RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI TO AUTHORIZE AN AGREEMENT WITH R.H. & SONS WATER SERVICES TO
PROVIDE BACKFLOW TESTING SERVICES FOR THE CITY OF COTATI WHEREAS, the State Water Resources Control Board, Division of Drinking Water ("DOW") requires management and testing of backflow prevention (BFP) devices on an annual basis to minimize cross contamination to the distribution system; and WHEREAS, per City standards, a backflow prevention device is installed after the water meter, on the customer side of specific water services, to protect the water distribution system from contaminated water entering back into the municipal water system; and WHEREAS, on March 9, 2022, to be compliant with best practices for procurement, the City published a request for bids for backflow testing services for the approximately eighty (80) devices managed by the City and any additional property owner managed devices who choose to have the City facilitate the testing on their behalf; and WHEREAS, to have qualified, skilled labor to perform specialized testing of BFPs, staff recommends awarding a Professional Service Agreement (PSA) for an initial contract term of one (1) year from date of final execution of contract with four (4) possible one (1) year renewals to R.H.
Sons Water Services; and
WHEREAS R.H. & Sons Water Services provided the lowest bid for annual backflow testing and hourly rate for repairs, additionally they provide over 26 years of service in the Northern Bay Area; and
WHEREAS all annual testing for City owned devices will be secured by purchase order at the beginning of the fiscal year funded through Water Operations Fund 401- Contract Services - Professional, and all other emergency/nonemergency testing services would be funded in Equipment Repairs/Maintenance on a time and materials basis, not to exceed the available budget; and
WHEREAS all annual testing for property owners managed devices will be billed to the property owner with the additional administrative fee and possible cost of repairs if required; and WHEREAS the action of authorizing a contract for backflow testing services provider does not constitute a project as defined by California Environmental Quality Act Guidelines Section 15378; therefore, no further environmental review is required.
NOW THEREFORE BE IT RESOLVED THAT THE COUNCIL OF THE CITY OF COTATI authorizes the City Manager to execute a PSA for an initial contract term of one (1) year from date of final execution of contract with four (4) possible one (1) year renewals, in an amount not to exceed $20,000 per year.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the April 26th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney