RESOLUTION NO.
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COTATI AWARDING
THE CONSTRUCTION CONTRACT AND CONSTRUCTION MANAGEMENT
PROFESSIONAL SERVICES AGREEMENT FOR THE WEST SIERRA SEWER
REPLACEMENT PROJECT AND AUTHORIZING THE CITY MANAGER TO
EXECUTE ANY NEEDED CHANGE ORDERS OR AMENDMENTS UP TO THE
APPROVED PROJECT BUDGET
WHEREAS, the West Sierra Sewer Replacement Project (Project) has been identified as a high priority as the sewer is defective and needs repairs and is within a street scheduled for repaving in early 2023; and
WHEREAS, over the past several years, the City has identified defects in the City’s sewer collection system, and these defects, if left unaddressed, can result in clogged sewers causing overflows, sink holes, and an excess amount of stormwater and rainwater entering the system; and
WHEREAS, the priority repair areas have been identified and the City has a plan to methodically make the repairs, and there is an urgency to repair certain sewers that are within streets scheduled for repaving as the City wants to avoid digging up recently paved streets; and WHEREAS, last year, the City completed video inspections of areas suspected of having high inflow and infiltration, and, as part of this inspection process, sewer defects were located and described and this information was provided to Brelje and Race Consulting Engineers to design a project to repair the defects; and
WHEREAS, after evaluating alternative repair methods and costs and reviewing the City’s street paving program, City staff has identified West Sierra Avenue sewer replacement as a high priority project; and
WHEREAS, the sewer pipeline in West Sierra Avenue is undersized for existing and future flows, has sewer defects, and is entirely within the area to be repaved as part of the City’s Downtown Connectivity and Safety Project (aka Quick Strike); paving is scheduled for early 2023, and, once paved, is off limits for planned excavations for at least 5 years, but preferably closer to ten years; and
WHEREAS, the Project was split into a base bid, Additive A, and Additive B components as a means to obtain the bids pricing but have the option to scale the Project back as the budget dictates; and
WHEREAS, the Base bid scope is the most critical with the replacement of the sewer from Olof Street to just upstream of the manhole near Terrace Drive, Additive A work is the next most important with the replacement of the lateral on the north side of West Sierra Avenue between Terrace Drive and Hillview Drive, and replacement of the manhole at the intersection of West Sierra Avenue and Water Road, and Additive B is less critical as it services a much smaller area, is marginally undersized, and the pipeline has less defects; and WHEREAS, to reduce the impact on the City’s Sewer Enterprise Fund, and track better with the 5-Year Sewer Rate Program, Staff recommends moving forward with the Base Bid and Additive A work only; and
WHEREAS, Brelje and Race Consulting Engineers completed the Project design and the Project was advertised for bidding with bids opened on August 30, 2022 and the City received 5 bids with the low bid from Bay Pacific Pipeline for a base bid and Additive A amount of $834,980, which is 12% below the engineer’s cost estimate of $952,825, and the low bid has been reviewed and Staff has determined it to be responsive and recommends it for award ; and WHEREAS, Construction Management services are needed for this Project and City Staff conducted a consultant selection process in 2021, and from that process has determined Brelje and Race Consulting Engineers to be the most qualified to provide the Construction Management and Inspection Services for the Project; and WHEREAS, Staff requested and the consultant provided a proposal for these services and Staff has reviewed the proposal and finds it to be fair and reasonable; and WHEREAS, the City’s adopted Fiscal Year 22/23 Budget includes $1.1 million for the Project, and City staff recommends awarding the construction contract for the base bid plus bid additive A for a total amount of $834,980, and
WHEREAS, adding the Construction Management agreement with Brelje and Race Consulting Engineers for $135,000 plus $130,020 contingency, the total project budget is $1,100,000; and
WHEREAS, the Sewer Repairs are Categorically Exempt under Section 15301 of the California Environmental Quality Act (CEQA) Guidelines as it consists of the repair and maintenance of an existing facility.
NOW THEREFORE BE IT RESOLVED THAT the City Council of the City of Cotati hereby finds:
1. The construction contract for the West Sierra Avenue Sewer Replacement Project is awarded to Bay Pacific Pipeline, Inc. for an amount not to exceed $834,980, and
2. The Construction Management Professional Services Agreement with Brelje and Race Consulting Engineers is approved for an amount not to exceed $135,000, and
3. The City Manager or his designee is authorized to execute the construction contract and the construction management agreement, and approve change orders or amendments up to the authorized Project budget of $1,100,000.
IT IS HEREBY CERTIFIED that the foregoing resolution was duly adopted at a regular meeting of the City Council of the City of Cotati held on the September 13th, 2022, by the following vote, to wit:
Approved:________________________________
Mayor
Attest:____________________________
Kevin Patterson, Deputy City Clerk
Approved as to form:
____________________________
City Attorney
Attachments:
Bid Tab (PDF)
Bay Pacific Pipeline Proposal (PDF) 220909-
CM Letter Proposal-revised (PDF)