Agenda packet — Cotati City Council, January 25, 2022

AGENDA

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday January 25, 2022
6:00 PM REGULAR MEETING
Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting.

Cotati City Council and Planning Commission Meetings will be conducted virtually through Zoom Online video conferencing, and will still be available to watch or listen live in the following ways:

1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;

2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at Zoom.us. The credentials for joining the meeting are provided below:

Webinar ID: 883 0424 8839
Passcode: 589573
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866
Attendees may join the meeting any time after 5:45 pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted.

Once you begin your public comment, your three minutes will begin.

If you would prefer to submit public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as a part of the record of the meeting.

If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please contact the City Clerk, Lauren Berges, at [email protected] or (707) 665- 3622 48 hours in advance to ensure arrangements for accommodation. ###
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2 nd and 4th Tuesday
of every month. Your interest and participation are encouraged and appreciated.

City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org. For questions about the agenda or to receive the City Council agenda by e-mail, contact the City Clerk at [email protected] or 707-665-3622.

Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.

Cotati City Council Agenda January 25, 2022

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Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.

Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.

Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all nonaction agenda items.

Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).

City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.

Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 11, 2022 6:00 PM

5. ANNOUNCEMENTS
Cotati City Council Agenda January 25, 2022

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A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.

D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, Nixle, and Nextdoor.

6. PRESENTATIONS
A. STUDENT PRESENTATION ON SB 1383
It is recommended that the City Council receive a presentation on SB 1383 from youth representatives on the Sebastopol Zero Waste Committee. SB 1383 is State legislation on short-lived climate pollutants legislation, intended to address methane emissions from dairy/livestock and organic waste in landfills. No action will be taken.

7. APPROVAL OF FINAL AGENDA (ACTION)

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.

9. CONSENT CALENDAR (ACTION)
Cotati City Council Agenda January 25, 2022

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A. ENDORSEMENT OF THE CITY OF COTATI’S APPLICATION FOR THE

LAND AND WATER CONSERVATION FUND PROGRAM GRANT FUNDS
It is recommended that the City Council adopt a resolution endorsing the City of Cotati’s application for the Land and Water Conservation Fund Program Grant funds.

B. RESOLUTION APPOINTING THE ENGINEER OF WORK FOR

PREPARING THE COTATI LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT FOR FY 22-23
It is recommended that the City Council of the City of Cotati adopt a resolution appointing the City Engineer, as the Engineer of Work for the FY 2022-23 Cotati Landscape and Lighting District and directing the preparation and filing of the Annual Engineer's Report pursuant to Section 22622 of the Streets and Highways Code.

C. MEASURE G/S ANNUAL REPORT AND LETTER FROM OVERSIGHT
COMMITTEE FOR FISCAL YEAR 2020/21
It is recommended that the City Council receive and file the Measure G/S Annual Report for Fiscal Year 2020/21, including the review letter by the Measure S Citizens' Oversight Committee.

10. DIRECTION ON FUTURE AGENDA ITEMS

11. REGULAR AGENDA (ACTION)
A. PROCESS FOR DIRECTION ON FUTURE AGENDA ITEMS
It is recommended that the City Council discuss, and approve by motion, guidance for adding new items to the future City Council agenda.

B. COUNCIL ASSIGNMENTS TO CIRA FOR CALENDAR YEAR 2022
It is recommended that the Council adopt a motion to switch the assigned California Intergovernmental Risk Authority (CIRA) Director and Alternate positions for calendar year 2022.

12. CITY MANAGER'S REPORT

13. CITY COUNCIL MEMBER REPORTS

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. SUPPLEMENTAL INFORMATION RECEIVED AFTER THE AGENDA
WAS POSTED.

It is recommended that the City Council receive supplemental information pertaining to this meeting, and which was received after the agenda was posted.

Cotati City Council Agenda January 25, 2022

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16. ANNOUNCEMENT OF CLOSED SESSION TOPICS/ADJOURNMENT TO

CLOSED SESSION
A. CONFERENCE WITH LABOR NEGOTIATORS (GOVERNMENT CODE
SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY
MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATIONS: COTATI

EMPLOYEES ASSOCIATION (CEA), COTATI POLICE OFFICER'S

ASSOCIATION (CPOA), COTATI POLICE MANAGERS ASSOCIATION
(CPMA), AND NON-REPRESENTED EMPLOYEES.

17. REPORT OUT OF CLOSED SESSION

18. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before January 21, 2022.
/s/ Lauren Berges, City Clerk

MINUTES

JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR

AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday January 11, 2022
6:00 PM REGULAR MEETING

1. CALL TO ORDER

2. ROLL CALL
Attendee Name Title Status
Mark Landman Mayor Remote
Susan Harvey Vice Mayor Remote
Laura Sparks Councilmember Remote
Ben Ford Councilmember Remote
John C. Moore Councilmember Remote
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh, Permit Technician Keri Pajon

3. PLEDGE OF ALLEGIANCE

4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL

RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED

UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - DEC 14, 2021 6:00 PM Councilmember Moore requests, and the Council accepts, the minutes from December 14, 2021 to be amended to show his recusal from item 10B No public comment
RESULT: ACCEPTED AS AMENDED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore

5. RECOGNITION
A. RECOGNITION OF OUTGOING MAYOR JOHN C. MOORE

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Minutes Acceptance: Minutes of Jan 11, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 11, 2022

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Councilmembers comment on former Mayor Moore's year of service No public comment

6. ANNOUNCEMENTS
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.

B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the mobile app from the IOS or Android app store or by texting your zip code (94931) to 888777.

7. APPROVAL OF FINAL AGENDA (ACTION)
No changes
No public comment
Vice Mayor Harvey motions to approve the final agenda; Councilmember Ford seconds; Councilmembers Sparks, Ford and Moore, Vice Mayor Harvey, and Mayor Landman Ayes. Unanimous vote

8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
No public comment

9. CONSENT CALENDAR (ACTION)
Councilmember Moore indicates his recusal and pulls item B for separate vote

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Minutes Acceptance: Minutes of Jan 11, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 11, 2022

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RESULT: ADOPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: John C. Moore, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
A. ADOPTION OF A RESOLUTION TO CONTINUE CONDUCTING

COUNCIL, COMMISSION, AND COMMITTEE MEETINGS REMOTELY

DUE TO HEALTH AND SAFETY CONCERNS FOR THE PUBLIC
B. ITEM 9B WAS MOVED TO ITEMS PULLED FROM CONSENT
C. RENAMING THE MEASURE G OVERSIGHT COMMITTEE TO MEASURE

S OVERSIGHT COMMITTEE
D. CONSIDER APPROVING AN AMENDMENT TO THE GHD, INC.

AGREEMENT FOR THE PREPARATION OF THE QUICK STRIKE

DESIGN AND PROVIDING ADDITIONAL SERVICES FOR COMPLETION

OF ADDITIONAL ENVIRONMENTAL TECHNICAL STUDIES

10. DIRECTION ON FUTURE AGENDA ITEMS
Mayor Landman requests a future agenda item to discuss a process for prioritizing new agenda items

ITEMS PULLED FROM CONSENT
A. ADOPTION OF AN ORDINANCE TO IMPLEMENT SB 1383 (ORGANICS

AND GREENWASTE REQUIREMENTS)
No public comment
RESULT: ADOPTED [4 TO 0]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Laura Sparks, Councilmember
AYES: Landman, Harvey, Sparks, Ford
RECUSED: Moore

11. REGULAR AGENDA (ACTION)
A. DISCUSSION/ACTION REGARDING FUNDING OF PENSION PLANS AND

FINANCING OF CERTAIN CITY STREET IMPROVEMENTS
Presentation by Director of Administrative Services Angela Courter and Dmitry Semenov of CalMuni Advisors
Councilmembers comment
No public comment

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Minutes Acceptance: Minutes of Jan 11, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 11, 2022

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RESULT: ADOPTED [4 TO 1]
MOVER: Susan Harvey, Vice Mayor
SECONDER: John C. Moore, Councilmember
AYES: Landman, Harvey, Ford, Moore
NAYS: Sparks
B. APPOINTMENT OF MEMBER TO THE CONTINUUM OF CARE (COC) BOARD
Presentation by City Manager Damien O'Bid
No public comment
Councilmembers appoint Councilmember Moore to the Continuum of Care Board (CoC) as a representative for Cotati and Rohnert Park. Staff to submit application for voting membership to CoC
RESULT: APPROVED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore

12. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid

13. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional meetings and events

14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
No public comment

15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. SUPPLEMENTAL INFORMATION RECEIVED AFTER THE AGENDA
WAS POSTED.

16. ADJOURNMENT
Mayor Landman adjourns the meeting at 8:04pm

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Minutes Acceptance: Minutes of Jan 11, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council
Agenda Staff Report
Item type: PRESENTATIONS
To: City Council
Subject: Student Presentation on SB 1383
Date: January 25, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council receive a presentation on SB 1383 from youth representatives on the Sebastopol Zero Waste Committee. SB 1383 is State legislation on shortlived climate pollutants legislation, intended to address methane emissions from dairy/livestock and organic waste in landfills. No action will be taken.

Attachments:

Student SB 1383 Presentation(PDF)

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SB 1383
CA law passed in 2016
Regulations Taking Effect
Jan 1, 2022
Short Lived Climate Pollutants

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) What does this law mandate?
By 2025, reduce the amount of organic material
disposed in land fills by 75% from the 2014 level.

By 2025, no less than 20% of edible food
currently disposed must also be recovered for
human consumption.

Organics materials are yard debris, food scraps, and
wet or soiled paper/ cardboard (example: paper
towels)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) SB 1383 expands on bills that were previously passed (AB 341 and AB 1826) in order to better our recycling practices.
➔ Requires sign-up for compost collection services for
businesses, schools, and residents
➔ Fines may be issued for non-compliance. (Previous laws solely relied on education and voluntary compliance
without fines)
➔ Some businesses will be asked to donate excess edible food to those in need
What does this law mandate? (continued)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) ➔ The priority is to assist businesses, educational agencies, and other commercial entities come into compliance since they produce large amounts of food. Penalties will only be issued for recurring violations.

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) ➔ The food/ organic debris rots without
oxygen
➔ It releases methane (CH4)
… a dangerous, heat-trapping greenhouse gas that has
23x the global warming potential of CO2*
➔ Nutrients from the food and other
organic debris can never return to the
soil
What happens when food and other organic
waste (ex: yard clippings) are sent to landfills?
Composting reduces and prevents the methane emissions that result from organic materials rotting in landfills. It also allows nutrients to return to the soil, enriching it and resulting in higher yields of agricultural crops.
* Estimations from the Environmental Protection Agency (EPA)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) The Carbon Cycle: currently out of balance.

Too much carbon, in the form of
carbon dioxide and methane, is in
the atmosphere compared to
what is sequestered in the ocean,
living things, and soil/ rocks
When organic materials end up in the landfill, they
decompose anaerobically (without oxygen) and
produce greenhouse gases: methane (CH4) and
carbon dioxide (CO2)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) only 4%*
of wasted food was composted
35,277,543 tons*
80x more potent a greenhouse gas
than CO2 over a 20 year period.

Methane is
* Estimations from the Environmental Protection Agency (EPA) of food waste went to landfills
In 2018…

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation)

13.4 million tons
Of CO2 would be created without
SB 1383
= 19.3 million tons
Total CO2 removed from the
atmosphere with SB 1383 + 16.2 million tons
of CO2 sequestered in soil
amended by compost
10 3.1 million tons
of CO2 removed from the
atmosphere by composting organics
Greenhouse gases equivalent to...

If we meet the SB 1383 goals:

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Time for a quiz:

Do you know what goes in the
green bin?
The blue bin?
The gray bin?
We can all be part of the solution by correctly sorting our waste at home so that no organics go into the landfill.

Sorting Guides from Recology:

Compost, Recycle, and Trash Sorting
Guides

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) What Goes Where?
Compost
The Recology Green Bin accepts: ➔ Food Scraps ➔ Plant Materials ➔ Soiled Paper/Cardboard (without shiny coating)
➔ Wood Scraps and
Hair/Fur/Feathers
➔ No ‘Compostable’ Plastics (They take too long to break down so are not accepted by commercial
compost facilities in our area)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) What Goes Where?
Recycling ➔ Metal ➔ Paper and Cardboard (unsoiled) ➔ Plastic Containers (no plastic bags) ➔ Glass Recyclables must be empty and dry!
(so they can be recycled and so that they do not
get the paper or cardboard wet)
...and not in a bag. Recyclables in bags get
thrown out (workers do not have time to open
bags on the sorting line)

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) What Goes Where?
Garbage
The Recology Garbage Bin
accepts: ➔ Broken Glass/Dishware ➔ Wrappers and Chip Bags ➔ Styrofoam, Straws, plastic bags and utensils, coffee
cups
Remember put compostables in
the Green Bin!

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Quiz Time!
Guess where these
tricky waste items go!

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Paper Towels go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Paper towels are usually
wet or food-soiled, so go in
the compost (green bin)
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Fluorescent Light Bulbs
and Batteries go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Fluorescent Light bulbs and batteries are
Household Hazardous Items…
meaning they don’t go in any of these!
They must be taken to the household hazardous waste facility at central landfill or other locations, such as Sebastopol Hardware and Lowes.

A. Garbage
B. Recycling
C. Compost
D. None
New! You can place your batteries in a
plastic bag, taped closed, on top of your
recycling cart and Recology will pick up.

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Bones go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Bones go in the compost
(green bin)
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where does...

Cheese and Meat go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Cheese and meat goes in Compost
(green bin)
While we would not put cheese, meat, or bones in our
backyard composts, the commercial compost facilities get the compost to high enough temperatures to handle these items.

A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Plastic clam shells go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Plastic clam shells go in
Recycling
Make sure that they are clean and dry (OK
if they have a light residue)
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Plastic lids and straws go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Plastic lids and straws go in the
garbage
These items are too small and fall through the holes in the recycling conveyor belt.

A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Used Pizza Boxes go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Used pizza boxes go in the
compost (green bin).

The oils from food make the
cardboard unsuitable for recycling
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where does...
“compostable plastic” go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) “compostable plastic” go in
Garbage.

These items take too long to break down so are not
accepted by commercial compost facilities in our area
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where does...

Waxed Cardboard go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Waxed cardboard goes in the
garbage
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Wooden Chopsticks go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Chopsticks go in the
compost (green bin)
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where do...

Paper Coffee Cups go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Paper Coffee Cups go in the
garbage.

They have a shiny plastic lining, so cannot be
composted, even if they say “compostable” (these cups
still have a lining not accepted by compost facilities).

A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Where does...

Shredded Paper go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Shredded Paper goes in Compost
A. Garbage
B. Recycling
C. Compost
D. None
When paper is shredded, the fibers become shorter and are less useful in the recycling process.

Also, the tiny shreds can't make it through the recycling sorting process.

They fall through the filter screen and recycling centers are unable to retrieve it.

Recology asks that you put your shredded paper in a paper bag, then place in the green compost bin

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Pandemic bonus question:

Where do Gloves and masks go?
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Gloves and masks go in Garbage
A. Garbage
B. Recycling
C. Compost
D. None

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Hooray! How did you do?
Give thumbs up, thumbs sideways, or thumbs down
Spread the word about what goes where!
Sorting Guides from Recology:

Compost, Recycle, and Trash Sorting Guides

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Resources for Taking Action
from Zero Waste Sonoma, our county waste management agency ➔ Prevent Food Loss and save money
◆ At-home food waste prevention tips from Zero Waste Sonoma ➔ Donate edible food
◆ Locations and organizations accepting food donations from individuals and businesses, including gleaning groups that can come pick fruit from backyard fruit trees
◆ Volunteer opportunities
➔ Donate food to feed animals
➔ Compost at home
◆ Learn how to create a compost bin at home
➔ Sonoma County Food Recovery Coalition
◆ Food donation and volunteer opportunities
➔ Share these actions with your community!

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) ➔ SB 1383 Brochure from Zero Waste Sonoma
➔ SB 1383 flier from Recology
➔ SB 1383 detailed information and resources
◆ Full text of the law
◆ Template letter for employees or tenants
◆ Educational resources
◆ List of foods that can be donated + safe food handling instructions ◆ Liability protection for food donations
➔ Questions? Contact Zero Waste Sonoma: [email protected] or by phone at the Eco Desk: (707) 565-DESK (3375)
Sorting Guides from Recology: Compost, Recycle, and Trash Sorting Guides More excellent resources from
Zero Waste Sonoma + Recology!

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Carbon Sequestration
➔ More carbon held in soil
Reduced Methane Outputs
➔ Composted & gleaned food stays out of the landfill, substantially reducing the amount of methane released into the atmosphere each day Waste Reduction
➔ Better-utilized resources means money is saved for consumers and producers
Energy Conservation
➔ Bigger impact with less fossil fuel input
Positive Environmental Impact of
SB 1383

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Zero Waste Food Ware Ordinance 6.A.a
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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Zero Waste Food Ware model ordinance
from Zero Waste Sonoma
Help us by filling out this short
online form for businesses not in
compliance:

ZWS: Report a non-compliant
establishment
● To give recognition to a
business doing a great job, use
this same link and scroll to “Zero
Waste Business Shout Out Form”
A Zero Waste Sonoma specialist will
then reach out to the business
owners and work with them to find
compostable and recyclable
products that suit their needs

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Follow SB 1383,
keep the air methane free!

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Attachment: Student SB 1383 Presentation (SB 1383 Student Presentation) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Endorsement of the City of Cotati’s application for the Land and Water Conservation Fund Program Grant funds
Date: January 25, 2022
Written by: Ashley Wilson, Recreation Manager
Recommendation
It is recommended that the City Council adopt a resolution endorsing the City of Cotati’s application for the Land and Water Conservation Fund Program Grant funds.

Background
Land and Water Conservation Fund (LWCF) grants provide funding for the acquisition or development of land to create new outdoor recreation opportunities for the health and wellness of Californians. Since 1965, over one thousand parks throughout California have been created or improved with LWCF assistance. Up to $45 Million in grant requests will be selected from this year’s application cycle.

Cities, counties, special districts, joint powers authorities, and federally recognized Native American tribes are eligible for the grant to create a new park, expand an existing park, or renovate an existing park.

The maximum that can be applied for is $6 million, and there is no minimum.

Analysis/Discussion
Sunflower Park qualifies for funding under the Land and water Conservation Fun grant.

Sunflower Park has the great potential to serve many community members and meets the grant criteria. Prior to submitting the grant application, City staff promoted outreach and input through social media and physical postings and flyers in surrounding neighborhoods and apartments.

This is in addition to the extensive public outreach conducted for the Parks Capital Plan.

The City’s grant application requests $265,625 to fund fifty percent of the proposed concept plans for this park. Major improvements proposed in the concept plans include the addition of playground equipment, picnic areas, walking paths, additional lighting, drinking fountains, more seating, and updated landscaping. A more detailed description of the proposed project is provided in the proposed concept plans which are attached to the resolution endorsing the

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submittal of the application.

Financial Considerations
The fiscal impact to the City will depend on if the Land and Water Conservation Fund grant funds are awarded. If the full grant amount is awarded, the proposed project will be partially funded by grant monies or the project will be adjusted to stay within the financial limits of grant and City funding available. The City would be responsible for fifty percent of the program costs, estimated to be $265,625 for a total estimated project cost of $531,250. If awarded, half of the total cost of the project would be reimbursed to the City. If the grant is not awarded, the proposed project will be included in the CIP, and broken into phases as budget becomes available.

In the attached resolution, the referenced Grant Contract’s key term is that acceptance of the grant requires that the City keeps the park open to the public and maintained in perpetuity.

Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.

If Cotati is awarded the funding, the City would prepare any additional environmental analysis needed to evaluate the project.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING

THE APPLICATION FOR LAND AND WATER CONSERVATION FUND PROGRAM

GRANT FUNDS
WHEREAS, the Congress, under Public Law 88-578, has authorized the establishment of a federal Land and Water Conservation Fund Grant-In-Aid Program (“Program”), providing Grant Funds to the State of California and its political subdivisions for acquiring lands and developing facilities for public outdoor recreation purposes; and WHEREAS, the California Department of Parks and Recreation is responsible for administration of the Program in the State, setting up necessary rules and procedures governing Grant Applications by local agencies under the Program; and WHEREAS, the City certifies by resolution the approval of the Grant Application and the availability of eligible matching funds prior to submission of the Grant Application to the State; and
NOW THEREFORE BE IT RESOLVED THAT that the City Council of the City of Cotati hereby:

1. Approves the filing of a Grant Application for Land and Water Conservation Fund assistance for the proposed project, Sunflower Park Improvement Plan (“Project”); and

2. Agrees to abide by SECTION 6(f)(3) of Public Law 88-578 which states “No property acquired or developed with assistance under this section shall, without the approval of the National Secretary of the Interior, be converted to other than public outdoor recreation uses. The Secretary shall approve such conversion only if he finds it to be in accord with the then existing comprehensive statewide outdoor recreation plan and only upon such conditions as he deems necessary to assure the substitution of other recreation properties of at least equal fair market value and of reasonably equivalent usefulness and location.”

3. Certifies that the City has matching funds from eligible source(s) and can finance 100 percent of the Project, which up to half may be reimbursed; and

4. Appoints the City Manager or designee as agent of the City to conduct all negotiations and execute and submit all documents, including, but not limited to, Grant Application, contracts, agreements, amendments, payment requests, and compliance with all applicable current state and federal laws which may be necessary for the completion of the aforementioned Project.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the January 25th, 2022, by the following vote, to wit:

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Approved:________________________________
Mayor
Attest:____________________________
Lauren Berges, City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:

Sunflower Park Concept Plans (PDF)
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Attachment: Sunflower Park Concept Plans (Land and Water Conservation Fund Program Grant Application Resolution) Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Resolution Appointing the Engineer of Work for preparing the Cotati Landscape and Lighting Assessment District for FY 22-23
Date: January 25, 2022
Written by: Brittany Bober, Management Analyst
Recommendation
It is recommended that the City Council of the City of Cotati adopt a resolution appointing the City Engineer, as the Engineer of Work for the FY 2022-23 Cotati Landscape and Lighting District and directing the preparation and filing of the Annual Engineer's Report pursuant to Section 22622 of the Streets and Highways Code.

Background
In FY 17/18, the City consolidated the ten landscape and lighting assessment districts into one District. The ten Cotati Landscaping and Lighting Assessment Districts (“Districts”) were initially formed by the City from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments. The ten initial districts are kept separate within the consolidated District as individual zones, each with their original name.

Analysis/Discussion
The Landscaping and Lighting Act requires that the City undertake certain proceedings for any fiscal year in which assessments are to be levied and collected. These proceedings are typically accomplished at three separate Council meetings with the following actions:
1) Adopt a resolution appointing the Engineer of Work and directing the preparation of the annual Engineer’s Report.
2) Approve the Preliminary Engineer’s Report, declare the City Council’s intent to levy assessments and set a date for a public hearing.
3) Conduct a public hearing, approve the Final Engineer’s Report and authorize the levying and collection of assessments for the upcoming fiscal year.

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The attached resolution begins the proceedings for the 2022-23 Fiscal Year. The Engineer’s Report will analyze the anticipated FY 2022-23 costs for each zone in the District and determine the corresponding assessment amounts. The City Council can make changes to the Engineer’s Report once it has been prepared and filed. There are no annexations to the District anticipated for FY 2022-23.

Financial Considerations
All costs associated with these annual proceedings and the annual operation, maintenance and administration of the Landscaping and Lighting Assessment District are recovered from the annual assessments levied on the properties within the District. The City prepares the annual engineer’s report in-house with no consultant. Total city staff costs to prepare the annual engineers reports have been dropping with improved efficiencies since consolidating the zones into one District. Costs were $8,066 for the FY17/18 report, the $4,400 in FY18/19, $4,000 in FYs 19/20 and 20/21, and were $2,572.80 last year.

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RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPOINTING

THE CITY ENGINEER AS THE ENGINEER OF WORK FOR THE CITY OF COTATI

LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT AND DIRECTING THE

PREPARATION AND FILING OF THE ENGINEER'S REPORT FOR FISCAL YEAR 2022-23 (PURSUANT TO THE LANDSCAPING AND LIGHTING ACT OF 1972) WHEREAS, the City initially formed ten Cotati Landscaping and Lighting Assessment Districts (“Districts”) from 1989 to 2003 in accordance with the Landscaping and Lighting Act of 1972 (“Landscaping and Lighting Act”) to pay for costs associated with maintaining landscaping and streetlights within developments; and
WHEREAS, in FY 2017-18, the City consolidated the ten landscape and lighting assessment districts into one District; and
WHEREAS, pursuant to Section 22622 of the Streets and Highways Code, the City Council must annually appoint the Engineer of Work and direct the preparation and filing of the annual Engineer’s Report in order to levy and collect assessments on any following fiscal year; and
WHEREAS, it is anticipated that there will be no annexations into the Assessment District in FY 2022-23; and
WHEREAS, the action of appointing an Engineer of Record and directing them to prepare the FY 2022-23 LLAD Engineer’s Report does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Cotati does hereby appoint the City Engineer as the Engineer of Work for the City of Cotati’s Landscaping and Lighting Assessment District and does hereby direct him to prepare and to file the Annual Engineer’s Report for Fiscal Year 2022-23 showing any changes, pursuant to Section 22622 of the Streets and Highways Code.

IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the January 25th, 2022, by the following vote, to wit:

Approved:________________________________
Mayor
Attest:____________________________
Lauren Berges, City Clerk
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Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Measure G/S Annual Report and Letter from Oversight Committee for Fiscal Year 2020/21
Date: January 25, 2022
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council receive and file the Measure G/S Annual Report for Fiscal Year 2020/21, including the review letter by the Measure S Citizens' Oversight Committee.

Background
In 2014, a majority of Cotati voters passed Measure G, a one cent (1.0%) local revenue measure to support essential City services for Cotati residents. Measure G has provided the City with a guaranteed source of local funding for local City services that cannot be taken by the state and has helped maintain the financial viability of the City.

In November 2020, a majority of the voters in Cotati approved Measure S, which continued the same 1.0% transaction sales tax for essential City services. All other aspects of the former Measure G remained as-is, including annual audits and an independent citizen oversight committee that would continue to review expenses annually in a public meeting and report to the City Council. Therefore, other than the designation of Measure S rather than Measure G, all functions and duties of this oversight committee will continue.

On January 11, 2022, the City Council formally approved the name change to Measure S for the Citizen’s Oversight Committee.

Analysis/Discussion
The Measure S Oversight Committee held a public meeting on January 13th to review the revenues and expenditures for the Measure funds. Fiscal year 2020/21 is the transitional year for revenue collected under both the former Measure G and the current Measure S.

After the Committee reviewed of the Measure G/S revenues and expenditures for Fiscal Year 2020/21 they found that all the program expenditures were in full compliance with the intent and letter of Measure G (Cotati Municipal Code Chapter 3.05, Transactions and Use Tax), and

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followed the City Council’s intent as outlined in the strategic planning goals for Fiscal Year 2020/21. The annual Measure G/S report was edited per the committee members comments for minor typographical changes. Attached to this packet is the revised final annual report, which is also published on the City’s website (www.cotaticity.org).

Financial Considerations
None
Environmental Issues
Under CEQA Guidelines 15060(c)(2)-(3) and 15378, subdivisions (2) and (4) of subdivision (b), a revenue measure does not constitute a project under CEQA and therefore review under CEQA is not required.

Attachments:

MGOC Oversight Letter to Council FY 20-21 (PDF)
Measure G/S Report For Fiscal Year 2020/2021 (PDF)
Measure G Presentation for Fiscal Year 2020/2021 (PDF)

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201 West Sierra Avenue, Cotati, CA 94931-4217  TELEPHONE 7077924600  FAX 7957067 To: Mayor Landman
Cotati City Council
Date: January 13, 2022
SUBJECT: ANNUAL MEASURE G/S REPORT
FISCAL YEAR 2020-2021
Dear Mayor and City Council Members,
The Measure S Citizens Oversight Committee convened on January 13, 2022 and reviewed the Measure S revenue and expenditures for Fiscal Year 2020/21. In the sixth full year of Measure G/S, the City received a total of $2,942,546 in revenue. Expenditures are summarized below:

Measure S Program Expenses* % of Measure S
Street, Sidewalk, and Stormdrain Program $ 1,061,585 35.9% Public Safety Program $ 1,020,913 34.6%
Recreation Program $ 278,732 9.4%
Park/Landscape Program $ 233,889 7.9%
Public Building Program $ 347,427 11.8%
TOTAL CITY EXPENSES $ 2,942,546 99.6%
State Administrative Fees $ 11,820 0.4%
TOTAL EXPENSES $ 2,954,366 100.0%
City Expenses by Type
Total Operations & Maintenance $ 1,464,534 49.8%
Total Improvement Projects/Equipment $ 1,478,012 50.2%
* Expenses rounded to the nearest dollar.

All program expenditures were in full compliance with the intent and letter of Cotati Municipal Code Chapter 3.05, Transactions and Use Tax (Measure G/S), and followed the City Council’s intent as outlined in the strategic planning goals for Fiscal Year 2020/21.

Sincerely,
Chair, Measure S Citizens Oversight Committee
DocuSign Envelope ID: BB1DC757-FB48-48AE-BFD5-97A87B28BCDB

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Attachment: MGOC Oversight Letter to Council FY 20-21 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) F i s c a l Y e a r 2 0 2 0 / 2 1 - M e a s u r e S
City Management
Damien O’Bid, City Manager
Michael Parish, Chief of Police
Angela Courter, Director of Admin Services
Noah Housh, Director of Community Development
Craig Scott, Director of Public Works/City Engineer
Lauren Berges, City Clerk
John Bakker, City Attorney
City Officials and Staff
Members of the Council
Laura Sparks - Councilmember
Mark Landman - Vice Mayor
Ben Ford - Councilmember
Susan Harvey - Councilmember
John C. Moore - Mayor
Measure G Oversight Board
James O’Rourke
Arianne Eskew
Marjorie Crump-Shears
Kimberlyn Moffet
Kenneth Savano
City of Cotati
201 W. Sierra Ave.

Cotati CA 94931
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

GET TO KNOW YOUR VOTER

APPROVED TAX MEASURE
WHY DID THE CITY COUNCIL PLACE MEASURE S ON THE BALLOT IN 2020? In response to the severe economic recession and the State redistribution of funding through the Redevelopment Dissolution, the City aggressively cut expenses, including a 28% reduction in staffing, elimination of the Recreation Department, voluntary staff salary cut of 14%, cut back or elimination of all contract services, and a general 11% reduction in General Fund expenditures. At that time, the City also was a leader in the state in establishing a new benefit and pension tier for new employees, to reduce future expenses.

In addition to the cuts in expenses, in 2009 the voters of Cotati also approved Measure A, a ½-cent sales tax for 5 years to maintain basic City services through the recession. Even with the additional revenue from Measure A and the City cuts in expenses, the unexpected loss of funding because of the State dissolution of Redevelopment, coupled with a much slower than expected economic recovery, resulted in the City being able to only maintain basic services with no capacity for non-emergency projects. As Measure A was nearing its expiration, the City was again facing the possibility of losing our locally controlled Police Department, and the very viability to continue as a city separate from Rohnert Park or the County was a deep concern.

In response, the City Council declared a State of Emergency on February 11, 2014, putting Measure G on the ballot.

On June 3, 2014, the voters of Cotati passed Measure G, the Cotati Essential City Services Measure.

At the time Measure G was placed on the ballot, the State had taken hundreds of thousands of dollars in funds from Cotati’s budget, which directly affected the General Fund. The General Fund supports all the basic functions of a city including police services, road maintenance, park maintenance, and other essential city services. Just like most cities in California, the economic downturn and declining property values dramatically reduced sales tax and property tax revenues in Cotati.

In 2020, with the continued economic crisis around the Covid-19 epidemic, the City once again took the same Measure to the community. This new Measure S continued existing, voter-approved locally controlled funding with no increase in tax rate. Measure S funding would continue to stay local, and none could be taken by the State.

Cotati City Hall
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) HOW MUCH DOES A 1-PERCENT SALES TAX COST ME?
A 1-percent sales tax adds $1 on a $100 purchase for some purchases. Purchases such as food and medicine are exempted from the sales tax. Some of the largest sales tax sources in Cotati include Lowes, Oliver’s Market, and our gas stations, collect a significant portion of their sales taxes from visitors to Cotati, which benefits our residents and the visitors who use the City services and infrastructure. The revenue from Measure S is used to protect the essential services Cotati residents rely on and assist in the implementation of key improvements desired by the community.

DO FUNDS FROM MEASURE S STAY IN COTATI?
Yes. Measure S funds stay local and ensure that this local funding source cannot be taken by the State and can only be spent for Cotati and its residents.

WHAT DOES THIS LOCAL SOURCE OF FUNDING PROVIDE FOR COTATI? The City of Cotati uses the funds from Measure S to maintain essential City services for our community. Essential City services include the core services needed to run a City, including improved community services, preserving our local police department, recreational opportunities, and maintenance of public
infrastructure, including streets and pothole repair. With the additional public safety funding, it also increases the number of officers on duty and helps maintain crime prevention and investigation services. Measure S can also be used to leverage grant funds and key infrastructure projects such as street maintenance, storm drain maintenance, and improvements to parks and other City facilities.

WHAT OVERSIGHT PROVISIONS ARE IN PLACE?
The City has established an independent Citizens’ Oversight Committee that meets annually to review expenditures for Measure S and help make sure that every penny supports voter-approved priorities. This committee is an advisory body comprised of five members that are appointed by the City Council in a public process. Their involvement will help ensure that funds will continue to be spent responsibly on services provided by the City for purposes that benefit the citizens of Cotati.

Additionally, all receipts of funds and expenditures are subject to audit by an independent auditing firm. The audited statements of revenues and uses are included within the City’s Annual Comprehensive Financial Report and the excerpted statement is included within this annual report.

Cotati Police Department
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) WHAT MAKES UP THE TOTAL SALES TAX RATE?
As of June 30, 2021, the total sales tax rate in Cotati was 9.50% and is broken down as follows:

California Sales and Use Tax Rates as of April 1, 2021
State 6.000%
County Transportation Funds 0.250%
Local-City of Cotati (Bradley Burns) 1.000%
Total State-Wide Sales and Use Tax Rate 7.250%
County* 1.500%
Measure S (formally Measure G) 1.000%
Total Sales Tax Rate in Cotati 9.500%
Detail of County Special Taxes
Sonoma County Library Maintenance Restoration Enhancement Act (SCLM) 0.125% Sonoma County Parks & Safety TT (SCPS) 0.125%
Sonoma County Mental Health & Homeless Services (SOMT) 0.250% Sonoma County Transportation Authority (SCTA) 0.250%
Fractional Code - SMART in Sonoma County (SMRT) 0.250%
Sonoma County Agricultural Preservation & Open Space District (SAPD) 0.250% Total 1.500%
State-Sales and
Use Tax, 6.00%
State-County
Transportation
Funds, 0.25%
Local-City of Cotati
(Bradley Burns),

1.00%
County-Various
Special Sales
Taxes, 1.25%
Local-Measure S,

1.00%

BREAKDOWN OF COTATI SALES TAX RATE
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) Cumulative Funding of Programs
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

SUMMARY OF PUBLIC BENEFIT
In 2020/21 the City received $2,942,546 in Measure S funding. The passage of Measure S continues to stabilize the City budget and allowed the City to deliver on the expectations and desires of our community. This includes enhanced services in public safety and infrastructure maintenance, as well as bringing back Recreation Programming, and is the reason the City can make significant investments in streets repaving, traffic safety, and building and park improvements.

PUBLIC SAFETY
Without a positive sense of public safety in our community, it can be difficult to bring in new business or families.

Measure S continues to enable the City to preserve our own Police Department by funding core operations and enabling key improvements to public safety, including hiring a full-time police officer and adding a traffic officer assignment starting in FY 2014/15. The City also added a Police Services Aide and a full-time dispatcher, as well as continuing to fund ongoing departmental operations. Maintaining the local police department also opened the opportunity to provide emergency dispatch services to Sonoma State University. The revenue from this shared services agreement has also allowed the hiring and continuation of an additional police officer and a part time dispatcher since FY 2017/18.

Other elements of the public safety program are intended to improve community safety. This includes things such as street safety and lighting projects.

The City Council’s primary focus during FY 2020/21 was to continue to improve the overall level of public safety services in the City while supporting continued covid operations. The following is a summary of Measure S expenditures under the Public Safety Program:

1. The City continued to fund ongoing operations to preserve our local Police Department.

2. Purchase of back up emergency equipment, including portable fueling trailer and towable generator to ensure continuous backup power during emergencies.

3. Update critical IT systems including evidence room computer, server room cooling systems, and Cell Phone Network Extender.

4. Preparation and response to the continued COVID-19 shutdowns, management of traffic safety program coordinated through the California Office Of Traffic Safety and work on Local Hazard Mitigation Plans.

5. Continued investments in traffic safety with the construction of an all way stop for West Sierra and West School Street as well as two upgraded pedestrian crossings on West Sierra at Water Road and Cypress. 6 9.C.b
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

STREET, SIDEWALK, AND STORM DRAINAGE
The community expects and depends on well-maintained city streets, streetlights, traffic signals, sidewalks, and storm drains. Well-maintained roadways are safer and improve the visual appeal of our city. It is critical to be able to leverage available grants to bring in additional funds to benefit our community. In addition, to save money overall, it is critical to fund road maintenance early to prevent expensive repairs and reconstruction of our streets later.

The City Council’s primary focus during FY 2020/21 was to complete outstanding projects while continuing to invest in new improvements, all of which benefit the City with improved levels of maintenance in the streets, sidewalks, and storm drain systems. In any given fiscal year, construction projects will often carry across fiscal years, as the June 30 fiscal year end is in the middle of the construction season. Therefore, it is expected that each year the ratio of services and capital projects/equipment will fluctuate with the timing of project construction.

The following is a summary of Measure S expenditures under the Street, Sidewalk, and Storm Drain Program:

1. Continued funding of ongoing and improved services, including the full-time civil engineer, and continuing enhanced traffic signal, streetlight, and roadway landscape maintenance.

2. Expanded design of the School Street Pathway on Richardson Lane to provide a safe pathway for children to walk to and from school at Thomas Page Academy. Having Measure S as a matching source, Sonoma County made additional grant matching funds available from their Community Development Block Grants.

3. Completed construction for the 2020 streets improvement project which resurfaced La Plaza, Henry Street, Charles Street, West Cotati Avenue and West Sierra Avenue.

4. Designed and started construction on the 2021 slurry streets improvement project and initiated design for the West Side Streets improvement project which will continue in construction through winter 2021/22.

5. Began design for phase two Wayfinding Signage and Gateway signage program. 7 9.C.b
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

PARKS AND LANDSCAPING
The City operates and maintains many public parks, including La Plaza Park, Falletti Park, Draper Park, Kotate Park, Sunflower Park, Delano Park, Putnam Park, Mini Park, and the Santero Way Park. Parks provide key recreational opportunities for our residents, are local landmarks, and provide a venue for numerous community events.

The City Council’s focus during FY 2020/21 was to continue to improve the overall level of maintenance; improve existing facilities; and add high impact/low-cost safety improvements and amenities. The following is a summary of Measure S expenditures under the Park/Landscape Program:

1. Funded ongoing operations, including the cost of a full-time maintenance worker.

2. Initiate design work for the Kotate Park playground and picnic areas, as the first of many capital projects from the Parks Capital Plan.

3. Finalizing the construction on the Veronda-Falletti Ranch House and Water Tower.

4. Funding Operations and Maintenance at the Veronda-Falletti Ranch.

5. Improve parks with new wood chips in playgrounds, new sand for volleyball courts, and vegetation clearing at both Pocket Park and the greenbelt at Lasalle Ave.

6. Continued conducting of Creek Cleanups.
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PUBLIC BUILDING
The City operates and maintains several public buildings to conduct public meetings and provide core services to the community, including City Hall, Ray Miller Community Center and Cotati Room, Public Works Corporation Yard, Police Department and the Cotati Train Depot.

The City Council’s primary focus during FY 2020/21 was to continue to improve the overall level of maintenance of the City Buildings. The following is a summary of Measure S expenditures under the Public Building Program:

1. Funded ongoing building operational costs.

2. Continued to fund building official inspection services and code enforcement.

3. Funded maintenance and repairs of building equipment.

4. Continued design and initial construction on the Civic Center refurbishment project including the reroofing of the Community Center.
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RECREATION
During the recession and the ensuing budget cuts, the City’s Recreation Programs were eliminated. Since then, it has been a goal of the City Council to bring back the Recreation Department once the City was financially able to support this program. The Recreation Department includes a variety of classes, workshops, camps and events for all ages, as well as management of city facilities and parks for public use. The Recreation Department provides an opportunity to bring the public together for positive, healthy activities and provide a sense of community. The following is a summary of Measure S expenditures under Recreation for FY 2020/21:

1. Funded full-time Recreation Manager, Recreation and Facilities Coordinator as well as seasonal employment for up to six part-time camp staff to assist with special recreation programs.

2. Produced a completely redesigned activity guide for both the Spring/Summer and Fall/Winter.

3. Funded all services and supplies needed to support the growing programs. In Fiscal Year 2020/21 , the following is a summary of Recreation programming and events:
a. Bunny Brunch To-Go
b. Staffed Free Children’s Summer Lunch
Program
c. Cotati Candyland downtown trick or
treating event
d. Promote & support Cotati Shop & Stroll
e. Promote & support Cotati Farmers
Market
f. Bunny Grams
g. Valentine Grams
h. Counselor in Training Program
i. Community Yard Sale
j. Drive in Movies
k. Movies in the Park
l. Promote & Support National Night Out
m. Holiday Tree Lighting
n. Breakfast with Santa
o. Promote & support the bike-to-work day
p. Contracted camps including Several
Farmster Camp Programs at Falletti
Ranch
Farmers Market
Camp Cotati Love Your Neighbor Week
Bunny Brunch To-Go
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SUMMARY
In FY 2020/21 , the City undertook a total of $1,464,534 in ongoing and improved services and $1,478,012 in capital improvements and equipment. During this fiscal year, the focus was on continued preparation for large capital projects for construction, as well as completion of key projects which started during fiscal year 2019/20.

The City is proud of the safety improvements made as well as the streets improvements made throughout the 2020 Street Paving Project and West Sierra Street Improvements. The City looks forward to using Measure S to continue to provide many more critical infrastructure projects as well as continued improved services to our citizens.

Measure S continues to be critical for funding essential city services and infrastructure projects. Additionally, the City is actively working to promote economic development within Cotati to expand and diversify the tax base to provide more long-term revenue stability. The combination of dedicated local revenue from Measure S and a growing local economy provide the local revenue to deliver the services and infrastructure that the citizens of Cotati desire.

Emergency Equipment
Bike to Work
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Financial Summary
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) FY 2014/15 FY 2015/16 FY 2016/17 FY 2017/18 FY 2018/19 FY 2019/20 FY 2020/21 Combined FY Cumulative Percentage Usage
GROSS MEASURE G/S REVENUE $ 1,344,594 $ 1,991,285 $ 2,120,557 $ 2,148,886 $ 2,557,335 $ 2,558,612 $ 2,954,366 $ 15,675,635 100.00% Less: State Administration Fees Expense (4,650) (12,900) (14,230) (12,550) (12,670) (12,750) $ (11,820) (81,570) 0.52% NET TOTAL REVENUES $ 1,339,944 $ 1,978,385 $ 2,106,327 $ 2,136,336 $ 2,544,665 $ 2,545,862 $ 2,942,546 $ 15,594,065 99.48% Street, Sidewalk, and Stormdrain Program $ 492,860 $ 855,352 $ 754,349 $ 566,980 $ 834,890 $ 962,870 $ 1,061,585 $ 5,528,886 35.35% Operations & Maintenance 144,415 121,663 152,067 324,765 262,772 78,123 137,191 1,220,997 7.81% Capital Improvements & Equipment 348,445 733,689 602,282 242,215 572,118 884,747 924,393 4,307,889 27.54% Public Safety Program $ 559,443 $ 685,633 $ 729,034 $ 952,363 $ 784,420 $ 906,786 $ 1,020,913 $ 5,638,592 36.05% Operations & Maintenance 518,426 641,610 717,556 896,550 740,094 755,849 835,908 5,105,994 32.64% Capital Improvements & Equipment 41,017 44,023 11,478 55,813 44,326 150,936 185,004 532,598 3.40% Recreation Program $ - $ 52,487 $ 123,773 $ 187,557 $ 256,079 $ 264,464 $ 278,732 $ 1,163,092 7.44% Operations & Maintenance - 52,487 123,773 187,557 256,079 264,464 278,732 1,163,092 7.44% Capital Improvements & Equipment - - - - - - - - 0.00%
Park/Landscape Program $ 118,283 $ 161,271 $ 258,347 $ 232,637 $ 438,921 $ 316,228 $ 233,889 $ 1,759,575 11.25% Operations & Maintenance 87,260 164,327 156,526 183,399 161,395 66,228 24,065 843,199 5.39% Capital Improvements & Equipment 31,023 6,944 101,821 49,238 277,526 250,000 209,824 926,376 5.92% Public Building Program $ 169,358 $ 213,642 $ 240,824 $ 196,799 $ 230,355 $ 62,114 $ 347,427 $ 1,460,519 9.34% Operations & Maintenance 80,998 185,963 222,863 146,481 191,594 58,052 188,637 1,074,587 6.87% Capital Improvements & Equipment 88,360 27,679 17,961 50,318 38,761 4,062 158,791 385,932 2.47% TOTAL EXPENSES $ 1,344,594 $ 1,991,285 $ 2,120,557 $ 2,148,886 $ 2,557,335 $ 2,525,211 $ 2,954,366 $ 15,642,234 100.00% Operations & Maintenance 831,099 1,166,050 1,372,785 1,738,752 1,611,934 1,222,715 1,464,534 9,407,869 60.14% Capital Improvements & Equipment 508,845 812,335 733,542 397,584 932,731 1,289,746 1,478,012 6,152,795 39.33% State Administrative Fees 4,650 12,900 14,230 12,550 12,670 12,750 11,820 81,570 0.52% Inception to Date
Essential Services & Improvements Summary
Operations &
Maintenance

60.14%
Capital Improvements
& Equipment

39.33%
State Administrative
Fees

0.52%
Measure G/S
Inception To Date Expenditure Uses
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NET TOTAL MEASURE G/S REVENUE $ 2,942,546 100.0%

OPERATIONS AND MAINTENANCE EXPENSE DETAIL
Street, Sidewalk, and Stormdrain Program
Materials & Supplies 2,945 0.1%
Contract Services 14,329 0.5%
Utilities 11,754 0.4%
Repairs & Maintenance 2,038 0.1%
Salaries and Benefits 106,127 3.6%
Subtotal $ 137,191 4.7%
Public Safety Program
Materials & Supplies 1,798 0.1%
Contract Services 336,159 11.4%
Utilities 10,040 0.3%
Repairs & Maintenance 22,006 0.7%
Salaries and Benefits 465,905 15.8%
Subtotal $ 835,908 28.4%
Recreation Program
Salaries and Benefits 185,891 6.3%
Recreation Programs Expenses 92,841 3.2%
Subtotal $ 278,732 9.5%
Park/Landscape Program
Materials & Supplies 1,527 0.1%
Contract Services 8,283 0.3%
Utilities 12,511 0.4%
Repairs & Maintenance 1,744 0.1%
Salaries and Benefits - 0.0%
Subtotal $ 24,065 0.8%
Public Building Program
Materials & Supplies 1,392 0.0%
Contract Services 107,796 3.7%
Utilities 5,429 0.2%
Repairs & Maintenance 2,460 0.1%
Salaries and Benefits 71,560 2.4%
Subtotal $ 188,637 6.4%
Total Operations and Maintenance Expenses $ 1,464,534 49.8% * Percentages rounded to the nearest 0.1%.

MEASURE S SALES TAX

REVENUE AND EXPENSES
FY 2020/21
Measure S
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CAPITAL IMPROVEMENTS AND EQUIPMENT EXPENSE DETAIL
Street, Sidewalk, and Stormdrain Improvements
Local Road Safety Plan 6,747 0.2%
Citywide Wayfinding Signage 27,104 0.9%
Vehicles 10,111 0.3%
Gateway Signage & Wayfinding Signage - Phase 2 21,295 0.7% Street Improvements 859,137 29.2%
SubTotal $ 924,393 31.4%
Public Safety Improvements
Local Hazard Mitigation Plan 614 0.0%
Equipment, Furniture, Vehicle & Tools 16,646 0.6%
Emergency Equipment 52,055 1.8%
Citywide Traffic Safety 115,689 3.9%
SubTotal $ 185,004 6.3%
Park/Landscape Improvements
Falletti Ranch Improvements 199,714 6.8%
Vehicles 10,111 0.3%
SubTotal $ 209,824 7.1%
Public Building Improvements
Civic Center Reroof 108,362 3.7%
City Hall Recarpeting 23,306 0.8%
Police Flooring 14,910 0.5%
Window Replacement 12,212 0.4%
SubTotal $ 158,791 5.4%
Total CIP and Equipment Expenses $ 1,478,012 50.2%
* Percentages rounded to the nearest 0.1%.

MEASURE S SALES TAX

REVENUE AND EXPENSES
FY 2020/21
Measure S
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Street, Sidewalk, and
Stormdrain
$137,191
Public Safety
$835,908
Recreation
$278,732
Park/Landscape
$24,065
Public Building
$188,637
Operations and Maintenance
Expenditure Detail
Street, Sidewalk, and
Stormdrain
$924,393
Public Safety
$185,004
Park/Landscape
$209,824
Public Building
$158,791
Capital Improvement and Equipment
Expenditure Detail
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STATEMENT OF REVENUE AND USES

FOR THE FISCAL YEAR ENDING
JUNE 30, 2021
The following statements are developed for presentation within the audited financial statement for the City of Cotati for the Fiscal year ending June 30, 2021. Audit fieldwork was completed October 16, 2021, and the Comprehensive Annual Financial Report was presented for final approval by the City Council on December 14, 2021.

To the best of our knowledge there are no anticipated audit adjustments or findings as it pertains to the proper presentation of the Statement of Measure G/S Revenues and Uses.

For more information about the City's historical financial activities, you can view the City's audited basic financial statements at City Hall or online at:
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VOTER'S PAMPHLET

MEASURES, ANALYSES AND ARGUMENTS
(whichever is applicable to your ballot)
Arguments in support of, or in opposition to, the proposed laws are the opinions of the authors.

CITY OF COTATI

MEASUREG
Cotati Essential City Services Measure. To maintain
G Cotati as a viable, independent, financially stable City, address State takeaways, prevent potential Police
Department elimination/permanent service cuts, and
maintain law enforcement staffing levels and other City services, including domestic violence response, street paving, and pothole repair, shall the City of Cotati extend its existing Mem;ure A sales tax and set the rate at 1 ¢for nine years, with independent citizens' oversight, annual audits, and no money for Sacramento?

CITY ATTORNEY'S IMPARTIAL ANALYSIS OF MEASURE G
The City Council of the City of Cotati placed Measure G on the ballot to ask the City's voters to approve a temporary one percent (1%) transactions and use tax.

The proposed tax would add a penny to the price of an item that costs a dollar. Prior to placing Measure G on the ballot, the City Council unanimously declared the existence of an emergency in the City.

The ordinance proposed by Measure G contains findings that, as a result of factors largely outside of its control-such as the slow recovery from the recession, increased expenses, and the continued taking of City revenues by the State-and despite having taken steps to reduce its operational costs, the City is experiencing an existing and immediate funding crisis. The ordinance further finds that, absent additional General Fund revenue, the City Council will consider reducing police and other essential services, including the possible elimination of the City's Police Department. The ordinance finds that as a result, a fiscal emergency exists within the City.

Because Measure G would not limit the use of tax revenue, it is a "general tax," not a "special tax" that restricts the funds to specific purposes.Therefore, the City may use the funds for any legitimate governmental purpose. Among the examples of general services to be funded by the measure, as described in the ballot question, are maintaining the City's Police Department, including staffing levels, domestic violence response services, street paving, and pothole repair.

The proposed tax would terminate automatically after nine years, unless extended by the voters.

Measure G would require an independent auditor to provide an accounting of the revenue received as a result of the proposed tax and expenditures of the revenue in the City's audited financial statements. The auditor must present a report to the City Council regarding the use of tax proceeds. The report must be a public record.

Technically, the existing "sales tax" is a combination of "sales and use tax" and "transactions and use tax." With some exceptions, both are levied on the sale or use of tangible personal property sold at retail. Retailers collect the tax at the time of sale and remit the funds to the State Board of Equalization, which administers the tax. ·
In 2010, Cotati voters approved Measure A, increasing the sales tax rate from

8.25% lo 8. 75% for five years. Measure G would replace the Measure A tax and set the sales tax rate at 9.25% for nine years. If Measure G is not approved, the current rate will continue until July 2015 and then become 8.25%. Revenue from Measure G would go to the City's general fund and be available to support the full range of municipal services.

A "Yes" vote is a vote to approve a one-cent sales tax for nine years, with annual review by independent auditors. A "No" vote is a vote against the tax. Measure G would be approved if it received a simple majority of "Yes" votes. s/ Robin Donoghue, City Attorney
City of Cotati

ARGUMENT IN FAVOR OF MEASURE G
Vote Yes qn G to maintain Cotati's status as a viable, independent City and prevent the elimination of our local Police Department!
Yes on G protects our City from the Sacramento money grabs that have resulted in hundreds of thousands of dollars being taken from CotaHs City budget.

Yes on G maintains guaranteed local funding for the vital public safety and community services you expect and rely on, with money that cannot be taken by Sacramento or Washington.

Yes on G ensures your tax dollars are spent locally to keep Cotati financially stable.

Yes on G is not a new tax. It simply continues existing, voter-approved funding at the one cent sales tax rate-ensuring that out-of-towners who use our local services pay their fair share. A majority of Cotati's sales tax is paid by out-of-town shoppers coming to local destinations like Lowe's.

Measure G is not a property tax or a tax on Cotati homeowners, and it does not apply to food purchased as groceries or prescription medication.

Over the last several years, the City has reduced staffing by 28%, frozen wages for over 6 years, reduced employee benefits, and reduced its overall general fund budget by 11 %. Cotati has made every cut possible and we need Measure G to maintain current service levels and prevent more severe and potentially permanent service cuts.

Yes on G includes fiscal accountability provisions. Residents will have access to public expenditure reports, and annual independent audits continue to ensure City officials use voter-approved tax dollars as promised.

Join police officers, local business owners, and community leaders in voting Yes on G to protect and maintain Cotati's public safety and community services. For official information about Measure G, visit www.cotaticity.org COTATI CITY COUNCIL s/ Matthew Stapleton
s/ John A. Dell'Osso, Mayor Police Officer, Cotati resident COTATI CHAMBER OF COMMERCE s/ Prudence K. Draper
s/ Jami Brady, President 60-Year Resident and Taxpayer
s/ Moose Jamal
Local Business Owner

NO ARGUMENT WAS SUBMITTED AGAINST MEASURE G
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VOTER'S PAMPHLET

MEASURES, ANALYSES AND ARGUMENTS
(whichever is applicable to your ballot)
Arguments in support of, or in opposition to, the proposed laws are the opinions of the authors.

FULL TEXT OF MEASURE G

AN ORDINANCE OF THE VOTERS OF THE CITY OF COTATI AMENDING CHAPTER 3.05 OF THE MUNICIPAL CODE TO EXTEND AND INCREASE A

TRANSACTIONS AND USE TAX ADMINISTERED BY THE STATE BOARD

OF EQUALIZATION
BE IT ORDAINED B'( THE VOTERS OF THE CITY OF COTATI:

SECTION 1. FINDINGS. The voters of the City of Cotati hereby find and declare as follows:
a. Cotati voters adopted Measure A in 2010, which imposed a transactions and use ("sales") tax of .05% and which sunsets in 20.15. b. Measure A has provided the City with a guaranteed source of local funding for local City services that cannot be taken by the state and has helped maintain the financial viability of the City. Since voters enacted Measure A, the City has maintained a full-service Police Department, with the ability to prevent and investigate property, domestic violence and other types of crime.
c. External costs beyond the City's control have increased faster than the City's revenue sources, including Measure A, and the Stale has continued to raid the City's coffers, taking $2.3 million from the City, including $600,000 from the general fund.
d. The City is experiencing an existing and immediate funding crisis, which is the result of factors largely outside of its control, including national economic trends, rapid increases in the cost of employee retirement and health insurance benefits, decreases in revenue from existing taxes and fees, increases in charges by the County of Sonoma, and unpredictable State takeaways of local revenue.
e. The City has taken significant steps to reduce its operational costs. It has reduced staffing by 28%, reduced employee benefits and reduced its overall general fund budget by 11 % while inflation has increased 20%. f. The City has used its available General Fund balance to bridge the structural budget deficit, meaning it has used all available financial resources and will have none available to maintain services.
g. Because of changes in State law, particularly the approval of Propositions 62 and 218, the City has very few means available for increasing General Fund revenue.
h. Absent an extension and enhancement of the funds provided by Measure A, the City Council would have no choice other than to implement severe reductions in City services and potential elimination of the Police Department.

Just extending Measure A would be inadequate to address the returned emergency that faced the City in 2010. The Measure must be expanded for nine years at one cent to protect our local, high-quality services and ensure our Police Department has the resources it needs to keep Cotati safe. i. Without further action, the revenue measure will expire in 2015, resulting in the loss of over $900,000 of funding for essential City services. j. Unless Measure A funds are enhanced and extended, public facilities and property will not be properly maintained, public safety standards will degrade, crime and violence will increase, the community will not have adequate and safe recreational opportunities, businesses and families will be discouraged from moving to or remaining in Cotati, and the health, safety, and welfare of the residents of Cotati will be endangered.
k. Because of that threat to the public health, safety, and welfare, The City Council, at its Regular meeting on February 11, 2014 unanimously adopted Resolution No. 2014-04, declaring that an emergency exists in the City, as the term "emergency" is used in Article XlllC, section 2(b) of the California Constitution. The City must immediately address that emergency by ensuring that the City has the resources necessary to preserve the public health, safety, and welfare.

I. The identified emergency necessitates that the City Council submit a tax measure to the voters of Cotati at the June 3, 2014 election, even though such an election would not be consolidated with a general election for a member of the Council.
m. Arti~le XlllC, section 2(b) of the California Constitution permits the City, in emergency situations unanimously declared by the Council, to seek voter approval for a general tax at an election that is not consolidated with an election for a member of the Council.

SECTION 2. AMENDMENT OF CODE. "Chapter 3.05 Transactions and Use Tax" of the Cotati Municipal Code is hereby amended to read as follows:

Section 3.05.010. TITLE. This ordinance shall be known as the City of Cotati Transactions and Use Tax Ordinance. The City of Cotati hereinafter shall be called "City." This ordinance shall be applicable in the incorporated territory of the City.

Section 3.05.020. OPERATIVE DATE. "Operative Date" means the first day of the first calendar quarter commencing more than 110 days after the adoption of this ordinance, the date of such adoption being as set forth below. The operative date is anticipated to be October 1, 2014.

Section 3.05.030. PURPOSE. This ordinance is adopted to achieve the following, among other purposes, and directs that the provisions hereof be interpreted in order to accomplish those purposes:

A. To impose a retail transactions and use tax in accordance with the provisions of Part 1.6 (commencing with Section 7251) of Division 2 of the Revenue and Taxation Code and Section 7285.9 of Part 1.7 ofDivision 2which authorizes the City to adopt thii; tax ordinance which shall be operative if a majority of the electors voting on the measure vote to approve the imposition of the lax at an election called for that purpose.

B. To adopt a retail transactions and use tax ordinance that incorporates provisions identical to those of the Sales and Use Tax Law of the State of California insofar as those provisions are not inconsistent with the requirements and limitations contained in Part 1.6 of Division 2 of the Revenue and Taxation Code.

C. To adopt a retail transactions and use tax ordinance that imposes a tax and provides a measure therefore that can be administered and collected by the State Board of Equalization in a manner that adapts itself as fully as practicable to, and requires the least possible deviation from, the existing statutory and administrative procedures followed by the State Board of Equalization in administering and collecting the California State Sales and Use Taxes.

D. To adopt a retail transactions and use tax ordinance that can be administered in a manner that will be, to the greatest degree possible, consistent with the provisions of Part 1.6 of Division 2 of the Revenue and Taxation Code, minimize the cost of collecting the transactions and use taxes, and at the same time, minimize the burden of record keeping upon persons subject to taxation under the provisions of this ordinance:

Section 3.05.040. CONTRACT WITH STATE. Prior to the operative date, the City shall contract with the State Board of Equalization to perform all functions incident to the administration and operation of this transactions and use tax ordinance; provided, that if the City shall not have contracted with the State Board of Equalization prior to the operative date, it shall nevertheless so contract and in such a case the operative date shall be the first day of the first calendar quarter following the execution of such a contract.

Section 3.05.050. TRANSACTIONS TAX RATE. For the privilege of selling tangible personal property at retail, a tax is hereby imposed upon all retailers in the incorporated territory of the City at the rate of 1 % of the gross receipts of any retailer from the sale of all tangible personal property sold at retail in said territory on and after the operative date of this ordinance.

CONT. NEXT PAGE
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VOTER'S PAMPHLET

MEASURES, ANALYSES AND ARGUMENTS
(whichever is applicable to your ballot)
Arguments in support of, or in opposition to, the proposed laws are the opinions of the authors.

FULL TEXT OF MEASURE G, CONT.

Section 3.05.060. PLACE OF SALE. For the purposes of this ordinance, all retail sales are consummated at the place of business of the retailer unless the tangible personal property sold is delivered by the retailer or his agent to an out-of-state destination or to a common carrier for delivery to an out-of-state destination. The gross receipts from such sales shall include delivei:y charges, when such charges are subject to the state sales and use tax, regardless of the place to which delivery is made. In the event a retailer has no permanent place of business in the State or has more than one place of business, the place or places at which the retail sales are consummated shall be determined under rules and regulations to be prescribed and adopted by the State Board of Equalization.

Section 3.05.070. USE TAX RATE. An excise tax is hereby imposed on the storage, use or other consumption in the City of tangible personal property purchased from any retailer on and after the operative date of this ordinance for storage, use or other consumption in said territory at the rate of 1 % of the sales price of the property. The sales price shall include delivery charges when such charges are subject to state sales or use tax regardless of the place to which delivery is made.

Section 3.05.080. ADOPTION OF PROVISIONS OF STATE LAW. Except as otherwise provided in this ordinance and excep,1 insofar as they are inconsistent with the provisions of Part 1.6 of Division 2 of the Revenue and TaxCjtion Code, all of the provisions of Part 1 (commencing with Section 6001) of Division 2 of the Revenue and Taxation Code are hereby adopted and made a part of this ordinance as though fully set forth herein.

Section 3.05.090. LIMITATIONS ON ADOPTION OF STATE LAW AND COLLECTION OF USE TAXES. In adopting the provisions of Part 1 of Division 2 of the Revenue and Taxation Code:

A. Wherever the State of California is named or referred to as the taxing agency, the name of this City shall be substituted therefore. However, the substitution shall not be made when:

1. The word "State" is used as a part of the title of ttie State Controller, State Treasurer, State Board of Control, State Board of Equalization, State Treasury, or the Constitution of the State of California;

2. The result of that substitution would require action to be taken by or against this City or any agency, officer, or employee thereof rather than by or against the State Board of Equalization, in performing the functions incident to the administration or operation of this Ordinance.

3. In those sections, including, but not necessarily limited to sections referring to the exterior boundaries of the State of California, where the result of the substitution would be to:
a. Provide an exemption from this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not otherwise be exempt from this tax while such sales, storage, use or other consumption remain subject to tax by the State under the provisions of Part 1 of Division 2 of the Revenue and Taxation Code, or;
b. Impose this tax with respect to certain sales, storage, use or other consumption of tangible personal property which would not be subject to tax by the state under the said provision of that code.

4. In Sections 6701, 6702 (except in the last sentence thereoD, 6711, 6715, 6737, 6797 or 6828 of the Revenue and Taxation Code.

B. The word "City" shall be substituted for the word "State" in the phrase "retailer engaged in business in this State" in Section 6203 and in the definition of that phrase in Section 6203.

Section 3.05.100. PERMIT NOT REQUIRED. If a seller's permit has been issued to a retailer under Section 6067 of the Revenue and Taxation Code, an additional transactor's permit shall not be required by this ordinance.

Section 3.05.110. EXEMPTIONS AND EXCLUSIONS.

A. There shall be excluded from the measure of the transactions tax and the use tax the amount of any sales tax or use tax imposed by the State of California or by any city, city and county, or county pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law or the amount of any state-administered transactions or use tax.

B. There are exempted from the computation of the amount of transactions tax the gross receipts from:

1. Sales of tangible personal property, other ttian fuel or petroleum products, to operators of aircraft to be used or consumed principally outside the county in which the sale is made and directly and exclusively in the use of such aircraft as common carriers of persons or property under the authority of the laws of this State, the United States, or any foreign government.

2. Sales of property to be used outside the City which is shipped to a point outside the City, pursuant to the contract of sale, by delivery to such point by the retailer or his agent, or by delivery by the retailer to a carrier for shipment to a consignee at such point. For the purposes of this paragraph, delivery to a point outside the City shall be satisfied:
a. With respect to vehicles (other than commercial vehicles) subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, and undocumented vessels registered under Division

3.5 (commencing with Section 9840) of the Vehicle Code by registration to an out-of-City address and by a declaration under penalty of perjury, signed by the buyer, stating that such address is, in fact, his or her principal place of residence; and ·
b. With respect to commercial vehicles, by registration to a place of business out-of-City and declaration under penalty of perjury, signed by the buyer, that the vehicle will be operated from that address.

3. The sale of tangible personal property if the seller is obligated to furnish the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance.

4. A lease of tangible personal property which is a continuing sale of such property, for any period of time for which the lessor is obligated to lease the property for an amount fixed by the lease prior to the operative date of this ordinance.

5. For the purposes of subparagraphs (3) and (4) of this section, the sale or lease of tangible personal property shall be deemed not to be obligated pursuant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised.

C. There are exempted from the use tax imposed by this ordinance, the storage, use or other consumption in this City of tangible personal property:

1. The gross receipts from the sale of which have been subject to a transactions tax under any state-administered transactions and use tax ordinance.

2. Other than fuel or petroleum products purchased by operators of aircraft and used or consumed by such operators directly and exclusively in the use of such aircraft as common carriers of persons or property for hire or compensation under a certificate of public convenience and necessity issued pursuant to the laws of this State, the United States, or any foreign government. This exemption is in addition to the exemptions provided in Sections 6366 and 6366.1 of the Revenue and Taxation Code of the State of California.

3. If the purchaser is obligated to purchase the property for a fixed price pursuant to a contract entered into prior to the operative date of this ordinance.

4. If the possession of, or the exercise of any right or power over, the tangible personal properly arises under a lease which is a continuing purchase of such property for. any period of time for which the lessee is obligated to lease the property for an amount fixed by a lease prior to the operative date of this ordinance.

CONT. NEXT PAGE
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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21)

VOTER'S PAMPHLET

MEASURES, ANALYSES AND ARGUMENTS
(whichever is applicable to your ballot)
Arguments in support of, or in opposition to, the proposed laws are the opinions of the authors.

FULL TEXT OF MEASURE G, CONT.

5. For the purposes of subparagraphs (3) and (4) of this section, storage, use, or other consumption, or possession of, or exercise of any right or power over, tangible personal property shall be deemed not to be obligated pursu· ant to a contract or lease for any period of time for which any party to the contract or lease has the unconditional right to terminate the contract or lease upon notice, whether or not such right is exercised.

6. Except as provided in subparagraph (7), a retailer engaged in business in the City shall not be required to collect use tax from the purchaser of tangible personal property, unless the retailer ships or delivers the property into the City or participates within the City in making the sale of the property, including, but not limited to, soliciting or receiving the order, either directly or indirectly, at a place of business of the retailer in the City or through any representative, agent, canvasser, solicitor, subsidiary, or person in the City under the authority of the retailer.

7. "A retailer engaged in business in the City" shall also include any retailer of any of the following: vehicles subject to registration pursuant to Chapter 1 (commencing with Section 4000) of Division 3 of the Vehicle Code, aircraft licensed in compliance with Section 21411 of the Public Utilities Code, or undocumented vessels registered under Division 3.5 (commencing with Section 9840) of the Vehicle Code. That retailer shall be required to collect use tax from any purchaser who registers or licenses the vehicle, vessel, or aircraft at an address in the City.

D. Any person subject to use tax under this ordinance may credit against that tax any transactions tax or reimbursement for transactions tax paid to a district imposing, or retailer liable for a transactions tax pursuant to Part 1.6 of Division 2 of the Revenue and Taxation Code with respect to the sale to the person of the property the storage, use or other consumption of which is subject to the use tax.

Section 3.05.120. AMENDMENTS. All amendments subsequent to the effective date of this ordinance to Part 1 ofDivision 2 of the Revenue and Taxation Code relating to sales and use taxes and which are not inconsistent with Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, and all amendments to Part 1.6 and Part 1.7 of Division 2 of the Revenue and Taxation Code, shall automatically become a part of this ordinance, provided however, that no such amendment shall operate so as to affect the rate of tax imposed by this ordinance.

The foregoing amendments shall not require voter approval.

The following amendments to this ordinance must be approved by the voters of the City of Cotati: increasing the tax rate or revising the methodology for calculating the tax such that a tax increase would result; imposing the tax on transactions and uses not previously subject to the tax (unless such amendment occurs automatically by operation of the preceding paragraph); or extending the tax beyond the ninth anniversary of the operative date. The City Council may otherwise amend this ordinance without submitting the amendment to the voters for approval.

Section 3.05.130. ENJOINING COLLECTION FORBIDDEN. No injunction or writ of mandate or other legal or equitable process shall issue in any suit, action or proceeding in any court against the State or the City, or against any officer of the State or the City, to prevent or enjoin the collection under this ordinance, or Part 1.6 of Division 2 of the Revenue and Taxation Code, of any tax or any amount of tax required to be collected.

Section 3.05.140. ANNUAL AUDIT AND PUBLIC REPORT. Annually the City Council retains an independent auditor to conduct an audit of and provide audited financial statements for all of the City's financial activities. The auditor shall include an accounting of the revenue received from the tax and expenditures thereof in the audited financial statements. The auditor's report shall be presented to the Council and made available to the public. Additionally, the Director of Administrative Services shall annually prepare and present to the Council and the public a report in conjunction with the audit that reviews the status and performance of the programs and services filnded wholly or partially with proceeds of the tax.

Section 3.05.150. TERMINATION DATE. The authority to levy the tax imposed by this ordinance shall expire on the ninth anniversary of the operative date, unless extended by a majority vote of the voters of the City.

SECTION 3. SEVERABILITY. If any provision of this ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

SECTION 4. EFFECTIVE DATE. This ordinance relates to the levying and collecting of the City transactions and use taxes and shall take effect immediately.

SECTION 5. PUBLICATION. The Clerk of the City of Cotati is hereby directed to cause the following summary of the ordinance to be published by one (1) insertion in The Community Voice, a newspaper of general circulation, circulated in the City of Cotati:

Contingent upon majority voter approval, this ordinance adopts a one cent ( 1 % ) transactions and use tax on the sale or consumption of tangible personal property within the City of Cotati. The tax shall terminate automatically upon the ninth anniversary of the State beginning to collect it, unless extended by the voters.

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Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) City Council
Resolution
Establishing the
Measure G Citizens Oversight
Committee
As Adopted September 2015
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Packet Pg. 99
Attachment: Measure G/S Report For Fiscal Year 2020/2021 (Receive and File Measure G/S Report and Letter from MSCOC 2020/21) Fiscal Year 2020/21
July 1, 2020-June 30, 2021

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Packet Pg. 100 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Fiscal Year 20/21 Overview
 Summary of Measure G/S
 Measure Funds Received
 Essential City Program Uses
of Measure S Funding
 Public Safety
 Street, Sidewalk and
Storm Drain
 Park and Landscape
 Public Building
 Recreation
 Audited Financial Report

9.C.c
Packet Pg. 101 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure

SUMMARY OF MEASURE G/S
- Purpose is to provide funding for essential city services - Voter approved 1% sales tax
- Measure G –
- Approved June 2014 and enacted October 1, 2014
- Replaced Measure A which expired in 2015
- Measure S - Renewed by voters November 2020

9.C.c
Packet Pg. 102 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Cotati Sales Tax Break Down
Total State-Wide Sales and Use Tax is: • State Tax 6.00% • County Transportation Funds 0.25% • Local Bradley Burns 1.00% Local Measure S 1.00%
County Add-on taxes are: • SMART Measure Q 0.250% • Open Space Measure F 0.250% • SCTA Measure M Streets 0.250% • Sonoma County Mental Health & Homeless Services 0.250% • Sonoma County Library Measure Y 0.125% • Sonoma County Parks Measure M 0.125% State-Sales and Use Tax,

6.00%
State-County Transportation
Funds, 0.25%
Local-City of Cotati (Bradley
Burns), 1.00%
County-Various Special Sales
Taxes, 1.50%
Local-Measure S, 1.00%

9.C.c
Packet Pg. 103 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Measure S Funds
Received Fiscal Year 2020/21  Total Receipts $2.9M  State Admin Fees are less than 0.01% of Gross
Receipts
 Approximately
$736,000/Quarter  Primary growth in
Construction, Food and
Drugs, Vehicle Purchases
and Registration in the
City, and Service Stations. $-
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
Millions
Net Revenues

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Packet Pg. 104 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Measure S Funds Used

62.0%

58.9%

65.2%

81.4%

63.3%

49.3%

49.8%

38.0%

41.1%

34.8%

18.6%

36.7%

50.7%

50.2%
FY 14-15
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
FY 14-
15 FY 15-
16 FY 16-
17 FY 17-
18 FY 18-
19 FY 19-
20 FY 20-
21 Operations & Maintenance 62.0% 58.9% 65.2% 81.4% 63.3% 49.3% 49.8% Improvement Projects &
Equipment 38.0% 41.1% 34.8% 18.6% 36.7% 50.7% 50.2%

PERCENT OF FUNDS USED BY TYPE

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Packet Pg. 105 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Measure S Funds Used

41.8%

34.8%

34.6%

44.6%

30.8%

36.0%

34.7%

36.8%

43.5%

35.8%

26.5%

32.8%

37.9%

36.1%

8.8%

8.2%

12.3%

10.9%

17.2%

12.5%

7.9%

12.6%

10.9%

11.4%

9.2%

9.1%

3.2%

11.8%

5.9%

8.8%

10.1%

10.4%

9.5%
0% 20% 40% 60% 80% 100%
FY 14-15
FY 15-16
FY 16-17
FY 17-18
FY 18-19
FY 19-20
FY 20-21
Percentage – Measure G Funds Used by
Program
Public Safety Program
Streets, Sidewalk and Storm Drain Program
Park and Landscape Program
Public Building Program
Recreation Program

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Packet Pg. 106 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Public Safety
 The City continued to fund
ongoing operations to preserve
our local Police Department.
 Upgrade critical IT Systems.
 Preparation and response to
continued Covid-19 shutdowns
 Continued investments in Traffic
Safety leveraging CA Office of
Traffic Safety Program and
Construction projects:
 All Way Stop W. Sierra and W.

School
 Two Upgraded Pedestrian
Crossings on W. Sierra
 (Water Rd. & Cypress)
 Local Hazard Mitigation Plan
Coffee with a Cop
Fiscal Year 2020/21 - $1,020,913

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Packet Pg. 107 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Street, Sidewalk,
and Storm Drain
 Continued funding of ongoing and improved
services, including:
 Full-time civil engineer
 Continuing enhanced traffic signal,
streetlight and roadway landscape
maintenance
 Completion of 2020 Annual street maintenance
with paving and striping.
 La Plaza, Henry Street, Charles Street, West
Cotati Avenue and West Sierra Avenue.
 Design and Initial Pre-Construction of 2021 Slurry
Seal and Sidewalk Impartments Project for the
Birds Section, Eucalyptus Ave. and part of ORH
between Eucalyptus and Myrtle.
 Design of Gateway Signage and Additional
Wayfinding Signage
2020 Annual Street Improvements
Fiscal Year 2020/21 - $1,061,585

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Packet Pg. 108 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Park and Landscape  Funded ongoing operations, including the cost of a full-time maintenance
worker.
 New wood chips in playgrounds, new
sand for volleyball courts, vegetation
clearing (Pocket Park & Lasalle Ave)
 Completed revitalization construction
on the Veronda-Falletti Ranch House
and Water Tower.
 Funding Operations and Maintenance at
the Veronda-Falletti Ranch
 Continued annual creek cleanup efforts  Design of Kotate Park  Continued drafting the Parks Master Plan, which will be incorporated into
the Citywide 5-year capital
improvement plan.

Fiscal Year 2020/21- $233,889

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Packet Pg. 109 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Public Building Program  Funded ongoing building
operational costs.
 Continued to fund building
official inspection services and
code enforcement.
 Funded maintenance and
repairs of building equipment.
 Continued design on the Civic
Center refurbishment project
 Initiated construction of civic
center reroofing.

Cotati Train Station
Cotati Community
Center
Fiscal Year 2020/21- $347,427

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Packet Pg. 110 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Recreation  Funded full-time Recreation
Manager, Recreation & Facilities
Coordinator
 Funded seasonal employment for
up to part-time camp staff to
assist with special recreation
programs.
 Funded all services and supplies
needed to support over 16
different growing programs and
events.
 Continued coordinated City food
drives and local business support
during Covid-19
Fiscal Year 2020/21- $278,732

9.C.c
Packet Pg. 111 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Auditors
Evaluation
Measure S Revenues and
Uses were subject to audit
by new independent
auditors, Badawi and
Associates.

Year end audit concluded
in October 2021 and
reported to Council
December 2021.

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Packet Pg. 112 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure QUESTIONS?

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Packet Pg. 113 Attachment: Measure G Presentation for Fiscal Year 2020/2021 (Receive and File Measure Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Process for Direction on Future Agenda Items
Date: January 25, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council discuss, and approve by motion, guidance for adding new items to the future City Council agenda.

Background
Each year, prior to budget development, the City Council members hold a public strategic planning discussion on priorities for the upcoming fiscal year. This public discussion continues through a series of public budget workshops, where projects and programs are prioritized with available resources.

After budget adoption, it is inevitable that new items/issues come up during the year that were not anticipated during strategic planning and budget development. Therefore, as established in the City Council Rules, there is a standing agenda item titled, “Direction on Future Agenda Items”, where any City Council member can propose new agenda items to be added on a future City Council agenda. If a majority of the City Council consents to adding the new item, staff will take that as direction.

Analysis/Discussion
“Direction on Future Agenda Items” is an important tool for the City Council to remain flexible as new issues come up. Historically, many of the items requested are relatively simple, such as letters from the City or resolutions of support in response to a Cal Cities request. However, other items can require significantly more staff time or may require additional budget, which in turn may impact other existing City Council priorities. If the City Council agrees that the new item is a priority, this conversation should also include expectations on timing, and how it fits into the other existing City Council priorities. Therefore, the current priorities, and anticipated schedule to accomplish the priorities are clear among the City Council, staff and the community.

Rather than have these discussions individually as they come up throughout the year, it is much more efficient to discuss the potential new priorities together, including how they may impact

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existing City Council priorities, schedules, and budget. If the City Council agrees on this approach, it is recommended that these discussions normally occur during mid-year budget updates or during the normal budget development cycle, as it would be the most efficient way to bring together current priority status and budget for a comprehensive discussion. In some cases, a new item will be time critical and can’t wait until mid-year or the budget. In those cases, it is recommended that these items be brought back to City Council as needed.

Proposed Guidance for Adding New Items under “Direction on Future Agenda Items”:
1) Discuss any new "future agenda items" with the City Manager in advance to determine if it can added without impacting the timing or ability to deliver on other existing City Council priorities. Most requests are likely to fall into this category. 2) If the proposed item is too large for current staff bandwidth and will likely delay other existing City Council priorities, during “Direction on Future Agenda Items”, the City Council member should ask for the item to be added to a list of items that the City Council should discuss at the next mid-year or budget discussion, depending on the time sensitivity of the item.
3) Finally, if it is a sizable request, but is time-sensitive and would suffer by being delayed a few months, the City Council member can ask for it as usual during “Direction on Future Agenda Items”. Unless a majority of the City Council desires to postpone the item, staff will come back at a subsequent City Council meeting with a suggested re-prioritization of activities or other potential alternatives for formal City Council agreement.

When new items are accepted for further discussion, for the benefit of the public it is a recommended practice for either the City Council or the staff to articulate the anticipated next steps, as categorized above.

Financial Considerations
There are no direct financial impacts, however having an agreed upon method for prioritizing new items will allow for more efficient and focused staff work to accomplish City Council priorities.

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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Council Assignments to CIRA for Calendar Year 2022 Date: January 25, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the Council adopt a motion to switch the assigned California Intergovernmental Risk Authority (CIRA) Director and Alternate positions for calendar year 2022.

Background
The City Council reviews assignments to committees and commissions, upon which the Councilmembers serve, at the end of each calendar year. This is done each year concurrently with the City Council reorganization. The most recent update to City Council assignments occurred on December 14, 2021.

Analysis/Discussion
For the past several years, the City Council has assigned Councilmember Moore as the City’s primary representative to the California Intergovernmental Risk Authority (CIRA), formally the Redwood Empire Municipal Insurance Fund (REMIF). City Manager O’Bid has been the alternate. In practice, Councilmember Moore served on the REMIF Board of Directors and City Manager O’Bid served on the Executive Committee.

With the transition to CIRA this fiscal year, the CIRA Board elected a new Executive Committee, including City Manager O’Bid. However, CIRA staff recently contacted the City after they determined that the new CIRA by-laws don’t allow alternates to serve on the Executive Committee. The new CIRA bylaws state in part (emphasis added):
“C. The Executive Committee shall be composed of thirteen members including the President, Vice-President, Treasurer (if a Board Member), and Auditor/Controller, and nine (or ten, if necessary) other individuals, all of whom must be Directors and not alternates. Five of the nine shall be elected by the Board in even numbered years and four (or five, if necessary) shall be elected by the Board in odd numbered years. One each shall be elected by the Directors in each

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of three regions designated by the Board. One each shall be elected by the Directors in each of three size categories (small, medium, and large) designated by the Board. Three (or if necessary four) shall be elected at large. Executive Committee members may be re-elected without restriction. All nine shall be elected in the first election following adoption of these Bylaws, with either four or five being designated to serve an initial term of one year until the next election depending on whether the next year is odd or even. For the first two elections after these Bylaws become effective on July 1, 2021, at least five members of the Executive Committee shall be from former members of the Redwood Empire Municipal Insurance Fund. No Member shall be represented by more than one member on the Executive Committee.” To correct this, there are a couple of options:

1. Switch the City Council designated appointees to City Manager O’Bid as primary and Councilmember Moore as alternate. Councilmember Moore can still serve as a full voting member of the CIRA Board under this option.

2. Keep the designed appointees the same (Councilmember Moore as primary and City Manager O’Bid as alternate). However, this would result in Cotati being removed from the Executive Committee for the upcoming annual meeting. The CIRA Board would also need to hold a new election for this seat, which may or may not go to Cotati.

It is recommended that the City Council switch the designated primary and alternates, as it would preserve our seat on the Executive Committee and not materially affect Councilmember Moore’s position as a full voting member of the CIRA Board.

Financial Considerations
None.

Environmental Issues
The action of assigning representatives and liaisons to various committees and commissions does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.

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Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Supplemental information received after the agenda was posted.

Date: January 25, 2022
Written by: Kevin Patterson, Deputy City Clerk
Recommendation
It is recommended that the City Council receive supplemental information pertaining to this meeting, and which was received after the agenda was posted.

Any supplemental information or written communication pertaining to this meeting which was received after the agenda was posted, is attached.

Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.

1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.

2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.

City Council Policy 2017-02 is available at the online meeting portal at www.cotaticity.org or by request from the City Clerk at 707-665-3622 or [email protected].

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Cotati City CouncilJanuary 25, 2022

Cotati City Council
January 25, 2022