Effective FTE Objectives
Day-to-Day Responsibilities (CM)
Administration 0.44
AV Room 0.01
Budget/Strategic Planning 0.05
Cannabis Permitting 0.01
City Council, City Council Meetings 0.47
Advisory Bodies (Measure G/Successor/PC/DRC) 0.02
Contracts/Agreements 0.10
Economic Development 0.03
Elections 0.00
Emergency Response 0.11
General 0.00
Human Resources (benefits management) 0.25
Labor/Personnel 0.00
Litigation/Risk Management 0.05
Mobile Home Rent Stabilization 0.01
Notary 0.00
Operations/Deparmental Oversight 0.21
Records and Policy Management 0.24
PRA Request/Subpoenas 0.00
Public Information & Outreach 0.22
Records and Policies 0.00
Recruitment 0.06
Personnel Management/MOU 0.03
Solid Waste Franchise Oversight 0.01
Departmental Training 0.03
Weed Abatement 0.00
Departmental/Project Support 0.03
Day-to-Day Responsibilities (REC)
Program Registration 0.01
Camps 0.59
Recreation Classes and Programs Management 0.32
City Manager Meetings 0.02
Facility Management 0.21
Instructor/Staff/Public/Customer Meetings 0.15
Special Events 0.33
Park Management 0.06
City Safety Program Oversight 0.06
Public Outreach 0.09
Training 0.01
Other Responsibilities 0.00
Sub-Total Day-to-Day Duties 4.23
Regional Representation
Representation at Regional Meetings and Coordination with Outside Groups 0.08 Rotary/Health Action Committee/CPRS/Other Outside Groups 0.06 Sub-Total Regional Representation 0.14
Projects
Lead Digital File Management Program 0.12 3.b
Lead City Website Transition 0.10 4.b
City Seal Redesign 0.06 4.a
Veronda-Falletti Barn Design/Fundraising 0.04 1.d
Economic Development 2.0 (Co-Lead with CD) 0.04 1.b
Waste Franchise Negotiations 0.04 3.a
Putnam Park (Intial Design) 0.04 1.d
Election 2022 0.06 3.b
Evaulate New Legislative Management Systems 0.02 3.b
(Added) Ad Hoc Committee Projects as Needed 0.04 5
Sub-Total Projects 0.54
Sub-Total Day-to-Day & Regional 4.37
Total w/Projects 4.91
Budgeted Effective FTE 6.50
Department Name: City Manager's Office
FY 2022-2023
Effective FTE
Day-to-Day Duties
Accounting 0.25
Accounts Payable 0.57
Accounts Receivables and Revenue 0.13
Admin Services Activities 0.13
Auditing 0.15
Backflow 0.09
Banking and Investments 0.25
Budget and Develop Financial Plans 0.30
Cannabis Permitting 0.02
Council Meetings 0.05
Customer Service 0.50
Provide Support for Operating Departments 0.11
Emergency Response 0.01
Financial Reporting 0.18
Labor Various 0.04
Miscellaneous 0.13
Incode Maintenance 0.08
Payroll 0.68
Purchasing 0.01
Staff Meetings 0.16
Technology and Phone 0.07
Training 0.08
Utility Billing 0.49
Sub-Total Day-to-Day 4.49
California Society of Municipal Finance Officers (CSMFO) 0.05 Measure M/County Oversight/GFOA Training/CALPERS Training/CAL PELRA 0.08 Sub-Total Regional Representation 0.13
Investment Planning 0.02 1.b.ii
Fixed Asset/Work Order Processes 0.08 3.g
Digital Records Workflow 0.11 1.f./1.g.
BackFlow Program/Code Review 0.05 2.g./4.a.
IT Special Projects (AD, Licensing, Security, Itron, Etc.) 0.07 2.b. (Modify) Hydrant Meter Process Update 0.11 2/3.g
IBS Payroll System Update 0.05 1.a.
TOT Taxation Process/Documentation 0.06 1.b.i/1.b.ii
(Added) Propose Two Year Budget Process/Multiyear Planning 0.02 1.a.
Business License Audit/Process Review 0.04 1.b.i/1.b.ii Sub-Total Projects 0.62
Sub-Total Day-to-Day & Regional 4.62
Total w/Projects 5.24
Budgeted FTE 4.50
Regional Representation
Proposed Projects & City Council Goals/Objectives
Department Name: Administrative Services
FY 22-23
Effective FTE
Day-to-Day Duties
Lighting and Landscape Districts 0.04
Engrg-Budget 0.13
Engrg-Building Permit Review 0.05
Engrg-Emergency Response 0.02
Engrg-Encroachment Permits 0.09
Engrg-General Admin 0.15
Engrg-Other 0.15
Engrg-Safety 0.03
Engrg-Staff Meetings 0.17
Other-Accident Repairs 0.02
Other-Event Assistance 0.16
Other-General Admin 0.07
Streets-Maintenance 1.20
Streets-USA Markouts 0.14
Streets-Vehicle Maintenance 0.14
Storm Water-Maintenance 0.27
Storm Water-MS4 0.10
Govt Bldgs-Maintenance 0.21
Parks-Landscape Maintenance Services 0.27
Parks-Veronda-Falletti-O&M 0.02
Water-Backflow Program 0.00
Water-Maintenance 1.54
Water-Permit Inspections 0.00
Water-Water Conservation 0.10
Sewer-Flushing 0.01
Sewer-Maintenance 0.27
Staff/Public/Customer Meetings 0.00
Private Development 0.97
Sub-Total Day-to-Day 6.30
RCPA/SCTA, SMART, CDC, GSA, Caltrans, RRWA, SCWA, Subregional TAC, MS4, Flood Control 1A 0.24 Sub-Total Regional Representation 0.24
Commerce Gateway Improvements 0.02 1.d
2023 Street Preservation Project - Construction 0.05 1.d 2023 Street Rehabilitation Project - Design and Construction 0.05 1.d Redwood Drive and Cypress Design - Federalized, SCTA Priority 0.10 1.d Highway 116 and W Cotati Intersection Design - Federalized, SCTA Priority 0.10 1.d Downtown Connectivity and Safety Project (Quick Strike) Construction - Federalized 0.20 1.d Traffic Safety Improprovements 0.02 1.d/3.a
EV Stations - La Plaza - Installation 0.02 2
Putnam Park Improvements (Final Design) 0.02 1.d
Kotati Park Improvements (Final Design & Construction) 0.02 1.d Veronda-Falletti Ranch Barn 0.05 1.d
Community Center Windows and Paint 0.05 1.d
City Hall Parking Reconfifguration 0.05 1.d
Hydrant ATM 0.05 1.d
Sewer pipeline repairs 0.10 1.d
Unified Request Tracking 0.10 4.a
Sub-Total Projects 1.00
Subtotal Day-to-day and Regional 6.54
Total w/Projects 7.54
Budgeted FTE 6.75
Proposed Projects & City Council Goals/Objectives
Regional Representation
Department Name: Engineering and Public Works
FY 22-23
Effective
FTE
Cannabis Permitting 0.05
Court 0.03
Emergency Response 0.01
Budget 0.02
Administration 1.36
Field Training Officer 0.00
General Public Safety 3.01
Community Outreach: Coffee with a Cop, NNO, Cadets, Community Presentations, Parent Project 0.10 Neighborhood Patrol to Increase Community Involvement and Deter Crime 0.00 Crime Prevention and Suppression Activities (Patrol, Parking) 4.70 Monitor Crime Trends to Predict and Deter Future Criminal Activity 0.00 Citations 0.14
Statistics for Department of Justice (Both State and Federal) 0.03 Receive and Dispatch both Emergency and Routine Calls-For-Service 1.99 Report Review 0.24
Animal Control 0.03
Fleet Management 0.04
Mutual Aid 0.00
Records Administration 0.35
Media Relations and Inquiries 0.02
Discovery 0.04
Investigation 0.25
Alarm Permits 0.01
K-9 Training 0.02
Late Arrest 0.02
Late Detail 0.03
MOU Association Meetings 0.00
Grants 0.12
Post OT 0.03
Shift Coverage 0.51
Training 0.49
13.65 0.16
County Emergency Management Committee (Police Chief’s Representative) UASI Fund Committee
Sonoma County Police Chief’s Association member
Sonoma County Training Managers (Chief’s Representative) Sonoma County I/LEADS and CAD (Computer System)
0.16 Public Safety Blood Drive (Bi-Annual) 0.05 4.a
Bola Wrap Upgrade with Training 0.03 3.a
Vehicle, Pedestrian, Bicycle Safety Rotating Enforcement - LRSP Recommendations 1.80 3.a Support Expansion of SAFE Team Hours (24/7) 0.02 3.g.
Active-Shooter Exercise - SSU and Thomas Page Academy (TPA) 0.10 3.c Coordinated Hi-Lo Evacuation Drill 0.03 3.c
Continued Training for De-Escalation, Implicit Bias, Dealing with People in Mental Health Crisis 0.40 5.a Electric Bicycle for Patrol with Training 0.10 3.a
Crime and Vehicle Accident Scene Mapping 0.05 3.a
Noise Abatement with Registered Meter 0.05 3.a
Hand Held Narcotics Detector (Fentenyal) with Training 0.04 3.a/5.b Webbased Citizen Feedback Service - Interaction with Cotati Police Officers 0.14 3.g/4.a
2.81 13.81
16.62 20.90
Department Name: Police
FY 22-23
Budgeted FTE
Sub-Total Regional Representation
Meetings
Sub-Total Day-to-Day
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties
Sub-Total Day-to-Day & Regional
Total w/Projects
Effective
FTE
Economic Development 0.03
Administration 0.44
Budget 0.02
Building 0.52
Cannabis Permitting 0.06
Code Enforcement 0.12
Committee/Commission/Council 0.05
Customer Service 0.62
Emergency Response 0.01
Grants 0.03
Housing 0.42
Long Range Planning 0.09
Meetings 0.23
Plan Check/Permitting 0.04
Reporting 0.26
Training 0.10
Encroachment Permits 0.02
Development Projects 0.13
Sub-Total Day-to-Day Duties 3.19
Regional Planning Representation 0.05
Sub-Total Regional Representation 0.05
6th Cycle Housing Element Update 0.09 1.c
Housing Element Program Implementation 0.16 1.c
2023 Building Code Update (+GHG Measures) 0.14 3.d/1.f
Bike and Pedestrian Master Plan Update 0.09 1.d/4.a
Santero Way Specific Plan Update 0.09 1.c
Economic Development 2.0 (Co-Lead with CM) 0.10 1.b
Housing Administration 0.13 1.c
Implement New State Housing Legislation 0.10 3.d
Sub-Total Projects 0.91
Sub-Total Day-to-Day & Regional 3.24
Total w/Projects 4.15
Budgeted FTE 4.00
Note: Department includes contract Building Official and Code Enforcement Department Name: Community Development
FY 2022-23
Proposed Projects & City Council Goals/Objectives
Regional Representation
Day-to-Day Duties