Docusign Envelope ID: 79D1F1E5-036E-41CA-835C-7782C1280FAC ATTACHMENT 1 Amendment 01 to Voucher Agreement Number MP23W2A-5G
Between CALSTART, Inc. and City of Costa Mesa
This Amendment number 01 (Amendment") is dated for convenience as of May 20, 2025, and is made to Voucher Agreement Number MP23W2A-5G between City of Costa Mesa ("Awardee") and CALSTART, Inc. ("CALSTART"), executed August 5, 2024 ("Agreement"). The purpose of this amendment is to increase funding, update the financial responsibility plan, and modify the project area.
Recitals
• On April 1, 2019, CALSTART executed grant agreement number G17-CMDC-01 with the State of California Air Resources Board ("CARB").
• On August 5, 2024, voucher agreement number MP23W2A-5G was executed between City of Costa Mesa ("Awardee") and CALSTART to perform tasks under the Circuit Costa Mesa (the "Project") funded under CARB agreement number G17- CMDC-01 for a period of performance from August 5, 2024, through August 5, 2029, for an amount not to exceed one million five hundred thousand and no/100 dollars ($1,500,000).
NOW, THEREFORE, in consideration of the promises herein, and for good and valuable consideration, the Parties agree to amend the Agreement as follows:
• Per the attached approved Additional Funding Request, funding is increased from one million five hundred thousand and no/100 dollars ($1,500,000), to an amount not to exceed one million eight hundred thousand and no/100 dollars ($1,800,000). • Exhibit B (Scope of Work): Attachment 1- Budget Worksheet is replaced in its entirety per revised Exhibit B: Attachment 1 attached.
• The Financial Sustainability Plan is replaced in its entirety per the revised Financial Sustainability Plan attached.
• Per the attached approved Additional Funding Request, modify Project Area Information in Exhibit B (Scope of Work) to add the updated Project Area Map (map is attached to the Additional Funding Request).
Except as provided herein, all other terms and conditions of the Agreement shall remain unchanged and in full force and effect.
1]Page
Docusign Envelope ID: 79D1F1E5-036E-41GA-835C-7792C1280FAG IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized officers to execute this Amendment as of the dates listed below, but to take effect as of May 20, 2025.
CALSTART, Inc. City of Costa Mesa
-Signed by: -Signed by:
By: Mare Gottalalk, (lief legal Counsely; Cecilia Gallardo-Daly, Acting City Manager Signature re By:
(Signate me
Name: Marc Gottschalk Name: _Cecilia Gallardo-Daly
(Print Name) (Print Name)
Title: Chief Legal Counsel Title: Acting City Manager
(Print Title) (Print Title)
6/12/2025 Date: 6/12/2025
Date:
2| Page
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAG MPV Awardees
Additional Funding
Request
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-T782C1280FAD Mobility Project Voucher (MPV) Awardees
Additional Funding Request
There is a set-aside fund specifically for current MPV funded projects. MPV Awardees are eligible for up to $300,000 in additional funding for their current funded project without submitting a new voucher application. The additional funds for MPV Awardees may be applied to a variety of eligible activities related to insurance compliance, capital acquisition with each awardee to process their voucher agreement amendment; Eligible Activities for Additional Funding: Additional set-aside funds can go directiy to the Awardee's original project scope and can include for costs such as:
• Insurance compliance.
Projects going back to their original scope of work/budget worksheet and maintain the number of vehicles they had to decrease because of increase of other cos Changing infrastructure type or vehicle model due to supply and demand if corresponds with your original project scope and needs assessment resul • Capital acquisition (including vehicles, micromobility devices, and infrastructure equipment) • Planning and operations activities.
Dutreach and marketing activities associated with conducting community outreach, educational forums, collecting community input, and promoting the servic dministration activities associated with payment request submissions, insurance compliance, data reporting, printing, record retention, and mailir • Participation in the CMEA meetings and CMO-related program trainings and networking opportunities. • Travel and lodging costs for participation in the annual Clean Mobility Forums. • Other program activities that support the project scope outlined in your voucher agreement, subject to approval by the Program Administrator and CARB.
Project Expansion: If an Awardee requests additional funds to expand project scope, a written justification is required with supporting documents to demonstrate the additional demand (e.g., documented community feedback, updated needs assessment, etc.).
To request additional funding of up to $300,000, the Awardee shall submit this Mobility Project Voucher Awardees Additional Funding Request within 90 business days of receipt of theil notification email. The Additional Funding Request must be submitted via email to [email protected] or by mail and include the supporting documents
1. Updated Financial Sustainability Plan
2. Revised Mobility Project Voucher Budget Worksheet
3. If Applicable: Supporting Documentation (e.g., documented community feedback, updated needs assessment, etc.) to demonstrate additional demand for project expansion A. General Information
CMO Mobility Project MP23W2A-5G Lead Applicant (Awardee) City of Costa Mesa Voucher Agreement #: Organization Name:
Mailing Address: 77 Fair Drive
City: Costa Mesa State: CA Zip Code: 92626
Phone Number: 714-754-5275 Email Address: [email protected] B. Reason for Additional Funding
Provide reason(s) for the additional funding request and how the additional funds will go towards your original project scope and/or project expansion:
Additional funding will be used to purchase an additional operating vehicle that will allow for expansion of the service area to better connect underserved Westside Costa Mesa residents with employment and other services. The service area will be expanded to include Hoag Memorial Hospital Presbyterian which has 6,500 employees, many of whom live in the equity priority Westside community. The service area expansion to Hoag will also provide residents with access to world class healthcare, and related services. Additionally, the service area will be expanded to include the east side of Newport Boulevard which has many retail and employment opportunities in addition to several low-income housing developments including the 88 unit Project Homekey which provides transitional homeless housing, and the 91 unit Newport Senior Village which provides SRO units to low income seniors. In addition to these developments several motels along the corridor offer affordable weekly and monthly rates that historically cater to lower income individuals in need of temporary housing. The service expansion to Hoag and the east side of Newport Boulevard will allow for greater access to retail, employment, healthcare, and other services for underserved residents who lack access to a personal automobile.
C. Total Voucher Amount Requested
dicate the executed voucher funding amount, the requested additional funding amount, and the total requested amount in voucher funding equested Additional Funding Amount Not-tc
Current Executed Voucher Funding Amount Exceed $300,000 Total Voucher Amount Not-to-Exceed $1,800,000 $1,500,000 $300,000 $1,800,000
D. Lead Awardee Attestation and Signature
Must check box below:
Veer Agreement a dr prete an i and se da ve die ales and ece othe waites an ended voice reined in the warde's cerify to the best of my knowledge and belief that this MPV Awardees Additional Funding Request is accurate and complete and all outlays and obligations are for the purposes set forth in the Voucher Signature of Authorized Lead Applicant (Awardee) Date
Bitt thin T 02/05/2025
Authorized Lead Applicant (Awardee) Name/Title/Organization Brett Atencio Thomas, Active Transportation Coordinator, City of Costa Mesa CMO Program Manager Approval
Signature Print Name Date
Cesar Hernandez 4/1/25
APPROVED NOT APPROVED
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD
JOANN ST
FEDERAL NEWPORT BLVD
AVE FULLERTON/ ELDEN AVE
Existing
Service Area
WHITTIER AVE
Proposed Service
E 18TH ST Area Expansion
W 16TH ST E 16TH ST. E 17TH ST
IRVINE AVE
HOAG
HOSPITAL
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Costa Mesa Dashboard
December 2024
Average Percent of Pooled Rides
2024
388
195 234 2%
Total Rides Total Pax
฿ 0% AFB AEB
0% 0%
Oct Nov Dec
Rides & Pax per Month
Orange represents rides and green represents pax
2024
200
4.97 7:24
Avg Driver Rating Avg Wait Time
100
Oct Nov Dec
Age Demographics
Based on the current month
Age Groups
12% | 16-22
47 37 I 23-28
32%
29-35
Avg Unique Users Avg User Age
36-42
43-49
50-56
I 57-63
64+
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Hourly Pax Daily Pax
Number of passengers per service hour Number of passengers per service day 30 20
18 25
15 20
Total Pax
15 10
10 A
5 5 5
0 2 2
8 AM 9 AM 10 AM 11 AM 12PM 1PM 2 PM 3 PM 4PM 5 PM 6 PM 2 4 6 8 10 12 14 16 18 20 22 24 27 29 31 Weekly Pax Day of the Week Pax
Number of passengers per service week (weeks start on Sunday - the beginning and end of month Number of passengers per service day of the week may appear short due to the nature of the week calculation) Week Date 50 49
44 80
40 39
65 60
30 Total Pax
40 20 Aul,
35 37
20 10
13 12/01 12/08 12/15 12/22 12/29 Sun Mon Tue Thu
Wed Fri Sat
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Top 10 Pickup
Pickup Addresses
850 Center St, Costa Mesa, CA 92627, USA
1973 Newport Blvd, Newport Blvd 1973
The Coffee Bean & Tea Leaf, Newport Blvd 1835
129 W Wilson St, W Wilson St 129
741 James St, Costa Mesa, CA 92627, USA
777 Center St, Center St 777
1835 Newport Blvd building 210 suite 106, Costa M..
2120 E 16th St, Newport Beach, CA 92663, USA
2200 Harbor Blvd A120, Costa Mesa, CA 92627, USA
571 Park PI, Costa Mesa, CA 92078, USA
2 4 6 8 10 12 14 16 18 20
Total Pax
Top 10 Drop Off
Drop Off Addresses
7-Eleven, Placentia Ave 2150
Pomona Elementary School, Pomona Ave 2051
2300 Harbor Blvd, Harbor Blvd 2300
850 Center St, Center St 850
1835 Newport Blvd, Newport Blvd 1835
2120 E 16th St, E 16th St 2120
571 Park Dr, Park Dr 571
777 Center St, Center St 777
Kéan Coffee Artisan Roasters, Westcliff Dr 2043
1673 Irvine Ave, Irvine Ave 1673
1 2 3 4 5 7 8 10 11 12 13 14 15
Total Pax
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Pickup dots Pickup heat
Santa Ana H
© 2025 Mapbox © OpenStreetMap © 2025 Mapbox © OpenStreetMap Drop off dots Drop off heat
Santa Ana H
© 2025 Mapbox © OpenStreetMap © 2025 Mapbox © OpenStreetMap Docusign Envelope ID: 79D1F1E5-038E-41CA-B35C-7792C1280FAC Outlook
Re: Costa Mesa Service Area Expansion Recommendation
From Yaghoobirad, Ava@ARB <[email protected]>
Date Tue 2/25/2025 4:29 PM
Nour Katabi <[email protected]>
Cc Viramontes, Leilani@ARB < [email protected]>; Gregor, Sam@ARB <[email protected]>; Cesar Hernandez < [email protected]>
Hi Nour, thanks for your thorough email. We agree with your recommendation and don't see an issue with approving their entire service area eligibility. Please make sure to save this email in Costa Mesa project folder.
It was great seeing you yesterday! C
Best,
Ava
From: Nour Katabi <[email protected]>
Sent: Friday, February 21, 2025 12:11 PM
To: Yaghoobirad, Ava@ARB <[email protected]>
Cc: Viramontes, Leilani@ARB<Leilani. [email protected]>; Gregor, Sam@ARB<[email protected]>; Cesar Hernandez <[email protected]>
Subject: Costa Mesa Service Area Expansion Recommendation CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi Ava,
Happy Friday! It has come to our attention that the City of Costa Mesa's launched service is operating in areas that do not meet CMO eligibility requirements and is requesting ongoing operations in those areas. Of the nine census tracts served, three do not qualify under SB 535 or AB 1550. The City has explained that service is extending to these ineligible areas (on the east side of the service area based on their community needs assessment, which identified grocery stores and employment hubs in these locations as essential destinations for residents within the eligible service area.
An analysis of the service area indicated that the residential population within the eligible service area (westside of the service area has limited or no access to grocery stores, community centers, and jobs, with many key destinations located just outside the eligibility boundaries. Given the community's expressed need for clean transportation options to these destinations, we support the City's decision to operate in these census tracts to allow access to destinations outside of boundaries of SB 535 and AB 1550 communities. As noted in the IM, "if community residents express a lack of clean transportation options to destinations such as a grocery store or healthier food retail stores which are located outside of the disadvantaged or low-income community boundaries, some ... service operations to/from the store would be allowed outside of boundaries." Docusign Envelope ID: 79D1F1E5-038E-41CA-B35C-7792C1280FAD In addition, with the proposed use of additional funds, the City of Costa Mesa seeks to expand its Let's Go Costa Mesa! service to include a nearby hospital, Hoag Hospital, Project Homekey transitional housing developments, and senior housing which also do not meet CO eligibility requirements. Expanding service to these locations would provide residents with access to employment at the hospital, healthcare services, and grocery stores, addressing the transportation barriers identified in the needs assessment.
Below are the census tracts and their eligibility status:
6059063605 AB 1550 & SB 535 Under Operations - Residential 6059063604 AB 1550 & SB 535 Under Operations - Residential 6059063701 AB 1550 Under Operations - Residential
6059063702 AB 1550 Under Operations - Residential
6059063906 AB 1550 Under Operations - Residential
6059063808 AB 1550 Under Operations - Residential
6059063010 Ineligible Under Operations - Grocery, Retail, Employment 6059063202 Ineligible Under Operations - Grocery, Retail, Employment 6059063601 Ineligible Under Operations - Grocery, Retail, Employment 6059063603 Ineligible Expansion - Hospital
6059063202 Ineligible Expansion - Transitional & Senior Housing We recommend allowing the City to continue its current service operations and expand to the proposed hospital, transitional housing, and senior housing in the CMO non-eligible areas to provide reliable and clean transportation to underserved residents who do not have access to reliable transportation including public transit or personal vehicle. The Costa Mesa community needs assessment highlights a "lack of [transportation] service close to home/destination," and the attached heat density map further demonstrates the demand for transportation between the westside of Costa Mesa, where residents live, and the eastside, where key destinations such as employment, grocery stores, and retail locations are concentrated.
Please let us know if you have any questions.
Best,
Nour
Nour Katabi (she/her)
Project Manager || CMO Program
(626)744-5603 • [email protected]
48 S Chester Ave • Pasadena, CA 91106
CALSTART www.calstart.org • www.cleanmobilityoptions.org i Docusign Envelope ID: 79D1F1E5-036E-41CA-835C-7702C\280FAD Exhibit B: Scope of Work
Attachment 1: Budget
Worksheet
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Section 1: Project Components Section 2: Voucher Budget Section 3: Additional Funding Description of Voucher Request Description of Additional Funding Annual Budget Breakdown Up to Year 3 of Service Operation Period Requested Expense Category and Hem description
Sub-Category
36-477
Direct Labor
Meeting Events
Voucher Administration City Staff
Planning
Outreach and Marketing
Fringe Benefits
Voucher Administration
Planning
Outreach and Marketing SO
Travel/Mileage
Voucher Administration Travel 5175/year 2yrs $1,550 $775 $775 $1,550.00 Equipment/Capital Costs (Lead Only)
Motor Vehicles and Associated
Hardware
Charging/Fueling Equipment and Electrical Installation $10,000 $10,000.00 S10,000.00 n/e $10,000 Installation
Additional Transportation
Enhancements (Maximum 25% of n/a n/a n/al Va
total voucher)
Iso
Subcontractor
Outreach and Marketing Marketing S2.360.86/3.5 years S8.263.00 $2.163.00 $2.600.00$2,000 $1,500.00 $8,263 Capital Acquisition $O
Driver Hours $25.38 36,959.77 $938,039 $277.933.00 $327,308.00 $332,798.00 $823,660 $114,379 Insurance S47,124.67 3 years $141,374 $38,400.00 $51.120.00 $51,854.00 $110,174 $31,200 Operations and Maintenance
Contractor Services $138,806.003 years $416,418 $110,429,00 $152.023.00 $153.966.00 $313,997 $102,421 Vehicle Lease $89,558.673 years $268,676 $74,800.00 $96,216.00 $97,660.00 $216,676 $52,000 Other
Voucher Administration Iso
Planning ISo
Operations and Maintenance $o
Outreach and Marketing
Indirect Costs
Iso
Grand Total
Grand Total - Voucher Funding Term (Voucher Funds) In/a n/a 1,800,000 = 14,198.00 | s 509,727.00 s 634,232.00 S 641,843.00 s $1,500,000 $300,000 Grand Total - Other Funds Budget (Non-CMO Funds)
Docusign Envelope ID: 79D1F1E5-036E-41CA-B35C-7792C1280FAD Resource contributions are assets contributed to the project to support long-term sustainability to meet the 5-year Voucher Agreement Term that includes a minimum of 4 years of service operation and beyond. Resource contributions are not eligible for payment through voucher funding. Instructions: Add in-kind monetary resource contribution assets.
Operations and Maintenance.
Operations and Maintenance
Subcontractor
Optional: Category Eligibility Check Worksheet
Instructions: Calculate sums in "Category Total" and "Applicable Denominator" Columns, User may need to adjust exampla formula if additionat rows were manually inserted above.
Cost Category Eligibility Requirement Summary Category Total Applicable Percentage Conforms to Eligiblity Requirement? (See implementation Manual for Details) Denominator
Bicycle/Scooter Infrastructure and faximum of 300% of amount of electric bicycle/scooter vehicles ( Installation 00% of amount of non-electric bicycle/scooter vehicles amou Additional Transportation Maximum of 25% of total voucher amount Enhancements
Notes:
Docusign Envelope ID: 70D1F1E5-036E-41CA-B35C-7792C1280FAC Financial Sustainability
Plan
Docusign Envelope ID: 79D1F1E5-038E-41CA-835C-7792C1280FAD
MOBILITY PROJECT VOUCHER
UPDATED FINANCIAL SUSTAINABILITY PLAN
ADDITIONAL FUNDING FOR MOBILITY PROJECT VOUCHER (MPV) AWARDEES OVERVIEW There is a set-aside fund specifically for currently or existing MPV funded projects. Window 1 and Window 2 MPV Awardees are eligible for up to $300,000 in additional funding for their current funded project without submitting a new voucher application.
The additional funds for Window 1 MPV Awardees may be applied to a variety of eligible activities related to insurance compliance, capital acquisition, planning and operations, administration, outreach and marketing, participation in the Clean Mobility Equity Alliance (CMEA) meetings, annual Clean Mobility Forum attendance, and other program activities only in support of the project scope outlined in their voucher agreement and/or project expansion request. If Awardees request additional funds to expand the project scope, a written justification is required with supporting documents to demonstrate additional demand (e.g., documented community feedback, updated needs assessment, etc.). Awardees must submit an updated financial sustainability plan and a revised budget that justifies the need and use of additional funds.
To apply for Additional Funding, please complete this Updated Financial Sustainability Plan by answering all required questions in the boxes, providing all relevant documentation and signatures. To receive direct technical assistance filling out this form, please contact Erlin Martinez, at [email protected]
In order to be eligible to receive additional funding set aside for current Mobility Project Voucher Awardees, the entire request and supporting documents must be completed and submitted, including all required attachments.
: Docusign Envelope ID: 79D1F1ES-036E-41CA-B35C-7782C1280FAD
PROJECT INFORMATION
VOUCHER AGREEMENT NUMBER: MP23W2A-5G
1. LEAD APPLICANT (AWARDEE) INFORMATION
Organization Name: City of Costa Mesa
Mailing Address:
77 Fair Drive
City: State:
Cost Mesa CA 192626
Project Lead Primary Contact Name:
Brett Atencio Thomas
Phone: Email:
714-754-5275 [email protected]
2. MOTOR VEHICLE OWNER INFORMATION (If Applicable)
Information about the party that will take ownership of motor vehicle(s) funded by CMO. May be the same or different party than the lead applicant.
Organization Name:
Circuit Transit
Mailing Address:
501 E Las Olas Boulevard, Suite 300
City: State: Zip Code:
Fort Lauderdale FL 33301
Project Lead Primary Contact Name:
Perry Holmes
Phone: / Email:
248-990-2370 [email protected]
3. MICROMOBILITY DEVICES OWNER INFORMATION (If Applicable) Information about the party that will take ownership of micromobility devices (e.q., bicycles, scooters, etc.) funded by CMO. May be same or different party than the lead applicant.
Organization Name:
Mailing Address:
City: State: Zip Code:
Project Lead Primary Contact Name:
Phone: Email:
Docusign Envelope ID: 70D1F1E5-036E-41CA-B35C-7792C1280FAD
4. MOBILITY OPERATOR INFORMATION
May be the same or different party than the lead applicant and/or fleet and micromobility devices owner. Indicate the mobility operator for each applicable project service model.
Project Service Model:
On-Demand Shuttle
Organization Name:
Circuit Transit
Mailing Address:
501 E Las Olas Boulevard, Suite 300
City: State: Zip Code:
Fort Lauderdale FL 33301
Project Lead Primary Contact Name:
Perry Holmes
Phone: (Email:
248-990-2370 [email protected]
Project Service Model:
Organization Name:
Mailing Address:
City: State: Zip Code:
Project Lead Primary Contact Name:
Phone: Email:
PROPOSED BUDGET AND PLAN FOR FINANCIAL SUSTAINABILITY
This section collects information about the proposed budget and your plan for financial sustainability. Projects must operate for at least 4 years from the date that operations fully launch (when participants start using the service). This period is referred to as the Project Operation Period. In this section, MPV Awardees must describe strategies for maintaining the proposed services at least throughout the project operations period in the required Financial Sustainability Plan in their additional funding request.
1. Total Voucher Amount Requested:
Executed Voucher Funding Requested Additional Funding Total Voucher Amount Not-to- Amount Amount Not-to-Exceed $300,000 Exceed $1,800,000
$1,500,000 |$300,000 $1,800,000