AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday February 8, 2022
6:00 PM REGULAR MEETING
Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting.
Cotati City Council and Planning Commission Meetings will be conducted virtually through Zoom Online video conferencing, and will still be available to watch or listen live in the following ways:
1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at Zoom.us. The credentials for joining the meeting are provided below:
Webinar ID: 845 7171 2585
Passcode: 394893
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866
Attendees may join the meeting any time after 5:45 pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted.
Once you begin your public comment, your three minutes will begin.
If you would prefer to submit public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as a part of the record of the meeting.
If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please contact the City Clerk, Lauren Berges, at [email protected] or (707) 665- 3622 48 hours in advance to ensure arrangements for accommodation. ###
The Cotati City Council welcomes you to its meetings that are generally scheduled for the 2 nd and 4th Tuesday
of every month. Your interest and participation are encouraged and appreciated.
City Council meeting agendas, minutes and recordings are posted on the City’s Meeting Portal at www.cotaticity.org. For questions about the agenda or to receive the City Council agenda by e-mail, contact the City Clerk at [email protected] or 707-665-3622.
Notice is hereby given that Council may discuss and/or take action on any or all of the items listed on this agenda.
Cotati City Council Agenda February 8, 2022
Any writings or documents provided to a majority of the Cotati City Council regarding any item on this agenda will be made available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Disabled Accommodation: Upon request, this agenda will be made available in appropriate formats to persons with disabilities as required by Section 202 of the Americans with Disabilities Act of 1990. Any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the City Clerk at (707) 665-3622 at least 48 hours in advance of the meeting.
Public Comment (Action items): Public comment on any one agenda item where the City Council will be taking some action is limited to no more than three (3) minutes per person. Action items are typically designated on the agenda title.
Public Comment (Non-Action items): Public comment on non- action agenda items shall be received during the designated portion of the agenda. Comments shall be limited to no more than three (3) minutes for all nonaction agenda items.
Waiver Warning: If you challenge decisions/direction of the City Council of the City of Cotati in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this agenda, or in written correspondence delivered to the City of Cotati at, or prior to, the public hearing(s).
City Council meetings are conducted according to City Council Policy 2021-01: City Council Rules. This policy available for inspection in the online Meeting Portal at www.cotaticity.org and in the City Manager’s office located at 201 West Sierra Avenue, Cotati, California, during the City’s posted business hours.
Persons wishing to address the Council are not required to identify themselves or complete a speaker card; (Gov’t. Code § 54953.3); however, this information assists the Mayor by ensuring that all persons wishing to address the Council are recognized and it assists the City Clerk in preparing the City Council meeting minutes.
1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL
RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED
UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 25, 2022 6:00 PM
5. ANNOUNCEMENTS
Cotati City Council Agenda February 8, 2022
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.
D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, Nixle, and Nextdoor.
6. APPROVAL OF FINAL AGENDA (ACTION)
7. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
Any member of the public wishing to speak to the Council on any item(s) listed on the Consent Calendar or any matter(s) not listed on the agenda that are within the subject matter jurisdiction of the Council may do so at this time. Pursuant to the Brown Act, the Council is not allowed to consider issues or take action on any item not listed on the agenda during this period. Pursuant to City Council Policy 2021-01, comments of any member of the public are normally restricted to a total of three (3) minutes in length per person for matters not on the agenda and a total of three (3) minutes per person in length for any and all items on the Consent Calendar. The Mayor may extend the time limit for a reasonable time where a disability accommodation has been requested.
8. CONSENT CALENDAR (ACTION)
A. CONSIDER APPROVAL OF A PROFESSIONAL DESIGN AGREEMENT WITH HARRIS AND ASSOCIATES FOR THE DESIGN OF THE 2023
STREET PRESERVATION PROJECT AND APPROPRIATION OF FUNDS
TO THE PROJECT ACCOUNT
It is recommended the City Council of the City of Cotati adopt a resolution approving a professional services agreement with Harris and Associates for the design of the 2023 Street Preservation Project and appropriating funds for the project.
9. DIRECTION ON FUTURE AGENDA ITEMS
Cotati City Council Agenda February 8, 2022
10. REGULAR AGENDA (ACTION)
A. MID-YEAR BUDGET REVIEW FOR FISCAL YEAR 2021-2022
It is recommended that the City Council receive the fiscal year 2021/22 mid-year budget review and approve the proposed budget adjustments.
B. NOMINATIONS FOR REGIONAL COMMISSIONS AND COMMITTEES ON
BEHALF OF SONOMA COUNTY MAYORS' AND COUNCILMEMBERS'
ASSOCIATION AND CITY SELECTION COMMITTEE
It is recommended that the City Council review letters of interest received and provide the Mayor with direction for voting at the upcoming Mayors' and Councilmembers' Association and City Selection Committee meeting.
C. SCHEDULING THE FEBRUARY 22, 2022 REGULAR CITY COUNCIL MEETING TO BEGIN AT 7:30 PM
It is recommended that the City Council adopt a motion to schedule the regular City Council meeting on February 22, 2022 as a special meeting to begin at 7:30 pm.
11. CITY MANAGER'S REPORT
12. CITY COUNCIL MEMBER REPORTS
13. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
14. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. SUPPLEMENTAL INFORMATION RECEIVED AFTER THE AGENDA
WAS POSTED.
It is recommended that the City Council receive supplemental information pertaining to this meeting, and which was received after the agenda was posted.
15. ANNOUNCEMENT OF CLOSED SESSION TOPICS/ADJOURNMENT TO
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION
(CALIFORNIA GOVERNMENT CODE SECTION 54956.9.1(D)) PREBILICH V. CITY OF COTATI, ET AL., CASE NO. 3:21-CV-02380-JD
16. REPORT OUT OF CLOSED SESSION
17. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the City's website, bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot, on or before February 5, 2022. /s/ Lauren Berges, City Clerk
MINUTES
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday January 25, 2022
6:00 PM REGULAR MEETING
1. CALL TO ORDER
2. ROLL CALL
Attendee Name Title Status
Mark Landman Mayor Remote
Susan Harvey Vice Mayor Remote
Laura Sparks Councilmember Remote
Ben Ford Councilmember Remote
John C. Moore Councilmember Remote
Staff present: City Attorney John Bakker, City Manager Damien O’Bid, City Clerk Lauren Berges, Police Chief Michael Parish, Director of Public Works/City Engineer Craig Scott, Director of Administrative Services Angela Courter, Director of Community Development Noah Housh
3. PLEDGE OF ALLEGIANCE
4. APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL
RESOLUTIONS AND ORDINANCES INTRODUCED AND/OR ADOPTED
UNDER THIS AGENDA (ACTION)
A. COTATI CITY COUNCIL - REGULAR MEETING - JAN 11, 2022 6:00 PM No public comment
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
5. ANNOUNCEMENTS
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Minutes Acceptance: Minutes of Jan 25, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 25, 2022
A. Meeting Orientation for New Attendees/Viewers. In conformance with the Brown Act and the adopted City Council Rules, the meeting agenda includes items labeled as Action Items, where the City Council will consider the item and citizens are afforded the opportunity to provide comments relevant to the item being discussed. The meeting agenda also includes a Citizens Business item, which is the designated place on the agenda where citizens have the right to say whatever they wish. The City Council may, or may not, choose to respond to comments, as the Government Code allows. However, if the City Council declines to respond, it should not be perceived as giving credence to or agreeing with any statements that the City Council or its members believe are incorrect, misinformed or purposefully biased.
B. Measure S supports police services, a variety of recreation programs for all ages, and the maintenance of our streets, parks, and public buildings. See details on the web at cotaticity.org
C. Citizens interested in receiving City of Cotati community alerts via text or email are encouraged to sign up with Nixle by downloading the Everbridge app from the IOS or Android app store or by texting your zip code (94931) to 888777.
D. Like always, we love to hear from you, so please feel free to contact the City at 707- 792-4600 or [email protected]. If you have a non-emergency issue after normal business hours, you can contact us at 707-792-4611 and of course if you have an emergency, please contact 9-1-1. Continue to look for updates on the City's website and social media channels available on Facebook, Instagram, Nixle, and Nextdoor.
6. PRESENTATIONS
A. STUDENT PRESENTATION ON SB 1383
SB 1383 Presentation by Students of Orchard View School, Sebastopol Councilmembers comment
No public comment
7. APPROVAL OF FINAL AGENDA (ACTION)
No changes
No public comment
8. CITIZEN BUSINESS AND PUBLIC COMMENT FOR CONSENT CALENDAR ITEMS
No public comment
9. CONSENT CALENDAR (ACTION)
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Minutes Acceptance: Minutes of Jan 25, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 25, 2022
RESULT: ADOPTED [UNANIMOUS]
MOVER: Susan Harvey, Vice Mayor
SECONDER: Ben Ford, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
A. ENDORSEMENT OF THE CITY OF COTATI’S APPLICATION FOR THE
LAND AND WATER CONSERVATION FUND PROGRAM GRANT FUNDS
B. RESOLUTION APPOINTING THE ENGINEER OF WORK FOR
PREPARING THE COTATI LANDSCAPE AND LIGHTING ASSESSMENT
DISTRICT FOR FY 22-23
C. MEASURE G/S ANNUAL REPORT AND LETTER FROM OVERSIGHT
COMMITTEE FOR FISCAL YEAR 2020/21
10. DIRECTION ON FUTURE AGENDA ITEMS
None
11. REGULAR AGENDA (ACTION)
A. PROCESS FOR DIRECTION ON FUTURE AGENDA ITEMS
Presentation by City Manager Damien O'Bid
Councilmembers comment
No public comment
Council recommends and approves the proposed guidance for adding new items under "Direction on Future Agenda Items":
1. Discuss any new "future agenda items" with the City Manager in advance to determine if it can added without impacting the timing or ability to deliver on other existing City Council priorities. Most requests are likely to fall into this category.
2. If the proposed item is too large for current staff bandwidth and will likely delay other existing City Council priorities, during “Direction on Future Agenda Items”, the City Council member should ask for the item to be added to a list of items that the City Council should discuss at the next mid-year or budget discussion, depending on the time sensitivity of the item.
3. Finally, if it is a sizable request, but is time-sensitive and would suffer by being delayed a few months, the City Council member can ask for it as usual during “Direction on Future Agenda Items”. Unless a majority of the City Council desires to postpone the item, staff will come back at a subsequent City Council meeting with a suggested re-prioritization of activities or other potential alternatives for formal City Council agreement.
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Minutes Acceptance: Minutes of Jan 25, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 25, 2022
RESULT: APPROVED [UNANIMOUS]
MOVER: John C. Moore, Councilmember
SECONDER: Laura Sparks, Councilmember
AYES: Landman, Harvey, Sparks, Ford, Moore
B. COUNCIL ASSIGNMENTS TO CIRA FOR CALENDAR YEAR 2022
Presentation by City Manager O'Bid
Councilmembers comment
No public comment
Councilmembers recommend and approve the switch of the designated appointees of the CIRA Executive Committee to City Manager O’Bid as primary and Councilmember Moore as alternate
RESULT: APPROVED [UNANIMOUS]
MOVER: John C. Moore, Councilmember
SECONDER: Susan Harvey, Vice Mayor
AYES: Landman, Harvey, Sparks, Ford, Moore
12. CITY MANAGER'S REPORT
Report by City Manager Damien O'Bid
13. CITY COUNCIL MEMBER REPORTS
Councilmembers report out on local and regional meetings and events
14. PUBLIC COMMENT ON NON-ACTION AGENDA ITEMS
No public comment
15. INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED
A. SUPPLEMENTAL INFORMATION RECEIVED AFTER THE AGENDA
WAS POSTED.
16. ANNOUNCEMENT OF CLOSED SESSION TOPICS/ADJOURNMENT TO
CLOSED SESSION
Mayor Landman adjourns to closed session
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Minutes Acceptance: Minutes of Jan 25, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council Minutes January 25, 2022
A. CONFERENCE WITH LABOR NEGOTIATORS (GOVERNMENT CODE
SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY
MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATIONS: COTATI
EMPLOYEES ASSOCIATION (CEA), COTATI POLICE OFFICER'S
ASSOCIATION (CPOA), COTATI POLICE MANAGERS ASSOCIATION
(CPMA), AND NON-REPRESENTED EMPLOYEES.
17. REPORT OUT OF CLOSED SESSION
Mayor Landman announces that there is nothing to report out of closed session
18. ADJOURNMENT
Mayor Landman adjourns the meeting at 7:43 pm
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Minutes Acceptance: Minutes of Jan 25, 2022 6:00 PM (APPROVAL OF MINUTES AND NOTICE OF WAIVING OF READING OF ALL Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Consider approval of a Professional Design agreement with Harris and Associates for the Design of the 2023 Street Preservation Project and appropriation of funds to the project account
Date: February 08, 2022
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council of the City of Cotati adopt a resolution approving a professional services agreement with Harris and Associates for the design of the 2023 Street Preservation Project and appropriating funds for the project Background
This item is to seek Council approval of a design contract for completion of a street preservation construction project this summer. The City is committed to investing in its roadway infrastructure and the investment includes both higher cost rebuilding streets in poor condition as well as lower cost paving (i.e. street preservation) of streets in good condition. Every summer for the past several years, the City has completed a street pavement preservation project. This effort is a cost effective way to prevent streets from degrading to such an extent that expensive rebuilding is needed.
Analysis/Discussion
In order to be in construction this summer for a street preservation project, the design needs to begin by early March at the latest. The City requested and Harris and Associates has provided a proposal to prepare construction plans and specifications and bidding services for the City to contract with a construction company for construction this summer. City Staff have reviewed the proposal and find it to be fair and reasonable. Harris and Associates is uniquely qualified for this effort as they have prepared the City’s current five-year street capital improvement program and are in the process of updating the program. The streets identified for preservation treatments this summer are informed by the recently completed draft Pavement Management Plan (PMP). The PMP and the City’s overall plan for improving its streets over the next several years will be presented to Council and the public once the PMP and 5 Year CIP have been prepared.
Financial Considerations
The Public Works and Engineering Department is requesting a new encumbrance for fiscal year
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2021/22 of $75,000 for the design and contingency of the 2023 Street Preservation Project. The encumbrance of funds is available under the new 2022A Streets Project fund. The future project cost is estimated at $949,059, which will be considered for inclusion in the City’s Fiscal Year 2022/23 budget.
Separately, use of the recently closed 2022A Streets Project funding will be subject to future public presentations along with the Pavement Management Program (PMP) and budget planning sessions which incorporate the 5-Year Street Capital Improvements Program.
Environmental Issues
The 2023 Street Preservation Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
.
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RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING A
PROFESSIONAL SERVICES AGREEMENT WITH HARRIS AND ASSOCIATES FOR THE DESIGN OF THE 2023 STREET PRESERVATION PROJECT AND
APPROPRIATING FUNDS FOR THE PROJECT
WHEREAS, the City is committed to investing in its roadway infrastructure and the investment includes both higher cost treatments rebuilding streets in poor condition as well as lower cost paving (i.e. street preservation) of streets in good condition; and WHEREAS, every summer for the past several years, the City has completed a street pavement preservation project and these efforts are cost effective in preventing streets from degrading to such an extent that expensive rebuilding is needed; and WHEREAS, to be in construction this summer for a street preservation project, the design needs to begin by early March at the latest; and WHEREAS, the City requested and Harris and Associates has provided a proposal to prepare construction plans and specifications and bidding services for the City to contract with a construction company for construction this summer; and
WHEREAS, City Staff have reviewed the proposal and find it to be fair and reasonable and Harris and Associates is uniquely qualified for this effort as they have prepared the City’s current five year street capital improvement program and are in the process of updating the program; and
WHEREAS, the streets identified for preservation treatments this summer are informed by the recently completed draft Pavement Management Plan (PMP); and WHEREAS, the City has two ongoing street projects; one under design and one in construction. These efforts are the West Side Street Project and the Downtown Connectivity and Safety Project (aka Quick Strike) and both of these projects are expected to expend most if not all of the funds appropriated for those efforts; and
WHEREAS, additional appropriation of funds are needed for the 2023 Street Preservation Project and funds are requested for the design in the amount of $60,790 and staff contingency funds for an additional amount of $14,210 for a total appropriation request from unappropriated general fund balance of $75,000; and
WHEREAS, the 2023 Street Preservation Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby finds:
1. The above recitals are true and correct, and
2. The attached proposal from Harris and Associates for design of the 2023 Street Preservation Project, is approved; and
3. The City Council authorizes an appropriation of funds from the unappropriated General Fund for the professional service agreement and staff contingency for an amount of Packet Pg. 12
$75,000, and
4. The City Manager is authorized to execute said agreement.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 8th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Lauren Berges, City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
2023 Cotati Pavement Preservation Project_Proposal_Harris (PDF) Packet Pg. 13
1401 Willow Pass Road Suite 500 Concord, CA 94520-7964 925.827.4900 f.866.356.0998 weareharris.com (USPS and email to [email protected])
Date: February 3, 2022
Craig Scott
DPW/City Engineer
City of Cotati
201 West Sierra Avenue
Cotati, CA 94931
Re: 2023 Cotati Pavement Preservation Project
Dear Craig:
We are so thrilled to submit this year’s 2023 Pavement Preservation Project. Thank you for trusting us to help you maintain your city streets. We have provided our project understanding, fee estimate and the tentative project schedule to construct this summer.
Project Understanding
Based on the updated draft 2022 PMP report developed by Capitol Asset and Pavement Services (CAPS) the city would like to include the slurry seal streets listed in Year 2022 (Scenario 1) in this year’s pavement preservation project as well as a few mill and overlay streets that need attention. This project will primarily consist of preventative maintenance treatments that involve slurry seal, crack seal, and base repairs and mill and overlay.
The following streets have tentatively been selected for the preservation project:
Street Name Begin End Length (LF) Approx. Cost
Slurry Seal
E Sierra Ave La Plaza Chadwick Way 430 $16,921
Alder Ave Hwy 116 City limits 752 $22,811
Blodgett St End End 1470 $59,454
Cervantes Ct Water Rd Cul de sac 635 $14,549
Chadwick Way Cul de sac Cul de sac 418 $13,525
Commerce Blvd ORH City limits 1282 $54,443
Gravenstein Way Bridge Bridge 1409 $39,891
Lancaster Dr E Cotati Ave City limits 440 $16,461
Locust Ave Derby Lane End 850 $12,033
Maple Ave W School St W Cotati Ave 900 $30,940
McGinnis Circle ORH Park Ave 2000 $52,578
ORH Commerce Blvd St. Joseph 800 $48,534
ORH St. Joseph Willam St 1000 $60,667
ORH W. Sierra Ave Page St 1150 $41,860
Ross St McGinnis Circle Olsen Lane 130 $3,944
Ross St Olsen Lane Bridge 295 $7,457
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street Preservation Design PSA) Santero Way E Cotati Ave
750' S of E Cotati
Ave 750 $27,300
Santero Way
750' S of E Cotati
Ave
1575 S of E
Cotati Ave 825 $23,774
Trebino Ct Blodgett St Cul de sac 300 $12,134
Water Road
Pave change 393'
S of W Sierra Ave
Pave change
1169' S of W
Sierra Ave 776 $37,104
Subtotal Slurry Seal = 16,612 $596,380
Mill & Overlay
Alder Ave Helman Ln Blodgett St 475 $182,245
Ross St Bridge Charles St 245 $35,442
Santero Way
1575 S of E Cotati
Ave Cul de sac 440 $134,992
Subtotal Mill & Overlay = 1,160 $352,679
Grand Total = $949,059
We have generated a map of the listed streets above. See Exhibit 1, 2 and 3.
The city anticipates having the construction budget available to cover the total amount above which includes a 10% Design fee and 10% Construction fee.
Schedule
The tentative design schedule is shown below:
• February 14, 2022 – Assumed NTP
• February 14, 2022 to March 31, 2022 – Field work and prepare/submit 65% PS&E • April 1, 2022 – April 5, 2022 – City review
• April 6, 2022 to May 6, 2022 – Prepare/Submit 95% PS&E • May 9, 2022 to May 12, 2022 – City review
• May 13, 2022 to May 27, 2022 – Prepare/Submit Final PS&E • May 30, 2022 to June 21, 2022– Advertising period (21 days) • June 28, 2022 – Award
• July 13, 2022 – Construction start
The design work will need to be completed by end of May in order to award at the end of June.
The desired timeframe for slurry seal installation is between May and mid-October (70 degrees and rising) so construction can begin in the summer months.
Project Deliverables
The 65%, 95% and Final PS&E documents will include specifications, cost estimate and a set of full-size plans. The full-size plans will comprise of:
• Title Sheet
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street Preservation Design PSA) • Key Map that will show the treated streets (Mill & OL, Slurry/Crack Seal) • Plan Sheets for Mill & Overlay streets only
• Detail Sheet
A detailed spreadsheet showing a quantity takeoff for each street segment will be included.
Fee
Please see the attached fee proposal for Harris’ level of effort (Attachment A) to execute the scope of work. The proposed fee is in the not-to-exceed total amount of $60,790. Attention is directed to the assumptions attached to this fee proposal, indicating inclusions and exclusions in developing our fee basis.
Once we receive the Notice to Proceed, the design process will begin immediately to meet the summer construction schedule.
Please contact Luella Gabriel (925-969-8140) or Zaheer Shaikh (925-322-6582) if you have any questions regarding our proposal. We look forward to working with you again.
Sincerely,
Harris & Associates
Luella Gabriel Zaheer Shaikh, P.E., PMP
Project Manager Director, Engineering Services
Regional Manager
Enclosures: Exhibit 1 – 2022 Pavement Preservation Project Map Exhibit 2 – 2022 Pavement Preservation Project Map
Exhibit 3 – 2022 Pavement Preservation Project Map
Attachment A: Fee Proposal and Assumptions
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street Preservation Design PSA) Trebino Ct
EXHIBIT 1: 2023 PAVEMENT
PRESERVATION PROJECT
Feature Legend
Mill & Overlay
Slurry Seal
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street Chadwick Way
Ward Drive
Park Ave
Olsen Ln
EXHIBIT 2: 2023 PAVEMENT PRESERVATION PROJECT
Feature Legend
Mill & Overlay
Slurry Seal
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street EXHIBIT 3: 2023 PAVEMENT PRESERVATION PROJECT
Feature Legend
Mill & Overlay
Slurry Seal
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street
ESTIMATED LEVEL OF EFFORT
CITY OF COTATI DATE: 2/3/22
2023 Pavement Preservation Project
PHASE, TASK PROJECT PROJECT PROJECT DESIGN
DIR MGR ENGR ENGR
0.0 PROJECT ADMINISTRATION PHASE
0.1 Progress Meetings (4 mtgs) 4 4 $1,460
0.2 Progress Reports (6 reports) 6 $1,170
0.3 Project Management Tasks 8 $1,560
SUBTOTAL HOURS 0 0 18 4 0 $4,190
1.0 INVESTIGATION PHASE
1.1 Kick-off Meeting (1 Mtg) 1 2 2 2 $1,275
1.2 Data Collection 2 32 32 $10,150
SUBTOTAL HOURS 1 0 4 34 34 $11,425
2.0 PRELIMINARY DESIGN PHASE (to 65%)
2.1 Preliminary Design (65%) 2 24 32 $8,790
2.2 Preliminary Opinion of Probable Const. Cost (65%) 1 8 8 $2,635
2.3 Preliminary Specs and Contract Docs(65%) 0.5 2 8 $1,888
2.4 Quality Review (65%) 4 $1,000
2.5 Review Meeting (1 Mtg) 1 $195
SUBTOTAL HOURS 0.5 4 6 40 40 $14,508
3.0 FINAL DESIGN PHASE
3.1 Pre-Final Design Development (95%) 2 16 24 $6,350
3.2 Estimate of Probable Construction Cost (95%) 0.5 1 4 4 $1,553
3.3 Specifications and Contract Documents (95%) 2 8 $1,750
3.4 Quality Review (95%) 4 $1,000
3.5 Review Meeting (1 Mtg) 1 $195
3.6 Final Contract Documents 0.5 2 8 8 $2,968
SUBTOTAL HOURS 1 4 8 36 36 $13,815
4.0 BID PERIOD SERVICES
4.1 Pre-Bid Meeting 2 $390
4.2 Answer Bidder's Questions 0.5 4 4 $1,598
4.3 Prepare Addenda 4 4 8 $2,540
SUBTOTAL HOURS 0.5 0 10 8 8 $4,528
5.0 DESIGN SERVICES DURING CONSTRUCTION
5.1 Respond to RFI's (assume 4) 0.5 2 6 $1,548
5.2 Review Contractor Submittals (assume 10) 8 16 $4,280
5.3 Change Order Assistance 0.5 1 8 8 8 $4,388
5.4 Prepare Record Drawings 1 4 8 $2,110
SUBTOTAL HOURS 1 2 22 30 16 $12,325
HOURS PER POSITION 4 10 68 152 134
HOURLY RATE (TYPICAL) $275 $250 $195 $170 $135
FEE ESTIMATE PER POSITION $1,100 $2,500 $13,260 $25,840 $18,090 PROJECT TOTAL $60,790
ASSUMPTIONS UPON WHICH LEVEL OF EFFORT ESTIMATE IS BASED:
1. 2. Hourly rates shown are averages. Actual rates for positions may vary slightly.
3. Hours and fee for individual tasks are a guide; the total hours and cost for the project takes precedence.
4. Hours and fee may be renegotiated if the project is delayed by factors beyond Harris' control.
5. 6. City will provide the following:
-Access to any available drawings or information relevant to the project. -Final "front-end" documents.
-Printing of PS&E set for bid advertisement and construction. -Notify utility agencies
7. We assume a construction cost estimate of approximately $949,059 which includes Design(10%) and CM (10%) services.
8. The number of budgeted meetings is indicated.
9. 10. No utility mapping will be required.
11. No public meetings or Council presentations will be required.
12. No topography surveys will be required.
13. Fee assumes design completion in year 2022.
14. Hourly rates shown include all indirect costs, including travel time, mileage, miscellaneous reproduction and copying costs, mailings and delivery costs.
HARRIS & ASSOCIATES
TOTAL
QA/QC
HARRIS & ASSOCIATES
Harris will identify and quantity all base failure areas. A spreadsheet will be developed for the base repair areas and inserted into the plans. The base repair locations will not be delineated on the plans but field notes will be available upon request.
BASE SERVICES
City comments at each review stage will be presented to Harris promptly and on one consolidated set of marked-up documents.
Slurry treated sheets will be identified in a key map and detailed spreadsheets will be developed to reflect the quantity takeoff for each street segment.
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Attachment: 2023 Cotati Pavement Preservation Project_Proposal_Harris (Approval of 2023 Street Preservation Design PSA) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Mid-Year Budget Review for Fiscal Year 2021-2022 Date: February 08, 2022
Written by: Angela Courter, Director of Administrative Services Recommendation
It is recommended that the City Council receive the fiscal year 2021/22 mid-year budget review and approve the proposed budget adjustments.
Background
On June 8, 2021, City Council adopted the Fiscal Year 2021/22 budget. The highlights of the adopted budget included:
❖ Positive 2021/22 budget outlook as the economy continues to improve due to the vaccine rollout and financial stimulus. However, we are dedicated to continuing close monitoring of key revenue sources and expenditure management.
❖ Balanced budget maintaining prudent fund balances.
❖ Continue to prioritize economic development, infrastructure, and community. ➢ General Fund has additional reserve of $3.4M for a total reserve of 65% of the proposed operating expenditures.
➢ General Fund Ending Fund Balance of $5.5M
➢ The City budget includes $6.7M in capital projects to improve the community, including:
▪ Falletti Barn Design
▪ Traffic Safety Improvements
▪ City Hall Complex Refurb.
▪ Civic Center Generator
▪ Westside Streets Improvements
▪ Bird Section St. Improvements
▪ Gateway and Kiosk Signage
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▪ Kotate Park Impr. (Prop 68)
▪ Helen Putnam Park Design
▪ Pocket Park Cleanup
▪ Benches for 116/ORH
▪ Quick-strike Street Design
▪ ORH Traffic Flow Design
▪ Storm drain Improvements
The Mid-Year Budget Review is an opportunity for staff to update the City Council on currentyear budget performance based on actual operating results through December 31, 2021. The intent of this report is to provide Council with an update on how major revenue sources and operating expenditures are tracking in comparison to the approved budget. Additionally, the midyear revenue and expenditure report serves as a good baseline from which to begin developing the City Manager’s fiscal year 2022/23 recommended budget.
Emphasis is placed on an analysis of the City’s major General Fund revenues, as the overall health of those revenues is instrumental to the City’s ability to maintain, and potentially enhance, services in the future. In addition to the General Fund revenues, we will also evaluate the General Fund expenditures and the Water Fund, Sewer Fund, and Cash and Investments.
Analysis/Discussion
General Fund
General Fund Revenues: The General Fund revenues are on track for the budgeted expectations at mid-year. There is variation of timing of receipts for Sales Taxes, Licenses, Permits and Franchises, Public Safety Charges and Other Revenue. All funds are anticipated to be reconciled by the end of the budget year. Staff are recommending Council approve a budget adjustment reclassifying the American Rescue Plan Act (ARPA) funds, budgeted for $1.4M, to be removed as revenue from the General Fund and reclassed to a Special Revenue Fund # 226 called “ARPA 2021”. This adjustment allows for segregation of grants funding for federal reporting. Adjusting for this proposed change, general fund revenues are at approximately 45.1% of budgeted revenues. The difference is primarily due to the timing of revenue, which are anticipated to reconcile by the end of the budget year.
General Fund Expenditures and Transfers: Total expenditures both by expenditure type and by department for fiscal year 2021/22 are in line with the current year budget. When comparing the expenditures to the same periods in the prior year there is a slight decrease of 3.0 percent or $128,722. Most of the decrease was due to decreased Other Expenses offset by the increase in Contract Services primarily related to insurance and contract services for housing related work, stormwater, IT services, traffic signal repair and maintenance, as well as the license agreements for the Veronda-Falletti Ranch.
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Enterprise Funds
Water Funds- The water funds charges for services are tracking at 6.5% above budget but
4.% less than the same period in the last year. This decrease is primarily related to decreased in water usage due to the severe drought.
Expenses as of mid-year are below budget but in line with expectations due to the timing of billings for contract services as well as postponed capital projects. Aqueduct water usage continues to be the main expense for the fund at approximately $247,000 as compared to prior years cost to date of $332,000.
Sewer Funds- The sewer fund revenues are currently tracking above budget for revenues and under budget for expenditures. The decrease in actual balance of expenditures at midyear compared to the prior fiscal year mid-year is due to the timing of the William/Olof Wastewater Pipeline Replacement Project which was completed during this time last fiscal year. Wastewater treatment and related subregional debt service continues to be the main expense for the fund at approximately $1,073,000 as compared to prior years cost to date of $991,000 an increase of approximately $82,000 or 8.3%.
Cash and Investments
All investments held on December 31, 2021, conform to the City’s Investment Policy and State Regulations.
Cash Flows: Sufficient cash inflows were available from July 2021 through December 2021 to meet all City expenditures. In addition, the City has enough cash flow on December 31, 2021 to cover anticipated expenditures through the next six months.
Investment Strategy: The City utilizes a low-risk investment management approach by buying and holding securities until maturity. A “laddered maturity” investment strategy is applied to a portion of the asset allocation in our CD investment portfolio, which is currently only 3 percent of the City’s investments. A laddered portfolio is structured with securities that have different maturity dates. As securities are called or mature, proceeds are reinvested in a new security with a longer term at the end of the ladder. Laddering helps to minimize interest-rate risk, increase liquidity, and diversify credit risk.
Of the total investment portfolio, 97 percent is held in investment pools and checking accounts. Of this amount, LAIF currently represents 74 percent of the City’s investment portfolio. Interest earnings of $21,000 were generated in LAIF for the first two quarters of Fiscal Year 2021/22. As of December 2021, LAIF had a 0.212% monthly yield. The City Investment Policy allows for up to 100 percent of the City’s investment portfolio in LAIF, per State Statute.
Fiscal Impact: All City cash and investments are pooled, and interest is allocated to funds quarterly based on the ending cash balances of each fund. Interest earnings for the quarters ending September 30, 2021, and December 31, 2021, were $12,531 and $9,079, respectively.
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Financial Considerations
With the mid-year budget staff are recommending the following budget amendments:
• Reducing transfers to remove required fund transfers for streets projects that are now funded by Street Bond Issuance
• Increase the expense allocation for the Pension Obligation Bond Additional Discretionary Payment and one-time additional General Funded Additional Discretionary Payment made to CalPERS to reduce City liabilities and save approximately $1.9M in interest charges from CalPERS over the next 22 years. • Onetime adjustment for Furnace replacement at City Hall.
The proposed adjustments have been included in detail in an attachment to the agenda item.
There are no other proposed budget adjustments requested at this time.
Environmental Issues
The action of a mid-year budget review does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.
Attachments:
Fiscal Year 2021-22 Mid-Year Budget Report (DOCX)
Fiscal Year 2021-22 Mid-Year Budget Presentation (PDF)
Mid-Year Proposed Budget Adjustment (PDF)
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Mid-Year Financial Report
Fiscal Year to Date: July 1, 2021 to December 31, 2021
Administrative Services 1/31/22 Q2 2021/22
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) Fiscal Mid-Year Report
Fiscal Year 2021/22
MID-YEAR FINANCIAL REPORT | PAGE 1 of 7
Introduction
This financial report provides an overview of our where we are within the budget cycle, then a summary of the City’s financial position through the mid-year of Fiscal Year (FY) 2021/22 (July 1, 2021, through December 31, 2021) for (1) Citywide Revenues and Expenses, (2) the General Fund, (3) Enterprise Funds, and (4) Summary of Cash and Investments. Notable cumulative mid-year to mid-year and preliminary amended budget to actual comparisons are included in this report.
The following factors should be taken into consideration when analyzing mid-year data:
• Revenues reported herein are calculated based on actual receipts through December 31, 2021. Some revenues are received later in the year, and as such are subject to timing differences.
• Some costs, such as subscription services and other dues, are typically incurred at the beginning of the Fiscal Year, so appear high at mid-year but are on-budget for the fiscal year, with variances smoothing out over the Fiscal Year. • Construction projects, specifically streets improvements, have a different project cycle which is offset from the Fiscal Year. As such, major projects are typically funded across two or more Fiscal Years.
Standard Budget Process Cycle - Where We Are Now & Next Steps:
Tentative Schedule for Budget Year 2022/23 Budget Workshops:
• February 15th - Strategic Planning Session
• April 19th - General Fund Budget Study Session
• May 17th - Enterprise Funds Budget Study Session
* NOW* February
Mid-Year & Financial
Performance Review
March
Mid-Year & Financial
Performance Review
Internal Budget Review,
Strategic/Long-Term and
Capital Planning
April - May
Draft Budget
Budget Workshops
June
Budget Adoption
July - December
Financial Evaluations
Budget Adjustments as
Approved by Council
November-December
City Manager and Admin.
Services Budget Planning
Meetings
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 2 of 7
Citywide Revenues and Expenses
*Other Special Revenues consists of the following funds: Grants, CDBG Grants, Gas Tax, MTC Streets, RMRA, Traffic Mitigation Fees, Park-In-Lieu, PEG, Public Safety, K-9 Program, Inclusionary Housing, Linkage Affordable Housing, Community Facilities Districts, Measure M Parks, PEG, Bed Tax, ARPA, and all Local Landscaping and Maintenance Districts.
City-wide Significant Variances
Fund type variances where revenues were less than 40 percent or expenditures are greater than 60 percent of budget as of mid-year were evaluated as follows:
• General Fund Revenues – The difference is primarily due to pending receipts for sales tax and other taxes. See further discussion on pages 3-4 herein. • Capital Projects are subject to timing of the projects in place. • Internal Service revenues are less due to the timing of transferred funds required for the purchase of replacement fleet vehicles. This balance is expected to be complete by the end of the fiscal year.
Fund Actual Annual
Budget
%
Budget Actual Annual Budget
%
Budget
General $ 4,335,311 $ 11,013,225 39.4% $ 4,171,369 $ 12,282,769 34.0% Wastewater 1,582,828 2,849,419 55.5% 1,098,517 2,507,127 43.8% Water 1,172,263 2,076,000 56.5% 840,014 2,363,306 35.5% Other Special Revenues * 1,472,552 2,395,731 61.5% 1,347,466 3,074,409 43.8% Capital Projects 1,782,483 5,081,000 35.1% 1,782,235 5,081,000 35.1% Internal Service 120,700 456,480 26.4% 173,364 456,480 38.0% Total For All Funds $10,466,137 $ 23,871,855 43.8% $ 9,412,965 $ 25,765,091 36.5% Revenues Expenses
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 3 of 7
General Fund: Operating Revenues
The following table includes cumulative revenue comparisons through the first half of the Fiscal Year 2020/21 and a revenue budget to actual comparison for Fiscal Year 2021/22.
General Fund operating revenues through the mid-year are approximately $481,000, or 12 percent above the same period in FY 2020/21. Although revenues are only at 39.4% percent of the budget through the mid-year of the current year, this is primarily due to the timing associated with receiving some of the larger revenue sources. For instance, sales tax is the largest General Fund revenue source, but the receipts are received two months after the period paid by the consumers. The following is an explanation of the notable variances:
- Sales Tax revenues are approximately 3.4 percent or $64,000 greater than last year’s cumulative mid-year balance. The primary source of this increase is; (1) due to the mix of essential businesses in Cotati and (2) the increase of the county pool primarily due to sales tax receipts for online sales under the Wayfair decision.
Based on the latest sales tax forecast, combined revenues for Fiscal Year 2021/22 are projected to end approximately 5 percent or $300,000 above the original adopted budget.
This would lead to a combined sales tax revenue of $5.8 million. Due to the continued uncertainty of the economic environment, high volatility of sales tax and to remain General Fund Revenues FY 2020/21 FY 2021/22 $ Variance % Variance FY 2021/22 Budget % Budget
Property Tax $ 949,285 $ 999,507 $ 50,223 5.3% $ 1,964,916 50.9% Sales Tax 1,903,120 1,967,699 64,579 3.4% 5,561,951 35.4% Other Taxes 245,515 350,484 104,969 42.8% 630,300 55.6% Licenses, Permits & Franchises 151,861 216,223 64,362 42.4% 551,500 39.2% Rents 25,305 41,164 15,859 62.7% 91,000 45.2%
Other Agencies 91,185 93,654 2,469 2.7% 190,308 49.2%
Community Development Charges 248,692 232,252 (16,440) -6.6% 252,750 91.9% Public Works Charges 63,024 81,173 18,149 28.8% 50,900 159.5% Public Safety Charges 12,124 18,396 6,273 51.7% 82,800 22.2% Code Enforcement Charges 54,750 13,335 (41,415) -75.6% 10,000 133.4% Other Revenues 34,830 227,157 192,327 552.2% 1,445,500 15.7% Investment Earnings 18,865 6,055 (12,811) -67.9% 10,000 60.5% Contributions 5,545 6,211 $ 666 12.0% 7,300 85.1%
Transfers In 50,000 82,000 32,000 64.0% 164,000 50.0%
Total: $ 3,854,102 $ 4,335,311 $ 481,209 12.5% $ 11,013,225 39.4% Mid-Year Actuals Comparison
(July 1 - December 31) Budget to Actual Comparison
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 4 of 7
conservative for budgetary purposes, staff are proposing to retain the budget as it was adopted. This revenue stream will continue to be monitored and staff will provide the City Council with updated information during development of the FY 2022/23 budget. - Other taxes are primarily made up of Cannabis Business Tax. The change from prior year is primarily due to increased business within the City. As additional businesses of this type begin to operate in the City, this source of revenue is anticipated to continue to grow. - Property Taxes received to date increased over prior year by approximately 5 percent which is primarily due to valuations with a high demand housing market during 2021. We anticipate meeting the total annual budget for the Fiscal Year 2021/22. - Other revenues are misc. other receipts received by the City for general purposes. The increase in the beginning of fiscal year 2021/22 was primarily due to a $200,000 deposit for the 147 Joseph Way property.
General Fund: Department Operating Expenditures
The following table includes cumulative mid-year actual expenditure comparisons by department and again by expenditure type for Fiscal Year 2020/21 and Fiscal Year 2021/22 and an expenditure budget to actual comparison for Fiscal Year 2021/22.
Expenditures by Department
Expenditures by Type
Overall, cumulative mid-year General Fund expenditures decreased from the previous year by approximately 3 percent or $129,000. Most of the decrease was due to decreased Other Expenses offset by the increase in Contract Services primarily related to insurance, contract services provided for housing, stormwater, IT services, traffic signal repair and maintenance, as General Fund Expenditures by Department
FY 2020/21 Mid-Year
FY 2021/22 Mid-Year $ Variance % Variance FY 2021/22
Budget % Budget
City Council $ 62,421 $ 50,451 $ (11,970) -19.2% $ 135,907 37.1% City Manager 329,288 291,330 (37,958) -11.5% 676,848 43.0% Admin Services 138,653 135,906 (2,747) -2.0% 386,670 35.1% Community Development 392,472 381,835 (10,637) -2.7% 981,337 38.9% Public Works 510,244 594,467 84,223 16.5% 1,393,287 42.7% Police 2,095,507 2,000,300 (95,208) -4.5% 4,499,245 44.5% Recreation 171,506 180,523 9,017 5.3% 451,135 40.0%
Transfers Out 600,000 536,558 (63,442) -10.6% 3,758,340 14.3% Total: $ 4,300,091 $ 4,171,369 $ (128,722) -3.0% $ 12,282,769 34.0% Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison
General Fund Expenditures by Type FY 2020/21 FY 2021/22 $ Variance % Variance FY 2021/22 Budget % Budget
Salaries & Benefits $ 2,487,897 $ 2,415,545 $ (72,352) -2.9% $ 5,330,551 45.3% Contract Services 550,303 822,891 272,588 49.5% 2,102,075 39.1% Materials & Supplies 33,241 29,039 (4,202) -12.6% 90,450 32.1% Utilities 128,920 120,587 (8,333) -6.5% 311,775 38.7%
Repairs & Maintenance 22,408 73,168 50,760 226.5% 267,600 27.3% Other Expenses 477,322 173,581 (303,741) -63.6% 421,978 41.1% Transfers Out 600,000 536,558 (63,442) -10.6% 3,758,340 14.3% Total: $ 4,300,091 $ 4,171,369 $ (128,722) -3.0% $ 12,282,769 34.0% Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 5 of 7
well as the license agreements for the Veronda-Falletti Ranch.
Spending by General Fund Departments are consistent with the prior year with noted increases in public works and recreation. The increases in public works are consistent with the increased cost of repairs and maintenance, contract services for addressing the increased incidents of damage to City property, as well as street safety improvements including the solar powered flashing crosswalk signs and video vehicle detection cameras which replaced the in-ground traffic loops. The increase in recreation expenditures is primarily due to the decreased events and expenditures incurred in the prior year during the winter COVID-19 shut-downs. Additional budgeted increases also include funding needed for increased insurance and other negotiated payroll costs.
Through the first six months, as compared to budget, General Fund expenditures are mostly tracking as expected with all operating departments (all departments except transfers out) averaging 40 percent of the budget. Budgeted transfers are to be reduced to account for the reduction in general funds needed due to the passing of the Streets Bond issuance effective January 27, 2022. This decrease in transfers out will be offset by increased department expenditures for salaries and benefits due to the $4 million Pension Bond and $2 million Additional Discretionary Payment (ADP) ($6 million total) which was also completed on January 27, 2022. Overall Expenditures are in line with expectations.
Enterprise Funds: Operating Revenue
The following table includes cumulative revenue and expenses comparisons through the first half of the Fiscal Year 2020/21 and 2021/22 and a revenue budget to actual comparison for Fiscal Year 2021/22 for the Enterprise Funds.
Enterprise Funds FY 2020/21 FY 2021/22 $ Variance % Variance FY 2021/22 Budget % Budget
- Water Operations & Capital
Revenues $ 1,233,165 $ 1,172,263 $ (60,902) -4.9% $ 2,076,000 56.5% Expenses
Salaries & Benefits 359,521 363,980 4,459 1.2% 767,610 47.4% Contract Services 439,239 334,922 (104,317) -23.7% 949,907 35.3% Other Expenses 171,184 141,112 (30,072) -17.6% 430,789 32.8% Capital Outlay - - - 100.0% 215,000 0.0%
Total Expenses $ 969,944 $ 840,014 $ (129,930) -13.4% $ 2,363,306 35.5% Net Income $ 263,221 $ 332,249 $ 69,028 26.2%
Wastewater Operations & Capital
Revenues $ 1,484,784 $ 1,582,828 $ 98,044 6.6% $ 2,849,419 55.5% Expenses
Salaries & Benefits 320,153 348,619 28,466 8.9% 725,183 48.1% Contract Services 1,049,599 688,152 (361,447) -34.4% 1,365,584 50.4% Other Expenses 123,391 61,746 (61,645) -50.0% 220,360 28.0% Capital Outlay 623,129 - (623,129) -100.0% 196,000 0.0% Total Expenses $ 2,116,273 $ 1,098,517 $ (1,017,756) -48.1% $ 2,507,127 43.8% Net Income $ (631,489) $ 484,311 1,115,800 176.7%
Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 6 of 7
The Water and Wastewater Fund revenues are made up of charges for services, connection fees other revenues, and development fees. The revenues for both the Water and Wastewater Funds have decreased compared to the prior year primarily due to additional connection fees associated with Kessing Ranch which were collected in the prior year.
For Fiscal Year 2020/21, most of the expenses are in line with budget at mid-year. One significant difference is the decrease in capital outlay expenses for the Wastewater Fund over the prior year of approximately $0.6 million related to the William/Olaf Pipeline Replacement project.
Cash and Investments
The tables below show the cash and investments held by the City as of December 31, 2021.
The current cash and investment balances are in line with the City adopted investment policy and as budgeted are enough to meet the City’s expenditure requirements for the remainder of the fiscal year.
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22) MID-YEAR FINANCIAL REPORT | PAGE 7 of 7
Cash and Investment Detail by Composition
Conclusion
Except for identified variances, expenditures and revenues are tracking as expected. Staff will continue to monitor these variances and provide updated information to the City Council during budget development for Fiscal Year 2021/22.
Name of Investment Maturity Date Yield
Balance at
12/31/2021
Local Agency Investment Funds - (LAIF)
Local Agency Investment Fund - Pooled Investments N/A 0.21% $ 15,749,308 Local Agency Investment Fund - Sucessor Agency N/A 0.21% 5,196 Total Local Agency Investment Funds - (LAIF) $ 15,754,504 Sonoma County Investment Pool - SCIP N/A 0.50% $ 422,944 RBC Wealth Manangement
Total RBC Wealth Manangement $ 510,275
Exchange Bank Operating & Payroll Accounts N/A N/A $ 4,490,000 Total Cash and Investments $ 21,177,723
FISCAL YEAR 2020/21
AS OF DECEMBER 31, 2021
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Report (Mid Year Budget FY 21/22)
UN-AUDITED MID-YEAR
BUDGET & ACTUALS REVIEW
Fiscal year 2021/22 City of Cotati
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
FINANCIAL
REPORTING
Citywide Overview
General Fund
Enterprise Funds
Cash and Investments
Portfolio
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
CITYWIDE
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
CITYWIDE REVENUES & EXPENSES
Fund Actual Annual
Budget
%
Budget Actual Annual
Budget
%
Budget
General $ 4,335,311 $ 11,013,225 39.4% $ 4,171,369 $ 12,282,769 34.0% Wastewater 1,582,828 2,849,419 55.5% 1,098,517 2,507,127 43.8% Water 1,172,263 2,076,000 56.5% 840,014 2,363,306 35.5% Other Special Revenues * 1,472,552 2,395,731 61.5% 1,347,466 3,074,409 43.8% Capital Projects 1,782,483 5,081,000 35.1% 1,782,235 5,081,000 35.1% Internal Service 120,700 456,480 26.4% 173,364 456,480 38.0% Total For All Funds $10,466,137 $ 23,871,855 43.8% $ 9,412,965 $ 25,765,091 36.5% Revenues Expenses
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
CITYWIDE OVERVIEW
Revenues and Expenses On
Target
Revenues are at 43.8% of
Budget
General Fund Revenues Sales tax and
Other Tax are collected 1-2 months after
relevant taxing period.
Internal Service – Decreased revenue due
to reduced payout transfers of funds
required (time to purchase replacement
vehicles).
Capital Projects – Decreased due to the
timing of capital projects
Expenses are at 36.5% of
Budget
Water and Wastewater projects placed on
hold until after drought recovery period
and availability of staffing resources for
project support.
Capital Projects and Special Revenue
Funds– are subject to timing of the
projects in place and related activity
incurred during the fiscal year.
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
GENERAL FUND
Mid - Year Budget Analysis
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
COMPARATIVE
REVENUES & EXPENDITURES
FY 2020/21 FY 2021/22 $ Variance % Variance FY 2021/22
Budget % Budget
Revenues $ 3,804,102 $ 4,253,311 $ 449,209 11.8% $ 10,849,225 39.2% Transfers In 50,000 82,000 32,000 64.0% 164,000 50.0%
Total Revenus $ 3,854,102 $ 4,335,311 $ 481,209 12.5% $ 11,013,225 39.4% Expenditures $ 3,700,091 $ 3,634,811 (65,280) -1.8% $ 8,524,429 42.6% Transfers Out 600,000 536,558 (63,442) -10.6% 3,758,340 14.3% Total Expenditures $ 4,300,091 $ 4,171,369 $ (128,722) -3.0% $ 12,282,769 34.0% Revenues Over (Under)
Expenditures $ (445,989) $ 163,941 $ (128,722) 28.9% $ (1,269,544) -12.9% Mid-Year Actuals Comparison
(July 1 - December 31) Budget to Actual Comparison General Fund Revenues & Expenditures
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
10.A.b
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
ENTERPRISE FUNDS
SUMMARY OF WATER AND WASTEWATER FUNDS
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
ENTERPRISE FUNDS ANALYSIS
WATER
Revenues are at 56.5% of budget
Expenses are at 35.5% of budget
WASTEWATER
Revenues are at 55.5% of budget
Expenses are at 43.8% of budget
Enterprise Funds FY 2020/21 FY 2021/22 $ Variance % Variance FY 2021/22 Budget % Budget
-
Water Operations & Capital
Revenues $ 1,233,165 $ 1,172,263 $ (60,902) -4.9% $ 2,076,000 56.5% Expenses
Salaries & Benefits 359,521 363,980 4,459 1.2% 767,610 47.4% Contract Services 439,239 334,922 (104,317) -23.7% 949,907 35.3% Other Expenses 171,184 141,112 (30,072) -17.6% 430,789 32.8% Capital Outlay - - - 100.0% 215,000 0.0%
Total Expenses $ 969,944 $ 840,014 $ (129,930) -13.4% $ 2,363,306 35.5% Net Income $ 263,221 $ 332,249 $ 69,028 26.2%
Wastewater Operations & Capital
Revenues $ 1,484,784 $ 1,582,828 $ 98,044 6.6% $ 2,849,419 55.5% Expenses
Salaries & Benefits 320,153 348,619 28,466 8.9% 725,183 48.1% Contract Services 1,049,599 688,152 (361,447) -34.4% 1,365,584 50.4% Other Expenses 123,391 61,746 (61,645) -50.0% 220,360 28.0% Capital Outlay 623,129 - (623,129) -100.0% 196,000 0.0% Total Expenses $ 2,116,273 $ 1,098,517 $ (1,017,756) -48.1% $ 2,507,127 43.8% Net Income $ (631,489) $ 484,311 1,115,800 176.7%
Cumulative Mid-Year Actual Comparison
(July 1 - December 31) Budget to Actual Comparison
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY CASH &
INVESTMENTS
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
SUMMARY OF CASH AND
INVESTMENTS AT
DECEMBER 31, 2021
Total Exceeds $21.1M.
In line with the City
adopted investment
policy.
Enough to meet
operational needs for
next 6 months in fiscal
year.
City Utilizes Pooled
Cash and Investments.
Name of Investment Maturity Date Yield
Balance at
12/31/2021
Local Agency Investment Funds - (LAIF)
Local Agency Investment Fund - Pooled Investments N/A 0.21% $ 15,749,308 Local Agency Investment Fund - Sucessor Agency N/A 0.21% 5,196 Total Local Agency Investment Funds - (LAIF) $ 15,754,504 Sonoma County Investment Pool - SCIP N/A 0.50% $ 422,944 RBC Wealth Manangement
Total RBC Wealth Manangement $ 510,275
Exchange Bank Operating & Payroll Accounts N/A N/A $ 4,490,000 Total Cash and Investments $ 21,177,723
FISCAL YEAR 2020/21
AS OF DECEMBER 31, 2021
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
OPERATING
CASH, $4,490,000 ,
21%
LAIF, $15,754,504 ,
74%
SCIP, $422,944 ,
2%
RBC, $510,275 , 3%
Investment Portfolio Composition
$21.2 Million
GEN. OPERATING,
9,512,171.14 , 45%
SPECIAL REVENUES,
$3,990,737 , 19%
SUCCESSOR AGENCY,
$1,085,649 , 5%
WATER OPERATING
AND CAPITAL,
$2,197,733 , 10%
WASTEWATER
OPERATING AND
CAPITAL, $3,249,703 ,
INTERNAL SERVICE, 15%
$692,288 , 3%
CAPITAL PROJECTS,
$348,125 , 2%
DEPOSIT ACCOUNTS,
$101,316 , 1%
Cash and Investment Value By Funds
$21.2 Million
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY
CONCLUSION
Fiscal Year was primarily on track with Budget
and improved over fiscal year 2020/21
Budget Adjustment Requests for:
(1) Reducing transfers to remove required
fund transfers for streets projects that are now
funded by Street Bond Issuance
(2) Increase the expense for:Pension
Obligation Bond ADP and one-time additional
General ADP made to CalPERS to reduce City
liabilities and save approximately $1.9M in
interest charges from CalPERS over the next
22 years
(2) One time expense for Furnace replacement
at City Hall
City staff will continue to update the Council
with quarterly financial reports as well as the
audited financial for Fiscal year 2021/22
City staff are committed to exercising
prudence and integrity in the management of
public funds and provide transparent
accountability for its use
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Attachment: Fiscal Year 2021-22 Mid-Year Budget Presentation (Mid Year Budget FY Mid-YearBudget Adjustment Request
Proposed 02/01/2022
Beginning Fund Balance Reconciliation - Budget Basis
Actual Ending Fund Balance, June 30 2021 $ 9,218,558
Estimated Beginning Fund Balance, June 30, 2021 6,844,280 Actual Fund Balance in Excess of Estimated Actual $ 2,374,278 (a) Summary of Adjustments
Total Decrease for Transfers Out for Streets $ 1,744,000 Total UAL ADP Expenditures $ 6,000,000
Total One Time Furnace Replacement $ 10,000
Fund Dept Account Project Account Name Total Budget
Encumbered/Exp
ended Bal. Available Budget
Requested Budget
Reclassification
Post Adjustment
Budget Available
Budget Reductions:
101 00 81000 000000 Trasnsfers Out $ 3,758,340 $ (536,558) $ 3,221,782 $ (1,744,000) $ 1,477,782 Note: $1,544,000 for west-side street project and $200,000 for 116/West Cotati streets project both now funded through Bond Funding.
Budget Additions.
101 11 70450 UNFUND PERS Unfunded Liability 50,960 (50,960) - 289,170 289,170 101 12 70450 UNFUND PERS Unfunded Liability 25,980 (25,980) - 130,410 130,410 101 17 70450 UNFUND PERS Unfunded Liability 57,950 (57,950) - 328,860 328,860 101 18 70450 UNFUND PERS Unfunded Liability 8,990 (8,990) - 51,030 51,030 101 19 70450 UNFUND PERS Unfunded Liability 22,980 (22,980) - 141,750 141,750 101 20 70450 UNFUND PERS Unfunded Liability 4,000 (4,000) - 22,680 22,680 101 21 70450 UNFUND PERS Unfunded Liability 8,990 (8,990) - 51,030 51,030 101 22 70450 UNFUND PERS Unfunded Liability 18,980 (18,980) - 107,730 107,730 101 23 70450 UNFUND PERS Unfunded Liability 494,260 (494,260) - 3,505,200 3,505,200 101 24 70450 UNFUND PERS Unfunded Liability 39,970 (39,970) - 226,800 226,800 301 00 70450 UNFUND PERS Unfunded Liability 15,990 (15,990) - 90,720 90,720 401 00 38110 000000 Due To General Fund - - - 538,650 538,650 404 00 38110 000000 Due to General Fund - - - 515,970 515,970 Note: $6M allocation of the UAL ADP. 6,000,000 6,000,000 101 00 16000 000000 Due from Enterprise Funds - 0 - 1,054,620 1,054,620 Note: To record the balance due from Water and WasteWater funds to the General Fund for their Allocation of the ADP payment to CalPERS. 101 21 80570 000000 R&M General 12000 (6,549) 5,451 10,000 15,451 Note: To record additional one time expenditure needed to replace the furnace at City Hall.
Total Net Change for General Fund $ 3,120,660 (b)
Budgeted Ending Fund Balance as of June 30, 2022 $ 5,577,736 Actual Fund Balance in Excess of Estimated Actual (a) $ 2,374,278 Net Total Adjustments to Budget Uses: (b) $ (3,120,660) Estimated Ending Fund Balance as of June 30, 2021 $ 4,831,354 Required Reserve - 25% of Operating Expenditures $ 2,131,107 Excess Over Required Reserve $ 2,700,247
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Attachment: Mid-Year Proposed Budget Adjustment (Mid Year Budget FY 21/22) RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI APPROVING MID-YEAR ADJUSTMENT TO THE BUDGET FOR FISCAL YEAR 2021/22 WHEREAS, the City of Cotati City Council did, on June 8, 2021, adopt the budget for fiscal year 2021/22; and
WHEREAS, the mid-year budget is an opportunity to update revenues and expenses, including increased sales tax receipts; and
WHEREAS, the City of Cotati completed two issues of bond financing on January 27, 2022 to provide cost savings of approximately $1.9 million over the next 22 years on CalPERS as well as provide additional funding for vital street improvement projects at a tax-exempt interest rate allowing the City to better leverage possible future grants funding; and WHEREAS, in the Fall of 2021 one of the City Hall furnaces was identified in need of repair and after numerous attempts to repair the system it was identified that it is most cost effective to replace the system for an approximate total cost of just under $10,000; and WHEREAS, per the City of Cotati’s Financial Principles and Policies, the City Council is the sole authority for creating or increasing expenditures appropriations of a general fund department; and
WHEREAS, the action of amending a budget does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED THAT that the City Council of the City of Cotati adopts the following changes to the operating budgets for 2021/22:
Section 1: That the fiscal year 2021/22 budget sources and uses for the General Fund is hereby adjusted as follows:
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IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the February 8th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Lauren Berges, City Clerk
Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Nominations for regional commissions and committees on behalf of Sonoma County Mayors' and Councilmembers' Association and City Selection Committee Date: February 08, 2022
Written by: Lauren Berges, City Clerk
Recommendation
It is recommended that the City Council review letters of interest received and provide the Mayor with direction for voting at the upcoming Mayors' and Councilmembers' Association and City Selection Committee meeting.
Background
The City of Cotati is a member of the Sonoma County Mayors’ and Councilmembers’ Association and the Sonoma County City Selection Committee. Each body appoints members to various regional Boards and Commissions. The voting delegates from the City are the Mayor (primary) and Vice Mayor (alternate).
Analysis/Discussion
At its February 10, 2022 meeting, the Sonoma County Mayors’ and Council Members’ Association (SCMCA) Board of Directors and City Selection Committee will make appointment for the following vacated positions:
CITY SELECTION COMMITTEE Appointments to Consider:
· Airport Land Use Commission, one position, to fill vacated seat of Jack Tibbetts (Santa Rosa). Current term expires May 2023. (Letters due January 19th) No letters received
BOARD OF DIRECTORS Appointments to Consider:
· Sonoma County Agricultural Preservation & Open Space District Citizens Advisory Committee, one position, to fill the vacated seat of Ariel Kelley (Healdsburg). Term expire two years from appointment. (Letters due January 10th) One letter received - Mayor Ozzy Jimenez (Healdsburg)
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Financial Considerations
Not applicable.
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
Attachments:
Ag and Open Space interest letter_oj (PDF)
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January 10, 2022
Sonoma County Mayors’ and Councilmembers’ Association
City of Cotati
Lauren Berges, City Clerk
201 W. Sierra Ave.
Cotati, CA 94931
RE: Vacancy Sonoma County Agricultural Preservation and Open Space District Advisory Committee Letter of Interest
Dear Honorable Mayors and Council Members:
I write to you all to ask respectfully for the consideration to the appointment to the Citizens Advisory Committee of the Sonoma County Agricultural Preservation and Open Space District.
As a long time Latinx/e resident of Sonoma County I have firsthand experience in the important need for preservation of our natural resources and open spaces. With my business entrepreneurship background and as nonprofit consultant I believe I would be a strong asset to serve on this advisory committee.
As board member for more than five years at Healdsburg Forever an Affiliate of Community Foundation Sonoma County, I have experience in how grant programs and funding work together and how interconnected they are in achieving goals for betterment of our community.
As Vice Mayor of Healdsburg, I strongly advocated for affordable housing on two parcels at the Montage development site, a project that included extensive open space, trails, and public access.
In doing so, I dove deeply into CEQA, easements, mixed housing product types, and a 10-year Development Agreement. I believe my firsthand experience in this would be vital for this Committee.
In my time on Healdsburg City Council, I have had to balance the delicate need between, housing development, open space preservation, equity, and economic diversity. My experience in business, the nonprofit sector, civic government, and public service would be well suited and would be meaningful for our broader community in Sonoma County.
CITY OF HEALDSBURG
401 Grove Street
Healdsburg, CA 95448-4723
Phone: (707) 431-3317
Fax: (707) 431-3321
Visit us at www.healdsburg.gov
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Attachment: Ag and Open Space interest letter_oj (Mayors and Councilmembers Association Appts.) Sonoma County Agricultural Preservation and Open Space District January 10, 2022
Lastly, as a longtime resident of Sonoma County for over 30 years there is no place more beautiful than here in our County. My family comes from a long line of agricultural workers, farmers, and cattle ranchers in Jalisco Mexico. Working with landowners, easements, and preserving the natural wonder of this place is what is calling me to serve on this committee. I would welcome an opportunity in helping to preserve public access for outdoor recreation for many generations to come.
Thank you for your consideration. Please feel free to contact me if you have any questions at [email protected].
Respectfully,
Ozzy Jimenez, Mayor
City of Healdsburg
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Attachment: Ag and Open Space interest letter_oj (Mayors and Councilmembers Association Appts.) Cotati City Council
Agenda Staff Report
Item type: REGULAR AGENDA (ACTION)
To: City Council
Subject: Scheduling the February 22, 2022 Regular City Council Meeting to begin at 7:30 pm
Date: February 08, 2022
Written by: Lauren Berges, City Clerk
Recommendation
It is recommended that the City Council adopt a motion to schedule the regular City Council meeting on February 22, 2022 as a special meeting to begin at 7:30 pm.
Background
The Brown Act requires that the City Council provide for the time and place for holding regular meetings. The Cotati City Council holds its regular meetings at 6:00pm on the 2nd and 4th Tuesday of each month.
Analysis/Discussion
A regular meeting is currently scheduled for Tuesday, February 22, 2022 at 6:00pm. However, staff is planning a special joint meeting of the City Council and Planning Commission from 5:30 pm to 7:30 pm on that same day. The special joint meeting is to discuss the Housing Element update. To accommodate the special meeting time, staff recommends that the City Council, by motion, adjust the start time of its regular meeting on that day from 6:00pm to 7:30pm.
Financial Considerations
Not applicable.
Environmental Issues
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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Cotati City Council
Agenda Staff Report
Item type: INFORMATION RECEIVED AFTER THE AGENDA WAS POSTED To: City Council
Subject: Supplemental information received after the agenda was posted.
Date: February 08, 2022
Written by: Lauren Berges, City Clerk
Recommendation
It is recommended that the City Council receive supplemental information pertaining to this meeting, and which was received after the agenda was posted.
Any supplemental information or written communication pertaining to this meeting which was received after the agenda was posted, is attached.
Pursuant to City Council Policy 2021-01: City Council Rules section IV A., written Communications, interested persons or their authorized representative may address the Council by written communication on any matters concerning the City’s business, or any matters over which the Council has control.
1. To be considered for inclusion in the agenda packet, such written communication shall be delivered to the City Clerk no later than 11:00 a.m. of the Wednesday the week preceding the regular Council meeting for which such written communication is intended.
2. If received after the above date and time, but no later than noon the day before the meeting, written communications received by the City Clerk shall be posted on the website by the end of that day and notification provided to the electronic Agenda mailing list by the end of the day. All written communications received by the City Clerk by 5 pm on the City Council meeting day shall be made available to the City Council and public at the City Council meeting.
City Council Policy 2017-02 is available at the online meeting portal at www.cotaticity.org or by request from the City Clerk at 707-665-3622 or [email protected].
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