RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING
THE CONSTRUCTION CONTRACT FOR THE OLD REDWOOD HIGHWAY
TRAFFIC FLOW IMPROVEMENTS PROJECT TO DC ELECTRIC GROUP, INC.
AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION
CONTRACT AND CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES
AGREEMENT, INCLUDING ANY NEEDED CHANGE ORDERS AND
AMENDMENTS, UP TO THE AUTHORIZED PROJECT BUDGET AMOUNT
WHEREAS, the City imposes a Traffic Impact Fee on all new development for future customers to contribute to construction of City-wide street capacity projects; and WHEREAS, the Traffic Impact Fee has been determined by a Traffic Impact Fee Study (TIF Study) completed in 2015, and incorporates roadway improvements identified in the 2015 General Plan Update to accommodate future growth as the City reaches buildout; and WHEREAS, over time, as development occurs, the City uses the impacts fees to construct the most pressing roadway improvements identified in the TIF Study; and WHEREAS, development has increased traffic flow on Old Redwood Highway from E.
Cotati Avenue to Highway 116, and the traffic signals and signalized timing improvements identified in the TIF Study are priorities to address this growth and ensure roadways are performing well; and
WHEREAS, design was completed and the project advertised for bidding on February 11, 2022, and, on May 16, 2022, the City received and accepted four bid proposals for construction of the Project, and
WHEREAS, the bids ranged from $236,298.95 to $428,000.00 with the low bidder being DC Electric Group, Inc., whose bid amount is approximately 53 percent above/below the engineer’s estimate, and City staff has reviewed the bid from the low bidder and finds it to be responsive; and WHEREAS, upon project award, the contractor has 10 business days to submit the signed contract documents and purchasing the traffic control equipment would occur in June with construction to proceed once the equipment has been delivered, and a total of 30 working days is provided for construction and, therefore, project completion is expected in July; and WHEREAS, construction of the Project also requires Construction Management and Engineering Services during construction, and a proposal was requested of BKF Engineers and W-Trans and one proposal from BKF Engineers was received; and WHEREAS, the proposal from BKF Engineers was reviewed by City Staff and was determined to be fair and reasonable and is recommended for approval; and WHEREAS, the Project is in the adopted FY21/22 City Budget for an amount of $611,532, and the original budget had accounted for the installation of a new traffic signal at William/George and Old Redwood Highway, however, estimated costs for the traffic signal were much higher than anticipated and City Staff determined it will await further buildup in its traffic impact fee account and potential traffic mitigation funds from Rohnert Park before constructing the traffic signal; and WHEREAS, unencumbered funds after design total $464,161, and the total amount for the construction contract and CM and Engineering services contract is below this amount and provides adequate funds for contingency, therefore, no budget adjustments are being requested; and
WHEREAS, the Project is Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE LET IT BE RESOLVED by the Council of the City of Cotati that:
1. All of the above recitals are true and correct and incorporated herein by reference; and
2. The construction contract for the Project is awarded to DC Electric Group, Inc. for an amount of $236,298.95; and
3. The Construction Management and Inspection Agreement with BKF Engineers is approved; and
4. The City Manager (or designee) is authorized to execute the construction contract for the Project, the construction management and inspection agreement and any needed change orders, amendments and miscellaneous Project expenses up to the Project’s remaining budgeted amount of $464,161.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the March 22nd, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney