Interactive Resources - Add Service for Cotati City Hall Windows Project

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117 Park Place
Richmond, CA 94801
510.236.7435 t
510.232.5325 f
i n t r es . co m
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Primary Contact/
Lead Architect/
Project Manager:

Edward Anisman, AIA,

LEED AP
510.236.7435, 152
[email protected]
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Principal-in-Charge:

Andrew Butt, AIA, LEED
AP BD+C
510.236.7435, 120
[email protected]
◼ ◼ ◼ ◼
August 3, 2022
Craig A. Scott
Public Works Director/City Engineer
City of Cotati, Public Works Department
201 West Sierra Ave.

Cotati, CA 94931
Subject: City Hall Window Replacement Project
Add Service Request #1
Dear Mr. Scott:

This document provides our proposal for moving forward on the City Hall Windows Replacement Project. A summary of the fee proposal is as follow:

Phase Description Proposed Fee

1. Construction Documents (CD) Phase proposed fee for
work previously completed (see Document 3).
$17,315

2. Bid Phase proposed fee for work previously completed (see Document 3).
$3,472

3. Construction Administration (CA) Phase proposed fee $19,184 Total Proposed Add Service $39,971
Document 2 contains the spread sheet for this add service. It also includes reimbursable amount for site visits.

The original project fee was $39,216. Acceptance of this Add Service for $39,971 would increase the total project fee to $79,187.

Please note the following:

1. Original Scope Fee Spreadsheet: Document 1 is the originally accepted spreadsheet and the basis of our current fee. The original scope for City Hall Window project included the investigative phase – and associated assessment/recommendations report but did not include Contract Documents, which were subsequently produced and issued as Bid Documents.

2. Construction Documents (CD) and Bid Phases: As noted above, the fee proposed for CD and Bid Phases includes time spent beyond the original Scope of Work to produce completed Contract Documents and to assist in the Bid Phase. Line items for these items are included in Document 2 with detailed back-up provided in Document 3.

3. Construction Administrations Phase: A spreadsheet of the proposed hours to provide Construction Administration support is included in Document 2.

Craig Scott
City of Cotati
Page Two
Please contact me if there are any questions or comments.

A separate proposal will be prepared for completing Bid documents for the Community Center Window Replacement Project and provided Bid and Construction Phase services as well.

Sincerely,
Edward Anisman, AIA, LEED AP
Lead Architect / Project Manager
Attachments:
1 – Cotati window – Original Fee
2 – Cotati Windows – Add Service 001
3 – Cotati Windows – CD-Bid Back-Up Data
cc: David Silzle, Moe Engineering
2 - COTATI WINDOWS - UPDATED FEE WORKSHEET 220802
Ineractive Resources TKB AMB EJA MTT CZ Arch SubTotal
Hourly Rates 239 217 206 172 133
PROJECT 1 - COMMUNITY CENTER - WINDOW REPLACEMENT (CD PHASE) 0 Project Management 4 4
1 Site Visits 4 4
2 Product Research 4 4
3 Plans 8 15
4 Details 4 16 25
5 Specifications 4 20 2 26
7 Technical Support 2 2
NOTE: CA Not Included 0
hours - subtotal 8 4 52 40 4 108
fee - subtotal 1,912 868 10,712 6,880 532 20,904
PROJECT 2 - CITY HALL - SOUTH WINDOW REPLACEMENT (CD PHASE) 0 Project Management 8 8
1 Site Visits 4 12 16
2 Analysis & Recommendations 8 24 8 40
3 Summary Report 8 12 2
4 Technical Support 2 2
NOTE: Investigation Only - CD & CA Not Included 0
hours - subtotal 20 8 48 8 4 88
fee - subtotal 4,780 1,736 9,888 1,376 532 18,312

PROJECT TOTAL
PROJECTs 1 & 2 - TOTAL 6,692 2,604 20,600 8,256 1,064 39,216

BID & CA PHASES
Ineractive Resources TKB EJA MTT MO PW Arch SubTotal
Hourly Rates 239 217 206 172 133

BID PHASE
1 Bid Walk 4
2 Addenda Prepration 4
3 Bid Analysis 4 4

CA PHASE
0 Project Management 4 8
1 kick off meeting (1@4) 4
2 submittal review 24
3 construction RFIs 12
4 Progress Mtgs/conf call (4@2) 8
5 Site Visits & Reports (2 @8) 16
6 Final - Punchlist (1@8) 8
7 Closeout 4
hours - subtotal 0 96 0 0 0 96
BID/CA FEE - subtotal 0 0 0 0 0 0

TOTAL FEE
REIMBURSABLES Unit Unit Unit Cost Quantity Subtotal
1 - COTATI WINDOWS - ORIGINAL FEE
2 - COTATI WINDOWS - UPDATED FEE WORKSHEET 220802
Ineractive Resources TKB AMB EJA MTT CZ Arch SubTotal
Hourly Rates 239 217 206 172 133
Mileage - Arch miles miles 50 4 200
Contractor Allowance (Destructive Testing) each each 3,500 2 7,000 Water Testing Allowance each each 2,500 1 2,500
New Window Purchase Allowance each each 1,000 1 1,000
Bridge each each 6 4 24
Reproduction LS LS 300 1 300
11,024

ADD SERVICE - CD, BID & CA PHASES
Ineractive Resources TKB EJA MTT MO Arch SubTotal PW Comments Hourly Rates 239 217 206 172 133
ORIGINAL FEE 39,216 TOTAL CONTRACT TO DATE
CDs 17,315 ADD SERVICE CD PHASE: Completed work
beyond original scope of work (assessment
with schematic drawings) including
completion of Bid Set and 1@ site visit - See
attached CD-BID LOG
BID ADD SERVICE BID PHASE: Completed
participation in Bid Phase, including Bid Walk
and review.analysis of bids.
1 Bid Walk 4
2 Addenda Prepration 4
3 Bid Analysis 4 4
4 868 Service Window Addendum
16 3,472 ADD SERVICE - BID PHASE

ADD SERVICE SUBTOTAL 39,971
TOTAL FEE 79,187
REIMBURSABLES Unit UnitUnit CostQuantity Subtotal
Mileage - Arch (est) miles miles 60 8 480 Site Visit: 91 miles RT @ $0.625. includes 2 completed trips (1 @ CD, 1@ Bid) and 6@ CA
trips
Bridge each each 7 8 56
536
2 - COTATI WINDOWS - ADD SERVICE
2020-028-02 City of Cotati Window CDs
Status Activity Date Phase ID & Description Units/Hrs Spent Amount Employee Billable Project Labor 9/7/2021 City Hall - Investigation 5.80 1,194.80 Ed Anisman Billable Project Labor 9/8/2021 City Hall - Investigation 9.50 1,957.00 Ed Anisman Billable Project Labor 9/8/2021 City Hall - Investigation 1.00 133.00 Makyah Outman Billable Project Labor 9/9/2021 City Hall - Investigation 0.20 41.20 Ed Anisman Billable Project Labor 9/9/2021 City Hall - Investigation 3.00 516.00 Mike Tran Billable Project Labor 9/9/2021 City Hall - Investigation 2.00 266.00 Makyah Outman Billable Project Labor 9/10/2021 City Hall - Investigation 1.10 226.60 Ed Anisman Billable Project Labor 9/12/2021 City Hall - Investigation 2.10 432.60 Ed Anisman Billable Project Labor 9/13/2021 City Hall - Investigation 1.00 206.00 Ed Anisman Billable Project Labor 9/13/2021 Community Center -
Investigation & CD

1.00 172.00 Mike Tran
Billable Project Labor 9/13/2021 Community Center -
Investigation & CD

4.00 532.00 Makyah Outman
Billable Project Labor 9/14/2021 City Hall - Investigation 2.50 515.00 Ed Anisman Billable Project Labor 9/14/2021 Community Center -
Investigation & CD

2.00 266.00 Makyah Outman
Billable Project Labor 9/15/2021 City Hall - Investigation 0.20 41.20 Ed Anisman Billable Project Labor 9/15/2021 Community Center -
Investigation & CD

5.00 665.00 Makyah Outman
Billable Project Labor 9/17/2021 City Hall - Investigation 1.00 206.00 Ed Anisman Billable Project Labor 9/19/2021 City Hall - Investigation 0.20 41.20 Ed Anisman Billable Project Labor 9/20/2021 City Hall - Investigation 2.60 535.60 Ed Anisman Billable Project Labor 9/21/2021 City Hall - Investigation 5.80 1,194.80 Ed Anisman 3 - COTATI WINDOWS - CD BID DATA
Billable Project Labor 9/22/2021 City Hall - Investigation 1.20 247.20 Ed Anisman Billable Project Labor 9/22/2021 Community Center -
Investigation & CD

4.50 598.50 Makyah Outman
Billable Project Labor 9/24/2021 City Hall - Investigation 0.40 82.40 Ed Anisman Billable Project Labor 9/29/2021 City Hall - Investigation 0.50 103.00 Ed Anisman Billable Project Labor 10/4/2021 City Hall - Investigation 1.50 292.50 William Marquand Billable Project Labor 10/5/2021 City Hall - Investigation 0.75 146.25 William Marquand Billable Project Labor 10/21/2021 City Hall - Investigation 0.30 61.80 Ed Anisman Billable Project Labor 11/1/2021 Community Center -
Investigation & CD

0.20 41.20 Ed Anisman
Billable Project Labor 12/1/2021 Community Center -
Investigation & CD

0.10 20.60 Ed Anisman
Billable Project Labor 3/14/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Billable Project Labor 3/23/2022 Community Center -
Investigation & CD
CDs 0.50 103.00 Ed Anisman
Billable Project Labor 3/30/2022 City Hall - Investigation CDs 0.75 146.25 William Marquand Billable Project Labor 3/31/2022 City Hall - Investigation CDs 2.00 390.00 William Marquand Billable Project Labor 3/31/2022 Community Center -
Investigation & CD
CDs 3.90 803.40 Ed Anisman
Billable Project Labor 4/4/2022 City Hall - Investigation CDs 1.50 292.50 William Marquand Billable Project Labor 4/5/2022 City Hall - Investigation CDs 1.75 341.25 William Marquand Billable Project Labor 4/7/2022 City Hall - Investigation CDs 1.00 195.00 William Marquand Billable Project Labor 4/8/2022 City Hall - Investigation CDs 0.75 146.25 William Marquand Billable Project Labor 4/8/2022 Community Center -
Investigation & CD
CDs 0.50 103.00 Ed Anisman
Billable Project Labor 4/11/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Billable Project Labor 4/12/2022 City Hall - Investigation CDs 3.50 682.50 William Marquand Billable Project Labor 4/12/2022 Community Center -
Investigation & CD
CDs 0.70 144.20 Ed Anisman
Billable Project Labor 4/13/2022 City Hall - Investigation CDs 0.50 97.50 William Marquand Billable Project Labor 4/14/2022 Community Center -
Investigation & CD
CDs 1.30 267.80 Ed Anisman
Billable Project Labor 4/17/2022 Community Center -
Investigation & CD
CDs 1.30 267.80 Ed Anisman
Billable Project Labor 4/18/2022 City Hall - Investigation CDs 3.00 585.00 William Marquand Billable Project Labor 4/18/2022 Community Center -
Investigation & CD
CDs 0.70 144.20 Ed Anisman
Billable Project Labor 4/19/2022 City Hall - Investigation CDs 2.00 390.00 William Marquand Billable Project Labor 4/21/2022 City Hall - Investigation CDs 4.00 780.00 William Marquand Billable Project Labor 4/21/2022 Community Center -
Investigation & CD
CDs 2.50 515.00 Ed Anisman
Billable Project Labor 4/22/2022 City Hall - Investigation CDs 5.50 1,072.50 William Marquand Billable Project Labor 4/22/2022 Community Center -
Investigation & CD
CDs 1.50 309.00 Ed Anisman
Billable Project Labor 4/25/2022 City Hall - Investigation CDs 2.75 536.25 William Marquand Billable Project Labor 4/25/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Billable Project Labor 4/26/2022 City Hall - Investigation CDs 4.75 926.25 William Marquand Billable Project Labor 4/26/2022 Community Center -
Investigation & CD
CDs 0.40 82.40 Ed Anisman
Billable Project Labor 4/27/2022 City Hall - Investigation CDs 2.00 390.00 William Marquand Billable Project Labor 4/27/2022 Community Center -
Investigation & CD
CDs 1.00 172.00 Mike Tran
Billable Project Labor 4/27/2022 Community Center -
Investigation & CD
CDs 1.10 226.60 Ed Anisman
Billable Project Labor 4/28/2022 City Hall - Investigation CDs 1.75 341.25 William Marquand Billable Project Labor 4/29/2022 City Hall - Investigation CDs 1.75 341.25 William Marquand Billable Project Labor 4/29/2022 Community Center -
Investigation & CD
CDs 3.60 741.60 Ed Anisman
Billable Project Labor 4/30/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Billable Project Labor 5/1/2022 Community Center -
Investigation & CD
CDs 1.40 288.40 Ed Anisman
Billable Project Labor 5/2/2022 City Hall - Investigation CDs 1.75 341.25 William Marquand Billable Project Labor 5/2/2022 Community Center -
Investigation & CD
CDs 2.10 432.60 Ed Anisman
Billable Project Labor 5/3/2022 City Hall - Investigation CDs 2.75 536.25 William Marquand Billable Project Labor 5/3/2022 Community Center -
Investigation & CD
CDs 4.10 844.60 Ed Anisman
Billable Project Labor 5/4/2022 Community Center -
Investigation & CD
CDs 2.10 432.60 Ed Anisman
Billable Project Labor 5/5/2022 Community Center -
Investigation & CD
CDs 0.40 82.40 Ed Anisman
Defer Project Labor 5/11/2022 Community Center -
Investigation & CD
CDs 2.20 453.20 Ed Anisman
Defer Project Labor 5/12/2022 Community Center -
Investigation & CD
CDs 1.10 226.60 Ed Anisman
Defer Project Labor 5/13/2022 Community Center -
Investigation & CD
CDs 0.10 20.60 Ed Anisman
Defer Project Labor 5/16/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Defer Project Labor 5/17/2022 Community Center -
Investigation & CD
CDs 0.70 144.20 Ed Anisman
Defer Project Labor 5/18/2022 City Hall - Investigation CDs 2.00 390.00 William Marquand Defer Project Labor 5/18/2022 Community Center -
Investigation & CD
CDs 2.30 473.80 Ed Anisman
Defer Project Labor 5/19/2022 City Hall - Investigation CDs 0.75 146.25 William Marquand Defer Project Labor 5/19/2022 Community Center -
Investigation & CD
CDs 1.50 309.00 Ed Anisman
Defer Project Labor 5/25/2022 City Hall - Investigation CDs 0.50 103.00 Paul Westermann Defer Project Labor 5/25/2022 Community Center -
Investigation & CD
CDs 0.20 41.20 Ed Anisman
Defer Project Labor 5/26/2022 City Hall - Investigation CDs 0.50 103.00 Paul Westermann Defer Project Labor 5/27/2022 City Hall - Investigation CDs 1.00 206.00 Paul Westermann Defer Project Labor 6/2/2022 Community Center -
Investigation & CD
EXTRA 0.60 123.60 Ed Anisman
Defer Project Labor 6/5/2022 Community Center -
Investigation & CD
EXTRA 3.00 618.00 Ed Anisman
28,791.75
City Hall 28,791.75
Comm
Center
28,791.75
Total 28,791.75
Ed 28,791.75 149.75
10,735.45
17,314.70
741.60
18,056.30
18,000.00
Notes Is WIP
sent mark-up to MO and discussed. worked on report
including first parts.discused cost estimate with saarman (email corr)
TRUE
report mostly on alanysis recommendations and photos;
discused cost est with saarmon and gave go ahead for 1500 TRUE
Redline correction TRUE
coord with saarman on cost estimate - go ahead for 1500 est
TRUE
review drafting details and design for Ed's approval TRUE Redline correction TRUE
generl coord and input from bo on window pricing TRUE
milgard pricing review, report TRUE
review call with mo TRUE
review drafting details and design for Ed's approval TRUE Redlines and Details TRUE
report products pabe TRUE
calling Bo and finding dwg files of window details TRUE commuminty center coord of weindwo details with MO TRUE Redlines and Details TRUE
discussed cost estimate from saarman disucssed with
robinette, sent it todavid and confirmed with a call
TRUE
prep to work on report TRUE
report - cost estimate analysis TRUE
complete the report and submit it TRUE
site measurement of interior and exterior plus observation of condition of main entry windows
TRUE
Site visit and printing out sheets TRUE
download photos TRUE
coord with Bill M - sent docs and discussed scope TRUE
Review of scope of work and report findings TRUE
Review report; misc. IR window details TRUE
coord with david - status and billing review TRUE
status check with davied TRUE
que on musuem UV protection received from city TRUE
general coord TRUE
billing - proposal and added scope TRUE
Review project TRUE
Review project with EA TRUE
review window docs and discuss with bill TRUE
Review drawings; estimate time remaining TRUE
Review drawings for completion; coord w/ MT & EA TRUE
Coord w/ proj team RE: completion TRUE
Project team coord. TRUE
coord with bill TRUE
coordination on moving forward TRUE
Review MT input, Mtg w/ ED, markup current det. sheet TRUE cord meeting with bill TRUE
Review of emails, drawings TRUE
ques for charlie TRUE
scope (details) and fee TRUE
discuss w/ EA, review revisions, organize set TRUE
coordination meeting with bill TRUE
Mtg w EA, redlines, TRUE
Mtgs RE:Dets, work on non-detail sheets TRUE
jamb/head sketches (complete) and tcon with bill TRUE
Interior elevs, main window sill detail, graphic
communication
TRUE
sill sketches (complete) and tcon with bill TRUE
Detaling TRUE
review bill email TRUE
WIndow details TRUE
tcon crain on status TRUE
Window Details TRUE
team meeting and details TRUE
coord with bill TRUE
Coord. w/EA - print set TRUE
Review EA comments, 3D view for EA/City, emailing EA TRUE review drawings TRUE
review docs TRUE
drawing review TRUE
Main Det's, Mtg w/ EA, MT TRUE
drawing review - tcon david on status 1 & 2 TRUE
Finishing touches per EA; printing set TRUE
specs mostly; call to david TRUE
send updated set and div 00 to scot and david TRUE
spec downloads TRUE
cotati specs TRUE
coord on final package changes (clean up note to deleted sheet, send word doc of preamble)
TRUE
coord on docs - rescheduled bid notice to 20 mai TRUE
met with craig sctoo on window project TRUE
window package TRUE
Revise submitted dwgs per EA markup TRUE
dwg comments completed and sent to bill and mike TRUE
Print to EA TRUE
specs complete ;package issued to city TRUE
setup excel file to determine wind loads for windows at City Hall facility
TRUE
wind pressure TRUE
continue wind load analysis; email Ed with question on
building dimensions and roof elevation
TRUE
finalize wind loads for openings; email to Ed TRUE
response on status to craig re door alteration TRUE
add-001 including skehch of door fill in - request review of values ffrom milgard and paul
TRUE

ADD ADDITIONAL HOURS FOR BID PHASE
G03-30 INVEST PHASE
G31-84 CD PHASE
G85-86 SERVICE WINDOW
CD/Service Window

BID/CA PHASE

Cotati City CouncilAugust 23, 2022

Cotati City Council
August 23, 2022