excluded. Any positions that may qualify to be part of this unrepresented unit shall be added as part of the process of adoption of salary schedules after consultation with the bargaining unit and employees.

SECTION 6. All resolutions and parts of resolutions in conflict herewith are hereby rescinded.
441
Attachment 9

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 442
Attachment 9

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2025-26 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 17th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

______________________________
Brenda Green, City Clerk

443
Attachment 10

RESOLUTION NO. 2025-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGE S FOR CLASSIFICATION S IN THE CONFIDENTIAL UNIT.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on June 17th, 2025 the City Council adopted Resolution No. 2025-25, revising the pay ranges for job classifications in the Confidential Unit , effective the pay period that includes July 1, 2025; and

WHEREAS, the City Council desires to repeal and replace Resolutions No. 2025- 25 as of December 27, 2025 to revise the pay ranges for the classifications specified herein; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 2. The following pay ranges and monthly rates of pay for the identified classifications are hereby established and placed u nder the Confidential Unit Salary Schedule effective the pay period that includes January 1, 2026. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay steps.

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0171 Accountant CON 620 $7,440 $7,812 $8,203 $8,613 $9,044 $9,496 $9,971 Monthly (Confidential) $89,280 $93,744 $98,436 $103,356 $108,528 $113,952 $119,646 Annual $42.92 $45.07 $47.33 $49.69 $52.18 $54.78 $57.52 Hourly

0026 Administrative CON 593 $5,521 $5,797 $6,087 $6,391 $6,711 $7,047 $7,399 Monthly Assistant $66,252 $69,564 $73,044 $76,692 $80,532 $84,564 $88,788 Annual (Confidential) $31.85 $33.44 $35.12 $36.87 $38.72 $40.66 $42.69 Hourly

444
Attachment 10

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

0018 Benefits Coordinator CON 592 $5,400 $5,670 $5,953 $6,251 $6,564 $6,892 $7,237 Monthly $64,800 $68,040 $71,436 $75,012 $78,768 $82,704 $86,844 Annual $31.15 $32.71 $34.34 $36.06 $37.87 $39.76 $41.75 Hourly

0063 Budget Analyst CON 679 $8,893 $9,338 $9,805 $10,295 $10,810 $11,350 $11,917 Monthly $106,716 $112,056 $117,660 $123,540 $129,720 $136,200 $143,004 Annual $51.31 $53.87 $56.57 $59.39 $62.37 $65.48 $68.75 Hourly

0809 Budget Specialist CON 891 $6,600 $6,930 $7,276 $7,640 $8,022 $8,423 $8,844 Monthly $79,200 $83,160 $87,312 $91,680 $96,264 $101,076 $106,128 Annual $38.08 $39.98 $41.98 $44.08 $46.28 $48.59 $51.02 Hourly

0040 Computer Operations/ CON 689 $9,315 $9,781 $10,270 $10,783 $11,322 $11,888 $12,482 Monthly Networking $111,780 $117,372 $123,240 $129,396 $135,864 $142,656 $149,784 Annual Supervisor $53.74 $56.43 $59.25 $62.21 $65.32 $68.58 $72.01 Hourly

0021 Deputy City Clerk CON 656 $6,310 $6,626 $6,957 $7,305 $7,670 $8,054 $8,457 Monthly $75,720 $79,512 $83,484 $87,660 $92,040 $96,648 $101,484 Annual $36.40 $38.23 $40.14 $42.14 $44.25 $46.47 $48.79 Hourly

0016 Executive Assistant to CON 648 $7,410 $7,781 $8,170 $8,579 $9,008 $9,458 $9,931 Monthly the City Manager $88,920 $93,372 $98,040 $102,948 $108,096 $113,496 $119,172 Annual $42.75 $44.89 $47.13 $49.49 $51.97 $54.57 $57.29 Hourly

0019 Executive Assistant CON 609 $6,075 $6,379 $6,698 $7,033 $7,385 $7,754 $8,142 Monthly (Confidential) $72,900 $76,548 $80,376 $84,396 $88,620 $93,048 $97,704 Annual $35.05 $36.80 $38.64 $40.58 $42.61 $44.73 $46.97 Hourly

0173 Finance Officer CON 896 $8,686 $9,120 $9,576 $10,055 $10,558 $11,086 $11,640 Monthly (Confidential) $104,232 $109,440 $114,912 $120,660 $126,696 $133,032 $139,680 Annual $50.11 $52.62 $55.25 $58.01 $60.91 $63.96 $67.15 Hourly

0007 Human Resources CON 560 $4,435 $4,657 $4,890 $5,135 $5,392 $5,662 $5,945 Monthly Office Specialist II $53,220 $55,884 $58,680 $61,620 $64,704 $67,944 $71,340 Annual $25.59 $26.87 $28.21 $29.63 $31.11 $32.67 $34.30 Hourly

0087 Human Resources CON 697 $10,225 $10,736 $11,273 $11,837 $12,429 $13,050 $13,702 Monthly Administrator $122,700 $128,832 $135,276 $142,044 $149,148 $156,600 $164,424 Annual $58.99 $61.94 $65.04 $68.29 $71.71 $75.29 $79.05 Hourly

0079 Human Resources CON 659 $7,915 $8,311 $8,727 $9,163 $9,621 $10,102 $10,607 Monthly Analyst $94,980 $99,732 $104,724 $109,956 $115,452 $121,224 $127,284 Annual $45.66 $47.95 $50.35 $52.86 $55.51 $58.28 $61.19 Hourly

0017 Human Resources CON 590 $5,521 $5,797 $6,087 $6,391 $6,711 $7,047 $7,399 Monthly Assistant $66,252 $69,564 $73,044 $76,692 $80,532 $84,564 $88,788 Annual $31.85 $33.44 $35.12 $36.87 $38.72 $40.66 $42.69 Hourly

445
Attachment 10

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7

0072 Human Resources CON 627 $6,942 $7,289 $7,653 $8,036 $8,438 $8,860 $9,303 Monthly Technician $83,304 $87,468 $91,836 $96,432 $101,256 $106,320 $111,636 Annual $40.05 $42.05 $44.15 $46.36 $48.68 $51.12 $53.67 Hourly

0245 Management Aide CON 892 $6,748 $7,085 $7,439 $7,811 $8,202 $8,612 $9,043 Monthly (Confidential) $80,976 $85,020 $89,268 $93,732 $98,424 $103,344 $108,516 Annual $38.93 $40.88 $42.92 $45.06 $47.32 $49.68 $52.17 Hourly

0084 Management Analyst CON 872 $7,761 $8,149 $8,556 $8,984 $9,433 $9,905 $10,400 Monthly (Confidential) $93,132 $97,788 $102,672 $107,808 $113,196 $118,860 $124,800 Annual $44.78 $47.01 $49.36 $51.83 $54.42 $57.14 $60.00 Hourly

0055 Payroll Coordinator CON 621 $6,597 $6,927 $7,273 $7,637 $8,019 $8,420 $8,841 Monthly $79,164 $83,124 $87,276 $91,644 $96,228 $101,040 $106,092 Annual $38.06 $39.96 $41.96 $44.06 $46.26 $48.58 $51.01 Hourly

0078 Principal Human CON 669 $8,893 $9,338 $9,805 $10,295 $10,810 $11,350 $11,917 Monthly Resources Analyst $106,716 $112,056 $117,660 $123,540 $129,720 $136,200 $143,004 Annual $51.31 $53.87 $56.57 $59.39 $62.37 $65.48 $68.75 Hourly

0170 Senior Accountant CON 622 $8,184 $8,593 $9,023 $9,474 $9,948 $10,445 $10,967 Monthly (Confidential) $98,208 $103,116 $108,276 $113,688 $119,376 $125,340 $131,604 Annual $47.22 $49.58 $52.06 $54.66 $57.39 $60.26 $63.27 Hourly

0054 Senior Budget Analyst CON 680 $9,782 $10,271 $10,785 $11,324 $11,890 $12,485 $13,109 Monthly (Confidential) $117,384 $123,252 $129,420 $135,888 $142,680 $149,820 $157,308 Annual $56.43 $59.26 $62.22 $65.33 $68.60 $72.03 $75.63 Hourly

0052 Senior Programmer CON 710 $10,310 $10,826 $11,367 $11,935 $12,532 $13,159 $13,817 Monthly Analyst (Confidential) $123,720 $129,912 $136,404 $143,220 $150,384 $157,908 $165,804 Annual $59.48 $62.46 $65.58 $68.86 $72.30 $75.92 $79.71 Hourly

0246 Senior Management CON 895 $8,677 $9,111 $9,567 $10,045 $10,547 $11,074 $11,628 Monthly Analyst (Confidential) $104,124 $109,332 $114,804 $120,540 $126,564 $132,888 $139,536 Annual $50.06 $52.56 $55.19 $57.95 $60.85 $63.89 $67.08 Hourly

0046 Systems & CON 730 $11,392 $11,962 $12,560 $13,188 $13,847 $14,539 $15,266 Monthly Programming $136,704 $143,544 $150,720 $158,256 $166,164 $174,468 $183,192 Annual Supervisor $65.72 $69.01 $72.46 $76.08 $79.89 $83.88 $88.07 Hourly

446
Attachment 10

A. Classic Members - Employees Subject to the 2.5% @ 55 formula:

Classic member employees subject to the 2.5%@55 formula pay 1% of compensation earnable pursuant to Government Code section 20516(a).

B. Classic Members - Employees Subject to the 2%@60 formula:

Classic mem ber employees subject to the 2%@60 formula pay 2% of compensation earnable pursuant to Government Code section 20516(a).

C. New Members - Employees Subject to the 2%@62 formula:

447
Attachment 10

SECTION 6. All resolutions and parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 448
Attachment 10

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

______________________________
Brenda Green, City Clerk

449
Attachment 11

RESOLUTION NO. 2025-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COSTA MESA,

CALIFORNIA, REVISING THE PAY RANGE S FOR CLASSIFICATION S IN THE CONFIDENTIAL UNIT.

THE CITY COUNCIL OF THE CITY OF COSTA MESA , CALIFORNIA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on June 17th, 2025 the City Council adopted Resolution No. 2025-26, revising the pay ranges for job classifications in the Confidential Unit , effective the pay period that includes January 1, 2026; and

WHEREAS, the City Council desires to repeal and replace Resolutions No. 2025- 26 as of March 21, 2026 to revise the pay ranges for the classifications specified herein; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Costa Mesa as follows:

SECTION 2. The following pay ranges and monthly rates of pay for the identified classifications are hereby established and placed u nder the Confidential Unit Salary Schedule effective the pay period that includes April 1, 2026. The monthly rate of pay may also be in increments between the monthly minimum and maximum pay steps.

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0171 Accountant CON 620 $7,590 $7,970 $8,368 $8,786 $9,225 $9,686 $10,170 Monthly (Confidential) $91,080 $95,640 $100,416 $105,432 $110,700 $116,232 $122,045 Annual $43.79 $45.98 $48.28 $50.69 $53.22 $55.88 $58.68 Hourly

0026 Administrative CON 593 $5,632 $5,914 $6,210 $6,520 $6,846 $7,188 $7,547 Monthly Assistant $67,584 $70,968 $74,520 $78,240 $82,152 $86,256 $90,564 Annual (Confidential) $32.49 $34.12 $35.83 $37.62 $39.50 $41.47 $43.54 Hourly

450
Attachment 11

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0018 Benefits Coordinator CON 592 $5,508 $5,783 $6,072 $6,376 $6,695 $7,030 $7,382 Monthly $66,096 $69,396 $72,864 $76,512 $80,340 $84,360 $88,584 Annual $31.78 $33.36 $35.03 $36.78 $38.63 $40.56 $42.59 Hourly

0063 Budget Analyst CON 679 $9,070 $9,524 $10,000 $10,500 $11,025 $11,576 $12,155 Monthly $108,840 $114,288 $120,000 $126,000 $132,300 $138,912 $145,860 Annual $52.33 $54.95 $57.69 $60.58 $63.61 $66.78 $70.13 Hourly

0809 Budget Specialist CON 891 $6,731 $7,068 $7,421 $7,792 $8,182 $8,591 $9,021 Monthly $80,772 $84,816 $89,052 $93,504 $98,184 $103,092 $108,252 Annual $38.83 $40.78 $42.81 $44.95 $47.20 $49.56 $52.04 Hourly

0040 Computer Operations/ CON 689 $9,501 $9,976 $10,475 $10,999 $11,549 $12,126 $12,732 Monthly Networking $114,012 $119,712 $125,700 $131,988 $138,588 $145,512 $152,784 Annual Supervisor $54.81 $57.55 $60.43 $63.46 $66.63 $69.96 $73.45 Hourly

0021 Deputy City Clerk CON 656 $6,436 $6,758 $7,096 $7,451 $7,824 $8,215 $8,626 Monthly $77,232 $81,096 $85,152 $89,412 $93,888 $98,580 $103,512 Annual $37.13 $38.99 $40.94 $42.99 $45.14 $47.39 $49.77 Hourly

0016 Executive Assistant to CON 648 $7,559 $7,937 $8,334 $8,751 $9,189 $9,648 $10,130 Monthly the City Manager $90,708 $95,244 $100,008 $105,012 $110,268 $115,776 $121,560 Annual $43.61 $45.79 $48.08 $50.49 $53.01 $55.66 $58.44 Hourly

0019 Executive Assistant CON 609 $6,197 $6,507 $6,832 $7,174 $7,533 $7,910 $8,305 Monthly (Confidential) $74,364 $78,084 $81,984 $86,088 $90,396 $94,920 $99,660 Annual $35.75 $37.54 $39.42 $41.39 $43.46 $45.63 $47.91 Hourly

0173 Finance Officer CON 896 $8,861 $9,304 $9,769 $10,257 $10,770 $11,308 $11,873 Monthly (Confidential) $106,332 $111,648 $117,228 $123,084 $129,240 $135,696 $142,476 Annual $51.12 $53.68 $56.36 $59.18 $62.13 $65.24 $68.50 Hourly

0007 Human Resources CON 560 $4,525 $4,751 $4,989 $5,238 $5,500 $5,775 $6,064 Monthly Office Specialist II $54,300 $57,012 $59,868 $62,856 $66,000 $69,300 $72,768 Annual $26.11 $27.41 $28.78 $30.22 $31.73 $33.32 $34.98 Hourly

0087 Human Resources CON 697 $10,429 $10,950 $11,497 $12,072 $12,676 $13,310 $13,976 Monthly Administrator $125,148 $131,400 $137,964 $144,864 $152,112 $159,720 $167,712 Annual $60.17 $63.17 $66.33 $69.65 $73.13 $76.79 $80.63 Hourly

0079 Human Resources CON 659 $8,073 $8,477 $8,901 $9,346 $9,813 $10,304 $10,819 Monthly Analyst $96,876 $101,724 $106,812 $112,152 $117,756 $123,648 $129,828 Annual $46.58 $48.91 $51.35 $53.92 $56.61 $59.45 $62.42 Hourly

0017 Human Resources CON 590 $5,632 $5,914 $6,210 $6,520 $6,846 $7,188 $7,547 Monthly Assistant $67,584 $70,968 $74,520 $78,240 $82,152 $86,256 $90,564 Annual $32.49 $34.12 $35.83 $37.62 $39.50 $41.47 $43.54 Hourly

451
Attachment 11

Class
Code
Class Title Salary
Plan
Grade Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
0072 Human Resources CON 627 $7,081 $7,435 $7,807 $8,197 $8,607 $9,037 $9,489 Monthly Technician $84,972 $89,220 $93,684 $98,364 $103,284 $108,444 $113,868 Annual $40.85 $42.89 $45.04 $47.29 $49.66 $52.14 $54.74 Hourly

0245 Management Aide CON 892 $6,885 $7,229 $7,590 $7,969 $8,367 $8,785 $9,224 Monthly (Confidential) $82,620 $86,748 $91,080 $95,628 $100,404 $105,420 $110,688 Annual $39.72 $41.71 $43.79 $45.98 $48.27 $50.68 $53.22 Hourly

0084 Management Analyst CON 872 $7,916 $8,312 $8,728 $9,164 $9,622 $10,103 $10,608 Monthly (Confidential) $94,992 $99,744 $104,736 $109,968 $115,464 $121,236 $127,296 Annual $45.67 $47.95 $50.35 $52.87 $55.51 $58.29 $61.20 Hourly

0055 Payroll Coordinator CON 621 $6,730 $7,066 $7,419 $7,790 $8,180 $8,589 $9,018 Monthly $80,760 $84,792 $89,028 $93,480 $98,160 $103,068 $108,216 Annual $38.83 $40.77 $42.80 $44.94 $47.19 $49.55 $52.03 Hourly

0078 Principal Human CON 669 $9,070 $9,524 $10,000 $10,500 $11,025 $11,576 $12,155 Monthly Resources Analyst $108,840 $114,288 $120,000 $126,000 $132,300 $138,912 $145,860 Annual $52.33 $54.95 $57.69 $60.58 $63.61 $66.78 $70.13 Hourly

0170 Senior Accountant CON 622 $8,348 $8,765 $9,203 $9,663 $10,146 $10,653 $11,186 Monthly (Confidential) $100,176 $105,180 $110,436 $115,956 $121,752 $127,836 $134,232 Annual $48.16 $50.57 $53.09 $55.75 $58.53 $61.46 $64.53 Hourly

0054 Senior Budget Analyst CON 680 $9,977 $10,476 $11,000 $11,550 $12,128 $12,734 $13,371 Monthly (Confidential) $119,724 $125,712 $132,000 $138,600 $145,536 $152,808 $160,452 Annual $57.56 $60.44 $63.46 $66.63 $69.97 $73.47 $77.14 Hourly

0052 Senior Programmer CON 710 $10,516 $11,042 $11,594 $12,174 $12,783 $13,422 $14,093 Monthly Analyst (Confidential) $126,192 $132,504 $139,128 $146,088 $153,396 $161,064 $169,116 Annual $60.67 $63.70 $66.89 $70.23 $73.75 $77.43 $81.31 Hourly

0246 Senior Management CON 895 $8,850 $9,293 $9,758 $10,246 $10,758 $11,296 $11,861 Monthly Analyst (Confidential) $106,200 $111,516 $117,096 $122,952 $129,096 $135,552 $142,332 Annual $51.06 $53.61 $56.30 $59.11 $62.07 $65.17 $68.43 Hourly

0046 Systems & CON 730 $11,619 $12,200 $12,810 $13,451 $14,124 $14,830 $15,571 Monthly Programming $139,428 $146,400 $153,720 $161,412 $169,488 $177,960 $186,852 Annual Supervisor $67.03 $70.38 $73.90 $77.60 $81.48 $85.56 $89.83 Hourly

452
Attachment 11

A. Classic Members - Employees Subject to the 2.5% @ 55 formula:

Classic member employees subject to the 2.5%@55 formula pay 1% of compensation earnable pursuant to Government Code section 20516(a).

B. Classic Members - Employees Subject to the 2%@60 formula:

Classic mem ber employees subject to the 2%@60 formula pay 2% of compensation earnable pursuant to Government Code section 20516(a).

C. New Members - Employees Subject to the 2%@62 formula:

453
Attachment 11

SECTION 6. All resolutions and parts of resolutions in conflict herewith are hereby rescinded.

PASSED AND ADOPTED this 17th day of June, 2025.

______________________________
John Stephens, Mayor

ATTEST: APPROVED AS TO FORM:

______________________________ ______________________________ Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 454
Attachment 11

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )

I, BRENDA GREEN, City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2025-27 and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the 17th day of June, 2025, by the following roll call vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this 18th day of June, 2025.

______________________________
Brenda Green, City Clerk

455
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations Cost of Costa Mesa CMCEA Contract
Based on Fiscal Year 2025-26 Projected Costs
CMCEA to City Proposa) #2
Base Analysis 2025-26 Value of 1 % CMCEA I '/o
CMCEA
Value of Pay/ Projected Budget Value of 1 %FY25-26 FY 25-26 Benef"s Cost to City " Cost to City
BaseSalary 29,033,304 29,323,637
Incremental cost on Base Salary only
Pension / Retirement Benefits
PERS1T Misc.2.5@55 667,567 674,242
PERS2T Misc.2@60 152,369 453,892
PERS3T Misc.2@62 1,629,364 1,645,657
Cafeteria - Health- month per FTE: $50/Mo 4/1/26 $19,800 5,860,800 5,860,800 Benefits
BLY-BilingualPay-CMCEA-2.5o/o 2.5% 3,517 3,552
BLG - Bilingual Pay- CMCEA - 5o/o 5.0% 1 77,780 479,558 ShorthandPay 2.5%
HolidayAllowance 67;175 67,847
ClassA/BLicense-peryear $700 8,400 8,400
ShiftDifferentialPay 10.O% 94,159 95101
ShifkDifferentialPay 7.5% 115,565 116,720
ShiftDifferentialPay 5.0% 19,960 20,159
Shift Assignment Pay
StandbyPay 2.5% 2,102 2,123
Additional Standby Pay Hours
EmergencyMedicalDispatchPay 5.0% 63,350 63,984
Unifomi Pay- UNP $7.56 per pp $ I 97 10,614 10,614 Deferred Comp - City contribution of 1/2% 0.5% 144,130 145,571 Other Benefits
Medicare 1.45% 420,';383 425, 1 93
RetireeMedical"" 6.04% 1,753,612 1,753,612
Overtime 1,973,579 1,993,315
Excess Accrual Payoff/Cash outs (5)
Vacation Cap Increase (assumes FTE)
Total 42,198,329 42,543,978
Existing
unfunded
Liability

2.00% 2.00% 2.00%
July 1, 2025: 2% Jan 4, 2026: 2% April 1, 2026: 1 % FY 25-26 FY 25-26 FY 25-26
Cost to City Cost to City Cost to City
29,613,970 30,206,249 30,810,374
116,573,148
680,918 694,536
155,416 158,524
1,661,951 1,695,190
5,860,800 5,860,800
3,588
i 81,336
68,519
8 ,400
9 6,042
11 7,876
20,359
2,144
64,617
10,614
147,012
429,403
1 ,753,612
2 ,013,050
3,659
184,962
69,889
8 ,568
9 7,963
120,233
20,766
2,187
65,910
i O,827
149,953
437,991
1 ,753,612
2 ,053,311
708,427
161,695
I ,729,094
5,860,800
3,732
188,662
71 ,287
8,739
gg,g::
122,638
21,181
2,231
67,228
11 ,043
152,952
446,750
1 ,753,612
2 ,094,378
Estimated
Pro-Rated
FY 25/26 Year 2
Fiscal Full Annual
Impact Total
1,027,837 4,777,070
23,633 40,860
5,394 9,326
57,683 99,730
116,123 532,800
125 215
6,294 to,ss:
2 ,378
127
3 ,333
4 ,091
707
4 ,112
339
5 ,763
7,073
1 ,222
74 129
2,243
160
5,102
3 ,878
4 29
8,822
14,904 25,768
69,869 120,799
42,889,627 43,595,131 44,314,746 i,340,077 2,649,217 1,728,245.16 1 ,309,140
I ,382,596
Attachment 12
456
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations Cost of Costa Mesa CMCEA Contract
Based on Fiscal Year 2025-26 Projected Costs
CMCEA to City Proposal #2
Total Number of Employees
CMCEA Employees
Vacant
296
25 2;71 Active Employees as of May 9, 2025
9% 1 ,750
474,250
CMCEA Employees FY 2022
Added positions
261
35 Notes:
(1 ) Cost of Contract per item based on FY 2025-26 Labor projection Proposed Budget and in some cases, prior year actuals' (2) Amounts from PERS Valuation for Miscellaneous Plan Employees letter dated July 2023. (3) Overtime is not explicit in the contrad, however is estimated based on the amount spent in prior years (4) Rate per employee is not explicit in the contract, however is calculated based on projeded employer contributions calculated by OPEB actuarial, an independent actuary with assumptions listed in the report that includes both explicit and implicit rate subsidy. (5) Excess Accrual Payoff/Cash Out is not explicit in the contract, however is estimated based on the amount spent in prior years (6) Assumes current active full time equivalent employees Council Member Acknowledgement:

Mike Buley, Council Member- i '1 X/
Manuel
Loren Council Member - District 2
Jeff District 6
Arlis Reynolds, Council Member - District 5
457
Transparency in Labor Negotiations (TIN) Analysis Certification City of Costa Mesa Policy 300-8 Section 2 of Practices and Procedures states:

Section 2 Economic Analysis
a. The Finance Director shall prepare an economic analysis on the fiscal impacts of each term and condition of employment made available to the members of all recognized employee organizations. The economic analysis must be verified by an independent auditor.
b. The economic analysis shall be updated with each proposal and counterproposal presented throughout the negotiation process and posted on the website along with all proposals and counter proposals.
c. The economic analysis shall be prepared in the format shown on Attachment A and shall include written council member acknowledgement that the analysis has been reviewed by the council member.

Certification:

In ac cordance with this s ection, LSL, LLP, an independent auditor, has reviewed the Costa Mesa City Employee Association Proposal #2 dated May 14, 2025 and the related study of supplemental data prepared by the City and believe that they accurately reflect the fiscal impacts.

Bryan Gruber, CPA
Partner, LSL, LLP
203 N. Brea Blvd., Suite 203
Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 458
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations Cost of Costa Mesa CMCEA-CON Contract CONFIDENTIAL Based on Fiscal Year 2025-26 Projected Costs
CMCEA-CONF to City Proposal 2
Base Analysis 2025-26 Value of 1 %
CMCEA-CON Valueof
Pay/
Benefit
Base Salary
ncremental cost on Base Salary only
CMCEA-CON 1% 2.00% 2.00% 2.00%
Baseline Analysis Value of 1 % July 1, 2025: 2% Jan 1, 2026: 2% April 1, 2026: 1 % FY25/26 FY23-24 $ FY25-26 FY25-26 FY25-26
CosttoCity"' CosttoCity D:ff CosttoCity CosttoCity CosttoCity 4,110,693 4,151,800 % 4,192,907 4,276,765 4,362,300 Penston / Retirement Benefits
Misc. 2.5 @ 55
Misc. 2 @ 60
Misc. 2 @ 62
73 736
39 804
305 315
74,473 737
40,202 398
308 368 3,053
75,211
40,601
311,421
76,715
41 ,413
31 7,649
78,249
42,241
324,002
Employee ' Reduction
Cafeteria Health- month per FTE: $50 Jan '26
Benefits
BLY- Bili( gual Pay- CMCEA-2.5o/o
BLG - Bilingual Pay- CMCEA - 5%
Shortharid Pay
Holiday 411owance
Class NB License- per year
Shiff Diffmential Pay
Shift Differential Pay
Shift Differential Pay
Shift Assignment Pay
Standby Pay
Addition,41 Standby Pay Hours
Emergericy Medical Dispatch Pay
Tuition F'eimbursement-per FY per MOU
Uniform pay- UNP $7.56 per pp
Deferred qomp - (0.5% City contribution
Other Benefits
Medicare
Overtiripe ( assumes X hrs)
One-Time Employee Appreciation per active FTE (6) Excess Act.rual Payoff/ Cash outs (5)
Vacation dap Increase (assumes FTE)
$19,800 673,200 673,200
1 ,935
10,150
1 954
10,251
673,200
1,974
10,353
673,200
2,013
10 560
673,200
2,053
10,771
700
10%

7.5%

5.0%

5.0%
1 ,250

0.5%
k

1.45%

6.04%
42,500 42,500
21,266 21,479 213
60,252
248,286
291 ,864
60,854 603
248,286
294,783 2,919
42,500 42,500
21,691 22,125
61 457
248,286
297 702
62,686
248,286
303,656
42,500
22,568
63,940
248,286
309 729
Total
1% Pick Up
5,879,000 5,928150 49,150
49,150
49,150
41 ,228
5,977,301 6,077,567 6,179,839
s,gzz,aoi
pu,mulaQve.lmpaq%
Total
Pro-Rated
FY 25/26 Year 2
Fiscal Full Annual
Impact Est Impact
145,527 251,607
2,610 4,513
1,409 2,436
10,809 18,688
13,600 61,200
69 118
359 621
753
2,133

10.333
112,000
1 ,302
3,688
17,864
299,601 362,038
174,437
Existing
Llnfunded
Liability
797,751
459
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations CostofCostaMesaCMCEA-CONContract CONFIDENTIAL
Based on Fiscal Year 2025-26 Projected Costs
CMCEA-CONF to City Proposal2
Total Number of Employees
CMCEA- Confidential Employees
Vaunt
34 32 Active
2 Notes:
(1 ) Cost of Contract per item based on FY 2023-24 Adopted Budget and in some cases, prior year actuals' (2) Amounts from PERS Valuation for Fire Saftey Employees dated July 2022. (3) Overtime is not explicit in the contract, however is estimated based on the amount spent in prior years (4) Rate per employee is not explicit in the contract, however is calculated based on projected employer contributions calculated by Nyhart, an independent actuary with assumptions listed in the report that includes both explicit and implicit rate subsidy. (5) Excess Accnial Payoff/Cash Out is not explicit in the contract, however is estimated based on the amount spent in prior years MGnue! Tem- District 4
Loren Council Member - District 2
4Lt,
Andrea Marr,Council Member - District 3 Arlis Reynolds, Council Member - District 5 Jeff Pettis, - District 6
460
Transparency in Labor Negotiations (TIN) Analysis Certification City of Costa Mesa Policy 300-8 Section 2 of Practices and Procedures states:

Certification:

In accordance with this section, LSL, LLP, an independent auditor, has reviewed the City of Costa Mesa's response to Costa Mesa Police Management Associatio
n Proposal #2 dated May 20, 2025 and the related study of supplemental data prepared by the City and believe that they accurately reflect the fis
cal impacts.

Bryan Gruber, CPA
Partner, LSL, LLP
203 N. Brea Blvd., Suite 203
Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 461
Cost of Costa Mesa CMPA Contract CONFIDENTIAL
Based on Fiscal Year 2025-26 Projected Costs 101.0%
CITY to CMPA Proposal #2
Dated: May 15, 2025
CMPA 1% Annualized
Value of Baseline Analysis Value of 1% Existing City to CMPA Year 2 (6) Year 3 (6) Pay/ FY25/26 FY 25-26 $ Unfunded Proposal 2 Longevity Longevity Benefit Cost to City (1)
Cost to City Diff Liability Total 2.5% Incr 2.5% Incr
Base Salary 15,710,580 15,867,686 157,106 16,339,003 16,339,003 16,339,003 Incremental cost on Base Salary only - - - - Pension / Retirement Benefits - - - - - 146,750,751 - - - S2PERS Sworn Police FT

2.7 @ 57 2,441,980 2,466,400 24,420 2,539,659 2,539,659 2,539,659 SWPERS Sworn Police FT
3 @ 50 993,151 1,003,083 9,932 1,032,877 1,032,877 1,032,877 Cafeteria - Health @ $2,119/month 25,428$ 3,356,496 3,356,496 - 3,356,496 3,356,496 3,356,496 Cafeteria - Additional contribution as of July 1, 2025 300$ 475,200 475,200 475,200 -
Benefits - - - - - BLZ-Bilingual Pay- CMPA/CMPA (2.5% of Senior Police Officer position Top Step) 2.5% 16,649 16,815 166 17,314 17,314 17,314 BLP-Bilingual Pay- (5% of Senior Police Officer position Top Step) 5% 239,738 242,136 2,397 249,328 249,328 249,328 Holiday Allowance Varies 244,562 247,007 2,446 254,344 254,344 254,344 Tuition Reimbursement-per FY per MOU 1,250$ 6,250 6,250 - 6,250 6,250 6,250 Uniform Pay- UNP $17 per pp $ 442 ( Article 22 Mou) 442$ 16,354 16,354 - 16,354 16,354 16,354 Uniform Assignment Pay 2.5%on base salary 2.5% 255,692 258,249 2,557 265,920 265,920 265,920 Canine Assignment Pay 11.31% on base salary 11.3% 28,697 28,984 287 29,845 29,845 29,845 CanineMaint- ($15 x 1.5 x 7 hrs per pay period) $157.50 per pay period 8,190 8,190 - 8,190 8,190 8,190 Motor Assignment Pay 5% of Base 5% 28,152 28,434 282 29,278 29,278 29,278 MotorMaint- Flat 3 hrs @ 1.5 Step 7 of Sr Pol Offr Flat 26,576 26,576 - 26,576 26,576 26,576 Motor Training Officer Assignment Pay 5% 6,343 6,407 63 6,597 6,597 6,597 POST- PMG 5 % of Base 5% - - - - - - POST- PAD 10% of Base 10% 1,013,463 1,023,598 10,135 1,054,002 1,054,002 1,054,002 Deferred Comp - City contribution 0.0% 50,555 51,060 506 52,577 52,577 52,577 Recruitment and Retention Pay -
10 years or more - currently at 2.5% 5.00% - - 85,101 106,272 130,418 15 years or more - currently at 5% 7.50% 68,254 68,936 683 102,913 93,912 89,202 20 Years or more - currently at 7.5% 10.00% 98,645 99,631 986 132,763 133,651 133,416 25 Years or more - currently at 10% 12.50% 128,706 129,993 1,287 170,749 178,862 183,807 Other Benefits - -
Medicare 1.45% 227,803 230,081 2,278 236,916 236,916 236,916 Retiree Medical (4)

6.04% 948,919 948,919 - 948,919 948,919 948,919 Overtime 3,183,635 3,215,471 31,836 3,310,980 3,310,980 3,310,980 Total 29,099,390 29,346,756 247,366 30,748,151 30,769,322 30,793,468 Total Annual Incremental Cost 247,366 1,648,762 21,171 24,146 Cumulative Impact 1,648,762 1,669,933 1,694,079 Annual % Increase 247,366
1% Pick Up 178,395
462
Cost of Costa Mesa CMPA Contract CONFIDENTIAL
Based on Fiscal Year 2025-26 Projected Costs 101.0%
CITY to CMPA Proposal #2
Dated: May 15, 2025
Total Number of Employees
CMPA- Employees 132
Notes:
(1) Cost of Contract per item based on FY 2023-24 Adopted Budget and in some cases, prior year actuals' (2) Amounts from PERS Valuation for Fire Saftey Employees dated July 2022. (3) Overtime is not explicit in the contract, however is estimated based on the amount spent in prior years (4) Rate per employee is not explicit in the contract, however is calculated based on projected employer contributions calculated by Nyhart, an independent actuary with assumptions listed in the report that includes both explicit and implicit rate subsidy.
(5) Excess Accrual Payoff / Cash Out is not explicit in the contract, however is estimated based on the amount spent in prior years (6) Outyears shows incremental estimated increase of longevity as CMPA members qualify for this benefit Council Member Acknowledgement:

John Stephens, Mayor Manuel Chavez, Mayor Pro Tem- District 4 Mike Buley, Council Member - District 1 Loren Gameros, Council Member - District 2 Andrea Marr,Council Member - District 3 Arlis Reynolds, Council Member - District 5 Jeff Pettis, Council Member - District 6
463
Transparency in Labor Negotiations (TIN) Analysis Certification City of Costa Mesa Policy 300-8 Section 2 of Practices and Procedures states:

Certification:

In accordance with this section, LSL, LLP, an independent auditor, has reviewed
the City of Costa Mesa's response to Costa Mesa Police Association Proposal #2 dated May 20, 2025 and the related study of supplemental data prepared by the City and believe that they accurately reflect the fiscal impacts.

Bryan Gruber, CPA
Partner, LSL, LLP
203 N. Brea Blvd., Suite 203
Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 464
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations Cost of Costa Mesa CMPMA Contract
Based on Fiscal Year 2025-26 Projected Costs
CITY TO CMPMA Proposal #2
101.0% FY 25/26
Base Analysis 2025-26 Value of 1% CMPMA 1%
CMPMA Value of Baseline Analysis Value of 1% CITY TO CMPMA Year 2 (6) Year 3 (6) Pay/ FY25/26 FY25/26 $ Proposal 2 Longevity Longevity
Benefit Cost to City (1)
Cost to City Diff Annual 2.5% Incr 2.5% Incr
Base Salary 1,779,708 1,797,505 17,797$ 1,850,896 1,850,896 1,850,896 Incremental cost on Base Salary only - - - - - -
Pension / Retirement Benefits - - -

UAL - - -
SWPERS Sworn Police FT 3 @ 50 79,890 80,689 799 113,198 113,198 113,198 SWPMA1 Sworn Police FT 3 @ 50 303,281 306,314 3,033 315,412 315,412 315,412 - - - - Employee Contribution Reduction - - - - - - - - Cafeteria - Health per month 25,428 228,852 228,852 - 228,852 228,852 228,852 Cafeteria - additional contribution July 1, 2025 300 32,400 32,400 32,400 Benefits - - - BLZ-Bilingual Pay- CMPA/CMPA -2.5% 2.5% 1,935 1,954 19 2,012 2,012 2,012 BLP-Bilingual Pay- CMPA/CMPMA - 5% 5% 10,150 10,251 101 10,556 10,556 10,556 Holiday Allowance Varies 73,577 74,313 736 - - - Uniform Pay- UNP $17 per pp $ 442 442 3,978 3,978 - 3,978 3,978 3,978 Uniform Assignment Pay 2.5% base salary 2.5% 19,017 19,207 19,778 19,778 19,778 POST- PMG 5 % of Base 5% 22,194 22,416 47,318 47,318 47,318 POST- PAD 10% of Base 10% 133,583 134,919 284,799 284,799 284,799 Executive Professional Development 1,000 9,000 - - 9,000 9,000 9,000 Technology Allowance 900 8,100 - - 8,100 8,100 8,100 Recruitment and Retention Pay Varies 158,507 160,092 1,585 211,120 216,398 221,808 - - -
Other Benefits - - - Medicare 1.45% 31,186 31,498 34,461 34,461 34,461 Retiree Medical (4)

6.04% 107,494 108,569 1,075 111,794 111,794 111,794 - - - - - Excess Accrual Payoff / Cash outs (5) - - - - - Deferred Comp - City contribution 0 - - - - - - Vacation Cap Increase (assumes FTE) - - - - Total 2,970,452 2,980,558 25,145 3,283,673 3,288,951 3,294,361 Total Annual Incremental Cost 10,105 313,221 5,278 5,410 Cumulative Impact 318,499 323,909
Annual % Increase 0.3% 25,145 11% 0.2% 0.2%
1% Pick Up 20,239
Annual % increase from base
465
Fiscal Impact Analysis for Compliance with City Council Policy 300-8 - Transparency in Labor Negotiations Cost of Costa Mesa CMPMA Contract
Based on Fiscal Year 2025-26 Projected Costs
CITY TO CMPMA Proposal #2
Total Number of Employees
CMPMA- Employees 9
Notes:
(1) Cost of Contract per item based on FY 2023-24 Adopted Budget and in some cases, prior year actuals' (2) Amounts from PERS Valuation for Fire Safety Employees dated July 2022. (3) Overtime is not explicit in the contract, however is estimated based on the amount spent in prior years (4) Rate per employee is not explicit in the contract, however is calculated based on projected employer contributions calculated by Nyhart, an independent actuary with assumptions listed in the report that includes both explicit and implicit rate subsidy.
(5) Excess Accrual Payoff / Cash Out is not explicit in the contract, however is estimated based on the amount spent in prior years (6) Outyears shows incremental increase of longevity as CMPA members qualify for this benefit Council Member Acknowledgement:

John Stephens, Mayor Manuel Chavez, Mayor Pro Tem- District 4 Mike Buley, Council Member - District 1 Loren Gameros, Council Member - District 2 Andrea Marr,Council Member - District 3
Arlis Reynolds, Council Member - District 5
Jeff Pettis, Councilmember - District 6
466
Transparency in Labor Negotiations (TIN) Analysis Certification City of Costa Mesa Policy 300-8 Section 2 of Practices and Procedures states:

Certification:

Bryan Gruber, CPA
Partner, LSL, LLP
203 N. Brea Blvd., Suite 203
Brea, CA 92821 Lance, Soll & Lunghard, LLP Phone: 714.672.0022 467

Costa Mesa City CouncilJune 17, 2025

Costa Mesa City Council
June 17, 2025