CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
6:00 PMTuesday, December 2, 2025
*Note: All agency memberships are reflected in the title "Council Member" Announcement:
Council Member Marr will be attending the meeting remotely via Zoom Webinar from:
Hyatt House Arlington/Courthouse, 2401 Wilson Blvd. Arlington, VA 22201 The City Council meetings are presented in a hybrid format, both in-person at City Hall and as a courtesy virtually via Zoom Webinar. If the Zoom feature is having technical difficulties or experiencing any other critical issues, and unless required by the Brown Act, the meeting will continue in person.
TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.
Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.
Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.
Closed Captioning is available via the Zoom option in English and Spanish.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
Members of the public are welcome to speak during the meeting when the Mayor opens the floor for public comment. There is no need to register in advance or complete a comment card. When it's time to comment, line up at one of the two podiums in the room and wait for your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council.
To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain from using horns or amplified speakers. Signs and props may be brought into the Chamber, provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of other attendees. The possession of poles, sticks, or stakes is strictly prohibited.
All attendees must remain seated while in the chamber until instructed by the Presiding Officer to approach and line up for public comment. To ensure safety and maintain order during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited.
Further information regarding the City's regulations on addressing the City Council and expected conduct during meetings are available at the following links.
Title 2: Administration
§ 2-61: Conduct while addressing the council.
https://ecode360.com/42609578
Title 2: Administration
§ 2-64: Disorderliness by members of the audience.
https://ecode360.com/42609598
As a courtesy, the public may participate via the Zoom option.
Zoom Webinar:
Please click the link below to join the webinar:
https://us06web.zoom.us/j/89982812676?pwd=oX6BGzSScr92QUVyg1m0SN8HSTnoqj.1 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 899 8281 2676/ Password: 772583
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
Participate via telephone:
Call: 1 669 900 6833 Enter Webinar ID: 899 8281 2676/ Password: 772583 During the Public Comment Period, press *9 to add yourself to the queue and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Note, if you have installed a zoom update, please restart your computer before participating in the meeting.
Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].
Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to [email protected], submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Kindly submit materials to the City Clerk AS EARLY AS POSSIBLE, BUT NO LATER THAN 12:00 p.m. on the day of the meeting. The written comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.
Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.
Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. This includes items submitted for the overhead screen during the meeting. Items submitted for the overhead screen should be 1 page and provided to the City Clerk prior to the start of the meeting. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.
Any supplemental documents related to agenda items that are prepared or provided by staff and distributed to a majority of the City Council after the agenda packet has been released will be made available for public inspection (GC §54957.5). These documents will be posted on the City’s website and will also be available at the City Clerk’s Office, 77 Fair Drive, Costa Mesa, CA 92626.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.
Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.
As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.
A minimum number of hard copies of the agenda will be available in the Council Chambers.
For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.
In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].
En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR
35.102.35.104 ADA Title II].
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY DECEMBER 2, 2025 – 6:00 P.M.
JOHN STEPHENS
Mayor
MANUEL CHAVEZ ANDREA MARR Mayor Pro Tem - District 4 Council Member - District 3
ARLIS REYNOLDS LOREN GAMEROS Council Member - District 5 Council Member - District 2
JEFF PETTIS MIKE BULEY Council Member - District 6 Council Member - District 1
KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY City Attorney Interim City Manager
CALL TO ORDER
NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE
MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]
ROLL CALL
CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS: None.
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.
1. Council Member Buley
2. Council Member Gameros
3. Council Member Marr
4. Council Member Reynolds
5. Council Member Pettis
6. Mayor Pro Tem Chavez
7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.
1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL
ORDINANCES AND RESOLUTIONS
25-597
RECOMMENDATION:
City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.
2. READING FOLDER 25-598
RECOMMENDATION:
City Council receive and file Claims received by the City Clerk and authorize staff to reject any and all Claims: Jonathan Barillas, Jeffrey Brian Magy, Kyle Samuelson.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
3. ADOPTION OF WARRANT RESOLUTION 25-569
RECOMMENDATION:
City Council approve Warrant Resolution No. 2745.
1. Summary Check Registration 11-13-2025Attachments:
4. REVIEW AND APPROVE RECOMMENDED CITY COUNCIL MEETING
CALENDAR FOR 2026
25-554
RECOMMENDATION:
Review and approve the proposed City Council Meeting Calendar for 2026.
5. AUTHORIZE THE USE OF SOURCEWELL ’S NATIONAL
COOPERATIVE AGREEMENT WITH NATIONAL AUTO FLEET FOR
THE PURCHASE OF EIGHT ( 8) ALLMAND PORTABLE LIGHT
TOWERS
25-570
RECOMMENDATION:
Staff recommends the City Council:
1. Authorize the use of Sourcewell ’s Cooperative Agreement No. 091521-NAF with National Auto Fleet Group for the purchase of eight ( 8) Allmand GR Series portable light towers.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $109,897 through National Auto Fleet Group located at 490 Auto Center Drive, Watsonville, CA 95076.
1. Sourcewell QuoteAttachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
6. AUTHORIZE THE USE OF A COOPERATIVE AGREEMENT WITH
LONG BEACH BMW FOR THE PURCHASE OF FOUR NEW 2026
BMW R1300 RT-P POLICE MOTORCYCLES
25-571
RECOMMENDATION:
Staff recommends the City Council:
1. Approve the purchase of four ( 4) new 2026 BMW R 1300 RT-P police motorcycles based on pricing through a Goods Purchase Agreement between The City of San Bernardino and Long Beach BMW entered on June 25, 2025.
2. Authorize the City Manager to execute the necessary documents for the purchase in the amount of $164,439 from Long Beach BMW Motorcycles located at 2125 E. Spring Street, Long Beach, CA 90806.
1. Agreement City of San Bernardino - Long Beach BMW 2025
2. Bid Documents - Long Beach BMW 2025
Attachments:
7. MEASURE M2 EXPENDITURE REPORT 25-587
RECOMMENDATION:
Staff recommends that the City Council adopt the proposed Resolution No. 2025-xx, approving the Measure M2 Expenditure Report and authorize staff to submit the report to the Orange County Transportation Authority (OCTA).
1. Proposed Resolution
2. M2 Expenditure Report
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
8. FREEWAY MAINTENANCE AGREEMENT AND AGREEMENT FOR
SHARING COSTS OF STATE HIGHWAY ELECTRICAL FACILITIES
25-588
RECOMMENDATION:
Staff recommends the City Council:
1. Approve Freeway Maintenance Agreement between the State of California Department of Transportation (Caltrans) and the City of Costa Mesa for the I- 405 Improvements Project.
2. Approve the Agreement for Sharing Costs of State Highway Electrical Facilities between Caltrans and the City of Costa Mesa.
3. Authorize staff to accept any minor amendments to the agreements based on final review by all parties and for the Mayor and City Clerk to execute final agreements.
1. Freeway Maintenance Agreement
2. 1993 ECSA Agreement
3. New ECSA Agreement
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
9. ADAMS AVENUE BICYCLE FACILITY PROJECT (FROM HARBOR
BOULEVARD TO FAIRVIEW ROAD), FEDERAL PROJECT NO .
STPL-5312(108), CITY PROJECT NO. 25-11
25-589
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt plans, specifications, and working details for the Adams Avenue Bicycle Facility Project (From Harbor Boulevard to Fairview Road), Federal Project No. STPL-5312( 108), City Project No. 25-11, and find the project categorically exempt from CEQA.
2. Approve a Public Works Agreement (PWA) in the amount of $2,268,636, and a ten percent (10%) contingency in the amount of $226,864 to Excel Paving Company, 2230 Lemon Avenue, Long Beach CA 90806.
3. Approve a Professional Services Agreement (PSA) in the amount of $241,374 and a ten percent (10%) contingency in the amount of $24,137, to Z&K Consultants, Inc ., 17130 Van Buren Blvd. #122, Riverside, CA 92504, for construction management and inspection support services for the Adams Avenue Bicycle Facility Project.
4. Authorize the City Manager and the City Clerk to execute the PWA and the PSA and any future amendments to the agreements within Council authorized limits.
ENVIRONMENTAL DETERMINATION:
The proposed project is exempt from the California Environmental Quality Act (CEQA). The project involves an organizational or administrative activity of government that will not result in direct or indirect physical change in the environment. The proposed project is categorically exempt under Section 15301 relating to the operation, repair, maintenance, permitting, and /or minor alteration of existing public facilities. A Notice of Exemption was prepared by City Staff, was posted to the Office of Planning and Research on August 3, 2023, and was filed and posted at the Orange County Clerk-Recorder Department on August 10, 2023.
The proposed project is categorically excluded from the National Environmental Policy Act (NEPA). Per the Code of Federal Regulations 23 CFR 771.117(c)(3), the construction of bicycle and pedestrian lanes, paths, and facilities are considered actions that meet the criteria for categorical exclusions from NEPA and are deemed to not have any significant environmental impacts. A Preliminary Environmental Study classifying the project as categorically excluded was submitted to the California Department of Transportation (Caltrans) on February 3, 2025. On March 20, 2025, Caltrans provided concurrence with the NEPA determination of Categorical Exclusion.
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
1. Bid Abstract
2. PWA - Excel Paving
3. PSA - Z&K Consultants
Attachments:
AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT
CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)
1. CONTINUATION REQUEST OF AN APPEAL OF THE PLANNING
COMMISSION’S DECISION TO UPHOLD THE ECONOMIC AND
DEVELOPMENT SERVICES DIRECTOR ’S DECISION TO DENY A
REASONABLE ACCOMMODATION REQUEST TO DEVIATE FROM
CERTAIN REQUIREMENTS OF THE ZONING CODE TO OPERATE A
SOBER LIVING HOME, OPERATED BY THE OHIO HOUSE AT 115
EAST WILSON STREET, UNITS A THROUGH E
25-604
RECOMMENDATION:
Staff recommends the City Council open the public hearing and continue the item to the February 3, 2026 meeting, pursuant to the applicants’ request.
1. Continuation RequestAttachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
2. PUBLIC HEARING REGARDING THE DEVELOPMENT IMPACT FEES ANNUAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2025,
AND THE TRAFFIC IMPACT FEE ANALYSIS
25-582
RECOMMENDATION:
Staff recommends the City Council:
1. Receive and file the Development Impact Fees Annual Report (Attachment 1) for the Fiscal Year ended June 30, 2025.
2. Adopt resolution (Attachment 2) continuing the citywide traffic impact fee for new development that incorporates recommendations from the Traffic Impact Fee Ad Hoc Committee and staff, which include:
· Adopt a traffic impact fee of $231 per Average Daily Trip (ADT) based on the Capital Improvement Projects in Attachment 4 and Active Transportation projects in the adopted Active Transportation Plan (ATP). · Approve allocation of up to ten percent (10%) of traffic impact fees towards traffic signal synchronization projects.
· Approve a five percent (5%) reduction in automobile trips as a result of ATP implementation and an additional five percent (5%) reduction in automobile trips for developments proposing to implement active transportation improvements beyond typical development requirements.
1. 2024-25 DIF Report
2. Traffic Impact Fee Resolution
3. Citywide Traffic Impact Fee Annual_Report
4. TIF Calculations
5. Chronology of City Council Actions
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
OLD BUSINESS:
1. DRAFT FAIRVIEW PARK MASTER PLAN UPDATE: DISCUSSION
AND APPROVAL OF RECOMMENDATIONS
25-600
RECOMMENDATION:
Staff recommends the City Council:
1. Review and discuss the Draft Fairview Park Master Plan Update (Attachment 1) prepared by consultant Moore, Iacofano, Goltsman, Inc . (MIG); and
2. Provide direction on the Draft Fairview Park Master Plan Update for inclusion in the final Fairview Park Master Plan Update for adoption.
1. Draft Fairview Park Master Plan Update
2. Fairview Park Master Plan Update Recommendations
Attachments:
REGULAR CITY COUNCIL AND HOUSING
AUTHORITY*
Agenda December 2, 2025
NEW BUSINESS:
1. AMENDMENT TO MEMORANDUM OF UNDERSTANDING WITH THE
CITY OF NEWPORT BEACH FOR USE OF BEDS AT THE COSTA
MESA BRIDGE SHELTER
25-603
RECOMMENDATION:
Approve Amendment No. 2 (Attachment 1) to the Memorandum of Understanding with the City of Newport Beach, reducing their allocation of beds at the Costa Mesa Bridge Shelter from twenty-five (25) to twenty (20) and adjusting their associated costs, accordingly.
1. 2nd Amendment Newport Beach Shelter MOU
2. Cost per Bed Analysis - FY 2025-26 Adopted Budget
Attachments:
2. PROVIDE DIRECTION TO STAFF TO EXPLORE TWO CITY BALLOT
INITIATIVES PERTAINING TO TRANSIENT OCCUPANCY TAX AND
BUSINESS LICENSE TAX
25-583
RECOMMENDATION:
Staff recommends the City Council:
1. Provide direction to staff to explore placement of potentially two ballot initiatives in the November 2026 elections to consider an increase in the City of Costa Mesa ’s Transient Occupancy Tax (Hotel tax) and/or Business License Tax.
1. Nov 2026 Ballot Measure timeline 11 05 25Attachments:
3. EMPLOYMENT AGREEMENT FOR CITY MANAGER 25-596
RECOMMENDATION:
Consider and approve the proposed agreement: (Attachment 1) with Cecilia Gallardo-Daly to serve as City Manager commencing December 2, 2025.
1. Employment AgreementAttachments:
ADDITIONAL COUNCIL /BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND
SUGGESTIONS
ADJOURNMENT