We have prepared a quote for you
RFP 25-05 Enterprise Cabling, Cameras,
Fiber, EOC
Quote # 040837 Version 1
Prepared for: Prepared by:
City of Costa Mesa BCS Consultants
Mike Fuentes
[email protected]
Sunny Rajab
[email protected]
Innovative and customized solutions your business needs to
COMMUNICATE CONNECT COLLABORATE
ATTACHMENT 4
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Monday, March 10, 2025
City of Costa Mesa
Mike Fuentes
77 Fair Drive
Costa Mesa, CA 92626
[email protected]
Dear Mike,
Please accept the following BCS Consultants Proposal for the Request for Proposal 25-05. We sincerely appreciate the opportunity to present this proposal for your consideration.
Founded in 2001 BCS Consultants is a technology-driving women owned, single-source solution provider of audiovisual, security, network, cabling, and wireless solutions, offering various products and services under one roof. We will provide all the services for your project based from our Headquarters at 9910 Irvine Center Dr, Irvine CA 92618.
We specializes in Design/Consultation, Project Management, and Implementations such as this and for every communication and data facet of running a business, so we understand how it’s all connected.
BCS has provide Network Cabling and Verkada Camera installation services for the City of Costa Mesa since 2022, and is one of the first Verkada Partners working as an integrator for them since 2019.
We have greatly appreciated working with the City for the past couple of years in provide design and estimating services for this project. Throughout this process we have become extremely familiar with the requirements for this project and our confident we can deliver this as a successful project for you this next year.
Thank you again for providing BCS Consultants with the opportunity to provide you with a proposal.
Your BCS Team
Sunny Rajab
CEO
BCS Consultants
Page: 2 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 1 Background & Project Summary
Stage 1 - Enterprise Cabling Cat6A
BCS will provide a New Enterprise Structured Cabling System end-to-end certified for transmission of voice, data, and video signals as specified with the RFP with Category 6A specifications. o The purpose of the new infrastructure is to replace the existing obsolete Cat 5 infrastructure across 13 Site locations listed below.
o This stage of the project will include a complete Survey/Design of the new Infrastructure Cabling required for each building with the City IT personnel, Installation Floor Plans created for each building, Installation & Termination of end-to-end infrastructure and pathways, Certification Testing/Administrative Labeling/As-Builts of every location, Demo/Removal of the existing infrastructure, and a 15 Year Certified Warranty. o The Base Scope includes One Thousand, Five Hundred (1,500) Cat6A cables for the City of Costa Mesa at the following locations:
1. City Hall, 77 Fair Dr - 700 Cables
2. Corporate Yard, 2310 Placentia Ave - 96 Cables
3. Neighborhood Community, 1845 Park Ave - 48 Cables
4. Downtown Recreation Center, 1860 Anaheim - 96 Cables
5. Senior Center, 695 W 19th St - 96 Cables
6. Fire Station 2, 800 Baker St - 24 Cables
7. Fire Station 3, 1865 Park Ave - 24 Cables
8. Fire Station 4, 2300 Placentia Ave - 24 Cables
9. Fire Station 5, 2450 Vanguard Way - 24 Cables
10. Fire Station 6, 3350 Sakioka Dr - 24 Cables
11. Communications, 79 Fair Dr - 128 Cables
12. Westside Substation, 565 W 18th St - 48 Cables
13. South Coast Plaza Sub, 3333 Bristol St - 24 Cables
*144 Cables locations to be determined during site surveys and walk throughs of each building All Stage 1 Bid Cabling will be provided per RFP specifications and summarized below o Material Product Data Submittals for City review of all cabling plant for new Cat6A White cabling, Patch Panels, Jacks, Wall Plates, Supports, all to be provided. o Coordinate with City IT on labeling scheme with identification of Outlets/Panels o Ensure designed infrastructure meets EIA/TIA distance limitations o Coordinate with City on each existing building MDF or IDF location and propose as needed additional improvements to be reassessed in project budget o Design infrastructure pathways for utilization of new and existing pathways o Support cables with existing/new support infrastructure with 6' Service Loops o Maintaining cables bend radius/bundle sizes, dress with Velcro cable straps o Fire stop any cabling penetrations utilized where applicable o Certification Test Results for all cables with Fluke Tester DTX1800 or better o Process and submit Certification Plus System 15 Year Warranty for the network cabling o Provide removal/demo of existing network cables and patch cables no longer in use Page: 3 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 2 Background & Project Summary
Stage 2 Verkada Camera Install Cat6 enhanced
BCS will provide New Thirty-five (35) Cat 6 Enhanced cables with end-to-end connectivity to provide service for the installation of 32 Verkada Cloud Cameras and 3 Viewing Stations at the City of Costa Mesa Police Dept/Comm Buildings and Parking
This stage of the project will include a complete new Infrastructure Cabling required for each security device/location listed, Installation Floor Plans created for each building, Installation & Termination of end-to-end infrastructure and pathways, Certification Testing/Administrative Labeling/As-Builts of every location, Installation of the New Cameras, Mounts, Displays, and Viewing Stations, Demo/Removal of the existing infrastructure and cameras, and a 15 Year Certified Warranty on the infrastructure.
We have included the POE network extenders for each of the camera locations previously surveyed that will need to be included.
BCS will provide new cable raceway for 6 locations reviewed with City during original walk through assessment. It is assumed that all the existing conduit raceways for each of the exterior and interior cabling pathways will be reusable to pull the existing cabling out of the conduit and pull the new cable in without additional conduit required.
BCS will furnish POE Extenders for locations identified during the walk through. Any locations to be MultiSensor locations, City to furnish POE Verkada Injector/switch within distance. City of Costa Mesa responsible for providing all POE switch ports with internet connectivity and shared access to Verkada Command with installers while onsite to allow for camera adjustments. City of Costa Mesa is responsible for pre-activation, naming, settings setup and firmware updates of all cameras prior to camera installation.
All Stage 2 Bid Cabling will be provided by BCS based on the RFP specification as summarized below
o Site Surveys of each Building, Preliminary cabling floor plan drawings for approval and finalized AsBuilts
o Material Product Data Submittals for City review of all cabling plant for new Cat6 cabling o Coordinate with City IT and provide an approved labeling scheme with identification on each end at Outlet and Patch Panel
o Ensure designed infrastructure meets requirements to provide all cabling within 295 feet from Outlet to Patch Panel
o Coordinate with City on each existing building MDF or IDF locations for camera cabling o Design infrastructure pathways for utilization of new and existing pathways o Support all cables with JHooks and independent supports or utilization of existing conduits where applicable
o Maintaining cables bend radius and service loops
o Support and dress all cables with Velcro cable straps o Fire stop any cabling penetrations utilized where applicable o Certification Test Results for all cables with Fluke Tester DTX1800 or better o Process and submit Certification Plus System 15 Year Warranty for the network cabling o Coordinate for removal and demo of existing network cables and cameras Page: 4 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 2 Background & Project Summary
The following locations will be included per the RFP
Interior Camera Locations for Police/Comm. Station Buildings with Verkada 60 Day Cameras:
*Main Visitor Lobby
*Lobby Behind Counter
*Lobby Door (Eye Level)
*Lobby Hallway/RR
*Property Entry
*Safe Room C1
*Safe Room C2
*Gun Storage
*Front Desk/Package Hallway
*NE Hallway around Jail by Break Patio Door
*Room next to Patio Door
Exterior Camera Locations for Police/Comm. Exterior Areas with Verkada 60 Day Cameras:
*Front Lobby Entrance
*North Visitor Parking
*North Visitor Entrance (LPR Mode)
*Front Walkway outside Main Ent
*Front Walkway outside Property
*Front NE Corner Walkway
*NE Pedestrian Gate
*E Vehicle Gate
*Comm Prk. Lot
*Back of Comm. Bldg.
*SW Corner of Comm. Bldg.
*NW Corner of Comm. Bldg.
*Comm N. Entry Door (by Phone)
*SW Vehicle Gate
*E Pkg Ped Gate
*E Pkg NE Hel. Pad
*CSE Door
*NW Prk Hel. Pad
*NW Prk. SW Entry
*NW Veh. Gate
*W. Entry
Viewing Station Locations:
*Watch Commander#1 & 2 - 2 New View Stations and 2 New 43" Displays and Ceiling Hung Mounts
*Communications - 1 New Station with 1 New 65" Display and Wall or Ceiling Mount Page: 5 of 25Quote #040837 v1
[Note: BCS has included a new Verkada Video Intercom in our bid to replace phone/camera] (ALTERNATE #1)
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 3 Background & Project Summary
BCS will provide Eighteen (18) Singlemode Fiber Optic Backbones Cabling utilizing the building ceiling spaces and existing conduits/sleeves between each floor and building. The fiber pathways with 1" Innerduct for ceiling/ladder rack pathways where no Armor is present All fiber will be terminated into Rack or Wall Mounted Fiber Cabinets as applicable, with LC Duplex Coupler Panels and LC Fusion Splice Pigtails.
All Fiber will be Certification Tested and BCS will coordinate with the City to provide a common easy to use Fiber Administrative Labeling Scheme for all connectivity. The following fiber backbones have been requested;
o City Hall Server Room
24Fiber CH Server Rm/PD Net Rack – to – CH Server Rm/PD Server Cabinet 24Fiber CH Server Rm/CH Net Rack – to – CH Server Rm/PD Server Cabinet o City Hall IDFs
12Fiber CH Server Rm/CH Net Rack – to – CH Basement IDF(1U) 12Fiber CH Server Rm/CH Net Rack – to – CH 1st Floor Video Rm IDF(1U) 12Fiber CH Server Rm/CH Net Rack – to – CH 2nd Floor IDF(1U) 12Fiber CH Server Rm/CH Net Rack – to – CH 3rd Floor IDF(1U) 12Fiber CH Server Rm/CH Net Rack – to – CH 4th Floor IDF(1U) 12Fiber CH Server Rm/CH Net Rack – to – CH 5th Floor IDF(1U) o OSP Fiber Cables
24Fiber CH Server Rm/PD Net Rack – to – Comm. Bldg(#4-2U) 12Fiber Comm. Bldg – to – Fire Station(1U)
12Fiber CH Server Rm/CH Net Rack – to – PD Fuel Pump Shack Wall Mt(2PWM) 12Fiber CH Server Rm/CH Net Rack – to – PD Helicopter Pad Wall Mt(2PWM) o Police Dept.
12Fiber PD Basement – to – PD 1st Floor IDF(1U)
12Fiber PD Basement – to – PD 2nd Floor IDF(1U)
12Fiber PD Basement – to – PD 1st
12Fiber DRC - to - Norma Hertzog Community Center
12Fiber DRC - to - Donald Dugan Library
12Fiber DRC - to - Aquatics Center
After Costa Mesa IT cut over existing connections to new fiber, BCS will demo existing fiber.
Page: 6 of 25Quote #040837 v1
Floor EOC IDF(1U)
o Downtown Rec Center Campus(ALTERNATE #2)
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 4 Background & Summary
EOC Rack Relocation
>BCS will provide the relocation of the existing EOC IDF to include Remove fiber enclosures and pull fiber back to new IDF location. Remove copper cables from patch panels and pull cables back to new IDF location. Remove IDF rack and relocate to new IDF location.
Remove ladder racking and reuse as necessary for new location. Install ladder rack, fiber enclosures, copper patch panels back onto IDF rack. Dress and load fiber into fiber enclosures.
Re-terminate and retest all copper & fiber cables on to existing panels. Provide and Install 80 new Cat6a cables that won’t reach from previous IDF location to new IDF location.
Provide Cat6a patch panels and keystones as needed
Provide 80 Cat6a network patch cables
Terminate test and label newly install Cat6a cables.
All Stage 4 Bid Cabling will be provided per RFP specifications and summarized below o Material Product Data Submittals for City review of all cabling plant for new Cat6A White cabling, Patch Panels, Jacks, Wall Plates, Supports, all to be provided. o Coordinate with City IT on labeling scheme with identification of Outlets/Panels o Ensure designed infrastructure meets EIA/TIA distance limitations o Coordinate with City on each existing building MDF or IDF location and propose as needed additional improvements to be reassessed in project budget o Design infrastructure pathways for utilization of new and existing pathways o Support cables with existing/new support infrastructure with 6' Service Loops o Maintaining cables bend radius/bundle sizes, dress with Velcro cable straps o Fire stop any cabling penetrations utilized where applicable o Certification Test Results for all cables with Fluke Tester DTX1800 or better o Process and submit Certification Plus System 15 Year Warranty for the network cabling o Provide removal/demo of existing network cables and patch cables no longer in use Page: 7 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Method of Approach
After review of the project, the site bid walk through and from our previous experience working in the City buildings we'd like to propose the following implementation plan. This approach can be coordinated to be adjusted as needed. Each step within this approach will include each Stage for consideration and based upon what the City agrees to.
Project Kickoff: Meeting with the City to discuss the project including but not limited to Building Priorities, Network Cabling, Schedule, Funding Approval, Review of City existing plans o Product Data Submittals will be provided to include cut sheets on all products proposed for City review
o BCS will provide a digital shared drive to document storage for plans, test reports, meeting notes, progress photos and additional documentation for the project o Identify Project Contacts for City to coordinate access to all buildings Predesign Coordination:
o BCS to use existing City provided plans to develop preliminary schematic base floor plans o Preliminary Schedule to be created based of kick off meeting Detailed Design/Review:
o BCS will schedule initial building surveys to verify floor plans for detailed design plans, adjustments to plans, gather visible network cabling requirements for each site and to obtain preliminary infrastructure assessment information.
o The completed detailed design plan and assessment for each building will be provided to the City for review.
o BCS will coordinate a meeting, conference call, or approval walk through to BCS PM, City IT Dept. and any additional City Personnel that may be required to determine final requirements.
Installation:
o Site installation schedule to be coordinated with priorities to be determined with City IT Personnel. The following we understand is a list of priority, but will provide separate project teams as needed to execute with diligence.
Verkada Camera Installation
Fiber Backbone Installation
CAT6A Upgrade
EOC
o Technician site kick off
o QA walk throughs of each site in progress weekly
o Progress/Coordination meetings and progress reports weekly for City o Additional coordination daily/weekly as Cameras are brought online for the Police Dept/Comm installation to verify FoV approval
o Asbuilts and test results will be provided for each building as they are completed o Final walk through for sign off of each site with City o Project Closeout Manuals provided on all building plans both electronic and hard copies Page: 8 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Qualifications & Experience
General Company information
Company name: Afsaneh Enterprises, Inc. dba BCS Consultants (BCS) Address since 2008: 9910 Irvine Center Drive, Irvine, CA 92618 Phone number: (949) 333-1000, Fax number: (949) 333-1001 Website: www.bcsconsultants.com
Firm Background & Licensing:
Established: 2001 S. Corporation, Federal Tax ID#: 33-0985618 Afsaneh Rajab, Chairman, Secretary, Treasurer
Special company classifications: SWBE (100% woman-owned) California contractor’s license number: C7, C28 # 852163, Expires 1/31/25 California Alarm License - ACO7989
Costa Mesa Business License #RCON-23-0921, Expires 10/31/25 CMAS Approved File #20216606065
Community & Charitable Contributions
o https://www.bcsconsultants.com/about/community/
Personnel & bid contacts.
Account Contact:
o Sunny Rajab (email: [email protected], direct: 949-333-1007) Project Contact:
o William Lowden ([email protected], , direct: 949-333-1041) Accounting Contact:
o Sarah Sheldon (email: [email protected], direct: 949-333-1005) Page: 9 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Qualifications & Experience
Page: 10 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Qualifications & Experience
Page: 11 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Key Personnel
Page: 12 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Key Personnel
Page: 13 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Key Personnel
Page: 14 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Additional Forms
Page: 15 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Additional Forms
Page: 16 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Additional Forms
Page: 17 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Additional Forms
Page: 18 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Additional Forms
Page: 19 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 1 Labor Cost Proposal
Product Details Qty
Installation Labor/Equip 1
PM/Engineering/Design Services 1
Admin 1
Subtotal: $262,500.00
Stage 1 Materials Cost Proposal
Product Details Qty
Category 6A, White 10 MTP 260
Cat 6A Jack Module, White 1500
2 Port White Wall Plates 600
4 Port White Wall Plates 50
2 Port Surface Mount Box 200
Blank insert - white 100
24-Port Black Flat Flush Mount Modular Patch Panel 65
Cat 6A Jack Module, White 1500
5' Cat 6A White 28AWG UTP Patch Cable 1500
24" Straight Rod, EC, 90Deg Foot, 1-1/4" PA Pin 1000
3/4" JHook Supports 500
2" JHook Supports 500
3/4 in velcro black fire rated 25 yds. plenum 20
Misc Materials 1
Subtotal: $271,422.24
Page: 20 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 2 Labor Cost Proposal
Product Details Qty
Labor/Equip 1
PM/Engineering/Design Services 1
Admin 1
Subtotal: $25,680.00
Stage 2 Materials Cost Proposal
Product Details Qty
Orange Plenum Cat 6 UTP Cable 7
Black OSP Cat 6 UTP Cable 4
24-Port Black Flat Flush Mount Modular Patch Panel 2
Cat6 Jack Panel Modules - Yellow 35
Cat6 Jack Consol. Pt Modules - Yellow 20
8 Cond Mod 22/24 AWG Solid Connectors 1
Longspan Base 10/100 PoE Extender 6
75" 4K 3840X2160 UHD Commercial Display 1
43" 4K 3840X2160 UHD, Commercial Display 2
Ceiling/Wall Mounts and HDMI Cables 3
5' Cat6 Orange 28AWG Patch Cable 35
Verkada Viewing Station 3
Verkada Viewing Station License 3
Verkada All-In-One Video Intercom 1
Verkada Intercom License 1
Subtotal: $23,643.47
Page: 21 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 3 Labor Cost Proposal
Product Details Qty
Labor 1
PM/Engineering/Design Services 1
Admin 1
Subtotal: $64,375.00
Stage 3 Materials Cost Proposal
Product Details Qty
12-Fiber Singlemode OS2 Tight-Buffer Plenum Fiber Optic Cable 3000 12-Fiber Singlemode FrdmO TB Indoor/Outdoor Plenum 4000 24-Fiber Singlemode FrdmO TB Indoor/Outdoor Plenum 1000 1U Connector Housing F/2 Panels 15
2U Connector Housing F/4 Panels 7
4U Connector Housing F/12 Panels 2
12-Fiber LC OS2 Duplex Pigtailed Splice Cassette Housing 30 24-Fiber LC OS2 Duplex Pigtailed Splice Cassette Housing 6 1-1/4" Corrugated Flexible Duct 100
1" Corrugated Flexible Duct 1200
Misc. Materials 1
2M Fiber Patch Cables, LC to LC, Duplex, Yellow, Singlemode 100 Subtotal: $50,743.14
Page: 22 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Stage 4 Labor Cost Proposal
Product Details Qty
Labor 1
PM/Engineering/Design Services 1
Admin 1
Subtotal: $22,250.00
Stage 4 Materials Cost Proposal
Product Details Qty
Stage 4 Materials
Category 6A, White 10 MTP 14
Cat 6A Jack Module, White 160
2 Port White Wall Plates 40
4 Port White Wall Plates 5
2 Port Surface Mount Box 5
Blank insert - white 50
24-Port Black Flat Flush Mount Modular Patch Panel 4
5' Cat 6A White 28AWG UTP Patch Cable 80
Subtotal: $15,764.73
Page: 23 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
RFP 25-05 Enterprise Cabling, Cameras, Fiber, EOC
Prepared by: Prepared for: Quote Information:
BCS Consultants City of Costa Mesa Quote #: 040837
Sunny Rajab
(949) 333-1007
Fax (949) 333-1001
[email protected]
77 Fair Drive
Costa Mesa, CA 92626
Mike Fuentes
(714) 754-5310
[email protected]
Version: 1
Delivery Date: 03/10/2025
Expiration Date: 02/28/2025
Quote Summary
Description Amount
Stage 1 Labor Cost Proposal $262,500.00
Stage 1 Materials Cost Proposal $271,422.24
Stage 2 Labor Cost Proposal $25,680.00
Stage 2 Materials Cost Proposal $23,643.47
Stage 3 Labor Cost Proposal $64,375.00
Stage 3 Materials Cost Proposal $50,743.14
Stage 4 Labor Cost Proposal $22,250.00
Stage 4 Materials Cost Proposal $15,764.73
Subtotal: $736,378.58
Estimated Tax: $6,924.22
Total: $743,302.80
Taxes, shipping, handling and other fees may apply. We reserve the right to cancel orders arising from pricing or other errors.
BCS Consultants City of Costa Mesa
Signature:
Name: Sunny Rajab
Title: CEO
Date: 03/10/2025
Signature:
Name: Mike Fuentes
Date:
Page: 24 of 25Quote #040837 v1
9910 Irvine Center Drive | Irvine | CA | 92618
www.bcsconsultants.com | (949) 333-1000
Standard Labor Rates
1. Single Mode Fiber install for indoor use.
o Labor Cost per foot installed: $10 per foot
2. Single Mode Fiber install for Outdoor use in existing conduit o Labor Cost per foot installed: $15 per foot
3. CAT6A network drop install for indoor use.
o Labor Cost per foot installed: $5 per foot
4. Verkada camera install and Cat6 Enhanced network drop install for indoor use. o Labor Cost per foot installed: $10 per foot
5. Verkada camera install and Cat6 Enhanced network drop install for outdoor use. o Labor Cost per foot installed: $15 per foot
Page: 25 of 25Quote #040837 v1