Cotati City Council
Agenda Staff Report
Item type: CONSENT CALENDAR (ACTION)
To: City Council
Subject: Award of the Construction Contract for the Pocket Park and Laguna Trail Pathways Improvements Project
Date: May 24, 2022
Written by: Craig Scott, Director of Public Works/City Engineer Recommendation
It is recommended the City Council adopt a resolution awarding the Pocket Park and Laguna Trail Pathways Improvements Project Construction Contract to US Engineering, Inc.and authorizing the City Manager to execute the Construction Contract and associated construction support agreements for the Project, including any needed Change Orders or amendments to those contracts up to the approved project budget.
Background
The City’s Fiscal Year 2021/22 Annual Budget includes projects to improvement Pocket Park and the existing pathways extending from McGinnis Court to Marsh Way and to the bridge across the Laguna De Santa Rosa. On November 9, 2021, the City Council approved design contracts for these projects. The designs have been completed and the projects advertised to bid. Upon award of the construction contract, the improvements are to be constructed with completion expected in early August.
Analysis/Discussion
On May 4th, 2022, the City received and opened four bids for the subject project and the bids are summarized on the attached bid tabulation. The low bid is from US Engineering, Inc for a not to exceed amount of $163,760 which is 3.5 percent below the engineer’s estimate. The bid has been reviewed by City staff and has been determined to be responsive and is recommended for award.
Moe Engineering has provided design services for these projects and has been requested to provide Construction Management and Inspection services during construction. Moe Engineering has submitted a proposal for the requested services and City staff has reviewed it and determined it to be fair and reasonable.
Financial Considerations
The City’s adopted Fiscal Year 21/22 Annual Budget includes $74,000 for design and construction of the Loretto and Marsh to McGinnis Pathway Resurfacing Project and $50,000 for the Pocket Park Improvements Project. The total Project cost for both of these efforts, including design through construction plus contingency, is projected to be $216,300. Therefore, a budget appropriation of unappropriated general funds for an amount of $92,300 is requested.
Environmental Issues
The Project is subject to the requirements of the California Environmental Quality Act (CEQA).
The Project is categorically exempt under CEQA Section 15301 Existing Facilities, part (c) and Section 15303 because the Project is a minor alteration of a public street that involves negligible or no expansion of an existing use.
Attachments:
Bid Tabulation Form - Pocket Park & Laguna Trail Imps. (PDF) Proposal - Pocket Park & Laguna Trails CM & Inspection, May 2022. (PDF)