AGENDA
JOINT MEETING OF THE COTATI CITY COUNCIL AND THE SUCCESSOR
AGENCY TO THE FORMER COTATI COMMUNITY REDEVELOPMENT AGENCY Tuesday May 17, 2022
6:00 PM STRATEGIC PLANNING SPECIAL MEETING
Pursuant to AB 361 (2021), Teleconference Restrictions of the Brown Act Have Been Suspended, as Well as the Requirement to Provide a Physical Location for Members of the Public to Participate in the Meeting.
Cotati City Council and Planning Commission Meetings will be conducted virtually through Zoom Online video conferencing, and will still be available to watch or listen live in the following ways:
1. Using the following online livestream meeting portal link: http://cotaticityca.iqm2.com/citizens/default.aspx;
2. Cable T.V. Broadcast, local channel 28
Members of the public can participate in the meeting online by selecting “Join a Meeting” at Zoom.us. The credentials for joining the meeting are provided below:
Webinar ID: 884 7463 2850
Passcode: 492290
If you do not have the ability to join online, but would like to participate in the meeting, you can call into the meeting using your telephone, by dialing one of the following numbers and entering the meeting credentials:
1 669 900 6833 or +1 346 248 7799 or +1 253 215 8782 or +1 301 715 8592 or +1 312 626 6799 or +1 929 436 2866
Attendees may join the meeting any time after 5:45 pm. Attendees will be muted until they are called upon for Public Comment. To make a public comment, use the “raise hand” icon on your smart device or desktop computer, or dial *9 if you are using just your telephone. Please listen carefully for the Mayor or City Clerk to address you by name (or phone number) and for the audible Zoom notification that you have been unmuted.
Once you begin your public comment, your three minutes will begin.
If you would prefer to submit public comment in writing, please email your comments to [email protected]. If you are commenting on a specific agenda item or items, please state the agenda item number(s) in the subject line of the email. All comments received via email will be provided to the City Council or Planning Commission in writing and included as a part of the record of the meeting.
If you have a disability which requires an accommodation or an alternative format to assist you in observing and commenting on this meeting, please contact the Deputy City Clerk, Kevin Patterson, at [email protected] or (707) 665- 3622 48 hours in advance to ensure arrangements for accommodation.
I. CALL TO ORDER
II. PUBLIC COMMENT
Pursuant to California Government Code section 54954.3(a), members of the public wishing to address the Council/Board may do so at the beginning of the special meeting, and such comments shall be limited to the special meeting topic.
Cotati City Council Agenda May 17, 2022
III. AB 361 TELECONFERENCING
1. AB 361 TELECONFERENCING RULES
It is recommended that the City Council of the City of Cotati adopt a resolution authorizing virtual city council, commission and committee meetings during a declared state of emergency pursuant to government code 54953 (AB 361) IV. STUDY SESSION
1. CITY COUNCIL BUDGET STUDY SESSION ENTERPRISE, INTERNAL SERVICE, AND CAPITAL PROJECTS FUNDS FY 22/23
Study session on Enterprise and Capital Funds for Budget Planning for Fiscal Year 2022/23. No action will be taken.
V. ANNOUNCEMENT OF CLOSED SESSION TOPICS/ADJOURNMENT TO
CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNCIL-EXISTING LITIGATION
(CALIFORNIA GOVERNMENT CODE SECTION 54956.9(D)(1)). JOHN PATRICK RILEY V CITY OF COTATI ET AL, CASE NO. 14:21-CV-06244- JST
B. CONFERENCE WITH UNREPRESENTED EMPLOYEES (GOVERNMENT
CODE SECTION 54957.6) CITY DESIGNATED REPRESENTATIVE: CITY MANAGER OR DESIGNEE. EMPLOYEE ORGANIZATION:
UNREPRESENTED
VI. REPORT OUT OF CLOSED SESSION
VII. ADJOURNMENT
Certification of Posting of the Notice: I declare under penalty of perjury that I am employed by the City of Cotati and that I posted this notice on the bulletin boards of City Hall, Veterans' Memorial Building and the SMART Train Station on or before May 13, 2022.
/s/ Kevin Patterson, Deputy City Clerk
Cotati City Council
Agenda Staff Report
Item type: STUDY SESSION
To: City Council
Subject: Adoption of a resolution to continue conducting Council, Commission, and Committee meetings remotely due to health and safety concerns for the public Date: May 17, 2022
Written by: Damien O'Bid, City Manager
Recommendation
It is recommended that the City Council of the City of Cotati adopt a resolution authorizing virtual city council, commission and committee meetings during a declared state of emergency pursuant to government code 54953 (AB 361)
Background
When the COVID-19 pandemic started, local agencies struggled to conduct their public meetings in compliance with the Brown Act’s public accessibility requirements while still abiding by stayat-home orders. As a result, Governor Newsom signed Orders N-25-20, N-29-20, and N-35-20 to grant local agencies the flexibility to meet remotely during the COVID-19 pandemic. These orders expired on September 30, 2021.
On September 16, 2021, Governor Newsom signed into law AB 361 – Brown Act: Remote Meetings During Emergencies. AB 361 went into effect immediately upon signature by the governor. It amends the Brown Act to allow local legislative bodies to continue having purely virtual meetings using teleconferencing and virtual meeting technology under specified conditions.
There are key differences between the Executive Orders, which expired September 30, 2021, and AB 361. AB 361 imposes requirements with respect to public comment, however, the City of Cotati currently satisfies legal requirements with respect to live public comment via Zoom in alignment with AB 361. Additionally, public agencies must either make findings by majority vote that the state of emergency still exists and continues to directly impact the ability of the members to meet safely in person, or that health officials continue to impose or recommend measures to promote social distancing. These conditions continue to exist. Determinations by the local agency that the emergency impacts the ability to meet safely in person must be revisited every 30 days.
3.1 Packet Pg. 3
Governor Newsom’s March 4, 2020 Proclamation of Emergency related to the COVID-19 pandemic is still in effect. In addition, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing to protect the public’s health and safety during local government meetings.
Continuing the remote meetings would provide for a consistent meeting format until the pandemic emergency is lifted.
Analysis/Discussion
AB 361 amends Government Code Section 54953 to provide an alternative to having the public access the locations where City Councilmembers are teleconferencing in from. To have teleconference public meetings, without providing access to City Councilmember’s private residences, the City Council must pass a resolution stating that they have reconsidered the circumstances of the COVID-19 state of emergency and that any of the following circumstances exist:
1. The state of emergency as a result of COVID-19 continues to directly impact the ability of the members of City Council and the members of the City’s Commissions, and Committees to meet safely in person; and
2. State or local officials continue to impose or recommend measures to promote social distancing.
This Resolution makes the findings to confirm the current conditions to allow teleconference meetings pursuant to AB 361 for the City Council and on behalf of all of the commissions and committees created by the City Council pursuant to Government Code section 54952(b). The Resolution authorizes teleconference meetings including hybrid meetings held both via teleconference and in-person. This Resolution will allow members of the public to safely observe and participate in local government teleconference meetings during the continued pandemic.
AB 361 requires City Council to make these findings every 30 days to continue teleconference hearings. If adopted, staff will agendize this item once a month until the state of emergency is over, or City Council no longer believes teleconference meetings are necessary.
If the Resolution is not adopted, the City will be required to hold public meetings in-person or conduct teleconference meetings pursuant to subsection 54953(b)(3) of the California Government Code which will require posting of the agenda at each teleconference location and for the public to be admitted to each teleconference location.
Financial Considerations
There are no direct financial impacts from enactment of the proposed resolution.
Environmental Issues
3.1 Packet Pg. 4
This action is exempt from the California Environmental Quality Act (CEQA) because it is not a project which has a potential for resulting in either a direct physical change in the environment, or a reasonably foreseeable indirect physical change in the environment, pursuant to CEQA Guideline section 15378.
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RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI
AUTHORIZING VIRTUAL CITY COUNCIL MEETINGS DURING A DECLARED STATE OF EMERGENCY PURSUANT TO GOVERNMENT CODE 54953 (AB 361) WHEREAS, the City Council of the City of Cotati is committed to ensuring public access to observe and participate in local government meetings; and WHEREAS, all meetings of the City Council and its other legislative bodies created pursuant to Government Code section 54952(b) are open and public, as required by the Ralph M. Brown Act, so that any member of the public may participate in local government meetings; and
WHEREAS, on March 17, 2020, in response to the COVID-19 pandemic, the Governor signed Executive Order N-29-20 suspending certain provisions of the Brown Act in order to allow local legislative bodies to conduct meetings by teleconference or by other means; and WHEREAS, on June 11, 2021, Governor Newsom issued Executive Order N-08-21 which ended the provisions of Executive Order N-29-20 on September 30, 2021; and WHEREAS, on September 16, 2021, the Governor signed AB 361 (2021) into law allowing legislative bodies to continue to conduct meetings via teleconferencing under specified conditions, including the requirement that the legislative body make specified findings. AB 361 (2021) took effect on October 1, 2021; and WHEREAS, AB 361 requires that, if a state of emergency remains active, or state or local officials have imposed or recommended measures to promote social distancing, the legislative body shall make findings that it reconsidered the circumstances of the state of emergency and that either the state of emergency continues to directly impact the ability of the members to meet safely in person, or state or local officials continue to impose or recommend measures to promote social distancing; and
WHEREAS, the state of emergency proclaimed by the Governor on March 4, 2020, related to the pandemic of coronavirus commonly as COVID-19 has not been rescinded and remains in effect; and
WHEREAS, new variants of COVID-19 have developed, and risks of illness or death due to such variants remains significant to the general public; and WHEREAS, State and local health officials have imposed and recommended social distancing measures for the protection of public health and safety in response to COVID-19; and
WHEREAS, the Sonoma County Public Health Officer continues to recommend teleconferencing or social distancing during public meetings of all legislative bodies to protect the community’s health against the spread of COVID-19; and WHEREAS, teleconference meetings may include hybrid meetings, in which all or some members of the legislative body meet in person while others attend by teleconference, and Packet Pg. 6
members of the public are either allowed to participate only by teleconference or both in person and by teleconference (“hybrid meetings”). The purpose of hybrid meetings is to allow for multiple modes of attending meetings while reducing the risks of COVID-19, including its variants; and
WHEREAS, the City Council, acting as a legislative body pursuant to Government Code section 54952(a) and for the benefit of the commissions, committees, and other bodies that were created by the City Council pursuant to Government Code section 54952(b) (collectively referred to as “Legislative Bodies”), finds that the current conditions meet the circumstances set forth in Government Code section 54953(e)(3) to allow Legislative Bodies to continue to use teleconferencing to hold open and public meetings if the Legislative Bodies comply with the requirements set forth in Government Code section 54953(e)(2) to ensure the public can safely participate in and observe local government meetings.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Cotati that:
Section 1. Recitals. The Recitals set forth above are true and correct and are incorporated into this Resolution by this reference.
Section 2. Current Conditions Authorize Teleconference Public Meetings of Legislative Bodies.
Based on the California Governor’s continued declaration of a State of Emergency and the Sonoma County Public Health Officer’s recommendation to continue teleconferencing or social distancing during public meetings, the City Council finds that the conditions continue to exist pursuant to Government Code sections 54953(e)(3) to allow Legislative Bodies to use teleconferencing to hold public meetings in accordance with Government Code section 54953(e)(2) to ensure members of the public have continued access to safely observe and participate in local government meetings.
Section 3. Authorize Legislative Bodies to Conduct Teleconference Meetings. The Legislative Bodies are hereby authorized to take all actions necessary to carry out the intent and purpose of this Resolution including, conducting open and public meetings in accordance with Government Code section 54953(e)(2) and other applicable provisions of the Brown Act.
Section 4. Effective Date. This Resolution shall take effect immediately and shall be in effect for a period of 30 days from the date of adoption. The City Council may reconsider the circumstances necessitating this resolution within 30 days of the adoption of this resolution.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the May 17th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
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Approved as to form:
____________________________
City Attorney
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Cotati City Council
Agenda Staff Report
Item type: STUDY SESSION
To: City Council
Subject: Budget Study Session for Enterprise (Water, Sewer, & Internal Service) Funds and Capital Funds for Fiscal Year 2022/23
Date: May 17, 2022
Written by: Angela Courter, Director of Administrative Services Recommendation
Study session on Enterprise and Capital Funds for Budget Planning for Fiscal Year 2022/23. No action will be taken.
Background
With the guidance provided by the City Council and the community during the strategic planning session held on February 15, 2022, staff has compiled the attached draft budget of the Enterprise Funds which includes the Water, Water Capital, Sewer and Sewer Capital Funds, as well as the Internal Service Funds.
Staff have also compiled updated projects for capital improvements for City infrastructure including streets, parks, and buildings. The complete multi-year capital improvement program was presented to planning commission May 16, 2022 and included herein for council review.
Lastly, as requested by the City Council, staff have updated the departmental projects lists based on feedback received during the strategic planning session. Note that some currently in-process ordinance work not shown include updates to the noise ordinance (CM), park dog ordinance (CM), woonerf ordinance (CD), and agricultural ordinances (CD). Each of these are expected to continue into the first half of FY 2022/2023.
Analysis
Water and Wastewater Funds
4.1 Packet Pg. 9
For Fiscal Year 2022/23, the city enterprise funds are going to continue to invest in technology upgrades and security to the software systems currently in place. These upgrades will provide easier access to information and customer requests as well as provide additional redundant backups security around the SCADA systems. Additionally, we are also continuing to dedicate funding for both public education programs and water conservation rebates.
Water and Wastewater revenues are subject to revision based on the current rate proposal that was presented to council on April 12, 2022, and tentatively coming back for council consideration on June 14,2022. Staff have presented proposed budgets including the proposed rate increases as well as a sample of the budgets without any increase.
Expenditures for fiscal year 2021/22 are primarily impacted due to the CalPERS Additional Discretionary Payment (ADP) which was funded through an interfund loan from the General Fund. Expenditures for fiscal year 2022/23 are in line with historical expenditures with increases due to increased cost of Water Procurement (6%), Subregional Wastewater Treatment (6.8%), Insurance (approx. 50% increase), and Water Other Expense increase of $60,000 due to new waterline flushing program.
During fiscal year 2022/23, we are estimating total capital improvement expenses of approximately $759,000 and $1,250,000 for Water and Wastewater Funds respectively. The most significant project is $1,100,000 for the West Sierra Sewer Replacement in advance of future repaving. Other projects include $300,000 dedicated to the SCADA system update, and $609,000 for the Water Main Replacement at Portal, Mercantile and Aaron Streets to address fire flow capacity limitations.
Along with the physical infrastructure, the water and sewer enterprise participate in the vehicle replacement and maintenance program for vehicles used by these enterprises. The goal of this internal service fund is to smooth out vehicle replacement expenses, so that unexpected expenses don’t impact on-going operations.
Internal Service Funds
The City utilizes a Vehicle Replacement Fund and a Compensated Absences Fund to account for the financing of goods or services provided by one department or agency to other departments or agencies of the governmental unit, or to other governmental units, on a cost reimbursement basis.
During fiscal year 19/20, the City had fully transitioned to maintain the city fleet of vehicles within a single internal service fund, which is then billed out to the departments and funds utilizing those fleet assets.
4.1 Packet Pg. 10
For the Fiscal Year 2021/22 the City proposed to cease all future purchases of internal combustion engine (ICE) vehicles for police patrol and purchase and test the first battery electric vehicle (BEV) for police patrol. The current ICE patrol vehicles have an average fuel efficiency of 9 mpg, are more expensive to operate and maintain than a BEV and have a lower resale value at end of life. Of course, BEV’s also do not emit any emissions and would be recharged on 100% renewable Sonoma Clean Power Evergreen electricity. Although the BEV is more expensive to purchase upfront, based on fuel savings alone, it will be less expensive to operate over its service life.
For Fiscal Year 2022/23 there are a few vehicles that are listed as subject for replacement.
However, we will evaluate the current deployment of the BEV vehicle to see if a like vehicle should be deployed. Additionally, all equipment currently earmarked for replacement will be evaluated to ensure that replacement is required before purchase. Said purchases would be brought to council for review and approval.
The Compensated Absences Fund for Fiscal Year 22/23 is proposed based on meeting current payout expectations derived from historical drawdowns on employee balances. The total expected expenditures for Fiscal Year 22/23 are approximately $126,000.
Capital Projects Funds
For Fiscal Year 2022/23 the City is proposing the prioritization of the following projects. This extraordinary 1-year push of projects is possible due to the lease funding as part of the UAL reduction strategy. The focus on street work is to complete the majority of the expensive reconstructions to gradually move to a lower cost maintenance program over the next several years.
◦ Streets Improvements - $10,661,245
2020 Street Construction and Improvements - Part 2 (Quick Strike) ◦ This project completes the 2020 Street Construction and Improvements Project and consists of rehabilitating La Plaza and West Sierra Avenue and bicycle and pedestrian safety improvements. Consists of rehabilitating 1 mile of streets. ◦ Budget $2,890,000
2023 Pavement Rehabilitation
4.1 Packet Pg. 11
◦ This Project is to reconstruct approximately 2 miles of streets. ◦ Budgeted $3,210,000
2023 Pavement Preservation
◦ Low-cost street maintenance project consisting of dig-outs and slurry seal treatments on streets in medium to good condition to maintain these streets in good condition. The streets in this project total approximately 5.4 miles. ◦ Budgeted $940,382
Highway 116/West Cotati Avenue Intersection Safety Improvements ◦ The Project will realign and signalize the intersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian features to improve safety and community connectivity. Proposed work in FY 22/23 is design only to position the project for construction funding in a future year.
◦ Budgeted $500,000
Redwood Drive and Cypress Avenue Pavement Rehabilitation ◦ Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant ADA ramps. Proposed work in FY 22/23 is design only to position the project for federal aid grants.
◦ Budgeted $282,000
Gateway Signage
◦ This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza bulletin board to digital. In FY22/23, the Gateway monument areas will be designed. Post-mounted entry signs at minor streets entering Cotati will be installed in FY 22/23. The major gateways into Cotati will be constructed in subsequent years.
◦ Budgeted $100,000
Design and other Misc. Projects under $100K –
◦ Bicycle Pedestrian Safety Improvements $50,000,
◦ Loretto & Marsh to McGinnis Pathway Resurfacing $ 61,000 (carryover costs) ◦ Bench Installation at ORH and 116 Pedestrian Plaza $46,000
4.1 Packet Pg. 12
◦ Park Improvements - $2,326,500
Kotate Park Improvements
◦ Implements Park Capital Plan improvements for Kotate Park, including replacement of park play equipment, relandscaping planter areas, new bollard lights, and restroom.
◦ Budget $2,210,000
Putnam Park
◦ This project includes the design of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities. Construction is planned for FY 23/24, pending funding availability.
◦ Budget $35,500
Pocket Park
◦ Design and construction of pathways, bollard lights, and benches in the pocket park food forest.
◦ Budget $81,000 (carryover costs)
◦ Building Improvements - $1,038,000
Civic Center Windows & Exterior Repairs:
◦ Replacement of City Hall windows and trim along West. Sierra Avenue, Civic Center Windows, as well as trim replacement and repainting of City Hall, Civic Center, and the Cotati Room.
◦ Budget $1,038,000
Attached to the staff report is the sample multi-year capital improvements listing as is included within the online budget book that the City is working on for the FY 22/23 budget.
General Funds Updates:
On April 19, 2022, City staff presented the study session on the Operating Revenues and Expenditures for the General Fund and Special Revenue Funds. Staff have prepared the completed proposed budget for the General Fund including the Other Sources and (Uses) and the
4.1 Packet Pg. 13
Transfers In/(Out).
Significant items within the other sources and uses include the general fund source addition of $4,000,000 for the Bond Issuance for Pension Obligation ADP, the Interfund Loans to Water and Sewer for their Proportionate Allocation of Pension Obligation Bond totaling $1,938,120, as well as the new 2022/23 Debt Payment for the same Pension Obligation Bond.
Changes within the Transfers In/(Out) are the transfer in of $1.7 million from the ARPA 2021 fund for revenue replacement and the reduced transfers out for streets projects due to the Streets Bonds funding source.
Summary
Overall, the budgets are in line with historical trends but with a more conservative look at revenues related to the timing for development, water usage, and other fees. This year proposes to continue the heavy investment in streets; both reconstructing streets in poor condition and maintaining streets to keep them in good condition. Additionally, the budget also proposes to start the major park renovations, beginning with Kotate Park. We will continue to meet and exceed the required operating reserve of 33% of operating expenditures and anticipate a total combined reserve in Water and Wastewater funds of approximately $945,000 and $1.8M respectively. However, the City must continue to closely monitor the sewer and water operating funds to ensure that we stay on track to stabilize and begin growing fund balances while also undertaking the necessary infrastructure maintenance and upgrades.
Attachments:
2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (PPTX) Combined Departmental Projects Revised (PDF)
Enterprise Funds Proposed Budget Workbooks (PDF)
General Fund - Updated Transfers for Proposed Capital Projects (PDF) Capital Project Funds Budget Workbooks 2022-23 (PDF)
Multi Year Capital Improvements Plan 2022/23 (PDF)
4.1 Packet Pg. 14
ENTERPRISE FUNDS
& CAPITAL FUNDS
Fiscal Year 2022-23
City of Cotati
Session Date : May 17, 2022
4.1.a
Packet Pg. 15
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Study Session
Overview Ø Tentative Schedule Ø Goals and Objectives Ø Budget Study Ø Enterprise Funds Ø Water/Sewer/Internal Service Ø Capital Project Funds Ø General Fund & Special Revenues Update Ø Conclusion Ø Packet Provided Schedules Ø City Council Revised Department Projects Ø Enterprise Funds Proposed Budget Workbook Ø Capital Project Funds Budget Workbook Ø Multi-Year Capital Projects Plan Ø General Funds – Updated Workbook with Transfers and Other Sources/Uses
Ø Special Revenue Funds Workbook
2 4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Tentative
Schedule
3 Strategic Planning
Session
•Developed City
Objectives/Goals
Budget Focus
•Strategic Projects
Feb. 15, 2022
City Objectives
Revisit
Budget Study
Session
•General Fund
•Revenues
•Expenditures By
Departments
•Special Revenues
April 19,
2022
Budget Study
Session
•Enterprise Funds
•Capital Projects
•Transfers In and Outs
May 17,
2022
Budget Adoption
June 14,
2022
4.1.a
Packet Pg. 17
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Goals and Objectives
Long Term Vitality
•Balanced Budget
•Economic Development
•Affordable & Proper Development
•Infrastructure Preservation
•Pursue Grant Opportunities
Climate Change
•Mitigate and Adapt to Impacts
•Wildfire Preparation & Adaptation
Community Engagement
•Inclusive and Equitable Practices
•Advance Equity to Community Partners
Equitable, Compassionate & Healthy
Community
•Diversity Source of Strength
•Equity in Hiring/ Promoting/ Contracting
•Advance equity & health partnerships
Best in Class Community Services
• Community Safety & Quality
•Support High Level Core Services
•Emergency Preparedness
•Update Regulations
•Development Services
•Regional Participation
•Improve Service Delivery
4.1.a
Packet Pg. 18
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
ENTERPRISE FUNDS
Enterprise Funds are used to account for operations
that are financed and operated in a similar manner
as a private business enterprises, where the intent is
that the costs of providing goods or services to the
general public on a continuing basis be financed or
recovered primarily through user charges.
4.1.a
Packet Pg. 19
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Budget Highlights
Maintains a reserve
of 33% of operating
expenses
Proposed rate
change per the
proposed rate
study for water &
sewer
Conservative
Revenue and
Expenditures
Estimates
Continued focus on
infrastructure
improvements and
preservation
4.1.a
Packet Pg. 20
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council WATER
FUNDS
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Water Funds Overview
• BUDGET ASSUMPTIONS
• Water rate adjustment in FY 2022-23:
• Water rates are determined by the cost of delivering water and maintaining infrastructure and equipment in order to properly treat and distribute water to our customers.
• Rate Study presented to council April 12. Currently in Prop 218 notice, pending public hearing anticipated on June 14, 2022, meeting. • Interfund Debt Service Back to General Fund for UAL Contribution. • Proposed Capital Project and Equipment Improvements:
• Water Meter Replacements
• SCADA Server Upgrade & Relocation - $150,000
• P-1: Portal, Mercantile, Aaron Replacement - $608,900
4.1.a
Packet Pg. 22
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council • One Time UAL ADP in FY 2021/22 $989,900
•Personnel budgeting full staffing
•Allocated Contract Services
•Estimated Increasing Insurance
• Continued water conservation programs
• Cost of Water Procurement -
•Water Agency Increased Rate of 6.0%
• Consistent Water Consumption
•Repairs & Maintenance Increase to address
Water Main Flushing Services
Changes in Operating Expenditures:
•Primarily Connection Fees
•Fiscal Year 2017/18 $218K
• Village Walk
•Fiscal Year 2019/20, 2020/21,and est.
2022/23 $210K, $71K, $248K respectively.
•Kessing Ranch Developments
Change in Revenues:
$0.0
$0.5
$1.0
$1.5
$2.0
$2.5
$3.0
$3.5
FY 18/19
Actual
FY 19/20
Actual
FY 20/21
Actual
FY 21/22
Estimate
FY 22/23
Proposed
Millio
n
s
Combined Water Funds
Revenue and Expenses
Revenues Operating Expenses
4.1.a
Packet Pg. 23
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Water Study Projections
Debt Proceeds: $0.9M $3.4M
$0
$1
$2
$3
$4
MIL
LIO
N
S
Combined Ending Fund Balance
Target Reserve Level
Minimum Reserve Levels
$0
$1
$1
$2
$2
$3
$3
$4
$4
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 T
otal R
e
v
e
n
u
e / E
x
p
e
n
s
e
s ($
M)
Non-Rate Revenue Existing Rate Revenue Additional Rate Revenue Operating Expenses Debt Cash Capital
Ex
p
enses
R
e
v
enues
4.1.a
Packet Pg. 24
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Contract Services • Professional Services • Continued Rate Study Review $ 15,000 • General Engineering Services $ 7,000 • Technology & Data • SCADA/EMASS/ITRON Maintenance $ 38,200 • Tyler Incode (Billing/Notification) Fees $ 7,440 • General Services • Water Sample Testing $ 15,840 • Water Systems Support $ 12,100 • Uniform Maintenance Service $ 744
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
SEWER FUNDS
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Sewer Funds Overview
• BUDGET ASSUMPTIONS
• Proposed rate adjustment in FY 2022-23
• Sewer rates are determined by the cost of treatment of wastewater and maintenance of related infrastructure and equipment. • Rate Study presented to council April 12. Currently in Prop 218 notice, pending public hearing anticipated on June 14, 2022, meeting.
• Proposed Capital Project Improvements:
• West Sierra Sewer Line Replacement - $1,100,000
• Manhole Lateral Repair & Improvements - $96,000
• SCADA Server Upgrade & Relocation - $150,000
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council • One Time UAL ADP in FY
2021/22 $948,220
•Personnel budgeting full
staffing
•Allocated Contract Services
•Estimated Increasing
Insurance
•Increased wastewater
treatment costs of
approximately 6.8%
Operating Expenditures:
•Primarily Connection Fees
•Fiscal Year 2019/20 $703K
•SCIP Financed Connection
Fees
Change in Revenues:
$0
$500
$1,000
$1,500
$2,000
$2,500
$3,000
$3,500
$4,000
$4,500
FY 17/18
Actual
FY 18/19
Actual
FY 19/20
Actual
FY 21/22
Estimate
FY 22/23
Proposed
Th
o
u
sa
n
d
s
Combined Sewer Funds
Trends
Revenues and Expenses
Revenues Operating Expenses
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Wastewater Study Projections
- If Rates Change
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 $0
$1
$2
$3
$4
MIL
LIO
N
S
Combined Ending Fund Balance Target Reserve Level
$0
$1
$2
$3
$4
$5
$6
$7
FY2022 FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2030 FY2031 FY2032 T
otal R
e
v
e
n
u
e / E
x
p
e
n
s
e
s ($
M)
Non-Rate Revenue Existing Rate Revenue Additional Rate Revenue Operating Expenses Debt Cash Capital
Ex
p
e
n
s
e
s
R
e
v
e
n
u
e
s
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Contract Services • Professional Services • General Engineering Services $ 7,500 • Technology & Data • TESCO Systems Maintenance $ 9,000 • Tyler Incode (Billing/Notification) Fees $ 3,500 • Special Project • Engineering Project - $ 4,000 • General Services • Sewer Systems Support $ 10,000 • Uniform Maintenance Service $ 650
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council QUESTIONS?
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
INTERNAL
SERVICE FUNDS
An internal service fund is any fund that is used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the
governmental unit, or to other governmental units, on a cost reimbursement basis.
Currently the City utilizes a Vehicle Replacement Fund and a Compensated Absences Fund for these purposes.
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Internal Service Funds
Budget Highlights
Maintains appropriate
reserve to meet
expenses and build
limited reserves for
future fund resiliency
Proposed schedule for
vehicle replacement
includes replacement of
aged equipment and
purchase new
equipment
Compensated
absences for Fiscal Year
22/23 proposed based
on meeting current
payout expectations
Compensated
Absences Expenditures
and Revenue are
allocated Based on
General FTE of Liability
4.1.a
Packet Pg. 33
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Vehicle Replacement
Continued Investment of $361K includes
• Replacement of :
• Two Police Interceptor SUV’s
• Evaluating fuel efficient/environmentally friendly
vehicles
• Pending Public Works Flatbed Dump Truck
Replacement
• New Equipment- Various as needed
• Repairs & Maintenance of Existing Fleet
4.1.a
Packet Pg. 34
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
COMPENSATED
ABSENCES
FUND
Designed to maintain the
government wide
compensated absences
liability by billing out
proportionate usage and
balance to the appropriate
funds and departments.
Balances are changed to
address estimated annual
charges
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council QUESTIONS?
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
CAPITAL PROJECTS
PROPOSED BUDGET FOR FY 2022-23
NOTE: MULTI-YEAR PLAN PRESENTED TO PLANNING COMMISSION MAY 16, 2022
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Streets Capital Projects
• 2021-22 Streets Construction & Improvements
• Street Paving Improvements and Maintenance • West Side - Budget $3,439,000 • Bird Section – Budget $880,000 • Old Redwood Highway Traffic Flow – Budget $615,000
• Continued Traffic Safety Improvements • Various projects as needed including the crosswalk improvement at Laguna and
Commerce. • Budgeted $87,000
• Wayfinding Phase 2 of Kiosks – Budget $250.000
• Storm Drain Improvements – Budget $20,000
• Design of Projects for 2022/23 Forward (Quick
Strike & Redwood Drive) Total Budget $350,000
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Streets Capital Projects
• 2022-23 Streets Construction & Improvements - $10,661,245 • 2020 Street Construction and Improvements - Part 2 (Quick Strike) • This project completes the 2020 Street Construction and Improvements Project and consists of rehabilitating La Plaza and West Sierra Avenue and bicycle and pedestrian safety improvements. Consists of rehabilitating 1 mile of streets
• Budget $2,890,000
• 2023 Pavement Rehabilitation
• This Project is to rehabilitate approximately 2 miles of streets. • Budgeted $3,210,000
• 2023 Pavement Preservation
• Low-cost street maintenance project consisting of dig-outs and slurry seal treatments on streets in medium to good condition to maintain these streets in good condition. The streets in this project total approximately 5.4 miles.
• Budgeted $940,382
• Highway 116/West Cotati Avenue Intersection Safety Improvements • The Project will realign and signalize the intersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian features to improve safety and community connectivity. Design only.
• Budgeted $500,000
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council • 2022-23 Streets Construction & Improvements - $10,661,245 • Redwood Drive and Cypress Avenue Pavement Rehabilitation • Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant ADA ramps. Design Only.
• Budgeted $282,000
• Gateway Signage
• This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza bulletin board to digital. In FY22/23, the Gateway monument areas will be designed. In FY22/23, the Gateway monument areas will be designed. Post-mounted entry signs at minor streets entering Cotati will be installed in FY 22/23. The major gateways into Cotati will be constructed in subsequent years. • Budgeted $100,000
• Design and other Misc. Projects under $100K –
• Bicycle Pedestrian Safety Improvements $50,000,
• Loretto & Marsh to McGinnis Pathway Resurfacing $ 61,000 (carryover)
• Bench Installation at ORH and 116 Pedestrian Plaza $46,000 Streets Capital Projects
4.1.a
Packet Pg. 40
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Parks Capital Projects
• 2022-23 Park Improvements - $2,326,500
• Kotate Park Improvements
• Implements Park Capital Plan
improvements for Kotate Park, including
replacement of park play equipment,
relandscaping planter areas, new bollard
lights, and restroom.
• Budget $2,210,000
• Putnam Park
• This project includes the design of a Dog
park, perimeter pathway and pedestrian
bridge across the Laguna de Santa Rosa,
baseball field fencing, and various
related park amenities. Design Only.
• Budget $35,500
• Pocket Park
• Design and construction of pathways,
bollard lights, and benches in the pocket
park food forest.
• Budget $81,000 (carryover)
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Building Capital Projects
Civic Center Windows & Exterior
Repairs:
• Replacement of City Hall
windows and trim along West.
Sierra Avenue, Civic Center
Windows, as well as trim
replacement and repainting of
City Hall, Civic Center, and the
Cotati Room.
• Budget $1,038,000
4.1.a
Packet Pg. 42
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Lighting & Landscaping Districts
• Funded by Zone Specific Property Tax Assessments.
• ZONE 10
• Altman Acres LLAD Streetscape Refurbishment
• Refurbishes the streetscape along Old Redwood
Highway. The project consists of removing and
replacing the frayed and worn weed barrier, removing
worn and broken drip irrigation tubing and emitters, and removing and replacing dead or frail and dying shrubs
and trees.
• Budget $25,000
• ZONE 8
• Loretto & Marsh to McGinnis Pathway Resurfacing
• Budget $ 20,000 (carryover)
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council QUESTIONS?
4.1.a
Packet Pg. 44
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Updates for General Fund
• Other Sources/Uses
• Bond Issuance Source -
$4,000,000 for Pension
Obligation ADP
• Interfund Loans to Water
and Sewer for their
Proportionate Allocation of
Pension Obligation Bond
• 2022/23 - Debt Payment
for Pension Obligation
Bond
• Transfers In/Out
• 2021/22 Transfers In
• $170 K from Public Safety
Fund
• $1,772 K from ARPA 2021
Fund
• 2022/23 Transfers In
• $156 K from Public Safety
Fund
• 2021/22 Transfers Out
• $400 K to Grants Funds
• $2,272 K To Capital Projects
• 2022/23 Transfers Out
• $1,587 K To Grants Funds
• $1,580 K to Capital Projects
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Other General Fund Updates
• City Managers Office
• FY 2021/22
• Onetime adjustment for Payout
• Increased Other Expense for Additional Newsletter Mailings for Non-Utility Residents • FY 2022/23
• Adjusted Staffing FTE Removing City Clerk and Adding Admin. Assistant • Adjusted Other Expense to include $25,000 for election expenditures • Increased Other Expense for Additional Newsletter Mailings for Non-Utility Residents • Fund Balance in Excess of 25% required
• 2021/22 – Estimated at 58% of Operating Expenses
• 2022/23 – Estimated at 61% of Operating Expenses
4.1.a
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Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Conclusion
A balanced budget
maintaining prudent fund
balance levels. We will
continue to closely
monitor the operating
funds to ensure that we
stay on track to stabilize
and begin growing fund
balances while also
undertaking the necessary
infrastructure
maintenance and
upgrades
Operating reserve
requirements meet for
both Water and Sewer
Funds
City staff will continue to
update the Council on
any significant budgetary
changes prior budget
adoption.
City staff are committed
to exercise prudence and
integrity in the
management of public
funds and provide
transparency and
accountability in its use.
4.1.a
Packet Pg. 47
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council QUESTIONS?
4.1.a
Packet Pg. 48
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council
4.1.a
Packet Pg. 49
Attachment: 2022-23 Enterprise and Capital Projects Funds Budget Study Presentation (City Council Effective FTE Objectives
Day-to-Day Responsibilities (CM)
Administration 0.44
AV Room 0.01
Budget/Strategic Planning 0.05
Cannabis Permitting 0.01
City Council, City Council Meetings 0.47
Advisory Bodies (Measure G/Successor/PC/DRC) 0.02
Contracts/Agreements 0.10
Economic Development 0.03
Elections 0.00
Emergency Response 0.11
General 0.00
Human Resources (benefits management) 0.25
Labor/Personnel 0.00
Litigation/Risk Management 0.05
Mobile Home Rent Stabilization 0.01
Notary 0.00
Operations/Deparmental Oversight 0.21
Records and Policy Management 0.24
PRA Request/Subpoenas 0.00
Public Information & Outreach 0.22
Records and Policies 0.00
Recruitment 0.06
Personnel Management/MOU 0.03
Solid Waste Franchise Oversight 0.01
Departmental Training 0.03
Weed Abatement 0.00
Departmental/Project Support 0.03
Day-to-Day Responsibilities (REC)
Program Registration 0.01
Camps 0.59
Recreation Classes and Programs Management 0.32
City Manager Meetings 0.02
Facility Management 0.21
Instructor/Staff/Public/Customer Meetings 0.15
Special Events 0.33
Park Management 0.06
City Safety Program Oversight 0.06
Public Outreach 0.09
Training 0.01
Other Responsibilities 0.00
Sub-Total Day-to-Day Duties 4.23
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.08 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.06 Sub-Total Regional Representation 0.14
Projects
Lead Digital File Management Program 0.12 3.b
Lead City Website Transition 0.10 4.b
City Seal Redesign 0.06 4.a
Veronda-Falletti Barn Design/Fundraising 0.04 1.d
Economic Development 2.0 (Co-Lead with CD) 0.04 1.b
Waste Franchise Negotiations 0.04 3.a
Putnam Park (Intial Design) 0.04 1.d
Election 2022 0.06 3.b
Evaulate New Legislative Management Systems 0.02 3.b
(Added) Ad Hoc Committee Projects as Needed 0.04 5
Sub-Total Projects 0.54
Sub-Total Day-to-Day & Regional 4.37
Total w/Projects 4.91
Budgeted Effective FTE 6.50
Department Name: City Manager's Office
FY 2022-2023
4.1.b
Packet Pg. 50
Attachment: Combined Departmental Projects Revised (City Council Budget Study Session Enterprise, Internal Service, and Capital Projects Effective FTE
Day-to-Day Duties
Accounting 0.25
Accounts Payable 0.57
Accounts Receivables and Revenue 0.13
Admin Services Activities 0.13
Auditing 0.15
Backflow 0.09
Banking and Investments 0.25
Budget and Develop Financial Plans 0.30
Cannabis Permitting 0.02
Council Meetings 0.05
Customer Service 0.50
Provide Support for Operating Departments 0.11
Emergency Response 0.01
Financial Reporting 0.18
Labor Various 0.04
Miscellaneous 0.13
Incode Maintenance 0.08
Payroll 0.68
Purchasing 0.01
Staff Meetings 0.16
Technology and Phone 0.07
Training 0.08
Utility Billing 0.49
Sub-Total Day-to-Day 4.49
California Society of Municipal Finance Officers (CSMFO) 0.05 Measure M/County Oversight/GFOA Training/CALPERS Training/CAL PELRA 0.08 Sub-Total Regional Representation 0.13
Investment Planning 0.02 1.b.ii
Fixed Asset/Work Order Processes 0.08 3.g
Digital Records Workflow 0.11 1.f./1.g.
BackFlow Program/Code Review 0.05 2.g./4.a.
IT Special Projects (AD, Licensing, Security, Itron, Etc.) 0.07 2.b. (Modify) Hydrant Meter Process Update 0.11 2/3.g
IBS Payroll System Update 0.05 1.a.
TOT Taxation Process/Documentation 0.06 1.b.i/1.b.ii
(Added) Propose Two Year Budget Process/Multiyear Planning 0.02 1.a.
Business License Audit/Process Review 0.04 1.b.i/1.b.ii Sub-Total Projects 0.62
Sub-Total Day-to-Day & Regional 4.62
Total w/Projects 5.24
Budgeted FTE 4.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 22-23
4.1.b
Packet Pg. 51
Attachment: Combined Departmental Projects Revised (City Council Budget Study Session Enterprise, Internal Service, and Capital Projects Effective FTE
Day-to-Day Duties
Lighting and Landscape Districts 0.04
Engrg-Budget 0.13
Engrg-Building Permit Review 0.05
Engrg-Emergency Response 0.02
Engrg-Encroachment Permits 0.09
Engrg-General Admin 0.15
Engrg-Other 0.15
Engrg-Safety 0.03
Engrg-Staff Meetings 0.17
Other-Accident Repairs 0.02
Other-Event Assistance 0.16
Other-General Admin 0.07
Streets-Maintenance 1.20
Streets-USA Markouts 0.14
Streets-Vehicle Maintenance 0.14
Storm Water-Maintenance 0.27
Storm Water-MS4 0.10
Govt Bldgs-Maintenance 0.21
Parks-Landscape Maintenance Services 0.27
Parks-Veronda-Falletti-O&M 0.02
Water-Backflow Program 0.00
Water-Maintenance 1.54
Water-Permit Inspections 0.00
Water-Water Conservation 0.10
Sewer-Flushing 0.01
Sewer-Maintenance 0.27
Staff/Public/Customer Meetings 0.00
Private Development 0.97
Sub-Total Day-to-Day 6.30
RCPA/SCTA, SMART, CDC, GSA, Caltrans, RRWA, SCWA, Subregional TAC, MS4, Flood Control 1A 0.24 Sub-Total Regional Representation 0.24
Commerce Gateway Improvements 0.02 1.d
2023 Street Preservation Project - Construction 0.05 1.d 2023 Street Rehabilitation Project - Design and Construction 0.05 1.d Redwood Drive and Cypress Design - Federalized, SCTA Priority 0.10 1.d Highway 116 and W Cotati Intersection Design - Federalized, SCTA Priority 0.10 1.d Downtown Connectivity and Safety Project (Quick Strike) Construction - Federalized 0.20 1.d Traffic Safety Improprovements 0.02 1.d/3.a
EV Stations - La Plaza - Installation 0.02
2 Putnam Park Improvements (Final Design) 0.02 1.d
Kotati Park Improvements (Final Design & Construction) 0.02 1.d Veronda-Falletti Ranch Barn 0.05 1.d
Community Center Windows and Paint 0.05 1.d
City Hall Parking Reconfifguration 0.05 1.d
Hydrant ATM 0.05 1.d
Sewer pipeline repairs 0.10 1.d
Unified Request Tracking 0.10 4.a
Sub-Total Projects 1.00
Subtotal Day-to-day and Regional 6.54
Total w/Projects 7.54
Budgeted FTE 6.75
Proposed Projects & City Council Goals/Objectives
Regional Representation
Department Name: Engineering and Public Works
FY 22-23
4.1.b
Packet Pg. 52
Attachment: Combined Departmental Projects Revised (City Council Budget Study Session Enterprise, Internal Service, and Capital Projects Effective
FTE
Cannabis Permitting 0.05
Court 0.03
Emergency Response 0.01
Budget 0.02
Administration 1.36
Field Training Officer 0.00
General Public Safety 3.01
Community Outreach: Coffee with a Cop, NNO, Cadets, Community Presentations, Parent Project 0.10 Neighborhood Patrol to Increase Community Involvement and Deter Crime 0.00 Crime Prevention and Suppression Activities (Patrol, Parking) 4.70 Monitor Crime Trends to Predict and Deter Future Criminal Activity 0.00 Citations 0.14
Statistics for Department of Justice (Both State and Federal) 0.03 Receive and Dispatch both Emergency and Routine Calls-For-Service 1.99 Report Review 0.24
Animal Control 0.03
Fleet Management 0.04
Mutual Aid 0.00
Records Administration 0.35
Media Relations and Inquiries 0.02
Discovery 0.04
Investigation 0.25
Alarm Permits 0.01
K-9 Training 0.02
Late Arrest 0.02
Late Detail 0.03
MOU Association Meetings 0.00
Grants 0.12
Post OT 0.03
Shift Coverage 0.51
Training 0.49
13.65 0.16
County Emergency Management Committee (Police Chief’s Representative) UASI Fund Committee
Sonoma County Police Chief’s Association member
Sonoma County Training Managers (Chief’s Representative) Sonoma County I/LEADS and CAD (Computer System)
0.16 Public Safety Blood Drive (Bi-Annual) 0.05 4.a
Bola Wrap Upgrade with Training 0.03 3.a
Vehicle, Pedestrian, Bicycle Safety Rotating Enforcement - LRSP Recommendations 1.80 3.a Support Expansion of SAFE Team Hours (24/7) 0.02 3.g.
Active-Shooter Exercise - SSU and Thomas Page Academy (TPA) 0.10 3.c Coordinated Hi-Lo Evacuation Drill 0.03 3.c
Continued Training for De-Escalation, Implicit Bias, Dealing with People in Mental Health Crisis 0.40 5.a Electric Bicycle for Patrol with Training 0.10 3.a
Crime and Vehicle Accident Scene Mapping 0.05 3.a
Noise Abatement with Registered Meter 0.05 3.a
Hand Held Narcotics Detector (Fentenyal) with Training 0.04 3.a/5.b Webbased Citizen Feedback Service - Interaction with Cotati Police Officers 0.14 3.g/4.a
2.81 13.81
16.62 20.90
Department Name: Police
FY 22-23
Budgeted FTE
Sub-Total Regional Representation
Meetings
Sub-Total Day-to-Day
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
Sub-Total Day-to-Day & Regional
Total w/Projects
4.1.b
Packet Pg. 53
Attachment: Combined Departmental Projects Revised (City Council Budget Study Session Enterprise, Internal Service, and Capital Projects Effective
FTE
Economic Development 0.03
Administration 0.44
Budget 0.02
Building 0.52
Cannabis Permitting 0.06
Code Enforcement 0.12
Committee/Commission/Council 0.05
Customer Service 0.62
Emergency Response 0.01
Grants 0.03
Housing 0.42
Long Range Planning 0.09
Meetings 0.23
Plan Check/Permitting 0.04
Reporting 0.26
Training 0.10
Encroachment Permits 0.02
Development Projects 0.13
Sub-Total Day-to-Day Duties 3.19
Regional Planning Representation 0.05
Sub-Total Regional Representation 0.05
6th Cycle Housing Element Update 0.09 1.c
Housing Element Program Implementation 0.16 1.c
2023 Building Code Update (+GHG Measures) 0.14 3.d/1.f
Bike and Pedestrian Master Plan Update 0.09 1.d/4.a
Santero Way Specific Plan Update 0.09 1.c
Economic Development 2.0 (Co-Lead with CM) 0.10 1.b
Housing Administration 0.13 1.c
Implement New State Housing Legislation 0.10 3.d
Sub-Total Projects 0.91
Sub-Total Day-to-Day & Regional 3.24
Total w/Projects 4.15
Budgeted FTE 4.00
Note: Department includes contract Building Official and Code Enforcement Department Name: Community Development
FY 2022-23
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
4.1.b
Packet Pg. 54
Attachment: Combined Departmental Projects Revised (City Council Budget Study Session Enterprise, Internal Service, and Capital Projects
ENTERPRISE FUNDS
Enterprise Funds are used to account for operations
that are financed and operated in a similar manner
as a private business enterprises, where the intent is
that the costs of providing goods or services to the
general public on a continuing basis be financed or
recovered primarily through user charges.
4.1.c
Packet Pg. 55
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital WATER
FUNDS
4.1.c
Packet Pg. 56
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE WATER FUNDS
‐ With Rate Adjustment ‐
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 401 - WATER OPERATING
OPERATING REVENUES
Charges for Services
Sale of Water ‐ Usage 921,62 $ 4 $ 1,056,377 $ 1,181,243 $ 1,180,000 $ 1,105,000 $ 1,165,000 Sale of Water ‐ Fixed 754,289 809,815 865,72 4 800,000 840,000 860,000 Customer Fees 52,390 43,527 45,416 40,080 38,000 29,300 Other Reimbursements 475 300 110 ‐ 110 ‐
Special Assessment Backflow 2,082 2,481 202 1,000 12,317 10,000 Charges for Services 1,730,861 1,912,500 2,092,695 2,021,080 1,995,427 2,064,300 Other Revenues 483 278 35,257 ‐ 3,000 ‐
Total Operating Revenues 1,731,344 1,912,778 2,127,952 2,021,080 1,998,427 2,064,300 OPERATING EXPENSES
Water Operations
Personnel Services 517,657 686,225 762,892 750,343 1,732,755 687,365 Services and Supplies 486,07 0 510,954 628,818 629,102 590,227 661,080 Purchased Water 454,827 475,192 602,082 517,937 515,00 0 546,000 Total Operating Expenses 1,458,554 1,672,370 1,993,792 1,897,382 2,837,982 1,894,445 NET OPERATING SURPLUS 272,790 240,407 134,160 123,698 (839,555) 169,855 OTHER SOURCES
Grants from Other Agencies ‐ ‐ 194 ‐ ‐ ‐
Loan from General Fund ‐ ‐ ‐ ‐ 989,900
Loan From Sewer ‐ ‐ ‐ ‐ ‐ ‐
Interest Earnings 23,027 16,628 8,982 5,000 10,000 5,000 Total Other Sources 23,027 16,628 9,176 5,000 999,900 5,000 OTHER USES
Capital Improvements ‐ ‐ ‐ ‐
Debt Service ‐ General Fund (101)
Principal ‐ ‐ ‐ ‐ (27,399) (55,487)
Interest ‐ ‐ ‐ ‐ (12,374) (23,716)
Debt Service ‐ Sewer Capital Fund (405)
Principal (87,500) (91,036) (288,483) (94,966) (94,966) (550,059) Interest (17,016) (13,434) (11,309) (9,503) (9,503) (2,161) Total Other Uses (104,516) (104,469) (299,792) (104,469) (144,242) (631,422) Net Other Sources/(Uses) (81,489) (87,841) (290,616) (99,469) 855,658 (626,422) NET OTHER ADJUSTMENTS/TRANSFERS
Water Recycling ‐ ‐ ‐ ‐ ‐ ‐
Sewer Capital Fund ‐ ‐ ‐ ‐ ‐ ‐
Water Capital Fund ‐ ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ ‐ ‐ ‐
NET SURPLUS/(DEFICIT) 191,301 152,566 (156,456) 24,229 16,103 (456,567) BEGINNING FUND BALANCE 967,562 1,158,863 1,311,429 1,391,818 1,154,973 1,171,076 ENDING BALANCE 1,158,863 1,311,429 1,154,973 1,416,047 1,171,076 714,509 OPERATING RESERVE (33% PER POLICY) 481,323 551,882 657,951 626,136 936,534 625,167 GENERAL RESERVE 677,540 759,547 497,021 789,911 234,542 89,342 TOTAL RESERVE 1,158,863 1,311,429 1,154,973 1,416,047 1,171,076 714,509
DESCRIPTION
4.1.c
Packet Pg. 57
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE WATER FUNDS
‐ With Rate Adjustment ‐
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
DESCRIPTION
FUND 402 - WATER CAPITAL
OPERATING REVENUES
Charges for Services
Collection System ‐ $ $ 1,750 $ ‐ $ ‐ $ ‐ $ ‐ Meter 523 12,645 15,588 1,700 3,500 ‐
Fire Sprinklers ‐ ‐ ‐ ‐ ‐
Other Revenue 1,878 ‐ ‐ 350 ‐
Charges for Services 2,401 14,395 15,588 1,700 3,850 ‐ Connection Fees 5,671 210,395 71,059 ‐ 248,461 5,000 Total Operating Revenues 8,072 224,790 86,647 1,700 252,311 5,000 OPERATING EXPENSES
Water Capital
Engineering Fee ‐ ‐ ‐ ‐ ‐
Other Contract Services ‐ ‐ ‐ ‐ ‐
Water Capital
Other Expenses ‐ ‐ ‐ ‐ ‐
Total Operating Expenses ‐ ‐ ‐ ‐ ‐ ‐
NET OPERATING SURPLUS 8,072 224,79 0 86,647 1,700 252,311 5,000 OTHER SOURCES
Interest Earnings 14,541 9,765 6,085 5,000 5,000 5,000 Total Other Sources 14,541 9,765 6,085 5,000 5,000 5,000 OTHER USES
Equipment ‐ (12,150) (13,439) ‐ ‐ (15,000) Capital Improvements
Scada System ‐ ‐ ‐ (100,000) (100,000) (150,000) SCEIF AMR METER ‐ ‐ ‐ ‐ ‐ ‐
St. Josephs Water Main (173,139) ‐ ‐ ‐ ‐ ‐ P‐1: Portal, Mercantile, Aaron Replacement ‐ ‐ ‐ ‐ ‐ (608,900) Well 1A ‐ ‐ ‐ (115,000) (115,000) ‐ Total Other Uses (173,139) (12,150) (13,439) (215,000) (215,000) (773,900) Net Other Sources/(Uses) (158,598) (2,385) (7,354) (210,000) (210,000) (768,900) NET OTHER ADJUSTMENTS/TRANSFERS
Exp. Reimb. Fund 605 ‐ ‐ ‐ ‐ ‐ ‐
Water Operating Fund 401 ‐ ‐ ‐ 173,500 ‐ ‐ Sewer Capital Fund 405 ‐ ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ 173,500 ‐ ‐
NET SURPLUS/(DEFICIT) (150,525) 222,405 79,293 (34,800) 42,311 (763,900) BEGINNING FUND BALANCE 664,662 514,137 736,541 734,441 815,834 858,146 ENDING BALANCE 514,137 736,541 815,834 699,641 858,146 94,246
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Packet Pg. 58
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE WATER FUNDS
‐ With Rate Adjustment ‐
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
DESCRIPTION
FUND 403 - WATER RECYCLE
OPERATING REVENUES
Charges for Services ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Investment Earnings ‐ ‐ ‐ ‐ Other Revenues ‐ ‐ ‐ ‐ Total Operating Revenues ‐ ‐ ‐ ‐ OPERATING EXPENSES
Water Recycle
Special Engineering Services ‐ ‐ ‐ ‐ Water Recycle ‐ ‐ ‐ ‐ Other Expenses ‐ ‐ ‐ ‐ Total Operating Expenses ‐ ‐ ‐ ‐ NET OPERATING SURPLUS ‐ ‐ ‐ ‐ OTHER SOURCES
Interest Earnings ‐ ‐ ‐ ‐ Total Other Sources ‐ ‐ ‐ ‐ OTHER USES
Equipment ‐ ‐ ‐ ‐ Capital Improvements ‐ ‐ ‐ ‐ Special Capital Projects ‐ ‐ ‐ ‐ Total Other Uses ‐ ‐ ‐ ‐ Net Other Sources/(Uses) ‐ ‐ ‐ ‐ NET OTHER ADJUSTMENTS/TRANSFERS
Water Operating Fund 401 ‐ ‐ ‐ ‐ Net All Transfers ‐ ‐ ‐ ‐ NET SURPLUS/(DEFICIT) ‐ ‐ ‐ ‐ BEGINNING FUND BALANCE ‐ ‐ ‐ ‐ ENDING BALANCE ‐ ‐ ‐ ‐ ‐
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Packet Pg. 59
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital
ENTERPRISE FUNDS
OPERATING EXPENSE DETAIL
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 401 - WATER OPERATING EXPENSES
PERSONNEL SERVICES
Salaries $ 374,986 $ 400,350 $ 378,610 $ 417,180 $ 387,350 $ 398,305 Benefits 108,404 269,256 368,880 332,270 328,445 260,565 Payouts/Compensated Absences 34,267 16,618 15,402 18,160 27,060 28,495 PERS UAL ADP ‐ ‐ ‐ ‐ 989,900 ‐
TOTAL PERSONNEL SERVICES 517,657 686,225 762,892 767,610 1,732,755 687,365 SERVICES AND SUPPLIES
CONTRACT SERVICES ‐ ALLOCATED 48,598 72,065 78,167 83,924 83,924 74,279 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services ‐ 9,024 25,265 5,000 5,000 22,000 Technology and Data Management 5,968 34,878 43,699 45,640 45,640 45,640 Legal & General Council 2,394 ‐ 7,207 ‐ ‐ ‐
Special Project Consultants ‐ ‐ ‐ 30,000 30,000 ‐
General Services 10,817 24,624 21,444 26,076 26,076 28,684 Total Contract Services 67,776 140,590 175,782 190,640 190,640 170,603 MATERIALS AND SUPPLIES 12,717 48,297 13,875 22,000 22,000 22,000 UTILITIES 66,514 91,127 97,990 101,580 101,580 76,500
INSURANCE 60,047 45,640 52,623 61,267 61,267 91,771
REPAIRS AND MAINTENANCE 61,624 41,018 77,023 74,500 74,500 152,750 OTHER EXPENSES 161,759 82,819 168,363 80,960 80,960 88,176 FISCAL FEES 19 21 (4,357) 30 30 30
DEBT SERVICE ‐ ‐ ‐ ‐ ‐ ‐
OTHER WATER PROGRAMS 55,614 61,441 47,518 59,250 59,250 59,250 TOTAL SERVICES AND SUPPLIES 486,070 510,954 628,818 590,227 590,227 661,080 AQUEDUCT PURCHASED WATER 454,827 475,192 602,082 686,000 515,000 546,000 TOTAL WATER OPERATING EXPENSES $ 1,458,554 $ 1,672,370 $ 1,993,792 $ 2,043,837 $ 2,837,982 $ 1,894,445 $ 0.18 $ ‐ $ (714,431) $ 796,468
$ (1,993,792)
DESCRIPTION
Salaries
$398,305
21%
Benefits
$260,565
14%
Contract Services Allocated
$74,279
4%
Contract Services Non‐Allocated
$96,324
5% Repairs and Maintenance
$152,750
8%
Utilities
$76,500
4%
Other Expenses
$88,206
4%
Other Water Programs
$59,250
3%
Aqueduct Purchased Water
$546,000
29%
Insurance
$91,771
5%
Balances less than $50K
$50,495
3%
Water Allocation of Expenses
$‐ $100 $200 $300 $400 $500 $600 $700
Salaries
Benefits
Contract Services Allocated
Contract Services Non‐Allocated
Repairs and Maintenance
Utilities
Other Expenses
Other Water Programs
Aqueduct Purchased Water
Insurance
Balances less than $50K
Thousands
Proposed 22/23
Adopted Budget 21/22
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Packet Pg. 60
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE WATER FUNDS
‐ Without Rate Adjustment ‐
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 401 - WATER OPERATING
OPERATING REVENUES
Charges for Services
Sale of Water ‐ Usage 921,62 $ 4 $ 1,056,377 $ 1,181,243 $ 1,180,000 $ 1,105,000 $ 1,165,000 Sale of Water ‐ Fixed 754,289 809,815 865,72 4 800,000 840,000 860,000 Customer Fees 52,390 43,527 45,416 40,080 38,000 29,300 Other Reimbursements* 475 300 110 ‐ 110 122,000 Special Assessment Backflow 2,082 2,481 202 1,000 12,317 10,000 Charges for Services 1,730,861 1,912,500 2,092,695 2,021,080 1,995,427 2,186,300 Other Revenues 483 278 35,257 ‐ 3,000 ‐
Total Operating Revenues 1,731,344 1,912,778 2,127,952 2,021,080 1,998,427 2,186,300 OPERATING EXPENSES
Water Operations
Personnel Services 517,657 686,225 762,892 750,343 1,732,755 687,365 Services and Supplies 486,07 0 510,954 628,818 629,102 590,227 661,080 Purchased Water 454,827 475,192 602,082 517,937 515,00 0 546,000 Total Operating Expenses 1,458,554 1,672,370 1,993,792 1,897,382 2,837,982 1,894,445 NET OPERATING SURPLUS 272,790 240,407 134,160 123,698 (839,555) 291,855 OTHER SOURCES
Grants from Other Agencies ‐ ‐ 194 ‐ ‐ ‐
Loan from General Fund ‐ ‐ ‐ ‐ 989,900
Loan From Sewer ‐ ‐ ‐ ‐ ‐ ‐
Interest Earnings 23,027 16,628 8,982 5,000 10,000 5,000 Total Other Sources 23,027 16,628 9,176 5,000 999,900 5,000 OTHER USES
Capital Improvements ‐ ‐ ‐ ‐
Debt Service ‐ General Fund (101)
Principal ‐ ‐ ‐ ‐ (27,399) (55,487)
Interest ‐ ‐ ‐ ‐ (12,374) (23,716)
Debt Service ‐ Sewer Capital Fund (405)
Principal (87,500) (91,036) (288,483) (94,966) (94,966) (550,059) Interest (17,016) (13,434) (11,309) (9,503) (9,503) (2,161) Total Other Uses (104,516) (104,469) (299,792) (104,469) (144,242) (631,422) Net Other Sources/(Uses) (81,489) (87,841) (290,616) (99,469) 855,658 (626,422) NET OTHER ADJUSTMENTS/TRANSFERS
Water Recycling ‐ ‐ ‐ ‐ ‐ ‐
Sewer Capital Fund ‐ ‐ ‐ ‐ ‐ ‐
Water Capital Fund ‐ ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ ‐ ‐ ‐
NET SURPLUS/(DEFICIT) 191,301 152,566 (156,456) 24,229 16,103 (334,567) BEGINNING FUND BALANCE 967,562 1,158,863 1,311,429 1,391,818 1,154,973 1,171,076 ENDING BALANCE 1,158,863 1,311,429 1,154,973 1,416,047 1,171,076 836,509 OPERATING RESERVE (33% PER POLICY) 481,323 551,882 657,951 626,136 936,534 625,167 GENERAL RESERVE 677,540 759,547 497,021 789,911 234,542 211,342 TOTAL RESERVE 1,158,863 1,311,429 1,154,973 1,416,047 1,171,076 836,509 NOTE: * 2022/23 Expected Rate Impact
DESCRIPTION
4.1.c
Packet Pg. 61
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital
SEWER FUNDS
4.1.c
Packet Pg. 62
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
SEWER COMBINED REPORTING
FUNDS 404‐405
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
REVENUES
Charges for Services $ 2,482,811 2,323,233 $ 2,569,085 $ 2,721,850 $ 2,783,560 $ 3,062,000 $ Connection Fees 51,600 703,084 18,100 200,330 179,823 86,567 Connection Fee ‐ Subregional ‐ ‐ 1 ‐ ‐ ‐
Special Assessment Fee 640 ‐ ‐ ‐ ‐ ‐
Debt Proceeds 104,469 104,516 299,792 104,469 144,242 631,422 Other Reimbursements ‐ ‐ ‐ ‐ ‐ ‐
Other Revenues ‐ 19,250 73,500 ‐ 1,000 ‐
Total Revenues 2,479,988 3,309,614 3,122,200 2,844,419 3,129,131 3,779,989 OPERATING EXPENSES
Operations Fund 404 940,792 750,897 935,537 1,067,207 2,016,852 1,073,420 Wastewater Treatment
Operations 885,435 939,697 1,142,028 1,170,420 1,320,570 1,485,000 Capital‐Subregional 826,034 857,099 863,922 867,555 894,936 889,000 Total Expenses 2,516,628 2,683,326 2,941,487 3,105,182 4,232,358 3,447,420 NET OPERATING SURPLUS (36,640) 626,288 180,714 (260,763) (1,103,227) 332,569 NET OTHER SOURCES /(USES) (3,427,595) 17,013 (733,361) (280,997) 751,625 (1,388,693) NET TRANSFERS ‐ ‐ ‐ ‐ ‐ ‐
NET SURPLUS/(DEFICIT) (3,464,235) 643,301 (552,648) (541,760) (351,602) (1,056,124) BEGINNING FUND BALANCE 6,669,331 3,205,096 3,848,397 3,390,029 3,295,749 2,944,147 ENDING BALANCE 3,205,096 3,848,397 3,295,749 2,848,269 2,944,147 1,888,023
DESCRIPTION
4.1.c
Packet Pg. 63
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE SEWER FUNDS
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 404 - SEWER OPERATING
OPERATING REVENUES
Charges for Services
Usage 1,207,49 $ 4 $ 1,188,382 $ 1,284,295 $ 1,361,850 $ 1,382,000 $ 1,394,000 Base 1,115,739 1,204,829 1,284,789 1,360,00 0 1,401,000 1,423,000 Reimbursements ‐ 88,886 ‐ ‐ ‐ ‐
Special Assessment* ‐ 714 ‐ ‐ 560 245,000 Total Charges for Services 2,323,23 3 2,482,811 2,569,085 2,721,850 2,783,560 3,062,000 Special Assessment ‐ Sewer 640 ‐ ‐ ‐ ‐
Other Revenues ‐ 19,250 73,500 ‐ ‐ ‐
Total Operating Revenues 2,323,873 2,502,061 2,642,585 2,721,850 2,783,560 3,062,000 OPERATING EXPENSES
Sewer Operations
Personnel Services 526,58 4 634,220 629,715 719,180 1,661,500 683,855 Services and Supplies 224,313 306,572 305,822 348,027 355,352 389,565 Sewer Operations 750,897 940,792 935,537 1,067,207 2,016,852 1,073,420 Wastewater Treatment
Capital ‐ Subreg Debt Service 826,03 4 857,099 863,922 867,555 894,936 889,000 Operations 939,697 885,435 1,142,02 8 1,170,420 1,320,570 1,485,000 Total Operating Expenses 2,516,62 8 2,683,326 2,941,487 3,105,182 4,232,358 3,447,420 NET OPERATING SURPLUS/(DEFICIT) (181,265) (192,755) (298,902) (383,332) (1,448,798) (385,420) OTHER SOURCES
1,000,000
‐ ‐ ‐ ‐ 948,220 ‐
‐ 48,772 ‐ ‐ ‐ ‐
63,019 51,931 25,059 5,000 5,000 5,000
Loan from Incluisionary Housing (216)**
Loan from General Fund (101)
Loan from Sewer Capital (Fund 405)
Interest Earnings
Total Other Sources 1,063,019 100,703 25,059 5,000 953,220 5,000 OTHER USES
Equipment ‐ ‐ ‐ ‐ ‐ ‐
Debt Service ‐ General Fund (101)
Principal ‐ ‐ ‐ ‐ (26,245) (53,479)
Interest ‐ ‐ ‐ ‐ (11,853) (22,717)
Debt Service ‐ Inclusionary Housing (Fund 216)
Principal ‐ (31,437) (58,539) (40,429) (40,429) (40,429) Interest ‐ ‐ (8,959) (27,068) (27,068) (27,068) Total Other Uses ‐ (31,437) (67,498) (67,497) (105,595) (143,693) Net Other Sources/(Uses) 1,063,019 69,266 (42,439) 847,62 (62,497) 5 (138,693) NET OTHER ADJUSTMENTS/TRANSFERS
Sewer Capital Fund 405 ‐ ‐ ‐ ‐ 45,700 41,500
Compensated Absences ‐ ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ 45,700 41,500
NET SURPLUS/(DEFICIT) 870,26 4 (111,999) (341,340) (445,829) (555,473) (482,613) BEGINNING FUND BALANCE 2,396,662 3,266,926 3,154,926 1,970,050 2,813,586 2,258,113 ENDING BALANCE 3,266,926 3,154,926 2,813,586 1,524,221 2,258,113 1,775,500 OPERATING RESERVE (33% PER POLICY) 885,498 830,487 970,691 1,024,71 0 1,083,766 1,137,649 GENERAL RESERVE 2,436,439 2,269,429 1,842,895 499,511 1,174,347 637,851 TOTAL RESERVE 3,266,926 3,154,926 2,813,586 1,524,221 2,258,113 1,775,500 NOTE: * 2022/23 Expected Rate Impact
** Excluded in prior year budget study session.
DESCRIPTION
‐ With Rate Adjustment ‐
4.1.c
Packet Pg. 64
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE SEWER FUNDS
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
DESCRIPTION
FUND 405 - SEWER CAPITAL
OPERATING REVENUES
Charges for Services
Collection System 36,567 $ 36,567 $ 36,567 $ 15,100 $ 36,560 $ 36,567 $ Sewer Connection Fees 11,532 666,517 143,256 ‐ 163,770 50,000 Sewer Application Fees ‐ ‐ ‐ ‐ ‐ ‐
Other Reimbursements 3,501 ‐ ‐ 3,000 ‐ ‐
Total Operating Revenues 51,600 703,084 179,823 18,100 200,330 86,567 OPERATING EXPENSES
Wastewater Treatment
Contract Services ‐ ‐ ‐ ‐ ‐ ‐
Capital ‐ ‐ ‐ ‐ ‐ ‐
Total Operating Expenses ‐ ‐ ‐ ‐ ‐ ‐
NET OPERATING SURPLUS 51,600 703,084 179,823 18,100 200,33 0 86,567 OTHER SOURCES
Loan Payments – from General Fund ‐ ‐ ‐ ‐ ‐ ‐
Loan Payments – from Water Op. Fund 104,516 104,469 299,792 104,469 144,242 631,422 Interest Earnings 56,414 18,723 11,309 ‐ 1,000 ‐
Total Other Sources 160,930 123,193 311,101 104,469 145,242 631,422 OTHER USES
Equipment ‐ ‐ (8,915) (22,500) ‐ ‐
Capital Improvements
Water Road Replacement ‐ ‐ ‐ ‐ ‐ (1,100,000)
William/Olaf Sewer Replacement ‐ (68,267) (609,702) ‐ ‐ ‐ SCADA Phase 2 (22,105) ‐ ‐ (100,000) ‐ (150,000) St. Joseph Way Main Replacement ‐ ‐ ‐ ‐ ‐ ‐
Manhole Lateral Repair/Improvement ‐ ‐ (83,615) (96,000) (96,000) ‐ P1 Pipeline/Laguna Sewer Bypass (4,524,924) (2,709) ‐ ‐ ‐ Total Other Uses (4,547,029) (70,976) (702,232) (218,500) (96,000) (1,250,000) Net Other Sources/(Uses) (4,386,099) 52,216 (391,131) (114,031) 49,242 (618,578) NET OTHER ADJUSTMENTS/TRANSFERS
Water Loan ‐ ‐ ‐ ‐ ‐ ‐
Sewer Operating ‐ ‐ ‐ ‐ (45,700) (41,500) Sewer's Cost Portion ‐ AMI ‐ ‐ ‐ ‐ ‐
Water Operating Fund 401 ‐ ‐ ‐ ‐ ‐
Exp. Reimb. Fund 605 ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ ‐ (45,700) (41,500) NET SURPLUS/(DEFICIT) (4,334,499) 755,300 (211,308) (95,931) 203,871 (573,511) BEGINNING FUND BALANCE 4,272,669 (61,830) 693,470 613,458 482,162 686,033 ENDING BALANCE (61,830) 693,470 482,162 517,527 686,033 112,523 ‐ With Rate Adjustment ‐
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Packet Pg. 65
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital
ENTERPRISE FUNDS
OPERATING EXPENSE DETAIL
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED DESCRIPTION FUND 404 - SEWER OPERATING EXPENSES
PERSONNEL SERVICES
Salaries $ 362,928 $ 381,807 $ 361,330 $ 445,970 $ 438,370 $ 454,435 Benefits 130,026 236,404 253,344 255,940 248,170 201,860 Payouts/Compensated Absences 33,629 16,009 15,041 17,270 26,740 27,560 PERS UAL ADP ‐ ‐ ‐ ‐ 948,220 ‐
TOTAL PERSONNEL SERVICES 526,584 634,220 629,715 719,180 1,661,500 683,855 SERVICES AND SUPPLIES
CONTRACT SERVICES ‐ ALLOCATED 48,515 46,057 63,517 78,424 77,489 88,432 CONTRACT SERVICES ‐ NON‐ALLOCATED
Professional Services 8,172 12,460 781 7,500 7,500 7,500 Technology and Data Management 3,030 12,149 15,522 12,500 12,500 12,500 Legal & General Council 5,261 13,116 ‐ ‐ 350 ‐
Special Project Consultants ‐ ‐ ‐ 29,000 29,000 19,000
General Services 1,534 12,575 1,819 10,000 10,000 10,000 Total Contract Services 66,512 96,357 81,640 137,424 136,839 137,432 MATERIALS AND SUPPLIES 6,648 6,089 11,700 7,000 13,000 7,000 UTILITIES 12,084 13,207 15,407 15,450 16,750 14,850
INSURANCE 37,520 49,776 57,740 57,740 89,879
REPAIRS AND MAINTENANCE 19,462 45,878 48,152 45,300 45,300 45,000 OTHER EXPENSES 119,595 107,516 99,002 85,113 85,113 95,404 FISCAL FEES 5 6 146 ‐ 610 ‐
DEBT SERVICE 4 ‐ ‐ ‐ ‐ ‐
OTHER SEWER PROGRAMS ‐ ‐ ‐ ‐ ‐ ‐
TOTAL SERVICES AND SUPPLIES 224,313 306,572 305,822 348,027 355,352 389,565
WASTE WATER TREATMENT
Capital ‐ Subreg Debt Service 826,034 857,099 863,922 867,555 894,936 889,000 Operations 939,697 885,435 1,142,028 1,170,420 1,320,570 1,485,000 TOTAL SEWER OPERATING EXPENSES $ 2,516,628 $ 2,683,326 $ 2,941,487 $ 3,105,182 $ 4,232,358 $ 3,447,420 Salaries
$454,435
13%
Benefits
$201,860
6%
Contract Services Allocated
$88,432
2%
Contract Services Non‐Allocated
$49,000
1%
Other Expenses
$95,404
3%
Insurance
$89,879
3%
Waste Water Treatment
$2,374,000
69%
Other Balances less than $50K
$94,410
3%
Sewer Allocation of Expenses
$‐ $500 $1,000 $1,500 $2,000 $2,500
Salaries
Benefits
Contract Services Allocated
Contract Services Non‐Allocated
Other Expenses
Insurance
Waste Water Treatment
Other Balances less than $50K
Thousands
Proposed 22/23
Adopted Budget 21/22
4.1.c
Packet Pg. 66
Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE SEWER FUNDS
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 404 - SEWER OPERATING
OPERATING REVENUES
Charges for Services
Usage 1,207,49 $ 4 $ 1,188,382 $ 1,284,295 $ 1,361,850 $ 1,382,000 $ 1,394,000 Base 1,115,739 1,204,829 1,284,789 1,360,00 0 1,401,000 1,423,000 Reimbursements ‐ 88,886 ‐ ‐ ‐ ‐
Special Assessment* ‐ 714 ‐ ‐ 560 245,000 Total Charges for Services 2,323,233 2,482,811 2,569,085 2,721,850 2,783,560 3,062,000 Special Assessment ‐ Sewer 640 ‐ ‐ ‐ ‐
Other Revenues ‐ 19,250 73,500 ‐ ‐ ‐
Total Operating Revenues 2,323,873 2,502,061 2,642,585 2,721,850 2,783,560 3,062,000 OPERATING EXPENSES
Sewer Operations
Personnel Services 526,58 4 634,220 629,715 719,180 1,661,500 683,855 Services and Supplies 224,313 306,572 305,822 348,027 355,352 389,565 Sewer Operations 750,897 940,792 935,537 1,067,207 2,016,852 1,073,420 Wastewater Treatment
Capital ‐ Subreg Debt Service 826,03 4 857,099 863,922 867,555 894,936 889,000 Operations 939,697 885,435 1,142,02 8 1,170,420 1,320,570 1,485,000 Total Operating Expenses 2,516,628 2,683,326 2,941,487 3,105,182 4,232,358 3,447,420 NET OPERATING SURPLUS/(DEFICIT) (181,265) (192,755) (298,902) (383,332) (1,448,798) (385,420) OTHER SOURCES
1,000,000
‐ ‐ ‐ ‐ 948,220 ‐
‐ 48,772 ‐ ‐ ‐ ‐
63,019 51,931 25,059 5,000 5,000 5,000
Loan from Incluisionary Housing (216)**
Loan from General Fund (101)
Loan from Sewer Capital (Fund 405)
Interest Earnings
Total Other Sources 1,063,019 100,703 25,059 5,000 953,220 5,000 OTHER USES
Equipment ‐ ‐ ‐ ‐ ‐ ‐
Debt Service ‐ General Fund (101)
Principal ‐ ‐ ‐ ‐ (26,245) (53,479)
Interest ‐ ‐ ‐ ‐ (11,853) (22,717)
Debt Service ‐ Inclusionary Housing (Fund 216)
Principal ‐ (31,437) (58,539) (40,429) (40,429) (40,429) Interest ‐ ‐ (8,959) (27,068) (27,068) (27,068) Total Other Uses ‐ (31,437) (67,498) (67,497) (105,595) (143,693) Net Other Sources/(Uses) 1,063,019 69,266 (42,439) (62,497) 847,625 (138,693) NET OTHER ADJUSTMENTS/TRANSFERS
Sewer Capital Fund 405 ‐ ‐ ‐ ‐ 45,700 41,500
Compensated Absences ‐ ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ 45,700 41,500
NET SURPLUS/(DEFICIT) 870,264 (111,999) (341,340) (445,829) (555,473) (482,613) BEGINNING FUND BALANCE 2,396,662 3,266,926 3,154,926 1,970,050 2,813,586 2,258,113 ENDING BALANCE 3,266,926 3,154,926 2,813,586 1,524,221 2,258,113 1,775,500 OPERATING RESERVE (33% PER POLICY) 885,498 830,487 970,691 1,024,71 0 1,083,766 1,137,649 GENERAL RESERVE 2,436,439 2,269,429 1,842,895 499,511 1,174,347 637,851 TOTAL RESERVE 3,266,926 3,154,926 2,813,586 1,524,221 2,258,113 1,775,500
DESCRIPTION
‐ Without Rate Adjustment ‐
NOTE: * 2022/23 Expected Rate Impact
** Excluded in prior year budget study session.
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
ENTERPRISE SEWER FUNDS
FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 21/22 FY 22/23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
DESCRIPTION
FUND 405 - SEWER CAPITAL
OPERATING REVENUES
Charges for Services
Collection System 36,567 $ 36,567 $ 36,567 $ 15,100 $ 36,560 $ 36,567 $ Sewer Connection Fees 11,532 666,517 143,256 ‐ 163,770 50,000 Sewer Application Fees ‐ ‐ ‐ ‐ ‐ ‐
Other Reimbursements 3,501 ‐ ‐ 3,000 ‐ ‐
Total Operating Revenues 51,600 703,084 179,823 18,100 200,330 86,567 OPERATING EXPENSES
Wastewater Treatment
Contract Services ‐ ‐ ‐ ‐ ‐ ‐
Capital ‐ ‐ ‐ ‐ ‐ ‐
Total Operating Expenses ‐ ‐ ‐ ‐ ‐ ‐
NET OPERATING SURPLUS 51,600 703,084 179,823 18,100 200,33 0 86,567 OTHER SOURCES
Loan Payments – from General Fund ‐ ‐ ‐ ‐ ‐ ‐
Loan Payments – from Water Op. Fund 104,516 104,469 299,792 104,469 144,242 631,422 Interest Earnings 56,414 18,723 11,309 ‐ 1,000 ‐
Total Other Sources 160,930 123,193 311,101 104,469 145,242 631,422 OTHER USES
Equipment ‐ ‐ (8,915) (22,500) ‐ ‐
Capital Improvements
Water Road Replacement ‐ ‐ ‐ ‐ ‐ (1,100,000)
William/Olaf Sewer Replacement ‐ (68,267) (609,702) ‐ ‐ ‐ SCADA Phase 2 (22,105) ‐ ‐ (100,000) ‐ (150,000) St. Joseph Way Main Replacement ‐ ‐ ‐ ‐ ‐ ‐
Manhole Lateral Repair/Improvement ‐ ‐ (83,615) (96,000) (96,000) ‐ P1 Pipeline/Laguna Sewer Bypass (4,524,924) (2,709) ‐ ‐ ‐ Total Other Uses (4,547,029) (70,976) (702,232) (218,500) (96,000) (1,250,000) Net Other Sources/(Uses) (4,386,099) 52,216 (391,131) (114,031) 49,242 (618,578) NET OTHER ADJUSTMENTS/TRANSFERS
Water Loan ‐ ‐ ‐ ‐ ‐ ‐
Sewer Operating ‐ ‐ ‐ ‐ (45,700) (41,500) Sewer's Cost Portion ‐ AMI ‐ ‐ ‐ ‐ ‐
Water Operating Fund 401 ‐ ‐ ‐ ‐ ‐
Exp. Reimb. Fund 605 ‐ ‐ ‐ ‐ ‐
Net All Transfers ‐ ‐ ‐ ‐ (45,700) (41,500) NET SURPLUS/(DEFICIT) (4,334,499) 755,300 (211,308) (95,931) 203,871 (573,511) BEGINNING FUND BALANCE 4,272,669 (61,830) 693,470 613,458 482,162 686,033 ENDING BALANCE (61,830) 693,470 482,162 517,527 686,033 112,523 ‐ Without Rate Adjustment ‐
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital
INTERNAL
SERVICE FUNDS
An internal service fund is any fund that is used to account for the financing of goods or services provided by one department or agency to other departments or agencies of the
governmental unit, or to other governmental units, on a cost reimbursement basis.
Currently the City utilizes a Vehicle Replacement Fund and a Compensated Absences Fund for these purposes.
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital Vehicle Replacement
◦
◦
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
INTERNAL SERVICE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 20-21 FY 20-21 FY 21-22
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 501 - VEHICLE MAINTENANCE AND REPLACEMENT
REVENUES
Vehicle Use Fees From General Fund ‐ $ $ 164,193 $ 156,775 $ 225,000 $ 154,000 $ 225,000 Vehicle Use Fees From Water ‐ 19,073 57,500 72,500 25,000 72,500 Vehicle Use Fees From Sewer ‐ 19,073 25,000 34,500 25,000 34,500 Vehicle Use Fees From Other Fund ‐ 5,000 5,000 5,000 5,000 5,000 Interest 2,306 1,375 4,674 ‐ 1,500 ‐
Total Revenue 2,306 208,714 248,949 337,000 210,500 337,000
EXPENSES
Repairs and Maintenance ‐ 9,092 2,775 35,000 20,000 35,000 Replacement 41,985 160,017 92,496 302,00 0 187,000 361,000 Total Expenses 41,985 169,109 95,271 337,00 0 207,000 396,000
TRANSFERS
Transfers In ‐ General Fund 101 ‐ ‐ ‐ ‐ ‐ ‐
Transfers Out ‐ ‐ ‐ ‐ ‐ ‐
NET FUND SURPLUS (39,679) 39,604 153,678 ‐ 3,500 (59,000) BEGINNING FUND BALANCE 157,094 117,415 157,019 123,111 310,698 314,198 ENDING BALANCE $ 117,415 $ 157,019 $ 310,698 $ 123,111 $ 314,198 $ 255,198
DESCRIPTION
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital
COMPENSATED
ABSENCES
FUND
Designed to maintain the
government wide
compensated absences
liability by billing out
proportionate usage and
balance to the appropriate
funds and departments.
Balances are increased to
address estimated changes
in Salaries and Benefits
Schedules
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
INTERNAL SERVICE FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 20-21 FY 20-21 FY 21-22
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 502 - COMPENSATED ABSENCES
REVENUES
Comp. Absence Payout From General Fund 107,909 $ 46,685 $ 95,026 $ 80,000 $ 160,50 $ 0 $ 85,000 Comp. Absence Payout From Water 26,679 6,277 38,323 18,200 30,000 18,800 Comp. Absence Payout From Sewer 26,506 6,277 37,849 17,280 30,000 17,800 Comp. Absence Payout From Other Fund 24,368 3,603 6,365 4,000 4,787 4,400 Interest 3,700 7,065 3,751 ‐ 860 ‐
Total Revenue 189,162 69,905 181,313 119,480 226,147 126,000
EXPENSES
Comp. Absence Payout From General Fund 107,909 84,591 84,929 80,000 160,50 0 80,000 Comp. Absence Payout From Water 19,050 6,277 38,323 18,200 30,000 18,200 Comp. Absence Payout From Sewer 19,347 6,277 37,849 17,280 30,000 17,280 Comp. Absence Payout From Other Fund 24,356 6,303 7,322 4,000 4,787 4,000 Other Expenses ‐ ‐ ‐ ‐ ‐ ‐
Total Expenses 170,661 103,447 168,423 119,480 225,287 119,480
TRANSFERS
Transfers In ‐ General Fund 101 100,998 ‐ ‐ ‐ ‐ ‐ Transfers Out ‐ ‐ ‐ ‐ ‐ ‐
NET FUND SURPLUS 119,499 (33,542) 12,891 ‐ 860 6,520 BEGINNING FUND BALANCE ‐ 119,499 85,957 102,848 98,848 99,708 ENDING BALANCE $ 119,499 $ 85,957 $ 98,848 $ 102,848 $ 99,708 $ 106,228
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Attachment: Enterprise Funds Proposed Budget Workbooks (City Council Budget Study Session Enterprise, Internal Service, and Capital FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
OPERATING REVENUE
OPERATING EXPENDITURE
OTHER SOURCES/(USES)
TRANSFERS IN/(OUT)
NET FUND SURPLUS/(DEFICIT)
BEG. FUND BALANCE, as restated
END. FUND BALANCE
RESERVE
TOTAL RESERVE ($)
TOTAL RESERVE (%)
DESCRIPTION
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Attachment: General Fund - Updated Transfers for Proposed Capital Projects (City Council Budget Study Session Enterprise, Internal Service, FY 16/17 FY 17/18 FY 18/19 FY 19/20 FY 20/21 FY 20/21 FY 21/22
ACTUALS ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
TRANSFERS IN FROM OTHER FUNDS
TRANSFERS OUT TO OTHER FUNDS
Net All Transfers
DESCRIPTION
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Attachment: General Fund - Updated Transfers for Proposed Capital Projects (City Council Budget Study Session Enterprise, Internal Service,
CAPITAL PROJECTS
PROPOSED BUDGET FOR FY 2022-23
NOTE: MULTI-YEAR PLAN PRESENTED TO PLANNING COMMISSION MAY 16, 2022 28 4.1.e
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Attachment: Capital Project Funds Budget Workbooks 2022-23 (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
CAPITAL PROJECT FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED
FUND 201 - GRANTS
REVENUES
Grants
Fed‐ORH South Rehab ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Fed ‐ One Bay Area Grant ‐ 236,69 438,30 6 ‐ 4 ‐ ‐ Fed‐ Covid‐19 Response ‐ ‐ 62,587 ‐ ‐ ‐ State‐ Covid‐19 Response ‐ ‐ 93,011 ‐ ‐ ‐ State ‐ Office of Traffic Safety ‐ ‐ 10,960 ‐ 9,115 ‐ Fed‐Local Road Safety Plan ‐ ‐ ‐ ‐ ‐ ‐ Fed‐Local Hazard Mitigation ‐ ‐ 55,588 20,000 20,000 ‐ TDA Article 3 (Wayfinding Signage) 23,645 38,489 ‐ ‐ ‐ ‐ Quick Strike ‐ ‐ ‐ ‐ ‐ 1,100,00 0 SB‐2 ‐ ‐ 78,357 120,00 40,000 0 ‐ Prop 68 ‐ Park Improvements ‐ ‐ ‐ 200,00 ‐ 0 177,90 0 Investment Earnings 16 ‐ 37 ‐ ‐ ‐ Total Revenue 23,661 275,18 738,84 5 340,00 2 69,115 0 1,277,90 0
EXPENSES
Non‐Capital Grant Projects
SB‐2 Programs‐ CA HCD ‐ 29,832 78,357 120,00 80,000 0 ‐ Covid‐19 Response ‐ ‐ 223,458 ‐ ‐ ‐ Office of Traffic Safety ‐ ‐ 10,935 ‐ 9,116 Local Road Safety Plan ‐ ‐ 67,476 ‐ 12,000 ‐ Local Hazard Mitigtion Plan ‐ ‐ 56,201 ‐ 40,000 ‐ Capital Improvement Projects
ORH South Rehab ‐ ‐ ‐ ‐ ‐ ‐ Downtown Specific Plan ‐ ‐ ‐ ‐ ‐ ‐ SR 116 Landscaping ‐ ‐ ‐ ‐ ‐ ‐ E Cotati Ave Paving ‐ OBAG 73,770 992,329 ‐ ‐ ‐ ‐ Wayfinding Signage Program TDA 3 23,645 97,677 27,10 151,00 4 31,000 0 ‐ Kotate Park ‐ PROP 68 ‐ 8,261 9,423 217,82 80,000 0 2,210,00 0 Streets Quick Strike ‐ ‐ ‐ ‐ ‐ 3,900,00 0 Other Expenses ‐ ‐ ‐ ‐ 16 ‐ Total Expenses 97,415 1,128,09 472,95 9 488,82 4 252,13 0 6,110,00 2 0
TRANSFERS
Transfers In 73,770 384,778 202,232 500,00 183,017 0 4,832,10 0 Transfers Out ‐ ‐ ‐ ‐ ‐ ‐ NET FUND SURPLUS/(DEFICIT) (468,136) 16 468,12 351,18 0 ‐ 0 ‐ BEGINNING FUND BALANCE 16 ‐ (468,120) ‐ ‐ ‐ ENDING BALANCE $ (468,120) 16 $ ‐ $ 351,18 $ ‐ 0 $ ‐ $
DESCRIPTION
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Attachment: Capital Project Funds Budget Workbooks 2022-23 (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
CAPITAL PROJECT FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 226 - ARPA 2021
REVENUES
Federal ‐ ARPA 2021 ‐ $ ‐ $ ‐ $ ‐ $ 1,772,63 $ ‐ 0 $ Interest ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue ‐ ‐ ‐ 1,772,63 ‐ 0
EXPENSES
Other Expenses ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out
General Fund 101 ‐ ‐ ‐ ‐ (1,772,630) ‐ NET FUND SURPLUS ‐ ‐ ‐ ‐ ‐ ‐ BEGINNING FUND BALANCE ‐ ‐ ‐ ‐ ‐ ‐ ENDING BALANCE $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $
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Attachment: Capital Project Funds Budget Workbooks 2022-23 (City Council Budget Study Session Enterprise, Internal Service, and Capital CITY OF COTATI
CAPITAL PROJECT FUNDS
FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY 21-22 FY 22-23
DESCRIPTION ACTUALS ACTUALS ACTUALS ADOPTED ESTIMATE PROPOSED FUND 604 - GENERAL CAPITAL OUTLAY
REVENUES
Road Impact Fee ‐ Garbage 158,24 $ 166,24 0 $ 172,242 0 $ 179,10 $ 179,10 0 $ 197,10 0 $ 0 Interest 8,341 3,302 2,348 ‐ 3,000 ‐ Total Revenue 166,58 169,54 1 174,59 3 179,10 0 182,10 0 197,10 0 0
EXPENSES
Other Expenses ‐ ‐ ‐ ‐ ‐ ‐ Total Expenses ‐ ‐ ‐ ‐ ‐ ‐
TRANSFERS
Transfers In ‐ ‐ ‐ ‐ ‐ ‐ Transfers Out
General Fund 101 ‐ ‐ ‐ ‐ ‐ ‐ Grants Fund 201 ‐ ‐ ‐ ‐ ‐ ‐ Capital Projects 605 (350,000) (140,784) (200,000) (350,000) (350,000) (400,000) NET FUND SURPLUS 28,759 (183,419) (25,410) (170,900) (167,900) (202,900) BEGINNING FUND BALANCE 353,549 536,968 382,308 221,569 382,308 214,408 ENDING BALANCE $ 382,30 353,549 $ 356,89 8 $ 50,66 7 $ 214,40 9 $ 11,50 8 $ 8
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Attachment: Capital Project Funds Budget Workbooks 2022-23 (City Council Budget Study Session Enterprise, Internal Service, and Capital C
ityofCotati
FiscalYear2022-2023
ProposedVersion
Lastupdated05/07/22
City of Cotati | Budget Book 2023 Page 1
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital
TABLE OF CONTENTS
Capital Improvements3
One year plan4
Multi-year plan9
Appendix 17
City of Cotati | Budget Book 2023 Page 2
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital
CAPITAL IMPROVEMENTS
City of Cotati | Budget Book 2023 Page 3
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Improvements: One-year Plan
Total Capital Requested
$16,059,645
20 Capital Improvement Projects
Total Funding Requested by Department
TOTAL $16,059,645.00
Public Works - Parks (14%) $2,326,500.00
Public Works - Streets (66%) $10,661,245.00
Sewer (8%) $1,250,000.00
Water (5%) $758,900.00
Public Works - Govt. Buildings (6%) $1,038,000.00
Zone 10 Altman Acres (0%) $25,000.00
Total Funding Requested by Source
TOTAL $15,892,645.00
Enterprise - Water Capital (1%) $177,900.00
General Fund (59%) $9,318,982.00
Special Revenue - Parks Measure M (2%) $340,000.00
Special Revenue - Streets Traffic Impact Fee (2%)$341,863 Grants - Federal (7%) $1,100,000.00
Special Revenue - Streets Gas Tax (1%) $150,000.00
Special Revenue - Streets Measure M (0%) $75,000.00
Special Revenue - Streets Landscaping and Lighting Asse Enterprise - Water Capital Funds (5%) $758,900.00
Enterprise - Sewer Capital Funds (8%) $1,250,000.00
Special Revenue - Streets RMRA (1%) $135,000.00
Special Revenue - Sale Proceeds (14%) $2,200,000.00
City of Cotati | Budget Book 2023 Page 4
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Costs Breakdown
TOTAL $16,385,782.00
Capital Costs (98%) $16,059,645.00
Operational Costs (2%) $326,137.00
Cost Savings & Revenue Breakdown
TOTAL $6,390.00
Cost Savings (5%) $300.00
Revenue (95%) $6,090.00
City of Cotati | Budget Book 2023 Page 5
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Public Works - Streets Requests
Itemized Requests for 2023
Bench Installation at ORH and 116 Pedestrian Plaza $46,000 This effort will focus on completing the planned public improvements at the northern gateway by providing benches in the pedestrian plaza at the intersection of Highway 116 and Old Redwood Highway.
Bicycle Pedestrian Safety Improvements $50,000
Installation of various bicycle, pedestrian, and vehicle safety improvements, to be completed by City Public Works staff or through minor construction contracts. Safety improvements will be informed by ongoing community input and recommendations...
Old Redwood Highway Traffic Flow Improvement $361,863
This project consists of replacing the traffic signal controllers along Old Redwood Highway from East Cotati Avenue to Commerce Boulevard and re-configuring the Highway 116 and Old Redwood Highway intersection.
Gateway Signage $100,000
This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza bulletin board to digital. In FY22/23, the Gateway monument areas will be designed. Post-mounted entry signs at minor... 2020 Street Construction and Improvements - Part 2 (Quick Strike) $2,890,000 This project completes the 2020 Street Construction and Improvements Project and consists of rehabilitating La Plaza and West Sierra Avenue and bicycle and pedestrian safety improvements.Consists of rehabilitating 1 mile of streets.
Loretto & Marsh to McGinnis Pathway Resurfacing $81,000 Repairs and enhances the existing pathway from McGinnis Circle to Laguna Pedestrian Bridge and another branch from McGinnis to Marsh Way.
2023 Pavement Preservation $940,382
Low-cost street maintenance project consisting of dig-outs and slurry seal treatments on streets in medium to good condition to maintain these streets in good condition. The streets in this project total approximately 5.4 miles. 2023 Pavement Rehabilitation $3,210,000
This Project is to rehabilitate approximately 2 miles of streets. The streets are shown on the attached figure.
Highway 116/West Cotati Avenue Intersection Safety Improvements $500,000 The Project will realign and signalize the intrersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian...
Redwood Drive and Cypress Avenue Pavement Rehabilitation $282,000 Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant...
Park and Ride Replacement Project $2,200,000
The City entered into a "Functional Replacement and Exchange Agreement Cotati Park and Ride" with Caltrans for the City to purchase the Park and Ride lot at the corner of Highway 116 and Old Redwood Highway providing the City construct...
Total: $10,661,245
City of Cotati | Budget Book 2023 Page 6
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Public Works - Parks Requests
Itemized Requests for 2023
Kotate Park Improvements $2,210,000
Implements Park Capital Plan improvements for Kotate Park,including replacement of park play equipment, relandscaping planter areas, new bollard lights, and restroom.
Pocket Park Improvements $81,000
Design and construction of pathways, bollard lights, and benches in the pocket park food forest.
Putnam Park Improvements $35,500
This project includes the design of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities.
Total: $2,326,500
Public Works - Govt. Buildings Requests
Itemized Requests for 2023
Civic Center Windows and Exterior Repairs $1,038,000
Replacement of City Hall windows and trim along West. Sierra Avenue, Civic Center Windows, as well as trim replacement and repainting of City Hall, Civic Center, and the Cotati Room.
Total: $1,038,000
Water Requests
Itemized Requests for 2023
P-1: Portal Street, Mercantile, Aaron Main Replacement $608,900 This project replaces approximately 2,100 feet of existing undersized mains at these locations to improve fire flows.
SCADA Water $150,000
Upgrades the SCADA server at the Corporation Yard and installs redundant server at City Hall.
Total: $758,900
City of Cotati | Budget Book 2023 Page 7
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Sewer Requests
Itemized Requests for 2023
West Sierra Avenue Sewer Replacement $1,100,000
The project is to replace and repair defective and undersized sewer pipe in West Sierra Avenue from Olof Street to Water Road. The project is one of many identified in the I&I Study and is prioritized over other repairs because of the...
SCADA Sewer $150,000
Replaces the SCADA server at the Corp Yard and provides for a redundant server at City Hall.
Total: $1,250,000
Zone 10 Altman Acres Requests
Itemized Requests for 2023
Altman Acres LLAD Streetscape Refurbishment $25,000
Refurbishes the streetscape along Old Redwood Highway. The project consists of removing and replacing the frayed and worn weed barrier, removing worn and broken drip irrigation tubing and emitters, and removing and replacing dead or frail and...
Total: $25,000
City of Cotati | Budget Book 2023 Page 8
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Improvements: Multi-year Plan
Total Capital Requested
$40,416,941
43 Capital Improvement Projects
Total Funding Requested by Department
Public Works - Parks Public Works - Streets
Sewer Water
Public Works - Govt. Buildings Zone 10 Altman Acres
2023
2024
2025
2026
2027
$16,059,645.00
$11,245,496.00
$6,280,800.00
$3,894,000.00
$2,937,000.00
$0 $4M $8M $12M $16M
City of Cotati | Budget Book 2023 Page 9
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Total Funding Requested by Source
Enterprise - Water Capital General Fund
Special Revenue - Parks Measure M Special Revenue - Streets Traffic Impact Fee Enterprise - Sewer Capital Funds Grants - Federal
Special Revenue - Streets Gas Tax Special Revenue - Streets Measure M Special Revenue - Streets Landscaping and L… Special Revenue - Streets RMRA Enterprise - Water Capital Funds Grants - State
Special Revenue - Parks Park-in-Lieu Special Revenue - Sale Proceeds Special Revenue - Regional Traffic Mitigation
2023
2024
2025
2026
2027
$15,892,645.00
$11,409,496.00
$6,280,800.00
$3,894,000.00
$2,937,000.00
$0 $4M $8M $12M
Capital Costs Breakdown
Capital Costs Operational Costs
2023
2024
2025
2026
2027
$16,385,782.00
$11,582,073.00
$6,621,677.00
$4,251,877.00
$3,299,227.00
$0 $4M $8M $12M $16M
City of Cotati | Budget Book 2023 Page 10
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital C
ostSavings&Revenues
CostSavingsRevenue
2023
2024
2025
2026
2027
$6,390.00
$177,310.00
$406,024.00
$469,291.00
$572,652.00
$0$150K$300K$450K
City of Cotati | Budget Book 2023 Page 11
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Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Public Works - Streets Requests
Itemized Requests for 2023-2027
Bench Installation at ORH and 116 Pedestrian Plaza $46,000 This effort will focus on completing the planned public improvements at the northern gateway by providing benches in the pedestrian plaza at the intersection of Highway 116 and Old Redwood Highway.
Bicycle Pedestrian Safety Improvements $250,000
Installation of various bicycle, pedestrian, and vehicle safety improvements, to be completed by City Public Works staff or through minor construction contracts. Safety improvements will be informed by ongoing community input and recommendations...
Old Redwood Highway Traffic Flow Improvement $361,863
This project consists of replacing the traffic signal controllers along Old Redwood Highway from East Cotati Avenue to Commerce Boulevard and re-configuring the Highway 116 and Old Redwood Highway intersection.
Gateway Signage $660,000
This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza bulletin board to digital. In FY22/23, the Gateway monument areas will be designed. Post-mounted entry signs at minor... 2020 Street Construction and Improvements - Part 2 (Quick Strike) $2,890,000 This project completes the 2020 Street Construction and Improvements Project and consists of rehabilitating La Plaza and West Sierra Avenue and bicycle and pedestrian safety improvements.Consists of rehabilitating 1 mile of streets.
Loretto & Marsh to McGinnis Pathway Resurfacing $81,000 Repairs and enhances the existing pathway from McGinnis Circle to Laguna Pedestrian Bridge and another branch from McGinnis to Marsh Way.
2026 Streets Improvements Project $2,700,000
The Project includes rehabilitation and preservation treatments of streets shown in the attached figure. The Project consists of approximately 1.5 miles of rehabilitated streets and 0.8 miles of low-cost street preservation treatments. 2023 Pavement Preservation $940,382
Low-cost street maintenance project consisting of dig-outs and slurry seal treatments on streets in medium to good condition to maintain these streets in good condition. The streets in this project total approximately 5.4 miles. 2023 Pavement Rehabilitation $3,210,000
This Project is to rehabilitate approximately 2 miles of streets. The streets are shown on the attached figure.
Highway 116/West Cotati Avenue Intersection Safety Improvements $5,000,000 The Project will realign and signalize the intrersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian...
Redwood Drive and Cypress Avenue Pavement Rehabilitation $2,783,000 Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant...
Sidewalk Gap Closures $880,000
The Project constructs sidewalks to close gaps throughout the City, repairs existing sections of sidewalk in the identified areas including tripping hazards and upgrades ADA ramps. The sections of roadways for the new and repaired sidewalks...
City of Cotati | Budget Book 2023 Page 12
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Packet Pg. 91
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Valparaiso Avenue Pavement Rehabilitation $350,000
Project rehabilitates Valparaiso Avenue from Cotati Creek to Fehler Lane. Valparaiso Avenue has existing paving index ranging from 16 to 28 and is proposed for edge grind, dig outs, fabric and overlay. The Project includes enhancements to slow...
2024 Street Improvements Project $832,696
The Project includes rehabilitation and preservation of streets shown in the attached figure except for Redwood Drive and Cypress Avenue which are included in separate Projects. The Project consists of approximately 2.2 miles of rehabilitated... 2025 Street Improvements Project $2,273,300
The Project includes both rehabilitation and preservation of streets and the streets are shown on the attached figure. The Project consists of approximately 1.1 miles of rehabilitated streets and 0.4 miles of low cost street preservation treatment. 2027 Streets Improvements Project $931,000
The Project includes rehabilitation and preservation treatments for the streets shown on the attached figure. The Project consists of approximately 0.5 miles of rehabilitated streets and 1.5 miles of low-cost preservation treatment.
Park and Ride Replacement Project $3,120,000
The City entered into a "Functional Replacement and Exchange Agreement Cotati Park and Ride" with Caltrans for the City to purchase the Park and Ride lot at the corner of Highway 116 and Old Redwood Highway providing the City construct...
Traffic Signal At William/George and Old Redwood Highway $860,000 This is a traffic impact fee study capital project and consists of installing a new traffic signal at the intersection of William Street/George Street and Old Redwood Highway. The project design was completed to a 65% level as part of the Traffic...
Total: $28,169,241
City of Cotati | Budget Book 2023 Page 13
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Packet Pg. 92
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Public Works - Parks Requests
Itemized Requests for 2023-2027
Kotate Park Improvements $2,210,000
Implements Park Capital Plan improvements for Kotate Park,including replacement of park play equipment, relandscaping planter areas, new bollard lights, and restroom.
Pocket Park Improvements $81,000
Design and construction of pathways, bollard lights, and benches in the pocket park food forest.
Putnam Park Improvements $785,500
This project includes the design of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities.
Veronda-Falletti Ranch Barns $1,500,000
Rebuild barns to expand the potential community programs and events centered on agricultural themes.
Civic Center Park Capital Improvements - Phase 1 $1,010,000 The 2019 Parks Capital Plan presents a concept proposal for improvements and has them depicted in 3 phases: Phase 1 the ball field, grass area behind the police station, and the basketball courts, Phase 2 the paved area between the Community...
Court Resurfacing $55,000
Project is to maintain Cator basketball courts and the Sunflower Tennis and Pickleball courts by resurfacing them.
Total: $5,641,500
Public Works - Govt. Buildings Requests
Itemized Requests for 2023-2027
Civic Center Windows and Exterior Repairs $1,038,000
Replacement of City Hall windows and trim along West. Sierra Avenue, Civic Center Windows, as well as trim replacement and repainting of City Hall, Civic Center, and the Cotati Room.
Civic Center Parking Lot Improvements $170,000
Project is to reconfigure the Civic Center Complex parking lot to comply with City and State codes, for pedestrian safety, add parking spots, and add Level 2 EV chargers.
Total: $1,208,000
City of Cotati | Budget Book 2023 Page 14
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Packet Pg. 93
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Water Requests
Itemized Requests for 2023-2027
P-1: Portal Street, Mercantile, Aaron Main Replacement $608,900 This project replaces approximately 2,100 feet of existing undersized mains at these locations to improve fire flows.
P-3, 4: Cypress Tank New Water Main $98,400
This project involves the construction of approximately 2,100 feet of new main at locations to improve pressure by creating a new pressure zone.
P-5: Sycamore Lane Water Main Replacement $155,600
This project replaces approximately 600 feet of existing undersized main at this location to improve fire flows.
T-1: New Cypress Storage Tank $205,000
This project will add 0.4 million gallons of treated water storage at existing out of service tank location allowing for key fire protection and resource availability for our community.
BP-1: Cypress Tank Booster Pumps $192,600
This project will add booster pumps for the new Cypress Pressure Zone.
West Sierra Tank Recoating $722,500
This project will recoat the interior and exterior of the existing West Sierra Tank.
Well 1A/Well 3 Treatment Renewal and Replacement $115,000 This Project is to address the highest priority renewal and replacement needs for treatment systems at the Well 1a and 3 sites.
Distribution System Monitoring $119,000
This project adds telemetry points on all distribution system production inputs (Sonoma Water Turnouts, City wells), as well as potentially some nodes within the distribution system zones. The instrumentation is intended to measure realtime...
SCADA Water $150,000
Upgrades the SCADA server at the Corporation Yard and installs redundant server at City Hall.
Total: $2,367,000
City of Cotati | Budget Book 2023 Page 15
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Packet Pg. 94
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Sewer Requests
Itemized Requests for 2023-2027
Manhole Lateral Repair/Improvement $200,000
Continued repair of manholes and lateral connections in sewer lines to limit excess storm water flowing into system.
West Sierra Avenue Sewer Replacement $1,100,000
The project is to replace and repair defective and undersized sewer pipe in West Sierra Avenue from Olof Street to Water Road. The project is one of many identified in the I&I Study and is prioritized over other repairs because of the...
Cypress Avenue Sewer Replacement $800,000
Replaces the aging pipeline in Cypress Avenue from W Sierra Ave to Nelson Lane.
Sewer Pipeline Repairs $500,000
Project is to address sewer defects identified in the sewer videos conducted for the Inflow and Infiltration Reduction Project. The order of the repairs is to be determined at a later date to coordinate with street paving projects.
Wastewater System Emergency Generator Project $256,200
The City is seeking funding to purchase and install two fixed place generators to provide back-up power to two wastewater lift stations that serve critical functions in the City's ability to treat and convey wastewater. Both locations do not...
SCADA Sewer $150,000
Replaces the SCADA server at the Corp Yard and provides for a redundant server at City Hall.
Total: $3,006,200
Zone 10 Altman Acres Requests
Itemized Requests for 2023-2027
Altman Acres LLAD Streetscape Refurbishment $25,000
Refurbishes the streetscape along Old Redwood Highway. The project consists of removing and replacing the frayed and worn weed barrier, removing worn and broken drip irrigation tubing and emitters, and removing and replacing dead or frail and...
Total: $25,000
City of Cotati | Budget Book 2023 Page 16
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Packet Pg. 95
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital A
PPENDIX
City of Cotati | Budget Book 2023 Page 17
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Packet Pg. 96
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital
PUBLIC WORKS - PARKS REQUESTS
City of Cotati | Budget Book 2023 Page 18
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Packet Pg. 97
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Kotate Park Improvements
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2020
Est. Completion Date 02/27/2023
Department Public Works - Parks
Type Other
Description
Implements Park Capital Plan improvements for Kotate Park,including replacement of park play equipment, re-landscaping planter areas, new bollard lights, and restroom.
Details
Project Type Parks Projects
Primary Project
Source Document
Park Capital Plan
Location
City of Cotati | Budget Book 2023 Page 19
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Packet Pg. 98
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Construction $2,000,000
Construction Engineering $200,000
Project Management $10,000
Total $2,210,000
Capital Cost
FY2023 Budget
$2,210,000
Total Budget
$2.21M
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $2,210,000.00
$0 $600K$1.2M$1.8M
Capital Cost for Budgeted Years
TOTAL $2,210,000.00
Construction (90%)$2,000,000
Construction Engineering (9%
Project Management (0%)$10,0
City of Cotati | Budget Book 2023 Page 20
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Packet Pg. 99
Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
General Fund $1,692,100
Special Revenue - Parks Measure M $340,000
Enterprise - Water Capital $177,900
Total $2,210,000
Funding Sources
FY2023 Budget
$2,210,000
Total Budget
$2.21M
Funding Sources by Year
Enterprise - Wate… General Fund
Special Revenue -…
2023 $2,210,000.00
$0 $600K$1.2M$1.8M
Funding Sources for Budgeted Years
TOTAL $2,210,000.00
Enterprise - Water Capital (8%)
General Fund (77%)$1,692,100.0
Special Revenue - Parks Measu
City of Cotati | Budget Book 2023 Page 21
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Packet Pg. 100 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $6,000 $10,000 $10,000 $10,000 $12,000 $12,000 Total $6,000 $10,000 $10,000 $10,000 $12,000 $12,000
Operational Costs
FY2023 Budget
$6,000
Total Budget
$60K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$6,000.00
$10,000.00
$10,000.00
$10,000.00
$12,000.00
$12,000.00
$0 $3K $6K $9K$…
Operational Costs for Budgeted Years
TOTAL $60,000.00
Maintenance (100%)$60,000.00
City of Cotati | Budget Book 2023 Page 22
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Packet Pg. 101 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Pocket Park Improvements
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2021
Est. Completion Date 08/31/2022
Department Public Works - Parks
Type Other
Description
Design and construction of pathways, bollard lights, and benches in the pocket park food forest.
Images
Pocket Park Improvement
Pocket Park Picture 2016
Details
Project Type Parks Projects
Primary Project
Source Document
Park Capital Plan
Location
City of Cotati | Budget Book 2023 Page 23
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Packet Pg. 102 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $7,500
Construction $15,000 $75,000
Construction Engineering $2,500 $5,000
Project Management $1,000 $1,000
Total $26,000 $81,000
Capital Cost
Total To Date
$26,000
FY2023 Budget
$81,000
Total Budget
$81K
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $81,000.00
$0 $20K$40K$60K$…
Capital Cost for Budgeted Years
TOTAL $81,000.00
Construction (93%)$75,000.00
Construction Engineering (6%
Project Management (1%)$1,00
City of Cotati | Budget Book 2023 Page 24
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Packet Pg. 103 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
General Fund $26,000 $81,000
Total $26,000 $81,000
Funding Sources
Total To Date
$26,000
FY2023 Budget
$81,000
Total Budget
$81K
Funding Sources by Year
General Fund
2023 $81,000.00
$0 $20K$40K$60K$…
Funding Sources for Budgeted Years
TOTAL $81,000.00
General Fund (100%)$81,000.00
City of Cotati | Budget Book 2023 Page 25
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Packet Pg. 104 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $6,000 $6,000 $6,000 $6,200 $6,200 $6,200
Total $6,000 $6,000 $6,000 $6,200 $6,200 $6,200
Operational Costs
FY2023 Budget
$6,000
Total Budget
$36.6K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$6,000.00
$6,000.00
$6,000.00
$6,200.00
$6,200.00
$6,200.00
$0 $1.5K $3K$4.5K$6…
Operational Costs for Budgeted Years
TOTAL $36,600.00
Maintenance (100%)$36,600.00
City of Cotati | Budget Book 2023 Page 26
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Packet Pg. 105 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Putnam Park Improvements
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2021
Est. Completion Date 06/28/2024
Department Public Works - Parks
Type Other
Description
This project includes the design of a Dog park, perimeter pathway and pedestrian bridge across the Laguna de Santa Rosa, baseball field fencing, and various related park amenities.
Images
Putnam Park Design
Details
Project Type Parks Projects
Primary Project
Source Document
Park Capital Plan
Location
City of Cotati | Budget Book 2023 Page 27
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Packet Pg. 106 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023 FY2024
Design/Environmental $35,500
Construction $700,000
Construction Engineering $35,000
Project Management $15,000
Total $35,500 $750,000
Capital Cost
FY2023 Budget
$35,500
Total Budget
$785.5K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2023
2024
$35,500.00
$750,000.00
$0 $200K$400K$600K
Capital Cost for Budgeted Years
TOTAL $785,500.00
Construction (89%)$700,000.0
Construction Engineering (4%
Design/Environmental (5%)$35
Project Management (2%)$15,0
City of Cotati | Budget Book 2023 Page 28
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Packet Pg. 107 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023 FY2024
General Fund $35,500 $750,000
Total $35,500 $750,000
Funding Sources
FY2023 Budget
$35,500
Total Budget
$785.5K
Funding Sources by Year
General Fund
2023
2024
$35,500.00
$750,000.00
$0 $200K$400K$600K
Funding Sources for Budgeted Years
TOTAL $785,500.00
General Fund (100%)$785,500.0
City of Cotati | Budget Book 2023 Page 29
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Packet Pg. 108 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $1,200 $1,200 $1,200 $1,200 $1,200 $1,200
Total $1,200 $1,200 $1,200 $1,200 $1,200 $1,200
Operational Costs
FY2023 Budget
$1,200
Total Budget
$7.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$1,200.00
$1,200.00
$1,200.00
$1,200.00
$1,200.00
$1,200.00
$0 $300$600$900$…
Operational Costs for Budgeted Years
TOTAL $7,200.00
Maintenance (100%) $7,200.00
City of Cotati | Budget Book 2023 Page 30
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Packet Pg. 109 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Veronda-Falletti Ranch Barns
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 09/25/2023
Est. Completion Date 10/31/2024
Department Public Works - Parks
Type Other
Description
Rebuild barns to expand the potential community programs and events centered on agricultural themes.
Images
Existing Barn Existing Barn
Details
Project Type Parks Projects
Primary Project
Source Document
Falletti Ranch Property Condition
Assessment
Location
Supplemental Attachments
2015 Site Analysis(/resource/cleargov-prod/projects/documents/dba8bb6953b52a9dda55.pdf) City of Cotati | Budget Book 2023 Page 31
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Packet Pg. 110 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024 FY2025
Design/Environmental $150,000
Construction $1,200,000
Construction Engineering $140,000
Project Management $10,000
Total $150,000 $1,350,000
Capital Cost
Total Budget
$1.5M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2024
2025
$150,000.00
$1,350,000.00
$0 $400K$800K$1.2M
Capital Cost for Budgeted Years
TOTAL $1,500,000.00
Construction (80%)$1,200,000
Construction Engineering (9%
Design/Environmental (10%)$1
Project Management (1%)$10,0
City of Cotati | Budget Book 2023 Page 32
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Packet Pg. 111 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024 FY2025
General Fund $150,000 $350,000
Special Revenue - Parks Park-in-Lieu $500,000
Grants - State $500,000
Total $150,000 $1,350,000
Funding Sources
Total Budget
$1.5M
Funding Sources by Year
General Fund Grants - State
Special Revenue -…
2024
2025
$150,000.00
$1,350,000.00
$0 $400K$800K$1.2M
Funding Sources for Budgeted Years
TOTAL $1,500,000.00
General Fund (33%)$500,000.0
Grants - State (33%)$500,000.0
Special Revenue - Parks ParkCity of Cotati | Budget Book 2023 Page 33
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Packet Pg. 112 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $5,000 $5,000 $10,000 $10,000 $10,000 $10,000 Total $5,000 $5,000 $10,000 $10,000 $10,000 $10,000
Operational Costs
FY2023 Budget
$5,000
Total Budget
$50K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$5,000.00
$5,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$0 $2.5K$5K $7.5K$…
Operational Costs for Budgeted Years
TOTAL $50,000.00
Maintenance (100%)$50,000.00
City of Cotati | Budget Book 2023 Page 34
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Packet Pg. 113 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Civic Center Park Capital Improvements - Phase 1
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 09/09/2024
Est. Completion Date 10/31/2025
Department Public Works - Parks
Type Other
Description
The 2019 Parks Capital Plan presents a concept proposal for improvements and has them depicted in 3 phases: Phase 1 the ball field, grass area behind the police station, and the basketball courts, Phase 2 the paved area between the Community Center and the Cotati Room, and Phase 3 is the parking lot behind City Hall.
Images
Civic Center Park Concept Plan
Details
Project Type Parks Projects
Primary Project
Source Document
Park Capital Plan
Location
Supplemental Attachments
Parks Capital Plan excerpt(/resource/cleargov-prod/projects/documents/3550bb7ef989ecd25857.pdf) City of Cotati | Budget Book 2023 Page 35
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Packet Pg. 114 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025 FY2026
Design/Environmental $120,000
Construction $800,000
Construction Engineering $80,000
Project Management $10,000
Total $120,000 $890,000
Capital Cost
Total Budget
$1.01M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2025
2026
$120,000.00
$890,000.00
$0 $250K$500K$750K
Capital Cost for Budgeted Years
TOTAL $1,010,000.00
Construction (79%)$800,000.0
Construction Engineering (8%
Design/Environmental (12%)$12
Project Management (1%)$10,0
City of Cotati | Budget Book 2023 Page 36
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Packet Pg. 115 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025 FY2026
General Fund $120,000 $890,000
Total $120,000 $890,000
Funding Sources
Total Budget
$1.01M
Funding Sources by Year
General Fund
2025
2026
$120,000.00
$890,000.00
$0 $250K$500K$750K
Funding Sources for Budgeted Years
TOTAL $1,010,000.00
General Fund (100%)$1,010,000
City of Cotati | Budget Book 2023 Page 37
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Packet Pg. 116 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2026 FY2027 FY2028
Maintenance $16,400 $16,500 $16,600
Total $16,400 $16,500 $16,600
Operational Costs
Total Budget
$49.5K
Operational Costs by Year
Maintenance
2026
2027
2028
$16,400.00
$16,500.00
$16,600.00
$0 $4K $8K $12K$1…
Operational Costs for Budgeted Years
TOTAL $49,500.00
Maintenance (100%)$49,500.00
City of Cotati | Budget Book 2023 Page 38
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Packet Pg. 117 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Court Resurfacing
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 01/01/2026
Est. Completion Date 05/11/2026
Department Public Works - Parks
Type Other
Description
Project is to maintain Cator basketball courts and the Sunflower Tennis and Pickleball courts by resurfacing them.
Details
Project Type Parks Projects
Primary Project
Source Document
Renewal and Replacement Needs
Location
City of Cotati | Budget Book 2023 Page 39
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Packet Pg. 118 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2026
Construction $50,000
Construction Engineering $5,000
Total $55,000
Capital Cost
Total Budget
$55K
Capital Cost by Year
Construction Construction En…
2026 $55,000.00
$0 $15K $30K $45K
Capital Cost for Budgeted Years
TOTAL $55,000.00
Construction (91%)$50,000.00
Construction Engineering (9%
City of Cotati | Budget Book 2023 Page 40
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Packet Pg. 119 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2026
General Fund $55,000
Total $55,000
Funding Sources
Total Budget
$55K
Funding Sources by Year
General Fund
2026 $55,000.00
$0 $15K $30K $45K
Funding Sources for Budgeted Years
TOTAL $55,000.00
General Fund (100%)$55,000.0
City of Cotati | Budget Book 2023 Page 41
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Packet Pg. 120 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $500 $500 $500 $500 $500 $500
Total $500 $500 $500 $500 $500 $500
Operational Costs
FY2023 Budget
$500
Total Budget
$3K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$500.00
$500.00
$500.00
$500.00
$500.00
$500.00
$0 $120$240$360$4…
Operational Costs for Budgeted Years
TOTAL $3,000.00
Maintenance (100%)$3,000.00
City of Cotati | Budget Book 2023 Page 42
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Packet Pg. 121 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital
PUBLIC WORKS - STREETS REQUESTS
City of Cotati | Budget Book 2023 Page 43
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Packet Pg. 122 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Bench Installation at ORH and 116 Pedestrian Plaza
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2021
Est. Completion Date 10/07/2022
Department Public Works - Streets
Type Other
Description
This effort will focus on completing the planned public improvements at the northern gateway by providing benches in the pedestrian plaza at the intersection of Highway 116 and Old Redwood Highway.
Images
Mosaic Wall
Mosaic Wall at Old Redwood Hwy
and Hwy.116
Details
Project Type Streets Projects
Primary Project
Source Document
Renewal and Replacement Needs
Location
City of Cotati | Budget Book 2023 Page 44
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Packet Pg. 123 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $8,000
Construction $35,000
Construction Engineering $10,000
Project Management $1,000
Total $8,000 $46,000
Capital Cost
Total To Date
$8,000
FY2023 Budget
$46,000
Total Budget
$46K
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $46,000.00
$0 $12K $24K$36K
Capital Cost for Budgeted Years
TOTAL $46,000.00
Construction (76%)$35,000.00
Construction Engineering (22%
Project Management (2%)$1,00
City of Cotati | Budget Book 2023 Page 45
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Packet Pg. 124 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
General Fund $8,000 $46,000
Total $8,000 $46,000
Funding Sources
Total To Date
$8,000
FY2023 Budget
$46,000
Total Budget
$46K
Funding Sources by Year
General Fund
2023 $46,000.00
$0 $12K $24K$36K
Funding Sources for Budgeted Years
TOTAL $46,000.00
General Fund (100%)$46,000.0
City of Cotati | Budget Book 2023 Page 46
4.1.f
Packet Pg. 125 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $800 $800 $800 $1,000 $1,000 $1,000
Total $800 $800 $800 $1,000 $1,000 $1,000
Operational Costs
FY2023 Budget
$800
Total Budget
$5.4K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$800.00
$800.00
$800.00
$1,000.00
$1,000.00
$1,000.00
$0 $250$500$750$…
Operational Costs for Budgeted Years
TOTAL $5,400.00
Maintenance (100%)$5,400.00
City of Cotati | Budget Book 2023 Page 47
4.1.f
Packet Pg. 126 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Bicycle Pedestrian Safety Improvements
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2021
Est. Completion Date 06/30/2028
Department Public Works - Streets
Type Other
Description
Installation of various bicycle, pedestrian, and vehicle safety improvements, to be completed by City Public Works staff or through minor construction contracts. Safety improvements will be informed by ongoing community input and recommendations of the Local Road Safety Plan.
Details
Project Type Streets Projects
Primary Project
Source Document
Local Road Safety Plan
Location
City of Cotati | Budget Book 2023 Page 48
4.1.f
Packet Pg. 127 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Construction $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Total $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Capital Cost
FY2023 Budget
$50,000
Total Budget
$300K
Capital Cost by Year
Construction
2023
2024
2025
2026
2027
2028
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$0 $12K$24K$36K$4…
Capital Cost for Budgeted Years
TOTAL $300,000.00
Construction (100%)$300,000.
City of Cotati | Budget Book 2023 Page 49
4.1.f
Packet Pg. 128 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 General Fund $50,000 $50,000 $50,000 $50,000 $50,000 $50,000 Total $50,000 $50,000 $50,000 $50,000 $50,000 $50,000
Funding Sources
FY2023 Budget
$50,000
Total Budget
$300K
Funding Sources by Year
General Fund
2023
2024
2025
2026
2027
2028
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$50,000.00
$0 $12K$24K$36K$4…
Funding Sources for Budgeted Years
TOTAL $300,000.00
General Fund (100%)$300,000.
City of Cotati | Budget Book 2023 Page 50
4.1.f
Packet Pg. 129 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $1,000 $1,000 $1,200 $1,200 $1,300 $1,300
Total $1,000 $1,000 $1,200 $1,200 $1,300 $1,300
Operational Costs
FY2023 Budget
$1,000
Total Budget
$7K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$1,000.00
$1,000.00
$1,200.00
$1,200.00
$1,300.00
$1,300.00
$0 $400 $800$1.2K
Operational Costs for Budgeted Years
TOTAL $7,000.00
Maintenance (100%) $7,000.00
City of Cotati | Budget Book 2023 Page 51
4.1.f
Packet Pg. 130 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Old Redwood Highway Traffic Flow Improvement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2019
Est. Completion Date 06/30/2022
Department Public Works - Streets
Type Other
Description
This project consists of replacing the traffic signal controllers along Old Redwood Highway from East Cotati Avenue to Commerce Boulevard and re-configuring the Highway 116 and Old Redwood Highway intersection.
Images
Traffic Flow Improvements
Intersections
Figure shows intersections to be
coordinated along Old Redwood
Highway from Commerce to East
Cotati Ave.
Details
Project Type Streets Projects
Primary Project
Source Document
Streets Traffic Impact Fee Study
Location
City of Cotati | Budget Book 2023 Page 52
4.1.f
Packet Pg. 131 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $143,087
Construction $100,000 $352,363
Construction Engineering $1,500 $7,500
Project Management $2,000 $2,000
Total $246,587 $361,863
Capital Cost
Total To Date
$246,587
FY2023 Budget
$361,863
Total Budget
$361.863K
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $361,863.00
$0 $100K$200K$300K
Capital Cost for Budgeted Years
TOTAL $361,863.00
Construction (97%)$352,363.00
Construction Engineering (2%
Project Management (1%)$2,00
City of Cotati | Budget Book 2023 Page 53
4.1.f
Packet Pg. 132 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
Special Revenue - Streets Traffic Impact Fee $246,587 $341,863 Total $246,587 $341,863
Funding Sources
Total To Date
$246,587
FY2023 Budget
$341,863
Total Budget
$341.863K
Funding Sources by Year
Special Revenue -…
2023 $341,863.00
$0 $100K$200K$300K
Funding Sources for Budgeted Years
TOTAL $341,863.00
Special Revenue - Streets Traffi
City of Cotati | Budget Book 2023 Page 54
4.1.f
Packet Pg. 133 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 Total $10,000 $10,000 $10,000 $10,000 $10,000 $10,000
Operational Costs
FY2023 Budget
$10,000
Total Budget
$60K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$0 $2.5K$5K $7.5K$…
Operational Costs for Budgeted Years
TOTAL $60,000.00
Maintenance (100%)$60,000.00
City of Cotati | Budget Book 2023 Page 55
4.1.f
Packet Pg. 134 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Gateway Signage
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2020
Est. Completion Date 06/30/2024
Department Public Works - Streets
Type Other
Description
This effort will focus on enhancing the City’s monuments at entrance points as well as converting the La Plaza bulletin board to digital.
In FY22/23, the Gateway monument areas will be designed. Post-mounted entry signs at minor streets entering Cotati will be installed in FY 22/23. The major gateways into Cotati will be constructed in subsequent years.
Details
Project Type Streets Projects
Primary Project
Source Document
None
Location
Supplemental Attachments
Gateway Signage Design(/resource/cleargov-prod/projects/documents/8d122ab2a4cb5fc4cceb.pdf) Plans and specifications show design of monument signs and the post signs. Plans show the proposed location of the five monument signs.
City of Cotati | Budget Book 2023 Page 56
4.1.f
Packet Pg. 135 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023 FY2024
Design/Environmental $55,000
Construction $40,000 $500,000
Construction Engineering $50,000
Project Management $5,000 $10,000
Total $100,000 $560,000
Capital Cost
FY2023 Budget
$100,000
Total Budget
$660K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2023
2024
$100,000.00
$560,000.00
$0 $150K$300K$450K
Capital Cost for Budgeted Years
TOTAL $660,000.00
Construction (82%)$540,000.0
Construction Engineering (8%
Design/Environmental (8%)$55
Project Management (2%)$15,0
City of Cotati | Budget Book 2023 Page 57
4.1.f
Packet Pg. 136 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023 FY2024
General Fund $100,000 $560,000
Total $100,000 $560,000
Funding Sources
FY2023 Budget
$100,000
Total Budget
$660K
Funding Sources by Year
General Fund
2023
2024
$100,000.00
$560,000.00
$0 $150K$300K$450K
Funding Sources for Budgeted Years
TOTAL $660,000.00
General Fund (100%)$660,000.
City of Cotati | Budget Book 2023 Page 58
4.1.f
Packet Pg. 137 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $1,500 $1,500 $1,500 $1,500
Total $200 $200 $1,500 $1,500 $1,500 $1,500
Operational Costs
FY2023 Budget
$200
Total Budget
$6.4K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$0 $400$800$1.2K
Operational Costs for Budgeted Years
TOTAL $6,400.00
Maintenance (100%)$6,400.00
City of Cotati | Budget Book 2023 Page 59
4.1.f
Packet Pg. 138 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2020 Street Construction and Improvements - Part 2 (Quick Strike) Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 06/01/2021
Est. Completion Date 06/30/2023
Department Public Works - Streets
Type Capital Improvement
Description
This project completes the 2020 Street Construction and Improvements Project and consists of rehabilitating La Plaza and West Sierra Avenue and bicycle and pedestrian safety improvements.Consists of rehabilitating 1 mile of streets.
Images
Downtown Project Extent
Overhead view of extent of
project area.
Details
Project Type Streets Projects
Primary Source
Document
Pavement Management Plan
Location
City of Cotati | Budget Book 2023 Page 60
4.1.f
Packet Pg. 139 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $130,630 $20,000
Construction $2,560,000
Construction Engineering $300,000
Project Management $10,000
Total $130,630 $2,890,000
Capital Cost
Total To Date
$130,630
FY2023 Budget
$2,890,000
Total Budget
$2.89M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2023 $2,890,000.00
$0 $800K$1.6M$2.4M
Capital Cost for Budgeted Years
TOTAL $2,890,000.00
Construction (89%)$2,560,000
Construction Engineering (10%
Design/Environmental (1%)$20
Project Management (0%)$10,0
City of Cotati | Budget Book 2023 Page 61
4.1.f
Packet Pg. 140 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
General Fund $130,630 $1,565,000
Special Revenue - Streets Gas Tax $150,000
Special Revenue - Streets Measure M $75,000
Grants - Federal $1,100,000
Total $130,630 $2,890,000
Funding Sources
Total To Date
$130,630
FY2023 Budget
$2,890,000
Total Budget
$2.89M
Funding Sources by Year
General Fund Grants - Federal
Special Revenue -… Special Revenue -…
2023 $2,890,000.00
$0 $800K$1.6M$2.4M
Funding Sources for Budgeted Years
TOTAL $2,890,000.00
General Fund (54%)$1,565,000.
Grants - Federal (38%)$1,100,00
Special Revenue - Streets Gas T
Special Revenue - Streets Meas
City of Cotati | Budget Book 2023 Page 62
4.1.f
Packet Pg. 141 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $14,100 $14,100 $14,100 $14,100 $14,100 $14,100 Total $14,100 $14,100 $14,100 $14,100 $14,100 $14,100
Operational Costs
FY2023 Budget
$14,100
Total Budget
$84.6K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$14,100.00
$14,100.00
$14,100.00
$14,100.00
$14,100.00
$14,100.00
$0 $4K $8K $12K
Operational Costs for Budgeted Years
TOTAL $84,600.00
Maintenance (100%)$84,600.00
City of Cotati | Budget Book 2023 Page 63
4.1.f
Packet Pg. 142 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027 FY2028
Savings $56,770 $56,770 $56,770 $56,770 $56,770
Total $56,770 $56,770 $56,770 $56,770 $56,770
Cost Savings
Total Budget
$283.85K
Cost Savings by Year
Savings
2024
2025
2026
2027
2028
$56,770.00
$56,770.00
$56,770.00
$56,770.00
$56,770.00
$0 $15K $30K$45K
Cost Savings for Budgeted Years
TOTAL $283,850.00
Savings (100%) $283,850.00
City of Cotati | Budget Book 2023 Page 64
4.1.f
Packet Pg. 143 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Loretto & Marsh to McGinnis Pathway Resurfacing
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2022
Est. Completion Date 09/01/2022
Department Public Works - Streets
Type Other
Description
Repairs and enhances the existing pathway from McGinnis Circle to Laguna Pedestrian Bridge and another branch from McGinnis to Marsh Way.
Images
McGinnis Pathway
Details
Project Type Streets Projects
Primary Project
Source Document
Bike Ped Master Plan
Location
City of Cotati | Budget Book 2023 Page 65
4.1.f
Packet Pg. 144 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $7,500
Construction $15,000 $75,000
Construction Engineering $2,500 $5,000
Project Management $1,000 $1,000
Total $26,000 $81,000
Capital Cost
Total To Date
$26,000
FY2023 Budget
$81,000
Total Budget
$81K
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $81,000.00
$0 $20K$40K$60K$…
Capital Cost for Budgeted Years
TOTAL $81,000.00
Construction (93%)$75,000.00
Construction Engineering (6%
Project Management (1%)$1,00
City of Cotati | Budget Book 2023 Page 66
4.1.f
Packet Pg. 145 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
General Fund $26,000 $61,000
Special Revenue - Streets Landscaping and Lighting Assessment District $20,000 Total $26,000 $81,000
Funding Sources
Total To Date
$26,000
FY2023 Budget
$81,000
Total Budget
$81K
Funding Sources by Year
General Fund Special Revenue -…
2023 $81,000.00
$0 $20K$40K$60K$…
Funding Sources for Budgeted Years
TOTAL $81,000.00
General Fund (75%)$61,000.00
Special Revenue - Streets Land
City of Cotati | Budget Book 2023 Page 67
4.1.f
Packet Pg. 146 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $2,000 $2,100 $2,100 $2,200 $2,200 $2,300
Total $2,000 $2,100 $2,100 $2,200 $2,200 $2,300
Operational Costs
FY2023 Budget
$2,000
Total Budget
$12.9K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$2,000.00
$2,100.00
$2,100.00
$2,200.00
$2,200.00
$2,300.00
$0 $600$1.2K$1.8K
Operational Costs for Budgeted Years
TOTAL $12,900.00
Maintenance (100%)$12,900.00
City of Cotati | Budget Book 2023 Page 68
4.1.f
Packet Pg. 147 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2026 Streets Improvements Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2025
Est. Completion Date 06/30/2026
Department Public Works - Streets
Type Other
Description
The Project includes rehabilitation and preservation treatments of streets shown in the attached figure. The Project consists of approximately 1.5 miles of rehabilitated streets and 0.8 miles of low-cost street preservation treatments.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/4382cc1d6249068665bf.pdf) Streets in shades of green are to receive preservation treatments and streets in shades of red and orange are to receive rehabilitation treatments.
City of Cotati | Budget Book 2023 Page 69
4.1.f
Packet Pg. 148 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025 FY2026
Design/Environmental $300,000
Construction $2,200,000
Construction Engineering $200,000
Total $300,000 $2,400,000
Capital Cost
Total Budget
$2.7M
Capital Cost by Year
Construction Construction En…
Design/Environm…
2025
2026
$300,000.00
$2,400,000.00
$0 $600$1.2M$1.8M$…
Capital Cost for Budgeted Years
TOTAL $2,700,000.00
Construction (81%)$2,200,000
Construction Engineering (7%
Design/Environmental (11%)$30
City of Cotati | Budget Book 2023 Page 70
4.1.f
Packet Pg. 149 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025 FY2026
General Fund $300,000 $2,030,000
Special Revenue - Streets Gas Tax $160,000
Special Revenue - Streets Measure M $75,000
Special Revenue - Streets RMRA $135,000
Total $300,000 $2,400,000
Funding Sources
Total Budget
$2.7M
Funding Sources by Year
General Fund Special Revenue -…
Special Revenue -… Special Revenue -…
2025
2026
$300,000.00
$2,400,000.00
$0 $600$1.2M$1.8M$…
Funding Sources for Budgeted Years
TOTAL $2,700,000.00
General Fund (86%)$2,330,000
Special Revenue - Streets Gas T
Special Revenue - Streets Meas
Special Revenue - Streets RMR
City of Cotati | Budget Book 2023 Page 71
4.1.f
Packet Pg. 150 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $32,430 $32,430 $32,430 $32,430 $32,430 $32,430 Total $32,430 $32,430 $32,430 $32,430 $32,430 $32,430
Operational Costs
FY2023 Budget
$32,430
Total Budget
$194.58K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$32,430.00
$32,430.00
$32,430.00
$32,430.00
$32,430.00
$32,430.00
$0 $8K $16K$24K$…
Operational Costs for Budgeted Years
TOTAL $194,580.00
Maintenance (100%)$194,580.0
City of Cotati | Budget Book 2023 Page 72
4.1.f
Packet Pg. 151 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2027 FY2028
Savings $84,020 $84,020
Total $84,020 $84,020
Cost Savings
Total Budget
$168.04K
Cost Savings by Year
Savings
2027
2028
$84,020.00
$84,020.00
$0 $25K $50K $75K
Cost Savings for Budgeted Years
TOTAL $168,040.00
Savings (100%) $168,040.00
City of Cotati | Budget Book 2023 Page 73
4.1.f
Packet Pg. 152 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2023 Pavement Preservation
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/08/2022
Est. Completion Date 11/30/2022
Department Public Works - Streets
Type Other
Description
Low-cost street maintenance project consisting of dig-outs and slurry seal treatments on streets in medium to good condition to maintain these streets in good condition. The streets in this project total approximately 5.4 miles.
Images
Figure
Details
Project Type Streets Projects
Primary Project
Source Document
Streets Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/500439ba1b233ec53d72.pdf) Streets shown in green are to receive preservation treatment.
City of Cotati | Budget Book 2023 Page 74
4.1.f
Packet Pg. 153 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $60,790
Construction $800,382
Construction Engineering $130,000
Project Management $10,000
Total $60,790 $940,382
Capital Cost
Total To Date
$60,790
FY2023 Budget
$940,382
Total Budget
$940.382K
Capital Cost by Year
Construction Construction En…
Project Manage…
2023 $940,382.00
$0 $250K$500K$750K
Capital Cost for Budgeted Years
TOTAL $940,382.00
Construction (85%)$800,382.0
Construction Engineering (14%
Project Management (1%)$10,0
City of Cotati | Budget Book 2023 Page 75
4.1.f
Packet Pg. 154 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
General Fund $60,790 $940,382
Total $60,790 $940,382
Funding Sources
Total To Date
$60,790
FY2023 Budget
$940,382
Total Budget
$940.382K
Funding Sources by Year
General Fund
2023 $940,382.00
$0 $250K$500K$750K
Funding Sources for Budgeted Years
TOTAL $940,382.00
General Fund (100%)$940,382.0
City of Cotati | Budget Book 2023 Page 76
4.1.f
Packet Pg. 155 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $42,018 $42,018 $42,018 $42,018 $42,018 $42,018 Total $42,018 $42,018 $42,018 $42,018 $42,018 $42,018
Operational Costs
FY2023 Budget
$42,018
Total Budget
$252.108K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$42,018.00
$42,018.00
$42,018.00
$42,018.00
$42,018.00
$42,018.00
$0 $12K $24K $36K
Operational Costs for Budgeted Years
TOTAL $252,108.00
Maintenance (100%)$252,108.0
City of Cotati | Budget Book 2023 Page 77
4.1.f
Packet Pg. 156 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2023 Pavement Rehabilitation
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 03/01/2023
Est. Completion Date 06/30/2023
Department Public Works - Streets
Type Other
Description
This Project is to rehabilitate approximately 2 miles of streets. The streets are shown on the attached figure.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/9894bc135b91bd0172f6.pdf) Streets shown in shades of orange and red are to be rehabilitated.
City of Cotati | Budget Book 2023 Page 78
4.1.f
Packet Pg. 157 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Design/Environmental $200,000
Construction $2,800,000
Construction Engineering $200,000
Project Management $10,000
Total $3,210,000
Capital Cost
FY2023 Budget
$3,210,000
Total Budget
$3.21M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2023 $3,210,000.00
$0 $80…$1.6M$2.4M$…
Capital Cost for Budgeted Years
TOTAL $3,210,000.00
Construction (87%)$2,800,000
Construction Engineering (6%
Design/Environmental (6%)$20
Project Management (0%)$10,0
City of Cotati | Budget Book 2023 Page 79
4.1.f
Packet Pg. 158 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
General Fund $3,210,000
Total $3,210,000
Funding Sources
FY2023 Budget
$3,210,000
Total Budget
$3.21M
Funding Sources by Year
General Fund
2023 $3,210,000.00
$0 $80…$1.6M$2.4M$…
Funding Sources for Budgeted Years
TOTAL $3,210,000.00
General Fund (100%)$3,210,000
City of Cotati | Budget Book 2023 Page 80
4.1.f
Packet Pg. 159 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $28,134 $28,134 $28,134 $28,134 $28,134 $28,134 Total $28,134 $28,134 $28,134 $28,134 $28,134 $28,134
Operational Costs
FY2023 Budget
$28,134
Total Budget
$168.804K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$28,134.00
$28,134.00
$28,134.00
$28,134.00
$28,134.00
$28,134.00
$0 $8K $16K $24K
Operational Costs for Budgeted Years
TOTAL $168,804.00
Maintenance (100%)$168,804.0
City of Cotati | Budget Book 2023 Page 81
4.1.f
Packet Pg. 160 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $0 $113,540 $113,540 $113,540 $113,540 $113,540 Total $0 $113,540 $113,540 $113,540 $113,540 $113,540
Cost Savings
Total Budget
$567.7K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$.0000
$113,540.00
$113,540.00
$113,540.00
$113,540.00
$113,540.00
$0 $30K$60K$90K
Cost Savings for Budgeted Years
TOTAL $567,700.00
Savings (100%) $567,700.00
City of Cotati | Budget Book 2023 Page 82
4.1.f
Packet Pg. 161 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Highway 116/West Cotati Avenue Intersection Safety Improvements Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2022
Est. Completion Date 11/01/2024
Department Public Works - Streets
Type Capital Improvement
Description
The Project will realign and signalize the intrersection of State Highway 116 and West Cotati Avenue. The Project will widen Highway 116 east and west of the proposed signalized intersection and create turn lanes and install bicycle and pedestrian features to improve safety and community connectivity. Highway 116 is a busy regional highway with no pedestrian or bicycle crossings in Cotati west of Redwood Drive. The Project will provide a pedestrian and bicycle crossing and install bike lanes and sidewalks around the proposed intersection.
The addition of turn lanes will improve vehicular safety.
Details
Project Type Streets Projects
Primary Source
Document
None
Location
City of Cotati | Budget Book 2023 Page 83
4.1.f
Packet Pg. 162 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023 FY2024
Design/Environmental $500,000
Construction $4,500,000
Total $500,000 $4,500,000
Capital Cost
FY2023 Budget
$500,000
Total Budget
$5M
Capital Cost by Year
Construction Design/Environm…
2023
2024
$500,000.00
$4,500,000.00
$0 $1.2M$2.4M$3.6M
Capital Cost for Budgeted Years
TOTAL $5,000,000.00
Construction (90%)$4,500,000
Design/Environmental (10%)$5
City of Cotati | Budget Book 2023 Page 84
4.1.f
Packet Pg. 163 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023 FY2024
General Fund $500,000 $500,000
Grants - Federal $4,000,000
Total $500,000 $4,500,000
Funding Sources
FY2023 Budget
$500,000
Total Budget
$5M
Funding Sources by Year
General Fund Grants - Federal
2023
2024
$500,000.00
$4,500,000.00
$0 $1.2M$2.4M$3.6M
Funding Sources for Budgeted Years
TOTAL $5,000,000.00
General Fund (20%)$1,000,000
Grants - Federal (80%)$4,000,0
City of Cotati | Budget Book 2023 Page 85
4.1.f
Packet Pg. 164 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $0 $200 $200 $200 $200 $200
Total $0 $200 $200 $200 $200 $200
Operational Costs
Total Budget
$1K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$.0000
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,000.00
Maintenance (100%) $1,000.00
City of Cotati | Budget Book 2023 Page 86
4.1.f
Packet Pg. 165 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Redwood Drive and Cypress Avenue Pavement Rehabilitation Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/01/2022
Est. Completion Date 11/01/2024
Department Public Works - Streets
Type Capital Improvement
Description
Project will rehabilitate Redwood Drive and Cypress Avenue and include replacing faded and worn signage, upgrade bike lanes, enhance traffic calming features including striping to narrow lanes and create bike lane buffer, and upgrade noncompliant ADA ramps.
Both Redwood Drive and Cypress Avenue are Federally eligible streets.Total of 1.8 miles of streets to be rehabilitated.
Project will maintain or upgrade the bike lanes to be consistent with the City’s Bicycle and Pedestrian Master Plan. There is an existing Class II bike lane on Redwood Drive and it will be enhanced with new striping for narrower travel lanes and separation between the bike and travel lanes. Cypress Avenue has no existing bike lanes and a new Class II bike lane will be included in the project as shown on the Bicycle and Pedestrian Master Plan.
Details
Project Type Streets Projects
Primary Source
Document
None
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/fd3e88fd90c8773fc53c.pdf) Project includes Redwood Drive and Cypress streets shown in the figure.
City of Cotati | Budget Book 2023 Page 87
4.1.f
Packet Pg. 166 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023 FY2024
Design/Environmental $282,000
Construction $2,300,000
Construction Engineering $201,000
Total $282,000 $2,501,000
Capital Cost
FY2023 Budget
$282,000
Total Budget
$2.783M
Capital Cost by Year
Construction Construction En…
Design/Environm…
2023
2024
$282,000.00
$2,501,000.00
$0 $800K $1.6M$2.…
Capital Cost for Budgeted Years
TOTAL $2,783,000.00
Construction (83%)$2,300,000
Construction Engineering (7%
Design/Environmental (10%)$2
City of Cotati | Budget Book 2023 Page 88
4.1.f
Packet Pg. 167 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023 FY2024
General Fund $1,530,000
Special Revenue - Streets RMRA $135,000 $135,000
Grants - Federal $1,000,000
Total $135,000 $2,665,000
Funding Sources
FY2023 Budget
$135,000
Total Budget
$2.8M
Funding Sources by Year
General Fund Grants - Federal
Special Revenue -…
2023
2024
$135,000.00
$2,665,000.00
$0 $800K$1.6M$2.4M
Funding Sources for Budgeted Years
TOTAL $2,800,000.00
General Fund (55%)$1,530,000.
Grants - Federal (36%)$1,000,00
Special Revenue - Streets RMR
City of Cotati | Budget Book 2023 Page 89
4.1.f
Packet Pg. 168 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $25,380 $25,380 $25,380 $25,380 $25,380 $25,380 Total $25,380 $25,380 $25,380 $25,380 $25,380 $25,380
Operational Costs
FY2023 Budget
$25,380
Total Budget
$152.28K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$25,380.00
$25,380.00
$25,380.00
$25,380.00
$25,380.00
$25,380.00
$0 $8K $16K $24K
Operational Costs for Budgeted Years
TOTAL $152,280.00
Maintenance (100%)$152,280.0
City of Cotati | Budget Book 2023 Page 90
4.1.f
Packet Pg. 169 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $0 $0 $102,200 $102,200 $102,200 $102,200
Total $0 $0 $102,200 $102,200 $102,200 $102,200
Cost Savings
Total Budget
$408.8K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$.0000
$.0000
$102,200.00
$102,200.00
$102,200.00
$102,200.00
$0 $25K$50K$75K$1…
Cost Savings for Budgeted Years
TOTAL $408,800.00
Savings (100%) $408,800.00
City of Cotati | Budget Book 2023 Page 91
4.1.f
Packet Pg. 170 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Sidewalk Gap Closures
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 09/04/2023
Est. Completion Date 06/30/2025
Department Public Works - Streets
Type Capital Improvement
Description
The Project constructs sidewalks to close gaps throughout the City, repairs existing sections of sidewalk in the identified areas including tripping hazards and upgrades ADA ramps. The sections of roadways for the new and repaired sidewalks consist of on the west side of Hwy 101 along West Cotati Avenue, and along West School Street between Clifford and Maple, to complete the Class 1 pathway to Thomas Page Academy.
On the east side of Highway 101 the new and repaired sidewalk sections consist of Valparaiso from Cotati Creek to the entrance to Delano Park, 220 feet of sidewalk from the Veteran’s Memorial parking lot to Myrtle Avenue, Myrtle Avenue from Park Avenue across the frontage of Helen Putnam Park, and approximately 65 feet along Olof Street to West Sierra Avenue.
Details
Project Type Streets Projects
Primary Source
Document
None
Location
Supplemental Attachments
Sidewalk Vicinity Map(/resource/cleargov-prod/projects/documents/33f4ca1bd5c2245bd414.pdf) Shows general location of proposed sidewalks in relation to Priority Development Areas. Location Map(/resource/cleargov-prod/projects/documents/9758396c028a7d93d9a9.pdf) Shows approximate extents of the proposed sidewalks and their estimated length.
City of Cotati | Budget Book 2023 Page 92
4.1.f
Packet Pg. 171 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024 FY2025
Design/Environmental $200,000
Construction $600,000
Construction Engineering $70,000
Project Management $10,000
Total $200,000 $680,000
Capital Cost
Total Budget
$880K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2024
2025
$200,000.00
$680,000.00
$0 $200K$400K$600K
Capital Cost for Budgeted Years
TOTAL $880,000.00
Construction (68%)$600,000.0
Construction Engineering (8%
Design/Environmental (23%)$2
Project Management (1%)$10,0
City of Cotati | Budget Book 2023 Page 93
4.1.f
Packet Pg. 172 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024 FY2025
General Fund $200,000 $180,000
Grants - Federal $500,000
Total $200,000 $680,000
Funding Sources
Total Budget
$880K
Funding Sources by Year
General Fund Grants - Federal
2024
2025
$200,000.00
$680,000.00
$0 $200K$400K$600K
Funding Sources for Budgeted Years
TOTAL $880,000.00
General Fund (43%)$380,000.0
Grants - Federal (57%)$500,000
City of Cotati | Budget Book 2023 Page 94
4.1.f
Packet Pg. 173 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $0 $0 $100 $100 $150 $150
Total $0 $0 $100 $100 $150 $150
Operational Costs
Total Budget
$500
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$.0000
$.0000
$100.00
$100.00
$150.00
$150.00
$0 $40 $80 $120
Operational Costs for Budgeted Years
TOTAL $500.00
Maintenance (100%) $500.00
City of Cotati | Budget Book 2023 Page 95
4.1.f
Packet Pg. 174 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Valparaiso Avenue Pavement Rehabilitation
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2024
Est. Completion Date 06/30/2026
Department Public Works - Streets
Type Capital Improvement
Description
Project rehabilitates Valparaiso Avenue from Cotati Creek to Fehler Lane. Valparaiso Avenue has existing paving index ranging from 16 to 28 and is proposed for edge grind, dig outs, fabric and overlay. The Project includes enhancements to slow traffic and improve bicycle and pedestrian safety by narrowing travel lanes, providing a buffer between the bicycle lane and traffic lane and updated high visibility signage. There are no current bike lanes on Valparaiso Avenue and the Project includes installation of a new Class 2 bicycle lanes for these stretches consistent with the Bicycle and Pedestrian Master Plan.
Details
Project Type Streets Projects
Primary Source
Document
Pavement Management Plan
Location
Supplemental Attachments
Location Map(/resource/cleargov-prod/projects/documents/260c195d0e54592042b8.pdf) Shows the extent of the proposed project.
City of Cotati | Budget Book 2023 Page 96
4.1.f
Packet Pg. 175 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025 FY2026
Design/Environmental $70,000
Construction $250,000
Construction Engineering $30,000
Total $70,000 $280,000
Capital Cost
Total Budget
$350K
Capital Cost by Year
Construction Construction En…
Design/Environm…
2025
2026
$70,000.00
$280,000.00
$0 $80K$160K$240K
Capital Cost for Budgeted Years
TOTAL $350,000.00
Construction (71%)$250,000.00
Construction Engineering (9%
Design/Environmental (20%)$7
City of Cotati | Budget Book 2023 Page 97
4.1.f
Packet Pg. 176 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025 FY2026
General Fund $70,000 $30,000
Grants - Federal $250,000
Total $70,000 $280,000
Funding Sources
Total Budget
$350K
Funding Sources by Year
General Fund Grants - Federal
2025
2026
$70,000.00
$280,000.00
$0 $80K$160K$240K
Funding Sources for Budgeted Years
TOTAL $350,000.00
General Fund (29%)$100,000.0
Grants - Federal (71%)$250,000
City of Cotati | Budget Book 2023 Page 98
4.1.f
Packet Pg. 177 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $4,230 $4,230 $4,230 $4,230 $4,230 $4,230
Total $4,230 $4,230 $4,230 $4,230 $4,230 $4,230
Operational Costs
FY2023 Budget
$4,230
Total Budget
$25.38K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$4,230.00
$4,230.00
$4,230.00
$4,230.00
$4,230.00
$4,230.00
$0 $1.2K $2.4K$3.6K
Operational Costs for Budgeted Years
TOTAL $25,380.00
Maintenance (100%)$25,380.00
City of Cotati | Budget Book 2023 Page 99
4.1.f
Packet Pg. 178 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $0 $0 $0 $0 $17,031 $17,031
Total $0 $0 $0 $0 $17,031 $17,031
Cost Savings
Total Budget
$34.062K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$.0000
$.0000
$.0000
$.0000
$17,031.00
$17,031.00
$0 $5K $10K $15K
Cost Savings for Budgeted Years
TOTAL $34,062.00
Savings (100%) $34,062.00
City of Cotati | Budget Book 2023 Page 100
4.1.f
Packet Pg. 179 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2024 Street Improvements Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/03/2023
Est. Completion Date 06/28/2024
Department Public Works - Streets
Type Other
Description
The Project includes rehabilitation and preservation of streets shown in the attached figure except for Redwood Drive and Cypress Avenue which are included in separate Projects. The Project consists of approximately 2.2 miles of rehabilitated streets and 0.9 miles of low-cost preservation treatment.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/ca67c6682054e6c86e71.pdf) Streets in shades of green are to receive preservation treatments and streets shown in shades of orange and red are to receive rehabilitation treatment.
City of Cotati | Budget Book 2023 Page 101
4.1.f
Packet Pg. 180 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024
Design/Environmental $110,000
Construction $620,000
Construction Engineering $100,500
Project Management $2,196
Total $832,696
Capital Cost
Total Budget
$832.696K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2024 $832,696.00
$0 $20…$40…$60…$…
Capital Cost for Budgeted Years
TOTAL $832,696.00
Construction (74%)$620,000.0
Construction Engineering (12%
Design/Environmental (13%)$11
Project Management (0%)$2,19
City of Cotati | Budget Book 2023 Page 102
4.1.f
Packet Pg. 181 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024
General Fund $832,696
Total $832,696
Funding Sources
Total Budget
$832.696K
Funding Sources by Year
General Fund
2024 $832,696.00
$0 $20…$40…$60…$…
Funding Sources for Budgeted Years
TOTAL $832,696.00
General Fund (100%)$832,696.0
City of Cotati | Budget Book 2023 Page 103
4.1.f
Packet Pg. 182 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $43,710 $43,710 $43,710 $43,710 $43,710 $43,710 Total $43,710 $43,710 $43,710 $43,710 $43,710 $43,710
Operational Costs
FY2023 Budget
$43,710
Total Budget
$262.26K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$43,710.00
$43,710.00
$43,710.00
$43,710.00
$43,710.00
$43,710.00
$0 $12K $24K $36K
Operational Costs for Budgeted Years
TOTAL $262,260.00
Maintenance (100%)$262,260.0
City of Cotati | Budget Book 2023 Page 104
4.1.f
Packet Pg. 183 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2025 FY2026 FY2027 FY2028
Savings $124,894 $124,894 $124,894 $124,894
Total $124,894 $124,894 $124,894 $124,894
Cost Savings
Total Budget
$499.576K
Cost Savings by Year
Savings
2025
2026
2027
2028
$124,894.00
$124,894.00
$124,894.00
$124,894.00
$0 $30K$60K$90K$1…
Cost Savings for Budgeted Years
TOTAL $499,576.00
Savings (100%) $499,576.00
City of Cotati | Budget Book 2023 Page 105
4.1.f
Packet Pg. 184 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2025 Street Improvements Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2024
Est. Completion Date 06/30/2025
Department Public Works - Streets
Type Other
Description
The Project includes both rehabilitation and preservation of streets and the streets are shown on the attached figure. The Project consists of approximately 1.1 miles of rehabilitated streets and 0.4 miles of low cost street preservation treatment.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/fa8dc6e79748a27f7afb.pdf) Streets in shades of green are to receive preservation treatments and streets in shades of red and orange to receive rehabilitation treatments.
City of Cotati | Budget Book 2023 Page 106
4.1.f
Packet Pg. 185 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025
Design/Environmental $220,000
Construction $1,898,300
Construction Engineering $150,000
Project Management $5,000
Total $2,273,300
Capital Cost
Total Budget
$2.273M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2025 $2,273,300.00
$0 $600K$1.2M$1.8M
Capital Cost for Budgeted Years
TOTAL $2,273,300.00
Construction (84%)$1,898,300
Construction Engineering (7%
Design/Environmental (10%)$2
Project Management (0%)$5,0
City of Cotati | Budget Book 2023 Page 107
4.1.f
Packet Pg. 186 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025
General Fund $2,273,300
Total $2,273,300
Funding Sources
Total Budget
$2.273M
Funding Sources by Year
General Fund
2025 $2,273,300.00
$0 $600K$1.2M$1.8M
Funding Sources for Budgeted Years
TOTAL $2,273,300.00
General Fund (100%)$2,273,300
City of Cotati | Budget Book 2023 Page 108
4.1.f
Packet Pg. 187 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $15,510 $15,510 $15,510 $15,510 $15,510 $15,510 Total $15,510 $15,510 $15,510 $15,510 $15,510 $15,510
Operational Costs
FY2023 Budget
$15,510
Total Budget
$93.06K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$15,510.00
$15,510.00
$15,510.00
$15,510.00
$15,510.00
$15,510.00
$0 $4K $8K $12K
Operational Costs for Budgeted Years
TOTAL $93,060.00
Maintenance (100%)$93,060.00
City of Cotati | Budget Book 2023 Page 109
4.1.f
Packet Pg. 188 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $0 $0 $0 $62,447 $62,447 $62,447
Total $0 $0 $0 $62,447 $62,447 $62,447
Cost Savings
Total Budget
$187.341K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$.0000
$.0000
$.0000
$62,447.00
$62,447.00
$62,447.00
$0 $15K$30K$45K$6…
Cost Savings for Budgeted Years
TOTAL $187,341.00
Savings (100%) $187,341.00
City of Cotati | Budget Book 2023 Page 110
4.1.f
Packet Pg. 189 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2027 Streets Improvements Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2026
Est. Completion Date 06/30/2027
Department Public Works - Streets
Type Other
Description
The Project includes rehabilitation and preservation treatments for the streets shown on the attached figure. The Project consists of approximately 0.5 miles of rehabilitated streets and 1.5 miles of low-cost preservation treatment.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/aa949623049df05982c4.pdf) Streets shown in shades of green are to receive preservation treatments and streets shown in shades of red and orange are to receive rehabilitation treatments.
City of Cotati | Budget Book 2023 Page 111
4.1.f
Packet Pg. 190 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2027
Design/Environmental $100,000
Construction $746,000
Construction Engineering $80,000
Project Management $5,000
Total $931,000
Capital Cost
Total Budget
$931K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2027 $931,000.00
$0 $250K$500K$750K
Capital Cost for Budgeted Years
TOTAL $931,000.00
Construction (80%)$746,000.0
Construction Engineering (9%
Design/Environmental (11%)$10
Project Management (1%)$5,00
City of Cotati | Budget Book 2023 Page 112
4.1.f
Packet Pg. 191 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027
General Fund $561,000
Special Revenue - Streets Gas Tax $160,000
Special Revenue - Streets Measure M $75,000
Special Revenue - Streets RMRA $135,000
Total $931,000
Funding Sources
Total Budget
$931K
Funding Sources by Year
General Fund Special Revenue -…
Special Revenue -… Special Revenue -…
2027 $931,000.00
$0 $250K$500K$750K
Funding Sources for Budgeted Years
TOTAL $931,000.00
General Fund (60%)$561,000.00
Special Revenue - Streets Gas T
Special Revenue - Streets Meas
Special Revenue - Streets RMR
City of Cotati | Budget Book 2023 Page 113
4.1.f
Packet Pg. 192 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $28,905 $28,905 $28,905 $28,905 $28,905 $28,905 Total $28,905 $28,905 $28,905 $28,905 $28,905 $28,905
Operational Costs
FY2023 Budget
$28,905
Total Budget
$173.43K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$28,905.00
$28,905.00
$28,905.00
$28,905.00
$28,905.00
$28,905.00
$0 $8K $16K $24K
Operational Costs for Budgeted Years
TOTAL $173,430.00
Maintenance (100%)$173,430.0
City of Cotati | Budget Book 2023 Page 114
4.1.f
Packet Pg. 193 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2028
Savings $28,953
Total $28,953
Cost Savings
Total Budget
$28.953K
Cost Savings by Year
Savings
2028 $28,953.00
$0 $8K $16K $24K
Cost Savings for Budgeted Years
TOTAL $28,953.00
Savings (100%) $28,953.00
City of Cotati | Budget Book 2023 Page 115
4.1.f
Packet Pg. 194 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital 2028 Streets Improvements Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/01/2027
Est. Completion Date 06/30/2028
Department Public Works - Streets
Type Other
Description
The Project includes rehabilitation and preservation treatments of the streets shown on the attached figure. The Project consists of approximately 0.4 miles of rehabilitated streets and 3.2 miles of low-cost preservation treatment.
Details
Project Type Streets Projects
Primary Project
Source Document
Pavement Management Plan
Location
Supplemental Attachments
Figure(/resource/cleargov-prod/projects/documents/e2d9e5311b8bbdb4dd8e.pdf) Streets in shades of green are to receive preservation treatments and streets in shades of red and orange are to receive rehabilitation treatments.
City of Cotati | Budget Book 2023 Page 116
4.1.f
Packet Pg. 195 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2028
Design/Environmental $100,000
Construction $812,000
Construction Engineering $80,000
Project Management $5,000
Total $997,000
Capital Cost
Total Budget
$997K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2028 $997,000.00
$0 $250K$500K$750K
Capital Cost for Budgeted Years
TOTAL $997,000.00
Construction (81%)$812,000.00
Construction Engineering (8%
Design/Environmental (10%)$1
Project Management (1%)$5,00
City of Cotati | Budget Book 2023 Page 117
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Packet Pg. 196 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2028
General Fund $627,000
Special Revenue - Streets Gas Tax $160,000
Special Revenue - Streets Measure M $75,000
Special Revenue - Streets RMRA $135,000
Total $997,000
Funding Sources
Total Budget
$997K
Funding Sources by Year
General Fund Special Revenue -…
Special Revenue -… Special Revenue -…
2028 $997,000.00
$0 $250K$500K$750K
Funding Sources for Budgeted Years
TOTAL $997,000.00
General Fund (63%)$627,000.0
Special Revenue - Streets Gas T
Special Revenue - Streets Meas
Special Revenue - Streets RMR
City of Cotati | Budget Book 2023 Page 118
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Packet Pg. 197 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $50,760 $50,760 $50,760 $50,760 $50,760 $50,760 Total $50,760 $50,760 $50,760 $50,760 $50,760 $50,760
Operational Costs
FY2023 Budget
$50,760
Total Budget
$304.56K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$50,760.00
$50,760.00
$50,760.00
$50,760.00
$50,760.00
$50,760.00
$0 $15K $30K $45K
Operational Costs for Budgeted Years
TOTAL $304,560.00
Maintenance (100%)$304,560.0
City of Cotati | Budget Book 2023 Page 119
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Packet Pg. 198 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Park and Ride Replacement Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 06/15/2022
Est. Completion Date 06/12/2024
Department Public Works - Streets
Type Other
Description
The City entered into a "Functional Replacement and Exchange Agreement Cotati Park and Ride" with Caltrans for the City to purchase the Park and Ride lot at the corner of Highway 116 and Old Redwood Highway providing the City construct replacement Park and Ride parking spots at the Airport Boulevard Site, Petaluma Boulevard South Park and Ride, and maintain 30 parking spaces at the Cotati location. The City intends to sell the property for development and have the sale proceeds go towards constructing the replacement parking spaces.
Details
Project Type Streets Projects
Primary Project
Source Document
None
Location
Supplemental Attachments
Exchange Agreement(/resource/cleargov-prod/projects/documents/e7aa1a8d99d10ee6aa31.pdf) City of Cotati | Budget Book 2023 Page 120
4.1.f
Packet Pg. 199 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023 FY2024
Design/Environmental $243,746
Construction $2,000,000 $790,000
Construction Engineering $190,000 $120,000
Project Management $10,000 $10,000
Total $243,746 $2,200,000 $920,000
Capital Cost
Total To Date
$243,746
FY2023 Budget
$2,200,000
Total Budget
$3.12M
Capital Cost by Year
Construction Construction En…
Project Manage…
2023
2024
$2,200,000.00
$920,000.00
$0 $600K$1.2M$1.8M
Capital Cost for Budgeted Years
TOTAL $3,120,000.00
Construction (89%)$2,790,000
Construction Engineering (10%
Project Management (1%)$20,0
City of Cotati | Budget Book 2023 Page 121
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Packet Pg. 200 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023 FY2024
Special Revenue - Sale Proceeds $243,746 $2,200,000 $920,000 Total $243,746 $2,200,000 $920,000
Funding Sources
Total To Date
$243,746
FY2023 Budget
$2,200,000
Total Budget
$3.12M
Funding Sources by Year
Special Revenue -…
2023
2024
$2,200,000.00
$920,000.00
$0 $600K$1.2M$1.8M
Funding Sources for Budgeted Years
TOTAL $3,120,000.00
Special Revenue - Sale Proceed
City of Cotati | Budget Book 2023 Page 122
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Packet Pg. 201 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $1,000 $1,000 $0 $0 $0 $0
Total $1,000 $1,000 $0 $0 $0 $0
Operational Costs
FY2023 Budget
$1,000
Total Budget
$2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$1,000.00
$1,000.00
$.0000
$.0000
$.0000
$.0000
$0 $250$500$750$…
Operational Costs for Budgeted Years
TOTAL $2,000.00
Maintenance (100%)$2,000.00
City of Cotati | Budget Book 2023 Page 123
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Packet Pg. 202 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Traffic Signal At William/George and Old Redwood Highway Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/03/2026
Est. Completion Date 06/30/2027
Department Public Works - Streets
Type Other
Description
This is a traffic impact fee study capital project and consists of installing a new traffic signal at the intersection of William Street/George Street and Old Redwood Highway. The project design was completed to a 65% level as part of the Traffic Flow Improvements Project.
Details
Project Type Streets Projects
Primary Project
Source Document
Streets Traffic Impact Fee Study
Location
City of Cotati | Budget Book 2023 Page 124
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Packet Pg. 203 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2027
Design/Environmental $50,000 $60,000
Construction $720,000
Construction Engineering $70,000
Project Management $10,000
Total $50,000 $860,000
Capital Cost
Total To Date
$50,000
Total Budget
$860K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2027 $860,000.00
$0 $250K$500K$750K
Capital Cost for Budgeted Years
TOTAL $860,000.00
Construction (84%)$720,000.0
Construction Engineering (8%
Design/Environmental (7%)$60
Project Management (1%)$10,0
City of Cotati | Budget Book 2023 Page 125
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Packet Pg. 204 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027
Special Revenue - Streets Traffic Impact Fee $410,000
Special Revenue - Regional Traffic Mitigation $450,000
Total $860,000
Funding Sources
Total Budget
$860K
Funding Sources by Year
Special Revenue -… Special Revenue -…
2027 $860,000.00
$0 $250K$500K$750K
Funding Sources for Budgeted Years
TOTAL $860,000.00
Special Revenue - Streets Traffi
Special Revenue - Regional Tra
City of Cotati | Budget Book 2023 Page 126
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Packet Pg. 205 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $5,000
Total $200 $200 $200 $200 $200 $5,000
Operational Costs
FY2023 Budget
$200
Total Budget
$6K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$5,000.00
$0 $1.2K$2.4K$3.6K$4…
Operational Costs for Budgeted Years
TOTAL $6,000.00
Maintenance (100%)$6,000.00
City of Cotati | Budget Book 2023 Page 127
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Packet Pg. 206 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital S
EWERREQUESTS
City of Cotati | Budget Book 2023 Page 128
4.1.f
Packet Pg. 207 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Manhole Lateral Repair/Improvement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/28/2020
Est. Completion Date 06/30/2026
Department Sewer
Type Capital Improvement
Description
Continued repair of manholes and lateral connections in sewer lines to limit excess storm water flowing into system.
Images
Infiltration Reduction
Image of typical infiltration for
repairs
Details
Project Type Sewer Projects
Primary Source
Document
None
Location
City of Cotati | Budget Book 2023 Page 129
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Packet Pg. 208 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2026 FY2027
Design/Environmental $100,000 $100,000
Total $100,000 $100,000
Capital Cost
Total Budget
$200K
Capital Cost by Year
Design/Environm…
2026
2027
$100,000.00
$100,000.00
$0 $25K$50K$75K$…
Capital Cost for Budgeted Years
TOTAL $200,000.00
Design/Environmental (100%)$
City of Cotati | Budget Book 2023 Page 130
4.1.f
Packet Pg. 209 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2026 FY2027
Enterprise - Sewer Capital Funds $100,000 $100,000
Total $100,000 $100,000
Funding Sources
Total Budget
$200K
Funding Sources by Year
Enterprise - Sewe…
2026
2027
$100,000.00
$100,000.00
$0 $25K$50K$75K$…
Funding Sources for Budgeted Years
TOTAL $200,000.00
Enterprise - Sewer Capital Fun
City of Cotati | Budget Book 2023 Page 131
4.1.f
Packet Pg. 210 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $100 $100 $100 $100 $100 $100
Total $100 $100 $100 $100 $100 $100
Operational Costs
FY2023 Budget
$100
Total Budget
$600
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$100.00
$100.00
$100.00
$100.00
$100.00
$100.00
$0 $25 $50 $75 $…
Operational Costs for Budgeted Years
TOTAL $600.00
Maintenance (100%) $600.00
City of Cotati | Budget Book 2023 Page 132
4.1.f
Packet Pg. 211 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital West Sierra Avenue Sewer Replacement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 02/15/2022
Est. Completion Date 11/30/2022
Department Sewer
Type Capital Improvement
Description
The project is to replace and repair defective and undersized sewer pipe in West Sierra Avenue from Olof Street to Water Road. The project is one of many identified in the I&I Study and is prioritized over other repairs because of the City's Quick Strike road paving project scheduled for 2023. In addition to repairing defective sections of sewer pipe to reduce inflow and infiltration, the project upsizes this pipeline in accordance with the recommendations of the City's Sewer Master Plan.
Details
Project Type Sewer Projects
Primary Source
Document
Sewer Infiltration and Inflow Study
Location
Supplemental Attachments
Amendment to Brelje & Race I&I Agreement(/resource/cleargov-prod/projects/documents/8bcf2efbfb47761f2623.pdf) Original agreement was to develop projects based on sewer video records. Soon into the services, the need to replace the pipeline in West Sierra Avenue to avoid the planned street Sewer Repair Memo(/resource/cleargov-prod/projects/documents/c3e6a5ecaf10694cff53.pdf) Memo summarizes I&I video evaluation and presents a cost summary of repairing the sewers over a 10 year period. The memo includes a preliminary cost estimate for the Project of $1.034 million.
City of Cotati | Budget Book 2023 Page 133
4.1.f
Packet Pg. 212 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost To Date FY2023
Design/Environmental $157,000
Construction $1,100,000
Total $157,000 $1,100,000
Capital Cost
Total To Date
$157,000
FY2023 Budget
$1,100,000
Total Budget
$1.1M
Capital Cost by Year
Construction
2023 $1,100,000.00
$0 $300K$600K$900K
Capital Cost for Budgeted Years
TOTAL $1,100,000.00
Construction (100%)$1,100,000
City of Cotati | Budget Book 2023 Page 134
4.1.f
Packet Pg. 213 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2023
Enterprise - Sewer Capital Funds $157,000 $1,100,000
Total $157,000 $1,100,000
Funding Sources
Total To Date
$157,000
FY2023 Budget
$1,100,000
Total Budget
$1.1M
Funding Sources by Year
Enterprise - Sewe…
2023 $1,100,000.00
$0 $300K$600K$900K
Funding Sources for Budgeted Years
TOTAL $1,100,000.00
Enterprise - Sewer Capital Fun
City of Cotati | Budget Book 2023 Page 135
4.1.f
Packet Pg. 214 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027
Maintenance $100 $100 $100 $100
Total $100 $100 $100 $100
Operational Costs
Total Budget
$400
Operational Costs by Year
Maintenance
2024
2025
2026
2027
$100.00
$100.00
$100.00
$100.00
$0 $25 $50 $75$…
Operational Costs for Budgeted Years
TOTAL $400.00
Maintenance (100%) $400.00
City of Cotati | Budget Book 2023 Page 136
4.1.f
Packet Pg. 215 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2024 FY2025 FY2026 FY2027
Savings $400 $400 $400 $400
Total $400 $400 $400 $400
Cost Savings
Total Budget
$1.6K
Cost Savings by Year
Savings
2024
2025
2026
2027
$400.00
$400.00
$400.00
$400.00
$0 $100$200$300$…
Cost Savings for Budgeted Years
TOTAL $1,600.00
Savings (100%) $1,600.00
City of Cotati | Budget Book 2023 Page 137
4.1.f
Packet Pg. 216 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cypress Avenue Sewer Replacement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/14/2023
Est. Completion Date 05/27/2024
Department Sewer
Type Capital Improvement
Description
Replaces the aging pipeline in Cypress Avenue from W Sierra Ave to Nelson Lane.
Details
Project Type Sewer Projects
Primary Source
Document
Sewer Infiltration and Inflow Study
Location
Supplemental Attachments
Sewer Defect Location Map(/resource/cleargov-prod/projects/documents/687a4eb35d5ff7a64b24.pdf) Map shows sewer defects from sewer videos and highlights recommended pipeline replacement projects.
City of Cotati | Budget Book 2023 Page 138
4.1.f
Packet Pg. 217 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024 FY2025
Design/Environmental $200,000
Construction $600,000
Total $200,000 $600,000
Capital Cost
Total Budget
$800K
Capital Cost by Year
Construction Design/Environm…
2024
2025
$200,000.00
$600,000.00
$0 $150K$300$450$…
Capital Cost for Budgeted Years
TOTAL $800,000.00
Construction (75%)$600,000.0
Design/Environmental (25%)$2
City of Cotati | Budget Book 2023 Page 139
4.1.f
Packet Pg. 218 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024 FY2025
Enterprise - Sewer Capital Funds $200,000 $600,000
Total $200,000 $600,000
Funding Sources
Total Budget
$800K
Funding Sources by Year
Enterprise - Sewe…
2024
2025
$200,000.00
$600,000.00
$0 $150K$300$450$…
Funding Sources for Budgeted Years
TOTAL $800,000.00
Enterprise - Sewer Capital Fun
City of Cotati | Budget Book 2023 Page 140
4.1.f
Packet Pg. 219 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2026 FY2027 FY2028
Maintenance $100 $100 $100
Total $100 $100 $100
Operational Costs
Total Budget
$300
Operational Costs by Year
Maintenance
2026
2027
2028
$100.00
$100.00
$100.00
$0 $25 $50 $75$…
Operational Costs for Budgeted Years
TOTAL $300.00
Maintenance (100%) $300.00
City of Cotati | Budget Book 2023 Page 141
4.1.f
Packet Pg. 220 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2026 FY2027 FY2028
Savings $400 $400 $400
Total $400 $400 $400
Cost Savings
Total Budget
$1.2K
Cost Savings by Year
Savings
2026
2027
2028
$400.00
$400.00
$400.00
$0 $100$200$300$…
Cost Savings for Budgeted Years
TOTAL $1,200.00
Savings (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 142
4.1.f
Packet Pg. 221 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Sewer Pipeline Repairs
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/16/2027
Est. Completion Date 05/22/2028
Department Sewer
Type Capital Improvement
Description
Project is to address sewer defects identified in the sewer videos conducted for the Inflow and Infiltration Reduction Project. The order of the repairs is to be determined at a later date to coordinate with street paving projects.
Details
Project Type Sewer Projects
Primary Source
Document
Sewer Infiltration and Inflow Study
Location
City of Cotati | Budget Book 2023 Page 143
4.1.f
Packet Pg. 222 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2027 FY2028
Design/Environmental $50,000 $50,000
Construction $450,000 $450,000
Total $500,000 $500,000
Capital Cost
Total Budget
$1M
Capital Cost by Year
Construction Design/Environm…
2027
2028
$500,000.00
$500,000.00
$0 $120K$240$K360K$…
Capital Cost for Budgeted Years
TOTAL $1,000,000.00
Construction (90%)$900,000.0
Design/Environmental (10%)$1
City of Cotati | Budget Book 2023 Page 144
4.1.f
Packet Pg. 223 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027 FY2028
Enterprise - Sewer Capital Funds $500,000 $500,000
Total $500,000 $500,000
Funding Sources
Total Budget
$1M
Funding Sources by Year
Enterprise - Sewe…
2027
2028
$500,000.00
$500,000.00
$0 $120K$240$K360K$…
Funding Sources for Budgeted Years
TOTAL $1,000,000.00
Enterprise - Sewer Capital Fun
City of Cotati | Budget Book 2023 Page 145
4.1.f
Packet Pg. 224 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Wastewater System Emergency Generator Project
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/03/2023
Est. Completion Date 06/28/2024
Department Sewer
Type Capital Improvement
Description
The City is seeking funding to purchase and install two fixed place generators to provide back-up power to two wastewater lift stations that serve critical functions in the City's ability to treat and convey wastewater. Both locations do not currently have back-up power.
Images
Quail Hollow Lift Station
Quail Hollow Sewer Lift Station
with rented generator ahead of
summer months when the City
experiences frequent power
outages.
Details
Project Type Sewer Projects
Primary Source
Document
Emergency Preparedness and/or
Response Document
Location
Supplemental Attachments
FEMA Hazard Mitigation Grant Program
Application
(/resource/cleargovprod/projects/documents/8c2335e40fdfc120856d.pdf) Application for two generators to power sewer lift stations during power outages.
Tetra Tech Memo supporing generator grant
application
(/resource/cleargovprod/projects/documents/a7f993b298b465bacc17.pdf) City of Cotati | Budget Book 2023 Page 146
4.1.f
Packet Pg. 225 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024
Design/Environmental $10,000
Construction $221,200
Construction Engineering $20,000
Project Management $5,000
Total $256,200
Capital Cost
Total Budget
$256.2K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2024 $256,200.00
$0 $80K $160K$24…
Capital Cost for Budgeted Years
TOTAL $256,200.00
Construction (86%)$221,200.00
Construction Engineering (8%
Design/Environmental (4%)$10
Project Management (2%)$5,0
City of Cotati | Budget Book 2023 Page 147
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Packet Pg. 226 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024
General Fund $35,000
Grants - Federal $221,200
Total $256,200
Funding Sources
Total Budget
$256.2K
Funding Sources by Year
General Fund Grants - Federal
2024 $256,200.00
$0 $80K $160K$24…
Funding Sources for Budgeted Years
TOTAL $256,200.00
General Fund (14%)$35,000.00
Grants - Federal (86%)$221,200
City of Cotati | Budget Book 2023 Page 148
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Packet Pg. 227 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $2,300 $2,300 $1,000 $1,000 $1,000 $1,000
Total $2,300 $2,300 $1,000 $1,000 $1,000 $1,000
Operational Costs
FY2023 Budget
$2,300
Total Budget
$8.6K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$2,300.00
$2,300.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$0 $600$1.2K$1.8K
Operational Costs for Budgeted Years
TOTAL $8,600.00
Maintenance (100%)$8,600.00
City of Cotati | Budget Book 2023 Page 149
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Packet Pg. 228 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $0 $0 $1,300 $1,300 $1,300 $1,300
Total $0 $0 $1,300 $1,300 $1,300 $1,300
Cost Savings
Total Budget
$5.2K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$.0000
$.0000
$1,300.00
$1,300.00
$1,300.00
$1,300.00
$0 $400 $800$1.2K
Cost Savings for Budgeted Years
TOTAL $5,200.00
Savings (100%) $5,200.00
City of Cotati | Budget Book 2023 Page 150
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Packet Pg. 229 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital S
CADASewer
Overview
SubmittedByCraigScott, EngineeringandPublicWorksDirector RequestOwnerCraigScott, EngineeringandPublicWorksDirector Est. StartDate07/04/2022
Est. CompletionDate06/30/2023
DepartmentSewer
TypeCapital Improvement
Description
ReplacestheSCADAserverattheCorpYardandprovidesforaredundantserveratCityHall. Details Project Type Sewer Projects Primary Source Document Renewal and Replacement Needs Location City of Cotati | Budget Book 2023 Page 151
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Packet Pg. 230 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Design/Environmental $100,000
Construction $50,000
Total $150,000
Capital Cost
FY2023 Budget
$150,000
Total Budget
$150K
Capital Cost by Year
Construction Design/Environm…
2023 $150,000.00
$0 $40K$80K$120K
Capital Cost for Budgeted Years
TOTAL $150,000.00
Construction (33%)$50,000.00
Design/Environmental (67%)$1
City of Cotati | Budget Book 2023 Page 152
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Packet Pg. 231 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
Enterprise - Sewer Capital Funds $150,000
Total $150,000
Funding Sources
FY2023 Budget
$150,000
Total Budget
$150K
Funding Sources by Year
Enterprise - Sewe…
2023 $150,000.00
$0 $40K$80K$120K
Funding Sources for Budgeted Years
TOTAL $150,000.00
Enterprise - Sewer Capital Fun
City of Cotati | Budget Book 2023 Page 153
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Packet Pg. 232 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027 FY2028
Maintenance $3,000 $3,000 $3,000 $3,000 $3,000
Total $3,000 $3,000 $3,000 $3,000 $3,000
Operational Costs
Total Budget
$15K
Operational Costs by Year
Maintenance
2024
2025
2026
2027
2028
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$0 $800$1.6K$2.4K
Operational Costs for Budgeted Years
TOTAL $15,000.00
Maintenance (100%)$15,000.00
City of Cotati | Budget Book 2023 Page 154
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Packet Pg. 233 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital WAT
ERREQUESTS
City of Cotati | Budget Book 2023 Page 155
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Packet Pg. 234 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital P-1: Portal Street, Mercantile, Aaron Main Replacement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2022
Est. Completion Date 06/30/2023
Department Water
Type Capital Improvement
Description
This project replaces approximately 2,100 feet of existing undersized mains at these locations to improve fire flows.
Details
Project Type Water Projects
Primary Source
Document
Water Distribution Master Plan
Location
City of Cotati | Budget Book 2023 Page 156
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Packet Pg. 235 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Design/Environmental $139,200
Construction $417,700
Construction Engineering $42,000
Project Management $10,000
Total $608,900
Capital Cost
FY2023 Budget
$608,900
Total Budget
$608.9K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2023 $608,900.00
$0 $150K$300$K450K$…
Capital Cost for Budgeted Years
TOTAL $608,900.00
Construction (69%)$417,700.00
Construction Engineering (7%
Design/Environmental (23%)$1
Project Management (2%)$10,0
City of Cotati | Budget Book 2023 Page 157
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Packet Pg. 236 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
Enterprise - Water Capital Funds $608,900
Total $608,900
Funding Sources
FY2023 Budget
$608,900
Total Budget
$608.9K
Funding Sources by Year
Enterprise - Wate…
2023 $608,900.00
$0 $150K$300$K450K$…
Funding Sources for Budgeted Years
TOTAL $608,900.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 158
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Packet Pg. 237 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $200
Total $200 $200 $200 $200 $200 $200
Operational Costs
FY2023 Budget
$200
Total Budget
$1.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,200.00
Maintenance (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 159
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Packet Pg. 238 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital P-3, 4: Cypress Tank New Water Main
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2022
Est. Completion Date 06/30/2024
Department Water
Type Capital Improvement
Description
This project involves the construction of approximately 2,100 feet of new main at locations to improve pressure by creating a new pressure zone.
Details
Project Type Water Projects
Primary Source
Document
Water Distribution Master Plan
Location
City of Cotati | Budget Book 2023 Page 160
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Packet Pg. 239 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2027 FY2028
Design/Environmental $98,400
Construction $400,000
Construction Engineering $53,000
Project Management $1,100
Total $98,400 $454,100
Capital Cost
Total Budget
$552.5K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2027
2028
$98,400.00
$454,100.00
$0 $120K$240K$360K
Capital Cost for Budgeted Years
TOTAL $552,500.00
Construction (72%)$400,000.0
Construction Engineering (10%
Design/Environmental (18%)$9
Project Management (0%)$1,10
City of Cotati | Budget Book 2023 Page 161
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Packet Pg. 240 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027 FY2028
Enterprise - Water Capital Funds $98,400 $454,000
Total $98,400 $454,000
Funding Sources
Total Budget
$552.4K
Funding Sources by Year
Enterprise - Wate…
2027
2028
$98,400.00
$454,000.00
$0 $120K$240K$360K
Funding Sources for Budgeted Years
TOTAL $552,400.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 162
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Packet Pg. 241 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $200
Total $200 $200 $200 $200 $200 $200
Operational Costs
FY2023 Budget
$200
Total Budget
$1.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,200.00
Maintenance (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 163
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Packet Pg. 242 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital P-5: Sycamore Lane Water Main Replacement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2023
Est. Completion Date 06/30/2024
Department Water
Type Capital Improvement
Description
This project replaces approximately 600 feet of existing undersized main at this location to improve fire flows.
Details
Project Type Water Projects
Primary Source
Document
Water Distribution Master Plan
Location
City of Cotati | Budget Book 2023 Page 164
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Packet Pg. 243 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024
Design/Environmental $40,000
Construction $100,000
Construction Engineering $11,600
Project Management $4,000
Total $155,600
Capital Cost
Total Budget
$155.6K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2024 $155,600.00
$0 $40K$80K$120K
Capital Cost for Budgeted Years
TOTAL $155,600.00
Construction (64%)$100,000.0
Construction Engineering (7%
Design/Environmental (26%)$4
Project Management (3%)$4,0
City of Cotati | Budget Book 2023 Page 165
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Packet Pg. 244 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2024
Enterprise - Water Capital Funds $155,600
Total $155,600
Funding Sources
Total Budget
$155.6K
Funding Sources by Year
Enterprise - Wate…
2024 $155,600.00
$0 $40K$80K$120K
Funding Sources for Budgeted Years
TOTAL $155,600.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 166
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Packet Pg. 245 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $200
Total $200 $200 $200 $200 $200 $200
Operational Costs
FY2023 Budget
$200
Total Budget
$1.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,200.00
Maintenance (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 167
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Packet Pg. 246 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital T-1: New Cypress Storage Tank
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 01/04/2027
Est. Completion Date 06/30/2028
Department Water
Type Capital Improvement
Description
This project will add 0.4 million gallons of treated water storage at existing out of service tank location allowing for key fire protection and resource availability for our community.
Details
Project Type Water Projects
Primary Source
Document
Water Distribution Master Plan
Location
City of Cotati | Budget Book 2023 Page 168
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Packet Pg. 247 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2027 FY2028
Design/Environmental $205,000
Construction $1,895,000
Construction Engineering $210,000
Project Management $10,000
Total $205,000 $2,115,000
Capital Cost
Total Budget
$2.32M
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2027
2028
$205,000.00
$2,115,000.00
$0 $600K$1.2M$1.8M
Capital Cost for Budgeted Years
TOTAL $2,320,000.00
Construction (82%)$1,895,000.
Construction Engineering (9%
Design/Environmental (9%)$20
Project Management (0%)$10,0
City of Cotati | Budget Book 2023 Page 169
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Packet Pg. 248 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027 FY2028
Enterprise - Water Capital Funds $205,000 $2,115,000
Total $205,000 $2,115,000
Funding Sources
Total Budget
$2.32M
Funding Sources by Year
Enterprise - Wate…
2027
2028
$205,000.00
$2,115,000.00
$0 $600K$1.2M$1.8M
Funding Sources for Budgeted Years
TOTAL $2,320,000.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 170
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Packet Pg. 249 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2028
Maintenance $5,000
Total $5,000
Operational Costs
Total Budget
$5K
Operational Costs by Year
Maintenance
2028 $5,000.00
$0 $1.2K$2.4K$3.6K$…
Operational Costs for Budgeted Years
TOTAL $5,000.00
Maintenance (100%)$5,000.00
City of Cotati | Budget Book 2023 Page 171
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Packet Pg. 250 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital B
P-1:CypressTankBoosterPumps
Overview
SubmittedByCraigScott, EngineeringandPublicWorksDirector RequestOwnerDamienO'Bid, CityManager
Est. StartDate07/01/2023
Est. CompletionDate06/30/2025
DepartmentWater
TypeCapital Improvement
Description
Thisprojectwill addboosterpumpsforthenewCypressPressureZone. Details Project Type Water Projects Primary Source Document Water Distribution Master Plan Location
City of Cotati | Budget Book 2023 Page 172
4.1.f
Packet Pg. 251 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2027 FY2028
Design/Environmental $192,600
Construction $289,400
Construction Engineering $116,000
Project Management $11,000
Total $192,600 $416,400
Capital Cost
Total Budget
$609K
Capital Cost by Year
Construction Construction En…
Design/Environm… Project Manage…
2027
2028
$192,600.00
$416,400.00
$0 $100K$200$K300K$…
Capital Cost for Budgeted Years
TOTAL $609,000.00
Construction (48%)$289,400.0
Construction Engineering (19%
Design/Environmental (32%)$1
Project Management (2%)$11,0
City of Cotati | Budget Book 2023 Page 173
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Packet Pg. 252 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2027 FY2028
Enterprise - Water Capital Funds $192,600 $416,400
Total $192,600 $416,400
Funding Sources
Total Budget
$609K
Funding Sources by Year
Enterprise - Wate…
2027
2028
$192,600.00
$416,400.00
$0 $100K$200$K300K$…
Funding Sources for Budgeted Years
TOTAL $609,000.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 174
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Packet Pg. 253 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2028
Maintenance $5,000
Total $5,000
Operational Costs
Total Budget
$5K
Operational Costs by Year
Maintenance
2028 $5,000.00
$0 $1.2K$2.4K$3.6K$…
Operational Costs for Budgeted Years
TOTAL $5,000.00
Maintenance (100%)$5,000.00
City of Cotati | Budget Book 2023 Page 175
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Packet Pg. 254 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital We
stSierraTankRecoating
Overview
SubmittedByCraigScott, EngineeringandPublicWorksDirector RequestOwnerDamienO'Bid, CityManager
Est. StartDate07/01/2024
Est. CompletionDate06/30/2025
DepartmentWater
TypeCapital Improvement
Description
Thisprojectwill recoatthe interiorandexterioroftheexistingWestSierraTank. Details Project Type Water Projects Primary Source Document Renewal and Replacement Needs Locatio n
City of Cotati | Budget Book 2023 Page 176
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Packet Pg. 255 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025
Design/Environmental $107,000
Construction $535,000
Construction Engineering $80,500
Total $722,500
Capital Cost
Total Budget
$722.5K
Capital Cost by Year
Construction Construction En…
Design/Environm…
2025 $722,500.00
$0 $200K$400K$600K
Capital Cost for Budgeted Years
TOTAL $722,500.00
Construction (74%)$535,000.0
Construction Engineering (11%
Design/Environmental (15%)$10
City of Cotati | Budget Book 2023 Page 177
4.1.f
Packet Pg. 256 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025
Enterprise - Water Capital Funds $722,500
Total $722,500
Funding Sources
Total Budget
$722.5K
Funding Sources by Year
Enterprise - Wate…
2025 $722,500.00
$0 $200K$400K$600K
Funding Sources for Budgeted Years
TOTAL $722,500.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 178
4.1.f
Packet Pg. 257 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $200
Total $200 $200 $200 $200 $200 $200
Operational Costs
FY2023 Budget
$200
Total Budget
$1.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,200.00
Maintenance (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 179
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Packet Pg. 258 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Well 1A/Well 3 Treatment Renewal and Replacement
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 08/01/2022
Est. Completion Date 06/30/2023
Department Water
Type Capital Improvement
Description
This Project is to address the highest priority renewal and replacement needs for treatment systems at the Well 1a and 3 sites.
Details
Project Type Water Projects
Primary Source
Document
Renewal and Replacement Needs
Location
City of Cotati | Budget Book 2023 Page 180
4.1.f
Packet Pg. 259 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2025
Design/Environmental $10,000
Construction $100,000
Project Management $5,000
Total $115,000
Capital Cost
Total Budget
$115K
Capital Cost by Year
Construction Design/Environm…
Project Manage…
2025 $115,000.00
$0 $30K$60K$90K
Capital Cost for Budgeted Years
TOTAL $115,000.00
Construction (87%)$100,000.0
Design/Environmental (9%)$10
Project Management (4%)$5,0
City of Cotati | Budget Book 2023 Page 181
4.1.f
Packet Pg. 260 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2025
Enterprise - Water Capital Funds $115,000
Total $115,000
Funding Sources
Total Budget
$115K
Funding Sources by Year
Enterprise - Wate…
2025 $115,000.00
$0 $30K$60K$90K
Funding Sources for Budgeted Years
TOTAL $115,000.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 182
4.1.f
Packet Pg. 261 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Distribution System Monitoring
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Damien O'Bid, City Manager
Est. Start Date 07/01/2022
Est. Completion Date 06/30/2023
Department Water
Type Capital Improvement
Description
This project adds telemetry points on all distribution system production inputs (Sonoma Water Turnouts, City wells), as well as potentially some nodes within the distribution system zones. The instrumentation is intended to measure real-time flow, as well as some water quality measurements. This will allow for real-time alerts for leaks or hydrant flows, as well as overall system leaks and water quality at the point of delivery of the water wholesaler (Sonoma Water) as it enters the City distribution system.
Details
Project Type Water Projects
Primary Source
Document
Emergency Preparedness and/or
Response Document
Location
City of Cotati | Budget Book 2023 Page 183
4.1.f
Packet Pg. 262 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2026
Construction $119,000
Total $119,000
Capital Cost
Total Budget
$119K
Capital Cost by Year
Construction
2026 $119,000.00
$0 $30K$60K$90K
Capital Cost for Budgeted Years
TOTAL $119,000.00
Construction (100%)$119,000.0
City of Cotati | Budget Book 2023 Page 184
4.1.f
Packet Pg. 263 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2026
Enterprise - Water Capital Funds $119,000
Total $119,000
Funding Sources
Total Budget
$119K
Funding Sources by Year
Enterprise - Wate…
2026 $119,000.00
$0 $30K$60K$90K
Funding Sources for Budgeted Years
TOTAL $119,000.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 185
4.1.f
Packet Pg. 264 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2027 FY2028
Maintenance $2,000 $2,000
Total $2,000 $2,000
Operational Costs
Total Budget
$4K
Operational Costs by Year
Maintenance
2027
2028
$2,000.00
$2,000.00
$0 $500 $1K $1.5K$…
Operational Costs for Budgeted Years
TOTAL $4,000.00
Maintenance (100%)$4,000.00
City of Cotati | Budget Book 2023 Page 186
4.1.f
Packet Pg. 265 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2027 FY2028
Savings $2,000 $2,000
Total $2,000 $2,000
Cost Savings
Total Budget
$4K
Cost Savings by Year
Savings
2027
2028
$2,000.00
$2,000.00
$0 $500 $1K $1.5K$…
Cost Savings for Budgeted Years
TOTAL $4,000.00
Savings (100%) $4,000.00
City of Cotati | Budget Book 2023 Page 187
4.1.f
Packet Pg. 266 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital S
CADAWater
Overview
SubmittedByCraigScott, EngineeringandPublicWorksDirector RequestOwnerCraigScott, EngineeringandPublicWorksDirector Est. StartDate07/04/2022
Est. CompletionDate06/30/2023
DepartmentWater
TypeCapital Improvement
Description
UpgradestheSCADAserverattheCorporationYardand installsredundantserveratCityHall. Details Project Type Water Projects Primary Source Document None Location City of Cotati | Budget Book 2023 Page 188
4.1.f
Packet Pg. 267 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Design/Environmental $100,000
Construction $50,000
Total $150,000
Capital Cost
FY2023 Budget
$150,000
Total Budget
$150K
Capital Cost by Year
Construction Design/Environm…
2023 $150,000.00
$0 $40K$80K$120K
Capital Cost for Budgeted Years
TOTAL $150,000.00
Construction (33%)$50,000.00
Design/Environmental (67%)$1
City of Cotati | Budget Book 2023 Page 189
4.1.f
Packet Pg. 268 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
Enterprise - Water Capital Funds $150,000
Total $150,000
Funding Sources
FY2023 Budget
$150,000
Total Budget
$150K
Funding Sources by Year
Enterprise - Wate…
2023 $150,000.00
$0 $40K$80K$120K
Funding Sources for Budgeted Years
TOTAL $150,000.00
Enterprise - Water Capital Fun
City of Cotati | Budget Book 2023 Page 190
4.1.f
Packet Pg. 269 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2024 FY2025 FY2026 FY2027 FY2028
Maintenance $3,000 $3,000 $3,000 $3,000 $3,000
Total $3,000 $3,000 $3,000 $3,000 $3,000
Operational Costs
Total Budget
$15K
Operational Costs by Year
Maintenance
2024
2025
2026
2027
2028
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$3,000.00
$0 $800$1.6K$2.4K
Operational Costs for Budgeted Years
TOTAL $15,000.00
Maintenance (100%)$15,000.00
City of Cotati | Budget Book 2023 Page 191
4.1.f
Packet Pg. 270 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital PUBLIC WORKS - GOVT. BUILDINGS
REQUESTS
City of Cotati | Budget Book 2023 Page 192
4.1.f
Packet Pg. 271 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Civic Center Windows and Exterior Repairs
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 07/04/2022
Est. Completion Date 06/30/2025
Department Public Works - Govt. Buildings
Type Other
Description
Replacement of City Hall windows and trim along West. Sierra Avenue, Civic Center Windows, as well as trim replacement and repainting of City Hall, Civic Center, and the Cotati Room.
Details
Project Type Building Projects
Primary Project
Source Document
None
Location
Supplemental Attachments
Window Replacement Report(/resource/cleargov-prod/projects/documents/2b36ef3ff498f5dd3d5d.pdf) Report evaluates existing condition of the windows and framing on the side of City Hall facing West Sierra Avenue and presents recommendations.
City of Cotati | Budget Book 2023 Page 193
4.1.f
Packet Pg. 272 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Design/Environmental $30,000
Construction $1,000,000
Project Management $8,000
Total $1,038,000
Capital Cost
FY2023 Budget
$1,038,000
Total Budget
$1.038M
Capital Cost by Year
Construction Design/Environm…
Project Manage…
2023 $1,038,000.00
$0 $25…$50…$75…$1M
Capital Cost for Budgeted Years
TOTAL $1,038,000.00
Construction (96%)$1,000,000
Design/Environmental (3%)$30
Project Management (1%)$8,00
City of Cotati | Budget Book 2023 Page 194
4.1.f
Packet Pg. 273 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
General Fund $1,038,000
Total $1,038,000
Funding Sources
FY2023 Budget
$1,038,000
Total Budget
$1.038M
Funding Sources by Year
General Fund
2023 $1,038,000.00
$0 $25…$50…$75…$1M
Funding Sources for Budgeted Years
TOTAL $1,038,000.00
General Fund (100%)$1,038,000
City of Cotati | Budget Book 2023 Page 195
4.1.f
Packet Pg. 274 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $200 $200 $200 $200 $200 $200
Total $200 $200 $200 $200 $200 $200
Operational Costs
FY2023 Budget
$200
Total Budget
$1.2K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$200.00
$200.00
$200.00
$200.00
$200.00
$200.00
$0 $50 $100 $150$…
Operational Costs for Budgeted Years
TOTAL $1,200.00
Maintenance (100%) $1,200.00
City of Cotati | Budget Book 2023 Page 196
4.1.f
Packet Pg. 275 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Cost Savings Breakdown
Cost Savings FY2023 FY2024 FY2025 FY2026 FY2027 FY2028
Savings $300 $300 $320 $340 $350 $360
Total $300 $300 $320 $340 $350 $360
Cost Savings
FY2023 Budget
$300
Total Budget
$1.97K
Cost Savings by Year
Savings
2023
2024
2025
2026
2027
2028
$300.00
$300.00
$320.00
$340.00
$350.00
$360.00
$0 $100 $200 $300
Cost Savings for Budgeted Years
TOTAL $1,970.00
Savings (100%) $1,970.00
City of Cotati | Budget Book 2023 Page 197
4.1.f
Packet Pg. 276 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Civic Center Parking Lot Improvements
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 08/01/2022
Est. Completion Date 06/30/2023
Department Public Works - Govt. Buildings
Type Other
Description
Project is to reconfigure the Civic Center Complex parking lot to comply with City and State codes, for pedestrian safety, add parking spots, and add Level 2 EV chargers.
Details
Project Type Building Projects
Primary Project
Source Document
Renewal and Replacement Needs
Location
Supplemental Attachments
Parking Lot Proposed Layout(/resource/cleargov-prod/projects/documents/2f4345d9fdd4fb4242fb.pdf) City of Cotati | Budget Book 2023 Page 198
4.1.f
Packet Pg. 277 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2024
Design/Environmental $15,000
Construction $130,000
Construction Engineering $25,000
Total $170,000
Capital Cost
Total Budget
$170K
Capital Cost by Year
Construction Construction En…
Design/Environm…
2024 $170,000.00
$0 $50K $100K$150K
Capital Cost for Budgeted Years
TOTAL $170,000.00
Construction (76%)$130,000.00
Construction Engineering (15%
Design/Environmental (9%)$15
City of Cotati | Budget Book 2023 Page 199
4.1.f
Packet Pg. 278 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources To Date FY2024
General Fund $15,000 $170,000
Total $15,000 $170,000
Funding Sources
Total To Date
$15,000
Total Budget
$170K
Funding Sources by Year
General Fund
2024 $170,000.00
$0 $50K $100K$150K
Funding Sources for Budgeted Years
TOTAL $170,000.00
General Fund (100%)$170,000.0
City of Cotati | Budget Book 2023 Page 200
4.1.f
Packet Pg. 279 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $1,000 $1,000 $1,000 $1,000 $1,000 $1,000
Total $1,000 $1,000 $1,000 $1,000 $1,000 $1,000
Operational Costs
FY2023 Budget
$1,000
Total Budget
$6K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
$0 $250$500$750$…
Operational Costs for Budgeted Years
TOTAL $6,000.00
Maintenance (100%)$6,000.00
City of Cotati | Budget Book 2023 Page 201
4.1.f
Packet Pg. 280 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital ZONE 10 ALTMAN ACRES REQUESTS
City of Cotati | Budget Book 2023 Page 202
4.1.f
Packet Pg. 281 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Altman Acres LLAD Streetscape Refurbishment
Overview
Submitted By Craig Scott, Engineering and Public Works Director Request Owner Craig Scott, Engineering and Public Works Director Est. Start Date 09/12/2022
Est. Completion Date 03/06/2023
Department Zone 10 Altman Acres
Type Other
Description
Refurbishes the streetscape along Old Redwood Highway. The project consists of removing and replacing the frayed and worn weed barrier, removing worn and broken drip irrigation tubing and emitters, and removing and replacing dead or frail and dying shrubs and trees.
Details
Project Type Streets Projects
Primary Project
Source Document
LLAD Engineer's Report
Location
City of Cotati | Budget Book 2023 Page 203
4.1.f
Packet Pg. 282 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Capital Cost Breakdown
Capital Cost FY2023
Construction $25,000
Total $25,000
Capital Cost
FY2023 Budget
$25,000
Total Budget
$25K
Capital Cost by Year
Construction
2023 $25,000.00
$0 $6K $12K $18K$2…
Capital Cost for Budgeted Years
TOTAL $25,000.00
Construction (100%)$25,000.0
City of Cotati | Budget Book 2023 Page 204
4.1.f
Packet Pg. 283 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Funding Sources Breakdown
Funding Sources FY2023
Special Revenue - Streets Landscaping and Lighting Assessment District $25,000 Total $25,000
Funding Sources
FY2023 Budget
$25,000
Total Budget
$25K
Funding Sources by Year
Special Revenue -…
2023 $25,000.00
$0 $6K $12K $18K$2…
Funding Sources for Budgeted Years
TOTAL $25,000.00
Special Revenue - Streets Land
City of Cotati | Budget Book 2023 Page 205
4.1.f
Packet Pg. 284 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operational Costs Breakdown
Operational Costs FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Maintenance $2,660 $2,700 $2,700 $2,700 $2,800 $2,800
Total $2,660 $2,700 $2,700 $2,700 $2,800 $2,800
Operational Costs
FY2023 Budget
$2,660
Total Budget
$16.36K
Operational Costs by Year
Maintenance
2023
2024
2025
2026
2027
2028
$2,660.00
$2,700.00
$2,700.00
$2,700.00
$2,800.00
$2,800.00
$0 $800 $1.6K $2.4K
Operational Costs for Budgeted Years
TOTAL $16,360.00
Maintenance (100%)$16,360.00
City of Cotati | Budget Book 2023 Page 206
4.1.f
Packet Pg. 285 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital Operating Revenue Breakdown
Operating Revenue FY2023 FY2024 FY2025 FY2026 FY2027 FY2028 Revenues $6,090 $6,300 $6,600 $7,000 $7,300 $7,600
Total $6,090 $6,300 $6,600 $7,000 $7,300 $7,600
Operating Revenue
FY2023 Budget
$6,090
Total Budget
$40.89K
Operating Revenue by Year
Revenues
2023
2024
2025
2026
2027
2028
$6,090.00
$6,300.00
$6,600.00
$7,000.00
$7,300.00
$7,600.00
$0 $2K $4K $6K
Operating Revenue for Budgeted
Years
TOTAL $40,890.00
Revenues (100%) $40,890.00
City of Cotati | Budget Book 2023 Page 207
4.1.f
Packet Pg. 286 Attachment: Multi Year Capital Improvements Plan 2022/23 (City Council Budget Study Session Enterprise, Internal Service, and Capital