CITY OF COSTA MESA
DEPARTMENT OF PUBLIC WORKS
SUPPLEMENTAL MEMORANDUM
TO: THE HONORABLE CITY COUNCIL
FROM: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
DATE: MARCH 10, 2026
SUBJECT: STUDY SESSION ITEM ON FACILITIES MASTER PLAN FOR CITY
OWNED FACILITIES PRESENTATION
The following are staff responses to Council Member questions received regarding the Facilities Master Plan for City -Owned Facilities item, scheduled for March 10, 2026, City Council Study Session. The City’s consultant team led by M. Arthur Genser Jr. & Associates, will be providing a detailed presentation and will be available to answer any questions regarding this item. (1) Please send a summary table that includes the following information for each building studies:
* building name
* building sqft
* building age
* the FCI scores (current, 3, 5, and 10 year
* the total $ amount identified as immediate needs
* the 10-year dollar amount of investments needed by category (or “plan type” - safety, performance/integrity, accessibility, etc.)
* the 11-20 year “Long Term” total
* the “TOTAL” investment need identified This is all information that exists in the individual reports sent to us. I’m requesting key information be put in one place so we can see total across the studied buildings.
Please see attached table for the above summary.
(2) What buildings / key facilities were NOT included in the assessment? For example, I noticed there is not an assessment for Donald Dungan. I assume because it’s a new building. What else was not included on those assessments? How should we be thinking about needed investments for those buildings over the next 20 years horizon?
Facilities excluded from this assessment include:
• Donald Dungan Library (recently constructed);
• Norma Hertzog Community Center (recently constructed); • Communications Building (under design);
• Boys & Girls Club (managed independently); and
• Costa Mesa Country Club (design funds allocated).
While no major investments are needed for the recentl y constructed projects, systems typically need to be upgraded in 10- 15 years timeframe and will have to be budgeted in the Capital Improvement Program (CIP).
(3) Please send total CIP investment for Facilities each year for the last 10 years.
Please see attached table for the CIP investments over the past ten years. The City has programmed approximately $2 million annually in Maintenance and $4 million annually towards new construction over the past ten years.
(4) What facilities investments have been m ade or committed since this report was completed? I assume this is a short list since the assessments were only a couple of years ago, but I do recall council approving (or at least discussing) some of the projects I read about in these reports.
The projects budgeted/underway over the past couple of years include:
• City Hall Air Handlers Replacement (5
th Floor) - $140,000
• City Hall – Cast Iron Drain Pipe - $254,019
• City Hall – Heaters Replacement - $350,000
• City Hall – HVAC Upgrades - $650,000
• City Hall and Communications Building Generators – $700,000 • Police Department Locker Room Remodel (partial funding) - $400,000 • Senior Center – Facility Improvements - $250,000
• Senior Center – HVAC Replacement - $725,000
• Senior Center Roof and Roof Cap Replacement (partial funding) - $350,000 • Sewer Line Improvement at Various City Facilities - $260,000 • Westside Substation Renovation (partial funding) - $300,000
(5) What are the other city -owned assets that require significant investments over time? Facilities (covered in this assessment), parks (covered in Parks assessment), fleet (have we done assessment on gaps/needs?), streets, IT… anything else?
City assets that require continued maintenance and new investments include:
• Streets and alleys
• Active Transportation Infrastructure
• Traffic Signal Infrastructure
• City-owned parking lots
• Parks and Sports Fields
• Urban Forest
• Parkways and Medians
• Fairview Park
• TeWinkle Lakes
• Costa Mesa Skate Park
• Facilities including Civic Center, Fire Stations, Westside Substation, Bridge Shelter, Costa Mesa Country Club, Costa Mesa Tennis Center , Balearic Community Center, Norma Hertzog Community Center, Donald Dungan Library, Café Mesa, Mesa Verde Library, Costa Mesa Historical Society, Airway Evidence Storage
• IT infrastructure
(6) I did not see any detail or summary on specific space needs, though that is mentioned in the staff report. When will we receive that information (or where is that if I missed it)?
This will be provided separately.
If you have any further questions, please feel free to contact me or Patrick Bauer, Deputy Public Works Director.
C Cecilia Gallardo-Daly, City Manager
Alma Reyes, Assistant City Manager
Kimberly Hall Barlow, City Attorney
Patrick Bauer, Deputy Public Works Director
Mark Khou, Budget and Purchasing Manager
Brenda Green, City Clerk
Fiscal Year Maintenance New Construction TOTAL Notes
2016-2017 $2,977,255.00 $1,976,201.00 $4,953,456.00 New construction includes $1,976,201 for Donald Dungan.
2017-2018 $607,144.00 $8,942,000.00 $9,549,144.00 New construction includes: $2.8M for Lions Park Projects and $6,142,5000 for FS #1.
2018-2019 $1,556,992.00 $7,542,000.00 $9,098,992.00 New Construction includes: $5,407,696 Lions Park Projects and $2,134,304 for FS #1.
2019-2020 $1,674,980.00 $6,179,040.00 $7,854,020.00
New Construction includes: $227,540 for CH
Charging Stations, $2.5M for Bridge Shelter,
$3,451,500 for Lions Park Projects.
2020-2021 $1,195,000.00 $2,645,244.00 $3,840,244.00 New Construction includes: $2,645,244 for Bridge Shelter.
2021-2022 $1,947,306.00 $2,545,000.00 $4,492,306.00
New Construction includes: $1.5M for PD Range
Remodel, $145k for Electrical Charging Stations,
$750,000 for FS #2 reconstruction.
2022-2023 $2,224,000.00 $6,336,125.00 $8,560,125.00
New Construction includes: $1.4 M for FS#2, $3.6M
for FS#4 Training Tower, $330k for
Communications, $600,000 for PD Range Remodel,
$195k for Electrical Charging Stations, $211,125 for
Westside Subsation
$2,432,800.00 $1,400,000.00 $3,832,800.00 New Construction includes: $1 M for FS#2, $400k for Westside Substation
$3,800,000.00 $3,800,000.00
New Construction Mid Year: $1.1 M for Lions Park
Café, $1.5 M for FS#4 Training Tower, $1.2 M for
Golf Course/Tennis Center
2024-2025 $3,941,136.00 $1,200,000.00 $5,141,136.00 New Construction includes: $900k for Communications, $300k for Westside Substation
2025-2026 $1,214,019.00 $0.00 $1,214,019.00
TOTAL $19,770,632.00 $42,565,610.00 $62,336,242.00
Facilitiy Investments Over 10 Years
2023-2024
City of Costa Mesa | Facilities Master Plan35
Building Year Built Age GSF Current
FCI
3-Year
FCI
5-Year
FCI
10-Year
FCI
20-Year
FCI
Immediate Needs
(2025)
Mid-Term Needs
(2025-2035)
Long-Term Needs
(2036-2045)
20-Year Total
(2025-2045)
Balearic Community Center 1965 60 7,857 0.8% 2.6% 5.1% 18.8% 25.7% 43,000 992,000 368,000 1,360,000 Bridge Shelter 2021 4 26,710 1.8% 4.4% 8.1% 10.3% 25.2% 161,000 905,000 1,301,000 2,206,000 City Hall 1965 60 64,150 0.2% 17.5% 22.0% 28.3% 56.7% 92,000 12,495,000 12,565,000 25,060,000 Communications Center 1981 44 7,960 3.4% 5.7% 7.3% 13.9% 26.1% 189,000 765,000 668,000 1,433,000 Corp Yard Buildings 1989 36 42,520 0.5% 0.6% 4.3% 9.5% 17.5% 178,000 3,536,000 2,994,000 6,530,000 Costa Mesa Tennis Center 1973 52 1,476 0.0% 3.0% 7.1% 54.3% 105.2% - 552,000 518,000 1,070,000 Downtown Recreation Center 2001 24 19,450 0.5% 4.6% 7.6% 16.1% 35.3% 62,000 2,156,000 2,568,000 4,724,000 Fire Station #1 2018 7 11,675 0.6% 3.7% 3.7% 6.8% 19.9% 48,000 545,000 1,056,000 1,601,000 Fire Station #3 1979 46 6,486 12.5% 22.5% 29.0% 32.2% 44.8% 557,000 1,441,000 561,000 2,002,000 Fire Station #4 1967 58 5,973 8.6% 16.3% 33.2% 37.3% 58.3% 352,000 1,533,000 868,000 2,401,000 Fire Station #5 1988 37 6,500 4.2% 7.0% 13.9% 41.1% 56.9% 189,000 1,841,000 706,000 2,547,000 Fire Station #6 1992 33 9,200 2.9% 5.1% 9.3% 24.3% 38.6% 185,000 1,537,000 913,000 2,450,000 Historical Society Building 1980 45 4,000 1.3% 14.3% 22.0% 24.0% 40.2% 36,000 661,000 446,000 1,107,000 Mesa Verde Library 1965 60 5,888 1.7% 2.2% 4.7% 25.1% 38.5% 69,000 1,017,000 543,000 1,560,000 Police Facility & Helipad 1967 58 65,400 0.1% 1.0% 4.2% 15.9% 39.8% 26,000 6,348,000 9,525,000 15,873,000 Police Substation 1958 67 8,639 9.8% 11.4% 16.8% 19.9% 27.6% 585,000 1,184,000 462,000 1,646,000 Senior Center 1992 33 20,127 3.5% 9.4% 15.3% 24.9% 40.7% 486,000 3,456,000 2,188,000 5,644,000 TOTAL 3,257,000 40,964,000 38,250,000 79,214,000
Appendix A | Facility Conditions Assessment Summary
City of Costa Mesa | Facilities Master Plan36
Mid-Term Needs (2025-2035) by Plan Types
Building Accessibility Aged But
Functional Environmental Lifecycle/
Renewal
Performance
/Integrity
Retrofit/
Adaptation Safety TOTAL
Balearic Community Center 9,000 474,000 - 396,000 48,000 65,000 - 992,000 Bridge Shelter - 100,000 - 644,000 161,000 - - 905,000
City Hall - 9,137,000 - 3,266,000 - 92,000 - 12,495,000 Communications Center 29,000 32,000 - 418,000 281,000 5,000 - 765,000 Corp Yard Buildings - 877,000 - 1,939,000 28,000 692,000 - 3,536,000 Costa Mesa Tennis Center - 13,000 - 539,000 - - - 552,000 Downtown Recreation Center - 470,000 - 1,624,000 62,000 - - 2,156,000 Fire Station #1 - - - 497,000 48,000 - - 545,000
Fire Station #3 - 516,000 15,000 267,000 44,000 599,000 - 1,441,000 Fire Station #4 - 315,000 - 698,000 - 520,000 - 1,533,000 Fire Station #5 - - - 1,648,000 28,000 165,000 - 1,841,000 Fire Station #6 9,000 - - 1,352,000 176,000 - - 1,537,000 Historical Society Building 9,000 372,000 - 118,000 - 147,000 15,000 661,000 Mesa Verde Library 28,000 125,000 - 823,000 26,000 15,000 - 1,017,000 Police Facility & Helipad - - - 6,322,000 26,000 - - 6,348,000 Police Substation 9,000 289,000 - 237,000 559,000 90,000 - 1,184,000 Senior Center - 1,555,000 - 1,414,000 461,000 20,000 6,000 3,456,000 TOTAL 93,000 14,275,000 15,000 22,202,000 1,948,000 2,410,000 21,000 40,964,000
0.2% 34.8% 0.0% 54.2% 4.8% 5.9% 0.1% 100%
Appendix A | Facility Conditions Assessment Summary