AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday April 19, 2022
6:00 PM STRATEGIC PLANNING SPECIAL MEETING
Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting.
Cotati City Council and Planning Commission Meetings will be conducted virtually through Zoom Online video conferencing, and will still be available to watch or listen live in the following ways:
1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at Zoom.us. The credentials for joining the meeting are provided below:
Webinar ID: 893 2550 3026
Passcode: 210932
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866
Attendees may join the meeting any time after 5:45 pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted.
Once you begin your public comment, your three minutes will begin.
If you would prefer to submit public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as a part of the record of the meeting.
If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please contact the Deputy City Clerk, Kevin Patterson, at [email protected] or (707) 665- 3622 48 hours in advance to ensure arrangements for accommodation.
I. CALL TO ORDER
II. PUBLIC COMMENT
Pursuant to California Government Code section 54954.3(a), members of the public wishing to address the Council/Board may do so at the beginning of the special meeting, and such comments shall be limited to the special meeting topic.
Cotati City Council Agenda April 19, 2022
III. STUDY SESSION
1. BUDGET STUDY SESSION FOR GENERAL FUND AND SPECIAL
REVENUES (FISCAL YEAR 2022/23)
Study session on General Fund and Special Revenue Funds Planning for Fiscal Year 2022/23 and review and discuss revised City goals and objectives.
IV. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Depot on or before April 15, 2022.
/s/ Kevin Patterson, Deputy City Clerk
Cotati City Council
Agenda Staff Report
Item type: STUDY SESSION
To: City Council
Subject: Budget Study Session for General Fund and Special Revenues (Fiscal Year 2022/23)
Date: April 19, 2022
Written by: Angela Courter, Director of Administrative Services Recommendation
Study session on General Fund and Special Revenue Funds Planning for Fiscal Year 2022/23 and review and discuss revised City goals and objectives.
Executive Summary:
With the guidance provided by the City Council and the community during the strategic planning session held on February 15, 2022, staff has updated the Goals and Objectives to reflect the elevated priority for climate change measures and wildfire preparation (updated draft attached).
In addition, staff has also compiled the attached draft budget of the General Fund and Special Revenue Funds which includes the following:
· All departments evaluated budget needs based on the City’s priorities when preparing their 2022/23 budgets.
· Estimated General Fund Revenues for the rest of fiscal year 2021/22 (inclusive of Measure S) are approximately 7.5% higher than the adopted budget. Note that $1.4M in ARPA funds, originally budgeted in “Other Revenues” was deposited in a special revenue fund to conform with the grant requirements.
· General Fund Revenues for budget year 2022/23 (Adjusting for $1.4M ARPA) show an approximate 7.2% increase when compared to the Adopted Budget for FY 2021/22. · Due to the $6M additional discretionary pension payment (ADP) made to CalPERS at mid-year, there is a one time increase in expenditures indicated as departmental expenses in FY 21/22 in accordance with governmental accounting requirements. Approximately $4.8M of the $6M is attributable to the General Fund, which is allocated across the
3.1 Packet Pg. 3
departments. The remainder has been allocated to the Enterprise Funds. In accordance with the plan approved by the City Council, $2M of the $6M is from General Fund reserves with the remaining $4M that was a loan designed to preserve the reserve funds while maximizing avoided interest from future CalPERS unfunded pension liability payments. The $4M loan and associated transfer to the General Fund will be discussed in more detail at the May 17 budget study session as part of the Pension Debt Service Fund. • Proposed General Fund expenditures for FY 2022/23 depict slight increases for continuity of operations with major increases due to operating insurance and employee costs. With regard to staffing, a proposed change is the addition of a position to centralize contracting in Administrative Services and the conversion of a temporary part time planner position to permanent part time. In all departments, the budget assumes that all positions are filled for the full year, which is a conservative assumption. • Unique to Community Development and Public Works are professional service agreements that are used for cost recovery work (development projects that fund staff and consultant time to process applications). These expenses are highly variable, so it is typical that professional services costs vary from budget when looking at estimated year end expenses.
• Lastly, this budget has continuing operating expenses related to the Veronda-Falletti Ranch to create more community access to programming and events at the ranch.
The proposed budget includes a combination of conservative revenue projections and conservative operational expenditure projections. Proposed capital expenditures will be presented to the community and Council on May 17, 2022 when a full detail of the fund balance due to transfers will be provided.
Fiscal Impact
General Fund
The preliminary General Fund budget projects an operating surplus of approximately $1.5M after excluding the ($10.1M in net revenue and $8.6M in operating expenses). However, this does not include any capital and debt service costs, which will be discussed at the next budget study session.
The total estimated General Fund revenues are $10,109,746, of which $6,070,000 or 60% is from Sales Tax (including Measure S sales tax). Proposed operational expenditures total $8,594,554 of which $4,587,399 is to support public safety and $1,386,007 is for public works.
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Special Revenue Funds
Special Revenues are expected to contribute more than $164,000 towards reimbursements for the COPS Grants for the Police Department. In total, close to $1,900,000 is proposed to transfer out of restricted special revenue funds to support capital projects. Additional funding from the General Fund and the Street Debt Service Fund (the fund that accounts for the street project borrowing) will be required to fully fund proposed capital projects, including the West Sierra Sewer Main Replacement (loan), the West Sierra/La Plaza street reconstruction (aka Quick Strike) as well as other street preservation and reconstruction work, initiating design on the 116/West Cotati Avenue project, construction of the Kotate Park Improvements, and several other projects. Note also that the City Council has previously committed funds to the Jamie Lane workforce housing project, which is still in construction, so final costs are still pending.
Background/Analysis
The goal of this study session is to supply an overview for the Council Members and other interested parties, and to address comments or questions about proposed budget details. Each department section shows the historical balances for three years: the adopted budget for 2021/22, the estimated budget for 2021/22 and the department proposed budget for 2022/23. The budget format is consistent with how it was presented in prior fiscal years.
While putting together a City Budget, we must take into consideration the limited resources of any budget, the various levels of uncertainty with different resources, and how to best use the resources to meet the community needs. The drafted budget strives to strike a balance of continued delivery of efficient city services to our residents and business owners, continuing development of key capital projects, and continuing to pursue further economic development.
As always, community input is appreciated and necessary to ensure a budget that best meets the needs of the community in the City’s areas of responsibility. For this budget study session, it is the goal to obtain feedback going into the development of our final the annual budget for adoption by the Council in June.
Summary
Overall, the budgets are in line with the best estimates of City revenues at this time, using independent tax forecasting experts who develop estimates based on Cotati’s specific mix of businesses. Based on the best available data at this time, the proposed budget is conservative in both expenditures and revenue forecasts. The City Council has continued to prioritize supporting robust reserves more than the required reserve of 25% of operating expenditures to protect city
3.1 Packet Pg. 5
services against economic disruptions. Therefore, this fiscally conservative approach allows the proposed budget to protect essential operations.
Attachments:
Council Goals FY 2022-2023 REVISED (DOCX)
2022-23 Budget Study Presentation - General Fund, Special Revenues (PDF) General Fund - Proposed Budget Workbooks (PDF)
Special Revenue Funds - Proposed Budget Workbooks (PDF)
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c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\4647.docx 2022-2023
GOALS AND OBJECTIVES
1. Goal: Ensure long-term vitality for the City.
a. Objective: Promote a balanced budget that meets the community vision for City services
b. Objective: Economic Development
i. ED Strategy
1. Business Attraction/Retention program
2. Removing barriers to market entry
3. Promotion of Cotati for businesses
ii. Revenue enhancement
c. Objective: Facilitate affordable housing, new development, and new infrastructure consistent with vision and goals of the General Plan and EIR
d. Objective: Preserve City infrastructure to meet community needs e. Objective: Actively pursue all feasible grant opportunities to implement identified projects
2. Goal: Actively work to mitigate and adapt to the impact of climate change, including wildfire preparation/adaptation, in accordance with adopted City Council policies.
3. Goal: Provide core services consistent with best in class community service levels. a. Objective: Ensure community safety and quality (Police, Planning, Building, Public Works and Code Enforcement)
b. Objective: Support high level core day-to-day services in all departments. c. Objective: Improve emergency preparedness, including wildfire preparedness. d. Objective: Update City regulations to respond to applicable legislative and legal changes
e. Objective: Provide convenient and reliable zoning, permitting, and development services
3.1.a
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Attachment: Council Goals FY 2022-2023 REVISED (City Council Budget Study Session General and Special Revenue Funds FY 21/22) c:\users\kepatterson\appdata\roaming\iqm2\minutetraq\[email protected]\work\attachments\4647.docx f. Objective: Represent City’s interest by participation in region-wide issues g. Objective: Pursue opportunities to improve service delivery, including joint procurement, leveraging internal and external staffing resources, and developing systems, polices and procedures to streamline processes and expand capabilities of staff
4. Goal: Promote community engagement to inform and encourage participation a. Objective: Develop programs, projects & processes to enhance community engagement
b. Objective: Continue to improve public information and awareness of programs and services
c. Objective: Explore possibilities of incorporating neighborhood level programming into City activities
5. Goal: Promote an equitable, compassionate, and healthy community that honors diversity as a source of strength
a. Objective: Ensure that all city government operations are inclusive and equitable:
Fairness in hiring and promotions, greater opportunities in contracting, and equitable services to all residents.
b. Objective: Advance equity and health in partnership with Cotati residents and stakeholders, other jurisdictions, and non-governmental organizations.
3.1.a
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Attachment: Council Goals FY 2022-2023 REVISED (City Council Budget Study Session General and Special Revenue Funds FY 21/22)
GENERAL
FUND &
SPECIAL
REVENUES
FUNDS
Fiscal Year
2022/23
City of Cotati
Session Date :
April 19, 2022
1 3.1.b
Packet Pg. 9
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Study Session
Overview
Tentative Schedule
City Economic Overview/Forecasting
Assumptions
Budget Study
General Fund
Special Revenues
Conclusion
Packet Provided Schedules
City Council Revised Goals and
Objectives
General Fund Workbook with Allocated
Contract Services Detail
Special Revenue Funds Workbook
2 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Tentative
Schedule
3 Strategic Planning
Session
•Developed City
Objectives/Goals
Budget Focus
•Strategic Projects
Feb. 15, 2022
City Objectives Revisit
Budget Study Session
•General Fund
•Revenues
•Expenditures By
Departments
•Special Revenues
April 19, 2022
Budget Study Session
•Enterprise Funds
•Capital Projects
•Transfers In and Outs
May 17, 2022
Budget Adoption
June 14, 2022
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Forecast Assumptions
Revenues
Based on best available information
Continued impacts of inflation/supply issues?
Legislative Impacts from Federal, State &
Regional Government
Estimates are prudently conservative
Cotati’s Revenue Base is Different
Sales tax & Measure S relatively secure
Reduction for Amazon Distribution Centers
Slowly Growing Cannabis Business Tax
No current hospitality industry or related taxes like Transient Occupancy Tax (TOT)
4 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City General Fund Growth Over Time
5 $-
$2
$4
$6
$8
$10
$12
2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Millions
DOT COM-9/11 SARS GREAT RECESSION CDTFA SARS Covid-19
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Forecast Assumptions
Expenses
Finding a Balance
• Revenues
• Service Level/Operating Expense
• Contract Services
• Liabilities Management (Capital, UAL )
• Issued Bonds
Outstanding Items
• Insurance Costs (Estimates)
• Non-Rep in Negotiation
6 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City General
Fund
Budget
Highlights
7 Minimum reserve of 25% of operating expenses, per
Resolution 2009-50
Revenues Increase from 2021/22 Adopted
Budget (Excluding ARP)
•2021/22 Estimate - Increase 7.5%
•2022/23 Proposed – Increase 7.2%
ADP to CalPERS in FY 2021/22
2022/23 - Staffing Costs Increase 10%
•Budgeted Full Employment
•Salaries Increased 4%
•Negotiated MOU’s and Step Increases
•Continued Lump Sum Payment of PERS
•ADP Adjusted for in 2024 Fiscal Year Payment
•Increased Health Benefit
Other Cost Changes
•Insurance Estimate increase 52%
•Contract Services increase of 6%
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
GENERAL FUND
Proposed Budget for FY 2022/23
8 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City What is a
General
Fund?
• A general fund is the primary fund used by a
government entity.
• Used to record all resource inflows and outflows
that are not associated with special-purpose funds.
• Activities being paid constitute the core
administrative and operational tasks of the
government entity.
• For the City of Cotati these Core Services are
• Police
• Public Works
• Recreation
• Community Development
• City Management
• Administrative Services
• City-Wide (Non-Utility) Infrastructure Funding –
Next Study Session
9 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City General Fund
Operating In-Flows (Revenues)
10 Operating Revenue Source by Type
FY 2021/22
Estimate
FY 2022/23 Proposed
Budget
Increase/
(Decrease)
%
Change
Property Tax $ 1,895,397 $ 2,012,395 $ 116,998 6.2%
Sales Tax 5,960,000 6,070,000 110,000 1.8%
Other Tax* 660,300 751,700 91,400 13.8%
Licenses, Permits & Franchises 538,800 537,900 (900) -0.2% Rents 96,000 77,400 (18,600) -19.4%
Revenue From Other Agencies 193,908 203,600 9,692 5.0%
Other Revenues 313,394 52,400 (260,994) -83.3%
Charges For Services 462,485 371,550 (90,935) -54.2%
Investment Earnings 13,300 26,500 13,200 99.2%
Contributions 11,300 6,300 (5,000) -44.2%
Total General Fund
Revenue/Sources $ 10,144,884 $10,109,745 $ (35,139) -0.3% * Includes cannabis business tax
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
COMPARATIVE IN-FLOWS
11 $- $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000
PROPERTY TAX
SALES TAX
OTHER TAX
LICENSES, PERMITS & FRANCHISES
RENTS
OTHER AGENCIES
COMMUNITY DEVELOPMENT CHARGES
PUBLIC WORKS CHARGES
POLICE CHARGES
OTHER REVENUES
INVESTMENT EARNINGS
CONTRIBUTIONS
Thousands
FY 2022/23 PROPOSED
BUDGET
FY 2021/22 ESTIMATE
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
IN-FLOWS
FOR BUDGET YEAR 2022/23
12 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Major
In-Flows
Highlights
13 Property Tax Projected Revenue includes: •2% Assessor’s applied CPI •Increase primarily due to New Development •Total change of around 6% Sales Tax Projected Revenue: •Minor increase in 2022/23 – 2% •Increased Sales (Inflation?) •Decreased by Amazon Distribution Center Re -Allocation
•Major Industry Groups in Cotati Building/Construction Fuel/Service Stations Food/Drug State/County Pool
3.1.b
Packet Pg. 21
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Other General Fund
In-Flows Highlights
14 Other Tax
• Cannabis Business Tax
• Estimated at $710K for 2022/23
• Pending new Retail Operations
Licenses, Permits & Franchises
• No significant change except a small increase in
Business License Taxes
End S.M.A.R.T. Train Station Depot Lease
3.1.b
Packet Pg. 22
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Other General Fund
In-Flows Highlights
15 Other Agencies
•Public Safety Contract Services with SSU
•Estimated as Contract Renewal Pending
Charges for Services
•Development/Public Works Charges
•Decreased Revenues in 2022/23 due to Completion of Development at Kessing Ranch
•Police Charges
•Fiscal Year 2022/23 – Continue to normal Post-Covid
Other Revenues
•Moved ARPA $1.4M To Special Fund
•Administrative Reimbursements (?)
3.1.b
Packet Pg. 23
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Out-Flow
Highlights
16 •2021-22 - ADDITIONAL DISCRETIONARY PAYMENT
OF $6M PROCESSED ($4.8M FOR GENERAL FUND),
PLUS LUMP SUM
•2022-23 - FULL LUMP SUM PAYMENT OF THE PERS
UNFUNDED LIABILITY IN THE AMOUNT OF
APPROXIMATELY $1.2M
CALPERS
•ALLOCATED CONTRACT SERVICES
•SHARED INDIRECT COSTS SUCH AS AUDIT FEES,
JANITORIAL COSTS, UTILITIES, ETC.
•BASED ON FULL FTE
CONTRACT
SERVICES
EVALUATION
•USING ESTIMATES RECEIVED
•MARKET UNCERTAINTY
INSURANCE
INCREASES
•ESTIMATES ARE BASED ON EXISTING STAFFING
•INCLUDES ALL NEGOTIATED MOU CHANGES
•ONE MOU CURRENTLY BEING NEGOTIATED
•EVALUATING STAFFING LEVELS
ALL
DEPARTMENTS
ARE BUDGETED
AT FULL
STAFFING
3.1.b
Packet Pg. 24
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
GENERAL FUND
OPERATING OUT-FLOWS (EXPENDITURES)
17 FY 2021/22 FY 2021/22 FY 2022/23
ADOPTED ESTIMATE
PROPOSED
BUDGET
CITY COUNCIL $ 135,907 $ 140,827 $ 135,027 $ (5,800) -4% CITY MANAGER 676,848 897,872 543,199 (354,673) -65%
ADMINISTRATIVE SERVICES 386,670 488,565 453,640 (34,925) -8% COMMUNITY DEVELOPMENT 940,337 1,191,337 1,065,193 (126,144) -12% PUBLIC WORKS 1,403,287 1,753,522 1,386,007 (367,515) -27% POLICE 4,499,245 7,714,370 4,587,399 (3,126,971) -68%
RECREATION 421,135 616,950 378,089 (238,861) -63%
CODE COMPLIANCE 41,000 41,000 46,000 5,000 11%
$ 10,848,053 $ 12,844,443 $ 8,594,554 $ (4,249,889) -33%
EXPENDITURES
SUMMARY BY DEPARTMENT
INCREASE/
(DECREASE)
% CHANGE
TOTAL GENERAL FUND
EXPENDITURES
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
GENERAL FUND
OPERATING OUT-FLOWS (EXPENDITURES)
ADJUSTED FOR UAL- ADP
FY 2021/22 FY 2021/22 FY 2022/23
ADOPTED ESTIMATE
PROPOSED
BUDGET
CITY COUNCIL $ 135,907 $ 140,827 $ 135,027 $ (5,800) -4% CITY MANAGER 676,848 608,702 543,199 (65,503) -12%
ADMINISTRATIVE SERVICES 386,670 358,155 453,640 95,485 21% COMMUNITY DEVELOPMENT 940,337 862,477 1,065,193 202,716 19% PUBLIC WORKS 1,403,287 1,379,302 1,386,007 6,705 0%
POLICE 4,499,245 4,209,170 4,587,399 378,229 8%
RECREATION 421,135 390,150 378,089 (12,061) -3%
CODE COMPLIANCE 41,000 41,000 46,000 5,000 11%
UAL - ADP - 4,854,660 - - -100%
$ 10,848,053 $ 12,844,443 $ 8,594,554 $ (4,249,889) -33%
EXPENDITURES
SUMMARY BY DEPARTMENT
INCREASE/
(DECREASE)
% CHANGE
TOTAL GENERAL FUND
EXPENDITURES
18 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
DEPARTMENTAL OUT-FLOWS
FOR PROPOSED BUDGET YEAR 2022/23
19 CITY COUNCIL,
$135,027
CITY MANAGER,
$518,199
ADMINISTRATIVE SERVICES,
$453,640
COMMUNITY
DEVELOPMENT, $1,065,193
PUBLIC WORKS, $1,386,007
POLICE, $4,587,399
RECREATION, $378,089
CODE COMPLIANCE,
$46,000
3.1.b
Packet Pg. 27
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Allocated
Contract
Services
20 Classification Of Contracts
Sum of
Contracts
General Contract Services $85,500
Insurance 640,450
Legal & General Council 163,045
Professional Services 148,760
Technology & Data Management 280,990
Estimated Total $1,318,745
Descriptions of Contract Service Classifications:
1) Professional Services – includes services provided by certified professionals for business purposes (example auditors, actuary, etc.) 2) Legal and General Counsel Contracts – legal services 3) Technology and Data Management Services – includes all computer and systems management, website hosting, phone, record mgmt 4) Insurance Contracts
5) Project Consultants – Specialty consultants for projects 6) General Contract Services – tree services, janitorial, landscaping and categorize by the PW Departments
3.1.b
Packet Pg. 28
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Departmental Contract
Services
21 CONTRACT
SERVICES
Admin.
Services
Comm.
Develop.
Public
Works Police Recreation
Code
Enforce. Total
Professional
Services $ 51,500 $ 180,000 $ 187,600 $ 25,000 $ - $ 46,000 $ 490,100 Tech and Data
Management
$ - $ 3,500 $ 125 $ 200,000 $ 4,500 $ - $ 208,125
Special Project
Consultants
$ - $ 110,000 $ 45,000 $ 15,000 $ - $ - $ 170,000
General
Services $ 25,000 $ 200 $ - $ 78,370 $ 31,000 $ - $ 134,570 Total $ 103,000 $ 298,700 $ 244,693 $ 400,440 $ 44,304 $ 86,000 $1,177,137 Community Development
– Professional Services are Primarily for Landscape Review ($25K), Plan Check ($100K), Planning and CEQA Support ($30K) and Design Review ($25K).
- Special Projects Include Bike Ped Master Plan and Santero Way Specific Plan
PUBLIC WORKS
- Professional Services Primarily include Impacts of AB4 and General Project Consulting ($50K)and Falletti Ranch Management ($125K)
- Special Project includes support of replacement video system at PD POLICE
- Primarily Public Safety Consortium Costs
3.1.b
Packet Pg. 29
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Comparative
Insurance
Costs
22 -
100,000
200,000
300,000
400,000
500,000
600,000
700,000
INSURANCE
3.1.b
Packet Pg. 30
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Expenditure Highlights
Departments Detail
23 City Council includes the following changes:
• Continued allocation of shared indirect costs; primarily city utilities and other contract services
•Significant other expenses include dues and subscriptions and allocated insurance
City Manager includes the following changes:
• Continued inclusion of Public Information Services under the City Manager Department
• Other Expense - Election Expense of $25,000
• One-time Covid expenses in 2019/20 funded from the City Manager department
3.1.b
Packet Pg. 31
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Expenditure Highlights
Departments Detail
24 Admin. Services includes the following changes:
•One additional staff accountant and Recruiting for Intern •Increased Fiscal Fees incurred by the City for General Fund revenues received
Community Development change is primarily due to:
•Increased one part-time staff
•Contract Services - Continuing New Housing Element Projects, Update BikePed Master Plan, and Santero Way Specific Plan Projects Public Works includes the following changes:
•Significant other expenses include dues and subscriptions and allocated insurance
•Operational Funding for Veronda-Falletti Ranch
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Expenditure Highlights
Departments Detail
25 Police Services includes the following changes:
• Continued investment in technology services through the public safety consortium
• Additional Costs for Training and Correlated Overtime. • Significant other expenses include allocated insurance, recruiting, small tools and equipment, and vehicle fuel.
Recreation includes the following changes:
• RecDesk Annual software contract renewal
• Significant other expenses include allocated insurance and bank fees Code Compliance
• No significant changes
3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
SPECIAL
REVENUES
Proposed Budget for FY 2022/23
26 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City What are Special
Revenue Funds?
• Special Revenue Funds are a
group of accounts established
by a government for restricted
use to ensure that certain
revenue sources are used or
earmarked only for their
specific purpose.
• This Special Revenue Fund
type may be used to account
for the proceeds of specific
revenue sources that are
legally restricted or restricted
by City Council policy for a
specified purpose.
27 3.1.b
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Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City What are Cotati’s Special Revenue Funds COMMUNITY DEVELOPMENT • In-LieuInclusionary
Housing
• Bed Tax
• Linkage -
Affordable
Housing
• Special
Fund
PIUBLIC WORKS • Traffic
Mitigation
• Park In Lieu
• Comm. Dev.
Block Grants
• Gas Taxes
• MTC Street
• Community
Facilities Dist.
• RMRA
• Parks
Measure M
POLICE DEPARTMENT
•Public
Safety
•K9
Program
CITY MANAGER
•PEG Grant
•So.
Sonoma
Business
Park
•Excess
Bond
Proceeds
28 3.1.b
Packet Pg. 36
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Special Revenue Fund
Highlights
All Special Revenue Funds revenues are considered consistent with prior years with the following exceptions:
CDBG - No Current Projects
Gas Tax - Revenues are still uncertain due to volatility in gas pricing. Traffic Mitigation Fund - Contributions Reduced for Estimated and Pending Updated from Rohnert Park for balance of remaining ($340,000) K-9 Program - is fully funded by Contributions from Measure S/General Fund. South Sonoma Business Park - refunding in early 2019/20 and requires transfer out balance due to General Fund.
Inclusionary Housing - Pending estimate numbers for Jaime Lane Housing Project.
Community Facilities District – Receive $322 transfer from General Fund in 2021/22 to cover expenses and then repay balance back in 2022/23. Bed Tax and Parks Measure M - Delayed Parks Project deferred transfer to Capital Project.
29 3.1.b
Packet Pg. 37
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City 30 $-
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
$4.0
$4.5
$5.0
FY 19-20
Actual
FY 20-21
Actual
FY 21-22
Adopted
FY 21-22
Estimated
FY 22-23
Proposed
Millions
Special Revenues Funds Trends
Budgeted Revenues and Expenditures
REVENUES EXPENDITURES & TRANSFERS OUT FUND BALANCE
3.1.b
Packet Pg. 38
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City Conclusion
31 A balanced budget
maintaining prudent fund
balance levels
We will continue to closely
monitor the operating
revenues to ensure sufficient
fund balance and cash flows
for continued operations
Operating reserve
requirements continue to be
exceeded for General Fund
City staff will continue to
update the Council on any
significant budgetary changes
prior to budget adoption.
City staff are committed to
exercise prudence and
integrity in the management
of public funds and provide
transparency and
accountability in its use.
3.1.b
Packet Pg. 39
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City 32 3.1.b
Packet Pg. 40
Attachment: 2022-23 Budget Study Presentation - General Fund, Special Revenues (City
GENERAL FUND
Proposed Budget for FY 2022/23
3.1.c
Packet Pg. 41
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
CONSOLIDATED FINANCIAL SCHEDULE
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
OPERATING REVENUE
PROPERTY TAX $ 1,734,281 $ 1,813,280 $ 1,773,535 $ 1,964,916 $ 1,895,397 $ 2,012,395 SALES TAX 5,109,212 5,001,563 5,837,741 5,561,951 5,960,000 6,070,000 OTHER TAXES 518,653 415,185 668,95 4 630,300 660,300 751,700 LICENSES AND PERMITS 515,546 546,010 623,563 551,500 538,800 537,900 RENTS 96,344 101,474 71,712 91,000 96,000 77,400 OTHER AGENCIES 303,488 189,454 200,751 190,308 193,908 203,600 COMMUNITY DEVELOPMENT CHARGES 234,315 219,441 723,851 262,75 0 301,845 256,250 PUBLIC WORKS CHARGES 57,751 108,40 4 112,233 50,900 102,640 50,500 POLICE CHARGES 103,394 88,242 61,991 62,800 58,000 64,800 OTHER REVENUES 163,976 132,755 406,408 1,445,500 313,394 52,400 INVESTMENT EARNINGS 103,79 126,272 7 56,654 10,000 13,300 26,500 CONTRIBUTIONS 17,813 16,986 10,643 7,300 11,300 6,300 Total 8,862,703 8,854,932 10,548,036 10,829,225 10,144,884 10,109,745
OPERATING EXPENDITURE
CITY COUNCIL 112,883 133,509 119,65 8 135,907 140,827 135,027 CITY MANAGER 537,375 566,401 782,58 4 676,848 897,872 543,199 ADMINISTRATIVE SERVICES 221,593 215,379 310,961 386,67 0 488,565 453,640 COMMUNITY DEVELOPMENT 674,085 581,762 720,162 940,33 7 1,191,337 1,065,193 PUBLIC WORKS 1,133,227 808,157 998,817 1,403,287 1,753,522 1,386,007 POLICE 3,709,925 3,655,104 3,963,892 4,499,245 7,714,370 4,587,399 RECREATION 302,97 277,333 7 315,960 421,135 616,950 378,089 CODE COMPLIANCE ‐ 2,754 60,793 41,000 41,000 46,000 Total 6,617,536 6,314,926 7,272,825 8,504,429 12,844,443 8,594,554
DESCRIPTION
3.1.c
Packet Pg. 42
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
REVENUE SUMMARY SCHEDULE
FY 2021/22 FY 2022/23
ESTIMATE
PROPOSED
BUDGET
PROPERTY TAX $ 2,012,395 1,895,397 $ 116,998 $ 6.2% SALES TAX 6,070,000 5,960,000 110,000 1.8% OTHER TAX 751,700 660,300 91,400 13.8% LICENSES, PERMITS & FRANCHISES 537,900 538,800 (900) ‐0.2% RENTS 77,400 96,000 (18,600) ‐19.4% OTHER AGENCIES 203,600 193,908 9,692 5.0% COMMUNITY DEVELOPMENT CHARGES 256,250 301,845 (45,595) ‐15.1% PUBLIC WORKS CHARGES 50,500 102,640 (52,140) ‐50.8% POLICE CHARGES 64,800 58,000 6,800 11.7% OTHER REVENUES 52,400 313,394 (260,994) ‐83.3% INVESTMENT EARNINGS 26,500 13,300 13,200 99.2% CONTRIBUTIONS 6,300 11,300 (5,000) ‐44.2% $ 10,144,884 $ 10,109,745 $ (35,139) ‐0.3% 0 $ (35,139)
6339527
OPERATING REVENUE SOURCE BY TYPE % CHANGE
INCREASE/
(DECREASE)
TOTAL GENERAL FUND
REVENUE/SOURCES
PROPERTY TAX, $2,012,395
SALES TAX, $6,070,000
OTHER TAX, $751,700
LICENSES, PERMITS & …
OTHER AGENCIES, $203,600
COMMUNITY DEVELOPMENT
POLICE CHARGES, $64,800 CHARGES, $256,250
MISC. REVENUE SOURCES
UNDER $100K, $213,100
$‐ $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 PROPERTY TAX
SALES TAX
OTHER TAX
LICENSES, PERMITS & FRANCHISES
RENTS
OTHER AGENCIES
COMMUNITY DEVELOPMENT CHARGES
PUBLIC WORKS CHARGES
POLICE CHARGES
OTHER REVENUES
INVESTMENT EARNINGS
CONTRIBUTIONS
Thousands
FY 2022/23 PROPOSED
BUDGET
FY 2021/22 ESTIMATE
3.1.c
Packet Pg. 43
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
DETAIL OF BUDGET REVENUES
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
PROPERTY TAX
101 00 60100 000000 PROPERTY TAXES $ 1,055,105 $ 1,098,224 $ 1,031,284 $ 1,198,839 $ 1,129,320 $ 1,199,965 101 00 60105 000000 IN‐LIEU OF VLF 679,176 715,055 742,251 766,077 766,077 812,430 1,734,281 1,813,280 1,773,535 1,964,916 1,895,397 2,012,395
SALES TAX
101 00 60300 000000 SALES TAX 2,551,875 2,442,951 2,883,312 2,770,057 2,950,000 3,020,000 101 00 60306 000000 MEASURE G/S ‐ TRANS. & USE TAX 2,557,336 2,558,612 2,954,430 2,791,894 3,010,000 3,050,000 5,109,212 5,001,563 5,837,741 5,561,951 5,960,000 6,070,000
OTHER TAX
101 00 60400 000000 TRANSIENT OCCUPANCY TAX ‐ ‐ ‐ ‐ ‐ ‐ 101 00 60402 000000 TRANSFER TAX 48,109 32,701 54,440 30,000 60,000 41,000 101 00 60500 000000 CANNABIS BUSINESS TAX 352,076 485,777 592,014 600,000 600,000 710,000 101 00 60501 000000 CANNABIS LICENSE FEE ‐ ‐ 1,500 300 300 700 101 00 60502 000000 CANNABIS‐ APPLICATION 15,000 ‐ 21,000 ‐ ‐ ‐ 101 00 60505 000000 CANNABIS ‐ CASH TAX ‐ 174 ‐ ‐ ‐ ‐ 415,185 518,653 668,954 630,300 660,300 751,700
LICENSES, PERMITS & FRANCHISES
101 00 60600 000000 BUSINESS LICENSE 78,797 77,870 82,873 75,000 75,000 82,000 101 00 60602 000000 BUSINESS LICENSE LATE CHARGES 3,167 2,844 5,208 1,000 2,300 3,000 101 00 60640 000000 ELECTRIC FRANCHISE 62,290 63,486 67,387 71,000 61,000 62,000 101 00 60641 000000 GAS FRANCHISE 18,517 19,988 20,826 20,000 20,000 18,000 101 00 60642 000000 CABLE TV FRANCHISE 94,504 91,037 88,644 89,000 86,000 86,000 101 00 60643 000000 VIDEO SERVICE FRANCHISE 6,557 7,764 6,999 8,000 7,000 6,900 101 00 60644 000000 GARBAGE FRANCHISE 251,715 283,021 351,626 287,500 287,500 280,000 515,546 546,010 623,563 551,500 538,800 537,900 RENTS
101 00 60700 000000 GEN'L FACILITIES ROOM RENT 44,259 43,119 5,360 30,000 30,000 30,000 101 00 60702 000000 SPECIAL EVENT FEE 75 ‐ ‐ ‐ ‐ ‐ 101 00 60704 000000 RENTS ‐ OTHER 32,010 38,356 46,352 41,000 46,000 47,400 101 00 60705 000000 SMART TRAIN RENT 20,000 20,000 20,000 20,000 20,000 ‐ 96,344 101,474 71,712 91,000 96,000 77,400
OTHER AGENCIES
101 00 60800 000000 DEPT OF TRANS HIGHWAY RENTAL 127 216 ‐ ‐ ‐ ‐ 101 00 60804 000000 MOTOR VEHICLE IN‐LIEU 3,704 6,267 5,525 3,000 5,600 5,800 101 00 60806 000000 STATE MANDATED COSTS SB90 26,048 (1,566) 8,844 ‐ 1,000 4,000 101 00 60807 000000 SSU SAFETY CONTRACT SVCS. 273,609 184,536 186,381 187,308 187,308 193,800 303,488 189,454 200,751 190,308 193,908 203,600
ACCOUNT NUMBER AND DESCRIPTION
3.1.c
Packet Pg. 44
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
DETAIL OF BUDGET REVENUES
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
ACCOUNT NUMBER AND DESCRIPTION
COMMUNITY DEVELOPMENT CHARGES
101 17 62001 000000 BLUEPRINT / MAP REPRODUCTION ‐ 11 78 50 100 50 101 17 62004 000000 BUILDING PERMIT REVENUE 84,982 139,137 413,526 165,000 165,000 165,000 101 17 62005 000000 BUILDING PLAN CHECK 7,308 1,870 27,272 10,000 28,000 10,000 101 17 62007 000000 CBSC BUILDING STDS SB 147 84 43 169 200 870 200 101 17 62012 000000 ENERGY / TITLE 24 FEE 2,781 5,951 27,413 10,000 3,000 10,000 101 17 62016 000000 ENVIRONMENTAL IMPACT REPORT REVIEW ‐ ‐ ‐ 2,000 ‐ 2,000 101 17 62020 000000 GROWTH MANAGEMENT REVIEW ‐ 175 ‐ ‐ 1,200 ‐ 101 17 62022 000000 INCREMENTAL FEE 4,470 7,399 18,757 5,000 6,000 5,000 101 17 62026 000000 MISCELLANEOUS FEES ‐ 630 150 ‐ 525 ‐ 101 17 62029 000000 OUTSIDE PLAN REVIEW 67,545 32,823 57,469 25,000 20,000 25,000 101 17 62030 000000 PLAN REVISION CHECKING ‐ ‐ 690 ‐ 1,500 ‐ 101 17 62032 000000 PRE/FINAL DESIGN REVIEW 1,828 6,512 8,761 2,000 5,000 2,000 101 17 62035 000000 SIGN PERMIT 365 40 325 ‐ 250 ‐ 101 17 62037 000000 STRONG MOTION FEE 87 (23) (1,144) 1,000 100 1,000 101 17 62038 000000 TECHNOLOGY FEE 4,223 7,385 23,136 10,000 7,000 5,000 101 17 62042 000000 TIME EXTENSION REVIEW 2,330 ‐ ‐ 2,000 ‐ 2,000 101 17 62043 000000 TREE REPLACEMENT FEE 525 370 36,065 500 800 500 101 17 62049 000000 ZONING RESEARCH LETTER ‐ 90 135 ‐ ‐ ‐ 101 17 62050 000000 CONCEPT/PRELIM DEV. ‐ ‐ ‐ ‐ 2,500 2,500 101 17 62999 9999RV REIMB‐ADMIN COSTS 42,912 31,901 56,298 20,000 50,000 20,000 101 25 62010 000000 CODE ENFORCEMENT ‐ ‐ 54,750 10,000 10,000 6,000 219,441 234,315 723,851 262,750 301,845 256,250
PUBLIC WORKS CHARGES
101 18 63001 000000 ENG PLN CHK ‐ BLDG PERMIT $ 949 $ 3,734 $ 10,870 $ 400 $ 20,000 $ ‐ 101 18 63006 000000 GRADING PLAN CHECK ‐ 1,150 ‐ 640 ‐ 101 18 63007 000000 CERTIFICATE OF CORRECTION 130 ‐ ‐ ‐ ‐ 101 18 62999 9999RV REIMB ‐ ADMIN COSTS 31,162 33,150 20,380 20,000 35,000 20,000 101 19 63009 000000 MAJOR ENCROACHMENT PERMIT 3,095 ‐ 20,000 ‐ ‐ ‐ 101 19 63010 000000 MINOR ENC ‐ NON‐CONST. ‐ 765 2,238 ‐ 4,000 ‐ 101 19 63011 000000 MINOR ENC ‐ CONST. 20,540 22,400 50,560 25,000 15,000 25,000 101 19 63012 000000 PROP. OWNR CONTR ‐ 27,439 ‐ ‐ ‐ ‐ 101 19 63800 0000AD REIMB ‐ ADMIN COSTS 1,875 19,016 8,735 5,000 7,000 5,000 101 22 60910 1REIMB VETS PARK LANDSCAPE REIMB ‐ 750 (550) 500 21,000 500 57,751 108,404 112,233 50,900 102,640 50,500
POLICE CHARGES
101 23 64012 000000 POST REIMBURSEMENT 1,576 479 ‐ 1,000 1,000 1,000 101 23 64020 000000 ALARM PERMIT 2,650 2,301 2,490 3,000 2,000 3,000 101 23 64021 000000 CONCEALED WEAPON PERMIT ‐ ‐ ‐ ‐ ‐ ‐ 101 23 64022 000000 PERMIT OTHER 1,320 545 ‐ 300 ‐ 300 101 23 64030 000000 ANIMAL CONTROL REGISTRATION 4,510 4,465 7,095 5,000 5,000 4,500 101 23 64040 000000 IMPOUND/ABATEMENT/RELEASE 11,755 10,566 6,440 8,000 6,500 9,000 101 23 64050 000000 REPOSSESSION FEE 160 90 190 ‐ ‐ ‐ 101 23 64051 000000 SUBPOENA FEES ‐ 165 ‐ ‐ ‐ ‐
101 23 64062 000000 DOC RETRIEVAL / REPRODUCTION 6,452 6,504 2,451 5,000 3,500 6,000 101 23 64063 000000 FINGERPRINT REQUEST 1,664 884 ‐ 500 ‐ 1,000 101 23 64070 000000 PARKING ENFORCEMENT 28,335 17,790 6,055 10,000 10,000 10,000 101 23 64071 000000 NOISE DISTURBANCE (35) 500 1,400 ‐ ‐ ‐ 101 23 64073 000000 TRAFFIC / CRIMINAL CODE FINES 44,442 39,425 33,427 30,000 30,000 30,000 101 23 64074 000000 VIN VERIFICATION ‐ ‐ ‐ ‐ ‐ ‐
101 23 64080 000000 OTHER FINES & FORFEITURES ‐ 4,278 1,666 ‐ ‐ ‐ 101 23 64081 000000 REV. OTHER 566 250 777 ‐ ‐ ‐
103,394 88,242 61,991 62,800 58,000 64,800
3.1.c
Packet Pg. 45
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
DETAIL OF BUDGET REVENUES
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
ACCOUNT NUMBER AND DESCRIPTION
OTHER REVENUES
101 00 60900 000000 MISC REVENUE 2 15 705 ‐ ‐ ‐
101 00 60910 000000 REIMB 5,741 311 ‐ ‐ ‐ ‐
101 00 60910 0000NS REIMB ‐ RETURNED CHECK 50 25 25 ‐ ‐ ‐ 101 00 60910 00REMF REIMB ‐ REMIF 42,423 ‐ ‐ ‐ 6,140 ‐ 101 00 60920 000000 OTHER REVENUES 4,406 2,873 18,696 1,400,000 200,580 ‐ 101 00 60922 000000 BAD DEBT RECOVERY ‐ 279 ‐ ‐ ‐ ‐ 101 00 60924 000000 DAMAGE TO CITY PROPERTY 14,591 9,320 19,268 ‐ ‐ ‐ 101 00 60925 000000 DOC RETRIEVAL / REPRODUCTION 277 53 95 ‐ ‐ ‐ 101 00 60928 000000 PUBLIC SERVICE FEE ‐ ‐ ‐ ‐ ‐ ‐ 101 00 60929 000000 SALE OF FIXED ASSETS 6,619 450 ‐ ‐ ‐ ‐ 101 00 60932 000000 GRATON MITIGATION 11,127 15,282 11,702 8,000 8,000 14,400 101 00 60934 000000 REV. OTHER ‐ REBATE 499 ‐ ‐ ‐ ‐ ‐ 101 00 60936 000000 REV. OTHER ‐ EV CHARGING STATIONS 3,268 3,897 2,072 2,500 2,600 3,000 101 10 60910 1REIMB EVENT REIMBURSEMENT ‐ ‐ ‐ ‐ ‐
101 11 62999 9999RV REIMBURSMTS ‐ ADMIN 15,692 4,727 136,449 5,000 1,474 5,000 101 12 60910 0000AD REIMBURSMTS ‐ ADMIN ‐ 26,529 54,123 ‐ 14,600 ‐ 101 17 60910 0000AD REIMBURSMTS ‐ ADMIN ‐ 26,920 35,905 ‐ 42,000 ‐ 101 23 60910 0000AD REIMBURSMTS ‐ ADMIN 332 ‐ 93,011 ‐ ‐ ‐ 101 23 60910 00BSCC REIMB‐BSCC GRANT CHARGES ‐ ‐ ‐ ‐ ‐ ‐ 101 24 60920 000000 OTHER RECREATION REVENUE 125 (75) 2,120 ‐ ‐ ‐ 101 24 68610 000000 CONTRACT CLASS REVENUE 58,823 42,149 32,237 30,000 38,000 30,000 163,976 132,755 406,408 1,445,500 313,394 52,400
INVESTMENT EARNINGS
101 00 65010 000000 INVESTMENT EARNINGS 126,272 88,741 45,187 10,000 12,000 26,500 101 00 65010 999999 INVESTMENT EARNINGS‐FMV ‐ ‐ 60 ‐ ‐ ‐ 101 00 65100 000000 OTHER INTEREST ‐ 15,056 11,407 ‐ 1,300 ‐ 126,272 103,797 56,654 10,000 13,300 26,500
CONTRIBUTIONS
101 00 66010 000000 CONTRIBUTIONS 5,390 6,805 ‐ 1,000 1,000 1,000 101 23 66010 000000 CONTRIBUTIONS 1,400 3,795 270 1,000 ‐ 1,000 101 24 66010 000000 CONTRIBUTIONS 1,603 1,500 ‐ 1,000 5,000 1,000 101 24 66090 000000 SCHOLARSHIP FUNDING ‐ 297 1,181 300 300 300 101 24 66091 000000 SPECIAL EVENTS REVENUE 9,421 4,589 9,192 4,000 5,000 3,000 17,813 16,986 10,643 7,300 11,300 6,300
TOTAL GENL FUND OPERATING REVENUES $ 8,862,703 $ 8,854,932 $ 10,548,036 $ 10,829,225 $ 10,144,884 $ 10,109,745
3.1.c
Packet Pg. 46
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE SUMMARY SCHEDULE
FY 2021/22 FY 2021/22 FY 2022/23
ADOPTED ESTIMATE
PROPOSED
BUDGET
CITY COUNCIL $ 140,827 135,907 $ 135,027 $ (5,800) $ ‐4% CITY MANAGER 897,872 543,199 676,848 (354,673) ‐65% ADMINISTRATIVE SERVICES 488,565 453,640 386,670 (34,925) ‐8% COMMUNITY DEVELOPMENT 1,191,337 940,337 1,065,193 (126,144) ‐12% PUBLIC WORKS 1,753,522 1,403,287 1,386,007 (367,515) ‐27% POLICE 7,714,370 4,499,245 4,587,399 (3,126,971) ‐68% RECREATION 616,950 378,089 421,135 (238,861) ‐63% CODE COMPLIANCE 41,000 41,000 46,000 5,000 11% $ 10,848,053 $ 12,844,443 $ 8,594,554 $ (4,249,889) ‐33% 0 0
6339527
EXPENDITURES
SUMMARY BY DEPARTMENT
INCREASE/
(DECREASE) % CHANGE
TOTAL GENERAL FUND
EXPENDITURES
CITY COUNCIL, $135,027
CITY MANAGER, $543,199
ADMINISTRATIVE SERVICES, $453,640
COMMUNITY DEVELOPMENT,
$1,065,193
PUBLIC WORKS, $1,386,007
POLICE, $4,587,399
RECREATION, $378,089
CODE COMPLIANCE, $46,000
$‐ $1,000 $2,000 $3,000 $4,000 $5,000 $6,000 $7,000 $8,000 $9,000 CITY COUNCIL
CITY MANAGER
ADMINISTRATIVE SERVICES
COMMUNITY DEVELOPMENT
PUBLIC WORKS
POLICE
RECREATION
CODE COMPLIANCE
Thousands
2021/22 PROPOSED BUDGET
2020/21 ESTIMATED ACTUALS
3.1.c
Packet Pg. 47
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DEPARTMENT 10 - CITY COUNCIL
PERSONNEL SERVICES
Salaries 12,600 $ 12,889 $ 9,232 $ $ 8,667 $ 9,360 $ 9,360 $ 9,360 Benefits 49,713 58,021 44,840 41,967 39,010 43,930 46,545 Payouts/Compensated Absence ‐ ‐ ‐ ‐ ‐ ‐ ‐
UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total 62,313 70,910 54,072 50,633 48,370 53,290 55,905 CONTRACT SERVICES ‐ ALLOCATED 30,434 16,965 14,128 15,423 18,831 18,831 17,979 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 794 ‐ ‐ ‐ ‐ ‐
Legal and General Council ‐ ‐ ‐ ‐ ‐ ‐ ‐
Tech and Data Management ‐ ‐ ‐ ‐ ‐ ‐ ‐
Special Project Consultants ‐ ‐ ‐ 38 ‐ ‐ ‐
General Services ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total Contract Services 31,228 16,965 14,128 15,461 18,831 18,831 17,979 MATERIALS AND SUPPLIES 864 828 377 1,173 600 600 700
UTILITIES 5,902 4,352 3,222 4,438 3,810 3,810 3,450
INSURANCE 12,031 10,262 13,045 22,211 22,211 16,973
REPAIRS AND MAINTENANCE 81 ‐ 6,211 5,685 3,000 3,000 ‐
OTHER EXPENSES 19,960 12,722 10,659 4,488 14,085 14,085 15,020 CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐ ‐ ‐
CONTRIBUTIONS 15,000 15,700 13,952 24,735 25,000 25,000 25,000 FISCAL FEES ‐ ‐ ‐ ‐ ‐ ‐ ‐
DEBT SERVICE ‐ ‐ ‐ ‐ ‐ ‐ ‐
ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐
DEPARTMENT TOTAL $ 135,347 $ 133,509 $ 112,883 $ 119,658 $ 135,907 $ 140,827 $ 135,027
DESCRIPTION
3.1.c
Packet Pg. 48
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 11 - CITY MANAGER
PERSONNEL SERVICES
Salaries 232,430 $ $ 234,686 $ 252,669 $ 249,784 $ 249,475 324,640 $ $ 256,385 Benefits 106,358 119,339 157,165 161,567 198,510 197,151 126,480 Payouts/Compensated Absence 12,411 79,812 5,778 13,095 14,110 19,770 20,650 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 289,170 Total 351,199 433,837 415,611 424,446 756,925 535,901 403,515 CONTRACT SERVICES ‐ ALLOCATED 23,270 23,077 25,430 33,098 51,075 51,075 40,401 CONTRACT SERVICES ‐ NON‐ALLOCATED , 48,261 825 ,‐ ‐ Professional Services 12,750 48,256 ‐ 36,920 ‐ ‐ ‐ Legal and General Council ‐ ‐ ‐ 77,640 ‐ ‐ ‐ Tech and Data Management ‐ ‐ ‐ ‐ ‐ ‐ Special Project Consultants ‐ ‐ 815 ‐ ‐ ‐ ‐ General Services 8,399 5 10 5 ‐ ‐ ‐ Total Contract Services 44,226 71,531 26,255 51,075 147,663 51,075 40,401 MATERIALS AND SUPPLIES 3,574 3,685 5,331 4,977 4,000 4,000 4,370 UTILITIES 6,384 5,713 7,237 8,690 7,920 7,920 8,900 INSURANCE 16,543 ‐ 32,090 33,513 32,477 32,477 31,063 REPAIRS AND MAINTENANCE 419 397 13,238 12,469 13,000 13,000 1,000 OTHER EXPENSES 31,493 64,829 34,119 29,825 147,539 29,825 53,950 CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐ ‐ ‐ CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐ ‐ FISCAL FEES ‐ ‐ ‐ ‐ ‐ ‐ ‐ DEBT SERVICE 2,619 1,326 3,495 3,287 2,650 2,650 ‐ ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ DEPARTMENT TOTAL $ 471,375 $ 566,401 $ 537,375 $ 782,584 $ 897,872 676,848 $ $ 543,199
3.1.c
Packet Pg. 49
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 12 - ADMIN SERVICES
PERSONNEL SERVICES
Salaries 115,935 $ 74,265 $ 64,913 $ 84,867 $ $ 96,430 122,158 $ $ 158,835 Benefits 33,083 17,297 21,309 52,502 80,332 80,010 81,810 Payouts/Compensated Absence 2,161 13,082 1,186 1,788 4,830 2,365 10,225 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 130,410 ‐
Total 151,179 104,644 87,407 139,156 207,320 309,215 250,870 CONTRACT SERVICES ‐ ALLOCATED 15,070 12,759 17,248 19,382 26,094 26,094 31,883 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 15,340 27,932 17,074 57,352 26,500 26,500 26,500 Legal and General Council ‐ ‐ ‐ ‐ ‐ ‐ ‐
Tech and Data Management ‐ ‐ ‐ 385 7,000 7,000 ‐
Special Project Consultants 13,333 2,542 2,000 6,473 18,000 18,000 25,000 General Services 386 205 27,069 10 ‐ ‐ ‐
Total Contract Services 44,128 43,439 63,391 83,601 77,594 77,594 83,383 MATERIALS AND SUPPLIES 3,779 629 835 964 1,050 1,050 1,050 UTILITIES 3,105 2,526 3,065 3,493 3,600 3,600 4,000
INSURANCE 249 9,024 12,827 16,603 20,831 20,831 38,612
REPAIRS AND MAINTENANCE 39 ‐ 7,717 7,235 7,500 7,500 7,500 OTHER EXPENSES 20,457 13,704 11,192 16,471 19,095 19,095 18,545 CAPITAL OUTLAY 32,501 ‐ ‐ ‐ ‐ ‐
CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐
FISCAL FEES 16,130 44,116 37,068 39,714 48,080 48,080 48,080 DEBT SERVICE 12,159 (2,703) (1,911) 3,723 1,600 1,600 1,600 ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐
DEPARTMENT TOTAL $ 283,726 $ 215,379 $ 221,593 $ 310,961 $ 386,670 $ 488,565 $ 453,640
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Packet Pg. 50
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 17 - COMMUNITY DEVELOPMENT
PERSONNEL SERVICES
Salaries 218,564 $ $ 218,117 $ 284,706 $ 267,684 $ 279,125 274,968 $ $ 332,080 Benefits 82,968 91,635 117,791 186,962 219,250 202,642 203,810 Payouts/Compensated Absence 7,266 24,638 ‐ 4,175 3,690 65 10,160 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 328,860 ‐ Total 308,797 334,390 402,497 458,822 827,300 481,300 546,050 CONTRACT SERVICES ‐ ALLOCATED 29,614 31,597 29,607 27,301 57,138 57,138 61,106 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 22,855 106,633 107,639 106,040 100,000 180,000 180,000 Legal and General Council ‐ 358 726 10,004 5,000 5,000 5,000 Tech and Data Management ‐ ‐ 3,500 3,500 3,500 Special Project Consultants ‐ ‐ ‐ 85,000 70,000 110,000 General Services 4,819 4,343 10 98 200 200 200 Total Contract Services 59,271 140,948 137,982 143,443 235,838 330,838 359,806 MATERIALS AND SUPPLIES 1,291 1,825 4,373 3,553 5,000 5,000 5,000 UTILITIES 6,763 6,825 7,236 8,809 7,860 7,860 8,900 INSURANCE 21,055 1,066 21,257 28,937 34,639 34,639 62,287 REPAIRS AND MAINTENANCE ‐ 982 12,787 12,609 7,500 7,500 7,500 OTHER EXPENSES 77,112 60,118 14,859 10,390 22,250 22,250 24,700 CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐ ‐ CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐ FISCAL FEES ‐ ‐ ‐ ‐ ‐ ‐ DEBT SERVICE 202 185 ‐ 541 200 200 200 ECONOMIC DEVELOPMENT ‐ ‐ 73,093 53,058 50,750 50,750 50,750 DEPARTMENT TOTAL $ 439,069 $ 581,762 $ 674,085 $ 720,162 $ 1,191,337 940,337 $ 1, $ 065,193
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Packet Pg. 51
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 18-22 - PUBLIC WORKS
PERSONNEL SERVICES
Salaries 247,289 $ $ 243,625 $ 254,044 $ 209,933 $ 207,960 261,795 $ $ 283,865 Benefits 119,895 120,085 126,532 183,524 207,795 230,635 208,590 Payouts/Compensated Absence 7,322 2,708 100,129 27,804 9,440 22,130 19,405 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 374,220 ‐ Total 374,506 463,838 383,284 421,261 812,105 501,870 511,860 CONTRACT SERVICES ‐ ALLOCATED 29,710 31,220 31,279 32,681 37,360 38,758 67,803 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 26,269 46,783 15,746 7,503 236,000 236,000 187,600 Legal and General Council ‐ ‐ ‐ 8,075 11,514 11,036 11,968 Tech and Data Management ‐ 55,880 ‐ 13,344 125 125 125 Special Project Consultants 29,053 26,235 ‐ 19,506 45,000 45,000 45,000 General Services Engineering 763 8 10 350 ‐ ‐ ‐ General Services Streets 82,063 77,920 ‐ 65,572 72,000 72,000 77,500 General Services Storm Water 8,622 2,247 ‐ 16 ‐ 50 50 General Services Gvmnt Bldngs 14,381 16,867 ‐ 13,520 20,000 20,000 21,250 General Services Parks 1,899 51,165 ‐ 47,702 50,200 50,200 51,880 General Services ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Contract Services 194,270 47,035 306,814 208,270 473,169 472,199 463,176 MATERIALS AND SUPPLIES 36,628 25,008 47,739 39,676 37,800 37,800 37,800 UTILITIES 164,413 159,816 174,657 197,512 214,295 214,295 165,050 INSURANCE 25,535 ‐ 28,486 34,416 39,030 39,030 62,597 REPAIRS AND MAINTENANCE 38,064 48,708 63,137 32,608 115,700 115,700 81,810 OTHER EXPENSES 48,724 63,818 102,502 65,020 22,363 61,393 63,684 CAPITAL OUTLAY ‐ 455 ‐ ‐ ‐ ‐ ‐ CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐ ‐ INTERGOVERNMENTAL PROJECTS ‐ ‐ ‐ ‐ ‐ ‐ ‐ FISCAL FEES ‐ ‐ ‐ ‐ ‐ ‐ ‐ DEBT SERVICE 29 37 ‐ 53 30 30 30 ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ DEPARTMENT TOTAL $ 856,122 $ 1,133,227 $ 808,157 $ 1, 998,817 $ 1,753,522 403,287 $ 1, $ 386,007
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Packet Pg. 52
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 23 - POLICE DEPARTMENT
PERSONNEL SERVICES
Salaries 1,531,809 $ $ 1,729,278 $ 1,855,282 $ 1, 1,716,491 $ 1,640,550 931,584 $ 1, $ 992,760 Benefits 1,045,096 1, 049,382 1, 866,322 1, 202,265 1,312,440 317,456 1, 156,730 Payouts/Compensated Absence 68,469 37,708 200,150 36,844 39,020 44,995 39,000 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 3,505,200 ‐ Total 2,645,375 2, 2, 978,809 2, 759,312 3, 955,601 6,503,185 288,060 3, 188,490 CONTRACT SERVICES ‐ ALLOCATED 178,303 169,914 184,955 206,301 235,167 235,167 228,911 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 38,983 13,257 25,000 25,000 25,000 Legal and General Council 2,236 14,436 52,682 48,325 81,466 81,466 82,070 Tech and Data Management 98,323 111,034 124,160 106,078 200,000 200,000 200,000 Special Project Consultants ‐ ‐ 15,000 15,000 15,000 General Services 32,094 53,568 47,792 58,934 78,170 78,170 78,370 Total Contract Services 349,939 348,952 409,589 432,895 634,803 634,803 629,351 MATERIALS AND SUPPLIES 17,841 11,070 30,540 12,400 37,000 37,000 37,000 UTILITIES 54,562 51,979 61,631 69,242 69,430 69,430 68,550 INSURANCE 54,992 126,392 171,816 227,892 225,502 225,502 360,938 REPAIRS AND MAINTENANCE 58,262 39,817 121,180 151,765 118,900 118,900 44,000 OTHER EXPENSES 172,830 79,809 108,734 91,245 105,550 105,550 153,070 CAPITAL OUTLAY ‐ 1,602 14,160 16,646 ‐ ‐ 86,000 CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐ FISCAL FEES 12,948 2,712 7,067 2,140 15,400 15,400 15,400 DEBT SERVICE 3,424 1,398 ‐ 4,065 4,600 4,600 4,600 ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ DEPARTMENT TOTAL $ 3,331,715 $ 3,709,925 $ 3,655,104 $ 4, 3,963,892 $ 7,714,370 499,245 $ 4, $ 587,399
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Packet Pg. 53
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 24 - RECREATION DEPT
PERSONNEL SERVICES
Salaries 94,524 $ $ 152,735 $ 157,354 $ 136,130 $ 150,315 160,767 $ $ 165,620 Benefits 14,905 23,169 28,296 74,166 96,430 110,013 67,685 Payouts/Compensated Absence ‐ 2,150 ‐ 12,464 6,950 ‐ 5,100 UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ 226,800 ‐ Total 109,429 178,054 185,650 222,760 473,545 277,730 238,405 CONTRACT SERVICES ‐ ALLOCATED 27,386 20,037 23,761 26,476 29,550 29,550 27,824 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services ‐ 43 ‐ ‐ ‐ ‐ ‐ Legal and General Council ‐ ‐ 6,388 4,449 8,886 8,886 8,804 Tech and Data Management ‐ ‐ ‐ 1,193 4,000 4,000 4,500 Special Project Consultants 210 ‐ ‐ 1,430 ‐ ‐ ‐ General Services 5,868 29,716 19,121 2,357 31,000 31,000 31,000 Total Contract Services 57,145 26,114 49,270 35,904 73,436 73,436 72,128 MATERIALS AND SUPPLIES 3,572 3,246 5,128 4,304 5,000 5,000 5,000 UTILITIES 4,387 3,672 4,341 4,968 4,860 4,860 5,700 INSURANCE 19,551 ‐ 25,624 26,565 36,639 36,639 34,586 REPAIRS AND MAINTENANCE ‐ 58 12,346 11,576 2,000 2,000 2,000 OTHER EXPENSES 14,318 47,004 20,618 9,697 20,170 20,170 20,270 CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐ ‐ CONTRIBUTIONS ‐ ‐ ‐ 1,000 1,000 ‐ FISCAL FEES ‐ ‐ ‐ ‐ ‐ ‐ DEBT SERVICE 307 60 ‐ 186 300 300 ‐ ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ DEPARTMENT TOTAL $ 189,584 $ 277,333 $ 302,977 $ 315,960 $ 616,950 421,135 $ $ 378,089
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Packet Pg. 54
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) GENERAL FUND
EXPENDITURE BY DEPARTMENT
FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION DEPARTMENT 25 - CODE COMPLIANCE
PERSONNEL SERVICES
Salaries ‐ $ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐
Benefits ‐ ‐ ‐ ‐ ‐ ‐ ‐
Payouts/Compensated Absence ‐ ‐ ‐ ‐ ‐ ‐ ‐
UAL ‐ ADP ‐ ‐ ‐ ‐ ‐ ‐ ‐
Total ‐ ‐ ‐ ‐ ‐ ‐ ‐
CONTRACT SERVICES ‐ ALLOCATED ‐ ‐ ‐ ‐ ‐ ‐ ‐
CONTRACT SERVICES ‐ NON‐ALLOCATED ‐ ‐
Professional Services ‐ ‐ 60,793 35,000 35,000 40,000
Legal and General Council ‐ ‐ 490 ‐ ‐ ‐
Tech and Data Management ‐ ‐ ‐ ‐ ‐
Special Project Consultants ‐ ‐ ‐ ‐ ‐
General Services ‐ ‐ 2,264 6,000 6,000 6,000
Total Contract Services ‐ ‐ 2,754 60,793 41,000 41,000 46,000 MATERIALS AND SUPPLIES ‐ ‐ ‐ ‐ ‐
UTILITIES ‐ ‐ ‐ ‐ ‐
INSURANCE ‐ ‐ ‐ ‐ ‐
REPAIRS AND MAINTENANCE ‐ ‐ ‐ ‐ ‐
OTHER EXPENSES ‐ ‐ ‐ ‐ ‐
CAPITAL OUTLAY ‐ ‐ ‐ ‐ ‐
CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐
FISCAL FEES ‐ ‐ ‐ ‐ ‐
DEBT SERVICE ‐ ‐ ‐ ‐ ‐
ECONOMIC DEVELOPMENT ‐ ‐ ‐ ‐ ‐
DEPARTMENT TOTAL $ ‐ $ ‐ $ 2,754 $ 60,793 $ 41,000 $ 41,000 $ 46,000
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Packet Pg. 55
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22) Detail of Proposed Allocated Contract Services
Type
Managing
Department Description Sum of Amount
GENERAL CONTRACT SERVICES
City Managers
Document Storage and Shredding 11,000
City Managers Total 11,000
Public Works
Alarm Security Systems 4,500
HVAC Maintenance 5,000
Janitorial Services 60,000
Pest Control 5,000
Public Works Total 74,500
GENERAL CONTRACT SERVICES Total 85,500
INSURANCE
City Managers
All Other Insurance 640,450
City Managers Total 640,450
INSURANCE Total 640,450
LEGAL AND GENERAL COUNCIL
City Managers
Legal Services ‐ Labor Related 25,000
Legal Services ‐ Retainer and Non Retainer 138,045
City Managers Total 163,045
LEGAL AND GENERAL COUNCIL Total 163,045
PROFESSIONAL SERVICES
Administrative Services
Actuarial Reporting ‐ GASB 68 and GASB 75 5,850
Annual Audit 25,910
Comprehensive Financial Reporting Statistical Reports 1,400 Payroll Processing 18,700
Project Accountant/Consultant 20,000
State Financial Reporting (Streets, Special District, Financial Transactions) 2,900 Administrative Services Total 74,760
City Managers
Economic Development Work 50,000
Public Information 24,000
City Managers Total 74,000
PROFESSIONAL SERVICES Total 148,760
TECHNOLOGY & DATA MANAGEMENT
Administrative Services
Digital Budget Book 11,440
Digital Processing ‐ Docusign (Carasoft) 3,000
InCode ERP ‐ Annual Maintenance 27,300
Technology and Data Management ‐ Plus Special Projects 123,500 Administrative Services Total 165,240
City Managers
Agenda Management Software 10,000
Code Publishing 4,000
Docuware (Wizix) 8,500
Emergency Notifications Systems 4,000
Form 700 E‐filing 2,000
Geographic Information System (GIS) 4,000
Phone System ‐ Annual Support Cost 45,000
Public Meeting Audio & Visual ‐ As Needed Maintenance ‐ non‐PEG 5,000 Public Meeting ‐ Audio & Visual Equipment Management 6,500 Record Management Annual License Cost 10,000
Website Update Annual Maintenance 6,750
Webstreaming Video Production (Heather Murray) 10,000
City Managers Total 115,750
TECHNOLOGY & DATA MANAGEMENT Total 280,990
Grand Total 1,318,745
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Packet Pg. 56
Attachment: General Fund - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds FY 21/22)
SPECIAL REVENUE
FUNDS Proposed Budget for FY 2022/23
3.1.d
Packet Pg. 57
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 202 - CDBG
REVENUES
CDBG Grant 15,595 $ ‐ $ 331,464 $ ‐ $ ‐ $ ‐ $ Interest ‐ 76 ‐ ‐ ‐ ‐ Total Revenue 15,671 ‐ 331,464 ‐ ‐ ‐
EXPENSES
Capital Projects
School Street Pathway Phase 2 35,625 26,425 290,583 ‐ ‐ ‐ Cator Field Access Improvements ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses 35,625 26,425 290,583 ‐ ‐ ‐
TRANSFERS
Transfers In 20,030 14,975 ‐ ‐ ‐ Transfers Out (29,431) ‐ ‐ (76) NET FUND SURPLUS (11,450) 76 11,450 ‐ ‐ (76) BEGINNING FUND BALANCE 76 ‐ (11,374) 76 76 76 ENDING BALANCE $ (11,374) 76 $ 76 $ 76 $ 76 $ ‐ $
DESCRIPTION
3.1.d
Packet Pg. 58
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 203 - GAS TAXES FUND
REVENUES
2103 Gas Tax 25,777 $ 54,604 $ 50,258 $ 69,950 $ 69,950 $ 78,400 $ 2105 Gas Tax 42,335 40,395 38,378 45,580 45,580 46,600 2106 Gas Tax 32,138 29,774 28,708 32,790 32,790 33,200 2107 Gas Tax 53,241 51,007 51,932 58,000 58,000 58,700 2107.5 Gas Tax 2,000 2,000 2,000 2,000 2,000 2,000 Loan Repayment 8,701 8,903 ‐ ‐ ‐ ‐ Interest 1,031 2,303 325 300 300 300 Total Revenue 166,495 187,715 171,601 208,620 208,620 219,200
EXPENSES
SCTA Contributions ‐ 4,789 4,882 4,500 4,500 5,200 Other ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ 4,789 4,882 4,500 4,500 5,200
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ General Fund 101 ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Grants Fund 201 ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 605 (270,192) (211,088) (163,819) (210,000) (210,000) (214,000) NET FUND SURPLUS (28,162) (103,697) 2,900 (5,880) (5,880) ‐ BEGINNING FUND BALANCE 54,881 158,578 26,719 (127,394) 29,618 23,738 ENDING BALANCE $ 26,719 54,881 $ 29,618 $ (133,274) $ 23,738 $ 23,738 $
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Packet Pg. 59
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 204 - MTC STREET FUND (Measure M Streets)
REVENUES
Sales Tax ‐ Measure M 63,216 $ 62,862 $ 70,455 $ 60,000 $ 80,800 $ 79,900 $ Interest 681 2,473 129 ‐ ‐ ‐ Total Revenue 65,689 63,543 70,584 60,000 80,800 79,900
EXPENSES
Program Expense ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 201 ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 605 (180,128) (104,970) (65,000) (80,000) (80,000) (79,900) NET FUND SURPLUS (41,427) (114,439) 5,584 (20,000) 800 ‐ BEGINNING FUND BALANCE 59,093 173,532 17,666 16,388 23,250 24,050 ENDING BALANCE $ 17,666 59,093 $ 23,250 $ (3,612) $ 24,050 $ 24,050 $
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Packet Pg. 60
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 205 - TRAFFIC MITIGATION FUND
REVENUES
Traffic Mitigation 142 $ 7,097 $ 55,221 $ 396,920 $ 50,000 $ 54,000 $ Interest 7,843 11,467 2,871 ‐ ‐ ‐ Total Revenue 11,608 14,939 58,092 396,920 50,000 54,000
EXPENSES
Contract Services ‐ ‐ ‐ ‐ ‐ ‐ Other ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Grants Fund 201 ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 605 (12,000) (19,052) (142,581) (735,000) (735,000) (735,000) NET FUND SURPLUS (4,112) (392) (84,489) (338,080) (685,000) (681,000) BEGINNING FUND BALANCE 512,084 512,476 507,972 416,972 423,483 (261,517) ENDING BALANCE $ 507,972 512,084 $ 423,483 $ 78,892 $ (261,517) $ (942,517) $
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Packet Pg. 61
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 206 - PARK IN-LIEU FUND
REVENUES
Park In‐Lieu ‐ $ 19,580 $ 72,919 $ 30,000 $ 30,000 $ 26,000 $ Bed Tax ‐ Parks* ‐ ‐ ‐ ‐ ‐ ‐ Interest 2,451 5,077 368 ‐ ‐ ‐ Other Revenues ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue 5,077 22,030 73,287 30,000 30,000 26,000
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 201 ‐ ‐ ‐ (90,000) (90,000) (90,000) Transfers Out ‐ Capital Proj. Fund 605 (99,672) (181,830) ‐ ‐ ‐ ‐ NET FUND SURPLUS (159,800) (94,595) 73,287 (60,000) (60,000) (64,000) BEGINNING FUND BALANCE 177,549 272,144 17,749 92,999 91,036 31,036 ENDING BALANCE $ 17,749 177,549 $ 91,036 $ 32,999 $ 31,036 $ (32,964) $ * Moved to Special Revenue FUND 222‐BED TAX.
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Packet Pg. 62
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 208 - PEG GRANT
REVENUES
PEG Franchise Fees 20,237 $ 19,877 $ 19,177 $ 20,000 $ 20,000 $ 20,000 $ Interest 144 186 86 ‐ ‐ ‐ Total Revenue 20,423 20,021 19,263 20,000 20,000 20,000
EXPENSES
Licensing‐Software ‐ 14,968 13,887 16,000 16,000 16,000 Small Tools and Equipment ‐ 665 ‐ 4,000 4,000 4,000 Fixed Assets‐Equipment ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ 15,633 13,887 20,000 20,000 20,000
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS 4,389 20,423 5,377 ‐ ‐ ‐ BEGINNING FUND BALANCE 43,746 23,323 48,134 51,312 53,511 53,511 ENDING BALANCE $ 48,134 43,746 $ 53,511 $ 51,312 $ 53,511 $ 53,511 $
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Packet Pg. 63
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 210 - ASSET SEIZURE AND FORFEITURE
REVENUES
Asset Forfeiture AB114 $ ‐ 200 $ ‐ $ ‐ $ ‐ $ ‐ $ Interest ‐ 276 ‐ ‐ ‐ ‐ Total Revenue 476 ‐ ‐ ‐ ‐ ‐
EXPENSES
Materials and Supplies 338 ‐ ‐ ‐ ‐ ‐ Fixed Assets‐Equipment ‐ ‐ ‐ ‐ ‐ Interest Expense 636 ‐ ‐ ‐ ‐ ‐ Dues and Subscriptions ‐ ‐ ‐ ‐ ‐ ‐ Meeting and Training ‐ ‐ ‐ ‐ ‐ ‐ Small Tools and Equipment 3,783 ‐ ‐ ‐ ‐ ‐ Total Expenses 4,756 ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS ‐ (4,281) ‐ ‐ ‐ ‐ BEGINNING FUND BALANCE ‐ 4,281 ‐ ‐ ‐ ‐ ENDING BALANCE $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $
3.1.d
Packet Pg. 64
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 211 - PUBLIC SAFETY
REVENUES
PSAF Prop 172 60,643 $ 60,057 $ 62,866 $ 64,000 $ 64,000 $ 64,000 $ State COPS Grant ‐ SLESA 104,410 115,492 107,807 100,000 100,000 100,000 Avoid the 13 Grant ‐ ‐ ‐ ‐ ‐ ‐ BSCC Operations ‐ ‐ ‐ ‐ ‐ ‐ Interest 447 2,269 485 ‐ ‐ ‐ Total Revenue 167,323 175,995 171,159 164,000 164,000 164,000
EXPENSES
Program Expense ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ General Fund 101 (250,000) (160,000) (190,000) (164,000) (164,000) (164,000) NET FUND SURPLUS 15,995 (82,677) (18,841) ‐ ‐ ‐ BEGINNING FUND BALANCE 18,153 100,830 34,148 3,339 15,307 15,307 ENDING BALANCE $ 34,148 18,153 $ 15,307 $ 3,339 $ 15,307 $ 15,307 $
3.1.d
Packet Pg. 65
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 212 - K9 PROGRAM
REVENUES
Contributions 45 $ 1,437 $ 238 $ ‐ $ ‐ $ ‐ $ Interest 50 150 ‐ ‐ ‐ ‐ Total Revenue 195 1,487 238 ‐ ‐ ‐
EXPENSES
Materials and Supplies ‐ 556 868 840 840 840 Contract Services 629 613 663 1,500 1,500 1,500 R&M ‐ Vehicle ‐ ‐ ‐ ‐ ‐ ‐ Meeting and Training 3,300 4,230 4,500 5,000 5,000 5,000 Small Tools and Equipment ‐ ‐ ‐ ‐ ‐ 5,000 Travel, Meals, Lodging ‐ ‐ ‐ ‐ ‐ 1,500 Total Expenses 3,929 5,399 6,031 7,340 7,340 13,840
TRANSFERS
Transfers In ‐ ‐ 4,612 7,340 7,340 13,840 Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS (3,912) (3,734) (1,179) ‐ ‐ ‐ BEGINNING FUND BALANCE 5,091 8,825 1,179 ‐ ‐ ‐ ENDING BALANCE $ 1,179 5,091 $ ‐ $ ‐ $ ‐ $ ‐ $
3.1.d
Packet Pg. 66
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 224 - SOUTH SONOMA BUSINESS PARK
REVENUES
Special Assessments 460,290 $ 370,459 $ 367,978 $ 373,006 $ 373,006 $ 373,006 $ Penalties/Delinquencies ‐ ‐ ‐ ‐ ‐ ‐ Interest 8,089 20,717 1,936 ‐ ‐ ‐ Other Penalties ‐ ‐ ‐ ‐ ‐ ‐ Other Revenues ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue 481,007 378,547 369,913 373,006 373,006 373,006
EXPENSES
Services ‐ Legal ‐ ‐ ‐ ‐ ‐ ‐ Services ‐ Special Legal ‐ ‐ ‐ 5,000 5,000 5,000 Bank and Merchant Fees 3,674 ‐ ‐ ‐ ‐ ‐ Administrative Services 3,742 ‐ 3,750 3,750 3,750 3,750 Contract Services 2,000 2,000 2,650 3,300 3,300 3,300 Bond Principal 165,000 392,989 373,006 248,349 248,349 248,349 Interest Expense 279,988 69,299 114,823 108,107 108,107 108,107 Trust and Agency Fees 4,599 1,839 5,007 4,500 4,500 4,500 Total Expenses 459,002 466,126 499,236 373,006 373,006 373,006
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ (140,498) NET FUND SURPLUS (87,579) 22,005 (129,322) ‐ ‐ (140,498) BEGINNING FUND BALANCE 357,399 335,395 269,820 278,380 140,498 140,498 ENDING BALANCE $ 269,820 357,399 $ 140,498 $ 278,380 $ 140,498 $ (0) $ ENDING FUND BALANCE ALLOCATION
Cash Held for Future Debt Payment 357,399 269,820 269,820 278,380 140,498 (0) $ ‐ ‐ $ (129,322) $ ‐ $ ‐ $ ‐ $
3.1.d
Packet Pg. 67
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 216 - IN-LIEU - INCLUSIONARY HOUSING
REVENUES
Inclusionary Housing Fees ‐ $ 15,904 $ ‐ $ ‐ $ ‐ $ ‐ $ Interest 33,459 65,869 18,510 ‐ ‐ ‐ Public Benefit Monitoring 1,200 ‐ ‐ ‐ ‐ ‐ Total Revenue 67,069 49,363 18,510 ‐ ‐ ‐
EXPENSES
Legal Fees 69 ‐ 11,463 ‐ ‐ ‐ Housing Subsidy Costs ‐ ‐ ‐ 250,000 250,000 ‐ Contract Services ‐ ‐ ‐ ‐ ‐ ‐ Capital Projects ‐ ‐ ‐ ‐ ‐ ‐ Jamie Lane Housing 45,411 62,204 27,208 ‐ 10,000 ‐ Total Expenses 45,479 62,204 38,671 250,000 260,000 ‐ OTHER SOURCES/(USES)
Loan to Sewer Operating (Fund 404) ‐ ‐ ‐ ‐ ‐ ‐ Interfund Loan Payments ‐ 33,677 50,878 67,499 67,499 67,499 Total Other Sources/(Uses) ‐ 33,677 50,878 67,499 67,499 67,499
TRANSFERS
Transfers In 11,810 ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS 20,836 33,399 30,718 (182,501) (192,501) 67,499 BEGINNING FUND BALANCE 3,206,255 3,172,856 3,227,092 3,025,090 3,257,809 3,065,308 ENDING BALANCE $ 3,227,092 3,206,255 $ 3,257,809 $ 2,842,589 $ 3,065,308 $ 3,132,807 $
3.1.d
Packet Pg. 68
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 219 - EXCESS BOND PROCEEDS
REVENUES
Interest $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Total Revenue ‐ ‐ ‐ ‐ ‐ ‐
EXPENSES
Strategic Investment Expense ‐ 242,139 33,006 186,000 186,000 89,000 Park and Ride Lot Advance 139,446 ‐ ‐ ‐ ‐ ‐ Total Expenses 139,446 242,139 33,006 186,000 186,000 89,000
TRANSFERS
Transfers In ‐ Successor Agency 301 ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS (242,139) (139,446) (33,006) (186,000) (186,000) (89,000) BEGINNING FUND BALANCE 550,549 689,995 308,410 258,410 275,405 89,405 ENDING BALANCE $ 308,410 550,549 $ 275,405 $ 72,410 $ 89,405 $ 405 $
3.1.d
Packet Pg. 69
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 220 - COMMUNITY FACILITIES DISTRICT
REVENUES
Assessments ‐ $ ‐ $ 707 $ ‐ $ 8,000 $ 10,400 Interest ‐ ‐ 707 ‐ ‐ ‐ Total Revenue ‐ ‐ 1,415 ‐ 8,000 10,400
EXPENSES
Community Facilities Maintenance ‐ 2,045 2,691 5,000 5,000 10,078 Total Expenses ‐ 2,045 2,691 5,000 5,000 10,078
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ 322 ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ (322) NET FUND SURPLUS (2,045) ‐ (1,277) (5,000) 3,322 ‐ BEGINNING FUND BALANCE ‐ ‐ (2,045) (4,686) (3,322) 0 ENDING BALANCE $ (2,045) ‐ $ (3,322) $ (9,686) $ 0 $ 0 $
3.1.d
Packet Pg. 70
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 221 - ROAD MAINTENANCE REHABILITATION ADMINISTRATION
REVENUES
Road Maint./Rehab 2017 Act 129,510 $ 138,075 $ 138,885 $ 135,000 $ 135,000 $ 135,000 $ Interest 550 1,763 208 ‐ ‐ ‐ Total Revenue 131,273 138,624 139,093 135,000 135,000 135,000
EXPENSES
Strategic Investment Expense ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out (161,895) (127,701) (150,001) (135,000) (135,000) (135,000) NET FUND SURPLUS 10,923 (30,622) (10,907) ‐ ‐ ‐ BEGINNING FUND BALANCE 13,092 43,714 24,015 3,555 13,108 13,108 ENDING BALANCE $ 24,015 13,092 $ 13,108 $ 3,555 $ 13,108 $ 13,108 $
3.1.d
Packet Pg. 71
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 222 - BED TAX
REVENUES
Bed Tax ‐ Parks ‐ $ 2,600 $ 18,700 $ 4,000 $ 4,000 $ 4,000 $ Interest 175 909 163 ‐ ‐ ‐ Total Revenue 909 2,775 18,863 4,000 4,000 4,000
EXPENSES
Strategic Investment Expense ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ (30,000) ‐ (40,000) NET FUND SURPLUS 2,775 909 18,863 (26,000) 4,000 (36,000) BEGINNING FUND BALANCE 10,589 9,680 13,364 32,265 32,227 36,227 ENDING BALANCE $ 13,364 10,589 $ 32,227 $ 6,265 $ 36,227 $ 227 $
3.1.d
Packet Pg. 72
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 223 - LINKAGE - AFFORDABLE HOUSING
REVENUES
Linkage Fees ‐ $ ‐ $ ‐ $ ‐ $ 500 $ ‐ $ Interest 1,451 1,217 770 ‐ ‐ ‐ Total Revenue 1,217 1,451 770 ‐ 500 ‐
EXPENSES
Affordable Housing Expenses ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS 1,451 1,217 770 ‐ 500 ‐ BEGINNING FUND BALANCE 95,882 94,665 97,333 98,410 98,103 98,603 ENDING BALANCE $ 97,333 95,882 $ 98,103 $ 98,410 $ 98,603 $ 98,603 $
3.1.d
Packet Pg. 73
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 225 - PARKS MEASURE M
REVENUES
Parks Measure M 3,493 $ 90,260 $ 95,823 $ 85,000 $ 85,000 $ 85,000 $ Interest 9 ‐ 756 ‐ ‐ ‐ Total Revenue 3,493 90,269 96,579 85,000 85,000 85,000
EXPENSES
Other Expenses ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ (8,261) (9,423) (200,000) ‐ (300,000) NET FUND SURPLUS 82,008 3,493 87,156 (115,000) 85,000 (215,000) BEGINNING FUND BALANCE 3,493 ‐ 85,501 179,448 172,658 257,658 ENDING BALANCE $ 85,501 3,493 $ 172,658 $ 64,448 $ 257,658 $ 42,658 $
3.1.d
Packet Pg. 74
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds CITY OF COTATI
SPECIAL REVENUE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 250 - SPECIAL FUND
REVENUES
Bus Lic CASp‐Cert Access 3,250 3,007 2,971 2,500 2,500 2,500 Interest 459 1,093 97 ‐ ‐ ‐ Total Revenue 4,343 3,465 3,068 2,500 2,500 2,500
EXPENSES
CASp Program Expenditures ‐ ‐ ‐ ‐ ‐ ‐ Other Expenditures ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ Capital Proj. Fund 605 ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS 3,465 4,343 3,068 2,500 2,500 2,500 BEGINNING FUND BALANCE 7,634 3,291 11,099 10,363 11,099 13,599 ENDING BALANCE $ 11,099 7,634 $ 14,167 $ 12,863 $ 13,599 $ 16,099 $
3.1.d
Packet Pg. 75
Attachment: Special Revenue Funds - Proposed Budget Workbooks (City Council Budget Study Session General and Special Revenue Funds