City Council Meeting
June 16, 2026
Lions Park Projects
2 Groundbreaking – July 28, 2017
3 Construction 2017- 2019
Donald Dungan Library
4 Construction 2018- 2021
Norma Hertzog Community Center
5 Donald Dungan Library Ribbon Cutting
May 24, 2019
6 Donald Dungan Library Ribbon Cutting
May 24, 2019
7 Norma Hertzog Community Center
Ribbon Cutting
July 17, 2021
8 Lions Park Playground Ribbon Cutting
July 17, 2021
9 Lions Park Café Groundbreaking
December 18, 2024
10 Lions Park Café Construction
2024-2026
11 Leadership in Energy and Environmental
Design (LEED) Certifications
City Council Meeting
June 16, 2026
Appeal and Award a Maintenance Services
Agreement for Janitorial Services to CCS
Facility Services – Orange County, Inc.
2 Background
• Janitorial services contract includes the complete and comprehensive custodial cleaning and waste disposal at all City facilities including, but not limited to:
City Hall
Police Department
Bridge Shelter
Downtown Recreation Center
Norma Hertzog Community Center
Senior Center
Fire Stations 1-6
• Current agreement for janitorial services expires June 30, 2026. 3 Procurement Process
• Scope of Services:
The Janitorial Services contractor is responsible for the cleaning, disinfecting, and sanitation of City buildings, parks, and facilities. • City issued Request for Proposals on PlanetBids on February 10, 2026, and received 11 submissions.
Two (2) vendors did not meet minimum requirements.
One (1) vendor did not attend the mandatory job walk. Eight (8) vendors were evaluated in accordance with City's purchasing policy by three raters from various departments. Three (3) vendors were interviewed by the raters.
CCS Facility Services – Orange County (CCS-OC) was determined to be highest ranked based on the proposal and subsequent interviews. • CCS-OC has been providing janitorial services for over 15 public agencies in Southern California.
4 Appeal
• On May 4, 2026, the City's current vendor and proposer on this RFP, Executive Facilities Services, Inc. (EFS), filed a bid protest against the Notice of Intent to Award of the contract to CCS-OC.
• Eleven (11) separate issues on CCS-OC and one (1) issue with "scoring discrepancies" by City evaluators were identified by EFS. • A formal response through City Manager acting as Purchasing Officer was provided to EFS on each of the twelve (12) issues.
• Subsequently EFS submitted appeal to City Council citing CCS-OC's failure to disclose Immigrations and Customs Enforcement (ICE) action on CCS–Denver, repeated the "scoring discrepancies" issue, and a new issue related to CCS- Washington.
• CCS-OC provided response that issues related to CCS-Denver and CCS- Washington are not relevant as they are separate legal entities. • Scoring discrepancies issue was addressed in the initial protest response. 5 Preferred Vendor
PROPOSERS SCORES
CCS Facility Services – Orange County, Inc. 1155
MasterCorp Commercial Services 1045
Executive Facilities Services 1010
Base Hill 910
Santa Fe Janitorial Maintenance 885
Uniserve Facilities Services 885
Omni Enterprise 840
Coast 2 Coast Preservations 770
6 Staff Recommendations
• Deny Executive Facilities Services, Inc. appeal from the Purchasing Officer’s rejection of the bid protest filed against the proposed award to CCS Facility Services – Orange County, Inc.
• Award the Maintenance Services Agreement (MSA) to CCS Facility Services, – Orange County, Inc., 3001 Red Hill Avenue, Building #6- 220, Costa Mesa, CA 92628, for a period of two (2) years with the option for three (3) one-year renewal periods for janitorial services for City buildings, parks, and facilities in an annual amount not to exceed $577,973.
• Authorize a ten percent (10%) contingency annually for emergency response, special events and other unforeseen costs, and approval for Consumer Price Index (CPI) escalation and de-escalation. • Authorize the City Manager or designee to execute the agreement and any future amendments to the agreement.
City Council Meeting
June 16, 2026
Proposed First Time Homebuyer
Pilot Program Funded by Measure Q
2 Background
• November 3, 2020 – Voters approved City of Costa Mesa Retail Cannabis Tax and Regulation Measure (Measure Q - Ordinance No. 2021-09). • May 4, 2021 – City Council directed one half of one percent of Measure Q revenues be allocated for First Time Homebuyer (FTHB) program. • June 4, 2024 – City Council appropriated $2.5 M ARPA funds to Housing Trust Fund, which could be used for income restricted FTHB program. Funds have since been committed to other affordable housing projects. • July 1, 2024 – Preliminary analysis determined insufficient funding available for FTHB program.
3 Costa Mesa Housing Market
Cost Category Low-End Estimate Mid Estimate High-End Estimate Down Payment 3.5% - $35,000 10% - $100,000 20% - $200,000 Closing Cost $45,072* $28,907 $26,142
Monthly Mortgage (P&I) $5,555 $5,689 $5,057
Additional Monthly Costs (taxes,
insurance, mortgage insurance) $1,894 $1,534 $1,294
Total Monthly Costs $7,449 $7,223 $6,351
Estimated Minimum Annual
Household Income Needed** $297,960 $288,930 $254,040
Estimated Costs Associated with Purchase of $1 Million Home in Orange County *Closing costs higher due to the upfront mortgage insurance premium required for a 3.5% down FHA loan **Median Family Income in Orange County for 2026: $136,600 City of Costa Mesa Median Home Purchase Price in 2026: $1.4 million 4 Core Program Elements
1. Grant Amount
2. Eligible Uses of Grant Funds
3. Household Eligibility
4. Income Limit
5. Cash Assets
6. Eligible Housing Types
7. Residency Requirements
8. Application Review Process
5 Grant Amount
Option 1 Option 2 Option 3
Grant Amount $25,000 $30,000 $35,000
Estimated Households
Served with Current Balance 22 18 15
FTHB Program Grant Options
Council Direction Requested: Provide direction on a grant amount • Staff recommends structuring assistance as a one-time grant to maximize number of households served.
• Measure Q dedicated FTHB fund balance: approximately $550,000 • Anticipated annual revenue: $242,200
6 Grant Amount – Potential Alternate Structure
Council Direction Requested: Provide direction on a grant amount • 0% interest loan, repayable at sale/transfer or refinance, subordination • Would require additional administration for loan set up and monitoring • Approximately $6,000 per loan to administer with third-party contractor • No additional staff capacity to administer loans. Part-time staff member at a minimum needed in addition to additional legal and finance staff time and resources. • 0% interest loan would not keep pace with inflation
• Subordination may make recapture of funds more challenging • Alternatively, could consider an interest rate or high loan amount 7 Eligible Use of Grant Funds
• Applicants will be required to identify their intended use of funds and provide documentation prior to fund disbursement.
Proposed Eligible Use of Grant Funds
Council Direction Requested: Provide directions on the eligible uses of grant funds. • Staff Recommendation: Approve the list of eligible expenses as described.
Eligible Expenses Ineligible Expenses
• Down payment assistance
• Closing costs
• Interest rate buy downs
• Any similar expenses related to the
financing aspect of the home
purchase
• Costs related to home renovations,
improvements, and purchase of
furniture or other household related
items
8 Household Eligibility
• Measure Q Requirements (at least one)
Current Costa Mesa residents
Former residents who were raised in the City
Graduates of Newport-Mesa Unified School District
• First-Time Homebuyer (at least one)
Has never owned a home in California
Has not owned a home in California within the past three years • Mortgage Pre-Approval
Obtain pre-approval for fixed rate mortgage loan
All cash purchases are not eligible.
Council Direction Requested: Eligibility Criteria
• Staff Recommendation: Applicants are eligible if they meet Measure Q requirements, the definition of first-time homebuyer and obtain pre-approval for a fixed rate mortgage loan.
9 Income Limit
Council Direction Requested: Whether to adopt an income limit Option 1 Option 2 Option 3
Area Median Income 150% AMI 200% AMI 250% AMI
Annual Income $207,900 $277,200 $346,500
FTHB Program Income Limit Options
• Measure Q does not impose income restrictions.
• Income limit options use U.S. Department of Housing and Urban Development 2026 Area Median Income.
• If income limit is desired, staff recommends setting a single income threshold regardless of household size.
10 Cash Assets
• Prior analysis recommended no more than $100,000 in liquid assets remaining after the close of escrow.
• Verification of an applicants’ liquid assets is an administrative challenge.
Council Direction Requested: Limit on liquid assets
• Staff Recommendation: Remove this requirement for administrative simplicity 11 Eligible Housing Types
Council Direction Requested: Eligible housing types
• Staff Recommendation: Approve the eligible and non-eligible housing types in table Eligible Housing Types Non-Eligible Housing Types
• Single-family detached homes
• Townhomes
• Condominiums
• Manufactured homes
• Multi-unit properties (e.g. duplexes, triplexes)
• Recreational vehicles (RVs)
• Purchased home must be located within the City of Costa Mesa. 12 Residency Requirement
Council Direction Requested: Residency requirements
• Staff Recommendation: Require a residency requirement for a minimum of five years • May require participants to occupy home as
primary residence for minimum of five years
• Residency requirement helps ensure the
program funds long-term homeownership
13 Application Process
Recommendation:
• Application period open for 60 days (to open Fall 2026). • All applications enter a lottery to select households for review. • Pre-approved household have 12 months to secure and close on a home. • Staff will maintain a waiting list if selected households cannot close within timeline.
Considered but rejected:
• Reviewing applications in the order received.
Council Direction Requested: Review applications using a randomized lottery 14 City Council Considerations
Core Program Element Council Direction
1. Grant Amount Option 1: $25,000
Option 2: $30,000
Option 3: $35,000
Alternate loan structure
2. Eligible Uses of Grant
Funds
Staff Recommendation: Approve eligible expenses
• Eligible: down payment assistance, closing costs, interest rate buy downs, similar expenses related to the financing aspect of the home purchase
• Ineligible: costs related to home renovations, improvements, furniture or other household related items
3. Household Eligibility Staff Recommendation: Applicants eligible if they meet criteria • Measure Q Requirements: current Costa Mesa resident, former resident raised in the City, or graduate of NMUSD
• FTHB: never owned a home in California or not owned a home in California within the past three years
• Mortgage preapproval (no all-cash purchases)
4. Income Limit Option 1: 150% (apprx $207,900)
Option 2: 200% (apprx $277,200)
Option 3: 250% (apprx $346,500)
Option 4: No AMI restrictions
15 City Council Considerations
Core Program Element Council Direction
5. Cash Assets Staff Recommendation: Remove this requirement
6. Eligible Housing Types Staff Recommendation: Approve eligible and non-eligible housing types
• Eligible: Single-family detached home, townhomes,
condominiums, manufactured homes
• Ineligible: Multi-unit properties, recreational vehicles
7. Residency Requirements Staff recommendation: occupy as primary residence for minimum of 5 years
8. Application Review Process Staff recommendation: 60-day application window, randomized lottery, 12 month to purchase home, maintain wait list
Recommendation
16 Staff recommends that the City Council provide direction on a pilot First-Time Homebuyer (FTHB) Program utilizing the dedicated Measure Q revenue; provide direction on the core elements of the proposed program; and direct staff to return to the Council with an evaluation of the program following completion of the pilot period. 17 Council Direction
Core Program Element Council Direction
1. Grant Amount
2. Eligible Uses of Grant Funds
3. Household Eligibility
4. Income Limit
5. Cash Assets
6. Eligible Housing Types
7. Residency Requirements
8. Application Review Process
18 Grant vs Loan Projections
2026 2027 2028 2029 2030 Total Households
Measure Q fund balance $550,000 $242,200 $242,200 $242,200 $242,200 Grant $30,000 18 8 8 8 8 50
Loan + servicing $36,000 15 6 5 5 5 36
Loan + servicing $81,000 6 2 2 2 2 14
• Loan Document Preparation and Servicing
• Underwriting
• Document prep
• Annual Monitoring (verifying occupancy, insurance, and property taxes) • Document Retention
City Council Meeting
June 16, 2026
Fairview Road and Belfast Avenue
Traffic Signal Project
2 Background
• In FY 2023-24 budget, Council adopted a
new Capital Improvement Program (CIP)
project to design and construct a new
traffic signal at the intersection of Fairview
Road and Belfast Avenue.
• The traffic signal will help facilitate
controlled ingress and egress of Belfast
Avenue.
• Preliminary design phase began in
October 2024.
• Community outreach meeting held in
March 2025.
• Final design phase began in October
2025.
3 Project Features
• Signal synchronization with Fairview
Road corridor and intersection of
Fairview Road and McCormack Lane.
• High-visibility crosswalk across
Fairview Road.
• Raised concrete curb extension
(bulb-out) to reduce pedestrian
crossing distance and extension of
northbound left-turn pocket
• Accessible curb ramps and
pedestrian push buttons.
• Yellow retroreflective border
backplates.
• Emergency Vehicle Preemption
• Intersection lighting.
• Countdown pedestrian signals.
• Leading Pedestrian Intervals.
Conceptual Rendering of Fairview/Belfast Traffic Signal 4 Belfast Avenue
• Residential street with 25 mph posted speed limit.
• Relatively high traffic volumes for residential street in the City (1,400 vehicles per day). • Within focus area of Safe Route to School and provides direct access to Killybrooke Elementary.
• Project requires removal of one (1) parking space on north side of Belfast Avenue. • Project includes planned speed humps on Belfast Avenue to minimize potential speeding on residential street and approaching the traffic signal.
Conceptual Rendering of Planned Speed Humps on Belfast Avenue 5 Fairview Road Signal Coordination
• Consultant and City Staff
have analyzed the signal
coordination and traffic flow
between Fairview/Belfast
and Fairview/McCormack.
• A simulation has been
prepared to demonstrate
planned traffic signal
operations.
Traffic Simulation of Fairview/Belfast Traffic Signal
6 Project Information
Construction
• Bid Opening on May 4, 2026
• Seven bids were received
• Lowest Responsive Bidder:
Select Electric, Inc.
• Bid Amount: $683,584
$347,529 for the traffic signal
$336,055 for associated civil work
• Completion: Spring 2027
Project Funding
• Contract Amount: $ 751,943
(including contingency)
• Funding Source: Gas Tax, OCTA
Measure M2 Fair Share
7 Recommendation
• Adopt plans, specifications, and working details for the Fairview Road and Belfast Avenue Traffic Signal Project, City Project No. 26-03, and find the project categorically exempt from California Environmental Quality Act (CEQA).
• Reject the apparent low bid submitted by Elecnor Belco Electric, Inc., 14320 Albers Way, Chino, CA 91710 as non- responsive.
• Award a Public Works Agreement (PWA) for construction to the apparent second lowest bidder, Select Electric Inc., 1700 E. Via Burton, Anaheim, CA 92806, in the amount of
$683,584, and authorize a ten percent (10%) contingency in the amount of $68,358.40.
• Authorize the City Manager and the City Clerk to execute the PWA and any future amendments to the agreements within
Council authorized limits.
City Council Meeting
June 16, 2026
AWARD OF PROFESSIONAL SERVICES
AGREEMENT FOR THE SENIOR
TRANSPORATION PROGRAM
2 Overview
1. Existing Senior Mobility Program
2. Senior Mobility Program (SMP) Analysis
3. Request for Proposal
4. Staff Recommendation: Service Model – Award of Contract 3 Background
• 2011: Program started due to available M2 funding
• 2011 to 2020 used a shuttle service model
• 2020: Emergency Services Agreement
• Shuttle service provider became insolvent
• Went to a door-to-door taxi model with Orange County Yellow • Costa Mesa’s Senior Transportation Program (STP) is divided into two (2) components:
1. Senior Mobility Program (SMP)
• Local trips within Costa Mesa
2. Medical Transportation Program (MTP)
• Non-emergency medical rides
• Most of Northern Orange County and Long Beach VA Hospital 4 Current Program Overview
Contractor Orange County Yellow
PSA Expires June 30, 2026
Eligibility 60+ years old; Costa Mesa resident and Senior Center member User Cost All rides are free Monday – Friday 8:00 am to 4:00 pm Reservation Is required and must be booked at least 48 hours in advance Limits No limit on how many rides can be taken and destinations City Cost $12.50 per ride and $2.50 per mile
5 Growth Trends
Rides Serviced
FY 2024-25 24,290
FY 2018-19 ~7,000
0 5000
10000
15000
20000
25000
30000
35000
40000
FY21 FY22 FY23 FY24 FY25 FY26
Projected
FY27
Projected
FY28
Projected
Taxi Program Ridership
6 Growth Trends
$-
$200,000.00
$400,000.00
$600,000.00
$800,000.00
$1,000,000.00
$1,200,000.00
$1,400,000.00
FY21 FY22 FY23 FY24 FY25 FY26
Projected
FY27
Projected
FY28
Projected
Taxi Program Cost
7 Ridership Stats Oct 2024 – Sept 2025
0 100
200
300
400
500
600
700
800
Ridership by Quintile
Quintile 1 Quintile 2 Quintile 3 Quintile 4 Quintile 5
Rides: 19,881
Cost: $345,402
Rides: 4,376
Cost: $91,842
Rides: 1,499
Cost: $35,183
Rides: 426
Cost: $9,321
Rides: 136
Cost: $2,766
8 FY 2026-27 Reliable Funding Sources
Funding Source FY 2026-27
M2 Project U Funding ~$130,525
M2 City Match ~$32,631
Hoag Grant $50,000
Total Funding Available $213,156
9 Senior Mobility Program (Taxi Services)
• Three (3) Q&A meeting at the Senior Center
March 4, 5, 10, 2026
Meant to receive guidance on implementation of copays, boundaries, or ride limits
• Survey sent to all STP Participants
Regular Mail and E-Mail
• Priorities
Users prioritize medical rides
Average fee suggestions
o Senior Mobility Program: $3.56
o Medical Transportation Program: $6.12
10 Senior Mobility Program (Taxi Services)
cont.
• PACS reviewed the Senior Transportation Program at its Commission meetings on:
February 12, 2026
March 12, 2026
• Additional In-Person Meetings
In-person follow up meetings with senior center members on:
May 18 & 28, 2026
June 3 & 11, 2026
• Present recommended model based on community and Commission feedback as presented to Council.
11 Request For Proposal
Scope of Services - Service provider must have the ability to flexibly implement the following control costs:
• Service Area
• Acceptance of Copays
• Limit Rides Per Month Per Person
Proposals Received
• Orange County Yellow
• Onward Health
RFP Results
Proposer Points Rank
OCY Management 1330 1st
Onward Health 1075 2nd
12 Proposal Fee Structures
Onward Health
July 1, 2026 – June 30, 2029
Non-medical rides
in Costa Mesa $17.50 per ride
Medical rides $15.00 per ride and an
additional $3.00 per mile
July 1, 2029 – June 30, 2031
Non-medical rides
in Costa Mesa $19.50 per ride
Medical rides $16.00 per ride and an
additional $3.50 per mile
Beginning July 1, 2026
Non-medical rides
in Costa Mesa $36.00 per ride
Medical rides
$36.00 per ride and an
additional $2.25 per mile
after 5 miles
ADA Non-medical
rides in Costa
Mesa
$65.00 per ride
ADA Medical rides
$65.00 per ride and an
additional $2.25 per mile
after 5 miles
Cancellations
within 2 hours $15.00
Orange County Yellow
13 Proposed Service Model
The PACS Commission and staff are recommending a service models that will:
1. Boundaries
• Non-Medical Rides
• Current: Anywhere within Costa Mesa
• New: No Change
• Medical Rides
• Current: Anywhere within Costa Mesa, Newport Beach, Huntington Beach, Santa Ana, Fountain Valley, Irvine, Anaheim, Orange, Tustin, Garden Grove, Westminster, City of Commerce, and the Long Beach VA Hospital.
• New: Garden Grove, Westminster, and Midway City removed. “Big Box” stores like CVS prohibited outside of Costa Mesa
2. Ride Limits
• Current: None
• New: 8 one-way rides per month per person
3. Copay
Current Model New Model
Non-Medical Rides Free $3.00
Medical Rides Free $5.00
14 Next Steps
Should Council approve staff recommendations:
• Staff will conduct outreach and engagement
• Work with OCY to monitor program closely to ensure
quality service and program fiscal sustainability
• Research future grant options
15 Recommendations
Staff recommends the City Council:
1. Award a Professional Services Agreement (PSA) for the Senior Transportation Program with Orange County Yellow
Management LLC (OCY) (Attachment 1) at 520 West Dyer
Road, Santa Ana, California, 92707 with an annual amount not to exceed $200,000, for a period of three years effective July 1, 2026 - June 30, 2029; and
2. Authorize a ten (10%) percent contingency in the amount of $20,000 for unforeseen costs; and
3. Authorize the City Manager to execute the PSA and future amendments for this agreement within City Council authorized limits.
Questions
City Council Meeting
June 16, 2026
AWARD OF PROFESSIONAL SERVICES
AGREEMENT FOR THE ARTS AND
CULTURE MASTER PLAN UPDATE
2 Background
• March 16, 2021- City Council approved the City of Costa Mesa’s first Arts & Culture Master Plan which established a vision to reaffirm Costa Mesa’s identity as a “City of the Arts”.
• The 5-Year Master Plan has since resulted in several key initiatives and organizational achievements:
1. First Arts Specialist staff position in 2022,
2. Establishment of Arts Commission in 2022,
3. Expansion of arts programming and grant opportunities,
4. Development of public art initiatives, and
5. Increased partnerships with regional arts organizations and local arts. • Currently, in year 5 of the Master Plan and seeking to retain the services of a consultant for the update of the Arts & Culture Master Plan. 3 RFP Process
• September 4, 2025- the Arts Commission voted to approve a Scope of Work for an RFP to update the Arts and Culture Master Plan which included:
Assessing accomplishments and outcomes from the original plan Recommending strategies and priorities for a new 5-to-10-year vision. • October 27, 2025- the RFP was released for Arts and Culture Master Plan Update.
• Five (5) proposals were received, and interviews were conducted with the top four companies.
• Interviews were scored by panelists in the following categories:
Grasp of the project
Approach
Qualifications and experience
Communication
Quality of presentation
4 RFP Process
• Based on proposal and interview scores, it was determined that MIG is the most qualified and experienced vendor for the update.
Proposers Proposal Scores Interview Scores Total
Moore, Iacofano, Goltsman, Inc. 1277.55 1425 2702.55
Designing Local 1315.00 940 2255.00
Dyson & Womack 1147.70 995 2142.70
Arts OC 1192.60 405 1897.60
5 Preferred Vendor
• MIG in partnership with Cultural Planning Group (CPG) & CVL Economics has the demonstrated experience which includes:
• Proven arts and cultural planning expertise
• Comprehensive, data-driven planning approach
• Strong community engagement and multilingual outreach capabilities • Experience developing funding, governance, and implementation strategies • Successful municipal projects throughout California and nationally • Specialized expertise in public art, cultural policy, and economic impact analysis • Other City References
Redmond
Grant Rapids
San Diego
6 Staff Recommendations
1. Award a Professional Services Agreement (PSA) to Moore, Iacofono, Goltsman (MIG) in an amount not to exceed $132,655 to conduct an Arts and Culture Master Plan Update
2. Authorize a ten percent (10%) contingency in the amount of $13,265 for unforeseen costs related to the project.
3. Authorize the City Manager and City Clerk to execute the PSA and future amendments to this agreement within Council authorized limits.