Agenda packet — Costa Mesa City Council, October 6, 2026 (part 1 of 6)

CITY OF COSTA MESA
REGULAR CITY COUNCIL AND HOUSING AUTHORITY*
Agenda
City Council Chambers
77 Fair Drive
Tuesday, October 6, 2026 6:00 PM
*Note: All agency memberships are reflected in the title "Council Member" The City Council meetings are presented in a hybrid format, both in-person at City Hall and virtually via Zoom Webinar.

Closed Captioning is available via the Zoom option in English and Spanish.

Los subtítulos están disponibles a través de la opción Zoom en inglés y español.

TRANSLATION SERVICES AVAILABLE / SERVICIOS DE TRADUCCIÓN DISPONIBLE Please contact the City Clerk at (714) 754-5225 to request language interpreting services for City meetings. Notification at least 48 hours prior to the meeting will enable the City to make arrangements.

Favor de comunicarse con la Secretaria Municipal al (714) 754-5225 para solicitar servicios de interpretación de idioma para las juntas de la Ciudad. Se pide notificación por lo mínimo 48 horas de anticipación, esto permite que la Ciudad haga los arreglos necesarios.

Members of the public can view the City Council meetings live on COSTA MESA TV (SPECTRUM CHANNEL 3 AND AT&T U-VERSE CHANNEL 99) or
http://costamesa.granicus.com/player/camera/2?publish_id=10&redirect=true and online at youtube.com/costamesatv.

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1 REGULAR CITY COUNCIL AND HOUSING
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Agenda October 6, 2026
Members of the public are welcome to speak during the meeting when the Mayor opens the floor for public comment. There is no need to register in advance or complete a comment card. When it's time to comment, line up at one of the two podiums in the room and wait for your turn. Each speaker will have up to 3 minutes (or as directed) to address the City Council.

All attendees must remain seated while in the chamber until instructed by the Presiding Officer to approach and line up for public comment. To ensure safety and maintain order during the proceedings, standing or congregating in the aisles or foyer is strictly prohibited.

To maintain a respectful and orderly atmosphere during the meeting, attendees shall refrain from using horns or amplified speakers. Signs and props may be brought into the Chamber, provided they do not exceed 11 inches by 18 inches in size and do not hinder the visibility of other attendees. The possession of poles, sticks, or stakes is strictly prohibited.

Further information regarding the City's regulations on addressing the City Council and expected conduct during meetings are available at the following links.

Title 2: Administration
§ 2-61: Conduct while addressing the council.
https://ecode360.com/42609578
Title 2: Administration
§ 2-64: Disorderliness by members of the audience.
https://ecode360.com/42609598
The public may participate via the Zoom option.

Zoom Webinar:

Please click the link below to join the webinar:
https://us06web.zoom.us/j/81240015399?pwd=enxyg2Co6llwWMwaXikRABCbesJV5T.1 Or sign into Zoom.com and “Join a Meeting”
Enter Webinar ID: 812 4001 5399/ Password: 085857
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed on your computer, please allow a few moments for the application to launch automatically.
• Select “Join Audio via Computer.”
• The virtual conference room will open. If you receive a message reading, “Please wait for the host to start this meeting,” simply remain in the room until the meeting begins.
• During the Public Comment Period, use the “raise hand” feature located in the participants’ window and wait for city staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

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Participate via telephone:

Call: 1 669 900 6833 Enter Webinar ID: 812 4001 5399/ Password: 085857 During the Public Comment Period, press *9 to "raise your hand" and to be added to the queue to speak and wait for city staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.

Note, if you have installed a zoom update, please restart your computer before participating in the meeting.

Additionally, members of the public who wish to make a written comment on a specific agenda item, may submit a written comment via email to the City Clerk at [email protected].

Any written communications, photos, or other materials for copying and distribution to the City Council that are 10 pages or less, can be e-mailed to [email protected], submitted to the City Clerk’s Office on a flash drive, or mailed to the City Clerk’s Office. Note that records submitted by the public will not be redacted in any way and will be posted online as submitted, including any personal contact information. Comments received by 12:00 p.m. on the day of the meeting will be provided to the City Council, made available to the public, and will be part of the meeting record.

All pictures, PowerPoints, and videos submitted for display at a public meeting must be previously reviewed by staff to verify appropriateness for general audiences. No links to YouTube videos or other streaming services will be accepted, a direct video file will need to be emailed to staff prior to each meeting in order to minimize complications and to play the video without delay. The video must be one of the following formats, .mp4, .mov or .wmv. Only one file may be included per speaker for public comments, for both videos and pictures. Please e-mail to the City Clerk at [email protected] NO LATER THAN 12:00 Noon on the date of the meeting. If you do not receive confirmation from the city prior to the meeting, please call the City Clerks office at 714-754-5225.

Items submitted for the overhead screen should be 1 page and provided to the City Clerk no later than 15 minutes prior to the start of the meeting.

Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the processes set forth above, please contact the City Clerk at (714) 754-5225 or [email protected] and staff will attempt to accommodate you. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website.

Note regarding agenda-related documents provided to a majority of the City Council after distribution of the City Council agenda packet (GC §54957.5): Any related documents provided to a majority of the City Council after distribution of the City Council Agenda Packets will be made available for public inspection. Such documents will be posted on the city’s website and will be available at the City Clerk's office, 77 Fair Drive, Costa Mesa, CA 92626.

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3 REGULAR CITY COUNCIL AND HOUSING
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Agenda October 6, 2026
All cell phones and other electronic devices are to be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation.

Free Wi-Fi is available in the Council Chambers during the meetings. The network username available is: CM_Council. The password is: cmcouncil1953.

As a LEED Gold Certified City, Costa Mesa is fully committed to environmental sustainability.

A minimum number of hard copies of the agenda will be available in the Council Chambers.

For your convenience, a binder of the entire agenda packet will be at the table in the foyer of the Council Chambers for viewing. Agendas and reports can be viewed on the City website at https://costamesa.legistar.com/Calendar.aspx. Las agendas y los informes se pueden ver en español en el sitio web de la Ciudad en
https://www.costamesaca.gov/trending/current-agendas/spanish-city-council-agendas.

In compliance with the Americans with Disabilities Act, Assistive Listening headphones are available and can be checked out from the City Clerk. If you need special assistance to participate in this meeting, please contact the City Clerk at (714) 754-5225. Notification at least 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. [28 CFR 35.102.35.104 ADA Title II].

En conformidad con la Ley de Estadounidenses con Discapacidades (ADA), aparatos de asistencia están disponibles y podrán ser prestados notificando a la Secretaria Municipal. Si necesita asistencia especial para participar en esta junta, comuníquese con la oficina de la Secretaria Municipal al (714) 754-5225. Se pide dar notificación a la Ciudad por lo mínimo 48 horas de anticipación para garantizar accesibilidad razonable a la junta. [28 CFR

35.102.35.104 ADA Title II].

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Agenda October 6, 2026

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY OCTOBER 6, 2026 – 6:00 P.M.

JOHN STEPHENS
Mayor

MANUEL CHAVEZ ANDREA MARR
Mayor Pro Tem - District 4 Council Member - District 3

ARLIS REYNOLDS LOREN GAMEROS
Council Member - District 5 Council Member - District 2

JEFF PETTIS MIKE BULEY
Council Member - District 6 Council Member - District 1

KIMBERLY HALL BARLOW CECILIA GALLARDO-DALY
City Attorney City Manager

CALL TO ORDER

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE

MOMENT OF SOLEMN EXPRESSION
[Per Council Policy 000-12, these presentations are made by community volunteers stating their own views. The City Council disclaims any intent to endorse or sponsor the views of any speaker.]

ROLL CALL

CITY ATTORNEY CLOSED SESSION REPORT
PRESENTATIONS:

1. Proclamation: Walktober 2026
PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Comments on Presentations and Consent Calendar items may also be heard at this time. Comments are limited to 3 minutes, or as otherwise directed.

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Agenda October 6, 2026

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Each council member is limited to 3 minutes. Additional comments will be heard at the end of the meeting.

1. Council Member Gameros

2. Council Member Marr

3. Council Member Reynolds

4. Council Member Pettis

5. Council Member Buley

6. Mayor Pro Tem Chavez

7. Mayor Stephens
REPORT – CITY MANAGER
REPORT – CITY ATTORNEY

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered to be routine and will be acted upon in one motion. There will be no separate discussion of these items unless members of the City Council, staff, or the public request specific items to be discussed and/or removed from the Consent Calendar for discussion.

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL

ORDINANCES AND RESOLUTIONS
26-438
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

2. READING FOLDER 26-439
RECOMMENDATION:

City Council receive and file Claims received by the City Clerk and authorize staff to return and/or reject any and all Claims: Yasmin Baksh, Carol Molina, Johnny Mosham, Rasheed Mumtaz, Rolando Teran, Grygoriy Tolmachov.

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Agenda October 6, 2026

3. ADOPTION OF WARRANT RESOLUTION 26-401
RECOMMENDATION:

City Council approve Warrant Resolution No. 2761.

1. Summary Check Registration 8-27-2026

2. Summary Check Registration 9-3-2026

3. Summary Check Registration 9-10-2026
Attachments:

4. MINUTES 26-440
RECOMMENDATION:

City Council approve the minutes of the regular meeting of September 15, 2026.

Attachments: 1. 09-15-2026 Draft Minutes

5. FINAL MAP FOR TRACT NO. 19334 LOCATED AT 3150 BEAR

STREET, COSTA MESA
26-416
RECOMMENDATION:

Staff recommends the City Council approve the final map for Tract No. 19334, located at 3150 Bear Street, and authorize the signing of the Map by the City Engineer and the City Clerk.

1. Final Tract Map

2. Conditions of Approval
Attachments:

6. AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT

WITH KABBARA ENGINEERING FOR PUBLIC

WORKS/ENGINEERING STAFF SUPPORT SERVICES
26-419
RECOMMENDATION:

Staff recommends the City Council:

1. Approve Amendment No. 2 to the Professional Services Agreement (PSA) with Kabbara Engineering for on-call Public Works/Engineering staff support services, increasing the compensation limit by $300,000, for a total not-to-exceed amount of $600,000.

2. Authorize the City Manager or designee and City Clerk to execute Amendment No. 2 and any future authorized amendments to the PSA.

Attachments: 1. Amendment No. 2

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Agenda October 6, 2026

7. ACCEPTANCE OF THE NORMA HERTZOG COMMUNITY CENTER
ROOF REPLACEMENT PROJECT, CITY PROJECT NO. 25-05
26-429
RECOMMENDATION:

Staff recommends the City Council:

1. Accept the work performed by C.I. Services, Inc. for the Norma Hertzog Community Center Roof Replacement Project, City Project No. 25-05, and authorize the City Clerk to file the Notice of Completion.

2. Authorize the City Manager to release the retention monies thirty-five (35) days after the Notice of Completion filing date; release the Labor and Material Bond seven (7) months after the filing date; and release the Faithful Performance Bond one (1) year after the filing date.

Attachments: 1. Final Cost

8. AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE

EMERGENCY GENERATOR DESIGN SERVICES TO AYRES

ASSOCIATES
26-432
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to Ayres Associates, 250 E. Olive Avenue, Suite 201, Burbank, CA 91502, for two (2) years for the architectural and engineering design services for the Emergency Generator Replacement Project in an amount not to exceed $124,283.

2. Authorize a ten percent (10%) contingency in the amount of $12,428 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

Attachments: 1. PSA

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Agenda October 6, 2026

9. ADOPT RESOLUTION NO. 2026-XX AUTHORIZING AN APPLICATION

FOR FUNDS UNDER THE ORANGE COUNTY TRANSPORTATION

AUTHORITY (OCTA) FOR AN ORANGE COUNTY ENHANCED

MOBILITY FOR SENIORS AND INDIVIDUALS WITH DISABILITIES

GRANT PROGRAM (EMSD)
26-425
RECOMMENDATION:

Staff recommends the City Council:

1. Adopt Resolution No. 2026-XX “A Resolution of the City of Costa Mesa City Council Authorizing City staff to apply to the Orange County Transportation Authority (OCTA) for an Orange County Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant Program to support the City’s Senior Mobility Program (Attachment 1) and establish coordination with non-profits and ensure services are not being duplicated.

2. Authorize the City’s commitment for a grant city match of 20% not-to-exceed $89,760 should the City be awarded the EMSD grant for a grant period from July 1, 2027 through June 30, 2029.

1. OCTA EMSD Grant Resolution

2. EMSD Grant Application 2026
Attachments:

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR-------------------------------

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9 REGULAR CITY COUNCIL AND HOUSING
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Agenda October 6, 2026
PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

1. AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO

UPHOLD THE ECONOMIC AND DEVELOPMENT SERVICES
DIRECTOR’S DECISION TO DENY A REASONABLE

ACCOMMODATION REQUEST TO DEVIATE FROM CERTAIN

REQUIREMENTS OF THE ZONING CODE TO OPERATE A SOBER
LIVING HOME. OPERATED BY THE OHIO HOUSE AT 115 EAST

WILSON STREET, UNITS A THROUGH E
25-555
RECOMMENDATION:

Staff recommends the City Council:

1. Hold a hearing on the appeal for the limited purpose of remanding this matter to the Community Development Director to reconsider the Reasonable Accommodation request, in light of anticipated revisions to the City’s Reasonable Accommodation procedures that would more closely align with those of the most recently adopted California Code of Regulations applicable to housing; and

2. Notice a subsequent hearing for October 20, 2026 to reconsider the denial of the CUP in light of the Director’s decision on the Reasonable Accommodation request.

Agenda Report

1. Request for Reasonable Accommodation

2. Denial of the request for Reasonable Accommodation

3. Appeal of Reasonable Accommodation Denial (2019)

4. Denial of the 2nd Reasonable Accommodation request

5. Vicinity Map

6. Separation Map

7. Plans

8. Founders' Letters

9. Planning Commission Resolution (2025)

10. Planning Commission Minutes

11. Appeal of Reasonable Accommodation Denial (2025)
Attachments:

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Agenda October 6, 2026
OLD BUSINESS:

1. ADOPTION OF ORDINANCE NO. 2026-08 ADOPTING THE FAIRVIEW

DEVELOPMENTAL CENTER SPECIFIC PLAN AND RELATED
AMENDMENTS TO TITLE 13 OF THE ZONING CODE AND THE

ZONING MAP
26-423
RECOMMENDATION:

Staff recommends the City Council adopt Ordinance No. 2026-08 titled “An Ordinance of the City Council of the City of Costa Mesa, California, Adopting the Fairview Developmental Center Specific Plan (FDCSP) and Amend Sections 13-20, 13-28, 13-30, Chapter V, Article 7, and Add Chapter XVIII “Specific Plans” to Title 13 of the Zoning Code, and Amend the Zoning Map to Change the Zoning Designation of the 110 Acre Fairview Developmental Center (FDC) Site Located at 2501 Harbor Boulevard to Refer to the 95 Acre FDCSP and Change the Remaining 15 Acres to Institutional and Recreational (I&R).” Agenda Report

1. City Council Ordinance - FDC Specific Plan and Zoning Code Amendments Final w Edits

2. Exhibit A FDC Specific Plan Hearing Draft

3. Exhibit B Zoning Code Amendments

4. Exhibit C Existing and Proposed Zoning Map Amendments Attachments:

NEW BUSINESS:

1. REVIEW OF CONCEPTUAL DESIGN FOR OPEN PARCEL

ADJACENT TO SHALIMAR PARK
26-421
RECOMMENDATION:

Staff recommends the City Council review and approve the conceptual design plan for the proposed improvement project adjacent to Shalimar Park, located at 778 Shalimar Drive.

1. Shalimar Expansion Concepts - Option 1

2. Shalimar Expansion Concepts - Option 2

3. Proposed Final Conceptual Design
Attachments:

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Agenda October 6, 2026

2. RESOLUTION ESTABLISHING NEW PRIMA FACIE SPEED LIMITS IN

SCHOOL ZONES AS PERMITTED BY THE CALIFORNIA VEHICLE

CODE, CALIFORNIA MANUAL ON UNIFORM TRAFFIC CONTROL
DEVICES, AND CALIFORNIA ASSEMBLY BILL 382
26-427
RECOMMENDATION:

Staff recommends the City Council adopt the proposed Resolution No. 2026-xx, establishing new prima facie speed limits within school zones in the City of Costa Mesa as permitted by the California Vehicle Code, California Manual on Uniform Traffic Control Devices, and California Assembly Bill 382.

Attachments: 1. Proposed Resolution No. 2026-xx

3. FAIR DRIVE CIRCULATION IMPROVEMENTS - “FAIR DRIVE FOR ALL”, FEDERAL PROJECT NO. CML-5312(112)
26-428
RECOMMENDATION:

Staff recommends the City Council:

1. Award a Professional Services Agreement (PSA) to Kimley-Horn and Associates, Inc. for professional engineering design services for the Fair Drive Circulation Improvements - “Fair Drive For All” project (Federal Project No. CML-5312(112)) for a period of three years, with the option for two (2) one-year renewal, in an amount not to exceed $863,000, in final form as approved by the City Attorney.

2. Authorize a ten percent (10%) contingency in the amount of $86,300 for any unforeseen costs or additional services that may be required by the project.

3. Authorize the City Manager and the City Clerk to accept minor modifications that may be needed and execute the PSA and any future amendments to the agreement.

Attachments: 1. PSA with Kimley-Horn & Associates, Inc.

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Agenda October 6, 2026

4. APPROVAL FOR THE PURCHASE OF THREE DOCKING STATIONS
AND DRONE WITH AXON ENTERPRISE INC. (SKYDIO INC.)
26-422
RECOMMENDATION:

Staff recommends the City Council:

1. Approve the purchase of three (3) drone docking stations and one (1) Skydio X-10 drone, including service and software through a cooperative agreement with Omnia Contract No. 3544-21-4615 in the amount of $292,144.59 for a term of two years.

2. Authorize a contingency in the amount of $7,855.41 for unforeseen costs.

3. Authorize the City Manager and City Clerk to execute an agreement with Axon Enterprise, Inc. (Skydio Inc.), and any future amendments, in a form approved by the City Attorney.

1. Quote-834688-004

2. Intent to Utilize Cooperative Agreement
Attachments:

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND

SUGGESTIONS

ADJOURNMENT

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13 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-438 Meeting Date: 10/6/2026
TITLE:

PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
RECOMMENDATION:

City Council and Housing Authority approve the reading by title only and waive further reading of Ordinances and Resolutions.

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14 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-439 Meeting Date: 10/6/2026
TITLE:

READING FOLDER
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

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15 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-401 Meeting Date: 10/6/2026
TITLE:

ADOPTION OF WARRANT RESOLUTION
DEPARTMENT: FINANCE DEPARTMENT
PRESENTED BY: MARK KHOU, BUDGET & PURCHASING MANAGER
CONTACT INFORMATION: MARK KHOU, BUDGET & PURCHASING MANAGER AT (714) 754-5241
RECOMMENDATION:

City Council approve Warrant Resolution No. 2761.

BACKGROUND:

In accordance with Section 37202 of the California Government Code, the Director of Finance or their designated representative hereby certify to the accuracy of the following demands and to the availability of funds for payment thereof.

FISCAL REVIEW:

Funding Payroll Register No. 26-17 On Cycle for $4,346,495.52, No. 26-17 “A” Off Cycle for $1,779.11, No. 26-18 On Cycle for $4,216,256.03, No. 26-18 “A” Off Cycle for $0.00, No. 26-19 On Cycle for $4,141,922.18, and City operating expenses for $4,042,936.03.

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74 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-440 Meeting Date: 10/6/2026
TITLE:

MINUTES
DEPARTMENT: City Manager’s Office/City Clerk’s Division RECOMMENDATION:

City Council approve the minutes of the regular meeting of September 15, 2026.

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75 Minutes – Regular Meeting September 15, 2026 Page 1 of 13

REGULAR MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY SEPTEMBER 15, 2026 – MINUTES
CALL TO ORDER – The Closed Session meeting was called to order by Mayor Stephens at 4:01 p.m.

ROLL CALL

Present: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Absent: None.

PUBLIC COMMENTS – NONE.

CLOSED SESSION ITEMS:

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. Ohio House LLC
Orange County Superior Court, Case No. 30-2020-01146835-CU-OR-CJC

2. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: City of Costa Mesa v. Ohio House, LLC, a California limited liability corporation; Richard Perlin, Nancy Perlin, Dolores Perlin, and Brandon Stump as individuals, Orange County Superior Court Case No. 30-2018-01006173-CU-OR-NJC

3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: Ohio House, LLC v. City of Costa Mesa, United States District Court, Central District of CA, Case No. 8:19 cv 01710 DOC (KESx)

4. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to California Government Code Section 54956.9 (d)(1) Name of Case: People of the State of California, ex rel, Rob Bonta, California Department of Housing and Community Development v.City of Costa Mesa Orange County Superior Court, Case No. 30-2026-01583941-CU-WM-CJC 76 Minutes – Regular Meeting September 15, 2026 Page 2 of 13

5. CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Pursuant to California Government Code Section 54956.8
APN: 139-032-11; Property: 3303 Hyland Avenue, Costa Mesa, CA 92626 Agency Negotiator: Cecilia Gallardo-Daly, City Manager
Negotiating Parties: Lisa Kolieb, Partner with Akerman LLP Under Negotiation: Price and Terms of Payment
City Council recessed at 4:02 p.m. for Closed Session.

Closed Session adjourned at 5:50 p.m. and there was no reportable action taken.

CALL TO ORDER - The Regular City Council and Housing Authority meeting was called to order by Mayor Stephens at 6:01 p.m.

NATIONAL ANTHEM AND PLEDGE OF ALLEGIANCE – A video was played of the National Anthem and the Mayor Pro Tem led the Pledge of Allegiance.

MOMENT OF SOLEMN EXPRESSION – Led by Pastor Christine Nolf, Redemption Church.

ROLL CALL

Present: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Absent: None.

CITY ATTORNEY CLOSED SESSION REPORT – No reportable action was taken.

PRESENTATIONS: NONE.

PUBLIC COMMENTS – MATTERS NOT LISTED ON THE AGENDA
Speakers in the Council Chambers:

Tom Train, Costa Mesa, spoke on attending a meeting in Newport Beach and hearing compliments about Costa Mesa, spoke on Placentia Ave. from Estancia Highschool to Adams Ave. and leaving the area to nature, spoke on attending the recreation center for pickleball and requested staff receive training on conflict resolution.

Noah Nunez, representing working adults with disabilities from Collage Living Experience, spoke on the need to provide job opportunities for people with disabilities and expanding internship programs.

COUNCIL MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS Council Member Buley spoke on attending the Segerstrom Performing Arts Center 40th anniversary event, spoke on attending the September 11th day of remembrance event at fire station 1.
77 Minutes – Regular Meeting September 15, 2026 Page 3 of 13 Council Member Gameros spoke on attending Artventure and presenting the people’s choice award, spoke on cooling stations in the city, and spoke on calling 911 if someone needs help.

Council Member Marr responded to public comments and thanked the public for attending the meeting.

Council Member Reynolds thanked the Collage Living Experience Team for attending the meeting, spoke on hearing good things about the City, and spoke on attending the September 11th day of remembrance at fire station 4, and invited the public to join the Costa Mesa Historical Society bike ride on Sunday, September 20th at 1:30 p.m., and thanked Public Works staff for their fast response to a traffic incident in a residents yard.

Council Member Pettis thanked the Public Works Department for their fast response to a resident complaint and encouraged the use of the Costa Mesa 311 App.

Mayor Pro Tem Chavez – None.

Mayor Stephens thanked everyone involved in Artventure, spoke on attending the Segerstrom Performing Arts Center 40th anniversary event, and spoke on adjourning the meeting in honor and memory of Jim Ferryman.

REPORT – CITY MANAGER – Ms. Gallardo-Daly spoke on the completion of the safety improvements on Adams Avenue and thanked the Public Works Department for their work on the project, thanked everyone involved in the ARTventure event, and invited the public to the Hispanic Heritage Month event on Saturday, September 19th at the Lions Park Event Lawn.

REPORT – CITY ATTORNEY – Ms. Hall Barlow provided an update on the Flock Agreement and spoke on compliance with SB 34.

CONSENT CALENDAR
MOVED/SECOND: Council Member Marr/Mayor Pro Tem Chavez
MOTION: Approve the Consent Calendar.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0

1. PROCEDURAL WAIVER: WAIVE THE FULL READING OF ALL ORDINANCES AND

RESOLUTIONS
ACTION:

City Council and Housing Authority approved the reading by title only and waived further reading of Ordinances and Resolutions.
78 Minutes – Regular Meeting September 15, 2026 Page 4 of 13

2. READING FOLDER
ACTION:

City Council received and filed Claims received by the City Clerk and authorized staff to reject any and all Claims: Karina Ryabokonova.

3. ADOPTION OF WARRANT RESOLUTION
ACTION:

City Council approved Warrant Resolution No. 2760.

4. MINUTES
ACTION:

City Council approved the minutes of the regular meeting of September 1, 2026.

5. APPROVAL OF A SUMMARY VACATION OF EXCESS RIGHT-OF-WAY AT 296 EAST 19TH STREET
ACTION:

1. City Council adopted Resolution 2026-48 ordering the summary vacation of a portion of right-of-way at 296 East 19th Street.

2. Authorized execution of the Quitclaim Deed by the Mayor and the City Clerk.

6. APPROVAL OF A SUMMARY VACATION OF EXCESS RIGHT-OF-WAY AT 405 EAST 19TH STREET
ACTION:

1. City Council adopted Resolution 2026-49 ordering the summary vacation of a portion of right-of-way at 405 East 19th Street.

2. Authorized execution of the Quitclaim Deed by the Mayor and the City Clerk.

7. ACCEPTANCE AND ALLOCATION OF THE 2026-27 OFFICE OF TRAFFIC SAFETY

GRANT FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
ACTION:

1. City Council approved Resolution No. 2026-50, which ratifies the application for a grant award from the State of California - Office of Traffic Safety (OTS) for the Selective Traffic Enforcement Program (STEP) for the grant period from October 1, 2026, to September 30, 2027.

2. Authorized an appropriation to revenue and expenditure in the amount of $275,500 for the 2026-27 OTS STEP Grant in the Office of Traffic Safety Fund (Fund 220).

3. Authorized the City Manager or designee to execute the grant documents, including the Grant Agreement, and accept and administer the grant. 79 Minutes – Regular Meeting September 15, 2026 Page 5 of 13

AT THIS TIME COUNCIL WILL ADDRESS ANY ITEMS PULLED FROM THE CONSENT

CALENDAR
------------------------------END OF CONSENT CALENDAR------------------------------- Council Member Marr requested that Public Hearing item number 2 regarding the Climate Action and Adaptation Plan be withdrawn from the agenda and considered at a future meeting.

PUBLIC HEARINGS:
(Pursuant to Resolution No. 05-55, Public Hearings begin at 7:00 p.m.)

2. CITY OF COSTA MESA SAFETY ELEMENT UPDATE (PCTY-25-0002), CLIMATE ACTION AND ADAPTATION PLAN (PCTY-25-0009), AND ENVIRONMENTAL JUSTICE POLICY REVIEW (PCTY-26-0002)
MOVED/SECOND: Council Member Marr/Mayor Pro Tem Chavez
MOTION: Remove the item from the agenda and place it on the November 17, 2026 City Council meeting agenda.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
City Council recessed into a break at 6:40 p.m.

City Council reconvened at 7:00 p.m.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Reconsider the item and place it on the October 20, 2026 City Council meeting agenda.

Ms. Hall Barlow, City Attorney clarified to open the public hearing and then continue it to October 20, 2026.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Reconsider the item, open the public hearing, and place it on the October 20, 2026 City Council meeting agenda.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
80 Minutes – Regular Meeting September 15, 2026 Page 6 of 13 ACTION:

City Council opened the public hearing and continued the item to October 20, 2026.

1. CONTINUATION REQUEST OF THE CONSOLIDATED MASTER FEE SCHEDULE MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Approve staff recommendation.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

City Council opened the public hearing and continued the item to the October 20, 2026, meeting, pursuant to the department’s request.

3. PUBLIC HEARING TO CONSIDER ADOPTION OF THE FAIRVIEW

DEVELOPMENTAL CENTER SPECIFIC PLAN AND RELATED AMENDMENTS TO

THE ZONING CODE, LAND USE ELEMENT OF THE GENERAL PLAN AND

CERTIFY THE ENVIRONMENTAL IMPACT REPORT
Presentation by Ms. Dacey, Principal Planner and Ms. McGill, Planning Manager.

Public Comments:

Speakers in the Council Chambers:

Jackson Aldana. Newport Harbor Golf Team, spoke in opposition to taking away the golf course.

Walter Reese, Costa Mesa, spoke on living in the Mesa Verde area and that Country Club Drive already has a large volume of traffic and spoke in opposition to the item due to the density and traffic impacts.

Laura Lyons, Costa Mesa, spoke on providing more affordable housing and spoke in support of the item.

Scott Grady, Costa Mesa, spoke on maintaining the golf course, options for Merrimac Way, requested lower density, and no road through the golf course.

Nancy Gasperic, Costa Mesa, expressed concern regarding traffic impacts on Fair Drive, and requested that if an ad hoc committee is created at least two members be from the College Park community.
81 Minutes – Regular Meeting September 15, 2026 Page 7 of 13 Speaker, spoke on maintaining the golf course.

Cynthia McDonald, Costa Mesa, spoke on establishing the framework for the project, spoke on critical infrastructure, noted that a second road would cause environmental impacts, requested clarity on how the impacts will be funded and mitigated, spoke on the need for binding agreements and not left to future negotiations, and expressed concern on environmental costs.

Tiffany Sumner, Costa Mesa, spoke in support of keeping the golf course, spoke in support of housing for children with developmental disabilities, expressed concern on the scale of this development, and traffic impacts with only one access road, air quality concerns, and environmental exposures.

Colin Cody-Waters, Costa Mesa, spoke on the need for access to housing and in support of the item.

Natalie King, Costa Mesa, spoke on traffic impacts with the placement of the two exit roads and that they will only be .3 miles apart from each other, spoke on eight holes at the golf course will be affected not three, spoke about impacts to existing homes in the area.

Daniel Morgan, Costa Mesa, spoke on transportation and safety, spoke on traffic congestion for emergency responders, and spoke on the need to identify other housing sites.

Porsche Fisher, Costa Mesa, spoke in opposition to the item, stated the project does not address affordable housing and it creates more traffic, expressed concern on a lack of open space, and supports keeping the golf course.

Speaker, expressed concerns on the logistics and the expense of the project, expressed concerns on traffic and parking, noted that schools and parks would be impacted, expressed concerns on road repairs and the effect on quality of life.

Speaker, spoke in support of the plan at the lowest possible density, and expressed concerns on parking.

Sue Lester, Costa Mesa, expressed concerns on traffic and environmental impacts, and spoke in opposition to the item as currently proposed.

Christine Nolf, spoke in support of the item.

Elizabeth Hansburg, People for Housing, spoke in support if the item.

Steve Smith, Costa Mesa, spoke against the proposed plan, and expressed concerns on traffic impacts.

Kathy Esfahani, Affordable Housing Coalition, spoke in support of the item. 82 Minutes – Regular Meeting September 15, 2026 Page 8 of 13 Jenn Tanaka, Costa Mesa, spoke in opposition to the item and noted that public input has not been a priority, and requested more time to consider the project.

Dr. Kelly Brown, Costa Mesa, spoke in support of affordable housing and spoke in support of open space.

Chelsea Cody-Waters, Costa Mesa, spoke in support of the item.

Jay Humphrey, Costa Mesa, spoke on the project setting a standard on open space and expressed concerns on lack of open space.

Craig Kessler, California Alliance for Golf, spoke on the feasibility study on the golf course and that the plan could still maintain the golf course and allow housing.

Cara Stewart, Costa Mesa, spoke on the need for affordable housing, spoke on preserving space for an onsite fire station, spoke on a second access road without carving a road through the golf course, require the developer to fund and provide a final design for an 18-hole golf course, and create a 20-year infrastructure plan.

Kevin Fitzgerald, Southern California Golf Association, spoke on the cost for reconfiguring the golf course, spoke on the need for an analysis on a second road through the golf course.

Jim Mcfeely, Costa Mesa, spoke in support of the item.

Dianne Russell, Costa Mesa, spoke in support of the item at 4000 units.

Rosanne Eykenbaum, Costa Mesa, spoke in opposition to the item.

Steve Dzida, Costa Mesa, spoke in support of the item.

Speaker, spoke in support of the item.

Fisher Derderian, Costa Mesa, spoke on the breakdown of the public’s trust in the process and spoke on reconsidering the number of units.

Speaker, spoke on preserving the golf course and to rethink the project.

Speaker, expressed traffic concerns for emergency response times and requested more time be spent to work the project.

Claudine Steck, spoke in opposition to 4000 units, expressed concerns on traffic impacts, spoke on the need for open space, maintaining the golf course, and rethink the amount of units.

Brian Rothshafer, spoke on the need for more field and park space, and expressed concerns on the density of the project.

Andrew Kenney, spoke in support of the item.
83 Minutes – Regular Meeting September 15, 2026 Page 9 of 13 Speakers on Zoom:

Linda Tang, Affordable Housing Coalition, spoke in support of the item at 3800 units.

Chase Preciado, Supports Alliance For Environmental Responsibility (SAFER), requested the City Council to refrain from adopting the EIR as it fails to comply with CEQA.

Marianne Plunkett, Costa Mesa, expressed concerns on traffic impacts, crime, and Police and Fire Department impacts, and is opposed to the project.

Angely Andrade Vallarte, spoke in support of the item.

Speaker, spoke on referring the item for the next city council to address and vote on and spoke on the high cost of living in Costa Mesa due to the location.

Curt Rollison, Costa Mesa, spoke in support of staff’s recommendation.

Wendy Leece, Costa Mesa, expressed concerns on traffic impacts and air quality impacts, and stated that it is premature to vote on tonight.

MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Approve staff recommendation with the following changes:
• Reduce the maximum units to 2,000 and 600 affordable units. • Increase the minimum acres of open space from 14 acres to 25 acres. • Increase the minimum non-residential square-footage from 10,000 square feet to 15,000 square feet.
• Prohibit a route cutting through the Mesa Linda Golf Course. • If a secondary access is required, direct staff to continue discussion with the State Department of Developmental Services (DDS) regarding the use of Merrimac Way for public use whereby alternative safety improvements should be considered to protect the residents rather than a wholesale prohibition for public access. • The open space to include lighted parks and sports fields. • The commercial space is to be geared toward serving the residents of the Fairview Developmental Center complex to provide goods and services to avoid unnecessary trips onto Harbor Blvd.
• Direct staff to continue discussions with the state to address if the required 240 permanent supportive units is still necessary.
• Direct staff to continue discussions with the state to request state subsidy of no less than 30 million to reduce costs to the developer for hazardous materials remediation.
• The development should have a reasonable mix of renter and ownership housing.

Mayor Pro Tem Chavez requested to increase the number of affordable units from 600 to 920.

Mayor Stephens (1st) agreed to the change.
84 Minutes – Regular Meeting September 15, 2026 Page 10 of 13 Mayor Stephens amended the motion as follows:
• 920 affordable units.
• A maximum number of units at 2300.
• No route cutting through the golf course.
• Prioritize negotiations on the use of Merrimac Way if the use of a secondary access is necessary when an amended traffic study is complete. • The non-residential square footage minimum to 15,000 and 35,000 maximum.

Mayor Pro Tem Chavez (2nd) agreed to the changes.

Council Member Gameros requested the following changes:
• Form a citizens advisory committee of 7 members for the project moving forward.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change. • Form a City Council ad hoc committee.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the change. • Any property on site contiguous with the golf course would be R1 housing.

Discussion ensued on the request and staff clarified that single family housing is already permitted on the site.

Council Member Reynolds requested a list of 22 specific non-substantive text amendments to the specific plan document including:
• Stronger language to include shade and trees.
• Emphasizing slow speeds and traffic calming.
• Protecting residents from noise and lighting impacts. • Merrimac Way allows for bike and pedestrian access.
• Tree replacement 3 to 1 ratio.
• Community Garden references.
• Allowing fruit trees, providing they do not create a pest problem and are maintained by a future private owner.
• Storm drain requirements.
• Website maintained for construction processes, public noticing, and communications.

Mayor Stephens (1st) and Mayor Pro Tem Chavez (2nd) agreed to the changes. 85 Minutes – Regular Meeting September 15, 2026 Page 11 of 13 MOVED/SECOND: Mayor Pro Tem Chavez/Council Member Reynolds.

MOTION: Continue the meeting past midnight.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
MOVED/SECOND: Mayor Stephens/Mayor Pro Tem Chavez
MOTION: Approve staff recommendation with the following changes:
• Reduce the maximum units from 4,000 to 2,300 with no change to the number of 920 affordable units.
• Increase the minimum acres of open space from 14 acres to 25 acres. • Increase the minimum non-residential square-footage from 10,000 square feet to 15,000 square feet with a 35,000 maximum.
• Prohibit a route cutting through the Mesa Linda Golf Course. • Include a requirement for an updated transportation study or traffic analysis that identifies during the phasing and construction of units when the secondary access road is necessary to construct.
• Incorporate a list of 22 specific non-substantive text amendments to the specific plan document as presented at the hearing.
• Direct staff to continue discussions with state Department of General Services (DGS) and Department of Developmental Services (DDS) around the publics use of Merrimac way whereby alternative safety improvements should be considered to protect the residents rather than a wholesome prohibition for public access and request a minimum of 30 million of state subsidy for the disposition of the FDC site to reduce costs for hazardous materials remediation for the future master developer.
• Prioritize discussion with the state on the use of Merrimac Way. • The open space to Include lighted parks and sports fields. • Create a City Council ad hoc committee.
• Create a citizens advisory committee.

The motion carried by the following roll call vote:

Ayes: Council Member Buley, Council Member Gameros, Council Member Marr, Council Member Pettis, Council Member Reynolds, Mayor Pro Tem Chavez, and Mayor Stephens.

Nays: None.

Absent: None.

Abstain: None.

Motion carried: 7-0
ACTION:

1. City Council adopted Resolution No. 2026-51 titled “A Resolution of the City Council of the City of Costa Mesa, California, Certifying the Environmental Impact Report and Adopting the Findings of Fact and Statement of Overriding Considerations and 86 Minutes – Regular Meeting September 15, 2026 Page 12 of 13 Mitigation Monitoring and Reporting Program for the Fairview Developmental Center Specific Plan Project.”

2. Adopted Resolution No. 2026-52 titled “A Resolution of the City Council of the City of Costa Mesa, California, Amending the Land Use Element of the General Plan and Update the Land Use Map to Change the Land Use Designation of the 110 Acre Fairview Developmental Center (FDC) Site Located at 2501 Harbor Boulevard from Multi-Use Center to Refer to the 95 Acre FDC Specific Plan (FDCSP) and Change the Remaining 15 Acres to Public/Institutional.”

3. Introduced Ordinance No. 2026-08 titled “An Ordinance of the City Council of the City of Costa Mesa, California, Adopting the Fairview Developmental Center Specific Plan (FDCSP) and Amend Sections 13-20, 13-28, 13-30, Chapter V, Article 7, and Add Chapter XVIII “Specific Plans” to Title 13 of the Zoning Code, and Amend the Zoning Map to Change the Zoning Designation of the 110 Acre Fairview Developmental Center (FDC) Site Located at 2501 Harbor Boulevard to Refer to the 95 Acre FDCSP and Change the Remaining 15 Acres to Institutional and Recreational (I&R).” and;
• Reduce the maximum units from 4,000 to 2,300 with no change to the number of 920 affordable units.
• Increase the minimum acres of open space from 14 acres to 25 acres. • Increase the minimum non-residential square-footage from 10,000 square feet to 15,000 square feet with a 35,000 maximum.
• Prohibit a route cutting through the Mesa Linda Golf Course. • Include a requirement for an updated transportation study or traffic analysis that identifies during the phasing and construction of units when the secondary access road is necessary to construct.
• Incorporate a list of 22 specific non-substantive text amendments to the specific plan document as presented at the hearing.
• Direct staff to continue discussions with state Department of General Services (DGS) and Department of Developmental Services (DDS) around the publics use of Merrimac way whereby alternative safety improvements should be considered to protect the residents rather than a wholesome prohibition for public access and request a minimum of 30 million of state subsidy for the disposition of the FDC site to reduce costs for hazardous materials remediation for the future master developer.
• Prioritize discussion with the state on the use of Merrimac Way. • The open space to Include lighted parks and sports fields. • Create a City Council ad hoc committee.
• Create a citizens advisory committee.

OLD BUSINESS: NONE.

NEW BUSINESS: NONE.

ADDITIONAL COUNCIL/BOARD MEMBER COMMITTEE REPORTS, COMMENTS, AND SUGGESTIONS – NONE.
87 Minutes – Regular Meeting September 15, 2026 Page 13 of 13 ADJOURNMENT – Mayor Stephens adjourned the meeting at 12:03 p.m. in honor and memory to Jim Ferryman
Minutes adopted on this 6th day of October, 2026.
___________________________
John Stephens, Mayor
ATTEST:
___________________________
Brenda Green, City Clerk
88 CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-416 Meeting Date: 10/6/2026
TITLE:

FINAL MAP FOR TRACT NO. 19334 LOCATED AT 3150 BEAR STREET, COSTA MESA DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5335 RECOMMENDATION:

Staff recommends the City Council approve the final map for Tract No. 19334, located at 3150 Bear Street, and authorize the signing of the Map by the City Engineer and the City Clerk.

BACKGROUND:

On August 5, 2025, the City Council approved a General Plan Amendment, Design Review, and Density Bonus to construct 142 residential units at 3150 Bear Street. The City Council also approved the Tentative Map for Tract No. 19334 (Attachment 1), which consists of subdividing a 6.11-acre property into one lot for condominium purposes. In addition, the City Council approved the Conditions of Approval (Attachment 2).

ANALYSIS:

This subdivision map will subdivide a parcel per Lot Line Adjustment No. LL 20-01, recorded February 7, 2020, Official Records, in the office of the County Recorder of Orange County, California.

The final tract map is in substantial conformance with the tentative tract map approved by the City Council and has been checked and found to be technically correct.

The final tract map includes an easement dedication for ingress and egress purposes for emergency and public security vehicle accessibility, and for the release and relinquishment of access rights to Bear Street, except at approved access locations to be accepted by the City.

ALTERNATIVES:

This item is administrative in nature.

Page 1 of 2 ends

89 File #: 26-416 Meeting Date: 10/6/2026
FISCAL REVIEW:

There is no fiscal impact to the City for the approval of the recommended action. All tract map filing fees have been paid.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project supports the following City Council goal:
· Diversify, Stabilize and Increase Housing to Reflect Community Needs.

CONCLUSION:

Staff recommends the City Council approve the final map for Tract No. 19334, located at 3150 Bear Street, and authorize the signing of the Map by the City Engineer and the City Clerk.

Page 2 of 2 ends

90 TRACT No. 19334
12TH AUGUST
91 TRACT NO. 19334 BOUNDARY SHEET BASIS OF BEARINGS: THE BEARINGS SHOWN HEREON ARE BASED ON THE BEARING BETWEEN OCS HORIZONTAL CONTROL STATION GPS NO. 6114 AND OCS HORIZONTAL CONTROL STATION GPS NO. 6124R1, BEING NORTH 07°39'27" WEST PER RECORDS ON FILE IN THE OFFICE OF THE COUNTY SURVEYOR. RECORD REFERENCES: R1 = TRACT NO. 3500, MM 144/44-45 R2 = TRACT MAP NO. 15211, MM 733/33-37 R3 = CALTRANS MAP, SC-36R-0012-B, ON FILE AT CALTRANS DISTRICT 12 OFFICE R4 = LLA 20-01 , INST. NO. 2020000053536, O.R., RECORDED 2/7/2020 R5 = TRACT NO. 3885, MM 144/46-47 R6 = RELINQUISHMENT NO. 642, BOOK 8888, PAGE 245, O.R., RECORDED 2/28/1969 R7 = BOOK 792, PAGE 406, O.R., RECORDED 12/19/1935 R8 = BERRY TRACT, BOOK 9, PAGE 6, MISCELLANEOUS RECORDS, LOS ANGELES COUNTY R9 = BOOK 11384, PAGE 1327, O.R., RECORDED 4/23/1975 GPS CONTROL DIAGRAM ℄BEAR ST BASIS OF BEARINGS VICINITY MAP 405 73 55 TR 19334 CITY OF COSTA MESA CITY OF SANTA ANA PROPERTY BOUNDARY EXISTING RIGHT OF WAY EXISTING CENTERLINE EXISTING LOT LINE EXISTING EASEMENT LINE LEGEND FOUND MONUMENT AS NOTED HORIZONTAL CONTROL STATION MONUMENT PER RECORDS ON FILE IN THE OFFICE OF THE ORANGE COUNTY SURVEYOR INDICATES SET LEAD, TACK, AND TAG, STAMPED "LS 4400" OR A 1" IRON PIPE WITH TAG, STAMPED "LS 4400", FLUSH. MONUMENT NOTES NOTE: SEE SHEET 3 FOR EASEMENT LOCATIONS & NOTES SEE SHEET 4 FOR EASEMENT DETAILS OCGPS 6124R1 N:2,195,846.06 E:6,062,568.82 GPS TIE GPS TIE POINT "B" ℄ BEAR STREET N:2,196,413.43 E:6,062,136.37 POINT "A" OCGPS 6114 N:2,198,822.10 E:6,062,168.69 DATUM STATEMENT: COORDINATES SHOWN ARE BASED ON THE CALIFORNIA COORDINATE SYSTEM (CCS83), ZONE VI, NAD83, (2017.50 EPOCH OCS ADJUSTMENT). DISTANCES SHOWN HEREON ARE GROUND. GRID DISTANCES MAY BE OBTAINED BY MULTIPLYING GROUND DISTANCES BY 0.999976491 DETERMINED AT POINT "A" (SITE SPECIFIC). A DILIGENT SEARCH WAS CONDUCTED ALONG THE SUBJECT PROPERTY BOUNDARY FOR EXISTING MONUMENTS AT ALL LOT CORNERS. NO SURVEY MONUMENTS WERE FOUND. SURVEYOR'S BOUNDARY NOTETR 19334 POINT "D" N:2,196,930.11 E:6,062,212.27 POINT "C" N:2,197,529.48 E:6,062,276.19 ℄ SOUTH COAST DR. PAULARINO AVE. ℄ EC SAN DIEGO FREEWAY (I-405) 1 39 38 31 32 33 30 PARCEL 3 (R6) 34 35 40 39 36 41 37 33 80 POR. 38 LOT 1, BLOCK C, M.R.9 / 6 L.A. CO. 2 OLYMPIC AVENUE

CANADIAN DRIVE ALLEGHENY AVENUE ENCORE COURT

TARA MEN GISLER AVENUE

BEAR STREET
UNNAMED STREET (VACATED) 792 / 406 O.R.

TRACT NO. 15211 MM 733 / 33-37 PARCEL DD 195-03-01 11384/1327 O.R. ℄ ℄ PARCEL 311 7498 / 934 O.R.BK 5349 / 565 O.R. LOT 1 TRACT NO. 3500 MM 144 / 44-45 PARCEL 1 LL 20-01 INST. NO. 2020000053536, O.R. PORTION LOT 1, BLOCK C, BERRY TRACT M.R. 9 / 6 L.A. CO. MM 144 / 46-47 TRACT NO. 3885 34353637 UNNAMED STREET GROSS AREA = 6.125 ACRES PRO ADE ℄ SOUTH COAST DRIVE ℄ PAULARINO AVENUE 92 TRACT NO. 19334 EXISTING EASEMENT LOCATIONS EASEMENT NOTES: PROPERTY BOUNDARY RIGHT OF WAY CENTERLINE EXISTING LOT LINE EXISTING EASEMENT LINE PROPOSED EASEMENT LEGEND EASEMENTS TO BE GRANTED BY SEPARATE DOCUMENT SEE SHEETS 4 THROUGH 7 FOR DEDICATED EASEMENTS, AND ℄ ℄ LOT 1 SAN DIEGO FREEWAY (I-405) 39 38 32333435 3637 PARCEL 3 34 41 40 39 36 35 38 37 33 POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO. OLYMPIC AVENUE

CANADIAN DRIVE ALLEGHENY AVENUE ENCORE COURT

TARA GISLER AVENUE

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R. 1 2 MM 144 / 46-47 TRACT NO. 3885 GROSS AREA = 6.125 ACRES (R6) NET AREA = 4.420 ACRES
93 TRACT NO. 19334

EASEMENT DETAILS FOR

PROPERTY BOUNDARYRIGHT OF WAY

CENTERLINE
EXISTING LOT LINEEXISTING EASEMENT LINEPROPOSED EASEMENTSPROPOSED EASEMENT 1 LEGEND
DETAIL "A"
DEDICATED EASEMENT 1
EASEMENT NOTES:

SAN DIEGO FREEWAY (I-405)
39 38
32 33
34 35
36 37
PARCEL 3
34 41 40 39 36 35
38 37 33
POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO.

OLYMPIC AVENUE

CANADIAN DRIVE

ALLEGHENY AVENUE ENCORE COURT
TARA

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R.

BK 5349 / 565 O.R.
1 2
TRACT NO. 3885 MM 144 / 46-47 ℄ LOT 1 GROSS AREA = 6.125 ACRES NET AREA = 4.420 ACRES

LINE TABLE
LINE # BEARING DISTANCE

CURVE TABLE
CURVE # DELTA LENGTH RADIUS
94 LOT 1 GROSS AREA = 6.125 ACRES NET AREA = 4.420 ACRES SAN DIEGO FREEWAY (I-405)
39 38
32 33
34 35
36 37
PARCEL 3
34 41 40 39 36 35
38 37 33
POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO.

OLYMPIC AVENUE

CANADIAN DRIVE

ALLEGHENY AVENUE ENCORE COURT
TARA

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R.

BK 5349 / 565 O.R.
1 2
MM 144 / 46-47 TRACT NO. 3885 ℄ LOT 1 GROSS AREA = 6.125 ACRES NET AREA = 4.420 ACRES

LINE TABLE
LINE # BEARING DISTANCE

CURVE TABLE
CURVE # DELTA LENGTH RADIUS
TRACT NO. 19334
LEGEND

DETAIL B

PROPERTY BOUNDARYRIGHT OF WAY

CENTERLINE
EXISTING LOT LINEEXISTING EASEMENT LINEPROPOSED EASEMENTSPROPOSED EASEMENT 2

EASEMENT DETAILS FOR
GRANTED BY SEPARATE DOCUMENT EASEMENT 2
EASEMENT NOTES:
95 SAN DIEGO FREEWAY (I-405) 39 38 323334353637
PARCEL 3 34 41 40 39 36 35 38 37 33 POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO. OLYMPIC AVENUE

CANADIAN DRIVE ALLEGHENY AVENUE ENCORE COURT
TARA

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R. BK 5349 / 565 O.R. 1 2 MM 144 / 46-47 TRACT NO. 3885 ℄ LOT 1 GROSS AREA = 6.125 ACRES NET AREA = 4.420 ACRES LINE TABLE LINE # BEARING DISTANCE CURVE TABLE CURVE # DELTA LENGTH RADIUS CURVE TABLE CURVE # DELTA LENGTH RADIUS TRACT NO. 19334LEGEND DETAIL C PROPERTY BOUNDARY RIGHT OF WAY CENTERLINE EXISTING LOT LINE EXISTING EASEMENT LINE PROPOSED EASEMENTS PROPOSED EASEMENT 3 EASEMENT DETAILS FOR DEDICATED EASEMENT 3 EASEMENT NOTES:
96 TRACT NO. 19334 PROPERTY BOUNDARY RIGHT OF WAY CENTERLINE EXISTING LOT LINE EXISTING EASEMENT LINE PROPOSED EASEMENT PROPOSED EASEMENT 4 LEGEND EASEMENT DETAILS FOR GRANTED BY SEPARATE DOCUMENT EASEMENT 4 EASEMENT NOTES: ℄ ℄ LOT 1 SAN DIEGO FREEWAY (I-405) 39 38 32333435 3637 PARCEL 3 34 41 40 39 36 35 38 37 33 POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO. OLYMPIC AVENUE

CANADIAN DRIVE ALLEGHENY AVENUE ENCORE COURT

TARA GISLER AVENUE

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R. 1 2 MM 144 / 46-47 TRACT NO. 3885 GROSS AREA = 6.125 ACRES BK 5349 / 565 O.R. NET AREA = 4.420 ACRES LINE TABLE LINE # BEARING DISTANCE LINE TABLE LINE # BEARING DISTANCE CURVE TABLE CURVE # DELTA LENGTH RADIUS 97 TRACT NO. 19334 EXISTING EASEMENT DIMENSIONS PROPERTY BOUNDARY RIGHT OF WAY CENTERLINE EXISTING LOT LINE EXISTING EASEMENT LINE PROPOSED EASEMENT LEGEND ℄ ℄ LOT 1 SAN DIEGO FREEWAY (I-405) 39 38 32333435 3637 PARCEL 3 34 41 40 39 36 35 38 37 33 POR. LOT 1, BLOCK C, M.R.9 / 6 L.A. CO. OLYMPIC AVENUE

CANADIAN DRIVE ALLEGHENY AVENUE ENCORE COURT

TARA GISLER AVENUE

BEAR STREET
TRACT NO. 15211 MM 733 / 33-37
TRACT NO. 3500 MM 144 / 44-45
PARCEL 311 7498 / 934, O.R. 1 2 MM 144 / 46-47 TRACT NO. 3885 NET AREA = 4.420 ACRES GROSS AREA = 6.125 ACRES BK 5349 / 565 O.R. LINE TABLE LINE # BEARING DISTANCE 98 ATTACHMENT 2
99 100
101

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-419 Meeting Date: 10/6/2026
TITLE:

AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT WITH KABBARA

ENGINEERING FOR PUBLIC WORKS/ENGINEERING STAFF SUPPORT SERVICES DEPARTMENT: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: SEUNG YANG, P.E., CITY ENGINEER (714) 754-5335 RECOMMENDATION:

Staff recommends the City Council:

2. Authorize the City Manager or designee and City Clerk to execute Amendment No. 2 and any future authorized amendments to the PSA.

BACKGROUND:

The Public Works Department is committed to providing high-quality public services and improving the City’s infrastructure. To support these efforts, staff periodically requires assistance from professional consultants for engineering and architectural design, drafting, project management, construction support, plan checking, inspection, and general engineering staff support.

In 2023, a Request for Proposal (RFP) for on-call Public Works/Engineering staff support services was posted on the PlanetBids website. After evaluating proposals from qualified firms, staff recommended Kabbara Engineering (Kabbara). On June 20, 2023, the City Council approved a PSA with Kabbara for an initial not-to-exceed amount of $300,000. The agreement had an initial threeyear term that began on July 1, 2023, with two optional one-year extensions.

Staff has reviewed Kabbara’s performance and determined that continued use of the existing PSA is in the City's best interest.

ANALYSIS:

Amendment No. 2 (Attachment 1) will increase the total not-to-exceed contract amount from $300,000 to $600,000.

The City has renewed the first of the two optional one-year extensions through July 1, 2027, and the

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The City has renewed the first of the two optional one-year extensions through July 1, 2027, and the original PSA allotment of $300,000 will be expended by the end of 2026. Staff has the option of exercising the second and final optional one-year extension, in which case the PSA is expected to expire on July 1, 2028. However, it is necessary to increase the contract amount from $300,000 to $600,000 to support the ongoing and expanding workload associated with the City’s adopted Capital Improvement Program (CIP), which includes multiple active and upcoming projects that require timely design support. The additional funding for the on-call agreement allows staff to request projectspecific design proposals to scope, schedule, and budget upcoming design projects more efficiently.

The amendment does not change the PSA’s scope or other terms, unless expressly stated in the amendment. Work will continue to be authorized only through written task orders identifying the project scope, fee, schedule, and applicable funding source. The increase is justified by the City’s need for timely, project-specific support services
Kabbara has consistently provided the City with qualified professional engineering services, including completion of plans and specifications and cost estimates for prior CIP projects, such as the Adams Avenue Pavement Rehabilitation Project and the recently completed Citywide Alley Rehabilitation Project. The firm has demonstrated a high level of competence on these CIP projects.

ALTERNATIVES:

The alternative would be to advertise a new RFP to procure services through a separate competitive solicitation. Staff does not recommend this alternative as it will delay the design and delivery of upcoming CIP projects.

FISCAL REVIEW:

There is sufficient funding available in the Fiscal Year 2026-27 Capital Improvement Program Fund budget (Fund 401). Funds will be appropriated to various projects on an as-needed basis for engineering staff support services.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report and prepared Amendment No. 2 to the PSA and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This item supports the following City Council Goals:
· Strengthen the Public’s Safety and Improve the Quality of Life · Advance Environmental Sustainability and Climate Resiliency · Maintain and Enhance the City’s Facilities, Technology, and Equipment

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CONCLUSION:

Staff recommends the City Council:

2. Authorize the City Manager or designee and City Clerk to execute Amendment No. 2 and any future authorized amendments to the PSA.

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1 Kabbara Engineering
Amendment Two

1. The foregoing recitals in this Amendment are hereby declared to be true and correct and are incorporated as if fully set forth herein.

2. The second sentence in section 2.1 is revised to state, “Consultant’s total compensation shall not exceed Six Hundred Thousand Dollars ($600,000.00).”

3. All terms not defined herein shall have the same meaning and use as set forth in the Agreement, as amended.

4. All other terms, conditions, and provisions of the Agreement, as amended, shall remain in full force and effect.

5. This Amendment may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed by and through their respective authorized officers, as of the date first above written.

ATTACHMENT 1

AMENDMENT NUMBER TWO TO

PROFESSIONAL SERVICES AGREEMENT
WITH

KABBARA ENGINEERING
This Amendment Number Two (“Amendment”) is dated October 6, 2026, (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”) and KABBARA ENGINEERING, a sole proprietorship (“Consultant”).

WHEREAS, City and Consultant entered into an agreement on June 20, 2023, for Consultant to provide on-call public works engineering staff support services (the “Agreement”); and
WHEREAS, City and Consultant entered into Amendment One on July 1, 2026, to exercise the first option to extend the Agreement an additional one (1) year through June 30, 2027; and
WHEREAS, City and Consultant originally established a total compensation amount of $300,000.00; and
WHEREAS, City and Consultant desire to increase the total compensation to an amount not to exceed $600,000.00.

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:
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Amendment Two
Date: __________________________
Date: __________________________
Date: __________________________
Date: __________________________
Date: __________________________
Date: __________________________

CONSULTANT
________________________________
Signature
________________________________
Name and Title

CITY OF COSTA MESA
__________________________________
Cecilia Gallardo-Daly
City Manager
ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:
__________________________________
Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Ruth Wang
Risk Management
APPROVED AS TO CONTENT:
_________________________________
Bobby Fouladi
Project Manager
ATTACHMENT 1
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Amendment Two
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Raja Sethuraman
Director of Public Works
PURCHASING APPROVAL:
__________________________________ Date: __________________________ Finance Director
ATTACHMENT 1
107

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-429 Meeting Date: 10/6/2026
TITLE:

ACCEPTANCE OF THE NORMA HERTZOG COMMUNITY CENTER ROOF REPLACEMENT PROJECT, CITY PROJECT NO. 25-05
DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:

Staff recommends the City Council:

BACKGROUND:

On September 16, 2025, City Council awarded a construction contract for $745,276 to C.I. Services, Inc. for the Norma Hertzog Community Center Roof Replacement Project, City Project 25-05.

The scope of work for this project consisted of removing the existing metal roofing panels, metal wall panels, metal gutters, and flat roofing; prepping the underlying roof; and replacing it with all new metal roofing and wall panels, metal capping and flashing, and flat bituminous roofing. All metal replaced is of the same color to provide a cleaner and more consistent aesthetic appeal. The contractor has also provided all necessary warranty documentation.

ANALYSIS:

The contractor, C.I. Services, completed the roof tear off, preparation, installation, and final cleaning in an efficient and timely manner. No change orders were issued.

The work required by the project was completed on June 25, 2026, to the satisfaction of the Deputy Public Works Director and the City Engineer, with a final contract cost of $703,276. The final Public Works inspection and Building Department inspection passed with no issues. A report of the final

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Works inspection and Building Department inspection passed with no issues. A report of the final costs is included as Attachment 1.

A summary of the costs is as follows:

Original Contract Amount: $745,276.00
Final Quantity Adjustments: $(42,000.00)
Final Contract Cost: $703,276.00
As of this date, there are no Stop Notices filed against the monies due to C.I. Services, Inc.

Therefore, staff recommends that the City Council accept this project as complete and authorize the City Clerk to file the Notice of Completion.

BEFORE
AFTER

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ALTERNATIVES:

This item is administrative in nature and there are no alternatives to be considered.

FISCAL REVIEW:

The amount of $703,276 from Purchase Order No. 19182 was expended for the completion of this project in the Capital Improvement Fund (Fund 401).

LEGAL REVIEW:

The City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This completed project supports the following City Council Goal:
· Maintain and enhance the City’s facilities, equipment and technology.

CONCLUSION:

Staff recommends the City Council:

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ATTACHMENT 1
Payment to: C.I. Services, Inc.
1145 E. Stanford Court, Anaheim, CA, 92805
PROJECT: Norma Hertzog Community Center Roof Replacement CITY PROJECT 25-05

ACCOUNT NUMBER AMOUNT TOTAL RETENTION OTHER PREVIOUS AMOUNT

ENCUMBERED EARNED MONIES PAYMENT DUE THIS
TO DATE WITHHELD(*) ESTIMATE
A 500000 401 19500 50910 210025 745,276.00 $ 703,276.00 $ - $ $0.00 $0.00 B 210300 401 $0.00 $0.00
Total: $ 703,276.00 745,276.00 $ 35,163.80 $ - $ $0.00 $0.00 Retention
Account Previous Amount This Estimate Other Monies Total 210025 Fund 401 $ 35,163.80 $0.00 $0.00 $ 35,163.80
Total: $ 35,163.80
P.O. No. 19182
111

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-432 Meeting Date: 10/6/2026
TITLE:

AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE EMERGENCY GENERATOR

DESIGN SERVICES TO AYRES ASSOCIATES
DEPARTMENT: PUBLIC WORKS DEPARTMENT/GENERAL SERVICES

DIVISION
PRESENTED BY: RAJA SETHURAMAN, PUBLIC WORKS DIRECTOR
CONTACT INFORMATION: PATRICK BAUER, DEPUTY PUBLIC WORKS DIRECTOR, (714) 754-5029
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize a ten percent (10%) contingency in the amount of $12,428 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

BACKGROUND:

The Costa Mesa City Hall and Communications Building both utilize emergency generators to help power their respective buildings during a blackout or emergency. On January 9, 2025, strong winds triggered a power outage at City Hall, disabling electronic door access, computers, lights, and elevators. The City Hall generator turned on for a short period and then failed, resulting in complete loss of power to the building. While this outage did not affect Communications, that building’s generator is also outdated and prone to failure. In order to prevent potential disruptions to all dispatch and City Hall activities, design for the new emergency generators, accompanied by new diesel fuel tanks and fire suppression systems, is necessary. The Communications Building will also receive automatic and manual transfer switches.

Public Works has already purchased both emergency generators, diesel tanks, and automatic and manual transfer switches. The equipment is expected to arrive between late 2026 and early 2027.

The consultant is required to complete all tasks necessary to perform the scope of work as outlined in

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File #: 26-432 Meeting Date: 10/6/2026
The consultant is required to complete all tasks necessary to perform the scope of work as outlined in the contract documents, including complete design and permit processing of updated generator and fire suppression systems at both locations. Following completion of design, the City will solicit bids for installation of generators. The design consultant will also assist with construction administration during installation.

ANALYSIS:

On June 24, 2026, the City issued a Request for Proposals (RFP) on PlanetBids for the Professional Architectural and Engineering Design Services for the City Hall and Communications Building Emergency Generator. The scope of work for this project is to provide professional architectural and engineering design services to install a new emergency generator, fuel tank, and fire suppression system at City Hall and the Communications Building, and automatic and manual transfer switches at the Communications Building. The newly designed systems will bring the facilities into compliance with current building codes and will provide an efficient and reliable generator system.

A total of three (3) proposals were received on July 30, 2026. The proposals were screened for compliance with the City’s RFP process, deemed compliant and submitted to the evaluation committee.

All three (3) proposals were evaluated based on the ability to respond and satisfactorily defining their ability to meet the following criteria:
· Project Approach & Methodology
· Qualifications & Experience of the Firm
· Key Personnel
· Cost Proposal
After a thorough review and analysis of each proposal, the evaluation committee, which consisted of City staff from the Police Department and Public Works Department, determined that Ayres Associates is well qualified to perform the necessary tasks for the generator design and therefore is recommending Ayres Associates. The remaining proposers’ proposals were also deemed qualified by the evaluation committee. However, they did not exceed Ayres Associates in the criteria mentioned above.

PROPOSERS SCORES
Ayres Associates 1095
IDS Group 1085
Lewis Ross Associates, Inc. 920
The firm’s team exhibits a thorough understanding of the project scope, and has demonstrated to have the technical ability and expertise with similar projects that their firm has completed, including the design for the Norwalk Courthouse Generator Replacement, East Los Angeles Courthouse Generator Replacement, Hayward Courthouse Generator Replacement, and the Santa Clarita City Hall Tenant Improvements which included bringing the buildings’ mechanical and electrical systems

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File #: 26-432 Meeting Date: 10/6/2026
up to current code.

ALTERNATIVES:

An alternative to this recommendation is to reject all proposals and re-advertise the RFP. Staff does not believe this alternative would result in a better outcome and anticipates that it would delay the project.

FISCAL REVIEW:

The total funding for design of this project, inclusive of the contingency, in the amount of $136,711, is available in the FY 2026-27 Capital Improvement Project (CIP) Fund 401 and a State Grants Fund 231.

LEGAL REVIEW:

The City Attorney’s Office has reviewed this staff report, prepared the PSA (Attachment 1), and approves them both as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Maintain and Enhance the City’s Facilities, Equipment and Technology · Strengthen the Public’s Safety and Improve the Quality of Life CONCLUSION:

Staff recommends the City Council:

2. Authorize a ten percent (10%) contingency in the amount of $12,428 for unforeseen costs related to the project.

3. Authorize the City Manager and City Clerk to execute the PSA and any future amendments to the agreement.

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Rev. 4-2026

CITY OF COSTA MESA

PROFESSIONAL SERVICES AGREEMENT
WITH AYRES ASSOCIATES, INC.

THIS PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is made and entered into this 6th day of October, 2026 (“Effective Date”), by and between the CITY OF COSTA MESA, a municipal corporation (“City”), and AYRES ASSOCIATES, INC., a Wisconsin corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to perform architectural and engineering design services related to the City Hall and Communication Center emergency generator installation on an as needed basis, as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in City’s Request for Proposals, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be done by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the ATTACHMENT 1
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2 Ayres Associates, Inc.

Rev. 4-2026
matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant’s performance under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military or veteran status, except as permitted pursuant to section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant’s sole cost and expense.

1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “C,” attached hereto and made a part of this Agreement. Consultant’s total compensation shall not exceed One Hundred Twenty-Four Thousand Two Hundred Eighty-Three 116
3 Ayres Associates, Inc.

Rev. 4-2026
Dollars ($124,283.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City Manager or designee, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after termination of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to in writing by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “D,” attached hereto and incorporated herein. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, pandemics (excluding COVID-19), material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party (each, a “Force Majeure Event”). If a party experiences a Force Majeure Event, the party shall, within five (5) days of the occurrence of the Force Majeure Event, give written notice to the other party stating the nature of the Force Majeure Event, its anticipated duration and any action being taken to avoid or minimize its effect. Any suspension of performance shall be of no greater scope and of no longer duration than is reasonably required and the party experiencing the Force Majeure Event shall use best efforts without being obligated to incur any material expenditure to remedy its inability to perform; provided, however, if the suspension of performance continues for sixty (60) days after the date of the occurrence and such failure to perform would constitute a material breach of this Agreement in the absence of such Force Majeure Event, the parties shall meet and discuss in good faith any amendments to this Agreement to permit the other party to exercise its rights under this Agreement. If the parties are not able to agree on such amendments within thirty (30) days and if suspension of performance continues, such other party may terminate this Agreement immediately by written notice to the party experiencing the Force Majeure Event, in which case neither party shall have any liability to 117
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the other except for those rights and liabilities that accrued prior to the date of termination.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of twenty-four (24) months, ending on October 5, 2028, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing written notice to Consultant.

The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City’s written notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City’s sole risk and without liability or legal expense to Consultant.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated “A,” Class X, or better in the most recent A.M. Best’s Rating Guide, and approved by City:
(a) Commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00) per occurrence, Two Million Dollars ($2,000,000.00) general aggregate. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.
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(c) Workers’ compensation insurance as required by the State of California.

Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence and aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retro date shall be prior to the start of the contract work. Consultant shall obtain and maintain, said E&O liability insurance during the life of this Agreement and for three years after completion of the work hereunder.

5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: “The City of Costa Mesa and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.”
(b) Notice: “Said policy shall not terminate, be suspended, or voided, nor shall it be cancelled, nor the coverage or limits reduced, until thirty (30) days after written notice is given to City.”
(c) Other insurance: “The Consultant’s insurance coverage shall be primary insurance as respects the City of Costa Mesa, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Costa Mesa shall be excess and not contributing with the insurance provided by this policy.”
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Costa Mesa, its officers, officials, agents, employees, and volunteers.
(e) The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self-Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to 119
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which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement.

5.5. Non-Limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Project Managers. City shall designate a Project Manager to work directly with Consultant in the performance of this Agreement.

Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery or mail and shall be addressed as set forth below. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery, and (b) 48 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Ayres Associates, Inc.
250 E. Olive Avenue, Suite 201
Burbank, CA 91502
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Tel: (661) 291-4241 Tel: (714) 754-4886
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Attn: Michelle Hansen Attn: Ryan Wilson
Courtesy copy to:

City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
Attn: Finance Dept. | Purchasing

6.5. Drug-Free Workplace Policy. Consultant shall provide a drug-free workplace by complying with all provisions set forth in City’s Council Policy 100-5, attached hereto as Exhibit “E” and incorporated herein. Consultant’s failure to conform to the requirements set forth in Council Policy 100-5 shall constitute a material breach of this Agreement and shall be cause for immediate termination of this Agreement by City.

6.6. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.7. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California.

6.8. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.9. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against the City, its elected officials, officers, agents and employees arising out of the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected officials, officers, agents and employees based upon negligence, recklessness, or willful misconduct in the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, 121
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and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.10. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.11 Conflicts with Independent Contractor. Contractor/consultant’s duties and services under this Agreement shall not include preparing or assisting the public entity with any portion of the public entity’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering into this Agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this Agreement.

6.12. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
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Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.13. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.14. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City.

6.15. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.

6.16. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code sections 81000, et seq.) and Government Code section 1090.

During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.

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6.17. Responsibility for Errors. Consultant shall be responsible for its work and results under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City’s representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.

6.18. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.19. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.20. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.21. Binding Effect. This Agreement binds and benefits the parties and their respective permitted successors and assigns.

6.22. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.23. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.24. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.25. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.26. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of 124
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this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.27. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.28. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.

6.29. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
[Signatures appear on following page.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CONSULTANT

__________________________________ Date: __________________________ Signature
__________________________________
[Name and Title]

CITY OF COSTA MESA
__________________________________ Date: __________________________ Cecilia Gallardo-Daly
City Manager

ATTEST:
__________________________________
Brenda Green
City Clerk
APPROVED AS TO FORM:

__________________________________ Date: __________________________ Kimberly Hall Barlow
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Ruth Wang
Risk Management
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APPROVED AS TO CONTENT:
__________________________________ Date: __________________________ Ryan Wilson
Project Manager
DEPARTMENTAL APPROVAL:
__________________________________ Date: __________________________ Raja Sethuraman
Public Works Director
APPROVED AS TO PURCHASING:
__________________________________ Date: __________________________ Finance Director
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EXHIBIT A

REQUEST FOR PROPOSALS
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relevant to this RFP other than through or approved by City’s Purchasing Department is unauthorized and will be considered invalid.

If clarification or interpretation of this solicitation is considered necessary by City, a written addendum shall be issued, and the information will be posted on PlanetBids. Any interpretation of, or correction to, this solicitation will be made only by addendum issued by the City’s Purchasing Department. It is the responsibility of each Proposer to periodically check PlanetBids website to ensure that it has received and reviewed all addenda to this solicitation. The city will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information.

2. Schedule of Events: This Request for Proposal shall be governed by the following schedule:

Release of RFP June 24, 2026
Mandatory Job Walk July 7, 2026 @ 10:00 am.

Deadline for Written Questions July 16, 2026, at 11:00 a.m.

Responses to Questions Posted July 21, 2026
Proposals are Due July 30, 2026, by 2:00 p.m.

Approval of Contract TBD
**All dates are subject to change at the discretion of the City.

Mandatory Job Walk will be held on July 7, 2026, at 10:00 a.m. outside City Hall first floor, in the breezeway, located at 77 Fair Drive, Costa Mesa, CA 92626. The site inspections will allow the contractor to become familiar with all conditions that may affect the performance and cost of the contract. Proposers should be familiar with the proposal prior to attending the informational meeting and the job walk. Each attendee will be responsible for getting to each of the offsite facilities during the walkthrough.

The informational meeting and inspection of the facilities are mandatory. Any proposals received from contractors who did not attend the job walk, will be deemed nonresponsive to the RFP. All prospective contractors will be required to sign in prior to the meeting.

3. Proposer’s Minimum Requirements: Interested and qualified Proposers that can demonstrate their ability to successfully provide the required services outlined in Appendix A – Scope of Services, of this RFP are invited to submit a proposal, provided they meet the following requirements. All requirements must be met at the time of the proposal due date. If these requirements are not met, the proposal may not receive further consideration, as determined at the sole discretion of the City.
a. The consultant must provide five references for municipal projects of similar size and scope that have been completed within the last five years in California. b. The Contractor shall maintain a local office with a competent representative who can be reached during normal working hours or emergencies who is authorized to make decisions on matters pertaining to this contract with the City. Office facilities that support daily operations must be within ninety (90) miles of the City.
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c. All Proposers must identify the project manager, and the individual authorized to negotiate the contract on behalf of the consulting firm; and provide an organization chart showing all proposed key project team members.
d. A project team organization chart identifying those who will perform work, and a brief resume of each team member, including similar type project in which they have been directly involved shall be included. Identify the Project Manager, Project Engineer, and qualified inspectors proposed for this project. The Project Manager will be the primary contact person to represent your firm and to conduct the presentation, if invited for an interview. Sub-consultants, if any, shall be identified in the proposal with the same requirements as for the main consultant II. GENERAL INSTRUCTIONS AND PROVISIONS

1. Proposal Format Guidelines: Interested entities or contractors are to provide the City of Costa Mesa with a thorough Proposal using the following guidelines: Proposal should be typed and should contain no more than 25 typed pages using a 12-point font size, including cover letter, Table of Contents, tables, charts, and graphic exhibits, but excluding resumes of key people and pricing forms. Each Proposal will adhere to the following order and content of sections. Proposal should be straightforward, concise and provide clear explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements, and on providing a complete and clear description of the offer. Proposals which appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity and risk of this contract may be rejected. The following Proposal sections are to be included in the Proposer’s response:
• Cover Letter: A cover letter, not to exceed two pages in length, should summarize key elements of the Proposal. An individual authorized to bind the Contractor must sign the letter. Indicate the address and telephone number of the contractor’s office located nearest to Costa Mesa, California, and the office from which the project will be managed. And include proposed working relationship among the offering agency and subcontractors, if applicable.
• Background and Project Summary Section: The Background and Project Summary Section should describe your understanding of the City, the work to be done, and the objectives to be accomplished. Refer to Scope of Services, Appendix A of this RFP. • Project Approach and Methodology: Provide a detailed description of the approach and methodology that will be used to fulfill each requirement listed in the Scope of Services of this RFP. The section should include:

1. Describes familiarity of project and demonstrates understanding of work and project objectives moving forward.

2. Detailed description of efforts your firm will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Services" section.

3. Detailed project schedule, identifying all tasks and deliverables to be performed, durations for each task, and overall time of completion. 132
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4. Identifies the project’s potential issues and asscoiated responses.

5. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize efficient, safe, and costeffective operations or increased performance capabilities. • Qualifications & Experience of the Firm: Describe the qualifications and experience of the organization or entity performing services/projects within the past eight years that are similar in size and scope to demonstrate competence to perform these services. Information shall include:

1. Relevant experience, specific qualifications, and technical expertise of the firm and sub-consultants to provide construction management services.

2. Submit a description of the organization’s qualifications, experience and abilities that make it uniquely capable of providing the services specified in the Scope of Services.

3. If the owner is a corporation please provide Name of corporation, corporate office street address, city, state, and zip code, state where incorporated, date of incorporation, first and last name of officers, local office address, city, state & zip code, and the date local office opened its doors for business.

4. If the owner is a partnership or joint venture, please provide Name of partnership or joint venture, principal office street address, city, state, and zip code, state of organization, date of organization, first and last name of general partner(s), local office address, city, state, and zip code, and date local office opened its doors for operations.

5. Provide a list of current and previous contracts similar to the requirements for this project in Costa Mesa, including representative public agencies served (if any). For each, provide a brief description of the scope of work performed, the length of time providing services, and the name, title, and telephone number of the person who may be contacted regarding your organization’s service record. • Financial Capacity: The City is concerned about the proposers’ financial capability to perform and therefore is requesting copies of audited financials from the past three years to allow an evaluation of firm’s financial capabilities.
• Key Personnel: It is essential that the Proposer provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The Proposer must agree to assign specific individuals to the key positions. o Identify the members of the staff who would be assigned to act for Proposer’s firm in key management and filed positions providing the services described in the Proposal, and the functions to be performed by each.
o Proposed team key members, as demonstrated by provided resumes, shall have relevant experience for their role in the project.
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o Team is managed by an individual with appropriate experience in similar project.

This person's time is appropriately committed to this project. o Team structure provides adequate capability to perform both volume and quality of needed work within project schedule milestones.
o Include resumes of each proposed member, including name, position, telephone number, email address, education, and years and type of relevant experience. • Cost Proposal: Provide a firm fixed fee cost proposal for the project. The cost proposal should identify the specific assigned personnel, their hourly rates and their number of hours, and the cost for each work task/deliverable as described in the Scope of Services. If work tasks or deliverable are proposed that are not specifically listed in the City’s Scope of Services, please identify those costs as separate and optional. Proposals shall be valid for a minimum of 180 days following submission.
• Disclosure: Please disclose all past or current business and personal relationships with any current Costa Mesa elected official, appointed official, City employee, or family member of any current Costa Mesa elected official, appointed official, or City employee. Any past or current business relationship may not disqualify the firm from consideration. • Sample Professional Services Agreement: The firm selected by the City will be required to execute a Professional Services Agreement with the City. A sample of the Agreement is enclosed as Appendix B but may be modified to suit the specific services and needs of the City. If a Proposer has any exceptions or conditions to the Agreement, they must be submitted for consideration with the Proposal. Otherwise, the Proposer will be deemed to have accepted the Agreement.
• Checklist of Forms to Accompany Proposal: As a convenience to Proposers, following is a list of the forms Appendix C included in this RFP, which should be included with Proposals:

1. Vendor Application Form

2. Company Profile & References

3. Ex Parte Communications Certificate

4. Disclosure of Government Positions

5. Disqualifications Questionnaire

6. Bidder/Applicant/Contractor Campaign Contribution

2. Process for Submitting Proposals:
• Content of Proposal: The Proposal must be submitted using the format as indicated in the Proposal format guidelines.
• Preparation of Proposal: Each Proposal shall be prepared simply and economically, avoiding the use of elaborate promotional material beyond those sufficient to provide a complete, accurate and reliable presentation.
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• Cost for Preparing Proposal: The cost for developing the Proposal is the sole responsibility of the Proposer. All Proposals submitted become the property of the City. The cost proposal shall be submitted in a separate file. The cost proposal is confidential and will be unsealed after all proposals have been reviewed, and the most qualified consultant has been selected. Proposals shall be valid for a minimum of 180 days following submission. • Forms to Accompany Proposal: Appendix C forms shall be attached at the end of the Proposal except for the cost proposal which shall be submitted in a separate file. • Number of Proposals: Submit one (1) PDF file format of your proposal in sufficient detail for thorough evaluation and comparative analysis.
• Submission of Proposals: Complete Proposals must be submitted electronically in PDF file format via the planetbids.com website not later than 2:00 p.m. (P.S.T) on July 30, 2026.

Proposals will not be accepted after this deadline. Proposals received after the scheduled closing time will not be accepted. It shall be the sole responsibility of the Proposer to see that the proposal is received in proper time. Hard copy faxed or e-mailed Proposals will not be accepted. NO EXCEPTIONS.
• Inquiries: Questions about this RFP must be posted in the Q & A tab on Planetbids no later than July 16, 2026, at 11:00 A.M. The City reserves the right to not answer all questions posted.

The City reserves the right to amend or supplement this RFP prior to the Proposal due date.

All addendum(s), responses to questions received, and additional information will be posted on PlanetBids.

From the date that this RFP is issued until a firm or entity is selected and the selection is announced, firms or public entities are not allowed to communicate outside the process set forth in this RFP with any City employee other than the contracting officer listed above regarding this RFP. The City reserves the right to reject any Proposal for violation of this provision. No questions other than posted on PlanetBids will be accepted, and no response other than written will be binding upon the City.
• Conditions for Proposal Acceptance: This RFP does not commit to the City to award a contract or to pay any costs incurred for any services. The City, at its sole discretion, reserves the right to accept or reject any or all Proposals received because of this RFP, to negotiate with any qualified source(s), or to cancel this RFP in part or in its entirety. The City may waive any irregularity in any Proposal. All Proposals will become the property of the City of Costa Mesa, USA. If any proprietary information is contained in the Proposal, it should be clearly identified.
• Insurance & W-9 Requirements: Upon recommendation of contract award, Contractor will be required to submit the following documents with ten (10) days of City notification, unless otherwise specified in the solicitation:
 Insurance - City requires that licensees, lessees, and vendors have an approved Certificate of Insurance (not a declaration or policy) or proof of legal self-insurance 135
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on file with the City for the issuance of a permit or contract. Within ten (10) consecutive calendar days of award of contract, successful Bidder must furnish the City with the Certificates of Insurance proving coverage as specified in the sample contract.
 W-9 – Current signed form W-9 (Taxpayer Identification Umber & Certification) which includes Contractor’s legal business name(s).

3. Evaluation Criteria: The City’s evaluation and selection process will be conducted in accordance with Chapter V, Article 2 of the City's Municipal Code (Code). In accordance with the Code, the responsive responsible proposer shall be determined based on evaluation of qualitative factors. At all times during the evaluation process, the following criteria will be used.

Sub-criteria are not necessarily listed in order of importance. Additional sub-criteria that logically fit within a particular evaluation criterion may also be considered even if not specified below.

1. Project Approach & Methodology: 35%

2. Qualifications & Experience of the Firm: 30%

3. Key Personnel: 25%

4. Cost: 10%

4. Evaluation of Proposals and Selection Process: In accordance with its Municipal Code, the City will adhere to the following procedures in evaluating Proposals. An Evaluation Committee, which may include members of the City's staff and possibly one or more outside experts, will screen and review all Proposals according to the weighted criteria set forth above.

While price is one basic factor for award, it is not the sole consideration.

A. Responsiveness Screening: Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any Proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all Proposers regarding their Proposals.

B. Initial Proposal Review: The Committee will initially review and score all responsive written Proposals based upon the Evaluation Criteria set forth above. The Committee may also contact the Proposer’s references. Proposals that receive the highest evaluation scores may be invited to the next stage of the evaluation process. The City may reject any Proposal in which a Proposer’s approach or qualifications are not considered acceptable by the City. An unacceptable Proposal is one that would have to be substantially rewritten to make it acceptable. The City may conclude the evaluation process at this point and recommend award to the highest ranked consultant or proceed to interview the highest ranked consultants.

C. Interviews, Presentation, Reference Checks, Revised Proposals, Discussions:

Following the initial screening and review of Proposals, the Proposers included in this stage of the evaluation process may be invited to participate in an interview and make 136
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a presentation. Interviews/presentations, if held, are tentatively scheduled for the week of August 24th and will be conducted at City of Costa Mesa City Hall, 77 Fair Drive, Costa Mesa, CA 92626 or virtually at the discretion of the City. The dates are subject to change. The individual(s) from the Proposer’s organization that will be directly responsible for carrying out the contract, if awarded, should be present at the interview/presentation. The interview may, but is not required to, use a written question/answer format for the purpose of clarifying the intent of any portions of the Proposal.

In addition to conducting an oral interview, the City may during this stage of the evaluation process also contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a Proposal, and seek and review any other information deemed pertinent to the evaluation process.

Following the conclusion of this stage of the evaluation process, the Committee will again rank all Proposers according to the evaluation criteria set forth above. The Committee may conclude the evaluation process at this point and make a recommendation for the award. Once the highest ranked consultant is identified, the City will open the Cost Proposal and enter negotiations.

Recommendation for the award is contingent upon the successful negotiation of final contract terms. Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached. If contract negotiations cannot be concluded successfully within a time determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the RFP.

5. Protests: Failure to comply with the rules set forth herein may result in rejection of the protest.

Any proposals accepted pursuant to the formal procurement procedure set forth in the Proposal procedure may be appealed in accordance with the following procedure:
• The Proposer shall file the written notice of appeal with the Purchasing Officer at least ten (10) working days prior to proposal award date specified in the notice of recommendation to award.
• The written notice of appeal must include specifics as to the nature of the appeal. • The Proposer must provide any and all documentation to support the appeal. • The purchasing officer will respond in writing to the Proposer within five (5) working days.
• In the event the appeal is denied by the purchasing officer, the Proposer may appeal the purchasing officer’s ruling to the City Council at the next available council meeting.

6. Accuracy of Proposals: Proposers shall take all responsibility for any errors or omissions in their Proposals. Any discrepancies in numbers or calculations shall be interpreted to reflect the cost to the City.
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If prior to the contract award, a Proposer discovers a mistake in their Proposal which renders the Proposal unwilling to perform under any resulting contract, the Proposer must immediately notify the facilitator and request to withdraw the Proposal. It shall be solely within the City's discretion as to whether withdrawal will be permitted. If the solicitation contemplated evaluation and award of "all or none" of the items, then any withdrawal must be for the entire Proposal. If the solicitation provided for evaluation and award on a line item or combination of items basis, the City may consider permitting withdrawal of specific line item(s) or combination of items.

7. Responsibility of Proposers: The City shall not be liable for any expenses incurred by potential Contractors in the preparation or submission of their Proposals. Pre-contractual expenses are not to be included in the Contractor’s Pricing Sheet. Pre-contractual expenses are defined as, including but not limited to, expenses incurred by Proposer in:
• Preparing Proposal in response to this RFP.
• Submitting that Proposal to the City.
• Negotiating with the City any matter related to the Proposal; and, • Any other expenses incurred by the Proposer prior to the date of the award and execution, if any, of the contract.

8. Confidentiality: The California Public Records Act (Cal. Govt. Code Sections 6250 et seq.) mandates public access to government records. Therefore, unless information is exempt from disclosure by law, the content of any request for explanation, exception, or substitution, response to this RFP, protest, or any other written communication between the City and Proposer, shall be available to the public. The City intends to release all public portions of the Proposals following the evaluation process at such a recommendation made to the City Council.

If the Proposer believes any communication contains trade secrets or other proprietary information that the Proposer believes would cause substantial injury to the Proposer’s competitive position if disclosed, the Proposer shall request that the City withhold from disclosure the proprietary information by marking each page containing such proprietary information as confidential. Proposer may not designate its entire Proposal as confidential nor designate its Price Proposal as confidential.

Submission of a Proposal shall indicate that, if Proposer requests that the City withhold from disclosure information identified as confidential, and the City complies with the Proposer’s request, Proposer shall assume all responsibility for any challenges resulting from the nondisclosure, indemnify and hold harmless the City from and against all damages (including but not limited to attorney’s fees and costs that may be awarded to the party requesting the Proposer information), and pay any and all costs and expenses related to the withholding of Proposer information. Proposer shall not make a claim, sue, or maintain any legal action against the City or its directors, officers, employees, or agents concerning the disclosure, or withholding from disclosure, of any Proposer information. If Proposer does not request that the City withhold from disclosure information identified as confidential, the City shall have no obligation to withhold the information from disclosure and may release the information sought without any liability to the City.

9. Ex Parte Communications: Proposers and Proposers’ representatives should not communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives should not communicate outside the procedures set forth in this RFP 138
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with an officer, employee, or agent of the City, including any member of the evaluation panel, except for the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's Proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf. Proposers shall include the Ex Parte Communications Form, Appendix C with their Proposals certifying that they have not had or directed prohibited communications as described in this section.

10. Conflict of Interest: The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code Sections 1090 et seq., or Sections 87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded.

Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

11.Disclosure of Governmental Position: In order to analyze possible conflicts that might prevent a Proposer from acting on behalf of the City, the City requires that all Proposers disclose in their Proposals any positions that they hold as directors, officers, or employees of any governmental entity. Additional disclosure may be required prior to contract award or during the term of the contract. Each Proposer shall disclose whether any owner or employee of the firm currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months using the attached Disclosure of Government Positions Form, Appendix C.

12. Conditions to Agreement: The selected Proposer will execute a Professional Services Agreement for Services with the City describing the Scope of Services to be performed, the schedule for completion of the services, compensation, and other pertinent provisions. The contract shall follow the sample form of Agreement provided as Appendix B to this RFP.

All Proposers are directed to particularly review the indemnification and insurance requirements set forth in the sample Agreement. The terms of the agreement, including insurance requirements, have been mandated by the City and can be modified only if extraordinary circumstances exist.

Submittal of a Proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the Proposer includes with its Proposal, in writing, any conditions or exceptions requested by the Proposer to the proposed Agreement.

13. Disqualification Questionnaire: Proposers shall complete and submit, under penalty of perjury, a standard form of questionnaire inquiring whether a Proposer, any officer of a proposer, or any employee of a Proposer who has a proprietary interest in the Proposer, has ever been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local 139
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government project because of a violation of law or safety regulation and if so, to explain the circumstances. A Proposal may be rejected on the basis of a Proposer, any officer or employee of such Proposer, having been disqualified, removed, or otherwise prevented from proposing on, or completing a federal, state, or local project because of a violation of law or a safety regulation, Appendix C.

14.Standard Terms and Conditions: The City reserves the right to amend or supplement this RFP prior to the Proposal due date. All addendum(s) and additional information will be posted via PlanetBids. Proposers should check this web page daily for new information. 140
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APPENDIX A

SCOPE OF SERVICES
FOR

PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR CITY

HALL & COMMUNICATIONS CENTER EMERGENCY GENERATOR INSTALLATION The City of Costa Mesa, California (City) is soliciting a Request for Proposals (RFP) for the selection of an Architectural / Engineering firm for design installation of the City Hall emergency generator and diesel fuel tank and the Communications Center emergency generator, diesel fuel tank, automatic transfer switch, and manual transfer switch.

The project work requiring architectural design services include:
• Confirming operational requirements
• Full hazardous materials survey and abatement plan for, but not limited to, existing diesel in storage tanks
• Demolition and removal plan including procedure for disposing of existing generators, diesel tanks and fuel, automatic transfer switch, and all other miscellaneous electrical, piping, and materials being removed. This may include the demo and removal of the existing concrete pads and some of the surrounding material if deemed not structural sufficient for the proposed equipment.
• Installation plan for emergency generators, fuel tanks, manual transfer switch, and automatic transfer switch. This shall include, but not be limited to, electrical plans, mechanical plans, plumbing plans, and structural plans as well as plans for a fire suppression system for both generator systems. This will require a building permit (commercial addition/alteration) for electrical, plumbing, mechanical, and structural as well as a flammable and combustible liquids permit, and a demolition permit.
• Environmental Site Assessment (if required). Environmental, zoning, and safety assessments for air emissions, fuel storage, and local codes. • Fire suppression system design plans for both locations. • Architect shall have all four (4) concrete pads structurally evaluated to determine if they are suitable for removal of existing generators and fuel tanks and installation of proposed generators and fuel tanks. If the concrete pads are deemed unsuitable by the respective parties (structural engineer), then the architect will be required to redesign new reinforced concrete pads to accommodate the proposed equipment. In addition, if the existing surrounding area or concrete needs to be demolished or altered to accommodate the proposed concrete pads, the architect shall be responsible for any and all of those design modifications as well and shall include those on the construction plans and documents. • Meeting minutes during design.
• Architect shall assist with project specifications and any other construction documents for the construction bid process.
• Web based file sharing site for the duration of design and construction See marked up google earth image attached for limits of work and locations of items listed above. As-builts provided as attachments.
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The City’s goal is to have a proposal for the professional services needed to complete this project. If you feel that any items should be added to the scope of work to accomplish this goal, please include a separate description and cost item in your proposal.

1. CONSULTANT SERVICES
The Costa Mesa City Hall and Communications Center requires:

2. An installation plan for the install of two proposed emergency generators, two diesel fuel tanks, an automatic transfer switch, a manual transfer switch, and any other miscellaneous electrical. This will include MEP plans. See exhibits for cut sheets and equipment information.

3. A structural plan for the bolt connections. The architect shall also have the four existing concrete pads structurally evaluated, and new ones shall be designed for construction if the existing are deemed unsuitable for the proposed equipment.

4. A fire suppression system plan for both locations.

If any aspects of the design seem lacking or insufficient, the architect shall ensure that all aspects of the design for the removal and installation is covered in its entirety.

A. GENERAL SERVICES
The architect shall provide general services designated necessary to assist in the administration of the project. The architect will serve as the lead consultant in managing the design of the installation. The civil engineering, dry utility consulting, electrical engineering, mechanical engineering, structural engineering, and all other sub-consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate among project disciplines, agencies, subconsultants, utility companies, adjacent developers, and City.

B. PROGRAM CONFIRMATION
The architect shall work closely with the City of Costa Mesa Public Services Department and to confirm the design requirements for the proposed project. This shall include, but not be limited to, the items listed previously in the Scope of Services.

C. ENTITLEMENT
Architect shall provide all services necessary to submit documents to the appropriate governing agencies for review and architect shall obtain all approvals necessary to construct the project.

D. SITE DESIGN
This item of work shall include visually surveying site to establish constraints and opportunities including landmarks, adjacent uses, site edges, views and orientation, etc.

Architect shall coordinate and confirm with their sub-consultants (if applicable) the 142
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engineering design constraints, including but not limited to:
• Utilities
• Existing and future infrastructure
• Soil conditions (if necessary)
• Environmental conditions and remediation
• Demolition plan
• Installation plan
• Structural plan
• Fire suppression plan
• Topography (if necessary)
• Zoning requirements (if necessary)
• Drainage systems (if necessary)
• Future adjacent uses
• On-site and off-site uses
E. SCHEMATIC DESIGN
This item of work shall include preparing schematic design documents. Documents shall consist of drawings and other architectural and design documents required for the project, including the removal and installation, structural, mechanical, electrical systems, fire suppression system, materials and such other elements as may be appropriate and as described in general.

F. ARCHITECTURAL DESIGN / DOCUMENTATION
The architectural design and documentation shall include:
• Demolition Plan
• Hazardous materials study and abatement plan
• Site plan
• Installation Plan (electrical, mechanical, structural, etc.) • Fire Suppression System Plan (electrical, mechanical, structural, etc.) • Sections / elevations (if applicable)
• Building systems / material selection (if applicable) • Details
• Dimensions / permit related areas
• Cost estimates
Each set of plans will be required to go through plan check at the City of Costa Mesa building department, Fire, and Public Works.

G. CIVIL DESIGN / DOCUMENTATION
Civil design / documentation services during design development phase consist of, but are not limited to, a site plan and utilities.

H. STRUCTURAL DESIGN / DOCUMENTATION
The structural design includes but is not limited to: the bolt connections for the generators 143
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and diesel fuel tanks onto the concrete pads. In addition, a structural evaluation will be required of the existing concrete pads for each generator and fuel tank to determine if the structural integrity of the existing pads are sufficient to hold the new equipment (as-builts of the existing concrete pads will be provided). If the structural evaluation proves that the existing pads are not sufficient or in appropriate condition to support the proposed equipment, a design for new reinforced concrete pads shall be provided by the architect / engineer. Surrounding concrete / ground may require redesign to accommodate new pads if proposed. Architect shall also prepare structural systems documents as necessary.

I. ELECTRICAL DESIGN
The electrical design shall include, but is not limited to: Title 24 calculations, power service and distribution to both generators, both fuel tanks, the manual transfer switch, the automatic transfer switch and any and all accompanying equipment, both fire suppression systems, operations alerting system, and emergency power requirements, ventilation and combustion airflow, and exhaust limits.

J. MECHANICAL DESIGN / DOCUMENTATION
The mechanical design shall include but is not limited to: preparing Title 24 energy calculations, hose lines from diesel fuel tanks to generators, fire suppression systems design, and mechanical design documentation.

K. PLUMBING DESIGN / DOCUMENTATION
The plumbing design shall include but not be limited to: hose lines from diesel fuel tanks to generators and fire suppression systems.

L. FIRE PROTECTION SYSTEM
The fire suppression system design and installation for the proposed generators and fuel tanks shall comply with the CMFD regulations and National Fire Protection Association (NFPA) standards
M. DESIGN DEVELOPMENT SERVICES
The architect shall prepare from the approved schematic design documents, the design development documents consisting of site and floor plans, elevations and sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents.

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be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work.

Construction drawings and specifications shall be signed and stamped by the licensed architect and sub-consultants in their respective specialties. Architect shall conduct inhouse constructability reviews as well as retain the services of a third-party to conduct one additional constructability review.

P. TRAFFIC PRE-EMPTION DESIGN / DOCUMENTATION
• Coordinate with the City to determine the desired phasing of the construction work to provide partial access for City personnel as needed.

Q. BIDDING AND CONSTRUCTION SUPPORT
Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and architect’s Estimate. Attend pre-bid meetings and provide full size exhibits for use in the pre-bid meeting presentations as needed. During bid process, the architect shall be responsible for preparing addenda, clarifying the construction documents, answering bidder’s questions, issuing revised bid form, plans, exhibits, and technical specifications as required. During the construction phase, the architect and his sub-consultants shall review / approve submittals and respond to contractor’s Requests for Information (RFIs), provide review and input on contractor change order requests, attend weekly construction progress meetings, and prepare final as-builts.

R. COST ESTIMATES
The architect shall provide a detailed cost estimate during the schematic design phase, one cost estimate during the design development phase, and one construction cost estimate based on a material take-off from the construction documents at stages identified by the City.

S. PROCESSING OF PLANS AND PERMITS
The architect shall process the construction documents with the City of Costa Mesa Building Division, answer plan checks comments, and if necessary, revise construction documents and obtain all the required permits from the Building Division, Fire Department, utility agencies, regulatory, and environmental agencies. 145
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EXHIBITS

CITY HALL GENERATOR & FUEL TANK CUTSHEET

COMMUNICATION GENERATOR & FUEL TANK CUTSHEET

EXISTING CITY HALL GENERATOR PLANS

EXISTING COMMUNICATION CENTER GENERATOR PLANS

GENERATOR LOCATION MAP
**Each exhibit is posted on PlanetBids.**
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APPENDIX C
FORMS
Vendor Application Form
Ex Parte Communications Certification
Disclosure of Government Positions
Disqualification Questionnaire
Company Profile & References
Bidder/Applicant/Contractor Campaign Contribution
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EXHIBIT B
CONSULTANT’S PROPOSAL
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disciplines: architectural, civil, structural, electrical, mechanical, plumbing, and fire suppression
• Provide drawings and specifications signed and stamped by licensed professionals in each discipline
• Secure all required permits, including building, flammable and combustible liquids, demolition, and fire department approvals
• Design the fire suppression system to meet Costa Mesa Fire Department regulations and NFPA standards
• Conduct environmental and zoning assessments
• Support the bidding process and manage construction-phase review of submittals and RFI responses
• Deliver final as-built documents at project close
• Sequence construction phasing to maintain partial access for City Hall and Communications Center staff throughout the project
• Manage coordination across all disciplines, agencies, utility companies, adjacent developers, and City staff through a single lead consultant • Maintain a web-based file-sharing site throughout design and construction to support organized documentation and consistent communication
Why Ayres?
Ayres brings a fully integrated team to this project, with expertise across electrical, mechanical, structural, civil, and hazardous materials disciplines. That means no gaps in coverage and no hand-off delays between consultants. As the prime, Ayres owns the full scope:
• subconsultant coordination,
• agency engagement,
• and City communication, from the first site assessment through construction closeout and as-built delivery.

This team has done this work before. We have replaced generators and standby power systems at active California civic facilities, which means the project team arrives already familiar with what makes this scope technically demanding: generator sizing and load analysis, fuel system design, transfer switch coordination, concrete pad assessment, hazmat abatement sequencing, and multi-agency permit processing. That experience translates directly to fewer surprises and faster decisions.

With a managing office approximately 40 miles from City Hall, Ayres can respond quickly, stay in close contact, and keep the project moving. The goal is a permit-ready design package that protects Costa Mesa’s ability to maintain uninterrupted operations at both critical facilities, and Ayres is built to deliver it.
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Why WE Architects?
We Architects Group is an integrated architecture and engineering firm specializing in public sector infrastructure, facility modernization, and mission-critical systems. Our multidisciplinary team has extensive experience delivering projects involving emergency power systems, utility infrastructure upgrades, life-safety improvements, and renovations within active and occupied facilities. We understand the technical, operational, and regulatory requirements associated with municipal facilities and critical operations environments, including city halls, public safety facilities, communications centers, and other essential government infrastructure.

Our approach emphasizes thorough existing conditions verification, stakeholder coordination, and technically sound design solutions that minimize disruption to ongoing operations. Each project begins with field investigation and validation of existing conditions to confirm site constraints, utility locations, equipment interfaces, and operational requirements. Through a collaborative design process and BIM-based coordination workflow, our architects and engineers integrate structural, electrical, mechanical, plumbing, civil, and fire protection disciplines to develop coordinated, permitready construction documents that support efficient bidding and construction.

We have significant experience supporting public agencies with infrastructure replacement and modernization projects, including emergency generator installations, fuel storage systems, electrical distribution upgrades, transfer switch replacement, utility coordination, hazardous materials assessment and abatement coordination, and facility improvements requiring phased construction within occupied environments. Our team understands the importance of maintaining continuity of operations at essential public facilities and routinely develops phased implementation strategies that prioritize safety, access, and uninterrupted facility operations.

Cost and schedule management are integrated into our project delivery process through milestone-based estimating, coordination with specialty consultants, and ongoing reconciliation of project scope with available budget. Our team works closely with clients throughout planning, design, permitting, bidding, and construction to ensure projects are delivered efficiently while meeting agency requirements, operational goals, and regulatory standards.
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Project Approach and Methodology
Familiarity of Project
Our team has completed multiple generator replacement projects for public works, counties, judicial authorities, police departments, and industrial sites, as seen in our experience starting on page 11.

The City Hall Emergency Generator
The 500 kW, 277/480V generator, manufactured by Generac in a NEMA-3R enclosure, is approximately 26 years old and is paired with a separate 2,000-gallon fuel tank. It connects to the existing 1,000-amp Emergency Distribution Board EDP1 through a recently replaced 800-amp, 4-pole automatic transfer switch made by ABB. Based on site observations, the existing generator and fuel tank foundations appear to be in good condition and may not require removal or replacement. To confirm this, further investigation is necessary, including ground-penetrating radar (GPR) scanning to locate steel reinforcement within the mat foundations and obtaining concrete core samples to determine compressive strength.

The Communication Center Emergency Generator
The generator is a 100 kW, 277/480V unit manufactured by Kato Light, housed in a NEMA3R enclosure with a separate 1,000-gallon fuel tank, and is approximately 27 years old. It has been connected to the existing 225-amp distribution panel D via a 150-amp, 4-pole manual transfer switch manufactured by Generac. Based on site observations, the existing generator and fuel tank foundations appear to be in good condition and may not require removal or replacement. To confirm this, further investigations are necessary, including ground-penetrating radar (GPR) scanning to locate steel reinforcement within the mat foundations and obtaining concrete core samples to determine the compressive strength of the concrete.

Achieve Client Satisfaction
The project scope focuses on demolishing the existing generators and associated fuel tanks serving the City Hall and Communication Center emergency loads, and replacing them with new equipment per the provided cut sheets.

The generator fuel tanks are located outside the building, preferably at the location of the old tanks, and will have the same running time and fuel capacity.

Old generators will be replaced with new CADD generators of the same size, without a major impact on day-to-day facility operations, as described below.

City Hall New Emergency Generator
A 500kW, 277/480V Tier II standby diesel generator manufactured by Caterpillar, model CAT C15, with a remote annunciator, D350 AVR, built-in 125-amp load center, in a Level 155
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2 Sound Attenuated NEMA-3R enclosure model C15, and an associated double-wall 2,000-gallon fuel tank model PSCFT2000. The new generator will be connected to the existing 800-amp ATS via new conductors. The existing conduits will be verified and replaced if needed. The existing generator and fuel tank foundations will be investigated by GPR scanning to locate steel reinforcement within the foundations and to obtain concrete core samples to determine whether the compressive strength of the concrete is acceptable.

Communication Center New Emergency Generator and Associated Transfer Switches
A 100kW, 277/480V Tier II standby diesel generator manufactured by Caterpillar, model CAT D100, with a remote annunciator, D350 AVR, built-in 125-amp load center, in a Level 2 Sound Attenuated NEMA-3R enclosure model C15, and an associated doublewall 1,000-gallon fuel tank model PSCFT1000. The new generator will be connected to the existing 100-amp ATS via new conductors. The existing conduits will be verified and replaced if needed. The existing generator and fuel tank foundations will be investigated by GPR scanning to locate steel reinforcement within the foundations and to obtain concrete core samples to determine whether the compressive strength of the concrete is acceptable.

Installation of a new Caterpillar NEMA-3R enclosure 4-pole CAMLOCK, with a built-in manual transfer switch and associated conduits and conductors.

Installation of a new Caterpillar indoor NEMA-1 enclosure 4-pole auto transfer switch (ATS) ahead of the existing manual transfer switch, with associated foundation, conduits, and conductors.

Common Services
Additional services and government sector coordination will be required across the project scopes, covering electrical, architectural, and structural disciplines, as well as the following:
• Environmental
• Hazardous Waste Engineering
• Pollution Studies
• Fire Protection Engineering
Code Requirements
Several organizations and their codes provide U.S. installation guidance related to generators, including the National Fire Protection Association (NFPA) and Underwriters Laboratories Inc. (UL). The installer must comply with all applicable national and local codes.
• NFPA 37 Diesel generator fuel systems
• NFPA 70 National Electrical Code
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Potential Issues
Problem Recognition and Resolution
Ayres delivers quick, confident solutions to issues that arise in the field. By recognizing problems before they arise and implementing solutions quickly, we help clients maintain project schedules and budgets. If unexpected issues occur, our team proposes solutions based on decades of experience, allowing our client-partners to make the final call on implementation.

Partnership and Communication Approach
Ayres provides clear, consistent communication and delivers quick, intelligent resolutions for any concern or challenge. We place a high priority on understanding clients’ needs, openly addressing issues, involving clients in decision-making, and resolving project concerns.

Quality and Documentation
Ayres minimizes construction change orders by providing well-organized, concise, and complete construction documents. A companywide commitment to quality assurance defines requirements for loss prevention in project management, design, and documentation.

Additional/Creative Approaches
Through the completion of thousands of projects nationwide, we’ve not only gained a thorough understanding of the communities in which we work, we’ve also developed the knowledge necessary to solve common challenges in new and creative ways, always with a keen and resourceful eye toward timeline and budget.

This statement is part of a broader core values record that also covers clients as partners, business with integrity, challenge/support/recognize our employee-owners, and commitment to community.

Assumptions
• Ayres assumes that the existing concrete pad is adequate for the new generator and new concrete pad design is not included.
• Ayres will perform a scan and coring of the existing concrete pad to verify that. If new pad needs to be designed as a result of the test, additional fee shall be provided to the city for the design of the new pad.
• Design of generator screening or enclosure modifications is excluded. We Architects Group assumes the existing screening will remain in place and no modifications will be required.
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HVAC, emergency and standby power generation and distribution, fire protection, lighting design, low voltage systems, building management systems, energy modeling, and full construction support including commissioning.

Project Experience
Norwalk Courthouse Generator Replacement
Location: Norwalk, CA
Client: Development One
Client Contact: Bruce Camino, Principal Architect; Development One; 714.689.0298 Project Dates: June 2022 - March 2025
Design/Construction Value: $27,800/$300,000 (estimated based on initial design) Ayres’ Role: MEP Design Engineering of Record
Scope of Work: The existing 150 kW standby generator at this California facility had reached the end of its service life. Ayres designed the complete replacement, specifying a new 200 kW, 277/480V standby diesel-engine generator along with all associated systems:
an automatic transfer switch, a day tank, an exhaust system, and discharge ducts.

East Los Angeles Courthouse Generator Replacement
Location: East Los Angeles, CA
Client: Development One
Client Contact: Bruce Camino, Principal Architect; Development One; 714.689.0298 Project Dates: June 2022 - March 2025
Design/Construction Value: $30,220/$300,000 (estimated based on initial design) Ayres’ Role: MEP Design Engineering of Record
Scope of Work: An active California courthouse required uninterrupted emergency power to support life safety systems, security, and judicial operations. The existing 200 kW generator at this facility was no longer adequate and needed full replacement. Ayres designed the new standby power system, specifying a 400 kW, 277/480V standby dieselengine generator and all associated equipment: an automatic transfer switch, a day tank, an exhaust system, and discharge ducts.

Hayward Courthouse Generator Replacement
Location: Hayward, CA
Client: Development One
Client Contact: Bruce Camino, Principal Architect; Development One; 714.689.0298 Project Dates: June 2022 - March 2025
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Design/Construction Value: $29,360/$300,000 (estimated based on initial design) Ayres’ Role: MEP Design Engineering of Record
Scope of Work: This assignment required a thorough field assessment of the existing generator installation before any design work could begin. Ayres evaluated the existing generator, main switchboard, and all downstream electrical equipment and feeders at the courthouse to determine existing capacity, condition, and constraints.

From that assessment, Ayres prepared site and enlarged floor plans, a one-line diagram showing the demolition scope and proposed new equipment and feeders, load calculations, short-circuit and voltage-drop calculations, and a complete specification book.

Ayres designed the new standby power system, specifying a 200 kW, 277/480V standby diesel-engine generator and all associated equipment: an automatic transfer switch, a day tank, an exhaust system, and discharge ducts.

Santa Clarita City Hall Tenant Improvements
Location: Santa Clarita, CA
Client: City of Santa Clarita
Client Contact: Peter Henne, City of Santa Clarita Public Works Administrator [email protected], 661.284.1427
Project Dates: March 2023 - March 2024
Design/Construction Value: $15,220/$250,000 (estimated based on initial design) Ayres’ Role: MEP Design Engineering of Record
Scope of Work: The Santa Clarita City Hall
needed a space overhaul. Officials sought to
reconfigure the space to improve the comfort
of staff and guests with better air quality and
ventilation. The building overhaul required
the mechanical and electrical systems to be
addressed as well to bring the building up to
code.

Our team’s responsibilities included collecting
existing documents for the work areas;
reviewing the existing MEP plans and air
handling unit (AHU) system; conducting site
visits to verify existing conditions; preparing
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Appendix
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VENDOR APPLICATION FORM
FOR
RFP No. 27-01 PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR

CITY HALL & COMMUNICATIONS CENTER EMERGENCY GENERATOR INSTALLATION TYPE OF APPLICANT:  NEW  CURRENT VENDOR
Legal Contractual Name of Corporation: ______________________________________ Contact Person for Agreement: _____________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Corporate Mailing Address: ________________________________________________ City, State and Zip Code:__________________________________________________ Contact Person for Proposals: ______________________________________________ Title: ______________________________ E-Mail Address: ______________________ Business Telephone: _________________________ Business Fax: ________________ Is your business: (check one)
 NON PROFIT CORPORATION  FOR PROFIT CORPORATION
Is your business: (check one)
 CORPORATION  LIMITED LIABILITY PARTNERSHIP
 INDIVIDUAL  SOLE PROPRIETORSHIP
 PARTNERSHIP  UNINCORPORATED ASSOCIATION
Ayres Associates Inc.

Bryan Haider
Vice President - MEP [email protected]
970.797.3538
3433 Oakwood Hills Parkway
Eau Claire, WI 54701
Hassan Razmara
Electrical Engineer [email protected]
661.291.1978
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Names & Titles of Corporate Board Members
(Also list Names & Titles of persons with written authorization/resolution to sign contracts) Names Title Phone
___________________________________ ____________________ ___ ___________________________________ _____________________ __ ___________________________________ _____________________ ___ ___________________________________ ______________________ __ ___________________________________ _________________________ ___________________________________ _________________________ Federal Tax Identification Number: ________________________________ City of Costa Mesa Business License Number: ________________________________________ (If none, you must obtain a Costa Mesa Business License upon award of contract.) City of Costa Mesa Business License Expiration Date: ________________________________ Tami Satre
Dr. Susan Kirkpatrick
Board Member
Board Member
Richard Kirby, IV Board Member
Mark Faanes Board Member
Jan Zander, PE
Jason Ingram, PLS Executive Vice President
President and Chief Executive Officer
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EX PARTE COMMUNICATIONS CERTIFICATION
Please indicate by signing below one of the following two statements. Only sign one statement.

I certify that Proposer and Proposer’s representatives have not had any communication with a City Councilmember concerning informal RFP No. 27-01 PROFESSIONAL ARCHITECTURAL &

ENGINEERING DESIGN SERVICES FOR CITY HALL & COMMUNICATIONS CENTER EMERGENCY GENERATOR INSTALLATION at any time after June 24, 2026. ________________________________ Date: _______________________ Signature
________________________________
Print
OR
I certify that Proposer or Proposer’s representatives have communicated after June 24, 2026, with a City Councilmember concerning informal RFP No. 27-01. PROFESSIONAL ARCHITECTURAL &

ENGINEERING DESIGN SERVICES FOR CITY HALL & COMMUNICATIONS CENTER EMERGENCY GENERATOR INSTALLATION. A copy of all such communications is attached to this form for public distribution.
________________________________ Date: _______________________ Signature
________________________________
Print
July 29, 2026
Bryan Haider
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DISQUALIFICATION QUESTIONNAIRE
The Contractor shall complete the following questionnaire:

Has the Contractor, any officer of the Contractor, or any employee of the Contractor who has proprietary interest in the Contractor, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a Federal, state, or local government project because of a violation of law or safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space.

X
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DISCLOSURE OF GOVERNMENT POSITIONS
Each Proposer shall disclose below whether any owner or employee of Contractor currently hold positions as elected or appointed officials, directors, officers, or employees of a governmental entity or held such positions in the past twelve months. List below or state "None." None.
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COMPANY PROFILE & REFERENCES
Company Legal Name:

Company Legal Status (corporation, partnership, sole proprietor etc.):

Active licenses issued by the California State Contractor’s License Board:

Business Address:

Website Address:

Telephone Number: Facsimile Number:

Email Address:

Length of time the firm has been in business:

Length of time at current location:

Is your firm a sole proprietorship doing business under a different name: ___Yes ___No If yes, please indicate sole proprietor’s name and the name you are doing business under:

Federal Taxpayer ID Number:

Regular Business Hours:

Regular holidays and hours when business is closed:

Contact person in reference to this solicitation:

Telephone Number: Facsimile Number:

Email Address:

Contact person for accounts payable:

Telephone Number: Facsimile Number:

Email Address:

Name of Project Manager:

Telephone Number: Facsimile Number:

Email Address:

Corporation
250 E. Olive Avenue, Suite 201, Burbank, CA 91502
www.ayresassociates.com/
[email protected]
67 years
X
8 a.m. - 5 p.m.

All federal holidays.

[email protected]
Hassan Razmara
Hassan Razmara
[email protected]
3 years
Adam Holtz
[email protected]
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COMPANY PROFILE & REFERENCES (Continued)
Submit the company names, addresses, telephone numbers, email, contact names, and brief contract descriptions of at least three clients, preferably other municipalities for whom comparable projects have been completed or submit letters from your references which include the requested information.

Company Name:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Company Name:

Telephone Number:

Contact Name:

Contract Amount:

Email:

Address:

Brief Contract Description:

Tyson Cline
Bruce Camino
805.626.5330
[email protected]
300 W 3rd St, Oxnard, CA 93030
RNT Architects
City of Santa Clarita
661.284.1427
$50,000
Peter Henne
[email protected]
28250 Constellation Road, Santa Clarita, CA 91355
Mehrshad Parsakalleh
651.485.6702
Ramsey County
$65,000
[email protected]
121 7th Place East, Skyway level - Suite 2500, Saint Paul, MN 55101 Development One
714.689.0298
$87,380
202. West Amerige Ave Fullerton, CA 92832
Tim Grundtner
RSP Architects
612.677.7100
$65,000 (average)
1220 Marshall St NE, Minneapolis, MN 5541
Ayres’ scope spanned demolition of existing HVAC equipment, design of new VRF systems for the 2nd and 3rd floors, rebalancing of the 1st floor AHU, electrical upgrades, and full project delivery from pre-design through construction document release and bidding support.

Ayres’ scope covered a full range of services from reviewing existing MEP plans and conducting site visits to preparing and delivering construction documents, managing quality control, and supporting the bidding process through addenda responses.

Ramsey County Government Center East required full replacement of its failing HVAC and plumbing systems, prompting Ayres to conduct a pre-design evaluation, condition survey, and cost estimates before developing construction documents for two separate replacement efforts.

Ayres replaced aging standby generators at two California courthouses, specifying new 200 kW and 400 kW diesel-engine systems complete with automatic transfer switches, day tanks, exhaust systems, and discharge ducts to support life safety, security, and judicial operations.

Ayres’ work with USAR COE spans feasibility studies, Design-Build, and Design-Bid-Build projects, with Design-Bid-Build efforts covering interior and exterior lighting, power distribution design, arc flash mitigation, and equipment sizing per applicable Unified Facility Criteria (UFC) and Army Reserve Design Guidelines. Deliverables include Revit-modeled power distribution systems, utility coordination, and specifications developed through SpecsIntact using Unified Facility Guide Specifications (UFGS), with drawings submitted per Army Reserve Design Process requirements.
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C05897.RFP27-01
1 ADDENDUM NO. 1

REQUEST FOR PROPSAL
FOR

PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES FOR

CITY HALL & COMMUNICATIONS CENTER EMERGENCY GENERATOR

INSTALLATION
RFP NO. 27-01

PUBLIC WORKS DEPARTMENT

CITY OF COSTA MESA
Addendum Released on July 22, 2026
The referenced document has been modified as per the attached Addendum No. 1 Please sign this Addendum where designated and return the executed copy with submission of your proposal. This addendum is hereby made part of the referenced RFP.
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2 1. DELETE: Appendix A Scope of Services

2. REPLACE: Revised Appendix A Scope of Services
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3 REVISED

APPENDIX A

SCOPE OF SERVICES
FOR

PROFESSIONAL ARCHITECTURAL & ENGINEERING DESIGN SERVICES

FOR CITY HALL & COMMUNICATIONS CENTER EMERGENCY

GENERATOR INSTALLATION
The City of Costa Mesa, California (City) is soliciting a Request for Proposals (RFP) for the selection of an Architectural / Engineering firm for design installation of the City Hall emergency generator and diesel fuel tank and the Communications Center emergency generator, diesel fuel tank, automatic transfer switch, and manual transfer switch.

The project work requiring Consultant design services include:
• Confirming operational requirements
• Full hazardous materials survey and abatement plan for, but not limited to, existing diesel in storage tanks
• Demolition and removal plan including procedure for disposing of existing generators, diesel tanks and fuel, automatic transfer switch, and all other miscellaneous electrical, piping, and materials being removed. This may include the demo and removal of the existing concrete pads and some of the surrounding material if deemed not structural sufficient for the proposed equipment.
• Installation plan for emergency generators, fuel tanks, manual transfer switch, and automatic transfer switch. This shall include, but not be limited to, electrical plans, mechanical plans, plumbing plans, and structural plans as well as plans for a fire suppression system for both generator systems. This will require a building permit (commercial addition/alteration) for electrical, plumbing, mechanical, and structural as well as a flammable and combustible liquids permit, and a demolition permit.
• Environmental Site Assessment (if required). Environmental, zoning, and safety assessments for air emissions, fuel storage, and local codes.

Consultant shall be responsible for determining any environmental / AQMD requirements, assessments, and/or permits.
• Fire suppression system design plans for both locations. Consultant shall be responsible for determining the necessary fire suppression system required for each specific piece of equipment and it’s location. • Consultant shall have all four (4) concrete pads structurally evaluated to determine if they are suitable for removal of existing generators and fuel tanks and installation of proposed generators and fuel tanks. If the concrete pads are deemed unsuitable by the respective parties (structural engineer), 181
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4 then the Consultant will be required to redesign new reinforced concrete pads to accommodate the proposed equipment. In addition, if the existing surrounding area or concrete needs to be demolished or altered to accommodate the proposed concrete pads, the Consultant shall be responsible for any and all of those design modifications as well and shall include those on the construction plans and documents. Core sampling and/or other methods of non-destructive testing shall be performed to determine concrete thickness and integrity and if existing slabs are structurally sufficient.
• Temporary emergency power will be required to maintain emergency services for both City Hall and the Communications Building while the existing generators and accompanying equipment are being replaced.

Consultant shall be responsible for providing temporary generator connections and associated infrastructure.
• Consultant may be required to design alternate location or modifications on proposed generator and fuel tank to comply with code based on proximity to the Communications Building and Vanguard University.
• The existing storage shed behind the City Hall Generator may need to be relocated or removed and disposed of. Consultant and Contractor shall coordinate with the Project Manager and the Facilities team based on code requirements.
• The Consultant will be required to perform field investigation for any and all incomplete as-builts pertaining to the concrete pads, utilities, conduit runs, etc.
• Meeting minutes during design.
• Consultant shall assist with project specifications and any other construction documents for the construction bid process.
• Web based file sharing site for the duration of design and construction See marked up google earth image attached for limits of work and locations of items listed above. As-builts provided as attachments.

1. CONSULTANT SERVICES
The Costa Mesa City Hall and Communications Center requires:

1. A demolition plan for two existing emergency generators, two diesel generators and fuel, and an automatic transfer switch along with any miscellaneous electrical that requires replacement or that the City deems worn or in need of replacement. 182
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5 2. An installation plan for the install of two proposed emergency generators, two diesel fuel tanks, an automatic transfer switch, a manual transfer switch, and any other miscellaneous electrical. This will include MEP plans.

3. A structural plan for the bolt connections. The Consultant shall also have the four existing concrete pads structurally evaluated and/or tested utilizing non-destructive testing, and new ones shall be designed for construction if the existing are deemed unsuitable for the proposed equipment.

4. A fire suppression system plan for both locations.

If any aspects of the design seem lacking or insufficient, the Consultant shall ensure that all aspects of the design for the removal and installation is covered in its entirety.

A. GENERAL SERVICES
The Consultant shall provide general services designated necessary to assist in the administration of the project. The Consultant will serve as the lead consultant in managing the design of the installation. The civil engineering, dry utility consulting, electrical engineering, mechanical engineering, structural engineering, and all other sub-consultants should be included in the various scope items below. This item of work shall include, but not be limited to, all the activities required to coordinate among project disciplines, agencies, sub-consultants, utility companies, adjacent developers, and City.

B. PROGRAM CONFIRMATION
The Consultant shall work closely with the City of Costa Mesa Public Services Department and to confirm the design requirements for the proposed project. This shall include, but not be limited to, the items listed previously in the Scope of Services.

C. ENTITLEMENT
Consultant shall provide all services necessary to submit documents to the appropriate governing agencies for review and Consultant shall obtain all approvals necessary to construct the project.

D. SITE DESIGN
This item of work shall include visually surveying site to establish constraints and opportunities including landmarks, adjacent uses, site edges, views and orientation, etc.

Consultant shall coordinate and confirm with their sub-consultants (if applicable) the engineering design constraints, including but not limited to:
• Utilities
• Existing and future infrastructure
• Soil conditions (if necessary)
• Environmental conditions and remediation
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6 • Demolition plan
• Installation plan
• Structural plan
• Fire suppression plan
• Topography (if necessary)
• Zoning requirements (if necessary)
• Drainage systems (if necessary)
• Future adjacent uses
• On-site and off-site uses
E. SCHEMATIC DESIGN
This item of work shall include preparing schematic design documents.

Documents shall consist of drawings and other architectural and design documents required for the project, including the removal and installation, structural, mechanical, electrical systems, fire suppression system, materials and such other elements as may be appropriate and as described in general.

G. CIVIL DESIGN / DOCUMENTATION
Civil design / documentation services during design development phase consist of, but are not limited to, a site plan and utilities.

H. STRUCTURAL DESIGN / DOCUMENTATION
The structural design includes but is not limited to: the bolt connections for the generators and diesel fuel tanks onto the concrete pads. In addition, a structural evaluation will be required of the existing concrete pads for each generator and fuel tank to determine if the structural integrity of the existing pads are sufficient to hold the new equipment (as-builts of the existing 184
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7 concrete pads will be provided). If the structural evaluation proves that the existing pads are not sufficient or in appropriate condition to support the proposed equipment, a design for new reinforced concrete pads shall be provided by the architect / engineer. Surrounding concrete / ground may require redesign to accommodate new pads if proposed. Consultant shall also prepare structural systems documents as necessary.

K. PLUMBING DESIGN / DOCUMENTATION
The plumbing design shall include but not be limited to: hose lines from diesel fuel tanks to generators and fire suppression systems.

L. FIRE PROTECTION SYSTEM
The fire suppression system design and installation for the proposed generators and fuel tanks shall comply with the CMFD regulations and National Fire Protection Association (NFPA) standards
M. DESIGN DEVELOPMENT SERVICES
The Consultant shall prepare from the approved schematic design documents, the design development documents consisting of site and floor plans, elevations and sections with the necessary structural, mechanical and related systems and outline specifications necessary to fix and define the character of the project and indicate the materials to be used. The design development documents, when approved in writing, may form the basis for the construction documents.

N. MATERIALS RESEARCH / SPECIFICATIONS
• Identification of systems and equipment and their criteria and quality standards consistent with the conceptual design
• Coordination of similar activities of other disciplines O. CONSTRUCTION DRAWINGS AND DOCUMENT SERVICES
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8 Based on the approved design development documents, the Consultant shall prepare the working drawings and specifications which shall set forth and prescribe in detail the work to be done and materials, workmanship, finishes, and equipment required for the architectural, structural, mechanical, and electrical work, as well as the site work. Construction drawings and specifications shall be signed and stamped by the licensed architect and subconsultants in their respective specialties. Consultant shall conduct in-house constructability reviews as well as retain the services of a third-party to conduct one additional constructability review.

P. TRAFFIC PRE-EMPTION DESIGN / DOCUMENTATION
• Coordinate with the City to determine the desired phasing of the construction work to provide partial access for City personnel as needed.

Q. BIDDING AND CONSTRUCTION SUPPORT
Attend one bid coordination meeting and prepare technical specifications, project appendices, bid form and Consultant’s Estimate. Attend pre-bid meetings and provide full size exhibits for use in the pre-bid meeting presentations as needed. During bid process, the Consultant shall be responsible for preparing addenda, clarifying the construction documents, answering bidder’s questions, issuing revised bid form, plans, exhibits, and technical specifications as required. During the construction phase, the Consultant and their sub-consultants shall review / approve submittals and respond to contractor’s Requests for Information (RFIs), provide review and input on contractor change order requests, attend weekly construction progress meetings, and prepare final as-builts.

R. COST ESTIMATES
The Consultant shall provide a detailed cost estimate during the schematic design phase, one cost estimate during the design development phase, and one construction cost estimate based on a material take-off from the construction documents at stages identified by the City.

S. PROCESSING OF PLANS AND PERMITS
The Consultant shall process the construction documents with the City of Costa Mesa Building Division, answer plan checks comments, and if necessary, revise construction documents and obtain all the required permits from the Building Division, Fire Department, utility agencies, regulatory, and environmental agencies.
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9 All other provisions of the request for proposal shall remain in their entirety.

Vendors hereby acknowledge receipt and understanding of the above Addendum.

Complete and submit this Addendum with your proposal.
____________________________ ____________________________ Signature Date Company Name
____________________________ ____________________________ Typed Name and Title Address
____________________________
City State Zip
July 29, 2026
Bryan Haider, VP - MEP
Ayres Associates Inc.
250 E. Olive Avenue, Suite 201
Burbank, CA 91502
187

EXHIBIT C

FEE SCHEDULE
188
189
190
3 Ingenuity, Integrity, and Intelligence.

AYRES | CITY HALL AND COMMUNICATIONS CENTER EMERGENCY GENERATOR INSTALLATION | CITY OF COSTA MESA AESCO Proposal No. P9616

Item $/Unit Unit Quantity Total
Project Engineer / Manager $ 195.00 Hour 2 $ 390.00
CADD Operator/Draftsperson $ 105.00 Hour 2 $ 210.00
Data Processing, Technical Editing or Reproduction $ 105.00 Hour 6 $ 630.00 Senior Staff Environmental Engineer $ 185.00 Hour 8 $ 1,480.00 Senior Environmental Engineer $ 225.00 Hour 6 $ 1,350.00

Item $/Unit Unit Quantity Total
Environmental Technician (CAC/CSST) $ 150.00 Hour 8 $ 1,200.00

Item $/Unit Unit Quantity Total
Field Vehicle Usage (Up to 100 miles) $ 80.00 Trip 1 $ 80.00 XRF Lead Analyzer $ 850.00 Day 1 $ 850.00
Item $/Unit Unit Quantity Total
Asbestos Polarized Light Microscopy (PLM) 5-day Turnaround, each $ 15.00 Test 40 $ 600.00 Lead Paint Chip (Flame Atomic Absorption), 3-day Turnaround, each $ 15.00 Test 5 $ 75.00 Exhibit A
Hazardous Materials Survey and Consulting Services
�For Mats of Generators and New Fuel Tanks
Professional Architectural & Engineering Design Services For City Hall & Communications Center Emergency Generator Installation
RFP NO. 27-01
AESCO Proposal No. P9616
Professional Staffing
$ 6,865.00
Field Technician
Field Equipment Charges
Environmental Tests
AESCO Subconsultant Rates
191

EXHIBIT D

PROJECT SCHEDULE
192
193

EXHIBIT E
CITY COUNCIL POLICY 100-5
194

CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 26-425 Meeting Date: 10/6/2026
TITLE:

ADOPT RESOLUTION NO. 2026-XX AUTHORIZING AN APPLICATION FOR FUNDS UNDER THE

ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) FOR AN ORANGE COUNTY

ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH DISABILITIES GRANT

PROGRAM (EMSD)
DEPARTMENT: PARKS AND COMMUNITY SERVICES
PRESENTED BY: BRIAN GRUNER, PARKS AND COMMUNITY SERVICES

DIRECTOR
CONTACT INFORMATION: BRIAN GRUNER, PARKS AND COMMUNITY SERVICES DIRECTOR (714) 754-5065
RECOMMENDATION:

Staff recommends the City Council:

2. Authorize the City’s commitment for a grant city match of 20% not-to-exceed $89,760 should the City be awarded the EMSD grant for a grant period from July 1, 2027 through June 30, 2029.

BACKGROUND:

The Orange County Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Program was developed to support local agencies in the delivery of Federal Transit Administration eligible activities. The EMSD Program is intended to meet the transportation needs of older adults and people with disabilities when transportation services provided are unavailable, insufficient, or inappropriate to meet these needs. The EMSD program offers grant funding for capital (vehicles and equipment), operating mobility management, and operating assistance type projects.

On June 2026, the OCTA Board of Directors approved the use of up to $5.85 million for the 2026 EMSD Call for Projects using local funding support based on Federal Transit Administration Section 5310 (FTA 5310) amounts allocated to Orange County.

On August 2026, City staff submitted a grant application for the EMSD grant to secure additional funding to support the Senior Mobility Program, City staff submitted an operational EMSD grant application totaling $448,800 (Attachment 2). The application requires an apportioned 20% City

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195
File #: 26-425 Meeting Date: 10/6/2026
application totaling $448,800 (Attachment 2). The application requires an apportioned 20% City match ($89,760), which is not currently budgeted. The funds will cover 24 months of expenses for the Senior Mobility Program (SMP) from July 2027 to June 2029.

As a condition of applying to the EMSD grant, the City is required to approve the application at a City Council open public meeting to establish coordination with non-profits and ensure services are not being duplicated.

ANALYSIS:

The City of Costa Mesa Senior Center Senior Transportation Program is a low-cost curb-to-curb transportation service to all residents of Costa Mesa ages 60 and older. The program is available Monday through Friday from 8 a.m. to 4 p.m. for rides to medical appointments in Costa Mesa, Newport Beach, Huntington Beach, Fountain Valley, Anaheim, Santa Ana, Irvine, Orange, and Tustin.

The Senior Taxi Program also provides non-medical rides throughout the City of Costa Mesa.

The current program is funded by a combination of Measure M2, General Fund, and grant funding.

The EMSD grant funds will allow the program to expand service levels by increasing weekly rides for medical services. The expanded service levels will be determined by funding received.

City staff applied for $448,800 in grant funding, which requires the City to commit a 20% match should it receive the grant. The City match is in the amount of $89,760 and will be derived from the general fund and included during the budget development process for FY 2027/2028.

City staff identified the non-profit Abrazar as a service provider of non-emergency medical transportation services to seniors in Orange County. Abrazar has been notified of the City’s grant application and the public hearing.

As part of the grant application process, staff is including this item on the October 6, 2026, Regular City Council Agenda, along with Resolution No. 2026-XX, which must be adopted by the governing body confirming the City’s match commitment and legal authority to submit.

ALTERNATIVES:

The City may withdraw the grant application; however, service capacity for the program will remain limited.

FISCAL REVIEW:

The total EMSD grant request is $448,800, plus a required 20% match in the not-to-exceed amount of $89,760, if the City is awarded the grant. The City’s match will be included by the Parks and Community Services Department during the FY 2027-28 budget development process.

LEGAL REVIEW:

This City Attorney’s Office has reviewed this agenda report and approves it as to form.

CITY COUNCIL GOALS AND PRIORITIES:

This project works toward achieving the following City Council goals:
· Strengthen the Public’s Safety and Improve the Quality of Life.

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196
File #: 26-425 Meeting Date: 10/6/2026
CONCLUSION:

Staff recommends the City Council:

1. Adopt Resolution No. 2026-XX authorizing staff to apply to the Orange County Transportation Authority (OCTA) for an Orange County Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Grant Program to support the City’s Senior Mobility Program (Attachment 1) and establish coordination with non-profits and ensure services are not duplicated.

2. Authorize the City’s commitment for a grant city match of 20% not to exceed $89,760 should the City be awarded the EMSD grant for the duration of the grant period from July 1, 2027, through June 30, 2029.

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197
1 ATTACHMENT 1
RESOLUTION NO. 2026-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

COSTA MESA, CALIFORNIA, AUTHORIZING APPLICATION FOR

FUNDS UNDER THE ORANGE COUNTY TRANSPORTATION

AUTHORITY ENHANCED MOBILITY FOR SENIORS AND

INDIVIDUALS WITH DISABILITIES PROGRAM AND

COMMITTING THE REQUIRED LOCAL MATCH FOR THE

SENIOR MOBILITY PROGRAM

THE CITY COUNCIL OF THE CITY OF COSTA MESA HEREBY FINDS AND DECLARES AS FOLLOWS:

WHEREAS, the Orange County Transportation Authority (OCTA) administers the Enhanced Mobility for Seniors and Individuals with Disabilities (EMSD) Program to meet the transportation needs of older adults and individuals with disabilities when available transportation services are unavailable, insufficient, or inappropriate to meet those needs; and
WHEREAS, the City of Costa Mesa (City) operates the Senior Transportation Program, which provides low-cost, curb-to-curb transportation for Costa Mesa residents ages 60 and older, including medical transportation and non-medical rides within the City; and
WHEREAS, in August 2026, City staff submitted an operational EMSD grant application requesting $448,800 in grant funding to support the Senior Mobility Program for the 24-month period from July 1, 2027 through June 30, 2029; and WHEREAS, the application requires an apportioned twenty percent (20%) local match, not to exceed $89,760, if grant funding is awarded; and WHEREAS, OCTA requires the application to be approved by the City Council in an open and public meeting, to establish coordination with nonprofit transportation providers and ensure services are not duplicated; and
WHEREAS, City staff notified Abrazar, Inc. (Abrazar), a nonprofit provider of nonemergency medical transportation services to seniors in Orange County, of the City’s application and public hearing to consider the item, and requested feedback regarding service overlap and opportunities for coordination, and Abrazar acknowledged receipt of the notification without providing comments or opposition; and 198
2 WHEREAS, the City Council has considered the item at an open and public hearing regarding the EMSD grant application to provide an opportunity for input on coordination and potential duplication of transportation services; and WHEREAS, EMSD grant funding will allow the City to expand service levels by increasing weekly rides for medical services, with expanded service levels determined by the funding received.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Costa Mesa hereby authorizes the application for OCTA EMSD Program funding for the Senior Mobility Program for the grant period from July 1, 2027 through June 30, 2029.

BE IT FURTHER RESOLVED that, if EMSD grant funding is awarded, the City of Costa Mesa commits to providing the apportioned twenty percent (20%) City match, not to exceed $89,760, for the duration of the grant period. The City’s match will be derived from the General Fund and included in the Parks and Community Services Department budget for the Fiscal Year 2027–28.

BE IT FURTHER RESOLVED that the Parks and Community Services Director, or his or her designee, is authorized to act as the City’s official representative in connection with the grant application and to provide any additional information and assurances required by OCTA.

PASSED AND ADOPTED this XX day of October, 2026.

_____________________________
John Stephens, Mayor
ATTEST: APPROVED AS TO FORM:
________________________ _____________________________
Brenda Green, City Clerk Kimberly Hall Barlow, City Attorney 199
3 THIS PAGE IS RESERVED FOR CITY CLERK’S OFFICE

STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss

CITY OF COSTA MESA )
I, [NAME], City Clerk of the City of Costa Mesa, DO HEREBY CERTIFY that the above and foregoing is the original of Resolution No. 2026-XX and was duly passed and adopted by the City Council of the City of Costa Mesa at a regular meeting held on the ____ day of ______________, ______, by the following roll call vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

IN WITNESS WHEREOF, I have hereby set my hand and affixed the seal of the City of Costa Mesa this ____ day of ______________, ______. ____________________________
[Name], City Clerk
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CITY OF COSTA MESA
Agenda Report
77 Fair Drive
Costa Mesa, CA 92626
File #: 25-555 Meeting Date: 10/6/2026
TITLE:

AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO UPHOLD THE ECONOMIC AND DEVELOPMENT SERVICES DIRECTOR’S DECISION TO DENY A REASONABLE

ACCOMMODATION REQUEST TO DEVIATE FROM CERTAIN REQUIREMENTS OF THE ZONING CODE TO OPERATE A SOBER LIVING HOME. OPERATED BY THE OHIO HOUSE AT 115 EAST

WILSON STREET, UNITS A THROUGH E
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT/PLANNING

DIVISION
PRESENTED BY: VICTOR MENDEZ, SENIOR PLANNER
CONTACT INFORMATION: VICTOR MENDEZ, SENIOR PLANNER (714) 754-5276 RECOMMENDATION:

Staff recommends the City Council:

2. Notice a subsequent hearing for October 20, 2026 to reconsider the denial of the CUP in light of the Director’s decision on the Reasonable Accommodation request.

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City of Costa Mesa
Agenda Report

77 Fair Drive
Costa Mesa, CA 92626
Item #: 25-555 Meeting Date: 10/6/2026
TITLE: AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO UPHOLD THE ECONOMIC AND DEVELOPMENT SERVICES DIRECTOR’S DECISION TO DENY A REASONABLE

ACCOMMODATION REQUEST TO DEVIATE FROM CERTAIN REQUIREMENTS OF THE ZONING CODE TO OPERATE A SOBER LIVING HOME OPERATED BY THE OHIO HOUSE AT 115 EAST

WILSON STREET, UNITS A THROUGH E
DEPARTMENT: COMMUNITY DEVELOPMENT DEPARTMENT/PLANNING DIVISION PRESENTED BY: VICTOR MENDEZ, SENIOR PLANNER
CONTACT INFORMATION: VICTOR MENDEZ, SENIOR PLANNER (714) 754-5276 RECOMMENDATION:

Staff recommends the City Council:

2. Notice a subsequent hearing for October 20, 2026 to reconsider the denial of the CUP in light of the Director’s decision on the Reasonable Accommodation request.

APPLICANT OR AUTHORIZED AGENT:

The applicants are The Ohio House, LLC, George Castaneda, Diego Blake, Garey Miller, Kayl McReynolds, and Robert Palmer.

BACKGROUND:

The Ohio House has operated a sober living home on this property since 2012. This facility houses up to 45 adults and a resident manager, combined in the five units. Pursuant to Costa Mesa Municipal Code (CMMC) section 13-323, group homes serving seven or more residents may be permitted on sites zoned for multi-family development, subject to approval of a conditional use permit (CUP).

The CMMC requires that a group home, residential care facility, or state-licensed drug and alcohol treatment facility (with 7 or more occupants) be at least 650 feet from another property that contains a group home, sober living home or state-licensed drug and alcohol treatment facility. The subject property is located within 550 feet of a City-approved sober living home with an existing CUP (PA-16-03) at 165 East Wilson Street. This facility was one basis for the Planning Commission’s denial of previous Reasonable Accommodation requests and a CUP discussed below:
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In May 2017, CMMC section 13-323(b) was amended by Ordinance 17-05 to add an exception to the 650-foot separation requirement for group homes, residential care facilities, and state-licensed drug and alcohol treatment facilities. The amendment allows approval of a group home, residential care facility or state-licensed drug and alcohol treatment facility within 650 feet of another if the reviewing authority determines that such location will not result in an over-concentration of similar uses.

On October 27, 2017, the City received a request from the applicant’s attorney for Reasonable Accommodation to allow the facility to continue operating without complying with the Zoning Code, including the separation requirement. The Director of Community Development (previously the Economic and Development Services Director) “the Director” denied the request; and on February 11, 20191, the Planning Commission voted unanimously to uphold the Director’s denial of the Reasonable Accommodation request and to deny CUP PA-17-10.

On August 6, 20192, the City Council upheld the decision of the Planning Commission to deny a Reasonable Accommodation request and to deny CUP PA-17-10 to allow a sober living home operated by Ohio House.

The 2022 U.S. District Court judgment in Ohio House, LLC v. City of Costa Mesa upheld the City’s 2017 denial, finding no wrongful failure to grant a reasonable accommodation, and no unlawful discrimination or violation of any law, including the 2020 FEHA amendments.

Subsequently, on April 24, 2023, the City received a request from the applicant’s attorney for a Reasonable Accommodation to allow Ohio House LLC to continue its operation of a sober living home.

This was essentially the same request made by Ohio House in 2017. The stated basis for the renewed request was a change in the law resulting from the 2020 revisions to the regulations of the Fair Employment and Housing Commission (FEHC) under the California Fair Employment and Housing Act (FEHA).

On June 21, 2023, the Director denied the Reasonable Accommodation request, noting no new facts or circumstances were presented.

On April 24, 2025, the Ninth Circuit Court of Appeals upheld the District Court’s 2022 judgment in favor of the City.

On May 2, May 6, and June 2, 2025, The Ohio House, LLC submitted its third request for Reasonable Accommodation to continue operating a sober living home at 115 E. Wilson St., Units A–E. The request cites material changes in circumstances since prior denials, including the 2022 California Housing and Community Development Department (HCD) Group Home Technical Advisory, the City’s adopted 1 The February 11, 2019 staff report and meeting video can be viewed links below:

Report: http://ftp.costamesaca.gov/costamesaca/planningcommission/agenda/2019/2019-02-11/PH-1.pdf Video: https://costamesa.granicus.com/player/clip/3324?view_id=10&redirect=true 2 The August 6, 2019 staff report and meeting video can be viewed links below:

Report: http://ftp.costamesaca.gov/costamesaca/council/agenda/2019/2019-08-06/PH-2.pdf Video: https://costamesa.granicus.com/player/clip/3436?view_id=10&redirect=true 224
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housing element, the California Attorney General’s amicus brief in related federal litigation, a 2023 HCD letter, and a claimed reduction in sober living homes within the City, including conflicting properties within 650 feet. This renewed request asks that the City either: 1) waive the “strict application” of the City’s definition of “single housekeeping unit”, enabling the residents of each unit to qualify as single housekeeping units and thus be exempted from the City’s sober living home requirements; or 2) in the alternative, to grant a 100-foot reduction in the 650-foot separation requirement to enable them to obtain a conditional use permit due to the existence of a City-permitted sober living home at 165 E. Wilson Street (located 550 feet from The Ohio House), and take other actions necessary for the issuance of a CUP by the Planning Commission, including a waiver of the City’s submittal deadlines and the application of the Uniform Housing Code’s occupancy limitations, rather than the HUD standard which is part of the City’s adopted Housing Element.

On July 2, 2025, the Director denied the Reasonable Accommodation request. As set forth in the Director’s denial, the Ninth Circuit recently upheld the City’s prior denials after considering the same alleged changes in circumstances, and that decision also has res judicata and collateral estoppel effect.

In addition, the requested accommodation would fundamentally alter the City’s zoning scheme—which the Ninth Circuit also held is a lawful basis for denial. The City’s zoning scheme already provides disabled individuals with equal housing opportunity. Ohio House does not operate as a bona fide single housekeeping unit under the City’s code.

On July 9, 2025, The Ohio House, LLC, along with several of its residents, appealed the Director’s decision, alleging violations of state law, fair housing requirements, and City planning policies.

On September 22, 20253, the Planning Commission voted 5-1, with one member absent, to uphold the Director’s denial of the request for Reasonable Accommodation. The Resolution adopted by the Planning Commission is attached to this report (Resolution PC-2025-19, Attachment 9). An excerpt of the minutes of the Planning Commission meeting of September 22, 2025, is included as Attachment

10. On September 29, 2025, The Ohio House, LLC, along with several of its residents, appealed the Planning Commission’s decision, alleging violations of state law, fair housing requirements, and City planning requirements (Attachment 11).

The appeal was agendized for the December 2, 2025, City Council meeting. Prior to the meeting, but after the public hearing was noticed, the applicant submitted a request to continue the item to the February 3, 2026, City Council Meeting. The City Council opened the public hearing and voted (7-0) to continue the item.

The item was then agendized for the February 3, 2026, City Council Meeting. Prior to the meeting, but before the agenda was publicized, staff requested to continue the item to the April 21, 2026, City Council Meeting. The City Council opened the public hearing and voted (6-0-1) to continue the item (Council Member Buley absent).
3 The September 22, 2025 staff report and meeting video can be viewed links below:

Report: https://costamesa.legistar.com/View.ashx?M=F&ID=14791199&GUID=87E94289-5E80-47BB-84B7-D08CE10E8442 Video: https://costamesa.granicus.com/player/clip/4309?view_id=14&redirect=true 225
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Subsequently, the item was agendized for the April 21, 2026, City Council Meeting. Prior to the meeting, but before the agenda was publicized, the applicant submitted a request to continue the item to the June 16, 2026, City Council Meeting. The City Council opened the public hearing and voted (7-0) to continue the item.

The item was then agendized for the June 16, 2026, City Council Meeting. Prior to the meeting, but before the agenda was publicized, the applicant requested to continue the item to the September 1, 2026, City Council Meeting. The City Council opened the public hearing and voted (7-0) to continue the item.

Subsequently, the item was agendized for the September 1, 2026, City Council Meeting. Prior to the meeting, but before the agenda was publicized, the applicant requested to continue the item to the October 20, 2026, City Council Meeting. The City Council opened the public hearing and voted (7-0) to continue the item.

Based on staff’s recommendation to remand the Reasonable Accommodation request back to the Director and the consent of the applicant, the appeal is now scheduled for consideration at the October 6, 2026, City Council meeting. This appeal hearing is for the limited purpose of making a decision on the remand. Because October 6, 2026, was not a previously noticed or continued date certain, new public noticing was completed. Should the City Council so remand the matter, staff also recommends that the City Council reconsider the applicant’s CUP after receipt of the Director’s decision after remand.

Therefore, staff recommends that a public hearing be noticed for October 20, 2026, to allow the City Council to reconsider the CUP application in light of the Director’s determination on the Reasonable Accommodation request.

ANALYSIS:

Facility Description
This development was approved as a five-unit common interest development in 2003. Each individual lot is separately owned; however, each individual lot owner is also part owner of a commonly-held lot and is part of a joint homeowner’s association. In addition, the application is for the operation of one facility by a single operator. Each lot contains a two-story residence. This facility serves up to 40 residents with a resident manager for each unit, for a total of up to 45 residents in the five-unit facility.

With the exception of the lot width, this project satisfied all residential development standards when it was approved in 2003; those same development standards still apply. As currently required for detached units, a two-car garage with space for two open parking spaces in the driveway leading to the garage exists for each of the five units, for a total of 20 parking spaces (10 covered and 10 open). Consequently, with the exception of the non-conforming minimum lot width requirements, all applicable standards for developing five common interest, multiple family residential units are met on this property.

Each of the five units contains four bedrooms and three bathrooms, as well as a kitchen, family room, and living/dining room. Pursuant to previous reports, it appears that each of the five units houses up to eight residents and one manager; however, the applicant’s submitted information has been inconsistent (as noted below). The number of bedrooms, beds, bathrooms, and persons per room for each unit is provided in Table 1 below:
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Table 1 – Unit Breakdown
Unit Bedrooms Beds1 Bathrooms Total
Rooms2
Persons per
room3
A 4 8 to 9 3 6 1.3 to 1.5
B 4 8 to 9 3 6 1.3 to 1.5
C 4 8 to 9 3 6 1.3 to 1.5
D 4 8 to 9 3 6 1.3 to 1.5
E 4 8 to 9 3 6 1.3 to 1.5
Totals: 20 40 to 45 15 30 1.3 to 1.5
1 Applicant’s information is incomplete; cannot confirm if 8 or 9 beds per unit are provided 2 Number of bedrooms combined with family room and living/dining room 3 Based on eight residents plus one bed for live-in manager per unit Required Separation
CMMC Title 13 Chapter XVI established requirements for sober living homes, group homes, and licensed drug and alcohol treatment facilities in multi-family zoning districts that would otherwise be treated as more restricted boardinghouses. The City Council reduced the higher separation standard applicable to boardinghouses (1,000 feet) to a lesser 650 feet between group homes, sober living homes, and licensed drug and alcohol treatment facilities. Part of the intent of these requirements is to ensure that businesses such as group homes, sober living homes and licensed drug and alcohol treatment facilities do not occupy a disproportionate number of homes in any residential neighborhood, and to avoid overconcentration in any area.

The City also sought to ensure that disabled persons, including those recovering from addiction, can reside in a comfortable residential environment versus in an institutional setting. The City determined that congregating group homes, sober living homes and licensed drug and alcohol treatment facilities in close proximity to each other does not provide the disabled with an opportunity to “live in normal residential surroundings” but, rather, places them into living environments bearing more in common with the types of institutional/campus/dormitory living from which the state and federal laws were designed to provide disabled persons relief.

The subject property is within 650 feet of a sober living home approved by the City in 2016 under CUP PA-16-03. Therefore, the proposed facility does not meet the separation standards required by the Zoning Code.

Separation Conflict Map
The CMMC requires a separation of 650 feet between group homes, sober living homes, residential care facilities and state-licensed drug and alcohol treatment facilities, unless the reviewing authority determines that a closer location will not result in an over-concentration of similar uses.

The attached separation map indicates that there is now one facility within 650 feet of the subject property. The sober living home at 165 East Wilson Street was approved by the City in 2016 under PA16-03. For further details, please refer to Table 2 below. 227
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Table 2 – Separation Map Summary
Location Status
165 East Wilson Street Sober living home approved by the City in 2016 as PA-16-03, serving 11 residents, including one live-in house manager. This facility is shown as a separation conflict on the map.

Overcrowding
The existing five-unit common interest development houses 30 to 45 adults (up to 40 residents along with live-in managers). The proposed occupancy of 1.3 to 1.5 persons per room constitutes overcrowding pursuant to the Housing Element of the General Plan, page HOU-23, which states:

Overcrowding is defined as a housing unit occupied by more than one person per room.

A severely overcrowded housing unit is one with more than 1.5 persons per room. A room is defined as a bedroom, living room, dining room, or finished recreation room, but excludes a kitchen or bathroom.

This definition is consistent with the Federal HUD standards, which generally define “overcrowding” to mean housing units with 1.01 or more persons per room (see 42 USCS § 5302(a)(10)). Under this standard, all five units would be overcrowded.

Overconcentration Pursuant to CMMC 13-323(b)
Pursuant to section 13-323(b) of the CMMC, a group home, residential care facility or state-licensed drug and alcohol treatment facility shall be located a minimum of 650 feet from another property containing a similar use, as measured from property line to property line, unless the reviewing authority determines that such location will not result in an over-concentration of similar uses.

This section allows the reviewing authority to approve deviations to the separation requirement where the evidence shows that such location will not result in an over-concentration. Should the applicable reviewing authority be unable to make all findings necessary to grant a Reasonable Accommodation, (e.g., if the finding that accommodation is “necessary” and "reasonable" within the meaning of the federal and state fair housing laws cannot be made), the reviewing authority retains the ability to waive the separation requirement if supported by the evidence.

The City has consistently maintained that the 650 foot separation is fundamental to the City's zoning scheme and reducing it would change the essential nature of the scheme, which is already designed to provide a beneficial opportunity to disabled persons and intended to protect the disabled from living in an institutional setting and instead maintain the residential character for all its residents. The applicant contends that in light of its location and particular circumstances, a reduction in the separation requirement would not change the essential nature of the city’s zoning plan.

Planning Commission Review
In its review of the project, the Planning Commission considered the Reasonable Accommodation application for relief from certain land use requirement of the zoning code to operate a sober living home.

During deliberations, the Planning Commission inquired about Ohio House’s operation, seeking clarification on whether it functions as a business, treatment facility, or sober living home. Commissioners 228
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also questioned staff regarding zoning applicability, the number of city-approved facilities, the historical approval process for similar uses, and what city services might be available to residents if the facility closed. Additionally, the Commission discussed legal considerations such as res judicata and whether the application presented new facts compared to prior Reasonable Accommodation requests denied by the City. Staff responded to the Commission’s inquiries, clarifying that Ohio House is currently operating the property as a sober living home. The City Attorney’s office further explained that the staff’s position remains consistent with the prior applications, as the underlying facts (as opposed to legal argument or interpretation) are substantially similar to the previous Reasonable Accommodation requests denied by the City. Nonetheless, each Reasonable Accommodation request must be considered independently from any prior requests.

Nine speakers provided public comments and noted their concerns about the potential closure of the Ohio House, emphasizing its role in supporting recovery, preventing homelessness, and fostering community for men overcoming addiction, while one speaker acknowledged its success but urged the City to uphold its ordinance to prevent overconcentration of sober living homes and avoid legal and financial risks.

The Planning Commission voted 5-1, with one member absent, to uphold the Director’s denial of the request for Reasonable Accommodation and adopted Resolution No. PC-2025-19 (Attachment 9). As part of the motion discussion, several commissioners thanked Ohio House residents and supporters for their personal testimonies and recognized the value of their recovery work, but emphasized that the decision was a land use and zoning matter, and that the necessary requirements to operate the property as a sober living home were not in place, and therefore would support the motion to uphold the denial.

Appeal of Planning Commission’s Decision
On September 29, 2025, an appeal of the Planning Commission’s decision to sustain the Director’s denial of the request for Reasonable Accommodation was filed by The Ohio House, LLC, along with several residents living in the sober living home. In summary, the application for appeal noted the following topics/areas of concern:
• Substantive and procedural requirements violate California state law • Fair Employment and Housing Act protections
• State Planning and Zoning Law standards
• City’s duty to affirmatively further fair housing
• Conflicts with City of Costa Mesa General Plan
• Contrary to California Housing and Community Development directives The submitted appeal and justification are provided as Attachment 11 to this report.

City Council “De Novo” Hearing
Pursuant to CMMC Chapter 9, Appeal and Review Procedures, the City Council shall conduct a new or “de novo” review of the matter. The City Council may exercise its independent judgment and discretion in making a decision, and the appeal hearing is not limited to the grounds stated for the appeal or the evidence that was previously presented to the Planning Commission. The City Council’s decision on the matter is the final decision.
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Given staff’s recommendation to remand the matter to the Director, no resolution upholding or overturning the Planning Commission’s action has been provided.

Pursuant to the current provisions of the CMMC, approval of each of the project’s applications must be based on evidence in the administrative record that substantially supports the following review criteria and findings:

Required Reasonable Accommodations Findings:
• The requested accommodation is necessary to provide one or more individuals with a disability an equal opportunity to use and enjoy a dwelling. • The requested accommodation is consistent with surrounding uses in scale and intensity of use.
• Whether the existing supply of facilities of a similar nature and operation in the community is sufficient to provide individuals with a disability an equal opportunity to live in a residential setting.
• The requested accommodation will not result in a fundamental alteration in the nature of the City's zoning program.

STAFF RECOMMENDATION ON APPEAL
City staff have determined to recommend revisions to the City’s Reasonable Accommodation provisions (CMMC sections 13-200.60 through 13-200.63) to more closely reflect more recent California Code of Regulations (CCR) provisions concerning such requests applicable to housing. Effective 2020, the State adopted regulations specifically applicable to reasonable accommodations in housing, with some amendments effective in 2022 and 2024. See 2 CCR sections 12176 through 12181. Although the City’s Reasonable Accommodation provisions were partially revised earlier this year, those changes in state law have not yet been fully incorporated into the CMMC, as staff learned in discussions with the HCD and the Civil Rights Division. Staff is in the process of preparing amendments to the Reasonable Accommodation provisions to address some of these changes. Staff are recommending that the request from Ohio House be remanded to the Director to reconsider the request in light of those anticipated changes, as well as additional information obtained from HCD and the Ohio House operators.

Staff further recommends that the City Council act to reconsider its previous action on the Ohio House’s CUP and direct staff to notice a public hearing on October 20, 2026, for reconsideration of the Conditional Use Permit application following the Director’s decision on the Reasonable Accommodation request.

ENVIRONMENTAL DETERMINATION:

The project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA Guidelines section 15301, Existing Facilities. 230
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ALTERNATIVES:

City Council alternatives include the following:

1. Remand this matter back to the Planning Commission for further consideration on specific issues as identified by the City Council.

2. Continue the Public Hearing to make a determination on the merits.

FISCAL REVIEW:

The recommended action will not have any impact on the City’s budget.

LEGAL REVIEW:

This report has been approved as to form by the City Attorney’s Office.

PUBLIC NOTICE:

Pursuant to Title 13, section 13-29(d), of the Costa Mesa Municipal Code, three types of public notification have been completed no less than 10 days prior to the date of the public hearing:

1. Mailed notice. A public notice was mailed to all property owners and occupants within a 500- foot radius of the project site on Wednesday, September 23, 2026. The required notice radius is measured from the external boundaries of the property.

2. On-site posting. A public notice was posted on each street frontage of the project site on Thursday, September 24, 2026.

3. Newspaper publication. A public notice was published once in the Daily Pilot newspaper on Friday, September 25, 2026.

The appeal was initially scheduled for December 2, 2025, was duly-noticed (as noted above) and subsequently continued five times to dates certain (February 3, 2026, April 21, 2026, June 16, 2026, September 1, 2026, and October 20, 2026). However, the appeal is now scheduled for consideration at the October 6, 2026, City Council meeting, based on the recommendation to remand this matter back to the Director to reconsider the Reasonable Accommodation request, and new public noticing was thus completed. If the matter is remanded, and the Council determines to reconsider the conditional use permit de novo, as noted above, staff would recommend noticing a public hearing for the City Council meeting on October 20, 2026 to reconsider the CUP application in light of the Director’s action on the Reasonable Accommodation request.

Any public comments received for the October 6, 2026 City Council meeting, may be viewed at this link: CITY OF COSTA MESA - Calendar (legistar.com)
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CONCLUSION:

The applicant has requested a Reasonable Accommodation to allow a sober living home accommodating up to 45 people to be within 650 feet of another property that contains a sober living home. The Planning Commission upheld the Director’s decision to deny the Reasonable Accommodation request. However, in light of staff’s determination to propose revisions to the City’s Reasonable Accommodation procedures, staff recommends that the City Council remand this matter back to the Director to re-consider Ohio House’s request accordingly, act to reconsider the applicant’s CUP request, and direct staff to notice a public hearing for that purpose on October 20, 2026. 232

BRANCART & BRANCART

ATTORNEYS AT LAW
Christopher Brancart P. O. BOX 686 Telephone (650) 879-0141 Elizabeth Brancart PESCADERO, CA 94060 Facsimile (650) 879-1103 Liza Cristol-Deman www.brancart.com
Street Address
8205 Pescadero Road
Loma Mar, California 94021
June 2, 2025
Via Email
Carrie Tai, Director
Economic and Development Services
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
[email protected]
[email protected]
Re: Supplemental Information in Support of Renewed Request for Reasonable Accommodation Based on Material Change in
Circumstances, CMMC § 13-200.62
By: The Ohio House, 115 E. Wilson Street, Units A-E, and Residents
Dear Ms. Tai:

I write to supplement the request for reasonable accommodation submitted to the City on May 2, 2025 by The Ohio House and residents George Castaneda, Garey Miller, Kayl McReynolds, Diego Blake, and Robert Palmer. We will include this letter when we submit the reasonable accommodation and documents through TESSA as requested by Daniel Inloes of your office.

This supplement provides the City with further information supporting the need for and reasonableness of the request for accommodation, demonstrating the current lack of structured sober living in Cosa Mesa. It further refutes the erroneous belief that licensed residential treatment facilities serve the same ATTACHMENT 1
233
Carrie Tai, Director
Economic and Development Services
June 2, 2025

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function and provide the same housing opportunities as the unlicensed sober housing provided by The Ohio House.

1. Licensed substance abuse treatment and unlicensed structured sober living differ in their offerings and purpose.

As recognized by the California Department of Healthcare Services regulations, the Government Code, and the City’s zoning regulations and General Plan, there are critical differences between licensed residential treatment programs and unlicensed structured sober living homes. Both are essential components of the substance use recovery continuum, each providing a vital but very distinct purpose.

A. Licensed Residential Treatment Facilities
• Regulated & Licensed: Overseen by state agencies (e.g., DHCS in California); must meet strict standards of care and operate under a license.
• Medical & Clinical Services: Provide 24/7 care including detox, therapy (individual/group), medical monitoring, and psychiatric support.
• Treatment Focus: Clinical stabilization and rehabilitation during the acute and subacute phases of recovery.
• Staffing: Includes licensed professionals such as therapists, nurses, counselors, and physicians.
• Duration: Typically 30-90 days.
• Billing: May accept insurance or public funding due to medical and clinical service provisions.
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Carrie Tai, Director
Economic and Development Services
June 2, 2025

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B. Unlicensed Structured Sober Living (Aftercare)
• Peer-Based Housing: Not licensed because they do not provide treatment; residents live in a drug- and alcohol-free environment with structured peer accountability.
• Supportive, Not Clinical: No clinical services are provided although onsite-residents may attend outpatient treatment offsite. • Recovery Focus: Long-term support for individuals in early recovery as they reintegrate into society with jobs, education, or volunteering. • Oversight & Accountability: While not state-licensed, many operate under industry standards (e.g., National Alliance for Recovery Residences – NARR).
• Duration: Often 3 months to a year or more.
• Essential Role: A critical step-down level of care that reduces relapse risk and promotes community reintegration.

As evident when comparing their attributes, both of these models serve distinct yet complementary purposes in saving lives and restoring community health.

2. Licensed residential treatment facilities and structured sober living are part of the continuum of care in recovery.

Recovery does not end with treatment. After treatment the real growth takes place when an individual must re-enter the world with its everyday stressors and temptations. The first 90 days post-treatment are the most vulnerable for relapse.

That is what makes structured sober living like that provided by The Ohio House such an important element in the recovery process. It offers peer support and regular check-ins to foster responsibility and belonging. It provides a community in which residents can support and help each other learn coping strategies and 235
Carrie Tai, Director
Economic and Development Services
June 2, 2025

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even more basic living skills like holding down a job, handling finances, and reconnecting with family. Alumni of The Ohio House keep in contact and continue to provide ongoing support to each other in navigating the challenges of maintaining sobriety.

3. The differing substance and purpose between licensed residential treatment and structured sober living is reflected on the ground in Costa Mesa.

The difference in substance and purpose between The Ohio House and the DHCS-licensed residential treatment facilities in Costa Mesa makes licensed facilities an inappropriate substitute for The Ohio House’s residents should The Ohio House be forced to close.

Since submitting the reasonable accommodation request, The Ohio House staff has attempted to confirm that the residential treatment facilities licensed by DHCS to operate in Costa Mesa (listed in Exhibit 16 of the May 5 Request for Reasonable Accommodation) actually provide substance abuse treatment – as opposed to pure sober living like that offered by The Ohio House. That investigation shows that the DHCS-licensed facilities are providing substance abuse treatment and, in some cases, detox and mental health treatment. The federal Substance Abuse and Mental Health Services Administration (SAMHSA) maintains a government website, www/findtreatment.gov, identifying licensed substance abuse facilities and reporting on their available treatment services and modalities. Almost all of the DHCS-licensed facilities in Costa Mesa self-reported information to SAMHSA that SAMHSA in turn posted on its website as a service for persons seeking substance abuse treatment. A print-out of the SAMHSA webpages on each of those facilities is attached as Exhibit 1 and, as expected, reflect that each facility is providing substance abuse treatment. These facilities are completely unlike the structured sober living offered by The Ohio House. And, the 38 beds in the DHCS-licensed and City-approved Recovery Center operated by Nancy Clark are reserved for the “criminal justice population” who come to the Center from jail or prison, and not available to the general public seeking sober living. (Deposition of Nancy Clark taken November 15, 2021, at 211:20-24.) 236
Carrie Tai, Director
Economic and Development Services
May 30, 2025

Page 5 ends

Moreover, as indicated in the May 2 reasonable accommodation request, The Ohio House has continued to attempt to contact the previously non-responsive City-approved sober living homes on Raleigh, Republic, San Pablo, and Traverse. (See May 5, 2025 Request for Reasonable Accommodation at p. 19.) Keystone Sober Living on Raleigh advised The Ohio House that they rarely had any vacancies. All of The Ohio House’s emails to Sheldon Riley on Republic have bounced back as undeliverable and messages left on voicemail have not been returned. The Ohio House has determined that the homes on San Pablo and Traverse operated by South Coast Behavioral Health are part of its broader programming and would not be available as alternative housing for The Ohio House residents who are not connected to South Coast.

These facts establish that granting a reasonable accommodation is both reasonable and necessary to enable The Ohio House to continue to provide some of the few opportunities for sober living in Costa Mesa and for residents George Castaneda, Garey Miller, Kayl McReynolds, Diego Blake, and Robert Palmer to continue to live in the housing of their choice in the community * * *
Thank you.
/s/ Christopher Brancart
[email protected]
cc: Kimberly H. Barlow, City Attorney
Seymour Everett
Applicants
237
EXHIBIT 1
238
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Nancy Clark and Associates Inc The Recovery
Center
.!ill.p://nancyclark.net rl.'
1110 Victoria Street, Suite A-104
Costa Mesa, CA 92627
J 949-631-0550
0 2.48 Miles
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A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Long-term residential
External Opioid Medications Source
Other contracted prescribing entity
No formal relationship with prescribing entity
Type of Alcohol Use Disorder Treatment
COSTA MESA 55 f" 4 WESTSIDE / J}
9 19'

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Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere External Source of Medications Used for Alcohol Use Disorder Treatment No formal relationship with prescribing entity
Type of Opioid Treatment
Accepts clients using MAT but prescribed elsewhere
Treatment Approaches
Anger management
Cognitive behavioral therapy
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
Telemedicine/telehealth therapy
12-step facilitation
License/Certification/ Accreditation
240
繁體中文 한국어 العربية 日本語
فارسی
241
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Yellowstone Recovery Boston House
bllR.JlY.ellowstonerecovery.com Cl.'
3132 Boston Way
Costa Mesa, CA 92626
J 949-678-32 14
0 1.54 Miles
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A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted

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v Federal, or any government funding for substance use treatment programs V Private health insurance
v Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Long-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
External Opioid Medications Source
No formal relationship with prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere External Source of Medications Used for Alcohol Use Disorder Treatment No formal relationship with prescribing entity
Type of Opioid Treatment
Accepts clients using MAT but prescribed elsewhere
Medication Therapy
Buprenorphine with naloxone
Buprenorphine without naloxone
Medication for mental disorders
Treatment Approaches
Anger management
Brief intervention
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242
繁體中文 한국어 العربية 日本語
فارسی
243
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Hotel California by the Sea
b11p: //www.HotelCaliforniaByTheSea.com Cl.'
1509 Orange Avenue A
Costa Mesa, CA 92627
J 800-762-6717
0 2.56 Miles
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v Cash or self-payment
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Services
Type of Care
Substance use treatment
Mental health treatment
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Facility Type
Residential treatment center (RTC) for adults
Medication Therapy
Chlorpromazine
Fluphenazine
Haloperidol
Pimozide
Prochlorperazine
Thiothixene
Thioridazine
Aripiprazole
Asenapine
Brexpiprazole
Cariprazine
Clozapine
lloperidone
Lurasidone
Olanzapine
Olanzapine/Fluoxetine combination
Quetiapine
Risperidone
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Antipsychotics used in treatment of SM I
244
Treatment Approaches
Cognitive behavioral therapy
Couples/family therapy
Dialectical behavior therapy
Eye Movement Desensitization and Reprocessing therapy
Group therapy
Integrated Mental and Substance Use Disorder treatment
Individual psychotherapy
Facility Operation (e.g., Private, Public)
Private for-profit organization
Special Programs/Groups Offered
Young adults
Seniors or older adults
Veterans
Clients with co-occurring mental and substance use disorders Persons with eating disorders
Persons with post-traumatic stress disorder (PTSO)
Persons 18 and older with serious mental illness (SMI)
Assessment/Pre-treatment
Screening for tobacco use
Testing
TB screening
Education and Counseling Services
Smoking/vaping/tobacco cessation counseling
Facility Smoking Policy
Smoking permitted in designated area
Age Groups Accepted
Young Adults
Adults
Seniors
Facility Vaping Policy
Vaping permitted in designated area
Additional Services
Chronic disease/illness management
Diet and exercise counseling
Family psychoeducation
Intensive case management
Illness management and recovery
Psychosocial rehabilitation services
Case management service
Integrated primary care services
Suicide prevention services
Education services
245
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Hotel California by the Sea
b11p: //www.HotelCaliforniaByTheSea.com Cl.'
317 Rochester Street
Costa Mesa, CA 92627
J 800-762-6717
0 2.10 Miles
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C est S1 Bon BakeN } Map data Cl2025 Google Report a map error - Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
No formal relationship with prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment No formal relationship with prescribing entity
Type of Opioid Treatment
Buprenorphine maintenance
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Maintenance service with medically supervised withdrawal after stabilization 246
Medication Therapy
Acamprosate (Campral®)
Oisulfiram
Buprenorphine with naloxone
Buprenorphine without naloxone
Naltrexone (oral)
Naltrexone (extended-release, injectable)
Medications for HIV treatment
Medications for Hepatitis C treatment
Lofexidine
Clonidine
Medication for mental disorders
Medications for pre-exposure to prophylaxis
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Cognitive behavioral therapy
Contingency management/motivational incentives
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public}
Private for-profit organization
License/Certification/ Accreditation
State Substance use treatment agency
state department of heahh
The Joint Commission
Special Programs/Groups Offered
Young adults
Adult women
Adult men
Seniors or older adults
Veterans
Clients with co-occurring mental and substance use disorders Clients with co-occurring pain and substance use disorders Clients who have experienced sexual abuse
Clients who have experienced intimate partner violence, domestic violence Clients who have experienced trauma
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug or alcohol urine screening
TB screening
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Recovery coach
Mentoring/peer support
Employment counseling or training
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Education and Counseling Services
HIV or AIDS education, counseling, or support
Hepatitis education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
247
繁體中文 한국어 العربية 日本語
فارسی
248
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New Directions for Women Inc
hll1;r//www.newdirectionsforwomen grg_B"
2607 Willa Lane
Costa Mesa, CA 92627
J ----949-313-11 92
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Type of Care
Substance use treatment
Detoxification
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Residential detoxifi cation
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
In-network prescribing entity
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment In-network prescribing entity
Other contracted prescribing entity
Type of Opioid Treatment
Buprenorphine detoxifi cation
Buprenorphine maintenance
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxifi cation
Maintenance service with medically supervised withdrawal after stabilization Map data C 2025Goog~ Report1m119«ro1
249
Medication Therapy
Acamprosate (Campral®)
Oisulfiram
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Naltrexone (extended-release, injectable)
Medications for Hepatitis C treatment
Lofexidine
Clonidine
Medication for mental disorders
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Brief intervention
Cognitive behavioral therapy
Contingency managemenVmotivational incentives
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public)
Private non-profit organization
License/Certification/ Accreditation
State Substance use treatment agency
Commission on Accreditation of Rehabilitation Facilities (CARF) Drug Enforcement Agency (DEA)
Special Programs/Groups Offered
Young adults
Adult women
Pregnant/postpartum women
Clients with co-occurring mental and substance use disorders Clients with co-occurring pain and substance use disorders Clients who have experienced trauma
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Complete medical history/physical exam
Screening for tobacco use
Testing
Breathalyzer or blood alcohol testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Mentoring/peer support
Detoxification {medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
Substance use disorder education
Individual counseling
Group counseling
Family counseling
Marital/couples counseling
Facility Smoking Policy
Smoking permitted in designated area
Age Groups Accepted
Young Adults
Adults
Seniors
Sex Accepted
250
繁體中文 한국어 العربية 日本語
فارسی
251
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South Coast Counseling Inc
bllp://www.southcoastcounselingoc.org_(t
693 Plumer Street
Costa Mesa, CA 92627
J 844-330-0096
0 1.97 Miles
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Newport Bay Stale Marine
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Corona, High
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Payment, insurance, or funding accepted
v Federal military insurance (e.g .. TRICARE)
v Other State funds
v Private health insurance
v Cash or self-payment
v State-financed health insurance plan other than Medicaid v State mental health agency (or equivalent) funds
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Mental health treatment
Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Outpatient
Partial hospitalization/day treatment
Residential/24-hour residential
Facility Type
Residential treatment center (RTC) for adults
Medication Therapy
Chlorpromazine
Haloperidol
Prochlorperazine
Thioridazine
Aripiprazole
Cariprazine
Clozapine
Lurasidone
Olanzapine
Quetiapine
Risperidone
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Antipsychotics used in treatment of SM I
Treatment Approaches
252
Activity therapy
Cognitive behavioral therapy
Couples/family therapy
Dialectical behavior therapy
Eye Movement Desensitization and Reprocessing therapy
Group therapy
Integrated Mental and Substance Use Disorder treatment
Individual psychotherapy
Telemedicine/telehealth therapy
Facility Operation (e.g., Private, Public)
Private non~profit organization
Payment Assistance Available
Sliding fee scale (fee is based on income and other factors) Special Programs/Groups Offered
Veterans
Active duty military
Members of military families
Clients with co-occurring mental and substance use disorders Assessment/Pre-treatment
Screening for tobacco use
Testing
HIV testing
STD testing
TB screening
Metabolic syndrome monitoring
Testing for Hepatitis B (HBV)
Testing for Hepatitis C (HCV)
Laboratory testing
Recovery Support Services
Housing services
Mentoring/peer support
Education and Counseling Services
Smoking/vaping/tobacco cessation counseling
Facility Smoking Policy
Smoking permitted in designated area
Age Groups Accepted
Young Adults
Adults
Seniors
Facility Vaping Policy
Vaping permitted in designated area
Additional Services
Assertive community treatment
Court.-ordered outpatient treatment
Diet and exercise counseling
Family psychoeducation
Psychosocial rehabilitation services
Supported housing
Case management service
Integrated primary care services
Suicide prevention services
Sign Up for SAMHSA Email Updates
To sign up for updates or to access your subscriber preferences, please enter your contact information.

Email Address
llgnllp
Language Assistance
253
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Asana Recovery Madison
hll1;r//www asanarecovervmB"
3073 Madison Avenue
Costa Mesa, CA 92626
J ----949-438-4504
0 1.38Miles
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Payment, insurance, or funding accepted
•
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V Federal, or any government funding for substance use treatment programs -./ I HS/Tribal/Urban (ITU) funds
V Private health insurance
v Cash or self-payment
V SAMHSA funding/block grants
~ Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Detoxification
John
Wayne Arp!
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Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Hospital inpatient/24-hour hospital inpatient
Residential/24-hour residential
Hospital inpatient detoxifi cation
Hospital inpatient treatment
Residential detoxifi cation
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
In-network prescribing entity
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment In-network prescribing entity
Other contracted prescribing entity
Type of Opioid Treatment
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
254
Lofexidine or Clonidine detoxification
Maintenance service with medically supervised withdrawal after stabilization Medication Therapy
Acamprosate (Campral®)
Buprenorphine sub--dermal implant
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-felease, injectable)
Naltrexone (oral)
Naltrexone (extended-release, injectable)
Medications for HIV treatment
Medications for Hepatitis C treatment
Lofexidine
Clonidlne
Medication for mental disorders
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Cognitive behavioral therapy
Contingency managemenVmotlvatlonal Incentives
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Trauma-felated counseling
Telemedicine/telehealth therapy
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State Substance use treatment agency
State department of health
Commission on Accreditation of Rehabilitation Facilities (CARF) The Joint Commission
Payment Assistance Available
Payment assistance (check with facility for details)
Special Programs/Groups Offered
Young adults
Adult women
PregnanVpostpartum women
Adult men
Veterans
Active duty military
Members of military families
Criminal justice (other than OUI/DWl)/Forensic clients
Clients with co-occurring mental and substance use disorders Clients with co-occurring pain and substance use disorders Clients with HIV or AIDS
Clients who have experienced sexual abuse
Clients who have experienced intimate partner violence, domestic violence Clients who have experienced trauma
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Testing for Hepatitis B (HBV)
Testing for Hepatitis C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Recovery coach
Mentoring/peer support
Employment counseling or training
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
255
繁體中文 한국어 العربية 日本語
فارسی
256
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Yellowstone Womens First Step House The
Yellowstone Bridge
bn~:l/www.yellowstonerecovery.com ft
2028 Fullerton Avenue, Apartments A,B and C
Costa Mesa, CA 92627
J 888-418-4188
0 0.00 Miles
Ice's Victoria St
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Northgate Market
v1c10rlaSt
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A Thi s facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Federal, or any government funding for substance use treatment programs v Pri vate health insurance
v Cash or self-payment
--=- Contact this facility to make sure they take your specifi c insurance or coverage.

HEIGHTS
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere Upper
Newport
Bay Nature Preserve
Upper
Newport Bay
State Marine
El
Corona,
High Map data ©2025 Google Report a map error
257
External Source of Medications Used for Alcohol Use Disorder Treatment No formal relationship with prescribing entity
Type of Opioid Treatment
Buprenorphine detoxification
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Medication Therapy
Buprenorphine with naloxone
Buprenorphine without naloxone
Clonidine
Medication for mental disorders
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Contingency management/motivational incentives
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
12-step facilitation
Facility Operation (e_g., Private, Public)
Private non-profit organization
License/Certification/ Accreditation
State department of health
Payment Assistance Available
Sliding fee scale (fee is based on income and other factors) Special Programs/Groups Offered
Criminal justice (other than DUI/DWl)/Forensic clients
Assessment/Pre-treatment
Comprehensive substance use assessment
Testing
Breathalyzer or blood alcohol testing
Drug or alcohol urine screening
Transitional Services
Discharge Planning
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Assistance with obtaining social services
Mentoring/peer support
Employment counseling or training
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Facility Smoking Policy
258
繁體中文 한국어 العربية 日本語
فارسی
259
0 FindTreatment.gov
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Yellowstone Recovery Womens First Step House Inc
b11p://www.yellowstonerecovery.com Cl.'
154 East Bay Street
Costa Mesa, CA 92627
J 949-678-32 14
0 1.25 Miles
!oe's
Canyon Park
VlctorlaSt
0 Mercado Gonzalez
Northgate Market
Viclorla St
l ~
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w 18th St Llons Park
Trader Joe's O { Sidecar Doughnuts
w 17th s1 & Coffee
""--. .,, ____ ,, ___ "' CD
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Federal, or any government funding for substance use treatment programs ../ Private health insurance
../ Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

SA NTA ANA

HEIGHTS
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere External Source of Medications Used for Alcohol Use Disorder Treatment No formal relationship with prescribing entity
Type of Opioid Treatment
Buprenorphine detoxification
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Medication Therapy
Buprenorphine with naloxone
Buprenorphine without naloxone
Clonidine
Medication for mental disorders
Upper
Newport
Bay Nature
Preserve
Upper
Newport Bay State Marine
El
Corona , High Map data Cl2025 Google Report a map error 260
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Contingency management/motivational incentives
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
12-step facilitation
Facility Operation (e.g., Private, Public)
Private non-profit organization
License/Certification/Accreditation
State department of health
Payment Assistance Available
Sliding fee scale (fee is based on income and other factors) Special Programs/Groups Offered
Criminal justice (other than DUI/DWl)/Forensic clients
Assessment/Pre-treatment
Comprehensive substance use assessment
Screening for tobacco use
Screening for substance use
Testing
Breathalyzer or blood alcohol testing
Drug or alcohol urine screening
Transitional Services
Discharge Planning
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Assistance with obtaining social services
Mentoring/peer support
Employment counseling or training
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Facility Smoking Policy
Smoking pennitted in designated area
Age Groups Accepted
Young Adults
Adults
Seniors
Sex Accepted
Female
Facility Vaping Policy
Vaping permitted in designated area
Additional Services
Case management service
Social skills development
261
繁體中文 한국어 العربية 日本語
فارسی
262
0 FindTreatment.gov
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South Coast Behavioral Health Bridge House
blli;is://www.scbh .com Cl.'
559 Pierpont Drive.

Costa Mesa, CA 92626
J 424-484-9033
0 2.05 Miles
Google
,werAve
.1esa High School
MES.6. DEL MAR
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
v Cash or self-payment
-
John Wayne Arpt
0 Lyon Air Museum
- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Mental health treatment
/

IRVINE BUSINESS

COMPLEX
H Mar
Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Facility Type
Residential treatment center (RTC) for adults
Medication Therapy
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Activity therapy
Cognitive behavioral therapy
Couples/family therapy
Dialectical behavior therapy
Eye Movement Desensitization and Reprocessing therapy
Group therapy
Integrated Mental and Substance Use Disorder treatment
Individual psychotherapy
Facility Operation (e.g., Private, Public)
Private for-profit organization
Special Programs/Groups Offered
Seniors or older adults
Veterans
Members of military families
Clients with co-occurring mental and substance use disorders 263
繁體中文 한국어 العربية 日本語
فارسی
264
0 FindTreatment.gov
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Opus Health LLC
bllR.§.iLQgustreatment.com Cl.'
Costa Mesa, CA 92626
J 949-625-4019
0 1.08 Miles
1islng Can'e•s
f
1lcken F.ingers MESA VERDE Adorns Ave
l

HALECREST
•
Costa Mesa High School
g MESA DEL MAR
TeWfnkle Park
AflingtonDI
Google '! Costa Mesa Country Club 9 Or. FRlr A. FvPnl (;pnfPr a A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
v Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Detoxification
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Residential detoxification
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment Other contracted prescribing entity
Type of Opioid Treatment
Buprenorphine detoxification
Buprenorphine maintenance
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Maintenance service with medically supervised withdrawal after stabilization Map data Cl2025 Google Report a map error
265
Medication Therapy
Acamprosate (Campral®)
Oisulfiram
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Naltrexone (extended-release, injectable)
Medications for HIV treatment
Medications for Hepatitis C treatment
Clonidine
Medication for mental disorders
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public}
Private for-profit organization
License/Certification/ Accreditation
State Substance use treatment agency
The Joint Commission
Special Programs/Groups Offered
Adult women
Adult men
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Interim services for clients
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Professional interventionist/educational consultant
Testing
Breathalyzer or blood alcohol testing
Orug and alcohol oral fluid testing
Orug or alcohol urine screening
TB screening
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Recovery coach
Mentoring/peer support
Employment counseling or training
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Detoxification (medical withdrawal} Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
HIV or AIDS education, counseling, or support
Hepatitis education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
266
繁體中文 한국어 العربية 日本語
فارسی
267
0 FindTreatment.gov
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Safe Harbor Treatment Center
bllp://www.safeharbortreatmentcenter.com Cl.'
546 Bernard Street
Costa Mesa, CA 92627
J 888-541-3654
0 1.57 Miles
Google
loe's
'" /Park
Canyon Park
Vic toria St Vict01laSI
i I .. "' {weaySt Jt- .;>~
• I • i ~ ""<> i I ~._, i' l' Costa Mesa OMV O G) ln-N-Out Burger e..,~ <S} ,t WESTSIDE / J) ,> COSTA MESA S5 (' {,l' 0 ,,,,'> w 18th St Lions Park
Trader Joe's Q / Sidecar Doughnuts
w 17th s, & Coffee
HI-Time Wlne .. ceuars e CD
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
v Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

SANTA ANA HEI GHTS
Upper
Newport
Bay Nature Preserve
Upper
Newport Bay
Srare Marine
El
Corona,
Hlah Map data C2025 Google Report a map error
268
Lofexidine or Clonidine detoxification
Medication Therapy
Acamprosate (Campral®)
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Clonidine
Medication for mental disorders
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State department of health
The Joint Commission
Special Programs/Groups Offered
Adult women
Adult men
Clients with co-occurring mental and substance use disorders Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Testing for Hepa@s B {HBV)
Testing for Hepa@s C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Mentoring/peer support
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
HIV or AIDS education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
269
繁體中文 한국어 العربية 日本語
فارسی
270
0 FindTreatment.gov
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Safe Harbor Treatment Center
bllp://www.safeharbortreatmentcenter.com Cl.'
548 Bernard Street
Costa Mesa, CA 92627
J 888-541-3654
0 1.56 Miles
Ice's
Canyon Park
Victoria St
A~ M~ll,;dUU UUIILi:ll~L.

W' Northgate Market
Vict01la$1
i
--o EAST SIDE
COSTA MESA .?,?,-0'
f WBaySt .?~ J)
t • i il' ;;,.-1>
,n
/Park El) I ~ .,,~ l' Co!~s~:~iEOMV 4J In N Out Burger ~~ ,i',/ .f COSTA MESA / ', "J' ~ 0 ~~ ~ "' .,, w 18th St Lions Park Google
Trader Joe's Q l Sidecar Doughnuts
w 17th s, & Coffee
Hi•Time Wine,- eUars €, G)
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
../ Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Detoxification
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Hospital inpatient/24-hour hospital inpatient
Residential/24-hour residential
Hospital inpatient detoxification
Hospital inpatient treatment
Residential detoxification
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment Other contracted prescribing entity
Type of Opioid Treatment
Buprenorphine detoxification
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Upper
Newporr
Bay Nature Preserve
Upper Newport Bay
State Marine
"
Corona, Hinh Map data C2025 Google Report a map error
271
Lofexidine or Clonidine detoxification
Medication Therapy
Acamprosate (Campral®)
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Clonidine
Medication for mental disorders
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
Telemedicine/telehealth therapy
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State department of health
The Joint Commission
Special Programs/Groups Offered
Adult women
Adult men
Clients with co-occurring mental and substance use disorders Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Testing for Hepa@s B {HBV)
Testing for Hepa@s C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Mentoring/peer support
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
HIV or AIDS education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
272
繁體中文 한국어 العربية 日本語
فارسی
273
0 FindTreatment.gov
Would you like to report an issue with this listing? 0 If you would like to report an issue with thi s li sting, please email [email protected] or call 1-833-888-1553 (Mon-Fri 8:00 a.m - 6:00 p.m. ET).

Safe Harbor Treatment Center
bllp://www.safeharbortreatmentcenter.com Cl.'
550-A Bernard Street
Costa Mesa, CA 92627
J 888-541-3654
0 1.55 Miles
Ice's Viclorla St
Q Mercado Gonzalez
_, Northgate Market
Vict01laSI
,,.,., '*1~ .,. SANTA ANA

HE IGHTS
j EAST SIDE ! COSTA MESA ,.)
• i weayst .§-..,.,,.,___ ~o-.s;.

Google
"' /Park
Canyon Park
f [ _,• v'>
G) ! ~ ,,<i' l' Co! ~s~::~EOMV G In N Out Burger .,~ ,i'.f ,/' COSTA MESA / '> .,- $ 0 ~~,, ~ w,eu,St Lions Park
Trader Joe's Q ( Sidecar Doughnuts
w 17th s, & Coffee
HI-Tim., Wln,:,,f'oU:uc:a I!\ G)
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
v Cash or self-payment
-- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Detoxification
Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Hospital inpatient/24-hour hospital inpatient
Residential/24-hour residential
Hospital inpatient detoxification
Hospital inpatient treatment
Residential detoxification
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment Other contracted prescribing entity
Type of Opioid Treatment
Buprenorphine detoxification
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Upper
Newport
Bay Nature Preserve
Upper Newport Bay
State Marine
El
Cor~~8..,•
Map data C2025 Google Report a map error
274
Lofexidine or Clonidine detoxification
Medication Therapy
Acamprosate (Campral®)
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Clonidine
Medication for mental disorders
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State department of health
The Joint Commission
Special Programs/Groups Offered
Adult women
Adult men
Clients with co-occurring mental and substance use disorders Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Testing for Hepa@s B {HBV)
Testing for Hepa@s C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Mentoring/peer support
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
HIV or AIDS education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
275
繁體中文 한국어 العربية 日本語
فارسی
276
0 FindTreatment.gov
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Safe Harbor Treatment Center for Women LLC
bllp://www.safeharbortreatmentcenter.com Cl.'
550 Bernard Street, Suite B
Costa Mesa, CA 92627
J 888-541-3654
0 1.46 Miles
Google
loe·s
~rr
/Park
Canyon Park
A This facility does not offer transportation assistance.

Payment, insurance, or funding accepted
v Private health insurance
v Cash or self-payment
-
Victoria St
- Contact this facility to make sure they take your specific insurance or coverage.

SANTA ANA

HEIGHTS
Upper
Newport
Bay Nature Preserve
Upper
Newport Bay Stare Marine
El
Map data Cl2025 Google Report a map error
277
Lofexidine or Clonidine detoxification
Medication Therapy
Acamprosate (Campral®)
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Clonidine
Medication for mental disorders
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Motivational interviewing
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
Telemedicine/telehealth therapy
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State department of health
The Joint Commission
Special Programs/Groups Offered
Adult women
Adult men
Clients with co-occurring mental and substance use disorders Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Testing for Hepa@s B {HBV)
Testing for Hepa@s C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Mentoring/peer support
Other Services
Treatment for gambling disorder
Treatment for other addiction disorder
Detoxification (medical withdrawal) Services
Alcohol Detoxification
Benzodiazepines Detoxification
Cocaine Detoxification
Methamphetamines detoxification
Opioids detoxification
Medication routinely used during detoxification
Education and Counseling Services
HIV or AIDS education, counseling, or support
Health education services other than HIV/AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
278
繁體中文 한국어 العربية 日本語
فارسی
279
0 FindTreatment.gov
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Divine Bliss The Ho Tai Way
b11p: //www.thehotaiway.com [).'
1219 Parnell Place
Costa Mesa, CA 92626
J 714-581-3974
0 1.35 Miles
South Coast Plaza t)
i
f HALECREST ~
c~~~fr:c1~~ 0
Google
1lslngCane's
1lcken Fingers
.. MESA VERDE Ad11ms Ave
.~ A.dal1'°'
Orange Coast College 8
.C.. This facility offe~s transportation assistance.
~ Ask them about 1t when you call.

Payment, insurance, or funding accepted
v Federal military insurance (e.g .. TRICARE)
V Private health insurance
v Cash or self-payment
v SAMHSA funding/block grants
-
Costa Mesa High School
g MESA DEL MAR
- Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
Detoxification
f -
"
Map data Cl2025 Google Report a map error
Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Hospital inpatient/24-hour hospital inpatient
Residential/24-hour residential
Hospital inpatient detoxification
Hospital inpatient treatment
Residential detoxification
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Buprenorphine used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
In-network prescribing entity
Other contracted prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment In-network prescribing entity
Other contracted prescribing entity
Type of Opioid Treatment
280
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Contingency managemenVmotivational incentives
Community reinforcement plus vouchers
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Telemedicine/telehealth therapy
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
State Substance use treatment agency
State mental health department
State department of health
The Joint Commission
Payment Assistance Available
Payment assistance (check with facility for details)
Special Programs/Groups Offered
Young adults
Adult men
Seniors or older adults
Veterans
Active duty military
Members of military families
Criminal justice (other than DUI/DWl)/Forensic clients
Clients with co-occurring mental and substance use disorders Clients with co-occurring pain and substance use disorders Clients with HIV or AIDS
Clients who have experienced sexual abuse
Clients who have experienced intimate partner violence, domestic violence Clients who have experienced trauma
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Interim services for clients
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Professional interventionisVeducational consultant
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Metabolic syndrome monitoring
Testing for Hepatitis B (HBV)
Testing for Hepatitis c (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
Self-help groups
Housing services
Assistance with obtaining social services
Employment counseling or training
Other Services
Treatment for other addiction disorder
Education and Counseling Services
HIV or AIDS education, counseling, or support
Hepatitis education, counseling, or support
Health education services other than HIV/ AIDS or hepatitis Substance use disorder education
Smoking/vaping/tobacco cessation counseling
Individual counseling
Group counseling
Family counseling
Marital/couples counseling
Vocational training or educational support (for example, high school coursework, GED preparation, etc.) 281
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فارسی
282
9 FindTreatment.gov
Would you like to report an issue with this listing? 0 If you would like to report an issue with thi s listing, please email [email protected]_Q,' or call 1-833-888-1553 (Mon-Fri 8:00 a.m - 6:00 p.m. ET).

Akua Behavioral Health Inc Akua Mind and Body
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Costa Mesa, CA 92627
J ----949-777-2283
0 1.46Miles
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'" /Park
Canyon Park
.C. This facility offers transportation assistance.
ltllllt Ask them about it when you call.

Payment, insurance, or funding accepted
v Medicare
v Federal military insurance (e.g, TRICARE)
V Private health insurance
v Cash or self-payment
Victoria St
~ Contact this facility to make sure they take your specific insurance or coverage.

Services
Type of Care
Substance use treatment
,.,tt1,,.
, .. ,.
... SANTA ANA

HEIGHTS
Upper
Newport
Bay Nature
Preserve
Upper
Newport Bay State Marine
Ma p data C 2025Goog~ Report1m119«ro1
Treatment for co-occurring substance use plus either serious mental health illness in adults/serious emotional disturbance in children Service Setting (e.g., Outpatient, Residential, Inpatient, etc.) Residential/24-hour residential
Long-term residential
Short-term residential
Opioid Medications used in Treatment
Naltrexone used in Treatment
External Opioid Medications Source
Other contracted prescribing entity
No formal relationship with prescribing entity
Type of Alcohol Use Disorder Treatment
Accepts clients using medication assisted treatment for alcohol use disorder but prescribed elsewhere This facility administers/prescribes medication for alcohol use disorder External Source of Medications Used for Alcohol Use Disorder Treatment Other contracted prescribing entity
No formal relationship with prescribing entity
Type of Opioid Treatment
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Medication Therapy
Acamprosate (Campral®)
Naltrexone (oral)
Medications for Hepatitis C treatment
Clonidine
Medication for mental disorders
283
Buprenorphine detoxification
Buprenorphine maintenance
Prescribes buprenorphine
Prescribes naltrexone
Relapse prevention with naltrexone
Accepts clients using MAT but prescribed elsewhere
Lofexidine or Clonidine detoxification
Maintenance service with medically supervised withdrawal after stabilization Medication Therapy
Acamprosate (Campral®)
Disulfiram
Buprenorphine with naloxone
Buprenorphine without naloxone
Buprenorphine (extended-release, injectable)
Naltrexone (oral)
Naltrexone (extended-release, injectable)
Medications for HIV treatment
Medications for Hepatitis C treatment
Lofexidine
Clonidine
Medication for mental disorders
Nicotine replacement
Non-nicotine smoking/tobacco cessation
Treatment Approaches
Anger management
Brief intervention
Cognitive behavioral therapy
Contingency management/motivational incentives
Motivational interviewing
Matrix Model
Relapse prevention
Substance use disorder counseling
Trauma-related counseling
12-step facilitation
Facility Operation (e.g., Private, Public)
Private for-profit organization
License/Certification/ Accreditation
state department of heatth
The Joint Commission
Special Programs/Groups Offered
Young adults
Adult women
Pregnant/postpartum women
Adult men
Seniors or older adults
Veterans
Active duty military
Members of military families
Clients with co-occurring mental and substance use disorders Clients with co-occurring pain and substance use disorders Clients with HIV or AIDS
Clients who have experienced sexual abuse
Clients who have experienced intimate partner violence, domestic violence Clients who have experienced trauma
Assessment/Pre-treatment
Comprehensive mental health assessment
Comprehensive substance use assessment
Interim services for clients
Outreach to persons in the community
Complete medical history/physical exam
Screening for tobacco use
Screening for substance use
Screening for mental disorders
Professional interventionist/educational consultant
Testing
Breathalyzer or blood alcohol testing
Drug and alcohol oral fluid testing
Drug or alcohol urine screening
HIV testing
STD testing
TB screening
Metabolic syndrome monitoring
Testing for Hepa@s B (HBV)
Testing for Hepa@s C (HCV)
Transitional Services
Aftercare/continuing care
Discharge Planning
Naloxone and overdose education
Outcome follow-up after discharge
Recovery Support Services
284
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فارسی
285

BRANCART & BRANCART

ATTORNEYS AT LAW
Christopher Brancart P. O. BOX 686 Telephone (650) 879-0141 Elizabeth Brancart PESCADERO, CA 94060 Facsimile (650) 879-1103 Liza Cristol-Deman www.brancart.com
Street Address
8205 Pescadero Road
Loma Mar, California 94021
May 6, 2025
Via Email and FedEx
Carrie Tai, Director
Economic and Development Services
City of Costa Mesa
77 Fair Drive
Costa Mesa, CA 92626
[email protected]
[email protected]
Re: Supplemental Information in Support of Renewed Request for Reasonable Accommodation Based on Material Change in
Circumstances, CMMC § 13-200.62
By: The Ohio House, 115 E. Wilson Street, Units A-E, and Residents
Dear Ms. Tai:

I write to supplementThe Ohio House’srequestfor reasonable accommodation submitted to the City on May 2, 2025 by providing it with the signed statements of the five current residents of The Ohio House who joined in that request. Please find attached:

Exhibit A: Statement of George Castaneda
Exhibit B: Statement of Garey Miller
Exhibit C: Statement of Kayl McReynolds
Exhibit D: Statement of Diego Blake
Exhibit E: Statement of Robert Palmer
286
Carrie Tai, Director
Economic and Development Services
May 6, 2025

Page 2 ends

Costa Mesa City CouncilOctober 6, 2026

Costa Mesa City Council
October 6, 2026